Agenda Packet TC 05/12/2015Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, May 12, 2015
AMENDED
CALL TO ORDER AND ANNOUNCE A QUORUM
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
1.2015-0313-T Consider and take appropriate action regarding the Minutes dated April 14, 2015.
Draft TC Minutes April 14, 2015.pdfAttachments:
2.2015-0325-T Consider and take appropriate action to authorize the Town Manager to execute the Bill
of Sale and Assignment on the five pieces of Water and Waste Water Infrastructure as
specified in the Bill of Sale and Assignment presented at the April 28, 2015 Joint
Session with the TCMUD No. 1.
Bill of Sale and Assignment.pdfAttachments:
REGULAR SESSION
Town Council Page 1 of 201 Meeting Date: May 12, 2015
May 12, 2015Town Council Meeting Agenda
3.2015-0314-T Consider and take appropriate action regarding a Proclamation of the Town Council
declaring May 20, 2015 as Blast Off Besties Day in Trophy Club.
PRO 2015-10 Blast Off Besties Day.pdfAttachments:
4.2015-0315-T Consider and take appropriate action regarding a Proclamation of the Town Council
declaring May 20, 2015 as Spectacular 7 Day in Trophy Club.
PRO 2015-11 Spectacular 7 Day.pdfAttachments:
AMENDED - ADDED ITEM NO. 5
5.2015-0334-T Consider and take appropriate action regarding a Proclamation of the Town Council
declaring May 10-16, 2015 as National Police Week in Trophy Club in conjunction with
National Police Week and May 15, 2015 as National Peace Officers Memorial Day in
Trophy Club.
PRO 2015-12 National Police Week.pdfAttachments:
6.2015-0317-T Oath of Office to be administered by Municipal Court Judge Chambers, and
presentation of Certificates of Election from Judge Chambers to Council Member Rowe
and Council Member Kurtz.
Oath of Office - Sample.pdf
Statement of Appointed Officer - Sample.pdf
Certificate of Election - Sample.pdf
Attachments:
7.2015-0318-T Remarks to and from incoming Council Members.
8.2015-0316-T Receive an update from Jeannette Tiffany regarding July 4th festivities; discussion of
same.
9.2015-0319-T Consider and take appropriate action regarding a Non-Exclusive Use Agreement
between the Town and TCR Youth Baseball Association commencing in January 2016,
and authorizing the Mayor or his designee to execute all necessary documents.
Staff Report - TCR Youth Baseball Agreement - .pdf
Redlined 2014 Non-Exclusive Use Agreement.pdf
Draft 2016 Non-Exlusive Use Agreement.pdf
Map of Independence East identified facilities.pdf
Map of Independence West identified facilities.pdf
Attachments:
10.2015-0326-T Consider and take appropriate action regarding the Interlocal Agreement between the
Town and Trophy Club Municipal Utility District No. 1 for fire protection services to
properties within the Town that are outside of the TCMUD No. 1 boundaries and
outside of PID boundaries, and the fee or rate for fire protection services to those
properties.
2008 ILA for Fire Protection Services.pdfAttachments:
Town Council Page 2 of 201 Meeting Date: May 12, 2015
May 12, 2015Town Council Meeting Agenda
11.2015-0322-T Consider and take appropriate action regarding revenue options and potential property
tax rate for Fiscal Year 2016.
Staff Report - Fiscal Year 16 Revenue Diversification.pdf
Revenue Diversification Presentation.pdf
Attachments:
12.2015-0323-T Consider and take appropriate action regarding the acceptance of the Popular Annual
Financial Report (PAFR).
Staff Report - PAFR.pdf
2014 PAFR.pdf
Attachments:
13.2015-0324-T Town Council Liaison Updates; discussion of same:
*Economic Development Corporation 4B, May 4, 2015
Council Liaison - Council Member Rhylan Rowe
*Citizens Financial Advisory Board, May 11, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
14.2015-0327-T Town Manager Seidel's update regarding the following; Council discussion and provide
input regarding same.
*Community Clean Up
*Street CIP
15.2015-0328-T Items for Future Agendas to include discussion of Agenda Items for consideration on
the upcoming Regular Session Council Agenda for May 26, 2015 meeting and
discussion of Future Agenda Items, to include discussion of the below item from the
Future Agenda list:
A. Consider and take appropriate action regarding signage in medians at Trophy Club
Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014)
(1-Oct 28 Agenda) (2-Feb-10) (3-May-12).
May 26, 2015 Upcoming Agenda.pdf
Items for Future Agendas updated 5-5-2015.pdf
Attachments:
EXECUTIVE SESSION
Town Council Page 3 of 201 Meeting Date: May 12, 2015
May 12, 2015Town Council Meeting Agenda
16.2015-0329-T Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
executive session to discuss the following:
A. Section 551.074(a)(1) Personnel Matter. To discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal
of a public officer or employee:
Appointment of Mayor Pro Tem
B. Section 551.072 Deliberations about Real Property to deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations
with a third person and Section 551.071(2) Consultation with Attorney to consult
with its attorney on a matter in which the duty of the attorney to the Governmental
Body under the Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with the Open Meetings Act:
1) Annex Building and Potential Lease or Purchase of Property
2) Conveyance of property to the TCMUD No. 1
RECONVENE INTO REGULAR SESSION
17.2015-0330-T Consider and take appropriate action regarding the Executive Session.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Page 4 of 201 Meeting Date: May 12, 2015
May 12, 2015Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on May 9, 2015, by 3:30 p.m. in
accordance with Chapter 551, Texas Government Code.
Holly Fimbres
Town Secretary/RMO
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2015.
________________________________, Title: ___________________________
Town Council Page 5 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0313-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding the Minutes dated April 14, 2015.
Attachments:Draft TC Minutes April 14, 2015.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated April 14, 2015.
Town Council Page 6 of 201 Meeting Date: May 12, 2015
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, April 14, 2015 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 14, 2015. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Town Manager
Patricia Adams Town Attorney
Holly Fimbres Town Secretary/RMO
Steven Glickman Assistant Town Manager/CFO
Adam Adams Parks and Recreation Director
Patrick Arata Police Chief
Pat Cooke Development Services Manager
Donnie Hurd Interim Fire Chief/Assistant Fire Marshal
April Reiling PIO/Marketing Manager
Ron Ruthven Interim Town Planner
John Zagurski Strategic Services Coordinator
Mayor Sanders announced the date of Tuesday, April 14, 2015, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Council Member Parrow.
The Pledges were led by Mayor Pro Tem Lamont.
(Town Secretary Note: The agenda items were presented in the following order: Item No. 13, Item No. 14, Item
No. 15, Item No. 1, Item No. 2, Item No. 3, Item No. 4, Citizen Presentations, Consent Agenda, Item No. 10, Item
No. 11, Item No. 12, Item No. 16, Item No. 17, Item No. 18, Item No. 19, Item No. 20, Item No. 21, Item No. 22,
Item No. 23, Item No. 24, and Item No. 25)
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for April 14,
2015.
There was no discussion.
Town Council Minutes April 14, 2015 Page 1 of 100Town Council Page 7 of 201 Meeting Date: May 12, 2015
2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the April 28, 2015 meeting.
Mayor Pro Tem Lamont inquired about the Interlocal Agreement with the Town of Westlake.
Town Manager Seidel stated that Westlake approached the Town regarding partnering with them to place
illuminated signs along State Highway 114. This item would be to see if Town Council wishes to participate, and
Town Staff are currently reviewing placement of the signs on Trophy Club Drive and State Highway 114.
Council Member Rowe inquired if the animal ordinance is what the Town Council had tasked the Animal Shelter
Board with.
Police Chief Arata stated yes and that a portion of the ordinance will be regarding chickens.
Discussion took place that this item should not be on the consent agenda in order to allow discussion.
Mayor Sanders asked why the round-about general signage item is coming back when they had already dealt with
that recently.
Town Manager Seidel stated that at the February 24, 2015, Town Council meeting, Council Member Parrow had
presented the signage portion and Town Staff said they would meet with Town Engineer Tom Rutledge to review
options to eliminate excess signage while still providing a safe environment in the round-about. This item will be
for Town Staff to present recommendations for the Town Council to consider.
Mayor Sanders noted that Town Attorney Adams’ annual evaluation was moved from tonight’s executive session
to April 28, 2015.
3. Discussion regarding amendments to the contract between the Town and TCR Youth Baseball Association,
including tournaments, to be effective January 2016.
Attachment A – TCRYBA Presentation
John Watson, President of the Trophy Club-Roanoke Youth Baseball Association (TCRYBA), thanked the Town
Council for the opportunity to present this item and stated that the reason why they are here is to allow kids to
play baseball. He provided a presentation that included the TCRYBA:
League Rules - designed where everyone gets to play and gets equal opportunity, there is a coach conduct
policy, and they have to clear a background check;
Out of Area Fees - have increased from $10 to $20;
Tournaments - after 2015 the league has little interest in hosting tournaments, they do not have the man
power or time to continue it. They do plan to keep the All-Star Tournament at the end of June each year,
and the Byron Nelson High School Baseball Benefit Tournament;
Practice Space Allocation - this year and moving forward, they will pass around a practice sheet request
form and Select teams will pick one practice slot first, then the Rec teams will pick a week day and
weekend day practice slot, and what is leftover should go back to the Select teams. It has been a
challenge because of the number of teams and rain outs play a huge factor fulfilling their obligations
game wise.
Council Member Parrow asked if the Roanoke is providing equal practice space compared to Trophy Club (TC).
Mr. Watson stated that TC is not the sole practice facility and that Roanoke has four fields and TC has seven. He
noted that they do not use Indy East for practice and that it is used for games only, but there are three T-ball
Town Council Minutes April 14, 2015 Page 2 of 100Town Council Page 8 of 201 Meeting Date: May 12, 2015
practice spaces there that they utilize. Roanoke does accommodate girl’s softball which takes up about three to
four practice slots during the week. Roanoke has 17 slots available for baseball during the week, and TC has about
double that right now.
Council Member Rowe asked if the four fields in Roanoke are game only.
Mr. Watson stated they are not.
Council Member Rowe asked if the practice fields being utilized are all full diamond fields, aside from the T-ball
fields.
Mr. Watson stated that they are and he noted that he has been approached by the Chadwick Farms neighborhood
in Fort Worth and that they are going to start an organization to begin an appeal process to propose building
practice fields at that park.
Council Member Reed asked if any TC fields are being utilized for softball.
Mr. Watson stated that they are not, and that all the girls’ softball is in Roanoke.
Parks and Recreation Director Adams noted that TC Field No. 4 was a softball field and then it was converted to a
baseball field after they picked up the older baseball divisions and Roanoke picked up girls softball.
Mr. Watson stated that Select is not getting preference over Rec and that they are both very important. He
continued his presentation regarding Capacity Cap, and he provided Spring 2015 registration statistics for
Recreation and Select, including out of area numbers.
Council Member Rowe asked if he had the numbers split for TC and Roanoke.
Mr. Watson stated that he had the numbers by divisions.
Mayor Pro Tem Lamont stated that appears that for Rec, Roanoke is 96 and TC is 252.
Mr. Watson continued his presentation and provided Spring 2015 and proposed Spring 2016 statistics for U5
Beginner T-Ball, U6 Advanced T-Ball, and U7 Coach Pitch. He stated that there are 30 weekday practice slots
available for T-ball, and that this spring they are only using 18.
Parks and Recreation Director Adams pointed out that the capacity is based on the next registration cycle and that
TC and Roanoke players will get to register first.
Mr. Watson stated that they will have an exclusive period for TC and Roanoke players, and if there is space left
over, they will open up registration to anyone else who wants to join the league. They will have to look into their
bylaws and their 501c3 limitations, which may not be allow them to make registration completely exclusion.
Council Member Rowe asked that when Council discusses capacity, they do not focus on the Town perspective on
the number of kids but focus on times and field availability.
Mr. Watson noted that he based his numbers on practice space during the week. He continued with Spring 2015
statistics and proposed Spring 2016 statistics for U8 Coach Pitch and U10 Kid Pitch, which is combined with U9.
Council Member Kurtz inquired if the amount of practice space is based on Monday through Friday.
Mr. Watson stated that they are proposing to close Indy West from Monday to Sunday, which allows them to have
more practice space, but this would not apply to Field No. 4, which would remain closed on Monday. This is based
Town Council Minutes April 14, 2015 Page 3 of 100Town Council Page 9 of 201 Meeting Date: May 12, 2015
on Roanoke being closed all day on Tuesday for their watering recovery day, adult softball all on Friday, two fields
are dedicated for softball on Monday nights, and Saturdays are wide open when there are no games. He
continued his presentation and provided Spring 2015 statistics and proposed Spring 2016 statistics for U12 Kid
Pitch and U14 Kid Pitch. Additionally, he provided statistics of practice spaces available and needed for the
divisions.
Council Member Shoffner asked if he was saying they have 55 practice slots available but 51 slots are needed.
Mr. Watson stated that 51 slots are what he based the plan on, which allows flexibility.
Council Member Shoffner inquired if he had a guarantee from Roanoke that those slots are available.
Mr. Watson stated that he met with City Manager Scott Campbell and Director of Parks and Recreation Ronnie
Angel and they said they would give him the same amount of practice slots as the previous year.
Council Member Shoffner stated that was based on a verbal agreement and asked what security he had if
something happened with one of the fields.
Mr. Watson stated that at some point in time a field will have to be closed, and they will have to make the
necessary adjustments. Roanoke told them that they would work with them, but they are not interested in having
a contract.
Council Member Shoffner stated that it would be nice to have a guarantee to have those slots available because if
something happens then it seems TC would incur that pressure.
Mayor Pro Tem Lamont asked if he thought it would be a good idea to get the four entities together (baseball,
kickball, TC and Roanoke).
Mr. Watson stated that he is open to meet with everyone and stated that he met with Roanoke last week.
Mayor Sanders reminded the Council that the purpose of tonight is to deal with future changes of the agreement.
Council Member Reed stated that he views these areas as parks that the citizens own and pay for. He asked if
there are opportunities for the resident kids to go to the parks and play during baseball season.
Mr. Watson stated that there is and it happens often, and that practice starts at 5:30 p.m. and ends at 9 p.m.
Parks and Recreation Director Adams stated that the schedules are posted and pick up play is not a problem but
organized play is discouraged.
Council Member Parrow asked that since there is no agreement with Roanoke and they have two nights for adult
field usage, should TC look into adult field usage.
Parks and Recreation Director Adams stated that they are not set up for adults and that they converted the only
field that could be adult to a baseball field. He stated that there are a number of TC residents that play softball
and Roanoke manages the youth softball leagues.
Town Manager Seidel stated that both Hurst and North Richland Hills have softball leagues and there are TC
residents that play in their leagues.
Mr. Watson summarized what they are proposing which is moving forward to offer an exclusive period for
registration for TC and Roanoke residents, and have a cap on the capacity to meet their practice space needs in
Town Council Minutes April 14, 2015 Page 4 of 100Town Council Page 10 of 201 Meeting Date: May 12, 2015
order to provide a week day practice slot for each team. Additionally, they are proposing no tournaments past this
year, other than the All-Star Tournament that they would run and host.
Mayor Sanders asked about the fee for residents versus out of area players.
Mr. Watson stated that the fee was $10 for everybody until the last agreement, and now it is $20 for non residents
only.
Mayor Sanders asked if TCRYBA is not continuing tournament sponsoring, then is the Town considering including
that as part of a Parks 2016 program. He feels that tournaments increase tourism as well as sales tax.
Parks and Recreation Director Adams stated that it would not preclude TCRYBA from doing a tournament and that
it just would not be built into the agreement. He stated that the Town is not an ideal tournament location, but it
can be something that is analyzed because the Town does well picking up tournaments in the area. He noted that
if the Town goes into watering restrictions, then some of the tournament turnouts could have a negative impact
on TC fields.
Council Member Shoffner recommended removing Section 3.02, Tournament Rates, and if they decide to do
tournaments then it would fall under the Town Schedule of Fees.
Mayor Pro Tem Lamont inquired if they plan to have the three tournaments listed on their website.
Mr. Watson stated that they will have the Swing into Spring 2015, Summer Slam, BNHS Benefit 2015, and the REC
All-Star tournaments. He stated that the Rec tournament is a freebie, and the rate for the others is $2,000 per
tournament.
Brandon Hennig, Vice President of Select Baseball, stated that there are no Fall tournaments currently scheduled,
but there is a possibility to have the Turkey Ball, but it has been canceled the last two years due to weather.
Mayor Sanders suggested leaving the tournament section in the agreement in case they want to have one later.
Council Member Shoffner stated that they could go by the Schedule of Fees if they have a tournament.
Mayor Pro Tem Lamont stated that regarding capacity, it is going up by 113 from this year to next year. He asked
what is the breakout of TC and Roanoke compared to Keller and Fort Worth because TC is basically built out.
Mr. Watson stated that he does not have that information and stated that he allowed for 144 players in U5 and
had only 65 this year. He was going by what they had capacity wise for practice and that he assumes they will not
have 144 players. He stated that this Spring, the numbers were awry for U10 because they went from 162 to 110
players, which will even things out in the league instead of having a spike in one division.
Council Member Rowe reiterated that they need to look at this in terms of fields and days.
Council Member Kurtz asked how many game fields Roanoke provides compared to TC.
Mr. Watson stated that Roanoke has four and TC has seven, but they try to utilize three of those fields for games.
He noted more games are played in TC.
Town Manager Seidel stated that this is about practice slots, having healthy competition, and to make sure that
there are enough teams to be competitive within a certain age bracket.
Mayor Sanders thanked TCRYBA for their services volunteering and stated that the value of the Town is their parks.
He asked if they needed any decision from Town Council to move forward with the next agreement.
Town Council Minutes April 14, 2015 Page 5 of 100Town Council Page 11 of 201 Meeting Date: May 12, 2015
Council Member Rowe stated that he would like to have a focused discussion in the near future regarding
amending the agreement relative to the out of area fees.
Mayor Pro Tem Lamont inquired about the concession staffing fees because he thought they were volunteers.
Mr. Watson stated that they are on a volunteer basis, but when they have Select tournaments, the teams will work
shifts to raise revenue for their team to play. The revenue goes to the teams and is distributed equally to the
players.
Mr. Hennig stated that the revenue averages about $350 per team, per tournament.
Council Member Rowe stated that the agreement does not include field usage fees and asked if it comes out of the
schedule of fees.
Parks and Recreation Director Adams stated that it does.
Council Member Rowe stated that he noticed a line item of about $8,700 for field maintenance and repairs, and
asked if TC or Roanoke is receiving any payment for repairs.
Mr. Watson stated that the Treasurer is not present but he believes that it was for purchasing new batting cages
and new turf for those batting cages. He added that they would like to be in partnership with the Town for these
types of items including scoreboards.
Council Member Shoffner noted that he has seen that done with other towns through Capital Improvement
Projects, where the town puts up the funds and the association pays it back over time.
Town Manger Seidel stated that when the item is brought back to the Town Council to modify the agreement, the
discussion of fees for out of area players and the opportunity for Capital Improvement Projects will be included.
Council Member Reed stated that he would like future discussion of the option of using hotel occupancy tax (HOT)
funds for the scoreboard.
Mr. Hennig stated that for the three tournaments that took place last spring there were over 360 reservations at
the Hampton Inn alone, and stated that they also have them listed on their website as a hotel sponsor.
Town Manager Seidel stated that Section 351 of the Tax Code outlines what those taxes could be used for and that
Town Staff would have to review those uses and provide an update later.
Council Member Rowe stated that at some point he would like to have the opportunity to discuss how they decide
what those days and times are from a Town perspective because of the different variables that come into play
regarding baseball, kickball, etc.
Town Manager Seidel recommended starting the process for the agreement and to have a separate conversation
with a kick ball representative, baseball representative, and Parks and Recreation representative to make sure all
the interests are accommodated.
Parks and Recreation Director Adams stated that he has already begun discussion with Chad Jacobson who
represents both the baseball and kickball aspect.
(Town Secretary Note: Board Members Chris Bailey, Ron Rasberry, Casey DeShazo, Cory Woodward, Rob Baker,
and Chad Jacobson were also present)
Town Council Minutes April 14, 2015 Page 6 of 100Town Council Page 12 of 201 Meeting Date: May 12, 2015
4. Discussion of items from future agenda list:
A. Consider and take appropriate action regarding parking on Parkview and Park Lane, and options for
Police Department mitigation. (Rowe 9/9/2014) (1-Jan-13) (2 -April-14)
Police Chief Arata provided a brief update and stated that Town Staff is proposing to let the current school year
finish and then look at the option of removing the no parking restriction on Parkview, from Park Lane south to
Durango, which will give them the opportunity to use the summer to reach out and inform the citizens on the
proposed change.
Town Manager Seidel stated that it is difficult to change habits this late in the year and it would be best to start the
new school year with the new changes.
Mayor Sanders stated that this item will stay on the future agenda list and will come back for an update.
Council Member Reed suggested looking into possibly putting in a parking lot where the memorial is at and the
baseball fields.
Town Manager Seidel stated that they have looked at several options and that they would explore that suggestion.
He advised that a parking lot with about 25 parking spaces would be approximately $75,000, which represents
about $3,000 per space.
Mayor Pro Tem Lamont asked that they notify the residents within the Lakes of the proposed changes to remove
the no parking on Parkview.
B. Consider and take appropriate action regarding July 4th festivities. (Sanders 1/13/2015) (1-April-14)
Mayor Sanders provided an update and stated that the Trophy Club Stars and Stripes group is publicizing that any
new neighborhoods that do not have flags, to contact Jeannette Tiffany or Michelle Reed about getting flags for
their neighborhood. He added that it appears that the youth groups at Byron Nelson High School will be
participating because their principal, director of education, and superintendenent are all on board .
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated March 2, 2015. (Town Secretary Note:
Approved as presented in the Town Council agenda packet)
6. Consider and take appropriate action regarding the Minutes dated March 10, 2015. (Town Secretary Note:
Approved as presented in the Town Council agenda packet)
Town Council Minutes April 14, 2015 Page 7 of 100Town Council Page 13 of 201 Meeting Date: May 12, 2015
7. Consider and take appropriate action regarding the purchase of tasers for the Police Department
through a Sole Source provider; authorize the Town Manager or his designee to execute all necessary
documents.
8. Consider and take appropriate action regarding the Second Quarter Investment Report for Fiscal Year 2015.
Attachment B – Second Quarter Investment Report for Fiscal Year 2015
9. Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town
Council mission, responsibilities and principles.
Attachment C – 2015 Strategy Map
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve the Consent Agenda
Items 5 through 9.
Motion passed unanimously.
PUBLIC HEARING
10. Public hearing regarding a request to amend Ordinance No. 95-20 and subsequent amendments thereto,
creating and amending PD Planned Development District No. 13, an approximate 3.8 acre tract of land
and part of the “Village” Shopping Center, located on Lot 1, The Village at Trophy Club, 2001 State
Highway 114, Trophy Club, TX, by amending Exhibit “C” entitled "Development Standards" to allow an
additional permitted retail use for Tract 1, to allow Indoor Canine Retail and Training; and providing a
definition for that use.
Attachment D – Ordinance No. 2015-08
Mayor Sanders opened the public hearing at 8:25 p.m.
There was no one present that wished to speak regarding the item.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 8:27 p.m.
REGULAR SESSION
11. Consider and take appropriate action regarding an Ordinance amending Ordinance No. 95-20 and
subsequent amendments thereto, creating and amending PD Planned Development District No. 13, an
approximate 3.8 acre tract of land and part of the “Village” Shopping Center, located on Lot 1, The Village at
Trophy Club, 2001 State Highway 114, Trophy Club, TX, by amending Exhibit “C” entitled "Development
Standards" to allow an additional permitted retail use for Tract 1, to allow Indoor Canine Retail and
Training; and providing a definition for that use.
Attachment E – Zoom Room Presentation
Dennis Sheridan, Planning and Zoning (P&Z) Commission Chair, thanked the Town Council and stated that the P&Z
Commission discussed many items for this and were generally in favor of the application.
Mayor Pro Tem Lamont asked if he had abstained from the vote.
