Agenda Packet TC 07/22/2014Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom5:30 PMTuesday, July 22, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2014-1246-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for July 22, 2014.
2.2014-1247-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for August 12, 2014.
3.2014-1298-T Fiscal Year 2015 Truth In Taxation Update; discussion of the same.
4.2014-1279-T Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same.
INVOCATION
Joel Quile from Bara Church/Chaplain for the Police
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Trophy Club Town Council 1 of 184 July, 22, 2014 Agenda Packet
July 22, 2014Town Council Meeting Agenda
5.2014-1223-T Consider and take appropriate action regarding the Minutes dated June 2, 2014.
TC Minutes - June 2, 2014.pdfAttachments:
6.2014-1290-T Consider and take appropriate action regarding the Minutes dated June 13, 2014 &
June 14, 2014.
TC Minutes - June 13 & 14, 2014 Retreat.pdfAttachments:
7.2014-1248-T Consider and take appropriate action regarding the Minutes dated June 16, 2014.
TC Minutes - June 16, 2014.pdfAttachments:
8.2014-1300-T Consider and take appropriate action regarding an interlocal agreement between the
Town and Denton County authorizing the Town to participate in various contracts
competitively bid by Denton County for the purchase of goods and services as part of a
cooperative purchasing program.
Staff Report - interlocal agreement.pdf
Cooperative Purchasing Agreement.pdf
Attachments:
9.2014-1301-T Consider and take appropriate action regarding a Resolution of the Town Council
repealing Resolution No. 2011-12 and adopting a new Resolution authorizing
participation in various cooperative purchasing programs in accordance with the Town’s
Procurement Policies and Procedures; identifying authorized cooperative purchasing
programs approved for Town participation; appointing the Town Manager or his
designee as the Program Coordinator; authorizing the execution of all necessary
agreements by the Mayor or his designee; and providing an effective date.
Resolution 2014-27 Comprehensive Purchasing Coop Staff Report.pdf
Res 2014-27 Approving Cooperative Purchasing Groups.pdf
Attachments:
10.2014-1249-T Consider and take appropriate action regarding an agreement between the Town and
TCR Youth Baseball Association for the use of designated facilities at Independence
Park for the 2014 Fall Baseball Season; and authorizing the Mayor or his designee to
execute all necessary documents.
staff report baseball extension contract (2).pdf
TCR Youth Baseball Agreement for Fall 2014 Baseball Season FINAL.pdf
Youth Sports Sub-Committee observatiosns and recommendations (2).pdf
Attachments:
11.2014-1294-T Consider and take appropriate action regarding an Ordinance of the Town Council
repealing Section 2.12 “Snow Cone Establishments” of Article II, “Food Establishment
Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances of the
Town; providing a savings clause; and providing an effective date.
Staff Report - Repeal Section Health and Sanitation Snow Cones (3) (2).pdf
ORD 2014-17 Repealing Ord 2006-01 SECTION 2 12 SNOW CONE ESTABLISHMENTS (2).pdf
Current Snow Cone Requirements.pdf
Attachments:
Trophy Club Town Council 2 of 184 July, 22, 2014 Agenda Packet
July 22, 2014Town Council Meeting Agenda
12.2014-1275-T FY2015 extension of the interlocal agreement for participation in the City of Fort
Worth's Household Hazardous Waste program.
Letter From City of Fort Worth RE ILA Household Hazardous Waste Program.pdf
First Amendment to City Secretary Contract No 45193.pdf
Attachments:
PUBLIC HEARING
13.2014-1276-T Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of
Trophy Club, Texas, a boundary map of the Zone is on file and open for public
inspection in the office of the Town Secretary, with the purpose of such amendments
being to reduce and expand the boundaries of the Zone pursuant to Section 311.007 of
the Texas Tax Code and to amend the Project and Financing Plan pursuant to Section
311.011 of the Texas Tax Code.
14.2014-1277-T Public Hearing to consider changes to the Comprehensive Zoning Ordinance,
amending Chapter 13-Zoning, Article IV-District Regulations, Section 3.03 Classification
of New and Unlisted Properties, concerning snow cone stands as a permitted use, and
other miscellaneous changes to the Zoning Ordinance related to this amendment.
REGULAR SESSION
15.2014-1291-T Consider and take appropriate action regarding a Proclamation proclaiming July 23,
2014 as Maddie Smith Day in Trophy Club.
PRO 2014-08 Maddie Smith Day.pdfAttachments:
16.2014-1260-T Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of
the same.
Business Spotlight Staff Report 7-22-14.pdfAttachments:
17.2014-1293-T Update on Fresh Meadow/Timber Ridge Drainage Project.
18.2014-1238-T Consider and take appropriate action regarding an Ordinance amending the Fiscal Year
2013-2014 Budget of the Town (Budget Amendment No. 2) making a transfer of
appropriations in accordance with the Town Charter in order to eliminate a budgeted
transfer from the CCPD to the Debt Service Fund and appropriating funds associated
with the juvenile detective position and recognizing related grant revenue in the same
amount; and providing an effective date.
Staff Report - Budget Amendment #2.docx.pdf
Ord 2014-18 Budget Amendment No 2 (2).pdf
Attachments:
Trophy Club Town Council 3 of 184 July, 22, 2014 Agenda Packet
July 22, 2014Town Council Meeting Agenda
19.2014-1302-T Consider and take appropriate action regarding an Ordinance of the Town amending
Ordinance No. 2014-09 designating a certain contiguous geographic area in the Town
as "Reinvestment Zone No. Two, Town of Trophy Club, Texas" by enlarging and/or
reducing the boundaries of the Zone; approving an amended Project Plan and
Reinvestment Zone Financing Plan; and containing other related matters.
TIRZ #2 Boundary Amendment Staff Report.pdf
TIRZ_#2 - Ordinance Amendment - Updated with Exhibits.docx.pdf
Attachments:
20.2014-1289-T Consider and take appropriate action regarding the potential appointment of a Council
Liaison to the Citizen Financial Advisory Board (CFAB) and a potential increase to the
number of members on the Board.
21.2014-1292-T Consider and take appropriate action regarding a Resolution of the Town Council
appointing citizen volunteers to serve on the 30th Anniversary Ad Hoc Committee for
the Town’s 30th Anniversary celebration; and providing an effective date.
Staff Report - 30th Anniversary Ad Hoc Committee.pdf
RES 2014-28 Adopting a 30th Anniversary Ad Hoc Committee.pdf
Attachments:
22.2014-1264-T Consider and take appropriate action regarding financial and variance report dated May
2014.
May Financial Report FY 2014.pdfAttachments:
23.2014-1278-T Consider and take appropriate action regarding the Third Quarter Investment Report for
Fiscal Year 2014.
Staff Report - 3rd QTR Investment Report.pdf
Third Quarter 2014 Investment Report.pdf
Attachments:
24.2014-1296-T Consider and take appropriate action regarding the establishment of a Municipal
Facilities sub-committee consisting of 3 Town Council members to facilitate rapid
progress regarding location and scope of potential Police Department and Town Hall
facilities.
25.2014-1297-T Consider and take appropriate action to define the scope of the Town’s Feasibility
Study, and schedule a Special Called Council meeting to work with GSBS Architects to
more clearly define the objectives of the Town’s future office needs.
Staff Report - Feasibility Study and Special Called Meeting.pdfAttachments:
26.2014-1299-T Consider and take appropriate actions to direct the Town Manager to engage in a RFP
process for all Park maintenance and duties, to include maintenance of ball fields,
medians, green space, irrigation and miscellaneous functions performed by Parks
department maintenance crews.
27.2014-1250-T Town Council Liaison Updates; discussion of same.
*Park Board - Councilmember Shoffner
Trophy Club Town Council 4 of 184 July, 22, 2014 Agenda Packet
July 22, 2014Town Council Meeting Agenda
28.2014-1251-T Town Manager Slye's update regarding the following; discussion and provide input
regarding same.
* Board/Commission Annual Appointments
* Dino Playground Update
* Oncor Update
* Solicitor-No Knock Ordinance Update
* Zoning Ordinance-Snow Cones Update
* Texas Crime Prevention Association-2014 Outstanding Crime Award - Sgt. Tony
Simmons
29.2014-1252-T Items for Future Agendas.
Items for Future Agendas.pdfAttachments:
EXECUTIVE SESSION
RECONVENE INTO REGULAR SESSION
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on July 17, 2014 by 6:30 P.M. in
accordance with Chapter 551, Texas Government Code.
Cynthia Kean, Executive Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of July, 2014.
________________________________, Title: ___________________________
Trophy Club Town Council 5 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1246-T Name:
Status:Type:Agenda Item Workshop
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July
22, 2014.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July 22, 2014.
Trophy Club Town Council 6 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1247-T Name:
Status:Type:Agenda Item Workshop
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
August 12, 2014.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014.
Trophy Club Town Council 7 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1298-T Name:
Status:Type:Agenda Item Workshop
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Fiscal Year 2015 Truth In Taxation Update; discussion of the same.
Attachments:
Action ByDate Action ResultVer.
Fiscal Year 2015 Truth In Taxation Update; discussion of the same.
Trophy Club Town Council 8 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1279-T Name:
Status:Type:Agenda Item Workshop
File created:In control:7/9/2014 Town Council
On agenda:Final action:7/22/2014
Title:Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same.
Attachments:
Action ByDate Action ResultVer.
Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same.
Trophy Club Town Council 9 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1223-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:6/8/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the Minutes dated June 2, 2014.
Attachments:TC Minutes - June 2, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated June 2, 2014.
Trophy Club Town Council 10 of 184 July, 22, 2014 Agenda Packet
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 2, 2014 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, June 2, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Danny Mayer Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Tammy Ard Town Secretary
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Scott Kniffen Police Chief
Steven Glickman Finance Director
Adam Adams Parks & Recreation Director
Mayor Sanders announced the date of Monday, June 2, 2014 called the Town Council to order and announced a
quorum at 6:00 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 2,
2014.
Council Member Shoffner requested clarification on agenda item #12 (Royal Troon concerns regarding buffer,
parking, noise, light and park use) or would like agenda item #12 to be removed from the agenda. Mayor Sanders
explained agenda item #12 was added in order for Council to discuss the issues from a citizen’s point of view. In
addition, Mayor Sanders discussed the concerns and gave Council the options (i.e. refer to Park Board, instruct
staff to do various things, table the item) they have regarding this agenda item.
Staff clarified why the Transportation Alternatives Program was added as the amended agenda item (deadline to
apply for funds was end of May and requires Council attention).
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for next June
2014 meeting (date yet to be determined).
Council Member Shoffner clarified that this meeting will be held on Monday, June 16, 2014.
Trophy Club Town Council 11 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 2 of 10
Mayor Pro Tem Lamont clarified that the Planning & Zoning Commission has two (2) vacancies as opposed to one
(1) vacancy. Town Manager Slye noted that the Planning & Zoning Commission will be interviewing four (4)
applicants at their June 5th Planning & Zoning meeting and will be recommending two (2) commissioners to
Council for the Planning & Zoning Commission.
Council Member Parrow asked Town Manager Slye to consider a joint meeting with Trophy Club MUD No. 1 to
discuss the potential long-term lease of space while the current building and to show unity between the
organizations (this was added to future agenda items list).
3. Presentation of Facilities Planning Report by Tom Batenhorst, GSBS Architects regarding joint facility
planning; discussion of same.
Tom Batenhorst, GSBS Architects answered questions and gave a presentation that provided an update regarding
the proposed joint Town Hall & Police Facility. The presentation included a brief timeline, square footage
breakdown and site plan layout.
ATTACHMENT A – Trophy Club Facility Program Comparison
ATTACHMENT B – Town of Trophy Club – Separate Facilities
ATTACHMENT C – Town of Trophy Club – Combined Facility
CONVENE INTO REGULAR SESSION - START TIME – 7:01P.M.
The Invocation was offered by Mayor Sanders.
The Pledges were led by Council Member Shoffner.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated May 19, 2014.
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve the Consent Agenda.
Motion passed unanimously.
REGULAR SESSION
5. Update and discussion regarding sites for the location of Municipal Facilities, including the pending
purchase of the property owned by Club Corp.
Trophy Club Town Council 12 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 3 of 10
Town Manager Slye explained that the Town has been funded $2.5 million in Certificates of Obligation to purchase
property for the purpose of building a joint Town Hall & Police facility and continue the engineering and design of
that facility. Town Manager Slye noted he and Town Attorney Adams had a discussion today with ClubCorp
Attorney. The Town has been doing their due diligence on the 5.2 acre property as it relates to the property being
surveyed for replatting, inspected for asbestos and received bids for demolition. The $2.5 million must be used for
the purpose of the bond which is tied to the function of securing dirt (not tied to a particular parcel of land or
particular acreage amount) for a joint facility, in other words, the Town must use the money for the purpose of
purchasing property for building a joint facility. The alternative would be to sit on the money and pay interest on it
until the 10-year call point at which point we would just pay the interest on that money.
Julie Partain, Bond Counsel, explained an additional alternative would be the function of the $2.5 million in
Certificates of Obligation could be brought back to a bond election and the voters could decide on an alternative
function for the $2.5 million (for example, a proposition to build a single facility), or, if the debt was defeased (paid
off) the land could be sold or used for an alternative purpose. If a facility was built and extra land was remaining,
the Town could sell the remaining parcel under the pretext that there may be restrictions on the way the proceeds
were spent. It would cost approximately $700,000 (interest) to defease to the debt earlier than the 10-year call
date.
Town Attorney Adams indicated that the Town received the draft contract from Trophy Club Country Club on
Friday.
Mayor Sanders mentioned that some cities are buying land in order to be used for an intentional future purpose
and/or to preserve land.
Glenn Strother, 1 Overhill addressed the council regarding controlling the dirt and suggested the Town work with
Trophy Club Country Club and Beck to work through a win-win-win for all parties in regards to land use.
No action taken, discussion only.
6. Consider and take appropriate action regarding whether to proceed with the design of a joint police/town
hall facility by GSBS and authorizing any and all necessary amendments to the scope of work.
Town Manager Slye updated the Council letting them know we currently have a contract with GSBS to design a
Police facility approved by prior Council and through the process; the scope of the project increased for the
architects and was expanded to a joint facility. The original contract was for approximately $327,000 to design a
LEED certified police building. Town Manager Slye is requesting direction regarding how to proceed regarding the
scope of work.
Motion made by Council Member Mayer to move forward with a joint facility. No second was made. Item failed
and will be brought back at a later date when more information is available.
Council indicated that they will continue to research potential locations and facility options.
Convene into short recess - 9:00 p.m.
Reconvene into regular session – 9:11 p.m.
7. Consider and take appropriate action regarding a Resolution of the Town Council nominating one (1) person
to serve as a member of the Denco 9-1-1 District Board of Managers.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve Resolution 2014-24
nominating Connie White as a member of the Board of Managers for the Denco Area 9-1-1 Emergency
Communication District.
Trophy Club Town Council 13 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 4 of 10
Motion passed unanimously.
8. Consider and provide direction regarding the Town’s 30th Anniversary festivities, including the
authorization of an Ad Hoc Committee to plan the anniversary event.
The Town’s 30th anniversary is coming up in January of 2015. There is about $2,000 remaining in the 25th
anniversary fund. Mayor Pro Tem volunteered to serve as a liaison to the Ad Hoc Committee.
Motion made by Council Member Mayer, seconded by Mayor Pro Tem Lamont, to form a authorization of an Ad
Hoc Committee to include one Council Member to serve as a liaison to plan the 30th anniversary event.
Motion passed unanimously.
9. Consider and take appropriate action regarding financial and variance report dated April 2014.
Director of Finance, Steven Glickman gave an overview of the financial and variance report for April 2014 and
addressed questions from Council.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve the financial and
variance report for April 2014.
Motion passed unanimously.
10. Discussion and action regarding the submission of Transportation Alternatives Program funding application
to complete the sidewalk master plan along Indian Creek Drive with a federal reimbursable funding
agreement.
Town Manager Slye explained to Council the submission was due by May 31st and staff submitted an application
for funding on Friday, May 30. If approved, this reimbursable federal program would allow the Town to build
sidewalks from Indian Creek at Trophy Club Drive to Harmony Park which is a $5,000-$6,000 project. If awarded,
the Council is not required to take the funding.
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to not withdrawal application.
Motion passed unanimously.
11. Consider and take appropriate action regarding proposed Town Council Meeting Dates and related
amendments to the Town Council Rules of Procedure:
* Regular Meetings
* Meeting Schedule for July 2014
Council is considering changing their meeting dates to the second and fourth Tuesday of each month dates to
accommodate work schedules.
Motion made by Council Member Mayer, seconded by Mayor Pro Tem Lamont, to amend Section 6.01 Rules of
Procedure section C. 1. Regular Meetings to read The Town Council, shall meet in the Council/Board Room at the
Municipal Utility District Building, 100 Municipal Drive, Trophy Club, Texas on the second and fourth Tuesday of
each month and each meeting shall commence at the time and place posted on the agenda for that meeting.
Motion passed unanimously.
In July we generally only have one meeting due to the July 4th holiday and budget preparation. Staff requests
Council meet July 22nd as the only meeting in July.
Trophy Club Town Council 14 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 5 of 10
Motion made by Council Member Shoffner, seconded by Council Member Mayer to hold one council meeting in
July to be held on July 22, 2014.
Motion passed unanimously.
12. Consider and take appropriate action regarding Royal Troon neighborhood concerns regarding the
following:
a. Buffer behind homes
b. Parking
c. Noise
d. Light
e. Park use
This item was moved up prior to agenda item #7.
Issues voiced by Royal Troon residents include RV’s parking in the swimming pool parking lot, noise resulting from
tournaments and related activities, and baseball lighting bleeding into homes and lights left on when no one is
utilizing the fields. Council requested various items be researched and brought up several questions/ideas.
The following citizens addressed the Town Council:
• Patricia Jayne (Pat) Keefer sent an email addressing her concerns
• Glenn Strother, 1 Overhill addressed the council suggesting a possible solution would be to partner with the
school district to designate an area for vehicles like RV’s; concerned with planting vegetation due to cost and
growth
• Mike Fitzgerald, 2421 Lilyfield addressed the council suggesting a possible solution would be to have a Town
authority present during tournaments to police activity; issue with kids hitting baseballs on t-ball field; issue
with golf carts on sidewalks
• Mike Buck, 2401 Lilyfield addressed the council stating he is pleased with lighting being corrected; still
concerned with parking spaces behind home
• Scott Folley, 2407 Lilyfield Drive addressed the council stating behind his house there is an 11’ buffer between
the wall and parking lot; wants Council to keep options open for correcting issue
• Julie Folley, 2407 Lilyfield Drive addressed the council stating she believes there are two utilities behind the
wall; suggests to take out top section of parking lot; possibly make spaces for golf carts; wants signs posted for
no RV’s; wants wider shields on pool parking lots lights
Motion made by Council Member Parrow to have Adam Adams meet with the residents affected by this and take
resolution to resolve the issues. Motion dies due to lack of second on the motion.
Council Member Mayer asked if we had any park funds. Council Member Mayer stated that Julie Foley, Mike
Fitzgerald and Mike Buck all made very good points in working towards a solution and since there are going to be
some park funds, he would like to refer this to the Park Board and have them work with the citizens and let them
bring in Adam and whoever else, the Police Chief and everybody else that would need to be involved to resolve
this issue.
Original motion:
Motion made by Council Member Mayer, seconded by Mayor Pro Tem Lamont, to refer to park board and have
the park board work with the residents to resolve the issues and come back with a resolution.
Council Member Rowe feels that this pertains to any issue relating to the buffer, that we wait to gather more facts
regarding the buffer before we entertain solutions of any scope. He personally advises rather than moving forward
with that type of a discussion now that we first do more fact finding.
Trophy Club Town Council 15 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 6 of 10
Council Member Mayer addressed his reason for the motion to refer to Park Board. The Park Board is a
recommending body and can delve into any one of the issues and the can draw up a set of recommendations and
bring them to Council. That is why we have a Park Board and they can address every single issue that has been
brought up and bring recommendations for it.
Council Member Rowe agreed and would like staff to gather data to see if we are in full compliance or if Park
Board comes back and says there is ambiguity, the Town needs to do more.
Adam Adams, Parks & Recreation Director stated normally the Park Board will form a subcommittee with Royal
Troon residents on the subcommittee.
Council Member Shoffner suggests Adam Adams can gather information for subcommittee.
Council Member Reed request we specifically ask Park Board come back with the details with whether or not we
are in compliance.
Mayor Sanders ask Council Member Reed if he would like to amend the motion that the Park Board look at
compliance issue and report back to us. Council Member Reed indicated yes, he would like to amend the motion
that the Park Board look at compliance issue and report back to us.
Amended motion:
Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont to amend the motion to include the
compliance issue.
Amended motion passed unanimously.
Original motion passed unanimously.
13. Consider and take appropriate action to establish procedures to conduct Citizen Roundtables as part of
Council meetings and related revisions to the Council Rules of Procedure.
No action taken. Council would like to try this out a few times prior to amending the rules.
14. Consider and take appropriate action regarding use of Council Liaisons to Town Boards, Commissions and
Corporations and vacancies in existing Council Liaison positions.
