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Agenda Packet TC 01/20/2014Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:30 PMMonday, January 20, 2014 CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1.2014-858-T Introduction of New employees: * John Zagurski, Budget Analyst * Robbie Killingsworth, Administrative Assistant, Community Development * Tonya Stafford, HR Generalist * Alora Wachholz, Economic Development & Marketing Coordinator * Cindy Kean, Executive Secretary * Craig Reach, Code Enforcement/Customer Service * Duane Boone, Firefighter/Paramedic 2.2014-821-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 20, 2014. 3.2014-822-T Discussion of agenda items proposed for consideration on the Regular Session Council Agenda for February 3, 2014. February 3, 2014 Draft Agenda.pdfAttachments: CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M. INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Town Council Page 1 of 144 Meeting Date: Monday, January 20, 2014 January 20, 2014Town Council Meeting Agenda CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 4.2014-823-T Consider and take appropriate action regarding the Minutes dated December 16, 2013. TC Minutes December 16, 2013.pdfAttachments: 5.2014-824-T Consider and take appropriate action regarding Minutes dated October 23, 2013 Special called Town Council Meeting and Joint Meeting with Trophy Club MUD No. 1. TC Joint Meeting with TCMUD No 1 Minutes October 23, 2013 .pdfAttachments: 6.2014-825-T Consider and take appropriate action regarding Minutes dated December 30, 2013 Special called Town Council Meeting. TC Minutes 12-30-2013.pdfAttachments: 7.2014-860-T Consider and take appropriate action regarding a request for approval of a Developer’s Agreement for the Holiday Inn to be located at 725 Plaza Drive in Planned Development No. 25 (PD-25), Trophy Wood Business Center. Owner: Raj Patel Staff Report.pdf DEVELOPER'S AGREEMENT - Holiday Inn.pdf Attachments: REGULAR SESSION 8.2014-826-T Report from Jan Rugg with Atmos Energy regarding the January 6, 2014 low gas pressure occurrence and outlining necessary steps for a permanent resolution; discussion of same. 9.2014-832-T Consider and take appropriate action regarding the award of the bid for the Fresh Meadow/Timber Ridge Drainage Project and authorizing the Mayor or her designee to execute all necessary documents. Staff Report - Fresh Meadow - Timber Ridge Drainage Project.pdf FNI Recommendation of Award and Bid Tabulation.pdf Attachments: 10.2014-837-T Presentation from a member of the Blue Ribbon Panel regarding status of the Panel's review, the Panel's final report, and closure of the process; discussion of same. 11.2014-827-T Consider and take appropriate action regarding the adoption of a new Town of Trophy Club Logo concept. Staff Report - Logo.pdf Logo Presentation.pdf Staff Logo Survey results.pdf FB Feedback for Staff Logos.pdf TC Exchange - Community Logos Unveiled.pdf Attachments: Town Council Page 2 of 144 Meeting Date: Monday, January 20, 2014 January 20, 2014Town Council Meeting Agenda 12.2014-834-T Consider and take appropriate action regarding an amendment to the terms of the Non-Exclusive Facilities Use Agreement between the Town and Trophy Club Roanoke Youth Baseball Association to be effective for the remainder of the 2014 Spring season, authorizing notice of termination as required under the existing contract and renegotiation of a new contract for the 2014 Fall and 2015 Spring season. Staff Report - Baseball contract.pdf 2014 Amendment to TCRYBA contract FINALdocx.pdf Attachments: 13.2014-862-T Consider and take appropriate action regarding the potential relocation of the Dino Toddler Park from the previously proposed location at Harmony Park to a location adjacent to Freedom Dog Park. Staff Report - Dino Toddler Park.pdf Current Dino Toddler playground site.pdf Alternate Dino Toddler playground site.pdf Attachments: 14.2014-863-T Consider and take appropriate action regarding a request from the Trophy Club Roanoke Youth Baseball Association and Triple Crown Baseball for a one-hour variance from the 11:00 pm tournament lighting restriction for four tournaments to be held on various dates. Staff Report - Light Variance Request.pdfAttachments: 15.2014-836-T Town Council Liaison Updates; discussion of same: * EDC - January 13th * Park Board - January 14th * Planning & Zoning - January 16th 16.2014-828-T Town Manager Slye's update regarding the following; discussion of same: * Congratulations to Mayor White for receiving Certification of Achievement for participating in the Texas Municipal League Institute (TMLI) program * May 2014 Election * 114/170 Transportation project update * Sign Ordinance Update * Auditors starting January 20, 2014 * Hazardous Mitigation Action Plan (HMAP) Update * Byron Nelson Pedestrian Bridge 17.2014-829-T Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Denton County Weather Response Coordination Meeting - January 3rd * NWISD Strategic Summit - January 10th * Chamber Mayor’s Roundtable - January 10th * Metroport Cities Partnership - January 16th * I-35W Coalition Meeting - January 15th * Denton County Mayor’s Roundtable - January 15th * Westlake Comprehensive Plan Overview Meeting - January 15th 18.2014-830-T Items for Future Agendas. Town Council Future Agenda Items List.pdfAttachments: Town Council Page 3 of 144 Meeting Date: Monday, January 20, 2014 January 20, 2014Town Council Meeting Agenda EXECUTIVE SESSION 19.2014-831-T Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: (A) Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. (B) Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Sites for the location of the new Police Facility and related negotiations. RECONVENE INTO REGULAR SESSION 20.2014-835-T Consider and take appropriate action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 4 of 144 Meeting Date: Monday, January 20, 2014 January 20, 2014Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, January 17, 2014 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Tammy Ard Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ Town Council Page 5 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22014-858-T Name: Status:Type:Agenda Item Workshop File created:In control:1/13/2014 Town Council On agenda:Final action:1/20/2014 Title:Introduction of New employees: * John Zagurski, Budget Analyst * Robbie Killingsworth, Administrative Assistant, Community Development * Tonya Stafford, HR Generalist * Alora Wachholz, Economic Development & Marketing Coordinator * Cindy Kean, Executive Secretary * Craig Reach, Code Enforcement/Customer Service * Duane Boone, Firefighter/Paramedic Attachments: Action ByDate Action ResultVer. Introduction of New employees: * John Zagurski, Budget Analyst * Robbie Killingsworth, Administrative Assistant, Community Development * Tonya Stafford, HR Generalist * Alora Wachholz, Economic Development & Marketing Coordinator * Cindy Kean, Executive Secretary * Craig Reach, Code Enforcement/Customer Service * Duane Boone, Firefighter/Paramedic Town Council Page 6 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-821-T Name: Status:Type:Agenda Item Workshop File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 20, 2014. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 20, 2014. Town Council Page 7 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-822-T Name: Status:Type:Agenda Item Workshop File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Discussion of agenda items proposed for consideration on the Regular Session Council Agenda for February 3, 2014. Attachments:February 3, 2014 Draft Agenda.pdf Action ByDate Action ResultVer. Discussion of agenda items proposed for consideration on the Regular Session Council Agenda for February 3, 2014. Town Council Page 8 of 144 Meeting Date: Monday, January 20, 2014 Meeting Date 2/3/2014 File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 3, 2014.Town Sec Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 17, 2014.Town Sec Consider and take appropriate action regarding the Minutes dated January 20, 2014.Town Sec Public Hearing Public Hearing regarding a request for approval of amendments to Planned Development No. 30.CD Consider and take appropriate action regarding award of a contract for a Court RFQ Attorney Receive Racial Profiling Report; discussion of same.PD Consider and take appropriate action regarding resolution to approve the proposed PD Grants; and providing an effective date. (2 possible)PD Pool Equipment Replacement Parks Town Council Liaison Updates; discussion of same: Scheduled by meetings Town Sec Town Manager Slye's update regarding the following; discussion of same.Town Mgr Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same.Town Sec Items for Future Agendas.Town Sec Town Sec Consider and take appropriate action regarding the Executive Session.Town Sec Workshop Consent Regular Session Executive Session Town Council Page 9 of 144 Meeting Date: Monday, January 20, 2014 Town Council Page 10 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-823-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding the Minutes dated December 16, 2013. Attachments:TC Minutes December 16, 2013.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated December 16, 2013. Town Council Page 11 of 144 Meeting Date: Monday, January 20, 2014 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, December 16, 2013 at 6:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, December 16, 2013. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Jeannette Tiffany Mayor Pro Tem, Place 2 Philip Shoffner Council Member, Place 6 Greg Lamont Council Member, Place 5 Danny Mayer Council Member, Place 4 Bill Rose Council Member, Place 1 TOWN COUNCIL MEMBERS ABSENT: Clint Schroeder Council Member, Place 3 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney Danny Thomas Fire Chief Scott Kniffen Police Chief Steven Glickman Finance Director Carolyn Huggins Community Development Director Adam Adams Parks & Recreation Director Mayor White announced the date of December 16, 2013, called the Town Council to order and announced a quorum at 6:04 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for December 16, 2013. 2. Discussion of proposed agenda items for the January 6, 2014 Regular Session Agenda. Town Manager Slye would like to add the Trophy Club Logo to the January 6, 2014 agenda. 3. Discussion of baseball and future youth sports association agreements. Town Manager Slye requested that the Council provide direction for staff moving forward with the baseball and future youth sports association agreements. Adam Adams, Director of Parks & Recreation updated Council regarding the previously requested increase to the baseball association fees from $5 per player to $10 per player in order to help cover field maintenance costs, which Town Council Page 12 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 2 of 7 the association agreed upon and has implemented for the upcoming spring registration. Park Board will examine all contracts (football, baseball & soccer) and other pertinent information to develop recommendations regarding potentially modifying the contracts. Director Adams also provided the Council with cost estimates for the Indy East & West facilities. Chuck Hall, President of the TCRBA Board and Steve Smith, Secretary of the TCRBA Board updated and addressed questions from Council regarding TCRBA. Spring registration has started and TCRBA would like to move forward with the agreement currently in place. TCRBA supports about 1,300 - 1,400 kids fall and spring combined this includes select & rec teams. CONVENE INTO REGULAR SESSION - START TIME – 7:15 P.M. The Invocation was offered by Director of Parks & Recreation, Adam Adams. The Pledges were led by Assistant Town Manager, Stephen Seidel. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Larry Hoover, 118 Berkshire Court addressed the Council regarding the baseball contract. Mr. Hoover spoke against the Town collecting fees for non-resident children. Council Member Bill Rose announced that he will not be a Town Council candidate for re-election in May 2014. Council Member Rose has been appointed President of the Grey Eagles and will take office in January. The Grey Eagles is a national organization of senior and retired American Airlines Pilots. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 4. Consider and take appropriate action regarding the Minutes dated November 18, 2013. 5. Consider and take appropriate action regarding the Denton County Interlocal Cooperation Agreement for Ambulance Services. 6. Consider and approve the absence of Council Member Schroeder from the following Town Council meeting for work-related travel: • December 16, 2013 Motion made by Council Member Bill Rose, seconded by Mayor Pro Tem Jeanette Tiffany, to approve the Consent Agenda. Motion passed unanimously. REGULAR SESSION 7. Presentation and discussion of update on Blue Ribbon Panel. Town Council Page 13 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 3 of 7 James Como, Chairman of the Blue Ribbon Panel updated Council on the Blue Ribbon Panel and addressed questions. The Blue Ribbon Panel consists of two subcommittees: Governance and Finance as well as meeting together as a full panel. Objective the Blue Ribbon Panel was given by Council was to liaise with the Citizens Advisory Committee (MUD No. 1 citizen panel). The Blue Ribbon Panel has identified some discrepancies in the Citizens Advisory Committee financial model and the groups are working through the numbers. Both panels are working to agree on a final number for the financial implications of Solana. The Blue Ribbon Panel plans to meet again in January in order to consolidate findings and bring forth a recommendation to the Town Council. The Blue Ribbon Panel is also examining the potential of the PID being annexed by Trophy Club MUD No. 1. No action taken, update only 8. Consider and take appropriate action regarding a request for approval of a Preliminary Plat, Final Plat, and Subdivider’s Agreement for Trophy Club Village Centre located in the J. Henry Survey, Abstract 529, having 2 lots and being 2.532 acres of land. The applicant is ClayMoore Engineering, Inc. represented by Matt Moore, on behalf of Trophy Club Village Centre, represented by Rian Maguire. A separate motion is needed for each of the following: A. Preliminary Plat B. Final Plat C. Developer's Agreement Carolyn Huggins, Community Development Director provided a presentation of the proposed Preliminary Plat, Final Plat, and Subdivider’s Agreement for Trophy Club Village Centre. The site is located at Bobcat and Parkview (the triangular property adjacent to Medlin). All plans are compliant with development standards and zoning ordinances and have been reviewed and approved by the Town Engineer. The Planning & Zoning Commission reviewed the request and unanimously recommended the preliminary and final plat. The property is not located in the PID or Trophy Club MUD No. 1 and the property owner must make a decision regarding whether to petition Trophy Club MUD No. 1 to be included in the MUD, or they can remain outside of the district and pay the out-of-district rate for water and wastewater. If the property owner chooses not to be annexed, then an agreement between the Town and Trophy Club MUD No. 1 must be established in order to obtain water, wastewater & fire services. A. Preliminary Plat Motion made by Council Member Bill Rose, seconded by Mayor Pro Tem Jeanette Tiffany, to approve Preliminary Plat for Trophy Club Village Centre located in the J. Henry Survey, Abstract 529, having 2 lots and being 2.532 acres of land. Motion passed unanimously. B. Final Plat & C. Developer's Agreement Motion made by Council Member Bill Rose, seconded by Council Member Danny Mayer, to approve Final Plat and Developer's Agreement for Trophy Club Village Centre located in the J. Henry Survey, Abstract 529, having 2 lots and being 2.532 acres of land. Motion passed unanimously. Town Council Page 14 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 4 of 7 9. Consider and take appropriate action regarding a request for approval of a Site Plan for Lot 1, Block B, Trophy Club Village Centre. The applicant is ClayMoore Engineering, Inc., on behalf of Trophy Club Village Centre, represented by Rian Maguire. Carolyn Huggins, Community Development Director and Rian Maguire with ClayMoore Engineering, Inc. provided a presentation of the proposed site plan. Phase 1 anticipated start date is January 2014 with an anticipation of six (6) months for construction. The applicant is planning a one-story, 8,711 square foot professional office building (currently 30% leased to an orthodontist). Phase 2 plans will be coming within the next year. Motion made by Council Member Bill Rose, seconded by Mayor Pro Tem Jeanette Tiffany, to approve Site Plan for Lot 1, Block B, Trophy Club Village Centre. Motion passed unanimously. 10. Consider and take appropriate action regarding a Resolution amending Resolution No. 2013-22 and No. 2013-30 appointing Town resident to serve on various Boards, Commissions and Corporations in order to appoint residents to fill a vacancy on the Citizens Financial Advisory Board; and providing an effective date. Mayor White read into record on behalf of Mike Buck: As a CFAB committee we endorse the approval of Alex Palazzalolo for our vacant seat. We also request that as a committee we be tasked with more challenging and meaningful work to support the citizens of Trophy Club. Recently we have reviewed the Town's debt policy and purchasing policy, and would like the opportunity to review pending contracts and future budgets. Motion made by Council Member Bill Rose, seconded by Council Member Greg Lamont, to approve Resolution 2013-34 appointing Alex Palazzalolo to serve on the Citizens Financial Advisory Board. Motion passed unanimously. 11. Consider and take appropriate action regarding a Comprehensive Debt Management Policy. Steven Glickman, Director of Finance provided an overview of the Comprehensive Debt Management Policy. CFAB reviewed a new Comprehensive Debt Management Policy and voted to recommend the policy to Town Council. The purpose of the policy would be to allow the Town to set parameters on debt management. Motion made by Council Member Bill Rose, seconded by Council Member Danny Mayer, to amend the Comprehensive Debt Management Policy by replacing the last three sentences of the last bullet point with: ‘Town officials shall comply with the Town Code of Ethics Policy and state statutes.’ Motion failed 1-5-0 with Council Member Bill Rose, voting for and Council Member Greg Lamont, Council Member Danny Mayer, Mayor White, Mayor Pro Tem Jeanette Tiffany, and Council Member Philip Shoffner voting against. Motion failed. Motion made by Council Member Danny Mayer Mayor, seconded by Pro Tem Jeanette Tiffany to approve the Comprehensive Debt Management Policy. Motion passed unanimously. 12. Consider and take appropriate action regarding revisions to the Town Procurement Policies and Procedures. Steven Glickman, Director of Finance provided an overview of the Town Procurement Policies and Procedures. Staff compared the Town’s existing policy to the state’s Procurement Policies and Procedures and the only change proposed was to increase the bid requirement from $25,000 to $50,000. A variety of other aspects of the Town’s Procurement Policies and Procedures were identified as needing further evaluation. Town Council directed staff to Town Council Page 15 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 5 of 7 have CFAB complete additional research and assess the Town’s Procurement Policies and Procedures and bring back recommendations to Council at a future Council Meeting. Motion made by Council Member Danny Mayer, seconded by Council Member Greg Lamont, to approve Town Procurement Policies and Procedures. Council Member Danny Mayer withdrew his motion; Council Member Greg Lamont also withdrew his second on the motion, to approve Town Procurement Policies and Procedures. Council would like CFAB to review the entire policy and bring back to Council at a future Council Meeting. 