Mr. Sheridan stated he did abstain because there were three possible votes for him: 1) Vote yes, but he did not
have all his questions answered; 2) Vote no; or 3) Abstain. He stated that he was not against it but needed more
Town Council Minutes April 14, 2015 Page 8 of 100Town Council Page 14 of 201 Meeting Date: May 12, 2015
information, which was presented at the meeting but he did not have time to consider it. He needed information
about sound proofing between Fish and Knife and the Zoom Room. He still has reservations but the applicant has
shown a willingness to resolve any issues that arise. He noted that he is not aware of any regulation in the building
code requiring sound proofing between two uses and that the applicant’s contractor did present the sound
proofing material at the P&Z meeting.
Mayor Pro Tem Lamont asked Town Staff if they had any experience with that particular sound proofing material.
Interim Town Planner Ron Ruthven stated that he did not have any firsthand experience with this material but this
is one of many products that are designed to baffle sound between uses.
Mr. Sheridan stated that one difficulty is that there is no standard or code for decibel rating between two uses. He
requested that they consider the item favorably.
Council Member Reed asked if anyone from Fish and Knife were opposed to this use.
Mr. Sheridan stated that there were none and that the tenants were notified of the public hearing.
Council Member Parrow asked that since this is a franchise, were any attempts made to contact the others to see
if there were any noise issues.
Mr. Sheridan stated that the applicant will address that in her presentation and stated that Austin is the nearest
store.
Heather Gillihan, thanked the Town Council for their consideration and stated that Zoom Room has been a dream
of hers for over five years and that Trophy Club is the only place she wants to have it. She provided a presentation
on: What is Zoom Room; Canine Specialty Retail Store; Canine Training Center; Indoor Dog Park; Canine Social
Club; Canine Event Center; What Zoom Room is NOT; Environmentally Friendly; and Considerate Neighbors.
Additionally she stated that they have over 20 franchises open and they have never received a complaint about
noise nor odor.
Council Member Parrow asked if Fish and Knife ever complained about noise, would she take steps to address that.
Ms. Gillihan stated that she absolutely would and that she is already taking steps now to prevent that.
Additionally, she stated that they are putting the sound proofing on top of the existing drywall and covering it all
the way to deck.
David Barret, Owner of Barret Construction Management, LLC, stated that they are going an extra step above what
their Corporate requires, which is putting an extra layer over the required sound proofing.
Ms. Gillihan continued her presentation which included the Zoom Room Accolades and Why Trophy Club.
Mayor Sanders asked if she is the franchise owner.
Ms. Gillihan stated that she is.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Reed, to approve Ordinance No. 2015-
08 P&Z, amending Ordinance No. 95-20 and subsequent amendments thereto, creating and amending PD Planned
Development District No. 13, an approximate 3.8 acre tract of land and part of the “Village” Shopping Center,
located on Lot 1, The Village at Trophy Club, 2001 State Highway 114, Trophy Club, TX, by amending Exhibit “C”
entitled "Development Standards" to allow an additional permitted retail use for Tract 1, to allow Indoor Canine
Retail and Training; and providing a definition for that use.
Town Council Minutes April 14, 2015 Page 9 of 100Town Council Page 15 of 201 Meeting Date: May 12, 2015
Council Member Rowe thanked Ms. Gillihan for her willingness to address concerns or issues.
Mayor Pro Tem Lamont asked if Council can isolate a change in the PD for a single suite in a strip center.
Town Manager Seidel stated that after doing some research, the answer is no and it would have to be done
through a Specific Use Permit.
Mr. Sheridan stated that the PD is specifically restricted to Tract 1.
The vote was taken.
Motion passed unanimously.
12. Consider and take appropriate action regarding proposed discussion topics for agenda items to be
considered at the Joint Meeting with the Trophy Club Municipal Utility District No. 1 on April 28, 2015.
Mayor Sanders stated that some items to include on the agenda are the land lease agreement for the annexation
building, fire protection services on land that is not within the TCMUD No. 1, and conveyance of certain property
that are Town assets that is within the TCMUD No. 1.
Town Manager Seidel stated that an item was requested to add the lease of offices in the Svore building.
Mayor Sanders stated that the meeting will be limited to an hour and that he felt the land lease agreement for the
Annex building should be dealt with first and he noted that the conveyance of assets are currently being worked
on.
Town Manager Seidel stated that another item could be added for an update from the Fire/EMS Joint Sub-
Committee.
Council Member Reed noted that the proposed lease is the same terms as discussed as a joint group for a 10 year
guarantee period excluding the use of an animal shelter.
Mayor Sanders stated that the interlocal agreement for fire protection services can be the second agenda item and
the other items can be for brief discussion.
Brief discussion took place regarding fire protection services and providing services for the welfare of the citizens
as it relates to the need for an agenda item at the joint meeting.
13. Consider and take appropriate action regarding a Proclamation proclaiming May 2015 as Motorcycle Safety
and Awareness Month in Trophy Club.
Attachment F – Proclamation No. 2015-07
Council Member Parrow read the proclamation into the record.
Paul Kelsey, Shane Morrow, and John Patterson, members of the Lost Riders of Denton County were present to
accept the proclamation.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Reed, to approve Proclamation No. 2015-
07, proclaiming May 2015 as Motorcycle Safety and Awareness Month in Trophy Club.
Motion passed unanimously.
Town Council Minutes April 14, 2015 Page 10 of 100Town Council Page 16 of 201 Meeting Date: May 12, 2015
14. Consider and take appropriate action regarding a Proclamation proclaiming April 2015 as National Child
Abuse and Neglect Prevention Month in Trophy Club.
Attachment G – Proclamation No. 2015-08
Council Member Parrow read the proclamation into the record.
Development Officer Jamie Blanton and Executive Director Dan Leal of the Children's Advocacy Center for Denton
County were present to accept the proclamation.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Reed, to approve Proclamation No. 2015-
08, proclaiming April 2015 as National Child Abuse and Neglect Prevention Month in Trophy Club.
Motion passed unanimously.
Mr. Leal thanked the Town Council for their support and acknowledged Police Sergeant Keith Burris for his
outstanding service, and stated that due to his hard work a perpetrator was brought to justice to help keep the
community safe. Additionally, he announced that a class will be held at Premier Academy on Thursday, April 16,
2015, from 6:30 to 8 p.m., which teaches the physical and behavioral signs of abuse and discusses the important
steps we can take to keep kids safe.
15. Recognition of Town Staff and Citizen Volunteers who participated in the 2015 Warrant Round Up;
discussion of same.
Town Manager Seidel stated that this was the most successful year for Warrant Round-Up, which was due to a lot
of hard work and planning by the Municipal Court, Police Department, and volunteers. He stated that there were
45 warrants cleared, 14 arrests made, 101 warrants served, and that volunteers made over 300 phone calls. He
introduced and thanked the following:
Municipal Court – Presiding Municipal Court Judge Mark D. Chambers, Jr. and Alternate Municipal Court Judge
Eric G. Ransleben, and Court Administrator Andrea Buerger (they were unable to attend);
Police Department – Lieutenant Tracey Shields, Sergeant Keith Burris, Officer Barry Sullivan, Officer Tammie
Stubblefield, Officer Brian Glueck, and Reserve Officer Chris Hankins; and
Volunteers - Scott Spooner, John Lynch, Marie Frank, Angie Glueck, and Dena Boudreau.
16. Presentation from Development Services Manager Pat Cooke and Patrick Prather, President of Municipal
Mosquito, regarding West Nile monitoring; discussion of same.
Attachment H- Municipal Mosquito Presentation
Development Services Manager Pat Cooke introduced the item and stated that this item was for the mosquito
population control, disease surveillance, and possible responses available to the Town. Town Staff is
recommending entering into a contract with Municipal Mosquito for the 2015 mosquito season and the cost will
be funded through the drainage fund with no direct outlay from the general fund. After calculation of Town Staff
and resources during the 26 week mosquito season, it was determined that using an outside contractor, in
conjunction with Town Staff for a supplemental role, will be the most efficient utilization of town resources and
provide the best protection for the citizens.
Patrick Prather, President of Municipal Mosquito, thanked the Town Council for their consideration and provided a
brief history on his background being an Entomologist, as well as other cities that Municipal Mosquito provides
services to. He provided a presentation on: Mosquito Management and the Biology of Control.
Town Council Minutes April 14, 2015 Page 11 of 100Town Council Page 17 of 201 Meeting Date: May 12, 2015
Council Member Reed inquired how long an adult mosquito lives for.
Mr. Prather stated that it depends on the time of year and can range anywhere from 1 week up to 6 months. He
continued his presentation which included: Local Mosquitoes of Concern; Mosquito Management Services
provided to Trophy Club; Off Road UTV Fogging; 2015 Season Outlook; and their website. Additionally, he noted
that they only perform fogging in response to disease but not nuisance.
Council Member Shoffner made a comment that when this issue came up last year, he particularly liked the video
that Mr. Prather provided for The Colony because they were focused and went after the problem.
Mr. Prather stated that they did not run fog trucks in The Colony until 2012 because of those directed targeted
responses in the greenbelt areas before it spilled over into the streets.
Council Member Parrow asked if the fogging that they do is a mist that settles on water or does it attract adult
mosquitoes.
Mr. Prather stated that the ULV Fogging is adulticide only and that there is various ways to kill adults and the ULV
Fogging stays airborne for a period of time and then volatilizes.
Council Member Parrow asked what they apply to address the larva in the water.
Mr. Prather stated that there are various control products, which most are natural in origin, and that oils can be
applied to the surface of the water and they can place professional mosquito dunks in the water. Additionally, he
stated that the bodies of water are treated throughout the season. If they get diseased positive traps, then they
set up a spray map and apply on two, possibly three, consecutive nights.
Mayor Sanders inquired about the amount for the contract.
Town Manager Seidel stated it was for $17, 200, which included an event for fogging if needed.
Mayor Sanders asked if they were excluding treating the number of lakes that are within homeowner associations.
Town Manger Seidel stated the areas that are covered are for public areas only.
Mr. Prather commented that if it is a gated community they can contract with them separately, and if it’s a body of
water they may introduce minnows.
Council Member Rowe asked if the differentiator was private verses public land or privately gated versus publicly
accessible.
Town Manager Seidel stated that it will be for town owned property. He noted that there are some bodies of
water that are specially regulated because of the nature of the water.
Mayor Sanders stated that the issue becomes Corp land.
Mr. Prather stated that similar cities with Corp property are off limits unless the city has leased property such as a
park.
Mayor Sanders stated that there may be a need to discuss this a little further about getting the homeowners
associations involved.
Council Member Rowe stated that he would like to know if there are any high risk areas that are private property.
Town Council Minutes April 14, 2015 Page 12 of 100Town Council Page 18 of 201 Meeting Date: May 12, 2015
Town Manager Seidel recognized Development Services Manager Cooke and Code Enforcement Officer Thad
Johnson for going through training and helping enhance what the Town brings to the residents.
Council Member Shoffner stated that he appreciated Town Staff for their work on this item.
Mayor Sanders commented that contact should be made to the Trophy Club Country Club to possibly include
them.
Town Manager Seidel stated that Town Staff wanted to get direction from Town Council first and then reach out to
the Country Club to see if they already have a system in place or if they would like to be included with this.
Mayor Sanders thanked Mr. Prather and Development Services Manager Cooke for their work on this item.
17. Consider and take appropriate action regarding planning and construction of municipal facilities, funding
sources, impact on tax rate, communication with and input from residents.
Attachment I - Capital and Facilities Planning Presentation
Mayor Sanders stated that most of the discussion tonight will be about financial matters and how it may affect tax
rate. He provided a summary and stated that when the majority of Council took office in May, they started a
process of trying to find a location for a future joint municipal facility for the Police Department and Town Hall. A
letter of intent was signed and issued by the Town to the Country Club (Club Corp) to make an offer ($10 a square
foot) to buy the tennis court and swimming pool area, which was never signed by Club Corp because it was held up
in legal. In December 2014, the Town received an email from the Club stating that they would not consider selling
their land because it would compromise their tennis program. The Council had already begun exploring other
options, including the United Methodist Church about a piece of land they owed and they made an offer to them
but they were not willing to sell it. During the same time, extensive conversation occurred with Beck Properties
about PD 30, which led to discussion about changing of the PD. Beck submitted new designs to the P&Z
Commission to amend the PD which called for a Town Hall and Police facility; Beck pulled the application from P&Z
the day before they were going to consider it. Not long after that, they explored every possible place because
there is limited space, as of today there is a signed contract of about 5.5 acres, adjacent to Hannah Court along
Trophy Wood Drive, and runs back to TW King. The area is being considered for a joint municipal facility, and there
is no site plan for it at this point. Additionally, he stated that the Councils desire is to preserve as many trees as
possible and that discussion tonight will be regarding funding and moving forward with a plan including potentially
buying more land that is adjacent to area, which does not have a contract.
Council Member Reed asked the Mayor to make a comment about what the prior Council did in terms of funds and
that the Town has over $2.5 million that has been sitting in a bank account for a few years.
Mayor Sanders stated that the previous Council did use a Certificate of Obligation for $2.5 million that they
borrowed from the bank to buy land, so the Town has been ready to purchase land in a cash stance as long as it
didn’t go over $2.5 million. The only way to use the funds without going back and re-purposing the debt was to
buy land for a joint Town Hall and Police facility.
Town Manager Seidel provided a presentation regarding the Capital and Facilities Planning regarding funding
options which included discussion of the CIP funding plan and debt service, joint facility funding, direction for
future CIP projects with no impact on the tax rate, and utilization of Hotel Occupancy funds. Town Staff is
proposing for Fiscal Year 2015, refunding of the 2007 General Obligation Bonds, approximately $2.4 million
remaining on that bond, which would equate to approximately $140,000 of Net Present Value savings, allow the
Town to make a large payment in September of 2016, allow the Town to keep I&S rate constant at $0.11, and also
protect future debt capacity. In Fiscal Year 2016, the intent is to have a General Obligation Bond Election in
November and if it passes the debt would be issued early 2016. There is a possibility to issue up to a total of $9.5
million in capital projects, which would keep I&S rate at $0.11 and the tax rate would stay at $0.49. For Fiscal Year
Town Council Minutes April 14, 2015 Page 13 of 100Town Council Page 19 of 201 Meeting Date: May 12, 2015
2017, there will be an additional $2.5 million debt capacity and the first payment would be in 2018. He discussed
how to accomplish that by the tax rate remaining at $0.49, $75,000 contribution from CCPD, declining debt service
annual payment from Fiscal Year 2016 and Fiscal Year 2017, growth forecast is at 8 percent, and this does not
include available I&S Fund Balance. He provided a summary of the CIP Planning for Fiscal Year 2015 to Fiscal Year
2022, as well as for the for the joint Town Hall and Police Facility, arterial roads, street reconstructions, and
entryway monumentation. He discussed the Civic Center and Hotel Fund and noted that the current revenue
estimate for this year is $240,000, and that the estimated Fiscal Year 2015 Fund balance is $470,000. He stated
that Holiday Inn is expected to be completed by December 2015 and Homewood Suites is scheduled for the
summer of 2016. The future revenue estimate by Fiscal Year 2017 is $439,000 per year. He provided a summary
of the based upon current revenue estimates for the Civic Center and Hotel Fund. Additionally, he went over HOT
Fund allowable uses, which included: general promotion of the tourism industry; visitors information center;
convention/civic center; maintenance and operating expenditures of the facility; promotion of the arts; historic
museum; meeting space; and plaza area, sidewalks, landscape, and parking.
Council Member Reed noted that there is a group called Old Town Development that is specifically working on
bringing restaurant uses to that area, so that once the Town Hall facility is built there is an opportunity for a town
center feeling with restaurants and hotels.
Council Member Rowe made a point of clarification regarding HOT fund allowable uses, and stated that they could
be used for a plaza area because of the impact it would have on the area commercially, independent whether or
not there is a civic center.
Council Member Reed stated that the HOT funds are truly funds from visitors who stay at those hotels and the
Council is trying to do their best to promote the community and tap into these funds.
Town Manager Seidel provided some decision points that Town Staff is requesting direction from which included:
2007 GO Bond refunding; total Town Hall and Police Department budget; excess funds from the $2.5 million CO;
I&S rate at $0.1150 beginning in Fiscal Year 2017; CIP planning and project schedule; and civic center.
Council Member Kurtz stated that he would like to stay as close as possible to the budgeted amount that was
made prior for the facility that would have been built on the land behind the church.
Mayor Sanders commented that initially the Council had taken a 40,000 square foot facility and paired it down to a
20,000 square foot building and wanted to continue utilizing the roughly 4,000 square foot annex building because
it was fairly close to the church. Now that the new facility location is further away, they looked at inserting the
4,000 square feet to the new facility and use the Annex building for meeting spaces. He stated that this decision
has not been made and will probably be future decision when a presentation is received from the architect about
space planning.
Council Member Rowe made a comment that the Council had a presentation from GSBS at the Retreat in January,
and had consensus on the concept that should be able to fulfill what Council Member Kurtz would like. He stated
that regarding funding, he believes that it should be arranged to focus on using the proceeds of the $2.5 million CO
for the joint municipal facility, and any additional needed funds would be in the November Bond Election. Any
existing debt capacity that the Town has in addition to that he would like to use on CIP, and that way the citizens
are able to see the full price tag of the new joint facility.
Council Member Reed stated that he supports Council Member Rowe and stated that he believes the facility
should be about 4,000 square feet larger and that the cost be 100 percent transparent. He is not in favor of the
idea of moving different funds around to acquire the whole amount of funds. As to the issue with the land, it is his
belief that they should purchase the land under contract and allow that area to be the joint facility. He also
believes that they should purchase the other piece of land but only if it can be purchased with HOT funds.
Town Council Minutes April 14, 2015 Page 14 of 100Town Council Page 20 of 201 Meeting Date: May 12, 2015
Mayor Pro Tem Lamont stated that he is in favor of a total of $6.9 million, which includes what is left over from the
$2.5 million CO, and then go out for the bond in November for what is left, about $5.8 to $5.9 million. He noted
that they are basically cutting the building in half and the prior Council put $11.7 million on the ballot for a Bond,
and he is proposing almost half of that.
Mayor Sanders stated that one of the proposals was to take the excess funds from $2.5 million CO and buy the 5.5
acres of land, which leaves $1.5 million and use that to buy the adjacent lot and still have $300,000 left. Then take
HOT funds and reimburse the Town for the money used to buy the adjacent lot but they do not have the cash from
HOT funds to do that today so they would have to take out a CO to purchase the adjacent lot.
Council Member Shoffner asked based on that scenario if he was assuming that they would build a civic center and
if that was the intent for buying that piece of property using HOT funds.
Council Member Reed stated that it is his understanding that they can buy the property and put a parking lot there
that supports the restaurants. He stated that there are a few restaurants that want to be there and that one of the
issues is that it is significantly under parked so it would be a true benefit to add additional parking.
Council Member Parrow echoed what the Mayor said regarding the adjoining piece of land and stated that it
would broaden the exterior and structure of what can be built. They could have the facility built closer to the
intersection and use the back portion of land for police parking and storage.
Council Member Kurtz stated that he is not averse to buying the other piece of land with HOT funds, but he has an
issue that they do not know if a civic center is viable. He believes they need to focus on the joint facility.
Mayor Sanders stated that he believes that the Town residents spoke years ago when a survey was done and their
number one priority was for some type of municipal building where the citizens could meet and have functions.
He feels that with the limitations you can do with HOT funds, it makes sense to put something there that will
benefit the hotels, restaurants, citizens, and tourism would pay for it. He sees a potential for the restaurant to
cater functions at the hotels. He feels that buying the land makes sense and there is limited land already and if a
civic center could not be built then the land could be sold. He also feels that it’s important to create a buffer
behind the proposed facility and have the best visibility with the facility being close to Trophy Wood frontage.
Council Member Reed stated that the adjacent property becoming a parking facility would assist in sales tax
revenue because there is great potential for attractive restaurants. He believes that discussion can occur in the
future for a civic center.
Council Member Rowe stated that he agrees that the acreage should be adequate for an office building. He stated
that his concern on a civic center using HOT funds prevents it from being an amenity the citizens want it to be.
Mayor Pro Tem Lamont stated that he would only be in favor of doing a CO that was fully funded by HOT funds,
and that he is concerned about the amount for the adjacent property and making it a parking lot.
Council Member Shoffner stated that they need to treat these items as two separate things. He added that when
they looked at the Methodist property it was three acres and it backed up to residences. They are now adding two
additional acres, so there should be no issue with building the facility and providing a buffer. In regards to the
adjacent property, he feels that it is a lot of money to spend for a parking lot. He believes that it would be wise for
them to take the million dollars they are saving on buying the property and put it back into building.
Sean Bone, 2816 Waverly Drive, stated that he voted no for the last bond election. He asked what kind of research
and Council involvement was done with how much space is need ed for the Police Department to adequately
provide them with and run the department.
Town Council Minutes April 14, 2015 Page 15 of 100Town Council Page 21 of 201 Meeting Date: May 12, 2015
Mayor Sanders stated that an extensive amount of time and research has been done and that roughly half the
square footage is for Police Department and the other half is for Town Hall. The exterior to the internal square
footage will have a fair amount for fence secured parking for police vehicles and staff vehicles. He stated that
Chief Arata and the Council were involved with the design and amount of adequate space. They reduced the initial
square footage of the building and it should equate to a savings. Additionally, he stated that an architect has done
initial planning and Council has tried to stay under $300 a square foot, minus the purchasing land.
Town Manager Seidel stated that by the nature of it, a Police facility is more expensive then town offices and
provided an example that they need harden rooms for evidence rooms, armories, and EOC.
Police Chief Arata stated that their current square foot is about 6,000 and they are going to a little over 10,000
square feet, which allows for growth in the future.
Susan Edstrom, 271 Oak Hill Drive, made a comment that if they want resident input then they should not make
the item so late on the agenda. Her first item was that she agrees with the priority of the Police Department and
Town Hall facility and that she is not in favor of a convention center. She stated that a municipal building was not
number one on the survey, it was for a Rec/Community Center. She stated that the last bond election was too
much money and the facility was too big. She would like to see what other options there are and told the Council
to keep up the good work.
Mayor Sanders stated that they were not trying to sell a convention center but it was something that needed to be
discussed in open session. The clear thing is what could it be used for, and whether it’s called a civic center,
convention center or conference center it will still be a meeting space.
Council Member Kurtz commented that they want to be as transparent as possible and also save as much as much
as possible.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Kurtz, to follow Town Staff
recommendation and begin the process to refund the 2007 GO Bond.
Town Manager Seidel stated that they will schedule this to occur sometime in the summer and set it up as a
private placement. They would like to act quickly while the interest rates are still low. He noted that when a bond
is refunded, they are actually selling new bonds at a lower interest rate so this would come back to Town Council
for approval.
The vote was taken.
Motion passed unanimously.
Motion:
Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to set a cap for design purposes of
the new joint facility for $6.9 million, utilize at least $1 million from the savings of the $2.5 million CO to roll back
into the construction of the new joint facility, and go before the citizens for the approval of the additional $5.9
million.
Mayor Sanders commented that the Council previously gave direction to the Town Manager to move forward to
negotiate a price and make an offer on two pieces of land. He clarified that if the second piece of land was to
move forward they would not use existing funds to do that.
Council Member Reed stated that he would not use existing funds and that they are two separate issues.
Council Member Kurtz asked if the $6.9 million was based on for 24,000 square feet, the extra 4,000 square feet.
Town Council Minutes April 14, 2015 Page 16 of 100Town Council Page 22 of 201 Meeting Date: May 12, 2015
Mayor Sanders stated that is correct and that the intent was for the total amount to be inclusive of all cost,
including FF&E and engineering cost.
Council Member Shoffner clarified that it would be for 23,000 square feet at $300 a square foot.
Mayor Sanders stated that there will be a little more than $1 million in savings and asked if they have to repurpose
it to go into the building.
Town Manager Seidel stated that Bond Council will have to advise about the proper procedure for the repurpose
of those funds and will have to go through a public hearing notice period.
The vote was taken.
Motion passed unanimously.
RECESS AT 10:44 P.M. FOR A BREAK
RECONVENE AT 10:57 P.M. INTO REGULAR SESSION
18. Consider and take appropriate action regarding the dissolution of the Town Council Municipal Facilities
sub-committee.
Motion made by Council Member Parrow, seconded by Council Member Rowe, to dissolve the Town Council
Municipal Facilities sub-committee.