Motion made by Council Member Mayor Pro Tem Lamont, seconded by Council Member Mayer, to appoint
Council Member Shoffner to serve as the Town Council Liaison for the Park Board.
Motion passed unanimously.
Motion made by Mayor Sanders, seconded by Mayor Pro Tem Lamont, to appoint Council Member Rowe to serve
as the Town Council Liaison for EDC-4B.
Motion passed unanimously.
15. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Neighborhood Meeting - Indian Creek Reconstruction Project
• PID Utility Rate Order Update
• Council Packet
• TIRZ #2 Update
Trophy Club Town Council 16 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 7 of 10
o Boundary Lines
o Preliminary Developer’s Agreement Discussion
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Council Member Parrow asked that “Consider and take appropriate action regarding a joint meeting with Trophy
Club MUD No. 1 to discuss long-term lease for current municipal facility” be placed on the list.
Council Member Reed asked that “Discussion regarding TIRZ” be placed on the list.
ADJOURN
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to adjourn. Motion carried
unanimously. Meeting adjourned at 10:34 p.m.
___________________________________ ___________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Trophy Club Town Council 17 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 8 of 10
ATTACHMENT A
Trophy Club Facility Program Comparison
Trophy Club Town Council 18 of 184 July, 22, 2014 Agenda Packet
Trophy Club Facility ProgramTrophy Club Facility ProgramTrophy Club Facility ProgramTrophy Club Facility Program ComparisonComparisonComparisonComparison
5.29.2104
September 27, 2013 Tabulation: Town Hall: 27,057 SF
Police Department: 12,265 SF
TOTAL 39,322 SF
Adjustments for spreadsheet errors Add 1,615 SF
TOTALTOTALTOTALTOTAL 40,937 SF40,937 SF40,937 SF40,937 SF
Updated Tabulation Town Hall: 27,220 SF
Police Department: 15,488 SF
TOTALTOTALTOTALTOTAL 42,709 SF42,709 SF42,709 SF42,709 SF
Combined Tabulation Town Hall/PD 40,244 SF
TOTALTOTALTOTALTOTAL 40,244 SF40,244 SF40,244 SF40,244 SF
Trophy Club Town Council 19 of 184 July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 9 of 10
ATTACHMENT B
Town of Trophy Club – Separate Facilities
Trophy Club Town Council 20 of 184 July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
June 2, 2014 Minutes Page 10 of 10
ATTACHMENT C
Town of Trophy Club – Combined Facility
Trophy Club Town Council 36 of 184 July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1290-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/10/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the Minutes dated June 13, 2014 & June 14, 2014.
Attachments:TC Minutes - June 13 & 14, 2014 Retreat.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated June 13, 2014 & June 14, 2014.
Trophy Club Town Council 53 of 184 July, 22, 2014 Agenda Packet
MINUTES FROM TOWN COUNCIL/MANAGER RETREAT
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Friday, June 13, 2014 at 1:30 P.M.
Public Services Conference Room
The Town Council of the Town of Trophy Club and the Town of Trophy Club Management Team met in a Retreat
Session on Friday, June 13, 2014. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Tammy Ard Town Secretary
April Reiling PIO/Marketing Manager
Scott Kniffen Police Chief
Carolyn Huggins Community Development Director
Ed Helton Director of Street Services
Steven Glickman Finance Director
Mike Pastor Information Technology Director
Adam Adams Parks & Recreation Director
Mayor Sanders announced the date of Friday, June 13, 2014 called the Town Council to order, all members are
present except Council Member Mayer and announced a quorum at 1:30 p.m.
CONVENE INTO COUNCIL RETREAT SESSION -START TIME - 1:30 P.M.
1. Town Council Orientation; discussion of the same.
Town Secretary/HR Manager, Tammy Ard
PIO/Marketing, April Reiling
Police, Chief Scott Kniffen
Community Development, Carolyn Huggins
Streets, Ed Helton
Finance, Steven Glickman
BREAK
2. Continue Town Council Orientation; discussion of the same.
Information Technology, Mike Pastor
Parks & Recreation, Adam Adams
Trophy Club Town Council 54 of 184 July, 22, 2014 Agenda Packet
Wrap-Up with Town Manager Slye
ADJOURN
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to adjourn. Motion carried
unanimously. Meeting adjourned at 7:06m.
____________________________________ ____________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Trophy Club Town Council 55 of 184 July, 22, 2014 Agenda Packet
MINUTES FROM TOWN COUNCIL/MANAGER RETREAT
FOR THE TOWN OF TROPHY CLUB
LOCATION: 525 PLAZA DRIVE, TROPHY CLUB, TEXAS
Saturday, June 14, 2014 at 8:00 P.M.
Hampton Inn and Suites
The Town Council of the Town of Trophy Club, Texas, met in a Retreat Session on Saturday, June 14, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
Mayor Sanders announced the date of Saturday, June 14, 2014 called the Town Council to order, all members are
present except Council Member Mayer and announced a quorum at 8:22 a.m.
3. Continue Town Council Orientation; discussion of the same.
Legal, Patricia Adams
4. Discuss Roles\Responsibilities\Expectations\Procedures of Council and Staff.
Rules of Procedures
Executive Sessions
Appointment Procedures
Open Meetings and Public Information Act
Council Liaisons
5. Discussion of Strategy Map and Town Council Goals.
6. Discussion of Current Projects.
PD-30 Development
Feasibility Study/Future Land Purchase
FY15 Preliminary Budget and Tax Rate Philosophy
Organizational Changes/Effectiveness
MUD/PID Agreement – TCEQ Coordination
ONCOR Project and Communication Plan
TIRZ #2
Issues with SH114 expansion and noise concerns
Items for future Council Meetings
7. Discussion of Construction Projects
Indian Creek
Fresh Meadows and Skyline
Storm Drainage & Street Projects
Trophy Club Town Council 56 of 184 July, 22, 2014 Agenda Packet
8. Council concluding comments.
Discuss and take appropriate action regarding allowing Council Liaisons to be permitted to convene into
executive sessions for the boards they serve on as Council Liaison.
Future Agenda Item Request:
Discuss and take appropriate action regarding the strategy map. (Place on agenda in January)
Discuss and take appropriate action regarding GSBS feasibility study (office space).
Discuss and take appropriate action regarding an RFP for maintenance services for medians, sports fields and
Trophy Club Park.
Discuss and take appropriate action regarding timers for ball field lights.
ADJOURN
Motion made by Mayor Sanders, seconded by Council Member Parrow, to adjourn. Motion carried unanimously.
Meeting adjourned at 5:55p.m.
____________________________________ ____________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Trophy Club Town Council 57 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1248-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the Minutes dated June 16, 2014.
Attachments:TC Minutes - June 16, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated June 16, 2014.
Trophy Club Town Council 58 of 184 July, 22, 2014 Agenda Packet
MINUTES FROM TOWN COUNCIL REGULAR SESSION
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 16, 2014 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, June 16, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Rhylan Rowe Council Member, Place 3
Danny Mayer Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
C. Nick Sanders Mayor
Garrett Reed Council Member, Place 2
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Patricia Adams Town Attorney
Tammy Ard Town Secretary
April Reiling PIO/Marketing Manager
Scott Kniffen Police Chief
Mayor Pro Tem Lamont announced the date of Monday, June 16, 2014 called the Town Council to order and
announced a quorum at 7:01 p.m.
Mayor Pro Tem Lamont announced Mayor Sanders & Council Member Reed will not be in attendance this evening.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 16,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July 22,
2014.
CONVENE INTO REGULAR SESSION -START TIME – 7:03 P.M.
The Invocation was offered by Chief Kniffen.
The Pledges were led by Council Member Shoffner.
Trophy Club Town Council 59 of 184 July, 22, 2014 Agenda Packet
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Business Spotlight for June 2014 - Bella Vita Dentistry
Dr. Josh Foreman - Dr. Foreman with Bella Vita Dentistry presented his business as June’s Business Spotlight
participant. Bella Vita is a general dentistry practice that opened in the Trophy Club Commons in May and Dr.
Foreman is very excited to have a business in town.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding an Ordinance amending Section 6.01, "Rules of Procedure"
of Article VI, "Town Council Rules of Procedure", of Chapter 1, "Administration" of the Code of Ordinances
by amending subsection 6.01(C) "Regular Meetings" and subsection 6.01 (E)(1) "Agenda" in order to set the
days for regular Town Council meetings as the second and fourth Tuesday of each month; providing for the
incorporation of premises, providing for an amendment; and providing an effective date.
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve Ordinance 2014-14
amending Section 6.01, "Rules of Procedure" of Article VI, "Town Council Rules of Procedure", of Chapter 1,
"Administration" of the Code of Ordinances by amending subsection 6.01(C) "Regular Meetings" and subsection
6.01 (E)(1) "Agenda" in order to set the days for regular Town Council meetings as the second and fourth Tuesday
of each month.
Motion passed unanimously.
REGULAR SESSION
4. Recognition of the Byron Nelson High School Speech & Debate Team as 2014 State Champions; discussion of
same.
For the second time in three years the Byron Nelson High School Speech & Debate Team, led by Debate Coach
Brian Simpson, won the University Interscholastic League (UIL) 4A State Championship. The team previously
earned the State Champion title in 2012.
Congratulations to the following students for individual and team honors achieved at the state championship
competition:
• Junior Nicholas James had quite a day winning the STATE CHAMPIONSHIP in both Informative Speaking and
Lincoln Douglas Debate. This is the first time in Debate Team history to have a STATE CHAMP in two events.
• Junior John Giuffrida - Finished 4th in Persuasive Speaking
• Junior Steven Clark - Finished 3rd in Lincoln Douglas Debate & 4th in Informative Speaking (not in attendance)
Coach Brian Simpson recently announced his retirement from education and we wish him luck with his future
endeavors.
Recognition only, no action taken.
Trophy Club Town Council 60 of 184 July, 22, 2014 Agenda Packet
5. Presentation by Jennifer McKnight regarding the 2013 Annual Drinking Water Quality Report - Consumer
Confidence Report; discussion of same.
Jennifer McKnight, General Manager for Trophy Club Municipal Utility District No. 1 presented an overview of the
Consumer Confidence Report (CCR) (Attachment A) and the 2013 Annual Drinking Water Quality Report
(Attachment B). CCR is an annual system-specific report on drinking water quality.
The report is published annually (by July 1) as a requirement of the Safe Drinking Water Act and includes:
• System contact information
• General health language
• Contaminants found in water
• Violations of TCEQ rules
• Water loss
2013 CCR highlights:
• No violations
• Exceed EPA requirements for drinking water
• Water loss = 8.23%
A separate CCR will be sent to the PID residents next year (since the PID Public Water System was established at
end of 2013). PID samples next year will be collected through separate sampling points located in the PID.
Presentation only, no action taken.
6. Consider and take appropriate action regarding a Resolution repealing that portion of Section 2 of
Resolution No. 2013-22 ("The Annual Appointment Resolution") appointing citizens to serve on the Planning
& Zoning Commission and adopting a new Resolution to fill two (2) vacancies on the Commission and
reaffirming existing appointments; and providing an effective date.
The Planning and Zoning Commission currently has two (2) vacancies. One vacancy created by Garrett Reed who
was elected a Council Member at the May 10th general election, and the second vacancy created by the
resignation of Mark Sadley. On Thursday, June 5, 2014, the Planning and Zoning Commission interviewed four (4)
applicants. The Planning and Zoning Commission moved to recommend to the Town Council Jon Mills and LuAnne
Oldham to fill the two vacancies. The motion was unanimously approved. Planning and Zoning Commission
Chairman Richard Senelly recommends Jon Mills to fill the position vacated by Mark Sadley (2) to expire in 2014;
and LuAnne Oldham to fill the position vacated by Garrett Reed (6) to expire in 2015.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve Resolution 2014-25
appointing Jon Mills to fill the position vacated by Mark Sadley (2) to expire in 2014; and LuAnne Oldham to fill the
position vacated by Garrett Reed (6) to expire in 2015.
Motion carried 4-1-0 with Council Member Mayer, Council Member Shoffner, Council Member Rowe, and Mayor
Pro Tem Lamont voting for and Council Member Parrow voting against.
7. Consider and take appropriate regarding a Resolution authorizing and establishing an ad-hoc committee to
plan the Town's 30th Anniversary celebration; and providing an effective date.
Next year marks the Town of Trophy Club’s 30th anniversary and the Town Council is looking for residents to serve
on an ad hoc committee to plan a community-wide celebration. The Town will continue to accept volunteers for
the 30th Anniversary Planning Committee through July 11th and this resolution is a formality to create the ad hoc
committee.
Trophy Club Town Council 61 of 184 July, 22, 2014 Agenda Packet
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve Resolution 2014 - 26
establishing an ad-hoc committee to plan the Town's 30th Anniversary celebration.
Motion passed unanimously.
8. Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 1,
"Administration", Article VIII, "Schedule of Fees" by repealing existing Section 8.16, "Public Works for Public
Improvement District No. 1" and adopting a new Section 8.16, "Public Works for Town of Trophy Club Public
Improvement District No. 1" to establish fees and rates for water and wastewater services to customers
within the boundaries of Trophy Club Public Improvement District No. 1" ("PID"); providing that MUD1
Services Rules and Policies are applicable to customers within the PID; providing for the incorporation of
premises; providing a penalty not to exceed the sum of $500 for each offense; and providing an effective
date.
This item works in coordination with the new long-term PID/MUD water/wastewater agreement and considers the
adoption of a rate order, identical to the MUD, for PID residents. The MUD recently adopted a new rate order and
the Town has sixty (60) days to adopt the same rate order. The ordinance under consideration allows for the same
rules and regulations for both the MUD and PID residents.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve Ordinance 2014 – 16
amending Chapter 1, "Administration", Article VIII, "Schedule of Fees" by repealing existing Section 8.16, "Public
Works for Public Improvement District No. 1" and adopting a new Section 8.16, "Public Works for Town of Trophy
Club Public Improvement District No. 1" to establish fees and rates for water and wastewater services to
customers within the boundaries of Trophy Club Public Improvement District No. 1" ("PID"); providing that MUD1
Services Rules and Policies are applicable to customers within the PID; providing for the incorporation of premises;
providing a penalty not to exceed the sum of $500 for each offense as amended at the dais.
Motion passed unanimously.
9. Discuss and provide direction regarding an amendment to the boundaries of Reinvestment Zone Number
Two, Town of Trophy Club, to remove land owned by Trophy Club Municipal Utility District No. 1 from the
boundaries of the zone.
The Trophy Club MUD No. 1 Board indicated at their last meeting that they do not wish to participate in TIRZ No. 2
and requested that the Council remove the MUD property from the TIRZ No. 2 boundary, which would require
Council to amend the ordinance regarding the creation of the TIRZ No. 2 and staff is seeking direction to move
forward with the amendment.
Council discussed possibly extending the TIRZ No. 2 boundary to include other commercial property along Trophy
Club Drive. The majority of Council indicated they would like to include the vacant Methodist Church property and
remove the Trophy Club MUD No. 1 MUD property from the TIRZ No. 2 boundary. Staff will bring back an amended
ordinance at the next Council meeting for Council consideration.
10. Town Council Liaison Updates; discussion of same.
• CFAB, June 9, 2014
• EDC 4B, June 9, 2014
• Park Board, June 10, 2014
11. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Snow Cone Stand
• Future Land Acquisition for Municipal Facilities
Trophy Club Town Council 62 of 184 July, 22, 2014 Agenda Packet
• Joint MUD1 and Town Council Meeting
• IEBP Board Meeting June 24th - 27th
• Vacation July 2nd - 8th
Town Manager Slye explained to Council that in 2006 Council adopted Ordinance 2006-01 making it very difficult
for snow cone stands, but staff is looking at ways to help bring the snow cone stand to fruition; Town considering a
Parks & Recreation partnership and other options to allow for snow cone stands; the optimal way to allow a snow
cone stand would be to repeal Section 13, snow cone establishments of ordinance 2006-01 of the existing
ordinance and layout the appropriate standards for snow cone stands.
Alecia Martin, 1 Jamie Court addressed the Council in favor of having a snow cone stand. Alecia is looking to bring
her 2013 snow cone trailer to town and sell snow cones to members of the Trophy Club community; the trailer is
permitted through the state.
12. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Pro Tem Lamont requested item #3 be removed from the list.
3. Consider and take appropriate action regarding moving council meetings to another day possibly
Thursday. (Mayer 4/7/2014)
Mayor Pro Tem Lamont requested item #5 be removed from the list.
5. Consider and take appropriate action regarding moving Town Council Meetings to Tuesdays. (Sanders
5/19/2014)
Mayor Pro Tem Lamont asked that “Consider and take appropriate action regarding appointing a liaison to CFAB”
be placed on the list.
Prior to the meeting, Council Member Reed asked that “Consider and take appropriate action regarding an RFP for
maintenance services for medians, sports fields and Trophy Club Park” be added to the list.
Council Member Shoffner asked that “Consider and take appropriate action regarding action regarding no knock,
solicitation and handbill ordinance” be placed on the list.
EXECUTIVE SESSION
13. Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071 (1) and (2) "Consultation
with Attorney", the Council will enter into executive session as authorized by Section 551.071 to consult
with Town Attorney on a matter in which the duty of the Attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings
Act [§551.071 (2)].
(1) Legal Advice relative to the regulation of solicitors within the Town
ACTION ITEM:
Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10, "Public
Safety", Article IV, "Peddlers and Solicitors", Section 4.05, "Approved Times for Solicitation" of the Code of
Ordinances of the Town regulating approved times and days for solicitation within the Town; providing for
the incorporation of premises; providing a penalty not to exceed $500 for each violation; and providing an
effective date; discuss and provide direction regarding future amendments.
Trophy Club Town Council 63 of 184 July, 22, 2014 Agenda Packet
CONVENE INTO EXECUTIVE SESSION -START TIME – 8:34 P.M.
RECONVENE INTO REGULAR SESSION -START TIME – 8:58 P.M.
RECONVENE INTO REGULAR SESSION
14. Consider and take appropriate action regarding the Executive Session.
The same restrictions and abilities residents have to stop soliciting are still in place, such as placement of a ‘No
Soliciting’ sign. The change in time for solicitors is based on State Law. Looking into a ‘No Knock List’ and other
steps the Town can take to prevent soliciting if a resident so chooses.
If a solicitor comes to a door, please make sure they have a Solicitors badge visible, and if not call the police. The
Council is looking into other legal methods to stop solicitors from coming up to residential doors, i.e. no solicitation
lists.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve Ordinance 2014 – 15
amended to read it shall be unlawful for any Person to conduct Commercial Solicitations, Charitable Solicitations or
Religious Solicitations before the hour of 9:00 AM and after the earlier of dusk (dusk shall mean thirty (30) minutes
after sunset) or the hour of 9:00 PM on any day Monday through Saturday, except as otherwise expressly provided
herein. There shall be no solicitation on Sunday, New Years Eve, New Years Day, Memorial Day (observed), Fourth
of July, Labor Day (observed), Thanksgiving Day, the day after Thanksgiving, Christmas Eve, or Christmas Day.
Motion passed unanimously.
ADJOURN
Motion made by Council Member Shoffner, seconded by Council Member Mayer, to adjourn. Motion carried
unanimously. Meeting adjourned at 9:04 p.m.
_____________________________________ ____________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Trophy Club Town Council 64 of 184 July, 22, 2014 Agenda Packet
ATTACHMENT A
Consumer Confidence Report (CCR) presentation
Trophy Club Town Council 65 of 184 July, 22, 2014 Agenda Packet
Jennifer McKnight
General Manager
June 16, 2014
Trophy Club Town Council 66 of 184 July, 22, 2014 Agenda Packet
What is the Consumer Confidence Report?
The CCR is an annual system-specific report on
drinking water quality.
The Safe Drinking Water Act (SDWA )
amendments signed in 1996 require every
community water system to create and deliver the
report.
30 Texas Administrative Code 290 Subchapter H:
Consumer Confidence Reports
Trophy Club Town Council 67 of 184 July, 22, 2014 Agenda Packet
What is the Consumer Confidence Report?
The CCR contains information and data about the
drinking water in an easy to read summary document. It
includes:
system contact information,
general health language,
contaminants found in the water, and
violations of TCEQ rules.
NEW THIS YEAR: Water loss
The general health language contained in the CCR is
required by TCEQ.
Trophy Club Town Council 68 of 184 July, 22, 2014 Agenda Packet
Who is required to send a CCR?
Every community* water system is required to prepare and deliver a CCR to their customers, §290.274(a)
Must certify CCR delivery to customers by July 1 st each year
*Community water system has the potential to serve at least 15 residential connections or 25 residents on a year round basis, §290.38(14)
Trophy Club Town Council 69 of 184 July, 22, 2014 Agenda Packet
Why didn’t the Town have to send
a separate CCR to PID residents?
The Town’s system is a separate community water
system that receives wholesale service from the
District.
Because the Town’s PWS ID was not activated until the
end of 2013, they are not required to send a separate
CCR until a full year of sampling is performed.
A separate CCR for the PID will be drafted next year to
include a summary of all samples collected in 2014.
Trophy Club Town Council 70 of 184 July, 22, 2014 Agenda Packet
2013 CCR
No violations
Exceed Federal (EPA) requirements for drinking water
Water loss 8.23% which is less than 10%, American
Water Works Association (AWWA ) recommendation
for public water systems
Trophy Club Town Council 71 of 184 July, 22, 2014 Agenda Packet
Questions?