13. Consider and take appropriate action regarding a Fourth Modification of the Agreement between the Town and Allied Waste for solid waste collection and recycling transportation and disposal services; and authorizing the Mayor or her designee to execute all necessary documents. Town Manager Slye provided an overview of the Fourth Modification of the Agreement between the Town and Allied Waste for solid waste collection, transportation and disposal services and noted the current contract with Allied Waste will expire in April 2015. Extending the existing contract with modifications would allow the Town a stable rate over the next seven (7) years with a financial impact on residential customers of $0.32 per month. The contract also allows Allied to ask for the DFW CPI adjustment annually, subject to Council approval. Finally, the proposed amendment does not include the use of any poly carts for solid waste or recycle; however, should Council in the future like to run a pilot program for recycle carts only, Allied Waste would accommodate that request at no cost to the Town. Allied has also agreed to assume financial responsibility of the bi-annual Community Clean Up events, saving approximately $12,000 per year. Doug Sims with Waste Management addressed the Council requesting Council to go out for proposal for solid waste collection and recycling transportation and disposal services. Motion made by Council Member Danny Mayer, seconded by Council Member Philip Shoffner, to approve the Fourth Modification of the Agreement between the Town and Allied Waste for solid waste collection and recycling transportation and disposal services; and authorizing the Mayor or her designee to execute all necessary documents. Motion carried 5-2-0 with Council Member Philip Shoffner, Mayor Pro Tem Jeannette Tiffany, Mayor White and Council Member Danny Mayer, voting for and Council Member Bill Rose and Council Member Greg Lamont, voting against. 14. Consider and take appropriate action regarding financial and variance report dated November 2013. Motion made by Council Member Danny Mayer, seconded by Council Member Bill Rose, to approve financial and variance report dated November 2013. Motion passed unanimously. 15. Town Council Liaison Updates; discussion of same: • Parks & Recreation Board • Blue Ribbon Panel - Finance Subcommittee • Blue Ribbon Panel - Governance Subcommittee Town Council Liaison updated the Council and addressed questions; no action taken, update only 16. Town Manager Slye's update regarding the following; discussion of same. • Ice Storm Update Town Council Page 16 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 6 of 7 • Community Development Updates o Holiday Inn o High School Bridge o Fresh Meadow/Timber Ridge Drainage Project • LEED Tour of new DENCO Facility • PID Committee Meeting Update • Toys for Tots Update • Council Retreat Town Manager Slye updated Council and addressed questions; no action taken, update only. 17. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. • Northwest Community Partners Meeting • LDS tour of the new Trophy Club Meetinghouse • Chamber Luncheon • Metroport • North Texas Commission • Lakeview Elementary Open House • TML Newly Elected Officials Conference (CM Lamont & CM Shoffner) Mayor White and Council Members updated the Council and addressed questions regarding meetings attended; no action taken, update only. 18. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. No changes were made to the list. EXECUTIVE SESSION 19. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: (A) Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; communications with TCEQ; Town assets and related matters. (B) Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the Town Council Page 17 of 144 Meeting Date: Monday, January 20, 2014 December 16, 2013 Minutes Page 7 of 7 purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Sites for Police Facility CONVENE INTO EXECUTIVE SESSION - START TIME – 9:46 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 10:45 P.M. RECONVENE INTO REGULAR SESSION 20. Consider and take appropriate action regarding the Executive Session. No action taken. ADJOURN Motion made by Council Member Danny Mayer, seconded by Council Member Bill Rose, to adjourn. Motion carried unanimously. Meeting adjourned at 10:46 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 18 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-824-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding Minutes dated October 23, 2013 Special called Town Council Meeting and Joint Meeting with Trophy Club MUD No. 1. Attachments:TC Joint Meeting with TCMUD No 1 Minutes October 23, 2013 .pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding Minutes dated October 23, 2013 Special called Town Council Meeting and Joint Meeting with Trophy Club MUD No. 1. Town Council Page 19 of 144 Meeting Date: Monday, January 20, 2014 MINUTES FROM JOINT MEETING FOR THE TOWN OF TROPHY CLUB, TOWN COUNCIL AND THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS WEDNESDAY, OCTOBER 23, 2013 AT 6:00 P.M. Svore Municipal Building Boardroom The Town of Trophy Club Town Council met in a Joint Meeting with the Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, on October 23, 2013 at 6:00 P.M., in the Boardroom of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas 76262. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § TOWN COUNCIL MEMBERS PRESENT Connie White Mayor Jeanette Tiffany Mayor Pro-Tem Bill Rose Council Member Clint Schroeder Council Member Danny Mayer Council Member Greg Lamont Council Member TOWN STAFF PRESENT Mike Slye Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney MUD 1 BOARD MEMBERS PRESENT Jim Moss President Bill Armstrong Vice President Kevin Carr Secretary/Treasurer Nick Sanders Director MUD 1 BOARD MEMBER ABSENT Jim Thomas Director STAFF PRESENT: Jennifer McKnight District Manager Laurie Slaght District Secretary Paul Liston District Legal Counsel SPECIAL CALLED TOWN COUNCIL MEETING AND JOINT MEETING WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 Mayor White announced the date of October 23, 2013, called the meeting to order and announced a quorum present at 6:00 p.m. The Invocation was offered by Mayor Pro Tem Jeanette Tiffany. The Pledges were led by Council Member Clint Schroeder. Town Council Page 20 of 144 Meeting Date: Monday, January 20, 2014 EXECUTIVE SESSION 1. The Council will enter into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, (the Texas Open Meetings Act), Consultation with Attorney to consult with its Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act for legal advice regarding: (1) Water and wastewater services to PID; Wholesale and Retail Services; CCN; alternative services for the PID; legislative processes and actions; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. CONVENE INTO EXECUTIVE SESSION - START TIME – 6:03 p.m. RECONVENE INTO SPECIAL SESSION - START TIME – 7:00 p.m. ADJOURN SPECIAL CALLED TOWN COUNCIL MEETING, ANNOUNCE A QUORUM AND CONVENE INTO JOINT MEETING WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 2. Consider and take appropriate action regarding the Interlocal Agreement for Water and Wastewater Services between Trophy Club Municipal Utility District No. 1 (TCMUD1) and the Town of Trophy Club (Town) including the October 1, 2013 letter from TCMUD1 to the Town of Trophy Club. a. Presentation regarding planned upgrade to wastewater treatment plant. (The Wallace Group); discussion of same. Scott Wetzel and Kevin Glovier from The Wallace Group gave an overview of the planned upgrades to the Wastewater treatment plant to the Town Council & Trophy Club MUD No. 1 and answered questions regarding the same. b. Consider and take appropriate action regarding the Town’s preference for wholesale or retail service. c. Consider and take appropriate action regarding Contract for Water and Wastewater Operations Services between the Town of Trophy Club and TCMUD1. d. Consider and take appropriate action regarding the October 1, 2013 letter from TCMUD1 to the Town relative to wastewater service to the PID. Motion made by Council Member Mayer, seconded by Council Member Rose to adopt the following as its response the Trophy Club MUD No. 1 letter dated October 1, 2013: The Town of Trophy Club desires that the portion of the Town that is outside Trophy Club MUD No. 1 continue to receive water and wastewater service from Trophy Club MUD No. 1 on a wholesale basis but a condition precedent to the receipt of such service is a mutually acceptable agreement between the Town & Trophy Club MUD No. 1 setting out the terms on which the services will be provided. That mutually acceptable agreement must be approved by the Town and Trophy Club MUD No. 1, and among other negotiated terms, it must include: 1. A reservation of capacity in the wastewater plant and water system to serve the PID based upon the prior payment of $3.8 million of access fees and all additional future contributions for capital improvements and for capacity necessary to service the PID and other portions of the Town outside Trophy Club MUD No. 1 boundaries. Town Council Page 21 of 144 Meeting Date: Monday, January 20, 2014 2. The rates on which the PID would be served will be equal to the rates charged to Trophy Club MUD No. 1 customers. 3. Restrictions on rates and impact fees intended to ensure that customers in the PID do not subsidize expansions to serve Solana and/or Trophy Club MUD No. 1. 4. 5% of annual gross receipts received by Trophy Club MUD No. 1 from water and wastewater services to the PID and other customers outside of the boundaries of Trophy Club MUD No. 1 during the term of the agreement. Motion made by Council Member Rose to amend #1, to read ‘A reservation of capacity in the wastewater plant and water system to serve the PID based upon the prior payment of $3.8 million of access fees and to provide credit for all additional future contributions for capital improvements and for capacity necessary to service the PID and other portions of the Town outside Trophy Club MUD No. 1 boundaries’ seconded by Council Member Mayer. Motion passed unanimously. Motion made by Council Member Mayer to amend #4, to read ‘5% of annual gross receipts received by Trophy Club MUD No. 1 from water and wastewater services to the PID and other customers outside of the boundaries of Trophy Club MUD No. 1 during the term of the agreement will be paid to the Town’ second by Council Member Rose. Motion passed unanimously. Motion made by Council Member Lamont to amend and create a subcommittee of two members of the Town and Trophy Club MUD No. 1 to negotiate this. Town Manager Slye reminded Mayor White that a PID committee was created in January 2013. Motion failed due to a committee already in place. Nick Sanders motioned to extend the deadline of the letter to October 25, 2013. ADJOURN Motion made by Council Member Schroeder, seconded by Council Member Mayer, to adjourn. Motion carried unanimously. Meeting adjourned at 8:27 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 22 of 144 Meeting Date: Monday, January 20, 2014 Server Error The server encountered a temporary error and could not complete your request. Please try again in 30 seconds. Town Council Page 23 of 144 Meeting Date: Monday, January 20, 2014 December 30, 2013 Minutes Page 1 of 2 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, December 30, 2013 at 9:00 A.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, December 30, 2013. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Jeannette Tiffany Mayor Pro Tem, Place 2 Greg Lamont Council Member, Place 5 Danny Mayer Council Member, Place 4 Clint Schroeder Council Member, Place 3 Bill Rose Council Member, Place 1 TOWN COUNCIL MEMBERS ABSENT: Connie White Mayor Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney Carolyn Huggins Community Development Director Danny Thomas Fire Chief Mayor Pro Tem Tiffany announced the date of December 30, 2013, called the Town Council to order and announced a quorum at 9:01 a.m. Mayor Pro Tem Tiffany introduced a special visitor Chat Graswich. Chat is a Boy Scout working on his citizenship badge. SPECIAL SESSION 1. Consider and take appropriate action regarding a request for approval of a Replat of Lot 3R3, Block B, Trophy Wood Business Center being a replat of Lot 3R2, Block B. Applicant: Mozar Islam, Civil Urban Associates, Inc. on behalf of Raj Patel, Shri Shidhi Vinak Hospitality, LLC. Carolyn Huggins, Community Development Director gave a brief overview regarding the replat. The property under consideration is a proposed Holiday Inn development located just north of Value Place near Trophy Wood Drive and Plaza Drive. The purpose for the replat is to abandon the existing fire lane and add a new fire lane to accommodate the proposed plan. Motion made by Council Member Rose, seconded by Council Member Mayer, to approve the Replat of Lot 3R3, Block B, Trophy Wood Business Center being a replat of Lot 3R2, Block B. Motion passed unanimously. Town Council Page 24 of 144 Meeting Date: Monday, January 20, 2014 December 30, 2013 Minutes Page 2 of 2 2. Consider and take appropriate action regarding a request for approval of a Site Plan of Lot 3R-2, Block B, Trophy Wood Business Center. Applicant: Raj Patel/Shri Shidhi Vinak Hospitality, LLC. Carolyn Huggins, Community Development Director gave a brief overview regarding the site plan and noted that it is compliant with development standards and zoning ordinances. The applicant is proposing to construct a 4-story, 92,665 square foot Holiday Inn with a 28,600 square foot footprint. The Holiday Inn will include 123 rooms, full- service restaurant, meeting rooms, fitness center and an indoor swimming pool. Primary access to the Holiday Inn will be from Plaza Drive and T.W. King Road. The project is expected to take 18 months to build upon approval of the building plans. Motion made by Council Member Rose, seconded by Council Member Mayer, to approve Site Plan of Lot 3R-2, Block B, Trophy Wood Business Center. Motion passed unanimously. 3. Consider and take appropriate action regarding the cancellation of the January 6, 2014 Town Council meeting. Motion made by Council Member Mayer, seconded by Council Member Rose, to approve the cancellation of the January 6, 2014 Town Council meeting. Motion passed unanimously. ADJOURN Motion made by Council Member Rose, seconded by Council Member Mayer, to adjourn. Motion carried unanimously. Meeting adjourned at 9:33 a.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 25 of 144 Meeting Date: Monday, January 20, 2014 SUBJECT: Consider and take appropriate action regarding a request for approval of a Developer’s Agreement for the Holiday Inn to be located at 725 Plaza Drive in Planned Development No. 25 (PD-25), Trophy Wood Business Center. Owner: Raj Patel APPLICANT/OWNER: Raj Patel Shri Shidhi Vinak Hospitality, LLC 1718 Cockrell Hill Road Dallas, Texas 75211 LOCATION: 725 Plaza Drive Northwest corner of Plaza Drive and T.W. King Road ZONING: Planned Development No. 25 (PD-25) REVIEW AND RECOMMENDATION: Council approved a Site Plan for a full service 4-story Holiday Inn on December 30, 2013. An early grading permit has been issued and the applicant is finalizing his plans for a building permit. A Developer’s Agreement between the Town and the Holiday Inn is needed for the public infrastructure portion of the construction. The applicant will be constructing paving and sidewalk improvements, and water, sanitary sewer, and storm drain improvements which will be dedicated to the public upon completion of the construction as outlined in the Developer’s Agreement attached for Council’s review and consideration. Attachment “A” of the Developer’s Agreement consists of the construction estimates, reviewed and approved by the Town Engineer, which determines the amount due for inspections (5% of the project’s total construction estimate). Attachment “B” of the Developer’s Agreement will consist of the approved construction documents and are not included with the Council’s packet. The Town Attorney has reviewed and approved the document. Staff recommends approval. TOWN COUNCIL STAFF REPORT January 20, 2014 Developer’s Agreement Holiday Inn Town Council Page 26 of 144 Meeting Date: Monday, January 20, 2014 1 HOLIDAY INN LOT 3R3, BLOCK B TROPHY WOOD BUSINESS CENTER DEVELOPER’S AGREEMENT An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred to as the "TOWN") and Shri Shidhi Vinak Hospitality, LLC., acting by and through its duly authorized representative (hereinafter referred to as the "DEVELOPER"), for the installation of public improvements and facilities within the TOWN limits of Trophy Club, Texas, for Lot 3R3, Block B, Trophy Wood Business Center, more particularly described as a tract of land consisting of approximately 2.809 acres of land, hereinafter being referred to collectively as the "PROJECT," and such public improvements being more particularly described in Section II of this AGREEMENT. It is understood by and between the parties that this AGREEMENT is applicable to the lot contained within the Replat as presented to TOWN Staff on May 22, 2013, and to the improvements necessary to support the PROJECT, more particularly described in Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when properly signed and executed, shall satisfy the requirements of the TOWN’S Subdivision Regulations Ordinance No. 2001-21 P&Z. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the DEVELOPER has employed a registered public surveyor licensed to practice in the State of Texas to prepare a Replat of the PROJECT. The Project is planned to be platted for Planned Development No. 25 uses together with allowed incidental and accessory uses. The Project received Replat approval from the Town on December 30, 2013. B. It is agreed and understood by the parties hereto that the DEVELOPER has employed a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public improvements and facilities described in Section II and covered by this AGREEMENT. Unless otherwise specified herein, such plans and specifications shall be in accordance with the TOWN’S "Design Standards for Paving, Drainage and Utility Improvements" and the North Central Texas Council of Governments’ (NCTCOG) Standard Specifications for Public Works Construction, as presently adopted. C. The DEVELOPER shall award its own construction contract for the construction of all PROJECT sanitary sewer and other drainage public improvements and facilities for the completion of the Project. The DEVELOPER agrees to employ a construction contractor(s) who is approved Town Council Page 27 of 144 Meeting Date: Monday, January 20, 2014 2 by the TOWN, said contractor(s) to meet TOWN and statutory requirements for being insured, licensed and bonded to perform work in public rights-of- way and to be qualified in all respects to bid on public streets and public projects of a similar nature. The DEVELOPER agrees to submit contract documents to the TOWN and participate in a pre-construction meeting with the TOWN and all Developer contractors. D. Prior to the execution of this Agreement, the commencement of construction, the filing of the Replat, or the issuance of any building permits, the DEVELOPER shall present to the TOWN a performance bond(s), payment bond(s) and maintenance bond(s), meeting the requirements of Chapter 2253 of the Texas Government Code. Each bond shall individually guarantee and agree to pay an amount equal to one hundred percent (100%) of the value of the construction costs (as determined by the TOWN Engineer) for all public improvements and facilities to be constructed by or on behalf of the Developer for the Project. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the TOWN, through the Town Attorney, shall retain the right to reject any surety company as a surety for any work under this or any other DEVELOPER’S AGREEMENT regardless of such Company’s authorization to do business in Texas. Approvals by the TOWN shall not be unreasonably withheld or delayed. 