Motion passed unanimously.
19. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2014-2015 Budget
of the Town (Budget Amendment No. 1); providing an amendment for the appropriation of funds related
to changes to equipment, services, and personnel, including amendments impacting the EDC 4B and
CCPD budgets; and providing an effective date.
Attachment J – Ordinance No. 2015-07
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve Ordinance No. 2015-07,
amending the Fiscal Year 2014-2015 Budget of the Town (Budget Amendment No. 1); providing an amendment
for the appropriation of funds related to changes to equipment, services, and personnel, including amendments
impacting the EDC 4B and CCPD budgets.
Motion passed unanimously.
20. Consider and take appropriate action regarding an Ordinance amending the Code of Ordinances of the
Town by adding Article III, "Tax on Telecommunications Services" to Chapter 15, "Taxation" in order to
repeal the sales tax exemption on telecommuncations services sold within the boundaries of the Trophy
Club Crime Control and Prevention District (the corporate boundaries of the Town) and thereby levying
a tax on those services at the maximum rate authorized by law for other local sales and use taxes;
providing a penalty; and providing an effective date.
Attachment K – Ordinance No. 2015-06
Assistant Town Manager/CFO Glickman provided a brief update and stated that on August 26, 2014, the CCPD
voted unanimously to repeal sales tax exemptions on telecommunications services sold within its boundaries. The
Town voted to impose the sales tax on telecommunications services effective the second quarter of 1989;
however, with the creation of the CCPD, a special district, the governing body must take separate action. Town
Staff estimates that sales tax for the CCPD would increase by at least $10,000 annually with the approval of this
ordinance.
Town Council Minutes April 14, 2015 Page 17 of 100Town Council Page 23 of 201 Meeting Date: May 12, 2015
Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to approve Ordinance No. 2015-06,
amending the Code of Ordinances of the Town by adding Article III, "Tax on Telecommunications Services" to
Chapter 15, "Taxation" in order to repeal the sales tax exemption on telecommuncations services sold within the
boundaries of the Trophy Club Crime Control and Prevention District (the corporate boundaries of the Town)
and thereby levying a tax on those services at the maximum rate authorized by law for other local sales and use
taxes.
Motion passed unanimously.
21. Town Council Liaison Updates; discussion of same:
*Citizens Financial Advisory Board, April 13, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
Provided update, no action taken, just discussion.
Strategic Services Coordinator Zagurski provided a brief update and stated that the vehicle replacement policy and
purchasing policy will be presented to the Town Council based on CFAB recommendations. Additionally, he
commented that per the Town Charter the annual financial report is due at the end of December which gives
budget estimates of expenditures over the year, and the Popular Annual Financial Report is done after the audit,
the two reports are redundant so possibly do a Charter amendment to do one report in April.
Town Manager Seidel stated that the Town runs on a fiscal year and at the end of each fiscal year an audit is
performed. He stated that the annual financial report in December is based on estimates, and Town Staff would
like to recommend having one audited financial report presented.
22. Town Manager Seidel's update regarding the following; Council discussion and provide input regarding
same.
No Soliciting Signs
Competitive Bid for Park Services
Verizon Cellular Tower
Town Manager Seidel updated the Council and addressed questions; no action taken, update only.
23. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders requested that an item be added for discussion of possible charter amendments.
Mayor Pro Tem Lamont requested that an item be added for discussion of possible uses of hotel occupancy tax
funds.
Council Member Kurtz stated that he would like to see if HOT funds can be used for Trophy Club Park.
Council Member Parrow inquired if Item No. 1 was still an active item.
Council Member Rowe asked if there were any remaining ordinances establishing Board and Commission member
term limits.
Town Council Minutes April 14, 2015 Page 18 of 100Town Council Page 24 of 201 Meeting Date: May 12, 2015
Town Attorney Adams stated that Town Staff is currently going through the codification process and making those
changes and will be brought back before Town Council for approval.
Town Manager Seidel inquired about removing Item No. 7 and stated that the intent was to have the football and
soccer associations come before the Town Council at the May 12, 2015, meeting in order to have discussion of a
structured agreement for use of the facility similar to baseball.
Mayor Sanders received no objection for the removal of Item No. 1, Consider and take appropriate action
regarding term limits for Board and Commission members (Rowe 7/22/2014), and for the removal of Item No. 7,
Consider and take appropriate action regarding the baseball contract and tournaments (Lamont 1/13/2015).
Mayor Sanders requested that an item be added for an update regarding the Community Garden located within
Harmony Park, which was approved at the January 27, 2015 Town Council meeting, and receive an update
regarding the use agreement between Keep Trophy Club Wild (KTCW) and the Town.
EXECUTIVE SESSION
24. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A. Section 551.074(a)(1), Personnel Matter. To discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee:
Town Secretary/RMO, Holly Fimbres
B. Section 551.072, Deliberation about Real Property. To deliberate the purchase, exchange, lease,
or value of real property where deliberation in an open meeting would have a detrimental effect
on the position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential
Lease of Property
CONVENE INTO EXECUTIVE SESSION - START TIME – 11:23 P.M.
RECONVENE INTO REGULAR SESSION - START TIME – 12:20 A.M.
RECONVENE INTO REGULAR SESSION
25. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried
unanimously. Meeting adjourned at 12:21 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary/RMO C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes April 14, 2015 Page 19 of 100Town Council Page 25 of 201 Meeting Date: May 12, 2015
ATTACHMENT A
TCRYBA Presentation
Town Council Minutes April 14, 2015 Page 20 of 100Town Council Page 26 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
2016 Proposal
Town Council Minutes April 14, 2015 Page 21 of 100Town Council Page 27 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 22 of 100Town Council Page 28 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 23 of 100Town Council Page 29 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 24 of 100Town Council Page 30 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 25 of 100Town Council Page 31 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 26 of 100Town Council Page 32 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
League Rules
Out of Area Fees
Tournaments
Practice Space Allocation
Capacity Cap
Town Council Minutes April 14, 2015 Page 27 of 100Town Council Page 33 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Recreation Spring 2015 Registration
Trophy Club/Roanoke 348
Out of Area 356
Total 704
Town Council Minutes April 14, 2015 Page 28 of 100Town Council Page 34 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Select Spring 2015 Registration
Trophy Club/ Roanoke 72
Out of Area 48
Total 120
Town Council Minutes April 14, 2015 Page 29 of 100Town Council Page 35 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U5 Beginner T-Ball
Spring 2015
6 Teams 65 Players
Spring 2016
12 Teams 120 Players
Town Council Minutes April 14, 2015 Page 30 of 100Town Council Page 36 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U6 Advanced T-Ball
Spring 2015
12 Teams 129 Players
Spring 2016
12 Teams
12 Players Per Team
144 Players
Town Council Minutes April 14, 2015 Page 31 of 100Town Council Page 37 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
There are 30 weekday practice slots available for Tball. This spring we are only using 18.
Town Council Minutes April 14, 2015 Page 32 of 100Town Council Page 38 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U7 Coach Pitch
Spring 2015
11 Teams 125 Players
Spring 2016
8 Teams
12 Players Per Team
96 Total Players
Town Council Minutes April 14, 2015 Page 33 of 100Town Council Page 39 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U8 Coach Pitch
Spring 2015
8 Teams 95Players
Spring 2016
8 Teams
12 Players Per Team
96 Total Players
Town Council Minutes April 14, 2015 Page 34 of 100Town Council Page 40 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U10 Kid Pitch
Spring 2015
15 Teams 162 Players
Spring 2016
10 Teams
11 Players Per Team
110 Total Players
Town Council Minutes April 14, 2015 Page 35 of 100Town Council Page 41 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U12 Kid Pitch
Spring 2015
7 Teams 79 Players
Spring 2016
7 Teams
11 Players Per Team
77 Total Players
Town Council Minutes April 14, 2015 Page 36 of 100Town Council Page 42 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
U14 Kid Pitch
Spring 2015
5 Teams 55 Players
Spring 2016
6 Teams
11 Players Per Team
66 Total Players
Town Council Minutes April 14, 2015 Page 37 of 100Town Council Page 43 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Summary
Weekday Practice Spaces Available for U5- U6 30
Weekday Practice Spaces Available for U7 - U14 55
Practice Spaces Needed for U5-U6 24
Practice Spaces Needed for U7-U14 Rec 39
Practice Spaces Needed for U8-U14 Select 12
Town Council Minutes April 14, 2015 Page 38 of 100Town Council Page 44 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Age Division Number Players Total Players
of Teams per Team
U5 10 Teams 12 120
U6 10 Teams 12 120
U7 8 Teams 12 96
U8 8 Teams 12 96
U10 10 Teams 11 110
U12 7 Teams 11 77
U14 6 Teams 11 66
Town Council Minutes April 14, 2015 Page 39 of 100Town Council Page 45 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Total Rec Teams 59 Total Rec Players 685
Total Select Teams 12 Total Select Players 132
Total Players League Wide 817
Town Council Minutes April 14, 2015 Page 40 of 100Town Council Page 46 of 201 Meeting Date: May 12, 2015
TCRYBA BASEBALL
Town Council Minutes April 14, 2015 Page 41 of 100Town Council Page 47 of 201 Meeting Date: May 12, 2015
ATTACHMENT B
Second Quarter Investment Report for Fiscal Year 2015
Town Council Minutes April 14, 2015 Page 42 of 100Town Council Page 48 of 201 Meeting Date: May 12, 2015
Town ofTrophy Club
Quarterly Investment Report
For the Quarter Ended December 31, 2014
13 Weeks Treasury Bill Yield : 0.03%
First Financial Bank
Beginning Ending Avg Monthly Yield : 0.15%
Investment Descrletlon Balance Deposits Withdrawals Interest Balance AvgWAM• in Days: N/A
First Financial· Pooled cash $ 1,156,579.13 3,031,536.43 $ (2 ,975,466.01) 474.02 $ 1,213,123 .57
First Financial Totals $ 1,156,579.13 3,031,536.43 $ (2,975,466 .01) 474.02 $ 1,213,123.57
TexPool
Beginning Ending Avg Monthly Yield : 0.0487%
Investment Descrletlon Balance Deeoslts Withdrawals Interest Balance Avg WAM•in Days : 53
Te xPool -Interest and Sinking Account 971,146.87 630,345.80 (888,949.96) 125.14 $ 712,667 .85
Te xPool -Designated Account 521,838.08 2,556,616.10 (2,100,000.00) 129.34 978,583 .52
Te xPool -Grant Fund 99 .86 99 .86
TexPool -2010 Ta x Notes 41,120.87 4 .71 41,125 .58
Te xPool -SM Park Bond 2010 150,893.29 17.18 150,910.47
TexPool -2012 Ta x Notes 279,381.89 31.89 279,413 .78
TexPool -2013 CO 1,822,931.60 207 .97 1,823,139.57
Te xPool -2014 CO 2,500,526 .53 285 .29 2,500,811.82
TexPool -Utility Dra inage Account 147,465.18 16.85 147,482.03
TexPool Totals 6,435,404.17 $ 3,186,961.90 (2,988,949.96) 818.37 6,634,234.48
LOGIC
Beginning Ending Avg Monthly Yield : 0.0999%
Investment Descrletlon Balance Deeoslts Withdrawals Interest Balance AvgWAM• in Days : 54
LOGIC -Designated $ 2,557,597 .52 $ 400,000.00 $ $ 667.10 s 2,958,264.62
LOGIC Totals s 2,557,597.52 $ 400,000.00 $ $ 667.10 $ 2,958,264.62
First Public
Beginning Ending
Investment Oescrletion Balance Deeoslts Withdrawals Interest Balance Avg Monthly Yield: 0.13%
First Public -Designated s 1,578,877.93 $ 481.05 1,579,358.98 Avg WAM• In Days : 52
First Public Totals $ 1,578,877.93 $ 481.05 1,579,358.98
Total Cash & Investments $ 11, 728,458. 75 $ 6,618,498.33 $ (5,964,415 .97) $ 2,440.54 $ 12,384,981.65
•wAM (Weighted Average Maturity) Is the mean average of the periods of time remaining untll the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are
scheduled to have their Interest rate readjusted to reflect current market rates.
The undersigned serves as the Investment Officer• for the Town of Trophy Club , I certify that all instruments held in the Town 's investment portfolios for the period October 1, 2014 through December
31 , 2014 (a) met the Investment guidelines and complied with the Investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of section
DATE___.:t'---C{_-_l_S_
Town Council Minutes April 14, 2015 Page 43 of 100Town Council Page 49 of 201 Meeting Date: May 12, 2015
ATTACHMENT C
2015 Strategy Map
Town Council Minutes April 14, 2015 Page 44 of 100Town Council Page 50 of 201 Meeting Date: May 12, 2015
Strategy Map
MISSION
To maintain Trophy Club’s standing as a Premier Residential Community and a “Great Place to Call Home” by
protecting and promoting the interests of its Residents, Businesses, and Property Owners.
To support our Mission, we are tasked with the following areas of primary Responsibility:
• Exceeding high standards for public safety and low crime rates.
• Maintaining and improving street and storm drainage infrastructure.
• Fostering a business-friendly environment.
• Collaborating with Trophy Club MUD #1 and other governmental entities.
• Maintaining Town assets, services, and codes of ordinance that preserve the natural beauty of Trophy Club.
• Improving the aesthetic and recreational value of the Town.
We pledge to carry out our Responsibilities operating under the following Principles:
• Operating a limited government with maximum transparency.
• Exercising fiscal discipline and taking a business-like approach to Town operations and budget prioritization.
• Remaining accountable and responsive to residents, businesses, and property owners, with emphasis on proactive
communication and problem solving.
• Taking deliberate, targeted action resulting from thoughtful analysis, weighing costs and benefits in all situations.
• Conducting ourselves as leaders, following the highest ethical standards, with humility before residents.
RESPONSIBILITIES
PRINCIPLES
Town Council Minutes April 14, 2015 Page 45 of 100Town Council Page 51 of 201 Meeting Date: May 12, 2015
ATTACHMENT D
Ordinance No. 2015-08
Town Council Minutes April 14, 2015 Page 46 of 100Town Council Page 52 of 201 Meeting Date: May 12, 2015
ORD 2015-08
1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2015-08 P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 95-20 ESTABLISHING PD PLANNED
DEVELOPMENT #13, SUCH ORDINANCE HAVING BEEN
SUBSEQUENTLY AMENDED BY ORDINANCE NO. 97-16 P&Z, BY
ORDINANCE NO. 97-23 P&Z, BY ORDINANCE NO. 2001-09 P&Z, BY
ORDINANCE NO. 2002-23 P&Z, BY ORDINANCE NO. 2006-15 P&Z,
AND AMENDED BY ORDINANCE NO. 2010-28 P&Z OF THE TOWN,
THE SAME BEING PD PLANNED DEVELOPMENT #13, IS HEREBY
FURTHER AMENDING BY THIS ORDINANCE AMENDING EXHIBIT
“C” DEVELOPMENT STANDARDS, TO ALLOW AN ADDITIONAL
PERMITTED RETAIL USE FOR TRACT 1, TO ALLOW INDOOR
CANINE RETAIL AND TRAINING AND PROVIDING A DEFINITION FOR
THAT USE; PROVIDING THAT SUCH TRACT OF LAND SHALL BE
USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE
COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER
APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT
TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN;
PROVIDING APPLICABLE REGULATIONS; PROVIDING A SAVINGS
AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of Tract 1 of PD #13 (the “Land”), described as
approximately 3.8 acres of land currently zoned PD Planned Development #13 for
Retail Uses, such tract located generally at the northwest corner of the intersection of
Trophy Club Drive and State Highway 114, filed an application with the Town Planning
and Zoning Commission requesting an amendment to the PD, more specifically to allow
a change in the terms of Exhibit “C” Development Standards, Section A(1)(b)(1)
regulating a portion of the Land located in Planned Development #13, modifying the
terms of the use of such portion of the Land as follows: to add a permitted use of
“Indoor Canine Retail and Training”; and
WHEREAS, all legal notices, requirements and conditions having been complied
with, the amendment to PD #13 came before the Planning and Zoning Commission and
Town Council; and
WHEREAS, after public notices were given in compliance with State law and
public hearings were conducted, and after considering the information submitted at the
public hearings and all other relevant information and materials, the Planning and
Zoning Commission of the Town has recommended to the Town Council the adoption of
the amendments to the Comprehensive Zoning Ordinance as set forth in this
Ordinance; and
Town Council Minutes April 14, 2015 Page 47 of 100Town Council Page 53 of 201 Meeting Date: May 12, 2015
ORD 2015-08
2
WHEREAS, after due deliberations and consideration of the recommendation of
the Planning and Zoning Commission and the information and other materials received
at the public hearing, the Town Council has concluded that the adoption of this
Ordinance amending the Comprehensive Zoning Ordinance of the Town is in the best
interests of the Town of Trophy Club, Texas and of the public health, safety and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01 Ordinance No. 95-20 of the Town of Trophy Club, Texas, creating the Town's PD
Planned Development #13 as amended by Ordinance No. 97-16 P&Z, by Ordinance
No. 97-23 P&Z, by Ordinance No. 2001-09 P&Z, by Ordinance No. 2002-23 P&Z, by
Ordinance No. 2006-15 P&Z, and as amended by Ordinance No. 2010-28 P&Z of the
Town, is hereby further amended by this Ordinance amending Exhibit “C” Development
Schedule, Section A(1)(b)(1), “Permitted Uses” in the following particulars as set forth
below, and all other articles, chapters, sections, paragraphs, sentences, phrases and
words are not amended but are hereby ratified and affirmed:
A. Purpose; development standards, uses within individual tracts: This Planned
Development is designed to accommodate a variety of retail commercial and
commercial office uses. For development purposes, the Land is d ivided into
four tracts (Tracts 1, 2, 3, and 4 as show on Exhibit “B” attached hereto (PD
Site Plan)), and the use and development of each of the tracts shall be in
accordance with the following:
1. Tract 1 (Retail uses, as depicted in Exhibit “B”): The following standards
shall apply to Tract 1:
(a) Size of tract: Tract 1 shall contain approximately 3.8 acres of land.
(b) Uses generally: In the development and use of Tract 1, no land shall be
used and no building or structure shall be installed, erected or converted to
any use other than the following:
1. Permitted Uses:
…
“(AA) Indoor Canine Retail and Training*
* This use is defined as a retail establishment which sells canine related items
and accessories and which also trains domesticated or tamed dogs, all within a
Town Council Minutes April 14, 2015 Page 48 of 100Town Council Page 54 of 201 Meeting Date: May 12, 2015
ORD 2015-08
3
completely enclosed building. Training shall not include the training of any other
animals, nor any “prohibited animal” as defined in the Town Code of Ordinances.
The boarding and grooming of any animals is prohibited.”
SECTION 3.
APPLICABLE REGULATIONS
In all respects the Land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town.
SECTION 4.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting
the regulation of land and zoning and shall not repeal any of the provisions of those
ordinances except in those instances where the provisions of those Ordinances are in
direct conflict with the provisions of this Ordinance whether such Ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect.. Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 5.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day
during or on which a violation occurs or continues. The penalty provided by this section
shall be cumulative of all other penalties allowed by law, including without limitation, civil
remedies available for enforcement of this Ordinance.
SECTION 6.
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or
word in this Ordinance or application thereof to any person or circumstance is held
invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not
affect the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares that it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and effect.
Town Council Minutes April 14, 2015 Page 49 of 100Town Council Page 55 of 201 Meeting Date: May 12, 2015
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish ,
the Caption , Penalty and Effective Date Clause of this Ordinance as required by Section
52.011 of the Texas Local Government Code .
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town .
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained .
PASSED AND APPROVED by the Town Council of the Town of Trophy Club ,
Texas , this 14th day of April , 2015.
ATIEST:
Otty res , Townsecretary
Town of Trophy Club , Texas
APPROVED AS TO FORM :
~~~
Patricia A. Adams , Town Attorney
Town of Trophy Club , Texas
ORD 2015-08
C . Nick Sanders, Mayor
Town of Trophy Club, Texas
4
Town Council Minutes April 14, 2015 Page 50 of 100Town Council Page 56 of 201 Meeting Date: May 12, 2015
ATTACHMENT E
Zoom Room Presentation
Town Council Minutes April 14, 2015 Page 51 of 100Town Council Page 57 of 201 Meeting Date: May 12, 2015
Town Council Minutes April 14, 2015 Page 52 of 100Town Council Page 58 of 201 Meeting Date: May 12, 2015
What is Zoom Room?
Canine Specialty Retail Store
Canine Training Center
Indoor Dog Park
Canine Social Club
Canine Event Center
Town Council Minutes April 14, 2015 Page 53 of 100Town Council Page 59 of 201 Meeting Date: May 12, 2015
Canine Specialty Retail Store
Hand-picked, eco-friendly, solution-oriented dog training gear
and other great products for dogs.
All dog products we carry are Trainer Approved.
Staff with incredible product knowledge to make personalized
recommendations for you and your pet.
Town Council Minutes April 14, 2015 Page 54 of 100Town Council Page 60 of 201 Meeting Date: May 12, 2015
Canine Training Center
We don ’t train dogs. We train the people who love them.
We utilize only positive dog training methods.
Classes offered: Agility, Obedience, Puppy Classes, Tricks,
Therapy Dog Training, Scent Discrimination, Shy Dog, Calm
Down!, Urban Herding, Canine Cross-Training, Pup-lates®
Town Council Minutes April 14, 2015 Page 55 of 100Town Council Page 61 of 201 Meeting Date: May 12, 2015
Indoor Dog Park
Schedule a “Private Gym” session at times convenient to you as a safe and excellent alternative to the dog park.
Enjoy our spotless, climate-controlled indoor play space created just for dogs and their loving owners.
Access to a fully stocked toy chest, agility course, and free coffee!
Come with your friends – up to 3 dogs per half-hour session.
Enjoy a great chance to get in some off-leash exercise or play time with your dog, whatever the weather, or to practice your agility or other training.
Town Council Minutes April 14, 2015 Page 56 of 100Town Council Page 62 of 201 Meeting Date: May 12, 2015
Canine Social Club
Agility League
Rescue Groups
Meet-up Groups
Town Council Minutes April 14, 2015 Page 57 of 100Town Council Page 63 of 201 Meeting Date: May 12, 2015
Canine Event Center
Birthday Parties
Holiday Parties
Doggie Disco®
Town Council Minutes April 14, 2015 Page 58 of 100Town Council Page 64 of 201 Meeting Date: May 12, 2015
What Zoom Room is NOT…
A Doggie-Daycare
Owners are required to be with their dog 100% of the time, and their visits are usually 60 minutes or less.
A Dog Walking Service
Training classes are conducted only inside the facility.
A Boarding Facility
No dogs are kept overnight.
A Dog Groomer
No grooming services or facilities are provided.
A Breeding Facility
Dogs are not bred or sold.
A Veterinarian
Although dog safety is of primary importance in our facilities and our trainers are certified in canine CPR and first aid, no medical or physical rehabilitation services are provided. Town Council Minutes April 14, 2015 Page 59 of 100Town Council Page 65 of 201 Meeting Date: May 12, 2015
Environmentally Friendly
Use of as many eco-friendly pet products and
materials as possible.
-All natural treats and organic dog food.
-Many of our toys and training aids are made from recycled materials.
We adopt ecologically-responsible business practices
to reduce our impact on the environment.
-Our Gym floor is made from 100% recycled rubber tires.
-We use low VOC (Volatile Organic Compound) paints.
-We recycle materials and dog products as much as possible.
-We donate un-wanted and gently used items to local dog shelters and charity organizations.
We are a 100% positive-reinforcement dog training
facility.
-No choke chains, prong collars, or physically correction are used.
-No “alpha dog” dominance techniques are used.
Town Council Minutes April 14, 2015 Page 60 of 100Town Council Page 66 of 201 Meeting Date: May 12, 2015
Considerate Neighbors
Safe and Clean
-Zoom Room uses veterinary-grade cleaning products to sanitize our facility every night.
-Every dog entering the facility is required to provide proof of vaccinations, and is screened for
overall health and well-being.
Noise Mitigation
-Our facilities are equipped with high-quality sound proofing to protect neighbors from unwanted noise.
