Agenda Packet TC 01/27/2015Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:30 PMTuesday, January 27, 2015
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2015-0055-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for January 27, 2015.
2.2015-0056-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session
Council Agenda for the February 10, 2015 meeting.
2-10-2015 Proposed Agenda.pdfAttachments:
3.2015-0057-T Review and provide input and direction to staff regarding the Handbook for elected and
appointed officials.
Handbook for Elected and Appointed Officals redline from Google Drive.pdfAttachments:
4.2015-0058-T Discussion of items from future agenda list:
A. Consider and take appropriate action regarding parking on Parkview and options
for Police Department mitigation. (Rowe 9/9/2014)
5.2015-0059-T Review and provide input and direction to staff and the Planning & Zoning Commission
regarding amendments to the Sign Ordinance (part 2).
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
Town Council Page 1 of 134 Meeting Date: Tuesday, January 27, 2015
January 27, 2015Town Council Meeting Agenda
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
6.2015-0060-T Consider and take appropriate action regarding financial and variance report dated
December 2014.
December Financial Report FY 2015.pdf
December 14 General Fund Budget Report.pdf
Attachments:
7.2015-0082-T Consider and take appropriate action regarding a proposed settlement and release
agreement with ONCOR Electric Delivery Company; and authorizing the Mayor or his
designed to execute all necessary documents.
Staff Report - ONCOR Streetlight Settlement.pdf
Settlement and Release Agreement.pdf
ONCOR Streetlight Audit Summary.pdf
ONCOR Audit Results - New Adds.pdf
ONCOR Audit Results - Inventory Corrections.pdf
Attachments:
REGULAR SESSION
8.2015-0062-T Oath of Office to incoming Municipal Court Judges.
Oath of Office.pdf
Anti-Bribery Oath of Appointed Officer.pdf
Attachments:
9.2015-0064-T Consider and take appropriate action to authorize the creation of a Community Garden
to be located within Harmony Park; and authorizing the Mayor or his designee to
execute all necessary documents.
Staff Report - Community Garden.pdf
Harmony Park Garden location zoomed out.pdf
Harmony Park Garden location zoomed in.pdf
Timeline.pdf
Community Garden Process flow-chart.pdf
Community Garden Plot lay-out.pdf
Materials and Labor estimate.pdf
11.17.14 minutes.pdf
Attachments:
Town Council Page 2 of 134 Meeting Date: Tuesday, January 27, 2015
January 27, 2015Town Council Meeting Agenda
10.2015-0063-T Consider and take appropriate action regarding the recommendations from the Parks
and Recreation Board to address concerns identified by residents in the Royal Troon
neighborhood, review findings of the Royal Troon subcommittee, and take other actions
as to address neighborhood concerns.
Staff Report - Royal Troon.pdf
Survey responses.pdf
Indy West East Pool aerial.pdf
Current Royal Troon Town concessions improvements.pdf
9-15-2014 Park and Recreation Board minutes.pdf
Town Cost Estimate for Identified Royal Troon Items.pdf
Attachments:
11.2015-0068-T Consider and take appropriate action regarding the position of CFAB Chair person.
12.2015-0069-T Consider and take appropriate action regarding a Resolution repealing Resolution No.
2012-08 and Resolution No. 2014-33 and adopting a new Town of Trophy Club
Handbook for Elected and Appointed Officials; and providing an effective date.
13.2015-0070-T Town Council Liaison Updates; discussion of same:
* Parks & Recreation Board, January 19, 2015
Council Liaison - Council Member Philip Shoffner
* Citizen Financial Advisory Board, January 26, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
14.2015-0071-T Town Manager Slye's update regarding the following; discussion and provide input
regarding same.
* SH114 /FM170 Update
* Financial Advisor Services Update
15.2015-0085-T Items for Future Agendas.
Items for Future Agendas.pdfAttachments:
EXECUTIVE SESSION
16.2015-0083-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will
convene into closed executive session as authorized by:
A. Section 551.072 Deliberations about Real Property to deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations
with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex
Building, and Potential Lease of Property
RECONVENE INTO REGULAR SESSION
17.2015-0084-T Consider and take appropriate action regarding the Executive Session.
Town Council Page 3 of 134 Meeting Date: Tuesday, January 27, 2015
January 27, 2015Town Council Meeting Agenda
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 22, 2015 by 7:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Tammy Ard
HR Manager
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of January, 2015.
________________________________, Title: ___________________________
Town Council Page 4 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0055-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
January 27, 2015.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 27, 2015.
Town Council Page 5 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0056-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council
Agenda for the February 10, 2015 meeting.
Attachments:2-10-2015 Proposed Agenda.pdf
Action ByDate Action ResultVer.
Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the February
10, 2015 meeting.
Town Council Page 6 of 134 Meeting Date: Tuesday, January 27, 2015
Meeting Date 2/10/2015
STAFF
RPT RES ORD PROC File ID Dept
Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for month day, 2015.Town Sec
Discussion of Agenda Items posted for consideration on the upcoming Regular
Session Council Agenda for the month day, 2015 meeting.Town Sec
Consider and take appropriate action regarding general signage on poles and
painted on road beds. CM Parrow requested this be moved to a February agenda at
the 1/13/2015 Council Meeting.
Consent
STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding the Minutes dated month day,
2014.Town Sec
Consider and take appropriate action on the Church of Latter Day Saints application
for annexation to TCMUD1. - move to 2/10/2015 per MTS 2015-0061-T
Regular Session
STAFF
RPT RES ORD PROC File ID Dept
Award bid on ambulance - move to the 2/10/15 per Danny.2015-0067-T Fire
Financial Advisor Services
Verizon
Town Council Liaison Updates; discussion of same: Town Sec
Town Manager Slye's update regarding the following; discussion and provide input
regarding same.Town Mgr
Items for Future Agendas.Town Sec
Executive Session
STAFF
RPT RES ORD PROC File ID Dept
Regular Session
STAFF
RPT RES ORD PROC File ID Dept
Consider and take appropriate action regarding the Executive Session.Town Sec
Workshop
Town Council Page 7 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0057-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Review and provide input and direction to staff regarding the Handbook for elected and appointed
officials.
Attachments:Handbook for Elected and Appointed Officals redline from Google Drive.pdf
Action ByDate Action ResultVer.
Review and provide input and direction to staff regarding the Handbook for elected and appointed officials.
Town Council Page 8 of 134 Meeting Date: Tuesday, January 27, 2015
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
EFFECTIVE DATE: 9-15-2014 REVISION DATE: 9-15-2014
(Resolution No. 2013-15, Amended Resolution 2014-33)
This Handbook is applicable to all paid, non-paid and voluntary positions andseatstoinclude;TownCouncil,Boards,
Commissions, Corporations, and volunteers assisting with Special Event functions.
I acknowledge receiving and agree to comply with the policies set forth in the Handbook for Elected and Appointed
Officials.
Elected/Appointed Official Signature Date
Elected/Appointed Official Printed Name Board/Commission Serving
Return this page to the Town Secretary and attach the Texas Open Government Training Certificates where
applicable.
Handbook for Elected and Appointed Officials Page 1 of 8 Town Council Page 9 of 134 Meeting Date: Tuesday, January 27, 2015
Introduction
In order to be “A Great Place to Call Home”, the Town of Trophy Club encourages and is indebted toourdedicated
citizens who serve on Boards, Commissions, and Corporations. In accordance with Section4.16oftheTownCharter,
the citizens who serve do so without compensation. They are appointed to serve after indicating their interest
through the application process, and they serve at the discretion of the Town Council.
Generally, members of each Board, Commission or Corporation are charged with researchingpertinentprojectsand
with making recommendations to the Town Council. Members serve in an advisory capacity. The singleexceptionis
the Zoning Board of Adjustment, which has some quasi-judicial duties. The exact duties and requirements of each
Board, Commission or Corporation can be found in the ordinance establishing that specific body and/or applicable
enabling statute.
Each Board, Commission, and Corporation consists of members, a Chair/President and a Town Staff Liaison
Applicant Requirement for Boards, Commissions, or Corporations
Applicants for Boards, Commissions, or Corporations must be registered voters prior to theirappointmentandmust
also be Trophy Club residents for at least six (6) months prior to their appointment. Based upongoodcauseshown,
Council may waive the voter registration and/or length of residency requirement for apersonappointedtoaBoard,
Commission, or Corporation. Neither elected officials, nor persons appointed to fill vacancies on any elected
governmental body may serve on a Town Board, Commission, or Corporation.
The technical expertise of applicants shall be a consideration in gaining appointment.
Residency Requirement/Temporary Change in Residency Status
In addition to the residency requirement for citizens making application toserveonTownBoards,Commissions,and
Corporations, a person serving as a member must reside within the Town of Trophy Club during his or her term of
service in order to continue serving. However, if during the term of appointment or during the time frame for
reapplication, the residency status of a then current member of a Board, Commission or Corporation temporarily
changes, the member may request that the Council review his/her specific circumstances affecting residency. If the
temporary change in residency status does not disqualify a member of a Board, Commission, or Corporation from
continuing to serve either because of a Charter or state law requirement for service on his/her respective Board,
Commission, or Corporation, the Council may authorize thecontinuedserviceorreappointmentofthememberuntil
such time as the member returns to permanent residency status.
Posting Process
The Town Secretary will ensure that annual appointments for Boards, Commissions, and Corporations are postedin
the month of June:
•Announced in the Town Newsletter
•Posted on the marquees
•Posted on the Town’s Web page at: www.trophyclub.org
•Posted to Town-managed social media sites at:www.facebook.com/TrophyClubGov and
www.twitter.com/TrophyClubGov
The Town Secretary will also notify each member, whose term is expiring, that they must resubmit the Board,
Commission and Corporation Application.
Application Process for Annual Appointments
Applications will be accepted each year in July or within a time frame as otherwise directed by Town Council.
Applications are available in the Town office and online at the Town’s website. The completed application shall be
submitted to the Town Secretary to be forwarded to the Board, Commission, or Corporation Staff Liaison.
Interview Process
Interviews shall be accomplished by the Boards, Commissions, and Corporations each year afterthe close of the
application period.
Handbook for Elected and Appointed Officials Page 2 of 8 Town Council Page 10 of 134 Meeting Date: Tuesday, January 27, 2015
Staff Liaisons shall be responsible for scheduling interviews for each candidate who submits an application for their
respective Board, Commission, or Corporation.The Board, Commission, or Corporation Chairman shall make his/her
respective body’s recommendations to Council for appointment. The recommendations from Boards, Commissions
and Corporations are advisory, and Council shall make the final determinationregarding appointment.
Mid-Term Vacancy / Resignations
When a Board, Commission, or Corporation member resigns mid-term, a written notice of resignation shall be
submitted to that body’s Chair. The Chair shall forward the notice to the Staff Liaison who shall then forward the
notice to the Town Secretary.
Upon receiving notice of vacancy, the Town Secretary shall initiate the application process in accordance with the
Posting Process set forth above, and interviews shall be conducted in accordance with the Interview Process as set
forth above.
Members appointed to fill vacancies shall be appointed to serve out the remainder of a predecessor’s term.
Appointments Process
Terms of officeforBoard,Commission,andCorporationmembersshallbegininOctoberunlessTownCouncilextends
the time period for the application process or otherwise determines it appropriate to alter the annualappointment
schedule.
No person shall serve on a Board, Commission or Corporation for successive appointed termstotalingmorethansix
(6) years. A term of office shall be defined as an appointed period of(2)ormoreyears.Aportionofatermdoesnot
count as a term of office for purposes of a limit. Term limitsshallapplytothe2011appointmentyear.Appointment
terms previously served or being served on September 30, 2011 shall not be counted in the application of term
limits. Additionally, persons serving on a Board, Commission, or Corporation on the effective date of thisHandbook
shall be allowed to complete their current term of service regardless of their ineligibility under the newly adopted
provisions of this Handbook.
Term Lengths
Term lengths are set forth in the ordinance establishing the Board, Commission, or Corporation and/or applicable
enabling statutes.
Terms are staggered, with the Council making annual appointments toreplacememberswhoseregulartermsexpire
in any given year.
Compensation
Members appointed to a body by the Town Council shall serve without compensation; provided however,thatthey
shall be entitled to reimbursement of any necessary expenses incurred in the performance of their official duties,
when approved by Council or its’ designee.
Maximum number of Appointments
It is the goal of the Council to afford the opportunity to serve on TownBoards,CommissionsandCorporationstoas
many interested residents as possible; however, if the number of open Board, Commission, or Corporation seats
exceeds the number of qualified applicants, the Council may allow a person to serve on more than one (1) Board,
Commission, or Corporation. IntheeventthatthenumberofqualifiedapplicantsexceedsthenumberofopenBoard,
Commission, or Corporation seats, it is the goal of the Council to first appoint those qualifiedapplicantsnotalready
serving before taking action to appoint an applicant who is already serving on a Town Board, Commission, or
Corporation
Open Government Training
Elected and appointed public officials are required by State law to receive training in Texas open government laws.
The Office oftheAttorneyGeneraloffersfreevideotrainingcourses,whichweredevelopedtoensurethatallelected
and appointed government officials, have a good command of both open records and open meetings laws.
Each elected or appointed official who is a memberofagovernmentalbodysubjecttotheOpenMeetingsActorthe
Handbook for Elected and Appointed Officials Page 3 of 8 Town Council Page 11 of 134 Meeting Date: Tuesday, January 27, 2015
Public Information Act must attend training.Additionally,employeeswhoserveasagovernmentalbody'sdesignated
public information coordinator are required to complete the Public Information Act training course.
Officials who are elected or appointed shall complete therequiredopengovernmenttrainingwithinninety(90)days
after taking elected office or after appointment. Staff Liaisons from the individual groups requiringthetrainingshall
be responsible to ensure that all members of their group receive thetraining.TrainingCDsareavailableintheTown
Secretary’s office or may be obtained online at:
http://www.oag.state.tx.us/media/videos/play.php?image=2005openrecords&id=150
Certificates of completion must be maintained by the member's governmental body and made available for public
inspection upon request. The original Certificate shall be forwarded to the Town Secretary to be kept inpermanent
records.
More information on Open Government maybe obtained online at the Texas Attorney General’s Office.
(http://www.oag.state.tx.us)
Nepotism
A Board, Commission, or Corporation Chair/President cannot be a relative of the Mayor or of a Council Member.
Except as specifically provided below, on any given Board, Commission, or Corporation only one member can be a
relative of a Council Member. A person is arelativeifhe/sheisrelatedinthefirstdegreebyconsanguinity(blood)or
by affinity (marriage).
Members ofanEconomicDevelopmentCorporation,ZoningBoardofAdjustmentorPlanningandZoningCommission
cannot be related to a Council member.
Guidelines for Members
All members of Boards, Commissions, and Corporations have specific duties and responsibilities.
All members of Boards, Commissions, and Corporations are expected to participate in formal and informal training
sessions.
Many Boards, Commissions, and Corporations deal with technical issues that can require a foundation of certain
knowledge that must be updated from time totime.TheTownwillprovidereasonableopportunitiesformembersto
acquire and keep current in these training efforts. Members are expected to participate.
Regular attendance
Effectiveness asamemberrequiresregularattendance.ShouldamemberofaBoard,Commission,orCorporationfail
to attend three consecutive regular meetings without being excused by the Board, Commission,orCorporationthat
member’s office may be declared forfeited by that Board, Commission, or Corporation. Amemberwhoisunableto
attend a meeting shall notify the Staff Liaison of his/her inability to attend the meeting and shall provide an
explanation of the conflict or other reason that prevents his/her attendance. Notice to the Staff Liaison shall be
provided as soon as practicable after the member becomes aware of the impending absence.
It is particularly important that all members attend briefing sessions and work sessions prior to formal meetings to
promote effective and efficient meetings. If a member finds difficulty in maintaining regular attendance, it is
suggested that the member consider whether they have sufficient time to be an effective member. It is the
responsibility of a member in this position to initiate a discussion with the Chair/President or Staff Liaison about
attendance.
The Chairman of the Board, Commission, or Corporation istomaintainachartedattendancerecordforallmembers.
If attendance becomes an issue, the Staff Liaison will attempt to secure a written resignation.
The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of the Board,
Commission, or Corporation noting progress and members attendance.
Handbook for Elected and Appointed Officials Page 4 of 8 Town Council Page 12 of 134 Meeting Date: Tuesday, January 27, 2015
Avoidance of contacts and individual discussions
It is not uncommon for applicants, opponents, or their representatives to approach individual members to solicit
support or disapproval of a pending issue. These individual contacts shall be declined by members of the Zoning
Board of Adjustment and members of the Ethics Commission.
Requests for sponsorships/donations/agreements with vendors
Unless acting jointly with a Staff Liaison pursuant to the direction of their respective Board, Commission, or
Corporation, members do not have theauthoritytoseekdonations,tomakeagreementswithvendors,ortogivethe
impressionthattheyareactingasanagentfortheTown.Furthermore,Board,CommissionandCorporationmembers
are not permitted to obligate any Town funds or enter into any agreements without prior written approval of the
Town Manager or the Manager’s designee. All actions requiring the obligation or expenditure of funds shall be in
accordance with the applicable approved budget.
Ethics
All members of the Town Council, Boards, Commissions, and Corporations shallbefamiliarwiththerequirementsof
the Town’s Ethics ordinance.
Effective Meetings
All members of Boards, Commissions and Corporations should familiarize themselves with the elements of a
successful meeting.
Handbook for Elected and Appointed Officials Page 5 of 8 Town Council Page 13 of 134 Meeting Date: Tuesday, January 27, 2015
These include:
•Having a purpose for the meeting;
•Giving adequate notice;
•Posting public notice when required;
•Preparing for the meeting in advance;
•Preparing an agenda;
•Allowing for appropriate participation from all parties;
•Selecting an appropriate meeting place;
•Determining the outcome or results of the meeting;
•Keeping an accurate record of all proceedings; and
•Keeping discussion focused on items listed on the agenda.
Members should avoid common mistakes that can make meetings unproductive, including but not limited to:
•Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote and wasting people’s time.
•The Staff LiaisonandallmembersareresponsibleforcompliancewiththeTexasOpenMeetingslaw.Meetingsof
all Boards, Commissions and Corporations are open to the public.Prior to initiating a closed or “Executive
Session,” the Staff Liaison and Chair shall receive approval from the Town Attorney.
Prior to any meeting, the Chair and StaffLiaisonshallprepareanagendadescribingactionstobetakenbythegroup.
The agenda shall be prepared in a format approved by the Town Attorney and shall be posted in compliance with
State law.
