ORD 2011-13 (Espanol)POBLADO DE TROPHY CLUB, TEXAS
ORDENANZA NO. 2011-13
UNA ORDENANZA DEL CONCILIO DEL POBLADO DEL POBLADO
DE TROPHY CLUB, TEXAS, ENMENDANDO LA ORDENANZA 2011-08
ORDENANDO Y LLAMANDO A UNA ELECCION GENERAL PARA EL
POBLADO DE TROPHY CLUB PARA REALIZARSE EL 14 DE MAYO
DE 2011 CON EL PROPOSITO DE ELEGIR (1) ALCALDE POR UN
PERIODO DE TRES (3) Milos. UN (1) MIEMBRO DEL CONCILIO
PARA EL PUESTO #1 POR UN PERIODO DE TRES (3) ANOS Y UN
MIEMBRO DEL CONCILIO PARA EL PUESTO #2 POR UN PERIODO
DE TRES (3) AN OS Y; ORDENANDO Y LLAMANDO A UNA ELECCION
ESPECIAL PARA LA LEGALIZACION DE LA VENTA DE TODAS LAS
BEBIDAS ALCOHOLICAS PARA SER CONSUMIDAS FUERA DEL
LOCAL SOLAMENTE; ESTIPULANDO QUE ESTA ORDENANZA DEBE
ENMENDAR SOLO EL DOCUMENTO B CON EL PROPOSITO DE
ANEXAR E INCORPORAR EL "ACUERDO DE ELECCION CONJUNTA
ENTRE EL POBLADO DE TROPHY CLUB Y EL CONDADO TARRANT"
Y CON EL PROPOSITO DE ENMENDAR EL DOCUMENTO "C" PARA
AGREGAR LAS CASILLAS PARA EL VOTO POR ANTICIPADO PARA
LOS VOTANTES DEL CON DADO TARRANT; ESTIPULANDO SOBRE
LA INCORPORACION DE LOCALES; ESTIPULANDO SOBRE
ENGROSAMIENTO E INSCRIPCIONES; Y ESTIPULANDO UNA FECHA
EFECTIVA.
CONSIDERANDO QUE, el 24 de febrero de 2011, el Concilio del Poblado del
Poblado de Trophy Club adopto la Ordenanza No. 2011-08 para liamar a Eleccion
General con el proposito de elegir un (1) Alcalde por un periodo de tres (3) aiios, un (1)
miembro del Concilio para el Puesto #1 por un periodo de tres (3) aiios, y un (1)
miembro del Concilio para el Puesto #2 por un periodo de tres (3) aiios para el Concilio
del Poblado del Poblado de Trophy Club y liamar a una Eleccion Especial con una
boleta combinada con el propos ito de presentar a los votantes con derecho legal de
votar del Poblado, la determinacion de legalizar la venta de todas las bebidas
alcoholicas para ser consumidas solamente fuera del local y;
CONSIDERANDO QUE, al momenta de la aprobacion de la Ordenanza No.
2011-08, el Condado Tarrant comunico al Poblado que no propondria un Acuerdo de
Eleccion Conjunta sino hasta despues de de la aprobacion de la fecha limite para la
cancelacion de las elecciones;
CONSIDERANDO QUE, como la fecha limite para la cancelacion de las
elecciones ha pasado, el Condado Tarrant puede ahora determinar los lugares para
votar y los costos de eleccion para cad a una de las entidades que realiza una eleccion.;
CONSIDERANDO QUE, el propos ito de esta enmienda a la Ordenanza No.
2011-08 es incluir el "Acuerdo de Eleccion Conjunta Texas entre el Poblado de Trophy
Club, Texas y el Condado Tarrant como Documento "s" en el presente y enmendar el
Documento "C" para establecer los locales para votar en la votacion por anticipado, que
se encuentran disponibles para los votantes del Condado Tarrant y;
CONSIDERANDO QUE, el Concilio del Poblado sabe y declara que la junta en
la cual esta Ordenanza es considerada esta abierta al publico como 10 exige la ley, y
que el aviso publico de la h~ra, el lugar y el propos ito de dicha junta fue dado de
acuerdo a 10 estipulado en el Capitulo 551, del Codigo de Gobierno de Texas con sus
enmiendas;
AHORA, POR LO TANTO, SEA ORDENADO POR EL CONCILIO DEL
POBLADO DEL POBLADO DE TROPHY CLUB, TEXAS:
Seccien 1. Se encuentra que todas las premisas anteriores son verdaderas y
correctas y estan incorporadas al cuerpo de esta Ordenanza como si se hubieran
copiado en su totalidad.
