Agenda Packet TC 01/23/2015 and 01/24/2015 - Council RetreatTown Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Trophy Club Country Club
500 Trophy Club
Trophy Club, TX 76262
1:00 PMFriday, January 23, 2015
COUNCIL / MANAGEMENT RETREAT
Friday, January 23, 2015 & Saturday, January 24, 2015
Meeting commences at 1:00 p.m. on January 23, 2015, and will recess at approximately 5:00
p.m. The meeting will reconvene at 8:00 a.m. on January 24, 2015, and Council will continue
until adjournment at approximately 5:00 p.m.
CALL TO ORDER AND ANNOUNCE A QUORUM
CONVENE INTO COUNCIL RETREAT SESSION
1.2015-0072-T Review and discuss current Town Strategy Map and “Hits and Misses” for calendar
years 2013-2014; Consider and take appropriate action regarding the Council mission
and the adoption of a new Strategy Map for Fiscal Year 2015-2016, Council’s general
direction for Boards, Commissions and Corporations, and potential amendments to the
Town Charter.
Strategy Map
Strategic Hits and Misses - January 2014
Attachments:
2.2015-0073-T Discussion regarding the objectives for long term youth sports contracts, tournaments,
field usage, and related matters. (Council Member Rowe)
3.2015-0074-T Discussion regarding roles and responsibilities of Council and Town Staff,
Communications, Council Liaisons, appointment process for Board, Commission, and
Corporations, and Council meeting start times.(Mayor Pro Tem Lamont / Council
Member Rowe)
4.2015-0075-T Consider and take appropriate action relative to acquisition of potential locations for
municipal facilities, usage and improvement of municipal land, and public infrastructure,
including:
A. Police Department - review and discussion of update from Architect, GSBS
B. Town Hall - review and discussion of update from Architect, GSBS
C. Loop Road Strategy (Mayor Sanders)
D. Civic Center
E. Entry Way Features
F. Cell Tower at Highway 114 and Trophy Lake Drive
5.2015-0076-T Discuss and provide direction regarding Budgetary Goals, Objectives and Strategy for
Fiscal Year 2015-2016.
Town Council Page 1 of 15 Meeting Date: January 23 and 24, 2015
January 23, 2015Town Council Meeting Agenda
6.2015-0077-T Discussion regarding status and process for adoption of the Codification.
7.2015-0078-T Discuss and provide direction regarding Capital Improvement Program and Schedule:
A. TRA Effluent Project
B. Exit to TW King
C. Capital Improvement Program for FY 2015-2016
8.2015-0079-T Review and discussion of internal processes and policies relative to:
A. Agenda Packet (Council Member Shoffner)
B. ORR Processing (Council Member Shoffner)
C. Marquee/Street Light Reporting (Council Member Shoffner)
D. Public Meeting audio/video accessibility/ retention policy (Council Member Rowe)
E. Code Enforcement
EXECUTIVE SESSION
9.2015-0080-T Pursuant to the following designated sections of Texas Government Code, Annotated,
Subchapter 551, the Council will enter into executive session to discuss the following
items:
A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal
of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas
Open Meetings Act:
Mid Year Review - Town Manager Mike Slye
B. Section 551.072 Deliberations about Real Property to deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations
with a third person:
Potential sites for the location of a new Police and Town Hall facility, Annex
Building, and Potential Lease of Property.
RECONVENE INTO COUNCIL RETREAT SESSION
10.2015-0081-T Consider and take appropriate action regarding Executive Session items.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Page 2 of 15 Meeting Date: January 23 and 24, 2015
January 23, 2015Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 20, 2015 by 5:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Holly Fimbres
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of January, 2015.
________________________________, Title: ___________________________
Town Council Page 3 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0072-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Review and discuss current Town Strategy Map and “Hits and Misses” for calendar years 2013-2014;
Consider and take appropriate action regarding the Council mission and the adoption of a new
Strategy Map for Fiscal Year 2015-2016, Council’s general direction for Boards, Commissions and
Corporations, and potential amendments to the Town Charter.
Attachments:Strategy Map
Strategic Hits and Misses - January 2014
Action ByDate Action ResultVer.