-Nuisance barking is not tolerated within the facility. Repeat offenders will be removed from
group classes and asked to attend private training only until the problem is remedied.
Waste Mitigation
-All clients will be encouraged to walk their pets at home prior to arrival at our facility.
-Dogs are typically onsite for less than an hour.
-The facility will be equipped with an “oops” station to ensure that accidental wastes are cleaned
quickly, efficiently, and with veterinary-grade cleaning products.
-Staff procedures will include routine surveillance of the immediate outside and parking facilities
to ensure that any accidents are removed and cleaned.
We have Happy Neighbors
-Zoom Room has never received a single complaint about noise, smell, waste, or anything else!
Town Council Minutes April 14, 2015 Page 61 of 100Town Council Page 67 of 201 Meeting Date: May 12, 2015
Zoom Room Accolades
1st Place nationwide in “Outstanding Pet Services” Award 2012-2013 (Pet Retailer of the Year award by Pet Product News)
Featured in entrepreneur Magazine’s highly competitive 2013 Franchise 500.
Featured in Fox Business News, the Wall Street Journal, and over 100 additional national and regional publications.
Town Council Minutes April 14, 2015 Page 62 of 100Town Council Page 68 of 201 Meeting Date: May 12, 2015
Why Trophy Club?
Excellent community atmosphere
Strong, dog-loving presence
Need for canine retail and training
services
Strong family-owned and small
business support.
Town Council Minutes April 14, 2015 Page 63 of 100Town Council Page 69 of 201 Meeting Date: May 12, 2015
ATTACHMENT F
Proclamation No. 2015-07
Town Council Minutes April 14, 2015 Page 64 of 100Town Council Page 70 of 201 Meeting Date: May 12, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-07
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, ESTABLISHING THE MONTH OF MAY 2015 AS
MOTORCYCLE SAFETY AND AWARENESS MONTH IN TROPHY CLUB IN
CONJUNCTION WITH NATIONAL MOTORCYCLE SAFETY AND
AWARENESS MONTH.
WHEREAS, today 's society is finding more citizens involved in motorcycling on the
roads of our country; and
WHEREAS, motorcyclists are roughly unprotected and therefore more prone to injury or
death in a crash than other vehicle drivers ; and
WHEREAS, campaigns have helped inform riders and motorists alike on motorcycle
safety issues to reduce motorcycle related risks, injuries, and, most of all , fatalities , through a
comprehensive approach to motorcycle safety ; and
WHEREAS, it is the responsibility of all who put themselves behind the wheel , to
become aware of motorcyclists, regarding them with the same respect as any other vehicle
traveling the highways of this country ; and it is the responsibility of riders and motorists alike to
obey all traffic laws and safety rules ; and
WHEREAS, urging all citizens of our community to becom~ aware of the inherent
danger involved in operating a motorcycle, and for riders and motorists alike to give each other
the mutual respect they deserve .
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH THE
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM:
The month of May 2015 as National Motorcycle Safety and Awareness Month in the
Town of Trophy Club to coincide with National Motorcycle Safety and Awareness Month .
Further, I urge all residents to do their part to increase safety and awareness in our community .
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas ,
thi~~
C. Nick Sanders , Mayor
Town of Trophy Club , Texas
Holly Fi b s, Town Secretary
Town of Trophy Club, Texas
Town Council Minutes April 14, 2015 Page 65 of 100Town Council Page 71 of 201 Meeting Date: May 12, 2015
ATTACHMENT G
Proclamation No. 2015-08
Town Council Minutes April 14, 2015 Page 66 of 100Town Council Page 72 of 201 Meeting Date: May 12, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-08
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ESTABLISHING THE MONTH OF APRIL 2015 AS NATIONAL CHILD ABUSE
AND NEGLECT PREVENTION MONTH IN TROPHY CLUB.
WHEREAS, in Federal fiscal year 2013 , 52 States reported 678 ,932 victims of ch ild abuse or
neglect ; and
WHEREAS, ch ild abuse and neglect is a serious problem affecting every segment of our
commun ity , and finding solutions requires input and action from everyone in our commun ity ; and
WHEREAS, our children are our most valuable resources and will shape the future of the Town
of Trophy Club , Texas ; and
WHEREAS, child abuse can have long-term psychological , emotional , and physical effects that
can have lifelong consequences for vict ims of abuse ; and
WHEREAS, protective factors are conditions that reduce or eliminate risk and promote the
social , emotional , and developmental well-being of children ; and
WHEREAS, effective child abuse prevention activities succeed because of the meaningful
connections and partnerships created between child welfare , education , health , community and fai t h
based organizations , businesses and law enforcement agencies ; and
WHEREAS, communities must make every effort to promote programs and act ivit ies that
benefit children and their families ; and
WHEREAS, we acknowledge that we must work together as a community to increase awareness
about child abuse and contribute to promote the social and emotional well-being of children and families
in a safe , stable , nurturing environment ; and
WHEREAS, prevention remains the best defense for our children and families .
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH THE TOWN
COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM:
The month of April 2015 as National Child Abuse and Neglect Prevention Month in the Town of
Trophy Club . Further, I urge all citizens to recognize this month by dedicating ourselves to the task of
improving the quality of life for all ch ildren and fam ilies .
PASSED AND APPROVED by the Town Council of the Town of Trophy Club , Texas , this 14 1h
day of April 2015 . ~
C. Nick Sanders , Mayor
Town of Trophy Club , Texas
Holly Fimbr s , Town Secretary
Town of rophy Club , Texas
Town Council Minutes April 14, 2015 Page 67 of 100Town Council Page 73 of 201 Meeting Date: May 12, 2015
ATTACHMENT H
Municipal Mosquito Presentation
Town Council Minutes April 14, 2015 Page 68 of 100Town Council Page 74 of 201 Meeting Date: May 12, 2015
Mosquito Management
Patrick Prather
Entomologist, President
Town Council Minutes April 14, 2015 Page 69 of 100Town Council Page 75 of 201 Meeting Date: May 12, 2015
Municipal Mosquito
Through cooperative effort with
Trophy Club, we practice direct adult
mosquito surveillance, aggressive
larvaciding, and judicious adulticide
applications as response to
confirmed disease.
Town Council Minutes April 14, 2015 Page 70 of 100Town Council Page 76 of 201 Meeting Date: May 12, 2015
The Biology of Control
X
Pupa
Pupa
Adult Eggs
1st Instar
2nd Instar 3rd Instar 4th Instar
Mosquito lifecycle
Larvicide control
Adulticide control
X X
X
X
X
X
X
Town Council Minutes April 14, 2015 Page 71 of 100Town Council Page 77 of 201 Meeting Date: May 12, 2015
Local Mosquitoes of Concern
Town Council Minutes April 14, 2015 Page 72 of 100Town Council Page 78 of 201 Meeting Date: May 12, 2015
Mosquito Management Services
Provided to Trophy Club
•Weekly gravid trapping at fixed locations
•real time RT-PCR disease testing - 24 hr results
•Proactive larval inspection and treatments
•Disease response treatments by various
methods
-Truck Mounted ULV
-Gator Mounted ULV
-Thermal Fogging
-Backpack ULV / Misting
Town Council Minutes April 14, 2015 Page 73 of 100Town Council Page 79 of 201 Meeting Date: May 12, 2015
Off Road UTV Fogging
Town Council Minutes April 14, 2015 Page 74 of 100Town Council Page 80 of 201 Meeting Date: May 12, 2015
2015 Season Outlook
•Early rains have “charged” breeding areas
•Warm temperatures lead to early mosquito
broods and early bird fledging activity
•Adult surveillance is key to virus detection
•Disease confirmation must be followed by
disciplined response measures
Town Council Minutes April 14, 2015 Page 75 of 100Town Council Page 81 of 201 Meeting Date: May 12, 2015
Website
Town Council Minutes April 14, 2015 Page 76 of 100Town Council Page 82 of 201 Meeting Date: May 12, 2015
Questions ?
Town Council Minutes April 14, 2015 Page 77 of 100Town Council Page 83 of 201 Meeting Date: May 12, 2015
ATTACHMENT I
Capital and Facilities Planning Presentation
Town Council Minutes April 14, 2015 Page 78 of 100Town Council Page 84 of 201 Meeting Date: May 12, 2015
CAPITAL & FACILITIES PLANNING
Town Council Minutes April 14, 2015 Page 79 of 100Town Council Page 85 of 201 Meeting Date: May 12, 2015
Why are we here?
•Discuss CIP funding plan and debt service
•Joint Facility funding
•Direction for CIP projects
•Utilization of Hotel Occupancy Funds
Town Council Minutes April 14, 2015 Page 80 of 100Town Council Page 86 of 201 Meeting Date: May 12, 2015
Fiscal Year 2015
Refunding of the 2007 General Obligation Bonds
approximately $2.4 Million
Equates to approximately$140,000 of Net Present Value Savings
Would allow the Town to make a large payment in September of
2016
Allows the Town to keep I&S rate constant at $0.11
Protects future debt capacity
I&S Rate
Debt Capacity
Town Council Minutes April 14, 2015 Page 81 of 100Town Council Page 87 of 201 Meeting Date: May 12, 2015
Fiscal Year 2016
GO Bond Election in November
If bond election passes for joint facility the debt would be
issued early 2016
Could issue up to a Total of $9.5 Million in capital projects
Estimates that the Town’s ad valorem debt service tax rate would
increase by approximately $0.00 per $100 of assessed valuation
Payment to begin in March 2017
Remain under $10 Million for Bank Qualified
Tax Rate stays at $0.49
$0.38 M&O
$0.11 I&S
Growth forecast at 10%
Town Council Minutes April 14, 2015 Page 82 of 100Town Council Page 88 of 201 Meeting Date: May 12, 2015
Fiscal Year 2017
Additional $2.5M Debt Capacity (minimum)
First payment in 2018
How do we accomplish?
Tax Rate stays at $0.49
$0.3750 M&O
$0.1150 I&S
$75K contribution from CCPD
Declining debt service annual payment from FY16 to FY17
Growth forecast at 8%
Does not include available I&S Fund Balance
Town Council Minutes April 14, 2015 Page 83 of 100Town Council Page 89 of 201 Meeting Date: May 12, 2015
CIP Planning
FY15:
Refund 2007 GO Bonds
FY16:
Issue Debt & Construct new Town Hall/Police Department Facility
January 2016
Issue Debt for FY17 Street Projects or other CIP
Summer 2016
Maximum $9.5M (Bank Qualified purposes)
FY17:
Issue Debt for FY18 Street Projects or other CIP
Summer 2017
Minimum $2.5M available
FY18 – FY22:
Debt capacity stays level
Contingent upon growth valuation factors
Summer FY22 could issue approximately $3M
Town Council Minutes April 14, 2015 Page 84 of 100Town Council Page 90 of 201 Meeting Date: May 12, 2015
CIP Planning
Town Hall/Police Facility
Arterial Roads – Request DENCO assistance
Indian Creek: Meadowbrook to Harmony Park
TC Drive: Southbound lanes Bobcat to Durango
Trophy Lake Dr: Village Trail to Hwy 114
TC Drive: Meadow Creek to Roundabout (Marshall Creek Bridge/Culverts included)
Street Reconstructions:
Phoenix Drive
Troon Court Drive
Murfield Court
Woodlands Court
Portland Drive
Entryway Monumentation
Town Council Minutes April 14, 2015 Page 85 of 100Town Council Page 91 of 201 Meeting Date: May 12, 2015
Civic Center & Hotel Fund
Current Revenue Estimate = $240K/Year
Estimated FY15 Fund Balance = $470K
Future Hotels:
Holiday Inn – December 2015
Homewood Suites – Summer 2016
Future Revenue Estimate by FY17 = $439K/Year
Town Council Minutes April 14, 2015 Page 86 of 100Town Council Page 92 of 201 Meeting Date: May 12, 2015
Civic Center & Hotel Fund
Based Upon Current Revenue Estimates:
Issue $3 – 4M for Facility
Service part of $2.5M 2014 CO for the land beginning in
FY18
Would increase General Fund I&S Debt Capacity
Remaining Funds for operations and maintenance
Town Council Minutes April 14, 2015 Page 87 of 100Town Council Page 93 of 201 Meeting Date: May 12, 2015
HOT Fund Allowable Uses
General promotion of the tourism industry
Visitors Information center
Convention/civic center
A center primarily used to host conventions and meetings
Small fitness area for hotel guests and residents
Maintenance and operating expenditures of the facility
Promotion of the arts
Historic museum
Meeting space
Plaza area, sidewalks, landscape, and parking
Town Council Minutes April 14, 2015 Page 88 of 100Town Council Page 94 of 201 Meeting Date: May 12, 2015
Decision Points
2007 GO Bond Refunding
Total Town Hall/Police Department Budget
Inclusive of FFE, Engineering, capital facility budget, etc
Excess Funds from $2.5M CO
Utilize to purchase additional adjourning land
Maximum flexibility for facility layout
Civic Center could be co-located
Pay proportionate share with HOT Funds
$300K remaining to be repurposed towards Town Hall/Police Department
Bond Council Recommendation
I&S Rate @ $0.1150 beginning in FY17
CIP planning and project schedule
Civic Center
Town Council Minutes April 14, 2015 Page 89 of 100Town Council Page 95 of 201 Meeting Date: May 12, 2015
ATTACHMENT J
Ordinance No. 2015-07
Town Council Minutes April 14, 2015 Page 90 of 100Town Council Page 96 of 201 Meeting Date: May 12, 2015
ORD 2015-07 Page 1 of 5
TOWN OF TROPHY CLUB
ORDINANCE NO. 2015-07
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FY 2014-2015 BUDGET OF THE TOWN OF TROPHY
CLUB, TEXAS (BUDGET AMENDMENT NO. 1); PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT
TO APPROPRIATE FUNDS RELATED TO CHANGES TO EQUIPMENT,
SERVICES AND SUPPLIES FOR VARIOUS DEPARTMENTS, CAPITAL
OUTLAY AND REVENUES NOT INCLUDED IN THE ORIGINAL
BUDGET, BUYOUT OF SOFTWARE AND HARDWARE FROM MUD1,
AND PERSONNEL CHANGES; PROVIDING FOR AN AMENDMENT TO
ELIMINATE A BUDGETED TRANSFER OF FUNDS; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2014-2015 Budget was
adopted within the time and in the manner required by State Law; and
WHEREAS, in that Budget, the Town Council did not appropriate funds for
expenditures associated with Crosswalk Flashers, Laserfiche, a Hosted Email
Exchange, additional Video Storage for Police, a Hardware and Software Buyout from
the Municipal Utility District, personnel changes in the Town Manager’s office, a, Radios
from the Crime Control and Prevention District, and Mosquito Abatement from the
Drainage fund; and
WHEREAS, the omitted expenditures have been effectively offset by savings due
to turnover in various departments, savings from changes to the Town’s retirement plan,
no May election, lower than anticipated fuel prices, additional revenue associated with
Developer’s Fees, PID Reimbursements, and Sales Tax that have , in total, resulted in
no net effect to the General Fund; and
WHEREAS, this amendment appropriates $101,140 in the General Fund for
total expenditures related to a various services and items and recognizes revenue, less
transfers, of $101,140; and
WHEREAS, in that Budget, the Town Council appropriated a transfer of funds
from the Economic Development Corporation 4B (EDC 4B) to the General Fund; and
WHEREAS, the transfer of funds is not necessary as the position the transfer
was designed to support was eliminated; and
WHEREAS, this amendment eliminates a transfer of $65,670 from the EDC 4B
to the General Fund thereby decreasing outlays of the EDC 4B; and
Town Council Minutes April 14, 2015 Page 91 of 100Town Council Page 97 of 201 Meeting Date: May 12, 2015
ORD 2015-07 Page 2 of 5
WHEREAS, on March 18th, 2015, the CCPD approved an amendment to
appropriate excess funds to purchase radios in the amount of $60,500; and
WHEREAS, this amendment reappropriates $17,200 in the Drainage Fund from
Engineering to Professional Outside Services related to mosquito abateme nt; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas further finds
that the amendment, as set forth in Exhibit “A”, will serve the public interest and is
necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds and
determines that the change in the Budget for the stated municipal purpose serves best
interests of the taxpayers, is necessary and warrants action at this time;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2014-2015 Budget is hereby
amended to fund the line items as stated in Exhibit “A”, a copy of which is attached
hereto and incorporated herein. This Amendment No. 1 (Exhibit “A”) to the Original
Budget of the Town of Trophy Club, Texas, for the Fiscal Year 2014-2015 shall be
attached to and made part of the Original Budget by the Town Secretary and shall be
filed in accordance with State Law. This Ordinance is hereby adopted and shall
constitute the first amendment that has occurred since the October 1, 2014 effective
date of the Town’s Fiscal Year 2014-2015 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting the Fiscal Year 2014-2015 Budget of the Town and shall not repeal any of the
provisions of such Ordinances except in those instances where provisions of those
Ordinances are in direct conflict with the provisions of this Ordinance; whether such
Ordinances are codified or uncodified, and all other provisions of the Ordinances of the
Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect.
Town Council Minutes April 14, 2015 Page 92 of 100Town Council Page 98 of 201 Meeting Date: May 12, 2015
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction , such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club ,
Texas, this the 141h day of April , 2015 .
ATIEST:
Holly Fi b s, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM :
~u~
Patricia A. Adams, Town Attorney
Town of Trophy Club , Texas
ORD 2015-07
Mayor, Nick Sanders
Town of Trophy Club, Texas
Page 3 of 5
Town Council Minutes April 14, 2015 Page 93 of 100Town Council Page 99 of 201 Meeting Date: May 12, 2015
ORD 2015-07 Page 4 of 5
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 1
There is no net effect on the Fiscal Year 2014-2015 General Fund and Drainage Fund
budget as a result of the proposed budget amendment. The Fiscal Year 2014-2015
CCPD Budget increase specified below is a result of the appropriation of prior year fund
balance to purchase radios. The EDC 4-B Budget decrease specified below is a result
of the elimination of a transfer to the General Fund to fund a position that was
eliminated subsequent to the adoption of the Fiscal Year 2015 budget.
Line Item Department Current Budget Amendment Amended Budget
Capital Outlay CCPD 47,179 60,500 107,679
Line Item Department Current Budget Amendment Amended Budget
Professional Outside Services Drainage 0 17,200 17,200
Engineering Drainage 100,000 (17,200) 82,800
Line Item Department Current Budget Amendment Amended Budget
Transfer to General Fund EDC 4-B 155,634 (65,670) 89,964
EDC 4-B
Drainage
CCPD
Town Council Minutes April 14, 2015 Page 94 of 100Town Council Page 100 of 201 Meeting Date: May 12, 2015
ORD 2015-07 Page 5 of 5
Line Item Department Current Budget Amendment Amended Budget
Salaries Manager's Office 523,682 150,000 673,682
Retirement Manager's Office 115,002 15,000 130,002
Social Security Taxes Manager's Office 29,400 2,000 31,400
Medicare Taxes Manager's Office 7,686 2,000 9,686
Auto Allowance Manager's Office 12,000 (4,360)7,640
Intergovernmental Transfer EDC Revenue (155,634) 65,670 (89,964)
Developer's Fees Revenue (30,000) (105,000) (135,000)
Retirement Police 217,589 (40,000) 177,589
Retirement Legal 28,203 (5,000) 23,203
Retirement Streets 26,229 (5,000) 21,229
Retirement Parks 76,589 (12,500) 64,089
Retirement Medians 17,469 (3,000) 14,469
Retirement Recreation 23,140 (3,500) 19,640
Retirement CD 51,888 (10,000) 41,888
Retirement EMS 91,367 (14,000) 77,367
Retirement Finance 32,338 (10,000) 22,338
Retirement Court 8,714 (1,000)7,714
Retirement HR 8,882 (2,000)6,882
Retirement IT 24,068 (4,500) 19,568
Salaries Police 1,249,755 (60,000) 1,189,755
Overtime Police 46,324 25,000 71,324
Holiday Police 25,080 (5,000) 20,080
Medical Insurance Police 127,636 (15,000) 112,636
Medical Insurance Finance 23,861 (8,000) 15,861
PID Reimbursement Revenue (8,000) (40,000) (48,000)
Hardware IT 16,623 25,000 41,623
Software & Support IT 147,602 68,500 216,102
Capital Streets 0 55,000 55,000
Sales Tax Revenue (654,543) (21,810) (676,353)
Elections Manager's Office 24,000 (13,500) 10,500
Salaries Streets 148,225 (5,000) 143,225
Fuel Police 58,995 (10,000) 48,995
Fuel Parks 17,013 (5,000) 12,013
Fuel Medians 5,447 (5,000)447
General Fund
Town Council Minutes April 14, 2015 Page 95 of 100Town Council Page 101 of 201 Meeting Date: May 12, 2015
ATTACHMENT K
Ordinance No. 2015-06
Town Council Minutes April 14, 2015 Page 96 of 100Town Council Page 102 of 201 Meeting Date: May 12, 2015
ORD 2015-06 1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2015-06
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE TOWN OF TROPHY
CLUB BY ADDING ARTICLE III, ENTITLED “TAX ON
TELECOMMUNICATIONS SERVICES” TO CHAPTER 15, ENTITLED
“TAXATION”, TO REPEAL THE SALES TAX EXEMPTION ON
TELECOMMUNICATIONS SERVICES SOLD WITHIN THE
BOUNDARIES OF THE TROPHY CLUB CRIME CONTROL AND
PREVENTION DISTRICT (SUCH BOUNDARIES BEING THE SAME
BOUNDARIES AS THAT OF THE CORPORATE TERRITORY OF THE
TOWN) AND THEREBY LEVYING A TAX ON THOSE SERVICES AT
THE MAXIMUM RATE AUTHORIZED BY LAW FOR ALL OTHER
LOCAL SALES AND USE TAXES; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR THE ADOPTION
OF ARTICLE III TO CHAPTER 15 REPEALING THE EXEMPTION AND
LEVYING A TAX ON TELECOMMUNICATIONS SERVICES;
PROVIDING FOR THE LEVY OF THE TAX AND THE RATE;
PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING
SEVERABILITY; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; PROVIDING FOR NOTIFICATION TO THE STATE
COMPTROLLER; PROVIDING FOR PUBLICATION; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Section 321.210 of the Texas Tax Code provides that
telecommunications services are subject to the state sales tax, but are exempt from all
local sales taxes; and
WHEREAS, Section 322.109 of the Texas Tax Code also provides that a local
government may repeal that exemption from local sales tax by ordinance; and
WHEREAS, the Town of Trophy Club had previously repealed the
telecommunications services tax exemption within the Town in 1989; however, with
recent elections reallocating sales tax within the Town from the Economic Development
Corporation 4B to the Trophy Club Crime Control and Prevention District (hereinafter
“CCPD”), the sales tax exemption for telecommunications services is currently in effect
for telecommunications services within the boundaries of the Crime Control and
Prevention District (such boundaries being the same boundaries as the corporate
territory of the Town); and
WHEREAS, on August 28, 2014, the Crime Control Prevention District Directors
considered the current sales tax exemption and determined that it would be beneficial to
the objectives of the CCPD to recommend the repeal of the telecommunications
Town Council Minutes April 14, 2015 Page 97 of 100Town Council Page 103 of 201 Meeting Date: May 12, 2015
ORD 2015-06 2
services sales tax exemption within the boundaries of the CCPD and to levy a sales and
use tax on those services; and
WHEREAS, the CCPD does not have the authority to adopt an ordinance and
has therefore requested that the Trophy Club Town Council approve the repeal of sales
tax exemption on telecommunications to provide additional revenues to the CCPD; and
WHEREAS, the Town Council has considered the recommendation of the CCPD
and has determined that the best interests of the Town and of the CCPD would be
served by adopting this ordinance repealing the telecommunications sales and use tax
exemption within the boundaries of the CCPD and levying a tax at the rate lawfully
imposed for all other local sales and use taxes as authorized by the legislature of the
State of Texas.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01 Chapter 15 of the Code of Ordinances of the Town of Trophy Club, entitled
“Taxation” is hereby amended to add Article III, entitled “Tax on Telecommunications
Services”, so that Article III shall be and read in its entirety as follows:
Article III. Tax on Telecommunications Services.