Seccien 2. EI Documento "s" de la Ordenanza No. 2011-08 es, por medio del
presente, enmendado para incluir el Acuerdo de Eleccion Conjunta entre el Poblado
Trophy Club, Texas y el Condado Tarrant ("el Contrato"). Una copia del Contrato
marcado como Documento "s" se adjunta e incorpora al presente documento.
Seccien 3. EI Documento "C" de la Ordenanza No. 2011-08, es, por medio del
presente, enmendado para incluir los locales para la votacion por anticipado, para los
votantes del Condado Tarrant. Una copia revisada del Documento "C" se adjunta e
incorpora al presente documento.
Seccien 4. EI Administrador del Poblado 0 quien sea designado por el
Administrador del Poblado, esta autorizado para enmendar 0 suplementar el Contrato
(Documento "S") hasta donde sea requerido para que la Eleccion sea conducida de
forma eficiente y legal, segun 10 determine el Administrador de Elecciones.
Seccien 5. Por medio del presente se dan instrucciones a la Secretaria del
Poblado del Poblado de Trophy Club para que engrose e inscriba esta Ordenanza de
acuerdo a 10 estipulado por la Carta Constitucional del Poblado.
Seccien 6. Esta Ordenanza debera entrar en efecto inmediatamente despues
de ser adoptada.
PASADA Y APROBADA por el Concilio del Poblado del Poblado de Trophy Club,
Texas en este dfa 4 de abril de 2011.
TESTIGO:
ORD 2011-13 -Spanish
AlcaJdesa, Connie White
Poblado de Trophy Club, Texas
Page 2 of 5
S retaria de la Ciuaad, Shannon DePrater
Poblado de Trophy Club, Texas
[SELLO]
APROBADO EN CUANTO A FORMA:
~ ( 4~& t J 1 e ef1a&a~LvoJ
Abogada del Poblado, Patricia A. Adams
Poblado de Trophy Club, Texas
ORD 2011-13 -Spanish Page 3 of 5
DOCUMENTO 8
ACUERDO DE ELECCION CONJUNTA
ENTRE EL POBLADO DE TROPHY CLUB, TEXAS Y el CON DADO TARRANT
ORD 2011-13 -Spanish Page 4 of 5
DOCUMENTO C
Ademas del lugar para la votaci6n por anticipado que se encuentra dentro del Poblado, los
votantes de Trophy Club Condado Denton pueden votar en todas las casillas para el voto
por anticipado designadas y mantenidas por el Condado Denton en todo el Condado.
AVISO DE VOTACION POR ANTICIPADO
Condado Denton
EI voto par anticipado acudiendo en persona se lIevara a cabo en:
100 Municipal Drive como sigue:
Lunes 2 de mayo De 8:00 a.m. a 5:00 p.m.
Martes 3 de mayo De 8:00 a.m. a 5:00 p.m.
Miercoles 4 de mayo De 8:00 a.m. a 5:00 p.m.
Jueves 5 de mayo De 8:00 a.m. a 5:00 p.m.
Viernes 6 de mayo De 8:00 a.m. a 5:00 p.m.
Sabado 7 de mayo De 8:00 a.m. a 5:00 p.m.
Lunes 9 de mayo De 7:00 a.m. a 7:00 p.m.
Martes 10 de mayo De 7:00 a.m. a 7:00 p.m.
Condado Tarrant
Los votantes de Trophy Club Condado Tarrant pueden votar en todos los locales para votar
por anticipado, designados y mantenidos por el Condado Tarrant en todo el Condado.
ORD 2011-13 -Spanish Page 5 of 5
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
ORD 2011-13 4 of 18
THE STATE OF TEXAS
COUNTY OF TARRANT
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Tarrant County:
City of Arlington City of Richland Hills
City of Bedford City of River Oaks
City of Benbrook City of Southlake
City of Blue Mound Town of Trophy Club
City of Colleyville City of Watauga
City of Everman Arlington Independent School District
Town of Flower Mound Carroll Independent School District
City of Forest Hill Crowley Independent School District
City of Fort Worth Eagle Mountain-Saginaw Independent School District
City of Grapevine Grapevine-Colleyville Independent School District
City of Haltom City Hurst-Euless-Bedford Independent School District
City of Keller Keller Independent School District
Town of Lakeside Lewisville Independent School District
City of Lake Worth Lake Worth Independent School District
City of Mansfield Mansfield Independent School District
City of North Richland Hills Northwest Independent School District
City of Pelican Bay White Settlement Independent School District
Trophy Club Municipal Utility District No.1
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code
Section 11.0581 for a joint May 14, 2011 election to be administered by Steve Raborn, Tarrant County Elections
Administrator, hereinafter referred to as "Elections Administrator."