The Chair shall allocate sufficient time for both applicants and opponents of an issue to present their information.
Regardless of whether a contemplated issue is listed as a public hearing item or not, interested parties should be
given a reasonable opportunity to present their informationandopinions,unlessthegroupismeetinginaworkshop
session. The Chair must allocate and manage the time to be allottedandshallusediscretionbasedupontheagenda
and other factors. It is appropriate for the Chair to ask persons to refrain from repeating information.
The Chair shall endeavor to see that all persons attending or participating in meetings are treated with respect and
dignity. All members must refrain from prejudicial or stereotypical comments. All members must refrain from
questioning that takes the form of “badgering” or “debating” with those providing testimony.
All members need to be cautious of publicly representing their positions beyond the scope of the business athand.
The official position of the Town shall be represented only by Town staff as established by the Town Council.
Conduct in meetings
Board, Commission, andCorporationmembersshouldactinaprofessionalmanner.Ifaresidentpresentsacomplaint
to the Board, Commission, or CorporationatameetingtheinformationshouldbetakenandreferredtoStafftoreply
to the resident.
Rules of Decorum
Meetings of all Boards, Commissions, and CorporationsshallbeconductedinaccordancewithadoptedTownCouncil
Rules of Procedure.
PARLIAMENTARY MOTIONS AND PRECEDENCE Requires
2nd Debatable Amendable
A Majority Vote of
Those Present
1. To adjourn Yes No No Yes
2. To take a recess Yes No Yes Yes
3. To commit, refer, or recommit to
committee
Yes Yes Yes Yes
4. To amend Yes Yes Yes Yes
5. To amend an amendment Yes Yes No Yes
6. To postpone indefinitely Yes Yes No Yes
Handbook for Elected and Appointed Officials Page 6 of 8 Town Council Page 14 of 134 Meeting Date: Tuesday, January 27, 2015
7. To table Yes No No Yes
8. Calling the question No No No 2/3
9. Objecting to consideration of a question No No No 2/3
Responsibilities of the Chair
Each Board, Commission, or Corporation shall have a Chair/President. A Board, Commission, or Corporation at the
Council’s discretion, may be asked to make a recommendation for a Chair with the final determination left to the
Council. The Chair should have some experience as a member of the group. The Planning and Zoning Commission’s
chair will be determined entirely by the Council.
The Chair must act as the “leader” and take responsibility for the group’s efficient and meaningful operation. The
Chair must ensure that roles are clearly spelled out, meetings are efficientlyconductedandnecessaryinformationis
readily available, which helps create a good working environment.
The Chair should manage the meeting to ensure that:
•A few members do not monopolize discussion or questions;
•Appropriate time is taken for presentation and discussion;
•Dialogue and interactions are maintained in a courteous and professional Manner;
•Minutes of each Board, Commission, and Corporation meeting are taken and maintained by the Staff Liaison;
•Staff is treated with respect by members at all times;
•Discussion is limited to those items on the agenda, provided, however, thattheChair/PresidentorStaffLiaison
may place any item not posted on a future agenda for discussion;
•All Board, Commission, and Corporation meetings shall be recorded as required by the Texas Open Meetings
Act.
The Chair must ensure that effective communication existsbetweenBoard,Commission,Corporation,Council,Staff
and the public. This requires frequent interaction with the Staff Liaison to the Board, Commission, or Corporation.
The Chair isresponsibleforensuringthatthattheStaffLiaisonisefficientinprovidingrequestedtechnicalassistance
and information to members. This includes helping to develop appropriate rules and procedures for the group in
order to complete its duties. It also requires preparation of proper meeting notices and agendas, gathering and
relaying pertinent information in atimelyfashiontomembersandprovidingsupportatmeetings.IftheStaffLiaison
is not effectively operating in this manner, the Chair should first discuss the issue with the Town Manager. If
satisfactory results are not achieved, the Chair should next contact the Mayor.
It is the responsibility of the Chair to be mindful of the attendance, actions and activities of individual members, as
well as to discuss with these members any deviations from the rules.
The Chair shall be responsible for communicating to the Staff Liaison any requeststobeplacedontheTownCouncil
agenda for consideration.
The Chair and Staff Liaison shall define the scope, objectives and criteria for completion of any project to be
undertaken by the group. This should be done prior to the initiation of all projects. Prior to aBoard,Commissionor
Corporation undertaking any project or initiative that requirestheexpenditureoffunds,otherthanthoseauthorized
in the approved Town budget, such initiative or projectshallbesubmittedtotheStaffLiaisonforactionbytheTown
Manager.
Responsibilities of the Staff Liaison
A member of the Town staff will be assigned to each Board, Commission, or Corporation. The Staff Liaisonshallnot
assume the responsibilityortaskofthegroup.Rather,theStaffLiaisonshallprovideinformationthatgroupmembers
need to perform their obligations.TheStaffLiaisonshallalsoserveasacommunicationlinkbetweenmembersofthe
group and the Town staff. The Staff Liaison shall be responsible for making periodic reports to the Town Council
regarding the activities of his/her Board, Commission or Corporation.
Handbook for Elected and Appointed Officials Page 7 of 8 Town Council Page 15 of 134 Meeting Date: Tuesday, January 27, 2015
Responsibilities of the Council Liaison and Council members
A member of the Town Council may be assigned as liaison to each Board, Commission, or Corporation. The Council
Liaison shall not assume the responsibility or task of the assigned body. The Council Liaison shall serve as a
communication link between the Board, Commission or Corporation and the Town Council.TheCouncilLiaisonshall
make periodic reports to the Town Council regarding the activities of their assigned Board, Commission or
Corporation.
In order to preserve and promote independent advice and decisions from Town Boards, Commissions, or
Corporations, and the integrity of theindependentboardprocess,CouncilLiaisonsandCouncilmembersshallrefrain
from making inputs which lack Council consensus. However, Council members may speak before any Board,
Commission or Committee on behalf oftheirownfinancial interest;inwhichcase,theyshallpubliclystatethenature
of their financial interest and that they are appearing only in their private capacity.
Handbook for Elected and Appointed Officials Page 8 of 8 Town Council Page 16 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0058-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Discussion of items from future agenda list:
A. Consider and take appropriate action regarding parking on Parkview and options for Police
Department mitigation. (Rowe 9/9/2014)
Attachments:
Action ByDate Action ResultVer.
Discussion of items from future agenda list:
A. Consider and take appropriate action regarding parking on Parkview and options for Police Department
mitigation. (Rowe 9/9/2014)
Town Council Page 17 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0059-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Review and provide input and direction to staff and the Planning & Zoning Commission regarding
amendments to the Sign Ordinance (part 2).
Attachments:
Action ByDate Action ResultVer.
Review and provide input and direction to staff and the Planning & Zoning Commission regarding amendments to the
Sign Ordinance (part 2).
Town Council Page 18 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0060-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding financial and variance report dated December 2014.
Attachments:December Financial Report FY 2015.pdf
December 14 General Fund Budget Report.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding financial and variance report dated December 2014.
Town Council Page 19 of 134 Meeting Date: Tuesday, January 27, 2015
GENERAL FUND SUMMARY
YEAR TO DATE DECEMBER 25%
Revenues Original
Budget Revised Budget Year to Date Variance % Received
Property Tax 5,166,466$ 5,166,466$ 3,453,320$ (1,713,146)$ 67%
Licenses and Permits 710,631 710,631 142,020 (568,611) 20%
Franchise Fees 812,506 812,506 85,823 (726,683) 11%
Sales Tax 676,323 676,323 179,744 (496,579) 27%
Fines and Fees 466,101 466,101 39,725 (426,376) 9%
Intergovernmental 192,901 192,901 - (192,901) 0%
Grants 77,018 77,018 20,039 (56,979) 26%
Charges for Service 260,852 260,852 50,675 (210,177) 19%
Investment Income 6,000 6,000 838 (5,162) 14%
Miscellaneous Income 118,550 118,550 28,006 (90,544) 24%
Total Revenues 8,487,348$ 8,487,348$ 4,000,192$ (4,487,156)$ 47%
Other Sources Original
Budget Revised Budget Year to Date Variance % Received
Transfers In 11,000$ 11,000$ -$ (11,000) 0%
Total Available Resources 8,498,348$ 8,498,348$ 4,000,192$ (4,498,156)$ 47%
Expenditures Original
Budget Revised Budget Year to Date Variance % Used
Manager's Office 899,938$ 899,938$ 168,502$ 731,436$ 19%
Human Resources 92,495 92,495 12,635 79,860 14%
Information Services 423,312 423,312 96,261 327,051 23%
Legal 193,389 193,389 36,337 157,052 19%
Police 2,110,098 2,110,098 439,919 1,670,179 21%
Emergency Medical Services 1,016,722 1,016,722 187,970 828,752 18%
Streets 411,677 411,677 75,706 335,971 18%
Medians 299,310 299,310 56,634 242,676 19%
Parks 1,043,416 1,043,416 201,516 841,900 19%
Recreation 550,039 550,039 59,849 490,190 11%
Community Events 60,201 60,201 5,832 54,369 10%
Community Development 572,921 572,921 101,260 471,661 18%
Finance 387,097 387,097 68,855 318,242 18%
Municipal Court 85,936 85,936 16,527 69,409 19%
Facilities Maintenance 111,042 111,042 68,628 42,414 62%
Total Expenditures 8,257,593$ 8,257,593$ 1,596,430$ 6,661,163$ 19%
Other Uses Original
Budget Revised Budget Year to Date Variance % Used
Transfers Out (385,000)$ (385,000)$ -$ 385,000$ 0%
Total Outflows of Resources 8,642,593$ 8,642,593$ 1,596,430$ 7,046,163$ 18%
Percent of Budget Year Transpired
Town Council Page 20 of 134 Meeting Date: Tuesday, January 27, 2015
Fund balance Original
Budget
Revised
Budget Year to Date
Beginning fund balance 2,960,660$ 2,851,702$ 2,851,702$
+ Net increase (Decrease)(144,245) (144,245) 2,403,762
Ending Fund Balance 2,816,415$ 2,707,457$ 5,255,464$
Fund balance Detail Original
Budget Revised Budget Year to Date
Reserve Fund balance
(30% of Total Expenditures)2,477,278$ 2,477,278$ 478,929$
Assigned Fund Balance 228,138 228,138 228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%202,839 202,839 4,548,397
Total Fund balance 2,908,255$ 2,908,255$ 5,255,464$
Total Gross Sales Tax Receipts are 2% higher than expected, based on past trends
From FY 2015 Budget
Based on FY 2013 Audit
Numbers
0.00
20,000.00
40,000.00
60,000.00
80,000.00
100,000.00
120,000.00
140,000.00
160,000.00
DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT
Gross Sales Tax Receipts
FY 2014
FY 2015
Town Council Page 21 of 134 Meeting Date: Tuesday, January 27, 2015
Departmental Budget Reports
YEAR TO DATE DECEMBER 25%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 6,027,651$ 6,027,651$ 1,213,418$ 4,814,233$ 20%
Services & Supplies 1,954,139 1,954,139 383,013 1,571,126 20%
Capital 275,803 275,803 - 275,803 0%
Total 8,257,593$ 8,257,593$ 1,596,430$ 6,661,163$ 19%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 757,082$ 757,082$ 142,378$ 614,704$ 19%
Services & Supplies 142,856 142,856 26,124 116,732 18%
Total 899,938$ 899,938$ 168,502$ 731,436$ 19%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 162,446$ 162,446$ 34,155$ 128,291$ 21%
Services & Supplies 30,943 30,943 2,182 28,761 7%
Total 193,389$ 193,389$ 36,337$ 157,052$ 19%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 87,655$ 87,655$ 12,412$ 75,243$ 14%
Services & Supplies 4,840 4,840 223 4,617 5%
Total 92,495$ 92,495$ 12,635$ 79,860$ 14%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 191,325$ 191,325$ 40,636$ 150,689$ 21%
Services & Supplies 200,374 200,374 55,624 144,750 28%
Capital 31,613 31,613 - 31,613 0%
Total 423,312$ 423,312$ 96,261$ 327,051$ 23%
Percent of Budget Year Transpired
Manager's Office
Legal
Human Resources
Information Services
General Fund Summary
Town Council Page 22 of 134 Meeting Date: Tuesday, January 27, 2015
Departmental Budget Reports
YEAR TO DATE DECEMBER 25%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 1,868,734$ 1,868,734$ 396,679$ 1,472,055$ 21%
Services & Supplies 241,364 241,364 43,240 198,124 18%
Total 2,110,098$ 2,110,098$ 439,919$ 1,670,179$ 21%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 764,304$ 764,304$ 175,859$ 588,445$ 23%
Services & Supplies 73,058 73,058 12,111 60,947 17%
Capital 179,360 179,360 - 179,360 0%
Total 1,016,722$ 1,016,722$ 187,970$ 828,752$ 18%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 222,195$ 222,195$ 47,112$ 175,083$ 21%
Services & Supplies 189,482 189,482 28,594 160,888 15%
Total 411,677$ 411,677$ 75,706$ 335,971$ 18%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 151,083$ 151,083$ 31,946$ 119,137$ 21%
Services & Supplies 148,227 148,227 24,687 123,540 17%
Total 299,310$ 299,310$ 56,634$ 242,676$ 19%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 75,397$ 75,397$ 14,798$ 60,599$ 20%
Services & Supplies 10,539 10,539 1,729 8,810 16%
Total 85,936$ 85,936$ 16,527$ 69,409$ 19%
Percent of Budget Year Transpired
Police
EMS
Medians
Streets
Municipal Court
Town Council Page 23 of 134 Meeting Date: Tuesday, January 27, 2015
Departmental Budget Reports
YEAR TO DATE DECEMBER 25%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 266,946$ 266,946$ 46,808$ 220,138$ 18%
Services & Supplies 120,151 120,151 22,047 98,104 18%
Total 387,097$ 387,097$ 68,855$ 318,242$ 18%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 429,897$ 429,897$ 90,103$ 339,794$ 21%
Services & Supplies 143,024 143,024 11,157 131,867 8%
Total 572,921$ 572,921$ 101,260$ 471,661$ 18%
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies 111,042$ 111,042$ 68,628$ 42,414$ 62%
Total 111,042$ 111,042$ 68,628$ 42,414$ 62%
Facilities Maintenance
Percent of Budget Year Transpired
Finance
Community Development
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to
take advantage of an early payment discount. (This expenditure represents 50% of the department's budget,
and the actual cost was $923 less than the budgeted amount.)