3.01 Telecommunications Tax Levied / Rate. A local sales and use
tax is hereby authorized on all telecommunications services sold within the
boundaries of the Trophy Club Crime Control and Prevention District. For
purpose of this Article, the sale of telecommunications services is
consummated at the location of the telephone or other
telecommunications device from which the call or other communication
originates. If the point of origin cannot be determined, the sale is
consummated at the address to which the call or other communication is
billed. The rate of the sales and use tax imposed by this Article shall be
the same as that rate lawfully imposed by the Trophy Club Crime Control
and Prevention District for all other local sales and use taxes as
authorized by the legislature of the State of Texas, and the statutory
exemption for sales and use tax on telecommunications is hereby
repealed.
Town Council Minutes April 14, 2015 Page 98 of 100Town Council Page 104 of 201 Meeting Date: May 12, 2015
ORD 2015-06 3
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting sales and use tax and shall not repeal any of the provisions of such
Ordinances except in those instances where provisions of those Ordinances are in
direct conflict with the provisions of this Ordinance; whether such Ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect. Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
COMPTROLLER NOTIFICATION
The Strategic Services Coordinator shall forward to the Comptroller of the State
of Texas by email a signed copy of this ordinance. The sales and use tax shall be
levied by the Comptroller in accordance with state law.
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
the Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011
of the Texas Local Government Code.
Town Council Minutes April 14, 2015 Page 99 of 100Town Council Page 105 of 201 Meeting Date: May 12, 2015
SECTION 8.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 141h day of April, 2015.
ATIEST:
Town Seer tary, Holly Fimbres
Town of ophy Club, Texas
[SEAL]
~~ own Attorney, Patricia A. Adams
Town of Trophy Club , Texas
ORD 2015-06
~
Mayor, C. Nick Sanders
Town of Trophy Club, Texas
[SEAL]
4
Town Council Minutes April 14, 2015 Page 100 of 100Town Council Page 106 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0325-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action to authorize the Town Manager to execute the Bill of Sale and
Assignment on the five pieces of Water and Waste Water Infrastructure as specified in the Bill of Sale
and Assignment presented at the April 28, 2015 Joint Session with the TCMUD No. 1.
Attachments:Bill of Sale and Assignment.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to authorize the Town Manager to execute the Bill of Sale and Assignment on the
five pieces of Water and Waste Water Infrastructure as specified in the Bill of Sale and Assignment presented at the April
28, 2015 Joint Session with the TCMUD No. 1.
Town Council Page 107 of 201 Meeting Date: May 12, 2015
BILL OF SALE AND ASSIGNMENT
Date: _________________, 2015
Grantor: Town of Trophy Club, Texas
Grantor's Mailing Address (including county):
100 Municipal Drive
Trophy Club, TX 76262
Denton County
Grantee: Trophy Club Municipal Utility District No. 1
Grantee's Mailing Address (including county):
100 Municipal Drive
Trophy Club, TX 76262
Denton County
Consideration: Ten Dollars ($10.00) and other good and valuable consideration in hand paid by Grantee.
Facilities: See Exhibit “A” attached hereto.
Grantor, for the consideration herein expressed, sells, assigns, and transfers to Grantee the Facilities as described
on Exhibit “A”.
Grantor agrees to hereafter cooperate with Grantee, take such actions and execute such other specific documents
as may be necessary or appropriate to accomplish the transfers contemplated in the Agreement and this document.
When the context requires, singular nouns and pronouns include the plural. References to defined terms shall
refer to those terms as defined in the Agreement.
Executed effective February 3, 2015.
GRANTOR:
Town of Trophy Club
By:
Printed Name: Stephen Seidel____________
Title: ____Town Manager_______________
Date: ______________, 2015____________
GRANTEE: Trophy Club Municipal Utility District No. 1
By:
Printed Name: Jennifer McKnight
Title: General Manager
Date: ___________ __, 2015_____________
Town Council Page 108 of 201 Meeting Date: May 12, 2015
EXHIBIT A
Description of Facilities
Development Water System Improvements Wastewater System Improvements
Waters Edge @ Hogans Glen 2B-1 $ 28,679.71 $ 31,831.66
Waters Edge @ Hogans Glen 2B-2 $ 36,886.18 $ 28,980.11
Canterbury Hills PH IA $ 128,452.94 $ 80,365.33
Canterbury Hills PH 1B $ 224,811.50 $ 205,286.00
Canterbury Hills PH 2 $ 151,600.00 $ 136,355.25
Town Council Page 109 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0314-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 20,
2015 as Blast Off Besties Day in Trophy Club.
Attachments:PRO 2015-10 Blast Off Besties Day.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 20, 2015 as Blast Off
Besties Day in Trophy Club.
Town Council Page 110 of 201 Meeting Date: May 12, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-10
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE DAY OF MAY 20, 2015
AS BLAST OFF BESTIES DAY IN TROPHY CLUB.
WHEREAS, Destination Imagination is the world’s largest competition and
celebration of creativity; and
WHEREAS, the Destination Imagination program requires teams to use
imagination and innovation in a collaborative problem solving process and then
showcase their solutions and talent at a tournament; and
WHEREAS, the Destination Imagination teams compete in both a Performance
Challenge and an Instant Challenge; and
WHEREAS, the Samuel Beck Elementary 5th grade team, the Blast Off Besties,
consists of Rae Beaulieu, Bryn Bates, Reagan Harris, Kenzie Jantz, and Grace Roberts
and Team Manager Ursula Roberts; and
WHEREAS, the Blast Off Besties team competed in the Greater Fort Worth
Regional Tournament with over 200 other teams and qualified them to be invited to the
State Tournament; and
WHEREAS, the Blast Off Besties team competed in the State Tournament with
over 300 other teams from across all of Texas and qualified them to be invited to Global
Finals; and
WHEREAS, Global Finals will be held May 20th through May 23rd with over
2,000 other teams from 48 states and 30 countries at the World Championships of
Destination Imagination.
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM MAY 20, 2015 AS:
BLAST OFF BESTIES DAY
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 12th day of May 2015.
_______________________________ ________________________________
C. Nick Sanders, Mayor Holly Fimbres, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 111 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0315-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 20,
2015 as Spectacular 7 Day in Trophy Club.
Attachments:PRO 2015-11 Spectacular 7 Day.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 20, 2015 as
Spectacular 7 Day in Trophy Club.
Town Council Page 112 of 201 Meeting Date: May 12, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-11
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE DAY OF MAY 20, 2015
AS SPECTACULAR 7 DAY IN TROPHY CLUB.
WHEREAS, Destination Imagination is the world’s largest competition and
celebration of creativity; and
WHEREAS, the Destination Imagination program requires teams to use
imagination and innovation in a collaborative problem solving process and then
showcase their solutions and talent at a tournament; and
WHEREAS, the Destination Imagination teams compete in both a Performance
Challenge and an Instant Challenge; and
WHEREAS, the Lakeview Elementary 4th grade team, the Spectacular 7,
consists of Gwen Baxter, Andrew Golden, Reagan Ellis, Ian Hill, Daemon Cortez, Dylan
Ward, and Ryder Fine and Team Coach Laurie Baxter; and
WHEREAS, the Spectacular 7 team competed in the Greater Fort Worth
Regional Tournament with over 200 other teams and were qualified to be invited to the
State Tournament; and
WHEREAS, the Spectacular 7 team competed in the State Tournament with over
300 other teams from across all of Texas and were qualified them to be invited to Global
Finals; and
WHEREAS, Global Finals will be held May 20th through May 23rd with over
2,000 other teams from 48 states and 30 countries at the World Championships of
Destination Imagination.
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM MAY 20, 2015 AS:
SPECTACULAR 7 DAY
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 12th day of May 2015.
_______________________________ ________________________________
C. Nick Sanders, Mayor Holly Fimbres, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 113 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0334-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/9/2015 Parks and Recreation Board
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 10
-16, 2015 as National Police Week in Trophy Club in conjunction with National Police Week and May
15, 2015 as National Peace Officers Memorial Day in Trophy Club.
Attachments:PRO 2015-12 National Police Week.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 10-16, 2015 as
National Police Week in Trophy Club in conjunction with National Police Week and May 15, 2015 as National Peace
Officers Memorial Day in Trophy Club.
Town Council Page 114 of 201 Meeting Date: May 12, 2015
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-12
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ESTABLISHING THE WEEK OF MAY 10 – 16, 2015 AS POLICE WEEK IN
TROPHY CLUB IN CONJUNCTION WITH NATIONAL POLICE WEEK AND MAY 15,
2015 AS NATIONAL PEACE OFFICERS MEMORIAL DAY IN TROPHY CLUB.
WHEREAS, The Congress and President of the United States have designated May 10 – 16,
2015 as National Police week to honor the service and sacrifice of those law enforcement officers killed
in the line of duty while protecting our communities and safeguarding our democracy; and
WHEREAS, are approximately 900,000 law enforcement officers serving in communities across
the United States, including the dedicated members of the law enforcement agency of the Town of
Trophy Club, Texas who play an essential role in safeguarding the rights and freedoms of the Town of
Trophy Club, Texas; and
WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year,
resulting in approximately 16,000 injuries;
WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in
the United States have made the ultimate sacrifice and been killed in the line of duty,
WHEREAS, the names of these dedicated public servants are engraved on the walls of the
National Law Enforcement Officers Memorial in Washington, D.C.;
WHEREAS, new names of fallen heroes are being added to the National Law Enforcement
Officers Memorial this spring, including 117 officers killed in 2014 and 156 officers killed in previous
years;
WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored
during the National Law Enforcement Officers Memorial Fund’s 27th Annual Candlelight Vigil, on the
evening of May 13, 2015;
WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year,
May 10-16, 2015;
WHEREAS, May 15, 2015 is designated as Peace Officers Memorial Day, in honor of all fallen
officers and their families and U.S. flags should be flown at half staff;
WHEREAS, the members of the law enforcement agency of Town of Trophy Club, Texas
unceasingly provide a vital public service;
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH THE TOWN
COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM and call upon all
citizens of the Town of Trophy Club, Texas and upon all patriotic, civic and educational organizations to
observe the week of May 10 – 16, 2015 as NATIONAL POLICE WEEK in the Town of Trophy Club,
and publicly salutes the service of law enforcement officers in our community and in communities
across the nation.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 12th
day of May 2015.
_______________________________ ________________________________
C. Nick Sanders, Mayor Holly Fimbres, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 115 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0317-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Oath of Office to be administered by Municipal Court Judge Chambers, and presentation of
Certificates of Election from Judge Chambers to Council Member Rowe and Council Member Kurtz.
Attachments:Oath of Office - Sample.pdf
Statement of Appointed Officer - Sample.pdf
Certificate of Election - Sample.pdf
Action ByDate Action ResultVer.
Oath of Office to be administered by Municipal Court Judge Chambers, and presentation of Certificates of Election from
Judge Chambers to Council Member Rowe and Council Member Kurtz.
Town Council Page 116 of 201 Meeting Date: May 12, 2015
OATH OF OFFICE
In the name and by the authority of
THE STATE OF TEXAS
I, (insert elected officials name) do solemnly swear (or affirm), that I will faithfully
execute the duties of the office of Town Council Place (insert place number), of the
State of Texas, and will to the best of my ability preserve, protect, and defend the
Constitution and the laws of the United States and of this State, so help me God.
______________________________________
(insert elected officials name)
SWORN TO AND SUBSCRIBED before my by affiant on this 12th day of May, 2015.
______________________________________
Mark D. Chambers, Municipal Court Judge
Town Council Page 117 of 201 Meeting Date: May 12, 2015
STATEMENT OF APPOINTED OFFICER
(Pursuant to Texas Constitution Article XVI, sec. 1 (c), amended 2001)
I, (insert elected officials name) do solemnly swear (or affirm), that I have not directly or
indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or
valuable thing, or promised any public office or employment, as a reward to secure my
appointment or confirmation thereof, so help me God.
______________________________________
(insert elected officials name)
SWORN TO AND SUBSCRIBED before me by affiant on this 12th day of May, 2015.
______________________________________
Mark D. Chambers, Municipal Court Judge
Town Council Page 118 of 201 Meeting Date: May 12, 2015
CERTIFICATE OF ELECTION
IN THE NAME AND BY THE AUTHORITY OF
TOWN OF TROPHY CLUB, TEXAS
THIS IS TO CERTIFY THAT
(insert elected officials name)
WAS DULY ELECTED
(insert elected officials title)
IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AND
CAUSED THE SEAL OF TROPHY CLUB, TEXAS TO BE AFFIXED, THIS THE
12th DAY OF MAY 2015.
_________________________________________
Signature of Presiding Officer of Canvassing Authority
Town Council Page 119 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0318-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Remarks to and from incoming Council Members.
Attachments:
Action ByDate Action ResultVer.
Remarks to and from incoming Council Members.
Town Council Page 120 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0316-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Receive an update from Jeannette Tiffany regarding July 4th festivities; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Receive an update from Jeannette Tiffany regarding July 4th festivities; discussion of same.
Town Council Page 121 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0319-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding a Non-Exclusive Use Agreement between the Town
and TCR Youth Baseball Association commencing in January 2016, and authorizing the Mayor or his
designee to execute all necessary documents.
Attachments:Staff Report - TCR Youth Baseball Agreement - .pdf
Redlined 2014 Non-Exclusive Use Agreement.pdf
Draft 2016 Non-Exlusive Use Agreement.pdf
Map of Independence East identified facilities.pdf
Map of Independence West identified facilities.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Non-Exclusive Use Agreement between the Town and TCR Youth
Baseball Association commencing in January 2016, and authorizing the Mayor or his designee to execute all necessary
documents.
Town Council Page 122 of 201 Meeting Date: May 12, 2015
Page 1 of 1
To: Mayor and Town Council
From: Adam Adams
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary
Re: Town Council Meeting, Tuesday, May 12, 2015
Agenda Item:
Consider and take appropriate action regarding a Non-Exclusive Use Agreement between the
Town and TCR Youth Baseball Association commencing in January 2016, and authorizing the
Mayor or his designee to execute all necessary documents.
Explanation:
The proposed agreement represents the input from a sports sub-committee, the Parks and
Recreation Board and the continued direction of the Town Council. The agreement defines the
roles and responsibilities of both the Town of Trophy Club and TCR Youth Baseball Association
regarding the use of both the Independence East and West baseball fields and supporting
structures. The proposed agreement adds the following additional requirements to the existing
agreement:
1. Requires that Trophy Club and Roanoke residents are allowed to register prior to users
from other areas.
2. Includes language establishing field usage capacity
3. Provides for greater control in the operation and closure of the Town’s fields
4. Eliminates select tournament provisions
5. Allows the Town the ability to expand its current kickball league if desired
Attachments:
Redlined 2014 Non-Exclusive Use Agreement
Draft 2016 Non-Exclusive Use Agreement
Map of Independence East identified facilities
Map of Independence West identified facilities
Recommendation:
Staff recommends the passage of this agreement. The document incorporates all the changes
suggested by Council at their April 14, 2015 meeting.
Town Council Page 123 of 201 Meeting Date: May 12, 2015
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
NON-EXCLUSIVE USE AGREEMENT BY AND BETWEEN
THE TOWN OF TROPHY CLUB
AND THE TCR YOUTH BASEBALL ASSOCIATION
THIS NON-EXCLUSIVE USE AGREEMENT is made and entered into by and
between the TOWN OF TROPHY CLUB, TEXAS (hereinafter referred to as “TOWN”),
acting by and through its Mayor or designee, and the TCR Youth Baseball Association
(hereinafter referred to as “TCRYBA”), acting by and through the President its Board of
Directors, or designee, (hereinafter “Agreement”).
WITNESSETH:
WHEREAS, the TOWN owns and maintains TOWN parks and sports facilities on
Independence (hereinafter “Independence Park”); and
WHEREAS, the TCRYBA is comprised of various youth baseball teams for baseball
play; and
WHEREAS, the TCRYBA desires to use the TOWN parks and facilities as specifically
identified herein below; and
WHEREAS, maintenance and upkeep obligations shall be shared by Town and
TCRYBA as expressly set forth in this Agreement; and
WHEREAS, TCRYBA and TOWN agree that it serves their best interests to work with
TOWN; and
WHEREAS, TCRYBA and TOWN agree that the properties and facilities identified
herein shall be used by TCRYBA solely for the purpose of providing
baseball use for the members of the TCRYBA; and
WHEREAS, the parties agree that this Agreement supersedes any and all prior written
and/or oral agreements for use of Independence Park, and by execution of
this Agreement, the parties agree and intend that this Agreement shall
exclusively govern TCRYBA’s use of Independence Park.
NOW THEREFORE, FOR AND IN CONSIDERATION of the above and
foregoing premises, the benefits flowing to each of the parties hereto, and other good
and valuable consideration, TOWN and TCRYBA do hereby agree as follows:
Town Council Page 124 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 2 of 14
I.
INCORPORATION OF PREMISES / TERM
1.01 Incorporation of Premises. The foregoing premises to this Agreement are
incorporated herein for all purposes as if set out herein verbatim.
1.02 Term. The term of this Agreement shall commence on January 1, 2015 2016 and
shall end on June 30December 31, 20152016, unless otherwise terminated as
provided herein. After the initial term has expired, this contract will automatically
renew for one (1)three (3) additional term terms of six (6) monthsone (1) year
each, provided that such renewal is not contested by either party within ninety
(90) days of the contract’s expiration date.
II.
INDEPENDENCE PARK / CONSIDERATION
2.01 Independence Park. TOWN, under the terms and conditions provided herein,
shall allow TCRYBA the non-exclusive use of Independence Park and facilities
within the parks as specifically identified in Exhibit “A”, a copy of which is
attached hereto and incorporated herein, for athletic and sporting events, to wit,
baseball events.
2.02 Consideration. In addition to the fees otherwise provided herein, for the Spring,
2015 Season and the Fall 2015 Season (defined below), TCRYBA shall assess
and collect a fee for each child who does not live within the corporate limits of the
Town of Trophy Club or the City of Roanoke. Such fee shall be twenty dollars
($20.00) per child for each child who enrolls in the recreation division of the
TCRYBA baseball program and thirty dollars ($30.00) per child for each child
who enrolls in the select division of the TCRYBA baseball program. No later than
the twenty-first (21st) day after the commencement of regular season game play
for the Spring 2015 Season and for the Fall 2015 Season, TCRYBA shall remit to
Town all such fees collected and shall provide the written report required by
Section 12.02 of this Agreement.
In further consideration for the use of Independence Park, TCRYBA hereby
agrees to provide a proposed use schedule (which specifically identifies
complexes and fields to be used) to the TOWN at least seven (7) days before the
commencement of each seasonal practice schedule and at least fifteen (15) days
prior to each regular season game schedule. In the event of changes in the game
and or practice schedule, TCRYBA shall provide TOWN with a written notice at
least seventy-two (72) hours prior to the proposed change. Acceptance of the
proposed changes shall be within the sole discretion of the Town; provided
however, that acceptance shall not be unreasonably withheld.
Town Council Page 125 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 3 of 14
III.
USE SCHEDULING/REGISTRATION
3.01 Regular Season. The “Spring 2015 Season” shall run from the –first week of
February 2015 through the fourth week of June 2015 and the “Fall 2015 Season”
shall run from the second week of August 2015 through the fourth week of
November 2015, and shall include tryouts, all practice and league games,
tournaments and make-up games.
3.02 Tournament Rates. Upon thirty (30) days written notice and approval of
proposed scheduling by TOWN, TCRYBA shall be allowed to schedule one(1)the
Recreation All-Star Tournament for no cost during the Spring Season.
tournament during the Fall 2015 Season for a payment of Two Thousand Dollars
($2,000) and two (2) tournaments during the Spring 2015 season for a payment
of Two Thousand Dollars ($2,000) per tournament. Each tournament shall last no
longer than five (5) consecutive days, subject to extension due to inclement
weather. TCRYBA shall remit payment to Town on or before the eighth (8th) day
following the last day of each such tournament. For any additional tournaments
during the Fall 2015 Season and/or the Spring 2015 Season, TCRYBA shall pay
tournament fees as outlined in the applicable Schedule of Fees adopted by
TOWN.
3.03 Scheduling. TOWN and TCRYBA agree that scheduling of additional games
and practices on dates not contained in the TOWN approved schedule shall not
be permitted unless these additional times are mutually agreed to in writing by
the TOWN and TCRYBA, and if allowed, there shall be no additional cost to
TCRYBA. Use of Independence Park shall be limited to the sports games and
contests scheduled by TCRYBA, and TCRYBA shall provide written notice of
scheduling to the Parks and Recreation Department in accordance with the time
frames set forth in this Agreement. TCRYBA shall provide one point of
contact for all scheduling of Independence Park. No TCRYBA tournaments
and/or use of Independence Park by TCYRBA, other than that expressly
provided for under a TOWN approved schedule, shall be allowed by the TOWN.
Weather days, rain days, or suspension of play may require rescheduling of
events. TCRYBA shall provide written notice of such rescheduling requests to the
Parks and Recreation Department at least seventy-two (72) hours in advance
of the proposed schedule change.
TCRYBA The TOWN shall designate one (1) day per week on which it TCRYBA
will not be allowed to use Independence Park for either practice or games. The
proposed day shall be submitted to the TOWN TCRYBA thirty (30) days prior to
the commencement of regular season practice for both the Spring 2015 Season
and for the Fall 2015 Season, . and TOWN shall have exclusive authority to
accept such designation or to designate a different day.
.
Town Council Page 126 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 4 of 14
3.04 Registration. During the registration period for both the Spring Season and the
Fall Season, TCRYBA shall provide priority registration for residents of the Town
of Trophy Club and the City of Roanoke by establishing a period of time at the
commencement of the registration period when only residents of Trophy Club
and residents of Roanoke may register for the season. At the end of the priority
registration period, registration shall also be opened to residents of other
communities. Additionally, in order for the TOWN to control field usage and to
establish capacity limits for field usage, TCRYBA shall restrict the maximum
number of participants allowed to register based upon the maximum number of
weekly practice slots available.
Town Council Page 127 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 5 of 14
IV.
MAINTENANCE RESPONSIBILITIES
4.01 TOWN Maintenance Responsibilities. TOWN shall be responsible for all
routine maintenance of Independence Park, including the following:
1. watering;
2. mowing;
3. over seeding (as needed)
4. fertilization;
5. aerification;
6. top-dressing;
7. striping of the game fields, for league scheduled games & tournaments;
8. concession stand;
9. restrooms;
10. lighting;
11. irrigation;
12. turf management; and
13. other similar maintenance items
4.02 Repairs. TOWN shall have the sole discretion to determine nature and timing of
repairs and shall have the sole duty and responsibility for making repairs to all
permanent improvements owned by the TOWN such as fencing, buildings,
lighting, or other permanent structural improvements upon Independence Park.
4.03 TOWN Alterations. TOWN shall be permitted and shall have the right to make,
at its own expense, all alterations or additions to all or any portion of
Independence Parkas the TOWN determines appropriate in its sole discretion,
notwithstanding any conflicting provision of this Agreement.
4.04 TCRYBA Maintenance and Other Responsibilities: TCRYBA shall be
responsible for the following:
A. Maintenance and Improvements Generally. Maintenance or improvements
in addition to those provided by TOWN pursuant to this Section, shall be the
responsibility of TCRYBA and shall only be allowed upon the prior written
approval of TOWN.
B. Field Maintenance: TCRYBA through their President or designee shall
promptly notify the TOWN of all field maintenance requests, requests for
additional services or the existence of unsafe conditions by providing written
notice to the Park Superintendent and/or designee.
4.05. TCRYBA Alterations. TCRYBA shall not move, alter or remove, in whole or in
part, any improvement, fixed or movable, upon Independence Park, including
without limitation bleachers, without first obtaining the express written permission
Town Council Page 128 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 6 of 14
of the TOWN and then only in the event that the move, alteration or removal will
not subject such improvements or Independence Park to damage. Any such
move, alteration or removal shall be at the sole expense of TCRYBA.
4.06 Council Updates. An officer of the TCRYBA Board shall attend a Town Council
meeting and shall provide an update to the Town Council within thirty (30) days
after the last day of regular season play for both the Fall 2015 Season and the
Spring 2015 Season.
4.07 Ex-Officio Member. The Parks and Recreation Director or designee shall serve
as an ex-officio member of the Board of Directors of the TCRYBA. TCRYBA shall
email board meeting agendas to the Parks and Recreation Director or designee a
minimum of seventy–two (72) hours prior to each such TCRYBA Board meeting.