1) As an alternative to providing a surety bond for performance and a surety bond for maintenance as specified hereinabove, Developer may provide financial assurances for performance and maintenance in the form of a cash deposit, a certificate of deposit, or irrevocable letter of credit. Provided, however, that such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. 2) As an alternative to the Developer providing a performance bond, payment bond, and maintenance bond, as specified above, Developer may provide financial assurances for performance, payment and maintenance from a single general contractor for the Project, provided that such assurances meet all other requirements specified hereinabove and the Town is named as a dual obligee on each such bond. Additionally, such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. E. The performance bond(s) shall be submitted in statutory form guaranteeing the full and faithful completion of the facilities and improvements required under this Agreement for completion of the PROJECT to the TOWN and Town Council Page 28 of 144 Meeting Date: Monday, January 20, 2014 3 provide for payment to the TOWN of such amounts up to the total remaining amounts required for the completion of the PROJECT if the work is not completed as required hereunder. F. The payment bond(s) shall be submitted in statutory form guaranteeing payment of all labor and material costs of the Project and shall be furnished solely for the protection of all claimants supplying labor and material in the performance of the work provided for under this AGREEMENT. The maintenance bond(s) shall guarantee the payment of any and all necessary maintenance of the Project for a period of two (2) years following acceptance of the public improvements and facilities by the TOWN, in an amount equal to one hundred (100%) percent of the value of the construction costs of all the public improvements and facilities to be constructed under this Agreement in respect to the Project. G. Any guarantee of performance, maintenance, or payment instrument (e.g., performance bond, payment bond, maintenance bond, letters of credit, and/or cash deposit or the like) (individually a “Guarantee” or collectively the “Guarantees”) submitted by or through the DEVELOPER on a form other than the one which has been previously approved by the TOWN as "acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S expense, and construction of the Project shall not commence until the Town Attorney has approved such Guarantees. Approval by the TOWN (and the Town Attorney) shall not be unreasonably withheld or delayed. All such Guarantees shall be maintained in full force and effect until such time as the DEVELOPER has fully complied with the terms and conditions of this AGREEMENT as agreed to in writing by the TOWN, and failure to keep same in force and effect shall constitute a breach of this AGREEMENT. Failure to maintain performance and payment Guarantees meeting the requirements of this AGREEMENT shall result in a stop work order being issued by the Town. Additionally, all Guarantees furnished hereunder which expire prior to the completion of construction or applicable warranty periods shall be renewed in amounts designated by the TOWN and shall be delivered to the TOWN and approved by the TOWN on or before the tenth (10th) banking day before the date of expiration of any then existing Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN within the time prescribed herein, such failure shall constitute a breach of this AGREEMENT and shall be a basis for the TOWN to draw on all or any portion of any existing Guarantee in addition to any or all other remedies available to the TOWN. The DEVELOPER further agrees to release and forever hold the TOWN harmless from any losses, damages and/or expenses incurred by the DEVELOPER for any delays due to the TOWN'S review of any Guarantee which is in a form other than one which has been previously approved by the TOWN. The TOWN requires the DEVELOPER to have all Guarantee forms approved prior to the commencement of work and construction of improvements. Town Council Page 29 of 144 Meeting Date: Monday, January 20, 2014 4 H. It is further agreed and understood by the parties hereto that upon acceptance thereof by the TOWN of all public improvements and facilities as described in Section II of this Agreement, title to all such improvements and facilities shall be vested in the TOWN, and the DEVELOPER hereby relinquishes any right, title, or interest in and to such improvements and facilities or any part thereof. It is further understood and agreed that until the TOWN accepts such improvements and facilities, the TOWN shall have no liability or responsibility with respect thereto. Acceptance of the improvements and facilities shall occur at such time as the TOWN, through its TOWN Engineer, provides the DEVELOPER with a written acknowledgment that all improvements and facilities are complete, have been inspected and approved and are being accepted by the TOWN. I. The DEVELOPER’S Engineer has prepared detailed estimates of $200,937.00 for the cost of the public improvements and facilities. The detailed cost estimates are a part of this AGREEMENT and are attached hereto as "Attachment A" and incorporated herein. The TOWN shall not accept any construction improvements outside of the Project and the two (2) year warranty for such improvements shall not commence until all construction activities are completed and accepted by the TOWN. J. Upon TOWN’S approval and acceptance of the Replat and the engineering plans, the Replat shall be recorded with the County Clerk of Tarrant County. K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major subcontractors) and TOWN, as well as any other third party deemed necessary by the Town, shall participate in a pre-construction conference prior to the initiation of any work. At or prior to the pre-construction meeting, Developer shall provide the TOWN with the following documents: 1) One (1) copy of executed construction contract; 2) List of all contractors/ subcontractors and their project assignments; 3) Five (5) sets (and additional sets as necessary for any contractors) of approved construction plans and specifications. The list of contractors/ subcontractors shall be updated within seven days of any changes. The DEVELOPER agrees to give the TOWN at least twenty-four (24) hours prior written notice of his/her intent to commence construction of all public improvements and facilities, so that the TOWN, if it so desires, may have its representatives available to inspect the beginning and continuing progress of all work. Developer shall submit all documentation evidencing that each of the Guarantees required under this Agreement have been provided and all required insurance has been obtained prior to the pre-construction meeting. Town Council Page 30 of 144 Meeting Date: Monday, January 20, 2014 5 L. The DEVELOPER agrees to notify all contractors and subcontractors working on the PROJECT that all their work shall be subject to inspection by a TOWN Inspector at any time, and that such inspection may require a certification by the contractors and subcontractors of the type, kind, and quality of materials used on the PROJECT. M. Should any work or construction of improvements or facilities on the PROJECT which has not been contemplated in the current construction documents (plans and specifications), the plat, or this AGREEMENT, become necessary due to site conditions, then the DEVELOPER shall be required to contact in writing (with a copy to the TOWN of Trophy Club), the TOWN Engineer to determine how such work or construction shall progress. The DEVELOPER further agrees to follow all reasonable recommendations and requirements imposed by the TOWN Engineer in such instance. (Addresses for points of contact are as follows:) Town of Trophy Club Teague, Nall & Perkins Mr. Mike Slye, Town Manager Mr. Tom Rutledge, Town Engineer 100 Municipal Drive 1100 Macon Street Trophy Club, Texas 76262 Fort Worth, Texas 76102 Phone: 682/831-4600 Phone: 817.336.5773 Fax: 817.490.0705 Fax: 817.336.2813 Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com N. The DEVELOPER agrees to cause all work and construction of improvements and facilities to be stopped upon twenty-four (24) hour notification from the TOWN Engineer of nonconforming improvements, including the materials used and the methods of installation. The DEVELOPER further agrees to correct all nonconformities in accordance with the TOWN Engineer’s instructions. O. The DEVELOPER is encouraged not to convey title of any lots of the PROJECT, until all construction in respect to the PROJECT required in Section II is complete and the TOWN has approved and accepted the work and improvements in respect thereof. P. After completion and prior to acceptance of all work, the DEVELOPER shall furnish to the TOWN an affidavit of all bills paid. II. PUBLIC IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED A. The following public improvements and facilities to be constructed and completed in accordance with the approved plans and specifications as described in Attachment “B”: Town Council Page 31 of 144 Meeting Date: Monday, January 20, 2014 6 1. Water Distribution System. 2. Drainage and Storm Sewer System. 3. Sanitary Sewer System. 4. Sidewalks. 5. Drive Approaches to connect to public roadways. B. Other Requirements – Public Improvements. 1. Bench marks to be located as shown on the approved plans. 2. Upon completion, three (3) sets of as-builts/record drawings shall be submitted to the TOWN within two (2) months following the acceptance of the public improvements and facilities. 3. Testing The DEVELOPER shall provide all geotechnical and materials tests required by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost in accordance with Section 7.03 of Article VII, Chapter 12 of the Town of Trophy Club Code of Ordinances. Such tests shall be conducted by an independent laboratory acceptable to the Town. 4. Permits The DEVELOPER shall pay a Community Facilities inspection fee in the amount of $10,046.85 (5% of $200,937.00) to cover the cost of TOWN inspection fees as related to the construction of the Project. The DEVELOPER may be obligated to pay other TOWN fees as set forth in the TOWN’S Schedule of Fees, as may be amended from time to time. The DEVELOPER shall be responsible for obtaining any other permits which may be required by other federal, state or local authorities. 5. Planned Development District No. 25. DEVELOPER shall construct and maintain all improvements in accordance with the TOWN approved Planned Development District No. 25 and all TOWN approved amendments thereto. III. GENERAL PROVISIONS A. The DEVELOPER agrees to furnish and maintain at all times prior to the TOWN’S final acceptance of the public improvements and community facilities for the Project, an owners protective liability insurance policy naming the TOWN as insured for property damage and bodily injury in the following amounts: Coverage shall be on an “occurrence” basis and shall be issued with a combined bodily injury and property damage minimum limit of Town Council Page 32 of 144 Meeting Date: Monday, January 20, 2014 7 $600,000 per occurrence and $1,000,000 aggregate. B. Exclusive venue of any action brought hereunder shall be in Denton, Denton County, Texas. C. Approval by the TOWN Engineer of any plans, designs or specifications submitted by the DEVELOPER pursuant to this AGREEMENT shall not constitute or be deemed to be a release of the responsibility and liability of the DEVELOPER, his engineer, employees, officers or agents with respect to the construction of any of the PROJECT’S improvements or facilities, or for the accuracy and competency of the PROJECT’S improvements and facilities design and specifications prepared by the DEVELOPER'S consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that the approval by the TOWN Engineer signifies the TOWN'S approval on only the general design concept of the improvements and facilities to be constructed. The DEVELOPER shall release, indemnify, defend and hold harmless the TOWN, its officers, agents, servants and employees, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of or result from any defect, deficiency or negligence in the construction of the PROJECT’S public improvements and facilities or with respect to the DEVELOPER'S Engineer’s designs and specifications incorporated into any improvements and facilities constructed in accordance therewith, and the DEVELOPER shall defend at his own expense any suits or other proceedings brought against the TOWN, its officers, agents, servants or employees, or any of them, on account thereof, and pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. All responsibility and liability for drainage to adjacent and downstream properties from development of this PROJECT shall accrue to the DEVELOPER. D. Liability for construction. The DEVELOPER, its successors, permittees, permitted assigns, vendors, grantees and/or trustees do hereby fully release and agree to indemnify, hold harmless and defend the TOWN, its officers, agents, servants and employees from all losses, damage liabilities, claims, obligations, penalties, charges, costs or expenses of any nature whatsoever, for property damage, personal injury or death, resulting from or in any way connected with this contract or the construction of the improvements or facilities or the failure to safeguard construction work, or any other act or omission of the DEVELOPER or its contractors or subcontractors, their officers, agents, servants or employees related thereto. Town Council Page 33 of 144 Meeting Date: Monday, January 20, 2014 8 E. Final Acceptance of Infrastructure. The TOWN shall not issue a Letter of Acceptance until all public facilities and improvements are completely constructed (Final Completion) to the satisfaction of the TOWN Engineer or his agent. However, upon Substantial Completion, a “punch list” of outstanding items shall be presented to the DEVELOPER’S contractor(s) indicating those outstanding items and their deficiencies that need to be addressed for Final Completion of the Improvements. F. Neither this Agreement nor any part hereof or any interests, rights, or obligations herein, shall be assigned by the DEVELOPER without the express written consent of the TOWN Council. G. All work performed under this AGREEMENT shall be completed within eighteen months from the date hereof. In the event the work is not completed within the eighteen (18) month period, the TOWN may, at its sole election, draw down or otherwise exercise it rights under or with respect to any Guarantee provided by the DEVELOPER and complete such work at DEVELOPER'S expense; provided, however, that if the construction under this AGREEMENT shall have started within the eighteen (18) month period, the TOWN may agree to renew the AGREEMENT with such renewed AGREEMENT to be in writing and in compliance with the TOWN policies in effect at that time. Notwithstanding the foregoing, in the event that the performance by either party of any of its’ obligations or undertakings hereunder shall be interrupted or delayed by any occurrence and not occasioned by the conduct of either party hereto, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil commotion, or sovereign conduct, then upon written notice of such occurrence, such party shall be excused from performance for a period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and each party shall bear the cost of any expense it may incur due to the occurrence. H. This AGREEMENT shall be construed in accordance with the Town of Trophy Club, Texas Subdivision Regulations and all other applicable ordinances. Any conflicts between the provisions of this AGREEMENT, the TOWN'S Subdivision Regulations, Town Ordinances, and State and Federal law, shall be construed in favor of the Town’s ordinance(s) as allowed by law, subject to Chapter 245 of the Local Government Code. To the extent that any such conflict exists, only that portion of the AGREEMENT which is in conflict shall be severable from the other provisions of the AGREEMENT, and such conflict shall in no manner affect the validity or enforceability of the remaining provisions. I. All rights, remedies and privileges permitted or available to the TOWN under this AGREEMENT or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a Town Council Page 34 of 144 Meeting Date: Monday, January 20, 2014 9 waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the TOWN in the enforcement of any such right, remedy or privilege, shall not constitute a waiver of such right, remedy or privilege by the TOWN. A default under this Agreement by the TOW N shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by the TOWN. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: SHRI SHIDHI VINAK HOSPITALITY, LLC. Date: ______________ TOWN OF TROPHY CLUB, TEXAS Date: ______________ Connie White, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 35 of 144 Meeting Date: Monday, January 20, 2014 PROJECT:DATE:12/31/2013 JOB # ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL I PAVING & SIDEWALK IMPROVEMENTS 1 6" Concrete Driveway Approach 3 EA $12,000.00 $36,000 2 4" Concrete Sidewalk 2,375 SF $8.75 $20,781 3 Barrier Free Ramps 6 EA $1,100.00 $6,600 Total Paving & Sidewalk Cost $63,381 CONSTRUCTION COST ESTIMATE HOLIDAY INN - TROPHY CLUB, TEXAS Town Council Page 36 of 144 Meeting Date: Monday, January 20, 2014 PROJECT:DATE:12/31/2013 JOB # ITEM DESCRIPTION QTY. UNIT COST TOTAL II WATER IMPROVEMENTS 1 12"x8" Tapping Sleeve & Valve 1 $5,000.00 $5,000 2 12"x6" Tapping Sleeve & Valve 1 $4,600.00 $4,600 3 3" Domestic Meter & Box 1 $12,800.00 $12,800 4 2" Irrigation Meter & Box 1 $3,400.00 $3,400 5 2" WL 5 $25.00 $125 6 8" WL 8 $30.00 $240 7 Fire Hydrant Assembly 1 $3,000.00 $3,000 8 Testing 13 $250.00 $3,250 9 Ductile Iron Fittings 1 $175.00 $175 Total Water Cost $32,590 III SANITARY SEWER IMPROVEMENTS 1 Connect to Existing Sanitary Sewer Manhole 1 $3,450.00 $3,450 Total Sanitary Sewer Cost $3,450 IV STORM DRAIN IMPROVEMENTS 1 Remove Ex. 24" RCP 56 $20.00 $1,120 2 Remove Ex. Concrete Channel 66 $3,000 3 7'x3' Headwalls 2 $4,500.00 $9,000 4 7'x3'56 $300.00 $16,800 5 30" RCP 176 $10,336 6 27" RCP 155 $7,440 7 24" RCP 430 $21,000 8 18" RCP 108 $4,320 9 Catch Basins 6 $2,400.00 $14,400 10 Storm Drain Manhole 1 $3,800.00 $3,800 11 Modify Ex. SD Manhole 1 $2,200.00 $2,200 12 Connect to Ex. SD 2 $750.00 $1,500 13 Pavement Repair 33 $75.00 $2,475 14 Trench Safety 925 $1.00 $925 15 Erosion Control 1 $3,200.00 $3,200 Total Storm Drain Cost $101,516 CONSTRUCTION COST ESTIMATE HOLIDAY INN - TROPHY CLUB, TEXAS Town Council Page 37 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club To: Mayor and Town Council From: Stephen Seidel, Assistant Town Manager CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Fresh Meadow/Timber Ridge Bid Award – January 20, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action to award the bid for the Fresh Meadow/Timber Ridge Drainage Project to Quality Excavation, Ltd and authorizing the Mayor or her designee to execute all necessary documents. Explanation: The Town Council adopted the Trophy Club Storm Water Master Plan – Phase I in February 2012. Phase I identified 5 strategic drainage areas that needed to be addressed, including Fresh Meadow and Timber Ridge. Prior to 2012, Town staff had worked with homeowners in those respective neighborhoods for several years regarding drainage and flood issues. Freese and Nichols were engaged for engineering design services in December 2012, and the plans were completed Fall 2013. All necessary easements (permanent and temporary construction) were obtained from appropriate property owners to complete the work. The Town Council issued $1.7 million in Certificates of Obligation (COs) for these storm drainage projects as well as to pay for the Indian Creek reconstruction storm drainage improvements (associated with the Skyline Creek project identified in the Master Plan). The COs are funded by the Storm Drainage Fund. Bids were advertised per posting guidelines, and sealed bids were opened on January 13, 2014. The apparent low bidder is Quality Excavation. Below is a breakdown of Budgeted – Actual costs: CIP Budget: $982,000.00 (without 10% contingency) Engineer’s Estimate: $1,078,000.00 (including 10% contingency) Actual Low Bid: $966,230.50 10% Contingency: $96,623.05 TOTAL Estimated Project Cost: $1,062,853.55 Town Council Page 38 of 144 Meeting Date: Monday, January 20, 2014 In anticipation of Council awarding the bid, Staff has planned two neighborhood meetings on January 21 to allow Timber Ridge area and Fresh Meadow residents the opportunity to meet the contractor, and ask any questions regarding the construction. Construction is expected to begin the week of January 27. Attachments: Recommendation of Award from Freese and Nichols and Bid Tabulation Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff recommends approval. Town Council Page 39 of 144 Meeting Date: Monday, January 20, 2014 Town Council Page 40 of 144 Meeting Date: Monday, January 20, 2014 Fr e e s e a n d N i c h o l s , I n c . 