RECITALS
Each participating authority listed above plans to hold a general and/or special election on May 14, 2011. Tarrant
County plans to hold a local option election within the City of Arlington on May 14, 2011.
The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is
compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012.
The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County
for such use and to share in certain other expenses connected with joint elections in accordance with the applicable
provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
ORO 2011-13 5 of 18
I. ADMINISTRATION
The parties agree to hold a "Joint Election" with Tarrant County and each other in accordance with Chapter 271 of
the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and
handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to
pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in
this agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election;
however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the
lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to
be made and actions to be taken by the officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting
system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election
services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases,
costs shall be pro-rated among the participants according to Section XI of this contract.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of all required
election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the
participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be
responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election
Code.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English. Each participating authority shall provide a
copy of their respective election orders and notices to the Tarrant County Elections Administrator.
The Elections Administrator shall prepare a submission, on behalf of all participating authorities, to the United
States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting
Rights Act of 1965, as amended. The Elections Administrator will provide to each participating authority a photocopy of
the joint submission and any correspondence from the Department of Justice.
The joint submission prepared by the Elections Administrator will not include submission of information for any
special elections held by the participating authorities. Participating authorities are hereby notified and encouraged to
prepare their own submissions to the United States Department of Justice for special election procedures, or any changes
that are specific to their own political subdivision.
By signing this agreement, each participating authority certifies that it has no unresolved preclearance or
voting rights issues known to it that would preclude or delay Department of Justice preclearance of the joint
election.
The Elections Administrator will file an amended submission to the United States Department of Justice in the
event that any polling places are changed after the original submission is filed, including changes resulting from the
withdrawal of one or more participating authorities pursuant to Section XII of this contract.
ORD2011-13 6 of 18
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all election day voting
locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections
conducted by each participating city, and shall be compliant with the accessibility requirements established by Election
Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in
Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections
Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The
Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A
If polling places for the May 14, 2011 joint election are different from the polling place(s) used by a participating
authority in its most recent election, the authority agrees to post a notice no later than May 13, 2011 at the entrance to any
previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's
polling place names and addresses in effect for the May 14,2011 election. This notice shall be written in both the English
and Spanish languages.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place
officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965,
as amended, each polling place containing more than 5% Hispanic population as determined by the 2000 Census shall
have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not
bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the
polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority
or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at
that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of
Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for
the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his
appointment, the time and location of training and distribution of election supplies, and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant
to Texas Election Code Section 32.091. The election judge will receive an additional sum of $25.00 for picking up the
election supplies prior to election day and for returning the supplies and equipment to the central counting station after the
polls close.
Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated
at the same hourly rate that they are to be paid on election day.
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time
personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be
compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and
127.006.
ORD2011-13 7 of 18
V . PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, official ballots, sample ballots , voter registration lists, and all forms, signs, maps and other materials used by the
election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each
poll ing place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible . The
participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
The Elections Administrator shall provide the necessary voter registration information , maps , instructions, and other
information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a
proper election .
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official
ballot (including titles and text in each language in which the authority's ballot is to be printed) . Each participating authority
shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or
propositions .
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged in the following order: Independent School District , City, Water District(s), College District, and
other political subdivisions.
Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County 's eSlate electronic voting
system . On election day, voters shall have a choice between voting on the eSlate electronic voting system or by a paper
ballot that is scanned at the polling place using Tarrant County 's eScan voting system . Provisional ballots cast on election
day will be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots from being
immediately counted via the eScan ballot scanner.
The number of paper ballots printed for election day voting shall be, at a minimum , equal to the same election day
turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per
polling place or precinct adjusted upward to end in a number divisible by 50.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as
required by Election Code Section 129.051 (g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31 .097 and 271.006 of the Texas Election Code. Each participating
authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks . The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist
in the conduct of early voting as necessary , and that these additional deputy early voting clerks shall be compensated at
an hourly rate set by Tarrant County pursuant to Section 83 .052 of the Texas Election Code . Deputy early voting clerks
who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in
that capacity without additional compensation .
ORD2011 -13 8 of 18
Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this
document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting
locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing.