Town Council Page 24 of 134 Meeting Date: Tuesday, January 27, 2015
Departmental Budget Reports
YEAR TO DATE DECEMBER 25%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 657,422$ 657,422$ 139,085$ 518,337$ 21%
Services & Supplies 321,164 321,164 62,431 258,733 19%
Capital 64,830 64,830 - 64,830 0%
Total 1,043,416$ 1,043,416$ 201,516$ 841,900$ 19%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 393,165$ 393,165$ 41,447$ 351,718$ 11%
Services & Supplies 156,874 156,874 18,402 138,472 12%
Total 550,039$ 550,039$ 59,849$ 490,190$ 11%
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies 60,201$ 60,201$ 5,832$ 54,369$ 10%
Total 60,201$ 60,201$ 5,832$ 54,369$ 10%
Parks
Recreation
Community Events
Percent of Budget Year Transpired
Town Council Page 25 of 134 Meeting Date: Tuesday, January 27, 2015
CAPITAL PROJECTS FUND
YEAR TO DATE DECEMBER 25%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Contributions $ 200,000 $ 200,000 $ 63,367 136,633$ 32%
Interest Income 500$ 500$ 427$ 73$ 85%
Total 200,500$ 200,500$ 63,794$ 136,706$ 32%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer In 385,000$ 385,000$ -$ -$ 0%
Total 385,000$ 385,000$ -$ -$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Capital Outlay 4,627,524 4,627,524 179,567 4,447,957 4%
Total 4,627,524$ 4,627,524$ 179,567$ 4,447,957$ 4%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,275,854$ 4,275,854$ 4,275,854$
+Net Increase (Decrease)(4,042,024) (4,042,024) (115,773)
Ending Fund Balance 233,830$ 233,830$ 4,160,081$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 26 of 134 Meeting Date: Tuesday, January 27, 2015
DEBT SERVICE FUND
YEAR TO DATE DECEMBER 25%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 1,498,303$ 1,498,303$ 999,645$ (498,658)$ 67%
Interest Income 250 250 20 (230) 8%
Total Revenue 1,498,553$ 1,498,553$ 999,665$ (498,888)$ 67%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 127,350$ 127,350$ -$ 127,350$ 0%
Total 127,350$ 127,350$ -$ 127,350$ 0%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Principal Payments 1,088,000$ 1,088,000$ -$ 1,088,000$ 0%
Interest Payments 481,912 481,912 - 481,912 0%
Paying Agent Fees 3,750 3,750 750 3,000 20%
Total Expenditures 1,573,662$ 1,573,662$ 750$ 1,572,912$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 122,222$ 122,222$ 122,222$
+Net Increase (Decrease)52,241 52,241 998,915
Ending Fund Balance 174,463$ 174,463$ 1,121,137$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 27 of 134 Meeting Date: Tuesday, January 27, 2015
COURT SECURITY FUND
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Municipal Court Security Fee 3,788$ 3,788$ 633$ (3,155)$ 17%
Total Revenue 3,788$ 3,788$ 633$ (3,155)$ 17%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer to General Fund 3,000$ 3,000$ -$ 3,000$ 0%
Total Other Uses 3,000$ 3,000$ -$ 3,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 22,526$ 22,526$ 22,526$
+Net Increase (Decrease)788 788 633
Ending Fund Balance 23,314$ 23,314$ 23,159$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 28 of 134 Meeting Date: Tuesday, January 27, 2015
COURT TECHNOLOGY FUND
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Fines & Fees 5,000$ 5,000$ 844$ (4,156)$ 17%
Miscellaneous - - - - NA
Total Revenue 5,000$ 5,000$ 844$ (4,156)$ 17%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Purchased Services 5,730$ 5,730$ -$ 5,730$ 0%
Total Expenditure 5,730$ 5,730$ -$ 5,730$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 22,071$ 22,071$ 22,071$
+Net Increase (Decrease)(730) (730) 844
Ending Fund Balance 21,341$ 21,341$ 22,915$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 29 of 134 Meeting Date: Tuesday, January 27, 2015
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 327,272$ 327,272$ 87,096$ 240,176$ 27%
Interest Income 300 300 140 160 47%
Miscellaneous - - 5,250 (5,250) 100%
Total Revenue 327,572$ 327,572$ 92,487$ 235,085$ 28%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ -$ 1,000$ 0%
Advertising 3,000 3,000 6,000 (3,000) 200%
Printing 500 500 - 500 0%
Schools & Training 2,120 2,120 270 1,850 13%
Dues & Membership 1,050 1,050 - 1,050 0%
Travel & Per Diem 1,533 1,533 30 1,503 2%
Office Supplies 400 400 15 385 4%
Miscellaneous Expense 7,100 7,100 1,411 5,689 20%
Capital EDC Projects 11,850 11,850 - 11,850 0%
Incentive Programs 140,773 140,773 - 140,773 0%
Total Expenditures 169,326$ 169,326$ 7,726$ 161,600$ 5%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 155,634$ 155,634$ -$ 155,634$ 0%
Total Other Uses 155,634$ 155,634$ -$ 155,634$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 167,530$
+Net Increase (Decrease)2,612 2,612 84,761
Ending Fund Balance 170,142$ 170,142$ 252,291$
Percent of Budget Year Transpired
Advertising is $3,000 over budget, this is due to $6,000 expense for Trophy Club Magazine. This expense
is off set by the prior years advertising revenue for the magazine of $6,300
From FY 2015 Budget
Town Council Page 30 of 134 Meeting Date: Tuesday, January 27, 2015
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 147,272$ 147,272$ 39,427$ (107,845)$ 27%
Interest Income - - 31 31 NA
Total Revenue 147,272$ 147,272$ 39,457$ (107,815)$ 27%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Services & Supplies 36,285$ 36,285$ 2,395$ 33,890$ 7%
Capital Expenses 47,179 47,179 31,051 16,128 66%
Total Expenditure 83,464$ 83,464$ 33,446$ 50,018$ 40%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 75,000$ 75,000$ -$ 75,000$ NA
Total Other Uses 75,000$ 75,000$ -$ 75,000$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 92,246$ 92,246$ 92,246$
+Net Increase (Decrease)(11,192) (11,192) 6,012
Ending Fund Balance 81,054$ 81,054$ 98,258$
Percent of Budget Year Transpired
Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle
From FY 2015 Budget
Town Council Page 31 of 134 Meeting Date: Tuesday, January 27, 2015
HOTEL OCCUPANCY
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Hotel Occupancy Tax 233,416$ 233,416$ 64,219$ (169,197)$ 28%
Interest income 300 300 127 (173) 42%
Total Revenue 233,716$ 233,716$ 64,346$ (169,370)$ 28%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Event Rentals 38,825$ 38,825$ -$ 38,825$ 0%
Total Expenditures 38,825$ 38,825$ -$ 38,825$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 285,590$ 285,590$ 285,590$
+Net Increase (Decrease)194,891 194,891 64,346
Ending Fund Balance 480,481$ 480,481$ 349,936$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 32 of 134 Meeting Date: Tuesday, January 27, 2015
STORM DRAINAGE UTILITY FUND
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Storm Drainage Fees 402,800$ 402,800$ 99,505$ (303,295)$ 25%
Miscellaneous Revenue 21,000 21,000 - (21,000) NA
Interest Income 100 100 12 (88) NA
Total Revenue 423,900$ 423,900$ 99,517$ (324,383)$ 23%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenses 178,283 178,283 11,159 167,124 6%
Debt Service 178,963 178,963 - 178,963 NA
Total Expenses 357,246$ 357,246$ 11,159$ 346,087$ 3%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 27,350$ 27,350$ -$ 27,350$ 0%
Total Other Uses 27,350$ 27,350$ -$ 27,350$ 0%
Working Capital Year to Date Operating
Days
Beginning Working Capital 120,619$ 113
+Net Increase (Decrease)88,358 83
Ending Working Capital 208,977$ 196
Percent of Budget Year Transpired
Town Council Page 33 of 134 Meeting Date: Tuesday, January 27, 2015
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 163,636$ 163,636$ 43,548$ (120,088)$ 27%
Total Revenue 163,636$ 163,636$ 43,548$ (120,088)$ 27%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenditures 131,300$ 131,300$ 17,898$ 113,402$ 14%
Total Expenses 131,300$ 131,300$ 17,898$ 113,402$ 14%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer To Debt Service 25,000$ 25,000$ -$ 25,000$ 0%
Total Other Uses 25,000$ 25,000$ -$ 25,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 24,268$ 24,268$ 24,268$
+Net Increase (Decrease)7,336 7,336 25,650
Ending Fund Balance 31,604$ 31,604$ 49,918$
Percent of Budget Year Transpired
From FY 2015 Budget
Town Council Page 34 of 134 Meeting Date: Tuesday, January 27, 2015
TROPHY CLUB PARK FUND
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Park Revenue 153,752$ 153,752$ 35,677$ (118,075)$ 23%
Interest Incom -$ -$ 6$ 6$ NA
Total Revenue 153,752$ 153,752$ 35,683$ (118,069)$ 23%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Salaries 43,008$ 43,008$ 7,570$ 35,438$ 18%
Longevity 112 112 112 - 100%
Stipend 300 300 900 (600) 300%
Retirement 4,222 4,222 807 3,415 19%
Medical Insurance 2,826 2,826 551 2,275 19%
Dental Insurance 155 155 48 107 31%
Vision Insurance 32 32 7 25 22%
Life Insurance & Other 211 211 46 165 22%
Social Security Taxes 2,673 2,673 520 2,153 19%
Medicare Taxes 630 630 122 508 19%
Unemployment Taxes 306 306 53 253 17%
Workman's compensation 1,033 1,033 - 1,033 0%
Total Personnel Services 55,508$ 55,508$ 10,735$ 44,773$ 19%
Professional Outside
Services 5,000$ 5,000$ -$ 5,000$ 0%
Auditing 1,000 1,000 - 1,000 0%
Software & Support 3,849 3,849 80 3,769 2%
Advertising 1,500 1,500 82 1,418 5%
Printing 1,416 1,416 - 1,416 0%
Schools & Training 340 340 385 (45) 113%
Service Charges & Fees 6,000 6,000 - 6,000 0%
Electricity 3,600 3,600 340 3,260 9%
Water 1,697 1,697 505 1,192 30%
Telephone 1,600 1,600 294 1,306 18%
Communication/Pagers/Mo
biles 1,560 1,560 443 1,117 28%
Property Maintenance 10,500 10,500 6,151 4,349 59%
Equipment Maintenance 2,426 2,426 57 2,369 2%
Independent labor 10,200 10,200 2,400 7,800 24%
Portable Toilets 4,000 4,000 911 3,089 23%
Dues & Membership 320 320 30 290 9%
Travel & Per Diem 387 387 451 (64) 117%
Office Supplies 1,013 1,013 670 343 66%
Postage 318 318 - 318 0%
Fuel 1,490 1,490 197 1,293 13%
Uniforms 645 645 310 335 48%
Community Events 6,500 6,500 4,561 1,939 70%
Small tools 1,400 1,400 - 1,400 0%
Furniture/Equipment
<$5,000 1,720 1,720 1,867 (147) 109%
Maintenance Supplies 451 451 147 304 33%
Miscellaneous Expense 557 557 - 557 0%
Total Services & Supplies 69,489$ 69,489$ 19,880$ 49,609$ 29%
Percent of Budget Year Transpired
Town Council Page 35 of 134 Meeting Date: Tuesday, January 27, 2015
TROPHY CLUB PARK FUND CONTINUED
Capital Expense 25,330$ 25,330$ -$ 25,330$ 0%
Total Expenses 150,327$ 150,327$ 30,615$ 119,712$ 20%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Park Administration Transfer 8,000$ 8,000$ -$ 8,000$ 0%
Total Other Uses 8,000$ 8,000$ -$ 8,000$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,389$ 4,389$ 4,389$
+Net Increase (Decrease)(4,575) (4,575) 5,067
Ending Fund Balance (186)$ (186)$ 9,456$ From FY 2015 Budget
Town Council Page 36 of 134 Meeting Date: Tuesday, January 27, 2015
RECREATIONAL PROGRAMS
YEAR TO DATE DECEMBER 25%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Recreational Programs 4,000$ 4,000$ 578$ (3,422)$ 14%
Total Revenue 4,000$ 4,000$ 578$ (3,422)$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Recreational Programs 4,000$ 4,000$ 1,342$ 2,658$ 34%
Total Expenditures 4,000$ 4,000$ 1,342$ 2,658$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,000$ 4,000$ 4,000$
+Net Increase (Decrease)- - (764)
Ending Fund Balance 4,000$ 4,000$ 3,236$
Percent of Budget Year Transpired
Town Council Page 37 of 134 Meeting Date: Tuesday, January 27, 2015
1/22/2015 1:00:01 AM Page 1 of 15
Budget Report
Town of Trophy Club, TX Account Summary
For Fiscal: 2014-2015 Period Ending: 12/31/2014
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
Category: 40 - Taxes
Property Taxes 5,138,466.00 3,448,803.82 -1,689,662.18 32.88%3,197,425.3501-000-40100 5,138,466.00
Property Taxes/Delinquent 15,000.00 3,636.01 -11,363.99 75.76%894.4401-000-40125 15,000.00
Property Taxes/Penalty & Interest 13,000.00 880.63 -12,119.37 93.23%290.2101-000-40150 13,000.00
Sales Tax - General 654,543.00 174,192.69 -480,350.31 73.39%56,315.6301-000-40300 654,543.00
Mixed Beverage Tax 21,780.00 5,551.69 -16,228.31 74.51%0.0001-000-40360 21,780.00
Category: 40 - Taxes Total:3,633,064.843,254,925.635,842,789.00 5,842,789.00 -2,209,724.16 37.82 %
Category: 41 - Licenses & Permits
Electric Franchise 389,270.00 374.42 -388,895.58 99.90%374.4201-000-41050 389,270.00
Gas Franchise 69,690.00 0.00 -69,690.00 100.00%0.0001-000-41100 69,690.00
Telecommunication Franchise 49,188.00 12,885.52 -36,302.48 73.80%0.0001-000-41150 49,188.00
Cable Franchise 221,453.00 54,011.79 -167,441.21 75.61%0.0001-000-41200 221,453.00
Refuse Franchise 82,905.00 18,551.58 -64,353.42 77.62%3,100.9701-000-41250 82,905.00
Building Permits 500,952.00 100,258.47 -400,693.53 79.99%25,708.3501-000-41300 500,952.00
Miscellaneous Permits 209,679.00 41,761.39 -167,917.61 80.08%11,762.1101-000-41330 209,679.00
Category: 41 - Licenses & Permits Total:227,843.1740,945.851,523,137.00 1,523,137.00 -1,295,293.83 85.04 %
Category: 42 - Intergovernmental
MUD Service Contract 26,271.00 0.00 -26,271.00 100.00%0.0001-000-42000 26,271.00
Intergovernmental Transfer MUD 10,996.00 0.00 -10,996.00 100.00%0.0001-000-42100 10,996.00
Intergovernmental Transfer EDC 155,634.00 0.00 -155,634.00 100.00%0.0001-000-42150 155,634.00
Grant Revenue 77,018.00 20,039.42 -56,978.58 73.98%0.0001-000-42500 77,018.00
Category: 42 - Intergovernmental Total:20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 %
Category: 43 - Fines & Fees
City Vehicle Registration Fees/Child S…10,000.00 11,087.82 1,087.82 110.88%0.0001-000-43002 10,000.00
Golf Cart Registration 1,000.00 375.00 -625.00 62.50%75.0001-000-43005 1,000.00
Records Management Revenue 500.00 204.00 -296.00 59.20%114.0001-000-43011 500.00
Municipal Court Fines/Fees 128,750.00 23,711.87 -105,038.13 81.58%9,900.5901-000-43100 128,750.00
Municipal Court - Child Safety Fees 5,665.00 1,216.99 -4,448.01 78.52%366.9901-000-43105 5,665.00
Zoning Fees 0.00 300.00 300.00 0.00%0.0001-000-43220 0.00
Platting Fees 3,000.00 245.00 -2,755.00 91.83%0.0001-000-43225 3,000.00
Developer Fees 30,000.00 0.00 -30,000.00 100.00%0.0001-000-43230 30,000.00
P&Z Administrative Fees 3,000.00 1,030.00 -1,970.00 65.67%150.0001-000-43240 3,000.00
Day Camp Programs 60,000.00 0.00 -60,000.00 100.00%0.0001-000-43310 60,000.00
Community Events Revenue 1,200.00 0.00 -1,200.00 100.00%0.0001-000-43315 1,200.00
Pool Entry Fees 123,789.00 0.00 -123,789.00 100.00%0.0001-000-43320 123,789.00
Pool Rentals 19,480.00 0.00 -19,480.00 100.00%0.0001-000-43325 19,480.00
Swim Team Programs 26,260.00 0.00 -26,260.00 100.00%0.0001-000-43330 26,260.00
Aquatic Programs 19,190.00 0.00 -19,190.00 100.00%0.0001-000-43335 19,190.00
Pool Concessions 23,000.00 0.00 -23,000.00 100.00%0.0001-000-43340 23,000.00
Denton/Tarrant County - EMS 5,000.00 0.00 -5,000.00 100.00%0.0001-000-43425 5,000.00
Animal Control 3,500.00 1,123.00 -2,377.00 67.91%436.0001-000-43600 3,500.00
Miscellaneous Police Revenue 1,500.00 88.40 -1,411.60 94.11%30.0001-000-43650 1,500.00
Convenience Fees 1,267.00 342.86 -924.14 72.94%114.7701-000-43800 1,267.00
Category: 43 - Fines & Fees Total:39,724.9411,187.35466,101.00 466,101.00 -426,376.06 91.48 %
Category: 44 - Charges for Services
EMS Runs 150,072.00 41,518.04 -108,553.96 72.33%12,805.2101-000-44000 150,072.00
NISD Contract for SRO 102,780.00 0.00 -102,780.00 100.00%0.0001-000-44001 102,780.00
Town Council Page 38 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 2 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
PID Reimbursement 8,000.00 9,157.00 1,157.00 114.46%9,157.0001-000-44003 8,000.00
Category: 44 - Charges for Services Total:50,675.0421,962.21260,852.00 260,852.00 -210,176.96 80.57 %
Category: 45 - Rents
Recreation Rentals 33,000.00 6,370.00 -26,630.00 80.70%20.0001-000-45100 33,000.00
Cell Tower Lease Revenue 34,500.00 11,500.00 -23,000.00 66.67%5,750.0001-000-45150 34,500.00
Category: 45 - Rents Total:17,870.005,770.0067,500.00 67,500.00 -49,630.00 73.53 %
Category: 47 - Investment Income
Interest Income 6,000.00 838.27 -5,161.73 86.03%238.3001-000-47000 6,000.00
Category: 47 - Investment Income Total:838.27238.306,000.00 6,000.00 -5,161.73 86.03 %
Category: 49 - Other Financing Sources