40 5 5 I n t e r n a t i o n a l P l a z a , S u i t e 2 0 0 Fo r t W o r t h , T e x a s 7 6 1 0 9 En g i n e e r ' s  Es t i m a t e : $ 1 , 0 7 8 , 0 0 0 It e m   No . SP E C D e s c r i p t i o n U n i t Es t i m a t e d   Qu a n t i t y Un i t  Pr i c e B i d  Pr i c e U n i t  Pr i c e B i d  Pr i c e U n i t  Pr i c e B i d  Pr i c e U n i t  Pr i c e B i d  Price U n i t  Price B i d  Price A.  Ge n e r a l 1 Te c h n i c a l  Sp e c s   10 7 . 1 9 . 1 3 Tr e n c h  Sa f e t y L F 2 4 2 8 2 . 5 0 $                                         6, 0 7 0 . 0 0 $                                       8. 0 0 $                                           19 , 4 2 4 . 0 0 $                                           2. 0 0 $                           4, 8 5 6 . 0 0 $                                               5. 0 0 $                                                   12,140.00 $                 14.56 $                               35,351.68 $                            2 N C T C O G  20 3 Mo b i l i z a t i o n L S 1 4 7 , 0 0 0 . 0 0 $                       47 , 0 0 0 . 0 0 $                                   13 4 , 0 0 0 . 0 0 $                     13 4 , 0 0 0 . 0 0 $                                         45 , 0 0 0 . 0 0 $         45 , 0 0 0 . 0 0 $                                             50 , 0 0 0 . 0 0 $                                 50,000.00 $                  152,110.00 $                      152,110.00 $                          3 N C T C O G  20 1 Te m p o r a r y  Er o s i o n  Co n t r o l   LS 1 1 9 , 0 0 0 . 0 0 $                       19 , 0 0 0 . 0 0 $                                   65 , 0 0 0 . 0 0 $                         65 , 0 0 0 . 0 0 $                                             10 , 0 0 0 . 0 0 $         10 , 0 0 0 . 0 0 $                                             30 , 0 0 0 . 0 0 $                                 30,000.00 $                  18,000.00 $                        18,000.00 $                            B.  Dr a i n a g e 4 N C T C O G  50 8 42 ‐in c h  RC P  Cl a s s  II I LF 45 0 16 1 . 0 0 $                                   72 , 4 5 0 . 0 0 $                                   16 0 . 0 0 $                                   72 , 4 5 0 . 0 0 $                                             13 5 . 0 0 $                     60 , 7 5 0 . 0 0 $                                             19 0 . 0 0 $                                           85,500.00 $                  118.20 $                              53,191.88 $                            5 N C T C O G  50 8 36 ‐in c h  RC P  Cl a s s  II I LF 52 0 14 2 . 0 0 $                                   73 , 8 4 0 . 0 0 $                                   15 0 . 00 $                                   73 , 8 4 0 . 0 0 $                                             12 8 . 0 0 $                     66 , 5 6 0 . 0 0 $                                             17 0 . 0 0 $                                           88,400.00 $                  97.27 $                                50,582.58 $                            6 N C T C O G  50 8 27 ‐in c h  RC P  Cl a s s  II I LF 21 5 12 7 . 0 0 $                                   27 , 3 0 5 . 0 0 $                                   14 0 . 0 0 $                                   27 , 3 0 5 . 0 0 $                                             98 . 0 0 $                         21 , 0 7 0 . 0 0 $                                             15 0 . 0 0 $                                           32,250.00 $                  77.15 $                                16,587.25 $                            7 N C T C O G  50 8 24 ‐in c h  RC P  Cl a s s  II I LF 74 7 10 6 . 0 0 $                                   79 , 1 8 2 . 0 0 $                                   13 0 . 0 0 $                                   79 , 1 8 2 . 0 0 $                                             90 . 0 0 $                         67 , 2 3 0 . 0 0 $                                             14 0 . 0 0 $                                           104,580.00 $                73.05 $                                54,568.35 $                            8 N C T C O G  50 8 21 ‐in c h  RC P  Cl a s s  II I LF 70 11 5 . 0 0 $                                   8, 0 5 0 . 0 0 $                                         12 0 . 0 0 $                                   8, 0 5 0 . 0 0 $                                                 80 . 0 0 $                         5, 6 0 0 . 0 0 $                                                 13 0 . 0 0 $                                           9,100.00 $                     67.49 $                                4,724.30 $                              9 N C T C O G  50 8 18 ‐in c h  RC P  Cl a s s  II I LF 16 0 14 5 . 0 0 $                                   23 , 2 0 0 . 0 0 $                                   11 0 . 0 0 $                                   23 , 2 0 0 . 0 0 $                                             75 . 0 0 $                         12 , 0 0 0 . 0 0 $                                             13 0 . 0 0 $                                           20,800.00 $                  63.45 $                                10,152.00 $                            10 N C T C O G  50 8 4  ft  x  3  ft  RC B  Cl a s s  II I L F 2 6 4 2 3 0 . 0 0 $                                   60 , 7 2 0 . 0 0 $                                   18 5 . 0 0 $                                   60 , 7 2 0 . 0 0 $                                             25 0 . 0 0 $                     66 , 0 0 0 . 0 0 $                                             26 0 . 0 0 $                                           68,640.00 $                  186.29 $                              49,179.78 $                            11 N C T C O G  70 2 10 ‐FT  Co n c r e t e  In l e t EA 7 4 , 8 5 2 . 0 0 $                             32 , 0 7 4 . 0 0 $                                   4, 2 0 0 . 0 0 $                             32 , 0 7 4 . 0 0 $                                             4, 0 0 0 . 0 0 $               28 , 0 0 0 . 0 0 $                                             2, 5 0 0 . 0 0 $                                     17,500.00 $                  5,081.25 $                           35,218.75 $                            12 N C T C O G  70 2 15 ‐FT  Co n c r e t e  In l e t EA 2 4 , 8 6 5 . 0 0 $                             9, 7 3 0 . 0 0 $                                         5, 5 0 0 . 0 0 $                             9, 7 3 0 . 0 0 $                                                 5, 0 0 0 . 0 0 $               10 , 0 0 0 . 0 0 $                                             3, 50 0 . 0 0 $                                     7,000.00 $                     7,324.53 $                           14,649.05 $                            13 N C T C O G  70 2 20 ‐FT  Co n c r e t e  In l e t EA 2 5 , 1 5 0 . 0 0 $                             10 , 3 0 0 . 0 0 $                                   6, 0 0 0 . 0 0 $                             10 , 3 0 0 . 0 0 $                                             6, 0 0 0 . 0 0 $               12 , 0 0 0 . 0 0 $                                             4, 5 0 0 . 0 0 $                                     9,000.00 $                     10,233.56 $                        20,467.13 $                            14 Te c h n i c a l  Sp e c s  99  99   99 . 0 2 10  LF  Tr e n c h  Dr a i n EA 2 3 , 1 0 0 . 0 0 $                             6, 2 0 0 . 0 0 $                                         4, 0 0 0 . 0 0 $                             6, 2 0 0 . 0 0 $                                                 3, 0 0 0 . 0 0 $               6, 0 0 0 . 0 0 $                                                 4, 0 0 0 . 0 0 $                                     8,000.00 $                     3,250.00 $                           6,500.00 $                              15 N C T C O G  50 2 . 1 5' x 5 '  S qu a r e  Ma n h o l e E A 3 4 , 0 0 0 . 0 0 $                             12 , 0 0 0 . 0 0 $                                   6, 5 0 0 . 0 0 $                             12 , 0 0 0 . 0 0 $                                             6, 0 0 0 . 0 0 $               18 , 0 0 0 . 0 0 $                                             5, 0 0 0 . 0 0 $                                     15,000.00 $                  7,063.75 $                           21,191.25 $                            16 N C T C O G  50 2 . 1 6' x 6 '  Sq u a r e  Ma n h o l e E A 1 4 , 5 0 0 . 0 0 $                             4, 5 0 0 . 0 0 $                                         8, 5 0 0 . 0 0 $                             4, 5 0 0 . 0 0 $                                                 10 , 0 0 0 . 0 0 $         10 , 0 0 0 . 0 0 $                                             5, 5 0 0 . 0 0 $                                     5,500.00 $                     8,371.25 $                           8,371.25 $                              17 Te c h n i c a l  Sp e c s  99  99   99 . 0 3 Pr e s s u r e  Gr o u t  Ex i s t i n g  St o r m  Dr a i n C Y 1 0 7 1 9 0 . 0 0 $                                   20 , 3 3 0 . 0 0 $                                   50 0 . 0 0 $                                   20 , 3 3 0 . 0 0 $                                             38 0 . 0 0 $                     40 , 66 0 . 0 0 $                                             10 0 . 0 0 $                                           10,700.00 $                  312.50 $                              33,437.50 $                            18 T e c h n i c a l  Sp e c s  50 2 . 8 4"  St o r m  Dr a i n  PV C LF 12 10 0 . 0 0 $                                 1, 2 0 0 . 0 0 $                                       12 0 . 0 0 $                                 1, 2 0 0 . 0 0 $                                               90 . 0 0 $                         1, 0 8 0 . 0 0 $                                               80 . 0 0 $                                               960.00 $                       26.60 $                               319.20 $                                  19 N C T C O G  70 2 Sa n i t a r y  Se w e r  Co n c r e t e  En c a s e m e n t  (6 "  an d  8" ) L F 40 50 . 0 0 $                                       2, 0 0 0 . 0 0 $                                         20 0 . 0 0 $                                   2, 0 0 0 . 0 0 $                                                 10 0 . 0 0 $                     4, 0 0 0 . 0 0 $                                                 80 . 0 0 $                                                 3,200.00 $                     157.95 $                              6,318.00 $                              20 NC T C O G  70 2 Co n s t r u c t  Re i n f o r c e d  Co n c r e t e  He a d w a l l EA 1 6 , 1 0 0 . 0 0 $                             6, 1 0 0 . 0 0 $                                         15 , 0 0 0 . 0 0 $                         6, 1 0 0 . 0 0 $                                                 8, 0 0 0 . 0 0 $               8, 0 0 0 . 0 0 $                                                 2, 0 0 0 . 0 0 $                                     2,000.00 $                     7,392.44 $                           7,392.94 $                              21 N C T C O G  70 2 Co n n e c t  to  Ex i s t i n g  St o r m  Dr a i n EA 1 3 , 0 0 0 . 0 0 $                             3, 0 0 0 . 0 0 $                                         1, 5 0 0 . 0 0 $                             3, 0 0 0 . 0 0 $                                                 2, 0 0 0 . 0 0 $               2, 0 0 0 . 0 0 $                                                 2, 5 0 0 . 0 0 $                                     2,500.00 $                     3,500.00 $                           3,500.00 $                              22 Te c h n i c a l  Sp e c s  99  99   99 . 0 1  & 99  99  99 . 0 5 Po n d  2 ‐FT  Ta ll  Re t a i n i n g  Wa l l SF 31 8 0 26 . 0 0 $                                       82 , 6 8 0 . 0 0 $                                   46 . 0 0 $                                         82 , 6 8 0 . 0 0 $                                             40 . 0 0 $                         12 7 , 2 0 0 . 0 0 $                                         30 . 0 0 $                                                 95,400.00 $                  14.40 $                                45,792.00 $                            23 N C T C O G  70 2 Ch a n n e l  Dr o p  St r u c t u r e  ‐   Co n c r e t e EA 1 5 , 9 0 0 . 0 0 $                             5, 9 0 0 . 0 0 $                                         6, 0 0 0 . 0 0 $                             5, 9 0 0 . 0 0 $                                                 7, 0 0 0 . 0 0 $               7, 0 0 0 . 0 0 $                                                 5, 0 0 0 . 0 0 $                                     5,000.00 $                     12,021.25 $                        12,021.25 $                            24 Te c h n i c a l  Sp e c s  99  99   99 . 0 4  & 99  99  99 . 0 6 Ar t i c u l a t e d  Co n c r e t e  Bl o c k SY 35 11 0 . 0 0 $                                   3, 85 0 . 0 0 $                                         30 0 . 0 0 $                                   3, 8 5 0 . 0 0 $                                                 25 0 . 0 0 $                     8, 7 5 0 . 0 0 $                                                 15 0 . 0 0 $                                           5,250.00 $                     83.54 $                                2,923.81 $                              25 N C T C O G  20 1 Er o s i o n  Co n t r o l  Bl a n k e t SY 32 0 0 1. 7 5 $                                           5, 6 0 0 . 0 0 $                                         4. 0 0 $                                             5, 6 0 0 . 0 0 $                                                 5. 0 0 $                             16 , 0 0 0 . 0 0 $                                             1. 0 0 $                                                     3,200.00 $                     0.95 $                                  3,040.00 $                              26 T e c h n i c a l  Sp e c s  20 3 . 4 Em b a n k m e n t  (F i l l ) CY 45 0 21 . 0 0 $                                     9, 4 5 0 . 0 0 $                                       8. 0 0 $                                           9, 4 5 0 . 0 0 $                                               20 . 0 0 $                         9, 0 0 0 . 0 0 $                                               5. 0 0 $                                                   2,250.00 $                    18.48 $                               8,313.75 $                              2 7 T e c h n i c a l  Sp e c s  20 3 . 4 Ex c a v a t i o n  (C u t ) CY 16 7 0 19 . 0 0 $                                     31 , 7 3 0 . 0 0 $                                 21 . 0 0 $                                       31 , 7 3 0 . 0 0 $                                           20 . 0 0 $                         33 , 4 0 0 . 0 0 $                                           25 . 0 0 $                                               41,750.00 $                 12.34 $                               20,603.62 $                            28 N C T C O G  20 2 . 1 Tr e e  Re m o v a l EA 36 50 0 . 0 0 $                                 18 , 0 0 0 . 0 0 $                                 55 0 . 0 0 $                                 18 , 0 0 0 . 0 0 $                                           1, 2 0 0 . 0 0 $               43 , 2 0 0 . 0 0 $                                           60 0 . 0 0 $                                         21,600.00 $                 1,062.50 $                          38,250.00 $                            29 N C T C O G  20 2 . 1 Tr e e  Pr o t e c t i o n EA 27 21 0 . 0 0 $                                 5, 6 7 0 . 0 0 $                                       60 . 0 0 $                                       5, 6 7 0 . 0 0 $                                               15 0 . 0 0 $                     4, 0 5 0 . 0 0 $                                               15 0 . 0 0 $                                         4,050.00 $                    625.00 $                             16,875.00 $                            30 N C T C O G  70 4 Re m o v e ,  Sa l v a g e ,  an d  Re p l a c e  Ma i l b o x EA 1 70 0 . 0 0 $                                 70 0 . 0 0 $                                             1, 5 0 0 . 0 0 $                           70 0 . 0 0 $                                                       20 0 . 0 0 $                     20 0 . 0 0 $                                                       1, 0 0 0 . 0 0 $                                   1,000.00 $                    5,625.00 $                          5,625.00 $                              31 N C T C O G  20 2 . 1 ,  20 2 . 5 Re m o v e  an d  Re p l a c e  Ex i s t i n g  So d SY 62 9 7 4. 5 0 $                                         28 , 3 3 6 . 5 0 $                                 6. 0 0 $                                           28 , 3 3 6 . 5 0 $                                           8. 0 0 $                           50 , 3 7 6 . 0 0 $                                           3. 0 0 $                                                   18,891.00 $                 4.00 $                                 25,188.00 $                            32 N C T C O G  20 2 . 1 ,  20 2 . 2 Re m o v e  an d  Re p la c e  6"  To p s o i l S Y 6 2 9 7 4 . 0 0 $                                         25 , 1 8 8 . 0 0 $                                 7. 5 0 $                                           25 , 1 8 8 . 0 0 $                                           8. 0 0 $                           50 , 3 7 6 . 0 0 $                                           1. 0 0 $                                                   6,297.00 $                    7.00 $                                 44,079.00 $                            33 T X  DO T  IT E M  49 6 Re m o v e  an d  Di s p o s e  Ex i s t i n g  St o r m  Dr a i n  (1 8 "  to  36 "  RC P ) L F 10 6 3 17 . 0 0 $                                     18 , 0 7 1 . 0 0 $                                 15 . 0 0 $                                       18 , 0 7 1 . 0 0 $                                           30 . 0 0 $                         31 , 8 9 0 . 0 0 $                                           10 . 0 0 $                                               10,630.00 $                 70.98 $                               75,446.43 $                            34 T X  DO T  IT E M  49 6 Re m o v e  Ex i s t i n g  St o r m  Dr ai n  Ma n h o l e E A 2 1 , 5 0 0 . 0 0 $                           3, 0 0 0 . 0 0 $                                       75 0 . 0 0 $                                 3, 0 0 0 . 0 0 $                                               60 0 . 0 0 $                     1, 2 0 0 . 0 0 $                                               1, 0 0 0 . 0 0 $                                   2,000.00 $                    3,125.00 $                          6,250.00 $                              35 N C T C O G  IT E M  70 1 Re m o v e  an d  Re p l a c e  Ex i s t i n g  Wo o d  Fe n c e LF 91 40 . 0 0 $                                     3, 6 4 0 . 0 0 $                                       50 . 0 0 $                                       3, 6 4 0 . 0 0 $                                               50 . 0 0 $                         4, 5 5 0 . 0 0 $                                               50 . 