ORD 2013-34TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2013-34
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014
FOR TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION 413,
AND MAKING APPROPRIATIONS FOR EACH PROJECT,
OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND OTHER
EXPENDITURES; PROVIDING FOR EXPENDITURES AS ALLOWED
BY APPLICABLE LAW; PROVIDING FOR FILING OF DOCUMENTS;
REPEALING CONFLICTING ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (the "Town") is a home rule municipality
regulated by state law and Charter; and
WHEREAS, the Charter of the Town provides that the Town Manager shall
prepare a proposed budget for the Town annually and to submit that budget to Council;
and
WHEREAS, public notice of a public hearing on the proposed annual budget for
the Town and for EDC4B. a copy of the EDC4B budget being included as part of the
Town's annual budget, stating the date, time, and place and subject matter of the public
hearing, was given as required by the laws of the State of Texas and Town Charter; and
WHEREAS, the proposed budget for the Town of Trophy Club, Texas (the
"Budget") which has been filed with the Town Secretary is a Budget to cover all
proposed expenditures of the Town for the fiscal year beginning October 1, 2013, and
ending September 30, 2014 and includes the individual budget for Trophy Club
Economic Development Corporation 4B ("EDC 4B"); and
WHEREAS, the budget for EDC 4B shows as definitely as possible each of the
various projects for which appropriations are set up in the budget, shows the estimated
amount of money carried in the budget for each of such projects, and otherwise
complies with all requirements of the home rule Charter for the Town; and
WHEREAS, the Town Council has studied the budget of EDC413 and listened to
the comments received at the public hearing and has determined that the budget
attached hereto is in the best interest of the Town of Trophy Club.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
APPROVING THE BUDGET
The budget for EDC4B attached hereto as Exhibit "A" and incorporated herein
is approved and adopted for the fiscal year beginning October 1, 2013, and ending
September 30, 2014; and there is hereby appropriated from the funds indicated and for
such purposes, respectively, such sums of money for such projects, operations,
activities, purchases, accounts and other expenditures as proposed in the attached
budget for EDC4B.
SECTION 2.
PROVIDING EMERGENCY EXPENDITURES
Pursuant to state law, no expenditure of the funds of the Town shall hereafter be
made except in compliance with the Budget and applicable state law; provided,
however, that in case of grave public necessity emergency expenditures to meet
unusual and unforeseen conditions, which could not by reasonable, diligent thought and
attention have been included in the original Budget, may from time to time be authorized
by the Town Council as amendments to the original Budget. Pursuant to Town Charter,
the Council may make emergency appropriations to address a public emergency
affecting life, health, property or the public peace.
SECTION 3.
BUDGET FILED
The Town Council shall cause to be filed a true and correct copy of the approved
budget for EDC4B, along with this Ordinance, with the Town Secretary and in the office
of the County Clerk of Denton County, and Tarrant County, Texas. Additionally, a copy
of the budget shall be posted on the Town's internet website.
SECTION 4.
rONFI IC_T
Any and all ordinances, resolutions, rules or regulations in conflict with this
Ordinance are hereby repealed and rescinded to the extent of the conflict herewith.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 6.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly saved
as to any and all provisions of any other Ordinance affecting budget requirements,
which have secured at the time of the effective date of this Ordinance.
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as
required in the Town Charter.
SECTION 8.
EFFECTIVE DATE
This Ordinance shall be effective from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 23`d day of September 2013.
