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Agenda Packet TC 03/24/2015Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, March 24, 2015 CALL TO ORDER AND ANNOUNCE A QUORUM INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. WORKSHOP SESSION 1.2015-0191-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 24, 2015. 2.2015-0192-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the April 14, 2015 meeting. April 14, 2015 Upcoming Agenda.pdfAttachments: CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3.2015-0193-T Consider and take appropriate action regarding the Minutes dated March 24, 2014. Draft TC Joint Minutes March 24, 2014.pdfAttachments: Town Council Page 1 of 241 Meeting Date: March 24, 2015 March 24, 2015Town Council Meeting Agenda 4.2015-0194-T Consider and take appropriate action regarding the Minutes dated January 13, 2015. Draft TC Minutes January 13, 2015.pdfAttachments: 5.2015-0195-T Consider and take appropriate action regarding the Minutes dated February 24, 2015. Draft TC Minutes February 24, 2015.pdfAttachments: 6.2015-0197-T Consider and take appropriate action regarding financial and variance report dated February 2015. February Financial Report FY 2015.pdf General Fund Budget Report.pdf Attachments: REGULAR SESSION 7.2015-0198-T Recognition of Chuck and Diana Hall for their years of service provided to the Town of Trophy Club; presention of Certificate of Recognition to Chuck Hall. Certificate of Recognition - Chuck Hall.pdfAttachments: 8.2015-0199-T Receive presentation from Byron Nelson High School (BNHS) Virtual Enterprise International (VEI) students; Discussion and presentation of Certificate of Recognition for the group’s achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Staff Report - BNHS VEI Recognition.pdf Certificate of Recognition - BNHS VEI.pdf Attachments: 9.2015-0200-T Recognition of members of Town Staff for services provided to the Town during the winter weather days; discussion of same. 10.2015-0202-T Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2015 as Arbor Day in Trophy Club. PRO 2015-06 Arbor Day Recognition 2015.pdfAttachments: 11.2015-0201-T Presentation from Trophy Club Municipal Utility District No. 1 General Manager Jennifer McKnight regarding Texas Commission on Environmental Quality (TCEQ) Rules and Violations; discussion of same. 12.2015-0196-T Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles; discussion of the same. Staff Report - Updated Strategy Map.pdf Updated Strategy Map.pdf Attachments: Town Council Page 2 of 241 Meeting Date: March 24, 2015 March 24, 2015Town Council Meeting Agenda 13.2015-0206-T Consider and take appropriate action regarding the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Staff Report - FY15 CIP Professional Services.pdf Authorization for Professional Services.pdf Attachments: 14.2015-0208-T Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, March 16, 2015 Council Liaison - Council Member Philip Shoffner * Citizens Financial Advisory Board, March 23, 2015 Council Liaison - Mayor Pro Tem Greg Lamont 15.2015-0209-T Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Highway 114 and Sound Wall * Eggstravaganza * Discover Trophy Club Magazine 16.2015-0210-T Items for Future Agendas. Items for Future Agendas updated 3-16-2015.pdfAttachments: EXECUTIVE SESSION 17.2015-0211-T Pursuant to the Section 551.072 “Deliberations About Real Property” of the Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session in order to deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property RECONVENE INTO REGULAR SESSION 18.2015-0212-T Consider and take appropriate action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 3 of 241 Meeting Date: March 24, 2015 March 24, 2015Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on March 19, 2015, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. Holly Fimbres Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2015. ________________________________, Title: ___________________________ Town Council Page 4 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0191-T Name: Status:Type:Agenda Item Workshop File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 24, 2015. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 24, 2015. Town Council Page 5 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0192-T Name: Status:Type:Agenda Item Workshop File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the April 14, 2015 meeting. Attachments:April 14, 2015 Upcoming Agenda.pdf Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the April 14, 2015 meeting. Town Council Page 6 of 241 Meeting Date: March 24, 2015 Meeting Date 4/14/2015 STAFF RPT RES ORD PROC File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for month day, 2015.Town Sec Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the month day, 2015 meeting.Town Sec Discussion of items from future agenda list:Town Sec A.Consider and take appropriate action regarding parking on Parkview and Park Lane, and options for Police Department mitigation. (Rowe 9/9/2014)(1-Jan 13)(2- April-14) B.Consider and take appropriate action regarding the baseball contract and tournaments. (Lamont 1/13/2015) (1-April 14) C.Consider and take appropriate action regarding July 4th festivities. (Sanders 1/13/2015) (1-April 14) Consent STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding the Minutes dated March 2, 2015.Town Sec Consider and take appropriate action regarding the Minutes dated March 10, 2015.Town Sec Consider and take appropriate action regarding the Second Quarter Investment Report for Fiscal Year 2015.Finance Regular Session STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding Budget Amendments.X X Finance Consider and take appropriate action regarding an Ordinance to approve the repealing of sales tax exemption on telecommunications services sold within the boundaries of the Crime Control and Prevention District. X X Finance Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2015.X Finance Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2013-2014.X Finance Consider and take appropriate action regarding a Proclamation proclaming May 2015 as Motorcycle Safety and Awareness Month in Trophy Club.X Town Sec Discuss and take appropriate action regarding options provided by the Town Staff for general signage on poles and painted on road beds regulating traffic within and around the Round-About discussed at the Town Council meeting on February 24, 2015. Town Mgr Consider and take appropriate action regarding minor Site Plan requirements as discussed at the February 24, 2015 Town Council meeting.X Town Mgr Consider and take appropriate action for the Second Order of Police Radios and allocate CCPD funds.X Police Recognize Volunteers who participated with Warrant Round-Up.X Police Consider and take appropriate action regarding Verizon. X Town Mgr Discussion with Baseball Association regarding contract.X Town Mgr Town Council Liaison Updates; discussion of same: Town Sec Workshop Town Council Page 7 of 241 Meeting Date: March 24, 2015 Town Manager Seidel's update regarding the following; discussion and provide input regarding same.Town Mgr Items for Future Agendas.Town Sec Executive Session STAFF RPT RES ORD PROC File ID Dept Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: Town Sec A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: 1) Town Attorney, Patricia Adams 2) Town Secretary/RMO, Holly Fimbres Regular Session STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding the Executive Session.Town Sec Town Council Page 8 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0193-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the Minutes dated March 24, 2014. Attachments:Draft TC Joint Minutes March 24, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated March 24, 2014. Town Council Page 9 of 241 Meeting Date: March 24, 2015 MINUTES FROM SPECIAL SESSION TOWN COUNCIL JOINT MEETING WITH ECONOMIC DEVELOPMENT CORPORATION 4B (EDC 4B) AND TIRZ BOARD FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, March 24, 2014 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 24, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Jeannette Tiffany Mayor Pro Tem, Place 2 Philip Shoffner Council Member, Place 6 Greg Lamont Council Member, Place 5 Danny Mayer Council Member, Place 4 Bill Rose Council Member, Place 1 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney April Reiling PIO/Marketing Manager Alora Wachholz ED & Marketing Coordinator ECONOMIC DEVELOPMENT CORPORATION 4B DIRECTORS PRESENT: Jim Hicks President Rebecca Shuman Vice President Dean Murray Treasure/Secretary Sean Weaver Director Dave Brod Director Greg Wilson Director TIRZ #1 BOARD MEMBERS PRESENT: Dave Brod Chair Adam Broyles Vice Chair Darryl Howard Member Jared King Member Mayor White announced the date of Monday, March 24, 2014 called the Town Council to order and announced a quorum at 7:00 p.m. President Jim Hicks called the EDC 4B Board to order and announced a quorum. Chair Dave Brod called the TIRZ #1 Board to order and announced a quorum. March 24, 2014 Minutes Page 1 of 7 Town Council Page 10 of 241 Meeting Date: March 24, 2015 CONVENE INTO SPECIAL SESSION - START TIME – 7:00 P.M. The Invocation was offered by EDC 4B President, Jim Hicks. The Pledges were led by Council Member Philip Shoffner. SPECIAL SESSION 1. Consider and take appropriate action appointing two Council members to serve on the Audit Subcommittee. This is an annual requirement that the audit subcommittee meet with the auditor’s to review the audit prior to Town Council receiving the audit report. We currently have the audit report scheduled for the April 7, 2014 Town Council Meeting. Motion made by Council Member Rose, seconded by Council Member Shoffner, to appoint Council Member Danny Mayer and Mayor Pro Tem Jeannette Tiffany to the Audit Subcommittee. Motion passed unanimously. 2. Consider and take appropriate action regarding letter from TC MUD No. 1 to TCEQ regarding interlocal agreement between the Town of Trophy Club & Trophy Club MUD No. 1 to provide water and wastewater services to the PID. Motion made by Council Member Mayer, seconded by Council Member Lamont, to approve the Trophy Club MUD No. 1 letter (attached) regarding a long term utility services agreement to provide water and wastewater services to the PID. Motion passed unanimously. Attachment A – Trophy Club Municipal Organizations Agree to Long-Term Utility Service Terms Letter 3. Presentation by Old Town Development. Old Town Development (OTD) approached the Town in April 2013 regarding the potential opportunity to develop high quality restaurants within the Town. Over the course of the past year, the Town has worked with OTD to develop a performance incentive agreement that would develop 3 – 4 restaurants on approximately 5.4 acre tract generally located between the Baylor Medical Center and Trophy Wood Drive. Justin Springfield and Chris Gordon with Old Town Development provided a presentation showing Old Town Development’s history, current projects, future projects, accomplishments and answered questions from the Council. Todd McNeill, banker with Metropolitan Capital Advisors Attachment B –Old Town Development Presentation March 24, 2014 Minutes Page 2 of 7 Town Council Page 11 of 241 Meeting Date: March 24, 2015 EXECUTIVE SESSION 4. Pursuant to the following designated sections of the Texas Local Government Code, Annotated, Chapter 551, the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town. (1) Potential Projects in the Trophy Wood Drive area TOWN COUNCIL CONVENE INTO EXECUTIVE SESSION - START TIME – 8:05 P.M. EDC 4B CONVENE INTO EXECUTIVE SESSION - START TIME – 8:06 P.M. TIRZ #1 BOARD CONVENE INTO EXECUTIVE SESSION - START TIME – 8:07 P.M. David Brod, Chairman of the TIRZ Board noted that Adam Broyles, Vice Chair of the TIRZ Board has asked to recuse himself from deliberations and discussion due to a potential conflict of interest in this discussion. TOWN COUNCIL RECONVENE INTO SPECIAL SESSION - START TIME – 10:27 P.M. EDC 4B RECONVENE INTO SPECIAL SESSION - START TIME – 10:27 P.M. TIRZ #1 BOARD RECONVENE INTO SPECIAL SESSION - START TIME – 10:27 P.M. RECONVENE INTO SPECIAL SESSION 5. Consider and take appropriate action regarding the Executive Session. Assistant Town Manager, Stephen Seidel summarized the changes to the term sheet as discussed during executive session. • General parameters OTD will commit to - Construct two (2) restaurants and obtain a certificate of occupancy for both within twenty-four (24) months of Town approval of the final developers agreement and construct a third restaurant and obtain a certificate of occupancy with in thirty-six (36) months of Town approval of the final developers agreement and comply with the other requirements for the EDC and the TIRZ. • The estimated value over the next five (5) years for their development to be approximately for appraised value and gross sales to be $12.8 million dollars. EDC 4B obligations Engage with OTD in the purchase of the 5.4 acres not to exceed $1,705,374 purchase price excluding interest upon OTD’s compliance with the conditions set forth: • Upon OTD’s closing on the purchase of the property and execution of the developers agreement the EDC shall pay OTD monthly payments in the amount of $11,731.08 for a period of twenty-four (24) months with a total annual payment not to exceed $140,773to OTD for a period of twenty (20) years, which amount is the equivalent of principle and interest for the property purchased by OTD at a price of $7.25/SF for lump sum payment in an amount not to exceed $1,705,374 purchase price for approximately 5.4 acres (the “Property”). OTD is solely responsible for any purchase price that exceeds either the $7.25per square foot or the maximal amount of $1,705,374. OTD and the Town at the sole discretion of the Town shall structure the purchase of the agreement for the property so that the Town has the right to step into OTD’s shoes as the purchaser of the property and/or OTD is required to transfer title to the property to the Town if upon EDC’s payment of March 24, 2014 Minutes Page 3 of 7 Town Council Page 12 of 241 Meeting Date: March 24, 2015 $281,546 OTD has failed to obtain two (2) certificates of occupancy for two (2) separate restaurant sites. All payments made to the Town to OTD shall be made directly to the mortgage holder for satisfaction of OTD’s property loan. • The EDC also will have the right to pay the total principle amount at any time during the agreement without penalty as well as make additional principle payments without penalty. • The EDC has the right to pay the total principle amount to OTD at any time during the agreement term without penalty, as well as make additional principle payments without penalty. • The EDC shall have the Right of First Refusal if OTD desires to sell the Property with or without infrastructure improvements during the term of the Developer Agreement. Additionally, should OTD desire to sell the Property, the EDC shall have the right to approve any and all future purchasers of property during the term of the Developer Agreement. • The EDC shall have 1st lien status until a construction loan is obtained by OTD and then the EDC shall retain 2nd lien status. • If OTD fails to obtain a Certificate of Occupancy for a third restaurant site within thirty-six (36) months of approval of a Developer Agreement all obligations of EDC hereunder shall terminate. All time periods to obtain the Certificate of Occupancy begin when the Developer Agreement is approved by the Town Council. The Developer Agreement will terminate with no further payment of any kind by EDC to OTD if at the expiration of thirty-six (36) months after the date the Town Council approval, OTD has failed to timely comply with every term of the Developer Agreement and/or has failed to obtain at least three (3) Certificates of Occupancy for three (3) restaurant sites within thirty-six (36) months after approval of the Development Agreement. The Town’s right to purchase or require transfer of the property shall also be available at the end of the thirty-six (36) month period if OTD fails to comply. • If OTD ceases to exist or files for bankruptcy, the EDC shall be excused from making any future payments to OTD, and all agreements shall terminate as allowed by law. • OTD shall ensure that a minimum of 100 Full Time Employees (FTE) are maintained or 192,000 work hours are maintained annually for the restaurant sites continuously. This standard shall be met by OTD within forty eight (48) months from the date of the approval of the Developer’s Agreement and shall continue until the date of termination of the Developer’s Agreement. • OTD may request additional time based upon good cause for force majeure or other causes of delay as determined acceptable by the Town. EDC 4B Motion made by Greg Wilson, seconded by Dave Brod, to approve the modifications as summarized by Assistant Town Manager, Stephen Seidel Motion passed unanimously. TIRZ #1 Board obligations The TIRZ #1 shall reimburse eligible expenses contingent upon the following conditions: • OTD shall be eligible for up to $1.5 million for eligible public improvements including, but not limited to, curb and gutter, concrete parking, site lighting, landscaping, public utilities, permit fees, sidewalks, site preparation, engineering and interest carry. • OTD shall have “first priority” of revenue and payment from TIRZ #1 at a percentage rate not to exceed 73% of total increment revenue generated from the entire TIRZ #1. • No TIRZ payment shall be made to OTD until such time as a Certificates of Occupancy for two (2) separate restaurants have been obtained by OTD and payment will only be made if both Certificates of Occupancy are issued within twenty-four (24) months following the date of Town approval of the Developer’s Agreement. Subsequent payments are contingent upon receiving a third restaurant Certificate of Obligation with thirty-six (36) months of the date of date of Town approval of the Developer’s Agreement. The Agreement will terminate with no obligation to TIRZ if twenty-four (24) months have passed from the date of the Developer’s Agreement and a Certificate of Occupancy for two (2) separate restaurants has not been issued. Likewise, TIRZ shall have no additional obligations if thirty-six (36) months have passed from the date of the Developer’s Agreement, and a Certificate of Occupancy for a third restaurant site has not been obtained by OTD. March 24, 2014 Minutes Page 4 of 7 Town Council Page 13 of 241 Meeting Date: March 24, 2015 • If OTD ceases to exist or files for bankruptcy, the TIRZ shall be excused from making any future payments to OTD, and all agreements shall terminate as allowed by law. • During years 6-20 after the date of Town approval of the Developer’s Agreement, if a restaurant is vacant for a period of twelve (12) months + one (1) day without either one or a combination of the following occurrences: Letter Of Intent, Building Permit, or Certificate of Occupancy, the TIRZ payment shall be reduced by the total proportional contribution to the TIRZ (ad valorem & sales tax) by the former restaurant’s highest incremental value generated. For Example, if the restaurant generated $10,000 to the TIRZ and the total TIRZ payment due to OTD was $20,000, then the $20,000 payment would be reduced by $10,000. • Upon issuance of a Certificate of Occupancy for two restaurant sites within twenty-four (24) months, OTD shall be entitled to a $400,000 payment from the Town as part of the total $1.5 million TIRZ incentive. The TIRZ shall repay the Town $400,000 from 27% of the total increment revenue generated by the TIRZ, including interest if desired by the Town Council. The Town shall share “first priority” of revenue and payment with OTD at the designated percentage rates. • TIRZ reimbursement shall occur annually on a date agreed upon by the parties. TIRZ #1 (17:50) Motion made by David Brod, seconded by Darrell Howard, to approve the term sheet with the modifications as summarized by Assistant Town Manager, Stephen Seidel. Motion passed unanimously. Motion made by Council Member Mayer, seconded by Council Member Rose, to approve the term sheet for OTD with the terms as approved by the EDC 4B and TIRZ Board. Motion passed unanimously. ADJOURN Motion made by Council Member Mayer, seconded by Mayor Pro Tem Tiffany, to adjourn. Motion carried unanimously. Meeting adjourned at 10:47 p.m. EDC 4B Jim Hicks announced the EDC 4B Board is adjourned. TIRZ #1 Dave Brod announced the TIRZ Board is adjourned. ___________________________________ ___________________________________ Tammy Ard, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas March 24, 2014 Minutes Page 5 of 7 Town Council Page 14 of 241 Meeting Date: March 24, 2015 Attachment A Trophy Club Municipal Organizations Agree to Long-Term Utility Service Terms Letter March 24, 2014 Minutes Page 6 of 7 Town Council Page 15 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB RE: Trophy Club Municipal Organizations Agree to Long-Term Utility Service Terms The Trophy Club Town Council and Trophy Club Municipal Utility District No. 1 Board of Directors met Wednesday, March 19, 2014 in a joint meeting to finalize the terms of an agreement for a long-term water and wastewater utility service between the two organizations. The Town of Trophy Club (PWS ID No. 0610273) contracts for wholesale water and wastewater services from Trophy Club Municipal Utility District No. 1 (PWS ID No. 0610018) under an existing agreement that will expire in May 2018. The existing contract also does not address the pending expansion to the District's wastewater treatment facility. To ensure utility services are continued to all Trophy Club residents beyond the term of the existing contract, to include capacity in the expansion project for all residents, and to ensure all residents pay fair rates for the services they receive, the entities recognized a need to execute a new long-term agreement. Negotiations have been ongoing, but the joint meeting allowed the governing bodies of the two entities to mutually discuss and agree in principle to the final terms of the new utility services agreement. The Town Council and the District Board of Directors agreed to a 99-year wholesale contract for the District to provide water and wastewater services to the Town of Trophy Club for services to Town customers within the Public Improvement District (PID). The contract will also include provisions for the District to operate and maintain the Town's water and wastewater system in the PID. By including the operation and maintenance of the system with the wholesale contract, both services will run concurrent for the 99-year term of the agreement. It is anticipated that the formal adoption of the proposed agreement will occur no later than April 30, 2014. The District currently serves 3,026 connections and the Town serves 1,123 connections within the PID, which is located outside the District boundaries. Throughout the negotiation process, both parties have worked to ensure that all Trophy Club residents are treated equally and fairly in regards to water and sewer rates, debt obligations and service levels. Both entities also agreed that moving forward, communication between the Town and the District is essential. Quarterly meetings and/or updates will be scheduled to ensure the Town has notice of utility system needs and capital expenses required for maintenance and improvements. Under the new proposed contract, the costs of all necessary future expenses related to utility system upgrades will be shared equally amongst citizens. Connie White Mayor Town of Trophy Club Jim Moss President Trophy Club Municipal Utility District No. 1 Town Council Page 16 of 241 Meeting Date: March 24, 2015 Attachment B Old Town Development Presentation March 24, 2014 Minutes Page 7 of 7 Town Council Page 17 of 241 Meeting Date: March 24, 2015 Town Council Page 18 of 241 Meeting Date: March 24, 2015 Town Council Page 19 of 241 Meeting Date: March 24, 2015 OLD TOWN DEVELOPMENT CONSTRUCTION MANAGEMENT - Bidding Process - Field Construction Management - Tenant Finish Out - Due Diligence - F,F, & E Wholesale Purchasing - Scheduling CONTRACTS & FINANCE - Budgeting - Contracts & Lease Administration - Underwriting - Strategic Planning - Banker Relations - Lease Terminations MARKETING & PUBLIC RELATIONS - Market Analysis - Strategic Communications - Demographic Studies - Organic Demographics* - Promotions and Special Event Planning - Media Kits Mission Old Town Development’s focus is to become a pioneer in projects identified by cities as a key catalysts for future development and growth. Old Town Development’s urban focus is ground up construction of destination dining locations that will fulfill the current untapped demand and gaps in the market. Old Town Development’s suburban downtown goal is to maintain the character and identity these communities receive from small-town operations that have been lost over the years HISTORIC DOWNTOWN REVITALIZATION - Pre-Development Planning - Consultant Selection - Site Selection - Due Diligence - 4A & 4B Grant Funding - Contracts Town Council Page 20 of 241 Meeting Date: March 24, 2015 OLD TOWN DEVELOPMENT HISTORY & FUTURE ROANOKE TOWN CENTER 101 S. Oak Street Roanoke, TX 72626 Twisted Root Burger, Inzo, Tacos & Avocados 11,320 SF GLA 15Y Leases 100% Occ 2009 2011 HARD EIGHT BBQ ROANOKE 205 S. Oak Street Roanoke, TX 72626 Hard Eight BBQ Single Tenant Restaurant 9,393 SF GLA 20Y Lease LAST 3 KEY PROJECTS NEXT 3 PIPELINE PROJECTS 2015 2014 TRUCK YARD ARLINGTON 309 W. Front Street Arlington, TX 76011 Truck Yard/Steak Me Home 2nd Location 10,000 SF GLA MATT’S TEX MEX ROANOKE 113 N. Oak Street Roanoke, TX 76262 Matt’s Tex Mex 6th Dallas Location 8,382 SF GLA LEWISVILLE TOWN SQUARE Church & Charles Lewisville, TX 3 single tenant restaurant site 15,000-18,000 SF GLA 2015 TROPHY CLUB RICHARDSON THE COLONY ROWLETT DENNISON Next Town Council Page 21 of 241 Meeting Date: March 24, 2015 ROANOKE TOWN CENTER OLD TOWN DEVELOPMENT, LLC 101 S. Oak Street Roanoke, TX 76262 The Business plan is centered around capitalizing on what is currently an affluent yet undeveloped area of North TX. The Sponsorship acquired the Property and finished construction of 11 ,320 sf in July 2009 with 2 anchor tenants; Twisted Root Burger Co. and Tacos & Avocados. Inzo Italian Kitchen opened July 2010. 15 YR PROJECTED ROANOKE ECONOMIC IMPACT: $1.61M at 2% Tax JOB CREATION: >127,400 hours/yr and 65 Full Time Employees Town Council Page 22 of 241 Meeting Date: March 24, 2015 HARD EIGHT BBQ ROANOKE METROPORT PROPERTIES, LP 205 S. Oak Street Roanoke, TX 76262 The Business plan is centered around a long term relationship with Hard Eight BBQ. Metroport Properties, LP has been retained to research all future target markets such as Arlington, Lubbock, College Station, Dripping Springs, Frisco, and many more. 15 YR PROJECTED ROANOKE ECONOMIC IMPACT: $1.78M at 2% Tax JOB CREATION: >50,000 hours/yr and 25 Full Time Employees Town Council Page 23 of 241 Meeting Date: March 24, 2015 MATT’S TEX MEX ROANOKE GORDINGFIELD, LLC 113 N. OAK Street Roanoke, TX 76262 Based upon the reputation and history that OTD has established with the City of Roanoke, OTD and the Roanoke 4B Economic Development Corporation entered a Joint Venture. Matt’s Tex Mex signed a l5-year lease for 8,867sf. Projected to open July 2014 JOB CREATION: >45,000 hours/yr and 22 Full Time Employee 15 YR PROJECTED ROANOKE ECONOMIC IMPACT: $1.44M at 2% Tax Town Council Page 24 of 241 Meeting Date: March 24, 2015 SITE 3 Single Tenant Restaurant Site ~15,000sf GLA + 10,000sf Green Space Thoroughfare of I 35E & Hwy 121N PTA: Restaurant Gap: $26M JOB CREATION PROJECTIONS JOB CREATION: 100 FTE >200K hours/yr & 3M hours/15yrs ECONOMIC IMPACT $2.97-$4.05M Total: 15 Years $4.17-$6.36M Total: 20 Years LEWISVILLE TOWN SQUARE SITE Town Council Page 25 of 241 Meeting Date: March 24, 2015 LEWISVILLE SITE PLAN Town Council Page 26 of 241 Meeting Date: March 24, 2015 Job Creation 30 FTES >60K hrs/yr Economic Impact 15YR: $1.33M Town Council Page 27 of 241 Meeting Date: March 24, 2015 OLD TOWN DEVELOPMENT 15 YEAR DIRECT ECONOMIC IMPACT ROANOKE TOWN CENTER $1.61M at 2% Tax 127,400 Hours of Employment / Year 65 FT/PT Employees 2009 2011 HARD EIGHT BBQ ROANOKE $1.78M at 2% Tax 50,000+ Hours of Employment / Year 25 Full Time Employees LAST 3 PROJECTS NEXT 3 PROJECTS 2015 2016 2014 TRUCK YARD ARLINGTON $1.33M at 2% Tax 60.000 Hours of Employment / Year 30 FT/PT Employees MATT’S TEX MEX ROANOKE $1.44M at 2% Tax 45,000 Hours of Employment / Year 22 Full Time Employees LEWISVILLE TOWN SQUARE $4.05M at 2% Tax 200,000+ Hours of Employment / Year 100 Full Time Employees 2015 TROPHY CLUB **20 Year: $5.997M** 192,000 Hours of Employment / Year 100 FT/PT Employees Town Council Page 28 of 241 Meeting Date: March 24, 2015 TROPHY CLUB MARKETING ANALYSIS Town Council Page 29 of 241 Meeting Date: March 24, 2015 Trophy Club Hwy114 Outparcels Hwy 114 Outparcels Surrounded by 4 hotels 3-4 Pad sites on 6.0 Acres 340+ Dedicated Restaurant Parking Spaces Town Council Page 30 of 241 Meeting Date: March 24, 2015 Trophy Club Hwy114 Outparcels Hotel Synergy Surrounded by 4 hotels Homewood Suites: 108 Rooms Hampton Inn & Suite: 102 Rooms Holiday Inn: 138 Rooms Value Place Hotel: 121 Rooms Within 0.5mi or less Marriott Solana: 288+ Rooms Deloitte Campus: 800+ Rooms Town Council Page 31 of 241 Meeting Date: March 24, 2015 Town Council Page 32 of 241 Meeting Date: March 24, 2015 Retail Gap for Restaurants 3 mile: $13.9M 5 mile: $66.5M Source: ESRI Business System Town Council Page 33 of 241 Meeting Date: March 24, 2015 Town Council Page 34 of 241 Meeting Date: March 24, 2015 Trophy Club Hwy114 Outparcels Hwy 114 Outparcels Build To Suit 3-4 Sites on 5.4 Acres 340+ Dedicated Restaurant Parking Spaces Town Council Page 35 of 241 Meeting Date: March 24, 2015 Town Council Page 36 of 241 Meeting Date: March 24, 2015 Town Council Page 37 of 241 Meeting Date: March 24, 2015 Town Council Page 38 of 241 Meeting Date: March 24, 2015 Town Council Page 39 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0194-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the Minutes dated January 13, 2015. Attachments:Draft TC Minutes January 13, 2015.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated January 13, 2015. Town Council Page 40 of 241 Meeting Date: March 24, 2015 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, January 13, 2015 at 6:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, January 13, 2015. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 arrived 6:52 pm Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Patricia Adams Town Attorney Tammy Ard Interim Town Secretary April Reiling PIO/Marketing Manager Patrick Arata Police Chief Matt Jones Senior Planner Adam Adams Parks & Recreation Director Ed Helton Street Services Director Danny Thomas Fire Chief John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, January 13, 2015 called the Town Council to order and announced a quorum at 6:03 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 13, 2015. 2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the January 27, 2015 meeting. Council Member Parrow requested the third item on the workshop ‘Consider and take appropriate action regarding general signage on poles and painted on road beds’ be deferred to a February meeting because Council Member Parrow would like to meet with Chief Arata and go over some details and use Chie f Arata’s input to help prepare the presentation. January 13, 2015 Town Council Minutes Page 1 of 46Town Council Page 41 of 241 Meeting Date: March 24, 2015 Council Member Parrow questioned if the workshop agenda item ‘Review and provide input direction to staff regarding the Handbook for elected and appointed officials’ would be added to the regular session as well as the workshop session in order to take action. Council indicated they would like it on both the workshop and regular session for the January 27, 2015 meeting. Mayor Pro Tem Lamont requested we add the baseball contract for the fall schedule and the schedule of tournament fees. Town Manager Slye and Mayor Sanders asked if we could add this to the future agenda list as the agenda is already full for the January 27, 2015 meeting. Mayor Sanders question future agenda item #8 ‘Consider and take appropriate action regarding parking on Parkview and options for Police Department mitigation. (Rowe 9/9/2014) (1-Jan 13)’ why it was not added to the agenda for tonight. Town Manager Slye noted all future agenda items were pulled from discussion tonight so that the Council could focus on the sign ordinance. Mayor Sanders requested future agenda item #8 be added to the January 27, 2015 agenda. 3. Review and provide input and direction to Staff and the Planning and Zoning Commission regarding amendments to the Sign Ordinance. The Town Council reviewed the Sign Ordinance and discussed various sections, types of signs, placement of signs, and focused primarily on election signage. Council tabled further discussion to the next regular Council meeting to discuss Sport Field sponsorship signage and real estate signage. Chuck Hall, 19 Lakeview Drive addressed the Council regarding sponsorship signage in the out fields. Mr. Hall is involved with BNHS baseball and encouraged Council to examine allowing advertising signage on the interior of the outfield fencing and scoreboard of the high school baseball fields and the local youth league fields. CONVENE INTO REGULAR SESSION - START TIME – 7:12 P.M. The Invocation was offered by Adam Adams. The Pledges were led by Stephen Seidel. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 4. Consider and take appropriate action regarding the Minutes dated November 13, 2014. 5. Consider and take appropriate action regarding the Minutes dated December 29, 2014. 6. Consider and take appropriate action regarding the Minutes dated January 5, 2015. January 13, 2015 Town Council Minutes Page 2 of 46Town Council Page 42 of 241 Meeting Date: March 24, 2015 7. Consider and take appropriate action regarding financial and variance report dated November 2014. 8. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town and Denton County for Ambulance Services to Denton County residents. 9. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex; providing terms and conditions of use; and authorizing the Mayor or his designee to execute necessary documents. Mayor Sanders requested to remove item #9 from the consent agenda for further discussion. Agenda item #9 – Council was provided a corrected version of the contract at the dais tonight. The corrected version has been sent to NISD for their approval. Attachment A – Corrected version of Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex as presented at the dais Correction on the Interlocal Agreement Section 1. e. Term/Termination. The initial term of this Agreement shall be for a period of one (1) year, commencing on October 1, 2014 and ending on September 30, 2015, unless sooner terminated. Following the initial term, this Agreement shall automatically renew for twenty five (25) additional terms of one (1) year each. Notwithstanding the foregoing, either party shall have the right to terminate this lease upon sixty (60) days prior written notice. This interlocal agreement represents is an extension of an existing agreement we have had for the last ten (10) years it expired October 1, 2014. We no longer have a lease of this property for the purpose of providing soccer fields. Motion made by Council Member Rowe, seconded by Council Member Reed to approve the Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex as amended at the dais. Motion to amend Motion to amend made by Mayor Sanders, seconded by Council Member Shoffner item 1 C to add the words ‘Or larger amount if Town elected to spend such funds’ after ($200,000.00). From Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex 1. Land Subject to Agreement / Term / Termination. c. Town Improvements to Lakeview Field. Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00), Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement, NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field or adjacent to Lakeview Field in such a manner as to diminish or otherwise adversely impact Town improvements and/or use of Lakeview Field, including but not limited to eliminating or reducing the functionality of one (1) or more soccer fields, NISD agrees that it shall notify Town in writing of its plan to expand and/or to construct new facilities upon or adjacent to Lakeview Field as soon as practicable after NISD has made the determination to proceed with such construction or expansion, but in no event shall such notice be given by NISD to Town less than one-hundred and eighty (180) days prior to the commencement of such expansion or construction by NISD. Amendment according to the motion: January 13, 2015 Town Council Minutes Page 3 of 46Town Council Page 43 of 241 Meeting Date: March 24, 2015 1. Land Subject to Agreement / Term / Termination. c. Town Improvements to Lakeview Field. Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00), Or larger amount if Town elected to spend such funds. Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement, NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field Motion to Amendment the amended motion Motion to amend the amendment made by Council Member Reed, seconded by Council Member Rowe to change the $200,000 to $300,000 and strike through Or larger amount if Town elected to spend such funds added by Mayor Sanders. Amendment according to the amended motion: 1. Land Subject to Agreement / Term / Termination. c. Town Improvements to Lakeview Field. Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00), Or larger amount if Town elected to spend such funds Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement, NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field Motion to amend the amended motion passed unanimously. Motion to amend Motion passed unanimously. Motion to amend Motion made by Mayor Sanders, seconded by Council Member Shoffner to add ‘or the actual amount spent by the Town if it is less’ after the $300,000 and to change the wording on attachment A to reflect the same. Amendment according to the amended motion: 1. Land Subject to Agreement / Term / Termination. c. Town Improvements to Lakeview Field. Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00), Or larger amount if Town elected to spend such funds THEREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000) ‘or the actual amount spent by the Town if it is less’ Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement, NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field Motion to amend passed unanimously. Main Motion as amended passed unanimously. Attachment B – Partially Executed Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex 10. Consider and take appropriate action regarding an Ordinance of the Town, appointing a presiding judge and an alternate judges for the Trophy Club Municipal Court of Record No. 1. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve the Consent Agenda items# 4, 5, 6, 7, 8 and 10. Motion passed unanimously. January 13, 2015 Town Council Minutes Page 4 of 46Town Council Page 44 of 241 Meeting Date: March 24, 2015 REGULAR SESSION 11. Receive overview of pending Stage 2 Water Restrictions from Jennifer McKnight, General Manager Trophy Club Municipal Utility District No. 1; discussion of same. Trophy Club Municipal Utility District No. 1 General Manager Jennifer McKnight provided a presentation indicating that within the next 30 days Trophy Club Municipal Utility District No. 1 anticipates entering Stage 2 water restrictions. No firm date is set at this time. The plans are designed as an emergency response to a water shortage and stage 2 is triggered by a regional issue due to lake levels being below 60% capacity. Stage 2 affects all Tarrant Regional Water District (TRWD) customers and Trophy Club Municipal Utility District No. 1 has set a goal of water reduction to a minimum of 10%. In order to move back to stage 1, the combined reservoir capacity will have to reach 75% or the combined reservoir capacity reaches 70% for 30 consecutive days. The major impact to watering restrictions is that outdoor irrigation with sprinklers is restricted to once (1) per week watering for all customers. The Town Council asked various questions. Trophy Club Municipal Utility District No. 1 will advise the Town Council, Town Manager and Fire Chief upon notification of stage 2 effective date. All forms of communication will be used to alert residents and Trophy Club Municipal Utility District No. 1 customers. Attachment C – Stage 2 Drought Plan Presentation No action taken, information only. 12. Consider and take appropriate action regarding a Proclamation proclaiming January 21, 2015 as Julia Michelotti Day in Trophy Club. Council Member Parrow read Proclamation 2015-02 proclaiming January 21, 2015 as Julia Michelotti Day in Trophy Club. Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Proclamation 2015-02 proclaiming January 21, 2015 as Julia Michelotti Day in Trophy Club. Motion passed unanimously. 13. Consider and take appropriate action regarding Citizens Financial Advisory Board (CFAB) review of Trophy Club Park and recommendations regarding the operation of the Park; and provide Council direction on prioritized projects. Kathy Carlton Vice President of CFAB spoke on behalf of the Citizens Financial Advisory Board with the boards three (3) recommendations to Council: 1. Based on aesthetic and financial information presented to the Citizens Financial Advisory Board, by both internal and external sources, it is the Board’s recommendation to Council that Trophy Club Park is financially viable. 2. Made a recommendation to Council that a minimum $3.00 per horse entry fee be put in place at Trophy Club Park. 3. Made a recommendation to Council that the Parks Department conduct a fee study of Trophy Club Park fees. The Town Council asked various questions of Kathy Carlton Vice President of CFAB and Adam Adams, Parks & Recreation Director. Council would like CFAB to hold off on the Police Department Salary true up process for now and focus on the task at hand, the Parks RFP. January 13, 2015 Town Council Minutes Page 5 of 46Town Council Page 45 of 241 Meeting Date: March 24, 2015 Council took a short recess at 8:49 p.m. Council reconvened at 8:59 p.m. 14. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-36 and adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the Board of Directors of the Trophy Club Economic Development Corporation 4B; reaffirming existing appointments; and providing an effective date. Economic Development Corporation 4B 1. Rebecca Shuman (2015) 2. Sean Weaver (2015) 3. Sean Bone (2015) 4. Greg Wilson (2015) 5. Eric Jensen (2016) 6. David Brod (2016) 7. Gerald Rapp (2016) Motion made by Council Member Kurtz seconded by Council Member Parrow, to approve Resolution 2015-01 appointing Sean Bone to Economic Development Corporation 4B term to expire in 2015 and reaffirming all others. Motion carried 6-1-0 with Mayor Pro Tem Lamont, Council Member Parrow, Council Member Reed, Council Member Rowe, Council Member Shoffner and Council Member Kurtz voting for and Mayor Sanders voting against. 15. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-38 and adopting a new Resolution to fill a vacancy for the remainder of an unexpired term on the Trophy Club Parks & Recreation Board; reaffirming existing appointments; and providing an effective date. Parks & Recreation Board 1. Darin Davis (2017) 2. Chris McCollister (2017) 3. David Stout (2017) 4. David Abdulky (2015) 5. Earl Bilbrey (2015) 6. Hayley Little (2015) 7. Julie Folley (2015) 8. James Hanna (2016) 9. Louis Hocker (2016) 10. Tom Mills (2016) 11. Dean Murray (2016) Council Liaison – Council Member Philip Shoffner Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Resolution 2015-02 repealing Resolution No. 2014-38 and adopting a new Resolution appointing Earl Bilbrey to serve on the remainder of an unexpired term on the Trophy Club Parks & Recreation Board term expiring 2015 and reaffirming all others. Motion passed unanimously. January 13, 2015 Town Council Minutes Page 6 of 46Town Council Page 46 of 241 Meeting Date: March 24, 2015 16. Consider and take appropriate action regarding a Proclamation recognizing January 17, 2015 as Founder's Day in Trophy Club and celebrating the 30th Anniversary of the Town's incorporation. Council Member Parrow read Proclamation 2015-01 recognizing January 17, 2015 as Founder's Day in Trophy Club and celebrating the 30th Anniversary of the Town's incorporation Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Proclamation 2015-01. Motion passed unanimously. ** Agenda item #17 moved after agenda item #13 17. Consider and take appropriate action to authorize the expenditure of an amount not to exceed $1,500 for the purpose of the Founders Day Event kicking off the Town's 30th Anniversary Founders Day festivities. Susan Edstrom, Chair of the 30th Anniversary Committee updated the Council that the Founder’s Day event has sold out of tickets and many dignitaries will be in attendance; and spoke about the Town's 30th Anniversary Founders Day festivities. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to allocate $3,000 for the purpose of the Founders Day Events. Motion passed unanimously. 18. Consider and take appropriate action regarding a request of a Site Plan for Lot 2, Block 1, Trophy Club Village Centre, Trophy Club, TX. Matt Jones, Senior Planner explained the property owner is requesting site plan approval for an 8,711 sq ft medical office building, which meets all development regulations and compliance standards. Staff recommends that: • entryways must be recessed a minimum of 4’ • all trees be a minimum of 3” caliper at time of planting • plantings intended to provide screening from parking shall be a minimum of 24” in height at time of planting • Monument signs be a maximum of 8’ in height Dennis Sheridan Planning & Zoning (P&Z) Chairman provided an overview of the P&Z activity and Town Council asked various questions. Main motion Motion made by Council Member Reed, seconded by Council Member Rowe, to approve the site plan presented with the exception of recessing the two (2) rear entry doors per the PD to match the other doors. Amend motion Motion to amend made by Mayor Sanders, seconded by Council Member Rowe to approve the site plan with the exception of recessing the two (2) rear entry doors as per the plan development specifications and allow the flexibility to adjust the entry ways that were described by the applicant to satisfy his square footage requirements if needed. Amended motion passed unanimously. Main motion as amended Motion passed unanimously. 19. Consider and take appropriate action regarding a request of a Preliminary Plat for Wonderland Plaza Addition, Block A (4.52 acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 27. January 13, 2015 Town Council Minutes Page 7 of 46Town Council Page 47 of 241 Meeting Date: March 24, 2015 Matt Jones, Senior Planner explained this is a request for a preliminary plat, final plat and site plan all part of this phase. This request has been reviewed and complies with PD regulations. Motion made by Council Member Reed, seconded by Council Member Parrow, to approve the Preliminary Plat for Wonderland Plaza Addition, Block A. Motion passed unanimously. 20. Consider and take appropriate action regarding a request of a Final Plat for Wonderland Plaza Addition, Block A (4.52 acres), being situated in the Joseph Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 27. Motion made by Council Member Reed, seconded by Council Member Parrow, to approve the final plat for Wonderland Plaza Addition, Block A. Motion passed unanimously. 21. Consider and take appropriate action regarding a request of a Site Plan of proposed Lots 1 and 2, Block A, Wonderland Plaza Addition, Trophy Club, TX. Matt Jones, Senior Planner explained the property owner requesting site plan approval of an 18,052 sq ft Montessori school and 17,272 sq ft restaurant/retail space and development, which will be located on Bobcat Drive between the LDS Church and Independence Park East/Parkview. Both buildings will be constructed at one time. Staff is recommending approval with the following conditions: • All parking stalls shall have a minimum depth of 18’. • The head-in parking facing the ballpark shall provide screening; live screening must be a minimum of 24” at the time of planting as to provide a continues hedge. Other issues being addressed: • No parking signs on Bobcat Blvd. • Restriping Bobcat Blvd. to accommodate the Site Plan • Crosswalk on Bobcat Blvd. to the Byron Nelson High School sidewalk • No signs are part of this approval • Complete the sidewalk with the first construction project • Parking to be corrected to meet code • Fence between the retail and the Parks Department only if required by zoning code • Landscape sheet correction as noted to the applicant • Fire lane: confirm where and how it is going to service the full Montessori school and show it on the Site Plan • Show a proposed access easement between the parking lot at the front of the property to the LDS Church on the east side. Original motion Motion made by Mayor Sanders, seconded by Mayor Pro Tem Lamont, to approve the site plan proposed for lots 1 and 2 with the exception that a rod iron fence be erected to replace the chain link fence. Motion carried 4-3-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Rowe, and Council Member Shoffner, voting for and, Council Member Kurtz, Council Member Parrow and Council Member Reed voting against. Amended motion Motion made by Council Member Reed, seconded by Council Member Parrow to amend the motion to require the developer to install the latest crosswalk flashers. January 13, 2015 Town Council Minutes Page 8 of 46Town Council Page 48 of 241 Meeting Date: March 24, 2015 Motion carried 4-2-0 with Mayor Pro Tem Lamont, Council Member Shoffner, Council Member Kurtz, Council Member Reed and Council Member Parrow voting for and Mayor Sanders and Council Member Rowe voting against. Council Member Shoffner seconded by Council Member Rowe to offer to the developer a gate or access from the ball fields on the southwest corner. Motion passed unanimously. ** Agenda item #22 moved after agenda item #11 22. Consider and take appropriate action to authorize the expenditure of an amount not to exceed $5,000 for the purchase of the initial inventory of No Soliciting sign s. Chief Arata spoke on behalf of Trophy Club Emergency Volunteer Association (TCEVA) as they are requesting these funds and providing a brief overview of the No Solicitation Sign program. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve an amount not to exceed $5,000 for the purchase of the initial inventory of No Soliciting signs. Motion passed unanimously. 23. Consider and take appropriate action regarding the purchase and installation of flashing crosswalk lights for crosswalks at seven (7) locations within the Town, authorizing an expenditure in an amount not to exceed $48,163; and authorizing the Mayor or his designee to execute necessary documents. Motion made by Council Member Shoffner, seconded by Council Member Reed, to approve the purchase and installation of flashing crosswalk lights for crosswalks at seven (7) locations within the Town, with the addition of one more flashing crosswalk light in front of the Beck property. Motion passed unanimously. Amended motion Motion made by Council Member Shoffner, seconded by Council Member Reed, to approve the purchase and installation of flashing crosswalk lights for crosswalks at eight (8) locations (with the addition of one in front of Beck property), not to exceed $53,163. Motion passed unanimously. 24. Town Council Liaison Updates; discussion of same. * Parks & Recreation Board, December 15, 2014 Council Liaison - Council Member Shoffner * EDC 4B, January 5, 2015 Council Liaison - Council Member Rowe No action taken, update only. 25. Town Manager Slye's update regarding the following; discussion and provide input regarding same.  RFP for Parks turned over to Citizens Financial Advisory Board (CFAB)  Financial Update - Police Department $15,000 transferred from salaries to the overtime line Town Manager Slye updated the Council and addressed questions; no action taken, update only. January 13, 2015 Town Council Minutes Page 9 of 46Town Council Page 49 of 241 Meeting Date: March 24, 2015 26. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Pro Tem Lamont requested that “Consider and take appropriate action regarding the baseball contract and schedule of tournaments fees.” be placed on the list. Mayor Sanders asked that “Consider and take appropriate action regarding July 4th festivities” be placed on the list. Council Member Shoffner ask that “Consider and take appropriate action regarding audio and video replacement’ be placed on the list. Items 9 & 10 be removed from the list. 9. Consider and take appropriate action regarding crosswalk safety enhancements. (Rowe 9/9/2014) (1-Dec 9) (2-March 10) 10. Consider and take appropriate action regarding the review of the sign ordinance. (Lamont 9/9/2014). (1-Jan 13) EXECUTIVE SESSION 27. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: A. Section 551.071(2) Consultation with Attorney for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)): Attorney-Client Privilege and Waiver of Privilege B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property CONVENE INTO EXECUTIVE SESSION - START TIME – 11:18 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 12:34 A.M. RECONVENE INTO REGULAR SESSION 28. Consider and take appropriate action regarding the Executive Session. No action taken. January 13, 2015 Town Council Minutes Page 10 of 46Town Council Page 50 of 241 Meeting Date: March 24, 2015 ADJOURN Motion made by Council Member Kurtz, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried unanimously. Meeting adjourned at 12:35 p.m. ___________________________________ ___________________________________ Tammy Ard, Interim Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas January 13, 2015 Town Council Minutes Page 11 of 46Town Council Page 51 of 241 Meeting Date: March 24, 2015 ATTACHMENT A Corrected version of Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex as presented at the dais January 13, 2015 Town Council Minutes Page 12 of 46Town Council Page 52 of 241 Meeting Date: March 24, 2015 INTERGOVERNMENTAL JOINT USE AGREEMENT This Intergovernmental Joint Use Agreement (this “Agreement”) is made and entered into by and between the Northwest Independent School District, a political subdivision of the State of Texas, (“NISD”) and the Town of Trophy Club, Texas, a Home Rule Municipality, (“Town”) (collectively referred to as the “Parties”). WHEREAS, NISD owns real property within the corporate limits of the Town known as Lakeview Elementary School, including a soccer field, more or less (hereinafter defined as the “Lakeview Field”); and WHEREAS, the Parties recognize the public interest of joint use of the Lakeview Field, as set forth below; and WHEREAS, Town has the ability to provide maintenance of the Lakeview Field, including providing water resources; and WHEREAS, the Parties recognize the public interest of joint support of the Lakeview Field as set forth below; and WHEREAS, the Town has a need to make certain improvements to Lakeview Field in order for it to be in a condition sufficient for use by the public for soccer events; and WHEREAS, at some point in the future, the Parties recognize that NISD may have a need to expand and/or to construct new school facilities near or upon Lakeview Field; and WHEREAS, the parties agree that to balance the potential future expansion needs of NISD with the existing needs of Town to provide quality fields for soccer events, the terms of this agreement should reflect a pro rata reimbursement to the Town for improvements made to Lakeview Field in the event that NISD needs to expand school facilities onto Lakeview Field; and WHEREAS, the Parties have investigated and determined that the taxpayers of each entity will be best served by the maximum utilization of the Lakeview Field, and have determined that the interests of all taxpayers will be safeguarded by the terms of this Agreement as set forth more fully herein, . NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, the Parties hereto agree as follows: 1. Land Subject to Agreement / Term / Termination. a. Lakeview Field. NISD represents that it is the sole owner of the real property known as Lakeview Elementary School, specifically the soccer January 13, 2015 Town Council Minutes Page 13 of 46Town Council Page 53 of 241 Meeting Date: March 24, 2015 field herein referred to as the Lakeview Field. b. Town Maintenance of Lakeview Field. Town represents that it has the resources to provide maintenance for the Lakeview Field, including water resources. As used herein, “maintain” shall include fertilization, watering, and mowing in accordance with the standards adopted by the Town Council for the maintenance of the public parks of the Town and maintenance of the irrigation system.. The Town shall also be responsible for the removal of trash and debris from Lakeview Field. c. Town Improvements to Lakeview Field. Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed TWO HUNDRED THOUSAND AND NO/100 DOLLARS ($200,000.00), Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement, NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field or adjacent to Lakeview Field in such a manner as to diminish or otherwise adversely impact Town improvements and/or use of Lakeview Field, including but not limited to eliminating or reducing the functionality of one (1) or more soccer fields, NISD agrees that it shall notify Town in writing of its plan to expand and/or to construct new facilities upon or adjacent to Lakeview Field as soon as practicable after NISD has made the determination to proceed with such construction or expansion, but in no event shall such notice be given by NISD to Town less than one-hundred and eighty (180) days prior to the commencement of such expansion or construction by NISD. d. Reimbursement for Early Termination or for Adverse Actions by NISD. If pursuant to subsection (c) of this Section 1, NISD notifies Town of its plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field, NISD shall reimburse the Town on a pro rata basis pursuant to the following formula TOTAL COST OF TOWN IMPROVEMENTS DIVIDED BY 25 YEARS DIVIDED BY TOTAL NUMBER OF IMPROVED SOCCER FIELDS = AMOUNT OF VALUE DIMINISHED PER FIELD PER YEAR SEE ATTACHMENT “A”. e. Term/Termination. The initial term of this Agreement shall be for a period of one (1) year, commencing on October 1, 2014 and ending on September 30, 2015, unless sooner terminated. Following the initial term, this Agreement shall automatically renew for twenty five (25) additional terms of one (1) year each. Notwithstanding the foregoing, either party shall have the right to terminate this lease upon sixty (60) days prior written notice. 2. Obligations. January 13, 2015 Town Council Minutes Page 14 of 46Town Council Page 54 of 241 Meeting Date: March 24, 2015 a. Obligations of NISD. i. Priority of Use. During the term of this Agreement, NISD shall have a priority right to schedule use of the Lakeview Field. NISD will be responsible for scheduling the use of the Lakeview Field on a year- round basis. NISD will also be responsible for providing access to, and collecting applicable fees from, third parties in accordance with NISD policy and procedure, for use of the Lakeview Field. Third parties are any parties not directly affiliated with NISD or Town. Third parties shall submit scheduling requests to NISD, including the times, dates, and requested location of such activities. The Lakeview Field shall be open for Town use for recreation and athletic purposes during the following time periods: Monday through Friday After 3:30 p.m. Saturdays and Sundays At any time ii. Modifications to Lakeview Field. From time to time, NISD may in its sole discretion and at its sole cost and expense, make, or cause to be made, reasonable modifications to the Lakeview Field. iii. Use of Lakeview Field. NISD may rely upon the scheduling in the allocation and scheduling of the Lakeview Field. It is the intent of the parties that priority be given to U.I.L. play by NISD, but that the Lakeview Field is to be used by the general public for public recreation, including use by youth leagues and/or recreational leagues. b. Obligations of Town. i. Maintenance of Lakeview Field and any Improvements/Modifications. Town shall, at its sole cost and expense, maintain the Lakeview Field in good condition and repair so as to facilitate the use of the Lakeview Field and any improvements or modifications made by NISD to the Lakeview Field. ii. Provision of Water. Town shall, at its sole cost and expense, supply water for the Lakeview Field at all times, as necessary to maintain the Lakeview Field in an acceptable condition. Town may not limit the water provided to the Lakeview Field unless the Town formally declares a water ration program for the entire Town and, as a result, the water to the Lakeview Field may be limited only to the extent that Town residents and businesses are limited during the time period of water rationing. 3. Rules and Regulations. Town and NISD recognize that NISD has adopted January 13, 2015 Town Council Minutes Page 15 of 46Town Council Page 55 of 241 Meeting Date: March 24, 2015 certain rules and regulations covering the use of the Lakeview Field and the conduct of persons at or on the Lakeview field, which rules may be amended from time to time at NISD’s sole discretion, in order to ensure the continued and uninterrupted operation of the Lakeview Field and the safety of all users. NISD agrees that it will notify users of the Lakeview Field of the rules and regulations promulgated by NISD relating to the Lakeview Field. Third party users that fail to comply with the rules will be suspended from use of the Lakeview Field until NISD and Town receive written assurances the rules will be followed in the future, and both parties mutually agree that the suspension from use will be lifted. Additionally, Town may adopt and enforce ordinances in conjunction with NISD’s rules and regulations. 4. Insurance. Each party hereto shall maintain during the term of this Agreement a general liability insurance policy covering damages arising out of personal or bodily injury or death and damage to property, including the loss thereof, occurring on or in any way related to the use of the Lakeview Field, covered by this Agreement, with limits of not less than one million dollars ($1,000,000.00) dollars annual aggregate limit or five hundred thousand ($500,000.00) dollars single limit per occurrence annual aggregate. Such insurance policies shall provide that the insurer shall give not less than thirty (30) days prior written notice of the cancellation thereof to the other party. Each party shall give the other party evidence of such insurance coverage within thirty (30) days from the execution date of this Agreement. 5. Default. In the event of a breach of this Agreement by either party, the other party may pursue any remedies available to it at law or in equity. 6. Relationship of Parties. The parties intend that Town, in performing the work contemplated in this Agreement, shall act as an independent contractor and shall have control of the work and the manner in which it is performed. Neither Town, NISD, or their respective agents, employees, volunteer help or any other person(s) operating under this Agreement shall be considered an agent or employee of the other party hereto and shall not be entitled to participate in any pension or other benefits that the other party hereto provides its employees. 7. Acceptance of Responsibility. NISD agrees to and accepts full responsibility for the acts, negligence and/or omissions of all NISD employees and agents. Town agrees to and accepts full responsibility for the acts, negligence and/or omissions of all Town employees and agents. 8. Immunity. Nothing in this Agreement shall be deemed a waiver of the governmental, sovereign, or official immunity afforded by law to either NISD or Town. 9. Assignment and Subletting. This Agreement is personal to the Parties and may not be sold, transferred, assigned or sublet without the express written January 13, 2015 Town Council Minutes Page 16 of 46Town Council Page 56 of 241 Meeting Date: March 24, 2015 consent of the other party. 10. Notices. All written notices required under this Agreement must be hand delivered or sent by certified mail addressed to the proper party at the following addresses: If to NISD: Northwest Independent School District Attention: Dennis McCreary 2001 Texan Drive Justin, Texas 76247 If to Town: Town of Trophy Club Attn: Mike Slye, Town Manager 100 Municipal Drive Trophy Club, Texas 76262 Each party may change the address to which notices are sent by giving the other party notice, within ten (10) days, of the new address in the manner provided by this paragraph. 11. Capacity. Both NISD and Town represent that they have full capacity and authority to grant all rights and assume all obligations they have granted and assumed under this Agreement. 12. Cumulative Remedies. All rights and remedies of NISD and Town under this Agreement shall be cumulative, and none shall exclude any other right or remedy provided by law, or by any other provisions of this Agreement. All such rights and remedies may be exercised and enforced concurrently and whenever, and as often, as occasion for their exercise arises. 13. Waiver of Breach. A waiver by either NISD or Town of a breach of this Agreement by the other party does not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement. 14. Parties Bound. This Agreement shall be binding upon, and inure to the benefit of, the Parties to this Agreement and their respective heirs, executors, administrators, legal representatives, successors, and assigns when permitted by this Agreement. 15. Texas Law to Apply. This Agreement shall be construed under, and in accordance with the laws of the State of Texas, and all obligations of the Parties created by the Agreement are performable in Denton County, Texas. 16. Legal Construction. In case any one or more of the provisions contained in this Agreement shall for any reason be held by a court of competent jurisdiction to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of January 13, 2015 Town Council Minutes Page 17 of 46Town Council Page 57 of 241 Meeting Date: March 24, 2015 this Agreement, and this Agreement shall be construed as if the invalid, illegal, or unenforceable provision had never been included in this Agreement. 17. Prior Agreements Superseded. This Agreement constitutes the sole and only agreement of the Parties to this Agreement and supersedes any prior understandings or written or oral agreements between the Parties respecting the subject matter of this Agreement. 18. Equal by all Parties. This Agreement shall be deemed drafted equally by all Parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. 19. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless it is in writing, dated subsequent to the date of this Agreement, and duly executed by the Parties to this Agreement. 20. Force Majeure. Neither NISD nor Town shall be required to perform any term, condition, or covenant in the Agreement so long as performance is delayed or prevented by force majeure, which shall mean acts of God, strikes, lockouts, material or labor restrictions by any governmental authority, civil riots, floods, and any other cause not reasonably within the control of NISD or Town and which by the exercise of due diligence NISD or Town is unable, wholly or in part, to prevent or overcome. 21. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. EXECUTED as of the _____ day of ____________________, 2015. NORTHWEST INDEPENDENT SCHOOL DISTRICT By:__________________________ Its:___________________________ EXECUTED as of the ______ day of ________________________, 2015. TOWN OF TROPHY CLUB, TEXAS By:_____________________________ January 13, 2015 Town Council Minutes Page 18 of 46Town Council Page 58 of 241 Meeting Date: March 24, 2015 Its:_______________________ STATE OF TEXAS § § COUNTY OF _____________ § This instrument was acknowledged before me on the _____ day of ____________, 2015, by ______________ of Northwest Independent School District, a political subdivision of the State of Texas, on behalf of said political subdivision. ________________________ Notary Public, State of Texas STATE OF TEXAS § § COUNTY OF ______________ § This instrument was acknowledged before me on the _____ day of ____________, 2015, by ___________________ of the Town of Trophy Club, Texas, a home-rule municipal corporation, on behalf of said political subdivision. _______________________ Notary Public, State of Texas January 13, 2015 Town Council Minutes Page 19 of 46Town Council Page 59 of 241 Meeting Date: March 24, 2015 Attachment “A” How to determine the value of each improved field assuming $200,000 of improvements to 8 fields: X (total costs of improvements) divided by Y (term of agreement 25 years) divided by Z (number of soccer fields improved by the Town) = annual diminished value of each field per year. ($200,000/25)/8=$1,000 per field/per year Example 1. Using the above figures, with 15 years left on the contract the NISD removes the ability to use one of the eight fields. What would the NISD owe the Town? 15 years * $1,000 (value of one field per year) =$15,000 Example 2. If NISD removed 2 fields in year 3: $1,000 X 2 fields X 22 years remaining on the agreement = $44,000 January 13, 2015 Town Council Minutes Page 20 of 46Town Council Page 60 of 241 Meeting Date: March 24, 2015 ATTACHMENT B Partially Executed Interlocal Agreement between the Town and Northwest Independent School District for the use of Lakeview Soccer Complex January 13, 2015 Town Council Minutes Page 21 of 46Town Council Page 61 of 241 Meeting Date: March 24, 2015 INTERGOVERNMENTAL JOINT USE AGREEMENT I~ ORIGINAL This Intergovernmental Joint Use Agreement (this "Agreement") is made and entered into by and between the Northwest Independent School District, a political subdivision of the State of Texas, ("NISD") and the Town of Trophy Club, Texas, a Home Rule Municipality, ("Town") (collectively referred to as the "Parties"). WHEREAS, NISD owns real property within the corporate limits of the Town known as Lakeview Elementary School, including a soccer field, more or less (hereinafter defined as the "Lakeview Field"); and WHEREAS, the Parties recognize the public interest of joint use of the Lakeview Field, as set forth below; and WHEREAS, Town has the ability to provide maintenance of the Lakeview Field, including providing water resources ; and WHEREAS, the Parties recognize the public interest of joint support of the Lakeview Field as set forth below; and WHEREAS, the Town has a need to make certain improvements to Lakeview Field in order for it to be in a condition sufficient for use by the public for soccer events; and WHEREAS, at some point in the future, the Parties recognize that NISD may have a need to expand and/or to construct new school facilities near or upon Lakeview Field; and WHEREAS, the parties agree that to balance the potential future expansion needs of NISD with the existing needs of Town to provide quality fields for soccer events, the terms of this agreement should reflect a pro rata reimbursement to the Town for improvements made to Lakeview Field in the event that NISD needs to expand school facilities onto Lakeview Field; and WHEREAS, the Parties have investigated and determined that the taxpayers of each entity will be best served by the maximum utilization of the Lakeview Field, and have determined that the interests of all taxpayers will be safeguarded by the terms of this Agreement as set forth more fully herein, . NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, the Parties hereto agree as follows : 1. Land Subject to Agreement I Term I Termination. a . Lakeview Field. NISD represents that it is the sole owner of the real property known as Lakeview Elementary School, specifically the soccer INTERGOVERNMENTAL JOINT USE AND DEVELOPMENT AGREEMENT -Page I N :\padams \private\trophy club\contracts January 13, 2015 Town Council Minutes Page 22 of 46Town Council Page 62 of 241 Meeting Date: March 24, 2015 field herein referred to as the Lakeview Field . b. Town Maintenance of Lakeview Field . Town represents that it has the resources to provide maintenance for the Lakeview Field , including water resources. As used herein, "maintain" shall include fertilization, watering, and mowing in accordance with the standards adopted by the Town Council for the maintenance of the public parks of the Town and maintenance of the irrigation system.. The Town shall also be responsible for the removal of trash and debris from Lakeview Field. c. Town Improvements to Lakeview Field . Town agrees to make various improvements to and for the benefit of Lakeview Field in an amount not to exceed THREE HUNDRED THOUSAND AND N0/100 DOLLARS ($300,000 .00) or a lesser amount actually paid by the Town. Such improvements are necessary in order to put Lakeview Field in a condition adequate for youth soccer play. Town understands that during the term of this Agreement , NISD may move forward with plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field or adjacent to Lakeview Field in such a manner as to dimin ish or otherwise adversely impact Town improvements and/or use of Lakeview Field , including but not limited to eliminating or reducing the functionality of one (1) or more soccer fields, NISD agrees that it shall notify Town in writing of its plan to expand and/or to construct new facilities upon or adjacent to Lakeview Field as soon as practicable after NISD has made the determination to proceed with such construction or expansion, but in no event shall such notice be given by NISD to Town less than one - hundred and eighty (180) days prior to the commencement of such expansion or construction by NISD. d. Reimbursement for Early Termination or for Adverse Actions by NISD . If pursuant to subsection (c) of this Section 1, NISD notifies Town of its plans to expand existing school facilities and/or to construct new school facilities upon Lakeview Field , NISD shall reimburse the Town on a pro rata basis pursuant to the following formula TOTAL COST OF TOWN IMPROVEMENTS DIVIDED BY 25 YEARS DIVIDED BY TOTA L NUMBER OF IMPROVED SOCCER FIELDS = AMOUNT OF VALUE DIMINISHED PER FIELD PER YEAR SEE ATIACHMENT "A". e. Term/Termination . The initial term of this Agreement shall be for a period of one-(1) year, commencing on October 1, 2014 and ending on September 30, 2015, unless sooner terminated. Following the initial term , this Agreement shall automatically-renew for twenty five (25) additional terms of one (1) year each .. 2 . Obligations. a. Obligations of NISD. INTE RG OV E R NMENTAL JOI NT USE AN D DEVE LOPMENT AGR EE M EN T -Page 2 N:\padams\private\trophy c lub\contracts January 13, 2015 Town Council Minutes Page 23 of 46Town Council Page 63 of 241 Meeting Date: March 24, 2015 i. Priority of Use. During the term of this Agreement, NISD shall have a priority right to schedule use of the Lakeview Field. NISD will be responsible for scheduling the use of the Lakeview Field on a year- round basis . NISD will also be responsible for providing access to , and collecting applicable fees from, third parties in accordance with NISD policy and procedure , for use of the Lakeview Field . Third parties are any parties not directly affiliated with NISD or Town . Third parties shall submit scheduling requests to NISD, including the times , dates, and requested location of such activities. The Lakeview Field shall be open for Town use for recreation and athletic purposes during the following time periods : Monday through Friday Saturdays and Sundays After 3:30 p .m. At any time ii. Modifications to Lakeview Field. From time to time , NISD may in its sole discretion and at its sole cost and expense , make , or cause to be made , reasonable modifications to the Lakeview Field. ii i. Use of Lakeview Field. NISD may rely upon the scheduling in the allocation and scheduling of the Lakeview Field . It is the intent of the parties that priority be given to U.l.L. play by NISD, but that the Lakeview Field is to be used by the general public for public recreation, including use by youth leagues and/or recreational leagues . b. Obligations of Town . i. Maintenance of Lakeview Field and any Improvements/Modifications. Town shall, at its sole cost and expense , maintain the Lakeview Field in good condition and repair so as to facilitate the use of the Lakeview Field and any improvements or modifications made by NISD to the Lakeview Field. ii. Provision of Water. Town shall , at its sole cost and expense, supply water for the Lakeview Field at all times , as necessary to maintain the Lakeview Field in an acceptable condition. Town may not limit the water provided to the Lakeview Field unless the Town formally declares a water ration program for the entire Town and, as a result , the water to the Lakeview Field may be limited only to the extent that Town residents and businesses are limited during the time period of water rationing . 3. Rules and Regulations. Town and NISD recognize that NISD has adopted certain rules and regulations covering the use of the Lakev iew Field and the INTE RG O VE R NMENTA L JOI NT USE AN D DEVELOPMENT AGR EEMENT -Page 3 N :\padams\private\trophy cl ub\contracts January 13, 2015 Town Council Minutes Page 24 of 46Town Council Page 64 of 241 Meeting Date: March 24, 2015 conduct of persons at or on the Lakeview field, which rules may be amended from time to time at NISD 's sole discretion , in order to ensure the continued and uninterrupted operation of the Lakeview Field and the safety of all users. NISD agrees that it will notify users of the Lakeview Field of the rules and regulations promulgated by NISD relating to the Lakeview Field. Third party users that fail to comply with the rules will be suspended from use of the Lakeview Field until NISD and Town receive written assurances the rules will be followed in the future, and both parties mutually agree that the suspens ion from use will be lifted. Additionally, Town may adopt and enforce ordinances in conjunction with NISD 's rules and regulations . 4. Insurance . Each party hereto shall maintain during the term of this Agreement a general liability insurance pol icy covering damages arising out of personal or bodily injury or death and damage to property , including the loss thereof, occurring on or in any way related to the use of the Lakeview Field , covered by this Agreement , with limits of not less than one million dollars ($1,000 ,000.00) dollars annual aggregate limit or five hundred thousand ($500 ,000.00) dollars single limit per occurrence annual aggregate . Such insurance policies shall provide that the insurer shall give not less than thirty (30) days prior written notice of the cancellation thereof to the other party. Each party shall give the other party evidence of such insurance coverage within thirty (30) days from the execution date of this Agreement. 5 . Default. In the event of a breach of this Agreement by either party , the other party may pursue any remedies available to it at law or in equity. 6. Relationship of Parties . The parties intend that Town , in performing the work contemplated in this Agreement , shall act as an independent contractor and shall have control of the work and the manner in which it is performed . Neither Town , NISD , or their respective agents, employees , voluntee r help or any other person(s) operating under this Agreement shall be considered an agent or employee of the other party hereto and shall not be entitled to participate in any pension or other benefits that the other party hereto provides its employees. 7 . Acceptance of Responsibility. NISD agrees to and accepts full responsib ility for the acts , negligence and/or omissions of all NISD employees and agents . Town agrees to and accepts full responsibility for the acts , negligence and/or omissions of all Town employees and agents. 8. Immunity. Nothing in this Agreement shall be deemed a waiver of the governmental , sovereign , or official immun ity afforded by law to e ither NISD or Town . 