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Agenda Packet TC 10/14/2014Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:30 PMTuesday, October 14, 2014 AMENDED CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1.2014-1509-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for October 14, 2014. 2.2014-1510-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the October 28, 2014 meeting. 10-28-2014 DRAFT Agenda.pdfAttachments: 3.2014-1511-T Discussion and review of current West Nile Virus Response: Trophy Club Mosquito Management Program. Mosquito_Management_Program.pdfAttachments: INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Town Council Page 1 of 641 Meeting Date: Tuesday, October 14, 2014 October 14, 2014Town Council Meeting Agenda 4.2014-1406-T Consider and take appropriate action regarding the Minutes dated August 26, 2014. DRAFT TC Minutes August 26, 2014.pdfAttachments: 5.2014-1512-T Consider and take appropriate action regarding the Minutes dated September 15, 2014. DRAFT TC Minutes September 15, 2014.pdfAttachments: 6.2014-1513-T Consider and take appropriate action regarding the Minutes dated September 23, 2014. DRAFT TC Minutes Septembeer 23, 2014.pdfAttachments: 7.2014-1514-T Consider and take appropriate action regarding financial and variance report dated September 2014. Staff Report - September 2014 Financial and Variance Report.pdf September Financial Report FY 2014.pdf Attachments: 8.2014-1527-T Consider and take appropriate action regarding waiving the voter registration requirement for Charles Onyeama appointed as an alternate on the Ethics Commission. REGULAR SESSION 9.2014-1515-T Consider and take appropriate action regarding proposed Town Council Meeting dates for November & December 2014. November & December 2014 Calendar.pdfAttachments: 10.2014-1516-T Consider and take appropriate action regarding the appointment of Council Members to serve on the Audit Committee. Staff Report - Audit Committee.pdfAttachments: 11.2014-1517-T Consider and take appropriate action regarding Drees Custom Homes placement of required fill dirt per the approved PD-22 Villas construction plans. Staff Report - Drees Fill Dirt.pdfAttachments: 12.2014-1522-T Consider and take appropriate action regarding an Ordinance of the Town amending Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances by repealing Subsection B of Section 2.04, “Permits and Exceptions” and adopting a new Subsection 2.04(B), “Permits and Exceptions” to exclude certain lemonade stands and similar child run operations from the requirements of Article II; providing for an amendment; providing for severability; providing a penalty; and providing an effective date. Ord 2014-33 food establishment regulations.pdfAttachments: 13.2014-1452-T Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Model Home Parking Lot, located at 347 Tenison Trail. Staff Report - TC- 101414 - TUP Model Home Parking.pdfAttachments: Town Council Page 2 of 641 Meeting Date: Tuesday, October 14, 2014 October 14, 2014Town Council Meeting Agenda 14.2014-1493-T Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailer to be located at 2850 E. HWY 114. Staff Report - TC- 101414 - TUP Construction Trailer.pdfAttachments: 15.2014-1496-T Consider and take appropriate action regarding a request for approval of a Preliminary Plat for Solana Land Addition, Block 1, Lots 1 and 2, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas. Staff Report - TC 101414 - Solana Land Addition.pdfAttachments: 16.2014-1497-T Consider and take appropriate action regarding a request for approval of a Final Plat for Solana Land Addition, Block 1 (2.925 acres), Lot 1, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 34. A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town of Trophy Club and Trophy Lodging LTD, for Solana Land Addition, Block 1, Lot 1, an approximate 2.925 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. DEVELOPER'S AGREEMENT - Trophy Lodging Ltd .pdfAttachments: 17.2014-1494-T Consider and take appropriate regarding a request for approval of a Site Plan for a Homewood Suites, located at the proposed Lot 1, Block 1, Solana Land Addition, Town of Trophy Club, TX. Staff Report - TC- 101414 - Homewood Suites.pdfAttachments: 18.2014-1518-T Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Election Update * Oncor Update * PD 30 Update * Dino Playground Update * Indian Creek Road Construction Update * TCWC Community Garage Sale - Saturday, October 18th * Fall Family Festival - Saturday, October 18th * Fall Family Campout - Saturday, October 25th 19.2014-1519-T Items for Future Agendas. Items for Future Agendas UPDATED 9-18-2014.pdfAttachments: AMENDED EXECUTIVE SESSION Town Council Page 3 of 641 Meeting Date: Tuesday, October 14, 2014 October 14, 2014Town Council Meeting Agenda 20.2014-1533-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations RECONVENE INTO REGULAR SESSION 21.2014-1534-T Consider and take appropriate action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, October 10, 2014 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Tammy Ard Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of October, 2014. ________________________________, Title: ___________________________ Town Council Page 4 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1509-T Name: Status:Type:Agenda Item Workshop File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for October 14, 2014. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for October 14, 2014. Town Council Page 5 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1510-T Name: Status:Type:Agenda Item Workshop File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the October 28, 2014 meeting. Attachments:10-28-2014 DRAFT Agenda.pdf Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the October 28, 2014 meeting. Town Council Page 6 of 641 Meeting Date: Tuesday, October 14, 2014 Meeting Date 10/28/2014 (Possible joint meeting with TCMUD) STAFF RPT RES ORD PROC File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for Ocotber 28, 2014.Town Sec Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the November ?, 2014 meeting.Town Sec Public Hearing STAFF RPT RES ORD PROC File ID Dept Public Hearing regarding a request for an amendment to Planned Development No. 30 (PD-30),an approximate 26.4 acres of land located generally at the northeast corner of Trophy Club Dr.and State HWY 114.(THIS APPLICATION WAS WITHDRAWN FROM CONSIDERATION BY THE APPLICANT ON OCTOBER 7, 2014.) Consent STAFF RPT RES ORD PROC File ID Dept Consider and take appropriate action regarding the Minutes dated September 9, 2014.2014-1466-T Town Sec Consider and take appropriate action regarding the Minutes dated October 14, 2014. Regular Session STAFF RPT RES ORD PROC File ID Dept NISD Interlocal Agreement - Lakeview Soccer Complex Tree Mitigation - The Commons Consider and take appropriate action regarding the Lennar builder trailer located in Phase 2 of the Highlands Development.Consider and take appropriate action regarding a Resolution repealing Resolution No.2014-08 appointing citizens to serve on the Tax Increment Reinvestment Zone (TIRZ)No.2 Board and adopting a new resolution to fill a vacancy in an existing seat and to reaffirm existing appointments to the TIRZ #2 ;and providing an effective date.Consider and take appropriate action regarding a Resolution repealing Resolution No.2014-37 appointing citizens to serve on the Crime Control and Prevention District Board (CCPD)and adopting a new resolution to fill a vacancy in an existing seat and to reaffirm existing appointments to the CCPD;and providing an effective date.X PD Consider and take appropriate action regarding a Resolution repealing Resolution No.2014-30 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB)and adopting a new resolution to fill a vacancy in an existing seat and to reaffirm existing appointments to the CFAB; and providing an effective date.X Finance Consider and take appropriate action regarding nominations to the Board of Directors for Denton County Appraisal District (DCAD). Consider and take appropriate action regarding nominations to the Denton County Transportation Authority Board of Directors. Royal Troon Town Council Liaison Updates; discussion of same: Town Sec *Parks &Recreation Board -October 20th Council Liaison -Council Member Shoffner * CFAB - October 16th - Council Liaison - Mayor Pro Tem Lamont Town Manager Slye's update regarding the following; discussion and provide input regarding same.Town Mgr Items for Future Agendas.Town Sec Workshop Town Council Page 7 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1511-T Name: Status:Type:Agenda Item Workshop File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Discussion and review of current West Nile Virus Response: Trophy Club Mosquito Management Program. Attachments:Mosquito_Management_Program.pdf Action ByDate Action ResultVer. Discussion and review of current West Nile Virus Response: Trophy Club Mosquito Management Program. Town Council Page 8 of 641 Meeting Date: Tuesday, October 14, 2014 West Nile Virus (WNV) Response: Trophy Club Mosquito Management Program The Town of Trophy Club has implemented a multifaceted Mosquito Management Program that involves community participation, public awareness and education, personal preparedness and source control measures. The town requests that residents help combat mosquitoes and West Nile by observing the following: • The number one aspect of prevention is people protecting themselves from being bit. Please remain proactive and remember the 4 D’s: o DRAIN standing water o DRESS appropriate (long sleeves, pants), especially during high-activity times of day (dusk and dawn) o use DEET (spray clothing for added protection) o stay indoors at DUSK & DAWN (when mosquitoes are most active) • Report any stagnant standing pool of water that may be a potential mosquito breeding ground to code enforcement at 682-831-4659. At trophyclub.org, the town has several resources for West Nile virus information and messages regarding prevention and awareness began circulating in early June. The town is actively working to treat standing water pools with larvicide briquettes (BTI briquettes) in order to stop mosquitoes at the source. Spraying is not the first option because it is generally ineffective (the spray must make contact with the mosquito and will not reach mosquitoes in back yards or foliage) and not cost efficient. If conditions worsen, then the town will consider spraying in targeted areas. What is West Nile virus? West Nile virus is a mosquito-borne virus that can infect humans, birds, horses and other mammals. In most humans, West Nile virus infection causes a mild or moderate, short-lived flu- like illness, or causes no symptoms at all. However in some cases, particularly among persons 50 years of age and older, it can cause serious neurological diseases such as encephalitis, meningitis, or paralysis. West Nile virus first appeared in North America in New York City in Town Council Page 9 of 641 Meeting Date: Tuesday, October 14, 2014 1999. Since then, the virus has spread across the continental United States. Visit www.cdc.gov for more information on West Nile virus nationally. • A total of 64 mosquito species have been found in West Nile positive mosquito pools in the United States since 1999. – CDC • In 2008, 34 species of mosquitoes tested positive for West Nile virus. • Since 1999, more than 30,000 people have been reported as getting sick with West Nile virus. • 70% - 80% of West Nile virus cases reported were not wearing insect repellant. What are the symptoms of West Nile virus? Most people who are infected with West Nile virus either have no symptoms (80%) or experience a mild or moderate illness with symptoms such as fever, headache, fatigue, or body aches before fully recovering. It is estimated that 20% of people who become infected with WNV will develop West Nile Fever. Of these, 1/150 persons may develop the more serious neuroinvasive West Nile. People who do develop symptoms normally become ill 3-15 days following the bite of an infected mosquito Some persons may also develop a rash or swollen lymph glands. In some individuals, particularly persons 50 years of age and older, West Nile virus can cause serious disease that affects the brain and spinal tissue. Severe illness may include encephalitis (inflammation of the brain), meningitis (inflammation of the membrane around the brain and spinal cord), or acute flaccid paralysis (a polio-like syndrome in which muscles become very weak or paralyzed). Symptoms of more severe disease may include headache, high fever, stiff neck, nausea and vomiting, confusion, coma, tremors, convulsions, muscle weakness and/or paralysis. At its most serious, West Nile virus can cause permanent neurological damage and death. Among those people who need to be hospitalized for West Nile virus, 10-15% die of their illness. How is West Nile virus spread? • Infected Mosquitoes. Most often, WNV is spread by the bite of an infected mosquito. Mosquitoes become infected when they feed on infected birds. Infected mosquitoes can then spread WNV to humans and other animals when they bite. • Transfusions, Transplants, and Mother-to-Child. In a very small number of cases, WNV also has been spread through blood transfusions, organ transplants, breastfeeding and even during pregnancy from mother to baby. • Not through touching. WNV is not spread through casual contact such as touching or kissing a person with the virus. Town Council Page 10 of 641 Meeting Date: Tuesday, October 14, 2014 How is West Nile Virus prevented? Prevention is the best defense against West Nile Virus. Trophy Club residents are reminded to enjoy the outdoors, but please remember the Four D’s: • Dusk and dawn are the times of day you should try to stay indoors. This is when infected mosquitoes are most active. • Dress in long sleeves and pants when you’re outside. For extra protection, you may want to spray thin clothing with repellent. • DEET is an ingredient to look for in your insect repellent. Follow label instructions, and always wear repellent when outdoors. • Drain standing water in your yard and neighborhood where mosquitoes can breed. This includes old tires, flowerpots, clogged rain gutters, etc. Mosquitoes may develop in any water stagnant for more than three or four days. How is West Nile Virus treated? There is no specific treatment for West Nile virus. Most people who become infected will get better on their own. In more severe cases, intensive supportive therapy is indicated, i.e., hospitalization, intravenous (IV) fluids and nutrition, airway management, ventilator support if needed, prevention of secondary infections and proper nursing care. Who is most at risk for getting severe West Nile virus disease from being bitten by an infected mosquito? • People over 50 at higher risk to get severe illness. People over the age of 50 are more likely to develop serious symptoms of WNV if they do get sick and should take special care to avoid mosquito bites. • Being outside means you're at risk. The more time you're outdoors, the more time you could be bitten by an infected mosquito. Pay attention to avoiding mosquito bites if you spend a lot of time outside, either working or playing. • Immunocompromised persons, such as persons who have received organ transplants. How long does it take to get sick if bitten by an infected mosquito? Town Council Page 11 of 641 Meeting Date: Tuesday, October 14, 2014 Most people who are infected with West Nile virus have no symptoms or experience only mild illness. If illness does occur, symptoms generally appear between 3 to 15 days of being bitten by an infected mosquito. Can you get West Nile virus directly from birds? There is no evidence that a person can get the virus from handling live or dead infected birds. However, persons should avoid bare-handed contact when handling any dead animals and use gloves or double plastic bags to place the carcass in a garbage can. What is being done to protect residents against West Nile Virus? The Town of Trophy Club relies upon surveillance, both by residents and town crews, to identify and eliminate any standing water which could serve as a breeding place for mosquitoes and larvae. Typically larvae will thrive in still, shallow water less than 15 inches deep. Bird baths, pet bowls, wading pools, tire swings or any similar receptacle with standing water can serve as a breeding place for mosquitoes. Would the Town of Trophy Club ever spray for mosquitoes? Spraying for mosquitoes, also called adulticide, is the application of pesticides to kill adult mosquitoes. For adult mosquito contact, insecticide must drift through the habitat where mosquitoes are flying in order to provide control benefit. Resorting to adulticide requires surveillance data that indicates the necessity to reduce the density of the adult mosquito population quickly to lower the risk of human infection. Adulticide is not the first line of defense against mosquitoes in Trophy Club, because for a number of years now, health authorities have concurred it is a less effective means of protection against mosquito-borne illness. However, if the problem does progress and there is a need for mitigation beyond surveillance and larvacide, the Town of Trophy Club will consider moving ahead with a targeted spraying plan. Will the public be notified in advance about spraying activities? Advance notice will be provided if a decision is made to spray. The spraying location, schedule and time will be provided to the news media and posted on the town’s website: trophyclub.org. Additionally, notifications will be posted on the marquees, sent out via E-News Blasts, posted to Facebook and Twitter, and passed along to residents using the town resident notification system (CTY). My community won't spray for mosquitoes. Therefore, my town has no mosquito control and the citizens are at risk for West Nile virus. Town Council Page 12 of 641 Meeting Date: Tuesday, October 14, 2014 Trophy Club has developed a mosquito management plan that is practical and effective to protect human health and the environment. Mosquito control can be divided into two areas of responsibility - individual and public. Public spraying to control mosquitoes is only one of many pest control methods used for effective long-term mosquito control. The reduction, elimination, or treatment of mosquito breeding areas is the best and most cost-effective technique for mosquito control. The most important steps the town and the residents of Trophy Club can take to reduce the risk of exposure to West Nile virus are to: 1. eliminate mosquito-breeding areas in the environment and 2. limit exposure to feeding mosquitoes. Below are some simple things you can do to eliminate potential mosquito breeding sites in your environment: • Do not allow water to accumulate in the saucers of flowerpots, cemetery urns, or in pet dishes for more than 2 days. • Get rid of tin cans, old tires, buckets, unused plastic swimming pools or other containers that collect and hold water. • Clean debris from rain gutters, remove standing water from flat roofs, and repair leaks around faucets and air conditioners. • Change the water in birdbaths and wading pools at least once a week. • Fill or drain puddles, ditches and swampy areas. • Check for trapped water in plastic or canvas tarps used to cover boats or pools, and arrange the tarp to drain the water. • If ditches do not flow and contain stagnant water for a week or longer, report this problem to Code Enforcement at 682-831-4659. What can I do to help prevent mosquitoes around my property? Residents are welcome to use barrier treatments found at home improvement stores, which are typically applied as high volume liquids and sprayed over yards. Residents who live near potential mosquito-producing habitats may find this application particularly attractive as a control benefit. Other air-borne mosquito deterrents include citronella devices (candles, tiki torches, diffusers, etc), mosquito repellant coils, mosquito repellant outdoor lanterns, granular mosquito repellant and wearable repellant, such as clip on’s and bracelets. Mosquito repellant containing DEET should be worn by anyone going outside, especially during dusk and dawn when mosquitoes are most active. What about Grapevine Lake, Trophy Club Park and the various creeks in Trophy Club? Geographically, Trophy Club borders Grapevine Lake (via Trophy Club Park) and has several Marshall Creek tributaries running through town. If a body of water has movement, it is unlikely to produce a mosquito population. The town is surrounded by Corps of Engineers (Corps) property on two sides: to the north and east. Trophy Club Park is leased by the town from the Corps and at this time the town has no plan to treat Trophy Club Park or surrounding Corps Town Council Page 13 of 641 Meeting Date: Tuesday, October 14, 2014 properties. If you visit Trophy Club Park, please wear mosquito repellant with DEET and take some with you in case you need to reapply. There are multiple creeks in Trophy Club that may have been affected by the drought and subsequent small standing pools of water may have formed. If you observe standing pools of stagnant water, please call Code Enforcement at 682-831-4659. What health risks are posed to people and pets from pesticides for adult mosquitoes? Effect on human health is one of the primary factors considered in regulation of pesticides. Pesticides that can be used for mosquito control have been judged by the EPA not to pose an unreasonable risk to human health. People who are concerned about exposure to a pesticide, such as those with chemical sensitivity or breathing conditions such as asthma can reduce their potential for exposure by staying indoors during the application period (typically nighttime). One particular study (MMWR, July 11, 2003) examined illnesses in nine states associated with exposure to pesticides used to control mosquito populations from 1999-2002. This study found that "application of certain insecticides poses a low risk for acute, temporary health effects among person in areas that were sprayed and among workers handling and applying insecticides." For more information on pesticides and health, consult the US Environmental Protection Agency, which oversees the registration of these chemicals. The National Pesticide Information Center (NPIC) can also provide information through a toll-free number, 1-800-858-7378 or online. Town Council Page 14 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1406-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:9/1/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding the Minutes dated August 26, 2014. Attachments:DRAFT TC Minutes August 26, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated August 26, 2014. Town Council Page 15 of 641 Meeting Date: Tuesday, October 14, 2014 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, August 26, 2014 at 6:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 26, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 arrived 6:24 pm Rhylan Rowe Council Member, Place 3 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney Scott Kniffen Police Chief Danny Thomas Fire Chief Steven Glickman Finance Director Matt Jones Senior Planner Adam Adams Parks & Recreation Director John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, August 26, 2014 called the Town Council to order and announced a quorum at 6:17 p.m. SPECIAL SESSION JOINT MEETING WITH CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 1. Discussion with the Board of the Trophy Club Crime Control and Prevention District (CCPD) regarding the Board's proposed CCPD Budget for Fiscal Year 2014-2015 previously rejected by the Town Council; consider and take appropriate action to approve the CCPD Fiscal Year 2014-2015 budget with agreed amendments. CONVENE INTO SPECIAL SESSION JOINT MEETING WITH CRIME CONTROL AND PREVENTION DISTRICT (CCPD) - START TIME – 6:55 P.M. SPECIAL SESSION JOINT MEETING WITH CRIME CONTROL AND PREVENTION DISTRICT (CCPD) - END TIME – 7:09 P.M. Town Council Page 16 of 641 Meeting Date: Tuesday, October 14, 2014 CCPD MEMBERS PRESENT: Timothy Gamache Chairman arrived 6:43 pm James Jay Isherwood Board Member Adam Broyles Board Member Paul Glowacki Board Member Patrick Arata Board Member Janet Grunt Secretary CCPD MEMBERS ABSENT: Dena Boudreau Vice Chairman Motion made by Board Member Patrick Arata, seconded by Board Member J.J. Isherwood to approve the amended CCPD budget for Fiscal year 2014-2015. Motion passed unanimously. Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve the amended CCPD Fiscal Year 2014-2015 budget with agreed amendments. Motion passed unanimously. Motion made by Board Member Paul Glowacki, seconded by Board Member Adam Broyles, to adjourn at 7:09 pm. Motion carried unanimously. Special Session Joint Meeting with Crime Control and Prevention District (CCPD) adjourned at 7:09 p.m. CONVENE INTO WORKSHOP SESSION - START TIME – 6:17 P.M. WORKSHOP SESSION The workshop session was moved prior to the joint session with CCPD. 2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 26, 2014. Mayor Pro Tem Lamont asked about the SRO Interlocal Agreement (consent agenda item # 13). Council Member Parrow asked about the SRO/ASAP Interlocal Agreement inquiring why a vehicle was included in this Interlocal Agreement and not in the other SRO Interlocal Agreement (agenda item #23). 3. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 9, 2014 meeting. Mayor Sanders requested that we add an executive session for land acquisition to the next agenda and future agendas. Council Member Parrow inquired about Brian Hall, doing business as Brian the Animal Guy for animal control services. Mayor Sanders asked Town Manager Slye to provide an overview of the service assessment plan infrastructure and emergency assessment plan for the Highlands. 4. Discuss and receive update regarding fiscal year 2015 budget. Town Manager Slye provided an update regarding the fiscal year 2015 budget. Attachment A – 8-26-2014 Budget Attachment B – August 26 Budget PowerPoint Town Council Page 17 of 641 Meeting Date: Tuesday, October 14, 2014 ADJOURN WORKSHOP SESSION - END TIME – 6:55 P.M. Move into Special Session Joint Meeting with Crime Control and Prevention District (CCPD) RECONVENE INTO REGULAR SESSION - START TIME – 7:09 P.M. The Invocation was offered by Adam Adams. The Pledges were led by Council Member Parrow. 5. Recognition of current Business Spotlight Partner: Dr. David Crumpton, D.D.S.; discussion of the same. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 6. Consider and take appropriate action regarding the Minutes dated August 1, 2014. 7. Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection between the Town and Denton County for Tax Year 2014; and authorizing the Mayor or his designee to execute all necessary documents. 8. Consider and take appropriate action regarding the First Amendment to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and MUD1; authorizing the Mayor or his designee to execute all necessary documents. 9. Consider and take appropriate action regarding an interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary documents. 10. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Emergency Services Assessment); and authorizing the Mayor or his designee to execute all necessary documents. 11. Consider and take appropriate action regarding an Ordinance amending Section 3 of Article II, "Animal Shelter Advisory Board" of Chapter 2, "Animal Control" of the Code of Ordinances of the Town by amending the terms of service of Board members to provide for three year terms of service and to stagger expiration dates of those terms of service; providing for severability; and providing an effective date. 12. Consider and take appropriate action regarding financial and variance report dated July 2014. Town Council Page 18 of 641 Meeting Date: Tuesday, October 14, 2014 13. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent Agenda. Motion passed unanimously. PUBLIC HEARING 14. Conduct a Public Hearing regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. Debra Thomas, 108 Lakeshore Drive addressed the council opposing the snow cone stand. Mrs. Thomas’ property is adjacent to the property and request that council not allow a variance in the zoning. 15. Conduct a Public Hearing regarding a request for approval of a Replat for The Knoll, Lot 30 R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Owner/Applicant: William Rees. CONVENE INTO PUBLIC HEARING - START TIME – 7:17 P.M. PUBLIC HEARING - END TIME – 7:20 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 7:20 P.M. REGULAR SESSION 16. Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014) Dennis Sheridan, Planning & Zoning Commissioner spoke on behalf of the Planning & Zoning Commission Alecia Martin, 1 Jaime Court thanked the Council. Original motion Motion made by Council Member Parrow, seconded by Council Member Reed, to approve the request for a Specific Use Permit to allow a snow cone establishment. Motion passed unanimously. Amended motion Motion made by Council Member Shoffner, seconded by Council Member Rowe to amend the original motion to include in the permit language that the Specific Use Permit will expire October 31, 2015 in addition to adding the stipulations requested by the Planning and Zoning Commission listed below: 1. Operate until October 31, 2014 for this calendar year 2. Operate from April 1, 2015 - October 31, 2015 next calendar year 3. Provide photos and complete site plan to Town Council prior to Town Council meeting 4. Provide skirting around the base of the trailer 5. No overnight outside storage of materials 6. Hours of operation be limited to 12 pm -10 pm when school is not in session (summer hours) and from 2 pm – 8 pm when school is in session 7. Will not operate during special events at the church without written approval from the property owner Town Council Page 19 of 641 Meeting Date: Tuesday, October 14, 2014 Motion passed unanimously. 17. Consider and take appropriate action regarding a residential replat for The Knoll, Lot 30R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Applicant: William Rees. (RP-14-022) Motion made by Council Member Reed, seconded by Council Member Parrow, to approve the replat for The Knoll, Lot 30R, Block 1. Motion passed unanimously. 18. Consider and take appropriate action regarding a Final Plat for the Villas of Hogan's Glen, Phase II, being approximately a 10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821. Applicant: Jason Wight, Jones & Carter, Inc. on behalf of Drees Custom Homes, L.P. (FP-14-062). Jason Wight, 6735 Kingsbury, Dallas, TX 75231, applicant provided an overview regarding the final plat and answered questions. Attachment C – Final Plat, Villas of Hogan’s Glen, Phase II Attachment D – Villas of Hogan’s Glen – Phase II Presentation Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve the Final Plat for the Villas of Hogan's Glen, Phase II. Motion passed unanimously. Motion made by Council Member Parrow, seconded by Council Member Reed to approve the subdividers agreement. Motion passed unanimously. 19. Consider and take appropriate action regarding an Ordinance authorizing the issuance and sale of the Town of Trophy Club, Texas, Tax Notes, Series 2014, in the approximate aggregate principal amount of $600,000 for the purchase of equipment and materials for police, emergency services and other town operations and infrastructure and to construct street, drainage and park facilities; levying a tax in payment thereof; approving a note purchase agreement and an engagement letter; prescribing the form of said notes; and enacting other provisions relating to the subject. Andrew Freedman reviewed the bid results with Council. Five bids were received for the $600,000 tax note and the winning interest rate was 0.89% for two years generates a total interest on $600,000 of $5,340. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve Ordinance 2014-25 authorizing the issuance and sale of the Town of Trophy Club, Texas, Tax Notes, Series 2014, in the approximate aggregate principal amount of $600,000. Motion passed unanimously. BREAK - START TIME – 8:32 P.M. RECONVENE INTO REGULAR SESSION - START TIME - 8:41 P.M. 20. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-34 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill Town Council Page 20 of 641 Meeting Date: Tuesday, October 14, 2014 vacancies in existing seats, to appoint persons to serve in two newly added seats and to reaffirm existing appointments to the CFAB; and providing an effective date. Original motion Motion made by Council Member Parrow, seconded by Council Member Reed, to approve Resolution 2014-30 repealing Resolution No. 2013-34 appointing Constance Edwards (#6) expiring in 2017, Ralph Reed (#3) expiring in 2017, Shawn Pingel (#7) expiring 2017 and reaffirming Mike Buck (#1) expiring in 2016, Alex Palazzolo (#2) expiring in 2016, Neil Justice (#4) expiring in 2014 and Kathy Carlton expiring in 2015 to serve on the Citizens Financial Advisory Board (CFAB). Motion carried 4-1-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Parrow and Council Member Rowe, voting for and Council Member Shoffner voting against Council Member Reed abstaining. Amended motion Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to amend the original motion to replace Shawn Pingel (#7) expiring 2017 with Roger Williams to serve on the Citizens Financial Advisory Board (CFAB). Motion carried 4-2-0 with Council Member Reed, Council Member Rowe, Mayor Pro Tem Lamont and Council Member Shoffner, voting for and Council Member Parrow and Mayor Sanders voting against. 21. Consider and take appropriate action regarding a Resolution nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date. This item moved after agenda item #17. Sue Tejml, Mayor Copper Canyon, 835 Orchid Hill, Argyle, TX 76226, addressed the Council in favor of nominating Jim Carter to serve on the Board of Managers of the Denco Area 9-1-1 District. Jim Carter, 1005 Roadrunner Road, Bartonville, TX 76226 addressed the Council thanking the Council for their vote and appreciates the Council’s support. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Reed, to nominate Jim Carter to serve on the Board of Managers of the Denco Area 9-1-1 District. Motion passed unanimously. 22. Consider and take appropriate action regarding appointment of Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to appoint Robert T. Herrera, John W. Fullen, George Shackelford, Peter Vargas to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Motion passed unanimously. 23. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer/ Absent Student Assistance Program services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Original motion Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to approve the Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer/ Absent Student Town Council Page 21 of 641 Meeting Date: Tuesday, October 14, 2014 Assistance Program services for Fiscal Year 2014-2015 and authorizing the Mayor or his designee to execute all necessary documents. Original motion Motion carried 4-2-0 with Council Member Shoffner, Mayor Pro Tem Lamont, Mayor Sanders and Council Member Rowe voting for and Council Member Reed and Council Member Parrow voting against. Amended motion Motion made by Council Member Parrow, seconded by Council Member Reed, to amend the original motion to delete repairs under section VI SRO/ASAP Vehicle second bullet and add repairs under the last bullet: VI. SRO/ASAP Vehicle Second Bullet • The District will be directly responsible for customary maintenance, repairs, and fuel for the vehicle, during the term of this Agreement. The Town shall be responsible for fuel and regular maintenance if the vehicle is leased by the Town for the summer break. The District will provide the SRO/ASAP with the necessary information and authority to obtain such goods and service to maintain his/her provided vehicle in good running order. Last Bullet • When school is not in session, unless leased by the Town during the summer, the vehicle shall be returned to NISD for yearly maintenance, repairs and service. NISD will keep possession of the vehicle until the start of the fall semester. Amended motion Motion fails for lack of majority 3-3-0 with Mayor Pro Tem Lamont, Council Member Reed and Council Member Parrow voting for and Council Member Rowe, Mayor Sanders and Council Member Shoffner voting against. Amendment to the amended motion of the original motion Motion made by Council Member Shoffner, to amend the amendment to the original motion to amend the second bullet and not remove the word repair in the second bullet and not add the word repair in the last bullet and to place a not to exceed dollar amount of $2,000 per fiscal year. Motion fails for lack of a second. 24. Consider and take appropriate action to direct the Town Manager to engage in a "Request for Proposal" process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to approve giving direction to the Town Manager to engage in a "Request for Proposal" process in concert with the Citizens Financial Advisory Board (CFAB) with respect to the scope and content for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews and to present the Request for Proposal results to CFAB for further analysis. Motion passed unanimously. 25. Consider and take appropriate action regarding the Fiscal Year 2015 proposed budget discussed in the Council workshop, including the following: a. Ambulance /Lakeview Soccer Field Improvements b. Stipend c. ½ Firefighter d. Library Services e. EDC-4B Personnel Position/Debt Service Obligation f Parks & Recreation Budget Town Council Page 22 of 641 Meeting Date: Tuesday, October 14, 2014 g. Other areas of the proposed fiscal year 2015 budget Town Manager Slye completed providing an update regarding the fiscal year 2015 budget (from workshop session – agenda item #4) prior to starting this agenda item. Jeanne Buck, 2401 Lilyfield Drive Thanked Adam Adams, Parks & Recreation Director for taking the time to establish a committee to look at some ongoing problems with the Royal Troon Neighborhood. She appreciates his responsiveness and his input. Mrs. Buck stated that the bleachers and cameras total about $45,000 worth of improvements to the parks. Mrs. Buck is hesitant to use park bond funds for something that should have been fixed a long time ago. She would like to see amenities that make the park better; however, she would like to see TCRYBA step up and do a fundraiser, charge a surcharge or something to help contribute towards fixing things like bleachers or installing security cameras. a. Ambulance /Lakeview Soccer Field Improvements Town Manager Slye explained to Council we can have both the ambulance and improvements to the Lakeview Soccer Field without raising the tax rate or the budget. Attachment E – Ambulance Options Original motion Motion made by Mayor Sanders, seconded by Council Member Parrow, to purchase the ambulance with reserve funds from the equipment replacement reserve fund. **Council Member Shoffner asked that “Consider and take appropriate action regarding policy on equipment schedule for replacement program for each department” be placed on a future agenda list. Amended motion GL reserves & budget for savings from current Motion made by Mayor Pro Tem Lamont, seconded by Council Member Reed to amend the original motion to fund the purchase of the ambulance from a combination of equipment replacement reserve fund and/or budget savings for the current fiscal year. Motion failed 5-1-0 with Mayor Pro Tem Lamont voting for and Mayor Sanders, Council Member Parrow, Council Member Reed, Council Member Rowe and Council Member Shoffner voting against. Original motion - Motion passed unanimously. b. Stipend Original motion Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve a $750 stipend for all full-time employees not to exceed $49,000; this amount would include funding for ½ of the stipend for the fifteen fire department employees ($375 for fifteen fire department employees). Amended motion Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to amend the original motion to state if Trophy Club MUD No. 1 does not fund the other ½ of the fifteen fire department employees we budget to pay the full amount for the fifteen fire department employees not to exceed $54,000. Motion failed 3-3-0 for lack of a majority vote with Council Member Parrow, Council Member Rowe and Council Member Shoffner, voting for and Mayor Pro Tem Lamont, Mayor Sanders and Council Member Reed voting against. Town Council Page 23 of 641 Meeting Date: Tuesday, October 14, 2014 Original motion - Motion carried 5-1-0 with Council Member Parrow, Council Member Reed, Council Member Rowe, Mayor Pro Tem Lamont, and Council Member Shoffner voting for and Mayor Sanders voting against. c. ½ Firefighter No action taken. d. Library Services Motion made by Council Member Rowe, seconded by Mayor Sanders, to eliminate the library services subsidy. Motion carried 4-2-0 with Mayor Pro Tem Lamont, Mayor Sanders, Council Member Rowe and Council Member Parrow voting for and Council Member Shoffner and Council Member Reed voting against. Motion passed unanimously. e. EDC-4B Personnel Position/Debt Service Obligation Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to not adjust the debt service obligation and not fund the EDC/Marketing Position. Motion passed unanimously. f Parks & Recreation Budget No action taken. g. Other areas of the proposed fiscal year 2015 budget Attachment F - Services - Supplies - Detail Mayor Sanders would like to see an update budget book that reflects the changes that have been discussed. Council Member Parrow had questions regarding the following line items: Manager’s Office 68100 – dues and memberships $17,000 (covers dues for International City Management Association, Texas City Management Association, Texas Municipal League, North Texas City Management Association, North Texas Commission, Metroport Cities Partners, I35W Coalition, ATMOS Steering Committee, etcetera) TCMA 2015 (Plano, TX) $1,200 for hotel rooms for two nights, Food $150, parking $30 70100 office supplies - $3,000 79999 miscellaneous expense - $2,000 Legal 60100 - Professional Outside Services$20,000 (clarification was given this is for specialized legal services, i.e. tax attorney) Finance 63800 –Services/Supplies – credit card fees $18,000 (clarification was given this is for court fines, permit fees paid at the window by credit card) Storm Drainage 60550 – Engineering/Construction - Drainage & HMAP $78,624 (clarification was given we have a grant for this and we are reimbursed from Texas Emergency Management Department, we get reimbursed on a quarterly basis) Council Member Rowe had questions regarding the following line items: Miscellaneous training and travel - $4,153 (page 22 attachment F) Town Council Page 24 of 641 Meeting Date: Tuesday, October 14, 2014 Mayor Pro Tem Lamont had questions regarding the following line items in the Parks department budget: Parks & Recreation 72100 - Uniforms 78200 - Small tools - $15,000 (clarification was given that this includes mowers, blowers, power tools, etcetera) 26. Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. Discussion only; No action taken. 27. Town Council Liaison Updates; discussion of same. • Citizens Financial Advisory Board, Monday, August 18th Council Liaison – Mayor Pro Tem Lamont 28. Town Manager Slye's update regarding the following; discussion and provide input regarding same. • Oncor Transmission Line Project • Open Records Request Report • Open Enrollment • Information Technology Assessment Town Manager Slye updated the Council and addressed questions; no action taken, update only. 29. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders noted that item number 8 Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. (Rowe 7/22/2014) –will be removed after 8/26/2014 meeting Council Member Parrow asked that “Consider and take appropriate action regarding general signage on poles and road beds” be placed on the list Council Member Shoffner asked that “Consider and take appropriate action regarding a policy on replacement programs” be placed on the list EXECUTIVE SESSION 30. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.071 (2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Town Council Page 25 of 641 Meeting Date: Tuesday, October 14, 2014 (1) Street Improvement and Storm Water Drainage projects and potential or threatened claims and litigation (2) Open Meetings and Communications B. Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations. CONVENE INTO EXECUTIVE SESSION - START TIME – 11:20 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 1:07 A.M. Wednesday, August 27, 2014 RECONVENE INTO REGULAR SESSION 31. Consider and take appropriate action regarding the Executive Session. No action taken. ADJOURN Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried unanimously. Meeting adjourned at 1:09 a.m. Wednesday, August 27, 2014. ___________________________________ ___________________________________ Tammy Ard, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 26 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT A 8-26-2014 Budget Town Council Page 27 of 641 Meeting Date: Tuesday, October 14, 2014 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Estimate Proposed Planning Planning Planning Planning Beginning Fund Balance 2,627,264$     2,970,042$    2,882,191$    3,012,464$    3,124,168$     3,187,479$     Revenue:    Property Tax 4,550,075       5,159,285     5,581,239     5,890,028     5,974,757       6,058,045         Franchise Fees 761,169           812,506         838,132         846,633         853,986           869,486             Sales Tax 659,365           676,323         693,731         711,600         803,445           827,381             Licenses and Permits 859,236           710,631         579,537         307,376         278,348           234,651             Fines and Fees 582,638           466,101         445,503         453,285         461,454           468,615             Intergovernmental 231,382           107,130         107,130         107,130         107,130           107,130             Charges for Service 210,685           260,852         265,008         269,235         273,535           277,906             Interest Revenue 2,500               6,000             7,000             8,000             12,000             18,000               Grant Revenue 77,018             77,018           ‐                      ‐                       ‐                       ‐                          Miscellaneous 102,000           118,550         105,632         107,745         109,893           112,075                    Total Revenue 8,036,068       8,394,396     8,622,912     8,701,032     8,874,548       8,973,289      Expenditures:    Personnel 5,713,227       6,030,383     6,255,324     6,407,517     6,557,205       6,706,057         Services/Supplies 1,946,279       1,957,921     1,965,622     1,959,568     2,031,789       2,059,930         Capital 211,863           119,943         282,693         233,243         233,243           233,243                    Total Expenditures 7,871,369       8,108,247     8,503,639     8,600,328     8,822,237       8,999,230      Other Sources (Uses):    Transfers In 188,897           11,000           11,000           11,000           11,000             11,000               Transfers Out (10,818)            (385,000)       ‐                      ‐                       ‐                       ‐                                 Total Other Sources (Uses)178,079           (374,000)       11,000           11,000           11,000             11,000            Net Increase (Decrease)342,778           (87,851)         130,273         111,704         63,311             (14,941)          Ending Fund Balance 2,970,042$     2,882,191$    3,012,464$    3,124,168$    3,187,479$     3,172,538$     Fund Balance as % of Expenditures 37.73% 35.55% 35.43% 36.33% 36.13% 35.25% Town of Trophy Club ‐ Five Year Forecast ‐ General Fund Town Council Page 28 of 641 Meeting Date: Tuesday, October 14, 2014 Revenues FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Property Tax 3,442,842$    3,852,874$    4,149,900$   4,589,856$   4,550,075$   5,159,285$   5,581,239$    5,890,028$    Licenses and Permits 792,067          1,112,979      947,870        937,860        859,236        710,631         579,537          307,376         Franchise fees 608,806          693,722          718,952        729,870        761,169        812,506         838,132          846,633         Sales Tax 508,187          606,714          609,889        625,375        659,365        676,323         693,731          711,600         Fines and Fees 554,312          684,807          644,611        497,727        582,638        466,101         445,503          453,285         Intergovernmental 290,498          265,686          184,689        214,008        231,382        107,130         107,130          107,130         Charges for Service 209,305          214,821          235,594        198,763        210,685        260,852         265,008          269,235         Investment Income 4,124              5,632              4,919            5,500            2,500            6,000             7,000              8,000             Grant Revenue ‐                  ‐                 75,599          ‐                77,018          77,018           ‐                 ‐                 Prior Year Adjustment ‐                  (217,750)        ‐                ‐                ‐                ‐                 ‐                 ‐                 Miscellaneous Income 91,320            87,000            203,766        85,000          102,000        118,550         105,632          107,745         Total Revenues 6,501,461$    7,306,485$    7,775,789$   7,883,959$   8,036,068$   8,394,396$   8,622,912$    8,701,032$    Expenditures FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Manager's Office 556,489$       636,758$       707,166$      872,641$      820,828$      839,517$       857,161$       876,307$       Human Resources 90,060            94,839            102,771        98,382          78,233          93,028           95,841            98,036           Information Services 287,448          330,204          342,319        374,271        368,456        410,470         403,776          405,692         Legal 146,881          154,236          171,157        184,246        208,393        193,843         199,356          203,247         Police 1,463,179      1,638,863      2,068,309    1,963,011    2,050,084    2,129,556    2,251,717      2,292,865     Emergency Medical Services 688,213          695,139          768,367        853,933        817,404        878,433         929,776          947,764         Streets 384,513          417,998          766,411        444,452        409,231        412,788         449,801          463,647         Medians ‐                  ‐                 ‐                306,772        276,533        300,683         312,112          319,882         Parks 951,328          1,141,216      947,734        980,967        1,005,554    1,046,360    1,138,734      1,108,071     Recreation           523,691            470,550           496,390           553,828           523,317           566,101            583,786           593,301  Community Events              48,114               47,890              47,374              55,915              49,785              60,201               61,935              63,723  Planning & Zoning 154,225          233,134          257,138        241,753        345,585        ‐                 ‐                 ‐                 Community Development 189,425          248,339          319,168        355,601        371,157        574,917         596,477          580,602         Finance 360,548          528,143          372,816        395,440        385,688        404,840         430,981          449,450         Municipal Court 80,260            78,929            68,731          84,994          81,571          86,468           89,256            91,164           Facilities Maintenance 76,483            65,341            75,345          72,200          79,550          111,042         102,929          106,577         Total Expenditures 6,000,855$    6,781,579$    7,511,194$   7,838,406$   7,871,369$   8,108,247$   8,503,639$    8,600,328$    Other Sources (Uses)FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Transfers In 75,000$          64,019$          12,300$         11,000$         188,897$      11,000$          11,000$          11,000$          Transfers Out (46,631)          (100,615)        (780,734)      ‐                     (10,818)         (385,000)       ‐                      ‐                      Total Other Sources (Uses)28,369$          (36,596)$        (768,434)$     11,000$         178,079$      (374,000)$      11,000$          11,000$          Fund Balance FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Beginning fund balance 2,113,820$    2,642,792$    3,131,102$   2,851,702$   2,627,264$   2,970,042$   2,882,191$    3,012,464$    Net increase (Decrease)528,975          488,310          (503,838)      56,553          342,778        (87,851)          130,273          111,704         Ending Fund Balance 2,642,795$    3,131,102$    2,627,264$   2,908,255$   2,970,042$   2,882,191$   3,012,464$    3,124,168$    Fund Balance Detail FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Reserve Fund balance                        (30% of Total Expenditures)       1,800,257         2,034,474        2,253,358         2,351,522         2,361,411         2,432,474         2,551,092         2,580,098  Assigned Fund Balance 228,138          228,138          228,138          228,138          228,138          ‐                       ‐                       ‐                        Unassigned Fund Balance in  Excess (Deficit) of 30%          614,400            868,490            145,768            328,596            380,493            449,717            461,372            544,069  Total Fund balance 2,642,795      3,131,102      2,627,264    2,908,255    2,970,042    2,882,191    3,012,464      3,124,168     Equipment Replacement FY 2011  ACTUAL FY 2012  ACTUAL FY 2013  ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Contribution 44,711$          435,939$       231,209$      216,209$      194,034$      233,243$       233,243$       233,243$       Capital Purchases (42,777)          (314,285)        (285,172)      (216,209)      (149,518)      (119,943)       (233,243)        (233,243)       Increase (Decrease)1,934              121,654          (53,963)         ‐                     44,516          113,300         ‐                      ‐                      Beginning Reserve Balance 32,331            34,265            155,919        101,956        101,956        146,472         259,772          259,772         **Ending Reserve Balance 34,265$          155,919$       101,956$       101,956$       146,472$       259,772$       259,772$       259,772$        **NOTE:  THE EQUIPMENT REPLACEMENT RESERVE BALANCE IS A COMPONENT OF THE GENERAL FUND'S UNASSIGNED FUND BALANCE The General Fund   Town Council Page 29 of 641 Meeting Date: Tuesday, October 14, 2014 Remount Outright Purchase 3 Year Lease / Purchase 5 Year Lease / Purchase Conversion / Purchase Price 116,422$ 170,160$ 170,160$ 170,160$ Power Cot 14,500 14,500 14,500 14,500 Trade-In - (25,000) (25,000) (25,000) GPC Savings - (3,800) (3,800) (3,800) Interest - - 5,711 11,961 Total Cost 130,922$ 155,860$ 161,571$ 167,821$ FY 15 Cost 130,922$ 155,860$ 53,857$ 33,564$ Notes:(1)Chevrolet does not make the C-4500 chassis any longer (2)The existing body would be mounted on a Ford F-450 chassis (3)The cab to axel measurements on the Ford are longer than the Chevrolet so the Ford chassis must be shortened (4) This procedure is authorized by Ford, however the body was engineered for the Chevrolet chassis and modifying the Ford chassis to fit the body could effect the ride and handling quality of the unit (5) The interest rate on the 3 year lease / purchase is 3.71% (6) The interest rate on the 5 year lease / purchase is 3.84% (7) Initial payment of either lease / purchase arangement is due upon signing in order to decrease the total amount of interest paid over the lease term Ambulance Options Town Council Page 30 of 641 Meeting Date: Tuesday, October 14, 2014 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Estimate Proposed Planning Planning Planning Planning Beginning Fund Balance 2,627,264$     2,970,042$    2,861,946$    3,051,732$    3,175,645$     3,253,343$     Revenue:    Property Tax 4,550,075       5,159,285     5,581,239     5,890,028     5,974,757       6,058,045         Franchise Fees 761,169           812,506         838,132         846,633         853,986           869,486             Sales Tax 659,365           676,323         693,731         711,600         803,445           827,381             Licenses and Permits 859,236           710,631         579,537         307,376         278,348           234,651             Fines and Fees 582,638           466,101         445,503         453,285         461,454           468,615             Intergovernmental 231,382           154,130         175,130         177,130         179,130           181,130             Charges for Service 210,685           261,900         267,116         272,454         277,919           283,514             Interest Revenue 2,500               6,000             7,000             8,000             12,000             18,000               Grant Revenue 77,018             77,018           ‐                      ‐                       ‐                       ‐                          Miscellaneous 102,000           103,550         105,632         107,745         109,893           112,075                    Total Revenue 8,036,068       8,427,444     8,693,020     8,774,251     8,950,932       9,052,897      Expenditures:    Personnel 5,713,227       6,098,681     6,319,854     6,473,322     6,624,310       6,774,489         Services/Supplies 1,946,279       1,956,701     1,961,137     1,954,773     2,026,681       2,054,509         Capital 211,863           136,158         233,243         233,243         233,243           233,243                    Total Expenditures 7,871,369       8,191,540     8,514,234     8,661,338     8,884,234       9,062,241      Other Sources (Uses):    Transfers In 188,897           11,000           11,000           11,000           11,000             11,000               Transfers Out (10,818)            (355,000)       ‐                      ‐                       ‐                       ‐                                 Total Other Sources (Uses)178,079           (344,000)       11,000           11,000           11,000             11,000            Net Increase (Decrease)342,778           (108,096)       189,786         123,913         77,698             1,656              Ending Fund Balance 2,970,042$     2,861,946$    3,051,732$    3,175,645$    3,253,343$     3,254,999$     Fund Balance as % of Expenditures 37.73% 34.94% 35.84% 36.66% 36.62% 35.92% Town of Trophy Club ‐ Five Year Forecast ‐ General Fund Town Council Page 31 of 641 Meeting Date: Tuesday, October 14, 2014 Revenues FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Property Tax 3,442,842$ 3,852,874$ 4,149,900$ 4,589,856$ 4,550,075$ 5,159,285$ 5,581,239$ 5,890,028$ Licenses and Permits 792,067 1,112,979 947,870 937,860 859,236 710,631 579,537 307,376 Franchise fees 608,806 693,722 718,952 729,870 761,169 812,506 838,132 846,633 Sales Tax 508,187 606,714 609,889 625,375 659,365 676,323 693,731 711,600 Fines and Fees 554,312 684,807 644,611 497,727 582,638 466,101 445,503 453,285 Intergovernmental 290,498 265,686 184,689 214,008 231,382 154,130 175,130 177,130 Charges for Service 209,305 214,821 235,594 198,763 210,685 261,900 267,116 272,454 Investment Income 4,124 5,632 4,919 5,500 2,500 6,000 7,000 8,000 Grant Revenue - - 75,599 - 77,018 77,018 - - Prior Year Adjustment - (217,750) - - - - - - Miscellaneous Income 91,320 87,000 203,766 85,000 102,000 103,550 105,632 107,745 Total Revenues 6,501,461$ 7,306,485$ 7,775,789$ 7,883,959$ 8,036,068$ 8,427,444$ 8,693,020$ 8,774,251$ Expenditures FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Manager's Office 556,489$ 636,758$ 707,166$ 872,641$ 820,828$ 915,255$ 928,591$ 949,011$ Human Resources 90,060 94,839 102,771 98,382 78,233 93,028 95,841 98,036 Information Services 287,448 330,204 342,319 374,271 368,456 410,470 403,776 405,692 Legal 146,881 154,236 171,157 184,246 208,393 193,843 199,356 203,247 Police 1,463,179 1,638,863 2,068,309 1,963,011 2,050,084 2,143,751 2,253,097 2,294,245 Emergency Medical Services 688,213 695,139 768,367 853,933 817,404 878,433 929,776 947,764 Streets 384,513 417,998 766,411 444,452 409,231 413,348 449,801 463,647 Medians - - - 306,772 276,533 300,683 312,112 319,882 Parks 951,328 1,141,216 947,734 980,967 1,005,554 1,039,160 1,076,519 1,094,996 Recreation 523,691 470,550 496,390 553,828 523,317 566,101 583,786 593,301 Community Events 48,114 47,890 47,374 55,915 49,785 60,201 61,935 63,723 Planning & Zoning 154,225 233,134 257,138 241,753 345,585 - - - Community Development 189,425 248,339 319,168 355,601 371,157 574,917 596,477 580,602 Finance 360,548 528,143 372,816 395,440 385,688 404,840 430,981 449,450 Municipal Court 80,260 78,929 68,731 84,994 81,571 86,468 89,256 91,164 Facilities Maintenance 76,483 65,341 75,345 72,200 79,550 111,042 102,929 106,577 Total Expenditures 6,000,855$ 6,781,579$ 7,511,194$ 7,838,406$ 7,871,369$ 8,191,540$ 8,514,234$ 8,661,338$ Other Sources (Uses)FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Transfers In 75,000$ 64,019$ 12,300$ 11,000$ 188,897$ 11,000$ 11,000$ 11,000$ Transfers Out (46,631) (100,615) (780,734) - (10,818) (355,000) - - Total Other Sources (Uses)28,369$ (36,596)$ (768,434)$ 11,000$ 178,079$ (344,000)$ 11,000$ 11,000$ Fund Balance FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Beginning fund balance 2,113,820$ 2,642,792$ 3,131,102$ 2,851,702$ 2,627,264$ 2,970,042$ 2,861,946$ 3,051,732$ Net increase (Decrease)528,975 488,310 (503,838) 56,553 342,778 (108,096) 189,786 123,913 Ending Fund Balance 2,642,795$ 3,131,102$ 2,627,264$ 2,908,255$ 2,970,042$ 2,861,946$ 3,051,732$ 3,175,645$ Fund Balance Detail FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Reserve Fund balance (30% of Total Expenditures) 1,800,257 2,034,474 2,253,358 2,351,522 2,361,411 2,457,462 2,554,270 2,598,401 Assigned Fund Balance 228,138 228,138 228,138 228,138 228,138 - - - Unassigned Fund Balance in Excess (Deficit) of 30% 614,400 868,490 145,768 328,596 380,493 404,484 497,462 577,244 Total Fund balance 2,642,795 3,131,102 2,627,264 2,908,255 2,970,042 2,861,946 3,051,732 3,175,645 Equipment Replacement FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Contribution 44,711$ 435,939$ 231,209$ 216,209$ 194,034$ 233,243$ 233,243$ 233,243$ Capital Purchases (42,777) (314,285) (285,172) (216,209) (149,518) (119,943) (233,243) (233,243) Increase (Decrease)1,934 121,654 (53,963) - 44,516 113,300 - - Beginning Reserve Balance 32,331 34,265 155,919 101,956 101,956 146,472 259,772 259,772 **Ending Reserve Balance 34,265$ 155,919$ 101,956$ 101,956$ 146,472$ 259,772$ 259,772$ 259,772$ **NOTE: THE EQUIPMENT REPLACEMENT RESERVE BALANCE IS A COMPONENT OF THE GENERAL FUND'S UNASSIGNED FUND BALANCE The General Fund Town Council Page 32 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT B August 26 Budget PowerPoint Town Council Page 33 of 641 Meeting Date: Tuesday, October 14, 2014 BUDGET WORKSHOP AUGUST 26TH, 2014 Town of Trophy Club Town Council Page 34 of 641 Meeting Date: Tuesday, October 14, 2014 BUDGET CALENDAR August 29th Publish Notice of Public Hearing on the Budget & Tax Rate Publish Notice of Proposed Tax Rate Publish Notice of Public Hearing on PID Service Assessment September 9th First Public Hearing On Tax Rate Public Hearing on Budget Resolution accepting proposed SAP & setting Public Hearing date September 15th Second Public Hearing on Tax Rate Public Hearing on PID Service Assessment September 23rd Budget Adoption Tax Rate Adoption Approve tax Roll Vote to Ratify Property Tax Revenue Adopt PID Assessment Rate Town Council Page 35 of 641 Meeting Date: Tuesday, October 14, 2014 CHANGES SINCE AUGUST 12TH, MEETING Eliminated ED/Marketing Coordinator $67,738 General Fund Personnel Savings $47,000 Transfer from 4B Eliminated Adjusted NISD contribution for SRO’s based on ILA - $1,048 decrease Added $15,000 contribution from the Soccer Association related to Lake View Soccer Fields Increased Transfer Out to Capital Projects by $30,000 to account for the difference in cost of the Lake View Soccer Field Project Ambulance was removed Town Council Page 36 of 641 Meeting Date: Tuesday, October 14, 2014 CHANGES SINCE AUGUST 12TH, MEETING Reduced Mayor/Council Expense by $8,000 $560 increase in Personnel due to turnover Removed initial capital equipment for SRO (purchased by NISD) for savings of $16,215 Two Radios Laptop Increased Services/Supplies in Police by $3,400 for uniforms/protective equipment for officer to replace person assigned as SRO and partition cages for the new SRO’s vehicle Increased Services/Supplies in Parks by $7,200 related to increased maintenance for Lake View Soccer Fields (annual maintenance increase is over $12,000) Town Council Page 37 of 641 Meeting Date: Tuesday, October 14, 2014 DECISION POINTS Stipend EDC-4B Personnel Position/ILA Parks & Recreation Budget Lakeview soccer improvements Ambulance ½ Fire Fighter Library Service Town Council Page 38 of 641 Meeting Date: Tuesday, October 14, 2014 STIPEND SALARY ADJUSTMENT Proposal: Remove stipend Add amounts budgeted for stipends into base pay (FY 12 Approved Adjustment) Increase minimum and maximum pay for each position by budgeted stipend amount Town Council Page 39 of 641 Meeting Date: Tuesday, October 14, 2014 EDC-MARKETING POSITION Town Council Page 40 of 641 Meeting Date: Tuesday, October 14, 2014 EDC-MARKETING POSITION Shop Trophy Club: Where Dollars Make Cents program Monthly Business Spotlight program Front page website real estate with linked article Special resident promotions Improving Business Guides – both online & print Quarterly Focus on Business events Research and implement new ways to improve awareness, marketing campaigns, etc Maintain TEDC Excellence Award status Trophy Club table at July 4th celebration Assists with creating branding materials, magazine ads, etc Working with local businesses for blue highway signage, promotions, coupon books, etc Coordinates packet development, meeting Minutes, etc for EDC and TIF Boards No backup for PIO/Marketing/Communications Office Less blogs, scaled back content, i.e. special interest or regional pieces Slower response to social media and requests Little growth in new marketing and communication initiatives and projects Reduce participation in community partnerships Scaled back newsletters and E-news Reduce community outreach in general, i.e. booths and special events Assist finance with financial reports for the public and TIRZ taxation information Town Council Page 41 of 641 Meeting Date: Tuesday, October 14, 2014 PARK & RECREATION BUDGET -Budget- Financial Summary 2011 ACTUAL 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2014 ESTIMATE 2015 PROPOSED % Change (Est. vs. Pro) Personnel $454,562 $ 653,640 $549,715 $627,442 $ 628,405 $ 660,211 5% Services & Supplies 463,230 480,576 299,312 289,344 336,479 321,164 -5% Capital 33,536 7,000 98,707 64,181 40,520 64,830 60% TOTAL $951,328 $1,141,216 $947,734 $980,967 $1,005,404 $1,046,205 4% ----------------Past---------------------Projected Year----- -Budget- Financial Summary 2011 ACTUAL 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2014 ESTIMATE 2015 PROPOSED % Change (Est. vs. Pro) Personnel $325,517 $324,287 $346,991 $373,180 $368,211 $ 394,227 7% Services & Supplies 142,164 146,263 149,399 180,648 155,106 171,874 11% Capital 56,010 - - - - - NA TOTAL $523,691 $470,550 $496,390 $553,828 $523,317 $ 566,101 8% ----------------Past---------------------Projected Year---- Recreation Parks Town Council Page 42 of 641 Meeting Date: Tuesday, October 14, 2014 LAKEVIEW SOCCER FIELDS & AMBULANCE Lake View Soccer: Estimated Cost: $200,000 Funded through the 2014 Tax Note and Fund Balance Ambulance: Can be paid for out of Equipment Replacement Reserves outright ($155,860) or on a 3 year($53,857/yr) or 5 year ($33,564/yr) lease to purchase agreement Town Council Page 43 of 641 Meeting Date: Tuesday, October 14, 2014 FIRE FIGHTER 5th Firefighter for the 3rd shift has been requested (other two shifts have 5 Firefighter’s) This position would decrease unscheduled overtime and the use of part time fire fighters Net cost for FY 15 is $22,504 for ¾ of the year Town Council Page 44 of 641 Meeting Date: Tuesday, October 14, 2014 LIBRARY SERVICE TC has 1606 active library cardholders as of FY14 Three Options: Renew $15K ILA with Roanoke Revert back to non-resident fees (currently $10) Reimburse residents through petty cash with receipt Cap reimbursement at some level Eliminate library subsidy Town Council Page 45 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT C Final Plat, Villas of Hogan’s Glen, Phase II Presentation Town Council Page 46 of 641 Meeting Date: Tuesday, October 14, 2014 FP-14-062 Final Plat, Villas of Hogan’s Glen, Phase II TOWN COUNCIL August, 26 2014 Town Council Page 47 of 641 Meeting Date: Tuesday, October 14, 2014 FP-2014-60 Water’s Edge, Hogan’s Glenn, Phase II Owner: Drees Custom Homes, L.P. Applicant: Jones and Carter, Inc. Request: A final plat for 37 residential lots and 5 open space lots on approximately 10.43 acres FP-14-062 Town Council Page 48 of 641 Meeting Date: Tuesday, October 14, 2014 AERIAL WIDE Town Council Page 49 of 641 Meeting Date: Tuesday, October 14, 2014 AERIAL CLOSE Town Council Page 50 of 641 Meeting Date: Tuesday, October 14, 2014 FINAL PLAT Town Council Page 51 of 641 Meeting Date: Tuesday, October 14, 2014 QUESTIONS? TOWN COUNCIL August, 26 2014 Town Council Page 52 of 641 Meeting Date: Tuesday, October 14, 2014 PRELIMINARY PLAT Town Council Page 53 of 641 Meeting Date: Tuesday, October 14, 2014 DRAINAGE AREA Town Council Page 54 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT D Villas of Hogan’s Glen – Phase II Presentation Town Council Page 55 of 641 Meeting Date: Tuesday, October 14, 2014 Villas of Hogan’s Glen – Phase II P&Z BOARD MEETING AUGUST 7, 2014 7:00 P.M. Town Council Page 56 of 641 Meeting Date: Tuesday, October 14, 2014 Overall Aerial VILLAS OF HOGAN’S GLEN PHASE II Town Council Page 57 of 641 Meeting Date: Tuesday, October 14, 2014 Villas of Hogan’s Glen – Phase II Town Council Page 58 of 641 Meeting Date: Tuesday, October 14, 2014 Existing Drainage Area Map Town Council Page 59 of 641 Meeting Date: Tuesday, October 14, 2014 Proposed Drainage Area Map Town Council Page 60 of 641 Meeting Date: Tuesday, October 14, 2014 Section 12 Town Council Page 61 of 641 Meeting Date: Tuesday, October 14, 2014 Drainage Area Map Town Council Page 62 of 641 Meeting Date: Tuesday, October 14, 2014 Storm Drain Line ‘A’ Town Council Page 63 of 641 Meeting Date: Tuesday, October 14, 2014 Questions? Town Council Page 64 of 641 Meeting Date: Tuesday, October 14, 2014 Section 14 Town Council Page 65 of 641 Meeting Date: Tuesday, October 14, 2014 Drainage Area Map Town Council Page 66 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT E Ambulance Options Town Council Page 67 of 641 Meeting Date: Tuesday, October 14, 2014 Remount Outright Purchase 3 Year Lease / Purchase 5 Year Lease / Purchase Conversion / Purchase Price 116,422$ 170,160$ 170,160$ 170,160$ Power Cot 14,500 14,500 14,500 14,500 Trade-In - (25,000) (25,000) (25,000) GPC Savings - (3,800) (3,800) (3,800) Interest - - 5,711 11,961 Total Cost 130,922$ 155,860$ 161,571$ 167,821$ FY 15 Cost 130,922$ 155,860$ 53,857$ 33,564$ Notes:(1)Chevrolet does not make the C-4500 chassis any longer (2)The existing body would be mounted on a Ford F-450 chassis (3)The cab to axel measurements on the Ford are longer than the Chevrolet so the Ford chassis must be shortened (4) This procedure is authorized by Ford, however the body was engineered for the Chevrolet chassis and modifying the Ford chassis to fit the body could effect the ride and handling quality of the unit (5) The interest rate on the 3 year lease / purchase is 3.71% (6) The interest rate on the 5 year lease / purchase is 3.84% (7) Initial payment of either lease / purchase arangement is due upon signing in order to decrease the total amount of interest paid over the lease term Ambulance Options Town Council Page 68 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT F Services - Supplies - Detail Town Council Page 69 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-140-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $13,000 $0 $2,000 $2,000 ($11,000)$0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,500 $2,500 $2,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Codification Updating = $2000 $2,000 $2,000 $2,000 $2,000 $2,500 $2,500 $2,500 Town Council Page 70 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: RECORDS MANAGEMENT ACCTNUM: 01-140-60805 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $1,584 $1,584 $84 $0 $1,584 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,584 $1,630 $1,679 $1,730 $1,782 $1,835 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Safesite Storage ($132 x 12 months) $1,584 Budgeted a 3% increase for out years $1,584 $1,584 $1,630 $1,679 $1,730 $1,782 $1,835 Town Council Page 71 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: NEWSLETTER/YEAR-IN-REVIEW ACCTNUM: 01-140-61500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $10,000 $0 $10,000 $10,000 $0 $0 $10,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,000 $10,500 $11,000 $11,500 $12,000 $12,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Quarterly Newsletter: - $2400 x 4 = 9600 Annual Report - print or online only? Contingency - examples include WNV postcard, election brochure, town hall announcement, etc. - $400 $10,000 $10,000 $10,500 $11,000 $11,500 $12,000 $12,500 Town Council Page 72 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTIONS ACCTNUM: 01-140-62100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $17,860 $0 $16,942 $24,000 $6,140 $0 $24,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $24,000 $15,000 $16,000 $16,000 $17,000 $17,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $16,000 November 2014 $8,000 May 2015 $0 $24,000 $15,000 $16,000 $16,000 $17,000 $17,500 Notices of Publication - May 2014 Bond Election 4/23 & 4/30 $12,474 Notice of Election 4/30 $968 Notice of Election $2,100 $15,542 $0 $0 $0 $0 $0 $0 Tarrant County Election Contract May 2014 $1400 $1,400 $0 $0 $0 $0 $0 $0 Town Council Page 73 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEALS ON WHEELS ACCTNUM: 01-140-63000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $2,000 $0 ($2,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Moved to Mayor/Council Expenses for FY15 $2,000 $0 $0 $0 $0 $0 $0 Town Council Page 74 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-140-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,500 $3,000 $2,000 $0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Various legal postings and advertisements in newspaper $1,500 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 75 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-140-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $680 $0 $680 $2,000 $1,320 $0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Printing Various Items, business cards, brochure, etc $680 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Town Council Page 76 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-140-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,440 $0 $4,400 $3,775 ($665)$0 $3,775 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,775 $3,825 $3,875 $3,925 $3,975 $4,025 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 2015 TMCCP Course 2+ exam + books = $500 2015 TMCCP Course 3 + exam + books = $200 2015 Texas Municipal Election Law Seminar (Frisco) = $350 2016 TMCCP Course 4+ exam + books = $600 2016 Texas Municipal Election Law Seminar = $375 2014 TML Annual Conference TM/ATM = $500 2015 ICMA Annual Conference ATM = $625 2015 TCMA Annual Conference TM = $275 2015 Leadercast ATM = $225 $3,300 $2,675 $2,700 $2,725 $2,750 $2,775 $2,800 2015 TAMIO Conference PIO = $175 2015 NAGW Conference PIO = $525 2015 TAGITM Conference PIO = $400 $1,100 $1,100 $1,125 $1,150 $1,175 $1,200 $1,225 Town Council Page 77 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 01-140-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 78 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-140-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $718 $0 $500 $500 ($218)$0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $520 $540 $560 $580 $600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long Distance $500 $500 $520 $540 $560 $580 $600 Town Council Page 79 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-140-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,057 $0 $4,240 $4,980 $923 $0 $4,980 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,980 $4,980 $4,980 $4,980 $4,980 $4,980 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cell Allowance @ $900/year x 5 = $4,500 Air Card - Reiling @ $40/month = $480 $4,240 $4,980 $4,980 $4,980 $4,980 $4,980 $4,980 Town Council Page 80 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-140-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 81 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-140-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,600 $0 $1,600 $1,700 $100 $0 $1,700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,700 $1,800 $1,800 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Record Council Meetings and other functions @ $15/hr $1,600 $1,700 $1,800 $1,800 $2,000 $2,000 $2,000 Town Council Page 82 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-140-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $17,975 $0 $19,055 $20,039 $2,064 $0 $20,039 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $20,039 $20,315 $20,615 $20,915 $21,215 $21,515 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Atmos Steering Committee $481 $1,000 $1,100 $1,200 $1,300 $1,400 $1,500 (3) Texas City Management Association $462, $375, $120 = $957 (3) International City Management Association $1232, $1000, $150 = $2,382 North Texas City Management Assoc (NTCMA) 3 @$25 = $75 Northeast Leadership Forum - $1,500 Chamber of Commerce - $4,500 Texas Municipal League - $1500 North Texas Commission membership - $1200 North Central TX Council of Govt's demo data - $1,000 Northwest Community Partnership - $1,510 Metroport Cities Partners - $1250 ASCAP - $400 I-35 Coalition - $250 Tarrant Regional Trans Coalition - $900 $17,000 $17,424 $17,500 $17,600 $17,700 $17,800 $17,900 TML = $75 TAMIO = $65 NAGW = $100 TAGITM = $100 $340 $340 $340 $340 $340 $340 $340 Notary $80 $80 $80 $80 $80 $80 $80 TMCA Dues = $95 $95 $95 $95 $95 $95 $95 $95 Oncor Steering Committee $1,059 $1,100 $1,200 $1,300 $1,400 $1,500 $1,600 Town Council Page 83 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 84 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-140-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $12,065 $0 $6,925 $7,678 ($4,387)$0 $7,678 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,678 $8,195 $8,320 $8,450 $8,555 $8,660 Town Council Page 85 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TAGITM Conference PIO - Corpus Christi Hotel - $291 ($97/day x 3 days) Food - $204 ($51/day x 4 days) Transportation - $394 airfare/mileage $0 $889 $900 $925 $950 $975 $1,000 TCMA - Plano 2015: Hotel - $600 ($200x3 nights) Food - $150 ($50/day) Parking - $30 ($10/day) Note - This year is lower due to the DFW location; 2016 will go up. $1,200 $780 $1,280 $1,300 $1,325 $1,350 $1,375 TML - Houston 2015 Hotel - $1200 ($200x3 nights x 2 people) Food - $416 ($213x3 x 2 people; $71 per GSA per diem) Parking - $120 ($20/day x 2 people) Transportation - $556 ($278/vehicle; 250 mile max 1 way per policy...TC to Convention Center is 271 mi $2,200 $2,292 $2,300 $2,325 $2,350 $2,375 $2,400 Election Law Seminar - Frisco - $175 $175 $175 $190 $195 $200 $205 $210 TAMIO Conference PIO - Houston Hotel - $400 ($200 x 2 nights) Food - $213 ($71/day x 3 days) Parking - $60 ($20/day x 3 days) Transportation - $556 ($278/vehicle; 250 mile max 1 way per policy...TC to Convention Center is 271 $1,200 $1,229 $1,200 $1,200 $1,200 $1,200 $1,200 NAGW Conference PIO - location announced in September 2014 Hotel - $330 ($110/day x 3 days) Food - $240 ($60/day x 4 days) Parking - $80 ($20/day x 4 days) Transportation - $400 (app. airfare/mileage) $1,050 $1,050 $1,050 $1,075 $1,100 $1,100 $1,100 ICMA Annual Conference - Seattle 2015 Hotel - $600 ($200x3 nights) Food - $213 ($71/day per GSA Per Diem) Cabs/Mass Transit - $50 Airfare - $400 $1,100 $1,263 $1,275 $1,300 $1,325 $1,350 $1,375 Town Council Page 86 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-140-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $8,345 $0 $5,560 $9,608 $1,263 $0 $9,608 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $9,608 $9,608 $9,734 $10,744 $11,344 $11,370 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING NTX Commission TM/ATM x 2 x $125 $500 $500 $500 $500 $500 $500 $500 NE Leaedership Forum Luncheons - TM/ATM x 2 x $50 $200 $200 $200 $200 $200 $200 $200 Misc Meeting Sponsor or Host $650 $650 $650 $700 $700 $750 $750 Host Metroport Cities $650 $650 $650 $700 $700 $750 $750 TML Quarterly Meeting - $50/person x 2 x 4/yr $400 $400 $400 $400 $400 $400 $400 Business Meetings - 2/mo x $75 $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 NTX Commission Fortune 500 Recognition Luncheon TM/ATM x 2 x 65 $260 $260 $260 $260 $270 $270 $270 Quarterly Mgt Team Meetings (12 members @ $12) = $576 $550 $576 $576 $576 $576 $576 $576 Chamber Luncheons - 26 split between TM/ATM/PIO/etc X $22 = $572 $550 $572 $572 $598 $598 $598 $624 Mgt Team Retreat - 1x per year $0 $4,000 $4,000 $4,000 $5,000 $5,500 $5,500 Town Council Page 87 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-140-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,500 $0 $2,500 $3,000 $500 $0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,100 $3,200 $3,300 $3,300 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $2,500 $3,000 $3,000 $3,100 $3,200 $3,300 $3,300 Town Council Page 88 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-140-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,400 $0 $1,625 $2,187 $787 $0 $2,187 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,187 $2,300 $2,425 $2,550 $2,675 $2,700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Regular Postage $0 $1,800 $1,900 $2,000 $2,100 $2,200 $2,200 Various postage - Avg $150/mo for 5 months + what has been spent ($875) less $182 $1,443 $0 $0 $0 $0 $0 $0 November 2014 Notice of Election Polling Places Letter sent to Tarrant County Residents 430 registered voters @ $0.44 = 189 May 2015 Notice of Election Polling Places Letter sent to Tarrant County Residents 450 registered voters @ $0.44 = 198 $0 $387 $400 $425 $450 $475 $500 Notice of Election Polling Places Letter sent to Tarrant County Residents 412 registered voters @ $0.44 = 182 $182 $0 $0 $0 $0 $0 $0 Town Council Page 89 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-140-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $48 $48 ($52)$0 $48 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $48 $48 $48 $48 $48 $48 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 2014 Supplement Texas Municipal Election Law Manual $48 $48 $48 $48 $48 $48 $48 Town Council Page 90 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAYOR/COUNCIL EXPENSE ACCTNUM: 01-140-70600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $28,760 $0 $24,918 $20,402 ($8,358)$0 $20,402 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $20,402 $24,224 $25,249 $25,914 $26,674 $28,034 Town Council Page 91 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc Training and Travel $2,000 $4,153 $4,500 $4,500 $4,500 $5,000 $5,000 TML - Houston 2015 Hotel - $600 ($200x3 nights x 1 people) Food - $213($71x3x1; $71 per GSA per diem) Parking - $60 ($20/day x 1 people) Transportation - $278 ($278/vehicle; 250 mile max 1 way per policy...TC to Convention Center is 271 mi $3,000 $1,171 $1,924 $1,924 $1,924 $1,924 $1,924 Mayor Cell Phone Allowance - $75x12 $900 $0 $0 $0 $0 $0 $0 Council Retreats - 2x$1000 $8,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 TML Newly Elected Officials Training $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 TML Quarterly Meetings - 4x4x50 $600 $800 $800 $800 $800 $800 $800 Volunteer Recognition Dinner $2,400 $1,000 $3,500 $3,500 $4,000 $4,000 $4,500 Meals on Wheels (Estimate in Meals on Wheels for FY 14)$0 $2,000 $2,100 $2,200 $2,300 $2,400 $2,500 Chamber Luncheons - 4 attendees x 6 luncheons x $22 $528 $528 $550 $575 $590 $600 $610 Year in Review $1,500 $1,500 $1,500 $2,000 $2,000 $2,000 $2,500 NLF Mayor's Roundtable $600 $600 $600 $600 $600 $600 $600 Pre-Council Meals - 12 x $100 $1,200 $1,200 $1,200 $1,300 $1,300 $1,400 $1,400 Mayor's Round Table $700 $700 $700 $700 $700 $700 $700 Heart of North Texas Business Conference - Nov 7 $500 $500 $500 $500 $500 $500 $500 Tarrant Regional Transportation Coalition Membership $940 $1,000 $1,100 $1,150 $1,200 $1,250 $1,300 North Texas Commission Event Sponsorship $1,250 $1,250 $1,250 $1,500 $1,500 $1,500 $1,700 North Texas Commission Luncheons - 2x $100 $100 $200 $200 $200 $200 $200 $200 Northeast Leadership Forum Heart of Texas Business Sponsorship $500 $500 $500 $500 $500 $500 $500 Northeast Leadership Forum Luncheons - $50x4 $100 $200 $200 $200 $200 $200 $200 Northeast Leadership Forum - Mayor membership $100 $100 $100 $100 $100 $100 $100 Town Council Page 92 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-140-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 93 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-140-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $1,800 $0 ($2,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $2,000 $2,000 $2,000 $2,000 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,800 $0 $2,000 $2,000 $2,000 $2,000 $0 Town Council Page 94 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 01-140-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $100 $100 $0 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $125 $150 $150 $175 $175 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $100 $100 $125 $150 $150 $175 $175 Town Council Page 95 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CONTINGENCY EXPENSE ACCTNUM: 01-140-79900 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $28,000 $0 $25,000 $25,000 ($3,000)$0 $25,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $25,000 $25,000 $25,000 $35,000 $35,000 $40,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Contingency Expenses that arise throughout the year $25,000 $25,000 $25,000 $25,000 $35,000 $35,000 $40,000 Town Council Page 96 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-140-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,000 $0 $2,000 $2,000 ($1,000)$0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Reduced $1,000 from FY 14 Budget $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Town Council Page 97 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 140 MANAGER'S OFFICE 01-140 140 MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROMPT PAYMENT INTEREST ACCTNUM: 01-140-93000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 98 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-160-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $20,000 $0 $43,000 $20,000 $0 $0 $20,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Water/Sewer-Graves, Dougherty, Hearon & Moody PC $31,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 Jay Cantrell PC (Ethics)$1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Jeanne H. McDonald PC (Public/Utility/Gov.)$400 $400 $400 $400 $400 $400 $400 Bojorquez Law Firm (Municipal Law & Procedures)$400 $400 $400 $400 $400 $400 $400 Municipal Court-Hayes, Berry White & Vanzant LLP $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 Codification-Franklin Legal $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 Town Council Page 99 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-160-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $425 $0 $425 $450 $25 $0 $450 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $450 $450 $475 $475 $500 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Patricia Adams-training/seminar $425 $450 $450 $475 $475 $500 $500 Town Council Page 100 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-160-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $76 $0 $20 $76 $0 $0 $76 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $76 $76 $76 $76 $76 $76 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long Distance $20 $76 $76 $76 $76 $76 $76 Town Council Page 101 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-160-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $694 $0 $624 $624 ($70)$0 $624 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $624 $624 $624 $624 $624 $624 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town Provided Phone @ $52/month = $624 $624 $624 $624 $624 $624 $624 $624 Town Council Page 102 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-160-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $455 $0 $455 $475 $20 $0 $475 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $475 $495 $515 $535 $555 $575 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Patricia Adams - Texas Municipal League $75 $75 $75 $75 $75 $75 $75 Patricia Adams - dues memberships $380 $400 $420 $440 $460 $480 $500 Town Council Page 103 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-160-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,739 $0 $750 $1,500 ($239)$0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,550 $1,600 $1,650 $1,700 $1,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Patricia Adams-misc. travel - reduced to $1,500 based on trend $750 $1,500 $1,550 $1,600 $1,650 $1,700 $1,750 Town Council Page 104 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-160-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $130 $0 $130 $130 $0 $0 $130 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $130 $130 $130 $130 $130 $130 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Patricia Adams-basic office supplies $130 $130 $130 $130 $130 $130 $130 Town Council Page 105 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-160-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $10 $0 $10 $10 $0 $0 $10 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10 $10 $10 $10 $10 $10 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Legal - postage for mailings/FedEx to Austin or other city $10 $10 $10 $10 $10 $10 $10 Town Council Page 106 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-160-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $9,121 $0 $7,144 $7,628 ($1,493)$0 $7,628 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,628 $7,842 $8,062 $8,288 $8,520 $8,758 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Legal Magazines (monthly) & books such as Robert's Rules, Construction/Utilities/Municipal etc - reduced to $800 based on trend $500 $800 $825 $850 $875 $900 $925 ORR/PIA Manuals $500 $500 $500 $500 $500 $500 $500 Westlaw $512 @ 12 months - updated with 3% increase per year $6,144 $6,328 $6,517 $6,712 $6,913 $7,120 $7,333 Town Council Page 107 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 160 LEGAL 01-160 160 LEGAL PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-160-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $50 $0 $50 $50 $0 $0 $50 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $50 $100 $100 $100 $125 $125 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Other small misc. cost $50 $50 $100 $100 $100 $125 $125 Town Council Page 108 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-251-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 109 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: RECORDS MANAGEMENT ACCTNUM: 01-251-60805 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 110 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TCIC ACCESS ACCTNUM: 01-251-60810 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 111 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-251-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Advertising for applicants is done through no-cost resources.$0 $0 $0 $0 $0 $0 $0 Town Council Page 112 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-251-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $800 $0 $400 $800 $0 $0 $800 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $800 $800 $900 $900 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Printing warning notices, vehicle impound sheets, business cards etc. for PD use. $400 $800 $800 $900 $900 $1,000 $1,000 Town Council Page 113 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ABATEMENTS ACCTNUM: 01-251-63500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 114 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-251-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,500 $0 $5,500 $5,500 $0 $0 $5,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,500 $6,000 $6,500 $7,000 $7,500 $8,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Above listed conference costs are somewhat known amounts. There are a wide variety of costs and locations for classes. Some officers will need certain courses, especially Intermediate courses, but this does not indicate that they will be sent to this training this FY. As the experience of the department increases, training costs increase. As needs of Town and Department change, training costs change. In-house training will be increased with little actual impact on line item. Overtime will be impacted. $5,500 $5,500 $6,000 $6,500 $7,000 $7,500 $8,000 Texas Police Chief's conference for Chief and Commander @ $150/ea. - $250/ea. Texas Crime Prevention Conference $150 TCOLE Training Coordinators Conference @$200 $0 $0 $0 $0 $0 $0 $0 Town Council Page 115 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-251-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $17,000 $0 $17,000 $18,500 $1,500 $0 $18,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $18,500 $18,500 $18,500 $20,000 $20,000 $20,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Anticipate increase.