Agenda Packet TC 02/26/2014Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Fire Station Training Room5:00 PMWednesday, February 26, 2014
SPECIAL SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM
CONVENE INTO REGULAR SESSION
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
REGULAR SESSION
1.2014-961-T Consider and take appropriate action regarding an Ordinance amending Ordinance
2014-02 ordering and calling a Joint General and Special Election to be held on May
10, 2014 for the purpose of electing one (1) Mayor for a three (3) year term and two (2)
Council Members for Place #1 and #2 to the Town Council for a three (3) year term
each; for the purpose of electing one (1) Council Member for Place #3 to the Town
Council to fill the remainder of an unexpired term of office of Place #3 created by a
vacancy (Term Expiring May, 2015); and for the purpose of placing a proposition on the
ballot relating to the reauthorization of the local sales and use tax at the rate of
one-fourth of one percent (0.25) in order to continue providing revenue for maintenance
and repair of municipal streets for a specified period; providing that such amendment is
being made in order to include information relative to Tarrant County election
administration and polling locations and to restate the conditions of the May, 2014
election as previously adopted by Ordinance No. 2014-02; providing for canvassing of
returns; providing for a runoff election as necessary; adopting provisions relative to
publication and other matters necessary to conduct the election; and providing an
effective date.
Staff Report - Calling May 2014 Election.pdf
ORD 2014-03 Amending ORD 2014-02 Calling May 2014 Election.pdf
Attachments:
Town Council - Special Session Page 1 of 45 Meeting Date: Wednesday, February 26, 2014
February 26, 2014Town Council Meeting Agenda
2.2014-962-T Consider and take appropriate action regarding an Ordinance of the Town Council of
the Town of Trophy Club, Texas, calling a bond election to be held on May 10, 2014
within the Town for the issuance of General Obligations Bonds for a Joint Town Hall and
Police Facility and renovations to existing Town facilities; making provisions for the
conduct of the election and other provisions relating thereto; and providing an effective
date.
Staff Report - Calling Bond Election.pdf
ORD 2014-04 Calling A Bond Election.pdf
Proposed General Obligation bond Election Calendar.pdf
Updated Debt Model.pdf
Attachments:
3.2014-963-T Consider and take appropriate action regarding a Resolution of the Town Council
Repealing Resolution No. 2014-05 and adopting a new Resolution relating to the Giving
of Notice of Intention to issue Town of Trophy Club, Texas Combination Tax and
Revenue Certificates of Obligation, Series 2014 for the purpose of paying contractual
obligations for the purchase of land for a joint police and town hall facility, facility design
costs, and various costs related thereto; and providing an effective date.
Staff Report - Notice of Intention.pdf
RES 2014-07 Amending RES 2014-05 Notice of Intent.pdf
Proposed CO Bond sale calendar.pdf
Updated Debt Model.pdf
Attachments:
4.2014-966-T Consider and take appropriate action to ratify notice to CPS Civil, the bidder previously
awarded for the Indian Creek rehabilitation project, that the Town is rejecting its bid for
that project and will not enter into a Contract at this time, and directing staff to complete
the redesign on the project and rebid upon completion of the redesign.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council - Special Session Page 2 of 45 Meeting Date: Wednesday, February 26, 2014
February 26, 2014Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Sunday, February 23, 2014 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of February, 2014.
________________________________, Title: ___________________________
Town Council - Special Session Page 3 of 45 Meeting Date: Wednesday, February 26, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-961-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/21/2014 Town Council
On agenda:Final action:2/26/2014
Title:Consider and take appropriate action regarding an Ordinance amending Ordinance 2014-02 ordering
and calling a Joint General and Special Election to be held on May 10, 2014 for the purpose of
electing one (1) Mayor for a three (3) year term and two (2) Council Members for Place #1 and #2 to
the Town Council for a three (3) year term each; for the purpose of electing one (1) Council Member
for Place #3 to the Town Council to fill the remainder of an unexpired term of office of Place #3
created by a vacancy (Term Expiring May, 2015); and for the purpose of placing a proposition on the
ballot relating to the reauthorization of the local sales and use tax at the rate of one-fourth of one
percent (0.25) in order to continue providing revenue for maintenance and repair of municipal streets
for a specified period; providing that such amendment is being made in order to include information
relative to Tarrant County election administration and polling locations and to restate the conditions of
the May, 2014 election as previously adopted by Ordinance No. 2014-02; providing for canvassing of
returns; providing for a runoff election as necessary; adopting provisions relative to publication and
other matters necessary to conduct the election; and providing an effective date.