Trophy Club Town Council 72 of 184 July, 22, 2014 Agenda Packet
ATTACHMENT B
2013 Annual Drinking Water Quality Report
Trophy Club Town Council 73 of 184 July, 22, 2014 Agenda Packet
Trophy Club Municipal Utility District No. 1
Public Water System ID No. TX0610018
2013 Annual Drinking Water Quality Report
Consumer Confidence Report June 2014
This information is provided to you by: Trophy Club Municipal Utility District No. 1
100 Municipal Drive, Trophy Club, Texas 76262, Phone: (682) 831-4600
District Contact: Jennifer McKnight, District Manager
Special Population Advisory
You may be more vulnerable than the general
population to certain microbial contaminants, such as
Cryptosporidium, in drinking water. Infants, some
elderly, or immunocompromised persons such as those
undergoing chemotherapy for cancer; those who have
undergone organ transplants; those who are
undergoing treatment with steroids; and people with
HIV/AIDS or other immune system disorders can be
particularly at risk from infections. You should seek
advice about drinking water from your physician or
health care provider. Additional guidelines on
appropriate means to lessen the risk of infection by
Cryptosporidium are available from the Safe Drinking
Water Hotline at (800) 426-4791.
Our Drinking Water Meets or Exceeds All
Federal (EPA) Drinking Water Requirements
This report is a summary of the quality of the water we
provide our customers. The analysis was made by using
the data from the most recent U.S. Environmental
Protection Agency (EPA) required tests and is presented in
the following pages. We hope this information helps you
become more knowledgeable about what is in your drinking
water. Should you have questions or need additional
copies of this report, please call the District office at (682)
831-4600. The report is also available on our website at
www.tcmud.org.
Water Sources:
The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds,
reservoirs, springs, and wells. As water travels over the
surface of the land or through the ground, it dissolves
naturally-occurring minerals, and in some cases,
radioactive material, and can pick up substances
resulting from the presence of animals or from human
activity. Contaminants that may be present in source
water before treatment include:
Microbial contaminants, such as viruses and
bacteria, which may come from sewage
treatment plants, septic systems, and
agricultural livestock operations.
Inorganic contaminants, such as salts and
metals, which can be naturally-occurring or
result from urban storm water runoff, industrial
or domestic wastewater discharges, oil and gas
production, mining, or farming.
Pesticides and herbicides, which may come
from a variety of sources such as agriculture
and urban storm water runoff, and residential
uses.
Organic chemical contaminants, including
synthetic and volatile organic chemicals, which
are by-products of industrial processes and
petroleum production, and can also come from
gas stations, urban storm water runoff, and
septic systems.
Radioactive contaminants, which can be
naturally-occurring or be the result of oil and
gas production and mining activities.
Este informe incluye información importante
sobre el agua potable. Si tiene preguntas o
comentarios sobre éste informe en español, favor de
llamar al tel. (682) 831-4600 para hablar con una
persona bilingüe en español.
Public Participation Opportunities
Date: 3rd Tuesday of each month
Time: 7:00 p.m.
Location: Svore Administration Building
100 Municipal Drive
Trophy Club, TX 76262 En Español
Where Do We Get Our Drinking Water?
Our drinking water is obtained from both surface and
groundwater sources. Surface water is purchased from the
City of Fort Worth and its sources are Lake Worth, Eagle
Mountain Lake, Lake Bridgeport, Richland Chambers
Reservoir, Cedar Creek Reservoir, and the Clear Fork
Trinity River (from Lake Benbrook). Groundwater sources
are from four wells including three from the Paluxy Aquifer
and one from the Trinity Aquifer. The Texas Commission
on Environmental Quality (TCEQ) completed an
assessment of your drinking water sources and results
indicate that some of your sources are susceptible to
certain contaminants. The sampling requirements for your
water system are based on this susceptibility and previous
sample data. Any detection of these contaminants may be
found in this report. Some of the source water assessment
information is available on Texas Drinking Water Watch
at http://dww.tceq.texas.gov/DWW/. For information
regarding our source water protection efforts please
contact the District office at (682) 831-4600.
Trophy Club Town Council 74 of 184 July, 22, 2014 Agenda Packet
All Drinking Water May Contain Contaminants
When drinking water meets federal standards there may not be any health based benefits to purchasing bottled water
or point-of-use devices. Drinking water, including bottled water, may reasonably be expected to contain at least small
amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a
health risk. In order to ensure tap water is safe to drink, the EPA and TCEQ prescribe regulations which limit the
amount of certain contaminants in water provided by public water systems. FDA regulations establish limits for
contaminants in bottled water, which must provide the same protection for public health. More information about
contaminants and potential health effects can be obtained by calling the EPA's Safe Drinking Water Hotline at (800)
426-4791.
Water Quality Data
The table in this report lists all the drinking water contaminants we detected during tests conducted from the previous
calendar year, unless otherwise noted. The state requires us to monitor for certain contaminants less than once per
year because the concentrations of these contaminants are not expected to vary significantly from year to year.
Therefore, some of the data, though representative of the water quality, is more than one year old.
Secondary Constituents
Many constituents (such as calcium, sodium or iron) which are often found in drinking water, can cause taste, color
and odor problems. The taste and odor constituents are called secondary constituents and are regulated by the State
of Texas, not the EPA. These constituents are not causes for health concerns. Therefore secondary constituents are
not required to be reported in this document but they may greatly affect the appearance and taste of your water.
About The Following Pages
The pages that follow list all of the federally regulated or monitored contaminants which have been found in your
drinking water. The United States Environmental Protection Agency (EPA) requires water systems to test up to 97
constituents. Please note that not all constituents are required to be sampled every year. Only the most recent year
for sampling of a constituent is included in the report.
Definitions
Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water
system must follow.
Action Level Goal (ALG): The level of a contaminant in drinking water below which there is no known or expected risk to health.
ALGs allow for a margin of safety.
Maximum Contaminant Level (MCL): The highest permissible level of a contaminant in drinking water. MCLs are set as close to
the MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or
expected health risk. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL): The highest level of disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG): The level of a drinking water disinfectant below which there is no known
or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water.
Abbreviations
MFL - million fibers per liter (a measure of asbestos) pCi/L - picocuries per liter (a measure of radioactivity)
N/A - not applicable ppm - parts per million, or milligrams per liter (mg/l)
NTU - Nephelometric Turbidity Units ppb - parts per billion, or micrograms per liter (ug/l)
ppq - parts per quadrillion, or picograms per liter mrem/yr – millirems per year
ppt - parts per trillion, or nanograms per liter ND – (not-detectable) lab analysis indicates not present
Maximum Residual Disinfectant Level
Year Disinfectant Average
Level
Minimum
Level
Maximum
Level MRDL MRDLG Unit of
Measure
Violation
(Y or N) Source of Disinfectant
2013 Chloramine Residual
(Total Chlorine) 2.9 0.9 3.5 4.0 <4.0 ppm
N Disinfectant used to control
microbes.
Disinfection By-Products
Year Contaminant
Range of
Levels
Detected
Minimum
Level
Highest
Level
Detected
MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2013 HAA5 Total
Haloacetic Acids 1.4 – 5.2 1.4 5.2 60 ppb N Byproduct of drinking water disinfection.
2013 Total
Trihalomethanes 2.6 – 5.73 2.6 5.73 80 ppb N Byproduct of drinking water disinfection.
Trophy Club Town Council 75 of 184 July, 22, 2014 Agenda Packet
Radioactive Contaminants
Year Contaminant Highest Level
Detected
Range of Levels
Detected MCLG MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2013 Combined Radium
(-226 & -228) 1.0 1.0 – 1.0 0 50 pCi/L N Decay of natural and man-made
deposits.
2013
Gross Alpha
(including Radon &
Uranium)
2.0 2.0 – 2.0 0 15 pCi/L N Erosion of natural deposits.
2013 Gross Beta 6.3 6.3 – 6.3 0 50 pCi/L N Erosion of natural deposits.
Organic Contaminants TESTING WAIVED, NOT REPORTED, OR NONE DETECTED
Inorganic Contaminants
Year Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCLG MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2011 Antimony ND 0 - 0 6 6 ppb N
Discharge from petroleum refineries; fire
retardants; ceramics; electronics; solder;
test addition.
2011 Arsenic 3.51 3.51 – 3.51 0 10 ppb N
Erosion of natural deposits; runoff from
orchards; runoff from glass and electronics
production wastes.
2012 Asbestos ND ND 7 7 MFL N Decay of asbestos cement water mains;
erosion of natural deposits.
2011 Barium 0.0615 0.0615 –
0.0615 2 2 ppm
N
Discharge of drilling wastes; discharge
from metal refineries; erosion of natural
deposits.
2011 Beryllium ND 0 - 0 4 4 ppb N
Discharge from metal refineries and coal
burning factories; discharge from
electrical, aerospace, and defense.
2011 Cadmium ND 0 - 0 5 5 ppb N
Corrosion of galvanized pipes; erosion of
natural deposits; discharge from metal
refineries; runoff from waste batteries.
2011 Chromium 2.63 2.63 – 2.63 100 100 ppb N Discharge from steel and pulp mills;
erosion of natural deposits.
2011 Fluoride 0.57 0.57 – 0.57 4 4 ppm N
Erosion of natural deposits; water additive
which promotes strong teeth; discharge
from fertilizer and aluminum factories.
2011 Mercury ND 0 – 0 2 2 ppb N
Erosion of natural deposits; discharge
from refineries and factories; runoff from
landfills; runoff from cropland.
2013
Nitrate *
(measured as
nitrogen)
0.425 0.425 – 0.425 10 10 ppm N
Runoff from fertilizer use; leaching from
septic tanks, sewage; erosion of natural
deposits.
2013 Nitrate - Nitrite 0.004 0.004 – 0.004 10 10 ppm N
Runoff from fertilizer use; leaching from
septic tanks, sewage; erosion of natural
deposits.
2011 Selenium 7.56 7.56 – 7.56 50 50 ppb N
Discharge from petroleum and metal
refineries; erosion of natural deposits;
discharge from mines.
2011 Thallium ND 0 - 0 0.5 2 ppb N
Discharge from electronics, glass, and
leaching from ore-processing sites; drug
factories.
*Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking
water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring
for an infant you should ask advice from your health care provider.
Lead and Copper
Year Contaminant The 90th
Percentile
No. of Sites
Exceeding
Action Level
Action
Level MCLG Unit of
Measure
Violation
(Y or N) Source of Contaminant
2013 Lead 0.00357 1 0.015 0 ppm N Corrosion of household plumbing systems;
erosion of natural deposits.
2013 Copper 0.493 0 1.3 1.3 ppm N
Corrosion of household plumbing systems;
erosion of natural deposits; leaching from
wood preservatives.
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is
primarily from materials and components associated with service lines and home plumbing. Trophy Club Municipal Utility District No. 1 is responsible for
providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for
several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or
cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods,
and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
Trophy Club Town Council 76 of 184 July, 22, 2014 Agenda Packet
Turbidity (Source Water: City of Fort Worth)
Year Contaminant MCL MCLG
Highest
Single
Measurement
Lowest Monthly %
of Samples
Meeting Limits
Turbidity
Limits
Unit of
Measure
Violation
(Y or N)
Source of
Contaminant
2013 Turbidity TT 0.3 0.38 99.4% 0.3 NTU N Soil runoff.
Turbidity is a measure of the cloudiness of water and has no health effects. It is monitored because it is a good indicator of the effectiveness of the
filtration system.
Microbiological Contaminants
Year Contaminant MCL Highest Single
Measurement
Lowest Monthly %
of Samples
Meeting Limits
Violation
(Y or N) Source of Contaminant
2013 Fecal Coliform & E. Coli N/A N/A N/A N Human and animal fecal waste.
2013 Total Coliform Bacteria One positive
monthly sample. 0 100% N Naturally present in the environment.
Total Coliform Bacteria are used as indicators of microbial contamination of drinking water because testing for them is easy. While not disease-causing
organisms themselves, they are often found in association with other microbes that are capable of causing disease. Coliform are more hardy than many
disease-causing organisms; therefore, their absence from water is a good indication that the water is microbiologically safe for human consumption.
Total Organic Carbon (Source Water: City of Fort Worth)
Year Contaminant MCL MCLG Highest
Measurement
Lowest
Measurement Average Violation
(Y or N) Source of Contaminant
2013 Total Organic Carbon TT =
% removal N/A 1.0 1.0 1.0 N Naturally occurring.
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
Secondary and Other Constituents Not Regulated (No associated adverse health effects.)
Year Constituent Average
Level
Minimum
Level
Maximum
Level
Secondary
Limit
Unit of
Measure
Violation
(Y or N) Source of Constituent
2011 Bicarbonate 144 144 144 N/A ppm N Corrosion of carbonate rocks such as
limestone.
2011 Chloride 94.7 94.7 94.7 300 ppm N
Abundant naturally occurring element;
used in water purification; byproduct of
oil field activity.
2011 pH 8.4 8.4 8.4 8.2 units N Measure of corrosivity of water.
2011 Sulfate 33.8 33.8 33.8 300 ppm N Naturally occurring; common industrial
byproduct; byproduct of oil field activity.
2011 Total Alkalinity as
CaCO3 144 144 144 N/A ppm N Naturally occurring soluble mineral salts.
2010 Total Hardness as
CaCO3 96 103 194 N/A ppm N Naturally occurring soluble mineral salts.
2011 Total Dissolved
Solids 366 366 366 1000 ppm N Total dissolved minerals in water.
Water Loss for 2013
The water loss audit submitted to the Texas Water Development Board for the time period of January 2013 through
December 2013 indicates our system lost an estimated 78 million gallons of water (8.23% of production).
New Water and Sewer Rates Effective July 1, 2014
At their meeting on May 20, 2014, the District’s Board of Directors approved an amended Rate Order that includes
new water and sewer rates. The new rates will be effective July 1, 2014, and will appear on the bill mailed at the end
of July 2014. A summary of the new rates is below and additional information is available on the Public Notices Page
of the District website at www.tcmud.org.
WATER RATES SEWER RATES
BASE RATES: VOLUMETRIC RATES:
METER
SIZE
MONTHLY
BASE RATE Gallons Used
Rate per
1000 gallons
5/8" $12.71 0 to 6,000 $2.70
1" $16.71 6,001 to 17,000 $3.14
1.5" $26.42 17,001 to 25,000 $3.64
2" $38.06 25,001 to 50,000 $4.23
3" $65.23 50,001 + $4.91
4" $104.04
6" $201.06
Residential & Commercial Sewer
Base Rate: $14.58
Volumetric Rate: $2.50 per 1000 gallons
Residential sewer is billed for usage up to
18,0000 gallons. Commercial sewer is
billed for all monthly water consumption
registered through the meter.
Trophy Club Town Council 77 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1300-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/17/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding an interlocal agreement between the Town and
Denton County authorizing the Town to participate in various contracts competitively bid by Denton
County for the purchase of goods and services as part of a cooperative purchasing program.
Attachments:Staff Report - interlocal agreement.pdf
Cooperative Purchasing Agreement.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an interlocal agreement between the Town and Denton County
authorizing the Townto participate in various contracts competitively bid by Denton County for the purchase of goods and
services as part of a cooperative purchasing program.
Trophy Club Town Council 78 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Danny Thomas, Fire Chief
CC: Tammy Ard, Town Secretary
Re: Consent Agenda Item No. 8 - Interlocal Agreement with Denton County
Agenda Item:
Consider and take appropriate action regarding an Interlocal agreement between the Town and
Denton County authorizing the Town to participate in various contracts competitively bid by
Denton County for the purchase of goods and services as part of a cooperative purchasing
program.
Explanation:
This agreement will allow our department to purchase various goods and services at a
cooperative and fixed rate under a contract that has been bid by Denton County. The Town has
a similar agreement with Tarrant County and is able to gain savings by joining in a larger bidding
program.
The Council agenda also contains a Resolution to amend the Town’s list of approved
cooperative purchasing programs to add Denton and Tarrant County to the list of approved
programs. Approval of cooperative purchasing programs is required by the Town’s
procurement policies.
Recommendation:
Staff recommends approval of this agreement.
Trophy Club Town Council 79 of 184 July, 22, 2014 Agenda Packet
COOPERATIVE PURCHASING AGREEMENT
STATE OF TEXAS
COUNTY OF DENTON
THIS AGREEMENT is made on the day of , 2014, between
the City/Town of Trophy Club , State of Texas, and the County of Denton, Texas, each referred to
herein as participating governments.
WHEREAS, the respective participating governments are authorized by the Interlocal
Cooperation Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions and services including administrative
functions normally associated with the operation of government such as purchasing of necessary
materials and supplies;
WHEREAS, it is the desire of the aforesaid participating governments to comply with
and further the policies and purposes of the Interlocal Cooperation Act;
WHEREAS, the participating governments cannot normally obtain the best possible
purchase price for materials and supplies acting individually and without cooperation; and
WHEREAS, it is deemed in the best interest of all participating governments that said
governments do enter into a mutually satisfactory agreement for the purchase of certain materials and
supplies and services.
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those payments
from current revenues legally available to that party;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and
conditions contained herein and pursuant to the authority permitted under the Interlocal Cooperation
Act, promise and agree as follows:
I.
Purpose
The purpose of this Agreement is to authorize participation of the City/Town of
Trophy Club in various Denton County contracts for the purchase of various goods and services.
Participation in this cooperative program will be highly beneficial to the taxpayers of the City/Town
through anticipated savings to be realized.
Trophy Club Town Council 80 of 184 July, 22, 2014 Agenda Packet
II.
Duration of Agreement
This Agreement shall be in effect from the date of execution until terminated by either party
to the agreement.
III.
Relationship of Parties
It is agreed that the governmental entity, in receiving products and/or services specified in
this agreement, shall act as an independent purchaser and shall have control of its needs and the
manner in which they are acquired. Neither the City/Town, its agents, employees, volunteer help or
any other person operating under this contract shall be considered an agent or employee of Denton
County and shall not be entitled to participate in any pension plans or other benefits that Denton
County provides its employees.
Denton County shall notify all participating entities of available contracts to include terms
of contract, commodity cost, contact names and addresses. Denton County shall keep participating
governments informed of all changes to the Cooperative Purchasing list of contracts.
Nothing in this agreement shall prevent any participating government from accepting and
awarding bids for commodities subject to this agreement individually and in its own behalf.
IV.
Purchase of Goods and Services
All products and services shall be procured by Denton County in accordance with
procedures and statutes governing competitive bids and competitive proposals.
The participating government will be able to purchase from those contracts established by
Denton County where notice has been given in the specifications and successful bidder has accepted
terms for Cooperative Purchasing Agreements for local governments within Denton County.
The participating governments hereto agree that the ordering of products and services
through this agreement shall be their individual responsibility and that the successful bidder or
bidders shall bill each participating government directly
The participating governments agree to pay successful bidders directly for all products or
services received from current revenues available for such purchase. Each participating government
shall be liable to the successful bidder only for products and services ordered by and received by it,
and shall not by the execution of this agreement assume any additional liability.
Denton County does not warrant and is not responsible for the quality or delivery of
products or services from successful bidder. The participating government shall receive all
warranties provided by successful bidder for the products or services purchased.
Trophy Club Town Council 81 of 184 July, 22, 2014 Agenda Packet
In the event that any dispute arises between individual participating government and a
successful bidder, the same shall be handled by and between the participating government body and
the bidder.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their authorized officers thereon the day and the year first above written.
DENTON COUNTY, TEXAS TOWN OF TROPHY CLUB
____________________________________
By: Mary Horn By:
Denton County Judge
Acting on behalf of and by authority
of the Denton County Commissioners Court
Approved as to content:
____________________________
Director of Purchasing
Approved as to form:
_____________________________
Assistant District Attorney
Trophy Club Town Council 82 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1301-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/17/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding a Resolution of the Town Council repealing
Resolution No. 2011-12 and adopting a new Resolution authorizing participation in various
cooperative purchasing programs in accordance with the Town’s Procurement Policies and
Procedures; identifying authorized cooperative purchasing programs approved for Town participation;
appointing the Town Manager or his designee as the Program Coordinator; authorizing the execution
of all necessary agreements by the Mayor or his designee; and providing an effective date.
Attachments:Resolution 2014-27 Comprehensive Purchasing Coop Staff Report.pdf
Res 2014-27 Approving Cooperative Purchasing Groups.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution of the Town Council repealing Resolution No. 2011-12and
adopting a new Resolution authorizing participation in various cooperative purchasing programs in accordance with the
Town’s Procurement Policies and Procedures; identifying authorized cooperative purchasing programs approved for
Town participation; appointing the Town Manager or his designee as the Program Coordinator; authorizing the execution
of all necessary agreements by the Mayor or his designee; and providing an effective date.
Trophy Club Town Council 83 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: Agenda #9
Cooperative Purchasing Program
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council
repealing Resolution No. 2011-12 and adopting a new Resolution authorizing
participation in various cooperative purchasing programs in accordance with the Town ’s
Procurement Policies and Procedures; identifying authorized cooperative purchasing
programs approved for Town participation; appointing the Town Manager or his
designee as the Program Coordinator; authorizing the execution of all necessary
agreements by the Mayor or his designee; and providing an effective date.