$17,000 $18,500 $18,500 $18,500 $20,000 $20,000 $20,000 Town Council Page 116 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-251-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $1,500 $1,500 $0 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 66% remaining in line item as of this date. Repairs seem to be effective. Recommend holding at this level while in this building. $1,500 $1,500 $1,500 $2,000 $2,000 $2,000 $2,000 Town Council Page 117 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-251-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $960 $0 $650 $1,000 $40 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,050 $1,100 $1,150 $1,200 $1,250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Detail Report shows one payment from this line item this FY so estimate of use to date is not effective. Suspect that rates will increase over time and usage will increase with staff increases. $650 $1,000 $1,050 $1,100 $1,150 $1,200 $1,250 Town Council Page 118 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-251-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $9,952 $0 $10,732 $12,864 $2,912 $0 $12,864 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $12,864 $12,864 $12,864 $12,864 $12,864 $12,864 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 3 New Datacards for Tablets $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Datacards - 8 @ $40/month = $3,840 Town Issued Cell Phones - $252/month = $3,024 Cell Phone Allowance - 5 @ $900/year = $4,500 $10,732 $11,364 $11,364 $11,364 $11,364 $11,364 $11,364 Town Council Page 119 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-251-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $12,500 $0 $12,500 $12,500 $0 $0 $12,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $12,500 $12,500 $10,000 $10,000 $10,000 $10,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Repair and maintain HVAC units, plumbing, lights, windows, etc. Should decrease when new facility is done. $12,500 $12,500 $12,500 $10,000 $10,000 $10,000 $10,000 Town Council Page 120 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-251-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $23,830 $0 $23,830 $21,730 ($2,100)$0 $21,730 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $21,730 $22,230 $22,730 $23,230 $23,730 $24,230 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Normal repair, oil and filter changes, tires and repair. 2010 and 2012 Tahoe's will no longer be under warranty but unit replacing Unit 1000 (2010 Tahoe), the second CCPD Tahoe, ACO, and Detective units will be. Estimate one full tire replacement for 8 vehicles $5600, up to six oil changes per vehicle (12*5.5) $4620 plus up to three major repairs, minor repairs, lights, wiper blades, etc. $11500. $23,830 $21,730 $22,230 $22,730 $23,230 $23,730 $24,230 Town Council Page 121 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-251-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,250 $0 $3,250 $4,250 $1,000 $0 $4,250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,250 $4,250 $4,250 $4,250 $4,250 $4,205 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Warranties on all radar and video cameras is expired with the exception of the cameras in the CCPD vehicles. Replacement radars will be requested. Line item includes other equipment maintenance costs such as TASER or radios. Shipping costs of these items are included in line item. $3,250 $4,250 $4,250 $4,250 $4,250 $4,250 $4,205 Town Council Page 122 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CLEANING SERVICES ACCTNUM: 01-251-65400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 123 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: QUALIFYING EXPENSES ACCTNUM: 01-251-66200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,400 $0 $5,400 $5,400 $0 $0 $5,400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,400 $5,400 $5,500 $5,500 $5,600 $5,600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Ammunition costs have increased across the board. Funding would provide more frequent training/practice ammunition for remedial training as needed as well as qualification series. Includes target costs, ammunition, cleaning materials, and misceleneous supplies. Major order of ammunition is done during summer months in anticipation of qualifications in fall. Have yet to approach current budget of $4,500 in any FY. $5,400 $5,400 $5,400 $5,500 $5,500 $5,600 $5,600 Town Council Page 124 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EMERGENCY MANAGEMENT ACCTNUM: 01-251-66250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $2,000 $1,000 $0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Continue to budget $2000 split with Fire here. Provide additional emergency management supplies,equipment, and training for volunteers and full-time personnel. $1,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Town Council Page 125 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DISPATCH - DENTON COUNTY ACCTNUM: 01-251-66500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $51,141 $0 $51,141 $34,600 ($16,541)$0 $34,600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $34,600 $42,000 $42,000 $42,000 $42,000 $42,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Dispatch service costs paid to Denton Co. S.O.$51,141 $34,600 $42,000 $42,000 $42,000 $42,000 $42,000 Town Council Page 126 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-251-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,000 $0 $5,000 $6,000 $0 $0 $6,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,000 $6,000 $6,500 $6,500 $7,000 $7,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 5 reserves stipend at total of $500/month. $5,000 $6,000 $6,000 $6,500 $6,500 $7,000 $7,000 Town Council Page 127 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-251-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,135 $0 $1,500 $2,250 $115 $0 $2,250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,250 $2,250 $2,250 $2,250 $2,250 $2,250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Dues and Memberships for PD employees. TPCA @300 (Chief) and $100 (Cmdr.) TPA ($575), NTPCA ($15) $1,500 $2,250 $2,250 $2,250 $2,250 $2,250 $2,250 Town Council Page 128 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-251-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,500 $0 $4,500 $5,000 $500 $0 $5,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING As the level of experience increases, more officers are being sent to training out of town for task specific training. Travel and per diem must increase as well. Out of town training anticipated next FY include one to Corpus Christi, two to Austin, one to TCPA conf. (TBD). Other out of town training as needed. $4,500 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Town Council Page 129 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-251-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $275 $0 $275 $375 $100 $0 $375 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $375 $375 $375 $375 $375 $375 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Chamber luncheons and other essential meetings or refreshments for staff meetings.$275 $375 $375 $375 $375 $375 $375 Town Council Page 130 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-251-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,800 $0 $2,000 $2,500 ($300)$0 $2,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,500 $2,500 $2,500 $2,800 $2,800 $2,800 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Copy paper, pens, other office supplies and small equipment items as needed $2,000 $2,500 $2,500 $2,500 $2,800 $2,800 $2,800 Town Council Page 131 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-251-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $750 $0 $750 $900 $150 $0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $1,050 $1,050 $1,050 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING US postage and deliver service charges.$750 $900 $900 $900 $1,050 $1,050 $1,050 Town Council Page 132 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-251-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,450 $0 $1,450 $350 ($1,100)$0 $350 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $350 $1,550 $450 $1,650 $550 $1,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING New law books for new hires. Full staff supplied with law books every other fy.$1,450 $350 $1,550 $450 $1,650 $550 $1,750 Town Council Page 133 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-251-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $58,525 $0 $53,525 $58,995 $470 $0 $58,995 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $58,995 $60,000 $61,000 $62,000 $63,000 $64,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING This line item provides fuel for police and AC vehicles. Estimated cost arrived at as follows: Fuel use for all units 10/1/13-3/31/14. Separated 4 patrol units out and averaged mileage. Multiplied average miles driven by 5.5 (it is estimated that second CCPD vehicle will not be available for 1/2 of the year). That was added back into fleet fuel use and arrived at estimated 17,100 gallons for full year. Have been advised to estimate 10-15% increase in cost. Average cost over first 6 months of FY 14 was $3.14/gallon. 10% increase would be $3.45/gallon. Multiplied estimated fuel use of 17,100 times $3.45/gallon. $53,525 $58,995 $60,000 $61,000 $62,000 $63,000 $64,000 Town Council Page 134 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-251-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $12,900 $0 $13,100 $13,000 $100 $0 $13,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,500 $14,500 $13,000 $13,000 $13,000 $13,000 $13,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING This line item provides new and replacement uniforms for officers. Replace worn items. Will also fund uniforms for new hires if approved. $13,100 $13,000 $13,000 $13,000 $13,000 $13,000 $13,000 Town Council Page 135 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROTECTIVE CLOTHING ACCTNUM: 01-251-72150 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,200 $0 $3,200 $3,200 $0 $0 $3,200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $750 $3,950 $5,700 $3,300 $6,200 $1,200 $3,200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING This line item provides new and replacement body armor and personal protective equipment for officers. Replace 2 units at about $750 per unit (will apply for Bureau of Justice Assistance grant for 50/50 grant-$750 budget is full funding estimate). Will include shipping costs for these items. Will replace six in FY 16, four in FY 17, seven in FY 18, one in FY 19, two in FY 20 $3,200 $3,200 $5,700 $3,300 $6,200 $1,200 $3,200 Town Council Page 136 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INVESTIGATIVE MATERIALS ACCTNUM: 01-251-72400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,320 $0 $5,320 $6,500 $1,180 $0 $6,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,500 $6,500 $6,500 $6,500 $6,500 $6,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Supplies and equipment for investigative tasks such as Fed Ex costs to ship evidence, etc. Replace crime scene supplies provided through grant process and used since grant was awarded. Additional shipping costs reflected in increase. Item includes Leads-on-Line ($1488) and TLO ($1320). $5,320 $6,500 $6,500 $6,500 $6,500 $6,500 $6,500 Town Council Page 137 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: GOLF CART STICKERS ACCTNUM: 01-251-72750 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 138 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ANIMAL CONTROL ACCTNUM: 01-251-77100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,250 $0 $5,000 $6,250 $0 $0 $6,250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,250 $6,250 $6,250 $6,750 $6,750 $6,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Expenses specific to Animal Control duties such as shelter management, food, supplies. Also funds monthly cost of outside contractor ($3000/year)that provides euthanasia services as well as serving as Local Rabies Authority. $5,000 $6,250 $6,250 $6,250 $6,750 $6,750 $6,750 Town Council Page 139 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CODE ENFORCEMENT ACCTNUM: 01-251-77200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 140 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-251-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $3,000 $5,000 $0 $0 $5,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,150 $6,150 $5,000 $5,000 $5,000 $5,000 $5,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Funding for non-specified equipment that may be needed throughout the year but does not fall into another equipment line item. Also requested has been tablet computers compatible with records management / CAD system for three supervisors est. at $500 each for tablet, etc. $3,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Town Council Page 141 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-251-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $1,000 $2,000 $0 $0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Line item needed to replace worn or damaged office furniture as needed. Almost all PD furniture is second hand. Need has increased over time due to no funding being proposed/available. $1,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Town Council Page 142 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 01-251-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $2,250 $2,000 $500 $0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cleaning materials, paper towels, paper goods for kitchen, coffee, etc.$2,250 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Town Council Page 143 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-251-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,250 $0 $750 $1,500 $250 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Covers flowers for deaths, hospitalizations, for employees/families. Also covers awards/plaques, etc. for recognition of employees/volunteers as well as DWI test kits, etc.. $750 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Town Council Page 144 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROGRAMS & SPECIAL PROJECTS ACCTNUM: 01-251-87100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $3,500 $1,500 $0 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Fund Crime Prevention and community service activities including Citizens on Patrol, Police/Fire Chaplains, Child Advocacy Center ($1,179), Citizens Police Academy, etc. Additional funding is sought this FY to engage in marketing the Police Department. $3,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Town Council Page 145 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 251 POLICE 01-251 251 POLICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROMPT PAYMENT INTEREST ACCTNUM: 01-251-93000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 146 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COLLECTION FEES ACCTNUM: 01-255-62000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $14,275 $0 $13,928 $14,006 ($269)$0 $14,006 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $14,006 $14,196 $14,387 $14,582 $14,779 $14,979 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Intermedix Billing 9% of Revenue. GVT Billing 20% of Delinquent Revenue. $13,928 $14,006 $14,196 $14,387 $14,582 $14,779 $14,979 Town Council Page 147 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HAZMAT DISPOSAL ACCTNUM: 01-255-62200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $700 $0 $700 $500 ($200)$0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $600 $600 $600 $600 $600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Hazardous Disposal Contract $700 $500 $600 $600 $600 $600 $600 Town Council Page 148 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: RADIOS ACCTNUM: 01-255-63450 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $500 $500 $0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Repair and replacement of radios (split with MUD) Warranty on handheld APX-6000 (02/2015) $0 $500 $500 $500 $500 $1,000 $1,000 Town Council Page 149 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-255-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,250 $0 $1,250 $1,575 $325 $0 $1,575 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,575 $1,575 $1,575 $1,575 $1,575 $1,575 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Certification classes $500 $750 $750 $750 $750 $750 $750 On-line C E $425 $425 $425 $425 $425 $425 $425 Emergency Medical Training - EMS conference $325 $400 $400 $400 $400 $400 $400 Town Council Page 150 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-255-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,800 $0 $6,500 $6,700 $1,900 $0 $6,700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,700 $6,900 $7,100 $7,300 $7,500 $7,700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual Electric and Gas service cost (split with MUD) $6500 a year with a $200 increase a year $6,500 $6,700 $6,900 $7,100 $7,300 $7,500 $7,700 Town Council Page 151 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-255-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,260 $0 $1,500 $1,750 $490 $0 $1,750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,750 $1,750 $1,800 $1,800 $1,850 $1,850 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual water service billing (split with MUD) $3000 annually / $125 per month (Updated with new rates - added $250) $1,500 $1,750 $1,750 $1,800 $1,800 $1,850 $1,850 Town Council Page 152 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-255-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $120 $0 $50 $120 $0 $0 $120 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $120 $120 $120 $120 $120 $120 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long Distance $50 $120 $120 $120 $120 $120 $120 Town Council Page 153 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-255-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,763 $0 $2,616 $2,616 ($147)$0 $2,616 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,616 $2,616 $2,616 $2,616 $2,616 $2,616 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Operational communication (cell phones/air cards) - operation cell phones 2 @ $31/month (50% MUD) = $372 2 @ $52/month (50% MUD) = $624 2 Cell Allowance @ $900/year (50% MUD) = $900 - Toughbook air cards (3 @ $40/month (50% MUD) = $720 $2,616 $2,616 $2,616 $2,616 $2,616 $2,616 $2,616 Town Council Page 154 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-255-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $200 $200 $200 $0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Building and grounds maintenance cost. (split with MUD)$200 $200 $200 $200 $200 $200 $200 Town Council Page 155 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-255-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,000 $0 $4,000 $4,500 $500 $0 $4,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $4,000 $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 Annual preventive maintenance and repair -2007 C-4500 Chevy (M-681) -2009 C-4500 Chevy (M-682) $0 $0 $0 $0 $0 $0 $0 Town Council Page 156 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-255-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,200 $0 $4,700 $4,700 ($1,500)$0 $4,700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Maintenance and repair small equipment $500 $500 $500 $500 $500 $500 $500 Annual service and maintenance of small equipment - Physio Control Life Pac 15 (service agreement) $3,600 $3,600 $3,600 $3,600 $3,600 $3,600 $3,600 Annual service and maintenance of small equipment -Stryker cot (service agreement) $600 $600 $600 $600 $600 $600 $600 Town Council Page 157 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DISPATCH - DENTON COUNTY ACCTNUM: 01-255-66500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,259 $0 $1,295 $2,216 $957 $0 $2,216 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,216 $2,553 $2,553 $2,553 $2,553 $2,553 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual communication cost with Denton county (split with MUD) - Denton County dispatch $1,295 $2,216 $2,216 $2,216 $2,216 $2,216 $2,216 Annual communication cost with Tarrant county (split with MUD) - Tarrant County (Ft. Worth radio system user and maintenance) $0 $0 $337 $337 $337 $337 $337 Town Council Page 158 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-255-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $574 $0 $1,652 $1,332 $758 $0 $1,332 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,332 $1,332 $1,332 $1,332 $1,332 $1,332 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING EMS Provider Renewal $690 $0 $0 $0 $0 $0 $0 Medicare Application Fee $532 $532 $532 $532 $532 $532 $532 Clinical Labratory Inprovement Asso. $150 $150 $150 $150 $150 $150 $150 Texas Department of Health (Medic re-certifications) Paramedic National regestry $200 $600 $600 $600 $600 $600 $600 Texas Regional Advisory Council (RAC)$80 $50 $50 $50 $50 $50 $50 Town Council Page 159 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FLAGS & REPAIRS ACCTNUM: 01-255-68190 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,700 $0 $1,700 $2,000 $300 $0 $2,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,700 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Repair and replacement of flags (split with MUD)$0 $0 $0 $0 $0 $0 $0 Town Council Page 160 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-255-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,174 $0 $1,100 $1,600 $426 $0 $1,600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,600 $1,600 $1,600 $1,600 $1,600 $1,600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING travel and lodging for EMS training and continuing education - Texas EMS Conference (Ft. Worth 13/14) (Austin 15/16) - Off site continuing education classes - National Fire Academy $1,100 $1,600 $1,600 $1,600 $1,600 $1,600 $1,600 Town Council Page 161 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-255-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $136 $0 $100 $100 ($36)$0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Chamber or department sponsored luncheon's $100 $100 $100 $100 $100 $100 $100 Town Council Page 162 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY PROGRAMS ACCTNUM: 01-255-68700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $500 $500 $0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $500 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Community education programs CPR First Aid training $0 $500 $500 $500 $500 $500 $500 Town Council Page 163 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSPECTION FEES ACCTNUM: 01-255-69110 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $870 $0 $690 $0 ($870)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $690 $0 $690 $0 $690 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Texas Department of Health Services inspection fees - TDH Ambulance inspection and license fee (even years) $690 $0 $690 $0 $690 $0 $690 Town Council Page 164 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-255-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $150 $0 $150 $150 $0 $0 $150 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $150 $150 $150 $150 $150 $150 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $150 $150 $150 $150 $150 $150 $150 Annual office supplies - copy paper / pens / disposables $0 $0 $0 $0 $0 $0 $0 Town Council Page 165 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-255-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $70 $0 $70 $70 $0 $0 $70 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $70 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $70 $70 $100 $100 $100 $100 $100 Cost sharing in postage and supplies - US Mail - UPS - FedEx $0 $0 $0 $0 $0 $0 $0 Town Council Page 166 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-255-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $200 $200 $0 $0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $200 $200 $200 $200 $200 $200 $200 Updates and new references - The Big Pill book - Mapsco - PDR (Physician's Desk Reference) $0 $0 $0 $0 $0 $0 $0 Town Council Page 167 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-255-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,466 $0 $5,846 $6,423 ($43)$0 $6,423 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,423 $6,500 $6,500 $6,500 $6,600 $6,600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual fuel cost 2007 Chevy C4500 2009 Chevy C4500 @009 Ford Exped 3% inflation (15/16) $5,846 $6,423 $6,500 $6,500 $6,500 $6,600 $6,600 Town Council Page 168 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-255-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $2,504 $2,500 $1,000 $0 $2,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,500 $2,500 $2,000 $2,000 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING replacement and repair of duty uniforms. - Nomex duty uniforms - station wear (winter/summer/PT) - Class A (2 sets - 2015/16) $2,504 $2,500 $2,500 $2,000 $2,000 $2,000 $2,000 Town Council Page 169 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEDICAL CONTROL ACCTNUM: 01-255-72200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,000 $0 $7,000 $7,000 $0 $0 $7,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,000 $7,000 $7,000 $7,000 $7,000 $7,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Medical control contract - Emergency Medical Direction and Oversight (administration fee) $3,800 $3,800 $3,800 $3,800 $3,800 $3,800 $3,800 Medical control contract - Tarrant County College continuing education program $3,200 $3,200 $3,200 $3,200 $3,200 $3,200 $3,200 Town Council Page 170 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PHARMACY ACCTNUM: 01-255-72220 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,500 $0 $2,500 $2,750 $250 $0 $2,750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,750 $2,750 $2,750 $2,750 $2,750 $2,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Medical protocol required pharmaceuticals -10% increase due to national standards and back orders $2,500 $2,750 $2,750 $2,750 $2,750 $2,750 $2,750 Town Council Page 171 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OXYGEN ACCTNUM: 01-255-72250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $900 $900 $0 $0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $900 $900 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Monthly contract for service and delivery of Oxygen supplies - "H" cylinders (ambulance) - "D" cylinders (portable) $900 $900 $900 $900 $900 $900 $900 Town Council Page 172 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DISPOSABLE SUPPLIES ACCTNUM: 01-255-72500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $5,000 $5,400 $400 $0 $5,400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,400 $5,400 $5,400 $5,400 $5,400 $5,400 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual replacement cost of disposable EMS supplies and equipment -airway supplies -trauma supplies - medical supplies -8% inflation cost 2014/15 $5,000 $5,400 $5,400 $5,400 $5,400 $5,400 $5,400 Town Council Page 173 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-255-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,200 $0 $1,000 $2,200 $0 $0 $2,200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,200 $2,500 $2,500 $2,500 $2,500 $2,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual replacement or purchase of soft good items -Trauma/Medical kits -portable suction units - hand held monitoring devices $1,000 $2,200 $2,500 $2,500 $2,500 $2,500 $2,500 Town Council Page 174 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 01-255-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $75 $150 $150 $0 $150 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $150 $150 $150 $150 $150 $150 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cleaning and sanation supplies $75 $150 $150 $150 $150 $150 $150 Town Council Page 175 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 255 EMS 01-255 255 EMS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-255-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,200 $0 $600 $400 ($800)$0 $400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $400 $400 $400 $400 $400 $400 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Appreciation and promotional programs Rehab supplies $600 $400 $400 $400 $400 $400 $400 Town Council Page 176 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL SERVICES ACCTNUM: 01-360-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $5,000 $5,000 $5,000 $0 $5,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TCEQ Management $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Town Council Page 177 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING ACCTNUM: 01-360-60500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 178 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-360-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $350 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Advertizing for open positions $350 $0 $0 $0 $0 $0 $0 Town Council Page 179 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-360-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $458 $0 $600 $600 $142 $0 $600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $600 $600 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 2 staff to attend APWA short or long course.$600 $600 $600 $0 $0 $0 $0 Town Council Page 180 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-360-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $164,988 $0 $164,988 $173,237 $8,249 $0 $173,237 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $173,237 $181,899 $190,994 $200,544 $210,571 $221,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 5% added to each year for additional street lights and increase on cost of electricity.$164,988 $173,237 $181,899 $190,994 $200,544 $210,571 $221,100 Street Lights $0 $0 $0 $0 $0 $0 $0 Town Council Page 181 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-360-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 182 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-360-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $125 $0 $125 $125 $0 $0 $125 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $125 $125 $125 $125 $125 $125 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long distance $125 $125 $125 $125 $125 $125 $125 Town Council Page 183 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-360-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,741 $0 $2,497 $2,580 ($161)$0 $2,580 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,580 $2,580 $2,580 $2,580 $2,580 $2,580 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town Provided Cell Phones - $215/month = $2,580 $2,497 $2,580 $2,580 $2,580 $2,580 $2,580 $2,580 Town Council Page 184 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 01-360-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 185 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-360-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 186 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-360-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $0 $0 ($500)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Vehicle Maint moved to Street Maintenance $0 $0 $0 $0 $0 $0 $0 Town Council Page 187 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-360-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,150 $0 $1,523 $3,000 ($3,150)$0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 1/2 of backhoe annual service, new tires for utility trailer, misc repairs.$1,523 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 188 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STREET MAINTENANCE ACCTNUM: 01-360-65500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 189 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SIGNS & MARKINGS ACCTNUM: 01-360-65510 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 190 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STORAGE RENTAL ACCTNUM: 01-360-67210 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 191 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-360-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $428 $0 $428 $428 $0 $0 $428 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $428 $428 $428 $428 $428 $428 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 2 memberships to APWA.$428 $428 $428 $428 $428 $428 $428 Town Council Page 192 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-360-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $812 $0 $0 $812 $0 $0 $812 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $812 $812 $812 $812 $812 $812 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING We did not attend the APWA short course or long course this year.$0 $812 $812 $812 $812 $812 $812 Town Council Page 193 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-360-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $100 $150 $50 $0 $150 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $150 $150 $150 $150 $150 $150 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $100 $150 $150 $150 $150 $150 $150 Town Council Page 194 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY PROGRAM ACCTNUM: 01-360-68700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 195 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-360-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $250 $200 $0 $0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc office supplies $250 $200 $200 $200 $200 $200 $200 Town Council Page 196 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-360-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $20 $100 $0 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $20 $100 $100 $100 $100 $100 $100 Town Council Page 197 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-360-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Fuel line moved to Street Maintenance Sales Tax $0 $0 $0 $0 $0 $0 $0 Town Council Page 198 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-360-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,340 $0 $1,750 $1,750 ($590)$0 $1,750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,750 $1,750 $1,750 $1,750 $1,750 $1,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Blue jeans, boots, shirts, hats, and seasonal gear for 4 staff.$1,750 $1,750 $1,750 $1,750 $1,750 $1,750 $1,750 Town Council Page 199 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 01-360-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $1,500 $1,500 $0 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc small tools for street maintenance work.$1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Town Council Page 200 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 360 STREETS 01-360 360 STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY EQUIPMENT ACCTNUM: 01-360-78300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 201 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-400-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $0 $0 ($500)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 202 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING ACCTNUM: 01-400-60500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 203 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SOFTWARE & SUPPORT ACCTNUM: 01-400-60800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 204 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-400-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $700 $0 $1,100 $1,000 $300 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 1,000/ Advertising in TML, Star Telegram $1,100 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 205 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-400-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 206 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-400-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,025 $0 $2,485 $4,596 $1,571 $0 $4,596 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,596 $3,840 $2,085 $2,085 $2,085 $2,085 Town Council Page 207 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Micosoft Office classes Park Superintendent and one other (Word, Excel, Powerpoint) 4 x 295 = 1180 $0 $0 $1,180 $0 $0 $0 $0 Pesticide Applicator CEU ($120 x 3)$360 $360 $360 $360 $360 $360 $360 Southwest Parks and Rec Training Institute $400 $0 $0 $0 $0 $0 $0 Irrigation CEUs Park Super intendent 3 x 100 = 300 $300 $300 $300 $300 $300 $300 $300 Athletic Maintenance Forum Crew leader/field technician/maint worker 175 x 3 = 525 $525 $525 $525 $525 $525 $525 $525 Park Management Maintenance School 575 $0 $575 $575 $0 $0 $0 $0 General Local staff resource classes Crew leaders and maint workers 3 x 125 = 375 $375 $375 $375 $375 $375 $375 $375 Texas Nursery and Landscaping EXPO 2 Crew leaders/3 maint workers 125 x 5 = 525 $525 $525 $525 $525 $525 $525 $525 Irrigation Course and exam Irrigation Crew Leader Course and prep test 825/Test 211 $0 $1,036 $0 $0 $0 $0 $0 CPSI (Certified Playground Inspector) online course Park Superintendent/crew leader Course 2 x 350 = 700/exam 2 x 100 = 200 $0 $900 $0 $0 $0 $0 $0 Town Council Page 208 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-400-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $42,800 $0 $36,300 $41,695 ($1,105)$0 $41,695 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $41,695 $42,921 $44,790 $46,177 $48,082 $49,506 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Trails and Open Space $4,000 $8,000 $8,000 $8,500 $8,500 $9,000 $9,000 Freedom Dog Park electricity $1,300 $1,325 $1,350 $1,375 $1,400 $1,425 $1,450 Harmony Park electricity $7,500 $7,695 $7,896 $8,240 $8,602 $8,982 $9,381 Independence Park electricity $23,500 $24,675 $25,675 $26,675 $27,675 $28,675 $29,675 Town Council Page 209 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-400-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $60,750 $0 $58,237 $73,315 $12,565 $0 $73,315 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $73,315 $78,415 $79,915 $81,415 $82,915 $84,415 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Additional Lakeview Park Water with Upgrades $0 $5,700 $9,550 $9,800 $10,050 $10,300 $10,550 Freedom Park $7,000 $8,831 $9,031 $9,231 $9,431 $9,631 $9,831 Lakeview park - water $8,000 $9,300 $9,550 $9,800 $10,050 $10,300 $10,550 Harmony Park - water $16,287 $18,671 $18,971 $19,271 $19,571 $19,871 $20,171 Independence Park (east and west) . $26,950 $30,813 $31,313 $31,813 $32,313 $32,813 $33,313 Town Council Page 210 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-400-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $425 $0 $50 $435 $10 $0 $435 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $435 $450 $450 $450 $450 $450 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Landline $50 $435 $450 $450 $450 $450 $450 Town Council Page 211 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-400-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,224 $0 $7,310 $7,220 ($4)$0 $7,220 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,220 $7,070 $7,070 $6,720 $6,720 $6,720 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Datacard - 3 @ $40/month = $1,440 Town Provided Cell Service - $440/month = $5,280 Replacement phones 3 x 150 = $450 Accessories - $50 $7,310 $7,220 $7,070 $7,070 $6,720 $6,720 $6,720 Town Council Page 212 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 01-400-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $102,900 $147,900 $147,700 $113,100 $10,200 $0 $113,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $113,100 $109,636 $110,330 $128,412 $134,702 $141,303 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Additional Lakeview Park with Upgrades $0 $1,000 $2,015 $2,075 $2,138 $2,201 $2,267 Spray Pad Re-painting $45,000 $0 $0 $0 $0 $0 $0 Trails and open spaces 01-400-64100 project 011 $9,600 concrete linear trail maint (12 x 800) $3,000 for aquatic maintenance in and around ponds including fountain maintenance $8,000 for (2) well and pump maintenance $17,000 $20,600 $18,600 $18,600 $20,662 $21,695 $22,779 FREEDOM PARK - herbicide and fertilizer and fire ant control $4000/ irrigation repairs $2,000/ infrastructure repair and replacement 2,000/ 2 new benches and new bag dispenser trash can combos 2,200/2,000 general playground maintenance $7,900 $12,200 $10,290 $10,804 $11,344 $11,911 $12,506 LAKEVIEW PARK - Chemicals( fire ant control, fertilizer and herbicides) $2300 Irrigation repairs $1,800. Field materials 500 $3,800 $4,600 $4,031 $4,151 $4,275 $4,403 $4,535 HARMONY PARK - Chemicals(fire ant control, herbicide, fertilizer) $7,000 irrigation repairs $5,000 Ballfield materials, top dressing fibar, field paint $6,000 Park equipment infrastructure replacement, restroom maint costs, tennis court fencing repair, site amenities and field bulb replacement $6,000 $24,000 $24,000 $24,000 $24,000 $29,172 $30,630 $32,161 INDEPENDENCE PARK EAST AND WEST - Chemicals(fire ant control, herbicide and fertilizer)$15,000 irrigation repairs $9,700 Ballfield materials, top dressing, fibar seasonal plantings $16,000 Park infrastructure repair, concessions maint, tennis courts 10,000 $50,000 $50,700 $50,700 $50,700 $60,821 $63,862 $67,055 Town Council Page 213 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-400-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,500 $0 $2,500 $2,500 $0 $0 $2,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,500 $2,652 $2,784 $2,923 $3,069 $3,222 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Upkeep and maintenance for parks shop $2,500 $2,500 $2,652 $2,784 $2,923 $3,069 $3,222 Town Council Page 214 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-400-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $8,001 $0 $8,500 $8,241 $240 $0 $8,241 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $8,241 $8,488 $8,912 $9,357 $9,824 $10,315 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING maintenance and repairs for 7 park trucks $8,500 $8,241 $8,488 $8,912 $9,357 $9,824 $10,315 Town Council Page 215 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-400-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $10,225 $0 $10,225 $11,032 $807 $0 $11,032 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $11,032 $12,048 $12,590 $13,159 $13,756 $14,383 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Additional Reel Mower Maintenance due to Lakeview Upgrades $0 $500 $1,200 $1,200 $1,200 $1,200 $1,200 Major and minor repairs to all existing small and big engine equipment $10,225 $10,532 $10,848 $11,390 $11,959 $12,556 $13,183 Town Council Page 216 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-400-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 217 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT RENTAL/LEASE ACCTNUM: 01-400-67100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 218 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STORAGE RENTAL ACCTNUM: 01-400-67210 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,200 $0 $14,008 $14,008 $9,808 $0 $14,008 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $14,008 $14,008 $14,008 $14,008 $7,008 $7,008 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 3 storage units x 2,333 $7,000 $7,000 $7,000 $7,000 $7,000 $0 $0 Maintenance Barn - Parks - $584/month $7,008 $7,008 $7,008 $7,008 $7,008 $7,008 $7,008 Town Council Page 219 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PORTABLE TOILETS ACCTNUM: 01-400-67350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,557 $0 $4,042 $4,243 $2,686 $0 $4,243 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,243 $4,454 $4,675 $4,908 $5,153 $5,410 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Freedom Dog park 2 handicap portable toilets $95per month service fee each - $2280 $25 delivery fee each - $50 $20 hand sanitizer refill 4 x per year - $80 $2,410 $2,530 $2,656 $2,788 $2,927 $3,073 $3,226 Lakeview portable toilets (2)$1,632 $1,713 $1,798 $1,887 $1,981 $2,080 $2,184 Town Council Page 220 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-400-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $780 $0 $1,089 $1,189 $409 $0 $1,189 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,189 $1,189 $1,030 $1,256 $1,322 $1,391 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING NRPA membership - park superintendent $0 $159 $159 $0 $0 $0 $0 TNLA 200/ , TDA = 150, Sports Turf Association =285, Texas Turfgrass Association = 75,(2)Costco = 100 (3) Sams =120 $1,089 $1,030 $1,030 $1,030 $1,256 $1,322 $1,391 Town Council Page 221 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-400-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,967 $0 $565 $2,155 ($812)$0 $2,155 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,155 $2,200 $210 $210 $210 $210 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Microsoft Office classes 4 x15 = 60 (lunch only) $0 $0 $60 $0 $0 $0 $0 Park Maintenance Management School 6 nights (includes most meals) =1265 meals = 120 flight =475 shuttle transportation=70 $0 $1,930 $1,930 $0 $0 $0 $0 Irrigation CEUS 3 days x 15 (lunch only) $45 $45 $45 $45 $45 $45 $45 Athletic Maint forum 3 x 15 =45(lunch only) $45 $45 $45 $45 $45 $45 $45 TNLA Expo 5 x 15 = 75 {lunch only) $75 $75 $75 $75 $75 $75 $75 General resource classes 3 x 15 = 45 (lunch only) $0 $45 $45 $45 $45 $45 $45 SWPRTI 3 days hotel and per diem - 400 $400 $0 $0 $0 $0 $0 $0 Irrigation Course and exam Exam lunch -15 $0 $15 $0 $0 $0 $0 $0 Town Council Page 222 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-400-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $900 ($100)$0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $900 $900 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING One chamber meeting, staff meetings, and small organizational meetings benefitting the community such as Garden club, Tour of homes, school gatherings $1,000 $900 $900 $900 $900 $900 $900 Town Council Page 223 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY PROGRAM ACCTNUM: 01-400-68700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $450 $0 $600 $619 $169 $0 $619 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $619 $636 $666 $699 $733 $779 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Medians-Safety classes or safety books and or dvds for parks crew (3 FTE)$150 $155 $159 $166 $174 $182 $201 Safety classes or safety books and or dvds for parks crew $450 $464 $477 $500 $525 $551 $578 Town Council Page 224 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TREE CITY ACCTNUM: 01-400-69100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 7,000 from tree mitigation fund 3,000 for new trees $0 $0 $0 $0 $0 $0 $0 Town Council Page 225 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-400-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $361 $0 $361 $372 $11 $0 $372 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $372 $383 $402 $422 $443 $465 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING General office supplies $361 $372 $383 $402 $422 $443 $465 Town Council Page 226 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-400-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $50 $0 $50 $52 $2 $0 $52 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $52 $54 $57 $60 $63 $66 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Postage $50 $52 $54 $57 $60 $63 $66 Town Council Page 227 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-400-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $500 $515 $15 $0 $515 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $515 $530 $556 $583 $612 $642 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Materials purchased for staff education, irrigation and training DVD's, TDA and TNLA resource and testing materials $500 $515 $530 $556 $583 $612 $642 Town Council Page 228 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-400-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $17,727 $0 $17,727 $17,013 ($714)$0 $17,013 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $17,013 $17,523 $18,049 $18,591 $19,148 $19,723 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 2,550 gallons regular fuel @ $3.45/gal = $8,797.50 2,282 gallons of diesel @ $3.60/gal = $8,215.20 $17,727 $17,013 $17,523 $18,049 $18,591 $19,148 $19,723 Town Council Page 229 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-400-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,622 $0 $7,500 $6,750 ($872)$0 $6,750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,750 $6,950 $7,150 $7,350 $7,550 $7,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 9 employees with the following: (7) shirts at $36 = $2268, (7) jeans at $28 = $1764, (1) work boots at $150 = $1350, (4) hats at $13 = $468 $900 - Bad weather gear for 9 employees $7,500 $6,750 $6,950 $7,150 $7,350 $7,550 $7,750 Town Council Page 230 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEDIAN BANNERS ACCTNUM: 01-400-76800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 231 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 01-400-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $9,800 $0 $9,800 $7,000 ($2,800)$0 $7,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,000 $7,197 $7,416 $7,961 $8,534 $9,135 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Hand held equipment for landscaping and maintenance, such as various shovels, wrenches and power tools = 3500. 