Review and discuss current Town Strategy Map and “Hits and Misses” for calendar years 2013-2014; Consider and take
appropriate action regarding the Council mission and the adoption of a new Strategy Map for Fiscal Year 2015-2016,
Council’s general direction for Boards, Commissions and Corporations, and potential amendments to the Town Charter.
Town Council Page 4 of 15 Meeting Date: January 23 and 24, 2015
Fulfill Our
Mission Be a great place to call home through dedicated innovative leadership, while providing
superior municipal services and facilities in a highly effective, efficient manner.
Safe and Secure Business-Friendly
Economic Development
Create effective working
relationships with
businesses and
developers
Promote new
commercial
opportunities
Retain/develop
existing
businesses
Increase citizen awareness and
involvement in crime prevention
Healthy, Picturesque and
Environmentally Sound
Strong Partnerships and Community
Involvement
Develop / enhance environmental
and sustainability standards and
programs
Improve property
maintenance standards
and code enforcement
Maintain neat and tidy
appearance
Forge collaborative relationships
with other government
and public entities
Create a positive
regional identity
Financial and Operational Stewardship
Maintain / improve
infrastructure and
assets
Develop,
recognize and
retain quality
staff
Provide
cost-effective
services
Improve effectiveness
and efficiency of
operational processes
Implement strong
financial
management standards
Promote recreational /
active lifestyle
opportunities for all ages
Provide superior
emergency services
Support citizen
volunteer
opportunities
Improve data security
Maintain low
crime rate
Live Our Core Values
Integrity and Trust Accountability Teamwork Innovation Pride and Service Commitment
De
l
i
v
e
r
o
n
O
u
r
S
t
r
a
t
e
g
y
Town of Trophy Club Strategy Map
Deliver
responsive
customer
service
Foster a well informed
community
7
-
Town Council Page 5 of 15 Meeting Date: January 23 and 24, 2015
Green - Hit Yellow - Some Progress Red - Miss
Safe and Secure Business-Friendly Economic
Development
Strong Partnerships and
Community Involvement
Picturesque and Environmentally
Sound
Infrastrucure and Asset
Management
Financial and Operational
Stewardship
Security and Safety Lighting for
Intersections Attract New Businesses Establish a Branding Event for Trophy
Club Coninued Beautification Efforts Code Enforcement Recognition for Financial and
Budget Management
Academies/Education Regional Efforts for Economic
Development Improve Annual Report Median Maintenance Vision Trophy Club Long Term Financial Plans and
Capital Improvement
Funding for SRO Developer Incentive Plans PID & MUD Education H20 Conscientious Town Parks and Trails Development Maintain Financial Transparency
CERT Teams Trained Review and Improve Internal
Development Process Pursue Grant Opportunities Attract Visitors to Park Destinations PID Infrastructure Agreement Content Manager Implementation
Funding for Emergency Volunteers Develop EDC Strategic Plan Encourage Citizen Participation in
Skunk Works Programs Directional Monuments Resolve Drain/Flood Issues Service Cost Analysis
Fields at Lakeview Need Upgrade Commercial Development
Opportunities
More Involvement with HOAs and
Community Organizations Sign Ordinance Updated & Expanded Develop Capital Replacement Plan Revenue Diversification
Loop Road Ordinance Revisions Regional Pathway Connectivity Code Improvements Municipal Facilities Update Personnel Policies
Sidewalks Create an Environment of Respect Town Image and Reputation Energy Efficient Equipment Develop Internal Connecting Trails Codification
Emergency Management Exercise Land Acquisition Communication Plan Development Entrance Monument Improvements Trophy Club Park Enhancements Implement Standard Business Plans
Police Facility Effective Relationships with
Developers Improve relationship with MUD Open Space Utilization Trail Connecting TC Drive & Indian
Creek - Ultimate Goal Loop Rd Implement GIS System
Emergency Access
Entrance/Trailhead
Long Range Strategy for
Redevelopment
Build Stronger Business Relationships
with Local Governments Pursue Sustainability Trail from Forest Hill to Harmony Park Citizen Survey
Data Security Update Comprehensive Plan Partnerships for Parks Recycling Program in the Parks
Business Continuity Plan Citizen University LED Street Lighting
Emergency Communication and
Outreach Long Term Plan with MUD
Strengthen Relationship with Town
Boards
Hire a Volunteer Coordinator/Grant
Writer
STRATEGIC HITS AND MISSES UPDATE - January 2014
Town Council Page 6 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0073-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Discussion regarding the objectives for long term youth sports contracts, tournaments, field usage,
and related matters. (Council Member Rowe)
Attachments:
Action ByDate Action ResultVer.