The Elections Administrator shall post on the county website each participating authority's early voting report on a
daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section
87.121 (g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the
county website no later than 8:00 AM each business day.
VII. EARLY VOTING BALLOT BOARD
Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint
Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central and remote counting
stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager: Steve Raborn, Tarrant County Elections Administrator
Tabulation Supervisor: Stephen Vickers, Tarrant County Elections Operations Manager
Presiding Judge: Jeanne Lyon
Alternate Judge: Bobbie Cornelison
The counting station manager or his representative shall deliver timely cumulative reports of the election results as
precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for
releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and
general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site.
To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting
equipment will not be released to the participating authorities at the remote collection sites or by phone from individual
polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass
reports to each participating authority as soon as possible after all returns have been tabulated. Each participating
authority shall be responsible for the official canvass of its respective election(s).
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload
these reports for each participating authority unless requested otherwise.
ORD2011-13 9 of 18
The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY
The Elections Administrator agrees to administer the entire City of Mansfield election including that portion of the
City of Mansfield that is within Ellis and Johnson Counties.
The Elections Administrator agrees to administer the entire Crowley ISO election including that portion of Crowley
ISO that is within Johnson County.
The Elections Administrator agrees to administer the entire Mansfield ISO election including that portion of
Mansfield ISO that is within Johnson County.
For all other political subdivisions having territory outside Tarrant County, the Elections Administrator shall
administer only the Tarrant County portion of those elections.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff
election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless
the participating authority notifies the Elections Administrator in writing within 3 business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations and/or election
day voting locations in a runoff election. If necessary, any voting changes made by a participating authority between the
original election and the runoff election shall be submitted by the authority making the change to the United States
Department of Justice for the preclearance required by the Federal Voting Rights Act of 1965, as amended.
Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the
May 14, 2011 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to
expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary,
shall be Saturday, June 18, 2011.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs,
unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average
cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the
expenses equally among the total number of polling places. Costs for polling places shared by more than one participating
authority shall be pro-rated equally among the participants utilizing that polling place.
It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be
directly charged to the appropriate participating authority rather than averaging those costs among all participants.
If a participating authority's election is conducted at more than one election day polling place, there shall be no
charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has
fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in
Ell of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of
the costs associated with the polling place where it has the greatest number of registered voters.
ORD2011-13 10 of 18
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with
each early voting site . Each participating authority shall be responsible for a pro-rata portion of the actual costs associated
with the early voting sites located w ithin their jurisdiction . Participating authorities that do not have a regular (non
temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site .
Hurst-Euless-Bedford ISO agrees to pay the entire cost for Early Voting by Personal Appearance at the Pat May
Center and at all of its school locations.
Grapevine-Colleyville ISO agrees to pay the entire cost for Early Voting by Personal Appearance at the GCISD
Administration Building and at all of its school locations .
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
participating authority 's voters .
Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters
in Tarrant County, and that do not have an election day polling place or early voting site within their jurisdiction shall pay a
flat fee of $400 for election expenses.
Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal
to ten percent (10%) of its total billable costs in accordance with Section 31.1 OO( d) of the Texas Election Code.
The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s) within the county treasury in accordance with Election Code Section 31 .100 .
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code . The withdrawing authority is fully liable for any
expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten
percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall
be refunded, minus the aforementioned expenses and adm inistrative fee if applicable.
It is agreed that any of the joint election early voting s ites that are not within the boundaries of one or more of the
remaining participating authorities , with the exception of the early voting site located at the Tarrant County Elections
Center, may be dropped from the joint election unless one or more of the remain ing participating authorities agree to fully
fund such site(s). In the event that any early voting site is eliminated under this section , an addendum to the contract shall
be provided to the remaining participants within five days after notification of all intents to withdraw have been received by
the Elections Administrator.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in
accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election
records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county
records . The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records
are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code . If records of the election are involved in any pending election contest , investigation , litigation , or
open records request, the Elections Administrator shall maintain the records until final resolution or unt il final judgment ,
ORD2011-13 11 of 18
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed
with the participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the
presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the
Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating
authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as
Recount Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority as necessary to
conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the
Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Tarrant County, Texas.
5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be
construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of
this estimated obligation no later than 15 days after execution of this agreement. The exact amount of each participating
authority's obligation under the terms of this agreement shall be calculated after the May 14, 2011 election (or runoff
ORO 2011-13 12 of 18
election, if applicable), and if the amount of an authority 's total obligation exceeds the amount deposited, the authority shall
pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections
Administrator . However, if the amount of the authority's total obligation is less than the amount deposited, the Elections
Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated .
The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall
be as follows :
Actual # Billed # Estimated Deposit
Political Subdivision Polls
28
Polls
14.5
Cost Due
City of ArlinQton $73,072 $54,900
City of Bedford
City of Benbrook
1 0 .5
3
$6,958 $5,300
3 $16 ,975 $12,800
City of Blue Mound 1 0 .5 $6,400 $4,900
City of Colleyville 1 0 .5 $5,688 $4,300
City of Everman 1 1 $6,103 $4,600
City of Forest Hill 1 1 $6,323 $4 ,800
City of Fort Worth 127 115.5 $471,439 $353,600
Town of Flower Mound 0 0 $400 $400
City of Grapevine 1 0 .5 $5,473 $4,200
City of Haltom City 2 2 $14,704 $11 ,100
City of Keller 2 1 $5 ,103 $3,900
T own of Lakeside 1 1 $4,257 $3 ,200
City of Lake Worth 1 0.5 $2,967 $2 ,300
City of Mansfield 3 1.5 $8,620 $6,500
City of North Richland Hills 3 3 $15,881 $12,000
City of Pelican Bay 1 1 $7,203 $5 ,500
City of Richland Hills 1 1 $9,416 $7,100
City of River Oaks 1 1 $9,284 $7,000
City of Southlake 1 0.5 $5,908 $4,500
Town of Trophy Club 1 0.33 $859 $700
City of WatauQa 1 1 $5,998 $4,500
City of Sansom Park 1 1 $9,416 $7,100
City of White Settlement 1 0.5 $8,544 $6,500
Arlington ISO 31 15.5 $72,100 $54,100
Carroll ISO 5 0.5 $5,908 $4,500
Crowley ISO 14 4.5 $27,430 $20,600
Eagle Mountain-Sagniaw ISO 12 4.5 $21,226 $16,000
Grapevine-Colleyville ISO 7 2 $27,759 $20 ,900
Hurst-Euless-Bedford ISO 12 4 $46,475 $34 ,900
Keller ISO 16 4 .5 $23,258 $17,500
Lake Worth ISO 9 0.5 $2,967 $2,300
Lewisville ISO 0 0 $400 $400
Mansfield ISO 12 5.5 $23,802 $17 ,900
Northwest ISO 13 2.83 $14,547 $11 ,000
White Settlement ISO 8 1 $9 ,944 $7,500
Trophy Club MUD No.1 1 0 .33 $859 $700
TOTALS 198.00 $983,668 $740 ,000
ORD 2011-13 13 of 18
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit:
(1) It has on the day of 2011 been executed by the Tarrant County Elections
Administrator pursuant to the Texafi Election Code so authorizing;
(2) It has on the 4 1h day of April, 2011 been executed on behalf of the Town of Trophy Club pursuant to an
action of the Town of Trophy Club Town Council so authorizing;
ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR:
F-AWWOSIVA491
ACCEPTED AND AGREED TO BY THE TOWN OF TROPHY CLUB:
APPROVED: ATTEST:
-7
Moor, Connie White
Town of Trophy Club
TbwrYSecretary, Shann6WIE)ePrater
Town of Trophy Club
ORD 2011-13 14 of 18
EXHIBITC
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
100 Municipal Drive on the following :
Monday, May 2
Tuesday, May 3
Wednesday, May 4
Thursday, May 5
Friday , May 6
Saturday, May 7
Monday, May 9
Tuesday . May 10
8:00 a .m . - 5 :00 p.m.
8:00 a .m . - 5 :00 p.m.
8:00 a.m. - 5 :00 p.m.
8:00 a .m . - 5 :00 p.m.
8:00 a.m . - 5 :00 p.m.
8:00 a.m. - 5 :00 p.m.
7:00 a.m . - 7 :00 p .m.
7:00 a .m . -7:00 p .m.