ATT ST:
Thar •rpy Aro) Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Lr-
C nnie White, Mayor
Town of Trophy Club, Texas
EXHIBIT "A"
EDC413 BUDGET
TOWN OF TROPHY CLUB, TEXAS
hvi .al Program afservioes
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
2009-10 2010-11 2011-12 2012-13 2012-13 2013.14 2014.15 2015-16
DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ESTIMATE PROPOSED PROJECTED PROJECTED
REVENUES 132,917 123,737 161,656 196,623 433,770 340,100 311,202 317,426
EXPENDITURES 91,378 82,317 161,656 196,623 433,178 340,100 301,487 303,705
TOTAL EXCESS/(DEFICIT) $ 41,539 $ 41,420 $ - $ - $ 592 $ - $ 9,715 $ 13,721
REVENUES
Sales Tax - General
$132,420
$123,375
147,391
156,523
218,000
305,000
311,100
317,322
Interest Income
497
362
-
100
-
100
102
104
Advertising Income
-
-
13,850
-
-
-
-
-
Reserves
40,000
215,770
35,000
-
TOTAL REVENUES
$132,917 $
123,737 $
161,241 $
196,623 $
433,770 $
340,100 $
311,202 $
317,426
EXPENDITURES
Auditing
916
1,090
1,000
$3,500
3,500
$1,000
1,500
1,500
Publications/Books/Subscriptions
-
-
-
-
-
-
-
-
Dues & Memberships
200
450
300
$600
500
$600
$600
$600
Schools & Training
1,020
3,061
1,766
$3,670
1,955
$2,320
2,366
2,414
Travel & Per Diem
2,225
1,711
2,396
$4,040
120
$3,226
3,291
3,356
Elections
-
-
-
$9,000
6,116
$0
-
-
Advertising
7,672
787
12,952
$6,500
3,000
$16,500
16,830
17,167
Miscellaneous Expenses
424
2,523
2,984
$20,341
14,000
$6,750
15,000
15,300
Community Events
1,000
-
-
-
-
-
-
-
EDC Projects*
34,724
14,766
23,464
$63,193
113,193
$50,744
30,000
30,000
Intergov Trans Out (GF I&S)
26,362
31,683
26,783
$26,783
234,533
$54,964
54,964
54,964
Large Project Reserves
-
-
-
-
-
-
-
-
Intergov Trans Out (GF)
16,835
26,246
47,151
$51,996
55,738
$71,996
73,436
74,905
Office Supplies
-
-
872
$2,000
522
$1,000
1,500
1,500
Printing
-
-
-
$5,000
-
$1,000
2,000
2,000
Project Reserve
-
-
-
-
-
$130,000
100,000
100,000
91,378 $
82,317 $
119,668
$196,623 $
433,178
$340,100 $
301,487 $
303,705
TOTAL EXPENDITURES
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Audit
Description Explanation Target Costs
Adjusted Costs
Total Proposed
Costs
EDC -41B Audit Portion Audit Portion related to auditing EDC -41B Rev's & Ex 's $1,000
$0
$1,000
EDC -41B Audit/Financial Consultant Assist with sales tax election $2,500
($2,500)
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $3,500 1
($2,500)
$1,000
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Publications/Books/Subscriptions
Description Explanation Target Costs Adjusted Costs
Total Proposed
Costs
N/A $0 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $0 I $0
I $0
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Dues & Memberships
Description
Explanation Target Costs Adjusted Costs
Total Proposed
Costs
ICSC Membership
Official= $100; Affiliate= $50 $600 $0
$600
'1 Official & 10 Affiliate
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL $600 $0
$600
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -413 Schools & Training
Description Explanation
Target Costs
Adjusted Costs
Total Proposed
Costs
TEDC Sales Tax Seminar TEDC educational seminar @ $175 Registration 4 per ear
$700
$0
$700
ICSC Texas Deal Making Texas Deal Making Registration @ $270 6persons)
$2,970
$1,350
$1,620
Include ATM, 4 EDC, Marketin /PIO
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI
$3,670
1 ($1,350)1
$2,320
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -413 Travel & Per Diem
Description Explanation
Target Costs
Total Proposed
Adjusted Costs Costs
Sales Tax Seminar $2000 = 4 EDC Members ($500/person)
$2,000
$0 $2,000
ICSC Texas Deal Making Held in Dallas Convention Center:
$2,040
$814 $1,226
- 62 miles RT $0.555 x 6 people x 3 days = $620
$0
- Per diem $71 x 6 people = $426
$0
- Parkin = $1 O/day x 6 people x 3 days = $180
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $4,040
$3,226
Department:
EDC -4B
Line Item:
Advertising
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Description Explanation
Target Costs
Adjusted Costs