Transfer In 11,000.00 0.00 -11,000.00 100.00%0.0001-000-49220 11,000.00
Category: 49 - Other Financing Sources Total:0.000.0011,000.00 11,000.00 -11,000.00 100.00 %
Category: 51 - Miscellaneous
Miscellaneous Revenue 51,050.00 10,136.30 -40,913.70 80.14%9,569.2901-000-51012 51,050.00
Category: 51 - Miscellaneous Total:10,136.309,569.2951,050.00 51,050.00 -40,913.70 80.14 %
Department: 000 - General Total:4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02 52.93 %
Revenue Total:4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02 52.93 %
Expense
Department: 000 - General
Category: 99 - Other Financing Uses
Transfer Out 385,000.00 0.00 385,000.00 100.00%0.0001-000-99150 385,000.00
Transfer to Future Replacement Rese…233,243.00 0.00 233,243.00 100.00%0.0001-000-99500 233,243.00
Category: 99 - Other Financing Uses Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 %
Department: 000 - General Total:0.000.00618,243.00 618,243.00 618,243.00 100.00 %
Department: 140 - Manager's Office
Category: 50 - Personnel Services
Salaries - Regular 523,682.00 96,949.11 426,732.89 81.49%36,620.4501-140-50100 523,682.00
Salaries - Longevity 1,863.00 1,882.50 -19.50 -1.05%1,882.5001-140-50140 1,863.00
Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-140-50145 4,500.00
Retirement 115,002.00 20,998.67 94,003.33 81.74%7,896.1001-140-51200 115,002.00
Medical Insurance 51,838.00 9,373.86 42,464.14 81.92%3,592.9001-140-51210 51,838.00
Dental Insurance 3,828.00 695.23 3,132.77 81.84%263.3501-140-51215 3,828.00
Vision Insurance 819.00 149.81 669.19 81.71%56.7401-140-51216 819.00
Life Insurance & Other 3,445.00 662.12 2,782.88 80.78%250.8001-140-51218 3,445.00
Social Security Taxes 29,400.00 3,489.40 25,910.60 88.13%932.0801-140-52220 29,400.00
Medicare Taxes 7,686.00 1,481.04 6,204.96 80.73%554.5101-140-52225 7,686.00
Unemployment Taxes 1,242.00 7.62 1,234.38 99.39%1.8701-140-52250 1,242.00
Workman's Compensation 1,327.00 0.00 1,327.00 100.00%0.0001-140-52260 1,327.00
Auto Allowance 12,000.00 2,640.00 9,360.00 78.00%1,000.0001-140-52950 12,000.00
Employee Relations 450.00 48.43 401.57 89.24%48.4301-140-52960 450.00
Category: 50 - Personnel Services Total:142,377.7953,099.73757,082.00 757,082.00 614,704.21 81.19 %
Category: 60 - Purchased Services
Professional Outside Services 2,000.00 0.00 2,000.00 100.00%0.0001-140-60100 2,000.00
Records Management 1,584.00 394.50 1,189.50 75.09%131.5001-140-60805 1,584.00
Newsletter/Year-in-Review 10,000.00 0.00 10,000.00 100.00%0.0001-140-61500 10,000.00
Elections 24,000.00 7,553.36 16,446.64 68.53%4,135.6401-140-62100 24,000.00
Advertising 3,000.00 38.00 2,962.00 98.73%0.0001-140-63200 3,000.00
Printing 2,000.00 0.00 2,000.00 100.00%0.0001-140-63250 2,000.00
Schools & Training 3,775.00 88.25 3,686.75 97.66%0.0001-140-63551 3,775.00
Telephone 500.00 0.00 500.00 100.00%0.0001-140-64300 500.00
Communications /Pagers/Mobiles 4,980.00 752.32 4,227.68 84.89%262.0101-140-64400 4,980.00
Independent Labor 1,700.00 339.00 1,361.00 80.06%136.5001-140-67000 1,700.00
Dues & Membership 19,294.00 8,179.45 11,114.55 57.61%464.9501-140-68100 19,294.00
Travel & per diem 7,678.00 1,278.71 6,399.29 83.35%0.0001-140-68200 7,678.00
Town Council Page 39 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 3 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Meetings 9,608.00 733.86 8,874.14 92.36%288.0301-140-68600 9,608.00
Category: 60 - Purchased Services Total:19,357.455,418.6390,119.00 90,119.00 70,761.55 78.52 %
Category: 70 - Supplies
Office Supplies 3,000.00 309.83 2,690.17 89.67%32.2301-140-70100 3,000.00
Postage 2,187.00 458.22 1,728.78 79.05%239.4301-140-70300 2,187.00
Publications/Books/Subscriptions 48.00 0.00 48.00 100.00%0.0001-140-70400 48.00
Mayor/Council Expense 20,402.00 3,539.87 16,862.13 82.65%2,158.8801-140-70600 20,402.00
Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00
Contingency Expense 25,000.00 2,458.56 22,541.44 90.17%0.0001-140-79900 25,000.00
Miscellaneous Expense 2,000.00 0.00 2,000.00 100.00%0.0001-140-79999 2,000.00
Category: 70 - Supplies Total:6,766.482,430.5452,737.00 52,737.00 45,970.52 87.17 %
Department: 140 - Manager's Office Total:168,501.7260,948.90899,938.00 899,938.00 731,436.28 81.28 %
Department: 160 - Legal
Category: 50 - Personnel Services
Salaries - Regular 116,233.00 23,468.97 92,764.03 79.81%8,889.7601-160-50100 116,233.00
Salaries - Longevity 1,058.00 1,057.50 0.50 0.05%1,057.5001-160-50140 1,058.00
Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-160-50145 750.00
Retirement 28,203.00 5,487.50 22,715.50 80.54%2,159.5401-160-51200 28,203.00
Medical Insurance 5,570.00 1,203.05 4,366.95 78.40%464.1401-160-51210 5,570.00
Dental Insurance 387.00 85.17 301.83 77.99%32.2601-160-51215 387.00
Vision Insurance 81.00 17.85 63.15 77.96%6.7601-160-51216 81.00
Life Insurance & Other 696.00 151.69 544.31 78.21%57.4601-160-51218 696.00
Social Security Taxes 7,254.00 1,567.10 5,686.90 78.40%616.7301-160-52220 7,254.00
Medicare Taxes 1,712.00 366.50 1,345.50 78.59%144.2301-160-52225 1,712.00
Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-160-52250 207.00
Workman's Compensation 295.00 0.00 295.00 100.00%0.0001-160-52260 295.00
Category: 50 - Personnel Services Total:34,155.3313,428.38162,446.00 162,446.00 128,290.67 78.97 %
Category: 60 - Purchased Services
Professional Outside Services 20,000.00 197.50 19,802.50 99.01%197.5001-160-60100 20,000.00
Schools & Training 450.00 0.00 450.00 100.00%0.0001-160-63551 450.00
Telephone 76.00 0.00 76.00 100.00%0.0001-160-64300 76.00
Communications /Pagers/Mobiles 624.00 -6.29 630.29 101.01%49.3101-160-64400 624.00
Dues & Membership 475.00 75.00 400.00 84.21%0.0001-160-68100 475.00
Travel & per diem 1,500.00 742.77 757.23 50.48%0.0001-160-68200 1,500.00
Category: 60 - Purchased Services Total:1,008.98246.8123,125.00 23,125.00 22,116.02 95.64 %
Category: 70 - Supplies
Office Supplies 130.00 21.79 108.21 83.24%5.2501-160-70100 130.00
Postage 10.00 35.37 -25.37 -253.70%35.3701-160-70300 10.00
Publications/Books/Subscriptions 7,628.00 1,116.00 6,512.00 85.37%558.0001-160-70400 7,628.00
Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00
Category: 70 - Supplies Total:1,173.16598.627,818.00 7,818.00 6,644.84 84.99 %
Department: 160 - Legal Total:36,337.4714,273.81193,389.00 193,389.00 157,051.53 81.21 %
Department: 251 - Police
Category: 50 - Personnel Services
Salaries - Regular 1,249,755.00 244,278.58 1,005,476.42 80.45%93,524.1001-251-50100 1,249,755.00
Salaries - Overtime 46,324.00 8,638.69 37,685.31 81.35%2,192.2701-251-50130 46,324.00
Salaries - Longevity 12,728.00 12,072.50 655.50 5.15%12,072.5001-251-50140 12,728.00
Salaries - Stipend 15,750.00 16,600.00 -850.00 -5.40%0.0001-251-50145 15,750.00
Salaries - Certification 12,000.00 2,551.00 9,449.00 78.74%1,125.0001-251-50160 12,000.00
Salaries - Holiday Pay 25,080.00 19,415.88 5,664.12 22.58%0.0001-251-50180 25,080.00
Retirement 217,589.00 41,080.12 176,508.88 81.12%14,934.8701-251-51200 217,589.00
Medical Insurance 127,636.00 23,387.99 104,248.01 81.68%9,048.4001-251-51210 127,636.00
Dental Insurance 10,321.00 1,927.70 8,393.30 81.32%741.1901-251-51215 10,321.00
Vision Insurance 2,271.00 426.09 1,844.91 81.24%164.1601-251-51216 2,271.00
Life Insurance & Other 10,882.00 2,038.65 8,843.35 81.27%800.8001-251-51218 10,882.00
Social Security Taxes 83,445.00 18,168.64 65,276.36 78.23%6,504.5601-251-52220 83,445.00
Town Council Page 40 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 4 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Medicare Taxes 19,752.00 4,249.30 15,502.70 78.49%1,521.2901-251-52225 19,752.00
Unemployment Taxes 5,085.00 972.66 4,112.34 80.87%341.7301-251-52250 5,085.00
Workman's Compensation 27,116.00 0.00 27,116.00 100.00%0.0001-251-52260 27,116.00
Pre-employment Physicals/Testing 1,200.00 475.00 725.00 60.42%160.0001-251-52290 1,200.00
Clothing Allowance 1,800.00 396.00 1,404.00 78.00%150.0001-251-52940 1,800.00
Category: 50 - Personnel Services Total:396,678.80143,280.871,868,734.00 1,868,734.00 1,472,055.20 78.77 %
Category: 60 - Purchased Services
Printing 800.00 7.50 792.50 99.06%0.0001-251-63250 800.00
Schools & Training 5,500.00 2,232.54 3,267.46 59.41%398.0001-251-63551 5,500.00
Electricity 18,500.00 2,186.41 16,313.59 88.18%906.4101-251-64000 18,500.00
Water 1,500.00 427.48 1,072.52 71.50%271.1101-251-64100 1,500.00
Telephone 1,000.00 0.00 1,000.00 100.00%0.0001-251-64300 1,000.00
Communications /Pagers/Mobiles 12,864.00 1,703.72 11,160.28 86.76%-249.7901-251-64400 12,864.00
Building Maintenance 12,500.00 2,078.92 10,421.08 83.37%85.5201-251-65200 12,500.00
Vehicle Maintenance 21,730.00 3,553.25 18,176.75 83.65%2,219.3101-251-65300 21,730.00
Equipment Maintenance 4,250.00 2,583.45 1,666.55 39.21%202.0001-251-65350 4,250.00
Cleaning Services 0.00 98.52 -98.52 0.00%32.2901-251-65400 0.00
Qualifying Expenses 5,400.00 424.98 4,975.02 92.13%0.0001-251-66200 5,400.00
Emergency Management 2,000.00 1,220.00 780.00 39.00%220.0001-251-66250 2,000.00
Dispatch - Denton County 34,600.00 9,203.95 25,396.05 73.40%3,067.9501-251-66500 34,600.00
Independent Labor 6,000.00 850.00 5,150.00 85.83%450.0001-251-67000 6,000.00
Dues & Membership 2,250.00 195.00 2,055.00 91.33%0.0001-251-68100 2,250.00
Travel & per diem 5,000.00 1,575.55 3,424.45 68.49%870.2101-251-68200 5,000.00
Meetings 375.00 22.00 353.00 94.13%0.0001-251-68600 375.00
Category: 60 - Purchased Services Total:28,363.278,473.01134,269.00 134,269.00 105,905.73 78.88 %
Category: 70 - Supplies
Office Supplies 2,500.00 381.42 2,118.58 84.74%170.9901-251-70100 2,500.00
Postage 900.00 96.42 803.58 89.29%63.3501-251-70300 900.00
Publications/Books/Subscriptions 350.00 0.00 350.00 100.00%0.0001-251-70400 350.00
Fuel 58,995.00 4,747.33 54,247.67 91.95%266.1301-251-71000 58,995.00
Uniforms 14,500.00 3,085.49 11,414.51 78.72%818.9501-251-72100 14,500.00
Protective Clothing 3,950.00 2,044.07 1,905.93 48.25%78.6901-251-72150 3,950.00
Investigative Materials 6,500.00 2,633.83 3,866.17 59.48%89.8601-251-72400 6,500.00
Animal Control 6,250.00 750.00 5,500.00 88.00%250.0001-251-77100 6,250.00
Small Equipment 6,150.00 192.30 5,957.70 96.87%32.3001-251-78400 6,150.00
Furniture/Equipment<$5,000 2,000.00 0.00 2,000.00 100.00%0.0001-251-78500 2,000.00
Maintenance Supplies 2,000.00 536.28 1,463.72 73.19%185.6301-251-79100 2,000.00
Miscellaneous Expense 1,500.00 251.50 1,248.50 83.23%0.0001-251-79999 1,500.00
Category: 70 - Supplies Total:14,718.641,955.90105,595.00 105,595.00 90,876.36 86.06 %
Category: 80 - Capital
Programs & Special Projects 1,500.00 158.00 1,342.00 89.47%0.0001-251-87100 1,500.00
Category: 80 - Capital Total:158.000.001,500.00 1,500.00 1,342.00 89.47 %
Department: 251 - Police Total:439,918.71153,709.782,110,098.00 2,110,098.00 1,670,179.29 79.15 %
Department: 255 - EMS
Category: 50 - Personnel Services
Salaries - Regular 471,029.00 93,585.55 377,443.45 80.13%36,028.4901-255-50100 471,029.00
Salaries - Overtime 45,258.00 7,999.61 37,258.39 82.32%2,230.2201-255-50130 45,258.00
Salaries - Longevity 5,501.00 5,291.28 209.72 3.81%5,291.2801-255-50140 5,501.00
Salaries - Stipend 11,250.00 10,117.50 1,132.50 10.07%0.0001-255-50145 11,250.00
Salaries - Certification 4,800.00 1,044.00 3,756.00 78.25%462.5001-255-50160 4,800.00
Salaries - Holiday Pay 14,749.00 14,392.75 356.25 2.42%0.0001-255-50180 14,749.00
Retirement 91,367.00 19,256.48 72,110.52 78.92%6,378.1301-255-51200 91,367.00
Medical Insurance 59,167.00 12,748.61 46,418.39 78.45%4,916.0601-255-51210 59,167.00
Dental Insurance 4,387.00 993.78 3,393.22 77.35%376.4401-255-51215 4,387.00
Vision Insurance 807.00 174.57 632.43 78.37%66.1101-255-51216 807.00
Life Insurance & Other 4,030.00 869.44 3,160.56 78.43%329.3001-255-51218 4,030.00
Social Security Taxes 33,563.00 7,606.15 25,956.85 77.34%2,500.1201-255-52220 33,563.00
Town Council Page 41 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 5 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Medicare Taxes 8,013.00 1,779.36 6,233.64 77.79%584.8301-255-52225 8,013.00
Unemployment Taxes 1,620.00 0.00 1,620.00 100.00%0.0001-255-52250 1,620.00
Workman's Compensation 8,763.00 0.00 8,763.00 100.00%0.0001-255-52260 8,763.00
Category: 50 - Personnel Services Total:175,859.0859,163.48764,304.00 764,304.00 588,444.92 76.99 %
Category: 60 - Purchased Services
Collection Fees 14,006.00 1,108.06 12,897.94 92.09%1,108.0601-255-62000 14,006.00
Hazmat Disposal 500.00 0.00 500.00 100.00%0.0001-255-62200 500.00
Radios 500.00 0.00 500.00 100.00%0.0001-255-63450 500.00
Schools & Training 1,575.00 630.00 945.00 60.00%360.0001-255-63551 1,575.00
Electricity 6,700.00 1,277.59 5,422.41 80.93%0.0001-255-64000 6,700.00
Water 1,750.00 215.97 1,534.03 87.66%0.0001-255-64100 1,750.00
Telephone 120.00 0.00 120.00 100.00%0.0001-255-64300 120.00
Communications /Pagers/Mobiles 2,616.00 482.65 2,133.35 81.55%-217.9401-255-64400 2,616.00
Building Maintenance 200.00 60.69 139.31 69.66%0.0001-255-65200 200.00
Vehicle Maintenance 4,500.00 63.54 4,436.46 98.59%63.5401-255-65300 4,500.00
Equipment Maintenance 4,700.00 0.00 4,700.00 100.00%0.0001-255-65350 4,700.00
Dispatch - Denton County 2,216.00 2,215.50 0.50 0.02%0.0001-255-66500 2,216.00
Dues & Membership 1,332.00 0.00 1,332.00 100.00%0.0001-255-68100 1,332.00
Flags & Repairs 2,000.00 1,271.10 728.90 36.45%436.5001-255-68190 2,000.00
Travel & per diem 1,600.00 60.01 1,539.99 96.25%42.1801-255-68200 1,600.00
Meetings 100.00 0.00 100.00 100.00%0.0001-255-68600 100.00
Safety Programs 500.00 0.00 500.00 100.00%0.0001-255-68700 500.00
Category: 60 - Purchased Services Total:7,385.111,792.3444,915.00 44,915.00 37,529.89 83.56 %
Category: 70 - Supplies
Office Supplies 150.00 0.00 150.00 100.00%0.0001-255-70100 150.00
Postage 70.00 24.03 45.97 65.67%0.0001-255-70300 70.00
Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00
Fuel 6,423.00 2,063.63 4,359.37 67.87%0.0001-255-71000 6,423.00
Uniforms 2,500.00 94.03 2,405.97 96.24%0.0001-255-72100 2,500.00
Medical Control 7,000.00 975.00 6,025.00 86.07%0.0001-255-72200 7,000.00
Pharmacy 2,750.00 448.64 2,301.36 83.69%110.7101-255-72220 2,750.00
Oxygen 900.00 126.00 774.00 86.00%0.0001-255-72250 900.00
Disposable Supplies 5,400.00 531.98 4,868.02 90.15%45.7701-255-72500 5,400.00
Small Equipment 2,200.00 147.98 2,052.02 93.27%147.9801-255-78400 2,200.00
Maintenance Supplies 150.00 91.11 58.89 39.26%91.1101-255-79100 150.00
Miscellaneous Expense 400.00 223.75 176.25 44.06%223.7501-255-79999 400.00
Category: 70 - Supplies Total:4,726.15619.3228,143.00 28,143.00 23,416.85 83.21 %
Department: 255 - EMS Total:187,970.3461,575.14837,362.00 837,362.00 649,391.66 77.55 %
Department: 360 - Streets
Category: 50 - Personnel Services
Salaries - Regular 148,225.00 30,365.73 117,859.27 79.51%11,172.8301-360-50100 148,225.00
Salaries - Overtime 3,000.00 243.25 2,756.75 91.89%0.0001-360-50130 3,000.00
Salaries - Longevity 1,961.00 1,961.25 -0.25 -0.01%1,961.2501-360-50140 1,961.00
Salaries - Stipend 2,085.00 2,015.00 70.00 3.36%0.0001-360-50145 2,085.00
Retirement 26,229.00 5,087.53 21,141.47 80.60%1,932.0301-360-51200 26,229.00
Medical Insurance 19,860.00 4,313.19 15,546.81 78.28%1,655.0401-360-51210 19,860.00
Dental Insurance 1,541.00 312.77 1,228.23 79.70%116.7501-360-51215 1,541.00
Vision Insurance 298.00 66.76 231.24 77.60%24.8401-360-51216 298.00
Life Insurance & Other 1,288.00 278.66 1,009.34 78.36%104.5701-360-51218 1,288.00
Social Security Taxes 9,498.00 1,980.18 7,517.82 79.15%753.1201-360-52220 9,498.00
Medicare Taxes 2,251.00 463.12 1,787.88 79.43%176.1301-360-52225 2,251.00
Unemployment Taxes 573.00 24.52 548.48 95.72%0.0001-360-52250 573.00
Workman's Compensation 5,386.00 0.00 5,386.00 100.00%0.0001-360-52260 5,386.00
Category: 50 - Personnel Services Total:47,111.9617,896.56222,195.00 222,195.00 175,083.04 78.80 %
Category: 60 - Purchased Services
Professional Services - PID Utility 5,000.00 0.00 5,000.00 100.00%0.0001-360-60100 5,000.00
Schools & Training 600.00 0.00 600.00 100.00%0.0001-360-63551 600.00