2 Toro commercial mowers at $1000 each. 3 trimmers at $300 each and 2 blowers at $450 each $9,800 $7,000 $7,197 $7,416 $7,961 $8,534 $9,135 Town Council Page 232 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY EQUIPMENT ACCTNUM: 01-400-78300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,980 $0 $1,980 $2,039 $59 $0 $2,039 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,039 $2,101 $2,206 $2,316 $2,431 $2,552 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $900 ($100/employee) General safety wear for 9 employees (gloves, vests, glasses) $1080 waders and rubber boots for 9 employees $1,980 $2,039 $2,101 $2,206 $2,316 $2,431 $2,552 Town Council Page 233 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-400-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 234 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-400-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,030 $30 $0 $1,030 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,030 $1,061 $1,114 $1,169 $1,227 $1,288 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office furniture and equipment $1,000 $1,030 $1,061 $1,114 $1,169 $1,227 $1,288 Town Council Page 235 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HARDWARE ACCTNUM: 01-400-78600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 236 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 400 PARKS 01-400 400 PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-400-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $300 $0 $2,000 $300 $0 $0 $300 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $300 $318 $333 $349 $366 $384 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc expenses $2,000 $300 $318 $333 $349 $366 $384 Town Council Page 237 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-401-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 238 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING ACCTNUM: 01-401-60500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 239 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-401-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 240 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-401-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 241 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-401-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 242 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-401-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,030 $30 $0 $1,030 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,030 $1,061 $1,114 $1,169 $1,227 $1,228 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Medians electricity (streets)$1,000 $1,030 $1,061 $1,114 $1,169 $1,227 $1,228 Town Council Page 243 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-401-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $29,726 $0 $28,068 $32,273 $2,547 $0 $32,273 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $32,273 $32,773 $33,273 $33,773 $34,273 $42,731 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING medians water (includes updated rates per MUD)$28,068 $32,273 $32,773 $33,273 $33,773 $34,273 $42,731 Town Council Page 244 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-401-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 245 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-401-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,413 $0 $1,200 $1,200 ($213)$0 $1,200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town Provided Cell Service - $100/month $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 Town Council Page 246 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 01-401-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $83,553 $0 $83,553 $84,000 $448 $0 $84,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $84,000 $88,641 $91,300 $94,039 $96,860 $99,765 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING MEDIANS - chemicals, fire and control, herbicide and fertilizer $20,000 Irrigation repairs in turf and flower beds - $30,000 contract and independent labor - 10,000 install mulch and soil - $5,000 2 seasonal color change outs - $19,000 $83,553 $84,000 $88,641 $91,300 $94,039 $96,860 $99,765 Town Council Page 247 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-401-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $0 $0 ($2,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 248 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-401-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,988 $0 $1,988 $2,048 $60 $0 $2,048 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,048 $2,109 $2,172 $2,237 $2,304 $2,373 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING general maintenance and repair for two vehicles $1,988 $2,048 $2,109 $2,172 $2,237 $2,304 $2,373 Town Council Page 249 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-401-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,075 $0 $3,075 $3,167 $92 $0 $3,167 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,167 $3,262 $3,359 $3,459 $3,562 $3,668 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Major and minor repairs to existing equipment $3,075 $3,167 $3,262 $3,359 $3,459 $3,562 $3,668 Town Council Page 250 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-401-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 251 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT RENTAL/LEASE ACCTNUM: 01-401-67100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 252 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STORAGE RENTAL ACCTNUM: 01-401-67210 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 253 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PORTABLE TOILETS ACCTNUM: 01-401-67350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 254 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-401-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 255 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-401-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 256 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-401-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $100 $103 $3 $0 $103 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $103 $106 $109 $112 $115 $118 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING staff meetings $100 $103 $106 $109 $112 $115 $118 Town Council Page 257 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY PROGRAM ACCTNUM: 01-401-68700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $150 $0 $150 $155 $5 $0 $155 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $155 $159 $163 $167 $171 $175 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING safety programs such as dvds and classes $150 $155 $159 $163 $167 $171 $175 Town Council Page 258 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TREE CITY ACCTNUM: 01-401-69100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $11,694 $0 $0 $10,000 ($1,694)$0 $10,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Tree City USA ($10,000 - $7,900 reimbursed by Crumpton, $2,100 from the GF) $0 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Town Council Page 259 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-401-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 260 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-401-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 261 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-401-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 262 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-401-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,388 $0 $5,388 $5,447 $59 $0 $5,447 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,447 $5,610 $5,779 $5,952 $6,131 $6,315 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Gas (787 x 3.45) = 2,715 Diesel (760 x 3.60) = 2,736 TOTAL = 5,447 $5,388 $5,447 $5,610 $5,779 $5,952 $6,131 $6,315 Town Council Page 263 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-401-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,350 $0 $2,350 $2,444 $94 $0 $2,444 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,444 $2,463 $2,537 $2,614 $2,693 $2,774 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 3 workers x 10 shirts (36) + 7 jeans (28) + work boots 150 + 4 hats (13) $200 bad weather gear for 1 employee = 2,474 $2,350 $2,444 $2,463 $2,537 $2,614 $2,693 $2,774 Town Council Page 264 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEDIAN BANNERS ACCTNUM: 01-401-76800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 265 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 01-401-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,175 $0 $6,175 $6,360 $185 $0 $6,360 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,360 $6,551 $6,878 $7,221 $7,582 $7,961 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,250 small hand-held non-motorized equipment $5,250 Power equipment ( three 21" mowers x 1,000, 3 trimmers x 300 3 blowers x 450 $6,175 $6,360 $6,551 $6,878 $7,221 $7,582 $7,961 Town Council Page 266 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY EQUIPMENT ACCTNUM: 01-401-78300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 267 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-401-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 268 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-401-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 269 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HARDWARE ACCTNUM: 01-401-78600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 270 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 401 MEDIANS 01-401 401 MEDIANS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-401-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 271 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SOFTWARE & SUPPORT ACCTNUM: 01-450-60800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,500 $0 $4,100 $4,805 $1,305 $0 $4,805 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,805 $6,013 $5,025 $5,139 $6,357 $5,379 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING RecPro Key Tags for pool entry. $600 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 Adobe creative suite for Sherri $0 $0 $1,100 $0 $0 $1,100 $0 RecPro Software and Support $3500 $3,500 $3,605 $3,713 $3,825 $3,939 $4,057 $4,179 Town Council Page 272 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COLLECTION FEES ACCTNUM: 01-450-62000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,650 $0 $0 $0 ($1,650)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 273 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HEALTH INSPECTIONS ACCTNUM: 01-450-62300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $246 $0 $253 $261 $15 $0 $261 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $261 $269 $277 $285 $294 $303 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Yearly Inspection of concession stand $253 $261 $269 $277 $285 $294 $303 Town Council Page 274 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-450-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,433 $0 $2,637 $2,716 ($717)$0 $2,716 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,716 $2,798 $2,881 $2,968 $3,057 $3,149 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Day Camp: magazine and newspaper ads $637 $656 $676 $696 $717 $738 $761 Rec General: fb (average $300 each run), magazine ads (average between $400 - $700 each run), newspaper ads (average $500 each run) $2,000 $2,060 $2,122 $2,185 $2,251 $2,319 $2,388 Town Council Page 275 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-450-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,701 $0 $1,087 $5,813 $2,112 $0 $5,813 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,813 $5,986 $6,165 $6,350 $6,540 $6,731 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Rec General printing: 10-page brochure ($2000 moved from advertising), flyers, promo items $0 $3,327 $3,426 $3,528 $3,635 $3,743 $3,850 Flyers and hand-outs $326 / 1/2 the printing cost for bi-annual brochure $1000 $0 $1,366 $1,407 $1,449 $1,492 $1,537 $1,583 Day Camp flyers and newsletters $1,087 $1,120 $1,153 $1,188 $1,223 $1,260 $1,298 Town Council Page 276 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-450-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,025 $0 $1,700 $5,733 $1,708 $0 $5,733 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,733 $5,863 $5,994 $6,116 $6,239 $6,357 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING NRPA conference in Charlotte, NC registration for Parks and Recreation Director $780 $780 $803 $828 $852 $878 $904 $925 TFEA conference (Austin) registration for Sherri Lewis $200 $200 $206 $212 $219 $225 $232 $239 Day Camp cpr training for approx. 10 staff members x $30 = $300 $300 $309 $318 $328 $338 $348 $358 Traps State Conference registration for Parks and Rec Director and Recreation Supervisor (2 x $260) = $520 $260 $525 $530 $535 $540 $545 $550 Ellis Training Manuals for lifeguard training: 30 lifeguardsx35 books : 1050 $0 $1,050 $1,100 $1,150 $1,200 $1,250 $1,300 Ellis lifeguard instructor training for Recreation Superintendent and Pool Manager: 2x$450= $900 $0 $900 $930 $960 $980 $1,000 $1,020 Traps regional conference registration for Parks and Rec. Director, and Recreation Supervisor(2 x $80) = $160 $160 $165 $170 $175 $180 $185 $190 Texas Public Pool Council conference registration for Recreation Superintendent - $475 $0 $475 $475 $475 $475 $475 $475 Adobe graphics software training for Sherri Lewis = $1300 $0 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 Town Council Page 277 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 01-450-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $5,700 $5,700 $5,700 $0 $5,700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,700 $5,700 $5,700 $5,700 $5,700 $5,700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING NMA Credit Card Fees - Average $475/month = $5,700 $5,700 $5,700 $5,700 $5,700 $5,700 $5,700 $5,700 Town Council Page 278 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-450-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $20,000 $0 $19,000 $19,500 ($500)$0 $19,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $19,500 $20,000 $20,500 $21,000 $21,500 $22,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Electricity Usage $19,000 $19,500 $20,000 $20,500 $21,000 $21,500 $22,000 Town Council Page 279 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-450-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $20,000 $0 $10,797 $13,138 ($6,862)$0 $13,138 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $13,138 $13,538 $13,938 $14,338 $14,738 $15,138 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Pool Water Use $10,797 $13,138 $13,538 $13,938 $14,338 $14,738 $15,138 Town Council Page 280 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-450-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,224 $0 $1,258 $1,295 $71 $0 $1,295 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,295 $1,333 $1,373 $1,413 $1,454 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Standard phone plus DSL fees - ATT phone and internet.$1,155 $1,189 $1,224 $1,260 $1,297 $1,335 $1,375 Long distance charges $103 $106 $109 $113 $116 $119 $125 Town Council Page 281 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-450-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,061 $0 $3,000 $3,000 ($61)$0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Datacard for staff - $40/month = $480 Year Round Staff Cell Service - $110/month = $1,320 Seasonal Cell Service - $200/month for six months = $1,200 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 282 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSURANCE ACCTNUM: 01-450-65000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $486 $0 $486 $501 $15 $0 $501 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $501 $516 $531 $547 $563 $580 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Day Camp TML to cover Medlin $486 $501 $516 $531 $547 $563 $580 Town Council Page 283 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 01-450-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $9,997 $0 $8,000 $6,221 ($3,776)$0 $6,221 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,221 $6,407 $6,599 $6,796 $6,999 $7,208 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Irrigation repairs $2800. AC filters: $80 x 3 times per year= $240. Facility repairs at the pool: $3,000 $8,000 $6,221 $6,407 $6,599 $6,796 $6,999 $7,208 Town Council Page 284 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-450-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 285 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: LIBRARY SERVICES ACCTNUM: 01-450-66750 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $15,000 $0 $15,000 $15,000 $0 $0 $15,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING ILA with Roanoke $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Town Council Page 286 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-450-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,742 $0 $1,300 $2,824 $82 $0 $2,824 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,824 $2,909 $2,996 $3,086 $3,179 $3,274 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Recreation/Event assistance, programming, 4th of July $1,300 $2,824 $2,909 $2,996 $3,086 $3,179 $3,274 Town Council Page 287 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT RENTAL/LEASE ACCTNUM: 01-450-67100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,729 $0 $5,729 $5,901 $172 $0 $5,901 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,901 $6,078 $6,260 $6,448 $6,641 $6,841 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Day Camp Durham bus for 10 field trips $5,729 $5,901 $6,078 $6,260 $6,448 $6,641 $6,841 Town Council Page 288 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING RENTAL/LEASE ACCTNUM: 01-450-67200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 289 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-450-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,994 $0 $7,153 $7,367 $373 $0 $7,367 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,367 $7,587 $7,812 $8,043 $8,280 $8,524 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Texas Public Pool Council Membership for Recreation Superintendent: $125 , Texas Recreation & Park Society membership for Parks and Rec Director and Recreation Supervisor: $75 x 2 = $150 NRPA member ship for parks and Rec. Director:$390 IFEA membership for Rec. Supervisor: $195 Costco Membership department:$55 Sams membership: $100 $1,015 $1,045 $1,075 $1,105 $1,135 $1,165 $1,195 Swim Team: Regional Dues $12x210swimmers, State Dues $7x100swimmers $6,138 $6,322 $6,512 $6,707 $6,908 $7,115 $7,329 Town Council Page 290 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-450-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,986 $0 $5,078 $5,910 ($76)$0 $5,910 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,910 $6,086 $6,256 $6,426 $6,596 $6,766 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Traps conference hotel room in Abilene for 3 nights: 3 nights x $83 x 2 = $498 for Parks and Rec. Director and Rec. Supervisor Traps conference meals: 3 x $46 x 2 = $276 IFEA in Austin: Omni Austin Hotel $130 x 4 = $520 nights, 4 days of meals 4 x $99 = $400 NRPA in Charlotte, NC: hotel $200 x 3 nights +$600, plus meals 3 x $99 = $300 and airfare = $1,000 $3,456 $3,594 $3,700 $3,800 $3,900 $4,000 $4,100 3 Nights at College Station Hilton for TPPC conference for Recreation Superintendent and Pool Manager: $159 a night x 3 = $480 Meals and Per Diem for 3 days for Recreation Superintendent and Pool manager = $56 a day x 3 days x 2 people = $336 $158 $816 $836 $856 $876 $896 $916 3 Nights at College Station Hilton for TAAF State meet for Head Swim Coach and two assistant coaches (2 rooms): $159 a night x 3 x 2 = $960 Meals and Per Diem for 3 days for Head Swim Coach and two assistant coaches = $56 a day x 3 days x 3 people = $504 $1,464 $1,500 $1,550 $1,600 $1,650 $1,700 $1,750 Town Council Page 291 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-450-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,137 $0 $1,157 $1,191 $54 $0 $1,191 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,191 $1,228 $1,265 $1,303 $1,341 $1,381 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Swim Team: Regional TAAF meetings before season, Meeting with Head Coach before season $159 $163 $168 $173 $179 $184 $189 Pre and Post Season as well as in-service training $530 $546 $563 $580 $597 $615 $633 Day Camp bi-weekly staff meetings $159 $164 $169 $174 $179 $184 $190 Rec General meetings $309 $318 $328 $338 $348 $358 $369 Town Council Page 292 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FIELD TRIPS ACCTNUM: 01-450-68750 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,500 $0 $5,500 $5,665 $165 $0 $5,665 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,665 $5,835 $6,010 $6,190 $6,376 $6,567 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Day Camp trips, 2 weekly, 50 kids and 10 staff for 9/10 weeks (depending on school calendar)$5,500 $5,665 $5,835 $6,010 $6,190 $6,376 $6,567 Town Council Page 293 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-450-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,923 $0 $1,862 $1,988 $65 $0 $1,988 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,988 $2,115 $2,242 $2,371 $2,500 $2,629 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Pool office supply requirements /Increased staff and registration cards 2500 cards for $1000 $1,000 $1,100 $1,200 $1,300 $1,400 $1,500 $1,600 Day Camp pens, markers, scissors, printer paper, printer ink $212 $218 $225 $232 $239 $246 $253 Rec General office supply requirements $650 $670 $690 $710 $732 $754 $776 Town Council Page 294 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-450-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $155 $0 $755 $777 $622 $0 $777 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $777 $800 $824 $848 $873 $899 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING correspondence with residence and vendors, brochures mailed 2x a year. Increased the amount due to 10 page brochure. $755 $777 $800 $824 $848 $873 $899 Town Council Page 295 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-450-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $464 $0 $464 $478 $14 $0 $478 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $478 $492 $507 $522 $538 $554 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING staff resource materials, software, literature $464 $478 $492 $507 $522 $538 $554 Town Council Page 296 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-450-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 297 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-450-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,283 $0 $7,874 $8,110 $827 $0 $8,110 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $8,110 $8,352 $8,603 $8,860 $9,126 $9,399 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 35 Shorts @ $30= $1050 , 15 Polos @ $28 = $420 , 70 Shirts @ $9 = $630, 35 hats @ $9 = $315, 35 hip packs @ $8= $280, whistles and lanyards+ 35x$6 = $210 $2,905 $2,992 $3,081 $3,173 $3,268 $3,366 $3,466 Swim Team: 210 shirts @ $8.50ea, 210 caps @ $4ea 6 coaches polos @ $27 $2,871 $2,957 $3,045 $3,137 $3,231 $3,328 $3,428 Day Camp 3 shirts for each of the 10 counselors, tees for kids $1,660 $1,710 $1,761 $1,814 $1,868 $1,924 $1,982 Rec General staff shirts, weather gear, boots $438 $451 $465 $479 $493 $508 $523 Town Council Page 298 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CHEMICALS ACCTNUM: 01-450-72300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $20,688 $0 $17,000 $19,156 ($1,532)$0 $19,156 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $19,156 $19,656 $20,156 $20,656 $21,156 $21,656 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Chlorine and water treatment products $17,000 $19,156 $19,656 $20,156 $20,656 $21,156 $21,656 Town Council Page 299 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CONCESSIONS ACCTNUM: 01-450-72600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $11,139 $0 $9,400 $10,400 ($739)$0 $10,400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,400 $10,600 $10,800 $11,000 $11,200 $11,400 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Offset by revenue $9,400 $10,400 $10,600 $10,800 $11,000 $11,200 $11,400 Town Council Page 300 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROGRAM SUPPLIES ACCTNUM: 01-450-72700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,544 $0 $3,479 $3,578 ($1,966)$0 $3,578 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,578 $5,860 $3,775 $3,882 $3,993 $4,107 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Swim Team: Pool supplies relating to swim meets and practice/normal program supplies, replacement of lane lines in 2016 $500 $510 $2,700 $520 $530 $540 $550 Swim Lesson materials $327 $336 $346 $357 $367 $379 $390 Day Camp gym games, board games, crafts, water, sports equipment, coolers $2,652 $2,732 $2,814 $2,898 $2,985 $3,074 $3,167 Town Council Page 301 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SPECIAL EVENTS ACCTNUM: 01-450-76900 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,804 $0 $1,858 $1,914 $110 $0 $1,914 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,914 $1,971 $2,030 $2,091 $2,154 $2,219 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Dive-In Movies, End of the Summer Bash, Karoke Night $1,858 $1,914 $1,971 $2,030 $2,091 $2,154 $2,219 Town Council Page 302 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNITY EVENTS ACCTNUM: 01-450-76950 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 303 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SAFETY EQUIPMENT ACCTNUM: 01-450-78300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,123 $0 $1,155 $1,190 $67 $0 $1,190 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,190 $1,225 $1,262 $1,300 $1,339 $1,379 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Rescue tubes, manikins, CPR trainiers $1,093 $1,126 $1,159 $1,194 $1,230 $1,267 $1,305 gloves, vests, light wands $62 $64 $66 $68 $70 $72 $74 Town Council Page 304 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 01-450-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,120 $0 $3,200 $2,500 ($1,620)$0 $2,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,500 $2,550 $2,600 $2,650 $2,700 $2,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Pool equipment and accessories i.e. pool vacuum, acid feeders, chemical tester, power washer, trash can mover, chemical tubing, circulation fans. $3,200 $2,500 $2,550 $2,600 $2,650 $2,700 $2,750 Town Council Page 305 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-450-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,881 $0 $5,706 $5,509 ($2,372)$0 $5,509 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,509 $5,717 $5,926 $6,134 $6,343 $6,552 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Replacement of office furniture $0 $300 $305 $310 $315 $320 $325 Replace charis, tables, and umbrellas/spray pad $3000 $3,600 $3,000 $3,100 $3,200 $3,300 $3,400 $3,500 Rec General office chair, coffin coolers, folding chairs, 8' tables, pop tents, sand bags for tent legs $2,000 $2,100 $2,200 $2,300 $2,400 $2,500 $2,600 Day Camp storage containers and bins for games and crafts $106 $109 $112 $116 $119 $123 $127 Town Council Page 306 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HARDWARE ACCTNUM: 01-450-78600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $1,250 $1,500 ($500)$0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING computer and identification system components $1,250 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Town Council Page 307 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 01-450-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,801 $0 $1,853 $1,909 $108 $0 $1,909 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,909 $1,966 $2,025 $2,086 $2,148 $2,213 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Paper products and maintenance supplies for facility $1,800 $1,854 $1,910 $1,967 $2,026 $2,087 $2,150 Day Camp cleaning supplies $53 $55 $56 $58 $60 $61 $63 Town Council Page 308 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: REFUND OF PRIOR YEARS REVENUE ACCTNUM: 01-450-79800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 309 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 450 RECREATION 01-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-450-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $312 $0 $315 $324 $12 $0 $324 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $324 $334 $344 $355 $366 $377 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Pool incidentals $109 $112 $116 $119 $123 $127 $131 Day Camp incidentals $106 $109 $112 $116 $119 $123 $127 Rec General misc expense $100 $103 $106 $109 $113 $116 $119 Town Council Page 310 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-460-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,250 $0 $1,250 $1,288 $38 $0 $1,288 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,288 $1,326 $1,366 $1,407 $1,449 $1,493 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Arbor Day signs, banners, facebook ads, magazine ads, newspaper ads $500 $515 $530 $546 $563 $580 $597 PetFest signs, banners, Facebook ads, magazine ads, newspaper ads, online ads (pet-specific sites)$750 $773 $796 $820 $844 $869 $896 Town Council Page 311 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-460-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,800 $0 $3,800 $3,914 $114 $0 $3,914 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,914 $4,033 $4,153 $4,276 $4,434 $4,565 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Christmas 3500 flyers $600 $618 $637 $656 $675 $696 $716 Comm Events Gen. flyers, brochures $1,200 $1,236 $1,273 $1,311 $1,351 $1,391 $1,433 Easter flyers, 3500 flyers $600 $618 $637 $656 $675 $696 $716 PetFest 3500 flyers, brochures $800 $824 $849 $874 $900 $955 $984 Arbor Day 3500 flyers, brochure $600 $618 $637 $656 $675 $696 $716 Town Council Page 312 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-460-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $0 $0 ($200)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 313 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EVENT RENTALS ACCTNUM: 01-460-67300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $36,592 $0 $27,867 $37,690 $1,098 $0 $37,690 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $37,690 $38,822 $39,986 $41,310 $42,549 $43,825 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING PetFest event rentals: tents = $1192 potties = $600 $2,292 $2,361 $2,432 $2,505 $2,580 $2,657 $2,737 Christmas event rentals: light towers = 900 40x80 tent = 2000 potties = 800 $875 $3,811 $3,925 $4,043 $4,289 $4,418 $4,551 Fall Fest event rentals: working with committee to determine $0 $5,150 $5,305 $5,464 $5,628 $5,796 $5,970 Arbor Day (BTN) event rentals: tent no lights = 1000 potties = 500 wild life entertainers = 1500 $2,100 $3,090 $3,183 $3,278 $3,377 $3,478 $3,582 Easter Eggstravaganza event rentals: face painters, balloon twisters $600 $618 $637 $656 $675 $696 $716 July 4th event rentals: fireworks $22,000 $22,660 $23,340 $24,040 $24,761 $25,504 $26,269 Town Council Page 314 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-460-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $120 $0 $120 $124 $4 $0 $124 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $124 $131 $135 $139 $143 $148 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Comm Events Gen. IFEA for Recreation Supervisor $120 $124 $131 $135 $139 $143 $148 Town Council Page 315 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-460-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $550 $0 $550 $567 $17 $0 $567 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $567 $583 $601 $619 $638 $657 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Comm Events Gen. IFEA travel and food $550 $567 $583 $601 $619 $638 $657 Town Council Page 316 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-460-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $843 $0 $588 $606 ($237)$0 $606 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $606 $624 $642 $662 $681 $702 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Easter staff/committee shirts $285 $294 $302 $311 $321 $330 $340 Christmas staff shirts $128 $132 $136 $140 $144 $148 $153 PetFest staff shirts $175 $180 $186 $191 $197 $203 $209 Town Council Page 317 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROGRAM SUPPLIES ACCTNUM: 01-460-72700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $9,860 $0 $12,910 $13,231 $3,371 $0 $13,231 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $13,231 $13,551 $13,890 $14,238 $14,625 $15,085 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING PetFest dj = $300 refreshments = $600 water = $100 promo items = $500 $1,500 $1,530 $1,561 $1,593 $1,626 $1,694 $1,830 Arbor Day promo items = $900 Arbor Day tree = $900 meals = $500 donuts = $50 coffee = 200 $2,550 $2,575 $2,590 $2,615 $2,640 $2,660 $2,675 Christmas refreshments= $1200 2 week facebook ad = $200 400 5K shirts = $1800 300 glow sticks = $100 3500 flyers = $500 30 5K prizes = $100 200 coffee from Starbucks = $100 Racing Systems timing/setup = $3300 $7,300 $7,519 $7,745 $7,977 $8,216 $8,463 $8,717 Easter eggs = $960 refreshments = $600 $1,560 $1,607 $1,655 $1,705 $1,756 $1,808 $1,863 Town Council Page 318 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-460-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,700 $0 $2,700 $2,781 $81 $0 $2,781 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,781 $2,865 $2,950 $3,039 $3,130 $3,224 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Comm Events Gen. 5K route certifications, incidentals $700 $721 $743 $765 $788 $811 $836 Comm Events Gen; Comm Skunk Works Program $2,000 $2,060 $2,122 $2,185 $2,251 $2,319 $2,388 Town Council Page 319 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 460 COMMUNITY EVENTS 01-460 460 COMMUNITY EVENTS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROMPT PAYMENT INTEREST ACCTNUM: 01-460-93000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 320 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-521-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,000 $0 $35,000 $0 ($6,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Planning Consultant; over budget in large part due to large quantities of review, meetings, and telephone calls to help Holiday Inn owner/contractor bring project to a stage where it was ready to be heard by the Planning & Zoning Commission and Town Council. Hired an outside consultant to handle just this account to try to move it along. $35,000 $0 $0 $0 $0 $0 $0 Town Council Page 321 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING ACCTNUM: 01-521-60500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $45,000 $61,000 $180,000 $0 ($45,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Professional Engineering Services $180,000 $0 $0 $0 $0 $0 $0 Town Council Page 322 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: APPRAISAL ACCTNUM: 01-521-61100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $0 $0 ($500)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Appraisal Services $0 $0 $0 $0 $0 $0 $0 Town Council Page 323 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-521-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $1,100 $0 ($900)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Advertising $1,100 $0 $0 $0 $0 $0 $0 Town Council Page 324 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-521-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $200 $0 ($200)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $200 $0 $0 $0 $0 $0 $0 Town Council Page 325 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMPUTER MAPPING ACCTNUM: 01-521-63300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,000 $0 $1,000 $0 ($4,000)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Computer Mapping $1,000 $0 $0 $0 $0 $0 $0 Town Council Page 326 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-521-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $820 $0 $0 $0 ($820)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 327 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-521-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $400 $0 $250 $0 ($400)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $250 $0 $0 $0 $0 $0 $0 Town Council Page 328 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-521-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $624 $0 ($900)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town Provided Cell Phone - $52/month = $624 $624 $0 $0 $0 $0 $0 $0 Town Council Page 329 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-521-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $305 $0 $0 $0 ($305)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 330 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-521-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $785 $0 $0 $0 ($785)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 331 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-521-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $176 $0 $140 $0 ($176)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $28 already spent. New planner/community development director attending monthly chamber meetings; 2 x 2 events -= $112 $140 $0 $0 $0 $0 $0 $0 Town Council Page 332 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PLAT FILING FEES ACCTNUM: 01-521-69105 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $700 $0 $1,100 $0 ($700)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Plat filing Fees $1,100 $0 $0 $0 $0 $0 $0 Town Council Page 333 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-521-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $300 $0 $500 $0 ($300)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office Supplies for new planner/community development director $500 $0 $0 $0 $0 $0 $0 Town Council Page 334 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-521-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $100 $0 ($500)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $100 $0 $0 $0 $0 $0 $0 Town Council Page 335 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-521-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $335 $0 $200 $0 ($335)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $200 $0 $0 $0 $0 $0 $0 Town Council Page 336 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-521-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $50 $0 $300 $0 ($50)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING any expenses that do not fit into other categories, i.e., small furniture, restaurant charges such as a farewell lunch for the outgoing P&Z Chairman. $300 $0 $0 $0 $0 $0 $0 Town Council Page 337 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PLANNING ACCTNUM: 01-521-86200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 338 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 521 PLANNING AND ZONING 01-521 521 PLANNING AND ZONING PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROMPT PAYMENT INTEREST ACCTNUM: 01-521-93000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 339 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-522-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $12,000 $12,000 $0 $12,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $12,000 $8,000 $8,000 $8,000 $8,000 $8,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Planner Consulting Services $0 $12,000 $8,000 $8,000 $8,000 $8,000 $8,000 Town Council Page 340 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING ACCTNUM: 01-522-60500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $75,000 $75,000 $0 $75,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $75,000 $75,000 $50,000 $50,000 $35,000 $35,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Professional Engineer Consulting Service $0 $75,000 $75,000 $50,000 $50,000 $35,000 $35,000 Town Council Page 341 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PLAN REVIEW SERVICES ACCTNUM: 01-522-60600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $0 $5,000 $0 $0 $5,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Plan Review - Commercial Building Plans $0 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Town Council Page 342 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: APPRAISAL ACCTNUM: 01-522-61100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $500 $500 $0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $500 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $500 $500 Town Council Page 343 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HEALTH INSPECTIONS ACCTNUM: 01-522-62300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,100 $0 $6,100 $6,100 $0 $0 $6,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,100 $6,100 $6,100 $6,100 $6,100 $6,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $6,100 $6,100 $6,100 $6,100 $6,100 $6,100 $6,100 Town Council Page 344 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSPECTION SERVICES ACCTNUM: 01-522-62350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $0 $8,000 $3,000 $0 $8,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Third Party Inspection Services - utilize only if necessary due to org change $0 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 Town Council Page 345 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-522-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $0 $1,100 $1,000 $0 $1,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Public Hearings and Property Owner Notifications $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 Town Council Page 346 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-522-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $900 $1,100 $200 $0 $1,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Notice of Violation Door Hangers, Parking Permits $900 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 Town Council Page 347 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMPUTER MAPPING ACCTNUM: 0152263300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $4,000 $4,000 $0 $4,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Updating Town Maps, GIS $0 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 Town Council Page 348 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ABATEMENTS ACCTNUM: 01-522-63500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $3,000 $2,000 $0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 349 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-522-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,860 $0 $1,800 $2,800 $940 $0 $2,800 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,800 $2,800 $2,800 $2,800 $2,800 $2,800 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Planner - APA/AICP Certifications, APA Conference, Frisco, TX, October 2014 - $500 registration Future years - travel - $850 Inspectors, Code Enforcement, Permitting - Attendance at BPI - $650 Plumbing Continuing Education - $200 Other Training Opportunities - $200 New P&Z Member Training - $400 $1,800 $2,800 $2,800 $2,800 $2,800 $2,800 $2,800 Town Council Page 350 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 01-522-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 351 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRASH REMOVAL/RECYCLING ACCTNUM: 01-522-64201 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 352 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-522-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $560 $0 $200 $600 $40 $0 $600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $600 $600 $600 $600 $600 $600 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $200 $600 $600 $600 $600 $600 $600 Town Council Page 353 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-522-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,008 $0 $2,148 $3,672 $1,664 $0 $3,672 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,672 $3,672 $3,672 $3,672 $3,672 $3,670 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cell Allowance - 2 (anticipate new Senior Planner using allowance) @ $900/year = $1,800 Town Provided Cell Service - 3 @ $52/month = $1,872 $2,148 $3,672 $3,672 $3,672 $3,672 $3,672 $3,670 Town Council Page 354 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 