0 0 $                                               4,550.00 $                    68.75 $                               6,256.25 $                              36 T X  DO T  IT E M  49 6 Re m o v e  an d  Di s p o s e  Ex i s t i n g  St o r m  Dr a i n  In l e t EA 4 1 , 2 0 0 . 0 0 $                           4, 8 0 0 . 0 0 $                                       70 0 . 00 $                                 4, 8 0 0 . 0 0 $                                               90 0 . 0 0 $                     3, 6 0 0 . 0 0 $                                               50 0 . 0 0 $                                         2,000.00 $                    4,250.00 $                          17,000.00 $                            37 T X  DO T  IT E M  49 6 Re m o v e  Ex i s t i n g  St o r m  Dr a i n  He a d w a l l EA 1 1 , 5 0 0 . 0 0 $                           1, 5 0 0 . 0 0 $                                       1, 4 0 0 . 0 0 $                           1, 5 0 0 . 0 0 $                                               50 0 . 0 0 $                     50 0 . 0 0 $                                                       50 0 . 0 0 $                                         500.00 $                       4,250.00 $                          4,250.00 $                              38 N C T C O G  20 2 Re m o v e  an d  Re p l a c e  La n d s c a p i n g LS 1 1 7 , 0 0 0 . 0 0 $                     17 , 0 0 0 . 0 0 $                                 30 , 0 0 0 . 0 0 $                       17 , 0 0 0 . 0 0 $                                           6, 0 0 0 . 0 0 $               6, 0 0 0 . 0 0 $                                               5, 0 0 0 . 0 0 $                                   5,000.00 $                    9,400.00 $                          9,400.00 $                              39 C.  Pa v i n g ‐ $                                                         ‐$                              ‐$                                    ‐$                                        40 N C T C O G  30 3 Co n c r e t e  Pa v e m e n t  Re p a i r SY 18 2 2 87 . 0 0 $                                     15 8 , 5 1 4 . 0 0 $                             12 5 . 0 0 $                                 15 8 , 5 1 4 . 0 0 $                                       10 2 . 3 8 $                     18 6 , 5 2 7 . 2 5 $                                       80 . 0 0 $                                               145,760.00 $               102.38 $                             186,527.25 $                          41 T e c h n c i a l  Sp e c s  30 5 . 2 Re m o v e  Co n c r e t e  Dr i v e w a y SY 38 20 . 0 0 $                                     76 0 . 0 0 $                                             80 . 0 0 $                                       76 0 . 0 0 $                                                       15 . 0 0 $                         57 0 . 0 0 $                                                       25 . 0 0 $                                               950.00 $                       41.00 $                               1,558.08 $                              42 T e c h n i c a l  Sp e c s  30 5 . 2 Co n s t r u c t  Co n c r e t e  Dr i v e w a y SY 38 70 . 0 0 $                                     2, 6 6 0 . 0 0 $                                       80 . 0 0 $                                       2, 6 6 0 . 0 0 $                                               70 . 0 0 $                         2, 6 6 0 . 0 0 $                                               75 . 0 0 $                                               2,850.00 $                    71.21 $                               2,706.13 $                              43 N C T C O G  30 5 . 1 Re m o v e  an d  Re p l a c e  Co n c r e t e  Cu r b  an d  Gu t t e r LF 23 70 . 0 0 $                                     1, 6 1 0 . 0 0 $                                       55 . 0 0 $                                       1, 6 1 0 . 0 0 $                                               40 . 0 0 $                         92 0 . 0 0 $                                                       40 . 0 0 $                                               920.00 $                       26.57 $                               611.16 $                                  44 D.  Wa t e r  Li n e 45 N C T C O G  50 2 . 1 0 Re l o c a t e  1"  Wa t e r  Se r v i c e EA 6 1 , 4 2 0 . 0 0 $                           8, 5 2 0 . 0 0 $                                       2, 00 0 . 0 0 $                           8, 5 2 0 . 0 0 $                                               5, 7 7 8 . 5 0 $               34 , 6 7 1 . 0 0 $                                           1, 3 0 0 . 0 0 $                                   7,800.00 $                    5,778.50 $                          34,671.00 $                            46 N C T C O G  50 1 . 1 4 Re l o c a t e  8"  Wa t e r  Li n e EA 1 4 , 8 0 0 . 0 0 $                             4, 8 0 0 . 0 0 $                                         7, 5 0 0 . 0 0 $                             4, 8 0 0 . 0 0 $                                                 12 , 9 3 6 . 3 0 $         12 , 9 3 6 . 3 0 $                                             4, 0 0 0 . 0 0 $                                     4,000.00 $                     12,936.30 $                        12,936.30 $                            SU B T O T A L  SE C T I O N  A 72 , 0 7 0 . 0 0 $                                   21 8 , 4 2 4 . 0 0 $                                         59 , 8 5 6 . 0 0 $                                             92,140.00 $                  205,461.68 $                          SU B T O T A L  SE C T I O N  B 71 7 , 2 9 6 . 5 0 $                                                 89 8 , 2 6 4 . 5 0 $                                                             83 6 , 2 4 2 . 0 0 $                                                             719,998.00 $                         737,665.33 $                                     SU B T O T A L  SE C T O I N  C 16 3 , 5 4 4 . 0 0 $                                                 23 5 , 0 9 5 . 0 0 $                                                             15 9 , 0 2 0 . 0 0 $                                                             150,480.00 $                         191,402.61 $                                     SU B T O T A L  SE C T O I N  D 13 , 3 2 0 . 0 0 $                                                       19 , 5 0 0 . 0 0 $                                                                   5, 5 0 0 . 0 0 $                                                                       11,800.00 $                            47,607.30 $                                        TO T A L  AM O U N T 1, 3 7 1 , 2 8 3 . 5 0 $                                                     1, 0 6 0 , 6 1 8 . 0 0 $                                                     974,418.00 $                        1,182,136.92 $                                  TO T A L  AM O U N T  BI D 96 6 , 2 3 0 . 5 0 $                                                 1, 3 7 1 , 2 8 3 . 5 0 $                                                     1, 0 6 0 , 6 1 8 . 0 0 $                                                     974,418.00 $                         1,182,136.92 $                                 BI D  TA B U L A T I O N  ‐   Fr e s h  Me a d o w  an d  Ti m b e r  Ri d g e  St o r m w a t e r  Im p r o v e m e n t s  Project NO R T H  TE X A S  CO N T R A C T I N G S I G N A T U R E  CONTRACTING  SERVICES, LLC QU A L I T Y  EX C A V A T I O N  LT D .   IE A ,  IN C . C A N A R Y  CO N S T R U C T I O N ,  IN C . Bi d  Da t e  1/ 1 3 / 2 0 1 4 Cl i e n t :  To w n  of  Tr o p h y  Cl u b Pr o j e c t :  Fr e s h  Me a d o w  an d  Ti m b e r  Ri d g e  St o r m  Wa t e r  Im p r o v e m e n t s Pr o j e c t  Nu m b e r :  TR O 1 3 1 1 2 10 5 8 4  FM  2932 Te r r e l l ,  TX  751601510 Jelmak  Street Grand  Prairie, TX  75050 57 0 0  Hi g h w a y  37 7 Au b r e y ,  TX  76 2 2 7 18 3 3 3  Pr e s t o n  Ro a d Da l l a s ,  TX  75 2 5 2 52 3  Gr e e n w i c h  Ln Co p p e l l ,  TX  75 0 1 9 To w n Co u n c i l Pa g e 41 of 14 4 Me e t i n g Da t e : Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-837-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/10/2014 Town Council On agenda:Final action:1/20/2014 Title:Presentation from a member of the Blue Ribbon Panel regarding status of the Panel's review, the Panel's final report, and closure of the process; discussion of same. Attachments: Action ByDate Action ResultVer. Presentation from a member of the Blue Ribbon Panel regarding status of the Panel's review, the Panel's final report, and closure of the process; discussion of same. Town Council Page 42 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-827-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding the adoption of a new Town of Trophy Club Logo concept. Attachments:Staff Report - Logo.pdf Logo Presentation.pdf Staff Logo Survey results.pdf FB Feedback for Staff Logos.pdf TC Exchange - Community Logos Unveiled.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the adoption of a new Town of Trophy Club Logo concept. Town Council Page 43 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club To: Mayor and Town Council From: April Reiling, Public Information Officer (PIO) and Marketing Manager CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Town Council Meeting – Monday, January 20, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action regarding the adoption of a new Town of Trophy Club logo concept. Explanation: In the fall of 2013, Town staff developed several logo concepts that were presented to Town Council on October 16, 2013 for feedback. The Town Council narrowed down 16 proposed logo concepts to four and provided input regarding refining the remaining logos and placing them in an online survey for public feedback. Furthermore, Council requested that staff open the logo project to the community for submissions, and subsequently in November 2013 staff launched both an online logo survey and formally opened logo submissions from the public (http://www.trophyclub.org/tc-exchange/2013/11/21/trophy-club-logo/). In December 2013, the Community Logo Submissions were unveiled on TC Exchange (http://www.trophyclub.org/tc-exchange/2013/12/12/final-logo-options/) and six individuals presented a total of nine logo concepts (each designer was allowed two logo concept submissions). Additionally, the staff-developed concept that gained the most public support from the online survey and Facebook feedback was included in the logo unveiling, resulting in ten concepts. From December 12, 2013 through January 15, 2014 community members commented on the logos indicating which logo they liked best and providing feedback on the blog article (duplicate comments were removed or not included in final data presentation). Community Logo Designers include: • Trophy Club resident Aaron Brown (two submissions) • Trophy Club resident Marisa Angeli • Trophy Club resident Bri Rosenthal (two submissions) • Trophy Club resident Jared King (two submissions) • Trophy Club resident Scott Ahlfinger • Roanoke resident Stephanie Stephens Town Council Page 44 of 144 Meeting Date: Monday, January 20, 2014 Attachments: Logo Presentation Staff Logo Survey Results Facebook Feedback for Staff Logos TC Exchange – Community Logos Unveiled Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Town Council Page 45 of 144 Meeting Date: Monday, January 20, 2014 Staff recommends that Council adopt either the concept designed by resident Aaron Brown or Staff Member April Reiling as indicated in the final slides of the Logo Presentation. If a logo concept is approved by Council, then staff will vet the logo concept for copyright issues and work with a professional graphic artist to refine the logo as appropriate. Town Council Page 46 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club Logo Presentation Town Council January 20, 2014 Town Council Page 47 of 144 Meeting Date: Monday, January 20, 2014 Community Logo Feedback Results TC Exchange Article: 12/12/13 – 1/15/14 Logo concepts A-I designed by community members, logo concept J designed by staff Logo A Logo B Logo C Logo D Logo E Logo F Logo G Logo H Logo I Logo J 4 votes 22 votes 4 votes 70 votes 14 votes 8 votes 1 vote 5 votes 0 votes 22 votes Total Independent Votes = 150 Top Three Logos Selected: 70 votes 22 votes 22 votes Town Council Page 48 of 144 Meeting Date: Monday, January 20, 2014 Logo Consideration •External Audience Appeal •Town Seal vs. Marketing Efforts •Municipal Branding Best Practices –What Sets Trophy Club Apart? –Logo is 2% of the Overall Brand –Brand is Perception –Logo Used to Support & Reinforce Brand Town Council Page 49 of 144 Meeting Date: Monday, January 20, 2014 Trophy Club Brand •Branding, Development and Marketing Action Plan •Vision 2030 – Lasting TC Characteristics: –Character & Elegance –Country Club –Small Town Feel –Sense of Community - Enclosed Safety - Quality of Schools - Beauty Town Council Page 50 of 144 Meeting Date: Monday, January 20, 2014 A logo should be:  Flexible  Simple  Unique  Differentiated  Memorable Town Council Page 51 of 144 Meeting Date: Monday, January 20, 2014 Flexible --- looks good large or small Town Council Page 52 of 144 Meeting Date: Monday, January 20, 2014 Flexible --- workable text placement TOWN OF TROPHY CLUB TROPHY CLUB TOWN OF TROPHY TOWN OF CLUB Town Council Page 53 of 144 Meeting Date: Monday, January 20, 2014 Flexible --- the symbol can stand alone Town Council Page 54 of 144 Meeting Date: Monday, January 20, 2014 The Clock Tower The Clock Tower is not owned by the Town and is located on private property. If the property where the Clock Tower sits is developed, then the Clock Tower can be removed and another Clock Tower of the same height and scale may be erected. In other words, in a couple years the Clock Tower may not look like it does today. Town Council Page 55 of 144 Meeting Date: Monday, January 20, 2014 Town Vehicle Mockup Town Council Page 56 of 144 Meeting Date: Monday, January 20, 2014 Town Vehicle Mockup Town Council Page 57 of 144 Meeting Date: Monday, January 20, 2014 Business Card Mockup April Reiling PIO/Marketing Manager 100 Municipal Drive Trophy Club, TX 76262 (682) 831-4601 Fax: (817) 491-9312 areiling@trophyclub.org www.trophyclub.org www.tc-exchange.org @TrophyClubGov April Reiling PIO/Marketing Manager 100 Municipal Drive Trophy Club, TX 76262 (682) 831-4601 Fax: (817) 491-9312 areiling@trophyclub.org www.trophyclub.org www.tc-exchange.org @TrophyClubGov Town Council Page 58 of 144 Meeting Date: Monday, January 20, 2014 Collared Shirt Mockup Town Council Page 59 of 144 Meeting Date: Monday, January 20, 2014 Costs Associated With New Logo New Logo Transition (estimate) –Rollout = $3,500 –Vehicles = $1,000 –Uniforms = $250 –Various (park signage, monuments, etc.) = $25,000 –Admin (letterhead, business cards, etc.) = $2,600 TOTAL = $32,350 Town Council Page 60 of 144 Meeting Date: Monday, January 20, 2014 Town Council Page 61 of 144 Meeting Date: Monday, January 20, 2014 1 of 12 Trophy Club Logo Survey 1. Which logo is more unique compared to other municipal logos (differentiated)? Response Percent Response Count Logo A 23.3%35 Logo B 46.7%70 Logo C 15.3%23 Logo D 14.7%22 Additional Comments 19 answered question 150 skipped question 2 2. Which logo would be more flexible regarding applications for use (looks good on a work truck, business card and embroidered hat)? Response Percent Response Count Logo A 30.7%46 Logo B 37.3%56 Logo C 14.7%22 Logo D 17.3%26 Additional Comments 8 answered question 150 skipped question 2 Survey data collected in November 2013 inlcudes logo concepts developed internally by sta. Town Council Page 62 of 144 Meeting Date: Monday, January 20, 2014 2 of 12 3. Which logo is cleaner (simpler)? Response Percent Response Count Logo A 28.0%42 Logo B 22.7%34 Logo C 22.7%34 Logo D 26.7%40 Additional Comments 3 answered question 150 skipped question 2 4. Which logo is more memorable? Response Percent Response Count Logo A 23.3%35 Logo B 46.7%70 Logo C 15.3%23 Logo D 14.7%22 Additional Comments 9 answered question 150 skipped question 2 Town Council Page 63 of 144 Meeting Date: Monday, January 20, 2014 3 of 12 5. Based on questions 1-4, which logo is strongest? Response Percent Response Count Logo A 30.0%45 Logo B 40.7%61 Logo C 14.0%21 Logo D 15.3%23 Additional Comments 8 answered question 150 skipped question 2 6. Which logo option best represents Trophy Club? Response Percent Response Count Logo A 31.3%47 Logo B 40.7%61 Logo C 12.0%18 Logo D 16.0%24 Additional Comments 12 answered question 150 skipped question 2 Town Council Page 64 of 144 Meeting Date: Monday, January 20, 2014 4 of 12 7. What suggestions do you have for improving the proposed logo concepts? Response Count 44 answered question 44 skipped question 108 Town Council Page 65 of 144 Meeting Date: Monday, January 20, 2014 6 of 12 Page 2, Q1. Which logo is more unique compared to other municipal logos (differentiated)? 1 strong fonts and horizontal make it appealing on numerous entrances and written material. far and away the best of the 4 Nov 22, 2013 3:06 PM 2 haven't really seen many other municipal logos Nov 20, 2013 10:06 AM 3 I would not consider any of them "unique", but the questionnaire format makes me answer this question. Nov 18, 2013 4:49 AM 4 This is the best of the worst options Nov 17, 2013 9:59 AM 5 None of them, they are all bland but they are better than what you were looking at a few months ago Nov 16, 2013 7:49 AM 6 B SUX Nov 15, 2013 9:28 PM 7 All look great. Would like to see some more options.Nov 15, 2013 5:44 PM 8 All are too generic Nov 15, 2013 3:22 PM 9 While it has similar characteristics of other city logos, this appears to have a lively, professional look. Nov 15, 2013 12:11 PM 10 Different, but my least favorite Nov 15, 2013 10:54 AM 11 I really like the print used and the star. Logo A and C look very boxy. Logo D is too long. Nov 15, 2013 8:47 AM 12 Great job April....joe.Nov 14, 2013 10:01 PM 13 Make star more prominent and straight.Nov 14, 2013 8:59 PM 14 A & D with the letters touching will run together when used on many things. Nov 14, 2013 8:05 PM 15 Could add the star... The TC is a stronger font than B Nov 14, 2013 7:52 PM 16 I like Logo D, however, add the star in Logo B.Nov 14, 2013 7:31 PM 17 I do not really like any of them but B is more unique Nov 14, 2013 7:30 PM 18 But not really crazy about any of them...Nov 14, 2013 6:21 PM 19 I like the lone star!Nov 14, 2013 6:03 PM Town Council Page 66 of 144 Meeting Date: Monday, January 20, 2014 7 of 12 Page 2, Q2. Which logo would be more flexible regarding applications for use (looks good on a work truck, business card and embroidered hat)? 1 B and D would be good variations!Nov 21, 2013 3:20 PM 2 "C" has that large solid blue which could blur in some washing conditions Nov 20, 2013 10:06 AM 3 The best option from the worst list Nov 17, 2013 9:59 AM 4 B SUX Nov 15, 2013 9:28 PM 5 I'm very partial to Logo B Nov 15, 2013 12:11 PM 6 B could work as well, but being more compact is most flexible. Although, D could have the "TC" stacked similar to the others and be a modification depending on the orientation Nov 15, 2013 10:54 AM 7 Separate the T and C in the box so that is doesn't look like a cattle brand Nov 15, 2013 8:39 AM 8 same...dont like any but B is more flexible Nov 14, 2013 7:30 PM Page 2, Q3. Which logo is cleaner (simpler)? 1 Terrible options to choose from Nov 17, 2013 9:59 AM 2 B SUX Nov 15, 2013 9:28 PM 3 Logo A is simpler therefore cleaner, but appears to lack something Nov 15, 2013 12:11 PM Town Council Page 67 of 144 Meeting Date: Monday, January 20, 2014 8 of 12 Page 2, Q4. Which logo is more memorable? 1 Cleanest modern and boldface on city name Nov 20, 2013 10:54 AM 2 but not by a large margin... all fairly easy to remember Nov 20, 2013 10:06 AM 3 More memorable out of the four choices. Not memorable in the knock you back kind of memorable. Nov 18, 2013 4:49 AM 4 Dislike these options greatly Nov 17, 2013 9:59 AM 5 B SUX Nov 15, 2013 9:28 PM 6 None of the above Nov 15, 2013 3:22 PM 7 The star really draws your attention to the logo because it may be fine, simple detail, it appears more livelier... Nov 15, 2013 12:11 PM 8 out of the 4, B is Nov 14, 2013 7:30 PM 9 None. Start over. Very boring.Nov 14, 2013 7:03 PM Page 2, Q5. Based on questions 1-4, which logo is strongest? 