Tarrant County
Trophy Club Tarrant County voters may vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
ORD 2011-13 15 of 18
ATTACHMENT B-EARLY VOTING FOR MAY 14, 2011
(VO TA CION ADELANTADA DE 74 DE MA YO DE 207 7)
JOINT -GENERAL AND SPECIAL ELECTIONS
(£LECCIONES GENERALES Y ESPECIALES CONJUNTAS)
This schedule of early voting locations, dates and times applies to voters in the following cities and school districts (Este horario de casetas de votacion
adelantada, sus fechas y tiempos aplican a votantes en las siguientes ciudades y distritos escolares): Arlington, Bedford, Benbrook, Blue Mound, Colleyville,
Everman, Flower Mound, Forest Hill, Fort Worth, Grapevine , Haltom City, Keller, Lakeside, Lake Worth, Mansfield, North Richland Hills, Pelican Bay, Richland Hills ,
River Oaks, Southlake, Trophy Club, Watauga, Arlington ISO, Carroll ISO, Crowley ISO, Eagle Mountain-Saginaw ISO, Grapevine-Colleyville ISO, Hurst-Euless
Bedford ISO, Keller ISO, Lake Worth ISO, Lewisville ISO, Mansfield ISO, Northwest ISO and White Settlement ISO.
EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS
(ofAS Y HORAS DE VOTACl6N TEMPRANO POR APARICl6N PERSONAL)
May (Ma yo) 2-6 Monday -Friday (Lunes -Viernes) 8:00 a.m. -5:00 p.m.
May (Ma yo) 7 Saturday (S6badol 7:00 a.m. -7:00 p.m.
May (Ma yo) 8 Sunday (Domingo) 11 :00 a.m. -4:00 p.m.
May (Ma yo) 9 -10 Monday -Tuesday (Lunes -Martes) 7:00 a.m. -7:00 p.m.
SEE LIST OF LOCATIONS ON BACK
rvER I A USIA DE CASETAS AL REVERSOI
EARLY VOTING BY MAIL
(VOTACI6N TEMPRANO POR CORREO)
TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL
TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683
(PARA RECIB/R UNA SOLlCITUD PARA BOLETA 0 MAS INFORMACl6N LLAMAR
AL ADMINISTRADOR DE ELECCIONES DEL CONDADO DE TARRANT: 817-831-8683)
Applications for a ballot by mail must be submitted between March 15,2011 and May 6, 2011 with one
of the following requirements: (Solicitudes para una bole to porcorreo pueden sersometidos durante ellS de Marzo de 20" , y6 de
May de 2011, con uno de los siguientes requisitos:)
1. Age of voter is 65 or over on Election Day. (Edad del votante es 65 0 mos el Dia de Eleccion.)
2. Voter is disabled . (Votante esta incapacitado.)
For # 1 or #2, the ballot must be mailed to the voter registration residence address/mailing address or to
a hospital, nursing home/long-term care facility, retirement center or address of a relative. The
relationship of the relative must be indicated. (Para # 10 #210 bole to debe serenviada a 10 direccion residencial/direccion
de correo de registro de votante 0 a un h ospital, clinica para convalecientes a ancianos/facilidad de cuidado de termino largo, centro de
jubilacion 0 direccion de un pariente. Debe indicar el parentesco del pariente.)
3. Voter is confined in jail -ballot must be mailed to the jailor address of a relative. The
relationship of the relative must be indicated. (Votante esta encarcelado -boleta debe ser enviada 0 10 corcel 0 a 10
direccion de un pariente. Debe indicar el parentesco del pariente.)
4. Voter expects to be out of the county on Election Day and during the regular hours for
conducting early voting -ballot must be mailed to an address outside the county. (Votanteesperaestarafuera
del condado el Dia de Eleccion y durante las horos regulares de conducir votacion temprano -bole to debe ser enviada 0 una direccion
afuera del condado.)
Applications must be received at the following address
NO LATER THAN FRIDAY , MAY 6, 2011
(Las solicitudes deben serrecibidos por correa a 10 direcci6n siguiente NO MAS TARDAR DEL VIERNES, 6 de MAYO de 2011)
STEVE RABORN, EARLY VOTING CLERK
(Secretar/o De Votacion Adelantada, Steve Raborn)
PO BOX 961011
FORT WORTH, TEXAS 76161-0011
FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFTER MAY 5.20 J J. EMERGENCY BAllOT APPLICA TlONS MUST BE RETURNED NO LATER THAN 5 PM.
ELECTION DAY. AT THE ELECTIONS CENTER, 2700 PREMIER STREET. FORT WORTH. TX 76 J J J (SE C. 102.001, TE XAS ELECTION CODE.) (PARA
VOTANTES CON PRINCIPIOS DE UNA ENFERMEDAD EN 0 DESPUES DEL 5 DE MA YO DE 2011, SOLICITUDES PARA BOLETA DE EME RGENCIA DEBE SER REG RESA DA NO MAS TARDAR
DE LAS 5 PM. EL DiA DE ELEC CION. EN EL CENTRO DE ELECCIONE S. 2700 PREMIER Sr.. FORT WORTH. TX 76111 (SE C. 102.00 I. CODIGO DE EI£CClON DE TE JAS.)