Town Council Page 42 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 6 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Electricity 173,237.00 26,852.19 146,384.81 84.50%13,317.9901-360-64000 173,237.00
Telephone 125.00 0.00 125.00 100.00%0.0001-360-64300 125.00
Communications /Pagers/Mobiles 2,580.00 327.98 2,252.02 87.29%-168.1601-360-64400 2,580.00
Vehicle Maintenance 0.00 23.00 -23.00 0.00%0.0001-360-65300 0.00
Equipment Maintenance 3,000.00 10.46 2,989.54 99.65%0.0001-360-65350 3,000.00
Dues & Membership 428.00 184.00 244.00 57.01%0.0001-360-68100 428.00
Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00
Meetings 150.00 0.00 150.00 100.00%0.0001-360-68600 150.00
Category: 60 - Purchased Services Total:27,397.6313,149.83185,932.00 185,932.00 158,534.37 85.26 %
Category: 70 - Supplies
Office Supplies 200.00 21.79 178.21 89.11%5.2501-360-70100 200.00
Postage 100.00 0.00 100.00 100.00%0.0001-360-70300 100.00
Fuel 0.00 78.80 -78.80 0.00%0.0001-360-71000 0.00
Uniforms 1,750.00 1,095.97 654.03 37.37%1,095.9701-360-72100 1,750.00
Small Tools 1,500.00 0.00 1,500.00 100.00%0.0001-360-78200 1,500.00
Category: 70 - Supplies Total:1,196.561,101.223,550.00 3,550.00 2,353.44 66.29 %
Department: 360 - Streets Total:75,706.1532,147.61411,677.00 411,677.00 335,970.85 81.61 %
Department: 400 - Parks
Category: 50 - Personnel Services
Salaries - Regular 428,803.00 85,515.64 343,287.36 80.06%32,206.7901-400-50100 428,803.00
Salaries - Overtime 12,500.00 3,232.22 9,267.78 74.14%1,326.5701-400-50130 12,500.00
Salaries - Longevity 3,461.00 3,490.00 -29.00 -0.84%3,490.0001-400-50140 3,461.00
Salaries - Stipend 7,125.00 7,375.00 -250.00 -3.51%0.0001-400-50145 7,125.00
Salaries - Certification 1,500.00 285.00 1,215.00 81.00%125.0001-400-50160 1,500.00
Retirement 76,589.00 14,695.08 61,893.92 80.81%5,464.5601-400-51200 76,589.00
Medical Insurance 68,640.00 15,162.57 53,477.43 77.91%5,777.5901-400-51210 68,640.00
Dental Insurance 4,861.00 1,060.15 3,800.85 78.19%394.8401-400-51215 4,861.00
Vision Insurance 1,050.00 248.35 801.65 76.35%92.2401-400-51216 1,050.00
Life Insurance & Other 3,762.00 889.34 2,872.66 76.36%335.3901-400-51218 3,762.00
Social Security Taxes 27,668.00 5,749.61 21,918.39 79.22%2,149.6601-400-52220 27,668.00
Medicare Taxes 6,574.00 1,344.76 5,229.24 79.54%502.7601-400-52225 6,574.00
Unemployment Taxes 2,174.00 36.81 2,137.19 98.31%0.0001-400-52250 2,174.00
Workman's Compensation 10,300.00 0.00 10,300.00 100.00%0.0001-400-52260 10,300.00
Pre-employment Physicals/Testing 315.00 0.00 315.00 100.00%0.0001-400-52290 315.00
Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-400-52950 2,100.00
Category: 50 - Personnel Services Total:139,084.5351,865.40657,422.00 657,422.00 518,337.47 78.84 %
Category: 60 - Purchased Services
Advertising 1,000.00 49.00 951.00 95.10%0.0001-400-63200 1,000.00
Schools & Training 4,596.00 115.00 4,481.00 97.50%115.0001-400-63551 4,596.00
Electricity 41,695.00 5,190.59 36,504.41 87.55%2,344.0501-400-64000 41,695.00
Water 73,315.00 15,192.77 58,122.23 79.28%5,190.0801-400-64100 73,315.00
Telephone 435.00 0.00 435.00 100.00%0.0001-400-64300 435.00
Communications /Pagers/Mobiles 7,220.00 900.72 6,319.28 87.52%-328.3101-400-64400 7,220.00
Property Maintenance 113,100.00 11,767.32 101,332.68 89.60%1,077.1501-400-65100 113,100.00
Building Maintenance 2,500.00 100.00 2,400.00 96.00%100.0001-400-65200 2,500.00
Vehicle Maintenance 8,241.00 5,080.39 3,160.61 38.35%2,413.8501-400-65300 8,241.00
Equipment Maintenance 11,032.00 2,434.99 8,597.01 77.93%1,877.8701-400-65350 11,032.00
Storage Rental 14,008.00 9,069.66 4,938.34 35.25%0.0001-400-67210 14,008.00
Portable Toilets 4,243.00 0.00 4,243.00 100.00%0.0001-400-67350 4,243.00
Dues & Membership 1,189.00 275.00 914.00 76.87%0.0001-400-68100 1,189.00
Travel & per diem 2,155.00 2,121.70 33.30 1.55%0.0001-400-68200 2,155.00
Meetings 900.00 585.56 314.44 34.94%164.9601-400-68600 900.00
Safety Program 464.00 -22.55 486.55 104.86%-22.5501-400-68700 464.00
Category: 60 - Purchased Services Total:52,860.1512,932.10286,093.00 286,093.00 233,232.85 81.52 %
Category: 70 - Supplies
Office Supplies 372.00 255.72 116.28 31.26%20.7301-400-70100 372.00
Postage 52.00 0.00 52.00 100.00%0.0001-400-70300 52.00
Town Council Page 43 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 7 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Publications/Books/Subscriptions 515.00 0.00 515.00 100.00%0.0001-400-70400 515.00
Fuel 17,013.00 3,224.63 13,788.37 81.05%40.0901-400-71000 17,013.00
Uniforms 6,750.00 4,987.72 1,762.28 26.11%4,182.5001-400-72100 6,750.00
Small Tools 7,000.00 830.76 6,169.24 88.13%667.5501-400-78200 7,000.00
Safety Equipment 2,039.00 212.51 1,826.49 89.58%212.5101-400-78300 2,039.00
Furniture/Equipment<$5,000 1,030.00 0.00 1,030.00 100.00%0.0001-400-78500 1,030.00
Miscellaneous Expense 300.00 59.97 240.03 80.01%0.0001-400-79999 300.00
Category: 70 - Supplies Total:9,571.315,123.3835,071.00 35,071.00 25,499.69 72.71 %
Department: 400 - Parks Total:201,515.9969,920.88978,586.00 978,586.00 777,070.01 79.41 %
Department: 401 - Medians
Category: 50 - Personnel Services
Salaries - Regular 98,876.00 19,783.05 79,092.95 79.99%7,494.5501-401-50100 98,876.00
Salaries - Overtime 2,000.00 704.54 1,295.46 64.77%421.2301-401-50130 2,000.00
Salaries - Longevity 285.00 200.00 85.00 29.82%200.0001-401-50140 285.00
Salaries - Stipend 2,250.00 2,000.00 250.00 11.11%0.0001-401-50145 2,250.00
Retirement 17,469.00 3,337.34 14,131.66 80.90%1,193.8301-401-51200 17,469.00
Medical Insurance 16,709.00 3,609.15 13,099.85 78.40%1,392.4201-401-51210 16,709.00
Dental Insurance 1,442.00 317.21 1,124.79 78.00%120.1601-401-51215 1,442.00
Vision Insurance 300.00 66.01 233.99 78.00%25.0001-401-51216 300.00
Life Insurance & Other 985.00 216.22 768.78 78.05%81.9001-401-51218 985.00
Social Security Taxes 6,272.00 1,388.20 4,883.80 77.87%496.2301-401-52220 6,272.00
Medicare Taxes 1,499.00 324.69 1,174.31 78.34%116.0601-401-52225 1,499.00
Unemployment Taxes 621.00 0.00 621.00 100.00%0.0001-401-52250 621.00
Workman's Compensation 2,375.00 0.00 2,375.00 100.00%0.0001-401-52260 2,375.00
Category: 50 - Personnel Services Total:31,946.4111,541.38151,083.00 151,083.00 119,136.59 78.86 %
Category: 60 - Purchased Services
Electricity 1,030.00 652.02 377.98 36.70%326.6001-401-64000 1,030.00
Water 32,273.00 7,810.53 24,462.47 75.80%2,503.2001-401-64100 32,273.00
Communications /Pagers/Mobiles 1,200.00 212.08 987.92 82.33%-126.8701-401-64400 1,200.00
Property Maintenance 84,000.00 15,678.77 68,321.23 81.33%3,319.1901-401-65100 84,000.00
Vehicle Maintenance 2,048.00 55.00 1,993.00 97.31%0.0001-401-65300 2,048.00
Equipment Maintenance 3,167.00 0.00 3,167.00 100.00%0.0001-401-65350 3,167.00
Meetings 103.00 0.00 103.00 100.00%0.0001-401-68600 103.00
Safety Program 155.00 0.00 155.00 100.00%0.0001-401-68700 155.00
Tree City 10,000.00 0.00 10,000.00 100.00%0.0001-401-69100 10,000.00
Category: 60 - Purchased Services Total:24,408.406,022.12133,976.00 133,976.00 109,567.60 81.78 %
Category: 70 - Supplies
Fuel 5,447.00 0.00 5,447.00 100.00%0.0001-401-71000 5,447.00
Uniforms 2,444.00 235.00 2,209.00 90.38%235.0001-401-72100 2,444.00
Small Tools 6,360.00 43.86 6,316.14 99.31%0.0001-401-78200 6,360.00
Category: 70 - Supplies Total:278.86235.0014,251.00 14,251.00 13,972.14 98.04 %
Department: 401 - Medians Total:56,633.6717,798.50299,310.00 299,310.00 242,676.33 81.08 %
Department: 450 - Recreation
Category: 50 - Personnel Services
Salaries - Regular 309,673.00 28,908.66 280,764.34 90.66%10,633.9101-450-50100 309,673.00
Salaries - Overtime 3,800.00 0.00 3,800.00 100.00%0.0001-450-50130 3,800.00
Salaries - Longevity 892.00 900.50 -8.50 -0.95%900.5001-450-50140 892.00
Salaries - Stipend 1,575.00 1,575.00 0.00 0.00%0.0001-450-50145 1,575.00
Retirement 23,140.00 4,408.68 18,731.32 80.95%1,649.3301-450-51200 23,140.00
Medical Insurance 13,341.00 2,828.78 10,512.22 78.80%1,071.5001-450-51210 13,341.00
Dental Insurance 891.00 216.78 674.22 75.67%82.1001-450-51215 891.00
Vision Insurance 199.00 43.69 155.31 78.05%16.5301-450-51216 199.00
Life Insurance & Other 1,141.00 248.40 892.60 78.23%94.0801-450-51218 1,141.00
Social Security Taxes 19,491.00 1,877.24 17,613.76 90.37%689.1401-450-52220 19,491.00
Medicare Taxes 4,581.00 439.03 4,141.97 90.42%161.1601-450-52225 4,581.00
Unemployment Taxes 2,198.00 0.00 2,198.00 100.00%0.0001-450-52250 2,198.00
Town Council Page 44 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 8 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Workman's Compensation 7,438.00 0.00 7,438.00 100.00%0.0001-450-52260 7,438.00
Pre-employment Physicals/Testing 2,705.00 0.00 2,705.00 100.00%0.0001-450-52290 2,705.00
Auto Allowance 2,100.00 0.00 2,100.00 100.00%0.0001-450-52950 2,100.00
Category: 50 - Personnel Services Total:41,446.7615,298.25393,165.00 393,165.00 351,718.24 89.46 %
Category: 60 - Purchased Services
Software & Support 4,805.00 43.28 4,761.72 99.10%21.6401-450-60800 4,805.00
Health Inspections 261.00 0.00 261.00 100.00%0.0001-450-62300 261.00
Advertising 2,716.00 0.00 2,716.00 100.00%0.0001-450-63200 2,716.00
Printing 5,813.00 0.00 5,813.00 100.00%0.0001-450-63250 5,813.00
Schools & Training 5,733.00 1,488.50 4,244.50 74.04%302.0001-450-63551 5,733.00
Service Charges and Fees 5,700.00 2,063.81 3,636.19 63.79%697.9501-450-63800 5,700.00
Electricity 19,500.00 1,974.66 17,525.34 89.87%1,072.9701-450-64000 19,500.00
Water 13,138.00 1,124.36 12,013.64 91.44%426.1001-450-64100 13,138.00
Telephone 1,295.00 301.60 993.40 76.71%150.8301-450-64300 1,295.00
Communications /Pagers/Mobiles 3,000.00 267.70 2,732.30 91.08%-145.3501-450-64400 3,000.00
Insurance 501.00 0.00 501.00 100.00%0.0001-450-65000 501.00
Property Maintenance 6,221.00 6,760.96 -539.96 -8.68%6,745.0701-450-65100 6,221.00
Independent Labor 2,824.00 0.00 2,824.00 100.00%0.0001-450-67000 2,824.00
Equipment Rental/Lease 5,901.00 0.00 5,901.00 100.00%0.0001-450-67100 5,901.00
Dues & Membership 7,367.00 0.00 7,367.00 100.00%0.0001-450-68100 7,367.00
Travel & per diem 5,910.00 2,416.84 3,493.16 59.11%0.0001-450-68200 5,910.00
Meetings 1,191.00 0.00 1,191.00 100.00%0.0001-450-68600 1,191.00
Field Trips 5,665.00 0.00 5,665.00 100.00%0.0001-450-68750 5,665.00
Category: 60 - Purchased Services Total:16,441.719,271.2197,541.00 97,541.00 81,099.29 83.14 %
Category: 70 - Supplies
Office Supplies 1,988.00 101.76 1,886.24 94.88%5.2501-450-70100 1,988.00
Postage 777.00 0.00 777.00 100.00%0.0001-450-70300 777.00
Publications/Books/Subscriptions 478.00 48.55 429.45 89.84%48.5501-450-70400 478.00
Uniforms 8,110.00 147.00 7,963.00 98.19%147.0001-450-72100 8,110.00
Chemicals 19,156.00 1,534.50 17,621.50 91.99%0.0001-450-72300 19,156.00
Concessions 10,400.00 0.00 10,400.00 100.00%0.0001-450-72600 10,400.00
Program Supplies 3,578.00 25.95 3,552.05 99.27%0.0001-450-72700 3,578.00
Special Events 1,914.00 90.00 1,824.00 95.30%90.0001-450-76900 1,914.00
Safety Equipment 1,190.00 0.00 1,190.00 100.00%0.0001-450-78300 1,190.00
Small Equipment 2,500.00 0.00 2,500.00 100.00%0.0001-450-78400 2,500.00
Furniture/Equipment<$5,000 5,509.00 0.00 5,509.00 100.00%0.0001-450-78500 5,509.00
Hardware 1,500.00 0.00 1,500.00 100.00%0.0001-450-78600 1,500.00
Maintenance Supplies 1,909.00 0.00 1,909.00 100.00%0.0001-450-79100 1,909.00
Miscellaneous Expense 324.00 12.50 311.50 96.14%0.0001-450-79999 324.00
Category: 70 - Supplies Total:1,960.26290.8059,333.00 59,333.00 57,372.74 96.70 %
Department: 450 - Recreation Total:59,848.7324,860.26550,039.00 550,039.00 490,190.27 89.12 %
Department: 460 - Community Events
Category: 60 - Purchased Services
Advertising 1,288.00 0.00 1,288.00 100.00%0.0001-460-63200 1,288.00
Printing 3,914.00 0.00 3,914.00 100.00%0.0001-460-63250 3,914.00
Event Rentals 37,690.00 3,372.55 34,317.45 91.05%2,600.7801-460-67300 37,690.00
Dues & Membership 124.00 0.00 124.00 100.00%0.0001-460-68100 124.00
Travel & per diem 567.00 0.00 567.00 100.00%0.0001-460-68200 567.00
Category: 60 - Purchased Services Total:3,372.552,600.7843,583.00 43,583.00 40,210.45 92.26 %
Category: 70 - Supplies
Uniforms 606.00 0.00 606.00 100.00%0.0001-460-72100 606.00
Program Supplies 13,231.00 2,389.50 10,841.50 81.94%912.0801-460-72700 13,231.00
Miscellaneous Expense 2,781.00 70.18 2,710.82 97.48%70.1801-460-79999 2,781.00
Category: 70 - Supplies Total:2,459.68982.2616,618.00 16,618.00 14,158.32 85.20 %
Department: 460 - Community Events Total:5,832.233,583.0460,201.00 60,201.00 54,368.77 90.31 %
Town Council Page 45 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 9 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 522 - Community Development
Category: 50 - Personnel Services
Salaries - Regular 298,068.00 59,546.97 238,521.03 80.02%22,518.4001-522-50100 298,068.00
Salaries - Overtime 3,000.00 1,248.12 1,751.88 58.40%427.5001-522-50130 3,000.00
Salaries - Longevity 1,595.00 1,530.00 65.00 4.08%1,530.0001-522-50140 1,595.00
Salaries - Stipend 4,500.00 4,000.00 500.00 11.11%0.0001-522-50145 4,500.00
Retirement 51,888.00 9,756.40 42,131.60 81.20%3,600.3901-522-51200 51,888.00
Medical Insurance 38,871.00 7,855.30 31,015.70 79.79%3,017.6901-522-51210 38,871.00
Dental Insurance 2,603.00 542.40 2,060.60 79.16%205.4501-522-51215 2,603.00
Vision Insurance 543.00 119.56 423.44 77.98%45.2801-522-51216 543.00
Life Insurance & Other 2,745.00 592.96 2,152.04 78.40%224.6001-522-51218 2,745.00
Social Security Taxes 18,765.00 3,980.63 14,784.37 78.79%1,467.7501-522-52220 18,765.00
Medicare Taxes 4,454.00 931.01 3,522.99 79.10%343.2701-522-52225 4,454.00
Unemployment Taxes 1,242.00 0.00 1,242.00 100.00%0.0001-522-52250 1,242.00
Workman's Compensation 1,623.00 0.00 1,623.00 100.00%0.0001-522-52260 1,623.00
Category: 50 - Personnel Services Total:90,103.3533,380.33429,897.00 429,897.00 339,793.65 79.04 %
Category: 60 - Purchased Services
Professional Outside Services 12,000.00 0.00 12,000.00 100.00%0.0001-522-60100 12,000.00
Engineering 75,000.00 6,069.25 68,930.75 91.91%0.0001-522-60500 75,000.00
Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00
Appraisal 500.00 0.00 500.00 100.00%0.0001-522-61100 500.00
Health Inspections 6,100.00 0.00 6,100.00 100.00%0.0001-522-62300 6,100.00
Inspection Services 8,000.00 0.00 8,000.00 100.00%0.0001-522-62350 8,000.00
Advertising 1,100.00 429.96 670.04 60.91%0.0001-522-63200 1,100.00
Printing 1,100.00 0.00 1,100.00 100.00%0.0001-522-63250 1,100.00
Computer Mapping 4,000.00 0.00 4,000.00 100.00%0.0001-522-63300 4,000.00
Abatements 3,000.00 40.00 2,960.00 98.67%0.0001-522-63500 3,000.00
Schools & Training 2,800.00 350.00 2,450.00 87.50%342.9501-522-63551 2,800.00
Telephone 600.00 0.00 600.00 100.00%0.0001-522-64300 600.00
Communications /Pagers/Mobiles 3,672.00 537.09 3,134.91 85.37%48.6201-522-64400 3,672.00
Vehicle Maintenance 3,000.00 687.49 2,312.51 77.08%407.9101-522-65300 3,000.00
Dues & Membership 1,627.00 181.00 1,446.00 88.88%110.0001-522-68100 1,627.00
Travel & per diem 1,000.00 429.38 570.62 57.06%0.0001-522-68200 1,000.00
Meetings 240.00 22.00 218.00 90.83%0.0001-522-68600 240.00
Plat Filing Fees 1,100.00 32.50 1,067.50 97.05%0.0001-522-69105 1,100.00
Category: 60 - Purchased Services Total:8,778.67909.48129,839.00 129,839.00 121,060.33 93.24 %
Category: 70 - Supplies
Office Supplies 2,500.00 463.12 2,036.88 81.48%50.3701-522-70100 2,500.00
Postage 500.00 136.74 363.26 72.65%14.0001-522-70300 500.00
Publications/Books/Subscriptions 700.00 15.69 684.31 97.76%0.0001-522-70400 700.00
Fuel 6,245.00 785.69 5,459.31 87.42%0.0001-522-71000 6,245.00
Uniforms 2,340.00 973.50 1,366.50 58.40%143.4601-522-72100 2,340.00
Miscellaneous Expense 900.00 3.25 896.75 99.64%0.0001-522-79999 900.00
Category: 70 - Supplies Total:2,377.99207.8313,185.00 13,185.00 10,807.01 81.96 %
Department: 522 - Community Development Total:101,260.0134,497.64572,921.00 572,921.00 471,660.99 82.33 %
Department: 611 - Finance
Category: 50 - Personnel Services
Salaries - Regular 188,912.00 35,888.74 153,023.26 81.00%13,218.8001-611-50100 188,912.00
Salaries - Longevity 270.00 200.00 70.00 25.93%200.0001-611-50140 270.00