01-522-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,000 $0 $4,500 $3,000 $0 $0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Overage this FY due to addition of light bars to two inspector trucks and one code enforcement vehicle. Next fiscal year, three vehicles standard maintenance; possibly one set new tires. $4,500 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 355 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-522-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $667 $0 $500 $1,627 $960 $0 $1,627 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,627 $1,627 $1,627 $1,627 $1,627 $1,627 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Permit Tech - Two employees (Ron/Robbie) one year, $60 x 2 = $120 ICC Certifications - Building Official and Building Inspector = $140 State Plumbing Inspector License - Building Official and Building Inspector = $155 Town - International Code Council membership = $100 Code Enforcement Licensing - Building Official - $106 Code Enforcement Officer certification - $106 Testing and School - $400 Planner - APA/AICP Membership - $500 $500 $1,627 $1,627 $1,627 $1,627 $1,627 $1,627 Town Council Page 356 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-522-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $28 $0 $200 $1,000 $972 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Planner - Travel to APA Conference in October 2015 (requires purchasing airfare, etc. prior to end of fiscal year) estimated at $800 (depending on location of conference) Building Inspectors - mileage to local meetings, estimated at $200 $200 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 357 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-522-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $0 $240 $140 $0 $240 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $240 $240 $240 $240 $240 $240 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $240 $240 $240 $240 $240 $240 Town Council Page 358 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSPECTION FEES ACCTNUM: 01-522-69110 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 359 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PLAT FILING FEES ACCTNUM: 01-522-69150 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $1,100 $1,100 $0 $1,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 Town Council Page 360 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-522-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $2,000 $2,500 $1,000 $0 $2,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office Supplies $2,000 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 Town Council Page 361 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-522-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $300 $500 $0 $0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $500 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $300 $500 $500 $500 $500 $500 $500 Town Council Page 362 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-522-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $800 $0 $0 $700 ($100)$0 $700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $700 $2,000 $500 $500 $2,000 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Planner could require some publications for upkeep of certification. Inspections occasionally requires replacement of code books. (These are the ones that tend to be expensive, thus the $1100 request.) $0 $700 $2,000 $500 $500 $2,000 $500 Town Council Page 363 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 01-522-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,000 $0 $5,700 $6,245 $245 $0 $6,245 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,245 $6,245 $6,245 $6,245 $6,245 $6,245 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 1,810 Gal @ 3.45 = $6,245 $5,700 $6,245 $6,245 $6,245 $6,245 $6,245 $6,245 Town Council Page 364 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-522-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,900 $0 $1,900 $2,340 $440 $0 $2,340 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,340 $2,340 $2,440 $2,440 $2,540 $2,540 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING 8 shirts - 2 inspectors and 1 code enforcement officer - $30 x 8 x 3 = $720 8 pairs pants - 2 inspectors and 1 code enforcement officer - $40 x 8 x 3 = $960 Planner, 2 permit employees - 3 shirts per year = $40 x 3 x 3 = $360 Replacement boots and jackets for inspectors and code enforcement as needed = $300 $1,900 $2,340 $2,340 $2,440 $2,440 $2,540 $2,540 Town Council Page 365 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 522 COMMUNITY DEVELOPMENT 01-522 522 COMMUNITY DEVELOPMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-522-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $600 $0 $600 $900 $300 $0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $900 $900 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $600 $900 $900 $900 $900 $900 $900 Town Council Page 366 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-611-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $2,100 $2,100 $0 $2,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,100 $2,100 $2,100 $2,100 $2,100 $2,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Eddie Peacock (3 visits per year @ $700 = $2,100)$0 $2,100 $2,100 $2,100 $2,100 $2,100 $2,100 Town Council Page 367 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: AUDITING ACCTNUM: 01-611-60200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $38,500 $0 $34,000 $32,750 ($5,750)$0 $32,750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $32,750 $35,500 $34,750 $37,500 $36,750 $39,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Audit - Weaver $31,500 $32,000 $33,000 $34,000 $35,000 $36,000 $37,000 CapRisk - OPEB - GASB 45 $2,500 $750 $2,500 $750 $2,500 $750 $2,500 Town Council Page 368 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PHYSICALS/TESTING ACCTNUM: 01-611-60400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 369 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: APPRAISAL ACCTNUM: 01-611-61100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $44,157 $0 $45,736 $46,394 $2,237 $0 $46,394 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $46,394 $51,178 $52,384 $53,623 $54,897 $56,205 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Denton County - Town ($41,000 in FY 15,10% increase through 2016, then 2%)$40,928 $41,000 $45,100 $46,002 $46,922 $47,861 $48,818 Denton County - PID (20% increase through 2016, then 5%)$2,300 $2,760 $3,312 $3,478 $3,652 $3,835 $4,026 Tarrant County (5% Increase estimated)$2,508 $2,634 $2,766 $2,904 $3,049 $3,201 $3,361 Town Council Page 370 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TAX ADMINISTRATION ACCTNUM: 01-611-61150 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,526 $0 $4,000 $4,416 ($1,110)$0 $4,416 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,416 $4,637 $4,869 $4,918 $4,967 $5,017 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Denton County Tax Statements - Town - [4900 properties * $0.69 (per Michele French)] = $3,381 - PID [1500 properties * $0.69 (per Michele French)] = $1,035 (5% increase through 2017, then 1% after that) $4,000 $4,416 $4,637 $4,869 $4,918 $4,967 $5,017 Town Council Page 371 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-611-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,800 $0 $3,800 $3,800 $0 $0 $3,800 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,800 $3,800 $3,800 $3,800 $3,800 $3,800 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Truth-in-Taxation - Fort Worth Star Telegram $3,800 $3,800 $3,800 $3,800 $3,800 $3,800 $3,800 Town Council Page 372 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-611-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $2,300 $750 ($1,250)$0 $750 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $750 $750 $750 $750 $750 $750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Budget Book Printing $2,300 $750 $750 $750 $750 $750 $750 Town Council Page 373 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-611-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,481 $0 $1,580 $3,230 $1,749 $0 $3,230 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,230 $2,530 $2,680 $3,305 $3,555 $3,305 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING CGFO Exam - Zagurski and Ezell $500 $750 $500 $0 $0 $0 $0 GFOAT Spring Conference x 3 @ $325 = 975 $725 $975 $975 $975 $1,050 $1,050 $1,050 Additional CGFO CPE $0 $400 $400 $1,200 $1,200 $1,200 $1,200 UNT MPA Luncheon - Zagurski $105 $55 $55 $55 $55 $55 $55 Glickman - CPA Exam $250 $800 $600 $200 $0 $0 $0 CPA - CPE $0 $0 $0 $0 $1,000 $1,000 $1,000 PFIA - Glickman $0 $250 $0 $250 $0 $250 $0 Town Council Page 374 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 01-611-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,000 $0 $18,120 $18,120 $11,120 $0 $18,120 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $18,120 $18,620 $18,620 $19,120 $19,120 $19,620 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Credit Card Fees ETS - ($1,250 x 12) = $15,000 $15,000 $15,000 $15,500 $15,500 $16,000 $16,000 $16,500 Credit Card Fees - North American Bankcard - ($60 x 12) = $720 $720 $720 $720 $720 $720 $720 $720 First Financial - Account Analysis - $200 per month $2,400 $2,400 $2,400 $2,400 $2,400 $2,400 $2,400 Town Council Page 375 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PID ACCTNUM: 01-611-63850 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $114 $100 $100 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING PID Lien Release $114 $100 $100 $100 $100 $100 $100 Town Council Page 376 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-611-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $280 $0 $100 $100 ($180)$0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long Distance Use $100 $100 $100 $100 $100 $100 $100 Town Council Page 377 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-611-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $900 $900 $0 $0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $900 $900 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cell Allowance - Glickman $900 $900 $900 $900 $900 $900 $900 Town Council Page 378 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-611-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 379 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-611-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 380 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-611-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,470 $0 $1,375 $1,500 $30 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,575 $1,775 $1,850 $1,775 $1,850 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING GTOT - Town & Glickman $75 $75 $75 $75 $75 $75 $75 GTOT - Investment Policy Review and Certification $100 $0 $75 $0 $75 $0 $75 Ezell - Notary $50 $50 $50 $50 $50 $50 $50 TSBPA - Glickman $0 $0 $0 $50 $50 $50 $50 AICPA - Glickman $0 $0 $0 $225 $225 $225 $225 GFOAT - Glickman, Ezell, Zagurski ($80 each)$240 $240 $240 $240 $240 $240 $240 GFOA - Town & Glickman $170 $170 $170 $170 $170 $170 $170 TCMA - Zagurski $25 $25 $25 $25 $25 $25 $25 GFOA - PAFR Award $0 $225 $225 $225 $225 $225 $225 GFOA - CAFR Award $435 $435 $435 $435 $435 $435 $435 GFOA Distinguished Budget Award $280 $280 $280 $280 $280 $280 $280 Town Council Page 381 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-611-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,688 $0 $2,181 $2,891 $1,203 $0 $2,891 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,891 $2,760 $2,680 $2,580 $2,730 $2,680 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc. Mileage $200 $200 $200 $200 $200 $200 $200 Additional CGFO CPE: Mileage estimated $150 Meals ($50 per day estimate per person) $0 $250 $250 $450 $450 $450 $450 UNT MPA Luncheon: Mileage $0 $30 $30 $30 $30 $30 $30 CPA Exam: Mileage $50 $200 $150 $50 $0 $0 $0 CGFO Exam: Mileage $115 $345 $230 $0 $0 $0 $0 PFIA: Mileage $0 $50 $0 $50 $0 $50 $0 GFOAT Spring: Hotel (3 people x 2 nights x $190) = $1,140 Mileage = $250 Meals - (3 people x 2 nights x $71) = $426 $1,816 $1,816 $1,900 $1,900 $1,900 $2,000 $2,000 Town Council Page 382 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-611-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $150 $0 $100 $100 ($50)$0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Various meetings $100 $100 $100 $100 $100 $100 $100 Town Council Page 383 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-611-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,200 $0 $1,800 $1,800 $600 $0 $1,800 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office Supplies - Including products to produce CAFR, PAFR & Budget ($5,000 savings from producing in- house CAFR and estimated $1,250 reduction in printing by printing all but the cover and photo inserts in- house and binding the budget in-house) $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 $1,800 Town Council Page 384 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-611-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,000 $0 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Postage - various $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 385 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-611-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $500 $0 $250 $250 ($250)$0 $250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $250 $250 $250 $250 $250 $250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Various publications as needed (GFOA Blue Book, Yellow Book, etc.)$250 $250 $250 $250 $250 $250 $250 Town Council Page 386 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-611-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $250 $0 $146 $200 ($50)$0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Chair replacement $146 $200 $200 $200 $200 $200 $200 Town Council Page 387 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 611 FINANCE 01-611 611 FINANCE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-611-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $100 $100 $0 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING As needed $100 $100 $100 $100 $100 $100 $100 Town Council Page 388 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-615-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,650 $0 $1,755 $1,890 $240 $0 $1,890 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,890 $1,890 $1,890 $1,890 $1,890 $1,890 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Court Reporting - $210 per session, anticipate 9 per year = $1,890 $1,755 $1,890 $1,890 $1,890 $1,890 $1,890 $1,890 Town Council Page 389 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: JUDGE'S COMPENSATION ACCTNUM: 01-615-60300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $4,500 $4,500 ($500)$0 $4,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $300 per instance - Anticipate 15 instances per year = $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 $4,500 Town Council Page 390 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TCIC ACCESS ACCTNUM: 01-615-60810 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 391 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COLLECTION FEES ACCTNUM: 01-615-62000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 392 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-615-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $742 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Star Telegram - Notice to Proposers $742 $0 $0 $0 $0 $0 $0 Town Council Page 393 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-615-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,850 $0 $1,100 $1,100 ($750)$0 $1,100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,100 $1,100 $1,100 $1,100 $1,100 $1,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc. Printing $250 $250 $250 $250 $250 $250 $250 Citation Books $250 $250 $250 $250 $250 $250 $250 Court File Jackets $600 $600 $600 $600 $600 $600 $600 Town Council Page 394 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-615-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $750 $0 $350 $350 ($400)$0 $350 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $350 $350 $350 $350 $350 $350 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Additional Training as needed $250 $250 $250 $250 $250 $250 $250 TMC Training - Buerger $100 $100 $100 $100 $100 $100 $100 Town Council Page 395 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 01-615-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 396 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-615-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $160 $0 $150 $150 ($10)$0 $150 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $150 $150 $150 $150 $150 $150 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Telephone - Long Distance $150 $150 $150 $150 $150 $150 $150 Town Council Page 397 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: JURY FEES ACCTNUM: 01-615-66300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $185 $0 $144 $144 ($41)$0 $144 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $144 $144 $144 $144 $144 $144 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Assuming 2 Jury Trials Per Year = 24 x $6 = $144 $144 $144 $144 $144 $144 $144 Town Council Page 398 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRISONER-SIT OUT DCSO ACCTNUM: 01-615-66400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $144 $0 $0 $0 ($144)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 399 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-615-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $215 $0 $130 $130 ($85)$0 $130 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $130 $130 $130 $130 $130 $130 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TMCEC - Chambers $50 $50 $50 $50 $50 $50 $50 TCCA Membership - Buerger and Ezell $80 $80 $80 $80 $80 $80 $80 Town Council Page 400 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-615-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,110 $0 $625 $625 ($1,485)$0 $625 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $625 $625 $625 $625 $625 $625 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Travel to Misc. Trainaing $500 $500 $500 $500 $500 $500 $500 Travel to TMC $125 $125 $125 $125 $125 $125 $125 Town Council Page 401 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-615-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 402 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-615-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $450 $0 $250 $450 $0 $0 $450 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $450 $450 $450 $450 $450 $450 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc. Office Supplies $250 $450 $450 $450 $450 $450 $450 Town Council Page 403 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-615-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $1,000 $1,000 $100 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,100 $1,100 $1,200 $1,200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Postage for notices, etc.$1,000 $1,000 $1,000 $1,100 $1,100 $1,200 $1,200 Town Council Page 404 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-615-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $150 $0 $0 $0 ($150)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 405 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WARRANT ROUND-UP ACCTNUM: 01-615-70500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $600 $0 $0 $0 ($600)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 406 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-615-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $200 $200 $0 $0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Replace minor equipment: chair, etc.$200 $200 $200 $200 $200 $200 $200 Town Council Page 407 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 615 COURT 01-615 615 COURT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 01-615-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 408 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 01-630-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 409 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PHYSICALS/TESTING ACCTNUM: 01-630-60400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $540 $0 $540 $540 $0 $0 $540 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $540 $540 $540 $540 $540 $540 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $35-$60 each $540 $540 $540 $540 $540 $540 $540 Town Council Page 410 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 01-630-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 411 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 01-630-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $150 $150 $0 $150 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $150 $150 $150 $150 $150 $150 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc Print $0 $150 $150 $150 $150 $150 $150 Town Council Page 412 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-630-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,950 $0 $500 $1,000 ($950)$0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Human Resource Seminars $500 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 413 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ORGANIZATIONAL EMPLOYEE TRAINING ACCTNUM: 01-630-63552 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 414 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-630-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $100 $100 $0 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Long Distance as needed $100 $100 $100 $100 $100 $100 $100 Town Council Page 415 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-630-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $900 $0 $225 $900 $0 $0 $900 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $900 $900 $900 $900 $900 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Cell Phone - HR Coordinator $225 $900 $900 $900 $900 $900 $900 Town Council Page 416 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-630-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,046 $0 $250 $250 ($796)$0 $250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $250 $250 $250 $250 $250 $250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $250 $250 $250 $250 $250 $250 $250 Town Council Page 417 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-630-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $100 $0 $700 $500 $400 $0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $500 $500 $500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Travel & Per Diem $700 $500 $500 $500 $500 $500 $500 Town Council Page 418 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-630-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $260 $0 $0 $0 ($260)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 419 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-630-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,000 $0 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,100 $1,100 $1,200 $1,200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING General Office Supplies $1,000 $1,000 $1,000 $1,100 $1,100 $1,200 $1,200 Town Council Page 420 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-630-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $300 $0 $300 $300 $0 $0 $300 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $300 $325 $325 $350 $350 $375 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Postage $300 $300 $325 $325 $350 $350 $375 Town Council Page 421 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-630-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $180 $100 $100 $0 $100 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100 $100 $100 $100 $100 $100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $180 $100 $100 $100 $100 $100 $100 Town Council Page 422 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 630 HUMAN RESOURCES 01-630 630 HUMAN RESOURCES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-630-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 423 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SOFTWARE & SUPPORT ACCTNUM: 01-640-60800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $93,215 $96,215 $91,473 $114,029 $20,814 $0 $114,029 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $13,335 $127,364 $115,417 $111,286 $112,173 $113,072 $113,588 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Incode - Court Case Management 2% Increase each year Moved to Court Technology Fund starting in FY 15 $1,594 $0 $0 $0 $0 $0 $0 Content Manager Implementation $0 $5,000 $5,000 $0 $0 $0 $0 Police - Sungard Police RMS Software Annual Maintenance (Part 2 of 2 for Denton County)$0 $5,059 $5,059 $5,059 $5,059 $5,059 $5,059 Police - Sungard Police MCT Software Annual Maintenance (1 of 2 for Denton County)$0 $4,374 $4,374 $4,374 $4,374 $4,374 $4,374 Energov - ArcGIS Online Configuration Changes - one time $0 $3,500 $0 $0 $0 $0 $0 mBudget Annual Maintenance $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 CD - ArcGIS Online - 10 users $700 $6,000 $5,000 $5,000 $5,000 $5,000 $5,000 Incode - EnerGov 2% Increase each year $6,013 $6,133 $6,256 $6,381 $6,509 $6,639 $6,772 Town Manager - GC Term Tracker $500 $500 $500 $500 $500 $500 $500 Town Manager - Agenda Maintenance and Support (Legistar)$9,750 $9,750 $9,800 $9,850 $9,900 $9,950 $10,000 Incode - License Manager 2% Increase each year $1,450 $1,479 $1,509 $1,539 $1,570 $1,601 $1,633 Incode - Call Center 2% Increase each year $1,100 $1,122 $1,144 $1,167 $1,191 $1,214 $1,239 Town Council Page 424 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Incode - Personnel Management 2% Increase each year $858 $875 $893 $911 $929 $947 $966 Incode - Building Projects Online $900 $900 $900 $900 $900 $900 $900 Incode - Hosted Payment Site $900 $900 $900 $900 $900 $900 $900 Incode - Basic Network Support $600 $600 $600 $600 $600 $600 $600 Incode - Online Training Center $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Incode - Content Manager 2% Increase each year $3,750 $3,825 $3,902 $3,980 $4,059 $4,140 $4,223 Incode - System Software 2% Increase each year $641 $654 $667 $680 $694 $708 $722 Incode - Content Document Management 2% Increase each year $1,375 $1,403 $1,431 $1,459 $1,488 $1,518 $1,548 Incode - Customer Relationship 2% Increase each year $2,384 $2,432 $2,480 $2,530 $2,581 $2,632 $2,685 Incode - Personnel Management 2% Increase each year $2,625 $2,678 $2,731 $2,786 $2,841 $2,898 $2,956 Police - Internet Connectivity for Denton County Police and Fire - 25mb (462.50 T - 462.50 M per month) $463 $463 $463 $463 $463 $463 $463 Incode - Financial 2% Increase each year $4,958 $5,057 $5,158 $5,261 $5,367 $5,474 $5,584 Incode - CC Annual Maintenance 2% increase each year $2,700 $2,754 $2,809 $2,865 $2,923 $2,981 $3,041 VMware Annual Support, 50% Shared 2% Increase each year $2,690 $2,744 $2,799 $2,855 $2,912 $2,970 $3,029 Microsoft TechNet Subscription, 50% Shared $250 $250 $250 $250 $250 $250 $250 Anti-Virus Maintenance and Support, (81*6.40+15*15)$744 $744 $744 $744 $744 $744 $744 Online Survey $500 $500 $500 $500 $500 $500 $500 FuelMaster Maintenance, 50% Shared $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 $1,165 Listserv, 50% Shared $450 $450 $450 $450 $450 $450 $45 Veeam Annual Support, 50% Shared 2% increase each year $2,124 $2,166 $2,210 $2,254 $2,299 $2,345 $2,392 Malware-Bytes AntiSpyware, (81*2)$162 $162 $162 $162 $162 $162 $162 Barracuda eMail Cloud Security Service ( 79.5 T, 28.5 M )@ 6.82 each $543 $543 $543 $543 $543 $543 $543 Town Council Page 425 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Helpdesk Software Maintenance, 50% Shared $215 $215 $215 $215 $215 $215 $215 Electronic Timeclock/Payroll Maintenance, 50% Shared $1,230 $1,230 $1,230 $1,230 $1,230 $1,230 $1,230 Blackboard Connect - CTY, 50% Shared $2,875 $2,875 $2,875 $2,875 $2,875 $2,875 $2,875 Miscellaneous Software and Licensing $1,450 $1,450 $1,450 $1,450 $1,450 $1,450 $1,450 CRM Software Maintenance $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 Firewall Security Updates and Support - WWTP, 50% Shared $150 $150 $150 $150 $150 $150 $150 Firewall Security Updates and Support - Pool (xtm21)$295 $295 $295 $295 $295 $295 $295 Network Security Software $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 $1,250 Firewall Security Updates and Support - Admin, 50% Shared $485 $485 $485 $485 $485 $485 $485 TotalInfo for PEG Channel, 50% Shared $500 $500 $500 $500 $500 $500 $500 Symantec Ghost (87 T, 34 M) @ 3.50 each $175 $305 $305 $305 $305 $305 $305 Web Maintenance (SSL, Domains, Maintenance, Programming) 2% increase each year $6,685 $6,819 $6,956 $7,096 $7,238 $7,383 $7,531 Web Streaming Hosting Provider - 50% Shared $600 $600 $600 $600 $600 $600 $600 Web Hosting for main site $720 $720 $720 $720 $720 $720 $720 Internet Connectivity - Main 100mb (1104.50 T - 645.50 M per month)$13,254 $13,254 $13,254 $13,254 $13,254 $13,254 $13,254 Town Council Page 426 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SECURITY ACCTNUM: 01-640-60900 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,350 $0 $1,350 $1,350 $0 $0 $1,350 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,350 $1,350 $1,350 $1,350 $1,350 $1,350 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Access Control System - 50% Shared $1,350 $1,350 $1,350 $1,350 $1,350 $1,350 $1,350 Town Council Page 427 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 01-640-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,500 $0 $2,000 $3,500 $0 $0 $3,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,500 $3,500 $3,500 $3,500 $3,500 $3,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Computer Application Training $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Microsoft Certification Tests $600 $600 $600 $600 $600 $600 $600 TAGITM Conferences - x2 FTE $900 $900 $900 $900 $900 $900 $900 Various IT Training/Seminars $500 $500 $500 $500 $500 $500 $500 Town Council Page 428 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 01-640-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,808 $0 $5,808 $5,808 $0 $0 $5,808 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,808 $5,808 $5,808 $5,808 $5,808 $5,808 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING IS Dept Long Distance $768 $768 $768 $768 $768 $768 $768 Repairs (Non-Maintenance), 50% Shared $0 $0 $0 $0 $0 $0 $0 Phone System Maintenance, 50% Shared $0 $0 $0 $0 $0 $0 $0 Main Phone Numbers/Local Service, 50% Shared $5,040 $5,040 $5,040 $5,040 $5,040 $5,040 $5,040 Town Council Page 429 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 01-640-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,483 $0 $2,483 $2,716 $233 $0 $2,716 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,716 $2,716 $2,716 $2,716 $2,716 $2,716 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Network Support Specialist $667 $900 $900 $900 $900 $900 $900 Data Service - iPads $916 $916 $916 $916 $916 $916 $916 IS Director $900 $900 $900 $900 $900 $900 $900 Town Council Page 430 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-640-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 431 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 01-640-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,000 $0 $3,000 $3,000 $0 $0 $3,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $600 $3,600 $3,000 $3,000 $3,000 $3,000 $3,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Independent Consulting and Support Fees $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Town Council Page 432 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COPIER RENTAL/LEASE ACCTNUM: 01-640-67150 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,834 $0 $6,790 $7,908 $1,074 $0 $7,908 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,908 $7,908 $7,908 $7,908 $7,908 $7,908 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Admin Copier - 50% shared - ((366.08*12)+6% for color copies)$1,900 $0 $0 $0 $0 $0 $0 PW Copier (No longer shared) ((362.18*12)+5% for color copies)$1,550 $4,568 $4,568 $4,568 $4,568 $4,568 $4,568 PD Copier - (278.33 * 12)$3,340 $3,340 $3,340 $3,340 $3,340 $3,340 $3,340 Town Council Page 433 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 01-640-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $250 $0 $250 $250 $0 $0 $250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $250 $250 $250 $250 $250 $250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING NAGW $100 $100 $100 $100 $100 $100 $100 TAGITM $150 $150 $150 $150 $150 $150 $150 Town Council Page 434 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 01-640-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,259 $0 $577 $2,849 $590 $0 $2,849 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,849 $2,685 $2,022 $2,353 $2,575 $577 Town Council Page 435 of 641 Meeting Date: Tuesday, October 14, 2014 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TAGITM Event - 2017 - Galveston Flight = $0 per person (0*2) = 0$ Mileage = .51 per mile (.56*640)=$359 Car - $0 per day (0*4) = 0$ Hotel - $91 per night ((91*2)*4) = 728 Per Diem ((56*2)*4) = $448 Other = $0 ** GSA Rates on Per Diem and Hotel. Flight and car estimated $0 $0 $0 $1,445 $0 $0 $0 TAGITM Event - 2018 - Austin Flight = $0 per person (0*2) = 0$ Mileage = .51 per mile (.56*440)=$2471753 Car - $0 per day (0*4) = 0$ Hotel - $120 per night ((120*2)*4) = $960 Per Diem ((71*2)*4) = $568 Other = $0 ** GSA Rates on Per Diem and Hotel. Flight and car estimated $0 $0 $0 $0 $1,776 $0 $0 TAGITM Event - 2016 - San Antanio Flight = $200 per person (200*2) = $400 Mileage = .51 per mile (.56*650) = $364 (Optional instead of flying) Car - $75 per day (75*4) = $300 Hotel - $110 per night ((110*2)*4) = $880 Per Diem ((66*2)*4) = $528 Other = $0 ** GSA Rates on Per Diem and Hotel. Flight and car estimated $0 $0 $2,108 $0 $0 $0 $0 TAGITM Event - 2019 - South Padre Island Flight = $275 per person (275*2) = $550 Mileage = .51 per mile (.56*0)=$0 Car - $75 per day (75*4) = $300 Hotel - $85 per night ((85*2)*4) = $680 Per Diem ((56*2)*4) = $448 Gas = $20 Other = $0 ** GSA Rates on Per Diem and Hotel. Flight and car estimated $0 $0 $0 $0 $0 $1,998 $0 TAGITM Event - 2015 - Corpus Christi Flight = $394 per person (394*2) = $788 Mileage = .51 per mile (.56*0)=$0 Car - $75 per day (75*4) = $300 Hotel - $97 per night ((97*2)*4) = $776 Per Diem ((51*2)*4) = $408 Other = $0 ** GSA Rates on Per Diem and Hotel. Flight and car estimated $0 $2,272 $0 $0 $0 $0 $0 Local Travel/Conference/Training (.56 per Mile -2015)$577 $577 $577 $577 $577 $577 $577 Town Council Page 436 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MEETINGS ACCTNUM: 01-640-68600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $22 $0 $72 $72 $50 $0 $72 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $72 $72 $72 $72 $72 $72 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc Meetings $50 $50 $50 $50 $50 $50 $50 Chamber of Commerce $22 $22 $22 $22 $22 $22 $22 Town Council Page 437 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 01-640-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $721 $0 $721 $721 $0 $0 $721 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $721 $721 $721 $721 $721 $721 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office supplies necessary for the operation of the office. Also included nameplates, award plaques, committee supplies, etc.. $350 $350 $350 $350 $350 $350 $350 CD/DVD Media (All depts. receive media from IS)$371 $371 $371 $371 $371 $371 $371 Town Council Page 438 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTER SUPPLIES ACCTNUM: 01-640-70200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $7,500 $0 $8,000 $7,500 $0 $0 $7,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING We use the following formula to determine the annual costs. We take the average toner yield and divide it by the page counts to determine the amount of toner needed per device. We also have included a few maintenance kits for the older printers. $8,000 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 Town Council Page 439 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 01-640-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $200 $0 $300 $250 $50 $0 $250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $250 $250 $300 $300 $350 $350 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Various for IS Correspondence $300 $250 $250 $300 $300 $350 $350 Town Council Page 440 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PUBLICATIONS/BOOKS/SUBSCRIPTIONS ACCTNUM: 01-640-70400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Various IT Magazines $0 $0 $0 $0 $0 $0 $0 Town Council Page 441 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 01-640-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $125 $0 $125 $225 $100 $0 $225 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $225 $125 $125 $125 $125 $125 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Uniforms - x2 FTE FY 2015 - update new logo $125 $225 $125 $125 $125 $125 $125 Town Council Page 442 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 640 INFORMATION SERVICES 01-640 640 INFORMATION SERVICES PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HARDWARE ACCTNUM: 01-640-78600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $16,493 $0 $14,993 $7,893 ($8,600)$0 $7,893 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $14,750 $22,643 $7,893 $11,118 $7,893 $16,143 $7,893 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Toughbook and Scanner $7,100 $0 $0 $0 $0 $0 $0 Fire Extinguishers Maintenance $60 $60 $60 $60 $60 $60 $60 A/V Miscellaneous Equipment, Shared $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 Network Hardware, Shared $795 $795 $795 $795 $795 $795 $795 Repair and Maintenance $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 Peripherals, Accessories, Mice, Keyboards, etc... Shared $358 $358 $358 $3,583 $358 $358 $358 Backup Media Replacement, 50% shared $480 $480 $480 $480 $480 $480 $480 Town Council Page 443 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 01-710-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $15,000 $0 $14,500 $15,000 $0 $0 $15,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $15,000 $15,000 $15,500 $15,500 $16,000 $16,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $14,500 $15,000 $15,000 $15,500 $15,500 $16,000 $16,000 Town Council Page 444 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 01-710-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $1,500 $1,860 $360 $0 $1,860 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,860 $1,916 $1,973 $2,032 $2,093 $2,156 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town Hall Water Usage $1,500 $1,860 $1,916 $1,973 $2,032 $2,093 $2,156 Town Council Page 445 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSURANCE ACCTNUM: 01-710-65000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $46,500 $0 $51,688 $54,265 $7,765 $0 $54,265 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $54,265 $56,971 $59,812 $61,601 $63,445 $65,344 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Property Insurance - Comprehensive Review will be conducted this Summer to include any properties that may have been missed in previous years along with the increase anticipated with the possible new Police/Town Hall Facility. $51,538 $54,115 $56,821 $59,662 $61,451 $63,295 $65,194 Bond Renewals $150 $150 $150 $150 $150 $150 $150 Town Council Page 446 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: BUILDING MAINTENANCE ACCTNUM: 01-710-65200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $10,000 $10,000 $5,000 $0 $10,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Town Council Page 447 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 01-710-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $362 $250 $250 $0 $250 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $250 $250 $250 $250 $250 $250 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $362 $250 $250 $250 $250 $250 $250 Town Council Page 448 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: CLEANING SERVICES ACCTNUM: 01-710-65400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,500 $0 $0 $17,292 $15,792 $0 $17,292 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $17,292 $17,292 $17,292 $17,292 $17,292 $17,292 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Use own service in starting in FY 15 $0 $17,292 $17,292 $17,292 $17,292 $17,292 $17,292 Town Council Page 449 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VENDING MACHINE SUPPLIES ACCTNUM: 01-710-72520 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 450 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 01-710-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $10,875 $10,875 $0 $10,875 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,875 $0 $0 $0 $0 $20,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Screen @ $3,600 Split with MUD = $1,800 Dais Chairs (15) at $250 split with MUD = $1,875 Church Chairs (100) at $50 each split with MUD = $2,500 Slye's Office Chairs = 4 x $250 = $1,000 Seidel's Meeting Room Chairs = 6 x $250 = $1,500 PS Conference Room Chairs = 12 x $250 = $3,000 Miscellaneous = $1,000 $0 $10,875 $0 $0 $0 $0 $20,000 Town Council Page 451 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 01 GENERAL FUND 710 FACILITIES MANAGEMENT 01-710 710 FACILITIES MANAGEMENT PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 01-710-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,700 $0 $1,500 $1,500 ($1,200)$0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,750 $1,750 $2,000 $2,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Misc. Maint. Supplies $1,500 $1,500 $1,500 $1,750 $1,750 $2,000 $2,000 Town Council Page 452 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 04 CCPD FUND 251 POLICE - CCPD 04-251 251 POLICE - CCPD PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL EQUIPMENT ACCTNUM: 04-251-78400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $40,054 $0 $29,500 $34,735 ($5,319)$0 $34,735 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $34,735 $14,000 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Rapid Response Equipment for five existing patrol vehicles. One unit included as vehicle equipment in capital outlay budget. $11,000 $5,235 $0 $0 $0 $0 $0 Updated opticom technology - 5 units. A sixth unit will be included in vehicle equipment in the capital outlay budget. $0 $5,000 $0 $0 $0 $0 $0 4 Radar @ $3,250 - a fifth unit will be included in vehicle equipment in the capital outlay budget.