Attachments:Staff Report - Calling May 2014 Election.pdf
ORD 2014-03 Amending ORD 2014-02 Calling May 2014 Election.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance amending Ordinance 2014-02ordering and calling a Joint
General and Special Election to be held on May 10, 2014 for the purpose of electing one (1) Mayor for a three (3) year
term and two (2) Council Members for Place #1 and #2 to the Town Council for a three (3) year term each; for the
purpose of electing one (1) Council Member for Place #3 to the Town Council to fill the remainderof an unexpired term of
office of Place #3 created by a vacancy (TermExpiring May, 2015); and for the purpose of placing a proposition on the
ballot relating to the reauthorizationof the local sales and use tax at the rate of one-fourth of one percent (0.25) in order
to continue providing revenue for maintenanceand repair of municipal streets for a specified period; providing that such
amendment is being made in order to include information relative to TarrantCounty election administration and polling
locations and to restate the conditions of the May, 2014 election as previously adopted by Ordinance No. 2014-02;
providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication
and other matters necessary to conduct the election; and providing an effective date.
Town Council - Special Session Page 4 of 45 Meeting Date: Wednesday, February 26, 2014
Town of Trophy Club
To: Mayor and Town Council
From: Tammy Ard, Town Secretary
CC: Mike Slye, Town Manager
Re: Calling May 2014 Election
Town Council Special Session Meeting, February 26, 2014
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending Ordinance 2014-02
ordering and calling a Joint General and Special Election to be held on May 10, 2014 for the
purpose of electing one (1) Mayor for a three (3) year term and two (2) Council Members for
Place #1 and #2 to the Town Council for a three (3) year term each; for the purpose of electing
one (1) Council Member for Place #3 to the Town Council to fill the remainder of an unexpired
term of office of Place #3 created by a vacancy (Term Expiring May, 2015); and for the purpose
of placing a proposition on the ballot relating to the reauthorization of the local sales and use
tax at the rate of one-fourth of one percent (0.25) in order to continue providing revenue for
maintenance and repair of municipal streets for a specified period; providing that such
amendment is being made in order to include information relative to Tarrant County election
administration and polling locations and to restate the conditions of the May, 2014 election as
previously adopted by Ordinance No. 2014-02; providing for canvassing of returns; providing
for a runoff election as necessary; adopting provisions relative to publication and other matters
necessary to conduct the election; and providing an effective date.
Explanation:
This amendment is being made for the purpose of adding information relative to Tarrant
County Administration of the election.
Attachments:
Ordinance 2014-03 Amending ORD 2014-02 Calling May 2014 Election
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Town Council - Special Session Page 5 of 45 Meeting Date: Wednesday, February 26, 2014
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of Ordinance 2014-03 amending Ordinance 2014-02 Calling May
2014 Election Ordinance ordering and calling a Joint General and Special Election to be held on
May 10, 2014.