1 Would need to know which definition of strongest you are referring to. Once again the questionnaire is making me answer this question. Nov 18, 2013 4:49 AM 2 All options are weak Nov 17, 2013 9:59 AM 3 B SUX Nov 15, 2013 9:28 PM 4 None of the above. All generic, nothing unique or that represents the town Nov 15, 2013 3:22 PM 5 It really grabs you but doesn't overdue it Nov 15, 2013 12:11 PM 6 out of the 4 B is strongest Nov 14, 2013 7:30 PM 7 None. Send it back to artists for more ideas.Nov 14, 2013 7:03 PM 8 Again, not really crazy about any of these. B is the best of the group...Nov 14, 2013 6:21 PM Town Council Page 68 of 144 Meeting Date: Monday, January 20, 2014 9 of 12 Page 2, Q6. Which logo option best represents Trophy Club? 1 Forget the Clock Tower. From a distance, the suggested clock tower logos look like a phallic symbol. Nov 21, 2013 8:06 AM 2 I like the star in the logo!Nov 20, 2013 10:06 AM 3 All four could possibly represent TC, that is how many different opinions you will have in Trophy Club. Nov 18, 2013 4:49 AM 4 Not a good representation of Trophy Club at all Nov 17, 2013 9:59 AM 5 I do like the logo I saw as a late entry depicting the clock tower.Nov 17, 2013 8:46 AM 6 It seems as if the town has been unable to decide upon their “brand”. The town’s brand should be the starting point for any redesign of the logo. If you remove all of the words, something in the logo should be left which identifies the town. The 4 logos presented are dull, boring, uninspiring and unmemorable. Nov 16, 2013 4:48 AM 7 B SUX Nov 15, 2013 9:28 PM 8 None. All could be of any town. Too generic. Add to specifics, like clock tower or golf (and I do not care for golf, but at least it says something about the town) Nov 15, 2013 3:22 PM 9 The rising "star" of the North Texas metroplex Nov 15, 2013 12:11 PM 10 Close knit community surrounded by and supported by residents Nov 15, 2013 8:39 AM 11 none Nov 14, 2013 7:30 PM 12 None of them. Try again. Really. These are totally boring and amateur looking. Nov 14, 2013 7:03 PM Town Council Page 69 of 144 Meeting Date: Monday, January 20, 2014 11 of 12 Page 2, Q7. What suggestions do you have for improving the proposed logo concepts? 1 more brillant red than the 'rust' red used. not 'flag' red but alittle more Nov 22, 2013 3:06 PM 2 letters TC need to be boder Nov 22, 2013 5:50 AM 3 Possibly Stack the letters for better symmetry?Nov 21, 2013 5:04 PM 4 Make it a Texas Star!Nov 21, 2013 4:05 PM 5 Make the red TC bolder.Nov 21, 2013 8:06 AM 6 I think the red font used in TC on logo A would be better suited for logo D Nov 20, 2013 12:18 PM 7 Less is more Nov 20, 2013 10:54 AM 8 think they all look good... particularly A, B and D.Nov 20, 2013 10:06 AM 9 Out of the 4 choices "B" IS THE WINNER! I could live with A,B or D. I think C has too much block coloring around the TC to meet any of the above criteria. Nov 18, 2013 4:49 AM 10 Please consider other options that are not on this survey. We need to consider the opinion of the residents and the image we are trying to keep as a unique culture to live and work. Nov 17, 2013 9:59 AM 11 I wish you would have given us an option that included the clock tower Nov 16, 2013 7:49 AM 12 Decide upon a "brand" first. What do residents believe their town represents? What is unique about the town? Nov 16, 2013 4:48 AM 13 leave it alone or use the clock tower on the logo Nov 15, 2013 9:28 PM 14 Use C Adam Broyles suggestion of clock tower, that is unique and represents the town Nov 15, 2013 3:22 PM 15 None at this time...Nov 15, 2013 12:11 PM 16 Try some different font options for the T C and I prefer that they don't touch each other. Nov 15, 2013 10:58 AM 17 As I mentioned above, I think you can have the same font/look for a logo, but either have it be long like D or stacked like A-C. Many brands do this to be flexible, but consistent across multiple platforms. Nov 15, 2013 10:54 AM 18 love logo B Nov 15, 2013 8:47 AM 19 Love the box and simplicity but change the TC look Nov 15, 2013 8:39 AM 20 I like the font of TC on logo one but he horizontal layout of logo D. If the TC from A replaced logo D, I would like that. Nov 14, 2013 10:35 PM 21 The star makes it Texas and powerful Nov 14, 2013 10:20 PM 22 Keep it clean and classy. Simple is best!Nov 14, 2013 9:48 PM 23 Not sure we need a new one. Let's put the money to better use then a logo that Nov 14, 2013 9:37 PM Town Council Page 70 of 144 Meeting Date: Monday, January 20, 2014 12 of 12 Page 2, Q7. What suggestions do you have for improving the proposed logo concepts? is not needed. 24 No but have you estimated the cost to change the logo at the ball fields? Isnt the logo in stone there? Seems like a mighty expensive project. Nov 14, 2013 8:41 PM 25 Straighten the star Nov 14, 2013 8:01 PM 26 Add the star to Logo A Nov 14, 2013 7:49 PM 27 although better than the previous efforts - these are still lacking in originality and memorable qualities. there is nothing to create an impression of Trophy Club. It tells you nothing about the unique qualities of the town. What about trees, clock tower, high school, bobcat? Nov 14, 2013 7:39 PM 28 I'm not crazy about any of these. Look at Southlake's it's nice and Bold and basic but Classy... Nov 14, 2013 7:33 PM 29 Add the star to Logo D. It should be twice the size of the star in Logo B.Nov 14, 2013 7:31 PM 30 I would like to see something else Nov 14, 2013 7:30 PM 31 What happened to the previous concepts from earlier in the year? They were a higher caliber than these - more."high end." Nov 14, 2013 7:25 PM 32 Make the star bigger Nov 14, 2013 7:24 PM 33 Consider adding star to "A"Nov 14, 2013 7:19 PM 34 Can't believe you spent so much cash shoddy simple logos Nov 14, 2013 7:10 PM 35 Bigger star on logo "B"Nov 14, 2013 7:04 PM 36 Start over.Nov 14, 2013 7:03 PM 37 Throw them all out and start over AGAIN!Nov 14, 2013 6:58 PM 38 I like option A.Nov 14, 2013 6:48 PM 39 Incorporate a Texas star Nov 14, 2013 6:29 PM 40 Consider a new round.Nov 14, 2013 6:21 PM 41 Thank you for revisiting the logo issue.Nov 14, 2013 6:04 PM 42 Like the old one better Nov 14, 2013 6:04 PM 43 As a logo and web designer I think D is the most flexible esp. Considering the second question. Most application are viewed better on a horizontal space unless it's a small square like on Facebook then the TC can be used stand alone. Nov 14, 2013 5:58 PM 44 No stars.Nov 14, 2013 5:55 PM Town Council Page 71 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club November 13, 2013 The New Town of Trophy Club Logo Survey Launches Tomorrow! Before the survey goes live, please tell us what you think about the four concepts below. The logos are pictured in grayscale and are concepts only, not finished out, polished logos. Thank you for commenting feedback! 161062Like · · Share o 16 people like this. o Ericca Littleton Souther The first one. (top left) It immediately grabs the eye and looks polished. Preliminary Facebook feedback prior to launching official Staff Logo Survey Town Council Page 72 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 4:38pm · Like · 3 o Elizabeth Ann Tallman Bottom right-hand corner. Looks more classy. November 13, 2013 at 4:38pm · Like · 2 o David Darling I like the top left. The bottom right looks like a branding on a cow. November 13, 2013 at 4:39pm · Like · 2 o Cheri Duckworth Bottom two are clean and simple. The bottom right looks really modern. The bottom left is clean and classic. They are nice designs. November 13, 2013 at 4:40pm · Like · 1 o Shirley Spoonemore Moemke Top right.. like the star... November 13, 2013 at 4:42pm · Like · 1 o Karyn Blake Plagens I like them all except the bottom right, I agree that it looks like a cattle brand Town Council Page 73 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 4:43pm · Like · 1 o Keri Rader Thorpe Top Right November 13, 2013 at 4:45pm · Like · 2 o Daniel Heredia I agree. I too like the top left November 13, 2013 at 4:50pm · Like o Emily Shirey Yarish Top right with the star November 13, 2013 at 4:51pm · Like · 1 o Donna Wood Austin The one with the star, except the star should be more like the "lone star"..straighter and more filled in. November 13, 2013 at 4:54pm · Like · 2 o Joel Gary Quile Bottom Right. But separate the T & the C for clarity. Super clean. Will look great a patch, cop car, flag, or polo shirt. I might even put the box of the bottom right one to the left of the wording of the bottom left one. The others ones don't communicate strong or quality. Town Council Page 74 of 144 Meeting Date: Monday, January 20, 2014 Looks lazy and not classic. I appreciate the town leadership going back to the drawing board on this. That says to me that you listen and value resident input. Keep up the good work! November 13, 2013 at 4:54pm · Like · 4 o Donna Hummer Like the top right with the star. November 13, 2013 at 4:57pm · Like o Jennifer Ziemkiewicz Upper right corner is my choice. The star representing Texas is what sold me! November 13, 2013 at 5:00pm · Like o Michael Cozine Top right but modify the star... November 13, 2013 at 5:04pm · Like o Kay Williams Top Left November 13, 2013 at 5:06pm · Like o Town Council Page 75 of 144 Meeting Date: Monday, January 20, 2014 Ladora Anne Top right! Like the star. November 13, 2013 at 5:06pm · Like o Babette Tunnell Welch Top right with the star November 13, 2013 at 5:07pm · Like o Papillon Seal I love the old one. November 13, 2013 at 5:10pm · Like · 5 o Carol Harer Top left November 13, 2013 at 5:13pm · Like o C Adam Broyles Bottom Left... Most classic and clean of the 4 November 13, 2013 at 5:15pm · Like · 2 o Karen Ellsworth Bottom right.....like the clean,simple look Town Council Page 76 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 5:16pm · Like · 3 o Janine DeShazo Top right. Love it! Bottom right looks like a bank logo, not a logo for a town to call "home" November 13, 2013 at 5:24pm · Like o Rene' Jensen Top Left November 13, 2013 at 5:25pm · Like o Lisa Cottrell Angeli Bottom right. Like it squared and compact. Add a star and it's perfect. November 13, 2013 at 5:28pm · Like · 2 o Jaime McCormack Top right November 13, 2013 at 5:33pm · Like · 1 o Deanna Zaikowski Polner Bottom right looks like a cattle brand. I like top right with a modified star. Town Council Page 77 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 5:33pm · Like · 1 o Alyssa Ferrucci Lanoue Dont live there lol but the top right!! November 13, 2013 at 5:35pm · Like · 1 o Papillon Seal Keep the clock tower! November 13, 2013 at 5:35pm · Like o Amber Karkauskas TOP LEFT: Classy like our town! November 13, 2013 at 5:36pm · Like o Ashley Costa Top left November 13, 2013 at 5:40pm · Like o Jill Rippa Ammann Top right November 13, 2013 at 5:42pm · Like Town Council Page 78 of 144 Meeting Date: Monday, January 20, 2014 o Emily Bartel Roberts Bottom right! November 13, 2013 at 5:44pm · Like · 1 o Chris Bailey Normally, I would find SOMETHING wrong. I would be good with any of these. November 13, 2013 at 5:45pm · Edited · Like o Donna Burton Bottom right November 13, 2013 at 5:49pm · Like · 1 o Jenn Vostry My husband and I both like bottom left, so two votes November 13, 2013 at 5:55pm · Like o Robin Gill Nagengast Bottom right. Yes, it looks like a cattle brand and I like it. Stakes some claim/ownership to our home. November 13, 2013 at 5:56pm · Like · 2 Town Council Page 79 of 144 Meeting Date: Monday, January 20, 2014 o Emily Young Bottom right. November 13, 2013 at 5:57pm · Like · 1 o Jim Parrow I still have to ask "WHY" are we making such an effort to replace our existing logo? Is Beck determined to demolish the Clock Tower? If it were gone our existing logo, with the clock tower, would be an inaccurate representation of our fantastic community, so maybe that is what is driving this quest. We are a wonderful Town in Texas in the United States with a Timeless Family centered culture. Our current logo conveys these realities and I can not understand the logic behind the thinking of those who seek to find a new logo. As the old saying goes "If it ain't broke, don't fix it" November 13, 2013 at 5:58pm · Like · 12 o Lupita Bustos Delgado On Top with the star! November 13, 2013 at 6:02pm · Like o Alicia Guzzardo Top right November 13, 2013 at 6:06pm · Like o Town Council Page 80 of 144 Meeting Date: Monday, January 20, 2014 Tony Ross Bottom right November 13, 2013 at 6:07pm · Like o Lene Krull Put the star in the top left one:-) that's the true classic one. The bottom right could be the logo of Trophy Container Shipping November 13, 2013 at 6:15pm · Like o Jan Wandall Tomlinson I like #1 but why do we keep changing our logo? November 13, 2013 at 6:16pm · Like · 3 o Monique Hayes Top right but star needs to be bigger and prettier to match TC font. Or bottom right with longer T, it's most distinctive in terms of quick recognition. November 13, 2013 at 6:19pm · Like · 1 o Jeff T Van Kalker Bottom right November 13, 2013 at 6:22pm · Like · 1 o Town Council Page 81 of 144 Meeting Date: Monday, January 20, 2014 V Kay Rice Schambacher Bottom right November 13, 2013 at 6:24pm · Like · 1 o Jennifer Scroggins Top pick is the top right. Least favorite is the bottom left. November 13, 2013 at 6:41pm · Like · 1 o Gail Mikiciuk Petell Jim Parrow I so agree with you. However, so much time has been put into this logo, there is no going back. Is there a reason why "TC" is in all the logos. Where is the one that November 13, 2013 at 6:42pm · Like o Gail Mikiciuk Petell just says Town of Trophy Club. That is my pick. November 13, 2013 at 6:43pm · Like o Maria Angeli Rutter I just helped pick a logo for our hotel. Love this! Top right. November 13, 2013 at 6:57pm · Like o Town Council Page 82 of 144 Meeting Date: Monday, January 20, 2014 Barb Bakker Sheehan Don't change it! November 13, 2013 at 7:12pm · Like · 1 o Jennifer Weiss Top right November 13, 2013 at 7:14pm · Like o Sandra Allen Ludwig Top right but fix the star looks too small November 13, 2013 at 7:25pm · Like o Liz Maddox I like the right top because of the star November 13, 2013 at 7:33pm · Like o Liz Maddox The first is better just add a good size star November 13, 2013 at 7:34pm · Like o Lisa Hunter PetSitter Top right Town Council Page 83 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 7:38pm · Like o Justin Smith No star please November 13, 2013 at 7:39pm · Like o Jenifer Fox Top right. November 13, 2013 at 7:56pm · Like o Jeff Beach Top left is classy. November 13, 2013 at 7:59pm · Like o Tinku Abraham Top left or bottom right November 13, 2013 at 8:03pm · Like o Robin Strand Top left or bottom right November 13, 2013 at 8:06pm · Like Town Council Page 84 of 144 Meeting Date: Monday, January 20, 2014 o Wade Montgomery What's the star representing? Wasn't Roanoke the "Rising Star of The Metroplex" before they became "The Unique Dining Capital of Texas"? November 13, 2013 at 8:13pm · Like · 3 o Jamie MacCurdy Kizer Top right!!! November 13, 2013 at 8:14pm · Like o Dawn-Gary LaRonde top right November 13, 2013 at 8:35pm · Like o Sue Johnston I don't care for any of them. November 13, 2013 at 8:38pm · Like · 4 o Jim Parrow Gail Petell again WHY has so much time been spent? Have you read anywhere the reasoning for spending so much time and if adopted the cost justification to repaint trucks, & signs etc. It seems if the Residents like what we have then unless there is a real compelling reason to change it we should just STOP and keep what we have. Who is driving this? If there is a defensible justification, then we should all know it before moving forward. Town Council Page 85 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 9:19pm · Like · 10 o Kim Leeper-Van Kalker Top left or bottom right... November 13, 2013 at 9:44pm · Like o Marla Killion Top left. November 13, 2013 at 9:54pm · Like · 1 o Stacey Simonek Anderson I'm also concerned about the money being spent. I think the bottom two look best the top look a bit cheap and cheesy. No star. November 13, 2013 at 9:57pm · Like · 4 o Bri Rosenthal I don't care for any of them ... I don't think any represent our town... The only thing I like is the font for the top right... November 13, 2013 at 9:58pm · Like · 5 o Cheryl Hammond Raper If it ain't broke don't fix it. What is wrong with current logo? Town Council Page 86 of 144 Meeting Date: Monday, January 20, 2014 November 13, 2013 at 10:07pm · Like · 7 o Michelle Ortiz Dupre Love the TC on the top left and the bottom of the top right November 13, 2013 at 10:09pm · Like o Becky Mitchell Top right November 13, 2013 at 10:24pm · Like o Sherry Nowroozi Top right November 13, 2013 at 10:40pm · Like o Laura Gigliotti Bottom right November 13, 2013 at 10:51pm · Like o Sandy Parker Bottom right looks like a handicap symbol. Biotin left looks a Bar K cattle brand. Top right looks like an eyebal or an F. This only leaves top left which is rather boring. We must REALLY LOOM at any signs, buildings and 'improvements from ALL perspectives. Things visitors to my home have said. That Tom Thumb shopping center looks like prison towers. The Town Council Page 87 of 144 Meeting Date: Monday, January 20, 2014 'stones' along TC Drive look like gravestones. What's up with the metal roofs on buildings, (business structures are supposed to look similar to residential homes). Only homes I've ever seen were on mobile homes with tires to hold them down. Just be careful in decisions please. Signed a 24 year resident. November 14, 2013 at 12:12am · Like · 1 o Sandy Parker Isn't this similar to taking away the TROPHY in our town logo and replacing it with the clock tower??? Hello! TROPHY Club. November 14, 2013 at 12:16am · Like o Suzie Manning Top left November 14, 2013 at 1:00am · Like o Chris Slaboda I don't like any. November 14, 2013 at 6:48am · Like · 4 o Rachel Rosenthal Mckellar I dont like any either..I read the town marketing manager said the old one was "outdated and too intricate to be easily reproduced on documents, signs, etc." $30,000 already spent on consulting fees another $32,000 to put on signs, etc. not sure if those are the current facts, just what I read. November 14, 2013 at 7:37am · Edited · Like · 3 Town Council Page 88 of 144 Meeting Date: Monday, January 20, 2014 o Alyssa Edstrom From a PR standpoint, there is no need to change the logo unless you are unveiling a "new" trophy club brand. If it's still "a great place to call home", I don't think any choice represents that well. Don't choose a logo that looks cute or classy.. choose a logo that represents our town and our brand. The best of the worst: top left. November 14, 2013 at 7:37am · Like · 4 o Bri Rosenthal I can understand the need for a simpler logo for documents and signs but why cant it just be a scaled down version of the current logo? It can be done without loosing our "brand" ...just my .02. November 14, 2013 at 7:46am · Like · 4 o Julie Teplitsky Folley I really like the logo we currently have. I like the idea of making it more simple. If I had to choose, top left but it does not send out an "oh wow" by any means, just the best of the 4 that I like. November 14, 2013 at 8:04am · Like · 2 o Paula Watson Top right! November 14, 2013 at 8:28am · Like o Town Council Page 89 of 144 Meeting Date: Monday, January 20, 2014 Kim Williamson Perryman Top Left appeals to me the most. Entire right side the least. November 14, 2013 at 9:19am · Edited · Like o Tiffany Nimphius I think the first three T's and C's have a lazy look to them. Like they can't stand up on their own. And the last one does look like a cattle brand. I really hope we can go back to the drawing board on this topic. November 14, 2013 at 11:15am · Like o Nancy Manning I like bottom left November 14, 2013 at 11:24am · Like o Penny Fuess My vote goes to top left. November 14, 2013 at 2:46pm · Like o John Buzzell Uh. Comic Sans was already taken? November 14, 2013 at 3:49pm · Like · 1 o Town Council Page 90 of 144 Meeting Date: Monday, January 20, 2014 Dolores Uhlig Smith Top left November 14, 2013 at 3:58pm · Like o