4.08 Sponsorship Opportunities. TCRYBA shall diligently pursue third party
sponsorships that will reduce the maintenance and operational costs of both
TCRYBA and TOWN, including without limitation, additional tournaments and
other TOWN authorized activities.
4.09 Events. TOWN and TCRYBA agree and understand that there is a benefit in
combining resources and participation in TOWN sponsored events. TCRYBA
agrees to work with TOWN in the joint scheduling and promotion of TOWN
events as practicable for both parties.
V.
RULES AND REGULATIONS / CLOSURE/ PARKING
5.01 TOWN Regulations. TCRYBA understands and agrees that its’ use of the
Independence Park shall be allowed only in accordance with TOWN ordinances,
guidelines and regulations, including without limitation the following:
A. Athletic Facility Rainout Procedures: During questionable weather periods,
field playability status will be posted on the TOWN’S field conditions line by
12:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays, and Holidays by
TOWN’S Parks Superintendent and/or designee. Emergency contact
numbers shall be distributed to TCRYBA designated officials prior to season
start. The field conditions line shall be updated as soon as possible when field
conditions change status.
B. Field Closure Policy and Procedure: TCRYBA shall cancel, delay or
postpone any games, tournaments, practices, scrimmages, camps or other
activities if severe weather conditions are present and/or when TOWN notifies
TCRYBA that supplemental watering will be conducted. Notwithstanding the
terms of this Agreement, TOWN, in its sole discretion, retains the right to
close any or all of Independence Park that is the subject of this Agreement.
The Park Superintendant and/or designee, at their sole discretion, may close
Town Council Page 129 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 7 of 14
Independence Park and suspend play at any time if, in TOWN’S sole
discretion, it is determined that continued use presents a risk of injury to
persons or damage to Independence Park or the general health, safety or
welfare of the public. Further, TOWN in its sole discretion, reserves the right
to close or limit the use of any or all fields during such times as the City
Roanoke closes its fields due to weather or maintenance related conditions.
In addition to the foregoing, all of a portion of Independence Park may be
closed for repair, remodeling, or overseeding or other maintenance. In the
event of closure for such maintenance, TOWN shall timely notify TCRYBA
officials in order to minimize the impact on scheduling as much as reasonably
possible. TOWN also reserves the right to close all or a portion of
Independence Park during operational hours, and if resources are available,
TOWN may offer substitutions or alternatives for the use of Independence
Park or offer replacement premises or facilities.
5.02 Parking: During the term of this Agreement, TOWN shall provide TCRYBA with
access to and use of Independence Park east parking area. The repair and
maintenance of such parking lot shall remain the sole responsibility of the
TOWN.
VI.
TCRYBA USE OF TOWN PARK CONCESSION FACILITIES
6.01 Schedule. TCRYBA shall have the right to use the concession facilities at
Independence Park during the term of this Agreement.
6.02 Subleasing Prohibited. TCRYBA shall utilize the concession facilities only for
the purpose of vending and/or sale of concessions, food, beverages, or
merchandise. TCRYBA is strictly prohibited from leasing or sub-leasing the
concessions operation of any TOWN facility located on Independence Park
without written permission from the Director of Parks and Recreation.
6.03 As -Is Condition. The TCRYBA shall take Independence Park on an “as-is”
condition on the date of execution of this Agreement and there shall be no
obligation by the TOWN to make any other improvements to the concession
stands and/or any other Independence Park facilities. TCRYBA shall not make
any improvements or structural changes to any TOWN concession facility without
written permission by the Director of Parks and Recreation.
VII.
GENERAL REQUIREMENTS APPLICABLE TO TCRYBA
USE OF TOWN PROPERTY
7.01 Immunity: Nothing in this Agreement, or in any exhibit or attachment hereto,
shall be construed to affect, alter, or modify the immunity of either party under the
Town Council Page 130 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 8 of 14
Texas Civil Practice and Remedies Code §§101.001 et seq. It is expressly
understood and agreed that in the execution of this Agreement, neither TOWN
nor TCRYBA waives, nor shall be deemed to waive, any immunity or defense
that would otherwise be available to each against claims arising in the exercise of
governmental powers and functions.
7.02. Insurance: During the term of this Agreement TCRYBA shall obtain and
maintain, at its sole expense, general liability insurance with the minimum
amounts of $1,000,000 Bodily Injury Liability and $1,000,000 Property Damage
Liability while naming the TOWN of Trophy Club as an additional insured to
protect against potential claims arising out of the TCRYBA’s use of the
Independence Park and the facilities. TCRYBA shall furnish TOWN with
certificates of insurance evidencing its compliance with this Paragraph at least
ten (10) days prior to the commencement of the term of this Agreement. Nothing
contained herein shall be construed to grant any third party rights or as a waiver
of any governmental and/or public purpose of the operation or use of all or a
portion of Independence Park.
7.03 No Third Party Beneficiary: For purposes of this Agreement, including its
intended operation and effect, the parties specifically agree and contract that: (1)
the Agreement only affects matters/disputes between the parties to this
Agreement, and is in no way intended by the parties to benefit or otherwise affect
any third person or entity, notwithstanding the fact that such third person or
entities may be in a contractual relationship with TOWN or TCRYBA or both; and
(2) the terms of this Agreement are not intended to release, either by contract or
operation of law, any third person or entity from obligations owing by them to
either TOWN or TCRYBA. This Agreement shall not create any third-party
beneficiaries.
7.04 Notice: Each notice or other communication which may be or is required to be
given under this Agreement shall be in writing and shall be deemed to have been
properly given when delivered by e-mail or personally during the normal business
hours of the party to whom such communication is directed, or upon receipt when
sent by United States registered or certified mail, return receipt requested,
postage prepaid, to the following addresses as may be designated by the
appropriate party; however, each party has a right to designate a different
address by giving the other party fifteen (15) days prior written notice of such
designation:
If to TCRYBA:
John Watson
TCR Youth Baseball Association
PO Box 1568
Roanoke, Texas 76262
Town Council Page 131 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 9 of 14
If to TOWN:
Adam Adams
Director of Parks and Recreation
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
7.05 Claims Against Parties: Each party shall be responsible for defending and/or
disposing of all causes arising against the respective party as a result of its use
or occupation of Independence Park. It is expressly understood and agreed that
in the execution of this Agreement, neither TOWN nor TCRYBA waives, nor shall
be deemed to waive, any immunity or defense that would otherwise be available
to each against claims arising in the exercise of governmental powers and
functions.
7.05 Entire Agreement: This Agreement contains the entire agreement of the parties
hereto, and no other oral or written commitments shall have any force or effect if
not contained herein.
7.06 Severability: In case any one (1) or more of the provisions contained herein
shall for any reason be held to be invalid, illegal or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provision
thereof, and this Agreement shall be construed as if such invalidity, illegality or
unenforceable provision had never been contain herein.
7.07 Authority: The undersigned officers and/or agents are authorized to execute this
Agreement on behalf of the parties hereto, and each party hereto certifies to the
other that any necessary resolutions extending such authority have been duly
passed and are now in full force and effect.
7.08 Defective Conditions. TCRYBA shall promptly report to TOWN any defects or
dangerous conditions it discovers on or concerning Independence Park or other
TOWN property, and shall cease any such use until such defect or condition is
repaired or cured, provided TOWN shall not have an obligation to repair or cure
any such defect of condition.
VIII.
TERMINATION
8.01 Termination for Cause. Upon the occurrence of any one or more of the
following events, the Town in its sole discretion may elect to terminate this
Agreement upon ten (10) days written notice of default to TCRYBA:
A. Neither the position of President, Vice-President of Recreation, Treasurer nor
the position of Secretary of TCRYBA is held by a resident of the Town of
Trophy Club; and
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B. TCRYBA fails to take action to appoint a Trophy Club resident to at least one
(1) of the required positions set forth in subsection A within sixty (60) days
after the date upon which none of the required positions are held by a Trophy
Club resident.
C. TCRYBA defaults by failing to timely remit payment to TOWN in accordance
with the provisions of this Agreement or otherwise defaults upon any one or
more of its obligations under this Agreement, and TCRYBA has failed to
remedy such default within ten (10) days of the date of TOWN’S written notice
of default to TCRYBA.
8.02 Termination Without Cause. Either party may terminate this Agreement with or
without cause, by giving ninety (90) days prior written notice of the date of
termination to the other party. Upon termination, all permanent improvements
shall remain the property of TOWN and all personal property shall remain the
property of the party paying for such personal property. Removal of personal
property or improvements shall be subject to the terms contained herein.
However, all personal property and improvements remaining on Independence
Park property for ninety (90) days after the date of termination of this Agreement
shall become the personal property and improvements of the TOWN.
IX.
REMEDIES
No right or remedy granted or reserved to the parties is exclusive of any other right or
remedy herein by law or equity provided or permitted; but each shall be cumulative of
every other right or remedy given hereunder. No covenant or condition of this
Agreement may be waived without written consent of the parties. Forbearance or
indulgence by either party shall not constitute a waiver of any covenant or condition to
be performed pursuant to this Agreement.
X.
APPLICABLE LAW
This Agreement is governed by the laws of the State of Texas; exclusive venue for any
action shall be in Denton County, Texas.
XI.
ASSIGNMENT
TCRYBA shall not assign, sublet, subcontract or transfer all or a portion of its rights or
obligations under this Agreement without the prior written approval of the TOWN.
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2015 Non-Exclusive Use Agreement with TCRYBA Page 11 of 14
XII.
GENERAL REQUIREMENTS
12.01 Financials. TCRYBA shall provide financials for review by Town on or before the
first last Monday in February, 2015 for the previous Fall 2014 Season, and on or
before the first last Monday in August, 2015 for the previous Spring 2015
Season, . and on or before the first Monday in February, 2016 for the Fall 2015
Season. This requirement shall survive termination and/or expiration of this
Agreement.
12.02 Reports. On or before the twenty-first (21st) day following the commencement of
the Spring 2015 Season and the Fall 2015 Season, TCRYBA shall provide a
written report identifying the total number of TCRYBA registered players, the city
of residence for each such player, the associated age division for each such
player, and the classification of the player as a member of a recreation team or a
select team.
12.03 Board Members. On or before the twenty-first (21st) day following the
commencement of the Spring 2015 Season and the Fall 2015 Season, TCRYBA
shall provide a list of the names and city of residence for each TCRYBA board
member.
12.04 Background Checks. TCRYBA shall require that each person volunteering to
serve as a board member, head coach and/or an assistant coach, or in any other
capacity pass a background check. Additionally, all adult umpires shall be
required to successfully pass a background check. TCRYBA approved standards
for successful completion of a background check shall be provided to TOWN,
and any person failing to meet such standards shall not be allowed to volunteer,
serve or otherwise work for TCRYBA in any manner or capacity.
WITNESS: TCR YOUTH BASEBALL ASSOCIATION
By: ________________________________
John Watson, President
TCR Youth Baseball Association
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2015 Non-Exclusive Use Agreement with TCRYBA Page 12 of 14
ATTEST: TOWN OF TROPHY CLUB, TEXAS
By: ________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
By: ________________________________
Tammy ArdHolly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
By: ________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council Page 135 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 13 of 14
ACKNOWLEDGMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the _____ day of
___________________, 20154 by C. Nick Sanders, Mayor of the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation.
______________________________
Notary Public in and for the
State of Texas
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the _____ day of
___________________, 2014 2015 by John Watson, President of the TCR YOUTH
BASEBALL ASSOCIATION, a nonprofit corporation, on behalf of such corporation.
______________________________
Notary Public in and for the
State of Texas
Town Council Page 136 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 14 of 14
EXHIBIT “A”
(TOWN FIELDS & FACILITIES TO BE USED BY TCRYBA)
INDEPENDENCE PARK
Field #1
Field #2
Field #3
Field #4
Field #5
Field #6
Field #7
Batting cages
T-ball practice field
Concession #1
Concession #2
Parking
Town Council Page 137 of 201 Meeting Date: May 12, 2015
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
NON-EXCLUSIVE USE AGREEMENT BY AND BETWEEN
THE TOWN OF TROPHY CLUB
AND THE TCR YOUTH BASEBALL ASSOCIATION
THIS NON-EXCLUSIVE USE AGREEMENT is made and entered into by and
between the TOWN OF TROPHY CLUB, TEXAS (hereinafter referred to as “TOWN”),
acting by and through its Mayor or designee, and the TCR Youth Baseball Association
(hereinafter referred to as “TCRYBA”), acting by and through the President its Board of
Directors, or designee, (hereinafter “Agreement”).
WITNESSETH:
WHEREAS, the TOWN owns and maintains TOWN parks and sports facilities on
Independence (hereinafter “Independence Park”); and
WHEREAS, the TCRYBA is comprised of various youth baseball teams for baseball
play; and
WHEREAS, the TCRYBA desires to use the TOWN parks and facilities as specifically
identified herein below; and
WHEREAS, maintenance and upkeep obligations shall be shared by Town and
TCRYBA as expressly set forth in this Agreement; and
WHEREAS, TCRYBA and TOWN agree that it serves their best interests to work with
TOWN; and
WHEREAS, TCRYBA and TOWN agree that the properties and facilities identified
herein shall be used by TCRYBA solely for the purpose of providing
baseball use for the members of the TCRYBA; and
WHEREAS, the parties agree that this Agreement supersedes any and all prior written
and/or oral agreements for use of Independence Park, and by execution of
this Agreement, the parties agree and intend that this Agreement shall
exclusively govern TCRYBA’s use of Independence Park.
NOW THEREFORE, FOR AND IN CONSIDERATION of the above and
foregoing premises, the benefits flowing to each of the parties hereto, and other good
and valuable consideration, TOWN and TCRYBA do hereby agree as follows:
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I.
INCORPORATION OF PREMISES / TERM
1.01 Incorporation of Premises. The foregoing premises to this Agreement are
incorporated herein for all purposes as if set out herein verbatim.
1.02 Term. The term of this Agreement shall commence on January 1, 2016 and shall
end on December 31, 2016, unless otherwise terminated as provided herein.
After the initial term has expired, this contract will automatically renew for three
(3) additional terms of one (1) year each, provided that such renewal is not
contested by either party within ninety (90) days of the contract’s expiration date.
II.
INDEPENDENCE PARK / CONSIDERATION
2.01 Independence Park. TOWN, under the terms and conditions provided herein,
shall allow TCRYBA the non-exclusive use of Independence Park and facilities
within the parks as specifically identified in Exhibit “A”, a copy of which is
attached hereto and incorporated herein, for athletic and sporting events, to wit,
baseball events.
2.02 Consideration. In addition to the fees otherwise provided herein, for the Spring,
Season and the Fall Season (defined below), TCRYBA shall assess and collect a
fee for each child who does not live within the corporate limits of the Town of
Trophy Club or the City of Roanoke. Such fee shall be twenty dollars ($20.00)
per child for each child who enrolls in the recreation division of the TCRYBA
baseball program and thirty dollars ($30.00) per child for each child who enrolls
in the select division of the TCRYBA baseball program. No later than the twenty-
first (21st) day after the commencement of regular season game play for the
Spring Season and for the Fall Season, TCRYBA shall remit to Town all such
fees collected and shall provide the written report required by Section 12.02 of
this Agreement.
In further consideration for the use of Independence Park, TCRYBA hereby
agrees to provide a proposed use schedule (which specifically identifies
complexes and fields to be used) to the TOWN at least seven (7) days before the
commencement of each seasonal practice schedule and at least fifteen (15) days
prior to each regular season game schedule. In the event of changes in the game
and or practice schedule, TCRYBA shall provide TOWN with a written notice at
least seventy-two (72) hours prior to the proposed change. Acceptance of the
proposed changes shall be within the sole discretion of the Town; provided
however, that acceptance shall not be unreasonably withheld.
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III.
USE SCHEDULING/REGISTRATION
3.01 Regular Season. The “Spring Season” shall run from the –first week of
February through the fourth week of June and the “Fall Season” shall run from
the second week of August through the fourth week of November, and shall
include tryouts, all practice and league games, tournaments and make-up
games.
3.02 Tournament Rates. Upon thirty (30) days written notice and approval of
proposed scheduling by TOWN, TCRYBA shall be allowed to schedule the
Recreation All-Star Tournament for no cost during the Spring Season. For any
additional tournaments, TCRYBA shall pay tournament fees as outlined in the
applicable Schedule of Fees adopted by TOWN.
3.03 Scheduling. TOWN and TCRYBA agree that scheduling of additional games
and practices on dates not contained in the TOWN approved schedule shall not
be permitted unless these additional times are mutually agreed to in writing by
the TOWN and TCRYBA, and if allowed, there shall be no additional cost to
TCRYBA. Use of Independence Park shall be limited to the sports games and
contests scheduled by TCRYBA, and TCRYBA shall provide written notice of
scheduling to the Parks and Recreation Department in accordance with the time
frames set forth in this Agreement. TCRYBA shall provide one point of
contact for all scheduling of Independence Park. No TCRYBA tournaments
and/or use of Independence Park by TCYRBA, other than that expressly
provided for under a TOWN approved schedule, shall be allowed by the TOWN.
Weather days, rain days, or suspension of play may require rescheduling of
events. TCRYBA shall provide written notice of such rescheduling requests to the
Parks and Recreation Department at least seventy-two (72) hours in advance
of the proposed schedule change.
The TOWN shall designate one (1) day per week on which TCRYBA will not be
allowed to use Independence Park for either practice or games. The proposed
day shall be submitted to TCRYBA thirty (30) days prior to the commencement
of regular season practice for both the Spring Season and for the Fall Season.
.
3.04 Registration. During the registration period for both the Spring Season and the
Fall Season, TCRYBA shall provide priority registration for residents of the Town
of Trophy Club and the City of Roanoke by establishing a period of time at the
commencement of the registration period when only residents of Trophy Club
and residents of Roanoke may register for the season. At the end of the priority
registration period, registration shall also be opened to residents of other
communities. Additionally, in order for the TOWN to control field usage and to
establish capacity limits for field usage, TCRYBA shall restrict the maximum
number of participants allowed to register based upon the maximum number of
weekly practice slots available.
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IV.
MAINTENANCE RESPONSIBILITIES
4.01 TOWN Maintenance Responsibilities. TOWN shall be responsible for all
routine maintenance of Independence Park, including the following:
1. watering;
2. mowing;
3. over seeding (as needed)
4. fertilization;
5. aerification;
6. top-dressing;
7. striping of the game fields, for league scheduled games & tournaments;
8. concession stand;
9. restrooms;
10. lighting;
11. irrigation;
12. turf management; and
13. other similar maintenance items
4.02 Repairs. TOWN shall have the sole discretion to determine nature and timing of
repairs and shall have the sole duty and responsibility for making repairs to all
permanent improvements owned by the TOWN such as fencing, buildings,
lighting, or other permanent structural improvements upon Independence Park.
4.03 TOWN Alterations. TOWN shall be permitted and shall have the right to make,
at its own expense, all alterations or additions to all or any portion of
Independence Parkas the TOWN determines appropriate in its sole discretion,
notwithstanding any conflicting provision of this Agreement.
4.04 TCRYBA Maintenance and Other Responsibilities: TCRYBA shall be
responsible for the following:
A. Maintenance and Improvements Generally. Maintenance or improvements
in addition to those provided by TOWN pursuant to this Section, shall be the
responsibility of TCRYBA and shall only be allowed upon the prior written
approval of TOWN.
B. Field Maintenance: TCRYBA through their President or designee shall
promptly notify the TOWN of all field maintenance requests, requests for
additional services or the existence of unsafe conditions by providing written
notice to the Park Superintendent and/or designee.
4.05. TCRYBA Alterations. TCRYBA shall not move, alter or remove, in whole or in
part, any improvement, fixed or movable, upon Independence Park, including
without limitation bleachers, without first obtaining the express written permission
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2015 Non-Exclusive Use Agreement with TCRYBA Page 5 of 13
of the TOWN and then only in the event that the move, alteration or removal will
not subject such improvements or Independence Park to damage. Any such
move, alteration or removal shall be at the sole expense of TCRYBA.
4.06 Council Updates. An officer of the TCRYBA Board shall attend a Town Council
meeting and shall provide an update to the Town Council within thirty (30) days
after the last day of regular season play for both the Fall Season and the Spring
Season.
4.07 Ex-Officio Member. The Parks and Recreation Director or designee shall serve
as an ex-officio member of the Board of Directors of the TCRYBA. TCRYBA shall
email board meeting agendas to the Parks and Recreation Director or designee a
minimum of seventy–two (72) hours prior to each such TCRYBA Board meeting.
4.08 Sponsorship Opportunities. TCRYBA shall diligently pursue third party
sponsorships that will reduce the maintenance and operational costs of both
TCRYBA and TOWN, including without limitation, additional tournaments and
other TOWN authorized activities.
4.09 Events. TOWN and TCRYBA agree and understand that there is a benefit in
combining resources and participation in TOWN sponsored events. TCRYBA
agrees to work with TOWN in the joint scheduling and promotion of TOWN
events as practicable for both parties.
V.
RULES AND REGULATIONS / CLOSURE/ PARKING
5.01 TOWN Regulations. TCRYBA understands and agrees that its’ use of the
Independence Park shall be allowed only in accordance with TOWN ordinances,
guidelines and regulations, including without limitation the following:
A. Athletic Facility Rainout Procedures: During questionable weather periods,
field playability status will be posted on the TOWN’S field conditions line by
12:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays, and Holidays by
TOWN’S Parks Superintendent and/or designee. Emergency contact
numbers shall be distributed to TCRYBA designated officials prior to season
start. The field conditions line shall be updated as soon as possible when field
conditions change status.
B. Field Closure Policy and Procedure: TCRYBA shall cancel, delay or
postpone any games, tournaments, practices, scrimmages, camps or other
activities if severe weather conditions are present and/or when TOWN notifies
TCRYBA that supplemental watering will be conducted. Notwithstanding the
terms of this Agreement, TOWN, in its sole discretion, retains the right to
close any or all of Independence Park that is the subject of this Agreement.
The Park Superintendant and/or designee, at their sole discretion, may close
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2015 Non-Exclusive Use Agreement with TCRYBA Page 6 of 13
Independence Park and suspend play at any time if, in TOWN’S sole
discretion, it is determined that continued use presents a risk of injury to
persons or damage to Independence Park or the general health, safety or
welfare of the public. Further, TOWN in its sole discretion, reserves the right
to close or limit the use of any or all fields during such times as the City
Roanoke closes its fields due to weather or maintenance related conditions.
In addition to the foregoing, all of a portion of Independence Park may be
closed for repair, remodeling, overseeding or other maintenance. In the event
of closure for such maintenance, TOWN shall timely notify TCRYBA officials
in order to minimize the impact on scheduling as much as reasonably
possible. TOWN also reserves the right to close all or a portion of
Independence Park during operational hours, and if resources are available,
TOWN may offer substitutions or alternatives for the use of Independence
Park or offer replacement premises or facilities.
5.02 Parking: During the term of this Agreement, TOWN shall provide TCRYBA with
access to and use of Independence Park east parking area. The repair and
maintenance of such parking lot shall remain the sole responsibility of the
TOWN.
VI.
TCRYBA USE OF TOWN PARK CONCESSION FACILITIES
6.01 Schedule. TCRYBA shall have the right to use the concession facilities at
Independence Park during the term of this Agreement.
6.02 Subleasing Prohibited. TCRYBA shall utilize the concession facilities only for
the purpose of vending and/or sale of concessions, food, beverages, or
merchandise. TCRYBA is strictly prohibited from leasing or sub-leasing the
concessions operation of any TOWN facility located on Independence Park
without written permission from the Director of Parks and Recreation.
6.03 As -Is Condition. The TCRYBA shall take Independence Park on an “as-is”
condition on the date of execution of this Agreement and there shall be no
obligation by the TOWN to make any other improvements to the concession
stands and/or any other Independence Park facilities. TCRYBA shall not make
any improvements or structural changes to any TOWN concession facility without
written permission by the Director of Parks and Recreation.
VII.