Explanation:
The Town maintains a comprehensive list of all cooperative purchasing programs that we are a
member. Item 8 on the agenda simply provides for joining the Denton County purchasing coop.
This item, then, includes Denton County purchasing coop in the comprehensive list of all
approved purchasing coops.
Attachments:
Ordinance 2014-XX
Public Hearing Notice
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Trophy Club Town Council 84 of 184 July, 22, 2014 Agenda Packet
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of Resolution 2014-27.
Trophy Club Town Council 85 of 184 July, 22, 2014 Agenda Packet
1
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2014-27
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2011-12
AUTHORIZING PARTICIPATION IN VARIOUS COOPERATIVE
PURCHASING PROGRAMS AND ADOPTING A NEW RESOLUTION
AUTHORIZING PARTICIPATION IN VARIOUS COOPERATIVE
PURCHASING PROGRAMS IN ACCORDANCE WITH THE TOWN’S
PROCUREMENT POLICIES AND PROCEDURES; IDENTIFYING
THOSE COOPERATIVE PURCHASING PROGRAMS APPROVED FOR
TOWN PARTICIPATION; APPOINTING THE TOWN MANAGER OR HIS
DESIGNEE AS THE PROGRAM COORDINATOR OF COOPERATIVE
PURCHASING PROGRAMS; AUTHORIZING EXECUTION OF ANY
AND ALL NECESSARY AGREEMENTS FOR PARTICIPATION IN THE
COOPERATIVE PROGRAMS BY THE MAYOR OR HIS DESIGNEE
AND APPROVING RELATED CONTRACTS AND THE PAYMENT OF
RELATED FEES IN ACCORDANCE WITH THE BUDGET; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 271 of the Texas Local Government Code authorizes a
local government to participate in a cooperative purchasing program and provides that
purchases made pursuant to an agreement with a local cooperative organization satisfy
state laws requiring the local government to seek competitive bids for the purchase of
the goods or services; and
WHEREAS, the Procurement Policies and Procedures of the Town of Trophy
Club authorize purchases from a cooperative purchasing program or other approved
state program provided that the Town Council has approved participation; and
WHEREAS, Town’s participation in the cooperative purchasing programs and
other approved state programs will improve efficiency in the purchasing process by
allowing the Town to meet competitive bid requirements, to identify and purchase goods
and services from qualified vendors, to relieve the burdens of the governmental
purchasing function, and to realize the various potential economies, including
administrative cost savings that such programs provide; and
WHEREAS, upon consideration of the cooperative purchasing programs
specified in this Resolution, and all matters attendant and related thereto, the Town
Council is of the opinion that the Town’s participation in these programs is beneficial
and should be approved, that Resolution No. 2011-12 should be repealed in its entirety,
that this Resolution be adopted, and that the Town Manager or his designee is
appointed as the Program Coordinator for the Town’s membership in such cooperative
programs; and
Trophy Club Town Council 86 of 184 July, 22, 2014 Agenda Packet
Page 2 of 3
WHEREAS, in the event that participation in any of the cooperative purchasing
programs approved by this Resolution requires the execution of an Agreement and / or
the payment of a fee, such Agreement and fee are hereby approved and the Mayor or
his designee is hereby authorized to execute any necessary Agreements for
participation in such program(s) and the Program Coordinator is authorized to approve
the payment of applicable fees provided that funds are budgeted and available for such
participation.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1. The foregoing premises, which are hereby found to be true and to
be in the best interest of the Town of Trophy Club and its citizens, are hereby adopted.
Section 2. The Town’s participation in the following cooperative purchasing
programs is hereby authorized and approved in accordance with the terms of this
Resolution and of the Town of Trophy Club Procurement Policies and Procedures:
Department of Information Resources (DIR)
Texas Building and Procurement Commission (TBPC)
Texas Multiple Award Schedules (TXMAS)
Texas Interlocal Purchasing System (TIPS)
Texas Procurement and Support Services (TPASS)
The Cooperative Purchasing Network (TCPN)
Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC)
Western States Contracting Alliance
US Communities
BuyBoard
US General Services Administration (GSA)
North Central Texas Council of Government Cooperative Purchasing Program
(NCTCOG)
National Joint Powers Alliance (NJPA)
Denton County
Tarrant County
Section 3. The Town Manager or his designee is appointed as the Program
Coordinator for the Town’s membership in approved cooperative purchasing programs.
The Program Coordinator is authorized to approve the payment of applicable fees for
approved programs provided that funds are budgeted and available for such
participation.
Section 4. The Mayor or his designee is hereby authorized to execute any
necessary Agreements for participation in such program(s) according to the terms and
conditions set forth in this Resolution and the Town’s Procurement Policies and
Procedures.
Trophy Club Town Council 87 of 184 July, 22, 2014 Agenda Packet
Page 3 of 3
Section 5. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 22nd day of July, 2014.
______________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________________
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Trophy Club Town Council 88 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1249-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding an agreement between the Town and TCR Youth
Baseball Association for the use of designated facilities at Independence Park for the 2014 Fall
Baseball Season; and authorizing the Mayor or his designee to execute all necessary documents.
Attachments:staff report baseball extension contract (2).pdf
TCR Youth Baseball Agreement for Fall 2014 Baseball Season FINAL.pdf
Youth Sports Sub-Committee observatiosns and recommendations (2).pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an agreement between the Town and TCR Youth Baseball Association
for the use of designated facilities at Independence Park for the 2014 Fall Baseball Season; and authorizing the Mayor or
his designee to execute all necessary documents.
Trophy Club Town Council 89 of 184 July, 22, 2014 Agenda Packet
Town of Trophy Club
To: Mayor and Town Council
From: Adam Adams, Director of Parks & Recreation
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #10
TCR Youth Baseball Agreement for the Fall, 2014 Season.
Town Council Meeting July 22, 2014
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action regarding an agreement between the Town and TCR
Youth Baseball Association for the use of designated facilities at Independence Park for the
2014 Fall Baseball Season; and authorizing the Mayor or his designee to execute all necessary
documents.
Explanation:
During the 2014 Spring Season the Parks and Recreation Board, responding to Town Council’s
directive to explore and examine all youth sports association’s operation, created a sub-
committee to work with Town staff and engage in this research. The sub-committee made a
series of recommendations (attached) that was supported by the Parks and Recreation Board
and then passed to Council for review. The majority of the recommendations focused on youth
baseball.
Due to the timing of this process and the fact that fall registration for youth baseball is already
underway, and with concurrence from CM Shoffner who has been involved in this entire
process; it seems prudent to enter into an agreement with TCR Youth Baseball Association that
will only run only through their fall season. The agreement contains all the provisions that were
in the previous contract with the added provision of closing our baseball fields for one day a
week throughout the season and eliminating ‘free’ tournaments.
Councilman Shoffner and staff recently met with a few of the baseball board members at which
time they asked that they be given the opportunity to show to Council their findings that
support removing geographic restrictions from their league membership. The board members
also supported the decision to remove any pass-through charges for Trophy Club and Roanoke
residents for the spring season.
Trophy Club Town Council 90 of 184 July, 22, 2014 Agenda Packet
Attachments:
TCR Youth Baseball Agreement for Fall, 2014
Youth Sports sub-committee observations
Town Council Goals:
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of this agreement with the understanding that TCR Youth Baseball
Association will appear before the Council in the very near future to provide their analysis
concerning field use and allocation and also to provide Council adequate time to understand
and respond to concerns they may have. The desired outcome will be to enter into an annual
contract beginning January 1, 2015 that will allow for the option of renewal by both parties
moving forward.
Trophy Club Town Council 91 of 184 July, 22, 2014 Agenda Packet
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
NON-EXCLUSIVE USE AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY
CLUB
AND THE TCR YOUTH BASEBALL ASSOCIATION
THIS NON-EXCLUSIVE USE AGREEMENT is made and entered into by and
between the TOWN OF TROPHY CLUB, TEXAS (hereinafter referred to as “TOWN”),
acting by and through its Mayor or designee, and the TCR Youth Baseball Association
(hereinafter referred to as “TCRYBA”), acting by and through the President its Board of
Directors, or designee, (hereinafter “Agreement”).
WITNESSETH:
WHEREAS, the TOWN owns and maintains TOWN parks and sports facilities on
Independence Park (hereinafter “Independence Park”); and
WHEREAS, the TCRYBA is comprised of various youth baseball teams for baseball
play; and
WHEREAS, the TCRYBA desires to use the TOWN parks and facilities as specifically
identified hereinbelow; and
WHEREAS, maintenance and upkeep obligations shall be shared by Town and
TCRYBA as expressly set forth in this Agreement; and
WHEREAS, TCRYBA and TOWN agree that it serves their best interests to work with
TOWN; and
WHEREAS, TCRYBA and TOWN agree that the properties and facilities identified
herein shall be used by TCRYBA solely for the purpose of providing
baseball use for the members of the TCRYBA; and
WHEREAS, the parties agree that this Agreement supersedes any and all prior written
and/or oral agreements for use of Independence Park, and by execution
of this Agreement, the parties agree and intend that this Agreement shall
exclusively govern TCRYBA’s use of Independence Park.
NOW THEREFORE, FOR AND IN CONSIDERATION of the above and
foregoing premises, the benefits flowing to each of the parties hereto, and other good
and valuable consideration, TOWN and TCRYBA do hereby agree as follows:
Trophy Club Town Council 92 of 184 July, 22, 2014 Agenda Packet
2014 Non-Exclusive Use Agreement with TCRYBA Page 2 of 12
I.
INCORPORATION OF PREMISES / TERM
1.01 Incorporation of Premises. The foregoing premises to this Agreement are
incorporated herein for all purposes as if set out herein verbatim.
1.02 Term. The term of this Agreement shall commence on August 11, 2014 and shall
end on ,November 16, 2014 unless otherwise terminated as provided herein.
II.
INDEPENDENCE PARK / CONSIDERATION
2.01 Independence Park. TOWN, under the terms and conditions provided herein,
shall allow TCRYBA the non-exclusive use of Independence Park and facilities
within the parks as specifically identified in Exhibit “A”, a copy of which is
attached hereto and incorporated herein, for athletic and sporting events, to wit,
baseball events.
2.02 Consideration. In addition to the fees provided herein, for the Fall, 2014 season,
TCRYBA shall assess a ten dollar ($10.00) fee for each registered player, and
shall remit to Town all such fees collected within thirty (30) days after the close of
Fall, 2014 season registration.
In further consideration for the use of Independence Park, TCRYBA hereby
agrees to provide a proposed use schedule (which specifically identifies
complexes and fields to be used) to the TOWN at least seven (7) days before the
commencement each seasonal practice schedule and at least fifteen (15) days
prior to each seasonal game schedule. In the event of changes in the game and
or practice schedule, TCRYBA shall provide TOWN with a written notice at least
seventy-two (72) hours prior to the proposed change. Acceptance of the
proposed changes shall be within the sole discretion of the Town; provided
however, that acceptance shall not be unreasonably withheld.
III.
USE SCHEDULING
3.01 Regular Seasons. The "Fall Season" shall run from the second Monday in
August through the third Sunday in November, and shall include all practice and
league games, tournaments and make-up games.
3.02 Tournaments. Upon thirty (30) days written notice and approval of proposed
scheduling by TOWN, TCRYBA shall be allowed to schedule a total of one(1)
tournament during the Fall Season for a payment of two thousand dollars
Trophy Club Town Council 93 of 184 July, 22, 2014 Agenda Packet
2014 Non-Exclusive Use Agreement with TCRYBA Page 3 of 12
($2,000). The tournament shall last no longer than five (5) consecutive days,
subject to extension due to inclement weather.
3.03 Scheduling. TOWN and TCRYBA agree that scheduling of additional games
and practices on dates not contained in the TOWN approved schedule shall not
be permitted unless these additional times are mutually agreed to in writing by
the TOWN and TCRYBA, and if allowed, there shall be no additional cost to
TCRYBA. Use of Independence Park shall be limited to the sports games and
contests scheduled by TCRYBA, and TCRYBA shall provide written notice of
scheduling to the Parks and Recreation Department in accordance with the time
frames set forth in this Agreement. TCRYBA shall provide one point of
contact for all scheduling of Independence Park. No TCRYBA tournaments
and/or use of Independence Park by TCYRBA, other than that expressly
provided for under a TOWN approved schedule, shall be allowed by the TOWN.
Weather days, rain days, or suspension of play may require rescheduling of
events. TCRYBA shall provide written notice of such rescheduling requests to
the Parks and Recreation Department at least seventy-two (72) hours in
advance of the proposed schedule change.
TCRYBA shall designate one (1) day per week on which it will not be allowed to
use Independence Park for either practice or games. The proposed day shall be
submitted to the TOWN prior to the first day of the Fall Season, and TOWN shall
have exclusive authority to accept such designation or to designate a different
day.
IV.
MAINTENANCE RESPONSIBILITIES
4.01 TOWN Maintenance Responsibilities. TOWN shall be responsible for all
routine maintenance of Independence Park, including the following:
1. watering;
2. mowing;
3. over seeding (as needed)
4. fertilizing;
5. aerification;
6. top-dressing;
7. striping of the game fields, for league scheduled games & tournaments;
8. concession stand;
9. restrooms;
10. lighting;
11. irrigation;
12. turf management; and
13. other similar maintenance items
4.02 Repairs. TOWN shall have the sole discretion to determine nature and timing of
repairs and shall have the sole duty and responsibility for making repairs to all
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permanent improvements owned by the TOWN such as fencing, buildings,
lighting, or other permanent structural improvements upon Independence Park.
4.03 TOWN Alterations. TOWN shall be permitted and shall have the right to make,
at its own expense, all alterations or additions to all or any portion of
Independence Parkas the TOWN determines appropriate in its sole discretion,
notwithstanding any conflicting provision of this Agreement.
4.04 TCRYBA Maintenance and Other Responsibilities: TCRYBA shall be
responsible for the following:
A. Maintenance and Improvements Generally. Maintenance or improvements
in addition to those provided by TOWN pursuant to this Section, shall be the
responsibility of TCRYBA and shall only be allowed upon the prior written
approval of TOWN.
B. Field Maintenance: TCRYBA through their President or designee shall
promptly notify the TOWN of all field maintenance requests, requests for
additional services or the existence of unsafe conditions by providing written
notice to the Park Superintendent and/or designee.
4.05. TCRYBA Alterations. TCRYBA shall not remove, in whole or in part, any
improvement, fixed or movable, upon Independence Park, including without
limitation bleachers, without first obtaining the express written permission of the
TOWN and then only in the event that the removal will not subject such
improvements or Independence Park to damage. Any such removal shall be at
the sole expense of TCRYBA.
4.06 Council Updates. An officer of the TCRYBA Board shall attend a Town Council
meeting and shall provide an update to the Town Council on or before the last
day of the Fall Season.
4.07 Ex-Officio Member. The Parks and Recreation Director or designee shall serve
as an ex-officio member of the Board of Directors of the TCRYBA.
4.08 Sponsorship Opportunities. TCRYBA shall diligently pursue third party
sponsorships that will reduce the maintenance and operational costs of both
TCRYBA and TOWN, including without limitation, additional tournaments and
other TOWN authorized activities.
4.09 Events. TOWN and TCRYBA agree and understand that there is a benefit in
combining resources and participation in TOWN sponsored events. TCRYBA
agrees to work with TOWN in the joint scheduling and promotion of TOWN
events as practicable for both parties.
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2014 Non-Exclusive Use Agreement with TCRYBA Page 5 of 12
V.
Rules and Regulations / Closure/ Parking
5.01 TOWN Regulations. TCRYBA understands and agrees that its’ use of the
Independence Park shall be allowed only in accordance with TOWN ordinances,
guidelines and regulations, including without limitation the following:
A. Athletic Facility Rainout Procedures: During questionable weather
periods, field playability status will be posted on the TOWN’S field conditions line
by 3:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays, and Holidays.
TOWN’S Parks Superintendent and/or designee. Emergency contact numbers
shall be distributed to TCRYBA designated officials prior to season start. The
field conditions line shall be updated as soon as possible when field conditions
change status.
B. Field Closure Policy and Procedure: TCRYBA shall cancel, delay or
postpone any games, tournaments, practices, scrimmages, camps etc. if severe
weather conditions are present and/or when TOWN notifies TCRYBA that
supplemental watering will be conducted. Notwithstanding the terms of this
Agreement, TOWN, in its sole discretion, retains the right to close any or all of
Independence Park that is the subject of this Agreement. The Park
Superintendant and/or designee, at their sole discretion, may close the
Independence Park and suspend play at any time if, in TOWN’S sole discretion,
it is determined that continued use presents a risk of injury to persons or
damage to Independence Park or the general health, safety or welfare of the
public. In addition, all of a portion of Independence Park may be closed for
repair, remodeling or overseeding. In the event of closure for such maintenance,
TOWN shall timely notify TCRYBA officials in order to minimize the impact on
scheduling as much as reasonably possible. TOWN also reserves the right to
close all or a portion of Independence Park during operational hours, and if
resources are available, TOWN may offer substitutions or alternatives for the use
of Independence Park or offer replacement premises or facilities.
5.02 Parking: During the term of the Agreement, TOWN shall provide TCRYBA with
access to and use of Independence Park east parking area. The repair and
maintenance of such parking lot shall remain the sole responsibility of the
TOWN.
VI.
TCRYBA USE OF TOWN PARK CONCESSION FACILITIES
6.01 Schedule. TCRYBA shall have the right to use the concession facilities at
Independence Park during the term of this Agreement.
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2014 Non-Exclusive Use Agreement with TCRYBA Page 6 of 12
6.02 Subleasing Prohibited. TCRYBA will utilize the concession facilities only for
the purpose of vending and/or sale of concessions, food, beverages, or
merchandise. TCRYBA is strictly prohibited from leasing or sub-leasing the
concessions operation of any TOWN facility located on Independence Park
without written permission from the Director of Parks and Recreation.
6.03 As -Is Condition. The TCRYBA shall take Independence Park on an “as-is”
condition on the date of execution of this Agreement and there shall be no
obligation by the TOWN to make any other improvements to the concession
stands and/or any other Independence Park facilities. TCRYBA shall not make
any improvements or structural changes to any TOWN concession facility without
written permission by the Director of Parks and Recreation.
VII.
GENERAL REQUIREMENTS APPLICABLE TO TCRYBA
USE OF TOWN PROPERTY
7.01 Immunity: Nothing in this Agreement, or in any exhibit or attachment hereto,
shall be construed to affect, alter, or modify the immunity of either party under the
Texas Civil Practice and Remedies Code §§101.001 et seq. It is expressly
understood and agreed that in the execution of this Agreement, neither TOWN
nor TCRYBA waives, nor shall be deemed to waive, any immunity or defense
that would otherwise be available to each against claims arising in the exercise of
governmental powers and functions.
7.02. Insurance: During the term of this Agreement TCRYBA shall obtain and
maintain, at its sole expense, general liability insurance with the minimum
amounts of $1,000,000 Bodily Injury Liability and $1,000,000 Property Damage
Liability while naming the TOWN of Trophy Club as an additional insured to
protect against potential claims arising out of the TCRYBA’s use of the
Independence Park and the facilities. TCRYBA shall furnish TOWN with
certificates of insurance evidencing its compliance with this Paragraph at least
ten (10) days prior to the commencement of the term of this Agreement. Nothing
contained herein shall be construed to grant any third party rights or as a waiver
of any governmental and/or public purpose of the operation or use of all or a
portion of Independence Park.
7.03 No Third Party Beneficiary: For purposes of this Agreement, including its
intended operation and effect, the parties specifically agree and contract that: (1)
the Agreement only affects matters/disputes between the parties to this
Agreement, and is in no way intended by the parties to benefit or otherwise affect
any third person or entity, notwithstanding the fact that such third person or
entities may be in a contractual relationship with TOWN or TCRYBA or both; and
(2) the terms of this Agreement are not intended to release, either by contract or
operation of law, any third person or entity from obligations owing by them to
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2014 Non-Exclusive Use Agreement with TCRYBA Page 7 of 12
either TOWN or TCRYBA. This Agreement shall not create any third-party
beneficiaries.
7.04 Notice: Each notice or other communication which may be or is required to be
given under this Agreement shall be in writing and shall be deemed to have
been properly given when delivered by e-mail or personally during the normal
business hours of the party to whom such communication is directed, or upon
receipt when sent by United States registered or certified mail, return receipt
requested, postage prepaid, to the following addresses as may be designated by
the appropriate party; however, each party has a right to designate a different
address by giving the other party fifteen (15) days prior written notice of such
designation:
If to TCRYBA:
Chuck Hall
TCR Youth Baseball Association
19 Lakeview Drive
Trophy Club, Texas 76262
If to TOWN:
Adam Adams
Director of Parks and Recreation
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
7.05 Claims Against Parties: Each party shall be responsible for defending and/or
disposing of all causes arising against the respective party as a result of its use
or occupation of Independence Park. It is expressly understood and agreed that
in the execution of this Agreement, neither TOWN nor TCRYBA waives, nor shall
be deemed to waive, any immunity or defense that would otherwise be available
to each against claims arising in the exercise of governmental powers and
functions.
7.05 Entire Agreement: This Agreement contains the entire agreement of the parties
hereto, and no other oral or written commitments shall have any force or effect if
not contained herein.