Morgan Williams second one November 14, 2013 at 4:41pm · Like o Town of Trophy Club From the 92 comments so far, looks like the top right is the overall favorite. Thank you for the feedback! The formal survey is live and the concepts are shown in possible color options: https://www.surveymonkey.com/s/P9LKZHF Trophy Club Logo Survey www.surveymonkey.com Web survey powered by SurveyMonkey.com. Create your own online survey now with SurveyMonkey's expert certified FREE templates. November 14, 2013 at 6:00pm · Like · Remove Preview o C Adam Broyles We have a late entry... Town Council Page 91 of 144 Meeting Date: Monday, January 20, 2014 November 15, 2013 at 10:43am · Like · 11 o Councilman Greg Lamont I like the idea of keeping the Clock Tower, I guess I am old fashioned. November 15, 2013 at 2:43pm · Like · 1 o Nola Fair Engelbrecht Clock tower is my vote. November 15, 2013 at 3:50pm · Like o Nola Fair Engelbrecht Clock tower - Arthur Engelbrecht. November 15, 2013 at 3:50pm · Like o Robert Ayr I like the clock tower, excellent recommendation. November 15, 2013 at 4:02pm · Like o Tamara R. Pearlman I don't like any of the choices. Very bland and lacking in creativity. I like our logo that we have now!! Town Council Page 92 of 144 Meeting Date: Monday, January 20, 2014 November 15, 2013 at 5:09pm · Like o Ken Jones I like this late entry one. The clock tower symbolizes what Trophy Club is founded on. Plus the others are boring and bland. November 15, 2013 at 6:02pm · Like · 1 o Elena Mirena Mansi Parrow I really like the logo we currently have, please don't change it!!!! November 15, 2013 at 6:59pm · Like o Nancy Payton Can the survey be reset to include the late entry? Would love to see how it fares with the others. November 16, 2013 at 10:46am · Like o Lisa Connelly Russo I like the clock tower one simply because it doesn't include any horribly outdated font choices. November 16, 2013 at 1:16pm · Like o Keith Fanning Clock Tower gets my vote Town Council Page 93 of 144 Meeting Date: Monday, January 20, 2014 November 17, 2013 at 9:59am · Like o Bill Rose There are several variations of the clock tower logo under development: https://www.facebook.com/photo.php?fbid=10202685085076732&set=gm.685012484851481&t ype=1&theater https://www.facebook.com/photo.php?fbid=10202677858656076&set=gm.684458641573532&t ype=1&theater Photos from Jared King's post in The Trophy Club Voice Here a few tweaks to an attempt for a Town Logo. Personally, I think it would gr...See More By: Jared King November 18, 2013 at 2:15pm · Like · Remove Preview o Dianne DuBorg Noack I like the B with the clock tower except these aren't on the voting options. The others don't say "Trophy Club". Trophy Club is a town of character , tradition and class and we need a logo like the clock tower to express that. Use B with the clock tower. November 18, 2013 at 3:57pm · Like o Write a comment... Town Council Page 94 of 144 Meeting Date: Monday, January 20, 2014 Boost Post 3,834 people saw this post Town Council Page 95 of 144 Meeting Date: Monday, January 20, 2014 T o w n C o u n c i l P a g e 9 6 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 9 7 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 9 8 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 9 9 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 0 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 1 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 2 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 3 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 4 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 5 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 6 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 7 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 8 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 0 9 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 0 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 1 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 2 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-834-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/7/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding an amendment to the terms of the Non-Exclusive Facilities Use Agreement between the Town and Trophy Club Roanoke Youth Baseball Association to be effective for the remainder of the 2014 Spring season, authorizing notice of termination as required under the existing contract and renegotiation of a new contract for the 2014 Fall and 2015 Spring season. Attachments:Staff Report - Baseball contract.pdf 2014 Amendment to TCRYBA contract FINALdocx.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an amendment to the terms of the Non-Exclusive Facilities Use Agreement between the Town and Trophy Club Roanoke Youth Baseball Association to be effective for the remainder of the 2014 Spring season, authorizing notice of termination as required under the existing contract and renegotiation of a new contract for the 2014 Fall and 2015 Spring season. Town Council Page 113 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club To: Mayor and Town Council From: Adam Adams, Director of Parks & Recreation CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Town Council Meeting, January 20, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action in recommending an extension of the existing contract with the Trophy Club Roanoke Youth Baseball Association and their continued use of Town facilities to Town Council. Explanation: The Parks and Recreation Board took action in recommending the following items to town council. 1. The contract amendment shall run from February 8th ending June 29th. There was a motion to approve by Board Member Little and seconded by Board Member Murray. The vote was unanimous. 2. TCRYBA shall charge each participant through the close of spring registration a $10.00 fee that will then be paid to the town. There was a motion made to approve by Board Member Murray and seconded by Board Member Arata. The vote was unanimous. 3. TCRYBA shall provide audited financials for review by the Town on an agreed upon date as requested by the Town. There was a motion to approve by Board Member Hurst and seconded by Board Member Mills. The vote was unanimous. 4. TCRYBA shall provide a report that identifies all players general residency by Town/City by the third week of spring season play. There was a motion to approve by Board Member Hocker and seconded by Board Member Abdulky. The vote was unanimous. 5. TCRYBA shall provide a list of all board members and their addresses to the Town by the third week of spring season. There was a motion to approve by Board Member Abdulky and seconded by Board Member Arata. The vote was unanimous. 6. TCRYBA shall require background checks on head coaches, assistant coaches, board members, and adult umpires. There was a motion to approve by Board Member Hocker and seconded by Board Member Murray. The vote was unanimous. Town Council Page 114 of 144 Meeting Date: Monday, January 20, 2014 7. No soft toss allowed against field fencing. There was a motion to approve by Board Member Arata and seconded by Board Member Hocker. The vote was unanimous. 8. TCRYBA shall be allowed to hold two tournaments without fees. There was a motion to approve by Board Member Hurst and seconded by Board Member Trotter. The vote was unanimous. Attachments: Trophy Club Roanoke Youth Baseball Association (TCRYBA) Contract Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Town Council Page 115 of 144 Meeting Date: Monday, January 20, 2014 Recommendation: Staff recommends extension of the existing contract with the Trophy Club Roanoke Youth Baseball Association and their continued use of Town facilities. Town Council Page 116 of 144 Meeting Date: Monday, January 20, 2014 THE STATE OF TEXAS § § COUNTY OF DENTON § AMENDED NON-EXCLUSIVE FACILITIES USE AMENDED AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY CLUB AND THE TROPHY CLUB ROANOKE YOUTH BASEBALL ASSOCIATION THIS AMENDED NON-EXCLUSIVE USE AMENDED AGREEMENT is made and entered into by and between the TOWN OF TROPHY CLUB, TEXAS (hereinafter referred to as “TOWN”), acting by and through its Mayor or designee, and the TROPHY CLUB ROANOKE YOUTH BASEBALL ASSOCIATION (hereinafter referred to as “TCRYBA”), acting by and through the President its Board of Directors, or designee, (hereinafter “Amended Amended Agreement”). WITNESSETH: WHEREAS, the TOWN owns and maintains TOWN parks and sports facilities on Independence Park WHEREAS, the TCRYBA is comprised of various youth baseball teams for baseball play; and WHEREAS, the TCRYBA desires to use the TOWN parks and facilities as specifically identified herein below; and WHEREAS, maintenance and upkeep obligations shall be shared by Town and TCRYBA as expressly set forth in this Amended Agreement; and WHEREAS, TCRYBA and TOWN agree that it serves their best interests to work with Town of Trophy Club Staff; and WHEREAS, TCRYBA and the TOWN agree that the properties and facilities identified herein shall be used by TCRYBA solely for the purpose of providing baseball use for the members of the TCRYBA; and WHEREAS, the parties entered into a Non-Exclusive Facilities Use Amended Agreement on or about May, 2013, (hereinafter “May, 2013 Amended Agreement”), and by execution of this Amended Non-Exclusive Facilities Use Amended Agreement the parties agree and intend that this Amended Agreement shall replace the May, 2013 Amended Agreement in its entirety. NOW THEREFORE, FOR AND IN CONSIDERATION of the above and foregoing premises, the benefits flowing to each of the parties hereto, and other good and valuable consideration, TOWN and TCRYBA do hereby agree as follows: Town Council Page 117 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 2 of 13 I. INCORPORATION OF PREMISES / TERM 1.01 Incorporation of Premises. The foregoing premises to this Amended Agreement are incorporated herein for all purposes as if set out herein verbatim. Upon the effective date of this Amended Agreement, the May, 2013 Amended Agreement shall no longer be in effect and shall be replaced in its entirety by this Amended Agreement. Prior to February 8, 2014, the May, 2013 Amended Agreement shall remain in effect, and approval and execution of this Amended Agreement shall not void or otherwise affect either of the parties’ obligations under the May, 2013 Amended Agreement. 1.02 Term. The term of this Amended Agreement shall commence on February 8, 2014 and shall end on June 29, 2014 unless otherwise terminated as provided herein. II. FACILITIES / CONSIDERATION 2.01 Facilities. TOWN, under the terms and conditions provided herein, shall allow TCRYBA the non-exclusive use of the TOWN properties and facilities within the parks as specifically identified in Exhibit “A”, a copy of which is attached hereto and incorporated herein, for athletic and sporting events, to wit, baseball events, (hereinafter “Facilities”). 2.02 Consideration. In addition to the fees provided herein, for the Spring, 2014 season, TCRYBA shall assess a ten dollar ($10.00) fee for each registered player, and shall remit to Town all such fees collected within thirty (30) days after the close of Spring, 2014 season registration. In further consideration for the use of the Facilities, TCRYBA hereby agrees to provide a proposed Facility use schedule (which specifically identifies complexes and fields to be used) to the TOWN at least seven (7) days before the commencement each seasonal practice schedule and fifteen (15) days prior to each seasonal game schedule. In the event of changes in the game and or practice schedule, TCBRA shall provide TOWN with a written notice at least seventy- two (72) hours prior to the proposed change. Acceptance of the proposed changes shall be within the sole discretion of the Town; provided however, that acceptance shall not be unreasonably withheld. Town Council Page 118 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 3 of 13 III. FACILITY USE SCHEDULING 3.01 Regular Seasons. The "fall baseball season" shall run from the first Monday in September through the third Sunday in November, and shall include all practice and league games, tournaments and make-up games. The “Spring, 2014 season” shall run from February 1, 2014 to June 29, 2014 and shall include all practice and league games, tournaments and make-up games. 3.02 Tournaments. Upon thirty (30) days written notice and approval of proposed scheduling by TOWN, TCRYBA shall be allowed to schedule a total of three (3) tournaments per year at no additional cost. One (1) tournament may be held during the fall months and two (2) tournaments may be held being held during the Spring, 2014 season. Notwithstanding the foregoing, these tournaments shall last no longer than five (5) consecutive days, subject to extension due to inclement weather. 3.03 Scheduling. TOWN and TCRYBA agree that scheduling of additional games and practices on dates not contained in the TOWN approved schedule shall not be permitted unless these additional times are mutually agreed to in writing by the TOWN and TCRYBA at no additional cost to TCRYBA. Use of Facilities shall be limited to the sports games and contests scheduled by TCRYBA, and TCRYBA shall provide written notice of scheduling to the Parks and Recreation Department in accordance with the time frames set forth in this Amended Agreement. TCRYBA shall provide one point of contact for all scheduling of TOWN fields. No TCRYBA tournaments and/or use of the Facilities by TCYRBA, other than that expressly provided for under a TOWN approved schedule, shall be allowed by the TOWN. Weather days, rain days, or suspension of play may require rescheduling of events. TCRYBA shall provide written notice of such rescheduling requests to the Parks and Recreation Department at least seventy- two (72) hours in advance of the proposed schedule change. IV. MAINTENANCE RESPONSIBILITIES 4.01 TOWN Maintenance Responsibilities. TOWN shall be responsible for all routine maintenance of the Facilities, including the following: 1. watering; 2. mowing; 3. over seeding (as needed) 4. fertilizing; 5. aerification; Town Council Page 119 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 4 of 13 6. top-dressing; 7. striping of the game fields, for league scheduled games & tournaments; 8. concession stand; 9. restrooms; 10. lighting; 11. irrigation; 12. turf management; and 13. other similar maintenance items 4.02 Repairs. TOWN shall have the sole discretion to determine nature and timing of repairs and shall have the sole duty and responsibility for making repairs to all permanent improvements owned by the TOWN such as fencing, buildings, lighting, or other permanent structural improvements upon the Facilities. 4.03 TOWN Alterations. TOWN shall be permitted and shall have the right to make, at its own expense, all alterations or additions to all or any portion of the Facilities as the Town determines appropriate in its sole discretion, notwithstanding any conflicting provision of this Amended Agreement. 4.04 TCRYBA Maintenance and Other Responsibilities. TCRYBA shall be responsible for the following: A. Maintenance and Improvements Generally. Maintenance or improvements in addition to those provided by TOWN pursuant to this Section, shall be the responsibility of TCRYBA and shall only be allowed upon the prior written approval by TOWN. B. Field Maintenance: TCRYBA through their President or designee shall promptly notify the TOWN of all field maintenance requests, requests for additional services or the existence of unsafe conditions by providing written notice to the Park Superintendent and/or designee. 4.05. TCRYBA Alterations. TCRYBA shall not remove, in whole or in part, any improvement, fixed or movable, upon the Facilities, including without limitations bleachers without first obtaining the express written permission of the TOWN and then only in the event that the removal will not subject such improvements or the Facilities to damage. Any such removal shall be at the sole expense of TCRYBA. 4.06 Council Updates. An officer of the TCRYBA Board shall attend a Town Council meeting and shall provide an update to the Town Council at least two (2) times annually, with one Town Council Page 120 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 5 of 13 (1) update occurring at the beginning of the fall baseball season and one (1) update occurring at the end of the Spring, 2014 season. 4.07 Ex-Officio Member. The Parks and Recreation Director or designee shall serve as an ex-officio member of the Board of Directors of the TCRYBA. 4.08 Sponsorship Opportunities. TCRYBA shall diligently pursue third party sponsorships that will reduce the maintenance and operational costs of both TCRYBA and TOWN, including without limitation, additional tournaments and other TOWN authorized activities. 4.09 Events. TOWN and TCRYBA agree and understand that there is a benefit in combining resources and participation in TOWN sponsored events. TCRYBA agrees to work with Town Staff in the joint scheduling and promotion of TOWN events as practicable for both parties. V. Rules and Regulations / Closure of Facilities / Parking 5.01 TOWN Regulations. TCRYBA understands and agrees that its’ use of the Facilities shall be allowed only in accordance with TOWN guidelines and regulations, including without limitation the following: A. Athletic Facility Rainout Procedures: During questionable weather periods, field playability status will be posted on the TOWN’S field conditions line by 3:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays, and Holidays. TOWN’S Parks Operations Superintendent and/or designee emergency contact numbers shall be distributed to TCRYBA designated TCRYBA officials prior to season start. The field conditions line shall be updated as soon as possible when field conditions change status. B. Field Closure Policy and Procedure: TCRYBA shall cancel, delay or postpone any games, tournaments, practices, scrimmages, camps etc. if severe weather conditions are present and/or when TOWN notifies TCRYBA that supplemental watering will be conducted. Notwithstanding the terms of this Amended Agreement, TOWN, in its sole discretion, retains the right to close any or all of the Facilities that are the subject of this Amended Agreement. The Park Superintendant and/or designee, at their sole discretion, may close the TOWN Facilities and suspend play at any time if, in TOWN’S sole discretion it is determined that continued use presents a risk of injury to persons or damage to the Facilities or the general health, safety or welfare of the public. In addition, Town Council Page 121 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 6 of 13 all of a portion of the Facilities may be closed for repair, remodeling or overseeding. In the event of closure for such maintenance, TOWN shall timely notify TCRYBA officials in order to minimize the impact on scheduling as much as reasonably possible. TOWN also reserves the right to close all or a portion of the Facilities during operational hours, and if resources are available, TOWN may offer substitutions or alternatives for the use of the Facilities or offer replacement premises or facilities. 5.02 Parking. During the term of the Amended Agreement, TOWN shall provide TCRYBA with access to and use of parking facilities shown on Exhibit “A”. The repair and maintenance of such parking lot shall remain the sole responsibility of the TOWN. VI. TCRYBA USE OF TOWN PARK CONCESSION FACILITIES 6.01 Schedule. TCRYBA shall have the right to use the concession facilities at Independence Park on the dates and times noted for its uses which are allowed during authorized schedule of the Facilities or as mutually agreed upon during additional tournaments outside of the regular season 6.02 Subleasing Prohibited. TCRYBA will utilize the concession facilities only for the purpose of vending and/or sale of concessions, food, beverages, or merchandise. TCRYBA is strictly prohibited from leasing or sub-leasing the concessions operation of any TOWN facility without written permission from the Director of Parks and Recreation. 