9. Assignment and Subletting. This Agreement is personal to the Parties and may not be sold , transferred , assigned or sublet without the express written consent of the other party . INTER G O VER NMENTA L JOI NT USE AN D D EVELOPM ENT AG R EE M ENT -Page 4 N :\padams\private\trophy cl u b\contracts January 13, 2015 Town Council Minutes Page 25 of 46Town Council Page 65 of 241 Meeting Date: March 24, 2015 10. Notices . All written notices required under this Agreement must be hand delivered or sent by certified mail addressed to the proper party at the following addresses: If to NISD: If to Town : Northwest Independent School District Attention : Dennis McCreary 2001 Texan Drive Justin, Texas 76247 Town of Trophy Club Attn: Mike Slye, Town Manager 100 Municipal Drive Trophy Club , Texas 76262 Each party may change the address to which notices are sent by giving the other party notice , within ten (10) days , of the new address in the manner provided by this paragraph. 11. Capacity . Both NISD and Town represent that they have full capacity and authority to grant all rights and assume all obligations they have granted and assumed under this Agreement. 12 . Cumulative Remedies . All rights and remedies of NISD and Town under this Agreement shall be cumulative, and none shall exclude any other right or remedy provided by law , or by any other provisions of th is Agreement. All such rights and remedies may be exercised and enforced concurrently and whenever , and as often , as occasion for their exercise arises . 13 . Waiver of Breach . A waiver by either NISD or Town of a breach of this Agreement by the other party does not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement. 14 . Parties Bound. This Agreement shall be binding upon, and inure to the benefit of, the Parties to this Agreement and their respective heirs , executors , administrators , legal representatives , successors , and assigns when permitted by this Agreement. 15 . Texas Law to Aoolv. This Agreement shall be construed under, and in accordance with the laws of the State of Texas, and all obligations of the Parties created by the Agreement are performable in Denton County , Texas. 16. Legal Construction . In case any one or more of the provisions contained in this Agreement shall for any reason be held by a court of competent jurisdiction to be invalid, illegal, or unenforceable in any respect , such invalidity , illegality , or unenforceability shall not affect any other provision of this Agreement , and this Agreement shall be construed as if the invalid , INTERG OVE R NM ENT AL JOINT USE AN D DEVELOPMENT AG REEMENT-Page 5 N :\padams\private\trophy cl ub\contracts January 13, 2015 Town Council Minutes Page 26 of 46Town Council Page 66 of 241 Meeting Date: March 24, 2015 illegal, or unenforceable provision had never been included in this Agreement. 17. Prior Agreements Superseded. This Agreement constitutes the sole and only agreement of the Parties to this Agreement and supersedes any prior understandings or written or oral agreements between the Parties respecting the subject matter of this Agreement. 18 . Equal by all Parties . This Agreement shall be deemed drafted equally by all Parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. 19 .Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless it is in writing, dated subsequent to the date of this Agreement , and duly executed by the Parties to this Agreement. 20. Force Majeure . Neither NISD nor Town shall be required to perform any term , condition , or covenant in the Agreement so long as performance is delayed or prevented by force majeure, which shall mean acts of God , strikes , lockouts, material or labor restrictions by any governmental authority , civil riots , floods, and any other cause not reasonably within the control of NISD or Town and which by the exercise of due diligence NISD or Town is unable , wholly or in part , to prevent or overcome . 21 . Counterparts . This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original fo r all purposes . EXECUTED as of the __ day of ________ , 2015. NORTHWEST INDEPENDENT SCHOOL DISTRICT By: ___________ _ Its: ------------- EXECUTED as of the 2._. day of _m---'-ar""----=°'---'------' 2015 . TOWN OF TROPHY CLUB , TEXAS INTER G O VER NMENTAL JOINT USE AN D DEVE LOPM EN T AG R EE M ENT -Page 6 N :\padams\private\tro ph y cl ub\con tracts January 13, 2015 Town Council Minutes Page 27 of 46Town Council Page 67 of 241 Meeting Date: March 24, 2015 STATE OF TEXAS COUNTY OF ------ § § § By: t425~ 1ts: _ _._m__._~~or=---- This instrument was acknowledged before me on the day of _____ , 2015, by of Northwest Independent School District, a political subdivision of the State of Texas, on behalf of said political subdivision. STATE OF TEXAS COUNTY OF C>en1rn § § § Notary Public, State of Texas This instrument was acknowledged before me on the 1-day of m~ I 2015, by l'h ~~C..N rc.K5cLrrl0 6 of the Town of Trophy Club, Texas, a home-rule municipal corporatin, on behalf of said political subdivision. d:J ~'Q \~ Notaryf>lic, State of Texas lNTERGOVERNMENT AL JOINT USE AND LEASE AGREEMENT -Page 7 January 13, 2015 Town Council Minutes Page 28 of 46Town Council Page 68 of 241 Meeting Date: March 24, 2015 Attachment "A" How to determine the value of each improved field assuming $300,000 of improvements to 8 fields : X (total costs of improvements) divided by Y (term of agreement 25 years) divided by Z (number of soccer fields improved by the Town) = annual diminished value of each field per year . ($300,000/25)/8=$1,500 per field/per year Example 1. Using the above figures, with 15 years left on the contract the NISD removes the ability to use one of the eight fields. What would the NISD owe the Town? 15 years* $1,500 (value of one field per year) =$22,500 Example 2. If NISD removed 2 fields in year 3: $1,500 X 2 fields X 22 years remaining on the agreement= $66,000 INTERGOVERNMENTAL JOJNT USE AND LEASE AGREEMENT -Page 8 January 13, 2015 Town Council Minutes Page 29 of 46Town Council Page 69 of 241 Meeting Date: March 24, 2015 ATTACHMENT C Stage 2 Drought Plan Presentation January 13, 2015 Town Council Minutes Page 30 of 46Town Council Page 70 of 241 Meeting Date: March 24, 2015 STAGE 2 – WATER WARNING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 UPDATE FOR JANUARY 2015 January 13, 2015 Town Council Minutes Page 31 of 46Town Council Page 71 of 241 Meeting Date: March 24, 2015 Plan Purpose •Required for PWS by Chapter 288, Subchapter B of Texas Water Code. •Plans are designed as an emergency response to a water shortage. •Plans required to have “system specific” triggers. •Requires contracts with wholesale provider to require all customers to include language in their plans for “regional” triggers. •Stage of drought implemented dependent upon trigger experienced. •Impending Stage 2 triggered by regional issue (reservoir capacity). January 13, 2015 Town Council Minutes Page 32 of 46Town Council Page 72 of 241 Meeting Date: March 24, 2015 Components of the Plan •Triggers •Responses & Exceptions •Notification •Enforcement •Variances •Stage Reduction January 13, 2015 Town Council Minutes Page 33 of 46Town Council Page 73 of 241 Meeting Date: March 24, 2015 Triggers Causing Stage 2 •Affecting all TRWD customers. TRWD provides water to more than 1.7 million people in the North Central Texas area . TRWD serves more than 30 wholesale customers including the cities of Fort Worth, Arlington, Mansfield and the Trinity River Authority. •Fort Worth will receive notice of Stage 2 from TRWD. They in turn will notify their wholesale customers of Stage 2. TC drought plans require that we comply with Fort Worth restrictions. •TRWD experiencing lake levels at 60% combined reservoir capacity which is the triggering event . January 13, 2015 Town Council Minutes Page 34 of 46Town Council Page 74 of 241 Meeting Date: March 24, 2015 We Are Not Alone in Stage 2 January 13, 2015 Town Council Minutes Page 35 of 46Town Council Page 75 of 241 Meeting Date: March 24, 2015 Responses •Goal of Stage 2 is to reduce water use by a minimum of 10%. •Outdoor irrigation with sprinkler systems restricted to once per week schedule for all customers (residential, commercial, government, schools, churches). •Schedule for each address to be finalized by Fort Worth wholesale customers in near future. Two possibilities at this time. •Outdoor watering prohibited between 10 a.m. and 6 p.m. •No outdoor watering permitted on Mondays and possibly Fridays (depending on schedule selected). January 13, 2015 Town Council Minutes Page 36 of 46Town Council Page 76 of 241 Meeting Date: March 24, 2015 Government & Schools Tuesday Even Address Residential Wednesday Odd Address Residential Thursday Commercial Friday Residential Customers With Hose-End Sprinklers Only Even Address Saturday Odd Address Sunday Stage 2 Drought Watering Schedule: 1x/Week If Needed All Customers With Automatic In-Ground Sprinkler Systems Water Customer Watering Day No Watering Monday Stage 2 Drought Watering Schedule: 1x/Week If Needed All Customers Water Customer Watering Day No Watering Monday No Watering Friday Even Address Residential Saturday Odd Address Residential Sunday Commercial Tuesday Schools Wednesday Government Thursday Once Per Week Watering Options Option 1* Option 2 *Option 1 most likely schedule to be selected. HOAs are considered commercial for schedule purposes. January 13, 2015 Town Council Minutes Page 37 of 46Town Council Page 77 of 241 Meeting Date: March 24, 2015 Responses (cont.) •Hosing of paved areas except to alleviate immediate health or safety hazard. •Hosing of buildings other than for fire protection. •Failure to repair a leak. •Operating an irrigation system with broken or missing head. •Operating an irrigation system during precipitation event. •Use of water for dust control, except to protect public health. •Use of ornamental ponds & fountains except where necessary to support aquatic life. •Filling and draining of pools and hot tubs except to maintain structural integrity. •Use of water from hydrants except for firefighting purposes or to maintain public health, safety, and welfare. •Watering for dust control on skinned areas of sports fields. Prohibitions January 13, 2015 Town Council Minutes Page 38 of 46Town Council Page 78 of 241 Meeting Date: March 24, 2015 Exceptions •Watering lawn and slabs with hand-held hose, drip irrigation, soaker hose, or tree bubbler allowed for up to 2 hours on any day except Monday and not allowed between 10 a.m. and 6 p.m. •Newly installed shrubs and trees may be watered up to 2 hours on any day except Monday with hand-held hose, drip irrigation, soaker hose, or tree bubbler. •Athletic fields within a stadium may be watered to maintain league standards but cannot water on Mondays. Encouraged to achieve 10% water reduction. Exception does not apply to surrounding landscaping. •Once per week schedule does not apply to irrigation by private well water and/or effluent reuse. January 13, 2015 Town Council Minutes Page 39 of 46Town Council Page 79 of 241 Meeting Date: March 24, 2015 Notification •General Manager will receive notification from Fort Worth the date Stage 2 is effective . NO FIRM DATE SET AT THIS TIME. •GM will notify Board, Town Council, Town Manager, and Fire Chief of effective date . •GM will notify TCEQ via their online reporting tool for both PID and MUD. January 13, 2015 Town Council Minutes Page 40 of 46Town Council Page 80 of 241 Meeting Date: March 24, 2015 Customer Notification •Newspapers •Public service announcements •Website: tcmud.org •Marquees •List serve •CTY •Direct mail January 13, 2015 Town Council Minutes Page 41 of 46Town Council Page 81 of 241 Meeting Date: March 24, 2015 Enforcement •1st violation receives written warning. •2nd or subsequent violation receives $50 admin penalty. •3 or more violations can result in service disconnection and $200 reconnect charge plus $50 admin penalty. VIOLATIONS OBSERVED BY DISTRICT PERSONNEL VIOLATIONS OBSERVED BY TCPD •1st violation receives written warning. •2nd or subsequent violation receives citation. January 13, 2015 Town Council Minutes Page 42 of 46Town Council Page 82 of 241 Meeting Date: March 24, 2015 Variances •Variances can be granted by District Manager if restrictions would cause an emergency condition adversely affecting health, sanitation, and/or fire safety. •Variance must be requested in writing. •If approved, variance permit will be issued and must be displayed in public view at the residence or business. •Variance allowed for new lawns at new construction for a thirty day period only. January 13, 2015 Town Council Minutes Page 43 of 46Town Council Page 83 of 241 Meeting Date: March 24, 2015 Stage Reduction We will not move back to Stage 1 until: •Combined reservoir capacity reaches 75%, or •Combined reservoir capacity reaches 70% for 30 consecutive days. WE EXPECT THIS TO LAST MANY MONTHS! January 13, 2015 Town Council Minutes Page 44 of 46Town Council Page 84 of 241 Meeting Date: March 24, 2015 Additional Information and Resources •Tarrant Regional Water District (TRWD) Supply and Demand http://fortworthtexas.gov/uploadedFiles/Planning_and_Development/Boards_and_Commissions/Lake_Worth_RCC/Documents/140404_trwd.pdf •TRWD Lake Levels http://www.trwd.com/DailyReport •Texas Water Report: Going Deeper for the Solution from January 2014 http://www.window.state.tx.us/specialrpt/water/ • Selected dates on drought and extreme weather, plus link to a timeline http://stateimpact.npr.org/texas/2011/11/29/a-history-of-drought-and-extreme-weather-in-texas/ •Texas Commission on Environmental Quality (TCEQ ) Texas Drought Map http://www.tceq.texas.gov/response/drought •US Drought Monitor http://droughtmonitor.unl.edu/ January 13, 2015 Town Council Minutes Page 45 of 46Town Council Page 85 of 241 Meeting Date: March 24, 2015 Questions & Comments We Are Not Alone in This Drought January 13, 2015 Town Council Minutes Page 46 of 46Town Council Page 86 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0195-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the Minutes dated February 24, 2015. Attachments:Draft TC Minutes February 24, 2015.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated February 24, 2015. Town Council Page 87 of 241 Meeting Date: March 24, 2015 DR A F T MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, February 24, 2015 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 24, 2015. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Stephen Seidel Acting Town Manager Patricia Adams Town Attorney Holly Fimbres Town Secretary/RMO Adam Adams Parks and Recreation Director Patrick Arata Police Chief Mike Pastor Information Systems Director John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, February 24, 2015, called the Town Council to order and announced a quorum at 7:02 p.m. The Invocation was offered by Council Member Parrow. The Pledges were led by Police Chief Arata. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 24, 2015. Mayor Sanders discussed options for going into Executive Session for consultation with the Town Attorney regarding Regular Session Agenda Items No. 13, discussion of additional buffering for the Royal Troon neighborhood, and Item No. 16, sign regulations particular to political signs. 2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the March 10, 2015 meeting. Council Member Shoffner inquired about Item No. 3 on the future agenda list regarding condos and townhomes. February 24, 2015 Town Council Minutes Page 1 of 89Town Council Page 88 of 241 Meeting Date: March 24, 2015 DR A F T Acting Town Manager Seidel provided a brief update and stated that staff is waiting to fill the vacant Community Development position so that they are a part of the discussion and can assist with that process. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Glenn Strother, 1 Overhill Drive, stated that the three items he wished to speak about were: 1) He believes that the improvements that the Municipal Utility District No. 1 will make to the water treatment plant will affect the citizens of the Town by raising taxes, water rates or sewer rates; 2) He would like to know the status of the development going in on the vacant 26 acres; and 3) He believes that lighting and noise are the challenges regarding Regular Session Agenda Item No. 13, discussion of additional buffering for the Royal Troon neighborhood. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Minutes dated January 23 and 24, 2015. (Town Secretary Note: Approved as presented in the Town Council agenda packet) 4. Consider and take appropriate action regarding the Minutes dated January 27, 2015. (Town Secretary Note: Approved as presented in the Town Council agenda packet) 5. Consider and take appropriate action regarding financial and variance report dated January 2015. Attachment A – January Financial Report Fiscal Year 2015 Attachment B – General Fund Budget Report 6. Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2014 and the First Quarter Investment Report for Fiscal Year 2015. Attachment C – 4th Quarter 2014 Investment Report Attachment D – 1st Quarter 2015 Investment Report 7. Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2830 Waverly Drive. 8. Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a Construction Trailer to be located at 2824 Balmoral Drive. Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent Agenda Items 3 through 8. Motion passed unanimously. February 24, 2015 Town Council Minutes Page 2 of 89Town Council Page 89 of 241 Meeting Date: March 24, 2015 DR A F T PUBLIC HEARING 9. Public hearing regarding an amendment to the Code of Ordinances of the Town to repeal Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, “Zoning” of the Code of Ordinances of the Town. Mayor Sanders opened the public hearing at 7:17 p.m. There was no one present that wished to speak regarding the item. Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:18 p.m. REGULAR SESSION 10. Consider and take appropriate action regarding a Proclamation proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club. Attachment E – Proclamation No. 2015-03 Council Member Parrow read the proclamation into the record. Jeanne Buck, 2401 Lilyfield Drive, thanked the Town Council for their consideration and encouraged people to be treated and get tested early. Motion made by Council Member Parrow, seconded by Council Member Rowe, to approve Proclamation No. 2015- 03, proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club . Motion passed unanimously. (Town Secretary Note: Item was presented after Item No. 11) 11. Consider and take appropriate action regarding a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1, being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. Attachment F – Staff Report and Preliminary Plat for Hillside Pointe Acting Town Manager Seidel provided a brief description of the item and stated that the Preliminary Plat was approved by the Planning and Zoning Commission and that it meets subdivision rules and regulations. Motion made by Council Member Reed, seconded by Council Member Rowe, to approve the Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1, being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. Motion passed unanimously. 12. Consider and take appropriate action regarding general signage on poles and painted on road beds regulating traffic within and around the Round-About. Tom Rutledge, Town Engineer, provided a presentation that included round-about aerial photos, current signage, street views, and possible modified signage. February 24, 2015 Town Council Minutes Page 3 of 89Town Council Page 90 of 241 Meeting Date: March 24, 2015 DR A F T Discussion took place regarding current pedestrian crossings and the possibility of relocating them further away from the round-about, as well as limiting signage by installing flashers, crossing lights, pavement markings, or double separated white lines. Police Chief Arata commented that there is approximately one accident per year within the round-about and that there is an issue with vehicles not yielding. Mayor Sanders stated that staff has heard possible options and asked for the agenda item to be brought back for consideration with the Town Council recommendations. He suggested additional flashers where the brick cross over is between the commons and the Tom Thumb center, and the potential of adding street markings to eliminate some signage. Council Member Parrow stated that possible options would be to install large six inch buttons, put double separated lines, possibly look at cobble stoning the yield lane from Trophy Club to Trophy Lake, and placing a larger yield warning on the ground. Council Member Rowe commented about examining the safe route designations specific to the northern crosswalk. Acting Town Manager Seidel stated that he would work with Police Chief Arata, Director of Street Services Ed Helton, and Town Engineer Rutledge to review options to eliminate any excess signage, where to install double white lines or buttons, as well as paint markings on the street. Council Member Shoffner stated that he would like to look at installing lights. Council Member Kurtz asked Police Chief Arata his opinion about using a yellow line or a double white line. Police Chief Arata stated that using a yellow or double white line would allow enforcement to happen. Mayor Pro Tem Lamont stated that there is a potential for trucks to crush the buttons and he would prefer a yellow line. Mr. Rutledge stated that the intent is to create less confusion and that they will review the options carefully. Per Mayor Sanders’ earlier comment, no action was taken on this item. Staff will review possible options and present the recommendations at a future Town Council meeting. 13. Discuss Study/Design Options provided by the Town Engineer for additional buffering for the Royal Troon neighborhood adjacent to Independence Park and the Pool Complex per Town Council action taken on January 27, 2015; consider and take appropriate action regarding same. Attachment G – Cost Estimate from Teague Nall & Perkins Attachment H – Exhibit of Areas 1, 2, and 3 Tom Rutledge, Town Engineer, provided a cost estimate and presented possible Options for Area 1, which included adding two islands, planting trees, and enhanced landscaping; Options for Area 2, which included removing 18 parking spaces and adding landscaped screening; and Options for Area 3, which included additional parking and landscaping if parking from Area 2 were taken out. Mayor Sanders inquired about using bollards in Area 1 to block off parking spaces and being able to remove them when parking spaces are needed. February 24, 2015 Town Council Minutes Page 4 of 89Town Council Page 91 of 241 Meeting Date: March 24, 2015 DR A F T Acting Town Manager Seidel stated that the installation of bollards is something that can be done in-house for approximately $4,800. Discussion took place regarding the amount of space needed to plant six inch trees and using large tree planters. Jeanne Buck asked for a copy of the cost estimate that Mr. Rutledge provided, and Parks and Recreation Director Adams provided one to her. Jim Roberts, 2419 Lilyfield Drive, inquired if Area 3 is contingent on Areas 1 and 2. Mayor Sanders stated that if parking is reduced in Area 1 or 2, then the thought was to expand parking into Area 3. Ursala Roberts, 2419 Lilyfield Drive, stated that she had prior communication with Town staff in 2012 about getting trees in the area behind her house and inquired what the time line was to get those trees and if they would be given trees that would be the same size today had they been planted in 2012 as originally discussed. Parks and Recreation Director Adams stated that the trees from the initial round of planting had died, and that at the January 27, 2015 Town Council meeting, it was discussed to meet with the Roberts to look at a plan for designating additional trees along the back of their properties and bring back to Town Council for consideration. Mayor Sanders stated that Town Council is looking at pricing of larger trees and that staff is reviewing what size trees can be planted. He noted that larger trees are ideal but that Town Council also recognizes that there are current drought restrictions. Parks and Recreation Director Adams advised that the Parks and Recreation Board recommendations for an aggregate bid of trees included the property behind the Roberts. Jeanne Buck, 2401 Lilyfield Drive, stated that she is concerned that their property is closest to the park and that there should be no difference for planting trees in Area 1 and 2. She added that they have experienced an issue with student pick-up and drop-off behind their property. Eric Jensen, 2218 McLean Avenue, commented that planting trees is not going to solve the issues at hand and stated that the issue needs to be dropped. Mrs. Roberts noted that the requested trees would act as a buffer because they can see people on the soccer field. Council Member Kurtz commented that Parks and Recreation Director Adams has stood up for getting more trees behind the Roberts house. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to table Item No. 13 in order to go into Executive Session to seek legal advice. Motion passed unanimously. Town Council convened into Executive Session per the posting on Item No. 20 (C)(1). (Town Secretary Note: Came back to Item No. 13 after Item No. 21) Motion: Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to remove Item No. 13 from the table. Motion passed unanimously. February 24, 2015 Town Council Minutes Page 5 of 89Town Council Page 92 of 241 Meeting Date: March 24, 2015 DR A F T Main Motion: Motion made by Council Member Reed, seconded by Council Member Parrow, that the actions taken during the January 27, 2015 Town Council meeting, that were recommended to the Town Council by the Parks and Recreation Board, are the actions taken on this particular issue and no future action will be taken. Amended Motion: Amended motion made by Council Member Kurtz, seconded by Council Member Rowe, to provide up to six trees behind the Roberts property, in the amount not to exceed $5,000. Discussion took place regarding recommendations made at the January 27, 2015 Town Council meeting. The vote was taken on the Amended Motion. Motion passed unanimously. Amendment to Main Motion: Amendment to Main Motion made by Council Member Rowe, seconded by Council Member Parrow, to direct staff to look at two things: 1) To plant additional trees at the western end of the wall adjacent to the original parking lot in such a fashion that their density is similar to the density of trees along the remaining portion of the wall; and 2) Hear options for vegetation to be placed against the wall to prevent people from climbing onto the wall. Discussion took place regarding contradiction of the amendment to the motion and the main motion, and limiting the scope of additional vegetation along the wall. Council Member Shoffner asked to divide the motion to amend the main motion. (Per Mayor Sanders, no second was needed.) Council Member Rowe clarified that the intent of the amendment to the main motion was for Area 1 to have similar trees to those that are in Area 2 (Area 1 and Area 2 as presented by Town Engineer Rutledge). Discussion took place regarding the number of trees to be planted, potential cost, Nellie R. Stevens Holly trees verses Live Oak trees, using tree mitigation funds instead of Town general funds, Parks and Recreation Board recommendations, and growth patterns of the Nellie R. Stevens Holly trees. Parks Director Adams stated that sometime in the future, the Town would possibly need to remove the Holly’s to give way to the Live Oaks near the Pool Parking Area because they are planted too close. The vote was taken for the first portion of the Amendment to the Main Motion (To plant additional trees at the western end of the wall adjacent to the original parking lot in such a fashion that their density is similar to the density of trees along the remaining portion of the wall). Motion failed 0-7-0 with Mayor Sanders, Mayor Pro Tem Lamont, and Council Members Parrow, Reed, Rowe, Kurtz, and Shoffner voting against. The vote was taken for the second portion of the Amendment to the Main Motion (Hear options for vegetation to be placed against the wall to prevent people from climbing onto the wall). Motion failed 0-7-0 with Mayor Sanders, Mayor Pro Tem Lamont, and Council Members Parrow, Reed, Rowe, Kurtz, and Shoffner voting against. The vote was taken for the Main Motion. Motion passed 5-2-0 with Mayor Pro Tem Lamont, and Council Members Reed, Rowe, Kurtz, and Shoffner voting for, and Mayor Sanders and Council Member Parrow voting against. 14. Consider and take appropriate action regarding an Ordinance of the Town repealing Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B) “Changes to the Site Plan”, of Section 5.09, “Site Plan Requirements” of Article V, “Supplementary District Regulations” of Chapter 13, February 24, 2015 Town Council Minutes Page 6 of 89Town Council Page 93 of 241 Meeting Date: March 24, 2015 DR A F T “Zoning” of the Code of Ordinances of the Town; providing for the incorporation of premises; providing for an amendment; providing a penalty not to exceed the sum of Two Thousand Dollars for each offense; and providing an effective date. Acting Town Manager Seidel provided a brief description of the item, discussing the potential for an amendment to Section 5.09 that would allow minor changes to site plans to be approved administratively rather than removing in its entirety Subsection 3 of Section 5.09(B) because the result would be that all changes to site plans would have to go through the approval process of the Planning and Zoning Commission and the Town Council, making the process time consuming for developers. Dennis Sheridan, 1 Hillcrest Court, Planning and Zoning Commission Chair, stated the Commission was mixed with their discussion, and they could not come up with clear language to address the issue. Mayor Pro Tem Lamont stated that changes to site plans could be sent to the Mayor, Town Manager, and Planning and Zoning Commission Chair for review. Mayor Sanders stated that he does not want to eliminate the subsection completely but recognizes that a process needs to be in place. Acting Town Manager Seidel stated that he likes what the City of Southlake has done with ordinance provisions allowing changes that are minor to site plan requirements, which includes allowing a minor change if it does not change the character of the development, or it does not increase the ratio of gross floor area or the intensity of the use. He noted that the change would have to keep the integrity of the development, and he added that trust and communication between Staff and Council are important aspects of the decision. Council Member Shoffner commented about utilizing an approval process other than just having one staff person make the approval. Council Member Reed stated that he believes the simple solution is trust. He suggested that when a building inspector does their inspection, they have to fill out a form and note if there is a change or there is a request of a change, the form then has to be signed off by the Town Manager. The Town Manager will then update the Town Council if it is a significant change through his weekly updates. Mayor Sanders stated that he liked what Council Member Reed suggested, and he added that the communication with Acting Town Manager Seidel is good. Motion: Motion made by Council Member Rowe, seconded by Council Member Shoffner, to defer action on Ordinance No. 2015-04 PZ, modifying Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B), of Article V, of Chapter 13 of the Code of Ordinances and is subject to a new staff recommendation based on the Town Council discussion (the recommendation made by Council Member Reed). Mayor Sanders noted that he likes Acting Town Manager Seidel’s recommendation to review exceptions used by other towns and for staff to bring back a recommendation. Motion passed unanimously. 15. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting a Resolution approving a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective date. Attachment I – Resolution No. 2015-06 February 24, 2015 Town Council Minutes Page 7 of 89Town Council Page 94 of 241 Meeting Date: March 24, 2015 DR A F T Mayor Sanders made a statement about the decision to take this item off of the consent agenda because Council Member Parrow submitted a proposed change to the Handbook for Elected and Appointed Officials after the last Town Council meeting. Council Member Parrow presented his proposed change to the Handbook on page 170 of the agenda packet within the Town Council Appointments Committee section, listed as Option 2. He believes that the Town Council has the responsibility to collaborate with other boards and commissions and operate with maximum transparency, which is from the proposed Mission, Responsibility, Principles discussed at the Council Retreat in January 2015. He believes that with Option 1, there is a potential to exclude a president, chairman, or member of a board, commission, or corporation which would suggest less than a collaborative process, and he does not feel that they would be meeting the maximum transparency standard. Motion: Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve the repealing of Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting Resolution No. 2015- 06, approving a new Town of Trophy Club Handbook for Elected and Appointed Officials utilizing Option 1 as presented in the packet. Council Members Rowe and Shoffner discussed their support for Option 1 because it is less limiting than Option 2 which is exclusive. Mayor Sanders stated that he supports Option 1 because it leaves the discretion to the Town Council. Council Member Parrow commented that it appears that Option 1 excludes the head of boards, commissions, and corporation from the appointment process. Discussion took place that at the first Town Council meeting in June, the Council will establish a Town Council Appointments Committee that will consist of the Mayor and two Council members. The vote was taken. Motion passed 6-1-0 with Mayor Sanders, Mayor Pro Tem Lamont, and Council Members Reed, Rowe, Kurtz, and Shoffner voting for, and Council Parrow voting against. 16. Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of Ordinances Chapter 5, Section 4 "Sign Regulations" as proposed by the Planning and Zoning Commission. (Town Secretary Note: Came back to Item No. 16 after Item No. 21 and Item No. 13) Motion made by Council Member Rowe, seconded by Council Member Reed, to direct the Town Attorney to review the redline version of the proposed Sign Regulations ordinance as delivered by the Planning and Zoning Commission and make any proposed changes that she deems necessary, and deliver recommendations to the Town Council for further consideration. Motion passed unanimously. 17. Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, February 16, 2015 Council Liaison - Council Member Philip Shoffner Provided update, no action taken, just discussion. Council Member Shoffner requested that Parks and Recreation Director Adams provide the draft Annual Program Guide to the Town Council. February 24, 2015 Town Council Minutes Page 8 of 89Town Council Page 95 of 241 Meeting Date: March 24, 2015 DR A F T 18. Acting Town Manager Seidel's update regarding the following; Council discussion and input regarding same.  Denton County Days (Town Secretary Note: No report was provided because he was unable to attend due to severe weather conditions)  Indian Creek  Initiative against Distracted Driving Acting Town Manager Seidel updated the Council and addressed questions; no action taken, update only. 19. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders mentioned that an update for Item No. 3, regarding condos and townhomes, will be provided once the vacant Community Development position is filled. EXECUTIVE SESSION 20. Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter 551 (Te4xas Open Meetings Act), the Council will enter into executive session to discuss the following items: A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a)(1) of the Texas Open Meetings Act: Acting Town Manager Stephen Seidel and vacant Town Manager position. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property. C. Section 551.071(2) Consultation with Attorney to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: 1. Zoning and land use regulations; 2. Regulation of signage CONVENE INTO EXECUTIVE SESSION - START TIME –9:30 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 11:27 P.M. February 24, 2015 Town Council Minutes Page 9 of 89Town Council Page 96 of 241 Meeting Date: March 24, 2015 DR A F T RECONVENE INTO REGULAR SESSION 21. Consider and take appropriate action regarding the Executive Session. Agenda Item No. 20 (B): Motion made by Council Member Reed, seconded by Council Member Kurtz, to instruct Acting Town Manager Seidel to order surveys and appraisals on the two pieces of land discussed in Executive Session, as well as submit offers to both property owners, not to exceed the dollar amounts discussed in Executive Session. Motion passed unanimously. Agenda Item No. 20 (A): Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to confirm the decision made during Executive Session to extend an offer to Stephen Seidel as Town Manager pending a Special Session Town Council meeting on March 2, 2015, to finalize the terms of his contract. Motion passed unanimously. Agenda Item No. 20(C): No action was taken. ADJOURN The Mayor adjourned the meeting at 12:31 a.m. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary/RMO C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas February 24, 2015 Town Council Minutes Page 10 of 89Town Council Page 97 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT A January Financial Report Fiscal Year 2015 February 24, 2015 Town Council Minutes Page 11 of 89Town Council Page 98 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT B General Fund Budget Report February 24, 2015 Town Council Minutes Page 12 of 89Town Council Page 99 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT C 4th Quarter 2014 Investment Report February 24, 2015 Town Council Minutes Page 13 of 89Town Council Page 100 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT D 1st Quarter 2015 Investment Report February 24, 2015 Town Council Minutes Page 14 of 89Town Council Page 101 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT E Proclamation No. 2015-03 February 24, 2015 Town Council Minutes Page 15 of 89Town Council Page 102 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT F Staff Report and Preliminary Plat for Hillside Pointe February 24, 2015 Town Council Minutes Page 16 of 89Town Council Page 103 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT G Cost Estimate from Teague Nall & Perkins February 24, 2015 Town Council Minutes Page 17 of 89Town Council Page 104 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT H Exhibit of Areas 1, 2, and 3 February 24, 2015 Town Council Minutes Page 18 of 89Town Council Page 105 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT I Resolution No. 2015-06 February 24, 2015 Town Council Minutes Page 19 of 89Town Council Page 106 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT A January Financial Report Fiscal Year 2015 February 24, 2015 Town Council Minutes Page 20 of 89Town Council Page 107 of 241 Meeting Date: March 24, 2015 DR A F T GENERAL FUND SUMMARY YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 5,166,466$ 5,166,466$ 4,611,764$ (554,702)$ 89% Licenses and Permits 710,631 710,631 219,142 (491,489) 31% Franchise Fees 812,506 812,506 116,620 (695,886) 14% Sales Tax 676,323 676,323 232,057 (444,266) 34% Fines and Fees 466,101 466,101 109,390 (356,711) 23% Intergovernmental 192,901 192,901 - (192,901) 0% Grants 77,018 77,018 38,297 (38,721) 50% Charges for Service 260,852 260,852 203,292 (57,560) 78% Investment Income 6,000 6,000 1,335 (4,665) 22% Miscellaneous Income 118,550 118,550 29,243 (89,307) 25% Total Revenues 8,487,348$ 8,487,348$ 5,561,140$ (2,926,208)$ 66% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ -$ (11,000) 0% Total Available Resources 8,498,348$ 8,498,348$ 5,561,140$ (2,937,208)$ 65% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 899,938$ 899,938$ 279,370$ 620,568$ 31% Human Resources 92,495 92,495 17,832 74,663 19% Information Services 423,312 423,312 172,763 250,549 41% Legal 193,389 193,389 54,874 138,515 28% Police 2,110,098 2,110,098 655,604 1,454,494 31% Emergency Medical Services 1,016,722 1,016,722 272,528 744,194 27% Streets 411,677 411,677 109,939 301,738 27% Medians 299,310 299,310 86,908 212,402 29% Parks 1,043,416 1,043,416 278,195 765,221 27% Recreation 550,039 550,039 87,811 462,228 16% Community Events 60,201 60,201 16,229 43,972 27% Community Development 572,921 572,921 154,156 418,765 27% Finance 387,097 387,097 118,400 268,697 31% Municipal Court 85,936 85,936 24,793 61,143 29% Facilities Maintenance 111,042 111,042 70,757 40,285 64% Total Expenditures 8,257,593$ 8,257,593$ 2,400,160$ 5,857,433$ 29% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0% Total Outflows of Resources 8,642,593$ 8,642,593$ 2,400,160$ 6,242,433$ 28% Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 21 of 89Town Council Page 108 of 241 Meeting Date: March 24, 2015 DR A F T Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$ + Net increase (Decrease)(144,245) (144,245) 3,160,980 Ending Fund Balance 2,816,415$ 2,707,457$ 6,012,682$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,477,278$ 2,477,278$ 720,048$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%202,839 202,839 5,064,496 Total Fund balance 2,908,255$ 2,908,255$ 6,012,682$ Total Gross Sales Tax Receipts are 2% higher than expected, based on past trends From FY 2015 Budget Based on FY 2013 Audit Numbers 0.00 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 140,000.00 160,000.00 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Gross Sales Tax Receipts FY 2014 FY 2015 February 24, 2015 Town Council Minutes Page 22 of 89Town Council Page 109 of 241 Meeting Date: March 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 6,027,651$ 6,027,651$ 1,826,882$ 4,200,769$ 30% Services & Supplies 1,954,139 1,954,139 573,277 1,380,862 29% Capital 275,803 275,803 - 275,803 0% Total 8,257,593$ 8,257,593$ 2,400,160$ 5,857,433$ 29% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 757,082$ 757,082$ 240,287$ 516,795$ 32% Services & Supplies 142,856 142,856 39,084 103,772 27% Total 899,938$ 899,938$ 279,370$ 620,568$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 162,446$ 162,446$ 52,033$ 110,413$ 32% Services & Supplies 30,943 30,943 2,842 28,101 9% Total 193,389$ 193,389$ 54,874$ 138,515$ 28% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 87,655$ 87,655$ 17,617$ 70,038$ 20% Services & Supplies 4,840 4,840 215 4,625 4% Total 92,495$ 92,495$ 17,832$ 74,663$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 191,325$ 191,325$ 61,191$ 130,134$ 32% Services & Supplies 200,374 200,374 111,572 88,802 56% Capital 31,613 31,613 - 31,613 0% Total 423,312$ 423,312$ 172,763$ 250,549$ 41% Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary February 24, 2015 Town Council Minutes Page 23 of 89Town Council Page 110 of 241 Meeting Date: March 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,868,734$ 1,868,734$ 596,168$ 1,272,566$ 32% Services & Supplies 241,364 241,364 59,436 181,928 25% Total 2,110,098$ 2,110,098$ 655,604$ 1,454,494$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 764,304$ 764,304$ 251,036$ 513,268$ 33% Services & Supplies 73,058 73,058 21,492 51,566 29% Capital 179,360 179,360 - 179,360 0% Total 1,016,722$ 1,016,722$ 272,528$ 744,194$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 222,195$ 222,195$ 67,776$ 154,419$ 31% Services & Supplies 189,482 189,482 42,163 147,319 22% Total 411,677$ 411,677$ 109,939$ 301,738$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,083$ 151,083$ 47,275$ 103,808$ 31% Services & Supplies 148,227 148,227 39,634 108,593 27% Total 299,310$ 299,310$ 86,908$ 212,402$ 29% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 75,397$ 75,397$ 22,474$ 52,923$ 30% Services & Supplies 10,539 10,539 2,319 8,220 22% Total 85,936$ 85,936$ 24,793$ 61,143$ 29% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court February 24, 2015 Town Council Minutes Page 24 of 89Town Council Page 111 of 241 Meeting Date: March 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE JANUARY 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 266,946$ 266,946$ 73,077$ 193,869$ 27% Services & Supplies 120,151 120,151 45,324 74,827 38% Total 387,097$ 387,097$ 118,400$ 268,697$ 31% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 429,897$ 429,897$ 136,233$ 293,664$ 32% Services & Supplies 143,024 143,024 17,923 125,101 13% Total 572,921$ 572,921$ 154,156$ 418,765$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 111,042$ 111,042$ 70,757$ 40,285$ 64% Total 111,042$ 111,042$ 70,757$ 40,285$ 64% Facilities Maintenance Percent of Budget Year Transpired Finance Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) February 24, 2015 Town Council Minutes Page 25 of 89Town Council Page 112 of 241 Meeting Date: March 24, 2015 DR A F T Departmental Budget Reports YEAR TO DATE DECEMBER 25% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 657,422$ 657,422$ 199,487$ 457,935$ 30% Services & Supplies 321,164 321,164 78,709 242,455 25% Capital 64,830 64,830 - 64,830 0% Total 1,043,416$ 1,043,416$ 278,195$ 765,221$ 27% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 393,165$ 393,165$ 62,230$ 330,935$ 16% Services & Supplies 156,874 156,874 25,581 131,293 16% Total 550,039$ 550,039$ 87,811$ 462,228$ 16% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 60,201$ 60,201$ 16,229$ 43,972$ 27% Total 60,201$ 60,201$ 16,229$ 43,972$ 27% Parks Recreation Community Events Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 26 of 89Town Council Page 113 of 241 Meeting Date: March 24, 2015 DR A F T CAPITAL PROJECTS FUND YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ 200,000 $ 200,000 $ 63,367 136,633$ 32% Interest Income 500$ 500$ 617$ (117)$ 123% Total 200,500$ 200,500$ 63,984$ 136,516$ 32% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In 385,000$ 385,000$ -$ -$ 0% Total 385,000$ 385,000$ -$ -$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Capital Outlay 4,627,524 4,627,524 235,583 4,391,941 5% Total 4,627,524$ 4,627,524$ 235,583$ 4,391,941$ 5% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$ +Net Increase (Decrease)(4,042,024) (4,042,024) (171,599) Ending Fund Balance 233,830$ 233,830$ 4,104,255$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 27 of 89Town Council Page 114 of 241 Meeting Date: March 24, 2015 DR A F T DEBT SERVICE FUND YEAR TO DATE JANUARY 33% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,498,303$ 1,498,303$ 1,334,883$ (163,421)$ 89% Interest Income 250 250 68 (182) 27% Total Revenue 1,498,553$ 1,498,553$ 1,334,951$ (163,602)$ 89% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 127,350$ 127,350$ -$ 127,350$ 0% Total 127,350$ 127,350$ -$ 127,350$ 0% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,088,000$ 1,088,000$ -$ 1,088,000$ 0% Interest Payments 481,912 481,912 - 481,912 0% Paying Agent Fees 3,750 3,750 750 3,000 20% Total Expenditures 1,573,662$ 1,573,662$ 750$ 1,572,912$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 122,222$ 122,222$ 122,222$ +Net Increase (Decrease)52,241 52,241 1,334,201 Ending Fund Balance 174,463$ 174,463$ 1,456,423$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 28 of 89Town Council Page 115 of 241 Meeting Date: March 24, 2015 DR A F T CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 147,272$ 147,272$ 50,123$ (97,149)$ 34% Interest Income - - 38 38 NA Total Revenue 147,272$ 147,272$ 50,162$ (97,110)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 36,285$ 36,285$ 2,395$ 33,890$ 7% Capital Expenses 47,179 47,179 36,466 10,713 77% Total Expenditure 83,464$ 83,464$ 38,861$ 44,603$ 47% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 92,246$ 92,246$ 92,246$ +Net Increase (Decrease)(11,192) (11,192) 11,301 Ending Fund Balance 81,054$ 81,054$ 103,547$ Percent of Budget Year Transpired Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle From FY 2015 Budget February 24, 2015 Town Council Minutes Page 29 of 89Town Council Page 116 of 241 Meeting Date: March 24, 2015 DR A F T COURT SECURITY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 3,788$ 3,788$ 799$ (2,989)$ 21% Total Revenue 3,788$ 3,788$ 799$ (2,989)$ 21% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0% Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,526$ 22,526$ 22,526$ +Net Increase (Decrease)788 788 799 Ending Fund Balance 23,314$ 23,314$ 23,325$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 30 of 89Town Council Page 117 of 241 Meeting Date: March 24, 2015 DR A F T COURT TECHNOLOGY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 1,065$ (3,935)$ 21% Miscellaneous - - - - NA Total Revenue 5,000$ 5,000$ 1,065$ (3,935)$ 21% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 5,730$ 5,730$ 803$ 4,927$ 14% Total Expenditure 5,730$ 5,730$ 803$ 4,927$ 14% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,071$ 22,071$ 22,071$ +Net Increase (Decrease)(730) (730) 263 Ending Fund Balance 21,341$ 21,341$ 22,334$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 31 of 89Town Council Page 118 of 241 Meeting Date: March 24, 2015 DR A F T ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 327,272$ 327,272$ 110,598$ 216,674$ 34% Interest Income 300 300 176 124 59% Total Revenue 327,572$ 327,572$ 110,775$ 216,797$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ -$ 1,000$ 0% Advertising 3,000 3,000 - 3,000 0% Printing 500 500 - 500 0% Schools & Training 2,120 2,120 270 1,850 13% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 1,533 1,533 30 1,503 2% Office Supplies 400 400 15 385 4% Miscellaneous Expense 7,100 7,100 1,411 5,689 20% Capital EDC Projects 11,850 11,850 - 11,850 0% Incentive Programs 140,773 140,773 - 140,773 0% Total Expenditures 169,326$ 169,326$ 1,726$ 167,600$ 1% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0% Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 167,530$ +Net Increase (Decrease)2,612 2,612 109,048 Ending Fund Balance 170,142$ 170,142$ 276,578$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 32 of 89Town Council Page 119 of 241 Meeting Date: March 24, 2015 DR A F T HOTEL OCCUPANCY YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 233,416$ 233,416$ 79,883$ (153,533)$ 34% Interest income 300 300 158 (142) 53% Total Revenue 233,716$ 233,716$ 80,042$ (153,674)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Event Rentals 38,825$ 38,825$ 7,080$ 31,745$ 18% Total Expenditures 38,825$ 38,825$ 7,080$ 31,745$ 18% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 285,590$ 285,590$ 285,590$ +Net Increase (Decrease)194,891 194,891 72,962 Ending Fund Balance 480,481$ 480,481$ 358,552$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 33 of 89Town Council Page 120 of 241 Meeting Date: March 24, 2015 DR A F T STORM DRAINAGE UTILITY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 402,800$ 402,800$ 134,849$ (267,951)$ 33% Miscellaneous Revenue 21,000 21,000 - (21,000) NA Interest Income 100 100 18 (82) NA Total Revenue 423,900$ 423,900$ 134,867$ (289,033)$ 32% Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 13,045 165,238 7% Debt Service 178,963 178,963 - 178,963 NA Total Expenses 357,246$ 357,246$ 13,045$ 344,201$ 4% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0% Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0% Working Capital Year to Date Operating Days Beginning Working Capital 120,619$ 113 +Net Increase (Decrease)121,822 114 Ending Working Capital 242,441$ 227 Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 34 of 89Town Council Page 121 of 241 Meeting Date: March 24, 2015 DR A F T STREET MAINTENANCE SALES TAX FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 163,636$ 163,636$ 55,299$ (108,337)$ 34% Total Revenue 163,636$ 163,636$ 55,299$ (108,337)$ 34% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 131,300$ 131,300$ 22,772$ 113,402$ 17% Total Expenses 131,300$ 131,300$ 22,772$ 108,528$ 17% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0% Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 24,268$ 24,268$ 24,268$ +Net Increase (Decrease)7,336 7,336 32,527 Ending Fund Balance 31,604$ 31,604$ 56,795$ Percent of Budget Year Transpired From FY 2015 Budget February 24, 2015 Town Council Minutes Page 35 of 89Town Council Page 122 of 241 Meeting Date: March 24, 2015 DR A F T TROPHY CLUB PARK FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 153,752$ 153,752$ 44,366$ (109,386)$ 29% Interest Incom -$ -$ 6$ 6$ NA Total Revenue 153,752$ 153,752$ 44,372$ (109,380)$ 29% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 43,008$ 43,008$ 12,248$ 30,760$ 28% Longevity 112 112 112 - 100% Stipend 300 300 900 (600) 300% Retirement 4,222 4,222 1,186 3,036 28% Medical Insurance 2,826 2,826 760 2,066 27% Dental Insurance 155 155 66 89 43% Vision Insurance 32 32 10 22 31% Life Insurance & Other 211 211 63 148 30% Social Security Taxes 2,673 2,673 805 1,868 30% Medicare Taxes 630 630 188 442 30% Unemployment Taxes 306 306 160 146 52% Workman's compensation 1,033 1,033 - 1,033 0% Total Personnel Services 55,508$ 55,508$ 16,498$ 39,010$ 30% Professional Outside Services 5,000$ 5,000$ 2,470$ 2,530$ 49% Auditing 1,000 1,000 - 1,000 0% Software & Support 3,849 3,849 80 3,769 2% Advertising 1,500 1,500 82 1,418 5% Printing 1,416 1,416 - 1,416 0% Schools & Training 340 340 - 340 0% Service Charges & Fees 6,000 6,000 - 6,000 0% Electricity 3,600 3,600 542 3,058 15% Water 1,697 1,697 642 1,055 38% Telephone 1,600 1,600 588 1,012 37% Communication/Pagers/Mo biles 1,560 1,560 707 853 45% Property Maintenance 10,500 10,500 6,707 3,793 64% Equipment Maintenance 2,426 2,426 107 2,319 4% Independent labor 10,200 10,200 3,200 7,000 31% Portable Toilets 4,000 4,000 911 3,089 23% Dues & Membership 320 320 30 290 9% Travel & Per Diem 387 387 836 (449) 216% Office Supplies 1,013 1,013 670 343 66% Postage 318 318 - 318 0% Fuel 1,490 1,490 326 1,164 22% Uniforms 645 645 310 335 48% Community Events 6,500 6,500 5,617 883 86% Small tools 1,400 1,400 30 1,370 2% Furniture/Equipment <$5,000 1,720 1,720 1,867 (147) 109% Maintenance Supplies 451 451 241 210 53% Miscellaneous Expense 557 557 43 514 8% Total Services & Supplies 69,489$ 69,489$ 26,005$ 43,484$ 37% Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 36 of 89Town Council Page 123 of 241 Meeting Date: March 24, 2015 DR A F T TROPHY CLUB PARK FUND CONTINUED Capital Expense 25,330$ 25,330$ 24,112$ 1,218$ 95% Total Expenses 150,327$ 150,327$ 66,615$ 83,712$ 44% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0% Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,389$ 4,389$ 4,389$ +Net Increase (Decrease)(4,575) (4,575) (22,243) Ending Fund Balance (186)$ (186)$ (17,854)$ From FY 2015 Budget February 24, 2015 Town Council Minutes Page 37 of 89Town Council Page 124 of 241 Meeting Date: March 24, 2015 DR A F T RECREATIONAL PROGRAMS YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs 4,000$ 4,000$ 578$ (3,422)$ 14% Total Revenue 4,000$ 4,000$ 578$ (3,422)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs 4,000$ 4,000$ 1,511$ 2,489$ 38% Total Expenditures 4,000$ 4,000$ 1,511$ 2,489$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,000$ 4,000$ 4,000$ +Net Increase (Decrease)- - (933) Ending Fund Balance 4,000$ 4,000$ 3,067$ Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 38 of 89Town Council Page 125 of 241 Meeting Date: March 24, 2015 DR A F T 30TH ANNIVERSARY FUND YEAR TO DATE JANUARY 33% Revenue Original Budget Revised Budget Year to Date Variance % Received Donations -$ -$ 9,487$ 9,487$ NA Total Revenue -$ -$ 9,487$ 9,487$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Community Events -$ -$ 662$ (662)$ NA Total Expenditures -$ -$ 662$ (662)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 2,114$ 2,114$ 2,114$ +Net Increase (Decrease)- - 8,825 Ending Fund Balance 2,114$ 2,114$ 10,939$ Percent of Budget Year Transpired February 24, 2015 Town Council Minutes Page 39 of 89Town Council Page 126 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT B General Fund Budget Report February 24, 2015 Town Council Minutes Page 40 of 89Town Council Page 127 of 241 Meeting Date: March 24, 2015 DR A F T 2/18/2015 9:21:56 PM Page 1 of 15 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2014-2015 Period Ending: 01/31/2015 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 5,138,466.00 4,607,387.94 -531,078.06 10.34%1,158,584.1201-000-40100 5,138,466.00 Property Taxes/Delinquent 15,000.00 3,984.35 -11,015.65 73.44%348.3401-000-40125 15,000.00 Property Taxes/Penalty & Interest 13,000.00 391.39 -12,608.61 96.99%-489.2401-000-40150 13,000.00 Sales Tax - General 654,543.00 221,196.93 -433,346.07 66.21%47,004.2401-000-40300 654,543.00 Mixed Beverage Tax 21,780.00 10,859.60 -10,920.40 50.14%5,307.9101-000-40360 21,780.00 Category: 40 - Taxes Total:4,843,820.211,210,755.375,842,789.00 5,842,789.00 -998,968.79 17.10 % Category: 41 - Licenses & Permits Electric Franchise 389,270.00 24,264.42 -365,005.58 93.77%23,890.0001-000-41050 389,270.00 Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00 Telecommunication Franchise 49,188.00 12,885.52 -36,302.48 73.80%0.0001-000-41150 49,188.00 Cable Franchise 221,453.00 54,011.79 -167,441.21 75.61%0.0001-000-41200 221,453.00 Refuse Franchise 82,905.00 25,458.76 -57,446.24 69.29%3,512.2901-000-41250 82,905.00 Building Permits 500,952.00 160,340.12 -340,611.88 67.99%60,081.6501-000-41300 500,952.00 Miscellaneous Permits 209,679.00 58,801.93 -150,877.07 71.96%17,040.5401-000-41330 209,679.00 Category: 41 - Licenses & Permits Total:335,762.54104,524.481,523,137.00 1,523,137.00 -1,187,374.46 77.96 % Category: 42 - Intergovernmental MUD Service Contract 26,271.00 0.00 -26,271.00 100.00%0.0001-000-42000 26,271.00 Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00 Grant Revenue 77,018.00 38,297.12 -38,720.88 50.28%18,257.7001-000-42500 77,018.00 Category: 42 - Intergovernmental Total:38,297.1218,257.70269,919.00 269,919.00 -231,621.88 85.81 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%0.0001-000-43002 10,000.00 TC Magazine 0.00 5,250.00 5,250.00 0.00%0.0001-000-43003 0.00 Golf Cart Registration 1,000.00 400.00 -600.00 60.00%25.0001-000-43005 1,000.00 Records Management Revenue 500.00 205.00 -295.00 59.00%1.0001-000-43011 500.00 Municipal Court Fines/Fees 128,750.00 30,588.89 -98,161.11 76.24%6,877.0201-000-43100 128,750.00 Municipal Court - Child Safety Fees 5,665.00 1,550.00 -4,115.00 72.64%333.0101-000-43105 5,665.00 Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00 Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00 Developer Fees 30,000.00 56,791.07 26,791.07 189.30%56,791.0701-000-43230 30,000.00 P&Z Administrative Fees 3,000.00 1,030.00 -1,970.00 65.67%0.0001-000-43240 3,000.00 Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00 Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00 Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00 Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00 Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00 Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00 Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00 Animal Control 3,500.00 1,408.00 -2,092.00 59.77%285.0001-000-43600 3,500.00 Miscellaneous Police Revenue 1,500.00 88.40 -1,411.60 94.11%0.0001-000-43650 1,500.00 Convenience Fees 1,267.00 445.90 -821.10 64.81%103.0401-000-43800 1,267.00 Category: 43 - Fines & Fees Total:109,390.0864,415.14466,101.00 466,101.00 -356,710.92 76.53 % Category: 44 - Charges for Services EMS Runs 150,072.00 52,576.06 -97,495.94 64.97%11,058.0201-000-44000 150,072.00 NISD Contract for SRO 102,780.00 102,779.34 -0.66 0.00%102,779.3401-000-44001 102,780.00 February 24, 2015 Town Council Minutes Page 41 of 89Town Council Page 128 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 2 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget PID Reimbursement 8,000.00 47,715.16 39,715.16 596.44%38,558.1601-000-44003 8,000.00 CIA Lien Revenues 0.00 221.75 221.75 0.00%221.7501-000-44006 0.00 Category: 44 - Charges for Services Total:203,292.31152,617.27260,852.00 260,852.00 -57,559.69 22.07 % Category: 45 - Rents Recreation Rentals 33,000.00 6,370.00 -26,630.00 80.70%0.0001-000-45100 33,000.00 Cell Tower Lease Revenue 34,500.00 11,500.00 -23,000.00 66.67%0.0001-000-45150 34,500.00 Category: 45 - Rents Total:17,870.000.0067,500.00 67,500.00 -49,630.00 73.53 % Category: 46 - Contributions and Donations Donations 0.00 1,180.00 1,180.00 0.00%1,180.0001-000-46000 0.00 Category: 46 - Contributions and Donations Total:1,180.001,180.000.00 0.00 1,180.00 0.00 % Category: 47 - Investment Income Interest Income 6,000.00 1,334.59 -4,665.41 77.76%496.3201-000-47000 6,000.00 Category: 47 - Investment Income Total:1,334.59496.326,000.00 6,000.00 -4,665.41 77.76 % Category: 49 - Other Financing Sources Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 % Category: 51 - Miscellaneous Miscellaneous Revenue 51,050.00 10,192.76 -40,857.24 80.03%56.4601-000-51012 51,050.00 Category: 51 - Miscellaneous Total:10,192.7656.4651,050.00 51,050.00 -40,857.24 80.03 % Department: 000 - General Total:5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39 34.56 % Revenue Total:5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39 34.56 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00 Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00 Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 523,682.00 169,180.87 354,501.13 67.69%72,231.7601-140-50100 523,682.00 Salaries - Longevity 1,863.00 1,882.50 -19.50 -1.05%0.0001-140-50140 1,863.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-140-50145 4,500.00 Retirement 115,002.00 35,038.91 79,963.09 69.53%14,040.2401-140-51200 115,002.00 Medical Insurance 51,838.00 12,966.76 38,871.24 74.99%3,592.9001-140-51210 51,838.00 Dental Insurance 3,828.00 958.58 2,869.42 74.96%263.3501-140-51215 3,828.00 Vision Insurance 819.00 206.55 612.45 74.78%56.7401-140-51216 819.00 Life Insurance & Other 3,445.00 912.92 2,532.08 73.50%250.8001-140-51218 3,445.00 Social Security Taxes 29,400.00 7,951.58 21,448.42 72.95%4,462.1801-140-52220 29,400.00 Medicare Taxes 7,686.00 2,524.60 5,161.40 67.15%1,043.5601-140-52225 7,686.00 Unemployment Taxes 1,242.00 939.84 302.16 24.33%932.2201-140-52250 1,242.00 Workman's Compensation 1,327.00 0.00 1,327.00 100.00%0.0001-140-52260 1,327.00 Pre-employment Physicals/Testing 0.00 35.00 -35.00 0.00%35.0001-140-52290 0.00 Auto Allowance 12,000.00 3,640.00 8,360.00 69.67%1,000.0001-140-52950 12,000.00 Employee Relations 450.00 48.43 401.57 89.24%0.0001-140-52960 450.00 Category: 50 - Personnel Services Total:240,286.5497,908.75757,082.00 757,082.00 516,795.46 68.26 % Category: 60 - Purchased Services Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00 TC Magazine 0.00 9,000.00 -9,000.00 0.00%3,000.0001-140-60110 0.00 Records Management 1,584.00 626.00 958.00 60.48%231.5001-140-60805 1,584.00 Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00 Elections 24,000.00 9,242.58 14,757.42 61.49%400.0001-140-62100 24,000.00 Advertising 3,000.00 117.50 2,882.50 96.08%0.0001-140-63200 3,000.00 Printing 2,000.00 0.00 2,000.00 100.00%0.0001-140-63250 2,000.00 Schools & Training 3,775.00 88.25 3,686.75 97.66%0.0001-140-63551 3,775.00 February 24, 2015 Town Council Minutes Page 42 of 89Town Council Page 129 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 3 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00 Communications /Pagers/Mobiles 4,980.00 1,128.30 3,851.70 77.34%337.9901-140-64400 4,980.00 Independent Labor 1,700.00 534.00 1,166.00 68.59%195.0001-140-67000 1,700.00 Dues & Membership 19,294.00 8,848.45 10,445.55 54.14%669.0001-140-68100 19,294.00 Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00 Meetings 9,608.00 788.30 8,819.70 91.80%19.4401-140-68600 9,608.00 Category: 60 - Purchased Services Total:31,652.094,852.9390,119.00 90,119.00 58,466.91 64.88 % Category: 70 - Supplies Office Supplies 3,000.00 309.91 2,690.09 89.67%1.7501-140-70100 3,000.00 Postage 2,187.00 567.59 1,619.41 74.05%23.3701-140-70300 2,187.00 Publications/Books/Subscriptions 48.00 0.00 48.00 100.00%0.0001-140-70400 48.00 Mayor/Council Expense 20,402.00 4,095.37 16,306.63 79.93%468.5001-140-70600 20,402.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 25,000.00 2,458.56 22,541.44 90.17%0.0001-140-79900 25,000.00 Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00 Category: 70 - Supplies Total:7,431.43493.6252,737.00 52,737.00 45,305.57 85.91 % Department: 140 - Manager's Office Total:279,370.06103,255.30899,938.00 899,938.00 620,567.94 68.96 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 116,233.00 36,803.61 79,429.39 68.34%13,334.6401-160-50100 116,233.00 Salaries - Longevity 1,058.00 1,057.50 0.50 0.05%0.0001-160-50140 1,058.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-160-50145 750.00 Retirement 28,203.00 8,242.43 19,960.57 70.77%2,754.9301-160-51200 28,203.00 Medical Insurance 5,570.00 1,667.19 3,902.81 70.07%464.1401-160-51210 5,570.00 Dental Insurance 387.00 117.43 269.57 69.66%32.2601-160-51215 387.00 Vision Insurance 81.00 24.61 56.39 69.62%6.7601-160-51216 81.00 Life Insurance & Other 696.00 209.15 486.85 69.95%57.4601-160-51218 696.00 Social Security Taxes 7,254.00 2,393.84 4,860.16 67.00%826.7401-160-52220 7,254.00 Medicare Taxes 1,712.00 559.85 1,152.15 67.30%193.3501-160-52225 1,712.00 Unemployment Taxes 207.00 207.00 0.00 0.00%207.0001-160-52250 207.00 Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00 Category: 50 - Personnel Services Total:52,032.6117,877.28162,446.00 162,446.00 110,413.39 67.97 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 197.50 19,802.50 99.01%0.0001-160-60100 20,000.00 Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00 Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 624.00 95.16 528.84 84.75%50.7601-160-64400 624.00 Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00 Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00 Category: 60 - Purchased Services Total:1,110.4350.7623,125.00 23,125.00 22,014.57 95.20 % Category: 70 - Supplies Office Supplies 130.00 21.87 108.13 83.18%1.7501-160-70100 130.00 Postage 10.00 35.37 -25.37 -253.70%0.0001-160-70300 10.00 Publications/Books/Subscriptions 7,628.00 1,674.00 5,954.00 78.05%558.0001-160-70400 7,628.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:1,731.24559.757,818.00 7,818.00 6,086.76 77.86 % Department: 160 - Legal Total:54,874.2818,487.79193,389.00 193,389.00 138,514.72 71.62 % Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,249,755.00 383,635.30 866,119.70 69.30%140,156.7201-251-50100 1,249,755.00 Salaries - Overtime 46,324.00 21,550.34 24,773.66 53.48%12,911.6501-251-50130 46,324.00 Salaries - Longevity 12,728.00 12,072.50 655.50 5.15%0.0001-251-50140 12,728.00 Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%0.0001-251-50145 15,750.00 Salaries - Certification 12,000.00 3,626.00 8,374.00 69.78%1,075.0001-251-50160 12,000.00 Salaries - Holiday Pay 25,080.00 19,658.20 5,421.80 21.62%242.3201-251-50180 25,080.00 Retirement 217,589.00 61,092.75 156,496.25 71.92%20,012.6301-251-51200 217,589.00 February 24, 2015 Town Council Minutes Page 43 of 89Town Council Page 130 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 4 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 127,636.00 32,436.39 95,199.61 74.59%9,048.4001-251-51210 127,636.00 Dental Insurance 10,321.00 2,668.89 7,652.11 74.14%741.1901-251-51215 10,321.00 Vision Insurance 2,271.00 590.25 1,680.75 74.01%164.1601-251-51216 2,271.00 Life Insurance & Other 10,882.00 2,852.87 8,029.13 73.78%814.2201-251-51218 10,882.00 Social Security Taxes 83,445.00 27,447.46 55,997.54 67.11%9,328.4201-251-52220 83,445.00 Medicare Taxes 19,752.00 6,419.40 13,332.60 67.50%2,181.7001-251-52225 19,752.00 Unemployment Taxes 5,085.00 4,351.63 733.37 14.42%3,397.3701-251-52250 5,085.00 Workman's Compensation 27,116.00 0.00 27,116.00 100.00%0.0001-251-52260 27,116.00 Pre-employment Physicals/Testing 1,200.00 545.00 655.00 54.58%35.0001-251-52290 1,200.00 Clothing Allowance 1,800.00 621.00 1,179.00 65.50%225.0001-251-52940 1,800.00 Category: 50 - Personnel Services Total:596,167.98200,333.781,868,734.00 1,868,734.00 1,272,566.02 68.10 % Category: 60 - Purchased Services Printing 800.00 7.50 792.50 99.06%0.0001-251-63250 800.00 Schools & Training 5,500.00 2,232.54 3,267.46 59.41%0.0001-251-63551 5,500.00 Electricity 18,500.00 3,330.71 15,169.29 82.00%1,144.3001-251-64000 18,500.00 Water 1,500.00 237.17 1,262.83 84.19%-190.3101-251-64100 1,500.00 Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00 Communications /Pagers/Mobiles 12,864.00 3,097.82 9,766.18 75.92%846.7801-251-64400 12,864.00 Building Maintenance 12,500.00 2,246.08 10,253.92 82.03%167.1601-251-65200 12,500.00 Vehicle Maintenance 21,730.00 4,857.90 16,872.10 77.64%1,304.6501-251-65300 21,730.00 Equipment Maintenance 4,250.00 3,214.45 1,035.55 24.37%241.0001-251-65350 4,250.00 Cleaning Services 0.00 158.29 -158.29 0.00%59.7701-251-65400 0.00 Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%0.0001-251-66200 5,400.00 Emergency Management 2,000.00 1,220.00 780.00 39.00%0.0001-251-66250 2,000.00 Dispatch - Denton County 34,600.00 12,271.90 22,328.10 64.53%3,067.9501-251-66500 34,600.00 Independent Labor 6,000.00 1,300.00 4,700.00 78.33%450.0001-251-67000 6,000.00 Dues & Membership 2,250.00 195.00 2,055.00 91.33%0.0001-251-68100 2,250.00 Travel & per diem 5,000.00 1,964.79 3,035.21 60.70%389.2401-251-68200 5,000.00 Meetings 375.00 39.54 335.46 89.46%17.5401-251-68600 375.00 Category: 60 - Purchased Services Total:36,798.677,498.08134,269.00 134,269.00 97,470.33 72.59 % Category: 70 - Supplies Office Supplies 2,500.00 548.83 1,951.17 78.05%167.4101-251-70100 2,500.00 Postage 900.00 112.01 787.99 87.55%0.0001-251-70300 900.00 Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00 Fuel 58,995.00 8,803.45 50,191.55 85.08%1,692.2501-251-71000 58,995.00 Uniforms 14,500.00 4,659.07 9,840.93 67.87%1,573.5801-251-72100 14,500.00 Protective Clothing 3,950.00 2,044.07 1,905.93 48.25%0.0001-251-72150 3,950.00 Investigative Materials 6,500.00 3,139.25 3,360.75 51.70%505.4201-251-72400 6,500.00 Animal Control 6,250.00 1,000.00 5,250.00 84.00%250.0001-251-77100 6,250.00 Small Equipment 6,150.00 263.35 5,886.65 95.72%71.0501-251-78400 6,150.00 Furniture/Equipment<$5,000 2,000.00 820.88 1,179.12 58.96%820.8801-251-78500 2,000.00 Maintenance Supplies 2,000.00 764.34 1,235.66 61.78%228.0601-251-79100 2,000.00 Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%0.0001-251-79999 1,500.00 Category: 70 - Supplies Total:22,406.755,308.65105,595.00 105,595.00 83,188.25 78.78 % Category: 80 - Capital Programs & Special Projects 1,500.00 230.99 1,269.01 84.60%72.9901-251-87100 1,500.00 Category: 80 - Capital Total:230.9972.991,500.00 1,500.00 1,269.01 84.60 % Department: 251 - Police Total:655,604.39213,213.502,110,098.00 2,110,098.00 1,454,493.61 68.93 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 471,029.00 147,023.10 324,005.90 68.79%53,437.5501-255-50100 471,029.00 Salaries - Overtime 45,258.00 10,732.16 34,525.84 76.29%2,732.5501-255-50130 45,258.00 Salaries - Longevity 5,501.00 5,291.28 209.72 3.81%0.0001-255-50140 5,501.00 Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%0.0001-255-50145 11,250.00 Salaries - Certification 4,800.00 1,506.50 3,293.50 68.61%462.5001-255-50160 4,800.00 Salaries - Holiday Pay 14,749.00 14,392.75 356.25 2.42%0.0001-255-50180 14,749.00 Retirement 91,367.00 26,797.63 64,569.37 70.67%7,541.1501-255-51200 91,367.00 February 24, 2015 Town Council Minutes Page 44 of 89Town Council Page 131 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 5 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 59,167.00 17,664.70 41,502.30 70.14%4,916.0901-255-51210 59,167.00 Dental Insurance 4,387.00 1,370.23 3,016.77 68.77%376.4501-255-51215 4,387.00 Vision Insurance 807.00 240.65 566.35 70.18%66.0801-255-51216 807.00 Life Insurance & Other 4,030.00 1,198.69 2,831.31 70.26%329.2501-255-51218 4,030.00 Social Security Taxes 33,563.00 10,888.73 22,674.27 67.56%3,282.5801-255-52220 33,563.00 Medicare Taxes 8,013.00 2,547.17 5,465.83 68.21%767.8101-255-52225 8,013.00 Unemployment Taxes 1,620.00 1,264.56 355.44 21.94%1,264.5601-255-52250 1,620.00 Workman's Compensation 8,763.00 0.00 8,763.00 100.00%0.0001-255-52260 8,763.00 Category: 50 - Personnel Services Total:251,035.6575,176.57764,304.00 764,304.00 513,268.35 67.15 % Category: 60 - Purchased Services Collection Fees 14,006.00 2,974.41 11,031.59 78.76%1,866.3501-255-62000 14,006.00 Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00 Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00 Schools & Training 1,575.00 630.00 945.00 60.00%0.0001-255-63551 1,575.00 Electricity 6,700.00 1,996.98 4,703.02 70.19%0.0001-255-64000 6,700.00 Water 1,750.00 326.00 1,424.00 81.37%0.0001-255-64100 1,750.00 Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,616.00 660.30 1,955.70 74.76%177.6501-255-64400 2,616.00 Building Maintenance 200.00 92.98 107.02 53.51%0.0001-255-65200 200.00 Vehicle Maintenance 4,500.00 2,707.39 1,792.61 39.84%2,643.8501-255-65300 4,500.00 Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00 Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00 Dues & Membership 1,332.00 0.00 1,332.00 100.00%0.0001-255-68100 1,332.00 Flags & Repairs 2,000.00 1,271.10 728.90 36.45%0.0001-255-68190 2,000.00 Travel & per diem 1,600.00 60.01 1,539.99 96.25%0.0001-255-68200 1,600.00 Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00 Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00 Category: 60 - Purchased Services Total:12,934.674,687.8544,915.00 44,915.00 31,980.33 71.20 % Category: 70 - Supplies Office Supplies 150.00 0.00 150.00 100.00%0.0001-255-70100 150.00 Postage 70.00 51.72 18.28 26.11%23.3701-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,423.00 2,779.87 3,643.13 56.72%341.8601-255-71000 6,423.00 Uniforms 2,500.00 550.56 1,949.44 77.98%0.0001-255-72100 2,500.00 Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00 Pharmacy 2,750.00 1,634.98 1,115.02 40.55%1,186.3401-255-72220 2,750.00 Oxygen 900.00 264.15 635.85 70.65%0.0001-255-72250 900.00 Disposable Supplies 5,400.00 1,713.25 3,686.75 68.27%1,181.2701-255-72500 5,400.00 Small Equipment 2,200.00 147.98 2,052.02 93.27%0.0001-255-78400 2,200.00 Maintenance Supplies 150.00 91.11 58.89 39.26%0.0001-255-79100 150.00 Miscellaneous Expense 400.00 348.75 51.25 12.81%125.0001-255-79999 400.00 Category: 70 - Supplies Total:8,557.372,857.8428,143.00 28,143.00 19,585.63 69.59 % Department: 255 - EMS Total:272,527.6982,722.26837,362.00 837,362.00 564,834.31 67.45 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 148,225.00 45,720.20 102,504.80 69.15%15,354.4701-360-50100 148,225.00 Salaries - Overtime 3,000.00 243.25 2,756.75 91.89%0.0001-360-50130 3,000.00 Salaries - Longevity 1,961.00 1,961.25 -0.25 -0.01%0.0001-360-50140 1,961.00 Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%0.0001-360-50145 2,085.00 Retirement 26,229.00 7,185.01 19,043.99 72.61%2,097.4801-360-51200 26,229.00 Medical Insurance 19,860.00 5,852.19 14,007.81 70.53%1,539.0001-360-51210 19,860.00 Dental Insurance 1,541.00 421.46 1,119.54 72.65%108.6901-360-51215 1,541.00 Vision Insurance 298.00 89.93 208.07 69.82%23.1701-360-51216 298.00 Life Insurance & Other 1,288.00 373.22 914.78 71.02%94.5601-360-51218 1,288.00 Social Security Taxes 9,498.00 2,870.94 6,627.06 69.77%890.7601-360-52220 9,498.00 Medicare Taxes 2,251.00 671.46 1,579.54 70.17%208.3401-360-52225 2,251.00 Unemployment Taxes 573.00 372.37 200.63 35.01%347.8501-360-52250 573.00 February 24, 2015 Town Council Minutes Page 45 of 89Town Council Page 132 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 6 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 5,386.00 0.00 5,386.00 100.00%0.0001-360-52260 5,386.00 Category: 50 - Personnel Services Total:67,776.2820,664.32222,195.00 222,195.00 154,418.72 69.50 % Category: 60 - Purchased Services Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00 Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00 Electricity 173,237.00 39,599.32 133,637.68 77.14%12,747.1301-360-64000 173,237.00 Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,580.00 670.41 1,909.59 74.02%171.1701-360-64400 2,580.00 Vehicle Maintenance 0.00 23.00 -23.00 0.00%0.0001-360-65300 0.00 Equipment Maintenance 3,000.00 18.42 2,981.58 99.39%7.9601-360-65350 3,000.00 Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00 Category: 60 - Purchased Services Total:40,495.1512,926.26185,932.00 185,932.00 145,436.85 78.22 % Category: 70 - Supplies Office Supplies 200.00 21.87 178.13 89.07%1.7501-360-70100 200.00 Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00 Fuel 0.00 78.80 -78.80 0.00%0.0001-360-71000 0.00 Uniforms 1,750.00 1,236.37 513.63 29.35%140.4001-360-72100 1,750.00 Small Tools 1,500.00 330.74 1,169.26 77.95%330.7401-360-78200 1,500.00 Category: 70 - Supplies Total:1,667.78472.893,550.00 3,550.00 1,882.22 53.02 % Department: 360 - Streets Total:109,939.2134,063.47411,677.00 411,677.00 301,737.79 73.29 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 428,803.00 129,573.45 299,229.55 69.78%44,057.8101-400-50100 428,803.00 Salaries - Overtime 12,500.00 3,263.77 9,236.23 73.89%31.5501-400-50130 12,500.00 Salaries - Longevity 3,461.00 3,490.00 -29.00 -0.84%0.0001-400-50140 3,461.00 Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%0.0001-400-50145 7,125.00 Salaries - Certification 1,500.00 410.00 1,090.00 72.67%125.0001-400-50160 1,500.00 Retirement 76,589.00 20,734.82 55,854.18 72.93%6,039.7401-400-51200 76,589.00 Medical Insurance 68,640.00 20,351.42 48,288.58 70.35%5,188.8501-400-51210 68,640.00 Dental Insurance 4,861.00 1,409.66 3,451.34 71.00%349.5101-400-51215 4,861.00 Vision Insurance 1,050.00 329.14 720.86 68.65%80.7901-400-51216 1,050.00 Life Insurance & Other 3,762.00 1,191.02 2,570.98 68.34%301.6801-400-51218 3,762.00 Social Security Taxes 27,668.00 8,357.63 19,310.37 69.79%2,608.0201-400-52220 27,668.00 Medicare Taxes 6,574.00 1,954.72 4,619.28 70.27%609.9601-400-52225 6,574.00 Unemployment Taxes 2,174.00 1,045.88 1,128.12 51.89%1,009.0701-400-52250 2,174.00 Workman's Compensation 10,300.00 0.00 10,300.00 100.00%0.0001-400-52260 10,300.00 Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:199,486.5160,401.98657,422.00 657,422.00 457,935.49 69.66 % Category: 60 - Purchased Services Advertising 1,000.00 49.00 951.00 95.10%0.0001-400-63200 1,000.00 Schools & Training 4,596.00 115.00 4,481.00 97.50%0.0001-400-63551 4,596.00 Electricity 41,695.00 7,271.81 34,423.19 82.56%1,824.4201-400-64000 41,695.00 Water 73,315.00 19,867.64 53,447.36 72.90%4,674.8701-400-64100 73,315.00 Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00 Communications /Pagers/Mobiles 7,220.00 2,037.27 5,182.73 71.78%564.6501-400-64400 7,220.00 Property Maintenance 113,100.00 11,923.46 101,176.54 89.46%156.1401-400-65100 113,100.00 Building Maintenance 2,500.00 156.74 2,343.26 93.73%56.7401-400-65200 2,500.00 Vehicle Maintenance 8,241.00 6,419.28 1,821.72 22.11%1,338.8901-400-65300 8,241.00 Equipment Maintenance 11,032.00 4,213.32 6,818.68 61.81%1,778.3301-400-65350 11,032.00 Storage Rental 14,008.00 9,652.99 4,355.01 31.09%0.0001-400-67210 14,008.00 Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00 Dues & Membership 1,189.00 367.00 822.00 69.13%92.0001-400-68100 1,189.00 Travel & per diem 2,155.00 2,121.70 33.30 1.55%0.0001-400-68200 2,155.00 Meetings 900.00 592.87 307.13 34.13%7.3101-400-68600 900.00 February 24, 2015 Town Council Minutes Page 46 of 89Town Council Page 133 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 7 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Safety Program 464.00 -22.55 486.55 104.86%0.0001-400-68700 464.00 Category: 60 - Purchased Services Total:64,765.5310,493.35286,093.00 286,093.00 221,327.47 77.36 % Category: 70 - Supplies Office Supplies 372.00 284.33 87.67 23.57%30.2801-400-70100 372.00 Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00 Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00 Fuel 17,013.00 5,043.43 11,969.57 70.36%796.4801-400-71000 17,013.00 Uniforms 6,750.00 5,137.71 1,612.29 23.89%149.9901-400-72100 6,750.00 Small Tools 7,000.00 1,177.31 5,822.69 83.18%346.5501-400-78200 7,000.00 Safety Equipment 2,039.00 2,240.68 -201.68 -9.89%2,028.1701-400-78300 2,039.00 Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00 