Salaries - Stipend 2,250.00 1,500.00 750.00 33.33%0.0001-611-50145 2,250.00
Retirement 32,338.00 3,632.08 28,705.92 88.77%1,310.4801-611-51200 32,338.00
Medical Insurance 23,861.00 3,349.74 20,511.26 85.96%1,285.7201-611-51210 23,861.00
Dental Insurance 1,665.00 236.25 1,428.75 85.81%89.4901-611-51215 1,665.00
Vision Insurance 398.00 48.16 349.84 87.90%18.2401-611-51216 398.00
Life Insurance & Other 1,671.00 222.87 1,448.13 86.66%84.4201-611-51218 1,671.00
Social Security Taxes 11,729.00 1,402.15 10,326.85 88.05%503.6201-611-52220 11,729.00
Medicare Taxes 2,776.00 327.93 2,448.07 88.19%117.7801-611-52225 2,776.00
Town Council Page 46 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 10 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Unemployment Taxes 597.00 0.00 597.00 100.00%0.0001-611-52250 597.00
Workman's Compensation 479.00 0.00 479.00 100.00%0.0001-611-52260 479.00
Category: 50 - Personnel Services Total:46,807.9216,828.55266,946.00 266,946.00 220,138.08 82.47 %
Category: 60 - Purchased Services
Professional Outside Services 2,100.00 0.00 2,100.00 100.00%0.0001-611-60100 2,100.00
Auditing 32,750.00 750.00 32,000.00 97.71%0.0001-611-60200 32,750.00
Appraisal 46,394.00 16,854.63 29,539.37 63.67%14,363.9501-611-61100 46,394.00
Tax Administration 4,416.00 0.00 4,416.00 100.00%0.0001-611-61150 4,416.00
Advertising 3,800.00 150.00 3,650.00 96.05%0.0001-611-63200 3,800.00
Printing 750.00 0.00 750.00 100.00%0.0001-611-63250 750.00
Schools & Training 2,855.00 549.00 2,306.00 80.77%149.0001-611-63551 2,855.00
Service Charges & Fees 18,120.00 2,195.67 15,924.33 87.88%798.5201-611-63800 18,120.00
PID 100.00 0.00 100.00 100.00%0.0001-611-63850 100.00
Telephone 100.00 0.00 100.00 100.00%0.0001-611-64300 100.00
Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-611-64400 900.00
Dues & Membership 1,500.00 0.00 1,500.00 100.00%0.0001-611-68100 1,500.00
Travel & per diem 2,916.00 728.03 2,187.97 75.03%728.0301-611-68200 2,916.00
Meetings 100.00 0.00 100.00 100.00%0.0001-611-68600 100.00
Category: 60 - Purchased Services Total:21,227.3316,039.50116,801.00 116,801.00 95,573.67 81.83 %
Category: 70 - Supplies
Office Supplies 1,800.00 660.72 1,139.28 63.29%515.8301-611-70100 1,800.00
Postage 1,000.00 158.65 841.35 84.14%40.3201-611-70300 1,000.00
Publications/Books/Subscriptions 250.00 0.00 250.00 100.00%0.0001-611-70400 250.00
Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-611-78500 200.00
Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00
Category: 70 - Supplies Total:819.37556.153,350.00 3,350.00 2,530.63 75.54 %
Department: 611 - Finance Total:68,854.6233,424.20387,097.00 387,097.00 318,242.38 82.21 %
Department: 615 - Municipal Court
Category: 50 - Personnel Services
Salaries - Regular 54,747.00 10,192.00 44,555.00 81.38%3,846.4001-615-50100 54,747.00
Salaries - Longevity 80.00 0.00 80.00 100.00%0.0001-615-50140 80.00
Salaries - Stipend 750.00 750.00 0.00 0.00%0.0001-615-50145 750.00
Retirement 8,714.00 1,604.04 7,109.96 81.59%565.8001-615-51200 8,714.00
Medical Insurance 5,570.00 1,203.05 4,366.95 78.40%464.1401-615-51210 5,570.00
Dental Insurance 387.00 85.17 301.83 77.99%32.2601-615-51215 387.00
Vision Insurance 81.00 17.85 63.15 77.96%6.7601-615-51216 81.00
Life Insurance & Other 512.00 111.30 400.70 78.26%42.1601-615-51218 512.00
Social Security Taxes 3,399.00 675.59 2,723.41 80.12%237.4201-615-52220 3,399.00
Medicare Taxes 806.00 157.99 648.01 80.40%55.5201-615-52225 806.00
Unemployment Taxes 222.00 0.86 221.14 99.61%0.0001-615-52250 222.00
Workman's Compensation 129.00 0.00 129.00 100.00%0.0001-615-52260 129.00
Category: 50 - Personnel Services Total:14,797.855,250.4675,397.00 75,397.00 60,599.15 80.37 %
Category: 60 - Purchased Services
Professional Outside Services 1,890.00 295.65 1,594.35 84.36%0.0001-615-60100 1,890.00
Judge's Compensation 4,500.00 900.00 3,600.00 80.00%300.0001-615-60300 4,500.00
Printing 1,100.00 312.50 787.50 71.59%0.0001-615-63250 1,100.00
Schools & Training 350.00 50.00 300.00 85.71%0.0001-615-63551 350.00
Telephone 150.00 0.00 150.00 100.00%0.0001-615-64300 150.00
Jury Fees 144.00 0.00 144.00 100.00%0.0001-615-66300 144.00
Dues & Membership 130.00 0.00 130.00 100.00%0.0001-615-68100 130.00
Travel & per diem 625.00 0.00 625.00 100.00%0.0001-615-68200 625.00
Category: 60 - Purchased Services Total:1,558.15300.008,889.00 8,889.00 7,330.85 82.47 %
Category: 70 - Supplies
Office Supplies 450.00 56.71 393.29 87.40%5.2501-615-70100 450.00
Postage 1,000.00 48.52 951.48 95.15%25.6501-615-70300 1,000.00
Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00
Town Council Page 47 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 11 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Miscellaneous Expense 0.00 66.00 -66.00 0.00%0.0001-615-79999 0.00
Category: 70 - Supplies Total:171.2330.901,650.00 1,650.00 1,478.77 89.62 %
Department: 615 - Municipal Court Total:16,527.235,581.3685,936.00 85,936.00 69,408.77 80.77 %
Department: 630 - Human Resources
Category: 50 - Personnel Services
Salaries - Regular 51,765.00 7,500.66 44,264.34 85.51%0.0001-630-50100 51,765.00
Salaries - Longevity 65.00 0.00 65.00 100.00%0.0001-630-50140 65.00
Salaries - Stipend 750.00 0.00 750.00 100.00%0.0001-630-50145 750.00
Retirement 8,882.00 1,103.34 7,778.66 87.58%0.0001-630-51200 8,882.00
Medical Insurance 0.00 738.91 -738.91 0.00%0.0001-630-51210 0.00
Dental Insurance 387.00 74.36 312.64 80.79%0.0001-630-51215 387.00
Vision Insurance 81.00 11.09 69.91 86.31%0.0001-630-51216 81.00
Life Insurance & Other 474.00 67.24 406.76 85.81%0.0001-630-51218 474.00
Social Security Taxes 3,213.00 462.55 2,750.45 85.60%0.0001-630-52220 3,213.00
Medicare Taxes 762.00 108.18 653.82 85.80%0.0001-630-52225 762.00
Unemployment Taxes 207.00 0.00 207.00 100.00%0.0001-630-52250 207.00
Workman's Compensation 131.00 0.00 131.00 100.00%0.0001-630-52260 131.00
Pre-employment Physicals/Testing 0.00 450.00 -450.00 0.00%0.0001-630-52290 0.00
Employee Relations 8,150.00 1,492.05 6,657.95 81.69%1,382.5801-630-52960 8,150.00
Tuition Reimbursement 10,100.00 0.00 10,100.00 100.00%0.0001-630-53240 10,100.00
Employee Assistance Program 2,688.00 403.20 2,284.80 85.00%0.0001-630-53280 2,688.00
Category: 50 - Personnel Services Total:12,411.581,382.5887,655.00 87,655.00 75,243.42 85.84 %
Category: 60 - Purchased Services
Physicals/Testing 540.00 0.00 540.00 100.00%0.0001-630-60400 540.00
Printing 150.00 0.00 150.00 100.00%0.0001-630-63250 150.00
Schools & Training 1,000.00 0.00 1,000.00 100.00%0.0001-630-63551 1,000.00
Telephone 100.00 0.00 100.00 100.00%0.0001-630-64300 100.00
Communications /Pagers/Mobiles 900.00 93.71 806.29 89.59%-50.6901-630-64400 900.00
Dues & Membership 250.00 75.00 175.00 70.00%0.0001-630-68100 250.00
Travel & per diem 500.00 0.00 500.00 100.00%0.0001-630-68200 500.00
Category: 60 - Purchased Services Total:168.71-50.693,440.00 3,440.00 3,271.29 95.10 %
Category: 70 - Supplies
Office Supplies 1,000.00 22.66 977.34 97.73%5.2501-630-70100 1,000.00
Postage 300.00 31.79 268.21 89.40%30.3501-630-70300 300.00
Publications/Books/Subscriptions 100.00 0.00 100.00 100.00%0.0001-630-70400 100.00
Category: 70 - Supplies Total:54.4535.601,400.00 1,400.00 1,345.55 96.11 %
Department: 630 - Human Resources Total:12,634.741,367.4992,495.00 92,495.00 79,860.26 86.34 %
Department: 640 - Information Services
Category: 50 - Personnel Services
Salaries - Regular 139,358.00 27,722.12 111,635.88 80.11%10,500.8001-640-50100 139,358.00
Salaries - Longevity 1,620.00 1,635.00 -15.00 -0.93%1,635.0001-640-50140 1,620.00
Salaries - Stipend 1,500.00 1,500.00 0.00 0.00%0.0001-640-50145 1,500.00
Retirement 24,068.00 4,539.12 19,528.88 81.14%1,785.1901-640-51200 24,068.00
Medical Insurance 11,139.00 2,428.38 8,710.62 78.20%928.2801-640-51210 11,139.00
Dental Insurance 774.00 170.34 603.66 77.99%64.5201-640-51215 774.00
Vision Insurance 162.00 35.70 126.30 77.96%13.5201-640-51216 162.00
Life Insurance & Other 1,130.00 245.15 884.85 78.31%92.8601-640-51218 1,130.00
Social Security Taxes 8,741.00 1,913.14 6,827.86 78.11%752.4301-640-52220 8,741.00
Medicare Taxes 2,066.00 447.43 1,618.57 78.34%175.9701-640-52225 2,066.00
Unemployment Taxes 414.00 0.00 414.00 100.00%0.0001-640-52250 414.00
Workman's Compensation 353.00 0.00 353.00 100.00%0.0001-640-52260 353.00
Category: 50 - Personnel Services Total:40,636.3815,948.57191,325.00 191,325.00 150,688.62 78.76 %
Category: 60 - Purchased Services
Software & Support 147,602.26 45,459.86 102,142.40 69.20%4,675.6101-640-60800 147,602.26
Security 1,350.00 0.00 1,350.00 100.00%0.0001-640-60900 1,350.00
Schools & Training 3,500.00 0.00 3,500.00 100.00%0.0001-640-63551 3,500.00
Town Council Page 48 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 12 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Telephone 5,808.00 966.04 4,841.96 83.37%449.0801-640-64300 5,808.00
Communications /Pagers/Mobiles 2,716.00 487.55 2,228.45 82.05%74.0201-640-64400 2,716.00
Independent Labor 3,000.00 0.00 3,000.00 100.00%0.0001-640-67000 3,000.00
Copier Rental/Lease 7,908.00 2,722.87 5,185.13 65.57%1,226.4201-640-67150 7,908.00
Dues & Membership 250.00 150.00 100.00 40.00%0.0001-640-68100 250.00
Travel & per diem 2,849.00 0.00 2,849.00 100.00%0.0001-640-68200 2,849.00
Meetings 72.00 0.00 72.00 100.00%0.0001-640-68600 72.00
Category: 60 - Purchased Services Total:49,786.326,425.13175,055.26 175,055.26 125,268.94 71.56 %
Category: 70 - Supplies
Office Supplies 721.00 20.62 700.38 97.14%5.2401-640-70100 721.00
Printer Supplies 7,500.00 2,566.46 4,933.54 65.78%1,298.9601-640-70200 7,500.00
Postage 250.00 22.79 227.21 90.88%0.0001-640-70300 250.00
Uniforms 225.00 156.45 68.55 30.47%156.4501-640-72100 225.00
Hardware 16,623.00 3,071.54 13,551.46 81.52%662.8301-640-78600 16,623.00
Category: 70 - Supplies Total:5,837.862,123.4825,319.00 25,319.00 19,481.14 76.94 %
Department: 640 - Information Services Total:96,260.5624,497.18391,699.26 391,699.26 295,438.70 75.42 %
Department: 710 - Facilities Management
Category: 60 - Purchased Services
Electricity 15,000.00 1,574.02 13,425.98 89.51%733.5301-710-64000 15,000.00
Water 1,860.00 177.46 1,682.54 90.46%0.0001-710-64100 1,860.00
Insurance 54,265.00 53,241.92 1,023.08 1.89%0.0001-710-65000 54,265.00
Building Maintenance 10,000.00 3,142.23 6,857.77 68.58%1,747.8301-710-65200 10,000.00
Equipment Maintenance 250.00 467.88 -217.88 -87.15%467.8801-710-65350 250.00
Cleaning Services 17,292.00 3,707.00 13,585.00 78.56%1,441.0001-710-65400 17,292.00
Category: 60 - Purchased Services Total:62,310.514,390.2498,667.00 98,667.00 36,356.49 36.85 %
Category: 70 - Supplies
Furniture/Equipment<$5,000 10,875.00 5,035.95 5,839.05 53.69%0.0001-710-78500 10,875.00
Maintenance Supplies 1,500.00 1,281.70 218.30 14.55%32.2901-710-79100 1,500.00
Category: 70 - Supplies Total:6,317.6532.2912,375.00 12,375.00 6,057.35 48.95 %
Department: 710 - Facilities Management Total:68,628.164,422.53111,042.00 111,042.00 42,413.84 38.20 %
Expense Total:1,596,430.33542,608.328,600,033.26 8,600,033.26 7,003,602.93 81.44 %
Fund: 01 - GENERAL FUND Surplus (Deficit):2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91 2,463.92 %
Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91 2,463.92 %
Town Council Page 49 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 13 of 15
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
40 - Taxes 3,633,064.843,254,925.635,842,789.00 5,842,789.00 -2,209,724.16 37.82 %
41 - Licenses & Permits 227,843.1740,945.851,523,137.00 1,523,137.00 -1,295,293.83 85.04 %
42 - Intergovernmental 20,039.420.00269,919.00 269,919.00 -249,879.58 92.58 %
43 - Fines & Fees 39,724.9411,187.35466,101.00 466,101.00 -426,376.06 91.48 %
44 - Charges for Services 50,675.0421,962.21260,852.00 260,852.00 -210,176.96 80.57 %
45 - Rents 17,870.005,770.0067,500.00 67,500.00 -49,630.00 73.53 %
47 - Investment Income 838.27238.306,000.00 6,000.00 -5,161.73 86.03 %
49 - Other Financing Sources 0.000.0011,000.00 11,000.00 -11,000.00 100.00 %
51 - Miscellaneous 10,136.309,569.2951,050.00 51,050.00 -40,913.70 80.14 %
4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02Department: 000 - General Total:52.93 %
4,000,191.983,344,598.638,498,348.00 8,498,348.00 -4,498,156.02Revenue Total:52.93 %
Expense
Department: 000 - General
99 - Other Financing Uses 0.000.00618,243.00 618,243.00 618,243.00 100.00 %
0.000.00618,243.00 618,243.00 618,243.00Department: 000 - General Total:100.00 %
Department: 140 - Manager's Office
50 - Personnel Services 142,377.7953,099.73757,082.00 757,082.00 614,704.21 81.19 %
60 - Purchased Services 19,357.455,418.6390,119.00 90,119.00 70,761.55 78.52 %
70 - Supplies 6,766.482,430.5452,737.00 52,737.00 45,970.52 87.17 %
168,501.7260,948.90899,938.00 899,938.00 731,436.28Department: 140 - Manager's Office Total:81.28 %
Department: 160 - Legal
50 - Personnel Services 34,155.3313,428.38162,446.00 162,446.00 128,290.67 78.97 %
60 - Purchased Services 1,008.98246.8123,125.00 23,125.00 22,116.02 95.64 %
70 - Supplies 1,173.16598.627,818.00 7,818.00 6,644.84 84.99 %
36,337.4714,273.81193,389.00 193,389.00 157,051.53Department: 160 - Legal Total:81.21 %
Department: 251 - Police
50 - Personnel Services 396,678.80143,280.871,868,734.00 1,868,734.00 1,472,055.20 78.77 %
60 - Purchased Services 28,363.278,473.01134,269.00 134,269.00 105,905.73 78.88 %
70 - Supplies 14,718.641,955.90105,595.00 105,595.00 90,876.36 86.06 %
80 - Capital 158.000.001,500.00 1,500.00 1,342.00 89.47 %
439,918.71153,709.782,110,098.00 2,110,098.00 1,670,179.29Department: 251 - Police Total:79.15 %
Department: 255 - EMS
50 - Personnel Services 175,859.0859,163.48764,304.00 764,304.00 588,444.92 76.99 %
60 - Purchased Services 7,385.111,792.3444,915.00 44,915.00 37,529.89 83.56 %
70 - Supplies 4,726.15619.3228,143.00 28,143.00 23,416.85 83.21 %
187,970.3461,575.14837,362.00 837,362.00 649,391.66Department: 255 - EMS Total:77.55 %
Department: 360 - Streets
50 - Personnel Services 47,111.9617,896.56222,195.00 222,195.00 175,083.04 78.80 %
60 - Purchased Services 27,397.6313,149.83185,932.00 185,932.00 158,534.37 85.26 %
70 - Supplies 1,196.561,101.223,550.00 3,550.00 2,353.44 66.29 %
75,706.1532,147.61411,677.00 411,677.00 335,970.85Department: 360 - Streets Total:81.61 %
Department: 400 - Parks
50 - Personnel Services 139,084.5351,865.40657,422.00 657,422.00 518,337.47 78.84 %
60 - Purchased Services 52,860.1512,932.10286,093.00 286,093.00 233,232.85 81.52 %
70 - Supplies 9,571.315,123.3835,071.00 35,071.00 25,499.69 72.71 %
201,515.9969,920.88978,586.00 978,586.00 777,070.01Department: 400 - Parks Total:79.41 %
Department: 401 - Medians
50 - Personnel Services 31,946.4111,541.38151,083.00 151,083.00 119,136.59 78.86 %
60 - Purchased Services 24,408.406,022.12133,976.00 133,976.00 109,567.60 81.78 %
70 - Supplies 278.86235.0014,251.00 14,251.00 13,972.14 98.04 %
Town Council Page 50 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 14 of 15
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
56,633.6717,798.50299,310.00 299,310.00 242,676.33Department: 401 - Medians Total:81.08 %
Department: 450 - Recreation
50 - Personnel Services 41,446.7615,298.25393,165.00 393,165.00 351,718.24 89.46 %
60 - Purchased Services 16,441.719,271.2197,541.00 97,541.00 81,099.29 83.14 %
70 - Supplies 1,960.26290.8059,333.00 59,333.00 57,372.74 96.70 %
59,848.7324,860.26550,039.00 550,039.00 490,190.27Department: 450 - Recreation Total:89.12 %
Department: 460 - Community Events
60 - Purchased Services 3,372.552,600.7843,583.00 43,583.00 40,210.45 92.26 %
70 - Supplies 2,459.68982.2616,618.00 16,618.00 14,158.32 85.20 %
5,832.233,583.0460,201.00 60,201.00 54,368.77Department: 460 - Community Events Total:90.31 %
Department: 522 - Community Development
50 - Personnel Services 90,103.3533,380.33429,897.00 429,897.00 339,793.65 79.04 %
60 - Purchased Services 8,778.67909.48129,839.00 129,839.00 121,060.33 93.24 %
70 - Supplies 2,377.99207.8313,185.00 13,185.00 10,807.01 81.96 %
101,260.0134,497.64572,921.00 572,921.00 471,660.99Department: 522 - Community Development Total:82.33 %