Town Council - Special Session Page 6 of 45 Meeting Date: Wednesday, February 26, 2014
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-03
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2014-02 OF
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
ORDERING AND CALLING A JOINT GENERAL AND SPECIAL
ELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”) TO BE
HELD ON MAY 10, 2014 FOR THE PURPOSE OF ELECTING ONE (1)
MAYOR FOR A THREE (3) YEAR TERM AND TWO (2) COUNCIL
MEMBERS FOR PLACE #1 AND PLACE #2 TO THE TOWN COUNCIL
FOR A THREE (3) YEAR TERM EACH IN ORDER TO INCLUDE
INFORMATION RELATIVE TO TARRANT COUNTY ELECTION
ADMINISTRATION AND POLLING LOCATIONS AND TO RESTATE
THE CONDITIONS OF THE MAY, 2014 ELECTION AS PREVIOUSLY
ADOPTED BY ORDINANCE NO. 2014-02; ORDERING AND CALLING
A SPECIAL ELECTION FOR THE PURPOSE OF ELECTING ONE (1)
COUNCIL MEMBER FOR PLACE #3 TO THE TOWN COUNCIL TO FILL
THE REMAINDER OF AN UNEXPIRED TERM OF OFFICE OF PLACE
#3 CREATED BY A VACANCY (TERM EXPIRING MAY, 2015); AND
ORDERING AND CALLING A SPECIAL ELECTION TO SUBMIT TO
THE RESIDENT QUALIFIED VOTERS OF THE TOWN OF TROPHY
CLUB A PROPOSITION RELATING TO THE REAUTHORIZATION OF
THE LOCAL SALES AND USE TAX AT THE RATE OF ONE-FOURTH
OF ONE PERCENT (0.25) IN ORDER TO CONTINUE PROVIDING
REVENUE FOR MAINTENANCE AND REPAIR OF MUNICIPAL
STREETS FOR A SPECIFIED PERIOD; PROVIDING FOR THE
INCORPORATION OF PREMISES; SPECIFYING THE DATE OF
ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION;
SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN
APPLICATION FOR A PLACE ON THE BALLOT FOR BOTH THE
JOINT GENERAL AND SPECIAL ELECTION; PROVIDING FOR A
RUNOFF ELECTION; PROVIDING FOR THE APPOINTMENT OF A
PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING
ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR
CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR
CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS;
PROVIDING FOR ADMINISTRATION OF A JOINT ELECTION BY
BOTH TARRANT COUNTY AND DENTON COUNTY; PROVIDING AN
AGREEMENT WITH DENTON COUNTY AND AUTHORIZING AN
AGREEMENT WITH TARRANT COUNTY FOR ADMINISTRATION OF
THE ELECTION; PROVIDING A CUMULATIVE CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
Town Council - Special Session Page 7 of 45 Meeting Date: Wednesday, February 26, 2014
WHEREAS, Section 41.001 (a)(2) of the Texas Election Code (hereinafter the
"Code") establishes the second Saturday in May as a Uniform Election Date for the
purposes of conducting a General or Special Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General or Special
Election; and
WHEREAS, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of such meeting was given as required by Chapter 551,
Texas Government Code, as amended; and
WHEREAS, the Town Council desires to and hereby calls a Joint General
Election for the purpose of electing one (1) Mayor for a three (3) year term and two (2)
Council members for Place #1 and Place #2 for a three (3) year term each, for the
purpose of electing one (1) Council Member for Place #3 to the Town Council to fill the
remainder of an unexpired term of office of Place #3 created by a vacancy (term
expiring May, 2015); and a Joint Special Election on a measure; and
WHEREAS, in a May, 2006 Special Election, pursuant to an election on a
measure, the residents of the Town voted to reduce the amount of sales tax allocated to
EDC4B by one-fourth of one percent (.25) and to levy a sales and use tax of one-fourth
of one percent (.25) to provide revenue for the maintenance and repair of municipal
streets; and
WHEREAS, in May, 2010, the Town Council held an election to allow voters to
reauthorize the local sales and use tax at the rate of one-fourth of one percent (0.25%)
in order to continue providing revenue for maintenance and repair of municipal streets,
and the voters of the Town voted affirmatively to reauthorize the tax for road
maintenance and repair; and
WHEREAS, in order for the road maintenance and repair tax to continue in
effect, the Town is required to hold an election to reauthorize the tax, and the election
must be held in the same manner as the election that was used to levy the tax; and
WHEREAS, the Town Council desires to and hereby orders and calls a Special
Election with combined ballot pursuant to Section 321.409 of the Texas Tax Code to
determine whether the citizens desire to reauthorize a sales and use tax to provide
revenue for maintenance and repair for municipal streets as authorized by Chapter 327
of the Texas Tax Code; and
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 62nd day
before Election Day; and
Town Council - Special Session Page 8 of 45 Meeting Date: Wednesday, February 26, 2014
WHEREAS, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy
Club; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Administrator (the “Denton County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Denton County Elections Administration (“DCEA”), and other participating
entities, if any, described in a Contract between the Town and Denton County, a copy of
which Contract will be incorporated herein as Exhibit “A” upon its final approval and
execution by the Town; and
WHEREAS, he Election shall be conducted in accordance with the Code under