$0 $13,000 $0 $0 $0 $0 $0 Identify and issue duty weapons and accessories $0 $0 $14,000 $0 $0 $0 $0 Automated External Defibrilators (2 @ $2000 ea.) A third unit will be included as vehicle equipment in capital outlay budget. $6,000 $4,000 $0 $0 $0 $0 $0 TASER - 6 units - Purchase six additional units to issue to all full-time sworn officers and maintain existing units for back-up or for reserve officers. $12,500 $7,500 $0 $0 $0 $0 $0 Town Council Page 453 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 08 TAX NOTES 2012 140 2012 TAX NOTES MANAGER'S OFFICE 08-140 140 2012 TAX NOTES MANAGER'S OFFICE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 08-140-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $434,550 $0 $200,000 $0 ($434,550)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING GSBS $200,000 $0 $0 $0 $0 $0 $0 Town Council Page 454 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROFESSIONAL OUTSIDE SERVICES ACCTNUM: 09-400-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $5,000 $0 $5,000 $5,000 $0 $0 $5,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,000 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Eastside Trailhead Design $5,000 $0 $0 $0 $0 $0 $0 $5,000 - General Consultation for park design and development. Consultation on specific areas of park maintenance and operations including business plan $0 $5,000 $0 $0 $0 $0 $0 Town Council Page 455 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: AUDITING ACCTNUM: 09-400-60200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,000 $0 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 456 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SOFTWARE & SUPPORT ACCTNUM: 09-400-60800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,928 $0 $3,576 $3,849 $1,921 $0 $3,849 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,849 $2,897 $3,849 $2,897 $3,849 $2,897 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TCP website - $319.20 Mobile website - $194.44 Volunteer website - $120 Ventek Repairs - $1,000 TCP website re-desion in 2014,2016,2018, 2020 = $1,000 $2,361 $2,634 $1,682 $2,634 $1,682 $2,634 $1,682 Server with value card feature $720 $720 $720 $720 $720 $720 $720 Ventek VenVue license - $495 $495 $495 $495 $495 $495 $495 $495 Town Council Page 457 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COLLECTION FEES ACCTNUM: 09-400-62000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,300 $0 $0 $0 ($1,300)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 458 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 09-400-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,440 $0 $1,428 $1,500 $60 $0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,550 $1,600 $1,650 $1,700 $1,750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Internet advertising on facebook and google $1,428 $1,500 $1,550 $1,600 $1,650 $1,700 $1,750 Town Council Page 459 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 09-400-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,375 $0 $0 $1,416 $41 $0 $1,416 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,416 $1,459 $1,502 $1,548 $1,594 $1,642 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1,000 - Update Park Maps in kiosk $375 - park literature and brochures $0 $1,416 $1,459 $1,502 $1,548 $1,594 $1,642 Town Council Page 460 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 09-400-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,280 $0 $983 $340 ($940)$0 $340 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $340 $375 $425 $475 $525 $575 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Traps State Conference registration for Rec Superintendent= $260 Traps regional conference registration for Rec. Superintendent $80 $983 $340 $375 $425 $475 $525 $575 Town Council Page 461 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SERVICE CHARGES & FEES ACCTNUM: 09-400-63800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,736 $0 $6,000 $6,000 $4,264 $0 $6,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING World Pay CC Fees (Average $500 per month) = $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 Town Council Page 462 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTRICITY ACCTNUM: 09-400-64000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,000 $0 $3,500 $3,600 $1,600 $0 $3,600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,600 $3,700 $3,800 $3,900 $4,000 $4,100 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Electricity for bathrooms, guard house, and beautification area $3,500 $3,600 $3,700 $3,800 $3,900 $4,000 $4,100 Town Council Page 463 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: WATER ACCTNUM: 09-400-64100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,600 $0 $1,648 $1,697 $97 $0 $1,697 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,697 $1,747 $1,799 $1,852 $1,907 $1,964 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING irrigation of beautification area, restrooms, and guard shacks $1,648 $1,697 $1,747 $1,799 $1,852 $1,907 $1,964 Town Council Page 464 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TELEPHONE ACCTNUM: 09-400-64300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,380 $0 $1,548 $1,600 $220 $0 $1,600 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,600 $1,650 $1,700 $1,750 $1,800 $1,850 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING land line for guard shack = 115 a month $1,548 $1,600 $1,650 $1,700 $1,750 $1,800 $1,850 Town Council Page 465 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNICATIONS /PAGERS/MOBILES ACCTNUM: 09-400-64400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,483 $0 $2,265 $1,560 ($1,923)$0 $1,560 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,560 $1,560 $1,560 $1,560 $1,560 $1,560 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Datacard - $40/month = $480 Monthly Cell Service - $90/month = $1,080 $2,265 $1,560 $1,560 $1,560 $1,560 $1,560 $1,560 Town Council Page 466 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INSURANCE ACCTNUM: 09-400-65000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 467 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 09-400-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $12,000 $0 $12,000 $10,500 ($1,500)$0 $10,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,500 $10,815 $11,139 $11,439 $11,817 $12,171 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $3,000 - Motorized trail maintenance including signs, stakes, pennants, and fencing $1,000 - General trail maintenance and improvements $1,000 - Irrigation work, upkeep, and expansion of beautification Area $2500 - disc golf upkeep $3,000 - general park $12,000 $10,500 $10,815 $11,139 $11,439 $11,817 $12,171 Town Council Page 468 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 09-400-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,926 $0 $2,129 $2,426 ($500)$0 $2,426 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,426 $2,475 $2,525 $2,575 $2,625 $2,675 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $942 - (2) services per year @ $471.00 for new mule which includes pick up and delivery $942 - (2) services per year @ $471.00 for old mule which includes pick up and delivery $542 - (2) services per year @ $271.00 for 4-wheeler which includes pick up an $2,129 $2,426 $2,475 $2,525 $2,575 $2,625 $2,675 Town Council Page 469 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 09-400-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $10,200 $0 $11,600 $10,200 $0 $0 $10,200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $10,200 $10,250 $10,300 $10,350 $10,400 $10,450 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Motocross track maintenance (8 times per month) $850 x 12 $11,600 $10,200 $10,250 $10,300 $10,350 $10,400 $10,450 Town Council Page 470 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PORTABLE TOILETS ACCTNUM: 09-400-67350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,158 $0 $3,939 $4,000 ($158)$0 $4,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,000 $4,100 $4,200 $4,300 $4,400 $4,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Maintaining and Delivery of 4 portable toilets at $327 per month for 12 months $3,939 $4,000 $4,100 $4,200 $4,300 $4,400 $4,500 Town Council Page 471 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 09-400-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,450 $0 $310 $320 ($1,130)$0 $320 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $320 $330 $340 $350 $360 $370 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING American Trails : $60 Arbor Day Foundation: $10 Texas Rec and Parks Society for Rec Superintendent: $75 PDGA: 75 geocaching.com: $100 $310 $320 $330 $340 $350 $360 $370 Town Council Page 472 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 09-400-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,093 $0 $1,126 $387 ($706)$0 $387 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $387 $450 $500 $550 $600 $650 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Traps conference hotel room in Abilene for 3 nights: 3 nights x $83 = $249 for Rec. Superintendent Traps conference meals: 3 x $46 x = $138 $1,126 $387 $450 $500 $550 $600 $650 Town Council Page 473 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 09-400-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $955 $0 $984 $1,013 $58 $0 $1,013 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,013 $1,044 $1,075 $1,107 $1,140 $1,175 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $175 - General office supplies $780 - Ventek Reciept Rolls - $65 a roll x 1 roll a month $984 $1,013 $1,044 $1,075 $1,107 $1,140 $1,175 Town Council Page 474 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: POSTAGE ACCTNUM: 09-400-70300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $300 $0 $309 $318 $18 $0 $318 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $318 $327 $336 $346 $356 $366 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Mail Ventek Parts $309 $318 $327 $336 $346 $356 $366 Town Council Page 475 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 09-400-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,404 $0 $1,200 $1,490 $86 $0 $1,490 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,490 $1,534 $1,580 $1,628 $1,676 $1,727 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Fuel for mule, 4 wheeler, and volunteer mowing equip Average: 7.5 gallons a week x 52 weeks x $3.60 a gallon $1,200 $1,490 $1,534 $1,580 $1,628 $1,676 $1,727 Town Council Page 476 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 09-400-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $845 $0 $375 $645 ($200)$0 $645 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $645 $700 $750 $800 $850 $900 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $120 - 3 staff hoodies $100 - 3 pair supervisor jeans $75 - 3 supervisor polo shirts $150 - supervisor work boots $200 - part time staff polo shirts 2 shirts x $25 $375 $645 $700 $750 $800 $850 $900 Town Council Page 477 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNITY EVENTS ACCTNUM: 09-400-76950 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,500 $0 $5,300 $6,500 $0 $0 $6,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,500 $6,600 $6,700 $6,800 $6,900 $7,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Back to Nature(April) - $1,700 (split with the Town) Campout (April) - $1500 Campout (Nov) - $1500 Disc Golf Tourney - $1,000 Outdoor Movie Series - (1) showings x 800 setup and equip = $800 $5,300 $6,500 $6,600 $6,700 $6,800 $6,900 $7,000 Town Council Page 478 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 09-400-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,400 $0 $800 $1,400 $0 $0 $1,400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,400 $772 $795 $818 $842 $867 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $750 - general small maintenance tools for park $650 - small trailer for a mule - 2014 $800 $1,400 $772 $795 $818 $842 $867 Town Council Page 479 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FURNITURE/EQUIPMENT<$5,000 ACCTNUM: 09-400-78500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,720 $0 $600 $1,720 $0 $0 $1,720 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,720 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $1300 electronic sign $420 Intercom system for Ventek $600 $1,720 $0 $0 $0 $0 $0 Town Council Page 480 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MAINTENANCE SUPPLIES ACCTNUM: 09-400-79100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $425 $0 $438 $451 $26 $0 $451 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $451 $464 $478 $493 $507 $523 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING General cleaning supplies for guard shach and restrooms $438 $451 $464 $478 $493 $507 $523 Town Council Page 481 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 09 TROPHY CLUB PARK 400 TCP PARKS 09-400 400 TCP PARKS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 09-400-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $525 $0 $302 $557 $32 $0 $557 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $557 $574 $591 $609 $627 $646 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Incidental expenses related to park operations $302 $557 $574 $591 $609 $627 $646 Town Council Page 482 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 10-360-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,665 $0 $3,200 $3,700 $35 $0 $3,700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $3,700 $3,700 $3,700 $3,700 $3,700 $3,700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Vehicle maintenance was coded to general fund instead of here.$3,200 $3,700 $3,700 $3,700 $3,700 $3,700 $3,700 Town Council Page 483 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STREET MAINTENANCE ACCTNUM: 10-360-65500 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $51,377 $0 $113,500 $70,000 $18,623 $0 $70,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $70,000 $70,000 $70,000 $70,000 $70,000 $70,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Street Maintenance (FY 14 includes encumbrance for Truck and Pressure Washer)$110,000 $70,000 $70,000 $70,000 $70,000 $70,000 $70,000 Striper $3,500 $0 $0 $0 $0 $0 $0 Town Council Page 484 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SIGNS & MARKINGS ACCTNUM: 10-360-65510 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $15,000 $0 $12,000 $15,000 $0 $0 $15,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $12,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Town Council Page 485 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 10-360-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,000 $0 $6,000 $6,500 $500 $0 $6,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,500 $6,500 $7,000 $7,000 $7,500 $7,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Fuel for Street Fleet $6,000 $6,500 $6,500 $7,000 $7,000 $7,500 $7,500 Town Council Page 486 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 10-360-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $700 $0 $700 $700 $0 $0 $700 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $700 $700 $700 $700 $700 $700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING small tools are bought close to the end of the fiscal year based on need.$700 $700 $700 $700 $700 $700 $700 Town Council Page 487 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 10 STREET MAINT. SALES TAX 360 STREET MAINT. STREETS 10-360 360 STREET MAINT. STREETS PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 10-360-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 488 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ENGINEERING/CONSTRUCTION ACCTNUM: 11-365-60550 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $104,000 $0 $78,624 $100,000 ($4,000)$0 $100,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING HMAP, general consulting $78,624 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 Town Council Page 489 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 11-365-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 490 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRASH REMOVAL/RECYCLING ACCTNUM: 11-365-64201 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $16,000 $0 $1,500 $1,500 ($14,500)$0 $1,500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Community clean up expenses eliminated with new agreement with Allied Waste. 1500 is for residents to drop off at the environmental collections center, city of fort worth $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 Town Council Page 491 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROPERTY MAINTENANCE ACCTNUM: 11-365-65100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 492 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: VEHICLE MAINTENANCE ACCTNUM: 11-365-65300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 493 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EQUIPMENT MAINTENANCE ACCTNUM: 11-365-65350 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 494 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: STREET SWEEPING ACCTNUM: 11-365-65520 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,000 $0 $4,720 $6,000 $2,000 $0 $6,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Town wide street sweeping 2 times per year. increase in 2015 to accommodate new streets in the Highlands $4,720 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 Town Council Page 495 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INDEPENDENT LABOR ACCTNUM: 11-365-67000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $16,860 $0 $16,860 $17,366 $506 $0 $17,366 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $17,366 $17,887 $18,781 $19,720 $20,706 $21,741 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $4,900 annual cattail spraying for Bobcat, Lakes and Broadway ravines $10,200 bi-annual vegetation removal and clean-up of the Bobcat, Broadway and Lakes ravines $1,760 mowing and weedeating of Bobcat Ravine (4 x 440) $16,860 $17,366 $17,887 $18,781 $19,720 $20,706 $21,741 Town Council Page 496 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 11-365-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,494 $0 $200 $200 ($2,294)$0 $200 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $200 $200 $200 $200 $200 $200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING MS4 Permit - TCEQ $200 $200 $200 $200 $200 $200 $200 Town Council Page 497 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: FUEL ACCTNUM: 11-365-71000 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 498 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SMALL TOOLS ACCTNUM: 11-365-78200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 499 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 11 STORM DRAINAGE 365 DRAINAGE 11-365 365 DRAINAGE PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 11-365-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 500 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 12 COURT TECHNOLOGY 261 COURT TECHNOLOGY 12-261 261 COURT TECHNOLOGY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SOFTWARE & SUPPORT ACCTNUM: 12-261-60800 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $4,166 $0 $2,494 $5,730 $1,564 $0 $5,730 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $5,730 $5,796 $5,862 $5,928 $5,998 $6,068 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Incode - Court Case management (Fully in Court Technology in FY 15 and beyond) 2% Increase each year $1,594 $3,230 $3,296 $3,362 $3,428 $3,498 $3,568 Sungard software maintenance $0 $1,600 $1,600 $1,600 $1,600 $1,600 $1,600 Incode - Court Online $900 $900 $900 $900 $900 $900 $900 Town Council Page 501 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 12 COURT TECHNOLOGY 261 COURT TECHNOLOGY 12-261 261 COURT TECHNOLOGY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: HARDWARE ACCTNUM: 12-261-78600 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $5,280 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Linebarger/Tyler interface $2,200 $0 $0 $0 $0 $0 $0 Computer $3,080 $0 $0 $0 $0 $0 $0 Town Council Page 502 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: AUDITING ACCTNUM: 15-951-60200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $1,000 $1,000 $0 $0 $1,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Annual Audit $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Town Council Page 503 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ELECTIONS ACCTNUM: 15-951-62100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 504 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: ADVERTISING ACCTNUM: 15-951-63200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $16,500 $0 $5,800 $4,000 ($12,500)$0 $4,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,000 $7,200 $9,400 $6,900 $10,500 $7,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Magazine Ads, Misc Marketing Pieces, Signage, etc $5,000 $3,000 $5,000 $5,500 $5,500 $6,000 $6,000 Updated design for demo's, PTA maps, etc collateral $0 $0 $1,000 $2,500 $0 $3,000 $0 Various Sponsorships - NTC, Transportation, etc $800 $1,000 $1,200 $1,400 $1,400 $1,500 $1,500 Town Council Page 505 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PRINTING ACCTNUM: 15-951-63250 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $250 $500 ($500)$0 $500 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $500 $500 $500 $750 $750 $750 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Printing materials such as merch and marketing collateral $250 $500 $500 $500 $750 $750 $750 Town Council Page 506 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DISCOVER TROPHY CLUB MAGAZINE ACCTNUM: 15-951-63300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 507 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: SCHOOLS & TRAINING ACCTNUM: 15-951-63551 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $2,320 $0 $1,430 $2,120 ($200)$0 $2,120 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $2,120 $3,050 $2,350 $2,460 $2,460 $2,520 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING TEDC Educational Seminars $350 $500 $700 $700 $750 $750 $750 TEDC Basic Course - Austin Spring 2015 $0 $0 $700 $0 $0 $0 $0 ICSC Texas Deal Making - $270/person; ATM, ED/Mark Cor, 4 EDC $1,080 $1,620 $1,650 $1,650 $1,710 $1,710 $1,770 Town Council Page 508 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 15-951-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $600 $0 $1,050 $1,050 $450 $0 $1,050 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,050 $1,050 $1,150 $1,150 $1,200 $1,200 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING ICSC Membership $600 $600 $600 $700 $700 $750 $750 TEDC Membership $450 $450 $450 $450 $450 $450 $450 Town Council Page 509 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRAVEL & PER DIEM ACCTNUM: 15-951-68200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $3,226 $0 $52 $1,533 ($1,693)$0 $1,533 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $1,533 $1,700 $1,775 $1,825 $1,880 $1,950 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING ICSC - Dallas Convention Center Parking = $20/day x 2 days x 6 people = $240 Lunch/Dinner = $25/day x 1.5 days x 6 people = $225 Mileage = 62 miles RT @ $0.555 x 5 people x 2 days = $344 $52 $809 $950 $1,000 $1,050 $1,100 $1,150 TEDC Lunch/Dinner = $35/day x 2 days x 4 people = $280 Mileage = 100 miles RT x $0.555 x 2 days x 4 people = $444 $0 $724 $750 $775 $775 $780 $800 Town Council Page 510 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: OFFICE SUPPLIES ACCTNUM: 15-951-70100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $1,000 $0 $700 $400 ($600)$0 $400 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $400 $500 $500 $600 $600 $700 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Office Supplies $700 $400 $500 $500 $600 $600 $700 Town Council Page 511 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNITY EVENTS ACCTNUM: 15-951-76950 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Shop Local promo & print materials for community events (July 4th, PetFest, etc.): Shop Local Banners (2): $300 Shop Local Promo Items: - 2500 Reusable bags - $2,135 - 2500 ball point pens with stylus - $1,515 - 1750 magnetic chip clips - $910 *BUY THIS FISCAL YEAR* $0 $0 $0 $0 $0 $0 $0 Town Council Page 512 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: MISCELLANEOUS EXPENSE ACCTNUM: 15-951-79999 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $6,750 $0 $4,025 $8,950 $2,200 $0 $8,950 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $8,950 $7,450 $9,450 $9,450 $10,500 $11,500 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Strategic Planning Retreat $0 $3,000 $3,000 $5,000 $5,000 $6,000 $7,000 ICSC Reception Host/Partnership with developer $0 $1,500 $0 $0 $0 $0 $0 ICSC Booth - Join Beck Team and pay part of the cost.$799 $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 ADF $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 Wearables $376 $450 $450 $450 $450 $500 $500 Meetings $350 $500 $500 $500 $500 $500 $500 Town Council Page 513 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EDC PROJECTS ACCTNUM: 15-951-87150 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $50,744 $0 $38,150 $13,450 ($37,294)$0 $13,450 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $13,450 $7,750 $18,350 $10,950 $19,550 $12,650 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Focus on Business Events: 4 per year: rental & food = $2000 Speakers = $2000 $2,000 $4,000 $5,000 $8,000 $8,000 $8,500 $9,000 Shop Local initiatives for local businesses - $500 $0 $500 $800 $900 $1,000 $1,100 $1,200 TxDOT Highway Signage Printing Fee per business plaque = $125 Installation fee per business plaque = 150 Annual fee per business = $1400 Budget for 2 business plaque printing and installation ($550) & 1 annual fee per business ($1400) $650 $1,950 $1,950 $1,950 $1,950 $1,950 $1,950 1 convertible (converts for 6' or 8' table) table cover for ED events/conferences/tradeshows: Custom tablecloth with TC ED branding - $500 $500 $0 $0 $0 $0 $0 $500 Update Demographics, Stat's, traffic counts, etc $0 $7,000 $0 $7,500 $0 $8,000 $0 TIF Development $35,000 $0 $0 $0 $0 $0 $0 Town Council Page 514 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: INCENTIVE PROGRAMS ACCTNUM: 15-951-87200 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $130,000 $0 $23,462 $156,773 $26,773 $0 $156,773 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $156,773 $160,773 $161,773 $166,773 $166,773 $171,773 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Future Incentive $0 $16,000 $20,000 $21,000 $26,000 $26,000 $31,000 Incentive to OTD $23,462 $140,773 $140,773 $140,773 $140,773 $140,773 $140,773 Town Council Page 515 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRANSFER TO GENERAL FUND ACCTNUM: 15-951-99100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $71,996 $0 $71,996 $89,964 $17,968 $0 $89,964 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $89,964 $89,964 $89,964 $89,964 $89,964 $89,964 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Wachholz ($3917 per month)$30,000 $0 $0 $0 $0 $0 $0 Reimbursement for Seidel ED Activities $41,996 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Interlocal Agreement with 4B $0 $54,964 $54,964 $54,964 $54,964 $54,964 $54,964 Town Council Page 516 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 15 EDC 4B 951 EDC 4B 15-951 951 EDC 4B PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: TRANSFER TO DEBT SERVICE ACCTNUM: 15-951-99400 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $54,964 $0 $54,964 $0 ($54,964)$0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Transfer is actually to the General Fund $54,964 $0 $0 $0 $0 $0 $0 Town Council Page 517 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: EVENT RENTALS ACCTNUM: 16-370-67300 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $32,840 $0 $32,840 $38,825 $5,985 $0 $38,825 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $38,825 $38,825 $38,825 $0 $0 $0 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING july 4th band, stage, gen $12,000.00 inflatables $10,000.00 Sunbelt generator $500.00 potties and fencing $2000.00 banners and signs $1000.00 flags/beads/parade handouts $1000.00 5K shirts $3000.00 staff/vol shirts $500 5K awards $175.00 racing systems $3500 light towers $500 face paint, ballooner, magic, juggler $4,000.00 Suburban Parent ad $650.00 facebook ads $400.00 Star-tele vendor ad $500.00 staff water/meals $300.00 $32,840 $38,825 $38,825 $38,825 $0 $0 $0 Town Council Page 518 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: DUES & MEMBERSHIP ACCTNUM: 16-370-68100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 519 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: UNIFORMS ACCTNUM: 16-370-72100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 520 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: PROGRAM SUPPLIES ACCTNUM: 16-370-72700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 521 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: JULY 4 CELEBRATION ACCTNUM: 16-370-76700 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 522 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 16 HOTEL OCCUPANCY 370 HOTEL OCCUPANCY 16-370 370 HOTEL OCCUPANCY PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: COMMUNITY EVENTS ACCTNUM: 16-370-76950 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $0 $0 $0 $0 $0 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $0 $0 $0 $0 $0 $0 Town Council Page 523 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHYCLUB CITY FUND DEPARTMENT DIVISION 17 RECREATION PROGRAMS 450 RECREATION 17-450 450 RECREATION PROPOSED LINE ITEM DETAIL ACCT CATEGORY: SERVICES/SUPPLIES ACCT TITLE: RECREATION PROGRAM - EXPENSES ACCTNUM: 17-450-60100 2014 2015 BASE PROPOSED BUDGET AMENDED ESTIMATE BASE SUBMITTED ADJ TO BASE TOTAL REVIEW PROPOSED $0 $0 $9,000 $4,000 $4,000 $0 $4,000 2015 SUPP / REDUCTION 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING $0 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 LINE ITEM MATRIX DESCRIPTION 2014 ESTIMATE 2015 PROPOSED 2016 PLANNING 2017 PLANNING 2018 PLANNING 2019 PLANNING 2020 PLANNING Recreation Program Expenditures $9,000 $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 Town Council Page 524 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1512-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding the Minutes dated September 15, 2014. Attachments:DRAFT TC Minutes September 15, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated September 15, 2014. Town Council Page 525 of 641 Meeting Date: Tuesday, October 14, 2014 MINUTES FROM SPECIAL SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, September 15, 2014 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, September 15, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Patricia Adams Town Attorney Tammy Ard Town Secretary April Reiling PIO/Marketing Manager Scott Kniffen Police Chief Danny Thomas Fire Chief Steven Glickman Finance Director John Zagurski Budget Analyst Mayor Sanders announced the date of Monday, September 15, 2014 called the Town Council to order and announced a quorum at 7:00 p.m. CONVENE INTO SPECIAL SESSION - START TIME – 7:00 P.M. The Invocation was offered by Chief Thomas. The Pledges were led by Mayor Pro Tem Lamont. PUBLIC HEARING 1. Town Council to conduct Second Public Hearing regarding proposed tax rate for fiscal year October 1, 2014 to September 30, 2015 and Mayor to announce the date, time and place of the vote on the tax rate. On Tuesday, September 23, 2014 at the regularly scheduled Town Council Meeting the Town Council will vote on the proposed tax rate for fiscal year October 1, 2014 to September 30, 2015. The current proposed tax rate is $0.490. Town Council Page 526 of 641 Meeting Date: Tuesday, October 14, 2014 CONVENE INTO PUBLIC HEARING - START TIME – 7:02 P.M. PUBLIC HEARING - END TIME – 7:03 P.M. RECONVENE INTO SPECIAL SESSION - START TIME – 7:03 P.M. SPECIAL SESSION 2. Consider and provide direction to Staff relative to an amendment to the Town’s Schedule of Fees in order to impose a surcharge on PID residents for the Annual Capital Improvements and Maintenance Charge due to MUD1 pursuant to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and MUD1. Jennifer McKnight, Trophy Club MUD No. 1 General Manager will provide a presentation regarding the PID surcharge. Attachment A – Proposed PID Surcharge for 2015 (presentation by Jennifer McKnight) Attachment B – PID Surcharge Calculations Jeanne Buck, 2401 Lilyfield Drive addressed the Council requesting clarification regarding the PID surcharge. Mrs. Buck feels Council needs to have an educational initiative regarding the PID surcharge in order to educate PID residents. Town Manager Slye noted a letter will go out to each PID resident outlining the PID surcharge. This item will come back on the agenda at the next Council meeting for appropriate action, including determining the form of collection, the amount to be collected per household and an effective date. No action taken. Mayor Sanders indicated Council is only providing direction to bring this item back at the next Council meeting and will become effective on the bill that will come out towards the end of October 2014. 3. Consider and take appropriate action regarding a Resolution amending Resolution No. 2012-28 adopting the Municipality of Trophy Club Handbook for Elected and Appointed Officials to add a section entitled “Residency Requirement/Temporary Change in Residency Status” in order to provide a process for members serving on Town boards, commissions and corporations to continue to serve with Council approval when residency temporary changes; and providing an effective date. A. Request by Tim Gamache, Chair of the Crime Control and Prevention District Town Manager Slye provide a background regarding the preface to amend the handbook. Tim Gamache, CCPD Chair, recently sold his home in Trophy Club and purchased a lot in town and is building a new home. Due to the temporary residency outside of Trophy Club during closing, Tim reached out to request an exception to the Handbook for Elected and Appointed Officials allowing him to continue serving on the CCPD Board while his home is under construction, as he does not technically live within Trophy Club town limits. Town Manager Slye noted that the amendment to the Handbook would allow Council to consider the residency requirement/status exception on a case by case basis. Council discussed various aspects of eligibility to serve on the CCPD Board, as well as Town policy versus state law interpretation. Town Council Page 527 of 641 Meeting Date: Tuesday, October 14, 2014 Original motion Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to approve Resolution 2014-33 adopting the Municipality of Trophy Club Handbook for Elected and Appointed Officials to add a section entitled “Residency Requirement/Temporary Change in Residency Status” in order to provide a process for members serving on Town boards, commissions and corporations to continue to serve with Council approval when residency temporary changes. Amendment to original motion Motion made by Council Member Rowe, seconded by Council Member Parrow, to amend the original motion to state we would approve the change as proposed with a limit to the exception not to exceed six (6) months. Motion carried 5-1-0 with Council Member Parrow, Council Member Reed, Council Member Rowe, Mayor Sanders, and Mayor Pro Tem Lamont voting for and Council Member Shoffner voting against. Residency Requirement/Temporary Change in Residency Status In addition to the residency requirement for citizens making application to serve on Town Boards, Commissions, and Corporations, a person serving as a member must reside within the Town of Trophy Club during his or her term of service in order to continue serving. However, if during the term of appointment or during the time frame for reapplication, the residency status of a then current member of a Board, Commission or Corporation temporarily changes for a period of no more than six (6) months, the member may request that the Council review his/her specific circumstances affecting residency. If the temporary change in residency status does not disqualify a member of a Board, Commission, or Corporation from continuing to serve either because of a Charter or state law requirement for service on his/her respective Board, Commission, or Corporation, the Council may authorize the continued service or reappointment of the member until such time as the member returns to permanent residency status. Tim Gamache, 925 South Main Street, Grapevine, TX addressed the council stating that the six (6) month time frame may not allow him to remain and serve on the CCPD Board, as the anticipated build time for his home is about eight months, closing date April 2015. Original motion Motion carried 4-2-0 with Council Member Parrow, Council Member Reed, Council Member Rowe and Mayor Sanders, voting for an, Mayor Pro Tem Lamont and Council Member Shoffner voting against. Motion made by Council Member Reed, seconded by Council Member Rowe, to grant the residency exception requested by Tim Gamache. Council Member Reed requested to modify his motion to refer agenda item 3.A. to the next council meeting, the second made by Council member Rowe agreed with the modification to the motion. Motion made by Council Member Reed, seconded by Council Member Rowe, to refer agenda item 3.A. to the next council meeting on September 23, 2014. Motion passed unanimously. 4. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014 Budget of the Town (Budget Amendment No. 3) making appropriations in accordance with the Town Charter related to Engineering, Outside Legal Services, Property Insurance, Building Maintenance, Property Maintenance, and Prior Year Encumbrances; and providing an effective date. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-27 Budget of the Town (Budget Amendment No. 3) making appropriations in accordance with the Town Charter related to Engineering, Outside Legal Services, Property Insurance, Building Maintenance, Property Maintenance, and Prior Year Encumbrances effective today September 15, 2014. Motion passed unanimously. Town Council Page 528 of 641 Meeting Date: Tuesday, October 14, 2014 5. Consider and take appropriate action regarding any and all expenditures and revenues for the Fiscal Year 2015 proposed Budget. No action taken. EXECUTIVE SESSION 6. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations. CONVENE INTO EXECUTIVE SESSION - START TIME – 8:12 P.M. RECONVENE INTO SPECIAL SESSION - START TIME – 9:00 P.M. RECONVENE INTO SPECIAL SESSION 7. Consider and take appropriate action regarding the Executive Session. No action taken. ADJOURN Motion made by Mayor Sanders, to adjourn. Motion carried unanimously. Meeting adjourned at 9:01 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 529 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT A Proposed PID Surcharge for 2015 Town Council Page 530 of 641 Meeting Date: Tuesday, October 14, 2014 Proposed PID Surcharge for 2015 Trophy Club Town Council Meeting September 15, 2014 Town Council Page 531 of 641 Meeting Date: Tuesday, October 14, 2014 $5.7 million tax debt expected to be issued in December 2014. Contract Highlights Town authorized through contract to charge a “surcharge” to PID customers in any amount set in the Town’s Rate Ordinance (7.1 d). Town to pay TCMUD an “Annual Capital Improvements and Maintenance Charge” and has sole authority to determine the source of funding, other than through an ad valorem tax. Annual Capital Improvements and Maintenance Charge is the PID’s pro-rata share of general fund O&M and I&S (debt service)for new debt only (issued after agreement was approved). O&M set annually to supplement general fund expenses. Town Council Page 532 of 641 Meeting Date: Tuesday, October 14, 2014 Contract Highlights continued Town surcharge to be collected through monthly utility bills and maintained by MUD. If payment is collected through a surcharge, then at the end of each year a “true-up” is calculated. MUD recognizes if debt service payments are due prior to collection of surcharges from Town, MUD will be responsible for payments until contribution collected. A new Annual Capital Improvements and Maintenance Charge must be calculated annually. Town Council Page 533 of 641 Meeting Date: Tuesday, October 14, 2014 Property Values NET TAX VALUE TARRANT COUNTY: 294,312,465 DENTON COUNTY: 835,270,435 DENTON CO. PID: 462,597,909 TOTAL: 1,592,180,809 Town Council Page 534 of 641 Meeting Date: Tuesday, October 14, 2014 O&M: PID Pro-Rata Share TOTAL REQUIRED REVENUE $236,600 TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS /100 Values/100 = 15,921,808 FY 2015 Tax/Surcharge Rate = 0.01486 Revenue from MUD Tax = $ 167,857 Revenue from PID Surcharge = $ 68,743 Total: $ 236,600 71% 29% MUD PID Town Council Page 535 of 641 Meeting Date: Tuesday, October 14, 2014 O&M Expenses FY 2015 DESCRIPTION PROPOSED FY 2015 Legal $250,000 Auditing $22,491 Total $272,491 *Surcharge set using $236,600, not the entire amount to cover legal and audit. Town Council Page 536 of 641 Meeting Date: Tuesday, October 14, 2014 I&S: PID Pro-Rata Share TOTAL REQUIRED REVENUE $224,595 TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS /100 Values/100 = 15,921,808 FY 2015 PID Surcharge Rate* = 0.01411 Revenue from MUD Tax = $ 159,340 Revenue from PID Surcharge = $ 65,255 Total: $ 224,595 71% 29% MUD PID *Not MUD tax rate as only includes new debt for PID surcharge calculation. Town Council Page 537 of 641 Meeting Date: Tuesday, October 14, 2014 I&S Expense FY 2015 – NEW ONLY Town Council Page 538 of 641 Meeting Date: Tuesday, October 14, 2014 Total PID Annual Capital Improvements and Maintenance Charge for FY 2015 71% 29% MUD PID Town Council Page 539 of 641 Meeting Date: Tuesday, October 14, 2014 Surcharge Calculation No. PID Connections 08/31/14 1255 Total Surcharge to be Collected: $133,997 Surcharge/Connection/Year $106.77 Surcharge/Connection/Month $8.90 Town Council Page 540 of 641 Meeting Date: Tuesday, October 14, 2014 QUESTIONS & ANSWERS Town Council Page 541 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT B PID Surcharge Calculations Town Council Page 542 of 641 Meeting Date: Tuesday, October 14, 2014 PID SURCHARGE CALCULATIONS O&M TAX/SURCHARGE RATE NET TAX VALUE TARRANT COUNTY:294,312,465 DENTON COUNTY:835,270,435 DENTON CO. PID:462,597,909 REQUIRED REVENUE TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100 O&M Vals/100 =15,921,808 FY 2015 Tax/Surcharge Rate =0.01486 236,600 Revenue from MUD Tax =167,857$ Revenue from PID Surcharge =68,743$ Total:236,600$ I&S TAX/SURCHARGE RATE NEW DEBT: CALCULATE AMOUNT DUE FROM PID NET TAX VALUE TARRANT COUNTY:294,312,465 DENTON COUNTY:835,270,435 DENTON CO. PID:462,597,909 REQUIRED REVENUE TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100 NEW DEBT (I&S)Vals/100 =15,921,808 FY 2015 PID Surcharge Rate =0.01411 NOT FINAL TAX RATE: ONLY USED TO CALCULATE PID SHARE 224,595 Revenue from MUD Tax =159,340$ Revenue from PID Surcharge =65,255$ Total:224,595$ Surcharge per Connection Calculation No. PID Connections 08/31/14 1255 Total Surcharge to be collected:$133,997 Surcharge/Connection/Year $106.77 Surcharge/Connection/Month $8.90 Town Council Page 543 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1513-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding the Minutes dated September 23, 2014. Attachments:DRAFT TC Minutes Septembeer 23, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated September 23, 2014. Town Council Page 544 of 641 Meeting Date: Tuesday, October 14, 2014 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, September 23, 2014 at 6:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, September 23, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 arrived 6:51 pm Rhylan Rowe Council Member, Place 3 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Patricia Adams Town Attorney Tammy Ard Town Secretary April Reiling PIO/Marketing Manager Scott Kniffen Police Chief Adam Adams Parks & Recreation Director Matt Jones Senior Planner Ed Helton Streets Services Director John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, September 23, 2014 called the Town Council to order and announced a quorum at 6:43 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for September 23, 2014. 2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the October 14, 2014 meeting. CONVENE INTO REGULAR SESSION - START TIME – 7:02 P.M. The Invocation was offered by Chief Kniffen. The Pledges were led by Council Member Shoffner. CITIZEN PRESENTATIONS Town Council Page 545 of 641 Meeting Date: Tuesday, October 14, 2014 This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding an interlocal Joint Election Agreement between the Town and Denton County for administration of the Town's November 4, 2014 Special Election; authorizing the payment of fees and authorizing the Mayor or his designee to execute all necessary documents. 4. Consider and take appropriate action regarding an interlocal Joint Election Agreement between the Town and Tarrant County for administration of the Town's November 4, 2014 Special Election; authorizing the payment of fees and authorizing the Mayor or his designee to execute all necessary documents. 5. Consider and take appropriate action regarding financial and variance report dated August 2014. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve the Consent Agenda. Motion passed unanimously. PUBLIC HEARING 6. Town Council to conduct a Public Hearing relative to the Service and Assessment Plan for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No.1 (The Highlands at Trophy Club), the proposed Assessment Roll, and the levy of Special Assessments against the property in PID No. 1 and matters contained in the proposed Ordinance. CONVENE INTO PUBLIC HEARING - START TIME – 7:06 P.M. Garland Lawrence, 2206 Galloway Boulevard, Asked about the $356,000 and what does it represent – Fire operations and maintenance competent for the PID (0.772 per $100 appraised value). Also asked other various questions about the PID. Connie Schagunn 2500 Trophy Club Drive Asked about if there has ever been a fee for service for EMS service to help subsidize or reduce the assessment? Mayor Sanders explained we bill the insurance company if the patient is transported PUBLIC HEARING - END TIME – 7:15 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 7:15 P.M. REGULAR SESSION 7. Consider and take appropriate action regarding a Proclamation of the Town Council of the Town of Trophy Club recognizing Police Chief Scott Kniffen. Town Council Page 546 of 641 Meeting Date: Tuesday, October 14, 2014 Council Member Parrow read Proclamation 2014-10 into record recognizing Chief of Police Scott Kniffen on his retirement capping a 40 year career in law enforcement.. Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Proclamation 2014-10 recognizing Police Chief Scott Kniffen. Motion passed unanimously. 8. Consider and take appropriate action regarding a request from Tim Gamache, CCPD Chairperson, for an exception pursuant to the Residency Requirement /Temporary Change in Residency Status section of the Municipality of Trophy Club Handbook for Elected and Appointed Officials. Motion made by Mayor Sanders, to grant Tim Gamache an exception per the Residency Requirement /Temporary Change in Residency Status section of the Municipality of Trophy Club Handbook for Elected and Appointed Officials. Motion failed for lack of a second. 9. Consider and take appropriate action regarding the following Resolutions making annual appointments of citizens to serve various Town Boards, Commissions, and Corporations; appointing Town Council Liaisons; and providing an effective date: A. Animal Shelter Board B. EDC 4B Board C. Crime Control Prevention District Board D. Parks & Recreation Board E. Planning & Zoning Commission A. Animal Shelter Board Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Resolution 2014-35 appointing: 1. Dr Bruce Fusselman (2015) 2. Sgt Tony Simmons (2015) 3. Kelly Akin, ACO (2016) 4. Danielle Stewart (Animal Welfare Rep) (2016) 5. Susan Edstrom (2017) 6. Melissa Burns (2017) Motion passed unanimously. B. EDC 4B Board Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve Resolution 2014-36 appointing: 1. Rebecca Shuman (2015) 2. Sean Weaver (2015) 3. Randall Conn (2015) 4. Greg Wilson (2015) 5. Eric Jensen (2016) 6. David Brod (2016) 7. Gerald Rapp (2016) Motion passed unanimously. Town Council Page 547 of 641 Meeting Date: Tuesday, October 14, 2014 C. Crime Control Prevention District Board Motion made by Council Member Shoffner, seconded by Council Member Rowe, to approve Resolution 2014-37 appointing: 1. Dena Boudreau (2016) 2. Paul Glowacki (2016) 3. Louis Opipare (2016) 4. James Jay Isherwood (2015) 5. VACANT (formerly Tim Gamache) (2015) 6. Adam Broyles (2015) 7. Patrick Arata (2015) Motion passed unanimously. D. Parks & Recreation Board Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve Resolution 2014-38 appointing: 1. Darin Davis (2017) 2. Chris McCollister (2017) 3. David Stout (2017) 4. David Abdulky (2015) 5. Patrick Arata (2015) 6. Hayley Little (2015) 7. Julie Folley (2015) 8. James Hanna (2016) 9. Louis Hocker (2016) 10. Tom Mills (2016) 11. Dean Murray (2016) Council Liaison – Council Member Philip Shoffner Motion passed unanimously. David Abdulky, 16 Panorama Trail requested the motion be restated on the appointments. E. Planning & Zoning Commission Motion made by Council Member Reed, seconded by Council Member Parrow, to approve Resolution 2014-39 Appointing: 1. Richard Sennelly (2015) 2. Jon Mills (2016) 3. Dennis Sheridan (2016) Chair 4. Susan Ross (2016) 5. Larry Vowell (2015) 6. LuAnne Oldham (2015) 7. Brent Card (2015) Motion passed unanimously. Town Council Page 548 of 641 Meeting Date: Tuesday, October 14, 2014 Bob Radder, 1 Lee Court, asked why ZBA was not brought forward for appointed this evening. ZBA appointments will take place at the next Council meeting. 10. Consider and take appropriate action regarding a request from resident Denise Gant for Council consideration of her request for a new driveway, including a cost estimate for Council consideration. Town Manager Mike Slye provided an overview of Denise Gant’s request for the Town to replace her driveway. A 3’ x 25’ section of her driveway was needed to install drainage, which has been replaced, as well as improvements to her driveway approach. Council Member Shoffner – provided various photos of similar repairs throughout town of other driveways after construction indicating the repairs made at Ms. Gants driveway were typical of repair work on private property. Attachment A – Photos throughout town of other driveways after construction Denise Gant, 226 Fresh Meadow Drive feels she has been personally attacked by Town Staff as presented in the tone of the staff report for this item and does not believe the project was improved to satisfaction. Believes the appearance now is worse than it was before. Believes her expectations were not met and she has personal property damage. Please see Ms. Gants complete response on Attachment B. Attachment B - Ms. Gant Staff Report Response No action taken, discussion only. 11. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club accepting and approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); making a finding of special benefit to the Property in the District; levying special assessments against Property within the District; providing for payment of the assessments in accordance with law; and providing an effective date. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-29 approving a Service and Assessment Plan for Authorized Services for the Town of Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club); making a finding of special benefit to the Property in the District; levying special assessments against Property within the District; providing for payment of the assessments in accordance with law effective today. Motion passed unanimously. 12. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas adopting and approving the budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015, for Trophy Club Economic Development Corporation 4B; making appropriations; providing for expenditures as allowed by applicable law; and providing an effective date. Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-30 adopting and approving the budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015, for Trophy Club Economic Development Corporation 4B; making appropriations; providing for expenditures as allowed by applicable law effective today. Motion passed unanimously. Town Council Page 549 of 641 Meeting Date: Tuesday, October 14, 2014 13. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas adopting and approving the Budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015 for the Town of Trophy Club, making appropriations; providing for expenditures as allowed by applicable law; providing for filing of documents; repealing conflicting ordinances; and providing an effective date. Motion made by Mayor Sanders, seconded by Council Member Rowe, to approve Ordinance 2014-28 adopting and approving the Budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015 for the Town of Trophy Club, making appropriations; providing for expenditures as allowed by applicable law; providing for filing of documents; repealing conflicting ordinances. Roll Call Vote: Mayor C. Nick Sanders In favor Mayor Pro Tem Lamont In favor Council Member Jim Parrow In favor Council Member Garrett Reed In favor Council Member Rhylan Rowe In favor Council Member Philip Shoffner In favor Motion passed unanimously. View the TC Exchange article about the FY15 Budget 14. Consider and take appropriate action regarding an Ordinance fixing and levying Municipal Ad Valorem Taxes for the Town for the fiscal year beginning October 1, 2014, and ending September 30, 2015; directing the assessment thereof; and providing an effective date. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to that the property tax rate be increased by the adoption of a tax rate of $0.4900, which is effectively a 4.67% increase in the tax rate. Roll Call Vote to approve Ordinance 2014 - 31 fixing and levying Municipal Ad Valorem Taxes for the Town for the fiscal year beginning October 1, 2014, and ending September 30, 2015. Mayor C. Nick Sanders In favor Mayor Pro Tem Lamont In favor Council Member Jim Parrow In favor Council Member Garrett Reed In favor Council Member Rhylan Rowe In favor Council Member Philip Shoffner In favor Motion passed unanimously. 15. Consider and take appropriate action regarding a Resolution of the Town Council approving the tax roll of the Denton County Central Appraisal District (DCAD) and Tarrant County Appraisal District (TAD) for 2014; and providing an effective date. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve the tax roll of the Denton County Central Appraisal District (DCAD) and Tarrant County Appraisal District (TAD) for 2014. Motion passed unanimously. 16. Consider and take appropriate action to authorize the Town Manager to negotiate the terms of a cleaning contract with CTJ Maintenance for the Town's Public Services Building and the Police Department Building in an annual amount not to exceed $15,000 in accordance with the adopted budget; and authorizing the Town Manager to execute all necessary documents. Town Council Page 550 of 641 Meeting Date: Tuesday, October 14, 2014 Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Town Manager to negotiate the terms of a cleaning contract with CTJ Maintenance for the Town's Public Services Building and the Police Department Building in an annual amount not to exceed $15,000 in accordance with the adopted budget; and authorizing the Town Manager to execute all necessary documents. Motion passed unanimously. 17. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club amending Chapter 1 of the Code of Ordinances, "Administration", Article VIII, "Schedule of Fees" by adding a subsection entitled "Annual Capital Improvements and Maintenance Charge" to Section 8.16, "Public Works for Public Improvement District No. 1" to adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and providing an effective date. In order for the improvements to be made to the Wastewater Treatment Plant to be paid for by all of the Town’s citizens Trophy Club MUD No. 1 and the Town of Trophy Club negotiated a contract. Trophy Club MUD No. 1 cannot tax the PID residents and in order for PID residents to pay their fair share of future Trophy Club MUD No. 1 infrastructure improvements, an annual capital improvement and maintenance charge of $8.90 will be applied to PID residents utility bills each month effective October 1, 2014. Motion made by Mayor Sanders, seconded by Council Member Parrow, to approve Ordinance 2014-32 amending Chapter 1 of the Code of Ordinances, "Administration", Article VIII, "Schedule of Fees" by adding a subsection entitled "Annual Capital Improvements and Maintenance Charge" to Section 8.16, "Public Works for Public Improvement District No. 1" to adopt a monthly surcharge for PID residents; providing for severability; providing a penalty, effective October 1, 2014. Motion passed unanimously. 18. Consider and take appropriate action regarding the approval of a Consent to Assignment and Assumption of Lease Agreement between the Town and Nextel of Texas, Inc. authorizing the assumption of the site lease currently with Sprint /Nextel Tower by Tower Assets Newco IX, LLC. Motion made by Council Member Reed, seconded by Council Member Parrow, to approve Consent to Assignment and Assumption of Lease Agreement between the Town and Nextel of Texas, Inc. authorizing the assumption of the site lease currently with Sprint /Nextel Tower by Tower Assets Newco IX, LLC. Motion passed unanimously. 19. Town Council Liaison Updates; discussion of same: * Park Board Meeting - 9/15/2014 Council Liaison - Council Member Shoffner 20. Town Manager Slye's update regarding the following; discussion and provide input regarding same. * TML MultiState Intergovernmental Employee Benefits Plan Meeting * TML Conference - Houston * Update on 2014 Tax Notes * Update IT Back-Up Strategy * Byron Nelson Homecoming Parade - September 24th * Trophy Club LDS Church Blood Drive - September 27th * Trophy Club Salutes Wounded Warriors - 5k/10k/Fun Run - October 4th * TCWC Fall Garden Tour of Homes - October 5th Town Manager Slye updated the Council and addressed questions; no action taken, update only. Town Council Page 551 of 641 Meeting Date: Tuesday, October 14, 2014 21. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. No changes were made to the list. EXECUTIVE SESSION 22. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: A. Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2) "Consultation with Attorney", for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations CONVENE INTO EXECUTIVE SESSION - START TIME – 8:36 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 9:56 P.M. RECONVENE INTO REGULAR SESSION 23. Consider and take appropriate action regarding the Executive Session. No action taken. ADJOURN Motion made by Mayor Sanders, seconded by Council Member Parrow, to adjourn. Motion carried unanimously. Meeting adjourned at 9:57 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 552 of 641 Meeting Date: Tuesday, October 14, 2014 Attachment A Photos throughout town of other driveways after construction Town Council Page 553 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 554 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 555 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 556 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 557 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 558 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Page 559 of 641 Meeting Date: Tuesday, October 14, 2014 ATTACHMENT B Ms. Gant Staff Report Response Town Council Page 560 of 641 Meeting Date: Tuesday, October 14, 2014 Trophy Club Council Meeting I was planning to come up here and just say that I had pretty much laid out my position in the document I submitted for consideration by the Council concerning this agenda item. Then I went to the town web site to pull the agenda to see when my item would be discussed. I was appalled by what I read in the staff report submitted as part of this agenda item. I now have a lot more to say. I can now say I have experienced a politically motivated personal attack fraught with half-truths and some outright lies, and I’m not even running for any political position, and my political attack came from town staff and not any “real” politician. Since the town staff felt compelled to present these half-truths and lies, I now feel compelled to respond to all the disinformation in that report and present the facts. First, the reference to the promise that personal property would be restored to “as good as or better” than it was prior to the project was never communicated as meaning that it only applied to the area “destroyed” by construction. An area can be “affected” by the construction without it being completely destroyed. I find it ludicrous to think that you can rip up sections of a large area, repair just those sections that then result in a total affect or appearance that is worse than it was before and expect that would be an acceptable effort in restoring one’s personal property so severely affected by the construction work. Since when do you repair a roof and only replace the shingles that are bad? When it comes to personal property, it seems obvious to me that quality of construction and curb appeal weigh heavily on property values, and I don’t see where there should be any expectation by the town that individuals should sacrifice their standards and expectations when it comes to restoring personal property damaged as part of a town project. My expectations were set and communicated very early on, but that was not what was conveyed in that report. I have never wavered from those original statements and expectations, except to add areas that were subsequently damaged after the original list I had started or to add the restoration work that was done so poorly that it needed to be corrected. I attended one of the first council meetings on the subject and stated clearly then my expectations for the restoration work and then followed that with an email summary. I continued to re-iterate my expectations and provided on-going status. This report insinuates that my discussions with Guillermo started on May 28, that I was somehow pushing for monetary considerations and that I kept adding “demands” on subsequent dates. This is totally misrepresenting the facts and taken completely out of context. Although I told Guillermo that his work crew went completely outside the agreed to area covered by the temporary lien and had encroached on my personal property, and I had suggested he consider re-doing the short retaining wall as consideration for the use of my Town Council Page 561 of 641 Meeting Date: Tuesday, October 14, 2014 personal property that he benefitted from, the construction work had actually damaged the retaining wall in my backyard near the end of the work activity, so it should be covered under the damaged personal property category. One of the Caterpillars or other large machines backed into it knocking part of it down. Regardless of the justification, it is work required to be done. Guillermo asked me to get an estimate from someone I would use so he could just cover it that way as opposed to doing the work himself. I obtained an estimate per his request, and he rounded up, which I would expect to cover “actuals” vs “estimates” which only makes sense. It was mid-June before the sod was put down, and it did cost me a lot of extra money to water that new grass as well as the new landscaping in the heat of summer. Again, it is not unreasonable to expect that I should be compensated for the out-of-pocket expenses required in support of the restoration work. The report states, “At yet another date….” in reference to some additional landscape damage I discussed. This was something I brought up at the Council meeting in April indicating that I had lost landscaping due to my irrigation system being turned off since almost the start of the project and that although this area was not directly impacted by the construction, it was impacted by the lack of watering and I expected this landscaping to be part of the restoration. The irrigation system wasn’t repaired until June. Guillermo claimed the town turned the irrigation system off, the town said they didn’t, I know I didn’t. Given that they discovered a leak in the back area when it was turned back on requiring them to turn it off again, would lead any reasonable person to conclude someone on his staff turned it off when they caused the leak and they just didn’t tell him. In any case, it was off and that landscaping needs to be restored. Again, Guillermo asked to reimburse me for the landscape restoration in lieu of him doing the work. The offer from Guillermo is not “for my inconvenience” but rather as re-imbursement for work he is otherwise responsible for doing, but would prefer to have someone else perform it and he would cover the cost. At this point, although the lawn still does not meet my expectations, I’m guessing I’ll end up sacrificing on that as I’m not sure the crews being used can do any better. I expressed this concern as well very early on, and they’ve only proved me right on this point. Guillermo stated he wanted me to sign a legal document to indicate all was acceptable. I did suggest he provide me a copy of that document ahead of time so I could have my lawyer review it. After signing the additional liens at the beginning of the project without legal review of the documents, I vowed never again to sign any document without having my lawyer review it first. I’m not sure what the staff report is trying to imply, but anyone who thinks I should blindly sign another legal document without first consulting a lawyer is a fool and I would expect everyone here to feel the same. To conclude, I know I am one of the most honest and fair people in the world, being guided by principle, honor and a sense of what is right. I also know it’s hard for a lot of people to understand or believe that since they don’t really know me, but I have many personal friends Town Council Page 562 of 641 Meeting Date: Tuesday, October 14, 2014 and numerous performance appraisals that support this claim. That is why I really resented the tone of that staff report as much as the inaccuracies stated in it. I take it personally and feel it is an unjustified attack on my character. My problem is that I trust too much and act in good faith far too often. I have always been a team player and have sacrificed my personal interests on many aspects of this project for the good of the neighborhood and the good of the town. I am patient, but also persistent and will always fight for what I believe is right and what is the truth. And now I find myself here asking you to consider this request from my side and as a resident yourself with vested interests in personal property. Ask yourselves what is fair and right. The town staff may just be “doing their jobs” but they haven’t done it in the manner I would expect. It has been a long time since I first became involved in this project. I’m ready for it to end, but I also don’t want to make any more sacrifices. This is the right thing to do. Thank you for your support and consideration. Town Council Page 563 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1514-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding financial and variance report dated September 2014. Attachments:Staff Report - September 2014 Financial and Variance Report.pdf September Financial Report FY 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated September 2014. Town Council Page 564 of 641 Meeting Date: Tuesday, October 14, 2014 To: Mayor and Town Council From: John Zagurski, Budget Analyst CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: September 2014 Financial and Variance Report Town Council Meeting, Tuesday, October 14, 2014 Agenda Item: Consider and take appropriate action regarding financial and variance report dated September 2014. Explanation: This is the preliminary end of the year financial report. The preliminary financial report summary outlines total expenditures and revenues, which may change as we recognize expenses and revenues incurred during the past fiscal year. The total fiscal year revenue and expenses will be presented in the Comprehensive Financial Report issued by March 31 which will contain the audited numbers. The purpose of this report is to highlight major variances that have occurred though the year that have cause an excess or deficit of revenue or expenditures. The fiscal year ran from October 1, 2013 to September 30, 2014. General Fund The General Fund as it stands will end with a net increase in fund balance of $680,951, which is an increase of $568,485 over the revised budget. This is primarily due to an increase transfer in from the dissolution of the EDC 4A fund of $177,897 and departmental expenditures totaling 94% of their budget authority, which equates to 6% ($443,074) of budgeted general fund expenditures. Revenue Property tax revenues came in slightly higher than expected a total of $6,205. Delinquent property tax revenue and penalty and interest property tax revenue were both down for the fiscal year resulting from the new collection methods used by the appraisal districts, which have decreasing the total delinquent property tax. License and Permits revenue is $44,127 less than the budgeted amount; the primary reason for the variance is the Homewood Suites building did not occur in the previous fiscal year, but it is expected to occur in the FY 2015. Home starts were lower than expected with only 193 out of 225 homes being permitted. As we approach build-out builders are holding onto lots to maximize their revenue due to housing demand. Town Council Page 565 of 641 Meeting Date: Tuesday, October 14, 2014 Franchise fees have come in over the budgeted amount except for the telecommunication franchise fee that was less than 1% under budget. This resulted in an excess of $48,872 in franchise fee revenue. Some of this revenue may be reallocated to FY 15 as a part of the year end process. Sales tax revenue came in under the budget amount by $14,912. Sales tax revenue represents 12 months of sales tax revenue, the first two months of revenue belongs to FY 2013. There are two more months of sales tax revenue to be collected and accrued back to FY 14, and if the trend holds sales tax revenue will meet the revised budgeted amount. Fines and fees were down by $29,608 over the revised estimate. Developer fees were higher than anticipated by $6,063. Municipal Court Fines/Fees were lower than anticipated due to several factors including but not limited to: decreased citations, Court conviction, and revamping our collection effort. Pool entry fees were down due to decreased admission to the pool. Day camp revenues were down $15,873, but overall day camp netted over $3,000. Intergovernmental revenue was $5,025 lower than expected primarily due to the vacancy in the Economic Development Coordinators position. All other transfers came in on par with the budget. Grant revenue was lower than expected, but more revenue is expected to come in over the next two months. Charges for services exceeded the revised budgeted amount by $36,172, and this is primarily a result of EMS revenue. Interest income is down $2,558 as a result of lower rate of return. Miscellaneous income exceeded the revised budgeted amount by 27%. Expenditures Overall, General Fund expenditures are lower than budgeted by 6% ($498,987). Lower personnel cost, due to turnover and not filling vacant positions, is the primary factor behind lower expenses. No department exceeded their total budgeted amount. CAPITAL PROJECTS FUND The Capital Projects Fund accounts for debt proceeds expended for acquisition and construction of infrastructure and other capital assets. Actual Revenues Fiscal year to date revenues for capital projects include: • $2,500,000 proceeds from the 2013 CO’s, plus bond premium $50,329 • $600,000 proceeds from the 2014 Tax Notes • $55,992 Denton County contribution • Investment interest $1,548 Actual Expenditures Fiscal year to date expenditures for capital projects include: • 2010 tax notes - pool pump & filter $35,000, Christmas tree $23,677 • 2010 GO bonds - site analysis, dinosaur playground, trail system $128,685 • 2012 tax notes - municipal complex, public safety building $159,595 Town Council Page 566 of 641 Meeting Date: Tuesday, October 14, 2014 • Pool pump & filter $32,011 • Bond issuance costs $47,000 Fund Balance (pre-audit): Beginning fund balance $2,065,759 Net increase (decrease) in fund balance $2,576,921 Ending fund balance $4,642,680 ECONOMIC DEVELOPMENT FUND The Economic Development Fund accounts for the component unit of the Town - The Economic Development 4B Corporation. Actual Revenues Fiscal year to date revenues includes: • $309,860 EDC sales tax ($4,860 above budget $305,000) • Miscellaneous revenues $11,738 • Interest earnings $179 Actual Expenditures Fiscal year to date EDC expenditures includes: • Operating expenses & EDC Projects $52,051 • Interfund transfer to General Gund $66,597 • Interfund transfer to Debt Service $54,964 Fund Balance (pre-audit): Beginning fund balance $188,704 Net increase (decrease) in fund balance $148,165 Ending fund balance $336,869 STORM DRAINAGE UTILITY FUND The Storm Drainage Utility Fund accounts for the storm drainage utility fee designated for maintenance of the Town’s storm drainage system. Actual Revenues Fiscal year to date revenues includes: • $391,665 storm drainage fees ($5,632 above budget $386,034) • Hazardous waste stipend $5,000 • Miscellaneous revenues $26,001 • Interest earnings $25 • Interfund transfers in $6,460 Actual Expenditures Fiscal year to date storm drainage expenses includes: • Operating expenses $107,466 • Debt service 2013 CO’s Town Council Page 567 of 641 Meeting Date: Tuesday, October 14, 2014 o Principal $140,000 o Interest $46,147 • Transfer to debt service fund $6,108 Fund Working Capital (pre-audit): Beginning fund balance $199,298 Net increase (decrease) in fund balance $129,430 Ending fund balance $328,728 DEBT SERVICE FUND The Debt Service Fund accounts for the collections of property taxes (I&S property tax levy) and the retirements of long term debt secured by the I&S tax levy, interest expense and paying agent fees. Actual Revenues Fiscal year to date revenues for debt service includes: • $1,358,012 property tax collected • $2,023 property tax penalty and interest • $40,384 interfund transfers in • $246 investment interest Actual Expenditures Fiscal year to date debt service expenditures include: 1. Bond principal $998,000 2. Bond interest $398,872 3. Paying agent fees $6,250 Fund Balance (pre-audit): Beginning fund balance $119,722 Net increase (decrease) in fund balance ($2,457) Ending fund balance $117,265 TROPHY CLUB PARK FUND The Park Fund accounts for funds received and expended for the maintenance of parks land. Actual Revenues Fiscal year to date revenues for Park Fund includes: • $147,505 park revenue Actual Expenditures Fiscal year to date expenditures for capital projects include: • Personnel services $49,551 • Purchased services $63,690 • Supplies $11,700 • Capital $4,850 Town Council Page 568 of 641 Meeting Date: Tuesday, October 14, 2014 • Administration transfer $8,000 Fund Balance (pre-audit): Beginning fund balance ($6,470) Net increase (decrease) in fund balance $9,713 Ending fund balance $3,243 STREET MAINTENANCE SALES TAX FUND The Street Maintenance Sales Tax Fund accounts for sales taxes restricted for street improvements. Actual Revenues Fiscal year to date street maintenance sales tax revenues include: • $154,930 street maintenance sales tax ($2,430 above $152,500 budget) Actual Expenditures Fiscal year to date street maintenance expenditures includes: • Personnel & benefits $26,264 • Maintenance $120,514 • Fuel supplies $7.178 • Miscellaneous $25 • Transfer to debt service fund $13,287 Fund Balance (pre-audit): Beginning fund balance $46,700 Net increase (decrease) in fund balance ($12,388) Ending fund balance $34,362 Attachments: • September Financial Report FY2014 Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends approval of the September 2014 Financial Report. Town Council Page 569 of 641 Meeting Date: Tuesday, October 14, 2014 GENERAL FUND SUMMARY YEAR TO DATE SEPTEMBER 100% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 4,589,856$ 4,589,856$ 4,546,602$ (43,255)$ 99% Licenses and Permits 937,860 937,860 893,733 (44,127) 95% Franchise Fees 729,870 729,870 778,742 48,872 107% Sales Tax 625,375 655,375 640,463 (14,912) 98% Fines and Fees 497,727 573,727 544,119 (29,608) 95% Intergovernmental 214,008 214,008 208,983 (5,025) 98% Grants - 77,018 66,664 (10,354) NA Charges for Service 198,763 198,763 234,935 36,172 118% Investment Income 5,500 5,500 2,942 (2,558) 53% Miscellaneous Income 85,000 85,000 108,126 23,126 127% Total Revenues 7,883,959$ 8,066,977$ 8,025,309$ (41,668)$ 99% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ 188,897$ 177,897 1717% Total Available Resources 7,894,959$ 8,077,977$ 8,214,206$ 136,229$ 102% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 872,641$ 864,641$ 791,370$ 73,271$ 92% Human Resources 98,382 92,382 71,880 20,502 78% Information Services 374,271 377,271 361,901 15,370 96% Legal 184,246 199,246 191,537 7,709 96% Police 1,963,011 2,040,029 2,008,387 31,642 98% Emergency Medical Services 853,933 853,933 822,417 31,516 96% Streets 444,452 440,452 381,360 59,092 87% Medians 306,772 306,772 279,186 27,586 91% Parks 980,967 998,967 977,179 21,788 98% Recreation & Community Events 609,743 553,828 528,509 25,319 95% Planning & Zoning 241,753 275,928 253,081 22,847 92% Community Development 355,601 397,426 321,107 76,319 81% Finance 395,440 392,440 377,117 15,323 96% Municipal Court 84,994 84,994 77,596 7,398 91% Facilities Maintenance 72,200 87,200 79,810 7,390 92% Total Expenditures 7,838,406$ 7,965,511$ 7,522,437$ 443,074$ 94% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out -$ -$ 10,817$ 10,817$ NA Total Outflows of Resources 7,838,406$ 7,965,511$ 7,533,255$ 453,891$ 95% Percent of Budget Year Transpired Town Council Page 570 of 641 Meeting Date: Tuesday, October 14, 2014 Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,851,702$ 2,851,702$ 2,627,264$ + Net increase (Decrease)56,553 112,466 680,951 Ending Fund Balance 2,908,255$ 2,964,168$ 3,308,215$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,351,522$ 2,389,653$ 2,256,731$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%328,595 290,464 823,346 Total Fund balance 2,908,255$ 2,908,255$ 3,308,215$ From FY 2013 CAFR Town Council Page 571 of 641 Meeting Date: Tuesday, October 14, 2014 Departmental Budget Reports YEAR TO DATE SEPTEMBER 100% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 5,806,764$ 5,840,957$ 5,544,526$ 296,431$ 95% Purchased Services 1,422,524 1,556,524 1,439,580 116,944 92% Supplies 387,209 387,209 320,623 66,586 83% Capital 5,700 65,525 23,674 41,851 36% Transfer to Future Replacement 216,209 171,209 194,034 (22,825) 113% Total 7,838,406$ 8,021,424$ 7,522,437$ 498,987$ 94% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 711,541$ 703,541$ 662,652$ 40,889$ 94% Purchased Services 95,240 95,240 70,052 25,188 74% Supplies 65,860 65,860 58,666 7,194 89% Total 872,641$ 864,641$ 791,370$ 73,271$ 92% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,546$ 151,546$ 150,971$ 575$ 100% Purchased Services 23,389 38,389 34,739 3,650 90% Supplies 9,311 9,311 5,828 3,483 63% Total 184,246$ 199,246$ 191,537$ 7,709$ 96% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 92,186$ 86,186$ 68,649$ 17,537$ 80% Purchased Services 4,896 4,896 2,199 2,697 45% Supplies 1,300 1,300 1,032 268 79% Total 98,382$ 92,382$ 71,880$ 20,502$ 78% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 185,804$ 185,804$ 181,243$ 4,561$ 98% Purchased Services 118,721 121,721 111,948 9,773 92% Supplies 25,039 25,039 24,002 1,037 96% Transfer to Future Replacement 44,707 44,707 44,707 - 100% Total 374,271$ 377,271$ 361,901$ 15,370$ 96% Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary Town Council Page 572 of 641 Meeting Date: Tuesday, October 14, 2014 Departmental Budget Reports YEAR TO DATE SEPTEMBER 100% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,679,317$ 1,756,335$ 1,733,062$ 23,273$ 99% Purchased Services 145,743 145,743 132,637 13,106 91% Supplies 100,945 100,945 82,570 18,375 82% Capital 3,000 3,000 3,286 (286) 110% Transfer to Future Replacement 34,006 34,006 56,831 (22,825) 167% Total 1,963,011$ 2,040,029$ 2,008,387$ 31,642$ 98% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 713,653$ 713,653$ 693,984$ 19,669$ 97% Purchased Services 41,081 41,081 37,462 3,619 91% Supplies 27,186 27,186 18,957 8,229 70% Transfer to Future Replacement 72,013 72,013 72,013 - 100% Total 853,933$ 853,933$ 822,417$ 31,516$ 96% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 264,010$ 260,010$ 227,888$ 32,122$ 88% Purchased Services 176,302 176,302 150,248 26,054 85% Supplies 4,140 4,140 3,223 917 78% Total 444,452$ 440,452$ 381,360$ 59,092$ 87% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 158,159$ 158,159$ 141,388$ 16,771$ 89% Purchased Services 134,700 134,700 132,246 2,454 98% Supplies 13,913 13,913 5,552 8,361 40% Total 306,772$ 306,772$ 279,186$ 27,586$ 91% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 70,630$ 70,630$ 69,811$ 819$ 99% Purchased Services 12,064 12,064 6,654 5,410 55% Supplies 2,300 2,300 1,132 1,168 49% Total 84,994$ 84,994$ 77,596$ 7,398$ 91% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court Town Council Page 573 of 641 Meeting Date: Tuesday, October 14, 2014 Departmental Budget Reports YEAR TO DATE SEPTEMBER 100% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 285,438$ 282,438$ 262,802$ 19,636$ 93% Purchased Services 106,952 106,952 111,604 (4,652) 104% Supplies 3,050 3,050 2,711 339 89% Total 395,440$ 392,440$ 377,117$ 15,323$ 96% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 179,882$ 158,057$ 123,447$ 34,610$ 78% Purchased Services 60,686 116,686 126,767 (10,081) 109% Supplies 1,185 1,185 2,868 (1,683) 242% Total 241,753$ 275,928$ 253,081$ 22,847$ 92% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 313,976$ 313,976$ 293,686$ 20,290$ 94% Purchased Services 26,323 26,323 15,354 10,969 58% Supplies 11,300 11,300 8,066 3,234 71% Capital - 41,825 - 41,825 0% Transfer to Future Replacement 4,002 4,002 4,002 - 100% Total 355,601$ 397,426$ 321,107$ 76,319$ 81% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 69,500$ 84,500$ 78,518$ 5,982$ 93% Supplies 2,700 2,700 1,292 1,408 48% Total 72,200$ 87,200$ 79,810$ 7,390$ 92% Facilities Maintenance Percent of Budget Year Transpired Finance Community Development Planning & Zoning Town Council Page 574 of 641 Meeting Date: Tuesday, October 14, 2014 Departmental Budget Reports YEAR TO DATE SEPTEMBER 100% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 627,442$ 627,442$ 584,374$ 43,068$ 93% Purchased Services 250,004 295,004 303,447 (8,443) 103% Supplies 39,340 39,340 52,489 (13,149) 133% Capital 2,700 20,700 20,388 312 98% Transfer to Future Replacement 61,481 16,481 16,481 - 100% Total 980,967$ 998,967$ 977,179$ 21,788$ 98% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 373,180$ 373,180$ 350,569$ 22,611$ 94% Purchased Services 114,411 114,411 98,317 16,094 86% Supplies 66,237 66,237 44,015 22,222 66% Total 553,828$ 553,828$ 492,901$ 60,927$ 89% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 42,512$ 42,512$ 27,387$ 15,125$ 64% Supplies 13,403 13,403 8,220 5,183 61% Total 55,915$ 55,915$ 35,607$ 20,308$ 64% Parks Recreation Community Events Percent of Budget Year Transpired Town Council Page 575 of 641 Meeting Date: Tuesday, October 14, 2014 CAPITAL PROJECTS FUND YEAR TO DATE SEPTEMBER 100% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ - $ - $ 56,992 (56,992)$ NA Interest Income 100$ 100$ 1,548$ (1,448)$ 1548% Total 100$ 100$ 58,541$ (58,441)$ 58541% Other Sources Original Budget Revised Budget Year to Date Variance % Received Bond Proceeds -$ -$ 3,100,000$ (3,100,000)$ NA Bond Premium - - 50,329 (50,329)$ NA Total -$ -$ 3,150,329$ (3,150,329)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used 2010 Tax Notes -$ 35,000$ 58,677$ (23,677)$ 168% 2010 GO Bond 30,000 30,000 128,685 (98,685) 429% 2012 Tax Notes 434,550 434,550 159,595 274,955 37% Capital Projects - Trophy Club Park - 5,000 5,000 - 100% Capital Projects - Parks - 5,000 5,000 - 100% Capital Projects - Pool - 22,000 22,011 (11) 100% 2013 CO 3,000,000 3,000,000 205,950 2,794,050 7% Bond Issuance Cost - - 47,000 (47,000) NA Total 3,464,550$ 3,531,550$ 631,919$ 2,899,631$ 18% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer To Debt Service -$ -$ 29$ (29)$ NA Total Other Uses -$ -$ 29$ (29)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,293,136$ 4,293,136$ 2,065,759$ +Net Increase (Decrease)(3,464,450) (3,531,450) 2,576,921 Ending Fund Balance 828,686$ 761,686$ 4,642,680$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 576 of 641 Meeting Date: Tuesday, October 14, 2014 DEBT SERVICE FUND YEAR TO DATE SEPTEMBER 100% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,369,864$ 1,369,864$ 1,360,035$ (9,828)$ 99% Interest Income 1,000 1,000 246 (754) 25% Total Revenue 1,370,864$ 1,370,864$ 1,360,281$ (10,583)$ 99% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 218,362$ 150,862$ 40,383$ 110,479$ 27% Total 218,362$ 150,862$ 40,383$ 110,479$ 27% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,138,000$ 1,138,000$ 998,000$ 140,000$ 88% Interest Payments 445,092 445,092 398,872 46,221 90% Paying Agent Fees 2,000 2,000 6,250 (4,250) 313% Total Expenditures 1,585,092$ 1,585,092$ 1,403,122$ 181,971$ 89% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 58,785$ 58,785$ 119,722$ +Net Increase (Decrease)4,133 (63,367) (2,457) Ending Fund Balance 62,918$ (4,582)$ 117,265$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 577 of 641 Meeting Date: Tuesday, October 14, 2014 COURT SECURITY FUND YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 4,000$ 4,000$ 3,146$ (854)$ 79% Total Revenue 4,000$ 4,000$ 3,146$ (854)$ 79% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ 3,000$ -$ 100% Total Other Uses 3,000$ 3,000$ 3,000$ -$ 100% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 18,675$ 18,675$ 22,147$ +Net Increase (Decrease)1,000 1,000 146 Ending Fund Balance 19,675$ 19,675$ 22,293$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 578 of 641 Meeting Date: Tuesday, October 14, 2014 COURT TECHNOLOGY FUND YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 4,194$ (806)$ 84% Miscellaneous - - 2,750 2,750 NA Total Revenue 5,000$ 5,000$ 6,944$ 1,944$ 139% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 4,166$ 4,166$ 2,494$ 1,672$ 60% Supplies - - 5,830 (5,830) NA Capital Expenses - 13,440 - 13,440 0% Total Expenditure 4,166$ 17,606$ 8,324$ 9,282$ 47% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 32,989$ 32,989$ 38,780$ +Net Increase (Decrease)834 (12,606) (1,379) Ending Fund Balance 33,823$ 20,383$ 37,401$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 579 of 641 Meeting Date: Tuesday, October 14, 2014 ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 305,000$ 305,000$ 309,860$ (4,860)$ 102% Interest Income 100 100 179 (79) 179% Miscellaneous - - 11,738 (11,738) 100% Total Revenue 305,100$ 305,100$ 321,777$ (16,677)$ 105% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ 1,000$ -$ 100% Advertising 16,500 16,500 7,704 8,796 47% Printing 1,000 1,000 1,000 - 100% Schools & Training 2,320 2,320 1,430 890 62% Dues & Membership 600 600 650 (50) 108% Travel & Per diem 3,226 3,226 132 3,094 4% Office Supplies 1,000 1,000 220 780 22% Miscellaneous Expense 6,750 6,750 3,781 2,969 56% Capital EDC Projects 50,744 50,744 36,133 14,611 71% Total Expenditures 83,140$ 83,140$ 52,051$ 31,089$ 63% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 71,996$ 71,996$ 66,597$ 5,399$ 93% Transfer to Debt Service 54,964 54,964 54,964 - 100% Total Other Uses 126,960$ 126,960$ 121,561$ 5,399$ 96% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 188,704$ +Net Increase (Decrease)95,000 95,000 148,165 Ending Fund Balance 262,530$ 262,530$ 336,869$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 580 of 641 Meeting Date: Tuesday, October 14, 2014 CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 152,500$ 152,500$ 137,991$ (14,509)$ 90% Interest Income - - 44 44 NA Total Revenue 152,500$ 152,500$ 138,035$ (14,465)$ 91% Expenditures Original Budget Revised Budget Year to Date Variance % Used Supplies 40,054$ 40,054$ 27,564$ 12,490$ 69% Capital Expenses 44,946 44,946 43,297 1,649 96% Total Expenditure 85,000$ 85,000$ 70,861$ 14,139$ 83% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 67,500$ -$ -$ -$ NA Total Other Uses 67,500$ -$ -$ -$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance -$ -$ 23,007$ +Net Increase (Decrease)- 67,500 67,175 Ending Fund Balance -$ 67,500$ 90,182$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 581 of 641 Meeting Date: Tuesday, October 14, 2014 HOTEL OCCUPANCY YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 100,000$ 100,000$ 217,162$ 117,162$ 217% Interest income 100 100 131 31 131% Total Revenue 100,100$ 100,100$ 217,293$ 117,193$ 217% Expenditures Original Budget Revised Budget Year to Date Variance % Used Event Rentals 32,840$ 32,840$ 32,140$ 700$ 98% Total Expenditures 32,840$ 32,840$ 32,140$ 700$ 98% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Future Capital Projects 67,260$ 67,260$ -$ 67,260$ 0% Total Other Uses 67,260$ 67,260$ -$ 67,260$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 1,321$ 1,321$ 87,225$ +Net Increase (Decrease)- - 185,154 Ending Fund Balance 1,321$ 1,321$ 272,379$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 582 of 641 Meeting Date: Tuesday, October 14, 2014 STORM DRAINAGE UTILITY FUND YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 386,034$ 386,034$ 391,665$ 5,632$ 101% Hazardous Waste Stipend 6,000 6,000 5,000 (1,000) 83% Miscellaneous Revenue - - 26,001 26,001 NA Interest Income - - 25 25 NA Total Revenue 392,034$ 392,034$ 422,691$ 30,658$ 108% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In -$ -$ 6,460$ 6,460$ NA Total Other Sources -$ -$ 6,460$ 6,460$ NA Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 107,466 70,817 60% Debt Service - - 186,147 (186,147) NA Total Expenses 178,283$ 178,283$ 293,612$ (115,329)$ 165% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 213,214$ 213,214$ 6,108$ 207,105$ 3% Total Other Uses 213,214$ 213,214$ 6,108$ 207,105$ 3% Working Capital Year to Date Operating Days Beginning Working Capital 199,298$ 183 +Net Increase (Decrease)129,430 119 Ending Working Capital 328,728$ 302 Drainage Capital Projects Original Budget Revised Budget Year to Date Funding Source 2013 CO Proceeds $ 1,700,000 $ 1,700,000 1,700,000$ Operating Funds 200,000 200,000 200,000 Project Detail Timber Ridge / Fresh Meadow (982,000) (982,000) (1,095,838) Skyline / Indian Creek (498,852) (498,852) (87,186) Remaining Funding 419,148$ 419,148$ 716,976$ Percent of Budget Year Transpired Town Council Page 583 of 641 Meeting Date: Tuesday, October 14, 2014 STREET MAINTENANCE SALES TAX FUND YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 152,500$ 152,500$ 154,930$ 2,430$ 102% Total Revenue 152,500$ 152,500$ 154,930$ 2,430$ 102% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 112,675$ 163,449$ 153,981$ 9,467$ 94% Total Expenses 112,675$ 163,449$ 153,981$ 9,467$ 94% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 13,287$ 13,287$ 13,287$ -$ 100% Total Other Uses 13,287$ 13,287$ 13,287$ -$ 100% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 29,338$ 29,338$ 46,700$ +Net Increase (Decrease)26,538 (24,236) (12,338) Ending Fund Balance 55,876$ 5,102$ 34,362$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 584 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHY CLUB PARK FUND YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 130,000$ 145,000$ 147,505$ 2,505$ 102% Total Revenue 130,000$ 145,000$ 147,505$ 2,505$ 102% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 35,390$ 35,390$ 38,638$ (3,248)$ 109% Longevity 88 88 88 - 100% Stipend 1,600 1,600 600 1,000 38% Retirement 3,318 3,318 3,320 (2) 100% Medical Insurance 2,122 2,122 2,445 (323) 115% Dental Insurance 145 145 141 4 97% Vision Insurance 32 32 32 0 99% Life Insurance & Other 355 355 203 152 57% Social Security Taxes 2,299 2,299 2,368 (69) 103% Medicare Taxes 538 538 554 (16) 103% Unemployment Taxes 261 261 396 (135) 152% Workman's compensation 799 799 768 31 96% Pre-employment Physicals/Testing 140 140 - 140 0% Total Personnel Services 47,087$ 47,087$ 49,551$ (2,464)$ 105% Professional Outside Services 5,000$ 5,000$ -$ 5,000$ 0% Auditing 1,000 1,000 1,000 - 100% Software & Support 1,928 1,928 2,422 (494) 126% Collection Fees 1,300 1,300 - 1,300 0% Advertising 1,440 1,440 2,640 (1,200) 183% Printing 1,375 1,375 - 1,375 0% Schools & Training 1,280 1,280 1,825 (545) 143% Service Charges & Fees 1,736 1,736 2,859 (1,123) 165% Electricity 2,000 2,000 2,451 (451) 123% Water 1,600 1,600 1,472 128 92% Telephone 1,380 1,380 1,376 4 100% Communication/Pagers/Mo biles 3,483 3,483 1,874 1,609 54% Property maintenance 12,000 15,000 25,252 (10,252) 168% Equipment Maintenance 2,926 2,926 5,243 (2,317) 179% Independent labor 10,200 10,200 10,800 (600) 106% Portable toilets 4,158 4,158 3,640 518 88% Dues & Membership 1,450 1,450 60 1,390 4% Travel & Per Diem 1,093 1,093 776 317 71% Total Purchased Services 55,349$ 58,349$ 63,690$ (5,341)$ 109% Percent of Budget Year Transpired Town Council Page 585 of 641 Meeting Date: Tuesday, October 14, 2014 Expenses Original Budget Revised Budget Year to Date Variance % Used Office Supplies 955$ 955$ 347$ 608$ 36% Postage 300 300 94 206 31% Fuel 1,404 1,404 1,202 202 86% Uniforms 845 845 333 512 39% Community Events 6,500 6,500 7,406 (906) 114% Small tools 1,400 1,400 1,010 390 72% Furniture/Equipment <$5,000 1,720 1,720 590 1,130 34% Maintenance Supplies 425 425 717 (292) 169% Miscellaneous Expense 525 525 - 525 0% Total Supplies 14,074$ 14,074$ 11,700$ 2,374$ 83% Capital Expense 5,200$ 5,200$ 4,850$ 350$ 93% Total Expenses 121,710$ 124,710$ 129,791$ (5,081)$ 104% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ 8,000$ -$ 100% Total Other Uses 8,000$ 8,000$ 8,000$ -$ 100% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance (20,608)$ (20,608)$ (6,470)$ +Net Increase (Decrease)290 12,290 9,713 Ending Fund Balance (20,318)$ (8,318)$ 3,243$ From FY 2013 CAFR Town Council Page 586 of 641 Meeting Date: Tuesday, October 14, 2014 RECREATIONAL PROGRAMS YEAR TO DATE SEPTEMBER 100% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs -$ -$ 15,593$ 15,593$ NA Total Revenue -$ -$ 15,593$ 15,593$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs -$ -$ 12,688$ (12,688)$ NA Total Expenditures -$ -$ 12,688$ (12,688)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance -$ -$ -$ +Net Increase (Decrease)- - 2,905 Ending Fund Balance -$ -$ 2,905$ Percent of Budget Year Transpired Town Council Page 587 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1527-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:10/9/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding waiving the voter registration requirement for Charles Onyeama appointed as an alternate on the Ethics Commission. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding waiving the voter registration requirement for Charles Onyeama appointed as an alternate on the Ethics Commission. Town Council Page 588 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1515-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding proposed Town Council Meeting dates for November & December 2014. Attachments:November & December 2014 Calendar.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding proposed Town Council Meeting dates for November & December 2014. Town Council Page 589 of 641 Meeting Date: Tuesday, October 14, 2014 ◄ Oct 2014 ~ November 2014 ~ Dec 2014 ► Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 ELECTION DAY 7am – 7pm 5 6 7 8 9 10 11 12 FIRST DAY OF THE PERIOD TO CANVASS RETURNS 13 14 15 16 17 18 LAST DAY OF THE PERIOD TO CANVASS RETURNS 19 20 21 22 23 24 25 26 27 THANKSGIVING 28 29 30 Notes: Town Council Page 590 of 641 Meeting Date: Tuesday, October 14, 2014 ◄ Nov 2014 ~ December 2014 ~ Jan 2015 ► Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 RUN-OFF ELECTION DAY 7am – 7pm (if necessary) 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 CHRISTMAS EVE 25 CHRISTMAS DAY 26 27 28 29 30 31 NEW YEARS EVE Notes: Town Council Page 591 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1516-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding the appointment of Council Members to serve on the Audit Committee. Attachments:Staff Report - Audit Committee.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the appointment of Council Members to serve on the Audit Committee. Town Council Page 592 of 641 Meeting Date: Tuesday, October 14, 2014 To: Mayor and Town Council From: Mike Slye, Town Manager CC: Tammy Ard, Town Secretary Re: Appointment of Council Members to serve on the audit committee Town Council Meeting, Tuesday, October 14, 2014 Agenda Item: Consider and take appropriate action regarding the appointment of Council Members to serve on the audit committee. Explanation: This committee is comprised of two elected officials and the Town Manager. Purpose of the committee will be to meet with auditors and review preliminary findings prior to reporting to full Council. Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Past Audit committees appointed included the Mayor and one other elected official. Town Council Page 593 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1517-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding Drees Custom Homes placement of required fill dirt per the approved PD-22 Villas construction plans. Attachments:Staff Report - Drees Fill Dirt.