Department: 611 - Finance
50 - Personnel Services 46,807.9216,828.55266,946.00 266,946.00 220,138.08 82.47 %
60 - Purchased Services 21,227.3316,039.50116,801.00 116,801.00 95,573.67 81.83 %
70 - Supplies 819.37556.153,350.00 3,350.00 2,530.63 75.54 %
68,854.6233,424.20387,097.00 387,097.00 318,242.38Department: 611 - Finance Total:82.21 %
Department: 615 - Municipal Court
50 - Personnel Services 14,797.855,250.4675,397.00 75,397.00 60,599.15 80.37 %
60 - Purchased Services 1,558.15300.008,889.00 8,889.00 7,330.85 82.47 %
70 - Supplies 171.2330.901,650.00 1,650.00 1,478.77 89.62 %
16,527.235,581.3685,936.00 85,936.00 69,408.77Department: 615 - Municipal Court Total:80.77 %
Department: 630 - Human Resources
50 - Personnel Services 12,411.581,382.5887,655.00 87,655.00 75,243.42 85.84 %
60 - Purchased Services 168.71-50.693,440.00 3,440.00 3,271.29 95.10 %
70 - Supplies 54.4535.601,400.00 1,400.00 1,345.55 96.11 %
12,634.741,367.4992,495.00 92,495.00 79,860.26Department: 630 - Human Resources Total:86.34 %
Department: 640 - Information Services
50 - Personnel Services 40,636.3815,948.57191,325.00 191,325.00 150,688.62 78.76 %
60 - Purchased Services 49,786.326,425.13175,055.26 175,055.26 125,268.94 71.56 %
70 - Supplies 5,837.862,123.4825,319.00 25,319.00 19,481.14 76.94 %
96,260.5624,497.18391,699.26 391,699.26 295,438.70Department: 640 - Information Services Total:75.42 %
Department: 710 - Facilities Management
60 - Purchased Services 62,310.514,390.2498,667.00 98,667.00 36,356.49 36.85 %
70 - Supplies 6,317.6532.2912,375.00 12,375.00 6,057.35 48.95 %
68,628.164,422.53111,042.00 111,042.00 42,413.84Department: 710 - Facilities Management Total:38.20 %
1,596,430.33542,608.328,600,033.26 8,600,033.26 7,003,602.93Expense Total:81.44 %
2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91Fund: 01 - GENERAL FUND Surplus (Deficit):2,463.92 %
Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91 2,463.92 %
Town Council Page 51 of 134 Meeting Date: Tuesday, January 27, 2015
Budget Report For Fiscal: 2014-2015 Period Ending: 12/31/2014
1/22/2015 1:00:01 AM Page 15 of 15
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
01 - GENERAL FUND 2,403,761.652,801,990.31-101,685.26 -101,685.26 2,505,446.91
Report Surplus (Deficit):2,801,990.31 2,403,761.65-101,685.26 -101,685.26 2,505,446.91
Town Council Page 52 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0082-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/21/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding a proposed settlement and release agreement with
ONCOR Electric Delivery Company; and authorizing the Mayor or his designed to execute all
necessary documents.
Attachments:Staff Report - ONCOR Streetlight Settlement.pdf
Settlement and Release Agreement.pdf
ONCOR Streetlight Audit Summary.pdf
ONCOR Audit Results - New Adds.pdf
ONCOR Audit Results - Inventory Corrections.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a proposed settlement and release agreement with ONCOR Electric
Delivery Company; and authorizing the Mayor or his designed to execute all necessary documents.
Town Council Page 53 of 134 Meeting Date: Tuesday, January 27, 2015
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Holley Fimbres, Town Secretary
Re: ONCOR Streetlight Settlement
Town Council Meeting, Tuesday, January 27, 2015
Agenda Item:
Consider and take appropriate action regarding a proposed settlement and release agreement
with ONCOR Electric Delivery Company; and authorizing the Mayor or his designed to execute
all necessary documents.
Explanation:
January 1, 2008, ONCOR began replacing 175 watt Mercury Vapor streetlights with a more
efficient 100 watt High Pressure Sodium bulb as mandated by the federal government’s energy
act. This change out also included a new, more efficient pricing tariff that municipalities were
charged for their streetlights. Unfortunately, ONCOR failed to transition to the new tariff on
many of these change outs; and, as a result, began a streetlight audit of all served
municipalities. Trophy Club’s audit was just completed and the result is that we were
overcharged during that timeframe. The settlement agreement represents ONCOR’s
reimbursement of those overcharges over time. This will square the Town with ONCOR and
ONCOR has ensured that we are paying the correct tariff rate for all of our streetlights moving
forward.
Attachments:
• Settlement and Release Agreement
• ONCOR Streetlight Audit Summary
• ONCOR Audit Results – New Adds
• ONCOR Audit Results – Inventory Corrections
Recommendation:
Staff recommends approval of ONCOR’s Settlement Agreement for Streetlights.
Town Council Page 54 of 134 Meeting Date: Tuesday, January 27, 2015
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0062-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Oath of Office to incoming Municipal Court Judges.
Attachments:Oath of Office.pdf
Anti-Bribery Oath of Appointed Officer.pdf
Action ByDate Action ResultVer.
Oath of Office to incoming Municipal Court Judges.
Town Council Page 64 of 134 Meeting Date: Tuesday, January 27, 2015
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0064-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action to authorize the creation of a Community Garden to be located
within Harmony Park; and authorizing the Mayor or his designee to execute all necessary documents.
Attachments:Staff Report - Community Garden.pdf
Harmony Park Garden location zoomed out.pdf
Harmony Park Garden location zoomed in.pdf
Timeline.pdf
Community Garden Process flow-chart.pdf
Community Garden Plot lay-out.pdf
Materials and Labor estimate.pdf
11.17.14 minutes.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to authorize the creation of a Community Garden to be located within Harmony
Park; and authorizing the Mayor or his designee to execute all necessary documents.
Town Council Page 67 of 134 Meeting Date: Tuesday, January 27, 2015
To: Mayor and Town Council
From: Adam Adams, Director of Parks & Recreation
CC: Mike Slye, Town Manager
Holly Fimbres, Town Secretary
Re: Community Garden
Town Council Meeting, Tuesday, January 27, 2015
Agenda Item:
Consider and take appropriate action to authorize the creation of a Community Garden to be
located within Harmony Park; and authorizing the Mayor or his designee to execute all
necessary documents
Explanation:
This project has been the result of local residents working with Girl Scouts, Trophy Club
Women’s Garden Club and utilizing the umbrella of Trophy Wild (a local 501c3) to bring
together a volunteer partnership who have a goal of creating a Community Garden within
Trophy Club. The desired location for the garden is an unused portion of land within Harmony
Park. This item was presented to the Parks and Recreation Board at their November 17, 2014
where they voted to recommend the project. These parties are requesting funds from the Town
and assistance from the Parks Department with the initial infrastructure installation. The
objective is for the community garden partners to maintain this area following the initial
assistance by the Town. Various members of this partnership will be present at the meeting to
give a brief presentation.
Attachments:
• Harmony Park Garden location zoomed out
• Harmony Park Garden location zoomed in
• Timeline
• Community Garden Process flow-chart
• Community Garden Plot lay-out
• Materials and Labor estimate
• 11/17/2014 Parks and Recreation minutes
Recommendation:
The Parks and Recreation Board recommend this project. Staff also recommends this project
after working extensively with this partnership.
Town Council Page 68 of 134 Meeting Date: Tuesday, January 27, 2015
Town Council Page 69 of 134 Meeting Date: Tuesday, January 27, 2015
Town Council Page 70 of 134 Meeting Date: Tuesday, January 27, 2015
Trophy Club Community Gardens
Timeline
5/21/14
Bonnie posts
garden idea
on FB.; 21
likes, 61
comments.
Mayor
recommends
contacting
Adam Adams
6/2/14
Bonnie and
Adam ride
around to
explore site
options
6/7/14
Bonnie and
Lori (troop
leader) meet
6/10/14 1st
presentation
to Parks and
Rec Board.
Connection
with Julie
Folley
7/31/14
Roundtable
with Parks
and Rec staff.
Collaboration
with Keep
Trophy Club
Wild
10/15/14
2nd
presentation
to Parks and
Rec Board.
Board forms
sub-
committee
and requests
more
information
11/10/14
Roundtable
with Parks
and Rec staff
11/17/14
3rd
presentation
to Parks and
Rec Board.
Board votes
to
recommend
Community
Gardens to
Town Council
1/13/15
Planning
meeting with
Adam Adams
1/22/15
Roundtable
planning
meeting to
prepare for
Town Council
1/27/15
Town Council
vote
Spring 2015
Gardens
ready!!!
Town Council Page 71 of 134 Meeting Date: Tuesday, January 27, 2015
TROPHY CLUB COMMUNITY GARDENS
SITEWORK AND INFRASTRUCTURE
(Parks and Rec)
• Grade lot
• Install fence, gate, sign
• Install water pipe
• Install framing for raised
garden beds
RESOURCES
(GS)
• Raise funds
• Solicit donations and in-kind
contributions
• Recruit volunteers
GARDEN PREPARATION
(GS and Volunteers)
• Fill beds with soil, etc.
• Prepare compost bins
• Landscape common areas
• Start seed bank
ORGANIZATIONAL PREPARATION
(GS, Lead Gardener and
KTCW)
• Prepare gardener contracts
• Assist in developing gardener
guidelines, rules and
management
TROPHY CLUB COMMUNITY
GARDENS OPERATIONS
(Lead Gardener and
Gardeners [KTCW as
resource])
• Manage operations
• Coordinate gardeners and
activities
• Organize gardener meetings
• Maintain seed bank
• Conduct educational and
informational programs
Phase 1 Phase 2
Town Council Page 72 of 134 Meeting Date: Tuesday, January 27, 2015
Town Council Page 73 of 134 Meeting Date: Tuesday, January 27, 2015
TROPHY CLUB COMMUNITY GARDEN (TCCG)
ESTIMATION OF MATERIAL COSTS AT RETAIL
PHASE I
Estimated Quantities Costs Parks & Rec TCCG/KTCW Lowe's/HD
Split rail fence 137 feet 500.00$ 500.00$ -$ -$
Cedar raised beds & hardwares 20 - 4'Wx8'Lx8"D, 7 - 4'Wx4'Lx8"D 1,600.00 960.00 640.00 -
Quick water connector 200.00 200.00 - -
Decompost granite 8 yards 660.00 660.00 - -
Dairy mix 18 yards 720.00 720.00 - -
Composite garden edge 240 feet 240.00 240.00 - -
Compost bins 3 - 3'Wx3'Lx3'D 280.00 - 280.00 -
Native plants in common areas 400.00 - 400.00 -
Tool shed 500.00 75.00 - 425.00
Tools - garden cart 70.00 - - 70.00
Total estimated material costs 5,170.00$ 3,355.00$ 1,320.00$ 495.00$
-
Hours
Irrigation dual quick connect install 16.0
Install split rail, decomposed garanite and planter beds 32.0
Total estimated labor hours 48.0
Hours
Jun 10 - Nov 10, 2014 2013 Texas state rate $23.40 194.0
PHASE II Paid by
Estimated Quantities Costs Parks & Rec
Water supply monthly usage rate $$
Paid by
Parks & Rec Labor Hours
Number of Volunteer Hours Worked
Descriptions
Materials
Materials
Descriptions
Town Council Page 74 of 134 Meeting Date: Tuesday, January 27, 2015
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, November 17, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Haley Little Chairwoman
David Abdulky Vice Chairman arrived at 7:08
Julie Folley Secretary
David Stout Board Member
Louis Hocker Board Member
Jim Hanna Board Member
Tom Mills Board Member
Dean Murray Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Darin Davis Board Member
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:05 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Chairwoman Little to recognize outgoing Chairman Hanna.
Chairwoman Little thanked Board Member Hanna for his service as the board chairman
and credited him with being instrumental in getting the bocce ball courts installed.
2. Discuss and take appropriate action on the approval of the September 15th and
October 20th, 2014 minutes.
September 15th: item 1 needs to change title of Board Member Arata. Board Member
Murray made a motion to approve the September 15th minutes with item 1 correction.
Board Member Hanna seconded the motion. The motion passed unanimously.
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 17, 2014 7:00 P.M.
Town Council Page 75 of 134 Meeting Date: Tuesday, January 27, 2015
Board Member Hanna made a motion to approve the October 20th minutes. Board
Member Hocker seconded the motion. The motion passed unanimously.
3. Chairwoman Little to discuss Board parliamentary procedures as it relates to Park
Board meetings.
Chairwoman Little let the board know that this item is to assist residents in following the
flow of the meetings and it helps all boards operate in a consistent manner.
Chairwoman Little gave a brief synopsis of how meetings will operate.
4. Discuss and make a recommendation to Town Council concerning the creation
and implementation of a community garden to be located within Harmony Park.
Berna Sennelly represented residents supporting the garden. Ms. Sennelly reviewed
concept of garden plans, garden logistics/timelines, cost per plot, and partnerships:
phase one would cost approximately $5000. Board Member Hocker suggested a fence
that will keep out animals and requested a cost estimate for the project (including labor).
Board Member Abdulky also thought a fence to keep animals out was a good idea.
Some money may be available from property maintenance in Parks’ budget – for
installation. The person coordinating the garden (Lead Gardener) has not been
determined. Board Member Mills asked if the Girl Scouts were still involved at the level
they wanted to be involved. Board Member Hanna has concerns about maintenance
and upkeep of the garden. Board Member Murray suggested name plates for the plots.
Board Member Folley made the suggestion to submit photos and contracts from other
gardens to the Town Council. Board Member Stout made a motion to recommend to
Council to accept the proposal presented to Park Board. Board Member Folley
seconded the motion.
5. Staff/Board update on the following items; discussion of same.
a. Dino playground opening
Grand opening is 10:00 a.m. on Saturday, November 22. Trophy Club Families
is helping with the opening. Weather may be an issue for grand opening; date
will be confirmed on Wednesday. Perhaps move date to Sunday, November 23
at 2:00 p.m. as secondary date. Two pieces of playground will be installed after
the opening: small section of fencing at front and water fountain.
b. Christmas Celebration/light judging
December 6th at 6:30 at the clock tower, Beck and Lakeview choirs,
refreshments. Need volunteers for judging lights; date need to be set.
c. Town cookie exchange
Board Member Folley gave update. Event will be held at country club and has
become huge. Event will benefit Christ Haven’s Home. Possibly partner with the
town next year. December 13th, 11:00 a.m. – 2:00 p.m.
d. Community library
Board Member Folley gave update. Book drives before annual garage sales.
Have boxes of books on each side of town; bring a book, take a book. Need
waterproof boxes. Self -monitoring for maintenance of boxes of books. Would
like to see a box in each neighborhood, eventually. Director Adams may be able
to install benches next to book boxes. Board Member Mills asked about the
viability of these boxes based on the fact that many kids use digital books. Board
like the general idea.
e. Trophy Club Park
Possibly changing recreation software from RecPro to Active to accommodate
changes at the park. Will take this item to council next week. Movie Night was
cancelled due to weather. Disc Golf Tournament was held last Saturday. Family
Town Council Page 76 of 134 Meeting Date: Tuesday, January 27, 2015
CampOut on October 25th had 220 registrants. Board Member Mills gave
maintenance update regarding kiosks.
f. Development and redevelopment of soccer fields
Redevelopment of Lakeview fields is waiting to be reviewed by the ISD before
moving forward with progress. Phase two Commons fields development lease
agreement is being nailed down with developer.
g. Classes and programs
Gingerbread Cookie Decorating on December 12th at 6:30 p.m. in the Fire
Station. Astronomy Class has 12 people participating; considering more classes.