ORO 2011-13 16 of 18
Locations listed on this page only are open Full Days and Hours
(So/amel7/e las caselas /,<:,-Iadas en eSla pagina eSlafi abiertas/os dlas y horas de vOlacion ade/anlado)
EARLY VOTING FOR MAY 14,2011 -JOINT -GENERAL AND SPECIAL ELECTIONS
(VOTACION ADELANTADA DE 74 DE MAYO DE 207 7 -ELECCIONES GENERA LES Y ESPEC/ALES CONJUNTASj
1. MAIN EARLY VOTING SITE, 11 . Crowley Community Center
Tarrant County Elections Center 900 East Glendale Street Fort Worth
2700 Premier Street Crowley, Texas 76036 21. Southside Community Center 31. Hurst Recreation Center
Fort Worth, Texas 76111 959 East Rosedale Street 700 Mary Drive
'Emergency ballols availab/e 12 . Euless Public Library Fort Worth, Texas 76104 Hurst, Texas 76053
al fhis /ocalion only. (Bo/elas de emergencia 201 North Ector Drive
so/ameflle eSlan disponib/e s en esla casefa.) Euless , Texas 76039 Fort Worth 32. Keller Town Hall
22. Southwest Regional Library 1100 Bear Creek Parkway
Arlington Forest Hill 4001 Library Lane Keller, Texas 76248
2. Bob Duncan Center 13. Mahaney Community Center Fort Worth, Texas 76109
2800 South Center Street 6800 Forest Hill Drive Lake Worth
Arlington, Texas 76014 Forest Hill , Te xas 76140 Fort Worth 33. Sheriff's Office North Patrol Division
23. Southwest Sub-Courthouse 6651 Lake Worth Boulevard
3.
Arlington
Elzie Odom Recreation Center
1601 NE Green Oaks Boulevard
14.
Fort Worth
Diamond Hill/Jarvis Library
1300 Northeast 35th Street
6551 Granbury Road
Fort Worth, Texas 76133
34.
Lake Worth, Texas 76135
Mansfield Sub-Courthouse
Arlington, Texas 76006 Fort Worth, Texas 76106 Fort Worth 1100 East Broad Street
4.
Arlington
Fire Training Center
5501 Ron McAndrew Drive
Arlington, Texas 76013
15. Fort Worth Municipal Building
1000 Throckmorton Street
Fort Worth, Texas 76102
24 . Summerglen Branch Library
4205 Basswood Boulevard
Fort Worth, Texas 76137
Fort Worth
35.
Mansfield, Texas 76063
North Richland Hills Recreation Center
6720 Northeast Loop 820
North Richland Hills, Texas 76180
5.
Arlington
South Service Center
1100 SW Green Oaks Boulevard
Arlington, Texas 76017
16.
Fort Worth
Griffin Sub-Courthouse
3212 Miller Avenue
Fort Worth, Texas 76119
25. Tarrant County Plaza Building
201 Burnett Street
Fort Worth ,Texas 76102
Fort Worth
36. Richland Hills Community Center
3204 Diana Drive
Richland Hills, Texas 76118
6.
Arlington
Tarrant County Sub-Courthouse
in Arlington
700 E Abram Street
17.
Fort Worth
Handley-Meadowbrook
Community Center
6201 Beaty Street
26. Worth Heights Community Center
3551 New York Avenue
Fort Worth, Texas 76110
37. River Oaks City Hall
4900 River Oaks Boulevard
River Oaks , Texas 76114
Arlington ,Texas 76010 Fort Worth, Texas 76112
27.
Grand Prairie
Starrett Elementary School
38. Saginaw-log Cabin Senior Center
405 South Belmont Street
7. Bedford Public Library
2424 Forest Ridge Drive
Bedford , Texas 76021
18.
Fort Worth
JPS Health Center Viola M. Pitts/Como
Lower Leve/, Auditorium 1
2675 Fairmont Drive
Grand Prairie, Texas 75052
39.