Total Proposed
Costs
Chamber Membership Directory Participate with ad in Director
$750
$750
$0
$0
$0
Misc Chamber, Regional, etc S onsorsho
$750
$750
$1,500
Marketing Collateral Misc Marketing Items and Pieces
$5,000
$10,000
$15,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $6,500
$10,000
$16,500
Town of Trophy Club, Texas
FY2014 EDC -46 Budget
Expense Accounts
Department: Line Item:
EDC -46 Elections
Description Explanation Target Costs
Adjusted Costs
Total Proposed Costs
Sales Tax Reallocation Election Election to shift 1/4 cent from EDC -4A to EDC -46 $9,000
($9 MM
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $9,000
1 ($9,000)
$0
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -413 Misc Expenses
Description
Explanation
Target Costs
Adjusted Costs
Total Proposed
Costs
Website Hosting
Annual cost to host ED portion of Town website
$100
$900
$1,000
Meeting Expenses
ED Meeting Expenses
$1,500
$1,000
$500
Development Luncheon
Host Luncheon at TCCC for Developers and Businesses
$2,500
$0
$2,500
Purchase Booth Set -Up
Purchase 2 booth set - ups: 1 large tradeshow and 1 small pull -
up banners booth
$9,186
$9,186
$0
ICSC Host
$2,000
$0
$2,000
ICSC Booth Materials
Proportional Share of 30x30 booths ace
$750
$0
$750
Logo/Website Launch
$4,305
$4,305
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI
$20,341 1
($13,591)
$6,750
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -413 EDC Projects
Description
Explanation
Target Costs
Adjusted Costs
Total Proposed
Costs
Merchandising Plan (Catalyst)
Merchandising Anal tics/Stat's/Demo's Update
$8,578
$8,578
$0
Planning, Marketing & Design
Costs to Plan, Market, or Design materials
$10,000
$7,500
$2,500
Projects related to creating incentives,
ROW analysis, business retention
activities, etc
$35K is TIF #2 Related - Reserves paying since
did not complete in FY13 due to timing
$44,615
$3,629
$48,244
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI
63,193 1
($12,449)
$50,744
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Intergov Trans Out (I&S)
Description Explanation Target Costs Adjusted Costs
Total Proposed
Costs
ILA with Town Council Debt Restructuring ILA and Sales Tax Reallocation $26,783 $28,181
$54,964
This line is per the ILA Agreement approved Jan 2013 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $26,783 $28,181
$54,964
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Intergov Trans Out (GF)
Description Explanation
Target Costs Adjusted Costs
Total Proposed
Costs
Administration Support & Help ATM, Finance, Marketing, TS hours
$51,996 $10,000
$41,996
EDC contribute 50% of a full-time position; the remaining 50%
Eco Dev/Marketing Position would be contributed by the Town General Fund
$30,000
$30,000
$0
$0
$0-
$0
$0-
$0
$0-
$0
$0
$0-
$0
$0-
$0
$0-
$0
$0-
$0
$0
TOTAL
$51,996 $20,000
$71,996
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -413 Office Supplies
Description Explanation Target Costs Adjusted Costs
Total Proposed
Costs
Misc Office Supplies High Quality Paper $1,000 $0
$1,000
Binding
$0
Shipping/Mailing
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $1,000 $0
$1,000
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Department: Line Item:
EDC -4B Printing
Description Explanation Target Costs
Total Proposed
Adjusted Costs Costs
Outsource Printing Needs Project binders, development info, etc $2,000
$1,000 $1,000
Additional dollars attributed to printing ED Notebook
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTALI $2,000
1 ($1,000)1 $1,000
Department:
EDC -4B
Town of Trophy Club, Texas
FY2014 EDC -413 Budget
Expense Accounts
Line Item:
Project Reserve
Description Explanation Target Costs
Adjusted Costs
Total Proposed
Costs
Projects/Programs awarding incentives, community or park projects, development Rolling fund dedicated to projects that may arise from
infrastructure, etc development, community need, incentives, etc $0
$130,000
$130,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL $0
$130,000
$130,000