Landscaping to Attract Birds will be held on Dec. 6th. Kickball finals will be on
November 19th. Bocce ball league started on November 8th; eight teams of two
players.
h. Royal Troon
Director Adams anticipates Royal Troon being on council agenda in January.
i. Open Board seat
Interviews of applicants during December meeting.
Chairwoman Little asked the Board to meet at 6:30 p.m. for the December meeting.
Adjourn
Board member Hanna made a motion to dismiss the meeting at approximately
8:37 p.m. Board member Abdulky seconded the motion. The motion passed
unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Town Council Page 77 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0063-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding the recommendations from the Parks and Recreation
Board to address concerns identified by residents in the Royal Troon neighborhood, review findings of
the Royal Troon subcommittee, and take other actions as to address neighborhood concerns.
Attachments:Staff Report - Royal Troon.pdf
Survey responses.pdf
Indy West East Pool aerial.pdf
Current Royal Troon Town concessions improvements.pdf
9-15-2014 Park and Recreation Board minutes.pdf
Town Cost Estimate for Identified Royal Troon Items.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the recommendations from the Parks and Recreation Board to address
concerns identified by residents in the Royal Troon neighborhood, review findings of the Royal Troon subcommittee, and
take other actions as to address neighborhood concerns.
Town Council Page 78 of 134 Meeting Date: Tuesday, January 27, 2015
To: Mayor and Town Council
From: Adam Adams, Director of Parks & Recreation
CC: Mike Slye, Town Manager
Holly Fimbres, Town Secretary
Re: Royal Troon
Town Council Meeting, Tuesday, January 27, 2015
Agenda Item:
Consider and take appropriate action regarding the recommendations from the Parks and
Recreation Board to address concerns identified by residents in the Royal Troon neighborhood,
review findings of the Royal Troon Sub-Committee, and take other actions as to address
neighborhood concerns.
Explanation:
The Park and Recreation Board was directed by Town Council to examine and assess the various
issues arising from the proximity of the Royal Troon Neighborhood to the adjacent park and
pool properties. The Board created a sub-committee whose first task was work with staff to
create, distribute and then compile a survey that would allow all Royal Troon residents to voice
any park related concerns. Thirty seven surveys were hand-delivered with six being left on
doors and three homes skipped due to vacancies. Staff used a system that would identify the
area a home was located but allowed the respondent to remain anonymous if desired;
respondent sections 7, 8, 9, and 10 are homes that are located directly adjacent to the Town
park and pool facilities.
At their September 15th meeting the Board voted on the various items identified by the sub-
committee; those items are in this packet.
Attachments:
• Survey responses
• Indy West/East/Pool aerial
• Current Royal Troon Town concessions/improvements
• 9/15/2014 Park and Recreation Board minutes
• Town cost estimates for identified Royal Troon items
Recommendation:
The Parks and Recreation Board recommendations have been included in the documents.
Town Council Page 79 of 134 Meeting Date: Tuesday, January 27, 2015
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Town Council Page 117 of 134 Meeting Date: Tuesday, January 27, 2015
Current Town Concessions and Improvements with Regards to Royal Troon:
1. Planted large amount of trees and Hollies along walls near pool area and
behind Fitzgerald’s residence
2. Installed additional second round of trees along Royal Troon perimeter wall
(Town/Youth baseball)
3. Retrofitted light system at Indy West with Musco light system for greater
control at Indy West
4. Installed light shields on pool parking lot lights
5. Adjusted Tennis lights at Medlin
6. Adjusted field lights at Indy East and West
7. Poured trail connection to Royal Troon (originally residents did not want
then changed their mind)
8. Directed security lights on Indy East light poles straight down
9. Reduced the height of the berm on what is now the area behind the
Fitzgerald’s house
10. Installed trail to LDS property which allows access to Indy East without
travelling through Royal Troon neighborhood
Approximate Costs for items 1-10/$68,000 (this does not account for staff time or
internal resources).
11. Are in the process of retooling the special events committee/was under
Police/now headed up by Parks & Rec
12. Relocated Fourth of July amenities including sound and inflatables
13. Although planned, field #4 at Indy East was not built
14. Turned pool lights off at night (normally needed for safety and security)
15. The Town went through the process of revising the Park Ordinance
(reduced field hours at night)
16. Installed backstop in t-ball area (installed for baseball, but it was
recognized that this should reduce balls hit towards homes)
Town Council Page 118 of 134 Meeting Date: Tuesday, January 27, 2015
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, September 15, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna Chairman
David Abdulky Vice Chairman arrived at 7:55
Glenn Hurst Secretary
Patrick Arata Board Member
Louis Hocker Board Member
Hayley Little Board Member
Chris McCollister Board Member arrived at 7:40
Tom Mills Board Member
Dean Murray Board Member arrived at 7:10
PARKS AND RECREATION BOARD MEMBERS ABSENT
Jaysheel Basantkumar Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:07 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and make recommendation to Town Council regarding an appeal to the
Tree Mitigation Ordinance for Trophy Club Commons, located at 925 Trophy Club
Drive.
Director Adams recommended that the Board use the same criteria that they used in the
last mitigation case to help come to a decision on this case. There is limited space at
925 Trophy Club Dive to plant enough new trees according to ordinance requirements.
Appeal is for $62,550 owed in tree mitigation. Matt Jones, Senior Planner for the town,
introduced the property owner and let the board know that he is seeking resolution on
the tree mitigation; town has already approved phase 1 and 2, but is not giving permits
to complete the development due to issues over tree mitigation. The approved plans
have a notation the tree mitigation, but do not ever address how it shall be handled as
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 15, 2014 7:00 P.M.
Town Council Page 119 of 134 Meeting Date: Tuesday, January 27, 2015
the developer moves forward with plans. Property owner is asking that the 2011 and
2012 approval be honored; the oversight on the tree mitigation should not be held
against them.
Board Chairman Arata made a motion to give the applicant credit for enhancement to
the property to increase economic development, credit for the time the owner has owned
the property in Trophy Club, and the option for additional credit to be granted by the
council to reduce remaining tree mitigation balance if suitable improvements are
submitted by the developer.
Board member Hurst seconded the motion. The motion passed.
Board Chairman Hanna opposed; stating that he did not feel the developer should have
to pay anything (given the circumstances.)
2. Discuss and provide input on a presentation by Brandon Perez concerning the
creation of a community garden to be located at the corner of Broadway and
Highlands on Town Property.
Brandon Perez, a teenager living in the Highlands for five years, would like to see a
community garden added to the corner of Highlands and Broadway, town property. The
area he would like the garden to be located is completely overgrown and has erosion
issues. Mr. Perez is seeking funding and approval, as well as drainage improvements
for the proposed area. The area would be maintained by the residents in the
neighborhood. Board member Little wanted to make sure the HOA was on board with
the plan (not just residents.) Board member Hanna let Mr. Perez know that he would
most likely need to contact the HOA for their approval before moving forward with any
plans. It was suggested that Mr. Perez return to Park Board with an HOA representative
if the HOA is supportive of the community garden.
3. Interview Park and Recreation Board applicants for three expiring seats and one
vacant seat.
Applicants that came in for the interview: Chris McCollister, Jeanne Buck, Julie Folley,
Darin Davis, David Stout, and Brandon Emerson.
4. Discuss and take appropriate action in recommending applicants to Town Council
for three expiring seats and one vacant seat.
Board member Arata made a motion that Chris McCollister, seat #1, be re-appointed for
another term expiring in 2017. Board member Murray seconded the motion. Motion
passed unanimously.
First vote, Seat #2 expiring in 2017:
Mills - Davis
Hocker - Davis
Little - Emerson
Murray - Davis
Abdulky - Davis
Hurst - Emerson
Hanna – Davis
Arata - Davis
6 votes Davis and 2 votes Emerson.
Board member Murray made a motion to confirm the vote. Board member Hocker
seconded.
Town Council Page 120 of 134 Meeting Date: Tuesday, January 27, 2015
Second vote, Seat #3 expiring in 2017:
Board member Mills - Stout
Board member Hocker - Buck
Board member Little - Emerson
Board member Murray - Emerson
Board Vice Chair Abdulky - Emerson
Board Secretary Hurst - Emerson
Board Chairman Hanna – Emerson
Board member Arata – Emerson
6 votes Emerson, 1 vote Stout, 1 vote Buck.
Board member Hurst made a motion to confirm the vote. Board member Abdulky
seconded.
Third vote, Seat #4 expiring in 2015:
Board member Mills - Stout
Board member Hocker - Stout
Board member Little - abstains
Board member Murray - Stout
Board Vice Chair Abdulky - Stout
Board Secretary Hurst - Stout
Board Chairman Hanna - Stout
Board member Arata – Stout
Unanimous for Stout, Board member Little abstains.
Board member Abdulky made a motion to confirm the vote. Board member Hurst
seconded.
Fourth Vote, alternate seat:
Board member Mills - Buck
Board member Hocker - Buck
Board member Little - Buck
Board member Murray - Buck
Board Vice Chair Abdulky - Buck
Board Secretary Hurst - Buck
Board Chairman Hanna - Potnoy
Board member Arata – Buck
7 votes buck and 1 vote Potnoy.
No motion was made.
5. Discuss and make recommendations to Town Council concerning possible
remedies and solutions for the Royal Troon Neighborhood in the following areas:
A – E were combined in the discussion: Buffer behind homes, parking, noise,
light, park use.
1. Pool Area
a. Place bollards in one parking space every four to five spaces and in the
vegetative islands. This prevents lateral parking.
7 in favor, 1 opposed
b. Run chain between bollards which will allow staff to cordon off the back row
during non-pool season tournaments.
Director Adams recommends not to vote on this as it is tied to 1a.
c. Instead of bollards, replace every fourth/fifth back wall parking space with island.
Unanimously opposed.
Town Council Page 121 of 134 Meeting Date: Tuesday, January 27, 2015
d. Block off pool entrance during pool season prior to pool opening to prevent
tournament goers from parking at the pool early.
There was no vote as this item has already been done.
e. “Be polite” signage
i. Smoking near wall
ii. Idling
iii. Radio playing and loud talking
iv. Pool Parking only signs during pool season
There was no vote as this item is being done.
f. Remove or alter parking spaces against the back wall.
3 in favor, 5 opposed.
g. Remove every other Holly along back wall and replace with 6” caliper tree.
Combined with H.
h. Add additional trees near front entry open-space area.
7 in favor.
i. Place chicken wire etc. on pool-side of fence to stop trash from going under
There was no vote as this item is being done
j. Disallow day-care buses to park against back wall.
There was no vote as this item has already been done.
k. Place larger shields on pool parking lot lights. 8 in favor.
l. Lower front roll down gate at pool during movie and karaoke night
There was no vote as this item has already been done.
m. Special event committee reviews all events and informs Royal Troon residents.
There was no vote as this item has already been done.
n. Install sound monitoring devices near wall
6 in favor
o. Review noise ordinance and establish decibel levels
There was no vote as this item is being done.
p. Create a permit to go over the maximum decibels (specific)
There was no vote as this item is beingdone.
2. Independence East
a. Fill in vegetative gaps along wall
Unanimous in favor.
b. Plant trees across from field 5 and on the slope across from the residents on the
baseball field side of the trail
Unanimous in favor.
c. Install two bollards on the trail to prevent golf cart access
7 in favor.
d. Place signage stating golf cart restrictions
There was no vote as this item is being done.
e. Install curb cut where trail dead-ends into Lilyfield
7 in favor.
f. Install rock on 2421 property to restrict driveway access by bicycles and carts
7 in favor.
Town Council Page 122 of 134 Meeting Date: Tuesday, January 27, 2015
3. Independence West
a. Security lights on poles lowered
There was no vote.
4. Other
a. Increase height of neighborhood wall/replace wall to achieve 8’ height
There was no vote.
b. Install push buttons at baseball facilities to allow for immediate light shut-down
7 in favor.
c. Penalties for tournaments and event holders who violate sound/light /set-up
restrictions
There was no vote.
Board Chairman Hanna asked Director Adams to put a cost estimate on each item.
Board member Arata made a motion to submit the above items to council. Board
member Abdulky seconded the motion. Board member Hanna abstained. Board
member Hocker opposed. The remainder of the Board was in favor.
6. Discuss and take appropriate action on the approval of the June 10, 2014 minutes.
Board member Murray made a motion to approve the June 10, 2014 minutes. Board
member Hurst seconded the motion. Motion passed unanimously.
7. Staff/Board update on the following items; discussion of same.
Board Chairman Hanna made a motion to table this item until the next meeting.
a. Freedom Park and the Dino Playground
.
b. Independence West
.
c. Independence East
.
d. Harmony Park
.
e. General Park Operations
.
f. PetFest
.
g. Future Programs
.
h. Trophy Club Park
.
Adjourn
Board member Hocker made a motion to dismiss the meeting at approximately
10:51 p.m. Board member McCollister seconded the motion. The motion passed
unanimously.
Town Council Page 123 of 134 Meeting Date: Tuesday, January 27, 2015
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Town Council Page 124 of 134 Meeting Date: Tuesday, January 27, 2015
Town Cost Estimate for Identified Royal Troon Items
Board Recommended Items
POOL
Installing removable bollards (x12) in the back row of parking at the pool = $4,800
Installing bigger light shields on the pool parking lot lights = $970
INDY WEST
Installing push button off switches on lights = $2,000
Two doggie stations = $1,070
INDY EAST
Installing push button off switches on lights = $1,500
Installing bollards (x2) on the trail that runs from the park into Royal Troon = $800
Installing hedges/rock to discourage house #2421 from being used as a cut-through $1,100
Two doggie stations = $1,070
Installing a curb cut where trail dead-ends into Lillyfield = $1,700
GENERAL
Planting 31 more trees = $22,754
Board Non-Recommended Items
POOL
Removing back row of parking spaces at the pool = $37,000
Replace every fourth/fifth parking space along the back row with a vegetative island = $13,700
Town Council Page 125 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0068-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding the position of CFAB Chair person.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the position of CFAB Chair person.
Town Council Page 126 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0069-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08 and
Resolution No. 2014-33 and adopting a new Town of Trophy Club Handbook for Elected and
Appointed Officials; and providing an effective date.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08 and Resolution No. 2014-
33 and adopting a new Town of Trophy Club Handbook for Elected and Appointed Officials; and providing an effective
date.
Town Council Page 127 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0070-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Town Council Liaison Updates; discussion of same:
* Parks & Recreation Board, January 19, 2015
Council Liaison - Council Member Philip Shoffner
* Citizen Financial Advisory Board, January 26, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
Attachments:
Action ByDate Action ResultVer.
Town Council Liaison Updates; discussion of same:
* Parks & Recreation Board, January 19, 2015
Council Liaison - Council Member Philip Shoffner
* Citizen Financial Advisory Board, January 26, 2015
Council Liaison - Mayor Pro Tem Greg Lamont
Town Council Page 128 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0071-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/19/2015 Town Council
On agenda:Final action:1/27/2015
Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* SH114 /FM170 Update
* Financial Advisor Services Update
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* SH114 /FM170 Update
* Financial Advisor Services Update
Town Council Page 129 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0085-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/22/2015 Town Council
On agenda:Final action:1/27/2015
Title:Items for Future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Town Council Page 130 of 134 Meeting Date: Tuesday, January 27, 2015
Town Council Future Agenda Items List
(Updated 1/21/2015)
1. Discussion regarding animal shelter long and short term facility. (11/18/2013) (1-Nov 13) (2-
March 10)
12/9/2014 received recommendation from the Animal Shelter Board.
2. Consider and take appropriate action regarding term limits for Board and Commission
members. (Rowe 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10)
10/28/2014 – Council discussed and wants to bring back on a future agenda to discuss:
• board and commission creation ordinances to amend to two year staggered terms in
order provide consistency among all appointed positions, with the exception of the Parks
and Recreation Board since it is a large board
• consider eliminating board and commission term limits, which is currently set at six years
• review handbook for appointed and elected officials for possible other changes
3. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and
SH114 for signage. (Sanders 7/22/2014) (1-Oct 28 Agenda) (2-Feb-10)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda. The
plan would provide gathering details about property, pricing, square footage, in addition to
looking into purchasing the property for a Town entry monument.
4. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28
Agenda) (2-Feb-10)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda.
5. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1-
Nov 13) (2-Feb-24)
6. Consider and take appropriate action regarding policy on equipment schedule for
replacement program. (Shoffner 8/26/2014) (1-Dec 9) (2-March 10)
12/9/2014 – Council discussed and would like a policy brought back that encompasses a
point system or measureable factors on a future agenda.
7. Consider and take appropriate action regarding general signage on poles and painted on
road beds. (Parrow 8/26/2014) (1-Dec 9) (2-March 10)
12/9/2014 Council discussed and would like this item brought back to the January 13, 2015
agenda for additional discussion.
8. Consider and take appropriate action regarding parking on Parkview and options for Police
Department mitigation. (Rowe 9/9/2014) (1-Jan 13)
9. Consider and take appropriate action regarding a policy related to auto allowances. (1-
March 10)
10. Consider and take appropriate action regarding reviewing schedules of fees for outside
baseball tournaments and capacity. (1-March 10)
11. Consider and take appropriate action regarding the baseball contract and tournaments.
(Lamont 1/13/2015) (1-April 14)
12. Consider and take appropriate action regarding July 4th festivities. (Sanders 1/13/2015) (1-
April 14)
Town Council Page 131 of 134 Meeting Date: Tuesday, January 27, 2015
13. Consider and take appropriate action regarding audio and video replacement. (Shoffner
1/13/2015) (1-April 14).
14. Discuss the potential for a lease of the offices in the Svore building to come up with a
starting point for term (Sander 1/20/15) (1-April 14).
Town Council Page 132 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0083-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:1/21/2015 Town Council
On agenda:Final action:1/27/2015
Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by:
A. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential
Lease of Property
Attachments:
Action ByDate Action ResultVer.
Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as
authorized by:
A. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body
in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property
Town Council Page 133 of 134 Meeting Date: Tuesday, January 27, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0084-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/21/2015 Town Council
On agenda:Final action:1/27/2015
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Executive Session.
Town Council Page 134 of 134 Meeting Date: Tuesday, January 27, 2015