7.06 Severability: In case any one (1) or more of the provisions contained herein
shall for any reason be held to be invalid, illegal or unenforceable in any respect,
such invalidity, illegality or unenforceability shall not affect any other provision
thereof, and this Agreement shall be construed as if such invalidity, illegality or
unenforceable provision had never been contain herein.
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2014 Non-Exclusive Use Agreement with TCRYBA Page 8 of 12
7.07 Authority: The undersigned officers and/or agents are authorized to execute
this Agreement on behalf of the parties hereto, and each party hereto certifies to
the other that any necessary resolutions extending such authority have been duly
passed and are now in full force and effect.
7.08 Defective Conditions. TCRYBA shall promptly report to TOWN any defects or
dangerous conditions it discovers on or concerning Independence Park or other
TOWN property, and shall cease any such use until such defect or condition is
repaired or cured, provided TOWN shall not have an obligation to repair or cure
any such defect of condition.
VIII.
TERMINATION
8.01 Termination for Cause. Upon the occurrence of the following events, the Town
in its sole discretion may elect to terminate this Agreement upon ten (10) days written
notice to TCRYBA:
A. Neither the position of President nor the position of Vice President of TCRYBA is
held by a resident of the Town of Trophy Club; and
B. TCRYBA fails to take action to appoint a resident to either position within thirty
(30) days after the date upon which neither position is held by a Trophy Club
resident.
8.02 Termination Without Cause. Either party may terminate this Agreement with or
without cause, by giving ninety (90) days prior written notice of the date of
termination to the other party. Upon termination, all permanent improvements
shall remain the property of TOWN and all personal property shall remain the
property of the party originally constructing or otherwise paying for the same.
Removal of personal property or improvements shall be subject to the terms
contained herein. However, all personal property and improvements remaining
on Independence Park property for ninety (90) days after the date of termination
shall become the personal property and improvements of the TOWN.
IX.
REMEDIES
No right or remedy granted or reserved to the parties is exclusive of any other right or
remedy herein by law or equity provided or permitted; but each shall be cumulative of
every other right or remedy given hereunder. No covenant or condition of this
Agreement may be waived without written consent of the parties. Forbearance or
indulgence by either party shall not constitute a waiver of any covenant or condition to be
performed pursuant to this Agreement.
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2014 Non-Exclusive Use Agreement with TCRYBA Page 9 of 12
X.
APPLICABLE LAW
This Agreement is governed by the laws of the State of Texas; exclusive venue for any
action shall be in Denton County, Texas.
XI.
ASSIGNMENT
TCRYBA shall not assign, sublet, subcontract or transfer all or a portion of its rights or
obligations under this Agreement without the prior written approval of the TOWN.
XII.
GENERAL REQUIREMENTS
12.01. Financials. Upon seven (7) days prior written notice, TCRYBA shall provide
audited financials for review by Town.
12.02. Reports. On or before the third week after the Fall Season commences,
TCRYBA shall provide a written report identifying the total number of TCRYBA
registered players, the city of residence for each such player, the associated age
division for each such player, and the classification of the player as a member of a
recreation team or a select team.
12.03. Board Members. On or before the third week after the Fall Season
commences, TCRYBA shall provide a list of the names and addresses of each
TCRYBA board member.
12.04. Background Checks. TCRYBA shall require that each person volunteering to
serve as a board member, head coach and/or an assistant coach, or in any other
capacity pass a background check. Additionally, all adult umpires shall be required to
successfully pass a background check.
WITNESS: TROPHY CLUB YOUTH BASEBALL ASSOCIATION
By: ________________________________
Charles Hall, President TCRYBA
ATTEST: TOWN OF TROPHY CLUB, TEXAS
By: ________________________________
C. Nick Sanders, Mayor
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2014 Non-Exclusive Use Agreement with TCRYBA Page 10 of 12
By: ________________________________
Tammy Ard, Town Secretary
APPROVED AS TO FORM:
By: ________________________________
Patricia A. Adams, Town Attorney
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ACKNOWLEDGMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the ___ day of
________________, 2012 by C. Nick Sanders, Mayor of the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation.
______________________________
Notary Public in and for the
State of Texas
STATE OF TEXAS §
§
COUNTY OF DENTON §
This instrument was acknowledged before me on the ___ day of
__________________, 2012 by Matt Fenton, President of the TROPHY CLUB
ROANOKE YOUTH BASEBALL ASSOCIATION, a nonprofit corporation, on behalf of
such corporation.
________________________________
Notary Public in and for the
State of Texas
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2014 Non-Exclusive Use Agreement with TCRYBA Page 12 of 12
EXHIBIT “A”
(TOWN FIELDS & FACILITIES TO BE USED BY TCRYBA)
INDEPENDENCE PARK
Field #1
Field #2
Field #3
Field #4
Field #5
Field #6
Field #7
Batting cages
T-ball practice field
Concession #1
Concession #2
Parking
Trophy Club Town Council 103 of 184 July, 22, 2014 Agenda Packet
Sports Association Sub-Committee Report on the Youth Athletic Associations
The committee met a total of six times and spoke with the various boards and members of the youth
soccer, football and baseball associations. The committee created a list of both general and specific
questions to address different and like aspects of each association. We looked at each association’s
financials until we understood the operational aspects of each one. We also sought staff’s input
throughout this process as their relationship with the associations generally was to enable the
associations to utilize the Town’s facilities in the best manner possible while at the same time protecting
the capital assets that were purchased by the all the tax payers of Trophy Club. The committee’s two
main goals were not to dictate how each association would or should be run but that each association’s
relationship with the Town was generally equitable for all parties and that recreational play was
available to all Trophy Club Children.
The questions we asked of them were mainly in the following categories:
1. Financials
2. Recreation and Select Practice and Play
3. Residential and Non-Residential Usage
4. Tournament Play
5. Maintenance and Capacity Considerations
Next we will explain our findings and recommendations for each association using the five categories:
Baseball Observations:
1. Financials- The committee saw no discrepancies within their financials but did note the
following:
a. The association’s bank account is used to process and distribute revenues from both
select and rec teams.
b. Select team’s revenues and expenses are tracked separately.
c. Each select team is responsible for maintaining their own bank within this fund with
their monies being generated primarily by select tournament fund raisers
d. The association maintains reserves that are earmarked for improvements to
Independence Park.
2. Recreation and Select Practice and Play- The committee saw nothing wrong with baseball’s
operation in this area but the general consensus was that select play experienced more ancillary
benefits in the use of our facilities than rec teams (although this was similar for other cities as
well) and noted the following:
a. Select teams practice before and after the regular season.
b. Select teams host tournaments for fund raising at no cost to themselves.
c. Tournaments held during the season would diminish rec time on the fields as only select
participates in these tournaments.
Trophy Club Town Council 104 of 184 July, 22, 2014 Agenda Packet
3. Residential and Non-Residential Use- Decisions in this area are primarily policy decisions as
many cities do charge differently for residents vs non-residents but the difference is negligible
and all of our associations are multi-city associations. Currently the following standards are in
place:
a. Residents and non-residents pay the same.
b. Trophy Club residents account for the largest user group within the association.
c. No Trophy Club children have ever been turned away from rec league play
4. Tournament Play- Home-field tournament play primarily benefits select play as fund raising
opportunities, however the volunteers for such play are almost exclusively select parents. We
noted the following concerning tournament play:
a. The free tournaments actually cost the Town money due to labor, electricity, and
materials being provided by the Town for such play. We estimate each tournament
costs the Town around $2,000.
b. In large tournaments the cities hosting the tournament benefits directly due to the
tournaments commercial impact; unfortunately this is minimal to Trophy Club at this
time.
c. Most tournaments held either by the association or an outside vendor utilizes other
fields in addition to those at Independence Park.
d. Tournaments held during the regular season could diminish rec access to the fields.
e. Tournament play occasionally requires paid concession workers if there are insufficient
volunteers.
f. Tournaments held during the regular season create additional shifts for all staff and
create additional overtime usage.
g. All-Stars is the only recreation tournament but this is standard in all cities.
5. Maintenance and Capacity Considerations- This along with Tournaments were the areas that
concerned staff the most. We noted that baseball had never really gauged the capacity limits of
our facilities. We noted the following:
a. Baseball feels both our and Roanoke fields are at capacity with 833 children registering
for the spring season.
b. Independence East was created as a game facility only but there are some practices
being held there.
c. Independence East and West during the season (West during practice) are utilized seven
days a week.
d. The remaining population of the Highlands has not been accounted for concerning the
capacity on our fields.
e. Staff feels that our fields are slowly degrading due to over use.
f. Future water restrictions could cause additional damage to the fields and restrict usage
even more.
Baseball Recommendations:
Trophy Club Town Council 105 of 184 July, 22, 2014 Agenda Packet
1. Financials- The Sub-Committee has no recommendations in this area.
2. Recreation and Select Practice and Play- The Sub-Committee recommends:
a. Recreation teams continue to pay $10 per child per season as a pass-through cost to the
Town.
b. Select teams pay $20 per child per season as a pass-through cost to the Town.
c. The association shall give priority to recreational play and shall not deny access to any
child wanting to play recreation baseball.
d. To play recreation baseball the child must reside within the geographic boundaries that
serve Byron Nelson High School (baseball asked us to do more research in this
area/soccer does not use these boundaries).
3. Residential and Non-Residential Use- The Sub-Committee has no recommendation.
4. Tournament Play- The Sub-Committee recommends the following:
a. The baseball association shall be allowed to hold three tournaments per year at a cost of
$2,000 per tournament (currently the Town gives them three tournaments at no cost).
b. Only one tournament per season shall be allowed during the regular season with all
other tournaments being held before or after the season (this addresses baseball
association only).
c. The All-Stars tournament shall be exempt from rental fees (the general direction was to
assist recreational ball if possible).
5. Maintenance and Capacity Considerations- The Sub-Committee recommends the following:
a. The baseball association shall designate one day per week in which there will be no
practice or games allowed on that day.
b. There shall be no use of Independence East other than for coach-look or game play.
c. As has been done previously the fields will be closed for a period yet to be determined
after the end of Fall and Spring baseball.
d. Our fields will not be rented out to any organization other than for tournament play.
Soccer Observations:
1. Financials- The committee saw no discrepancies within their financials but did note the
following:
a. Soccer has the largest reserves of any of the associations but they have these funds set-
aside for future land improvements and acquisition and facility upgrades.
b. Soccer does pay people contractually to run skills camps and camps for improving
coaching.
Trophy Club Town Council 106 of 184 July, 22, 2014 Agenda Packet
2. Recreation and Select Practice and Play- Soccer is a recreation league at this time.
3. Residential and Non-Residential Use- The organization soccer is part of is not in any way tied to
school district boundaries. There are no other options at this time.
4. Tournament Play- Soccer normally does not engage in tournaments and Roanoke at this time
has the better game fields.
5. Maintenance and Capacity Considerations- Soccer currently provides paint for striping and seed
for over-seeding. Justin also provides fields. The level of maintenance is much lower than
baseball.
Soccer Recommendations:
We only have three recommendations for Soccer:
1. We establish a tournament fee in the event they hold a tournament.
2. We only let this organization use the fields.
3. At the request of the organization we determine the amount of supplies they will purchase
for the Town as opposed to a pass-through payment.
Football Observations:
1. Financials- The committee saw no discrepancies within their financials. They have the smallest
reserves of any of the organizations.
2. Recreation and Select Practice and Play- Football is recreation play only.
3. Residential and Non-Residential Use- Football played in Trophy Club is composed primarily of
children from Trophy Club and Roanoke.
4. Tournament Play- They will never have tournaments.
5. Maintenance and Capacity Considerations- Football uses only a practice field for six months out
of the year and requires the least amount of maintenance of any organization.
Football Recommendations:
We have no recommendations for football except that they probably should remain fee free due to the
minimal costs to the Town.
Trophy Club Town Council 107 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1294-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding an Ordinance of the Town Council repealing Section
2.12 “Snow Cone Establishments” of Article II, “Food Establishment Regulations” of Chapter 6,
“Health and Sanitation” of the Code of Ordinances of the Town; providing a savings clause; and
providing an effective date.
Attachments:Staff Report - Repeal Section Health and Sanitation Snow Cones (3) (2).pdf
ORD 2014-17 Repealing Ord 2006-01 SECTION 2 12 SNOW CONE ESTABLISHMENTS (2).pdf
Current Snow Cone Requirements.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town Council repealing Section 2.12 “Snow Cone
Establishments” of Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of
Ordinances of the Town; providing a savings clause; and providing an effective date.
Trophy Club Town Council 108 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Pat Cooke, Chief Building Official
CC: Tammy Ard, Town Secretary
Re: Agenda # 11
Consent Agenda
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town repealing Section
2.12, “Snow Cone Establishments”, of Article II, “Food Establishment Regulations”, of Chapter
6, “Health and Sanitation”, of the Code of Ordinances of the Town; providing a savings clause;
and providing an effective date.
Explanation:
Section 2.12 is a section of the Town health ordinance that governs the health safety and
sanitary provisions of snow cone establishments. These requirements come directly from
Chapter 29 of the Texas Administrative Code which is enforced by the Texas Department of
State Health Services. The Town contracts with a State of Texas licensed health inspector who
applies these specific regulations to all health inspections including any snow cone
establishment that the Town zoning will allow. The Town will enforce the most current sanitary
and safety regulations adopted by the State by repealing the section 2.12 of the Town’s
ordinance. This repeal will keep the Town’s snow cone establishments safe and our regulations
consistent with State laws.
Recommendation:
Staff recommends approval of this Ordinance.
Trophy Club Town Council 109 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-17
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
REPEALING SECTION 2.12 ENTITLED “SNOW CONE
ESTABLISHMENTS” OF ARTICLE II ENTITLED “FOOD
ESTABLISHMENT REGULATIONS” OF CHAPTER 6 ENTITLED
“HEALTH AND SANITATION” OF THE CODE OF ORDINANCES
OF THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT; PROVIDING A CUMULATIVE REPEALER;
PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; REAFFIRMING A PENALTY NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES FOR VIOLATIONS
OCCURRING PRIOR TO THE EFFECTIVE DATE OF THIS
ORDINANCE AND REAFFIRMING CUMULATIVE CIVIL
REMEDIES FOR VIOLATIONS; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, hereinafter referred to as “Town”, is
a Home Rule Municipality acting under its Charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution; and
WHEREAS, on June 3, 2002, the Town Council adopted Ordinance No.
2002-24, establishing the regulation of food establishments, including snow cone
establishments, for the Town of Trophy Club, Texas; and
WHEREAS, on January 9, 2006, the Town Council adopted Ordinance
No. 2006-01, repealing Ordinance No. 2002-24 and establishing new regulations
of food establishments for the Town of Trophy Club, Texas, which Ordinance
included the regulation of snow cone establishments operating within the Town;
and
WHEREAS, the regulations governing snow cone establishments within
the Town were adopted and codified as Section 2.12, “Snow Cone
Establishments” of Article II, “Food Establishment Regulations”, of Chapter 6,
“Health and Sanitation”, of the Code of Ordinances of the Town of Trophy Club;
and
WHEREAS, the Town Council of the Town of Trophy Club, Texas, hereby
determines that it is in the best interest of the Town to repeal Section 2.12
entitled “Snow Cone Establishments” of Article II, entitled “Food Establishment
Trophy Club Town Council 110 of 184 July, 22, 2014 Agenda Packet
Regulations” of Chapter 6, entitled “Health and Sanitation”, in its entirety and to
regulate snow cone establishments within its corporate limits in accordance with
those laws and regulations of the State of Texas that govern the operation of
food establishments, including snow cone establishments, and health and
sanitation relative to such establishments.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01. Article II entitled “Food Establishments” of Chapter 6 entitled “Health and
Sanitation” is hereby amended to repeal Section 2.12 entitled “Snow Cone
Establishments” in its entirety, and the remainder of the provisions contained in
Chapter 6, Article II, “Food Establishments” that are not specifically amended or
repealed hereby shall remain in full force and effect.
SECTION 3.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other Ordinances and shall not repeal
any of the provisions of such Ordinances except for those instances where there
are direct conflicts with the provisions of this Ordinance provided however, that
Section 2.12 of Article II of Chapter 6 of the Code of Ordinances of the Town of
Trophy Club is hereby repealed in its entirety. Ordinances or parts thereof in
force at the time this Ordinance shall take effect and that are inconsistent with
this Ordinance are hereby repealed to the extent that they are inconsistent with
this Ordinance. Provided however, that any complaint, action, claim or lawsuit
which has been initiated or has arisen under or pursuant to Section 2.12 of
Article II of Chapter 6 of the Code of Ordinances shall continue to be governed
by the provisions of that Ordinance and for that purpose the Ordinance shall
remain in full force and effect.
Trophy Club Town Council 111 of 184 July, 22, 2014 Agenda Packet
SECTION 4.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly saved
as to any and all violations of the provisions of any other Ordinances of the Town
affecting the provisions to safeguard Persons in the Town by regulating Food
Establishments, including without limitation, snow cone establishments within the
Town of Trophy Club, which have secured at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation, both civil
and criminal, whether pending in court or not, under such Ordinances same shall
not be affected by this Ordinance but may be prosecuted until final disposition by
the courts.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any Person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 6.
PENALTY
Any Person violating any of the provisions of Section 2.12 of Article II of Chapter
6 of the Code of Ordinances of the Town prior to the adoption of this Ordinance
shall be deemed guilty of a Class C misdemeanor upon conviction and shall be
fined, except as otherwise provided herein, in a sum not to exceed two thousand
dollars ($2,000.00) for each offense, and a separate offense shall be deemed
committed upon each day during or on which a violation occurs or continues.
Cumulative of the foregoing, if the governing body of the Town of Trophy Club
determines that a violation of this Ordinance creates a threat to the public safety,
the Town may bring suit in the District Court to enjoin such violation as allowed
by law.
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty and Effective Date of this Ordinance as required by Section
52.011 of the Texas Local Government Code.
Trophy Club Town Council 112 of 184 July, 22, 2014 Agenda Packet
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall be in full force and effect from and after its date of passage
and publication, in accordance with Law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas this 22nd day of July, 2014.
____________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
_______________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Trophy Club Town Council 113 of 184 July, 22, 2014 Agenda Packet
Section 2.12 Snow Cone Establishments
A. Permit Requirements for Snow Cone Establishments: A Person commits an offense if the Person :
1. Operates a Snow Cone establishment out of a temporary building without a Food
Establishment Permit issued by the Town; or
2. Operates a Snow Cone establishment in violation of the requirements of Section 6 of this
Ordinance .
B . Direction
Unless suspended or revoked under the provisions of this Ordinance, a Permit for a Snow Cone
establishment shall be valid for a period of six (6) months from the date of issuance. No Permit
shall be valid longer than six (6) months from the date of issuance .
C . Revocation and Appeal
A Permit is subject to revocation in accordance with the procedures set forth in Section 80f this
Article, for violations of the provisions of this Article. A revoked Permit is subject to appeal in
accordance with the provisions of Section 2 .07 or other applicable provisions of this Ordinance, the
Rules , or other local , state or federal law.
D . Fee
An applicant shall pay a Permit fee at the time of application in accordance with Section 6 of this
Article.
E. Special Requirements For Snow Cone Establishments: A Person who operates a Snow Cone
establishment shall :
1. Prepare or offer for sale only Snow Cones, Snow Cone-related Foods, and commercially
prepackaged non-Potentially Hazardous Foods, and all products must come from an
approved source , as defined by state law ;
2 . Not serve or utilize Potentially Hazardous Foods , toppings, or flavorings, as defined by the
Texas Food Establishment Rules ; and
3 . Use only ice obtained in chipped, crushed, cubed , or blocked form and in single-service
packaging, filled and sealed at the point of manufacture. The ice shall be held in these bags
until dispensed in a way that protects it from contamination.
F . Required Equipment: A Snow Cone establishment shall contain :
1. A single-unit-type, stainless steel, three (3) compartment sink with attached drain boards.
The sink compartments shall be large enough to accommodate the largest piece of
equipment or utensil that must be used and cleaned in the fac ility;
2 . A separate, dedicated hand-washing sink with hand-cleansing soap and sanitary, single-use
towels. The sink shall be provided with hot and cold water , immediately available on demand;
and
3 . Service and delivery openings designed and functioned properly to prevent the entrance of
flying insects . Service openings shall be closed , or screened, e xcept during actual service of
Chapter 6 -Health and Sanitation
Trophy Club Town Council 114 of 184 July, 22, 2014 Agenda Packet
Food to a consumer.
G . Water Supply: The water supply for a Snow Cone establishment shall comply with the following
requirements:
1. All equipment used for a potable water supply system shall be listed for such use by an
organization acceptable to the Town and shall be installed and operated according to Law.
2 . All potable water not provided directly by pipe to the establishment from an approved source
shall be transported in bulk water transport system or individual containers and shall be
delivered by direct connection to a self-contained water system , or be delivered to a self
contained water system by direct hose attachment from an approved water source.
3. All potable water containers or hoses shall be used only for water supply purposes.
4. A self-contained water system of sufficient capacity to furnish an adequate quantity of potable
water for cleaning and hand-washing purposes shall be provided (minimum 15 gallons). If at
any time the Town determines that fifteen (15) gallons is not adequate to meet the needs of
the operation, the capacity must be increased to a volume approved by the Town.