Miscellaneous Expense 300.00 59.97 240.03 80.01%0.0001-400-79999 300.00 Category: 70 - Supplies Total:13,943.433,351.4735,071.00 35,071.00 21,127.57 60.24 % Department: 400 - Parks Total:278,195.4774,246.80978,586.00 978,586.00 700,390.53 71.57 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 98,876.00 30,859.05 68,016.95 68.79%11,076.0001-401-50100 98,876.00 Salaries - Overtime 2,000.00 725.84 1,274.16 63.71%21.3001-401-50130 2,000.00 Salaries - Longevity 285.00 200.00 85.00 29.82%0.0001-401-50140 285.00 Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%0.0001-401-50145 2,250.00 Retirement 17,469.00 4,853.22 12,615.78 72.22%1,515.8801-401-51200 17,469.00 Medical Insurance 16,709.00 5,001.57 11,707.43 70.07%1,392.4201-401-51210 16,709.00 Dental Insurance 1,442.00 437.37 1,004.63 69.67%120.1601-401-51215 1,442.00 Vision Insurance 300.00 91.01 208.99 69.66%25.0001-401-51216 300.00 Life Insurance & Other 985.00 298.12 686.88 69.73%81.9001-401-51218 985.00 Social Security Taxes 6,272.00 2,069.27 4,202.73 67.01%681.0701-401-52220 6,272.00 Medicare Taxes 1,499.00 483.98 1,015.02 67.71%159.2901-401-52225 1,499.00 Unemployment Taxes 621.00 255.24 365.76 58.90%255.2401-401-52250 621.00 Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00 Category: 50 - Personnel Services Total:47,274.6715,328.26151,083.00 151,083.00 103,808.33 68.71 % Category: 60 - Purchased Services Electricity 1,030.00 977.44 52.56 5.10%325.4201-401-64000 1,030.00 Water 32,273.00 10,554.72 21,718.28 67.30%2,744.1901-401-64100 32,273.00 Communications /Pagers/Mobiles 1,200.00 389.92 810.08 67.51%92.9101-401-64400 1,200.00 Property Maintenance 84,000.00 22,547.75 61,452.25 73.16%5,836.9801-401-65100 84,000.00 Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%0.0001-401-65300 2,048.00 Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00 Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00 Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00 Tree City 10,000.00 4,830.00 5,170.00 51.70%4,830.0001-401-69100 10,000.00 Category: 60 - Purchased Services Total:39,354.8313,829.50133,976.00 133,976.00 94,621.17 70.63 % Category: 70 - Supplies Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00 Uniforms 2,444.00 235.00 2,209.00 90.38%0.0001-401-72100 2,444.00 Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00 Category: 70 - Supplies Total:278.860.0014,251.00 14,251.00 13,972.14 98.04 % Department: 401 - Medians Total:86,908.3629,157.76299,310.00 299,310.00 212,401.64 70.96 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 309,673.00 44,787.24 264,885.76 85.54%15,878.5801-450-50100 309,673.00 Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00 Salaries - Longevity 892.00 900.50 -8.50 -0.95%0.0001-450-50140 892.00 Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%0.0001-450-50145 1,575.00 Retirement 23,140.00 6,509.51 16,630.49 71.87%2,100.8301-450-51200 23,140.00 Medical Insurance 13,341.00 3,900.26 9,440.74 70.76%1,071.4801-450-51210 13,341.00 Dental Insurance 891.00 298.86 592.14 66.46%82.0801-450-51215 891.00 February 24, 2015 Town Council Minutes Page 47 of 89Town Council Page 134 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 8 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Vision Insurance 199.00 60.17 138.83 69.76%16.4801-450-51216 199.00 Life Insurance & Other 1,141.00 342.49 798.51 69.98%94.0901-450-51218 1,141.00 Social Security Taxes 19,491.00 2,835.67 16,655.33 85.45%958.4301-450-52220 19,491.00 Medicare Taxes 4,581.00 663.11 3,917.89 85.52%224.0801-450-52225 4,581.00 Unemployment Taxes 2,198.00 357.31 1,840.69 83.74%357.3101-450-52250 2,198.00 Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00 Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:62,230.1220,783.36393,165.00 393,165.00 330,934.88 84.17 % Category: 60 - Purchased Services Software & Support 4,805.00 91.12 4,713.88 98.10%47.8401-450-60800 4,805.00 Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00 Advertising 2,716.00 17.90 2,698.10 99.34%17.9001-450-63200 2,716.00 Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00 Schools & Training 5,733.00 1,488.50 4,244.50 74.04%0.0001-450-63551 5,733.00 Service Charges and Fees 5,700.00 2,794.67 2,905.33 50.97%730.8601-450-63800 5,700.00 Electricity 19,500.00 3,142.18 16,357.82 83.89%1,167.5201-450-64000 19,500.00 Water 13,138.00 3,650.41 9,487.59 72.21%2,526.0501-450-64100 13,138.00 Telephone 1,295.00 602.88 692.12 53.45%301.2801-450-64300 1,295.00 Communications /Pagers/Mobiles 3,000.00 551.08 2,448.92 81.63%143.1601-450-64400 3,000.00 Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00 Property Maintenance 6,221.00 6,840.12 -619.12 -9.95%79.1601-450-65100 6,221.00 Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00 Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00 Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00 Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%0.0001-450-68200 5,910.00 Meetings 1,191.00 32.60 1,158.40 97.26%32.6001-450-68600 1,191.00 Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00 Category: 60 - Purchased Services Total:21,628.305,046.3797,541.00 97,541.00 75,912.70 77.83 % Category: 70 - Supplies Office Supplies 1,988.00 101.84 1,886.16 94.88%1.7501-450-70100 1,988.00 Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00 Publications/Books/Subscriptions 478.00 257.28 220.72 46.18%208.7301-450-70400 478.00 Uniforms 8,110.00 147.00 7,963.00 98.19%0.0001-450-72100 8,110.00 Chemicals 19,156.00 2,228.69 16,927.31 88.37%694.1901-450-72300 19,156.00 Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00 Program Supplies 3,578.00 25.95 3,552.05 99.27%0.0001-450-72700 3,578.00 Special Events 1,914.00 1,101.46 812.54 42.45%1,011.4601-450-76900 1,914.00 Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00 Small Equipment 2,500.00 77.68 2,422.32 96.89%77.6801-450-78400 2,500.00 Furniture/Equipment<$5,000 5,509.00 0.00 5,509.00 100.00%0.0001-450-78500 5,509.00 Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00 Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00 Miscellaneous Expense 324.00 12.50 311.50 96.14%0.0001-450-79999 324.00 Category: 70 - Supplies Total:3,952.401,993.8159,333.00 59,333.00 55,380.60 93.34 % Department: 450 - Recreation Total:87,810.8227,823.54550,039.00 550,039.00 462,228.18 84.04 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00 Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00 Event Rentals 37,690.00 13,768.86 23,921.14 63.47%-603.6901-460-67300 37,690.00 Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00 Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00 Category: 60 - Purchased Services Total:13,768.86-603.6943,583.00 43,583.00 29,814.14 68.41 % Category: 70 - Supplies Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00 Program Supplies 13,231.00 2,389.50 10,841.50 81.94%0.0001-460-72700 13,231.00 February 24, 2015 Town Council Minutes Page 48 of 89Town Council Page 135 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 9 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Miscellaneous Expense 2,781.00 70.18 2,710.82 97.48%0.0001-460-79999 2,781.00 Category: 70 - Supplies Total:2,459.680.0016,618.00 16,618.00 14,158.32 85.20 % Department: 460 - Community Events Total:16,228.54-603.6960,201.00 60,201.00 43,972.46 73.04 % Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 298,068.00 93,324.57 204,743.43 68.69%33,777.6001-522-50100 298,068.00 Salaries - Overtime 3,000.00 2,013.12 986.88 32.90%765.0001-522-50130 3,000.00 Salaries - Longevity 1,595.00 1,530.00 65.00 4.08%0.0001-522-50140 1,595.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-522-50145 4,500.00 Retirement 51,888.00 14,474.92 37,413.08 72.10%4,718.5201-522-51200 51,888.00 Medical Insurance 38,871.00 10,872.99 27,998.01 72.03%3,017.6901-522-51210 38,871.00 Dental Insurance 2,603.00 747.85 1,855.15 71.27%205.4501-522-51215 2,603.00 Vision Insurance 543.00 164.84 378.16 69.64%45.2801-522-51216 543.00 Life Insurance & Other 2,745.00 817.56 1,927.44 70.22%224.6001-522-51218 2,745.00 Social Security Taxes 18,765.00 6,072.52 12,692.48 67.64%2,091.8901-522-52220 18,765.00 Medicare Taxes 4,454.00 1,420.26 3,033.74 68.11%489.2501-522-52225 4,454.00 Unemployment Taxes 1,242.00 794.44 447.56 36.04%794.4401-522-52250 1,242.00 Workman's Compensation 1,623.00 0.00 1,623.00 100.00%0.0001-522-52260 1,623.00 Category: 50 - Personnel Services Total:136,233.0746,129.72429,897.00 429,897.00 293,663.93 68.31 % Category: 60 - Purchased Services Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00 Engineering 75,000.00 11,468.90 63,531.10 84.71%0.0001-522-60500 75,000.00 Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00 Health Inspections 6,100.00 0.00 6,100.00 100.00%0.0001-522-62300 6,100.00 Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00 Advertising 1,100.00 429.96 670.04 60.91%0.0001-522-63200 1,100.00 Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00 Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00 Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00 Schools & Training 2,800.00 660.00 2,140.00 76.43%310.0001-522-63551 2,800.00 Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00 Communications /Pagers/Mobiles 3,672.00 889.99 2,782.01 75.76%251.5201-522-64400 3,672.00 Vehicle Maintenance 3,000.00 687.49 2,312.51 77.08%0.0001-522-65300 3,000.00 Dues & Membership 1,627.00 281.00 1,346.00 82.73%100.0001-522-68100 1,627.00 Travel & per diem 1,000.00 429.38 570.62 57.06%0.0001-522-68200 1,000.00 Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00 Plat Filing Fees 1,100.00 32.50 1,067.50 97.05%0.0001-522-69105 1,100.00 Category: 60 - Purchased Services Total:14,941.22661.52129,839.00 129,839.00 114,897.78 88.49 % Category: 70 - Supplies Office Supplies 2,500.00 607.19 1,892.81 75.71%150.7101-522-70100 2,500.00 Postage 500.00 150.66 349.34 69.87%0.0001-522-70300 500.00 Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%0.0001-522-70400 700.00 Fuel 6,245.00 1,231.14 5,013.86 80.29%213.3301-522-71000 6,245.00 Uniforms 2,340.00 973.50 1,366.50 58.40%0.0001-522-72100 2,340.00 Miscellaneous Expense 900.00 3.25 896.75 99.64%0.0001-522-79999 900.00 Category: 70 - Supplies Total:2,981.43364.0413,185.00 13,185.00 10,203.57 77.39 % Department: 522 - Community Development Total:154,155.7247,155.28572,921.00 572,921.00 418,765.28 73.09 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 188,912.00 57,651.94 131,260.06 69.48%21,763.2001-611-50100 188,912.00 Salaries - Longevity 270.00 200.00 70.00 25.93%0.0001-611-50140 270.00 Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%0.0001-611-50145 2,250.00 Retirement 32,338.00 5,416.51 26,921.49 83.25%1,784.4301-611-51200 32,338.00 Medical Insurance 23,861.00 4,635.46 19,225.54 80.57%1,285.7201-611-51210 23,861.00 Dental Insurance 1,665.00 325.74 1,339.26 80.44%89.4901-611-51215 1,665.00 February 24, 2015 Town Council Minutes Page 49 of 89Town Council Page 136 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 10 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Vision Insurance 398.00 66.40 331.60 83.32%18.2401-611-51216 398.00 Life Insurance & Other 1,671.00 307.29 1,363.71 81.61%84.4201-611-51218 1,671.00 Social Security Taxes 11,729.00 2,165.66 9,563.34 81.54%763.5101-611-52220 11,729.00 Medicare Taxes 2,776.00 506.50 2,269.50 81.75%178.5701-611-52225 2,776.00 Unemployment Taxes 597.00 301.31 295.69 49.53%301.3101-611-52250 597.00 Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00 Category: 50 - Personnel Services Total:73,076.8126,268.89266,946.00 266,946.00 193,869.19 72.62 % Category: 60 - Purchased Services Professional Outside Services 2,100.00 2,145.00 -45.00 -2.14%2,145.0001-611-60100 2,100.00 Auditing 32,750.00 20,750.00 12,000.00 36.64%20,000.0001-611-60200 32,750.00 Appraisal 46,394.00 16,901.96 29,492.04 63.57%47.3301-611-61100 46,394.00 Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00 Advertising 3,800.00 150.00 3,650.00 96.05%0.0001-611-63200 3,800.00 Printing 750.00 0.00 750.00 100.00%0.0001-611-63250 750.00 Schools & Training 2,855.00 748.00 2,107.00 73.80%199.0001-611-63551 2,855.00 Service Charges & Fees 18,120.00 2,814.58 15,305.42 84.47%618.9101-611-63800 18,120.00 PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00 Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00 Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00 Dues & Membership 1,500.00 0.00 1,500.00 100.00%0.0001-611-68100 1,500.00 Travel & per diem 2,916.00 767.74 2,148.26 73.67%39.7101-611-68200 2,916.00 Meetings 100.00 35.00 65.00 65.00%0.0001-611-68600 100.00 Category: 60 - Purchased Services Total:44,312.2823,049.95116,801.00 116,801.00 72,488.72 62.06 % Category: 70 - Supplies Office Supplies 1,800.00 819.51 980.49 54.47%160.4601-611-70100 1,800.00 Postage 1,000.00 191.77 808.23 80.82%0.0001-611-70300 1,000.00 Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:1,011.28160.463,350.00 3,350.00 2,338.72 69.81 % Department: 611 - Finance Total:118,400.3749,479.30387,097.00 387,097.00 268,696.63 69.41 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 54,747.00 15,961.60 38,785.40 70.84%5,769.6001-615-50100 54,747.00 Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-615-50145 750.00 Retirement 8,714.00 2,392.17 6,321.83 72.55%788.1301-615-51200 8,714.00 Medical Insurance 5,570.00 1,667.19 3,902.81 70.07%464.1401-615-51210 5,570.00 Dental Insurance 387.00 117.43 269.57 69.66%32.2601-615-51215 387.00 Vision Insurance 81.00 24.61 56.39 69.62%6.7601-615-51216 81.00 Life Insurance & Other 512.00 153.46 358.54 70.03%42.1601-615-51218 512.00 Social Security Taxes 3,399.00 1,032.25 2,366.75 69.63%356.6601-615-52220 3,399.00 Medicare Taxes 806.00 241.40 564.60 70.05%83.4101-615-52225 806.00 Unemployment Taxes 222.00 133.55 88.45 39.84%132.6901-615-52250 222.00 Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00 Category: 50 - Personnel Services Total:22,473.667,675.8175,397.00 75,397.00 52,923.34 70.19 % Category: 60 - Purchased Services Professional Outside Services 1,890.00 471.30 1,418.70 75.06%175.6501-615-60100 1,890.00 Judge's Compensation 4,500.00 1,200.00 3,300.00 73.33%300.0001-615-60300 4,500.00 Printing 1,100.00 312.50 787.50 71.59%0.0001-615-63250 1,100.00 Schools & Training 350.00 50.00 300.00 85.71%0.0001-615-63551 350.00 Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00 Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00 Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00 Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00 Category: 60 - Purchased Services Total:2,033.80475.658,889.00 8,889.00 6,855.20 77.12 % February 24, 2015 Town Council Minutes Page 50 of 89Town Council Page 137 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 11 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 70 - Supplies Office Supplies 450.00 56.79 393.21 87.38%1.7501-615-70100 450.00 Postage 1,000.00 92.36 907.64 90.76%0.0001-615-70300 1,000.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00 Miscellaneous Expense 0.00 136.00 -136.00 0.00%0.0001-615-79999 0.00 Category: 70 - Supplies Total:285.151.751,650.00 1,650.00 1,364.85 82.72 % Department: 615 - Municipal Court Total:24,792.618,153.2185,936.00 85,936.00 61,143.39 71.15 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 51,765.00 8,846.66 42,918.34 82.91%1,346.0001-630-50100 51,765.00 Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00 Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00 Retirement 8,882.00 1,381.42 7,500.58 84.45%278.0801-630-51200 8,882.00 Medical Insurance 0.00 738.91 -738.91 0.00%0.0001-630-51210 0.00 Dental Insurance 387.00 74.36 312.64 80.79%0.0001-630-51215 387.00 Vision Insurance 81.00 11.09 69.91 86.31%0.0001-630-51216 81.00 Life Insurance & Other 474.00 67.24 406.76 85.81%0.0001-630-51218 474.00 Social Security Taxes 3,213.00 546.00 2,667.00 83.01%83.4501-630-52220 3,213.00 Medicare Taxes 762.00 127.70 634.30 83.24%19.5201-630-52225 762.00 Unemployment Taxes 207.00 30.96 176.04 85.04%30.9601-630-52250 207.00 Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00 Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00 Employee Relations 8,150.00 4,939.49 3,210.51 39.39%3,447.4401-630-52960 8,150.00 Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00 Employee Assistance Program 2,688.00 403.20 2,284.80 85.00%0.0001-630-53280 2,688.00 Category: 50 - Personnel Services Total:17,617.035,205.4587,655.00 87,655.00 70,037.97 79.90 % Category: 60 - Purchased Services Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00 Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00 Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00 Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 85.27 814.73 90.53%0.0001-630-64400 900.00 Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00 Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00 Category: 60 - Purchased Services Total:160.270.003,440.00 3,440.00 3,279.73 95.34 % Category: 70 - Supplies Office Supplies 1,000.00 22.74 977.26 97.73%1.7501-630-70100 1,000.00 Postage 300.00 31.79 268.21 89.40%0.0001-630-70300 300.00 Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00 Category: 70 - Supplies Total:54.531.751,400.00 1,400.00 1,345.47 96.11 % Department: 630 - Human Resources Total:17,831.835,207.2092,495.00 92,495.00 74,663.17 80.72 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 139,358.00 43,473.32 95,884.68 68.80%15,751.2001-640-50100 139,358.00 Salaries - Longevity 1,620.00 1,635.00 -15.00 -0.93%0.0001-640-50140 1,620.00 Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%0.0001-640-50145 1,500.00 Retirement 24,068.00 6,690.72 17,377.28 72.20%2,151.6001-640-51200 24,068.00 Medical Insurance 11,139.00 3,356.66 7,782.34 69.87%928.2801-640-51210 11,139.00 Dental Insurance 774.00 234.86 539.14 69.66%64.5201-640-51215 774.00 Vision Insurance 162.00 49.22 112.78 69.62%13.5201-640-51216 162.00 Life Insurance & Other 1,130.00 338.01 791.99 70.09%92.8601-640-51218 1,130.00 Social Security Taxes 8,741.00 2,889.73 5,851.27 66.94%976.5901-640-52220 8,741.00 Medicare Taxes 2,066.00 675.82 1,390.18 67.29%228.3901-640-52225 2,066.00 Unemployment Taxes 414.00 347.93 66.07 15.96%347.9301-640-52250 414.00 Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00 Category: 50 - Personnel Services Total:61,191.2720,554.89191,325.00 191,325.00 130,133.73 68.02 % February 24, 2015 Town Council Minutes Page 51 of 89Town Council Page 138 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 12 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 60 - Purchased Services Software & Support 147,602.26 76,342.09 71,260.17 48.28%-4,469.8201-640-60800 147,602.26 Security 1,350.00 108.00 1,242.00 92.00%108.0001-640-60900 1,350.00 Schools & Training 3,500.00 0.00 3,500.00 100.00%0.0001-640-63551 3,500.00 Telephone 5,808.00 1,900.39 3,907.61 67.28%905.6001-640-64300 5,808.00 Communications /Pagers/Mobiles 2,716.00 789.50 1,926.50 70.93%225.9801-640-64400 2,716.00 Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00 Copier Rental/Lease 7,908.00 3,404.04 4,503.96 56.95%681.1701-640-67150 7,908.00 Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00 Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00 Meetings 72.00 0.00 72.00 100.00%0.0001-640-68600 72.00 Category: 60 - Purchased Services Total:82,694.02-2,549.07175,055.26 175,055.26 92,361.24 52.76 % Category: 70 - Supplies Office Supplies 721.00 20.73 700.27 97.12%1.7501-640-70100 721.00 Printer Supplies 7,500.00 3,046.09 4,453.91 59.39%479.6301-640-70200 7,500.00 Postage 250.00 23.69 226.31 90.52%0.0001-640-70300 250.00 Uniforms 225.00 156.45 68.55 30.47%0.0001-640-72100 225.00 Hardware 16,623.00 25,631.06 -9,008.06 -54.19%2,891.4201-640-78600 16,623.00 Category: 70 - Supplies Total:28,878.023,372.8025,319.00 25,319.00 -3,559.02 -14.06 % Department: 640 - Information Services Total:172,763.3121,378.62391,699.26 391,699.26 218,935.95 55.89 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 2,647.04 12,352.96 82.35%1,073.0201-710-64000 15,000.00 Water 1,860.00 260.02 1,599.98 86.02%0.0001-710-64100 1,860.00 Insurance 54,265.00 53,241.92 1,023.08 1.89%0.0001-710-65000 54,265.00 Building Maintenance 10,000.00 4,656.25 5,343.75 53.44%631.6801-710-65200 10,000.00 Equipment Maintenance 250.00 467.88 -217.88 -87.15%0.0001-710-65350 250.00 Cleaning Services 17,292.00 3,707.00 13,585.00 78.56%0.0001-710-65400 17,292.00 Category: 60 - Purchased Services Total:64,980.111,704.7098,667.00 98,667.00 33,686.89 34.14 % Category: 70 - Supplies Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%0.0001-710-78500 10,875.00 Maintenance Supplies 1,500.00 740.85 759.15 50.61%64.6101-710-79100 1,500.00 Category: 70 - Supplies Total:5,776.8064.6112,375.00 12,375.00 6,598.20 53.32 % Department: 710 - Facilities Management Total:70,756.911,769.31111,042.00 111,042.00 40,285.09 36.28 % Expense Total:2,400,159.57715,509.658,600,033.26 8,600,033.26 6,199,873.69 72.09 % Fund: 01 - GENERAL FUND Surplus (Deficit):3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30 3,208.59 % Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 3,208.59 % February 24, 2015 Town Council Minutes Page 52 of 89Town Council Page 139 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 13 of 15 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 4,843,820.211,210,755.375,842,789.00 5,842,789.00 -998,968.79 17.10 % 41 - Licenses & Permits 335,762.54104,524.481,523,137.00 1,523,137.00 -1,187,374.46 77.96 % 42 - Intergovernmental 38,297.1218,257.70269,919.00 269,919.00 -231,621.88 85.81 % 43 - Fines & Fees 109,390.0864,415.14466,101.00 466,101.00 -356,710.92 76.53 % 44 - Charges for Services 203,292.31152,617.27260,852.00 260,852.00 -57,559.69 22.07 % 45 - Rents 17,870.000.0067,500.00 67,500.00 -49,630.00 73.53 % 46 - Contributions and Donations 1,180.001,180.000.00 0.00 1,180.00 0.00 % 47 - Investment Income 1,334.59496.326,000.00 6,000.00 -4,665.41 77.76 % 49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 % 51 - Miscellaneous 10,192.7656.4651,050.00 51,050.00 -40,857.24 80.03 % 5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39Department: 000 - General Total:34.56 % 5,561,139.611,552,302.748,498,348.00 8,498,348.00 -2,937,208.39Revenue Total:34.56 % Expense Department: 000 - General 99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 % 0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 % Department: 140 - Manager's Office 50 - Personnel Services 240,286.5497,908.75757,082.00 757,082.00 516,795.46 68.26 % 60 - Purchased Services 31,652.094,852.9390,119.00 90,119.00 58,466.91 64.88 % 70 - Supplies 7,431.43493.6252,737.00 52,737.00 45,305.57 85.91 % 279,370.06103,255.30899,938.00 899,938.00 620,567.94Department: 140 - Manager's Office Total:68.96 % Department: 160 - Legal 50 - Personnel Services 52,032.6117,877.28162,446.00 162,446.00 110,413.39 67.97 % 60 - Purchased Services 1,110.4350.7623,125.00 23,125.00 22,014.57 95.20 % 70 - Supplies 1,731.24559.757,818.00 7,818.00 6,086.76 77.86 % 54,874.2818,487.79193,389.00 193,389.00 138,514.72Department: 160 - Legal Total:71.62 % Department: 251 - Police 50 - Personnel Services 596,167.98200,333.781,868,734.00 1,868,734.00 1,272,566.02 68.10 % 60 - Purchased Services 36,798.677,498.08134,269.00 134,269.00 97,470.33 72.59 % 70 - Supplies 22,406.755,308.65105,595.00 105,595.00 83,188.25 78.78 % 80 - Capital 230.9972.991,500.00 1,500.00 1,269.01 84.60 % 655,604.39213,213.502,110,098.00 2,110,098.00 1,454,493.61Department: 251 - Police Total:68.93 % Department: 255 - EMS 50 - Personnel Services 251,035.6575,176.57764,304.00 764,304.00 513,268.35 67.15 % 60 - Purchased Services 12,934.674,687.8544,915.00 44,915.00 31,980.33 71.20 % 70 - Supplies 8,557.372,857.8428,143.00 28,143.00 19,585.63 69.59 % 272,527.6982,722.26837,362.00 837,362.00 564,834.31Department: 255 - EMS Total:67.45 % Department: 360 - Streets 50 - Personnel Services 67,776.2820,664.32222,195.00 222,195.00 154,418.72 69.50 % 60 - Purchased Services 40,495.1512,926.26185,932.00 185,932.00 145,436.85 78.22 % 70 - Supplies 1,667.78472.893,550.00 3,550.00 1,882.22 53.02 % 109,939.2134,063.47411,677.00 411,677.00 301,737.79Department: 360 - Streets Total:73.29 % Department: 400 - Parks 50 - Personnel Services 199,486.5160,401.98657,422.00 657,422.00 457,935.49 69.66 % 60 - Purchased Services 64,765.5310,493.35286,093.00 286,093.00 221,327.47 77.36 % 70 - Supplies 13,943.433,351.4735,071.00 35,071.00 21,127.57 60.24 % 278,195.4774,246.80978,586.00 978,586.00 700,390.53Department: 400 - Parks Total:71.57 % Department: 401 - Medians 50 - Personnel Services 47,274.6715,328.26151,083.00 151,083.00 103,808.33 68.71 % 60 - Purchased Services 39,354.8313,829.50133,976.00 133,976.00 94,621.17 70.63 % February 24, 2015 Town Council Minutes Page 53 of 89Town Council Page 140 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 14 of 15 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 70 - Supplies 278.860.0014,251.00 14,251.00 13,972.14 98.04 % 86,908.3629,157.76299,310.00 299,310.00 212,401.64Department: 401 - Medians Total:70.96 % Department: 450 - Recreation 50 - Personnel Services 62,230.1220,783.36393,165.00 393,165.00 330,934.88 84.17 % 60 - Purchased Services 21,628.305,046.3797,541.00 97,541.00 75,912.70 77.83 % 70 - Supplies 3,952.401,993.8159,333.00 59,333.00 55,380.60 93.34 % 87,810.8227,823.54550,039.00 550,039.00 462,228.18Department: 450 - Recreation Total:84.04 % Department: 460 - Community Events 60 - Purchased Services 13,768.86-603.6943,583.00 43,583.00 29,814.14 68.41 % 70 - Supplies 2,459.680.0016,618.00 16,618.00 14,158.32 85.20 % 16,228.54-603.6960,201.00 60,201.00 43,972.46Department: 460 - Community Events Total:73.04 % Department: 522 - Community Development 50 - Personnel Services 136,233.0746,129.72429,897.00 429,897.00 293,663.93 68.31 % 60 - Purchased Services 14,941.22661.52129,839.00 129,839.00 114,897.78 88.49 % 70 - Supplies 2,981.43364.0413,185.00 13,185.00 10,203.57 77.39 % 154,155.7247,155.28572,921.00 572,921.00 418,765.28Department: 522 - Community Development Total:73.09 % Department: 611 - Finance 50 - Personnel Services 73,076.8126,268.89266,946.00 266,946.00 193,869.19 72.62 % 60 - Purchased Services 44,312.2823,049.95116,801.00 116,801.00 72,488.72 62.06 % 70 - Supplies 1,011.28160.463,350.00 3,350.00 2,338.72 69.81 % 118,400.3749,479.30387,097.00 387,097.00 268,696.63Department: 611 - Finance Total:69.41 % Department: 615 - Municipal Court 50 - Personnel Services 22,473.667,675.8175,397.00 75,397.00 52,923.34 70.19 % 60 - Purchased Services 2,033.80475.658,889.00 8,889.00 6,855.20 77.12 % 70 - Supplies 285.151.751,650.00 1,650.00 1,364.85 82.72 % 24,792.618,153.2185,936.00 85,936.00 61,143.39Department: 615 - Municipal Court Total:71.15 % Department: 630 - Human Resources 50 - Personnel Services 17,617.035,205.4587,655.00 87,655.00 70,037.97 79.90 % 60 - Purchased Services 160.270.003,440.00 3,440.00 3,279.73 95.34 % 70 - Supplies 54.531.751,400.00 1,400.00 1,345.47 96.11 % 17,831.835,207.2092,495.00 92,495.00 74,663.17Department: 630 - Human Resources Total:80.72 % Department: 640 - Information Services 50 - Personnel Services 61,191.2720,554.89191,325.00 191,325.00 130,133.73 68.02 % 60 - Purchased Services 82,694.02-2,549.07175,055.26 175,055.26 92,361.24 52.76 % 70 - Supplies 28,878.023,372.8025,319.00 25,319.00 -3,559.02 -14.06 % 172,763.3121,378.62391,699.26 391,699.26 218,935.95Department: 640 - Information Services Total:55.89 % Department: 710 - Facilities Management 60 - Purchased Services 64,980.111,704.7098,667.00 98,667.00 33,686.89 34.14 % 70 - Supplies 5,776.8064.6112,375.00 12,375.00 6,598.20 53.32 % 70,756.911,769.31111,042.00 111,042.00 40,285.09Department: 710 - Facilities Management Total:36.28 % 2,400,159.57715,509.658,600,033.26 8,600,033.26 6,199,873.69Expense Total:72.09 % 3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30Fund: 01 - GENERAL FUND Surplus (Deficit):3,208.59 % Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 3,208.59 % February 24, 2015 Town Council Minutes Page 54 of 89Town Council Page 141 of 241 Meeting Date: March 24, 2015 DR A F T Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015 2/18/2015 9:21:56 PM Page 15 of 15 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 3,160,980.04836,793.09-101,685.26 -101,685.26 3,262,665.30 Report Surplus (Deficit):836,793.09 3,160,980.04-101,685.26 -101,685.26 3,262,665.30 February 24, 2015 Town Council Minutes Page 55 of 89Town Council Page 142 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT C 4th Quarter 2014 Investment Report February 24, 2015 Town Council Minutes Page 56 of 89Town Council Page 143 of 241 Meeting Date: March 24, 2015 DR A F T 13 Weeks Treasury Bill Yield: 0.04% First Financial Bank Beginning Ending Avg Monthly Yield: 0.15% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : N/A First Financial - Pooled Cash 1,310,719.45$ 2,982,139.07$ (3,136,778.38)$ 498.99$ 1,156,579.13$ First Financial Totals 1,310,719.45$ 2,982,139.07$ (3,136,778.38)$ 498.99$ 1,156,579.13$ TexPool Beginning Ending Avg Monthly Yield: 0.0465% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM*in Days : 44 TexPool - Interest and Sinking Account 135,852.59$ 835,274.58$ -$ 19.70$ 971,146.87$ TexPool - Designated Account 356,792.89 3,232,005.11 (3,067,000.00) 40.08 521,838.08 TexPool - Grant Fund 99.86 - - - 99.86 TexPool - 2010 Tax Notes 41,117.52 - - 3.35 41,120.87 TexPool - 5M Park Bond 2010 150,880.96 - - 12.33 150,893.29 TexPool - 2012 Tax Notes 279,359.07 - - 22.82 279,381.89 TexPool - 2013 CO 1,822,782.66 - - 148.94 1,822,931.60 TexPool - 2014 CO 2,500,322.17 - - 204.36 2,500,526.53 TexPool - Utility Drainage Account 147,453.13 - - 12.05 147,465.18 TexPool Totals 5,434,660.85$ 4,067,279.69$ (3,067,000.00)$ 463.63$ 6,435,404.17$ LOGIC Beginning Ending Avg Monthly Yield: 0.0974% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : 54 LOGIC - Designated 1,500,423.44$ 2,000,000.00$ (943,000.00)$ 174.08$ 2,557,597.52$ LOGIC Totals 1,500,423.44$ 2,000,000.00$ (943,000.00)$ 174.08$ 2,557,597.52$ First Public Beginning Ending Investment Description Balance Deposits Withdrawals Interest Balance Avg Monthly Yield: 0.12% First Public - Designated 1,578,413.97$ -$ -$ 463.96$ 1,578,877.93$ Avg WAM* in Days : 52 First Public Totals 1,578,413.97$ -$ -$ 463.96$ 1,578,877.93$ Total Cash & Investments 9,824,217.71$ 9,049,418.76$ (7,146,778.38)$ 1,600.66$ 11,728,458.75$ SIGNED: DATEINVESTMENT OFFICER Town of Trophy Club Quarterly Investment Report For the Quarter Ended December 31, 2014 The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period October 1, 2014 through December 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of * The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties. *WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are scheduled to have their interest rate readjusted to reflect current market rates. 2/19/2015 February 24, 2015 Town Council Minutes Page 57 of 89Town Council Page 144 of 241 Meeting Date: March 24, 2015 DRAFT Fi r s t F i n a n c i a l B a n k N . A . A b i l e n e , A b i l e n e , T X De s c r i p t i o n Co u p o n Ma t u r i t y Pa r V a l u e Cu s i p Ma n a g e m e n t R e p o r t Pl e d g e d T o : Date:31-Dec-14 61 Page:Section V-C Re p o r t f o l i o Po o l Pl e d g e d Book Value Market Value Sa f e k e e p i n g Co d e Lo c a t i o n Tr a n s # FA S 1 1 5 Pr e r e f u n d St d P o o r Or i g i n a l F a c e Pl e d g e d P e r c e n t Pledged Pledged Pl e d g e d Or i g i n a l F a c e V a l u e TO W N O F T R O P H Y C L U B Mo o d y 12 / 3 1 / 2 0 1 4 1 0 : 4 4 : 0 5 A M Pu b l i s h e d : 31 3 9 5 U R D 5 FH R 2 9 7 7 A T 4. 5 0 0 5/ 1 5 / 2 0 2 5 FN B K 33 2 9 9 9 2 0 1 3 0 8 2 7 1 AF S $1 4 , 5 2 5 , 6 4 1 . 0 0 $1 2 , 0 0 0 , 0 0 0 . 0 0 82 . 6 1 % $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 FR O S T N A T I O N A L B A N K 1 $1 2 , 0 0 0 , 0 0 0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 CM O s - F i x e d R a t e 1 To t a l P l e d g e d To : CO T $1 2 , 0 0 0 , 0 0 0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 $6,112,076.99 $6,459,993.53 TO W N O F T R O P H Y C L U B $0 . 0 0 $0 . 0 0 Mu n i s w i t h M a t u r i t y U n d e r 2 Y e a r s Mu n i s w i t h M a t u r i t y O v e r 2 Y e a r s $0 . 0 0 $5 , 9 9 0 , 6 3 3 . 4 0 Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y U n d e r 2 Y e a r s Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y O v e r 2 Y e a r s ** I f n o d a t a i s s h o w n , t h e n t h e r e a r e n o p l e d g e s f o r t h e c u r r e n t p e r i o d . Fe b r u a r y 2 4 , 2 0 1 5 T o w n C o u n c i l M i n u t e s Page 58 of 89 To w n Co u n c i l Pa g e 14 5 of 24 1 Meeting Date: March 24, 2015 DR A F T ATTACHMENT D 1st Quarter 2015 Investment Report February 24, 2015 Town Council Minutes Page 59 of 89Town Council Page 146 of 241 Meeting Date: March 24, 2015 DR A F T 13 Weeks Treasury Bill Yield: 0.02% First Financial Bank Beginning Ending Avg Monthly Yield: 0.15% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : N/A First Financial - Pooled Cash 1,781,968.54$ 3,425,175.53$ (3,896,965.07)$ 540.45$ 1,310,719.45$ First Financial Totals 1,781,968.54$ 3,425,175.53$ (3,896,965.07)$ 540.45$ 1,310,719.45$ TexPool Beginning Ending Avg Monthly Yield: 0.03% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM*in Days : 51 TexPool - Interest and Sinking Account 1,011,687.27$ 60,369.58$ (936,261.82)$ 57.56$ 135,852.59$ TexPool - Designated Account 2,199,397.53 520,449.49 (2,363,112.49) 58.36 356,792.89 TexPool - Grant Fund 99.86 - - - 99.86 TexPool - 2010 Tax Notes 41,114.03 - - 3.49 41,117.52 TexPool - 5M Park Bond 2010 150,868.35 - - 12.61 150,880.96 TexPool - 2012 Tax Notes 329,002.56 - (49,668.61) 25.12 279,359.07 TexPool - 2013 CO 1,931,964.87 - (109,338.74) 156.53 1,822,782.66 TexPool - 2014 CO 2,500,112.26 - - 209.91 2,500,322.17 TexPool - Utility Drainage Account 138,179.74 50,575.49 (41,314.69) 12.59 147,453.13 TexPool Totals 8,302,426.47$ 631,394.56$ (3,499,696.35)$ 536.17$ 5,434,660.85$ LOGIC Beginning Ending Avg Monthly Yield: 0.0795% Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days : 57 LOGIC - Designated 1,500,019.15$ 500,000.00$ (500,000.00)$ 404.29$ 1,500,423.44$ LOGIC Totals 1,500,019.15$ 500,000.00$ (500,000.00)$ 404.29$ 1,500,423.44$ First Public Beginning Ending Investment Description Balance Deposits Withdrawals Interest Balance Avg Monthly Yield: 0.12% First Public - Designated -$ 1,578,150.00$ -$ 263.97$ 1,578,413.97$ Avg WAM* in Days : 52 First Public Totals -$ 1,578,150.00$ -$ 263.97$ 1,578,413.97$ Total Cash & Investments 11,584,414.16$ 6,134,720.09$ (7,896,661.42)$ 1,744.88$ 9,824,217.71$ SIGNED: DATEINVESTMENT OFFICER * The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties. Town of Trophy Club Quarterly Investment Report For the Quarter Ended September 30, 2014 The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period July 1, 2014 through September 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of section 2256 of the Government Code of Texas. *WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are scheduled to have their interest rate readjusted to reflect current market rates. 2/19/2015 February 24, 2015 Town Council Minutes Page 60 of 89Town Council Page 147 of 241 Meeting Date: March 24, 2015 DRAFT Fi r s t F i n a n c i a l B a n k N . A . A b i l e n e , A b i l e n e , T X De s c r i p t i o n Co u p o n Ma t u r i t y Pa r V a l u e Cu s i p Ma n a g e m e n t R e p o r t Pl e d g e d T o : Date:31-Oct-14 62 Page:Section V-C Re p o r t f o l i o Po o l Pl e d g e d Book Value Market Value Sa f e k e e p i n g Co d e Lo c a t i o n Tr a n s # FA S 1 1 5 Pr e r e f u n d St d P o o r Or i g i n a l F a c e Pl e d g e d P e r c e n t Pledged Pledged Pl e d g e d Or i g i n a l F a c e V a l u e TO W N O F T R O P H Y C L U B Mo o d y 10 / 3 1 / 2 0 1 4 3 : 2 7 : 4 5 P M Pu b l i s h e d : 31 3 9 5 U R D 5 FH R 2 9 7 7 A T 4. 5 0 0 5/ 1 5 / 2 0 2 5 FN B K 33 2 9 9 9 2 0 1 3 0 8 2 7 1 AF S $1 4 , 5 2 5 , 6 4 1 . 0 0 $1 2 , 0 0 0 , 0 0 0 . 0 0 82 . 6 1 % $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 FR O S T N A T I O N A L B A N K 1 $1 2 , 0 0 0 , 0 0 0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 CM O s - F i x e d R a t e 1 To t a l P l e d g e d To : CO T $1 2 , 0 0 0 , 0 0 0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 $6,366,602.05 $6,806,719.52 TO W N O F T R O P H Y C L U B $0 . 0 0 $0 . 0 0 Mu n i s w i t h M a t u r i t y U n d e r 2 Y e a r s Mu n i s w i t h M a t u r i t y O v e r 2 Y e a r s $0 . 0 0 $6 , 2 3 7 , 9 6 0 . 9 6 Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y U n d e r 2 Y e a r s Ot h e r s e c u r i t i e s w i t h S t a t e d M a t u r i t y O v e r 2 Y e a r s ** I f n o d a t a i s s h o w n , t h e n t h e r e a r e n o p l e d g e s f o r t h e c u r r e n t p e r i o d . Fe b r u a r y 2 4 , 2 0 1 5 T o w n C o u n c i l M i n u t e s Page 61 of 89 To w n Co u n c i l Pa g e 14 8 of 24 1 Meeting Date: March 24, 2015 DR A F T ATTACHMENT E Proclamation No. 2015-03 February 24, 2015 Town Council Minutes Page 62 of 89Town Council Page 149 of 241 Meeting Date: March 24, 2015 DR A F T TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2015-03 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING THE MONTH OF MARCH 2015 AS MULTIPLE MYELOMA AWARENESS MONTH IN TROPHY CLUB. WHEREAS, multiple myeloma is a cancer of plasma cells , a type of white blood cell normally responsible for producing antibodies, and WHEREAS, multiple myeloma is the second most common blood cancer worldwide and can occur at multiple sites in one's body with a variety of symptoms , thus making it hard to diagnose , and WHEREAS , many people are unaware of myeloma until their diagnosis , and when it goes undetected , it can cause broken bones , ongoing pain , renal failure , and death , and WHEREAS, the disease is generally thought to be incurable but highly treatable , and remissions may be induced with various treatments, and WHEREAS, the many treatment options for myeloma include chemotherapy , radiation, stem cell transplantation and many new and novel emerging therapies , and WHEREAS , increased awareness for clinicians and the general public accompanied by continued investment and innovation will lead to earlier diagnosis allowing people to live longer. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM: MARCH 2015 AS MULTIPLE MYELOMA AWARENESS MONTH In the Town of Trophy Club, and I do thereby encourage all citizens to join me and the Town of Trophy Club Town Council in spreading awareness about this tragic condition so that individuals can be treated in a timely manner. PASSED AND APPROVED by the Town Council of the Town of Trophy Club , Texas, this the 24th day of February , 2015. C. Nick Sanders, Mayor Town of Trophy Club, Texas Holly Fimb s, Town Secretary Town of Trophy Club , Texas February 24, 2015 Town Council Minutes Page 63 of 89Town Council Page 150 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT F Staff Report and Preliminary Plat for Hillside Pointe February 24, 2015 Town Council Minutes Page 64 of 89Town Council Page 151 of 241 Meeting Date: March 24, 2015 DR A F T STAFF REPORT Town Council February 24, 2015 PP-14-027- Hillside Pointe SUBJECT: Consider and take appropriate action regarding a request for a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1; being a replat of Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being located in Planned Development No. 33. REQUEST: The applicant J. Volk Consulting, on behalf of Manna Land, LLC., is requesting approval of a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CA1, CA2, and Block B, Lot 1. LOCATION: The subject property is located on the west side of Trophy Wood Dr., north of Plaza Dr., and south of Hanna Ct. ZONING: The subject property is zoned Planned Development No. 33 (PD-33), which was approved by the Town Council on August 19, 2013. The zoning allows for single family residential and associated uses. Prior to being rezoned to PD-33, the property was zoned PD-26 and allowed for Medical General Hospital uses. CURRENT CONDITIONS: The subject property is currently undeveloped and is heavily covered with trees. The adjacent properties have PD-25 – Commercial to the south and west, PD-14 – Single Family Residential to the north, and the Town of Trophy Club/City of Southlake border to the east along T.W. King Rd. COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as commercial/professional. This request will provide an additional transitional zone of medium density residential to create a land use buffer from the higher intensity land uses along HWY 114 and the low density single family zoning to the north of the subject property. February 24, 2015 Town Council Minutes Page 65 of 89Town Council Page 152 of 241 Meeting Date: March 24, 2015 DR A F T THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. No changes are proposed to the existing street layout and all proposed streets in the subdivision will be privately owned and maintained. STAFF REVIEW: The preliminary plat was reviewed in accordance with the approved subdivision regulations as well as the approved development standards set forth in PD-33. The development standards of PD-33 require that all lots be a minimum of 3,600 sf, be a minimum of 40’ in width at the front building line, and have a minimum depth of 90’. The applicant is proposing 33 single family residential lots and 2 open space lots. The proposed lots appear meet the minimum requirements as required by the development standards of PD-33. The developer will be required to submit a tree survey and tree mitigation/protection plan when they submit application for a final plat. Parkland dedication will also be addressed at the time of the final plat. STAFF RECOMMENDATION: The preliminary plat has been reviewed for compliance with the Town’s Subdivision Ordinance, as well as the Development Standards for PD-33. Staff recommends approval with the following conditions: • The access easement that is filed on the property will need to be addressed before the approval of the final plat. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on January 15, 2015. The Commission requested correcting calls in the legal description, adding building line labels on all lots, providing a 5’ wall maintenance easement on the south property line, and providing clarification and more detail on the drainage coming onto the development from the properties to the north. The request was tabled to the February 5, 2015 Planning and Zoning Commission meeting. On February 5, 2015, the Commission had concerns about drainage but consented that the concerns would be addressed at the time of final platting. The Commission also requested that the filed access easement on the property be addressed prior to the approval of a final plat. A motion was made for approval and the motion passed by a vote of five in favor to none opposed. Attachments: Exhibit “A” - Application Exhibit “B” - Preliminary Plat Exhibit “C” - Approved Concept Plan Exhibit “D” - Town Engineer Letter Exhibit “E” - Easement Acknowledgement February 24, 2015 Town Council Minutes Page 66 of 89Town Council Page 153 of 241 Meeting Date: March 24, 2015 DR A F T Exhibit “A” February 24, 2015 Town Council Minutes Page 67 of 89Town Council Page 154 of 241 Meeting Date: March 24, 2015 DR A F T Exhibit “B” February 24, 2015 Town Council Minutes Page 68 of 89Town Council Page 155 of 241 Meeting Date: March 24, 2015 DR A F T Exhibit “C” February 24, 2015 Town Council Minutes Page 69 of 89Town Council Page 156 of 241 Meeting Date: March 24, 2015 DR A F T Exhibit “D” February 24, 2015 Town Council Minutes Page 70 of 89Town Council Page 157 of 241 Meeting Date: March 24, 2015 DR A F T Exhibit “E” February 24, 2015 Town Council Minutes Page 71 of 89Town Council Page 158 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT G Cost Estimate from Teague Nall & Perkins February 24, 2015 Town Council Minutes Page 72 of 89Town Council Page 159 of 241 Meeting Date: March 24, 2015 DR A F T TROPHY CLUB 2.24.15 ROYAL TROON (SPLASH PARK) Study /Design for following options: AREA No . 1 {$39,500) 1 . West end of parking lot -add 2 more islands in parking and place 6 " tree along with enhanced landscaping at west end a. Plant 6 " trees (7 trees x $2,500) = $17,500 b . Landscape with shrubs and irrigation ( 11,000 sf x $2)=$22,000 2. Study Fee: $1 ,500 3. Design Fee: $4,500 AREA No. 2 {$40,000) 1. Remove 18 parking spaces (east end) and provide landscape screening and trees a. Concrete Removal (3,000sf x $2) = $6,000 b. Plant 6 " trees ( 10 trees x $2,500) = $25,000 c. Landscape with shrubs and irrigation (4,500 sf x $2)= $9,000 2. Enhance with landscaping -6" trees and large shrubs 3. Study Fee: $1 ,500 4. Design Fee: $4,500 AREA No. 3 {$85,000) 1. Provide additional parking (up to 20 spaces) at east end of splash pad between ball field 2 . Parking and landscaping a . 20 parking spaces x $3,000 ea. = $60,000 b. Landscape enhancements= $25,000 3 . Study Fee: $2,500 4. Design Fee: $7,500 Fort Worth• 1100 Ma con St reet• Fort Worth, Tex a s 7 6 102 • 817.336.5773 Denton • 1517 Centre Place Drive, Suite 320 • Denton, Texa s 76205 • 940.383.4177 Dallas • 17304 Preston Ro a d , Su ite 1340 •Dallas, Texas 75252 • 214.4 6 1.9 867 Shennon• 200 North Travis Street, Suite 5 00• Shennoo, Texas 75090 • 903.870.1089 February 24, 2015 Town Council Minutes Page 73 of 89Town Council Page 160 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT H Exhibit of Areas 1, 2, and 3 February 24, 2015 Town Council Minutes Page 74 of 89Town Council Page 161 of 241 Meeting Date: March 24, 2015 DR A F T February 24, 2015 Town Council Minutes Page 75 of 89Town Council Page 162 of 241 Meeting Date: March 24, 2015 DR A F T ATTACHMENT I Resolution No. 2015-06 February 24, 2015 Town Council Minutes Page 76 of 89Town Council Page 163 of 241 Meeting Date: March 24, 2015 DR A F T TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2015-06 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2012-08, RESOLUTION NO. 2013-15 AND RESOLUTION NO. 2014-33 ADOPTING AND AMENDING THE MUNICIPALITY OF TROPHY CLUB HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS AND ADOPTING A NEW MUNICIPALITY OF TROPHY CLUB HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town benefits by having its citizens involved in local government through service on Town Boards and Commissions and has established several boards and commissions that perform various functions for the Town; and WHEREAS, the Town initially adopted the Municipality of Trophy Club Handbook for Elected and Appointed Officials” (hereinafter “Handbook”) to establish guidelines and procedures for Town Boards, Commissions and Corporations and to ensure uniform treatment of all persons applying for and serving on those bodies; and WHEREAS, the guidelines established in the Handbook are in addition to those requirements imposed by the Texas Open Meetings Act and other applicable state law; and WHEREAS, since enacting Resolution No. 2012-08 and its amending Resolutions 2013-15 and 2014-33, the Town Council has determined it to be in the best interests of the Town to review the Handbook in its entirety and has determined it necessary and appropriate to make various amendments to the Handbook to allow a more efficient and inclusive system of operating Boards, Commissions, and Corporations; and WHEREAS, the passage of this Resolution repeals Resolution No. 2012-08, Resolution No. 2013-15 and Resolution No. 2014-33, and all other conflicting Resolutions adopting or amending the Handbook and adopts a new Handbook which has been determined by the Council to be beneficial to the Town and its residents and to serve the public welfare. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the foregoing recitals are adopted and incorporated herein as findings. Section 2. That the Town Council hereby repeals Resolution No. 2012-08, Resolution No. 2013-15 and Resolution No. 2014-33 and all other conflicting February 24, 2015 Town Council Minutes Page 77 of 89Town Council Page 164 of 241 Meeting Date: March 24, 2015 DR A F T Resolutions adopting or amending the Handbook and hereby adopts the new "Municipality of Trophy Club Handbook for Elected and Appointed Offic ials ", a true and correct copy of the new Handbook being attached hereto and incorporated herein as Exhibit "A ". Section 3. That this Resolution shall become effective upon its passage , and that upon passage of this Resolution , the Handbook (Exhibit "A ") shall become effective . PASSED AND APPROVED by the Town Council of the Town of Trophy Club , Texas , this the 24'" day of February, 2015 . ~//~ C. Nick Sandert,"Mayor ATTEST: APPROVED TO AS FORM : Patricia A. Adams , Town Attorney Town of Trophy Club , Texas Town of Trophy Club, Texas [SEAL] February 24, 2015 Town Council Minutes Page 78 of 89Town Council Page 165 of 241 Meeting Date: March 24, 2015 DR A F T EXHIBIT A Municipality of Trophy Club Handbook for Elected and Appointed Officials February 24, 2015 Town Council Minutes Page 79 of 89Town Council Page 166 of 241 Meeting Date: March 24, 2015 DR A F T MUNICIPALITY OF TROPHY CLUB Handbook for Elected and Appointed Officials MUNICIPALITY OF TROPHY CLUB Handbook for Elected and Appointed Officials EFFECTIVE DATE: 02-24-2015 REVISION DATE: 02-24-2015 (Resolution No. 2015-06) This Handbook is applicable to all paid, non-paid and voluntary positions and seats to include; Town Council, Boards, Commissions, and Corporations. I acknowledge receiving and agree to comply with the policies set forth in the Handbook for Elected and Appointed Officials. __________________________________ ____________________________ Elected/Appointed Official Signature Date __________________________________ ____________________________ Elected/Appointed Official Printed Name Board/Commission/Corporation Serving Return this page to the Town Secretary and attach the Texas Open Government Training Certificates where applicable. February 24, 2015 Town Council Minutes Page 80 of 89Town Council Page 167 of 241 Meeting Date: March 24, 2015 DR A F T Introduction In order to be “A Great Place to Call Home,” the Town of Trophy Club encourages and is indebted to our dedicated citizens who serve on Boards, Commissions, and Corporations. In accordance with Section 4.16 of the Town Charter, the citizens who serve do so without compensation. They are appointed to serve after indicating their interest through the application process, and they serve at the discretion of the Town Council. Generally, members of each Board, Commission or Corporation are charged with researching pertinent projects and with making recommendations to the Town Council. Members serve in an advisory capacity. The single exception is the Zoning Board of Adjustment, which has some quasi-judicial duties. The exact duties and requirements of each Board, Commission or Corporation can be found in the ordinance establishing that specific body and/or applicable enabling statute. Each Board, Commission, and Corporation consists of members, a Chair/President, a Town Staff Liaison and a Council Liaison if one is appointed by the Council. Applicant Requirement for Boards, Commissions, or Corporations Applicants for Boards, Commissions, or Corporations must be United States Citizens and registered voters prior to their appointment and must also be Trophy Club residents for at least six (6) months prior to their appointment. Based upon good cause shown, Council may waive the voter registration and/or length of residency requirement for a person appointed to a Board, Commission, or Corporation, except where restricted by State law. Neither Town elected officials, nor persons appointed to fill vacancies on any elected Town governmental body may serve on a Town Board, Commission, or Corporation, per Town Charter. The technical expertise of applicants shall be a consideration in gaining appointment. Residency Requirement/Temporary Change in Residency Status In addition to the residency requirement for citizens making application to serve on Town Boards, Commissions, and Corporations, a person serving as a member must reside within the Town of Trophy Club during his or her term of service in order to continue serving. However, if during the term of appointment or during the time frame for reapplication, the residency status of a then current member of a Board, Commission or Corporation temporarily changes for a period of no more than six (6) months, the member may request that the Council review his/her specific circumstances affecting residency. If the temporary change in residency status does not disqualify a member of a Board, Commission, or Corporation from continuing to serve either because of a Charter or state law requirement for service on his/her respective Board, Commission, or Corporation, the Council may authorize the continued service or reappointment of the member until such time as the member returns to permanent residency status. February 24, 2015 Town Council Minutes Page 81 of 89Town Council Page 168 of 241 Meeting Date: March 24, 2015 DR A F T Posting Process The Town Secretary will ensure that annual appointments for Boards, Commissions, and Corporations are posted in the month of June: • Announced in the Town Newsletter • Posted on the marquees • Posted on the Town’s Web page at: www.trophyclub.org • Posted to Town-managed social media sites at: www.facebook.com/TrophyClubGov and www.twitter.com/TrophyClubGov The Town Secretary will also notify each member whose term is expiring that they must resubmit the Board, Commission and Corporation Application. Application Process for Annual Appointments Applications will be accepted each year in July or within a time frame as otherwise directed by Town Council. A received application will be considered active for one year following the date of receipt, provided it meets all previously stated requirements. Applications are available in the Town office and online at the Town’s website. The completed application shall be submitted to the Town Secretary and forwarded as soon as possible to the Town Council Appointments Committee and ex-officio members, all additional members of the Town Council, the Chair/President of the respective Board, Commission, or Corporation, and the Staff Liaison. Town Council Appointments Committee At the first Town Council meeting in June, the Council shall establish a Town Council Appointments Committee tasked with making recommendations to the full Council regarding appointments to all Boards, Commissions, and Corporations (hereinafter “Appointments Committee”). The Appointments Committee shall be comprised of the Mayor and two (2) Council members, and the Committee shall have the discretion to add additional non-voting ex- officio members to the Committee as determined appropriate. Interview Process – Appointments Committee Interviews shall be conducted by the Appointments Committee after the close of each application period. Staff Liaisons shall be responsible for scheduling interviews for each candidate who submits an application for their respective Board, Commission, or Corporation. Typically these interviews will be held at a regular interval as determined by the Appointments Committee. In the event of scheduling conflicts or workload demands, alternate dates may be selected. Group interviews are conducted for most vacancies. However, individual interviews may be conducted for certain positions at the request of the Appointments Committee. After conducting interviews, the Appointments Committee shall provide its recommendations relating to nominations for appointment to the Town Manager preceding the Council meeting February 24, 2015 Town Council Minutes Page 82 of 89Town Council Page 169 of 241 Meeting Date: March 24, 2015 DR A F T at which such appointments are to be considered. Appointments generally will be made by resolution at the second (2nd) Town Council meeting of the month. The Appointments Committee and Council will not evaluate applicants on the basis of race, color, religion, sex, national origin, ethnic group, age, or disability. Recommendations for appointment to a Board, Commission or Corporation will not be made based on stereotypes or assumptions about the abilities or traits of individuals of a certain race, color, religion, sex, national origin, ethnic group, or age, or individuals with disabilities. Mid-Term Vacancy / Resignations When a Board, Commission, or Corporation member resigns mid-term, a written notice of resignation shall be submitted to that body’s Chair/President. The Chair/President shall forward the notice to the Staff Liaison who shall then forward the notice to the Town Secretary and Town Council. Upon receiving notice of vacancy, the Town Secretary shall initiate the application process in accordance with the Posting Process set forth above, and interviews shall be conducted in accordance with the Interview Process as set forth above. Members appointed to fill vacancies shall be appointed to serve out the remainder of a predecessor’s term. Council may directly appoint an applicant whose application is previously on file under the established application process provided that the applicant is still willing to serve on the Board, Commission or Corporation that he/she applied for without the requirement of an additional interview. Removal Members of Boards, Commissions and Corporations serve at the discretion of the Town Council and may therefore be removed at the sole discretion of Council at any time. Appointments Process Terms of office for Board, Commission, and Corporation members shall begin in October unless Town Council extends the time period for the application process or otherwise determines it appropriate to alter the annual appointment schedule. Term Lengths Term lengths are set forth in the ordinance establishing the Board, Commission, or Corporation and/or applicable enabling statutes. Terms are staggered, with the Council making annual appointments to replace members whose regular terms expire in any given year. Compensation Members appointed to a body by the Town Council shall serve without compensation; provided however, that they shall be entitled to reimbursement of any necessary expenses incurred in the performance of their official duties, when approved by Council or its’ designee. February 24, 2015 Town Council Minutes Page 83 of 89Town Council Page 170 of 241 Meeting Date: March 24, 2015 DR A F T Maximum number of Appointments It is the goal of the Council to afford the opportunity to serve on Town Boards, Commissions and Corporations to as many interested residents as possible; however, if the number of open Board, Commission, or Corporation seats exceeds the number of qualified applicants, the Council may allow a person to serve on more than one (1) Board, Commission, or Corporation. In the event that the number of qualified applicants exceeds the number of open Board, Commission, or Corporation seats, it is the goal of the Council to first appoint those qualified applicants not already serving before taking action to appoint an applicant who is already serving on a Town Board, Commission, or Corporation. Council may act to replace a current member who is serving on more than one Board, Commission or Corporation prior to the end of his or her term, provided there is an adequate number of qualified applicants. Open Government Training Elected and appointed public officials are required by State law to receive training in Texas open government laws. The Office of the Attorney General offers free video training courses, which were developed to ensure that all elected and appointed government officials, have a good command of both open records and open meetings laws. Each elected or appointed official who is a member of a governmental body subject to the Open Meetings Act or the Public Information Act must attend training. Additionally, employees who serve as a governmental body's designated public information coordinator are required to complete the Public Information Act training course. Officials who are elected or appointed shall complete the required open government training within ninety (90) days after taking elected office or after appointment. Staff Liaisons from the individual groups requiring the training shall be responsible to ensure that all members of their group receive the training. Training CDs are available in the Town Secretary’s office. Certificates of completion must be maintained by the member's governmental body and made available for public inspection upon request. The original Certificate shall be forwarded to the Town Secretary to be kept in permanent records. More information on Open Government may be obtained online at the Texas Attorney General’s Office. (http://www.oag.state.tx.us) Nepotism Members of an Economic Development Corporation, Zoning Board of Adjustment or Planning and Zoning Commission cannot be related to a Council member. For all other Boards, Commissions, and Corporations, the following rules shall apply: 1. A Board, Commission, or Corporation Chair/President cannot be a relative of the Mayor or of a Council Member; and 2. No more than one (1) member on any given Board, Commission, or Corporation may be a relative of a Council Member. A person is a relative if he/she is related in the first degree by consanguinity (blood) or by affinity (marriage). February 24, 2015 Town Council Minutes Page 84 of 89Town Council Page 171 of 241 Meeting Date: March 24, 2015 DR A F T Guidelines for Members All members of Boards, Commissions, and Corporations have specific duties and responsibilities. All members of Boards, Commissions, and Corporations are expected to participate in formal and informal training sessions. Many Boards, Commissions, and Corporations deal with technical issues that can require a foundation of certain knowledge that must be updated from time to time. The Town will provide reasonable opportunities for members to acquire and keep current in these training efforts. Members are expected to participate. Regular attendance Effectiveness as a member requires regular attendance. Should a member of a Board, Commission, or Corporation fail to attend three consecutive regular meetings without being excused by the Board, Commission, or Corporation, the Council may declare that member’s appointment forfeited. A member who is unable to attend a meeting shall notify the Staff Liaison of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that prevents his/her attendance. Notice to the Staff Liaison shall be provided as soon as practicable after the member becomes aware of the impending absence. It is particularly important that all members attend briefing sessions and work sessions prior to formal meetings to promote effective and efficient meetings. If a member finds difficulty in maintaining regular attendance, it is suggested that the member consider whether they have sufficient time to be an effective member. It is the responsibility of a member in this position to initiate a discussion with the Chair/President or Staff Liaison about attendance. The Chair/President of the Board, Commission, or Corporation is to maintain a charted attendance record for all members. If attendance becomes an issue, the Staff Liaison will attempt to secure a written resignation. The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of the Board, Commission, or Corporation noting progress and members’ attendance. Avoidance of contacts and individual discussions It is not uncommon for applicants, opponents, or their representatives to approach individual members to solicit support or disapproval of a pending issue. These individual contacts shall be declined by members of the Zoning Board of Adjustment and by members of the Ethics Commission. Requests for sponsorships/donations/agreements with vendors Unless acting jointly with a Staff Liaison pursuant to the direction of their respective Board, Commission, or Corporation, members do not have the authority to seek donations, to make agreements with vendors, or to give the impression that they are acting as an agent for the February 24, 2015 Town Council Minutes Page 85 of 89Town Council Page 172 of 241 Meeting Date: March 24, 2015 DR A F T Town. Furthermore, Board, Commission and Corporation members are not permitted to obligate any Town funds or enter into any agreements without prior written approval of the Town Manager or the Manager’s designee. All actions requiring the obligation or expenditure of funds shall be in accordance with the applicable approved budget. Ethics All members of the Town Council, Boards, Commissions, and Corporations shall be familiar with the requirements of the Town’s Ethics ordinance. Effective Meetings All members of Boards, Commissions and Corporations should familiarize themselves with the elements of a successful meeting. These include: • Having a purpose for the meeting; • Giving adequate notice; • Posting public notice when required; • Preparing for the meeting in advance; • Preparing an agenda; • Allowing for appropriate participation from all parties; • Selecting an appropriate meeting place; • Determining the outcome or results of the meeting; • Keeping an accurate record of all proceedings; and • Keeping discussion focused on items listed on the agenda. Members should avoid common mistakes that can make meetings unproductive, including but not limited to: • Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote and wasting people’s time. The Staff Liaison and all members are responsible for compliance with the Texas Open Meetings law. Meetings of all Boards, Commissions and Corporations are open to the public. All meetings shall be held in such a fashion that all participants have assigned seating with clearly visible nameplates. Board Members must take care to speak into the microphone at all times while in session. If a meeting is recorded with only audio and no video, each person must identify themselves prior to speaking. Prior to initiating a closed or “Executive Session,” the Staff Liaison and Chair/President shall receive approval from the Town Attorney. Prior to any meeting, the Chair/President and Staff Liaison shall prepare an agenda describing actions to be taken by the group. The agenda shall be prepared in a format approved by the Town Attorney and shall be posted in compliance with State law. The Chair/President shall allocate sufficient time for both applicants and opponents of an issue to present their information. Regardless of whether an agenda item is listed as a public hearing item or not, members of the public shall be given a reasonable opportunity to present their information and opinions. The Chair/President must allocate and manage the time to be allotted and shall use discretion based upon the agenda, the Council Rules of Procedure and other factors; provided however, that the Chair/President shall have the discretion to allow February 24, 2015 Town Council Minutes Page 86 of 89Town Council Page 173 of 241 Meeting Date: March 24, 2015 DR A F T additional time without objection by a majority of the Board, Commission or Corporation. The Chair/President shall endeavor to see that all persons attending or participating in meetings are treated with respect and dignity. All members must refrain from prejudicial or stereotypical comments. All members must refrain from questioning that takes the form of “badgering” or “debating” with those providing testimony/comment. All members need to be cautious of publicly representing their positions beyond the scope of the business at hand. The official position of the Town shall be represented only by Town staff, as established by the Town Council. Conduct in meetings Board, Commission, and Corporation members should act in a professional manner. If a resident presents a complaint to the Board, Commission, or Corporation at a meeting the information should be taken and referred to Staff to reply to the resident. Rules of Decorum Meetings of all Boards, Commissions, and Corporations shall be conducted in accordance with adopted Town Council Rules of Procedure. PARLIAMENTARY MOTIONS AND PRECEDENCE Requires 2nd Debatable Amendable A Majority Vote of Those Present 1. To adjourn Yes No No Yes 2. To take a recess Yes No Yes Yes 3. To commit, refer, or recommit to committee Yes Yes Yes Yes 4. To amend Yes Yes Yes Yes 5. To amend an amendment Yes Yes No Yes 6. To postpone indefinitely Yes Yes No Yes 7. To table Yes No No Yes 8. Calling the question No No No 2/3 9. Objecting to consideration of a question No No No 2/3 Responsibilities of the Chair/President Each Board, Commission, or Corporation shall have a Chair/President. A Board, Commission, or Corporation at the Council’s discretion, may be asked to make a recommendation for a Chair/President with the final determination left to the Council. The Chair/President should have some experience as a member of the group. The Planning and Zoning Commission’s Chair will be determined entirely by the Council. The Chair/President must act as the “leader” and take responsibility for the group’s efficient and meaningful operation. The Chair/President must ensure that roles are clearly spelled out, meetings are efficiently conducted and necessary information is readily available, which helps create a good working environment. February 24, 2015 Town Council Minutes Page 87 of 89Town Council Page 174 of 241 Meeting Date: March 24, 2015 DR A F T Appointment of a Chair/President The Council will have final determination on the appointment of a Chair/President for each Board, Commission and Corporation. Following the appointment of a new Chair/President, the Mayor or his or her designee and a Staff Liaison will arrange a meeting with the new Chair/President to review this Handbook and share ideas on how to run an effective meeting. The Chair/President should manage the meeting to ensure that: • A few members do not monopolize discussion or questions; • Appropriate time is taken for presentation and discussion; • Dialogue and interactions are maintained in a courteous and professional Manner; • Minutes of each Board, Commission, and Corporation meeting are taken and maintained by the Staff Liaison; • Staff and members treat each other with mutual respect at all times; • Discussion is limited to those items on the agenda. However, the Chair/President or Staff Liaison may place any item on a future agenda for discussion; • All Board, Commission, and Corporation meetings shall be recorded as required by the Texas Open Meetings Act. The Chair/President must ensure that effective communication exists between Board, Commission, Corporation, Council, Staff and the public. This requires frequent interaction with the Staff Liaison and Council Liaison to the Board, Commission, or Corporation. The Town Manager is responsible for ensuring that that the Staff Liaison is efficient in providing requested technical assistance and information to members. This includes helping to develop appropriate rules and procedures for the group in order to complete its duties. It also requires preparation of proper meeting notices and agendas, gathering and relaying pertinent information in a timely fashion to members and providing support at meetings. If the Staff Liaison is not effectively operating in this manner, the Chair/President should first discuss the issue with the Town Manager. If satisfactory results are not achieved, the Chair/President should next contact the Mayor and Council Liaison to the Board, Commission or Corporation if a Council Liaison has been named. It is the responsibility of the Chair/President to be mindful of the attendance, actions and activities of individual members, as well as to discuss with these members any deviations from the rules. The Chair/President shall be responsible for communicating to the Staff Liaison any requests to be placed on the Town Council agenda for consideration. The Chair/President and Staff Liaison shall define the scope, objectives and criteria for completion of any project to be undertaken by the group that has not been referred directly from Council. This should be done prior to the initiation of all projects. For items referred to a Board, Commission or Corporation by Council, it is the responsibility of the Chair/President and Staff Liaison to see that proceedings of the Board, Commission or Corporation fulfill the direction provided by Council in whole and in a timely manner, with appropriate information February 24, 2015 Town Council Minutes Page 88 of 89Town Council Page 175 of 241 Meeting Date: March 24, 2015 DR A F T and context. Prior to a Board, Commission or Corporation undertaking any project or initiative that requires the expenditure of funds, other than those authorized in the approved Town budget, such initiative or project shall be submitted to the Staff Liaison for action by the Town Manager. Responsibilities of the Staff Liaison A member of the Town staff will be assigned to each Board, Commission, or Corporation. The Staff Liaison shall not assume the responsibility or task of the group. Rather, the Staff Liaison shall provide information that group members need to perform their obligations. The Staff Liaison shall also serve as a communication link between members of the group and the Town staff. The Staff Liaison shall be responsible for making periodic reports to the Town Council regarding the activities of his/her Board, Commission or Corporation. The Staff Liaison, when appropriate and in accordance with the Texas Open Meetings Act, shall place an item on the agenda for his/her designated Board, Commission or Corporation to allow the Council Liaison to provide an update regarding the actions, direction and input of the Town Council. Responsibilities of the Council Liaison and Council members A member of the Town Council may be assigned as liaison to each Board, Commission, or Corporation. The Council Liaison shall not assume the responsibility or task of the assigned body. The Council Liaison shall serve as a communication link between the Board, Commission or Corporation and the Town Council. The Council Liaison shall make periodic reports to the Town Council regarding the activities of their assigned Board, Commission or Corporation. In order to maintain appropriate separation of responsibilities between Council and boards, Council Liaisons and Council members are expected to exercise restraint in providing input to boards, but if they choose to do so, shall clearly and definitively state that they are providing input as an individual and do not represent the Council as a body in any way. Council members may freely speak before any Board, Commission or Committee on behalf of their own personal interest and concerns; in which case, they shall publicly state the nature of their interest and/or concern and that they are appearing only in their private capacity. The Council Liaison should communicate with the Chair/President throughout the year to ensure Boards, Commissions and Corporations focus on their missions and roles and to stay abreast of board activities. Council Liaisons should be accessible to Board, Commission and Corporation Chairs/Presidents to offer feedback and guidance. Council members and Council Liaisons may address a Board, Commission or Corporation and express his or her individual opinion when that Board, Commission or Corporation is addressing a matter that personally impacts the Council Liaison or his or her personal property or interests; however, all other statements made by Council members or Council Liaisons shall reflect the opinion, advice or direction of a majority of the Town Council. February 24, 2015 Town Council Minutes Page 89 of 89Town Council Page 176 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0197-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding financial and variance report dated February 2015. Attachments:February Financial Report FY 2015.pdf General Fund Budget Report.