the jurisdiction of the Tarrant County Elections Administrator (the “Tarrant County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Tarrant County Elections Administration (“TCEA”), and other participating
entities, if any, described in the Contract between the Town and Tarrant County. Tarrant
County has advised the Town that it will not submit a contract for Election Services until
sometime during the month of April when the determination of participating entities and
cost per entity is available. Upon Town Council approval of the Interlocal Agreement
with Tarrant County, a copy of that agreement shall be incorporated herein by reference
as Exhibit “B”; and
WHEREAS, Section 85.004 of the Texas Election Code provides that an election
order and the election notice must state the location of each early voting polling place;
and,
WHEREAS, the Town Council finds that upon the canvassing of the returns of
the May 10, 2014 election, this Ordinance and election order, shall be enacted as set
forth in this Ordinance; and
WHEREAS , the subsequent to the Council’s approval of Ordinance No. 2014-02,
the Town received additional information regarding the administration of the Tarrant
County Election, and finds it necessary and appropriate to amend Ordinance No. 2014-
02 to include the additional Tarrant County information and to restate the conditions of
of the May, 2014 election as previously adopted by Ordinance No. 2014-02.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Town Council - Special Session Page 9 of 45 Meeting Date: Wednesday, February 26, 2014
SECTION 1
INCORPORATION OF PREMISES
All of the above premises are true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
All resident, qualified voters of the Town shall be eligible to vote at the Election.
SECTION 2
DATE OF ELECTION
It is hereby ordered that a General and Special Election (collectively the "Election") shall
be held in and throughout the Town of Trophy Club on Saturday, May 10, 2014 using a
combined ballot.
SECTION 3
PURPOSE OF ELECTION
3.1 General Election. The purpose of the joint General Election is to elect one (1)
Mayor for a three (3) year term and two (2) Council members for Place #1 and #2 for a
three (3) year term to the Town of Trophy Club Town Council;
3.2 Special Election. The purpose of the joint Special Election is to elect one (1)
Council member for Place #3 for a one (1) year term in order to complete the remainder
of the term of office for Place #3 created by a vacancy on the Trophy Club Town
Council;
3.2 Special Election on a Measure. The purpose of the joint Special Election is to
hold an election on a measure, to wit: reauthorization of the local sales and use tax in
the Town of Trophy Club at the rate of one-fourth of one-percent to continue providing
revenue for maintenance and repair of municipal streets. If adopted, the tax would be
set to expire on the 10th anniversary of the date of this election unless it is subsequently
reauthorized. If the reauthorization is not approved by the voters, the tax is set to expire
on July 1, 2014.
SECTION 4
BALLOT LANGUAGE ON MEASURES
The official ballots for the Special Election on a Measure shall be prepared in
accordance with the Texas Election Code so as to permit the electors to vote “FOR” or
“AGAINST” each proposition, as required for an election on a measure, with the ballots
to contain such provisions, markings and language as required by law, and with such
propositions to be expressed substantially as follows:
Town Council - Special Session Page 10 of 45 Meeting Date: Wednesday, February 26, 2014
PROPOSITION NO. ONE:
The reauthorization of the local sales and use tax in the Town of Trophy
Club at the rate of one-fourth of one percent (0.25%) to continue providing
revenue for maintenance and repair of municipal streets. The tax expires on
the 10th anniversary of the date of this election unless the imposition of the
tax is reauthorized
[ ] FOR
[ ] AGAINST
SECTION 6
ELIGIBILITY FOR CANDIDACY
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, has
not been determined mentally incompetent by a final judgment of a court, has not been
finally convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate’s application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate’s name is
written in for a write in candidate. Additional requirements are set forth in the Town
Charter and are as follows:
A. Mayor or Council Member:
As set forth in Section 141.001 of the Texas Election Code and Article III of the
Trophy Club Town Charter:
a. Each person who becomes a candidate for Mayor or Councilmember shall meet
the following qualifications:
(1) be at least eighteen (18) years of age on the first day of the form to be filed;
(2) be a citizen of the United States;
(3) be a qualified voter of the Town;
(4) reside and have resided for at least twelve (12) months preceding the
election within the corporate limits of the Town;
(5) no candidate may file for more than one office or position number per
election;
(6) no employee of the Town shall continue in such position after becoming a
candidate for a Town elective office; and,
(7) If any sitting Council member files to become a candidate for another public
office, he shall resign his current seat upon filing for the new office.