5. A water heater system capable of producing water of one hundred ten degrees Fahrenheit
(110° F), or hotter, which is installed and interconnected with the potable water supply, shall
be provided,.
6. The water system shall be capable of delivering a water supply under pressure of at least
fifteen (15) pounds per square inch (psi) at all times. If such water pressure cannot be
provided by gravity flow, then a tank and a pump or other means, which will provide pressure
of at least fifteen (15) pounds per square inch (psi) shall be installed.
H. Liquid Waste
1. If a Snow Cone establishment is not connected to the public sewage system, all liquid waste
from the operation shall be held in an approved, permanently installed liquid waste retention
tank , or portable removable waste retention tank.
2. The liquid waste tank shall have a capacity at least fifty percent (50%) greater than the
potable water tank.
3. All waste lines shall be properly installed and connected to the liquid waste tank with
watertight seals.
4. All liquid waste from the holding tank shall be transported and disposed of in an approved
manner. There shall be an approved liquid waste disposal facility conveniently located and
accessible for use by the establishment employees at all times . If the facility is not located
within the establishment, it must be located within a three hundred foot (300 ') radius of the
Snow Cone establishment to be considered convenient.
I. Employee Restrooms
1. A Snow Cone establishment shall have adequate, conveniently located and accessible toilet
and lavatory facilities available at all times, and these facilities must be constructed and
maintained to meet the standards set forth for public restroom facilities.
2. If toilet facilities meeting the requirements of subsection 1 are not located within the
establishment, they must be located within a three hundred foot (300 ') radius of the
establishment to be considered convenient.
Chapter 6 -Health and Sanitation
Trophy Club Town Council 115 of 184 July, 22, 2014 Agenda Packet
J. Use of Facilities Not Located Within Snow Cone Establishment
1. If liquid waste disposal facilities and toilet and lavatory facilities are located off-site, a
notarized letter from the owner of property within five-hundred feet (500') of the site of the
Snow Cone establishment must be submitted with the Permit application giving permission for
the Snow Cone establishment's employees to use such facilities, and that the facilities will be
properly maintained and available for use at all times during the business hours of the
establishment.
2. If suitable restroom facilities are no longer available for use by the Snow Cone
establishment's employees, the establishment shall cease operation immediately and remain
closed until the Town receives evidence of a notarized agreement with the authorized
representative of another off-site facility.
K . Garbage
If outside seating is provided , an easily cleanable, covered trash container shall be provided on the
outside of the establishment.
(Ord. No . 2006-01, § XIII, 1-9-06)
Chapter 6 -Health and Sanitation
Trophy Club Town Council 116 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1275-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/9/2014 Town Council
On agenda:Final action:7/22/2014
Title:FY2015 extension of the interlocal agreement for participation in the City of Fort Worth's Household
Hazardous Waste program.
Attachments:Letter From City of Fort Worth RE ILA Household Hazardous Waste Program.pdf
First Amendment to City Secretary Contract No 45193.pdf
Action ByDate Action ResultVer.
FY2015 extension of the interlocal agreement for participation in the City of Fort Worth's Household Hazardous Waste
program.
Trophy Club Town Council 117 of 184 July, 22, 2014 Agenda Packet
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First Amendment to Contract #45193 Page 1 of 2
Household Hazardous Waste Program The Town of Trophy Club
STATE OF TEXAS §
§ KNOWN ALL BY THESE PRESENTS:
COUNTY OF TARRANT §
FIRST AMENDMENT TO
CITY SECRETARY CONTRACT NO. 45193
THIS FIRST AMENDMENT to City Secretary Contract No. 45193 is entered into by and
between the City of Fort Worth, a home-rule municipal corporation situated in Tarrant
County, Texas ("Fort Worth"), acting through Fernando Costa, its duly authorized
Assistant City Manager, and The Town of Trophy Club, located in Denton and Tarrant
County, Texas ("Participant"), acting through C. Nick Sanders, its duly authorized
Mayor.
WHEREAS, Fort Worth and The Town of the Participant have entered into that certain
agreement identified as City Secretary Contract No. 45193 (also the "Agreement") for
fiscal year 2014 (October 1, 2013 through September 30, 2014) whereby Fort Worth will
purchase the services of a waste disposal/recycling firm or firms and will administer a
household hazardous waste collection program as authorized by Mayor and Council
Communication C-26421; and
WHEREAS, that Agreement was for an initial term of one year and that Agreement
provides for the extension of the term for up to three additional periods of one year
each; and
WHEREAS, the parties wish to extend the term of the initial Agreement for an additional
year commencing on October 1,2014 through September 30,2015; and
WHEREAS, the parties agree that all other conditions, terms, and pricing shall remain
the same as stated in City Secretary Contract No. 45193;
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein,
and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged and confessed, the parties hereto agree as follows:
1. Extended term of agreement:
City Secretary Contract number 45193 is extended to include the term beginning on
October 1, 2014 and ending on September 30, 2015.
2. Anticipated Holiday Closures:
During the extended term of the agreement, the Environmental Collection Center (ECC)
will be closed on the following holidays that are observed on days the ECC would
otherwise be open to the public:
Trophy Club Town Council 119 of 184 July, 22, 2014 Agenda Packet
First Amendment to Contract #45193 Page 2 of 2
Household Hazardous Waste Program The Town of Trophy Club
Thanksgiving holiday, Thursday and Friday, November 27-28, 2014 Christmas
holiday, Thursday, December 25, 2014 Independence Day holiday, Friday, July
3, 2015
3. Miscellaneous:
All definitions, terms, conditions, and prices, as well as the rights and obligations of the
parties as set forth in City Secretary Contract number 45193 shall remain unchanged
except as expressly set forth herein.
IN WITNESS THEREOF, the parties have executed this contract in triplicate in Fort
Worth, Texas, on the dates written below.
CITY OF FORT WORTH THE TOWN OF TROPHY CLUB
BY: ______________________________ BY: ______________________________
Fernando Costa C. Nick Sanders
Assistant City Manager Mayor
Date: _____________________________
APPROVED AS TO FORM ATTEST:
AND LEGALITY:
___________________________________ ___________________________________
Arthur N. Bashor Tammy Ard
Assistant City Attorney Town Secretary
ATTEST:
___________________________________
Mary J. Kayser
City Secretary
Trophy Club Town Council 120 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1276-T Name:
Status:Type:Agenda Item Public Hearing
File created:In control:7/9/2014 Town Council
On agenda:Final action:7/22/2014
Title:Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of Trophy Club,
Texas, a boundary map of the Zone is on file and open for public inspection in the office of the Town
Secretary, with the purpose of such amendments being to reduce and expand the boundaries of the
Zone pursuant to Section 311.007 of the Texas Tax Code and to amend the Project and Financing
Plan pursuant to Section 311.011 of the Texas Tax Code.
Attachments:
Action ByDate Action ResultVer.
Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of Trophy Club, Texas, a boundary
map of the Zone is on file and open for public inspection in the office of the Town Secretary, with the purpose of such
amendments being to reduce and expand the boundaries of the Zone pursuant to Section 311.007 of the Texas Tax
Code and to amend the Project and Financing Plan pursuant to Section 311.011 of the Texas Tax Code.
Trophy Club Town Council 121 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1277-T Name:
Status:Type:Agenda Item Public Hearing
File created:In control:7/9/2014 Town Council
On agenda:Final action:7/22/2014
Title:Public Hearing to consider changes to the Comprehensive Zoning Ordinance, amending Chapter 13-
Zoning, Article IV-District Regulations, Section 3.03 Classification of New and Unlisted Properties,
concerning snow cone stands as a permitted use, and other miscellaneous changes to the Zoning
Ordinance related to this amendment.
Attachments:
Action ByDate Action ResultVer.
Public Hearing to consider changes to the Comprehensive Zoning Ordinance, amending Chapter 13-Zoning, Article IV-
District Regulations, Section 3.03 Classification of New and Unlisted Properties, concerning snow cone stands as a
permitted use, and other miscellaneous changes to the Zoning Ordinance related to this amendment.
Trophy Club Town Council 122 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1291-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/10/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding a Proclamation proclaiming July 23, 2014 as Maddie
Smith Day in Trophy Club.
Attachments:PRO 2014-08 Maddie Smith Day.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Proclamation proclaiming July 23, 2014as Maddie Smith Day in Trophy
Club.
Trophy Club Town Council 123 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2014-08
A PROCLAMATION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING
THE DAY OF JULY 23, 2014 AS MADDIE SMITH DAY
IN TROPHY CLUB.
WHEREAS, 11-year old Trophy Club resident Madeline Avery Smith (Maddie
Smith) shows great courage, strength and faith while awaiting a historic double
transplant; and
WHEREAS, a few days after Maddie was born, she was diagnosed with
Methylmalonic Acidemia, a rare inborn genetic metabolic disorder that effects 1 in
100,000 individuals; and
WHEREAS, through Maddie’s 11-year journey she has handled every challenge
with grace, never complaining and always looking for the positive in every situation; and
WHEREAS, Methylmalonic Acidemia is a disorder in which the body is unable to
process certain proteins and fats (lipids) properly and effects can vary from mild to life
threatening; and
WHEREAS, many other metabolic disorders are not well known and therefore
can go undiagnosed or untreated, and
WHEREAS, July 23, 2014 shall be designated as Maddie Smith Day in honor of
Maddie’s courage and grace and shall also be a day in honor all those in our community
and across the world who are struggling in a fight against genetic disorders or other
devastating illnesses;
NOW, THEREFORE, I, MAYOR NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
Section 1. The day of July 23, 2014 as Maddie Smith Day in the Town of
Trophy Club. Further, I urge all residents to do their part to increase awareness and
include Maddie and her family in prayers.
Section 2. That this Proclamation shall take effect from and after its date of
passage, in accordance with law; and it is so proclaimed.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 22ND day of July 2014.
_______________________________ ________________________________
C. Nick Sanders, Mayor Tammy Ard, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Trophy Club Town Council 124 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1260-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/26/2014 Town Council
On agenda:Final action:7/22/2014
Title:Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of the same.
Attachments:Business Spotlight Staff Report 7-22-14.pdf
Action ByDate Action ResultVer.
Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of the same.
Trophy Club Town Council 125 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: April Reiling, Public Information Officer & Marketing Manager
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #16
Town Council Meeting, July 22, 2014
Agenda Item:
Recognition of current Business Spotlight Partner: The Sassy Flamingo.
Explanation:
The Sassy Flamingo, owned by Shirley Thornburg and located at 501 Trophy Lake Drive in The
Plaza shopping center, is the July Business Spotlight partner.
The Business Spotlight program is an initiative that features a local Trophy Club business each
month in various ways, including homepage real estate on the Town website, an article on TC
Exchange, mentions in the weekly E-News Blasts, an article in the monthly ‘Around the Town’
newsletter and various mentions on Town social media sites (Facebook & Twitter). The Business
Spotlight program is part of the EDC 4B Strategic Plan to support local businesses by offering
free promotion and exposure through Town communication channels. Businesses are featured
on a first come, first serve basis.
Attachments:
Business Spotlight Article – July 2014.pdf
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Trophy Club Town Council 126 of 184 July, 22, 2014 Agenda Packet
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
No recommendation required.
Trophy Club Town Council 127 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1293-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Update on Fresh Meadow/Timber Ridge Drainage Project.
Attachments:
Action ByDate Action ResultVer.
Update on Fresh Meadow/Timber Ridge Drainage Project.
Trophy Club Town Council 128 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1238-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/10/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014
Budget of the Town (Budget Amendment No. 2) making a transfer of appropriations in accordance
with the Town Charter in order to eliminate a budgeted transfer from the CCPD to the Debt Service
Fund and appropriating funds associated with the juvenile detective position and recognizing related
grant revenue in the same amount; and providing an effective date.
Attachments:Staff Report - Budget Amendment #2.docx.pdf
Ord 2014-18 Budget Amendment No 2 (2).pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014Budget of the Town
(Budget Amendment No. 2) making a transfer of appropriations in accordance with the Town Charterin order to eliminate
a budgeted transfer from the CCPD to the Debt Service Fund and appropriating funds associated with the juvenile
detective position and recognizing related grant revenue in the same amount; and providing an effective date.
Trophy Club Town Council 129 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Steven Glickman, Finance Director
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #18
Budget Amendment to Appropriate Funds and Recognize Related Grant Revenue
for a Juvenile Detective Position and Eliminate a Budgeted Transfer from CCPD to
the Debt Service Fund
Town Council Meeting, Monday, July 22, 2014
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-
2014 Budget of the Town (Budget Amendment No. 2) making a transfer of appropriations in
accordance with the Town Charter in order to eliminate a budgeted transfer from the CCPD to
the Debt Service Fund and appropriating funds associated with the juvenile detective position
and recognizing related grant revenue in the same amount; and providing an effective date
Explanation:
The Fiscal Year 2013-2014 Budget omitted an appropriation for expenditures related to a
juvenile detective position and also failed to recognize related grant revenue. Budget
Amendment No. 2 contains an appropriation of $77,018 related to expenditures associated
with the position and recognizes grant revenue in the same amount. Additionally, the Fiscal
Year 2013-2014 Budget contains an appropriation of $67,500 in the form of a transfer from the
CCPD to the Debt Service Fund to service debt associated with the construction of a police
station. As no debt will be issued in Fiscal Year 2013-2014 related to the construction of a
police station, the transfer is unnecessary, and its elimination allows these funds to be
reappropriated for expenditure in the current fiscal year via a budget amendment at a later
date. The CCPD met on July 2nd, 2014 and approved the budget amendment as presented.
Attachments:
None
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Trophy Club Town Council 130 of 184 July, 22, 2014 Agenda Packet
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of Budget Amendment #2 as presented.
Trophy Club Town Council 131 of 184 July, 22, 2014 Agenda Packet
ORD No 2014-18 Page 1 of 4
TOWN OF TROPHY CLUB
ORDINANCE NO. 2014-18
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FY 2013-2014 BUDGET OF THE TOWN OF TROPHY
CLUB, TEXAS (BUDGET AMENDMENT NO. 2); PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT
TO APPROPRIATE FUNDS AND RECOGNIZE RELATED REVENUES;
PROVIDING FOR AN AMENDMENT TO REAPPROPRIATE A
BUDGETED TRANSFER OF FUNDS; PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING
FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2013-2014 Budget
(“Budget”) was adopted within the time and in the manner required by State Law; and
WHEREAS, in that Budget, the Town Council did not appropriate funds for
expenditures associated with a juvenile detective or the grant revenue associated with
the position; and
WHEREAS, the omitted expenditures and revenue associated with the juvenile
detective have no net effect on the General Fund; and
WHEREAS, this amendment appropriates $77,018 in the General Fund for
expenditures related to a juvenile detective and recognizes related grant revenue of
$77,018; and
WHEREAS, in that Budget, the Town Council also appropriated a transfer of
funds from the Crime Control and Prevention District Fund (CCPD) to the Debt Service
Fund; and
WHEREAS, the transfer of funds from the CCPD to Debt Service is not
necessary as no debt will be issued for the construction of a police station in Fiscal Year
2014; and
WHEREAS, this amendment reappropriates $67,500 in the CCPD that was
originally budgeted as a transfer to the Debt Service Fund to service any debt issued in
Fiscal Year 2014 for the construction of a police station; and
WHEREAS, on July 2nd, 2014, the CCPD approved an amendment to its current
year budget to reappropriate a transfer to the Debt Service Fund in the amount of
$67,500; and
Trophy Club Town Council 132 of 184 July, 22, 2014 Agenda Packet
ORD No 2014-18 Page 2 of 4
WHEREAS, the Town Council of the Town of Trophy Club, Texas further finds
that the amendment, as set forth in Exhibit “A”, will serve the public interest and is
necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds and
determines that the change in the Budget for the stated municipal purpose serves best
interests of the taxpayers, is necessary and warrants action at this time;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2013-2014 Budget is hereby
amended to fund the line items as stated in Exhibit “A”, a copy of which is attached
hereto and incorporated herein. This Budget Amendment No. 2 (Exhibit “A”) to the
Original Budget of the Town of Trophy Club, Texas, for the Fiscal Year 2013-2014 shall
be attached to and made part of the Original Budget by the Town Secretary and shall be
filed in accordance with State Law. This Ordinance is hereby adopted and shall
constitute the second amendment that has occurred since the October 1, 2013 effective
date of the Town’s Fiscal Year 2013-2014 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting the Fiscal Year 2013-2014 Budget of the Town and shall not repeal any of the
provisions of such Ordinances except in those instances where provisions of those
Ordinances are in direct conflict with the provisions of this Ordinance; whether such
Ordinances are codified or uncodified, and all other provisions of the Ordinances of the
Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
Trophy Club Town Council 133 of 184 July, 22, 2014 Agenda Packet
ORD No 2014-18 Page 3 of 4
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 22th day of July, 2014.
_______________________________
Mayor, Nick Sanders
Town of Trophy Club, Texas
ATTEST:
_________________________________________
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
[SEAL]
_______________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Trophy Club Town Council 134 of 184 July, 22, 2014 Agenda Packet
ORD No 2014-18 Page 4 of 4
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 2
There is no net effect on the Fiscal Year 2013-2014 General Fund budget as a result of
the proposed budget amendment. The Fiscal Year 2013-2014 CCPD Budget decrease
specified below is a result of the elimination of a budgeted transfer from the CCPD to
the Debt Service Fund to service any debt issued in fiscal year 2014 for the construction
of a police station.
Current Budget Amendment Amended Budget
General Fund
Salaries – Regular $1,143,928 $60,000 $1,203,928
Retirement $171,527 $10,000 $181,527
Social Security Taxes $75,056 $7,018 $82,074
Grant Revenue $0 ($77,018) ($77,018)
CCPD Fund
Transfer to Debt Service $67,500 ($67,500) $0
Debt Service Fund
Transfer In - CCPD ($67,500) $67,500 $0
Trophy Club Town Council 135 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1302-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/17/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance No.
2014-09 designating a certain contiguous geographic area in the Town as "Reinvestment Zone No.
Two, Town of Trophy Club, Texas" by enlarging and/or reducing the boundaries of the Zone;
approving an amended Project Plan and Reinvestment Zone Financing Plan; and containing other
related matters.
Attachments:TIRZ #2 Boundary Amendment Staff Report.pdf
TIRZ_#2 - Ordinance Amendment - Updated with Exhibits.docx.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance No. 2014-09designating
a certain contiguous geographic area in the Town as "Reinvestment Zone No. Two, Town of Trophy Club, Texas" by
enlarging and/or reducing the boundaries of the Zone; approving an amended Project Plan and Reinvestment Zone
Financing Plan; and containing other related matters.
Trophy Club Town Council 136 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Stephen Seidel, Assistant Town Manager
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #19
TIRZ #2 Boundary Amendment
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance
No. 2014-09 designating a certain contiguous geographic area in the Town as "Reinvestment
Zone No. Two, Town of Trophy Club, Texas" by enlarging and/or reducing the boundaries of the
Zone; approving an amended Project Plan and Reinvestment Zone Financing Plan; and
containing other related matters.
Explanation:
TIRZ #2 was approved by Ordinance 2014-09 on April 21, 2014. The TIRZ boundary includes
property located at 100 Municipal Drive owned by Municipal Utility District #1 (MUD). The MUD
Board opted to not participate in TIRZ #2, and requested the Town Council remove their
property from its boundary. Thus, the Public Hearing notice included the language to remove
the property. Based upon a joint meeting on July 15, 2014 the MUD Board agreed to allow the
Town the opportunity to explore expanding the existing Annex building and extending a
possible sale or lease of the property. Therefore, removing the MUD#1 property would
eliminate the possibility of any potential improvements to the Annex building being funded by
TIRZ #2. Additionally, the Town Council provided direction to include the vacant property
owned by the Methodist Church (101 Trophy Club Drive). Altering the boundary does not
adversely impact the TIRZ from a financial perspective.
The TIRZ #2 Board voted unanimously to recommend an expansion of the TIRZ #2 boundary to
include the Methodist Church property.
Attachments:
Ordinance 2014-19
Public Hearing Notice
Trophy Club Town Council 137 of 184 July, 22, 2014 Agenda Packet
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of the boundary amendment.
Trophy Club Town Council 138 of 184 July, 22, 2014 Agenda Packet
1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-19
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB AMENDING ORDINANCE NO. 2014-09
DESIGNATING A CERTAIN CONTIGUOUS GEOGRAPHIC AREA
IN THE TOWN AS “REINVESTMENT ZONE NUMBER TWO,
TOWN OF TROPHY CLUB, TEXAS” BY ENLARGING THE
BOUNDARIES OF REINVESTMENT ZONE NUMBER TWO,
TOWN OF TROPHY CLUB, TEXAS, BY 11.02 ACRES;;
APPROVING AN AMENDED PROJECT PLAN AND
REINVESTMENT ZONE FINANCING PLAN FOR TAX
INCREMENT REINVESTMENT ZONE NUMBER TWO; AND
CONTAINING OTHER RELATED MATTERS.