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding Drees Custom Homes placement of required fill dirt per the approved PD- 22 Villas construction plans. Town Council Page 594 of 641 Meeting Date: Tuesday, October 14, 2014 To: Mayor and Town Council From: Stephen Seidel, Assistant Town Manager CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: PD-22 Villas Fill Dirt Request from Drees Town Council Meeting, Tuesday, October 14, 2014 Agenda Item: Consider and take appropriate action regarding Drees Custom Homes placement of required fill dirt per the approved PD-22 Villas construction plans. Explanation: Drees approached the Town requesting to place the required fill dirt on the development location within PD-22 Villas prior to a pre-construction meeting and notice to proceed. The approved construction plans indicate a need to supply 22,000 cubic yards of dirt to construct the development. Drees was contacted by a Vaquero contractor that has tested fill dirt compatible with what exists on site. The Vaquero contractor has approximately 6,000 – 8,000 cubic yards available. Drees anticipates starting construction within the next 45-60 days, and would like to place the dirt ahead of receiving their construction release. Staff stated to the developer that we would consider providing a release if they provided documentation agreeing to the following five conditions: 1. Submit and obtain approval of an Earth Disturbance Permit; 2. Erosion control measures as shown on the plan previously prepared by Jones and Carter will be in place prior to import of material; 3. Truck movement will be along Indian Creek and not through Hogan’s Glen, and the HOA will be notified of our intentions; 4. Traffic and hours of operation will be coordinated with the Street Department as soon as an activity schedule has been determined; 5. If a preconstruction meeting and NTP have not been initiated within 90 days after approval of the Earth Disturbance Permit, then the dirt stockpiled will be removed from the site at the sole cost and expense of Drees Custom Homes. Drees has agreed to accept these terms, and would like to move forward with their plans to acquire the Vaquero dirt. They anticipate it would take approximately 150-200 truckloads to place the 6,000 – 8,000 cubic yards on site. The streets to access the property are public streets, but staff would like to coordinate with Drees their truck traffic due to Indian Creek Town Council Page 595 of 641 Meeting Date: Tuesday, October 14, 2014 being under construction. Staff already coordinates for truck traffic along Indian Creek as they construct Canterbury Hills. Once Drees has their preconstruction meeting and notice to proceed issued they can construct at any time. Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends allowing Drees to move forward as requested on the condition that they accept the stated Town requirements. Town Council Page 596 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1522-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/8/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding an Ordinance of the Town amending Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances by repealing Subsection B of Section 2.04, “Permits and Exceptions” and adopting a new Subsection 2.04(B), “Permits and Exceptions” to exclude certain lemonade stands and similar child run operations from the requirements of Article II; providing for an amendment; providing for severability; providing a penalty; and providing an effective date. Attachments:Ord 2014-33 food establishment regulations.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance of the Town amending Article II, “Food Establishment Regulations” of Chapter 6, “Healthand Sanitation” of the Code of Ordinances by repealing Subsection B of Section 2.04, “Permits and Exceptions” and adopting a new Subsection 2.04(B), “Permits and Exceptions” to exclude certain lemonade stands and similar child run operations from the requirements of Article II; providing for an amendment; providing for severability; providing a penalty; and providing an effective date. Town Council Page 597 of 641 Meeting Date: Tuesday, October 14, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2014-33 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ARTICLE II, ENTITLED “FOOD ESTABLISHMENT REGULATIONS”, OF CHAPTER 6, ENTITLED “HEALTH AND SANITATION” OF THE CODE OF ORDINANCES, BY REPEALING SUBSECTION “B” OF SUBSECTION 2.04 “PERMITS AND EXCEPTIONS” AND ADOPTING A NEW SUBSECTION “B” OF SECTION 2.04 IN ORDER TO EXCLUDE LEMONADE STANDS AND SIMILAR OPERATIONS RUN BY CHILDREN FROM THE REQUIREMENTS OF ARTICLE II; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, hereinafter referred to as “Town”, is a Home Rule Municipality acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution; and WHEREAS, the Texas Board of Health has supervision and control over all matters relating to the health of the citizens of Texas; and WHEREAS, the Texas Board of Health has adopted rules to safeguard public health through the regulation of Food Establishments which rules and regulations are codified in Article II, entitled “Food Establishment Regulations” of Chapter 6, entitled “Health and Sanitation” of the Code of Ordinances of the Town; and WHEREAS, the Town Council has determined it appropriate to amend Subsection “B” of Section 2.04 entitled “Permits and Exceptions” in order to exclude lemonade stands run by children from the requirements of Article II; and WHEREAS, the Town Council of the Town of Trophy Club, Texas, hereby determines that it is in the best interest of the Town to repeal Section 2.04 (B), “Permits and Exceptions” and adopt a new Section 2.04 (B), “Permits and Exceptions” as set forth herein below. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Town Council Page 598 of 641 Meeting Date: Tuesday, October 14, 2014 SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Subsection “B” of Section 2.04 “Permits and Exceptions” of Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances of the Town is hereby repealed in its entirety, and a new Subsection “B” of Section 2.04 of Article II of Chapter 6 of the Code of Ordinances, is hereby adopted, and all other sections and subsections not specifically amended shall remain the same: “B. A Food Establishment operated solely by a nonprofit or public organization is exempt from the permitting requirements of this Article, but is not exempt from compliance with state rules or inspections. The Town may require any information necessary to determine whether an organization is nonprofit or public for purpose of this exemption. Additionally, the requirements of this Ordinance shall not apply to lemonade stands and similar operations run by children.” SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting fees and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby Town Council Page 599 of 641 Meeting Date: Tuesday, October 14, 2014 declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter. SECTION 6. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision of this Ordinance shall be fined, upon conviction, not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. SECTION 7. EFFECTIVE DATE This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 14th day of October, 2014. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 600 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1452-T Name: Status:Type:Agenda Item Regular Session File created:In control:9/12/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Model Home Parking Lot, located at 347 Tenison Trail. Attachments:Staff Report - TC- 101414 - TUP Model Home Parking.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Model Home Parking Lot, located at 347 Tenison Trail. Town Council Page 601 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF REPORT Town Council October 14, 2014 TUP-14-002 – Model Home Parking Lot SUBJECT: Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - Ch. 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Model Home Parking Lot, located at 347 Tenison Trl. REQUEST: The applicant, First Texas Homes, is requesting approval of a Temporary Use Permit to allow a Model Home Parking Lot for Canterbury Hills, Phase II. LOCATION: The subject property is located northwest of the intersection of Tenison Trl. and Dover Ln. HISTORY: A zoning change from “R-12” and “R-15” – Single Family Residential to “PD-31” – Planned Development was approved by Town Council on March 4, 2013. The Final Plat was approved by Town Council on October 15, 2012. CURRENT CONDITIONS: The subject property is currently zoned “PD-31” – Planned Development and is currently vacant. STAFF REVIEW: The applicant is requesting to locate a Model Home Parking Lot located at 347 Tenison Trl. The lot will be used to service prospective clients that are touring the applicant’s model home. The applicant is proposing to provide four (4) total spaces, three (3) standard spaces and one (1) handicap space with an ADA accessible sidewalk to the adjacent lot. The applicant is proposing two (2) landscape areas to soften the paving area from the street. The landscape areas will include seasonal color, Dwarf Burford Hollies, and Dwarf Indian Hawthorns. Town Council Page 602 of 641 Meeting Date: Tuesday, October 14, 2014 The Zoning Ordinance allows temporary uses for a period of time, provided that they are properly screened and provided they conform to the standards set forth in Section 5.01 – Temporary Uses. STAFF RECOMMENDATION: Staff has reviewed the request and recommends approval as requested with the following conditions: 1. The Temporary Use Permit will expire when the model home is returned to a single family residential use. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on September 18, 2014. There was very little discussion and they made a motion to recommend approval as requested by a vote of six (6) in favor to none (0) opposed. Attachments: Exhibit “A” – Application Exhibit “B” - Site Plan Exhibit “C” - Final Plat/Location Map Town Council Page 603 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “A” Town Council Page 604 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “B” Town Council Page 605 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “C” - Proposed Location Town Council Page 606 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1493-T Name: Status:Type:Agenda Item Regular Session File created:In control:9/26/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailer to be located at 2850 E. HWY 114. Attachments:Staff Report - TC- 101414 - TUP Construction Trailer.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - pursuant to Chapter 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailerto be located at 2850 E. HWY 114. Town Council Page 607 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF REPORT Town Council October 14, 2014 TUP-14-003 – Construction Trailer SUBJECT: Consider and take appropriate action regarding a request for approval of a Temporary Use Permit - Ch. 13 - Section 5.01, of the Comprehensive Zoning Ordinance, to allow a Construction Trailer, located at 2850 E. HWY 114. REQUEST: The applicant, McCaslin-Hill Construction, Inc., is requesting approval of a Temporary Use Permit to allow a Construction Trailer Lot for an expansion of the Baylor Medical Center on HWY 114. HISTORY: A Site Plan and zoning change from “CG” – Commercial General to “PD-23” –Planned Development was approved by Town Council on August 19, 2002. CURRENT CONDITIONS: The subject property is currently zoned “PD-23” – Planned Development and has been developed with two medical office buildings. STAFF REVIEW: The applicant is requesting to locate a Construction Trailer to provide space for the contractors during the construction for the expansion on the east side of the Phase 2 medical office building. The proposed trailer will be near the rear of the property in the northeast corner approximately 360’ from the access road of HWY 114. The existing buildings/structures and landscaping will provide screening from the HWY 114 corridor. The Zoning Ordinance allows temporary uses for a period of time, provided that they are properly screened and provided they conform to the standards set forth in Section 5.01 – Temporary Uses. Town Council Page 608 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF RECOMMENDATION: Staff has reviewed the request and recommends approval as requested. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on October 2, 2014. There was very little discussion and they made a motion to recommend approval as presented by a vote of six (6) in favor to none (0) opposed. Attachments: Exhibit “A” – Application Exhibit “B” - Site Plan Exhibit “C” – Building Elevation Town Council Page 609 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “A” Town Council Page 610 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “B” Town Council Page 611 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “C” Town Council Page 612 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1496-T Name: Status:Type:Agenda Item Regular Session File created:In control:9/29/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding a request for approval of a Preliminary Plat for Solana Land Addition, Block 1, Lots 1 and 2, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas. Attachments:Staff Report - TC 101414 - Solana Land Addition.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for approval of a Preliminary Plat for Solana Land Addition, Block 1, Lots 1 and 2, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas. Town Council Page 613 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF REPORT Town Council October 14, 2014 PP-14-026 - Solana Land Addition, Lot 1 & 2, Block 1 FP-14-059 - Solana Land Addition, Lot 1, Block 1 SUBJECT: Consider and take appropriate action regarding a request for approval of a Preliminary Plat and Final Plat for Solana Land Addition, Block 1 (8.28 acres), situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 34. REQUEST: The applicant The Bousquet Group, Inc. on behalf of Trophy Lodging, Ltd. is requesting approval of a Preliminary Plat and Final Plat for Solana Land Addition, Block 1. LOCATION: The subject property is located along the access road of State Highway 114, east of Trophy Club Medical Plaza and west of Trophy Wood Drive. ZONING: The subject property is zoned Planned Development No. 34 (PD-34), which was approved by the Town Council on August 5, 2013. CURRENT CONDITIONS: The subject property is currently undeveloped. There are several trees located on the property. The adjacent properties have R-9 – Single Family Residential to the north, PD- 25 – Commercial to the east, PD-23 – Medical Office to the west, and State HWY 114 to the south. COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as commercial. This request conforms to the Comprehensive Plan. THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. Town Council Page 614 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF REVIEW: The Preliminary Plat and Final Plat are being addressed as one review but separate motions should be made to approve each plat. Both the preliminary and final plats were reviewed in accordance with the approved subdivision regulations as well as the approved development standards set forth in PD-34. The preliminary plat is for both Lots 1 and 2, Block 1. At this time only the first phase of the project, located on Lot 1, is being developed and the final plat is for Lot 1, Block 1 only. When Lot 2 of the site is developed, a final plat will be required at that time meeting all of the Subdivision Rules and Regulations of the Town of Trophy Club. STAFF RECOMMENDATION: The preliminary plat and final plat has been reviewed for compliance with the Town’s Subdivision Ordinance, as well as the Development Standards for PD-34. Staff recommends approval as requested. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on October 2, 2014. There was discussion regarding the labeling of certain details in the “Owners Dedication”. A motion was made to recommend approval of the Preliminary Plant and the Final Plat as amended by a vote of six (6) in favor to none (0) opposed. Attachments: Exhibit “A” - Preliminary Plat Application Exhibit “B” - Final Plat Application Exhibit “C” - Preliminary Plat Exhibit “D” - Final Plat Town Council Page 615 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “A” Town Council Page 616 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “B” Town Council Page 617 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “C” Town Council Page 618 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “D” Town Council Page 619 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1497-T Name: Status:Type:Agenda Item Regular Session File created:In control:9/29/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding a request for approval of a Final Plat for Solana Land Addition, Block 1 (2.925 acres), Lot 1, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 34. A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town of Trophy Club and Trophy Lodging LTD, for Solana Land Addition, Block 1, Lot 1, an approximate 2.925 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:DEVELOPER'S AGREEMENT - Trophy Lodging Ltd .pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for approval of a Final Plat for Solana Land Addition, Block 1 (2.925acres), Lot 1, situated in the J. Henry Survey, Abstract No. 528, Town of Trophy Club, Denton County, Texas, and being located in Planned Development No. 34. A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town of Trophy Club and Trophy Lodging LTD, for Solana Land Addition, Block 1, Lot 1, an approximate 2.925 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 620 of 641 Meeting Date: Tuesday, October 14, 2014 TROPHY LODGING, LTD. LOT 1, BLOCK 1 SOLANA LAND ADDITION DEVELOPER’S AGREEMENT An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred to as the "TOWN") and Trophy Lodging, Ltd., acting by and through its duly authorized representative (hereinafter referred to as the "DEVELOPER"), for the installation of public improvements and facilities within the TOWN limits of Trophy Club, Texas, for Solana Land Addition, more particularly described as a tract of land consisting of approximately 2.925 acres of land, hereinafter being referred to collectively as the "PROJECT," and such public improvements being more particularly described in Section II of this AGREEMENT. It is understood by and between the parties that this AGREEMENT is applicable to the lot(s) contained within the Final Plat as presented to TOWN Staff on October 9, 2014, and to the improvements necessary to support the PROJECT, more particularly described in Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when properly signed and executed, shall satisfy the requirements of the TOWN’S Subdivision Regulations Ordinance No. 2001-21 P&Z. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the DEVELOPER has employed a registered public surveyor licensed to practice in the State of Texas to prepare a final plat of the PROJECT. The Project is planned to be platted for Planned Development No. 34 uses together with allowed incidental and accessory uses. The Project received preliminary plat approval from the Town on October 14, 2014. B. It is agreed and understood by the parties hereto that the DEVELOPER has employed a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public improvements and facilities described in Section II and covered by this AGREEMENT. Unless otherwise specified herein, such plans and specifications shall be in accordance with the TOWN’S "Design Standards for Paving, Drainage and Utility Improvements" and the North Central Texas Council of Governments’ (NCTCOG) Standard Specifications for Public Works Construction, as presently adopted. C. The DEVELOPER shall award its own construction contract for the construction of all PROJECT sanitary sewer and other drainage public improvements and facilities for the completion of the Project. The DEVELOPER agrees to employ a construction contractor(s) who is approved Town Council Page 621 of 641 Meeting Date: Tuesday, October 14, 2014 by the TOWN, said contractor(s) to meet TOWN and statutory requirements for being insured, licensed and bonded to perform work in public rights-of- way and to be qualified in all respects to bid on public streets and public projects of a similar nature. The DEVELOPER agrees to submit contract documents to the TOWN and participate in a pre-construction meeting with the TOWN and all Developer contractors. D. Prior to the execution of this Agreement, the commencement of construction, the filing of the Final Plat, or the issuance of any building permits, the DEVELOPER shall present to the TOWN a performance bond(s), payment bond(s) and maintenance bond(s), meeting the requirements of Chapter 2253 of the Texas Government Code. Each bond shall individually guarantee and agree to pay an amount equal to one hundred percent (100%) of the value of the construction costs (as determined by the TOWN Engineer) for all public improvements and facilities to be constructed by or on behalf of the Developer for the Project. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the TOWN, through the Town Attorney, shall retain the right to reject any surety company as a surety for any work under this or any other DEVELOPER’S AGREEMENT regardless of such Company’s authorization to do business in Texas. Approvals by the TOWN shall not be unreasonably withheld or delayed. 1) As an alternative to providing a surety bond for performance and a surety bond for maintenance as specified hereinabove, Developer may provide financial assurances for performance and maintenance in the form of a cash deposit, a certificate of deposit, or irrevocable letter of credit. Provided, however, that such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. 2) As an alternative to the Developer providing a performance bond, payment bond, and maintenance bond, as specified above, Developer may provide financial assurances for performance, payment and maintenance from a single general contractor for the Project, provided that such assurances meet all other requirements specified hereinabove and the Town is named as a dual obligee on each such bond. Additionally, such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. E. The performance bond(s) shall be submitted in statutory form guaranteeing the full and faithful completion of the facilities and improvements required under this Agreement for completion of the PROJECT to the TOWN and Town Council Page 622 of 641 Meeting Date: Tuesday, October 14, 2014 provide for payment to the TOWN of such amounts up to the total remaining amounts required for the completion of the PROJECT if the work is not completed as required hereunder. F. The payment bond(s) shall be submitted in statutory form guaranteeing payment of all labor and material costs of the Project and shall be furnished solely for the protection of all claimants supplying labor and material in the performance of the work provided for under this AGREEMENT. The maintenance bond(s) shall guarantee the payment of any and all necessary maintenance of the Project for a period of two (2) years following acceptance of the public improvements and facilities by the TOWN, in an amount equal to one hundred (100%) percent of the value of the construction costs of all the public improvements and facilities to be constructed under this Agreement in respect to the Project. G. Any guarantee of performance, maintenance, or payment instrument (e.g., performance bond, payment bond, maintenance bond, letters of credit, and/or cash deposit or the like) (individually a “Guarantee” or collectively the “Guarantees”) submitted by or through the DEVELOPER on a form other than the one which has been previously approved by the TOWN as "acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S expense, and construction of the Project shall not commence until the Town Attorney has approved such Guarantees. Approval by the TOWN (and the Town Attorney) shall not be unreasonably withheld or delayed. All such Guarantees shall be maintained in full force and effect until such time as the DEVELOPER has fully complied with the terms and conditions of this AGREEMENT as agreed to in writing by the TOWN, and failure to keep same in force and effect shall constitute a breach of this AGREEMENT. Failure to maintain performance and payment Guarantees meeting the requirements of this AGREEMENT shall result in a stop work order being issued by the Town. Additionally, all Guarantees furnished hereunder which expire prior to the completion of construction or applicable warranty periods shall be renewed in amounts designated by the TOWN and shall be delivered to the TOWN and approved by the TOWN on or before the tenth (10th) banking day before the date of expiration of any then existing Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN within the time prescribed herein, such failure shall constitute a breach of this AGREEMENT and shall be a basis for the TOWN to draw on all or any portion of any existing Guarantee in addition to any or all other remedies available to the TOWN. The DEVELOPER further agrees to release and forever hold the TOWN harmless from any losses, damages and/or expenses incurred by the DEVELOPER for any delays due to the TOWN'S review of any Guarantee which is in a form other than one which has been previously approved by the TOWN. The TOWN requires the DEVELOPER to have all Guarantee forms approved prior to the commencement of work and construction of improvements. Town Council Page 623 of 641 Meeting Date: Tuesday, October 14, 2014 H. It is further agreed and understood by the parties hereto that upon acceptance thereof by the TOWN of all public improvements and facilities as described in Section II of this Agreement, title to all such improvements and facilities shall be vested in the TOWN, and the DEVELOPER hereby relinquishes any right, title, or interest in and to such improvements and facilities or any part thereof. It is further understood and agreed that until the TOWN accepts such improvements and facilities, the TOWN shall have no liability or responsibility with respect thereto. Acceptance of the improvements and facilities shall occur at such time as the TOWN, through its TOWN Engineer, provides the DEVELOPER with a written acknowledgment that all improvements and facilities are complete, have been inspected and approved and are being accepted by the TOWN. I. The DEVELOPER’S Engineer has prepared detailed estimates of $63,598.00 for the cost of the public improvements and facilities. The detailed cost estimates are a part of this AGREEMENT and are attached hereto as "Attachment A" and incorporated herein. The TOWN shall not accept any construction improvements outside of the Project and the two (2) year warranty for such improvements shall not commence until all construction activities are completed and accepted by the TOWN. J. Upon TOWN’S approval and acceptance of the final plat and the engineering plans, the final plat shall be recorded with the County Clerk of Denton County. No building permits shall be issued for any lots on/in the Project until the final plat is filed and the public improvements and facilities specified herein are completed and accepted by the TOWN. K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major subcontractors) and TOWN, as well as any other third party deemed necessary by the Town, shall participate in a pre-construction conference prior to the initiation of any work. At or prior to the pre-construction meeting, Developer shall provide the TOWN with the following documents: 1) Two (2) copies of all executed construction contracts; 2) List of all contractors/subcontractors and their project assignments; 3) Five (5) sets (and additional sets as necessary for any contractors) of approved construction plans and specifications. The list of contractors/ subcontractors shall be updated within seven days of any changes. The DEVELOPER agrees to give the TOWN at least twenty-four (24) hours prior written notice of his/her intent to commence construction of all public improvements and facilities, so that the TOWN, if it so desires, may have its representatives available to inspect the beginning and continuing progress of all work. Developer shall submit all documentation evidencing that each of the Guarantees required under this Agreement have been provided and all required insurance has been obtained prior to the pre-construction meeting. Town Council Page 624 of 641 Meeting Date: Tuesday, October 14, 2014 L. The DEVELOPER agrees to notify all contractors and subcontractors working on the PROJECT that all their work shall be subject to inspection by a TOWN Inspector at any time, and that such inspection may require a certification by the contractors and subcontractors of the type, kind, and quality of materials used on the PROJECT. M. Should any work or construction of improvements or facilities on the PROJECT which has not been contemplated in the current construction documents (plans and specifications), the plat, or this AGREEMENT, become necessary due to site conditions, then the DEVELOPER shall be required to contact in writing (with a copy to the TOWN of Trophy Club), the TOWN Engineer to determine how such work or construction shall progress. The DEVELOPER further agrees to follow all reasonable recommendations and requirements imposed by the TOWN Engineer in such instance. (Addresses for points of contact are as follows:) Town of Trophy Club Teague, Nall & Perkins Mr. Mike Slye, Town Manager Mr. Tom Rutledge, Town Engineer 100 Municipal Drive 1100 Macon Street Trophy Club, Texas 76262 Fort Worth, Texas 76102 Phone: 682/831-4600 Phone: 817.336.5773 Fax: 817.490.0705 Fax: 817.336.2813 Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com N. The DEVELOPER agrees to cause all work and construction of improvements and facilities to be stopped upon twenty-four (24) hour notification from the TOWN Engineer of nonconforming improvements, including the materials used and the methods of installation. The DEVELOPER further agrees to correct all nonconformities in accordance with the TOWN Engineer’s instructions. O. The DEVELOPER is encouraged not to convey title of any lots of the PROJECT, until all construction in respect to the PROJECT required in Section II is complete and the TOWN has approved and accepted the work and improvements in respect thereof. P. After completion and prior to acceptance of all work, the DEVELOPER shall furnish to the TOWN an affidavit of all bills paid. II. PUBLIC IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED A. The following public improvements and facilities to be constructed and completed in accordance with the approved plans and specifications as Town Council Page 625 of 641 Meeting Date: Tuesday, October 14, 2014 described in Attachment “B”: 1. Water Distribution System. 2. Drainage and Storm Sewer System. 3. Drive Approaches to connect to public roadways. B. Other Requirements – Public Improvements. 1. Bench marks to be located as shown on the approved plans. 2. Upon completion, three (3) sets of as-builts/record drawings shall be submitted to the TOWN within two (2) months following the acceptance of the public improvements and facilities. 3. Testing The DEVELOPER shall provide all geotechnical and materials tests required by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost in accordance with Section 7.03 of Article VII, Chapter 12 of the Town of Trophy Club Code of Ordinances. Such tests shall be conducted by an independent laboratory acceptable to the Town. 4. Permits The DEVELOPER shall pay a Community Facilities inspection fee in the amount of $3,179.90 (5% of $63,598.00) to cover the cost of TOWN inspection fees as related to the construction of the Project. The DEVELOPER may be obligated to pay other TOWN fees as set forth in the TOWN’S Schedule of Fees, as may be amended from time to time. The DEVELOPER shall be responsible for obtaining any other permits which may be required by other federal, state or local authorities. 5. Planned Development District No. 34. DEVELOPER shall construct and maintain all improvements in accordance with the TOWN approved Planned Development District No. 34 and all TOWN approved amendments thereto. Including the construction and maintenance of an 8’ masonry wall along the northern property boundary. III. GENERAL PROVISIONS A. The DEVELOPER agrees to furnish and maintain at all times prior to the TOWN’S final acceptance of the public improvements and community facilities for the Project, an owners protective liability insurance policy naming the TOWN as insured for property damage and bodily injury in the following amounts: Coverage shall be on an “occurrence” basis and shall be issued Town Council Page 626 of 641 Meeting Date: Tuesday, October 14, 2014 with a combined bodily injury and property damage minimum limit of $600,000 per occurrence and $1,000,000 aggregate. B. Exclusive venue of any action brought hereunder shall be in Denton, Denton County, Texas. C. Approval by the TOWN Engineer of any plans, designs or specifications submitted by the DEVELOPER pursuant to this AGREEMENT shall not constitute or be deemed to be a release of the responsibility and liability of the DEVELOPER, his engineer, employees, officers or agents with respect to the construction of any of the PROJECT’S improvements or facilities, or for the accuracy and competency of the PROJECT’S improvements and facilities design and specifications prepared by the DEVELOPER'S consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that the approval by the TOWN Engineer signifies the TOWN'S approval on only the general design concept of the improvements and facilities to be constructed. The DEVELOPER shall release, indemnify, defend and hold harmless the TOWN, its officers, agents, servants and employees, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of or result from any defect, deficiency or negligence in the construction of the PROJECT’S public improvements and facilities or with respect to the DEVELOPER'S Engineer’s designs and specifications incorporated into any improvements and facilities constructed in accordance therewith, and the DEVELOPER shall defend at his own expense any suits or other proceedings brought against the TOWN, its officers, agents, servants or employees, or any of them, on account thereof, and pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. All responsibility and liability for drainage to adjacent and downstream properties from development of this PROJECT shall accrue to the DEVELOPER. D. Liability for construction. The DEVELOPER, its successors, permittees, permitted assigns, vendors, grantees and/or trustees do hereby fully release and agree to indemnify, hold harmless and defend the TOWN, its officers, agents, servants and employees from all losses, damage liabilities, claims, obligations, penalties, charges, costs or expenses of any nature whatsoever, for property damage, personal injury or death, resulting from or in any way connected with this contract or the construction of the improvements or facilities or the failure to safeguard construction work, or any other act or omission of the DEVELOPER or its contractors or subcontractors, their officers, agents, servants or employees related thereto. Town Council Page 627 of 641 Meeting Date: Tuesday, October 14, 2014 E. Final Acceptance of Infrastructure. The TOWN shall not issue a Letter of Acceptance until all public facilities and improvements are completely constructed (Final Completion) to the satisfaction of the TOWN Engineer or his agent. However, upon Substantial Completion, a “punch list” of outstanding items shall be presented to the DEVELOPER’S contractor(s) indicating those outstanding items and their deficiencies that need to be addressed for Final Completion of the Improvements. F. Neither this Agreement nor any part hereof or any interests, rights, or obligations herein, shall be assigned by the DEVELOPER without the express written consent of the TOWN Council. G. All work performed under this AGREEMENT shall be completed within eighteen months from the date hereof. In the event the work is not completed within the eighteen (18) month period, the TOWN may, at its sole election, draw down or otherwise exercise it rights under or with respect to any Guarantee provided by the DEVELOPER and complete such work at DEVELOPER'S expense; provided, however, that if the construction under this AGREEMENT shall have started within the eighteen (18) month period, the TOWN may agree to renew the AGREEMENT with such renewed AGREEMENT to be in writing and in compliance with the TOWN policies in effect at that time. Notwithstanding the foregoing, in the event that the performance by either party of any of its’ obligations or undertakings hereunder shall be interrupted or delayed by any occurrence and not occasioned by the conduct of either party hereto, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil commotion, or sovereign conduct, then upon written notice of such occurrence, such party shall be excused from performance for a period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and each party shall bear the cost of any expense it may incur due to the occurrence. H. This AGREEMENT shall be construed in accordance with the Town of Trophy Club, Texas Subdivision Regulations and all other applicable ordinances. Any conflicts between the provisions of this AGREEMENT, the TOWN'S Subdivision Regulations, Town Ordinances, and State and Federal law, shall be construed in favor of the Town’s ordinance(s) as allowed by law, subject to Chapter 245 of the Local Government Code. To the extent that any such conflict exists, only that portion of the AGREEMENT which is in conflict shall be severable from the other provisions of the AGREEMENT, and such conflict shall in no manner affect the validity or enforceability of the remaining provisions. I. All rights, remedies and privileges permitted or available to the TOWN under this AGREEMENT or at law or equity shall be cumulative and not alternative, Town Council Page 628 of 641 Meeting Date: Tuesday, October 14, 2014 and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the TOWN in the enforcement of any such right, remedy or privilege, shall not constitute a waiver of such right, remedy or privilege by the TOWN. A default under this Agreement by the TOWN shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by the TOWN. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: TROPHY LODGING, LTD. Date: ______________ TOWN OF TROPHY CLUB, TEXAS Date: ______________ Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 629 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1494-T Name: Status:Type:Agenda Item Regular Session File created:In control:9/26/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate regarding a request for approval of a Site Plan for a Homewood Suites, located at the proposed Lot 1, Block 1, Solana Land Addition, Town of Trophy Club, TX. Attachments:Staff Report - TC- 101414 - Homewood Suites.pdf Action ByDate Action ResultVer. Consider and take appropriate regarding a request for approval of a Site Plan for a Homewood Suites, located at the proposed Lot 1, Block 1, Solana Land Addition, Town of Trophy Club, TX. Town Council Page 630 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF REPORT Town Council October 14, 2014 SP-14-027- Homewood Suites SUBJECT: Consider and take appropriate action regarding a request for approval of a Site Plan of proposed Lot 1, Block 1, Trophy Wood Commercial Center, Trophy Club, TX. REQUEST: The applicant The Bousquet Group, Inc. on behalf of Trophy Lodging, Ltd. is requesting approval of a Site Plan for Homewood Suites, being approximately 2.92 acres, to include a four (4) story hotel with one hundred and one (101) guest rooms. LOCATION: The subject property is located along the access road of State Highway 114, east of Trophy Club Medical Plaza and west of Trophy Wood Drive. ZONING: The subject property is zoned Planned Development No. 34 (PD-34), with retail and hotel uses. The subject property is Lot 1 of the approved Concept Plan for PD-34. The general purpose of the remaining three (3) lots in PD-34 is to provide locations for a variety of retail and commercial uses. Uses as approved in PD-34 include restaurants and general retail uses. HISTORY: The zoning from “CG” – Commercial General to Planned Development No. 34 (PD-34) was approved by the Town Council on August 5, 2013. CURRENT CONDITIONS: The subject property is currently undeveloped. There are several trees located on the property. The adjacent properties have R-9 – Single Family Residential to the north, PD- 25 – Commercial to the east, PD-23 – Medical Office to the west, and State HWY 114 to the south. Town Council Page 631 of 641 Meeting Date: Tuesday, October 14, 2014 COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as commercial. This request conforms to the Comprehensive Plan. THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. STAFF REVIEW: The applicant is proposing to construct a four (4) story hotel with a proposed one hundred one (101) guest rooms. Buffers A forty (40) foot landscape buffer is required along the entire northern property boundary of PD-34 as per the approved Concept Plan. This landscape buffer is to provide visual screening of the view of the hotel structure from the existing residential properties to the north of the property. The applicant will also be providing an eight (8) foot masonry wall along the northern property boundary to replace the existing fences of the adjacent residential properties. This will be coordinated with the developer and the adjacent property owners. The plan complies with all setback and buffer requirements. Tree Mitigation There are a total of two hundred and sixty nine (269) caliper inches of trees on site. A total of two hundred and thirty (230) caliper inches will be removed and ninety (90) of those caliper inches require mitigation. The total mitigation required is one hundred and thirty five (135) caliper inches and the developer will be providing one hundred and thirty seven (137) caliper inches of mitigation plantings. The Landscape and Mitigation Plans, as proposed, comply with Town regulations. Building Elevations The Development Standards regulate building materials and require all main and accessory buildings and structures to be of exterior fire resistant construction having one hundred (100) percent of the total exterior walls, excluding doors, windows and porches, constructed of natural or manufactured stone, brick, stucco or split faced block. The applicant's plans call for a combination of manufactured stone and stucco that meet the requirements in the development standards. The development standards for a hotel have a maximum height of four (4) stories of sixty five (65) feet. The proposed hotel is four (4) stories with a maximum height of sixty four (64) feet and four (4) inches which complies with the development standards. Town Council Page 632 of 641 Meeting Date: Tuesday, October 14, 2014 STAFF RECOMMENDATION: The applicant is requesting overall Site Plan approval for a single-phase project. The development proposed by the applicant is appropriate for the PD-34 zoning district. The site plan has been reviewed for compliance with the Development Standards of PD-34 as well as the Town of Trophy Club Comprehensive Zoning Ordinance, and Staff is recommending approval PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on October 2, 2014. There was discussion regarding the signage package, drainage on the north side of the development, and the line of site exhibit. A motion was made to recommend approval as presented by a vote of six (6) in favor to none (0) opposed. Attachments: Exhibit “A” – Application Exhibit “B” - Concept Plan Exhibit “C” - Site Plan Town Council Page 633 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “A” Town Council Page 634 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “B” Town Council Page 635 of 641 Meeting Date: Tuesday, October 14, 2014 Exhibit “C” Town Council Page 636 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1518-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Election Update * Oncor Update * PD 30 Update * Dino Playground Update * Indian Creek Road Construction Update * TCWC Community Garage Sale - Saturday, October 18th * Fall Family Festival - Saturday, October 18th * Fall Family Campout - Saturday, October 25th Attachments: Action ByDate Action ResultVer. Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Election Update * Oncor Update * PD 30 Update * Dino Playground Update * Indian Creek Road Construction Update * TCWC Community Garage Sale - Saturday, October 18th * Fall Family Festival - Saturday, October 18th * Fall Family Campout - Saturday, October 25th Town Council Page 637 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1519-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/6/2014 Town Council On agenda:Final action:10/14/2014 Title:Items for Future Agendas. Attachments:Items for Future Agendas UPDATED 9-18-2014.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 638 of 641 Meeting Date: Tuesday, October 14, 2014 Town Council Future Agenda Items List (Updated 9/18/2014) 1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Rowe 8/12/2014) 2. Discussion regarding animal shelter long and short term facility. (11/18/2013) 3. Consider and take appropriate action regarding placing BNHS State Championship recognition on elevated water storage tank. (Sanders 5/19/2014) 4. Consider and take appropriate action regarding term limits for Board and Commission members. (Rowe 7/22/2014) 5. Consider and take appropriate action regarding giving direction to CFAB. (Sanders 7/22/2014) 6. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and SH114 for signage. (Sanders 7/22/2014) 7. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) 8. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) 9. Consider and take appropriate action regarding policy on equipment schedule for replacement program. (Shoffner 8/26/2014) 10. Consider and take appropriate action regarding general signage on poles and painted on road beds. (Parrow 8/26/2014) 11. Review of policies related to employees compensation for auto allowances and retirement plans. (Sanders 9/9/2014) 12. Review of cell phone/wireless policy and plans. (Sanders 9/9/2014) 13. Consider and take appropriate action regarding parking on Parkview and options for Police Department mitigation. (Rowe 9/9/2014) 14. Consider and take appropriate action regarding crosswalk safety enhancements. (Rowe 9/9/2014) 15. Consider and take appropriate action regarding the review of the sign ordinance. (Lamont 9/9/2014). Town Council Page 639 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1533-T Name: Status:Type:Agenda Item Executive Session File created:In control:10/10/2014 Town Council On agenda:Final action:10/14/2014 Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1)Potential sites for the location of a new Police and Town Hall Facility and related negotiations Attachments: Action ByDate Action ResultVer. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by Section 551.072Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations Town Council Page 640 of 641 Meeting Date: Tuesday, October 14, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1534-T Name: Status:Type:Agenda Item Regular Session File created:In control:10/10/2014 Town Council On agenda:Final action:10/14/2014 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 641 of 641 Meeting Date: Tuesday, October 14, 2014