Saginaw , Texas 76179
Southlake Town Hall
4701 Bryant Irvin Road N. 28. Grapevine-Colleyville Independent School 1400 Main Street
Bedford Fort Worth, Texas 76107 District Administration Building Southlake, Texas 76092
8. Pat May Center 3051 Ira E. Woods Avenue
1849 B Central Drive Fort Worth Grapevine, Texas 76051 40. Watauga City Hall
Bedford , Texas 76022 19. Northwest Branch Library 7105 Whitley Road
6228 Crystal Lake Drive 29 . Grapevine Community Activities Center Watauga, Texas 76148
9. Benbrook Community Center Fort Worth, Texas 76179 1175 Municipal Way
228 San Angelo Avenue Grapevine , Texas 76051 41. White Settlement Public Library
Benbrook , Texas 76126 Fort Worth 8215 White Settlement Rd
10. Colleyville City Hall
100 Main Street
Colleyville, Texas 76034
20. Riverside Community Center
3700 East Belknap Street
Fort Worth , Te xas 76111
30. Haltom City Civic Center
3201 Friendly Lane
Haltom City, Texa s 76117
White Settlement, Texas 76108
ORD 2011-13 17 of 18
May 14,2011 -Temporary Branch Early Voting Locations -Please Note Various Days and Hours of Voting
(74 de Mayo de 207 7 -Casetas temporales para Votacion Adelantada -Favor de notar dias y horas diversos)
May (Mayo) 3- 5 Tuesday -Thursday (Manes -)ueves) 8:00 a.m. - 5:00 p.m .
Blue Mound City Hall Dalworthington Gardens City Hall Pantego Town Hall Sendera Ranch Elementary School
301 South Blue Mound Road 2600 Roosevelt Drive 1614 South Bowen Road 1216 Diamond Back Lane
Blue Mound, Texas 76131 Dalworthington Gardens , Texas 76016 Pantego, Texas 76013 Haslet , Texas 76052
TCU -Texas Christian University UTA University of Texas at Arlington Villages of Woodland Springs
Brown -Lupton University Union E.H. Hereford University Center Amenity Bui/ding
2901 Stadium Drive 300 W. 1~ Street 12209 Timberland Boulevard
Fort Worth. Texas 76129 Arlington, Texas 76019 Fort Worth, Texas 76244
May (Mayo) 9 ·10 Monday -Tuesday (Lunes -Manes) 7:00 a.m . - 7:00 p.m.
East Regional Library Haslet Public Library Pelican Bay City Hall
6301 Bridge Street 100 Gammil Street 1300 Pelican Circle
Fort Worth, Texas 76112 Haslet , Texas 76052 Azle , Texas 76020
May (Mayo) 2
Monday (Lunes)
11 :00 a.m. - 7 :00 p.m.
Timberline Elementary School
3220 Timberline Drive
Grapevine, Texas 76051
Harwood Junior High School
3000 Martin Drive
Bedford , Texas 76021
May (Mayo) 1
Saturday (Siibado)
11 :00 a.m. - 7:00 p.m.
Grapevine High School
3223 Mustang Drive
Grapevine , Texas 76051
Pennington Field
1501 Central Drive
Bedford , Texas 76022
"'0"12011-'3
May (Mayo)3
Tuesday (Martes)
":00 a.m. -7:00 p.m.
Silver Lake Elementary School
1301 N. Dooley Street
Grapevine, Texas 76051
Bedford Heights Elementary School
1000 Cummings Road
Bedford, Texas 76021
May (Mayo) 8
Sunday (Domingo)
":00 a.m. -4:00 p.m.
May (Mayo) 4
Wednesday (Miercoles)
, 1 :00 a.m. - 7:00 p.m.
Bear Creek Elementary School
401 Bear Creek Drive
Euless, Texas 76039
South Euless Elementary School
605 South Main Street
Euless, Texas 76040
May (Mayo) 9
Monday (Lunes)
11 :00 a.m. -7:00 p.m.
Heritage Elementary School
4500 Heritage Avenue
Grapevine, Texas 76051
Trinity High School
500 North Industrial Boulevard
Euless, Texas 76039
May (Mayo) 5 May (Mayo) 6
Thursday (Jueves) Friday (Viemes)
, 1 :00 a.m. 7:00 p.m . '1 :00 a.m. 7:00 p.m.
Glenhope Elementary School Bransford Elementary School
6600 Glenhope Circle 601 Glade Road
Colleyville . Texas 76034 Colleyville, Texas 76034
L .D . Bell High School Lakewood Elementary School
1601 Brown Trail 1600 Donley Drive
Hurst, Texas 76054 Euless, Texas 76039
May (Mayo) 10
Tuesday (Martes)
11:00 a.m. -7:00 p.m.
GCISD Professional Development Education Center
5800 Colleyville Boulevard
Colleyville. Texas 76034
River Trails Elementary
8850 Elbe Trail
Fort Worth, Texas 76118
18 of 18