GENERAL REQUIREMENTS APPLICABLE TO TCRYBA
USE OF TOWN PROPERTY
7.01 Immunity: Nothing in this Agreement, or in any exhibit or attachment hereto,
shall be construed to affect, alter, or modify the immunity of either party under the
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2015 Non-Exclusive Use Agreement with TCRYBA Page 7 of 13
Texas Civil Practice and Remedies Code §§101.001 et seq. It is expressly
understood and agreed that in the execution of this Agreement, neither TOWN
nor TCRYBA waives, nor shall be deemed to waive, any immunity or defense
that would otherwise be available to each against claims arising in the exercise of
governmental powers and functions.
7.02. Insurance: During the term of this Agreement TCRYBA shall obtain and
maintain, at its sole expense, general liability insurance with the minimum
amounts of $1,000,000 Bodily Injury Liability and $1,000,000 Property Damage
Liability while naming the TOWN of Trophy Club as an additional insured to
protect against potential claims arising out of the TCRYBA’s use of the
Independence Park and the facilities. TCRYBA shall furnish TOWN with
certificates of insurance evidencing its compliance with this Paragraph at least
ten (10) days prior to the commencement of the term of this Agreement. Nothing
contained herein shall be construed to grant any third party rights or as a waiver
of any governmental and/or public purpose of the operation or use of all or a
portion of Independence Park.
7.03 No Third Party Beneficiary: For purposes of this Agreement, including its
intended operation and effect, the parties specifically agree and contract that: (1)
the Agreement only affects matters/disputes between the parties to this
Agreement, and is in no way intended by the parties to benefit or otherwise affect
any third person or entity, notwithstanding the fact that such third person or
entities may be in a contractual relationship with TOWN or TCRYBA or both; and
(2) the terms of this Agreement are not intended to release, either by contract or
operation of law, any third person or entity from obligations owing by them to
either TOWN or TCRYBA. This Agreement shall not create any third-party
beneficiaries.
7.04 Notice: Each notice or other communication which may be or is required to be
given under this Agreement shall be in writing and shall be deemed to have been
properly given when delivered by e-mail or personally during the normal business
hours of the party to whom such communication is directed, or upon receipt when
sent by United States registered or certified mail, return receipt requested,
postage prepaid, to the following addresses as may be designated by the
appropriate party; however, each party has a right to designate a different
address by giving the other party fifteen (15) days prior written notice of such
designation:
If to TCRYBA:
John Watson
TCR Youth Baseball Association
PO Box 1568
Roanoke, Texas 76262
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2015 Non-Exclusive Use Agreement with TCRYBA Page 8 of 13
If to TOWN:
Adam Adams
Director of Parks and Recreation
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
7.05 Claims Against Parties: Each party shall be responsible for defending and/or
disposing of all causes arising against the respective party as a result of its use
or occupation of Independence Park. It is expressly understood and agreed that
in the execution of this Agreement, neither TOWN nor TCRYBA waives, nor shall
be deemed to waive, any immunity or defense that would otherwise be available
to each against claims arising in the exercise of governmental powers and
functions.
7.05 Entire Agreement: This Agreement contains the entire agreement of the parties
hereto, and no other oral or written commitments shall have any force or effect if
not contained herein.
7.06 Severability: In case any one (1) or more of the provisions contained herein
shall for any reason be held to be invalid, illegal or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provision
thereof, and this Agreement shall be construed as if such invalidity, illegality or
unenforceable provision had never been contain herein.
7.07 Authority: The undersigned officers and/or agents are authorized to execute this
Agreement on behalf of the parties hereto, and each party hereto certifies to the
other that any necessary resolutions extending such authority have been duly
passed and are now in full force and effect.
7.08 Defective Conditions. TCRYBA shall promptly report to TOWN any defects or
dangerous conditions it discovers on or concerning Independence Park or other
TOWN property, and shall cease any such use until such defect or condition is
repaired or cured, provided TOWN shall not have an obligation to repair or cure
any such defect of condition.
VIII.
TERMINATION
8.01 Termination for Cause. Upon the occurrence of any one or more of the
following events, the Town in its sole discretion may elect to terminate this
Agreement upon ten (10) days written notice of default to TCRYBA:
A. Neither the position of President, Vice-President of Recreation, Treasurer nor
the position of Secretary of TCRYBA is held by a resident of the Town of
Trophy Club; and
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B. TCRYBA fails to take action to appoint a Trophy Club resident to at least one
(1) of the required positions set forth in subsection A within sixty (60) days
after the date upon which none of the required positions are held by a Trophy
Club resident.
C. TCRYBA defaults by failing to timely remit payment to TOWN in accordance
with the provisions of this Agreement or otherwise defaults upon any one or
more of its obligations under this Agreement, and TCRYBA has failed to
remedy such default within ten (10) days of the date of TOWN’S written notice
of default to TCRYBA.
8.02 Termination Without Cause. Either party may terminate this Agreement with or
without cause, by giving ninety (90) days prior written notice of the date of
termination to the other party. Upon termination, all permanent improvements
shall remain the property of TOWN and all personal property shall remain the
property of the party paying for such personal property. Removal of personal
property or improvements shall be subject to the terms contained herein.
However, all personal property and improvements remaining on Independence
Park property for ninety (90) days after the date of termination of this Agreement
shall become the personal property and improvements of the TOWN.
IX.
REMEDIES
No right or remedy granted or reserved to the parties is exclusive of any other right or
remedy herein by law or equity provided or permitted; but each shall be cumulative of
every other right or remedy given hereunder. No covenant or condition of this
Agreement may be waived without written consent of the parties. Forbearance or
indulgence by either party shall not constitute a waiver of any covenant or condition to
be performed pursuant to this Agreement.
X.
APPLICABLE LAW
This Agreement is governed by the laws of the State of Texas; exclusive venue for any
action shall be in Denton County, Texas.
XI.
ASSIGNMENT
TCRYBA shall not assign, sublet, subcontract or transfer all or a portion of its rights or
obligations under this Agreement without the prior written approval of the TOWN.
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2015 Non-Exclusive Use Agreement with TCRYBA Page 10 of 13
XII.
GENERAL REQUIREMENTS
12.01 Financials. TCRYBA shall provide financials for review by Town on or before the
last Monday in February for the previous Fall Season, and on or before the last
Monday in August for the previous Spring Season. This requirement shall survive
termination and/or expiration of this Agreement.
12.02 Reports. On or before the twenty-first (21st) day following the commencement of
the Spring Season and the Fall Season, TCRYBA shall provide a written report
identifying the total number of TCRYBA registered players , the city of residence
for each such player, the associated age division for each such player, and the
classification of the player as a member of a recreation team or a select team.
12.03 Board Members. On or before the twenty-first (21st) day following the
commencement of the Spring Season and the Fall Season, TCRYBA shall
provide a list of the names and city of residence for each TCRYBA board
member.
12.04 Background Checks. TCRYBA shall require that each person volunteering to
serve as a board member, head coach and/or an assistant coach, or in any other
capacity pass a background check. Additionally, all adult umpires shall be
required to successfully pass a background check. TCRYBA approved standards
for successful completion of a background check shall be provided to TOWN,
and any person failing to meet such standards shall not be allowed to volunteer,
serve or otherwise work for TCRYBA in any manner or capacity.
TCR YOUTH BASEBALL ASSOCIATION
By: ________________________________
John Watson, President
TCR Youth Baseball Association
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2015 Non-Exclusive Use Agreement with TCRYBA Page 11 of 13
TOWN OF TROPHY CLUB, TEXAS
By: ________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
By: ________________________________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
By: ________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council Page 148 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 12 of 13
ACKNOWLEDGMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the _____ day of
___________________, 2015 by C. Nick Sanders, Mayor of the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation.
______________________________
Notary Public in and for the
State of Texas
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the _____ day of
___________________, 2015 by John Watson, President of the TCR YOUTH
BASEBALL ASSOCIATION, a nonprofit corporation, on behalf of such corporation.
______________________________
Notary Public in and for the
State of Texas
Town Council Page 149 of 201 Meeting Date: May 12, 2015
2015 Non-Exclusive Use Agreement with TCRYBA Page 13 of 13
EXHIBIT “A”
(TOWN FIELDS & FACILITIES TO BE USED BY TCRYBA)
INDEPENDENCE PARK
Field #1
Field #2
Field #3
Field #4
Field #5
Field #6
Field #7
Batting cages
T-ball practice field
Concession #1
Concession #2
Parking
Town Council Page 150 of 201 Meeting Date: May 12, 2015
Town Council Page 151 of 201 Meeting Date: May 12, 2015
Town Council Page 152 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0326-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding the Interlocal Agreement between the Town and
Trophy Club Municipal Utility District No. 1 for fire protection services to properties within the Town
that are outside of the TCMUD No. 1 boundaries and outside of PID boundaries, and the fee or rate
for fire protection services to those properties.
Attachments:2008 ILA for Fire Protection Services.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Interlocal Agreement between the Town and Trophy Club Municipal
Utility District No. 1 for fire protection services to properties within the Town that are outside of the TCMUD No. 1
boundaries and outside of PID boundaries, and the fee or rate for fire protection services to those properties.
Town Council Page 153 of 201 Meeting Date: May 12, 2015
Town Council Page 154 of 201 Meeting Date: May 12, 2015
Town Council Page 155 of 201 Meeting Date: May 12, 2015
Town Council Page 156 of 201 Meeting Date: May 12, 2015
Town Council Page 157 of 201 Meeting Date: May 12, 2015
Town Council Page 158 of 201 Meeting Date: May 12, 2015
Town Council Page 159 of 201 Meeting Date: May 12, 2015
Town Council Page 160 of 201 Meeting Date: May 12, 2015
Town Council Page 161 of 201 Meeting Date: May 12, 2015
Town Council Page 162 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0322-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding revenue options and potential property tax rate for
Fiscal Year 2016.
Attachments:Staff Report - Fiscal Year 16 Revenue Diversification.pdf
Revenue Diversification Presentation.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding revenue options and potential property tax rate for Fiscal Year 2016.
Town Council Page 163 of 201 Meeting Date: May 12, 2015
To: Mayor and Town Council
From: Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary
Re: Revenue Diversification
Town Council Meeting, May 12, 2015
Agenda Item:
Consider and take appropriate action regarding revenue options and potential property tax rate
for Fiscal Year 2016.
Explanation:
Revenue diversification is a priority for any Town in order to protect its interests against risk
and potential loss due to revenue concentration in a singular source. Trophy Club is no
different, and the intention is to make Town Council aware of all available revenue options in
order to protect the Town and its residents. The Town’s bond rating is largely based on our
stability of which revenue diversification plays a major role. The diversification plan includes
reducing the property tax rate and maximizing franchise fees associated with solid waste and
natural gas, which in turn, would result in savings to the average resident and the same amount
of total revenue for the Town while reducing the Town’s risk and protecting the Town’s AA+
bond rating.
Attachments:
Revenue Diversification Presentation
Recommendation:
Staff recommends reducing the property tax rate and increasing the franchise fees associated
with solid waste and natural gas.
Town Council Page 164 of 201 Meeting Date: May 12, 2015
Revenue Diversification
Tuesday, May 12, 2015
Town Council Page 165 of 201 Meeting Date: May 12, 2015
Why is it important to diversify
revenue sources?
•Too many “eggs in one basket”
•Reduces risk of loss due to revenue
concentration
•Not doing so may negatively affect bond rating
•Helps ensure adequate planning for potential
revenue shortfalls
Town Council Page 166 of 201 Meeting Date: May 12, 2015
Revenue Structure
•FY 2014 = 57% Property Tax
•FY 2015 = 61% Property Tax
•FY 2016 = 64% Property Tax
•FY 2017-2019 = 67% Property Tax
•The acceptable range of concentration from a single revenue
source is 40-60%
•Concentration of revenue from a single source above 65%
may have an adverse effect on bond ratings
Town Council Page 167 of 201 Meeting Date: May 12, 2015
Example
•Town General Fund revenue = $8.5M
•Assume 3% decrease in property values
•If 100% of the revenue is from property tax total revenue
decreases by $255,000 or 3%
•If 75% of the revenue is from property tax total revenue
decreases by $191,250 or 2.25%
•If 50% of the revenue is from property tax total revenue
decreases by $127,500 or 1.5%
•The diversification reduces the amount of potential loss
Town Council Page 168 of 201 Meeting Date: May 12, 2015
Why is this important now?
•Substantial residential build-out is upon us
•No substantial new growth to shield the Town in the event of
decreased values of existing properties as was the case during the
last recession
•The decline of permitting revenue coupled with increased new and
existing property values have pushed the Town’s concentration of
revenue from property tax over 60%
•It is possible that the tax rate of $0.49 will exceed the rollback rate
•It will save the residential taxpayer money
Town Council Page 169 of 201 Meeting Date: May 12, 2015
How do we diversify?
•Reduce the property tax rate and maximize franchise fees
related to solid waste and natural gas
•Over 90% of the Town’s total taxable value comes from single
family residential homes
•Currently less than 48% of solid waste collections come from
single family residential homeowners
–This will increase as development decreases, but it will still be far less
than the taxable value percentage
•This means that reducing the property tax rate and increasing
the solid waste franchise fee saves residents money
Town Council Page 170 of 201 Meeting Date: May 12, 2015
How do we diversify (cont.)?
•The Town’s current solid waste franchise is 6%
–The highest in DFW is 15%
–The highest among our neighbors is 12%
•The Town’s current gas franchise is 4%, the maximum amount
we are able to charge is 5%
–Gas usage is controlled by the customer allowing those that use less to
save more
•Reduce the property tax rate by a minimum of $0.006/per
$100 making the tax rate $0.484/per $100
Town Council Page 171 of 201 Meeting Date: May 12, 2015
What is the effect on residents?
•Assuming an average home value of $360,000
Note: Not all homes have natural gas, those that do not would
save more each year than illustrated above
Reduction in Taxes 21.60$
Increase in Solid Waste (9.60)
Increase in Gas Franchise (5.00)
Net Annual Savings 7.00$
Town Council Page 172 of 201 Meeting Date: May 12, 2015
What is the effect on the Town?
•Overall General Fund revenue stays the same
•The concentration of property tax revenue would decrease
1.1%
•Gives the Town something tangible to report to ratings
agencies during the next bond rating inquiry
Town Council Page 173 of 201 Meeting Date: May 12, 2015
What do other Cities do?
Atmos Gas?Gas Franchise %
Solid Waste
Franchise %Bond Rating
FY 2014
Property Tax as
% of Total
Revenue
Roanoke √5%10%AA 13%
Southlake √5%10%AAA 47%
Keller √5%10%AAA 46%
Argyle √4%7%AA 53%
Northlake x 2%6%A+30%
Highland Village √5%10%AA+57%
Westlake √4%12%AA+16%
Flower Mound √5%5%AAA 50%
Trophy Club √4%6%AA+57%
Town Council Page 174 of 201 Meeting Date: May 12, 2015
Decision Points?
•Lower property tax rate by a minimum of
$0.006?
•Increase solid waste franchise from 6% to
12%?
•Increase gas franchise from 4% to 5%?
Town Council Page 175 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0323-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding the acceptance of the Popular Annual Financial
Report (PAFR).
Attachments:Staff Report - PAFR.pdf
2014 PAFR.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the acceptance of the Popular Annual Financial Report (PAFR).
Town Council Page 176 of 201 Meeting Date: May 12, 2015
Page 1 of 1
To: Mayor and Town Council
From: John Zagurski, Strategic Services Coordinator
CC: Stephen Seidel, Town Manager
Steven Glickman, Assistant Town Manager/CFO
Holly Fimbres, Town Secretary
Re: Town Council Meeting, Tuesday, May 12, 2015
Agenda Item:
Consider and take appropriate regarding the acceptance of the Popular Annual Financial Report.
Explanation:
The Government Finance Officers Association (GFOA) established the Popular Annual Financial
Reporting Awards Program (PAFR Program) in 1991 to encourage and assist state and local
governments to extract information from their comprehensive annual financial report. The
purpose was to produce high quality, financial reports specifically designed to be readily
accessible and easily understandable to the general public and other interested parties without
a background in public finance, as well as to recognize individual governments that are
successful in achieving that goal. This is the Town’s first PAFR submission.
Attachments:
2014 PAFR
Recommendation:
Staff recommends that the Town Council accepts the Popular Annual Financial Report.
Town Council Page 177 of 201 Meeting Date: May 12, 2015
Popular Annual Financial Report
for the fiscal year ending September 30, 2014
Trophy Club, TexasTown Council Page 178 of 201 Meeting Date: May 12, 2015
MESSAGE FROM Assistant Town Manager / CFO Steven Glickman
Dear Reader,
The Town of Trophy Club is proud to present the Popular Annual Financial Report (PAFR) for the Fiscal
Year ended September 30, 2014. The PAFR provides residents, businesses and visitors an overview of the
Town’s financial activity in a simplified, easily digestible format. The citizen-friendly financial report is
designed to further engage the Trophy Club community with their local government, and deliver
information that furthers financial transparency and accountability.
Throughout the duration of the year, the Finance Department works on the budget, the audit, financial
reporting, financial policies, financial forecasting and financial management with the mission:
“To provide the highest quality financial management, support, fiduciary oversight, and public
accountability to the citizens and community of Trophy Club and its designated officials. The Finance
Department endeavors to promote the Town’s mission by creating strong partnerships and encouraging
community involvement, as well as enhancing the Town’s financial and operational stewardship.”
The financial information contained within this report is taken from the independently audited financial
statements that are a part of the Town of Trophy Club’s 2014 Comprehensive Annual Financial Report
(CAFR), which is prepared in accordance with the Generally Accepted Accounting Principles (GAAP) and is
audited by an independent firm of Certified Public Accountants, Weaver LLP of Dallas. The CAFR contains
additional detail and extensive information, such as the audited financial statements, notes, schedules,
and other relevant information.
If you have any questions regarding the PAFR, please contact the Town of Trophy Club Finance
Department at 682-831-4607 or email us at sglickman@trophyclub.org.
Sincerely,
Steven Glickman
Assistant Town Manager/Chief Financial Officer
100 Municipal Drive
Trophy Club, Texas 76262
Popular Annual Financial Report
1
Town Council Page 179 of 201 Meeting Date: May 12, 2015
Message from the ATM/CFO…………………………………………………..…………….. 1
Table of Contents & Organizational Chart…..…………………………….……………. 2
About The Town & Demographics………………………………………………………….. 3-4
Town Council & Strategy Map ………………….…………………………….……………… 5
Award Winning Community.....….…………………………………………….…………….. 6
Financial Highlights………………………………………………………………………………… 7-8
Long Term Financial Planning…………………………………………………………………. 9
Long Term Capital Planning……………………………………………………………………. 10
Annual Report………………………………………………………………………………………… 11
Come Stay & Play…………………………………………………………………………………… 12
Trophy Club Parks…………………………………………………………………………………. 13-14
TC Brand & Stay Connected ……….………………………………………….................. 15
The Town of Trophy Club has operated as
a Home Rule municipality utilizing the
Council-Manager form of government
since 2004.
Table of Contents
Town Organizational Chart
Popular Annual Financial Report
2
Town Council Page 180 of 201 Meeting Date: May 12, 2015
About the Town of Trophy Club
The Town of Trophy Club, Texas
was incorporated in 1985 as
Texas’ first master planned
community. Conveniently located
in North Texas, this area has
proven to be one of the fastest
growing regions in Texas and the
United States. Initially developed
as a luxury living community for
corporate professionals looking to
escape urban city life, Trophy Club
has grown to become a premier, close-knit, neighborhood-oriented township with amenities for everyone.
From young families to retirees, Trophy Club offers something for everyone!
Trophy Club has one of the lowest crime rates in DFW and provides superior emergency management
services. The award-winning Northwest Independent School District governs several exemplary schools in
town, including Samuel Beck and Lakeview Elementary Schools, Medlin Middle School and the acclaimed
Byron Nelson High School.
Trophy Club has operated as a Home Rule municipality utilizing a Council-Manager form of government since
2004. Policy-making and legislative authority are vested in the Town Council consisting of the Mayor and six
Council Members. The Town Council is responsible for establishing policy, passing ordinances and resolutions,
adopting the budget, appointing board, commission and committee members, and hiring the Town Manager,
Town Attorney, and Town Secretary. The Town Council is elected on a community-wide, non-partisan basis.
The Town Manager is responsible for carrying out the policies and ordinances established by the Town Council
and overseeing the day-to-day operations of the Town government. The Town of Trophy Club provides a full
range of municipal services, including public safety (police and EMS), streets, parks and recreation,
planning and zoning, code enforcement, inspections and drainage utilities. Water/wastewater and fire
protection services are provided through the Trophy Club Municipal Utility District No. 1.
Trophy Club’s location within the DFW
Metroplex is ideal for both businesses and
residents, many of whom commute to Dallas,
Denton, Las Colinas, and Fort Worth. Trophy
Club maintains a small-town ambiance while
having the advantages of nearby metro areas,
and offers an outstanding quality of life with
world-class recreational amenities. Two 18-
hole golf courses anchor the community,
including the only course designed by world
renowned champion golfer Ben Hogan.
Popular Annual Financial Report
3
Town Council Page 181 of 201 Meeting Date: May 12, 2015
Demographics
A Great Place to Call Home
Active Community
Size: 4.2 sq miles (2,688 acres)
Households: 3,900+
Population: Approximately 13,000
Average Household Income: $124,000
Median Home Sales Price: $357,500
Education: 63% have a Bachelor’s degree or higher
Outstanding Schools: Beck & Lakeview Elementary Schools, Medlin
Middle School and Byron Nelson High School
Strong Housing Market: Home prices range from $180,000s to
$1,200,000+ & average home values have increased for past 6 years
Financial Status: AA+ Standard and Poor’s Bond Rating
Pristine Parks: 9 parks, 3 playgrounds, world-class dog park, state-
of-the-art baseball complex, soccer fields, multi-use fields,
community pool and spray pad, bocce ball courts, disc golf, tennis
and basketball courts, workout stations, nature trails & preserve, MX
and ATV areas, pavilions and picnic areas, access to Lake Grapevine
via Trophy Club Park, boat ramp, fishing, white sandy beach
Well Recognized: Ranked the ‘3rd Healthiest Community in North
Texas by Dallas Morning News (2014); Ranked ‘7th Best Suburb in
North Texas by D Magazine (2014) & The Highlands Ranked
‘Community of the Year’ by the Dallas Builders Association (2014)
Community Features: 40+ miles of trails and sidewalks and 1,000+ acres of parks
Annual Events: Easter Eggstravaganza, Back to Nature, July 4th Celebration, Movie Series in the Park,
TCWC Garden & Holiday Home Tours, Fall Family Festival, PetFest, and Christmas Celebration
Youth & Adult Sports Leagues: Bocce Ball League (adult), Kickball League (adult), Trophy Club/Roanoke
Football Association, Greater Northwest Soccer Association, Trophy Club/Roanoke Baseball Association,
Trophy Club/Roanoke Track and Field Association, and Bobcat Wrestling Club
Community Organizations: Trophy Club Women’s Club, Trophy Club Families, Keep Trophy Club Wild,
Boy Scouts, Girl Scouts, Cub Scouts, and Daisies/Brownies/Junior Girl Scouts/Cadettes
Popular Annual Financial Report
4
Town Council Page 182 of 201 Meeting Date: May 12, 2015
Pictured left to right: (seated) Council Member Jim Parrow, Mayor Nick Sanders, Mayor
Pro Tem Greg Lamont, (standing) Council Member Garrett Reed, Council Member Rhylan
Rowe, Council Member Tim Kurtz, and Council Member Philip Shoffner
Town Council
Popular Annual Financial Report
5
Town Council Page 183 of 201 Meeting Date: May 12, 2015
Award Winning Reporting
Certificate of Achievement for Excellence in Financial Reporting
The Town has earned the Certificate of Achievement for Excellence in
Financial Reporting for the Comprehensive Annual Financial Report (CAFR)
from the Government Finance Officers Association for four consecutive
years. The Certificate of Achievement is the highest form of recognition in
the area of governmental accounting and financial reporting, and its
attainment represents a significant accomplishment by a government and its
management. The CAFR is compiled by the finance department and audited
by an independent firm of Certified Public Accountants. The purpose of the
CAFR is to give a detailed overview of the Town’s financial status, including
various funds, investments, and debt service obligations. Distinguished Budget Presentation Award
The Town has earned the Distinguished Budget Presentation Award from the
Government Finance Officers Association for the fifth consecutive year. The
recognition reflects the commitment of the Town’s staff to meet the highest
principles of governmental budgeting and represents a significant
achievement by the Town. The Budget presents the plan for accomplishing
the Town’s goals and objectives during the fiscal year. Preparation of this
document requires a comparison of the anticipated revenues with adopted
programs and needs based on Town Council’s priorities, service demands,
and prior year project commitments.