Town Council - Special Session Page 11 of 45 Meeting Date: Wednesday, February 26, 2014
SECTION 7
APPLICATION FOR A PLACE ON THE BALLOT
7.1 General Election. For the purpose of the May, 2014 General Election and
pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than January 29, 2014 and not later than 5:00 p.m. on February
28, 2014. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be given
in accordance with Section 52.094(c) and (d) of the Texas Election Code.
7.2 Special Election. For the purpose of the May, 2014 Special Election to fill the
vacancy on the Trophy Club Town Council and pursuant to the Texas Election Code,
any eligible and qualified person may have that person's name printed upon the official
ballot as a candidate for the office hereinbefore set forth by filing the person's sworn
application with the Town Secretary not earlier than February 18, 2014 and not later
than 5:00 p.m. on March 10, 2014. Each such application shall be on a form as
prescribed by the Texas Election Code. The order in which the names of the candidates
are to be printed on the ballot shall be determined by a drawing by the Town Secretary
as provided by Section 52.094 of the Texas Election Code. Notice of the time and place
for such drawing shall be given in accordance with Section 52.094(c) and (d) of the
Texas Election Code.
SECTION 8
RUNOFF ELECTION
If no candidate receives a majority of all votes cast for all of the candidates for his or her
office at such election as required to be lawfully elected, there shall be a runoff election
held. The runoff election shall be conducted as required by the Town Charter and the
Texas Election Code. Notwithstanding the foregoing, the runoff election date has
tentatively been set for June 21, 2014.
SECTION 9
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of early voting for Denton County and
Tarrant County are set forth in Exhibit “C”, a copy of which is attached hereto and
incorporated herein. Exhibit “C” shall be amended to include the final schedule of
times and locations of early voting for both Town of Trophy Club Denton and Tarrant
County residents upon announcement by the Denton and Tarrant County Elections
Administrators. Notwithstanding the foregoing, the early voting times and locations set
Town Council - Special Session Page 12 of 45 Meeting Date: Wednesday, February 26, 2014
forth in Exhibit “C” may be changed without further action of the Town Council if so
directed by the Elections Administrator for Denton County and/or the Elections
Administrator for Tarrant County.
In addition to the early voting polling locations within the Town, all Denton County
Trophy Club voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County.
Tarrant County Trophy Club voters may vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Denton and Tarrant County Elections Administrators are hereby authorized and
directed to make such changes in polling locations as may be necessary for the proper
conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on
Election Day.
SECTION 10
ELECTIONS ADMINISTRATION
10.1 Denton County. The Denton County Elections Administrator, Frank Phillips, is
hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The
Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint
the members of the Early Voting Ballot Board and the presiding judge and alternate
judge in accordance with the requirements of the Code. Early voting by personal
appearance shall be conducted at the times on the dates and at the locations
designated on Exhibit “A” hereto. The main early voting polling place is hereby
designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit “C” hereto; such locations may
be changed or additional early voting locations may be added by the Denton County
and/or Tarrant County Elections Administrator, without further action of the Town
Council, as is necessary for the proper conduct of the Election.