WHEREAS, on April 21, 2014, the Town Council of the Town of Trophy
Club, Texas (the “Town”) adopted Ordinance No. 2014-09, thereby creating Tax
Increment Reinvestment Zone Number Two, Town of Trophy Club, Texas (the
“Zone”) pursuant to the provisions of the Tax Increment Financing Act, Chapter
311, Texas Tax Code (the “Act”); and
WHEREAS, in accordance with Section 311.011(a) of the Texas Tax Code
(the “Code”), on April 28, 2014 the Board of Directors of the Zone (the “Board”)
adopted a project and financing plan for the Zone (the “Plan”), which, as required
by Section 311.011(d) of the Code, was approved by the Town Council on May 5,
2014 by Ordinance No. 2014-11; and
WHEREAS, Section 311.007 of the Code allows the Town Council to
reduce or enlarge the boundaries of an existing tax increment reinvestment
zone by ordinance subject to the limitations provided by Section 311.006 of the
Code; and
WHEREAS, by operation of Section 311.006 of the Code, a
municipality may change the boundaries of an existing tax increment
reinvestment zone so long as (i) less than thirty percent (30%) of the property
within the amended boundaries of the zone, excluding property that is publicly
owned, is used for residential purposes, as defined in Section 311.006(d) of
the Code; and (ii) the total appraised value of taxable real property in the
proposed zone and in existing reinvestment zones is less than 50 percent of the
total appraised value of taxable real property in the municipality and in the
industrial districts created by a municipality with a population of less than
100,000; and
Trophy Club Town Council 139 of 184 July, 22, 2014 Agenda Packet
2
WHEREAS, the boundaries of the original Zone were approved in April
2014 and are depicted and described in Exhibit “B” (the “April 2014 TIF
Boundary”).
WHEREAS, accordingly, the Town wishes to enlarge the Zone by adding
11.02 acres to the property depicted and described in Exhibit “C” (the
“Expanded Area”), which Exhibit is attached hereto and hereby made a part of
this Ordinance for all purposes; and
WHEREAS, Section 311.011(e) of the Code allows the Board Of
Directors of a tax increment reinvestment zone to recommend an
amendment to a project plan for the Zone so long as the amendment is
consistent with the requirements and limitations of Chapter 311 of the Code
and is approved by the governing body of the municipality that created the
zone; and
WHEREAS, on July 16, 2014 the Board recommended that the Trophy
Club Town Council adopt an amendment to the Plan; 1) including the
Expanded Area in the Zone;, a copy of which is attached hereto as Exhibit “A”
and is hereby made a part of this Ordinance for all purposes; and
WHEREAS, Ordinance No. 2014-09 specifies that the Zone shall expire on
the earlier of December 31, 2046 or the date on which all project costs, tax
increment bonds and interest on those bonds have been paid in full; and
WHEREAS, in accordance with the procedural requirements of Section
311.003(c) and (d), on July 22, 2014 the Town Council held a public hearing
regarding the Amended Plan, the enlargement of the Zone, and the anticipated
benefits that will accrue to the Town and to property in the Zone as a result of such
actions, and afforded a reasonable opportunity for all interested persons to speak
for or against the approval of the Amended Plan, the addition of the Expanded
Area to the Zone, the inclusion of any property in the Zone, the concept of the
Zone and tax increment financing generally; and
WHEREAS, notice of the public hearing was published in a newspaper of
general circulation in the Town on July 9, 2014 which date was not later than
seven (7) days prior to the date of the hearing; and
WHEREAS, prior to the public hearing the Town provided written notice to
all taxing units levying real property taxes within the Zone of the Town’s intention to
add the property within the Expanded Area into the Zone and of the public hearing.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Trophy Club Town Council 140 of 184 July, 22, 2014 Agenda Packet
3
SECTION 1. FINDINGS.
That after reviewing all information before it regarding the addition of the
Expanded Area to the Zone, and after conducting a public hearing regarding
the Amended Plan, the enlargement of the Zone and the anticipated benefits
to the Town and to property in the Zone as a result of such action, and
affording a reasonable opportunity for all interested persons to speak for or
against the approval of the Amended Plan, the addition of the Expanded Area
to the Zone, , the inclusion of any property in the Zone, and the concept of tax
increment financing generally, the Town Council hereby makes the following
findings of fact:
1.1. The statements, facts, terms and conditions set forth in the
recitals of this Ordinance are true and correct.
1.2. The Plan and the Amended Plan include all information required
by Sections 311.011(b) and (c) of the Code.
1.3. The Plan and the Amended Plan are feasible and the projects set
forth therein conform to the Town ’s comprehensive plan.
1.4. The Expanded Area is located along Trophy Club Drive and
despite its central and strategic location, the Expanded Area
predominantly comprises undeveloped land, vacant commercially
zoned land, and underutilized and underdeveloped commercially
zoned land. Taking all facts into consideration, the Expanded
Area substantially impairs and arrests the sound growth of the
Town and constitutes an economic liability and a menace to the
public health and safety.
1.5. Improvements in the Zone, including the Expanded Area, as
specifically outlined in the Plan and Amended Plan, will
significantly enhance the value of all taxable real property in the
Zone, including the Expanded Area, and will be of general benefit to
the Town.
1.6. The Expanded Area is subject to inclusion in the Zone pursuant to
Sections 311.007(a) and Sections 311.005(a)(1) of the Code.
1.7. With the addition of the Expanded Area, less than thirty percent
(30%) of the property within the Zone, excluding property that is
publicly owned, will be used for residential purposes, as defined in
Section 311.006(d) of the Code.
Trophy Club Town Council 141 of 184 July, 22, 2014 Agenda Packet
4
1.8. With the addition of the Expanded Area, the total appraised
value of taxable real property in the Zone and in existing
reinvestment zones will not contain more than 50 percent of the
total appraised value of taxable real property in the municipality and
in the industrial districts created by the municipality.
SECTION 2. DESIGNATION OF EXPANDED AREA FOR INCLUSION
IN THE ZONE.
That the Town Council hereby enlarges the boundaries of the Zone by adding
the Expanded Area to the Zone. The Zone, has been designated under Section
311.005(a)(1) of the Code and shall continue to be known as “Reinvestment
Zone Number Two, Town of Trophy Club, Texas.” With addition of the
Expanded Area to the Zone, , the Zone shall comprise the property depicted in
Exhibit “D”, which is attached hereto and hereby made a part of this
Ordinance for all purposes.
SECTION 3. ZONE BOARD OF DIRECTORS.
That the composition of the Board shall remain unchanged and shall continue
to conform to the requirements of Section 311.009 of the Code.
SECTION 4. DETERMINATION OF TAX INCREMENT BASE.
That the tax increment base, as defined by Section 311.012(c) of the Code, for
the Expanded Area of the Zone shall be the total appraised value for the 2014
tax year of all real property within the Expanded Area taxable by a taxing unit..
The tax increment base for property located within the boundaries of the Zone
prior to the adoption of this Ordinance shall remain unchanged.
SECTION 5. TAX INCREMENT FUND.
That the Tax Increment Fund created and established for the Zone pursuant to
Ordinance No. 2014-09 (the “TIF Fund”) shall include (i) sixty percent (60%) of
the Town's portion of the tax increment, as defined by section 311.012(a), Texas
Tax Code, subject to any binding agreement executed at any time by the Town
that pledges a portion of such tax increment or an amount of other legally
available funds whose calculation is based on receipt of any portion of such tax
increment within the Expanded Area and (ii) twenty-five percent (25%) of the
Town's one percent (1%) general sales tax rate, as defined by section 311
.0123(b), generated from taxable sales within the Expanded Area in the Zone
above the sale tax base. (iii) the percentage of tax increment generated by all real
property in the Zone, including the Expanded Area, that each taxing unit which
levies real property taxes in the Zone, other than the Town, has elected to deposit
Trophy Club Town Council 142 of 184 July, 22, 2014 Agenda Packet
5
into the TIF Fund pursuant to and in accordance with an agreement or
agreements with the Town, as authorized by Section 311.013(f) of the Code.
Beginning with the 2014 tax year, each taxing unit which levies real property
taxes on the Reduced Area shall be relieved of any obligation to deposit the
percentage of any tax increment (as defined by Section 311.012(a) of the Code)
produced by the Reduced Area that the taxing entity elected to dedicate to the
TIF Fund (created and established for the Zone pursuant to Ordinance No. 2014-
09) under a participation agreement with the Town, as authorized by Section
311.013(f) of the Code.
SECTION 6. TAX INCREMENT AGREEMENTS.
That, pursuant to Sections 311.008 and 311.013 of the Code, the Town Manager
or any Assistant Town Manager is hereby authorized to execute and deliver, for
and on behalf of the Town, agreements with taxing units that levy real property
taxes in the Zone pursuant to which tax increment of such taxing units will be
deposited into the TIF Fund.
SECTION 7. TERM OF ZONE.
That pursuant to Section 311.017(a)(1) of the Code, the termination date of the
Zone is to be the earlier of (i) December 31, 2046 or (ii) the date on which all
project costs, tax increment bonds and interest on those bonds have been paid
in full.
SECTION 8. APPROVAL OF UPDATED PLAN.
That the Amended Plan is hereby approved. The Plan, as previously approved
by the Town Council pursuant to Ordinance No. 2014-11, shall continue in
effect except to the extent specifically amended or revised by the Amended
Plan.
SECTION 9. DELIVERY OF UPDATED PLAN TO TAXING ENTITIES.
That the Town Manager is hereby directed to cause a copy of the Amended
Plan to be provided to the governing body of each taxing unit that taxes real
property located in the Zone, as expanded.
SECTION 10. SEVERABILITY.
That if any portion, section or part of a section of this Ordinance is subsequently
declared invalid, inoperative or void for any reason by a court of competent
jurisdiction, the remaining portions, sections or parts of sections of this
Ordinance shall be and remain in full force and effect and shall not in any way
be impaired or affected by such decision, opinion or judgment.
Trophy Club Town Council 143 of 184 July, 22, 2014 Agenda Packet
6
SECTION 11. CUMULATIVE.
That this Ordinance shall be cumulative of all ordinances of the Town, except
where the provisions of this Ordinance are in direct conflict with the provisions
of any such other ordinances, in which case the conflicting provisions of such
other ordinances are hereby repealed.
SECTION 12. EFFECTIVE DATE.
That this Ordinance shall take effect and be in full force and effect from and
after its adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 22nd day of July, 2014.
____________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
____________________________________
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
__________________________________
Patricia Adams, Town Attorney
Town of Trophy Club, Texas
Trophy Club Town Council 144 of 184 July, 22, 2014 Agenda Packet
EXHIBIT “A”
AMENDED PROJECT PLAN AND REINVESTMENT ZONE
FINANCING PLAN
Trophy Club Town Council 145 of 184 July, 22, 2014 Agenda Packet
EXHIBIT “B”
April 2014 TIF Boundary
Trophy Club Town Council 146 of 184 July, 22, 2014 Agenda Packet
EXHIBIT “C”
Expanded Area
Trophy Club Town Council 147 of 184 July, 22, 2014 Agenda Packet
EXHIBIT “D”
New Boundary
Trophy Club Town Council 148 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1289-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/10/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the potential appointment of a Council Liaison to the
Citizen Financial Advisory Board (CFAB) and a potential increase to the number of members on the
Board.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the potential appointment of a Council Liaison to the Citizen Financial
Advisory Board (CFAB) and a potential increase to the number of members on the Board.
Trophy Club Town Council 149 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1292-T Name:
Status:Type:Resolution Consent Agenda
File created:In control:7/15/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding a Resolution of the Town Council appointing citizen
volunteers to serve on the 30th Anniversary Ad Hoc Committee for the Town’s 30th Anniversary
celebration; and providing an effective date.
Attachments:Staff Report - 30th Anniversary Ad Hoc Committee.pdf
RES 2014-28 Adopting a 30th Anniversary Ad Hoc Committee.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution of the Town Council appointing citizen volunteers to serve
on the 30th Anniversary Ad Hoc Committee for the Town’s 30th Anniversary celebration; and providing an effective date.
Trophy Club Town Council 150 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: April Reiling, Public Information Officer & Marketing Manager
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #21
30th Anniversary Ad Hoc Committee
Town Council Meeting, Tuesday, July 22, 2014
Agenda Item:
Consider and take appropriate action regarding a Resolution authorizing the appointment of
the 30th Anniversary Ad Hoc Committee members.
Explanation:
The Town of Trophy Club incorporated in 1985 and will celebrate 30 years as a Texas township
in 2015. Much like the 25th Anniversary Committee, the Town Council sought resident
volunteers to plan the 30th celebration events. From June 5, 2014 through July 11, 2014 twenty-
one residents submitted their desire to participate as a member of the ad hoc committee.
Kelly Castonguay Susan Clark Craig Brandon
Linda O’Brien Charisse Foy Lynn Gamron
Catherine Ball Karla Martin Liz Maddox
Claire Giovannitti Mary Burnham Susan Edstrom
Janet Lamont Irma Seal Alice Murphy
Dede Watson Michelle Reed Max Richardson
Vern Hutt Robbie Cleland Kathy Carlton
Attachments:
• Resolution 2014-28
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Trophy Club Town Council 151 of 184 July, 22, 2014 Agenda Packet
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of Resolution 2014-28 authorizing the appointment of the 30th
Anniversary Ad Hoc Committee members.
Trophy Club Town Council 152 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2014-28
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS APPOINTING CITIZEN VOLUNTEERS
TO SERVE ON THE 30TH ANNIVERSARY AD HOC COMMITTEE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town is empowered under §51.001 of the Texas Local
Government Code to adopt a resolution that is for the good government of the
Town; and
WHEREAS, the Town Council previously agreed to allow Mayor Sanders
and Mayor Pro Tem Lamont to work in conjunction with a group of citizen
volunteers to plan the 30th anniversary celebration for the Town to develop ideas
for an event to celebrate the Town’s 30th anniversary; and
WHEREAS, On June 16, 2014, the Town Council adopted Resolution No.
2014-26 authorizing the creation of a 30th Anniversary Ad Hoc Committee to plan
the event to celebrate the 30th anniversary of the formation of the Town of Trophy
Club; and
WHEREAS, since the adoption of Resolution No. 2014-26, the Town has
been soliciting applications from citizen volunteers to serve on the Ad Hoc
Committee, and having received many applications to serve, the Council is ready
to proceed with the adoption of this Resolution appointing residents to serve on
the committee.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council of the Town of Trophy Club, Texas, by
the adoption of this Resolution, does hereby appoint citizens to serve on the 30th
Anniversary Ad Hoc Committee to plan and organize anniversary festivities.
Persons appointed to the committee shall serve until all of its objectives have
been accomplished and all concluding steps have been taken by the committee
or until Resolution No. 2014-26 is repealed by majority vote of the Town Council,
whichever occurs first.
Section 2. The 30th Anniversary Ad Hoc Committee shall consist of the
following members:
Kelly Castonguay Susan Clark Craig Brandon
Linda O’Brien Charisse Foy Lynn Gamron
Catherine Ball Karla Martin Liz Maddox
Trophy Club Town Council 153 of 184 July, 22, 2014 Agenda Packet
Claire Giovannitti Mary Burnham Susan Edstrom
Janet Lamont Irma Seal Alice Murphy
Dede Watson Michelle Reed Max Richardson
Vern Hutt Robbie Cleland Kathy Carlton
________________ shall serve as Chairperson.
Section 3. The Town Manager or his designee may execute documents
necessary to assist the Ad Hoc Committee with the planned festivities of the 30th
Anniversary celebration within the budgetary parameters established by the
Town Council.
Section 4. This Resolution shall take effect from and after its date of
passage in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy
Club, Texas on this 16th day of June 2014.
_____________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
________________________________
Town Secretary, Tammy Ard
Town of Trophy Club, Texas
APPROVED AS TO FORM:
________________________________
Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Trophy Club Town Council 154 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1264-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/26/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding financial and variance report dated May 2014.
Attachments:May Financial Report FY 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding financial and variance report dated May 2014.
Trophy Club Town Council 155 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
GENERAL FUND SUMMARY
YEAR TO DATE MAY 67%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 4,589,856$ 4,589,856$ 4,495,026$ (94,830)$ 98%
Licenses and Permits 937,860 937,860 640,008 (297,852) 68%
Franchise fees 729,870 729,870 680,176 (49,694) 93%
Sales Tax 625,375 625,375 411,695 (213,680) 66%
Fines and Fees 497,727 533,727 304,615 (229,112) 57%
Intergovernmental 214,008 214,008 160,483 (53,525) 75%
Charges for Service 198,763 198,763 154,021 (44,742) 77%
Investment Income 5,500 5,500 1,777 (3,723) 32%
Miscellaneous Income 85,000 85,000 50,265 (34,735) 59%
Total Revenues 7,883,959$ 7,919,959$ 6,898,066$ (1,021,893)$ 87%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 11,000$ 11,000$ 5,500$ (5,500) 50%
Total Available Resources 7,894,959$ 7,930,959$ 6,903,566$ (1,027,393)$ 87%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Manager's Office 872,641$ 864,641$ 500,825$ 363,816$ 58%
Human Resources 98,382 92,382 45,622 46,760 49%
Information Services 374,271 377,271 241,159 136,112 64%
Legal 184,246 184,246 133,769 50,477 73%
Police 1,963,011 1,963,011 1,312,080 650,931 67%
Emergency Medical Services 853,933 853,933 523,082 330,851 61%
Streets 444,452 440,452 260,016 180,436 59%
Medians 306,772 306,772 195,150 111,622 64%
Parks 980,967 998,967 650,800 348,167 65%
Recreation & Community Events 609,743 609,743 196,709 413,034 32%
Planning & Zoning 241,753 235,928 178,313 57,615 76%
Community Development 355,601 397,426 203,826 193,600 51%
Finance 395,440 392,440 253,882 138,558 65%
Municipal Court 84,994 84,994 50,759 34,235 60%
Facilities Maintenance 72,200 72,200 71,514 686 99%
Total Expenditures 7,838,406$ 7,874,406$ 4,817,506$ 3,056,900$ 61%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfers Out ‐$ ‐$ 10,817$ 10,817$ NA
Total Outflows of Resources 7,838,406$ 7,874,406$ 4,828,323$ 3,067,717$ 61%
Percent of Budget Year Transpired
Trophy Club Town Council 156 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Fund balance Original
Budget
Revised
Budget Year to Date
Beginning fund balance 2,851,702$ 2,851,702$ 2,627,264$
+ Net increase (Decrease)56,553 56,553 2,075,243
Ending Fund Balance 2,908,255$ 2,908,255$ 4,702,507$
Fund balance Detail Original
Budget
Revised
Budget Year to Date
Reserve Fund balance
(30% of Total Expenditures)2,351,522$ 2,362,322$ 1,445,252$
Assigned Fund Balance 228,138 228,138 228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%328,595 317,795 3,029,117
Total Fund balance 2,908,255$ 2,908,255$ 4,702,507$
From FY 2013 CAFR
Trophy Club Town Council 157 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY 67%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 5,806,764$ 5,763,939$ 3,507,230$ 2,256,709$ 61%
Purchased Services 1,422,524 1,486,524 964,973 521,551 65%
Supplies 387,209 387,209 205,468 181,741 53%
Capital 5,700 65,525 23,164 42,361 35%
Transfer to Future
Replacement 216,209 171,209 116,670 54,539 68%
Total 7,838,406$ 7,874,406$ 4,817,506$ 3,056,900$ 61%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 711,541$ 703,541$ 420,000$ 283,541$ 60%
Purchased Services 95,240 95,240 52,732 42,508 55%
Supplies 65,860 65,860 28,093 37,767 43%
Total 872,641$ 864,641$ 500,825$ 363,816$ 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 151,546$ 151,546$ 97,984$ 53,562$ 65%
Purchased Services 23,389 23,389 32,059 (8,670) 137%
Supplies 9,311 9,311 3,726 5,585 40%
Total 184,246$ 184,246$ 133,769$ 50,477$ 73%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 92,186$ 86,186$ 43,921$ 42,265$ 51%
Purchased Services 4,896 4,896 760 4,136 16%
Supplies 1,300 1,300 941 359 72%
Total 98,382$ 92,382$ 45,622$ 46,760$ 49%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 185,804$ 185,804$ 119,092$ 66,712$ 64%
Purchased Services 118,721 121,721 79,698 42,023 65%
Supplies 25,039 25,039 20,015 5,024 80%
Transfer to Future
Replacement 44,707 44,707 22,354 22,354 50%
Total 374,271$ 377,271$ 241,159$ 136,112$ 64%
Outside legal services have exceeded the budgeted amount by $11,642.