Texas Comptroller Leadership Circle
The Texas Comptroller’s office has named Trophy Club as one of only 39
municipalities in Texas to achieve their new Platinum award for financial
transparency in the Texas Comptroller Leadership Circle. The Platinum
designation was implemented in 2014 and spotlights entities that go above
and beyond regarding financial transparency. The award recognizes local
governments across Texas that implement a high level of online financial
transparency by providing taxpayers with a detailed view of government
spending in a user-friendly format.
Discover Trophy Club Magazine
The 2015-2016 Discover Trophy Club Magazine contains news,
information, and resources for anyone interested in learning more about
the Trophy Club community. Delivered to households in Trophy Club, the
magazine is utilized as a marketing tool and is available at Municipal
offices. We hope you enjoy reading and learning about the beautiful
Trophy Club community!
Popular Annual Financial Report
6
Town Council Page 184 of 201 Meeting Date: May 12, 2015
Increase of
> 0.001%
Or
$1,921
93.6%
1.0% 5.4%
The Town, like other state and local governments, utilizes fund accounting to ensure and demonstrate
compliance with finance-related legal requirements. A fund is a grouping of related accounts that is used
to maintain control over resources that have been segregated for specific activities or objectives. The
Town of Trophy Club currently maintains fifteen individual funds including the General Fund, the Debt
Services Fund, the Grants Fund and the Capital Projects fund, just to name the four major funds. More
information can be found in the Comprehensive Annual Financial Report on the Town’s website at
www.trophyclub.org. Changes in Net Position
The Statement of Net Position presents information on all of the Town’s
assets, liabilities and deferred inflows/outflows with the difference reported
as net position. Over time, increases or decreases in net position may serve
as a useful indicator of whether the financial position of the Town is
improving or deteriorating. In total, the Town’s total net position increased
$1,921 primarily as a result of the cumulative effect of a change in
accounting principle that reduced net position in the amount of $198,637
and ongoing revenues in excess of expenses of $200,558.
Total Net Position
The largest portion of the Town’s net position, $54,147,372 or 93.6%, is in capital assets (land, buildings,
infrastructure, equipment, and construction in progress). The Town uses these assets to provide services
to its citizens; consequently, these assets are not available for future spending. Although the Town
reports its capital assets net of related debt, the resources needed to repay this debt must be provided
from other sources, since the capital assets themselves cannot be
used to liquidate these liabilities. A portion of the Town’s net position
is restricted resources of $564,472 or 1.0%, which are subject to
external restrictions on how they may be used. The remaining balance
of unrestricted net position, $3,114,686 or 5.4% may be used to meet
the government’s ongoing obligations to citizens and creditors.
The Town has one fund that is not included in the total Net Position,
which is considered a Discretely Presented Component Unit: the
Economic Development Corporation 4B (EDC 4B) Fund. The Town Council appoints the EDC 4B Board and
can impose its will on the day to day operations. The FY2014 net position of EDC 4B was $339,715, all of
which is unrestricted. This is an increase of $151,011 from last fiscal year. Governmental Fund Balance
The focus of the Town’s governmental funds is to provide information on near-term inflows, outflows and
balances of spendable resources. Such information is useful in assessing the Town’s financing
requirements. In particular, the unassigned fund balance may serve as a useful measure of a
government’s net resources available for spending at the end of the fiscal year. As of the end of the
current fiscal year, the Town’s governmental funds reported a combined fund balance of $8,130,374,
which is an increase of $3,205,893 or 65.1%.
Financial Highlights
Popular Annual Financial Report
7
Town Council Page 185 of 201 Meeting Date: May 12, 2015
37%
2%
55%
6%
Total Governmental Fund Balance
General Fund The Debt Service Fund
Capital Projects Fund Other Funds
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Revenue Expenditures
General Fund Budgetary Comparison
Original Budget Amended Budget Actual
The General Fund is the main operating
fund of the Town. At the end of the current
fiscal year, the fund balance of the General
Fund was $3,045,021, of which $2,816,087
was unassigned. The fund balance of the
General Fund increased by $514,627 during
the fiscal year. The increase can be
attributed to revenues in excess of
expenditures and repayments of $299,458
from the Economic Development
Corporations. The Debt Service Fund,
which are funds restricted for the payment
of debt obligations, experienced a decrease
of $1,630 in fund balance. The Capital
Projects Fund experienced an increase in
fund balance of $2,439,364, which is due to
the issuance of $2,500,000 in certificates of
obligation and $600,000 in tax notes.
General Fund Budgetary Highlights
FY14 actual expenditures of $7.6 million were $326 thousand less than budgeted. Actual revenues of $8.2
million were $157 thousand greater than budgeted, primarily due to intergovernmental revenues being
$174 thousand greater than budgeted. Significant variances between budgeted and actual revenues
included: intergovernmental revenue was $174,225 over budget; franchise taxes were $42,751 over
budget; licenses and permits were $40,109 under budget; revenues from charges for services were
$46,061 over budget; miscellaneous revenue was $10,546 over budget; and grant revenue was $18,126
under budget. Overall, in the general fund, actual revenues exceeded final budgeted amounts by
$156,953. Overall expenditures
were below the budgeted amount
by $311,938 in fiscal year 2014. The
Police Department exceeded its
budget by $24,999, primarily due to
personnel expenditures. The Parks
Department exceeded the budgeted
amount by $8,608 due to increased
water usage, property maintenance,
and storage rentals. The Community
Development Department was
$70,605 under budget due to
position vacancies during the fiscal
year. The Recreation Department
had a positive budget variance of
$67,565 due to decreased water
usage, a change in the pool chemical
vendor, and personnel savings.
Popular Annual Financial Report
8
Town Council Page 186 of 201 Meeting Date: May 12, 2015
FY 15 FY 16 FY 17 FY 18 FY 19
Adopted Planning Planning Planning Planning
Beginning Fund Balance 3,045,021$ 2,900,776$ 3,099,514$ 3,285,571$ 3,428,192$
Revenue:
Property Tax 5,166,466 5,581,239 5,890,028 5,974,757 6,058,045
Franchise Fees 812,506 838,132 846,633 853,986 869,486
Sales Tax 676,323 693,731 711,600 803,445 827,381
Licenses and Permits 710,631 579,537 307,376 278,348 234,651
Fines and Fees 466,101 445,503 453,285 461,454 468,615
Intergovernmental 192,901 174,770 176,799 178,908 181,061
Charges for Service 260,852 265,008 269,235 273,535 277,906
Interest Revenue 6,000 7,000 8,000 12,000 18,000
Grant Revenue 77,018 - - - -
Miscellaneous 118,550 105,632 107,745 109,893 112,075
Total Revenue 8,487,348 8,690,552 8,770,701 8,946,326 9,047,220
Expenditures:
Personnel 6,027,651 6,247,784 6,394,551 6,541,046 6,690,133
Services/Supplies 1,954,139 1,972,337 1,967,851 2,040,416 2,068,653
Capital 275,803 282,693 233,243 233,243 233,243
Total Expenditures 8,257,593 8,502,814 8,595,645 8,814,705 8,992,029
Other Sources (Uses):
Transfers In 11,000 11,000 11,000 11,000 11,000
Transfers Out (385,000) - - - -
Total Other Sources (Uses)(374,000) 11,000 11,000 11,000 11,000
Net Increase (Decrease)(144,245) 198,738 186,056 142,621 66,191
Ending Fund Balance 2,900,776$ 3,099,514$ 3,285,571$ 3,428,192$ 3,494,383$
Fund Balance as % of Expenditures 35.13% 36.45% 38.22% 38.89% 38.86%
General Fund
Five Year Forecast
Long Term Financial Planning
Popular Annual Financial Report
9
Town Council Page 187 of 201 Meeting Date: May 12, 2015
Project Name Fund Funding
Source Project Phase Description Total Prior
Funding FY 2015 Total
Indian Creek
Reconstruction
and Drainage
Capital Projects
Fund / Storm
Drainage Fund
2013 CO &
Denton County
Contribution
Construction
Project will reconstruct four lanes of pavement, medians, and
storm drainage improvements from Edgemere to Meadowbrook.
The project will also construct new sidewalks along Indian Creek.
The project also calls for paving and drainage reconstruction
improvements along Meadowbrook.
672,437$ 1,159,904$ 1,832,341$
Pin Oak Court
Capital Projects
Fund / Storm
Drainage Fund
2013 CO Planning Reconstruction of a neighborhood street and any needed storm
drainage infrastructure repair or replacement.-$ 383,000$ 383,000$
Timberline
Court
Capital Projects
Fund / Storm
Drainage Fund
2013 CO Planning Reconstruction of a neighborhood street and any needed storm
drainage infrastructure repair or replacement. $ - $ 154,000 $ 154,000
Pebble Beach
Drive
Capital Projects
Fund / Storm
Drainage Fund
2014 Tax Note
& Fund
Balance
Planning Reconstruction of Pebble Beach Drive from Indian Creak to
North Cul-De-Sac. $ - $ 783,000 $ 783,000
Broadway
Creek
Improvements
and Amenity
Storm Drainage
Fund
2013 CO /
Drainage Fund
Operations
Planning Drainage improvements to Broadway Creek and Amenity Lake
Slopes. $ - $ 114,000 $ 114,000
Independence
East Bleachers
Capital Projects
Fund 2010 GO Planning Install six angle frame bleachers on existing concrete slabs at
Independence East Park. $ - $ 23,310 $ 23,310
Independence
East Security
Cameras
Capital Projects
Fund 2010 GO Planning Install security cameras at Independence East Park. $ - $ 22,484 $ 22,484
Cypress Court
Drainage Inlets
Storm Drainage
Fund
2013 CO /
Drainage Fund
Operations
Planning Install drainage inlets along Cypress Court $ - $ 30,000 $ 30,000
Lakeview
Practice Soccer
Fields
Capital Projects
Fund
2014 Tax Note
& Fund
Balance
Planning Construct eight youth (under age eight) practice soccer fields on
leased land from NISD by Lakeview Elementary. $ - $ 200,000 $ 200,000
Municipal and
Police Services
Facility Land
Capital Projects
Fund 2014 CO Planning Purchase of land for joint Town Hall / Police Station.-$ 2,500,000$ 2,500,000$
Subtotal: Projects in Progress/Currently Funded 672,437$ 5,369,698$ 6,042,135$
Projects in Progress and Currently Funded Projects
Long Term Capital Planning
Project Name Fund Funding
Source Project Phase Description FY 2016 FY 2017 FY 2018 FY 2019
Municipal and
Police Services
Facility
Capital Projects
Fund
Proposed
Bonds Planning Construction of joint Municipal Complex and Police Station. x
Dino
Playground
Parking
General Fund General Fund
Operations Planning Add twelve parking spaces to the Dino Playground. x
Indian Creek
Drive
Capital Projects
Fund
Proposed
Bonds Planning Reconstruction of Indian Creek Drive from Meadowbrook to
Harmony Park. x
Trophy Club
Drive
Capital Projects
Fund
Proposed
Bonds Planning Street reconstruction southbound from Durango to Bobcat. x x
Trophy Club
Drive
Capital Projects
Fund
Proposed
Bonds Planning Street reconstruction from Marshall Creek roundabout to
Meadow Creek. x x
Trophy Lake
Drive
Capital Projects
Fund
Proposed
Bonds Planning Street reconstruction from Village Trail to SH 114. x x
Phoenix Drive
Capital Projects
Fund / Storm
Drainage Fund
Proposed
Bonds Planning Reconstruction of a neighborhood street and any needed storm
drainage infrastructure repair or replacement.x x
Municipal Drive
Street
Maintenance
Sales Tax Fund
Street
Maintenance
Sales Tax
Planning Street reconstruction. x
Future Funded Projects
Popular Annual Financial Report
10
Town Council Page 188 of 201 Meeting Date: May 12, 2015
The Town of Trophy Club celebrates its 30th anniversary in 2015, and the community of approximately
13,000 residents continues to flourish as one of the most desirable places to live in the Dallas-Fort Worth
Metroplex. A solid residential market continues to draw home buyers to the area, and Trophy Club
businesses benefit from the community’s tight-knit lifestyle and Shop Local attitude. 2014 was a fantastic
year for Trophy Club marked by growth, infrastructure improvements and financial responsibilty.
2014 Accomplishments
• Adopted new Town logo
• S&P Bond rating upgraded to AA+
• Processed 193 residential permits
• Several commercial projects in town:
- Medical offices adjacent to Medlin
Middle School
- Phase 2 of The Commons opened
- Construction of Holiday Inn
- Approved final plat in The Highlands
- Tom Thumb Fuel Station opened
• Adopted $ 16.2 mil FY14-15 budget,
lowered tax rate by almost 2%
• Launched Co-Ed Adult Kickball League &
Adult Bocce Ball League
• Amended solicitation ordinance and
implemented ‘No-Knock List’
• Constructed bridge connecting BNHS to
The Highlands trail system
• Partnered with TC Women’s Club to
create ‘Trophy Club Travelers’ programs
and ‘Keep TC Wild’ programs 2015 Goals
In September 2014 the Town Council passed a fiscally responsible, balanced budget that laid out
several goals for 2015, including:
• A second Student Resource Officer to continue the partnership with Northwest Independent School
District
• Street and drainage improvements for Indian Creek
and Meadowbrook Drive (both partially funded by
Denton County)
• Street and drainage improvements for Pin Oak
Court, Pebble Beach Drive, Timberline Court, and
Cypress Courts
• Land acquisition and planning for a new Town Hall
and Police Station
• Reconstruction of eight practice soccer fields at
Lakeview Elementary
• Independence Park East security cameras and
bleacher installation
• Broadway creek and amenity lake slopes and drainage improvements
• Continued public safety digital radio upgrades
• EMS Ambulance replacement
Town of Trophy Club Staff takes immense pride in providing professional, dependable and high quality
service to the community.
2014 Annual Report
Popular Annual Financial Report
11
Town Council Page 189 of 201 Meeting Date: May 12, 2015
Come Stay & Play in Trophy Club!
Trophy Club has hotel and dining options to suit a variety of guest needs. Stay comfortably and enjoy several
restaurants while playing in town. Find out why residents call Trophy Club ‘A Great Place to Call Home’!
Popular Annual Financial Report
12
Town Council Page 190 of 201 Meeting Date: May 12, 2015
PARKS
1. Skyline Park
2. Harmony Park
3. Lakeview Park
4. Independence Park West
5. Community Pool
6. Independence Park East
7. Linear Park North
8. Freedom Park
9. Trophy Club Park
SCHOOLS
Lakeview Elementary
100 Village Trail
Samuel Beck Elementary
401 Parkview Dr.
Medlin Middle School
601 Parkview Dr.
Bryon Nelson High School
2775 Bobcat Blvd.
TROPHY CLUB
PARKS & AMENITIES
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Skyline Park | 304 Ridge View Lane
Harmony Park | 599 Indian Creek Drive
Lakeview Park | 100 Village Trail
Independence Park West | 501 Parkview Dr.
Community Pool | 500 Parkview Drive
Independence Park East | 500 Parkview Dr.
Linear Park North (north of The Highlands)
Freedom Park | 2675 Trophy Park Drive
Trophy Club Park | 2885 Trophy Park Drive
Trophy Club Parks
Popular Annual Financial Report
13
Town Council Page 191 of 201 Meeting Date: May 12, 2015
Trails & Amenities at TCP
2885 Trophy Park Drive
Popular Annual Financial Report
14
Town Council Page 192 of 201 Meeting Date: May 12, 2015
The Town of Trophy Club has many options for residents, businesses and visitors to stay updated on the latest news
and information. As a bustling, dynamic community where activities abound and news cycles daily, stay informed
on all things Trophy Club with a variety of online tools:
www.TrophyClub.org
www.TC-Exchange.org
www.TCParks.org
www.TrophyClubPark.org
www.fb.com/TrophyClubGov
www.twitter.com/TrophyClubGov
www.youtube.com/TrophyClubGov
Establishing a New Brand
The Town Council adopted a new logo in
January 2014 that reflects the
community-wide Patriotic spirit, classic
hometown values and neighborly culture.
The new logo continues to be
incorporated on marketing material,
uniforms, park and directional signage,
etc. The updated logo reinforces Trophy
Club as a desirable place to live, do
business and play. The new logo offers a
clean, fresh look that compliments the
community essence and lifestyle.
Stay Informed & Engaged with the Town!
www.trophyclubpark.org
Town Council Page 193 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0324-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Town Council Liaison Updates; discussion of same:
*Economic Development Corporation 4B, May 4, 2015
Council Liaison - Council Member Rhylan Rowe
*Citizens Financial Advisory Board, May 11, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
Attachments:
Action ByDate Action ResultVer.
Town Council Liaison Updates; discussion of same:
*Economic Development Corporation 4B, May 4, 2015
Council Liaison - Council Member Rhylan Rowe
*Citizens Financial Advisory Board, May 11, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
Town Council Page 194 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0327-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Town Manager Seidel's update regarding the following; Council discussion and provide input
regarding same.
*Community Clean Up
*Street CIP
Attachments:
Action ByDate Action ResultVer.
Town Manager Seidel's update regarding the following; Council discussion and provide input regarding same.
*Community Clean Up
*Street CIP
Town Council Page 195 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0328-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming
Regular Session Council Agenda for May 26, 2015 meeting and discussion of Future Agenda Items,
to include discussion of the below item from the Future Agenda list:
A. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-
Feb-10) (3-May-12).
Attachments:May 26, 2015 Upcoming Agenda.pdf
Items for Future Agendas updated 5-5-2015.pdf
Action ByDate Action ResultVer.
Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session
Council Agenda for May 26, 2015 meeting and discussion of Future Agenda Items, to include discussion of the below
item from the Future Agenda list:
A. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive,
Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10) (3-May-12).
Town Council Page 196 of 201 Meeting Date: May 12, 2015
Meeting Date 5/26/2015
STAFF
RPT RES ORD PROC File ID Dept
JOINT MEETING WITH CCPD Town Sec
Discussion with sports associations to include football and soccer.Town Sec
Discussion of items from future agenda list:Town Sec
Review ordinances regarding Town Homes, Condos and apartments. (Sanders
8/4/2014) (1-Nov 13)
Consent STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding the Minutes dated April 28, 2015.Town Sec
Consider and take appropriate action regarding an Ordinance to approve and adopt
a Rate Schedule – “RRM – Rate Review Mechanism” for Atmos Energy Corporation,
Mid-Tex Division.
X Town Mgr
Regular Session STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding an Interlocal Agreement with the
Town of Westlake for illuminated street signs.X Town Mgr
Consider and take appropriate action regarding Parks RFP.X Parks
Consider and take appropriate action regarding compensation for Fiscal Year 2016.X Finance
Consider and take appropriate action regarding minor Site Plan requirements as
discussed at the February 24, 2015, Town Council meeting.X Com Dev
Receive an overview of the hotel/motel tax funds.X Finance
Consider and take appropriate action regarding selection of a Financial Advisor.X Finance
Discuss and take appropriate action regarding acceptance of bids for street and
drainage CIP improvements.Town Mgr
Town Council Liaison Updates; discussion of same: Town Sec
Town Manager Seidel's update regarding the following; discussion and provide input
regarding same.Town Mgr
Items for Future Agendas to include discussion of Agenda Items for consideration on
the upcoming Regular Session Council Agenda for June 9, 2015 meeting and
discussion of Future Agenda Items.
Town Sec
Executive Session STAFF
RPT RES ORD PROC File ID Dept
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
executive session to discuss the following:
Town Sec
A. Section 551.072 Deliberations about Real Property to deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations
with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex
Building, and Potential Lease of Property
Regular Session STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding the Executive Session.Town Sec
Workshop
Town Council Page 197 of 201 Meeting Date: May 12, 2015
Town Council Future Agenda Items List
(Updated 5/5/2015)
1. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28
Agenda) (2-Feb-10) (3-May-12)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda.
2/10/2015 – Mayor Sanders provided update including examples of Southlake signage.
2. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1-
Nov 13) (2-Feb-24) (3-May-26)
2/24/2015 – Acting Town Manager Seidel provided update (waiting to fill vacant Planning
position).
3. Consider and take appropriate action regarding policy on equipment schedule for
replacement program. (Shoffner 8/26/2014) (1-Dec 9) (2-March 10) (3-June-9)
12/9/2014 – Council discussed and would like a policy brought back that encompasses a
point system or measureable factors on a future agenda.
2/10/2015 – Discussed and approved CFAB projects and associated priorities.
4. Consider and take appropriate action regarding parking on Parkview and Park Lane, and
options for Police Department mitigation. (Rowe 9/9/2014) (1-Jan 13) (2-April-14) (3-July-
14)
2/10/2015 – Discussed and staff will work on school and traffic counts.
4/14/2015 – Received an update from Police Chief Arata proposing to let the current school
year finish and then look at the option of removing the no parking restriction on Parkview
from Park Lane south to Durango (currently working with the school).
5. Consider and take appropriate action regarding reviewing schedules of fees for outside
baseball tournaments and capacity. (1-March 10) (2-June-9)
Note: Town Manager Seidel is meeting with Baseball President during the week of March
9th.
6. Consider and take appropriate action regarding July 4 th festivities. (Sanders 1/13/2015) (1-
April 14) (2-July-14)
4/14/2015 – Received an update from Mayor Sanders about contacting Jeannette Tiffany or
Michelle Reed with the Stars and Stripes group about getting flags for your neighborhood
(anticipate an update at the May 12th TC meeting).
7. Consider and take appropriate action regarding infrastructure assets being deeded over to
the TCMUD No. 1. (Sanders 3/24/2015) (1-June-23)
8. Discussion of possible charter amendments. (Sanders 4/14/2015) (1-July-14)
9. Discussion of possible uses of hotel occupancy tax funds, including the ability to use the
funds for Trophy Club Park. (Lamont and Kurtz 4/14/2015) (1-July-14)
10. Receive an update regarding the Community Garden, located within Harmony Park, and
receive an update regarding the use agreement between Keep Trophy Club Wild (KTCW)
and the Town. (Sanders 4/14/2015) (1-July-14)
11. Discussion and action related to town garage/special/estate/moving sales, etc. (Sanders
4/28/2015) (1-July-28)
Town Council Page 198 of 201 Meeting Date: May 12, 2015
12. Review of ordinance to allow golf carts but not including special vehicles. (Sanders
4/28/2015) (1-July-28)
13. Discussion of and take appropriate action regarding changing the speed limit in the round-
about from 20 to 30 miles. (Reed 4/28/15) (1-July-28)
14. Receive an update only regarding the Holiday Inn and have the owner and general
contractor present in order to inform the citizens of their status. (Reed 4/28/15) (1-July-28)
15. Discussion of and take appropriate action regarding the Town involvement with the kickball
organization for scheduling and establishing a body to represent the kickball players. (Rowe
4/28/15) (1-July-28)
Town Council Page 199 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0329-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the
following:
A. Section 551.074(a)(1) Personnel Matter. To discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Appointment of Mayor Pro Tem
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person and Section 551.071(2)
Consultation with Attorney to consult with its attorney on a matter in which the duty of the attorney to
the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with the Open Meetings Act:
1) Annex Building and Potential Lease or Purchase of Property
2) Conveyance of property to the TCMUD No. 1
Attachments:
Action ByDate Action ResultVer.
Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open
Meetings Act), the Council will convene into executive session to discuss the following:
A. Section 551.074(a)(1) Personnel Matter. To discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Appointment of Mayor Pro Tem
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body
in negotiations with a third person and Section 551.071(2) Consultation with Attorney to consult with its attorney on a
matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act:
1) Annex Building and Potential Lease or Purchase of Property
2) Conveyance of property to the TCMUD No. 1
Town Council Page 200 of 201 Meeting Date: May 12, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0330-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/4/2015 Town Council
On agenda:Final action:5/12/2015
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Executive Session.
Town Council Page 201 of 201 Meeting Date: May 12, 2015