10.2 Tarrant County. The Tarrant County Elections Administrator, Steve Raborn, is
hereby appointed as Tarrant County Early Voting Clerk for the election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the
members of the Early Voting Ballot Board and the presiding judge and alternate judge in
Town Council - Special Session Page 13 of 45 Meeting Date: Wednesday, February 26, 2014
accordance with the requirements of the Code. Early voting by personal appearance
shall be conducted at the times on the dates and at the locations designated on Exhibit
“C” hereto. The main early voting polling place is hereby designated to be Tarrant
County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit “C” hereto; such locations may
be changed or additional early voting locations may be added by the Elections
Administrator, without further action of the Town Council, as is necessary for the proper
conduct of the Election.
SECTION 11
COMPENSATION
Compensation for election judges and alternate judges for their service in the Election
shall be determined by the Denton County Elections Administrator and the Tarrant
County Elections Administrator. E-slate, a Direct Record Electronic (DRE) System shall
be used for early voting by personal appearance, and in the May 10, 2014 election at
Denton County and Tarrant County Polling Sites. Paper ballots, which are optically
scanned, shall be used for early voting by mail. In the May 10, 2014 election, the
Denton County and the Tarrant County Elections Administrator shall cause ballots to be
prepared in the form of the ballot first above prescribed, being in both English and
Spanish, and shall furnish election officials such ballots, in such form, together with any
other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the
Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any
amendments thereto, insofar as same are applicable.
SECTION 12
EARLY VOTING
In addition to the early voting polling location located within the Town, Trophy Club
Denton County voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County per the Joint Election Agreement
and Contract for Election Services with Denton County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations
designated and maintained by the Tarrant County Elections Administrator.
SECTION 13
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish for use at the polling places and for early voting for the Election and provisions
shall be made for oral assistance to Spanish-speaking voters.
Town Council - Special Session Page 14 of 45 Meeting Date: Wednesday, February 26, 2014
SECTION 14
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
SECTION 15
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be given by posting a notice containing a substantial copy of
this Ordinance in both English and Spanish at the Town Hall on the bulletin board used
for posting notices of the meetings of the Town Council and by publication of said notice
one time in a newspaper of general circulation published within the Town, the date of
the publication to be not less than fourteen (14) days nor more than thirty (30) days prior
to the date set for the Election. An Order of Election is attached hereto and
incorporated herein as Exhibit “D”.
SECTION 16
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the election not earlier than May 13, 2014 and not later than May 19, 2014. Notice of the
time and place for canvass shall be posted on the official bulletin board in the same
manner as required by the Open Meeting Act for other Town Council meetings in
accordance with the Chapter 551 of the Local Government Code.
SECTION 17
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 18
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
Town Council - Special Session Page 15 of 45 Meeting Date: Wednesday, February 26, 2014
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 19
ELECTION CONTRACTS
The Town Manager or the Town Manager’s designee is authorized to amend or
supplement any and all contracts for the administration of the May 10, 2014 Election to
the extent required for the Election to be conducted in an efficient and legal manner as
determined by the Denton County and/or Tarrant County Elections Administrator.
Attached and incorporated herein as Exhibit “A” is a copy of a joint election agreement
between the Town and the Denton County Elections Department. Upon approval by the
Town Council, a joint election agreement between the Town and the Tarrant County
Elections Department shall be incorporated herein by reference as Exhibit “B”.
SECTION 20
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 21
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 26th day of February, 2014.