6.03 As -Is Condition. The TCRYBA shall take the premises on an “as-is” condition on the date of execution of this Amended Agreement and there shall be no obligation by the TOWN to make any other improvements to the concession stands and/or any of the athletic facilities. TCRYBA shall not make any improvements or structural changes to any TOWN concession facility without written permission by the Director of Parks and Recreation. VII. GENERAL REQUIREMENTS APPLICABLE TO TCRYBA USE OF TOWN PROPERTY 7.01 Immunity. Town Council Page 122 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 7 of 13 Nothing in this Amended Agreement, or in any exhibit or attachment hereto, shall be construed to affect, alter, or modify the immunity of either party under the Texas Civil Practice and Remedies Code §§101.001 et seq. It is expressly understood and agreed that in the execution of this Amended Agreement, neither TOWN nor TCRYBA waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. 7.02. Insurance. During the term of this t Amended Agreement, and any extensions thereof, TCRYBA shall obtain and maintain, at its sole expense, general liability insurance with the minimum amounts of $1,000,000 Bodily Injury Liability and $1,000,000 Property Damage Liability while naming the TOWN of Trophy Club as an additional insured to protect against potential claims arising out of the TCRYBA’s use of the TOWN’S property and the Facilities. TCRYBA shall furnish TOWN with certificates of insurance in accordance with this Paragraph within sixty (60) days from the date of execution of this Amended Agreement or thirty (30) days prior to use of the Facilities hereunder, whichever occurs first. Nothing contained herein shall be construed to grant any third party rights or as a waiver of any governmental and/or public purpose of the operation or use of all or a portion of the Facilities. 7.03 No Third Party Beneficiary. For purposes of this Amended Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) the Amended Agreement only affects matters/disputes between the parties to this Amended Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entities may be in a contractual relationship with TOWN or TCRYBA or both; and (2) the terms of this Amended Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations owing by them to either TOWN or TCRYBA. This Amended Agreement shall not create any third-party beneficiaries. 7.04 Notice. Each notice or other communication which may be or is required to be given under this Amended Agreement shall be in writing and shall be deemed to have been properly given when delivered by e-mail or personally during the normal business hours of the party to whom such communication is directed, or upon receipt when sent by United States registered or certified mail, return receipt requested, postage prepaid, to the appropriate one of the following addresses as may be designated by the appropriate party; however, each party has a right to designate a different address by giving the other party fifteen (15) days prior written notice of such designation: Town Council Page 123 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 8 of 13 If to TCRYBA: Matt Fenton Trophy Club Roanoke Youth Baseball Association 15 Jamie Court Trophy Club, Texas 76262 If to TOWN: Adam Adams Director of Parks and Recreation TOWN of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 7.05 Claims Against Parties. Each party shall be responsible for defending and/or disposing of all causes arising against the respective party as a result of its use or occupation of the subject facilities and property. It is expressly understood and agreed that in the execution of this contract, neither TOWN nor TCRYBA waives, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. 7.05 Entire Agreement. This Amended Agreement contains the entire Amended Agreement of the parties hereto, and no other oral or written commitments shall have any force or effect if not contained herein. 7.06 Severability. In case any one (1) or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Amended Agreement shall be construed as if such invalidity, illegality or unenforceable provision had never been contain herein. 7.07 Authority. The undersigned officers and/or agents are authorized to execute this contract on behalf of the partied hereto, and each party hereto certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. 7.08 Defective Conditions. Town Council Page 124 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 9 of 13 TCRYBA shall promptly report to TOWN any defects or dangerous conditions it discovers on or concerning TOWN property, and shall cease any such use until such defect or condition is repaired or cured, provided TOWN shall have not have an obligation to repair or cure any such defect of condition. VIII. TERMINATION 8.01 Termination for Cause. Upon the occurrence of any of the following events, the Town in its sole discretion may elect to terminate this Amended Agreement upon thirty (30) days written notice to TCRYBA: A. Neither the position of President nor the position of Vice President of TCRYBA is a held by a resident of the Town of Trophy Club; and B. TCRYBA fails to take action to appoint a resident to either position within thirty (30) days or in the event that due to for a period of thirty (30) continuous days, the TOWN may in its sole discretion terminate this Amended Agreement upon ten (10) days written notice to TCRYBA. 8.02 Termination Without Cause. Either party may terminate this Amended Agreement with or without cause, by giving ninety (90) days prior written notice of the date of termination to the other party. Upon termination, all permanent improvements shall remain the property of TOWN and all personal property shall remain the property of the party originally constructing or otherwise paying for the same. Removal of personal property or improvements shall be subject to the terms contained herein. However, all personal property and improvements remaining on the Facilities ninety (90) days after the date of termination shall become the personal property and improvements of the TOWN. IX. REMEDIES No right or remedy granted or reserved to the parties is exclusive of any other right or remedy herein by law or equity provided or permitted; but each shall be cumulative of every other right or remedy given hereunder. No covenant or condition of this Amended Agreement may be waived without written consent of the parties. Forbearance or indulgence by either party shall not constitute a waiver of any covenant or condition to be performed pursuant to this Amended Agreement. X. APPLICABLE LAW Town Council Page 125 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 10 of 13 This Amended Agreement is governed by the laws of the State of Texas; exclusive venue for any action shall be in Denton County, Texas. XI. ASSIGNMENT TCRYBA shall not assign, sublet, subcontract or transfer all or a portion of its rights or obligations under this Amended Agreement without the prior written approval of the TOWN. This Amended Agreement shall become effective upon the date of approval by the Town Council of the Town of Trophy Club. XII. GENERAL REQUIREMENTS 12.01. Financials. Upon seven (7) days prior written notice, TCRYBA shall provide audited financials for review by Town. 12.02. Reports. On or before the third week after the Spring, 2014 season commences. TCRYBA shall provide a written report identifying the total number of TCRYBA registered players and the city of residence for each such player. 12.03. Board Members. On or before the third week after the Spring, 2014 season commences, TCRYBA shall provide a list of the names and addresses of each TCRYBA board member. 12.04. Background Checks. TCRYBA shall require that each person volunteering to serve as a board member, head coach and/or an assistant coach pass a background check. Additionally, all adult umpires shall be required to successfully pass a background check. WITNESS: TROPHY CLUB YOUTH BASEBALL ASSOCIATION Town Council Page 126 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 11 of 13 By: ________________________________ Charles Hall, President TCRYBA By: ________________________________ James Phillips, Secretary TCRYBA ATTEST: TOWN OF TROPHY CLUB, TEXAS By: ________________________________ Connie W hite, Mayor By: ________________________________ Tammy Ard, Town Secretary APPROVED AS TO FORM: By: ________________________________ Patricia A. Adams, Town Attorney Town Council Page 127 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 12 of 13 ACKNOWLEDGMENTS STATE OF TEXAS § § COUNTY OF DENTON § This instrument was acknowledged before me on the ___ day of ________________, 2012 by Connie White, Mayor of the TOWN OF TROPHY CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation. ______________________________ Notary Public in and for the State of Texas STATE OF TEXAS § § COUNTY OF DENTON § This instrument was acknowledged before me on the ___ day of __________________, 2012 by Matt Fenton, President of the TROPHY CLUB ROANOKE YOUTH BASEBALL ASSOCI ATION, a nonprofit corporation, on behalf of such corporation. ________________________________ Notary Public in and for the State of Texas Town Council Page 128 of 144 Meeting Date: Monday, January 20, 2014 2014 Amendment to Non-Exclusive Facilities Use Agreement with TCRYBA Page 13 of 13 EXHIBIT “A” (TOWN FIELDS & FACILITIES TO BE USED BY TCRYBA) INDEPENDENCE PARK Field #1 Field #2 Field #3 Field #4 Field #5 Field #6 Field #7 Batting cages T-ball practice field Concession #1 Concession #2 Parking Town Council Page 129 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-862-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/16/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding the potential relocation of the Dino Toddler Park from the previously proposed location at Harmony Park to a location adjacent to Freedom Dog Park. Attachments:Staff Report - Dino Toddler Park.pdf Current Dino Toddler playground site.pdf Alternate Dino Toddler playground site.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the potential relocation of the Dino Toddler Park from the previously proposed location at Harmony Park to a location adjacent to Freedom Dog Park. Town Council Page 130 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club To: Mayor and Town Council From: Adam Adams, Director of Parks & Recreation CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Town Council Meeting, January 20, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action regarding the potential relocation of the Dino Toddler Park from the previously proposed location at the northern end if Trophy Club Drive to a location adjacent to Freedom Dog Park. Explanation: At their January 14, 2014 meeting, various Parks & Recreation Board Members suggested the Dino playground be located adjacent to Freedom Dog Park given the various challenges the currently designated area presents. Town staff considers this a better location as well and has already contacted Steve Lennart to confirm that the resources allocated to the original location would be shifted to the new location; we were informed that would not be an issue. Staff will contact the Army Corp of Engineers to ensure that the location would be acceptable to the Corp and not violate the easement currently on that piece of property. Attachments: Current Dino Toddler Park Playground Site Alternate Dino Toddler Park Playground Site Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Town Council Page 131 of 144 Meeting Date: Monday, January 20, 2014 Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff recommends approval to relocate playground near Dog Park. Town Council Page 132 of 144 Meeting Date: Monday, January 20, 2014 T o w n C o u n c i l P a g e 1 3 3 o f 1 4 4 M e e t i n g D a t e : M o n d a y , J a n u a r y 2 0 , 2 0 1 4 Town Council Page 134 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-863-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/16/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding a request from the Trophy Club Roanoke Youth Baseball Association and Triple Crown Baseball for a one-hour variance from the 11:00 pm tournament lighting restriction for four tournaments to be held on various dates. Attachments:Staff Report - Light Variance Request.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a request from the Trophy Club Roanoke Youth Baseball Association and Triple Crown Baseball for a one-hour variance from the 11:00 pm tournament lighting restriction for four tournaments to be held on various dates. Town Council Page 135 of 144 Meeting Date: Monday, January 20, 2014 Town of Trophy Club To: Mayor and Town Council From: Adam Adams, Director of Parks & Recreation CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Town Council Meeting, January 20, 2014 ______________________________________________________________________________ Agenda Item: Consider and take appropriate action regarding a request from Trophy Club Roanoke Youth Baseball Association and Triple Crown Baseball for a one-hour variance from the 11:00 pm tournament lighting restriction for four tournaments to be held on various dates. Explanation: The Trophy Club Roanoke Baseball representing both themselves and Triple Crown Baseball is requesting that the Council provide them with a variance to the Park Ordinance which currently prohibits tournaments from going past 11:00 pm except by a variance granted by Council. They are requesting a one hour variance to operate lights until 12:00 am at the Independence Park facilities. The Association and Triple Crown will endeavor to avoid any games lasting past 11:00 pm but there remains the possibility of games running late on some fields. The dates of the tournaments are as follows: 1. TCRYBA March Madness-February 28-March 2 2. Triple Crown season Opener-March 7-9 3. TCRYBA Swing into Spring-April 25-27 4. Triple Crown NTX Shoot Out-May 23-25 Attachments: None Town Council Goals: Goal #1: Safe and secure community. Maintain low crime rate Increase citizen awareness and involvement in crime prevention Provide superior Emergency Services Improve data security Town Council Page 136 of 144 Meeting Date: Monday, January 20, 2014 Goal #2: Business-Friendly Economic Development Create effective working relationships with businesses and developers Retain / Develop existing businesses Promote new commercial opportunities Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Forge collaborative relationships with other governmental and public entities Support citizen volunteer opportunities Promote recreational / active lifestyle opportunities for all ages Goal #4: Healthy, Picturesque, and Environmentally Sound Promote recreational / active lifestyle opportunities for all ages Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Staff recommends a one hour variance to operate lights until 12:00 am at the Independence Park facilities for the tournament dates listed. Town Council Page 137 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-836-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/7/2014 Town Council On agenda:Final action:1/20/2014 Title:Town Council Liaison Updates; discussion of same: * EDC - January 13th * Park Board - January 14th * Planning & Zoning - January 16th Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: * EDC - January 13th * Park Board - January 14th * Planning & Zoning - January 16th Town Council Page 138 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-828-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Town Manager Slye's update regarding the following; discussion of same: * Congratulations to Mayor White for receiving Certification of Achievement for participating in the Texas Municipal League Institute (TMLI) program * May 2014 Election * 114/170 Transportation project update * Sign Ordinance Update * Auditors starting January 20, 2014 * Hazardous Mitigation Action Plan (HMAP) Update * Byron Nelson Pedestrian Bridge Attachments: Action ByDate Action ResultVer. Town Manager Slye's update regarding the following; discussion of same: * Congratulations to Mayor White for receiving Certification of Achievement for participating in the Texas Municipal League Institute (TMLI) program * May 2014 Election * 114/170 Transportation project update * Sign Ordinance Update * Auditors starting January 20, 2014 * Hazardous Mitigation Action Plan (HMAP) Update * Byron Nelson Pedestrian Bridge Town Council Page 139 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-829-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Denton County Weather Response Coordination Meeting - January 3rd * NWISD Strategic Summit - January 10th * Chamber Mayor’s Roundtable - January 10th * Metroport Cities Partnership - January 16th * I-35W Coalition Meeting - January 15th * Denton County Mayor’s Roundtable - January 15th * Westlake Comprehensive Plan Overview Meeting - January 15th Attachments: Action ByDate Action ResultVer. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. * Denton County Weather Response Coordination Meeting - January 3rd * NWISD Strategic Summit - January 10th * Chamber Mayor’s Roundtable - January 10th * Metroport Cities Partnership - January 16th * I-35W Coalition Meeting - January 15th * Denton County Mayor’s Roundtable - January 15th * Westlake Comprehensive Plan Overview Meeting - January 15th Town Council Page 140 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-830-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/6/2014 Town Council On agenda:Final action:1/20/2014 Title:Items for Future Agendas. Attachments:Town Council Future Agenda Items List.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 141 of 144 Meeting Date: Monday, January 20, 2014 Town Council Future Agenda Items List (updated 12/13/2013) 1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes. (Rose 2/1/10) 2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production (Rose 4/26/10) 3. Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout the Town. (White 2/24/2011) 4. Consider and take appropriate action regarding Food Prep Carts for sporting events and special events and to review/update Park Policies (Cantrell 5/7/2012) 5. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances Defined” (Schroeder 6/21/2012) 6. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and Schroeder 8/20/2012) 7. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White 1/21/2013) 8. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Mayer 4/22/13) 9. Discussion and action for a new Town Logo (Tiffany 7/15) 10. Ordinance update regarding home occupation and number criteria for single family residential. (Lamont 7/15) 11. Discussion regarding animal shelter long and short term facility. (11/18/2013) Town Council Page 142 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-831-T Name: Status:Type:Agenda Item Executive Session File created:In control:1/7/2014 Town Council On agenda:Final action:1/20/2014 Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: (A) Texas Government Code Section 551.071(2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. (B) Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Sites for the location of the new Police Facility and related negotiations. Attachments: Action ByDate Action ResultVer. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: (A) Texas Government Code Section 551.071(2).“Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; CCN; alternative services for the PID; legislative processes and actions; terms of representation; terms of interlocal agreement for provision of water and wastewaterservices; Town assets and related matters. (B) Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072“Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property wheredeliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Sites for the location of the new Police Facility and related negotiations. Town Council Page 143 of 144 Meeting Date: Monday, January 20, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-835-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/7/2014 Town Council On agenda:Final action:1/20/2014 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 144 of 144 Meeting Date: Monday, January 20, 2014