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated February 2015. Town Council Page 177 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT GENERAL FUND SUMMARY YEAR TO DATE FEBRUARY 42% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 5,166,466$ 5,166,466$ 5,017,697$ (148,769)$ 97% Licenses and Permits 710,631 710,631 310,079 (400,552) 44% Franchise Fees 812,506 812,506 190,514 (621,992) 23% Sales Tax 676,323 676,323 327,859 (348,464) 48% Fines and Fees 466,101 466,101 198,560 (267,541) 43% Intergovernmental 192,901 192,901 20,000 (172,901) 10% Grants 77,018 77,018 38,297 (38,721) 50% Charges for Service 260,852 260,852 217,588 (43,264) 83% Investment Income 6,000 6,000 1,857 (4,143) 31% Miscellaneous Income 118,550 118,550 32,477 (86,073) 27% Total Revenues 8,487,348$ 8,487,348$ 6,354,929$ (2,132,419)$ 75% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ -$ (11,000) 0% Total Available Resources 8,498,348$ 8,498,348$ 6,354,929$ (2,143,419)$ 75% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 899,938$ 899,938$ 576,362$ 323,576$ 64% Human Resources 92,495 92,495 25,854 66,641 28% Information Services 423,312 423,312 240,735 182,577 57% Legal 193,389 193,389 67,454 125,935 35% Police 2,110,098 2,110,098 802,711 1,307,387 38% Emergency Medical Services 1,016,722 1,016,722 334,317 682,405 33% Streets 411,677 411,677 130,131 281,546 32% Medians 299,310 299,310 107,244 192,066 36% Parks 1,043,416 1,043,416 360,142 683,274 35% Recreation 550,039 550,039 105,379 444,660 19% Community Events 60,201 60,201 17,614 42,587 29% Community Development 572,921 572,921 202,953 369,968 35% Finance 387,097 387,097 139,524 247,573 36% Municipal Court 85,936 85,936 30,931 55,005 36% Facilities Maintenance 111,042 111,042 76,879 34,163 69% Total Expenditures 8,257,593$ 8,257,593$ 3,218,229$ 5,039,364$ 39% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0% Total Outflows of Resources 8,642,593$ 8,642,593$ 3,218,229$ 5,424,364$ 37% Percent of Budget Year Transpired Town Council Page 178 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$ + Net increase (Decrease)(144,245) (144,245) 3,136,700 Ending Fund Balance 2,816,415$ 2,707,457$ 5,988,402$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,477,278$ 2,477,278$ 965,469$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%202,839 202,839 4,794,796 Total Fund balance 2,908,255$ 2,908,255$ 5,988,402$ The large sales tax spike for February is due to a delinquent payment 0 20000 40000 60000 80000 100000 120000 140000 160000 180000 200000 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT Gross Sales Tax Receipts FY 2014 FY 2015 From FY 2015 Budget Based on FY 2013 Audit Numbers Town Council Page 179 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE FEBRUARY 42% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 6,027,651$ 6,027,651$ 2,475,166$ 3,552,485$ 41% Services & Supplies 1,954,139 1,954,139 718,951 1,235,188 37% Capital 275,803 275,803 24,112 251,691 9% Total 8,257,593$ 8,257,593$ 3,218,229$ 5,039,364$ 39% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 757,082$ 757,082$ 529,796$ 227,286$ 70% Services & Supplies 142,856 142,856 46,566 96,290 33% Total 899,938$ 899,938$ 576,362$ 323,576$ 64% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 162,446$ 162,446$ 64,000$ 98,446$ 39% Services & Supplies 30,943 30,943 3,455 27,488 11% Total 193,389$ 193,389$ 67,454$ 125,935$ 35% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 87,655$ 87,655$ 25,387$ 62,268$ 29% Services & Supplies 4,840 4,840 467 4,373 10% Total 92,495$ 92,495$ 25,854$ 66,641$ 28% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 191,325$ 191,325$ 75,095$ 116,230$ 39% Services & Supplies 200,374 200,374 165,639 34,735 83% Capital 31,613 31,613 - 31,613 0% Total 423,312$ 423,312$ 240,735$ 182,577$ 57% Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary Town Council Page 180 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE FEBRUARY 42% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,868,734$ 1,868,734$ 727,000$ 1,141,734$ 39% Services & Supplies 241,364 241,364 75,711 165,653 31% Total 2,110,098$ 2,110,098$ 802,711$ 1,307,387$ 38% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 764,304$ 764,304$ 304,739$ 459,565$ 40% Services & Supplies 73,058 73,058 29,578 43,480 40% Capital 179,360 179,360 - 179,360 0% Total 1,016,722$ 1,016,722$ 334,317$ 682,405$ 33% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 222,195$ 222,195$ 79,960$ 142,235$ 36% Services & Supplies 189,482 189,482 50,171 139,311 26% Total 411,677$ 411,677$ 130,131$ 281,546$ 32% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,083$ 151,083$ 58,178$ 92,905$ 39% Services & Supplies 148,227 148,227 49,066 99,161 33% Total 299,310$ 299,310$ 107,244$ 192,066$ 36% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 75,397$ 75,397$ 28,012$ 47,385$ 37% Services & Supplies 10,539 10,539 2,919 7,620 28% Total 85,936$ 85,936$ 30,931$ 55,005$ 36% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court Town Council Page 181 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE FEBRUARY 42% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 266,946$ 266,946$ 91,580$ 175,366$ 34% Services & Supplies 120,151 120,151 47,944 72,207 40% Total 387,097$ 387,097$ 139,524$ 247,573$ 36% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 429,897$ 429,897$ 171,692$ 258,205$ 40% Services & Supplies 143,024 143,024 31,260 111,764 22% Total 572,921$ 572,921$ 202,953$ 369,968$ 35% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 111,042$ 111,042$ 76,879$ 34,163$ 69% Total 111,042$ 111,042$ 76,879$ 34,163$ 69% Facilities Maintenance Percent of Budget Year Transpired Finance Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) Town Council Page 182 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE FEBRUARY 42% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 657,422$ 657,422$ 243,472$ 413,950$ 37% Services & Supplies 321,164 321,164 92,558 228,606 29% Capital 64,830 64,830 24,112 40,718 37% Total 1,043,416$ 1,043,416$ 360,142$ 683,274$ 35% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 393,165$ 393,165$ 76,254$ 316,911$ 19% Services & Supplies 156,874 156,874 29,125 127,749 19% Total 550,039$ 550,039$ 105,379$ 444,660$ 19% Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 60,201$ 60,201$ 17,614$ 42,587$ 29% Total 60,201$ 60,201$ 17,614$ 42,587$ 29% Parks Recreation Community Events Percent of Budget Year Transpired Town Council Page 183 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT CAPITAL PROJECTS FUND YEAR TO DATE FEBRUARY 42% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ 200,000 $ 200,000 $ 63,367 136,633$ 32% Interest Income 500$ 500$ 743$ (243)$ 149% Total 200,500$ 200,500$ 64,110$ 136,390$ 32% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In 385,000$ 385,000$ -$ -$ 0% Total 385,000$ 385,000$ -$ -$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Capital Outlay 4,627,524 4,627,524 330,365 4,297,159 7% Total 4,627,524$ 4,627,524$ 330,365$ 4,297,159$ 7% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$ +Net Increase (Decrease)(4,042,024) (4,042,024) (266,255) Ending Fund Balance 233,830$ 233,830$ 4,009,599$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 184 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT DEBT SERVICE FUND YEAR TO DATE FEBRUARY 42% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,498,303$ 1,498,303$ 1,452,335$ (45,968)$ 97% Interest Income 250 250 116 (134) 46% Total Revenue 1,498,553$ 1,498,553$ 1,452,451$ (46,102)$ 97% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 127,350$ 127,350$ -$ 127,350$ 0% Total 127,350$ 127,350$ -$ 127,350$ 0% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,088,000$ 1,088,000$ 470,000$ 618,000$ 43% Interest Payments 481,912 481,912 245,996 235,916 51% Paying Agent Fees 3,750 3,750 750 3,000 20% Total Expenditures 1,573,662$ 1,573,662$ 716,746$ 856,916$ 46% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 122,222$ 122,222$ 122,222$ +Net Increase (Decrease)52,241 52,241 735,706 Ending Fund Balance 174,463$ 174,463$ 857,928$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 185 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 147,272$ 147,272$ 72,190$ (75,082)$ 49% Interest Income - - 46 46 NA Total Revenue 147,272$ 147,272$ 72,236$ (75,036)$ 49% Expenditures Original Budget Revised Budget Year to Date Variance % Used Services & Supplies 36,285$ 36,285$ 3,837$ 32,448$ 11% Capital Expenses 47,179 47,179 36,466 10,713 77% Total Expenditure 83,464$ 83,464$ 40,303$ 43,161$ 48% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 92,246$ 92,246$ 92,246$ +Net Increase (Decrease)(11,192) (11,192) 31,933 Ending Fund Balance 81,054$ 81,054$ 124,179$ Percent of Budget Year Transpired Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle From FY 2015 Budget Town Council Page 186 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT COURT SECURITY FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 3,788$ 3,788$ 1,029$ (2,759)$ 27% Total Revenue 3,788$ 3,788$ 1,029$ (2,759)$ 27% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0% Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,526$ 22,526$ 22,526$ +Net Increase (Decrease)788 788 1,029 Ending Fund Balance 23,314$ 23,314$ 23,555$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 187 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT COURT TECHNOLOGY FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 1,371$ (3,629)$ 27% Miscellaneous - - - - NA Total Revenue 5,000$ 5,000$ 1,371$ (3,629)$ 27% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 5,730$ 5,730$ 803$ 4,927$ 14% Total Expenditure 5,730$ 5,730$ 803$ 4,927$ 14% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 22,071$ 22,071$ 22,071$ +Net Increase (Decrease)(730) (730) 569 Ending Fund Balance 21,341$ 21,341$ 22,640$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 188 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 327,272$ 327,272$ 158,500$ 168,772$ 48% Interest Income 300 300 209 91 70% Total Revenue 327,572$ 327,572$ 158,708$ 168,864$ 48% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ -$ 1,000$ 0% Advertising 3,000 3,000 2,280 720 76% Printing 500 500 - 500 0% Schools & Training 2,120 2,120 270 1,850 13% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 1,533 1,533 30 1,503 2% Office Supplies 400 400 15 385 4% Miscellaneous Expense 7,100 7,100 1,411 5,689 20% Capital EDC Projects 11,850 11,850 - 11,850 0% Incentive Programs 140,773 140,773 11,731 129,042 8% Total Expenditures 169,326$ 169,326$ 15,737$ 153,589$ 9% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0% Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 167,530$ +Net Increase (Decrease)2,612 2,612 142,971 Ending Fund Balance 170,142$ 170,142$ 310,501$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 189 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT HOTEL OCCUPANCY YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 233,416$ 233,416$ 101,700$ (131,716)$ 44% Interest income 300 300 186 (114) 62% Total Revenue 233,716$ 233,716$ 101,886$ (131,830)$ 44% Expenditures Original Budget Revised Budget Year to Date Variance % Used Printing -$ -$ 14,150$ (14,150)$ N/A Event Rentals 38,825$ 38,825$ 7,080$ 31,745$ 18% Total Expenditures 38,825$ 38,825$ 21,230$ 17,595$ 55% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 285,590$ 285,590$ 285,590$ +Net Increase (Decrease)194,891 194,891 80,656 Ending Fund Balance 480,481$ 480,481$ 366,246$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 190 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT STORM DRAINAGE UTILITY FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 402,800$ 402,800$ 167,561$ (235,239)$ 42% Miscellaneous Revenue 21,000 21,000 - (21,000) NA Interest Income 100 100 23 (77) NA Total Revenue 423,900$ 423,900$ 167,583$ (256,317)$ 40% Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 18,203 160,080 10% Debt Service 178,963 178,963 14,114 164,849 NA Total Expenses 357,246$ 357,246$ 32,317$ 324,929$ 9% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0% Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0% Working Capital Year to Date Operating Days Beginning Working Capital 120,619$ 113 +Net Increase (Decrease)135,266 127 Ending Working Capital 255,885$ 240 Percent of Budget Year Transpired Town Council Page 191 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 163,636$ 163,636$ 79,250$ (84,386)$ 48% Interest Incom -$ -$ 4$ 4$ N/A Total Revenue 163,636$ 163,636$ 79,254$ (84,386)$ 48% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 131,300$ 131,300$ 35,014$ 113,402$ 27% Total Expenses 131,300$ 131,300$ 35,014$ 96,286$ 27% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0% Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 24,268$ 24,268$ 24,268$ +Net Increase (Decrease)7,336 7,336 44,240 Ending Fund Balance 31,604$ 31,604$ 68,508$ Percent of Budget Year Transpired From FY 2015 Budget Town Council Page 192 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT TROPHY CLUB PARK FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 153,752$ 153,752$ 55,986$ (97,766)$ 36% Interest Income -$ -$ 6$ 6$ NA Total Revenue 153,752$ 153,752$ 55,992$ (97,760)$ 36% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 43,008$ 43,008$ 15,028$ 27,980$ 35% Longevity 112 112 112 - 100% Stipend 300 300 900 (600) 300% Retirement 4,222 4,222 1,439 2,783 34% Medical Insurance 2,826 2,826 968 1,858 34% Dental Insurance 155 155 84 71 54% Vision Insurance 32 32 13 19 39% Life Insurance & Other 211 211 81 131 38% Social Security Taxes 2,673 2,673 973 1,700 36% Medicare Taxes 630 630 227 403 36% Unemployment Taxes 306 306 201 105 66% Workman's compensation 1,033 1,033 - 1,033 0% Total Personnel Services 55,508$ 55,508$ 20,026$ 35,482$ 36% Professional Outside Services 5,000$ 5,000$ 2,470$ 2,530$ 49% Auditing 1,000 1,000 - 1,000 0% Software & Support 3,849 3,849 106 3,743 3% Advertising 1,500 1,500 82 1,418 5% Printing 1,416 1,416 1,244 172 88% Schools & Training 340 340 - 340 0% Service Charges & Fees 6,000 6,000 - 6,000 0% Electricity 3,600 3,600 779 2,821 22% Water 1,697 1,697 722 975 43% Telephone 1,600 1,600 734 866 46% Communication/Pagers/Mo biles 1,560 1,560 818 742 52% Property Maintenance 10,500 10,500 10,092 408 96% Equipment Maintenance 2,426 2,426 182 2,244 8% Independent labor 10,200 10,200 4,000 6,200 39% Portable Toilets 4,000 4,000 911 3,089 23% Dues & Membership 320 320 30 290 9% Travel & Per Diem 387 387 836 (449) 216% Office Supplies 1,013 1,013 670 343 66% Postage 318 318 - 318 0% Fuel 1,490 1,490 427 1,063 29% Uniforms 645 645 310 335 48% Community Events 6,500 6,500 7,145 (645) 110% Small tools 1,400 1,400 30 1,370 2% Furniture/Equipment <$5,000 1,720 1,720 1,867 (147) 109% Maintenance Supplies 451 451 241 210 53% Miscellaneous Expense 557 557 84 473 15% Total Services & Supplies 69,489$ 69,489$ 33,781$ 35,708$ 49% Percent of Budget Year Transpired Town Council Page 193 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT TROPHY CLUB PARK FUND CONTINUED Capital Expense 25,330$ 25,330$ 24,112$ 1,218$ 95% Total Expenses 150,327$ 150,327$ 77,918$ 72,409$ 52% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0% Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,389$ 4,389$ 4,389$ +Net Increase (Decrease)(4,575) (4,575) (21,927) Ending Fund Balance (186)$ (186)$ (17,538)$ From FY 2015 Budget Town Council Page 194 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT RECREATIONAL PROGRAMS YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs 4,000$ 4,000$ 578$ (3,422)$ 14% Total Revenue 4,000$ 4,000$ 578$ (3,422)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs 4,000$ 4,000$ 1,511$ 2,489$ 38% Total Expenditures 4,000$ 4,000$ 1,511$ 2,489$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,000$ 4,000$ 4,000$ +Net Increase (Decrease)- - (933) Ending Fund Balance 4,000$ 4,000$ 3,067$ Percent of Budget Year Transpired Town Council Page 195 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB FEBRUARY 2015 FINANCIAL REPORT 30TH ANNIVERSARY FUND YEAR TO DATE FEBRUARY 42% Revenue Original Budget Revised Budget Year to Date Variance % Received Donations -$ -$ 9,487$ 9,487$ NA Total Revenue -$ -$ 9,487$ 9,487$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Community Events -$ -$ 662$ (662)$ NA Total Expenditures -$ -$ 662$ (662)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 2,114$ 2,114$ 2,114$ +Net Increase (Decrease)- - 8,825 Ending Fund Balance 2,114$ 2,114$ 10,939$ Percent of Budget Year Transpired Town Council Page 196 of 241 Meeting Date: March 24, 2015 3/19/2015 11:27:43 AM Page 1 of 15 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2014-2015 Period Ending: 02/28/2015 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 5,138,466.00 5,008,642.96 -129,823.04 2.53%401,255.0201-000-40100 5,138,466.00 Property Taxes/Delinquent 15,000.00 6,015.51 -8,984.49 59.90%2,031.1601-000-40125 15,000.00 Property Taxes/Penalty & Interest 13,000.00 3,038.95 -9,961.05 76.62%2,647.5601-000-40150 13,000.00 Sales Tax - General 654,543.00 316,999.20 -337,543.80 51.57%95,802.2701-000-40300 654,543.00 Mixed Beverage Tax 21,780.00 10,859.60 -10,920.40 50.14%0.0001-000-40360 21,780.00 Category: 40 - Taxes Total:5,345,556.22501,736.015,842,789.00 5,842,789.00 -497,232.78 8.51 % Category: 41 - Licenses & Permits Electric Franchise 389,270.00 24,264.42 -365,005.58 93.77%0.0001-000-41050 389,270.00 Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00 Telecommunication Franchise 49,188.00 75,039.15 25,851.15 152.56%62,153.6301-000-41150 49,188.00 Cable Franchise 221,453.00 62,351.67 -159,101.33 71.84%8,339.8801-000-41200 221,453.00 Refuse Franchise 82,905.00 28,858.69 -54,046.31 65.19%3,399.9301-000-41250 82,905.00 Building Permits 500,952.00 217,223.70 -283,728.30 56.64%56,883.5801-000-41300 500,952.00 Miscellaneous Permits 209,679.00 92,855.46 -116,823.54 55.72%34,053.5301-000-41330 209,679.00 Category: 41 - Licenses & Permits Total:500,593.09164,830.551,523,137.00 1,523,137.00 -1,022,543.91 67.13 % Category: 42 - Intergovernmental MUD Service Contract 26,271.00 20,000.00 -6,271.00 23.87%0.0001-000-42000 26,271.00 Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00 Grant Revenue 77,018.00 38,297.12 -38,720.88 50.28%0.0001-000-42500 77,018.00 Category: 42 - Intergovernmental Total:58,297.120.00269,919.00 269,919.00 -211,621.88 78.40 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%0.0001-000-43002 10,000.00 TC Magazine 0.00 5,250.00 5,250.00 0.00%0.0001-000-43003 0.00 Golf Cart Registration 1,000.00 425.00 -575.00 57.50%25.0001-000-43005 1,000.00 Records Management Revenue 500.00 215.00 -285.00 57.00%10.0001-000-43011 500.00 Municipal Court Fines/Fees 128,750.00 40,914.91 -87,835.09 68.22%10,326.0201-000-43100 128,750.00 Municipal Court - Child Safety Fees 5,665.00 1,725.00 -3,940.00 69.55%175.0001-000-43105 5,665.00 Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00 Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00 Developer Fees 30,000.00 134,955.79 104,955.79 449.85%78,164.7201-000-43230 30,000.00 P&Z Administrative Fees 3,000.00 1,080.00 -1,920.00 64.00%50.0001-000-43240 3,000.00 Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00 Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00 Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00 Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00 Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00 Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00 Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00 Animal Control 3,500.00 1,644.00 -1,856.00 53.03%236.0001-000-43600 3,500.00 Miscellaneous Police Revenue 1,500.00 128.40 -1,371.60 91.44%40.0001-000-43650 1,500.00 Convenience Fees 1,267.00 589.01 -677.99 53.51%143.1101-000-43800 1,267.00 Category: 43 - Fines & Fees Total:198,559.9389,169.85466,101.00 466,101.00 -267,541.07 57.40 % Category: 44 - Charges for Services EMS Runs 150,072.00 66,872.14 -83,199.86 55.44%14,296.0801-000-44000 150,072.00 NISD Contract for SRO 102,780.00 102,779.34 -0.66 0.00%0.0001-000-44001 102,780.00 Town Council Page 197 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 2 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget PID Reimbursement 8,000.00 47,715.16 39,715.16 596.44%0.0001-000-44003 8,000.00 CIA Lien Revenues 0.00 221.75 221.75 0.00%0.0001-000-44006 0.00 Category: 44 - Charges for Services Total:217,588.3914,296.08260,852.00 260,852.00 -43,263.61 16.59 % Category: 45 - Rents Recreation Rentals 33,000.00 6,370.00 -26,630.00 80.70%0.0001-000-45100 33,000.00 Cell Tower Lease Revenue 34,500.00 14,375.00 -20,125.00 58.33%2,875.0001-000-45150 34,500.00 Category: 45 - Rents Total:20,745.002,875.0067,500.00 67,500.00 -46,755.00 69.27 % Category: 46 - Contributions and Donations Donations 0.00 1,180.00 1,180.00 0.00%0.0001-000-46000 0.00 Category: 46 - Contributions and Donations Total:1,180.000.000.00 0.00 1,180.00 0.00 % Category: 47 - Investment Income Interest Income 6,000.00 1,821.91 -4,178.09 69.63%487.3201-000-47000 6,000.00 Category: 47 - Investment Income Total:1,821.91487.326,000.00 6,000.00 -4,178.09 69.63 % Category: 49 - Other Financing Sources Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 % Category: 51 - Miscellaneous Miscellaneous Revenue 51,050.00 10,551.63 -40,498.37 79.33%358.8701-000-51012 51,050.00 Category: 51 - Miscellaneous Total:10,551.63358.8751,050.00 51,050.00 -40,498.37 79.33 % Department: 000 - General Total:6,354,893.29773,753.688,498,348.00 8,498,348.00 -2,143,454.71 25.22 % Revenue Total:6,354,893.29773,753.688,498,348.00 8,498,348.00 -2,143,454.71 25.22 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00 Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00 Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 523,682.00 397,787.09 125,894.91 24.04%228,606.2201-140-50100 523,682.00 Salaries - Longevity 1,863.00 1,882.50 -19.50 -1.05%0.0001-140-50140 1,863.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-140-50145 4,500.00 Retirement 115,002.00 81,349.13 33,652.87 29.26%46,310.2201-140-51200 115,002.00 Medical Insurance 51,838.00 16,095.52 35,742.48 68.95%3,128.7601-140-51210 51,838.00 Dental Insurance 3,828.00 1,177.78 2,650.22 69.23%219.2001-140-51215 3,828.00 Vision Insurance 819.00 251.81 567.19 69.25%45.2601-140-51216 819.00 Life Insurance & Other 3,445.00 1,073.56 2,371.44 68.84%160.6401-140-51218 3,445.00 Social Security Taxes 29,400.00 14,676.36 14,723.64 50.08%6,724.7801-140-52220 29,400.00 Medicare Taxes 7,686.00 5,830.60 1,855.40 24.14%3,306.0001-140-52225 7,686.00 Unemployment Taxes 1,242.00 1,151.27 90.73 7.31%211.4301-140-52250 1,242.00 Workman's Compensation 1,327.00 283.13 1,043.87 78.66%283.1301-140-52260 1,327.00 Pre-employment Physicals/Testing 0.00 48.45 -48.45 0.00%13.4501-140-52290 0.00 Auto Allowance 12,000.00 4,140.00 7,860.00 65.50%500.0001-140-52950 12,000.00 Employee Relations 450.00 48.43 401.57 89.24%0.0001-140-52960 450.00 Category: 50 - Personnel Services Total:529,795.63289,509.09757,082.00 757,082.00 227,286.37 30.02 % Category: 60 - Purchased Services Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00 TC Magazine 0.00 13,050.00 -13,050.00 0.00%4,050.0001-140-60110 0.00 Records Management 1,584.00 757.50 826.50 52.18%131.5001-140-60805 1,584.00 Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00 Elections 24,000.00 9,242.58 14,757.42 61.49%0.0001-140-62100 24,000.00 Advertising 3,000.00 117.50 2,882.50 96.08%0.0001-140-63200 3,000.00 Printing 2,000.00 302.50 1,697.50 84.88%302.5001-140-63250 2,000.00 Schools & Training 3,775.00 88.25 3,686.75 97.66%0.0001-140-63551 3,775.00 Town Council Page 198 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 3 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00 Communications /Pagers/Mobiles 4,980.00 1,377.87 3,602.13 72.33%249.5701-140-64400 4,980.00 Independent Labor 1,700.00 609.00 1,091.00 64.18%75.0001-140-67000 1,700.00 Dues & Membership 19,294.00 9,360.80 9,933.20 51.48%512.3501-140-68100 19,294.00 Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00 Meetings 9,608.00 979.64 8,628.36 89.80%191.3401-140-68600 9,608.00 Category: 60 - Purchased Services Total:37,164.355,512.2690,119.00 90,119.00 52,954.65 58.76 % Category: 70 - Supplies Office Supplies 3,000.00 1,104.11 1,895.89 63.20%794.2001-140-70100 3,000.00 Postage 2,187.00 647.80 1,539.20 70.38%80.2101-140-70300 2,187.00 Publications/Books/Subscriptions 48.00 25.00 23.00 47.92%25.0001-140-70400 48.00 Mayor/Council Expense 20,402.00 5,109.17 15,292.83 74.96%1,013.8001-140-70600 20,402.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 25,000.00 2,515.53 22,484.47 89.94%56.9701-140-79900 25,000.00 Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00 Category: 70 - Supplies Total:9,401.611,970.1852,737.00 52,737.00 43,335.39 82.17 % Department: 140 - Manager's Office Total:576,361.59296,991.53899,938.00 899,938.00 323,576.41 35.96 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 116,233.00 45,693.37 70,539.63 60.69%8,889.7601-160-50100 116,233.00 Salaries - Longevity 1,058.00 1,057.50 0.50 0.05%0.0001-160-50140 1,058.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-160-50145 750.00 Retirement 28,203.00 10,079.05 18,123.95 64.26%1,836.6201-160-51200 28,203.00 Medical Insurance 5,570.00 2,131.33 3,438.67 61.74%464.1401-160-51210 5,570.00 Dental Insurance 387.00 149.69 237.31 61.32%32.2601-160-51215 387.00 Vision Insurance 81.00 31.37 49.63 61.27%6.7601-160-51216 81.00 Life Insurance & Other 696.00 266.61 429.39 61.69%57.4601-160-51218 696.00 Social Security Taxes 7,254.00 2,945.00 4,309.00 59.40%551.1601-160-52220 7,254.00 Medicare Taxes 1,712.00 688.75 1,023.25 59.77%128.9001-160-52225 1,712.00 Unemployment Taxes 207.00 207.00 0.00 0.00%0.0001-160-52250 207.00 Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00 Category: 50 - Personnel Services Total:63,999.6711,967.06162,446.00 162,446.00 98,446.33 60.60 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 197.50 19,802.50 99.01%0.0001-160-60100 20,000.00 Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00 Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 624.00 132.50 491.50 78.77%37.3401-160-64400 624.00 Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00 Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00 Category: 60 - Purchased Services Total:1,147.7737.3423,125.00 23,125.00 21,977.23 95.04 % Category: 70 - Supplies Office Supplies 130.00 39.43 90.57 69.67%17.5601-160-70100 130.00 Postage 10.00 35.37 -25.37 -253.70%0.0001-160-70300 10.00 Publications/Books/Subscriptions 7,628.00 2,232.00 5,396.00 70.74%558.0001-160-70400 7,628.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:2,306.80575.567,818.00 7,818.00 5,511.20 70.49 % Department: 160 - Legal Total:67,454.2412,579.96193,389.00 193,389.00 125,934.76 65.12 % Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,249,755.00 468,319.83 781,435.17 62.53%84,684.5301-251-50100 1,249,755.00 Salaries - Overtime 46,324.00 29,860.19 16,463.81 35.54%8,309.8501-251-50130 46,324.00 Salaries - Longevity 12,728.00 12,072.50 655.50 5.15%0.0001-251-50140 12,728.00 Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%0.0001-251-50145 15,750.00 Salaries - Certification 12,000.00 4,551.00 7,449.00 62.08%925.0001-251-50160 12,000.00 Salaries - Holiday Pay 25,080.00 19,836.44 5,243.56 20.91%178.2401-251-50180 25,080.00 Retirement 217,589.00 72,770.88 144,818.12 66.56%11,678.1301-251-51200 217,589.00 Town Council Page 199 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 4 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 127,636.00 41,083.98 86,552.02 67.81%8,647.5901-251-51210 127,636.00 Dental Insurance 10,321.00 3,354.44 6,966.56 67.50%685.5501-251-51215 10,321.00 Vision Insurance 2,271.00 742.93 1,528.07 67.29%152.6801-251-51216 2,271.00 Life Insurance & Other 10,882.00 3,572.33 7,309.67 67.17%719.4601-251-51218 10,882.00 Social Security Taxes 83,445.00 33,066.21 50,378.79 60.37%5,618.7501-251-52220 83,445.00 Medicare Taxes 19,752.00 7,733.49 12,018.51 60.85%1,314.0901-251-52225 19,752.00 Unemployment Taxes 5,085.00 5,399.72 -314.72 -6.19%1,048.0901-251-52250 5,085.00 Workman's Compensation 27,116.00 6,493.63 20,622.37 76.05%6,493.6301-251-52260 27,116.00 Pre-employment Physicals/Testing 1,200.00 771.48 428.52 35.71%226.4801-251-52290 1,200.00 Clothing Allowance 1,800.00 771.00 1,029.00 57.17%150.0001-251-52940 1,800.00 Category: 50 - Personnel Services Total:727,000.05130,832.071,868,734.00 1,868,734.00 1,141,733.95 61.10 % Category: 60 - Purchased Services Printing 800.00 7.50 792.50 99.06%0.0001-251-63250 800.00 Schools & Training 5,500.00 2,758.58 2,741.42 49.84%526.0401-251-63551 5,500.00 Electricity 18,500.00 4,503.61 13,996.39 75.66%1,172.9001-251-64000 18,500.00 Water 1,500.00 315.26 1,184.74 78.98%78.0901-251-64100 1,500.00 Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00 Communications /Pagers/Mobiles 12,864.00 3,958.12 8,905.88 69.23%860.3001-251-64400 12,864.00 Building Maintenance 12,500.00 4,013.62 8,486.38 67.89%1,767.5401-251-65200 12,500.00 Vehicle Maintenance 21,730.00 7,311.62 14,418.38 66.35%2,453.7201-251-65300 21,730.00 Equipment Maintenance 4,250.00 3,214.45 1,035.55 24.37%0.0001-251-65350 4,250.00 Cleaning Services 0.00 158.29 -158.29 0.00%0.0001-251-65400 0.00 Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%0.0001-251-66200 5,400.00 Emergency Management 2,000.00 1,220.00 780.00 39.00%0.0001-251-66250 2,000.00 Dispatch - Denton County 34,600.00 15,339.85 19,260.15 55.67%3,067.9501-251-66500 34,600.00 Independent Labor 6,000.00 1,300.00 4,700.00 78.33%0.0001-251-67000 6,000.00 Dues & Membership 2,250.00 195.00 2,055.00 91.33%0.0001-251-68100 2,250.00 Travel & per diem 5,000.00 1,976.75 3,023.25 60.47%11.9601-251-68200 5,000.00 Meetings 375.00 39.54 335.46 89.46%0.0001-251-68600 375.00 Category: 60 - Purchased Services Total:46,737.179,938.50134,269.00 134,269.00 87,531.83 65.19 % Category: 70 - Supplies Office Supplies 2,500.00 759.78 1,740.22 69.61%210.9501-251-70100 2,500.00 Postage 900.00 179.27 720.73 80.08%67.2601-251-70300 900.00 Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00 Fuel 58,995.00 10,541.39 48,453.61 82.13%1,737.9401-251-71000 58,995.00 Uniforms 14,500.00 7,513.75 6,986.25 48.18%2,854.6801-251-72100 14,500.00 Protective Clothing 3,950.00 2,044.07 1,905.93 48.25%0.0001-251-72150 3,950.00 Investigative Materials 6,500.00 3,422.45 3,077.55 47.35%283.2001-251-72400 6,500.00 Animal Control 6,250.00 1,250.00 5,000.00 80.00%250.0001-251-77100 6,250.00 Small Equipment 6,150.00 643.81 5,506.19 89.53%380.4601-251-78400 6,150.00 Furniture/Equipment<$5,000 2,000.00 999.33 1,000.67 50.03%178.4501-251-78500 2,000.00 Maintenance Supplies 2,000.00 1,021.78 978.22 48.91%257.4401-251-79100 2,000.00 Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%0.0001-251-79999 1,500.00 Category: 70 - Supplies Total:28,627.136,220.38105,595.00 105,595.00 76,967.87 72.89 % Category: 80 - Capital Programs & Special Projects 1,500.00 346.58 1,153.42 76.89%115.5901-251-87100 1,500.00 Category: 80 - Capital Total:346.58115.591,500.00 1,500.00 1,153.42 76.89 % Department: 251 - Police Total:802,710.93147,106.542,110,098.00 2,110,098.00 1,307,387.07 61.96 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 471,029.00 183,303.01 287,725.99 61.08%36,279.9101-255-50100 471,029.00 Salaries - Overtime 45,258.00 13,011.87 32,246.13 71.25%2,279.7101-255-50130 45,258.00 Salaries - Longevity 5,501.00 5,291.28 209.72 3.81%0.0001-255-50140 5,501.00 Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%0.0001-255-50145 11,250.00 Salaries - Certification 4,800.00 1,969.00 2,831.00 58.98%462.5001-255-50160 4,800.00 Salaries - Holiday Pay 14,749.00 14,461.43 287.57 1.95%68.6801-255-50180 14,749.00 Retirement 91,367.00 32,015.70 59,351.30 64.96%5,218.0701-255-51200 91,367.00 Town Council Page 200 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 5 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Medical Insurance 59,167.00 22,580.76 36,586.24 61.84%4,916.0601-255-51210 59,167.00 Dental Insurance 4,387.00 1,746.63 2,640.37 60.19%376.4001-255-51215 4,387.00 Vision Insurance 807.00 306.75 500.25 61.99%66.1001-255-51216 807.00 Life Insurance & Other 4,030.00 1,528.01 2,501.99 62.08%329.3201-255-51218 4,030.00 Social Security Taxes 33,563.00 13,083.67 20,479.33 61.02%2,194.9401-255-52220 33,563.00 Medicare Taxes 8,013.00 3,060.59 4,952.41 61.80%513.4201-255-52225 8,013.00 Unemployment Taxes 1,620.00 1,600.33 19.67 1.21%335.7701-255-52250 1,620.00 Workman's Compensation 8,763.00 662.31 8,100.69 92.44%662.3101-255-52260 8,763.00 Category: 50 - Personnel Services Total:304,738.8453,703.19764,304.00 764,304.00 459,565.16 60.13 % Category: 60 - Purchased Services Collection Fees 14,006.00 6,551.30 7,454.70 53.23%3,576.8901-255-62000 14,006.00 Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00 Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00 Schools & Training 1,575.00 630.00 945.00 60.00%0.0001-255-63551 1,575.00 Electricity 6,700.00 3,208.26 3,491.74 52.12%1,211.2801-255-64000 6,700.00 Water 1,750.00 532.52 1,217.48 69.57%206.5201-255-64100 1,750.00 Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,616.00 824.51 1,791.49 68.48%164.2101-255-64400 2,616.00 Building Maintenance 200.00 242.98 -42.98 -21.49%150.0001-255-65200 200.00 Vehicle Maintenance 4,500.00 3,350.38 1,149.62 25.55%642.9901-255-65300 4,500.00 Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00 Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00 Dues & Membership 1,332.00 192.00 1,140.00 85.59%192.0001-255-68100 1,332.00 Flags & Repairs 2,000.00 1,436.10 563.90 28.20%165.0001-255-68190 2,000.00 Travel & per diem 1,600.00 60.01 1,539.99 96.25%0.0001-255-68200 1,600.00 Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00 Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00 Category: 60 - Purchased Services Total:19,243.566,308.8944,915.00 44,915.00 25,671.44 57.16 % Category: 70 - Supplies Office Supplies 150.00 21.87 128.13 85.42%21.8701-255-70100 150.00 Postage 70.00 52.68 17.32 24.74%0.9601-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,423.00 3,051.25 3,371.75 52.49%271.3801-255-71000 6,423.00 Uniforms 2,500.00 1,594.06 905.94 36.24%1,043.5001-255-72100 2,500.00 Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00 Pharmacy 2,750.00 1,593.50 1,156.50 42.05%-41.4801-255-72220 2,750.00 Oxygen 900.00 560.27 339.73 37.75%296.1201-255-72250 900.00 Disposable Supplies 5,400.00 1,898.02 3,501.98 64.85%184.7701-255-72500 5,400.00 Small Equipment 2,200.00 147.98 2,052.02 93.27%0.0001-255-78400 2,200.00 Maintenance Supplies 150.00 91.11 58.89 39.26%0.0001-255-79100 150.00 Miscellaneous Expense 400.00 348.75 51.25 12.81%0.0001-255-79999 400.00 Category: 70 - Supplies Total:10,334.491,777.1228,143.00 28,143.00 17,808.51 63.28 % Department: 255 - EMS Total:334,316.8961,789.20837,362.00 837,362.00 503,045.11 60.07 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 148,225.00 55,066.60 93,158.40 62.85%9,346.4001-360-50100 148,225.00 Salaries - Overtime 3,000.00 286.75 2,713.25 90.44%43.5001-360-50130 3,000.00 Salaries - Longevity 1,961.00 1,961.25 -0.25 -0.01%0.0001-360-50140 1,961.00 Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%0.0001-360-50145 2,085.00 Retirement 26,229.00 8,467.69 17,761.31 67.72%1,282.6801-360-51200 26,229.00 Medical Insurance 19,860.00 7,283.64 12,576.36 63.33%1,431.4501-360-51210 19,860.00 Dental Insurance 1,541.00 522.65 1,018.35 66.08%101.1901-360-51215 1,541.00 Vision Insurance 298.00 111.54 186.46 62.57%21.6101-360-51216 298.00 Life Insurance & Other 1,288.00 458.07 829.93 64.44%84.8501-360-51218 1,288.00 Social Security Taxes 9,498.00 3,391.57 6,106.43 64.29%520.6301-360-52220 9,498.00 Medicare Taxes 2,251.00 793.21 1,457.79 64.76%121.7501-360-52225 2,251.00 Unemployment Taxes 573.00 446.79 126.21 22.03%74.4201-360-52250 573.00 Town Council Page 201 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 6 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 5,386.00 -844.37 6,230.37 115.68%-844.3701-360-52260 5,386.00 Category: 50 - Personnel Services Total:79,960.3912,184.11222,195.00 222,195.00 142,234.61 64.01 % Category: 60 - Purchased Services Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00 Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00 Electricity 173,237.00 47,219.33 126,017.67 72.74%7,620.0101-360-64000 173,237.00 Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,580.00 879.19 1,700.81 65.92%208.7801-360-64400 2,580.00 Vehicle Maintenance 0.00 23.00 -23.00 0.00%0.0001-360-65300 0.00 Equipment Maintenance 3,000.00 18.42 2,981.58 99.39%0.0001-360-65350 3,000.00 Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00 Category: 60 - Purchased Services Total:48,323.947,828.79185,932.00 185,932.00 137,608.06 74.01 % Category: 70 - Supplies Office Supplies 200.00 39.43 160.57 80.29%17.5601-360-70100 200.00 Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00 Fuel 0.00 100.23 -100.23 0.00%21.4301-360-71000 0.00 Uniforms 1,750.00 1,376.35 373.65 21.35%139.9801-360-72100 1,750.00 Small Tools 1,500.00 330.74 1,169.26 77.95%0.0001-360-78200 1,500.00 Category: 70 - Supplies Total:1,846.75178.973,550.00 3,550.00 1,703.25 47.98 % Department: 360 - Streets Total:130,131.0820,191.87411,677.00 411,677.00 281,545.92 68.39 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 428,803.00 158,579.07 270,223.93 63.02%29,005.6201-400-50100 428,803.00 Salaries - Overtime 12,500.00 3,306.67 9,193.33 73.55%42.9001-400-50130 12,500.00 Salaries - Longevity 3,461.00 3,490.00 -29.00 -0.84%0.0001-400-50140 3,461.00 Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%0.0001-400-50145 7,125.00 Salaries - Certification 1,500.00 535.00 965.00 64.33%125.0001-400-50160 1,500.00 Retirement 76,589.00 24,719.93 51,869.07 67.72%3,985.1101-400-51200 76,589.00 Medical Insurance 68,640.00 25,339.87 43,300.13 63.08%4,988.4501-400-51210 68,640.00 Dental Insurance 4,861.00 1,743.01 3,117.99 64.14%333.3501-400-51215 4,861.00 Vision Insurance 1,050.00 406.51 643.49 61.28%77.3701-400-51216 1,050.00 Life Insurance & Other 3,762.00 1,476.25 2,285.75 60.76%285.2301-400-51218 3,762.00 Social Security Taxes 27,668.00 10,033.07 17,634.93 63.74%1,675.4401-400-52220 27,668.00 Medicare Taxes 6,574.00 2,346.56 4,227.44 64.31%391.8401-400-52225 6,574.00 Unemployment Taxes 2,174.00 1,565.22 608.78 28.00%519.3401-400-52250 2,174.00 Workman's Compensation 10,300.00 2,556.10 7,743.90 75.18%2,556.1001-400-52260 10,300.00 Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:243,472.2643,985.75657,422.00 657,422.00 413,949.74 62.97 % Category: 60 - Purchased Services Advertising 1,000.00 49.00 951.00 95.10%0.0001-400-63200 1,000.00 Schools & Training 4,596.00 800.00 3,796.00 82.59%685.0001-400-63551 4,596.00 Electricity 41,695.00 9,541.57 32,153.43 77.12%2,269.7601-400-64000 41,695.00 Water 73,315.00 21,474.68 51,840.32 70.71%1,607.0401-400-64100 73,315.00 Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00 Communications /Pagers/Mobiles 7,220.00 2,588.22 4,631.78 64.15%550.9501-400-64400 7,220.00 Property Maintenance 113,100.00 14,561.57 98,538.43 87.13%2,638.1101-400-65100 113,100.00 Building Maintenance 2,500.00 401.93 2,098.07 83.92%245.1901-400-65200 2,500.00 Vehicle Maintenance 8,241.00 7,001.68 1,239.32 15.04%582.4001-400-65300 8,241.00 Equipment Maintenance 11,032.00 5,391.10 5,640.90 51.13%1,177.7801-400-65350 11,032.00 Storage Rental 14,008.00 10,819.65 3,188.35 22.76%1,166.6601-400-67210 14,008.00 Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00 Dues & Membership 1,189.00 584.17 604.83 50.87%217.1701-400-68100 1,189.00 Travel & per diem 2,155.00 2,622.74 -467.74 -21.70%501.0401-400-68200 2,155.00 Meetings 900.00 610.18 289.82 32.20%17.3101-400-68600 900.00 Town Council Page 202 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 7 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Safety Program 464.00 -22.55 486.55 104.86%0.0001-400-68700 464.00 Category: 60 - Purchased Services Total:76,423.9411,658.41286,093.00 286,093.00 209,669.06 73.29 % Category: 70 - Supplies Office Supplies 372.00 301.89 70.11 18.85%17.5601-400-70100 372.00 Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00 Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00 Fuel 17,013.00 5,912.87 11,100.13 65.24%869.4401-400-71000 17,013.00 Uniforms 6,750.00 5,119.50 1,630.50 24.16%-18.2101-400-72100 6,750.00 Small Tools 7,000.00 1,813.44 5,186.56 74.09%636.1301-400-78200 7,000.00 Safety Equipment 2,039.00 2,925.98 -886.98 -43.50%685.3001-400-78300 2,039.00 Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00 Miscellaneous Expense 300.00 59.97 240.03 80.01%0.0001-400-79999 300.00 Category: 70 - Supplies Total:16,133.652,190.2235,071.00 35,071.00 18,937.35 54.00 % Department: 400 - Parks Total:336,029.8557,834.38978,586.00 978,586.00 642,556.15 65.66 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 98,876.00 38,339.05 60,536.95 61.23%7,480.0001-401-50100 98,876.00 Salaries - Overtime 2,000.00 763.49 1,236.51 61.83%37.6501-401-50130 2,000.00 Salaries - Longevity 285.00 200.00 85.00 29.82%0.0001-401-50140 285.00 Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%0.0001-401-50145 2,250.00 Retirement 17,469.00 5,880.12 11,588.88 66.34%1,026.9001-401-51200 17,469.00 Medical Insurance 16,709.00 6,393.99 10,315.01 61.73%1,392.4201-401-51210 16,709.00 Dental Insurance 1,442.00 557.53 884.47 61.34%120.1601-401-51215 1,442.00 Vision Insurance 300.00 116.01 183.99 61.33%25.0001-401-51216 300.00 Life Insurance & Other 985.00 380.02 604.98 61.42%81.9001-401-51218 985.00 Social Security Taxes 6,272.00 2,528.41 3,743.59 59.69%459.1401-401-52220 6,272.00 Medicare Taxes 1,499.00 591.37 907.63 60.55%107.3901-401-52225 1,499.00 Unemployment Taxes 621.00 428.14 192.86 31.06%172.9001-401-52250 621.00 Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00 Category: 50 - Personnel Services Total:58,178.1310,903.46151,083.00 151,083.00 92,904.87 61.49 % Category: 60 - Purchased Services Electricity 1,030.00 977.44 52.56 5.10%0.0001-401-64000 1,030.00 Water 32,273.00 11,640.76 20,632.24 63.93%1,086.0401-401-64100 32,273.00 Communications /Pagers/Mobiles 1,200.00 469.41 730.59 60.88%79.4901-401-64400 1,200.00 Property Maintenance 84,000.00 30,814.37 53,185.63 63.32%8,266.6201-401-65100 84,000.00 Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%0.0001-401-65300 2,048.00 Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00 Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00 Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00 Tree City 10,000.00 4,830.00 5,170.00 51.70%0.0001-401-69100 10,000.00 Category: 60 - Purchased Services Total:48,786.989,432.15133,976.00 133,976.00 85,189.02 63.59 % Category: 70 - Supplies Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00 Uniforms 2,444.00 235.00 2,209.00 90.38%0.0001-401-72100 2,444.00 Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00 Category: 70 - Supplies Total:278.860.0014,251.00 14,251.00 13,972.14 98.04 % Department: 401 - Medians Total:107,243.9720,335.61299,310.00 299,310.00 192,066.03 64.17 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 309,673.00 55,275.30 254,397.70 82.15%10,488.0601-450-50100 309,673.00 Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00 Salaries - Longevity 892.00 900.50 -8.50 -0.95%0.0001-450-50140 892.00 Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%0.0001-450-50145 1,575.00 Retirement 23,140.00 7,918.06 15,221.94 65.78%1,408.5501-450-51200 23,140.00 Medical Insurance 13,341.00 4,971.78 8,369.22 62.73%1,071.5201-450-51210 13,341.00 Dental Insurance 891.00 380.98 510.02 57.24%82.1201-450-51215 891.00 Town Council Page 203 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 8 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Vision Insurance 199.00 76.72 122.28 61.45%16.5501-450-51216 199.00 Life Insurance & Other 1,141.00 436.58 704.42 61.74%94.0901-450-51218 1,141.00 Social Security Taxes 19,491.00 3,459.96 16,031.04 82.25%624.2901-450-52220 19,491.00 Medicare Taxes 4,581.00 809.11 3,771.89 82.34%146.0001-450-52225 4,581.00 Unemployment Taxes 2,198.00 450.26 1,747.74 79.52%92.9501-450-52250 2,198.00 Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00 Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00 Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:76,254.2514,024.13393,165.00 393,165.00 316,910.75 80.61 % Category: 60 - Purchased Services Software & Support 4,805.00 112.36 4,692.64 97.66%21.2401-450-60800 4,805.00 Collection Fees 0.00 150.67 -150.67 0.00%150.6701-450-62000 0.00 Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00 Advertising 2,716.00 311.90 2,404.10 88.52%294.0001-450-63200 2,716.00 Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00 Schools & Training 5,733.00 1,488.50 4,244.50 74.04%0.0001-450-63551 5,733.00 Service Charges and Fees 5,700.00 3,295.58 2,404.42 42.18%500.9101-450-63800 5,700.00 Electricity 19,500.00 4,129.15 15,370.85 78.82%986.9701-450-64000 19,500.00 Water 13,138.00 3,974.77 9,163.23 69.75%324.3601-450-64100 13,138.00 Telephone 1,295.00 602.88 692.12 53.45%0.0001-450-64300 1,295.00 Communications /Pagers/Mobiles 3,000.00 653.98 2,346.02 78.20%102.9001-450-64400 3,000.00 Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00 Property Maintenance 6,221.00 6,840.12 -619.12 -9.95%0.0001-450-65100 6,221.00 Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00 Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00 Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00 Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%0.0001-450-68200 