Discussion regarding the objectives for long term youth sports contracts, tournaments, field usage, and related matters.
(Council Member Rowe)
Town Council Page 7 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0074-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Discussion regarding roles and responsibilities of Council and Town Staff, Communications, Council
Liaisons, appointment process for Board, Commission, and Corporations, and Council meeting start
times.(Mayor Pro Tem Lamont / Council Member Rowe)
Attachments:
Action ByDate Action ResultVer.
Discussion regarding roles and responsibilities of Council and Town Staff, Communications, Council Liaisons,
appointment process for Board, Commission, and Corporations, and Council meeting start times.(Mayor Pro Tem
Lamont / Council Member Rowe)
Town Council Page 8 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0075-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Consider and take appropriate action relative to acquisition of potential locations for municipal
facilities, usage and improvement of municipal land, and public infrastructure, including:
A. Police Department - review and discussion of update from Architect, GSBS
B. Town Hall - review and discussion of update from Architect, GSBS
C. Loop Road Strategy (Mayor Sanders)
D. Civic Center
E. Entry Way Features
F.Cell Tower at Highway 114 and Trophy Lake Drive
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action relative to acquisition of potential locations for municipal facilities, usage and
improvement of municipal land, and public infrastructure, including:
A. Police Department - review and discussion of update from Architect, GSBS
B. Town Hall - review and discussion of update from Architect, GSBS
C. Loop Road Strategy (Mayor Sanders)
D. Civic Center
E. Entry Way Features
F. Cell Tower at Highway 114 and Trophy Lake Drive
Town Council Page 9 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0076-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Discuss and provide direction regarding Budgetary Goals, Objectives and Strategy for Fiscal Year
2015-2016.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide direction regarding Budgetary Goals, Objectives and Strategy for Fiscal Year 2015-2016.
Town Council Page 10 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0077-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Discussion regarding status and process for adoption of the Codification.
Attachments:
Action ByDate Action ResultVer.
Discussion regarding status and process for adoption of the Codification.
Town Council Page 11 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0078-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Discuss and provide direction regarding Capital Improvement Program and Schedule:
A. TRA Effluent Project
B. Exit to TW King
C.Capital Improvement Program for FY 2015-2016
Attachments:
Action ByDate Action ResultVer.
Discuss and provide direction regarding Capital Improvement Program and Schedule:
A. TRA Effluent Project
B. Exit to TW King
C. Capital Improvement Program for FY 2015-2016
Town Council Page 12 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0079-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Review and discussion of internal processes and policies relative to:
A. Agenda Packet (Council Member Shoffner)
B. ORR Processing (Council Member Shoffner)
C. Marquee/Street Light Reporting (Council Member Shoffner)
D. Public Meeting audio/video accessibility/ retention policy (Council Member Rowe)
E.Code Enforcement
Attachments:
Action ByDate Action ResultVer.
Review and discussion of internal processes and policies relative to:
A. Agenda Packet (Council Member Shoffner)
B. ORR Processing (Council Member Shoffner)
C. Marquee/Street Light Reporting (Council Member Shoffner)
D. Public Meeting audio/video accessibility/ retention policy (Council Member Rowe)
E. Code Enforcement
Town Council Page 13 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0080-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter
551, the Council will enter into executive session to discuss the following items:
A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee
pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act:
Mid Year Review - Town Manager Mike Slye
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange,
lease or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall facility, Annex Building, and Potential
Lease of Property.
Attachments:
Action ByDate Action ResultVer.
Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551, the Council will
enter into executive session to discuss the following items:
A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the
Texas Open Meetings Act:
Mid Year Review - Town Manager Mike Slye
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease or value of real
property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body
in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall facility, Annex Building, and Potential Lease of Property.
Town Council Page 14 of 15 Meeting Date: January 23 and 24, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0081-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/23/2015
Title:Consider and take appropriate action regarding Executive Session items.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding Executive Session items.
Town Council Page 15 of 15 Meeting Date: January 23 and 24, 2015