Percent of Budget Year Transpired
Manager's Office
Legal
Human Resources
Information Services
General Fund Summary
Trophy Club Town Council 158 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY 67%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 1,679,317$ 1,679,317$ 1,152,968$ 526,349$ 69%
Purchased Services 145,743 145,743 56,729 89,014 39%
Supplies 100,945 100,945 59,779 41,166 59%
Capital 3,000 3,000 2,776 224 93%
Transfer to Future
Replacement 34,006 34,006 39,828 (5,822) 117%
Total 1,963,011$ 1,963,011$ 1,312,080$ 650,931$ 67%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 713,653$ 713,653$ 453,536$ 260,117$ 64%
Purchased Services 41,081 41,081 19,693 21,388 48%
Supplies 27,186 27,186 13,847 13,339 51%
Transfer to Future
Replacement 72,013 72,013 36,007 36,007 50%
Total 853,933$ 853,933$ 523,082$ 330,851$ 61%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 264,010$ 260,010$ 152,740$ 107,270$ 59%
Purchased Services 176,302 176,302 105,010 71,292 60%
Supplies 4,140 4,140 2,266 1,874 55%
Total 444,452$ 440,452$ 260,016$ 180,436$ 59%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 158,159$ 158,159$ 92,387$ 65,772$ 58%
Purchased Services 134,700 134,700 100,427 34,273 75%
Supplies 13,913 13,913 2,335 11,578 17%
Total 306,772$ 306,772$ 195,150$ 111,622$ 64%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 70,630$ 70,630$ 44,949$ 25,681$ 64%
Purchased Services 12,064 12,064 4,980 7,084 41%
Supplies 2,300 2,300 830 1,470 36%
Total 84,994$ 84,994$ 50,759$ 34,235$ 60%
Percent of Budget Year Transpired
Police
EMS
Medians
Streets
Municipal Court
Trophy Club Town Council 159 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY 67%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 285,438$ 282,438$ 171,760$ 110,678$ 61%
Purchased Services 106,952 106,952 79,931 27,021 75%
Supplies 3,050 3,050 2,192 858 72%
Total 395,440$ 392,440$ 253,882$ 138,558$ 65%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 179,882$ 158,057$ 72,592$ 85,465$ 46%
Purchased Services 60,686 76,686 105,131 (28,445) 137%
Supplies 1,185 1,185 590 595 50%
Total 241,753$ 235,928$ 178,313$ 57,615$ 76%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 313,976$ 313,976$ 184,718$ 129,258$ 59%
Purchased Services 26,323 26,323 9,827 16,496 37%
Supplies 11,300 11,300 7,280 4,020 64%
Capital ‐ 41,825 ‐ 41,825 0%
Transfer to Future
Replacement 4,002 4,002 2,001 2,001 50%
Total 355,601$ 397,426$ 203,826$ 193,600$ 51%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 69,500$ 69,500$ 70,705$ (1,205)$ 102%
Supplies 2,700 2,700 809 1,891 30%
Total 72,200$ 72,200$ 71,514$ 686$ 99%
Planning & Zoning
Facilities Maintenance
Percent of Budget Year Transpired
Finance
Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by
increased developer fees
Community Development
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
Trophy Club Town Council 160 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY 67%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 627,442$ 627,442$ 374,306$ 253,136$ 60%
Purchased Services 250,004 295,004 201,983 93,021 68%
Supplies 39,340 39,340 37,642 1,698 96%
Capital 2,700 20,700 20,388 312 98%
Transfer to Future
Replacement 61,481 16,481 16,481 ‐ 100%
Total 980,967$ 998,967$ 650,800$ 348,167$ 65%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 373,180$ 373,180$ 126,277$ 246,903$ 34%
Purchased Services 114,411 114,411 31,652 82,759 28%
Supplies 66,237 66,237 17,473 48,764 26%
Total 553,828$ 553,828$ 175,403$ 378,425$ 32%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 42,512$ 42,512$ 13,655$ 28,857$ 32%
Supplies 13,403 13,403 7,652 5,751 57%
Total 55,915$ 55,915$ 21,307$ 34,608$ 38%
Parks
Recreation
Community Events
Percent of Budget Year Transpired
Trophy Club Town Council 161 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
CAPITAL PROJECTS FUND
YEAR TO DATE MAY 67%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Interest Income 100$ 100$ 134$ 34$ 134%
Total 100$ 100$ 134$ 34$ 134%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Bond Proceeds ‐$ ‐$ 2,500,000$ (2,500,000)$ NA
Bond Premium ‐ ‐ 50,329 (50,329)$ NA
Total ‐$ ‐$ 2,550,329$ (2,550,329)$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
2010 Tax Notes ‐$ 35,000$ 58,677$ (23,677)$ 168%
2010 GO Bond 30,000 30,000 118,485 (88,485) 395%
2012 Tax Notes 434,550 434,550 99,285 335,265 23%
Capital Projects ‐ Trophy
Club Park ‐ 5,000 5,000 ‐ 100%
Capital Projects ‐ Parks ‐ 5,000 5,000 ‐ 100%
Capital Projects ‐ Pool ‐ 22,000 22,011 (11) 100%
2013 CO 3,000,000 3,000,000 72,944 2,927,056 2%
Bond Issuance Cost ‐ ‐ 47,000 (47,000) NA
Total 3,464,550$ 3,531,550$ 428,402$ 3,103,148$ 12%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer To Debt Service ‐$ ‐$ 29$ (29)$ NA
Total Other Uses ‐$ ‐$ 29$ (29)$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,293,136$ 4,293,136$ 2,065,759$
+Net Increase (Decrease) (3,464,450) (3,531,450) 2,122,031
Ending Fund Balance 828,686$ 761,686$ 4,187,790$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 162 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
DEBT SERVICE FUND
YEAR TO DATE MAY 67%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 1,369,864$ 1,369,864$ 1,348,814$ (21,050)$ 98%
Interest Income 1,000 1,000 164 (836) 16%
Total Revenue 1,370,864$ 1,370,864$ 1,348,978$ (21,886)$ 98%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 218,362$ 218,362$ 6,138$ 212,224$ 3%
Total 218,362$ 218,362$ 6,138$ 212,224$ 3%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Principal Payments 1,138,000$ 1,138,000$ 280,000$ 858,000$ 25%
Interest Payments 445,092 445,092 201,716 243,376 45%
Paying Agent Fees 2,000 2,000 3,500 (1,500) 175%
Total Expenditures 1,585,092$ 1,585,092$ 485,216$ 1,099,876$ 31%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 58,785$ 58,785$ 119,722$
+Net Increase (Decrease)4,133 4,133 869,900
Ending Fund Balance 62,918$ 62,918$ 989,622$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 163 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
COURT SECURITY FUND
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Municipal Court Security
Fee 4,000$ 4,000$ 2,251$ (1,749)$ 56%
Total Revenue 4,000$ 4,000$ 2,251$ (1,749)$ 56%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer to General Fund 3,000$ 3,000$ 1,500$ 1,500$ 50%
Total Other Uses 3,000$ 3,000$ 1,500$ 1,500$ 50%
Fund Balance
Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 18,675$ 18,675$ 22,147$
+Net Increase (Decrease) 1,000 1,000 751
Ending Fund Balance 19,675$ 19,675$ 22,898$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 164 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
COURT TECHNOLOGY FUND
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Fines & Fees 5,000$ 5,000$ 3,002$ (1,998)$ 60%
Miscellaneous ‐ ‐ 2,200 2,200 NA
Total Revenue 5,000$ 5,000$ 5,202$ 202$ 104%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Purchased Services 4,166$ 4,166$ 2,494$ 1,672$ 60%
Supplies ‐ ‐ 5,280 (5,280) NA
Capital Expenses ‐ 13,440 ‐ 13,440 0%
Total Expenditure 4,166$ 17,606$ 7,774$ 9,832$ 44%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 32,989$ 32,989$ 38,780$
+Net Increase (Decrease)834 (12,606) (2,572)
Ending Fund Balance 33,823$ 20,383$ 36,208$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 165 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 305,000$ 305,000$ 198,371$ 106,629$ 65%
Interest Income 100 100 30 70 30%
Miscellaneous ‐ ‐ 3,938 (3,938) 100%
Total Revenue 305,100$ 305,100$ 202,338$ 102,762$ 66%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ 1,000$ ‐$ 100%
Advertising 16,500 16,500 350 16,150 2%
Printing 1,000 1,000 90 910 9%
Schools & Training 2,320 2,320 1,430 890 62%
Dues & Membership 600 600 550 50 92%
Travel & Per diem 3,226 3,226 57 3,169 2%
Office Supplies 1,000 1,000 220 780 22%
Miscellaneous Expense 6,750 6,750 3,781 2,969 56%
Capital EDC Projects 50,744 50,744 27,678 23,066 55%
Total Expenditures 83,140$ 83,140$ 35,156$ 47,984$ 42%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 71,996$ 71,996$ 45,579$ 26,417$ 63%
Transfer to Debt Service 54,964 54,964 27,482 27,482 50%
Total Other Uses 126,960$ 126,960$ 73,061$ 53,899$ 58%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 188,704$
+Net Increase (Decrease)95,000 95,000 94,121
Ending Fund Balance 262,530$ 262,530$ 282,825$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 166 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 88,261$ (64,239)$ 58%
Interest Income ‐ ‐ 6 6 NA
Total Revenue 152,500$ 152,500$ 88,267$ (64,233)$ 58%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Supplies 40,054$ 40,054$ 12,500$ 27,554$ 31%
Capital Expenses 44,946 44,946 27,381 17,565 61%
Total Expenditure 85,000$ 85,000$ 39,881$ 45,119$ 47%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 67,500$ 67,500$ ‐$ 67,500$ 0%
Total Other Uses 67,500$ 67,500$ ‐$ 67,500$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance ‐$ ‐$ 23,007$
+Net Increase (Decrease)‐ ‐ 48,387
Ending Fund Balance ‐$ ‐$ 71,394$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 167 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
HOTEL OCCUPANCY
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Hotel Occupancy Tax 100,000$ 100,000$ 154,070$ 54,070$ 154%
Interest income 100 100 27 (73) 27%
Total Revenue 100,100$ 100,100$ 154,097$ 53,997$ 154%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Event Rentals 32,840$ 32,840$ 19,086$ 13,754$ 58%
Total Expenditures 32,840$ 32,840$ 19,086$ 13,754$ 58%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Future Capital
Projects 67,260$ 67,260$ ‐$ 67,260$ 0%
Total Other Uses 67,260$ 67,260$ ‐$ 67,260$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 1,321$ 1,321$ 87,225$
+Net Increase (Decrease)‐ ‐ 135,011
Ending Fund Balance 1,321$ 1,321$ 222,236$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 168 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Storm Drainage Fees 386,034$ 386,034$ 259,001$ (127,032)$ 67%
Hazardous Waste Stipend 6,000 6,000 4,000 (2,000) 67%
Miscellaneous Revenue ‐ ‐ 26,001 26,001 NA
Interest Income ‐ ‐ 10 10 NA
Total Revenue 392,034$ 392,034$ 289,012$ (103,022)$ 74%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer In ‐$ ‐$ 6,460$ 6,460$ NA
Total Other Sources ‐$ ‐$ 6,460$ 6,460$ NA
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenses 178,283 178,283 77,377 100,906 43%
Debt Service ‐ ‐ 165,791 (165,791) NA
Total Expenses 178,283$ 178,283$ 243,168$ (64,885)$ 136%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 213,214$ 213,214$ 6,108$ 207,105$ 3%
Total Other Uses 213,214$ 213,214$ 6,108$ 207,105$ 3%
Working Capital Year to Date Operating
Days
Beginning Working Capital 199,298$ 183
+Net Increase (Decrease)46,195 42
Ending Working Capital 245,493$ 226
Drainage Capital Projects Original
Budget
Revised
Budget Year to Date
Funding Source
2013 CO Proceeds $ 1,700,000 $ 1,700,000 1,700,000$
Operating Funds 200,000 200,000 128,463
Project Detail
Timber Ridge / Fresh Meadow (982,000) (982,000) (641,210)
Skyline / Indian Creek (498,852) (498,852) (58,970)
Remaining Funding 419,148$ 419,148$ 1,128,283$
Percent of Budget Year Transpired
Trophy Club Town Council 169 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 99,185$ (53,315)$ 65%
Total Revenue 152,500$ 152,500$ 99,185$ (53,315)$ 65%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenditures 112,675$ 112,675$ 102,113$ 10,562$ 91%
Total Expenses 112,675$ 112,675$ 102,113$ 10,562$ 91%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer To Debt Service 13,287$ 13,287$ ‐$ 13,287$ 0%
Total Other Uses 13,287$ 13,287$ ‐$ 13,287$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 29,338$ 29,338$ 46,700$
+Net Increase (Decrease) 26,538 26,538 (2,928)
Ending Fund Balance 55,876$ 55,876$ 43,772$
Percent of Budget Year Transpired
From FY 2013 CAFR
Trophy Club Town Council 170 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
TROPHY CLUB PARK FUND
YEAR TO DATE MAY 67%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Park Revenue 130,000$ 130,000$ 97,939$ (32,061)$ 75%
Total Revenue 130,000$ 130,000$ 97,939$ (32,061)$ 75%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Salaries 35,390$ 35,390$ 24,096$ 11,294$ 68%
Longevity 88 88 88 ‐ 100%
Stipend 1,600 1,600 600 1,000 38%
Retirement 3,318 3,318 2,114 1,204 64%
Medical Insurance 2,122 2,122 1,548 574 73%
Dental Insurance 145 145 92 53 64%
Vision Insurance 32 32 21 11 65%
Life Insurance & Other 355 355 133 222 38%
Social Security Taxes 2,299 2,299 1,501 798 65%
Medicare Taxes 538 538 351 187 65%
Unemployment Taxes 261 261 250 11 96%
Workman's compensation 799 799 384 415 48%
Pre‐employment
Physicals/Testing 140 140 ‐ 140 0%
Total Personnel Services 47,087$ 47,087$ 31,178$ 15,909$ 66%
Professional Outside
Services 5,000$ 5,000$ ‐$ 5,000$ 0%
Auditing 1,000 1,000 1,000 ‐ 100%
Software & Support 1,928 1,928 2,103 (175) 109%
Collection Fees 1,300 1,300 ‐ 1,300 0%
Advertising 1,440 1,440 1,690 (250) 117%
Printing 1,375 1,375 ‐ 1,375 0%
Schools & Training 1,280 1,280 1,825 (545) 143%
Service Charges & Fees 1,736 1,736 2,859 (1,123) 165%
Electricity 2,000 2,000 1,976 24 99%
Water 1,600 1,600 687 913 43%
Telephone 1,380 1,380 964 416 70%
Communication/Pagers/Mo
biles 3,483 3,483 1,478 2,005 42%
Property maintenance 12,000 12,000 17,690 (5,690) 147%
Equipment Maintenance 2,926 2,926 2,129 797 73%
Independent labor 10,200 10,200 7,600 2,600 75%
Portable toilets 4,158 4,158 2,425 1,733 58%
Dues & Membership 1,450 1,450 60 1,390 4%
Travel & Per Diem 1,093 1,093 776 317 71%
Total Purchased Services 55,349$ 55,349$ 45,262$ 10,087$ 82%
Percent of Budget Year Transpired
Trophy Club Town Council 171 of 184 July, 22, 2014 Agenda Packet
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Office Supplies 955$ 955$ 347$ 608$ 36%
Postage 300 300 94 206 31%
Fuel 1,404 1,404 468 936 33%
Uniforms 845 845 333 512 39%
Community Events 6,500 6,500 8,928 (2,428) 137%
Small tools 1,400 1,400 1,010 390 72%
Furniture/Equipment
<$5,000 1,720 1,720 590 1,130 34%
Maintenance Supplies 425 425 616 (191) 145%
Miscellaneous Expense 525 525 ‐ 525 0%
Total Supplies 14,074$ 14,074$ 12,387$ 1,687$ 88%
Capital Expense 5,200$ 5,200$ 4,850$ 350$ 93%
Total Expenses 121,710$ 121,710$ 93,677$ 28,033$ 77%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Park Administration
Transfer 8,000$ 8,000$ 4,000$ 4,000$ 50%
Total Other Uses 8,000$ 8,000$ 4,000$ 4,000$ 50%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance (20,608)$ (20,608)$ (6,470)$
+Net Increase (Decrease)290 290 262
Ending Fund Balance (20,318)$ (20,318)$ (6,208)$
From FY 2013 CAFR
Trophy Club Town Council 172 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1278-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/9/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year
2014.
Attachments:Staff Report - 3rd QTR Investment Report.pdf
Third Quarter 2014 Investment Report.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2014.
Trophy Club Town Council 173 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Steven Glickman, Director of Finance
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Agenda #23
Fiscal Year 2014 – Third Quarter Investment Report
Town Council Meeting, Tuesday, July 22, 2014
Agenda Item:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal
Year 2014.
Explanation:
Current interest bearing accounts of the Town have an ending balance of $11,584,414.16 at
June 30, 2014, an increase of $1,136,255.76 from April 1, 2014. The increase can be attributed
bond proceeds in the amount of $2.5M received on April 30, 2014. Interest earnings for the
quarter total $1,301.26, of which $576.93 was received from interest bearing accounts at First
Financial Bank, $705.18 was received from investment accounts at TexPool, and $19.15 was
received from investment accounts at LOGIC, which was opened on June 27, 2014. The average
monthly yield for interest bearing accounts during the quarter was 0.15% at First Financial,
.02888% at TexPool, and .1181% at LOGIC. The Town has a letter of credit from First Financial
Bank for $2M and funds in excess of $2M have previously been kept at TexPool. At the May 5,
2014 Council Meeting, resolutions were passed to allow investment of Town Funds at TexSTAR,
LOGIC, and Lone Star investment pools. LOGIC and TexSTAR account setup was completed on
June 27, 2014, and we are still awaiting account setup completion from Lone Star. Investing in
other investment pools diversifies the Town’s portfolio and increases investment yield while
maintaining preservation of principal.
Attachments:
• Third Quarter 2014 Investment Report
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Trophy Club Town Council 174 of 184 July, 22, 2014 Agenda Packet
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends Council approval of the Third Quarter Investment Report for Fiscal Year
2014.
Trophy Club Town Council 175 of 184 July, 22, 2014 Agenda Packet
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July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1296-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action regarding the establishment of a Municipal Facilities sub-
committee consisting of 3 Town Council members to facilitate rapid progress regarding location and
scope of potential Police Department and Town Hall facilities.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the establishment of a Municipal Facilities sub-committee consisting of 3
TownCouncil members to facilitate rapid progress regarding location and scope of potential Police Department and Town
Hall facilities.
Trophy Club Town Council 177 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1297-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate action to define the scope of the Town’s Feasibility Study, and
schedule a Special Called Council meeting to work with GSBS Architects to more clearly define the
objectives of the Town’s future office needs.
Attachments:Staff Report - Feasibility Study and Special Called Meeting.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to define the scope of the Town’s Feasibility Study, and schedule a Special Called
Council meeting to work with GSBS Architects to more clearly define the objectives of the Town’s future office needs.
Trophy Club Town Council 178 of 184 July, 22, 2014 Agenda Packet
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: Agenda Item No. 25
Agenda Item:
Consider and take appropriate action to define the scope of the Town’s Feasibility Study, and schedule a
Special Called Council meeting to work with GSBS Architects to more clearly define the objectives of the
Town’s future office needs.
Explanation:
GSBS available meeting dates are Saturday, August 9 and Saturday, August 16. They are also
available evenings.
Recommendation:
Trophy Club Town Council 179 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1299-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/16/2014 Town Council
On agenda:Final action:7/22/2014
Title:Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all
Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation
and miscellaneous functions performed by Parks department maintenance crews.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all Park maintenance
and duties, to include maintenanceof ball fields, medians, green space, irrigation and miscellaneous functions performed
by Parks department maintenance crews.
Trophy Club Town Council 180 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1250-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Town Council Liaison Updates; discussion of same.
*Park Board - Councilmember Shoffner
Attachments:
Action ByDate Action ResultVer.
Town Council Liaison Updates; discussion of same.
*Park Board - Councilmember Shoffner
Trophy Club Town Council 181 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1251-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Board/Commission Annual Appointments
* Dino Playground Update
* Oncor Update
* Solicitor-No Knock Ordinance Update
* Zoning Ordinance-Snow Cones Update
* Texas Crime Prevention Association-2014 Outstanding Crime Award - Sgt. Tony Simmons
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Board/Commission Annual Appointments
* Dino Playground Update
* Oncor Update
* Solicitor-No Knock Ordinance Update
* Zoning Ordinance-Snow Cones Update
* Texas Crime Prevention Association-2014 Outstanding Crime Award - Sgt. Tony Simmons
Trophy Club Town Council 182 of 184 July, 22, 2014 Agenda Packet
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1252-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/13/2014 Town Council
On agenda:Final action:7/22/2014
Title:Items for Future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Trophy Club Town Council 183 of 184 July, 22, 2014 Agenda Packet
Town Council Future Agenda Items List
(Updated 6/16/2014)
1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of
existing residential properties (Mayer 4/22/2013)
2. Discussion regarding animal shelter long and short term facility. (11/18/2013)
3. Consider and take appropriate action regarding subdivision regulations. (Rose 5/5/2014)
4. Consider and take appropriate action regarding placing BNHS State Championship
recognition on elevated water storage tank. (Sanders 5/19/2014)
5. Consider and take appropriate action regarding a joint meeting with Trophy Club MUD No. 1
to discuss long-term lease for current municipal facility. (Parrow 6/2/2014)
6. Consider and take appropriate action regarding appointing a liaison to CFAB (Mayor Pro
Tem Lamont 6/2/2014)
7. Consider and take appropriate action regarding an RFP for maintenance services, medians
and Trophy Club Park. (Reed 6-16-2014)
8. Consider and take appropriate action regarding action regarding no knock, solicitation and
handbill ordinance. (Shoffner 6-16-2014)
Trophy Club Town Council 184 of 184 July, 22, 2014 Agenda Packet