5,910.00 Meetings 1,191.00 42.45 1,148.55 96.44%9.8501-450-68600 1,191.00 Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00 Category: 60 - Purchased Services Total:24,019.202,390.9097,541.00 97,541.00 73,521.80 75.38 % Category: 70 - Supplies Office Supplies 1,988.00 123.38 1,864.62 93.79%21.5401-450-70100 1,988.00 Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00 Publications/Books/Subscriptions 478.00 257.28 220.72 46.18%0.0001-450-70400 478.00 Uniforms 8,110.00 147.00 7,963.00 98.19%0.0001-450-72100 8,110.00 Chemicals 19,156.00 2,228.69 16,927.31 88.37%0.0001-450-72300 19,156.00 Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00 Program Supplies 3,578.00 25.95 3,552.05 99.27%0.0001-450-72700 3,578.00 Special Events 1,914.00 1,903.46 10.54 0.55%802.0001-450-76900 1,914.00 Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00 Small Equipment 2,500.00 77.68 2,422.32 96.89%0.0001-450-78400 2,500.00 Furniture/Equipment<$5,000 5,509.00 330.00 5,179.00 94.01%330.0001-450-78500 5,509.00 Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00 Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00 Miscellaneous Expense 324.00 12.50 311.50 96.14%0.0001-450-79999 324.00 Category: 70 - Supplies Total:5,105.941,153.5459,333.00 59,333.00 54,227.06 91.39 % Department: 450 - Recreation Total:105,379.3917,568.57550,039.00 550,039.00 444,659.61 80.84 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00 Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00 Event Rentals 37,690.00 14,443.86 23,246.14 61.68%675.0001-460-67300 37,690.00 Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00 Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00 Category: 60 - Purchased Services Total:14,443.86675.0043,583.00 43,583.00 29,139.14 66.86 % Category: 70 - Supplies Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00 Town Council Page 204 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 9 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Program Supplies 13,231.00 2,522.94 10,708.06 80.93%133.4401-460-72700 13,231.00 Miscellaneous Expense 2,781.00 646.95 2,134.05 76.74%576.7701-460-79999 2,781.00 Category: 70 - Supplies Total:3,169.89710.2116,618.00 16,618.00 13,448.11 80.92 % Department: 460 - Community Events Total:17,613.751,385.2160,201.00 60,201.00 42,587.25 70.74 % Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 298,068.00 117,647.66 180,420.34 60.53%24,323.0901-522-50100 298,068.00 Salaries - Overtime 3,000.00 2,845.62 154.38 5.15%832.5001-522-50130 3,000.00 Salaries - Longevity 1,595.00 1,530.00 65.00 4.08%0.0001-522-50140 1,595.00 Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-522-50145 4,500.00 Retirement 51,888.00 17,900.94 33,987.06 65.50%3,426.0201-522-51200 51,888.00 Medical Insurance 38,871.00 13,890.68 24,980.32 64.26%3,017.6901-522-51210 38,871.00 Dental Insurance 2,603.00 953.30 1,649.70 63.38%205.4501-522-51215 2,603.00 Vision Insurance 543.00 210.12 332.88 61.30%45.2801-522-51216 543.00 Life Insurance & Other 2,745.00 1,042.16 1,702.84 62.03%224.6001-522-51218 2,745.00 Social Security Taxes 18,765.00 7,577.77 11,187.23 59.62%1,505.2501-522-52220 18,765.00 Medicare Taxes 4,454.00 1,772.31 2,681.69 60.21%352.0501-522-52225 4,454.00 Unemployment Taxes 1,242.00 1,142.72 99.28 7.99%348.2801-522-52250 1,242.00 Workman's Compensation 1,623.00 1,179.20 443.80 27.34%1,179.2001-522-52260 1,623.00 Category: 50 - Personnel Services Total:171,692.4835,459.41429,897.00 429,897.00 258,204.52 60.06 % Category: 60 - Purchased Services Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00 Engineering 75,000.00 20,208.93 54,791.07 73.05%8,740.0301-522-60500 75,000.00 Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00 Health Inspections 6,100.00 3,000.00 3,100.00 50.82%3,000.0001-522-62300 6,100.00 Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00 Advertising 1,100.00 663.12 436.88 39.72%233.1601-522-63200 1,100.00 Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00 Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00 Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00 Schools & Training 2,800.00 804.50 1,995.50 71.27%144.5001-522-63551 2,800.00 Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00 Communications /Pagers/Mobiles 3,672.00 1,053.09 2,618.91 71.32%163.1001-522-64400 3,672.00 Vehicle Maintenance 3,000.00 687.49 2,312.51 77.08%0.0001-522-65300 3,000.00 Dues & Membership 1,627.00 281.00 1,346.00 82.73%0.0001-522-68100 1,627.00 Travel & per diem 1,000.00 554.38 445.62 44.56%125.0001-522-68200 1,000.00 Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00 Plat Filing Fees 1,100.00 139.00 961.00 87.36%106.5001-522-69105 1,100.00 Category: 60 - Purchased Services Total:27,453.5112,512.29129,839.00 129,839.00 102,385.49 78.86 % Category: 70 - Supplies Office Supplies 2,500.00 848.47 1,651.53 66.06%241.2801-522-70100 2,500.00 Postage 500.00 179.16 320.84 64.17%28.5001-522-70300 500.00 Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%0.0001-522-70400 700.00 Fuel 6,245.00 1,481.74 4,763.26 76.27%250.6001-522-71000 6,245.00 Uniforms 2,340.00 973.50 1,366.50 58.40%0.0001-522-72100 2,340.00 Miscellaneous Expense 900.00 308.24 591.76 65.75%304.9901-522-79999 900.00 Category: 70 - Supplies Total:3,806.80825.3713,185.00 13,185.00 9,378.20 71.13 % Department: 522 - Community Development Total:202,952.7948,797.07572,921.00 572,921.00 369,968.21 64.58 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 188,912.00 72,768.24 116,143.76 61.48%15,116.3001-611-50100 188,912.00 Salaries - Longevity 270.00 200.00 70.00 25.93%0.0001-611-50140 270.00 Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%0.0001-611-50145 2,250.00 Retirement 32,338.00 6,606.13 25,731.87 79.57%1,189.6201-611-51200 32,338.00 Medical Insurance 23,861.00 5,921.18 17,939.82 75.18%1,285.7201-611-51210 23,861.00 Town Council Page 205 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 10 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Dental Insurance 1,665.00 415.23 1,249.77 75.06%89.4901-611-51215 1,665.00 Vision Insurance 398.00 84.64 313.36 78.73%18.2401-611-51216 398.00 Life Insurance & Other 1,671.00 391.71 1,279.29 76.56%84.4201-611-51218 1,671.00 Social Security Taxes 11,729.00 2,656.88 9,072.12 77.35%491.2201-611-52220 11,729.00 Medicare Taxes 2,776.00 621.38 2,154.62 77.62%114.8801-611-52225 2,776.00 Unemployment Taxes 597.00 414.86 182.14 30.51%113.5501-611-52250 597.00 Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00 Category: 50 - Personnel Services Total:91,580.2518,503.44266,946.00 266,946.00 175,365.75 65.69 % Category: 60 - Purchased Services Professional Outside Services 2,100.00 2,145.00 -45.00 -2.14%0.0001-611-60100 2,100.00 Auditing 32,750.00 20,750.00 12,000.00 36.64%0.0001-611-60200 32,750.00 Appraisal 46,394.00 16,901.96 29,492.04 63.57%0.0001-611-61100 46,394.00 Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00 Advertising 3,800.00 150.00 3,650.00 96.05%0.0001-611-63200 3,800.00 Printing 750.00 730.59 19.41 2.59%730.5901-611-63250 750.00 Schools & Training 2,855.00 748.00 2,107.00 73.80%0.0001-611-63551 2,855.00 Service Charges & Fees 18,120.00 4,060.39 14,059.61 77.59%1,245.8101-611-63800 18,120.00 PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00 Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00 Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00 Dues & Membership 1,500.00 280.00 1,220.00 81.33%280.0001-611-68100 1,500.00 Travel & per diem 2,916.00 767.74 2,148.26 73.67%0.0001-611-68200 2,916.00 Meetings 100.00 35.00 65.00 65.00%0.0001-611-68600 100.00 Category: 60 - Purchased Services Total:46,568.682,256.40116,801.00 116,801.00 70,232.32 60.13 % Category: 70 - Supplies Office Supplies 1,800.00 999.35 800.65 44.48%179.8401-611-70100 1,800.00 Postage 1,000.00 375.68 624.32 62.43%183.9101-611-70300 1,000.00 Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:1,375.03363.753,350.00 3,350.00 1,974.97 58.95 % Department: 611 - Finance Total:139,523.9621,123.59387,097.00 387,097.00 247,573.04 63.96 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 54,747.00 20,039.25 34,707.75 63.40%4,077.6501-615-50100 54,747.00 Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00 Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-615-50145 750.00 Retirement 8,714.00 2,917.59 5,796.41 66.52%525.4201-615-51200 8,714.00 Medical Insurance 5,570.00 2,131.33 3,438.67 61.74%464.1401-615-51210 5,570.00 Dental Insurance 387.00 149.69 237.31 61.32%32.2601-615-51215 387.00 Vision Insurance 81.00 31.37 49.63 61.27%6.7601-615-51216 81.00 Life Insurance & Other 512.00 195.62 316.38 61.79%42.1601-615-51218 512.00 Social Security Taxes 3,399.00 1,284.01 2,114.99 62.22%251.7601-615-52220 3,399.00 Medicare Taxes 806.00 300.27 505.73 62.75%58.8701-615-52225 806.00 Unemployment Taxes 222.00 213.17 8.83 3.98%79.6201-615-52250 222.00 Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00 Category: 50 - Personnel Services Total:28,012.305,538.6475,397.00 75,397.00 47,384.70 62.85 % Category: 60 - Purchased Services Professional Outside Services 1,890.00 471.30 1,418.70 75.06%0.0001-615-60100 1,890.00 Judge's Compensation 4,500.00 1,500.00 3,000.00 66.67%300.0001-615-60300 4,500.00 Printing 1,100.00 312.50 787.50 71.59%0.0001-615-63250 1,100.00 Schools & Training 350.00 50.00 300.00 85.71%0.0001-615-63551 350.00 Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00 Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00 Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00 Town Council Page 206 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 11 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00 Category: 60 - Purchased Services Total:2,333.80300.008,889.00 8,889.00 6,555.20 73.75 % Category: 70 - Supplies Office Supplies 450.00 103.50 346.50 77.00%46.7101-615-70100 450.00 Postage 1,000.00 145.56 854.44 85.44%53.2001-615-70300 1,000.00 Furniture/Equipment<$5,000 200.00 199.99 0.01 0.01%199.9901-615-78500 200.00 Miscellaneous Expense 0.00 136.00 -136.00 0.00%0.0001-615-79999 0.00 Category: 70 - Supplies Total:585.05299.901,650.00 1,650.00 1,064.95 64.54 % Department: 615 - Municipal Court Total:30,931.156,138.5485,936.00 85,936.00 55,004.85 64.01 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 51,765.00 14,262.16 37,502.84 72.45%5,415.5001-630-50100 51,765.00 Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00 Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00 Retirement 8,882.00 2,121.18 6,760.82 76.12%739.7601-630-51200 8,882.00 Medical Insurance 0.00 1,203.05 -1,203.05 0.00%464.1401-630-51210 0.00 Dental Insurance 387.00 106.62 280.38 72.45%32.2601-630-51215 387.00 Vision Insurance 81.00 17.85 63.15 77.96%6.7601-630-51216 81.00 Life Insurance & Other 474.00 115.24 358.76 75.69%48.0001-630-51218 474.00 Social Security Taxes 3,213.00 874.01 2,338.99 72.80%328.0101-630-52220 3,213.00 Medicare Taxes 762.00 204.41 557.59 73.17%76.7101-630-52225 762.00 Unemployment Taxes 207.00 41.13 165.87 80.13%10.1701-630-52250 207.00 Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00 Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00 Employee Relations 8,150.00 5,206.96 2,943.04 36.11%267.4701-630-52960 8,150.00 Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00 Employee Assistance Program 2,688.00 784.00 1,904.00 70.83%380.8001-630-53280 2,688.00 Category: 50 - Personnel Services Total:25,386.617,769.5887,655.00 87,655.00 62,268.39 71.04 % Category: 60 - Purchased Services Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00 Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00 Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00 Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 146.85 753.15 83.68%61.5801-630-64400 900.00 Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00 Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00 Category: 60 - Purchased Services Total:221.8561.583,440.00 3,440.00 3,218.15 93.55 % Category: 70 - Supplies Office Supplies 1,000.00 205.12 794.88 79.49%182.3801-630-70100 1,000.00 Postage 300.00 40.19 259.81 86.60%8.4001-630-70300 300.00 Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00 Category: 70 - Supplies Total:245.31190.781,400.00 1,400.00 1,154.69 82.48 % Department: 630 - Human Resources Total:25,853.778,021.9492,495.00 92,495.00 66,641.23 72.05 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 139,358.00 53,974.12 85,383.88 61.27%10,500.8001-640-50100 139,358.00 Salaries - Longevity 1,620.00 1,635.00 -15.00 -0.93%0.0001-640-50140 1,620.00 Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%0.0001-640-50145 1,500.00 Retirement 24,068.00 8,125.12 15,942.88 66.24%1,434.4001-640-51200 24,068.00 Medical Insurance 11,139.00 4,284.94 6,854.06 61.53%928.2801-640-51210 11,139.00 Dental Insurance 774.00 299.38 474.62 61.32%64.5201-640-51215 774.00 Vision Insurance 162.00 62.74 99.26 61.27%13.5201-640-51216 162.00 Life Insurance & Other 1,130.00 430.87 699.13 61.87%92.8601-640-51218 1,130.00 Social Security Taxes 8,741.00 3,540.79 5,200.21 59.49%651.0601-640-52220 8,741.00 Medicare Taxes 2,066.00 828.08 1,237.92 59.92%152.2601-640-52225 2,066.00 Unemployment Taxes 414.00 414.01 -0.01 0.00%66.0801-640-52250 414.00 Town Council Page 207 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 12 of 15 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00 Category: 50 - Personnel Services Total:75,095.0513,903.78191,325.00 191,325.00 116,229.95 60.75 % Category: 60 - Purchased Services Software & Support 147,602.26 120,357.37 27,244.89 18.46%44,015.2801-640-60800 147,602.26 Security 1,350.00 108.00 1,242.00 92.00%0.0001-640-60900 1,350.00 Schools & Training 3,500.00 400.00 3,100.00 88.57%400.0001-640-63551 3,500.00 Telephone 5,808.00 2,348.32 3,459.68 59.57%447.9301-640-64300 5,808.00 Communications /Pagers/Mobiles 2,716.00 1,002.06 1,713.94 63.11%212.5601-640-64400 2,716.00 Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00 Copier Rental/Lease 7,908.00 4,067.61 3,840.39 48.56%663.5701-640-67150 7,908.00 Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00 Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00 Meetings 72.00 400.00 -328.00 -455.56%400.0001-640-68600 72.00 Category: 60 - Purchased Services Total:128,833.3646,139.34175,055.26 175,055.26 46,221.90 26.40 % Category: 70 - Supplies Office Supplies 721.00 38.26 682.74 94.69%17.5301-640-70100 721.00 Printer Supplies 7,500.00 3,046.09 4,453.91 59.39%0.0001-640-70200 7,500.00 Postage 250.00 35.20 214.80 85.92%11.5101-640-70300 250.00 Uniforms 225.00 156.45 68.55 30.47%0.0001-640-72100 225.00 Hardware 16,623.00 33,530.12 -16,907.12 -101.71%7,899.0601-640-78600 16,623.00 Category: 70 - Supplies Total:36,806.127,928.1025,319.00 25,319.00 -11,487.12 -45.37 % Department: 640 - Information Services Total:240,734.5367,971.22391,699.26 391,699.26 150,964.73 38.54 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 3,851.16 11,148.84 74.33%1,204.1201-710-64000 15,000.00 Water 1,860.00 378.29 1,481.71 79.66%118.2701-710-64100 1,860.00 Insurance 54,265.00 54,241.92 23.08 0.04%1,000.0001-710-65000 54,265.00 Building Maintenance 10,000.00 5,558.43 4,441.57 44.42%902.1801-710-65200 10,000.00 Equipment Maintenance 250.00 467.88 -217.88 -87.15%0.0001-710-65350 250.00 Cleaning Services 17,292.00 6,589.00 10,703.00 61.90%2,882.0001-710-65400 17,292.00 Category: 60 - Purchased Services Total:71,086.686,106.5798,667.00 98,667.00 27,580.32 27.95 % Category: 70 - Supplies Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%0.0001-710-78500 10,875.00 Maintenance Supplies 1,500.00 756.09 743.91 49.59%15.2401-710-79100 1,500.00 Category: 70 - Supplies Total:5,792.0415.2412,375.00 12,375.00 6,582.96 53.20 % Department: 710 - Facilities Management Total:76,878.726,121.81111,042.00 111,042.00 34,163.28 30.77 % Expense Total:3,194,116.61793,957.048,600,033.26 8,600,033.26 5,405,916.65 62.86 % Fund: 01 - GENERAL FUND Surplus (Deficit):3,160,776.68-20,203.36-101,685.26 -101,685.26 3,262,461.94 3,208.39 % Report Surplus (Deficit):-20,203.36 3,160,776.68-101,685.26 -101,685.26 3,262,461.94 3,208.39 % Town Council Page 208 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 13 of 15 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 5,345,556.22501,736.015,842,789.00 5,842,789.00 -497,232.78 8.51 % 41 - Licenses & Permits 500,593.09164,830.551,523,137.00 1,523,137.00 -1,022,543.91 67.13 % 42 - Intergovernmental 58,297.120.00269,919.00 269,919.00 -211,621.88 78.40 % 43 - Fines & Fees 198,559.9389,169.85466,101.00 466,101.00 -267,541.07 57.40 % 44 - Charges for Services 217,588.3914,296.08260,852.00 260,852.00 -43,263.61 16.59 % 45 - Rents 20,745.002,875.0067,500.00 67,500.00 -46,755.00 69.27 % 46 - Contributions and Donations 1,180.000.000.00 0.00 1,180.00 0.00 % 47 - Investment Income 1,821.91487.326,000.00 6,000.00 -4,178.09 69.63 % 49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 % 51 - Miscellaneous 10,551.63358.8751,050.00 51,050.00 -40,498.37 79.33 % 6,354,893.29773,753.688,498,348.00 8,498,348.00 -2,143,454.71Department: 000 - General Total:25.22 % 6,354,893.29773,753.688,498,348.00 8,498,348.00 -2,143,454.71Revenue Total:25.22 % Expense Department: 000 - General 99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 % 0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 % Department: 140 - Manager's Office 50 - Personnel Services 529,795.63289,509.09757,082.00 757,082.00 227,286.37 30.02 % 60 - Purchased Services 37,164.355,512.2690,119.00 90,119.00 52,954.65 58.76 % 70 - Supplies 9,401.611,970.1852,737.00 52,737.00 43,335.39 82.17 % 576,361.59296,991.53899,938.00 899,938.00 323,576.41Department: 140 - Manager's Office Total:35.96 % Department: 160 - Legal 50 - Personnel Services 63,999.6711,967.06162,446.00 162,446.00 98,446.33 60.60 % 60 - Purchased Services 1,147.7737.3423,125.00 23,125.00 21,977.23 95.04 % 70 - Supplies 2,306.80575.567,818.00 7,818.00 5,511.20 70.49 % 67,454.2412,579.96193,389.00 193,389.00 125,934.76Department: 160 - Legal Total:65.12 % Department: 251 - Police 50 - Personnel Services 727,000.05130,832.071,868,734.00 1,868,734.00 1,141,733.95 61.10 % 60 - Purchased Services 46,737.179,938.50134,269.00 134,269.00 87,531.83 65.19 % 70 - Supplies 28,627.136,220.38105,595.00 105,595.00 76,967.87 72.89 % 80 - Capital 346.58115.591,500.00 1,500.00 1,153.42 76.89 % 802,710.93147,106.542,110,098.00 2,110,098.00 1,307,387.07Department: 251 - Police Total:61.96 % Department: 255 - EMS 50 - Personnel Services 304,738.8453,703.19764,304.00 764,304.00 459,565.16 60.13 % 60 - Purchased Services 19,243.566,308.8944,915.00 44,915.00 25,671.44 57.16 % 70 - Supplies 10,334.491,777.1228,143.00 28,143.00 17,808.51 63.28 % 334,316.8961,789.20837,362.00 837,362.00 503,045.11Department: 255 - EMS Total:60.07 % Department: 360 - Streets 50 - Personnel Services 79,960.3912,184.11222,195.00 222,195.00 142,234.61 64.01 % 60 - Purchased Services 48,323.947,828.79185,932.00 185,932.00 137,608.06 74.01 % 70 - Supplies 1,846.75178.973,550.00 3,550.00 1,703.25 47.98 % 130,131.0820,191.87411,677.00 411,677.00 281,545.92Department: 360 - Streets Total:68.39 % Department: 400 - Parks 50 - Personnel Services 243,472.2643,985.75657,422.00 657,422.00 413,949.74 62.97 % 60 - Purchased Services 76,423.9411,658.41286,093.00 286,093.00 209,669.06 73.29 % 70 - Supplies 16,133.652,190.2235,071.00 35,071.00 18,937.35 54.00 % 336,029.8557,834.38978,586.00 978,586.00 642,556.15Department: 400 - Parks Total:65.66 % Department: 401 - Medians 50 - Personnel Services 58,178.1310,903.46151,083.00 151,083.00 92,904.87 61.49 % 60 - Purchased Services 48,786.989,432.15133,976.00 133,976.00 85,189.02 63.59 % Town Council Page 209 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 14 of 15 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 70 - Supplies 278.860.0014,251.00 14,251.00 13,972.14 98.04 % 107,243.9720,335.61299,310.00 299,310.00 192,066.03Department: 401 - Medians Total:64.17 % Department: 450 - Recreation 50 - Personnel Services 76,254.2514,024.13393,165.00 393,165.00 316,910.75 80.61 % 60 - Purchased Services 24,019.202,390.9097,541.00 97,541.00 73,521.80 75.38 % 70 - Supplies 5,105.941,153.5459,333.00 59,333.00 54,227.06 91.39 % 105,379.3917,568.57550,039.00 550,039.00 444,659.61Department: 450 - Recreation Total:80.84 % Department: 460 - Community Events 60 - Purchased Services 14,443.86675.0043,583.00 43,583.00 29,139.14 66.86 % 70 - Supplies 3,169.89710.2116,618.00 16,618.00 13,448.11 80.92 % 17,613.751,385.2160,201.00 60,201.00 42,587.25Department: 460 - Community Events Total:70.74 % Department: 522 - Community Development 50 - Personnel Services 171,692.4835,459.41429,897.00 429,897.00 258,204.52 60.06 % 60 - Purchased Services 27,453.5112,512.29129,839.00 129,839.00 102,385.49 78.86 % 70 - Supplies 3,806.80825.3713,185.00 13,185.00 9,378.20 71.13 % 202,952.7948,797.07572,921.00 572,921.00 369,968.21Department: 522 - Community Development Total:64.58 % Department: 611 - Finance 50 - Personnel Services 91,580.2518,503.44266,946.00 266,946.00 175,365.75 65.69 % 60 - Purchased Services 46,568.682,256.40116,801.00 116,801.00 70,232.32 60.13 % 70 - Supplies 1,375.03363.753,350.00 3,350.00 1,974.97 58.95 % 139,523.9621,123.59387,097.00 387,097.00 247,573.04Department: 611 - Finance Total:63.96 % Department: 615 - Municipal Court 50 - Personnel Services 28,012.305,538.6475,397.00 75,397.00 47,384.70 62.85 % 60 - Purchased Services 2,333.80300.008,889.00 8,889.00 6,555.20 73.75 % 70 - Supplies 585.05299.901,650.00 1,650.00 1,064.95 64.54 % 30,931.156,138.5485,936.00 85,936.00 55,004.85Department: 615 - Municipal Court Total:64.01 % Department: 630 - Human Resources 50 - Personnel Services 25,386.617,769.5887,655.00 87,655.00 62,268.39 71.04 % 60 - Purchased Services 221.8561.583,440.00 3,440.00 3,218.15 93.55 % 70 - Supplies 245.31190.781,400.00 1,400.00 1,154.69 82.48 % 25,853.778,021.9492,495.00 92,495.00 66,641.23Department: 630 - Human Resources Total:72.05 % Department: 640 - Information Services 50 - Personnel Services 75,095.0513,903.78191,325.00 191,325.00 116,229.95 60.75 % 60 - Purchased Services 128,833.3646,139.34175,055.26 175,055.26 46,221.90 26.40 % 70 - Supplies 36,806.127,928.1025,319.00 25,319.00 -11,487.12 -45.37 % 240,734.5367,971.22391,699.26 391,699.26 150,964.73Department: 640 - Information Services Total:38.54 % Department: 710 - Facilities Management 60 - Purchased Services 71,086.686,106.5798,667.00 98,667.00 27,580.32 27.95 % 70 - Supplies 5,792.0415.2412,375.00 12,375.00 6,582.96 53.20 % 76,878.726,121.81111,042.00 111,042.00 34,163.28Department: 710 - Facilities Management Total:30.77 % 3,194,116.61793,957.048,600,033.26 8,600,033.26 5,405,916.65Expense Total:62.86 % 3,160,776.68-20,203.36-101,685.26 -101,685.26 3,262,461.94Fund: 01 - GENERAL FUND Surplus (Deficit):3,208.39 % Report Surplus (Deficit):-20,203.36 3,160,776.68-101,685.26 -101,685.26 3,262,461.94 3,208.39 % Town Council Page 210 of 241 Meeting Date: March 24, 2015 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 15 of 15 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 3,160,776.68-20,203.36-101,685.26 -101,685.26 3,262,461.94 Report Surplus (Deficit):-20,203.36 3,160,776.68-101,685.26 -101,685.26 3,262,461.94 Town Council Page 211 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0198-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Recognition of Chuck and Diana Hall for their years of service provided to the Town of Trophy Club; presention of Certificate of Recognition to Chuck Hall. Attachments:Certificate of Recognition - Chuck Hall.pdf Action ByDate Action ResultVer. Recognition of Chuck and Diana Hall for their years of service provided to the Town of Trophy Club; presention of Certificate of Recognition to Chuck Hall. Town Council Page 212 of 241 Meeting Date: March 24, 2015 PRESENTED TO: Chuck Hall ____________________________________________________ In recognition of your dedication and excellent audio visual service from 2001 to 2015 for the Town of Trophy Club, Texas ____________________________________________________ Certificate Awarded from Town of Trophy Club Town Council Certificate of Recognition _____________________________ Honorable Mayor C. Nick Sanders Town Council Page 213 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0199-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Receive presentation from Byron Nelson High School (BNHS) Virtual Enterprise International (VEI) students; Discussion and presentation of Certificate of Recognition for the group’s achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Attachments:Staff Report - BNHS VEI Recognition.pdf Certificate of Recognition - BNHS VEI.pdf Action ByDate Action ResultVer. Receive presentation from Byron Nelson High School (BNHS) Virtual Enterprise International (VEI) students; Discussion and presentation of Certificate of Recognition for the group’s achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Town Council Page 214 of 241 Meeting Date: March 24, 2015 Page 1 of 2 To: Mayor and Town Council From: April Reiling, Public Information Officer & Marketing Manager CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: BNHS Virtual Enterprise International (VEI) Student Recognition Town Council Meeting - Tuesday, March 24, 2015 Agenda Item: Receive presentation from Byron Nelson High School (BNHS) Virtual Enterprise International (VEI) students; Discussion and presentation of Certificate of Recognition for the group’s achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Explanation: Byron Nelson High School (BNHS) Virtual Enterprise International (VEI - the BNHS Business Management Program) students are headed to the International Youth Business Summit in NYC in April to compete in the Global Business Challenge, Business Plan Competition and International Trade Show. The BNHS firm will be competing against 8,500 other firms across the world! The accomplishment is particularly impressive since the group is not only a first year firm, but they’re also the first team in Texas to ever advance to Nationals. The students’ company, ‘Life’s PURiTEA’, is an organic tea brewery. The team is comprised of 19 students employed by the “firm” who are tasked with developing a complete Business Plan. Several students have received scholarships and international recognitions for their work. The firm recently won six, top three awards at a Regional Competition in Myrtle Beach, Florida. Congratulations to the following students, and Business Teacher Antonio Banos, for their outstanding work and awesome achievements!  Ashlyn Murphy — Chief Sales Officer  Vianca Santana — Chief Operating Officer  Hannah Ricketts — Chief Creative Officer  Scott Travis — Chief Strategic Officer  Syed Hossain — VP of Human Resources  Samantha Mullins — Chief Marketing Officer  Jett Monroe  Izabella Carvalho Town Council Page 215 of 241 Meeting Date: March 24, 2015 Page 2 of 2  Trevor Rogers  Lauren Perez  Drew Beakley  Ashley Walters  Kien Cao  Emily Birdsong  Merryl Kibibi  Wade Lewis  Joseph Cote  Natalie Curtis  Connor Sheehan Attachments: Certificate of Recognition Recommendation: No recommendation required Town Council Page 216 of 241 Meeting Date: March 24, 2015 PRESENTED TO: Byron Nelson High School Virtual Enterprise International Students Ashlyn Murphy, Vianca Santana, Hannah Ricketts, Scott Travis, Syed Hossain, Samantha Mullins, Jett Monroe, Izabella Carvalho, Trevor Rogers, Lauren Perez, Drew Beakley, Ashley Walters, Kien Cao, Emily Birdson, Merryl Kibibi, Wade Lewis, Joseph Cote, Natalie Curtis, Connor Sheehan & Business Teacher Antonio Banos ____________________________________________________ In recognition of outstanding achievements, including winning six awards at a Regional Competition, becoming the first team in Texas to advance to Nationals & competing in the Global Business Challenge, Business Plan Competition and International Trade Show at the International Youth Business Summit in New York City. ____________________________________________________ Recognized by the Trophy Club Town Council March 24, 2015 Certificate of Recognition _____________________________ Honorable Mayor C. Nick Sanders Town Council Page 217 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0200-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Recognition of members of Town Staff for services provided to the Town during the winter weather days; discussion of same. Attachments: Action ByDate Action ResultVer. Recognition of members of Town Staff for services provided to the Town during the winter weather days; discussion of same. Town Council Page 218 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0202-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2015 as Arbor Day in Trophy Club. Attachments:PRO 2015-06 Arbor Day Recognition 2015.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2015 as Arbor Day in Trophy Club. Town Council Page 219 of 241 Meeting Date: March 24, 2015 TOWN OF TROPHY CLUB PROCLAMATION NO. 2015-06 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, TO RECOGNIZE APRIL 25, 2015 AS ARBOR DAY; RECOGNIZING THAT 2015 IS THE 143RD ANNIVERSARY OF THE HOLIDAY OF ARBOR DAY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and WHEREAS, 2015 is the 143RD anniversary of the holiday and Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and beautify our community, and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. In the Town of Trophy Club, the Mayor and Council urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and Section 2. The Mayor and Council urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 24TH day of March 2015. _______________________________ ________________________________ C. Nick Sanders, Mayor Holly Fimbres, Town Secretary Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 220 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0201-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Presentation from Trophy Club Municipal Utility District No. 1 General Manager Jennifer McKnight regarding Texas Commission on Environmental Quality (TCEQ) Rules and Violations; discussion of same. Attachments: Action ByDate Action ResultVer. Presentation from Trophy Club Municipal Utility District No. 1 General Manager Jennifer McKnight regarding Texas Commission on Environmental Quality (TCEQ) Rules and Violations; discussion of same. Town Council Page 221 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0196-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles; discussion of the same. Attachments:Staff Report - Updated Strategy Map.pdf Updated Strategy Map.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles; discussion of the same. Town Council Page 222 of 241 Meeting Date: March 24, 2015 To: Mayor and Town Council From: Holly Fimbres, Town Secretary/RMO CC: Stephen Seidel, Town Manager Re: Updated Strategy Map Agenda Item: Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles; discussion of the same. Explanation: At the Town Council Retreat held on January 23 and 24, 2015, the Council discussed an updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles. Town Staff has formatted the updated Strategy Map and seeks feedback regarding the design and structure. Attachments: Updated Strategy Map Recommendation: Staff seeks feedback regarding the design and structure of the updated Strategy Map. Page 1 of 1 Town Council Page 223 of 241 Meeting Date: March 24, 2015 To support our Mission, we are tasked with the following areas of primary responsibility: We pledge to carry out our Responsibilities opperating underthe following principles: • Exceeding high standards for public safety and low crime rates. • Maintaining and improving street and storm drainage infrastructure. • Fostering a business-friendly environment. • Collaborating with Trophy Club MUD #1 and other governmental entities. • Maintaining Town assets, services, and codes of ordinance that preserve the natural beauty of Trophy Club. • Improving the aesthetic and recreational value of the Town. • Operating a limited government with maximum transparency • Exercising fiscal discipline and taking a business-like approach to Town operations and budget prioritization. • Remaining accountable and responsive to residents, businesses, and property owners, with emphasis on proactive communication and problem solving. • Taking deliberate, targeted action resulting from thoughtful analysis, weighing costs and benefits in all situations. • Conducting ourselves as leaders, following the highest ethical standards, with humility before residents. TO MAINTAIN TROPHY CLUB’S STANDING AS A PREMIER RESIDENTIAL COMMUNITY AND A “GREAT PLACE TO CALL HOME” BY PROTECTING AND PROMOTING THE INTERESTS OF ITS RESIDENTS, BUSINESSES, AND PROPERTY OWNERS. PRINCIPLES RESPONSIBILITIES MISSION Town Council Page 224 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0206-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Attachments:Staff Report - FY15 CIP Professional Services.pdf Authorization for Professional Services.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Town Council Page 225 of 241 Meeting Date: March 24, 2015 Page 1 of 2 To: Mayor and Town Council From: Stephen Seidel, Town Manager CC: Holly Fimbres, Town Secretary Re: FY15 Capital Improvement Projects Professional Services Agreement & Bidding Agenda Item: Consider and take appropriate action regarding the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Explanation: The adopted FY15 Budget calls for several capital projects, including four street and drainage reconstruction projects. The Town Engineer and staff have worked through approximately 75% of the planning phase for Pin Oak Court, Timberline Court, Pebble Beach Drive, and Cypress Court which have a combined estimated budget cost of $1.35M. Based upon recent quantity cost projections, the current estimated costs is $1.19M resulting in a savings of $161,000. The expenses outlined below include engineering, surveying, construction staking, and construction costs as well as a 15% construction contingency. The funding sources include the 2013 C.O., 2014 Tax Note, Drainage Fund Operations, and assigned Fund Balance (dedicated to CIP). Projects FY15 Budgeted Expense Current Estimate Projected Savings Pin Oak Court $384,000 $302,000 $82,000 Timberline Court $154,000 $151,000 $3,000 Pebble Beach Dr $783,000 $675,000 $108,000 Cypress Court Drainage Inlets $30,000 $62,000 ($32,000) Total $1,351,000 $1,190,000 $161,000 The agreement presented to Town Council allows the staff to move forward with the finalization of plans and proceed to bidding in April. The Town Engineer is also working with the MUD regarding installation of new water/sewer lines in these areas. The projected schedule Town Council Page 226 of 241 Meeting Date: March 24, 2015 Page 2 of 2 has a Notice to Proceed issued in mid/late June or first week in July. The project timeline will continue to be refined over the next few weeks. Recommendation: Staff recommends authorizing the Town Manager to execute the necessary agreements with Teague Nall and Perkins to perform the following services: (see Attachment: Authorization For Professional Services) and bid the projects. Attachment: Authorization for Professional Services Town Council Page 227 of 241 Meeting Date: March 24, 2015 Town Council Page 228 of 241 Meeting Date: March 24, 2015 Town Council Page 229 of 241 Meeting Date: March 24, 2015 Town Council Page 230 of 241 Meeting Date: March 24, 2015 Town Council Page 231 of 241 Meeting Date: March 24, 2015 Town Council Page 232 of 241 Meeting Date: March 24, 2015 Town Council Page 233 of 241 Meeting Date: March 24, 2015 Town Council Page 234 of 241 Meeting Date: March 24, 2015 Town Council Page 235 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0208-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, March 16, 2015 Council Liaison - Council Member Philip Shoffner * Citizens Financial Advisory Board, March 23, 2015 Council Liaison - Mayor Pro Tem Greg Lamont Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, March 16, 2015 Council Liaison - Council Member Philip Shoffner * Citizens Financial Advisory Board, March 23, 2015 Council Liaison - Mayor Pro Tem Greg Lamont Town Council Page 236 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0209-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Highway 114 and Sound Wall * Eggstravaganza * Discover Trophy Club Magazine Attachments: Action ByDate Action ResultVer. Town Manager Seidel's update regarding the following; Council discussion and input regarding same. * Highway 114 and Sound Wall * Eggstravaganza * Discover Trophy Club Magazine Town Council Page 237 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0210-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Items for Future Agendas. Attachments:Items for Future Agendas updated 3-16-2015.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 238 of 241 Meeting Date: March 24, 2015 Town Council Future Agenda Items List (Updated 3/16/2015) 1. Consider and take appropriate action regarding term limits for Board and Commission members. (Rowe 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10) (3-May-12) 10/28/2014 – Council discussed and wants to bring back on a future agenda to discuss: • board and commission creation ordinances to amend to two year staggered terms in order provide consistency among all appointed positions, with the exception of the Parks and Recreation Board since it is a large board • consider eliminating board and commission term limits, which is currently set at six years • review handbook for appointed and elected officials for possible other changes 2/10/2015 – Approved CFAB Ordinance (Ord 2015-03) 2/24/2015 – Approved new Handbook for Elected and Appointed Officials 2. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10) (3-May-12) 10/28/2014 – Council discussed and would like a plan brought back on a future agenda. 2/10/2015 – Mayor Sanders provided update including examples of Southlake signage. 3. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1- Nov 13) (2-Feb-24) (3-May-26) 2/24/2015 – Acting Town Manager Seidel provided update (waiting to fill vacant Planning position) 4. Consider and take appropriate action regarding policy on equipment schedule for replacement program. (Shoffner 8/26/2014) (1-Dec 9) (2-March 10) (3-June-9) 12/9/2014 – Council discussed and would like a policy brought back that encompasses a point system or measureable factors on a future agenda. 2/10/2015 – Discussed and approved CFAB projects and associated priorities. 5. Consider and take appropriate action regarding parking on Parkview and Park Lane, and options for Police Department mitigation. (Rowe 9/9/2014) (1-Jan 13) (2-April-14) 2/10/2015 – Discussed and staff will work on school and traffic counts. 6. 7. Consider and take appropriate action regarding reviewing schedules of fees for outside baseball tournaments and capacity. (1-March 10) (2-June-9) Note: Town Manager Seidel is meeting with Baseball President during the week of March 9th. 7. Consider and take appropriate action regarding the baseball contract and tournaments. (Lamont 1/13/2015) (1-April 14) 2/10/2015 – Acting Town Manager Seidel provided update and stated staff is currently working with the associations. 8. Consider and take appropriate action regarding July 4th festivities. (Sanders 1/13/2015) (1- April 14) 9. Consider and take appropriate action regarding forming a committee of residents to create a site/action plan for Trophy Club Park (Shoffner 2/10/2015) (1-May-12) Town Council Page 239 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0211-T Name: Status:Type:Agenda Item Executive Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Pursuant to the Section 551.072 “Deliberations About Real Property” of the Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session in order to deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property Attachments: Action ByDate Action ResultVer. Pursuant to the Section 551.072 “Deliberations About Real Property” of the Texas Government Code, Annotated, Subchapter 551 (Texas Open Meetings Act), the Council will enter into executive session in order to deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property Town Council Page 240 of 241 Meeting Date: March 24, 2015 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12015-0212-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/13/2015 Town Council On agenda:Final action:3/24/2015 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 241 of 241 Meeting Date: March 24, 2015