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council - Special Session Page 16 of 45 Meeting Date: Wednesday, February 26, 2014
EXHIBIT A
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Town Council - Special Session Page 17 of 45 Meeting Date: Wednesday, February 26, 2014
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
Incorporated By Reference Upon Approval by the Trophy Club Town Council
Town Council - Special Session Page 18 of 45 Meeting Date: Wednesday, February 26, 2014
EXHIBIT C
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
100 Municipal Drive on the following:
Monday, April 28
Tuesday, April 29
Wednesday, April 30
Thursday, May 1
Friday, May 2
Saturday, May 3
Monday, May 5
Tuesday, May 6
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Monday, April 28
Tuesday, April 29
Wednesday, April 30
Thursday, May 1
Friday, May 2
Saturday, May 3
Monday, May 5
Tuesday, May 6
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
Town Council - Special Session Page 19 of 45 Meeting Date: Wednesday, February 26, 2014
EXHIBIT “D”
ORDER OF ELECTION FOR TROPHY CLUB
An election is hereby ordered to be held on May 10, 2014 for the purpose of:
Ordering and calling a Joint General and Special Election for the Town of Trophy Club
(“town”) to be held on may 10, 2014 for the purpose of electing one (1) Mayor for a
three (3) year term and two (2) Council Members for Place #1 and Place #2 to the Town
Council for a three (3) year term each in order to include information relative to Tarrant
County Election Administration and polling locations and to restate the conditions of the
May, 2014 Election as previously adopted by Ordinance No. 2014-02; ordering and
calling a Special Election for the purpose of electing one (1) Council Member for Place
#3 to the Town Council to fill the remainder of an unexpired term of office of Place #3
created by a vacancy (term expiring may, 2015); and ordering and calling a special
election to submit to the resident qualified voters of the Town of Trophy Club a
proposition relating to the reauthorization of the local sales and use tax at the rate of
one-fourth of one percent (0.25) in order to continue providing revenue for maintenance
and repair of municipal streets for a specified period.
Early voting by personal appearance will be conducted each weekday at: 100 Municipal
Drive between the hours of 8:00 a.m. and 5:00 p.m. beginning on Monday, April 28,
2014 and ending on Tuesday, May 6, 2014 with Monday, May 5, 2014 and Tuesday,
May 5, 2014 hours of 7:00 a.m. to 7:00 p.m.
For the May 10, 2014 Joint General/Special Election, additional early voting will be held
at 100 Municipal Drive on Saturday, May 3, 2014 between the hours of 8:00 a.m. and
5:00 p.m.
Issued this the 26th day, of February 2014.
Connie White, Mayor
Town of Trophy Club, Texas
Town Council - Special Session Page 20 of 45 Meeting Date: Wednesday, February 26, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-962-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/21/2014 Town Council
On agenda:Final action:2/26/2014
Title:Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of
Trophy Club, Texas, calling a bond election to be held on May 10, 2014 within the Town for the
issuance of General Obligations Bonds for a Joint Town Hall and Police Facility and renovations to
existing Town facilities; making provisions for the conduct of the election and other provisions relating
thereto; and providing an effective date.
Attachments:Staff Report - Calling Bond Election.pdf
ORD 2014-04 Calling A Bond Election.pdf
Proposed General Obligation bond Election Calendar.pdf
Updated Debt Model.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy Club, Texas,
calling a bond election to be held on May 10, 2014 within the Town for the issuance of GeneralObligations Bonds for a
Joint Town Hall and Police Facility and renovations to existing Town facilities; making provisions for the conduct of the
election and other provisions relating thereto; and providing an effective date.
Town Council - Special Session Page 21 of 45 Meeting Date: Wednesday, February 26, 2014
Town of Trophy Club
To: Mayor and Town Council
From: Stephen Seidel, Assistant Town Manager
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Calling a General Obligation Bond Election for $11.7M to construct a Joint
Police/Town Hall Facility
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town Council of the Town
of Trophy Club, Texas, calling a bond election to be held on May 10, 2014 within the Town for
the issuance of General Obligations Bonds for a Joint Town Hall and Police Facility and
renovations to existing Town facilities; making provisions for the conduct of the election and
other provisions relating thereto; and providing an effective date.
Explanation:
Several years ago, the Town Council began identifying the need for a new Police Department
facility and Town Hall. The Council and staff worked to develop a long term financial model
that would support the construction of new Town facilities without raising citizen taxes.
The Town has experienced exponential growth over the past 6 years which has increased the
Town’s tax base to over $1+ Billion. In addition to smart financial planning, a portion of this
strong development growth will allow the Town to issue bonds without impacting the citizen’s
taxes. The Council working alongside staff has strategically positioned the Town to take full
advantage of eliminating old debt as well as tax base growth.
The Town began to defease debt obligations since Summer 2010 which reduced debt capacity
as well as saved the residents hundreds of thousands in interest savings. Additionally, the
citizens voted to create a Crime Control & Prevention District funded with a reallocation of
$0.25 sales tax which would also help pay for a portion of a new police facility. The proposed
site location is best utilized to construct a joint facility with a 30 - 50 year life that would take
advantage of efficiencies of combining the facilities, i.e. joint training rooms, IT hardware,
parking, public facilities, staffing, etc. There are also savings by designing and constructing as
one facility rather than building two separate buildings. Since property is limited within Trophy
Club, the Town is attempting to master plan the property prior to any construction in order to
best utilize the land to its fullest extent. Hence, the reason the Town has also requested the
Town Council - Special Session Page 22 of 45 Meeting Date: Wednesday, February 26, 2014
architect to design the site to incorporate a future civic center which could rented out for
parties, businesses, weddings, etc as well as serve a place for daily civic/community activities.
By calling a GO Bond election, Trophy Club voters will be asked to approve $11.7M in General
Obligation bonds. During June 2014, the Town would issue $7.25M of the total $11.7M in order
to finalize design and begin construction. It is a Town goal to stay under the $10 Million Bank
Qualified limit. Exceeding $10 million in debt issuance in a single calendar year (not fiscal year)
would increase the interest rate by approximately 0.5%. The Town would then come back and
issue the remaining authorized $4.45M during 2015. The current model is set up on a very
conservative basis, including interest rates. The model is set up to issue the 2015 bonds during
February/March 2015 and utilize I&S Fund Balance to cover the debt payment (I&S Fund
Balance is restricted and can be used for this purpose). However, the Town would prefer to
issue the 2015 bonds in Summer 2015 in order to reduce the payment and push until 2016
unless interest rates have increased where it is more advantageous to issue earlier in the year.
In addition to the interest rates, the model is also set up with very conservative ad valorem
growth projections.
Attachments:
Ordinance No. 2014-04
Proposed General Obligation Bond Election calendar
Updated Debt Model
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Town Council - Special Session Page 23 of 45 Meeting Date: Wednesday, February 26, 2014
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of Ordinance 2014-04 calling a bond election to be held on May 10,
2014 within the Town for the issuance of General Obligations Bonds for a Joint Town Hall and
Police Facility and renovations to existing Town facilities.
Town Council - Special Session Page 24 of 45 Meeting Date: Wednesday, February 26, 2014
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-04
AN ORDINANCE OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, CALLING A BOND
ELECTION TO BE HELD WITHIN THE TOWN, MAKING
PROVISIONS FOR THE CONDUCT OF THE ELECTION
AND OTHER PROVISIONS RELATING THERETO.
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town”),
hereby finds and determines that it is necessary and advisable to call and hold an
election in the Town for the purpose of submitting certain propositions pertaining to the
issuance of bonds for the purposes hereinafter set forth; and
WHEREAS, the Town Council hereby finds and determines that said election
shall be held on a uniform election date established by Section 41.001(a) Texas
Election Code, as amended, as required by Texas law; and
WHEREAS, the Town Council hereby finds and declares that the meeting at
which this Ordinance is considered is open to the public as required by law, and that
public notice of the time, place, and purpose of said meeting was given as required by
Chapter 551, Texas Government Code, as amended; therefore,
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. Findings. The statements contained in the preamble of this
Ordinance are true and correct and are hereby adopted as findings of fact and as part of
the operative provisions hereof.
Section 2. Election Ordered; Date; Proposition. An election (the “Election”)
shall be held for and within the Town on Saturday, May 10, 2014 (“Election Day”), a
uniform election date established by Section 41.001(a) of the Texas Election Code, as
amended (the “Code”). At the Election the following proposition (the “Proposition”) shall
be submitted to the qualified voters of the Town in accordance with law:
PROPOSITION NO. 1
“Shall the Town Council of the Town of Trophy Club, Texas
be authorized to issue general obligation bonds of said Town
in the aggregate principal amount of $11,700,000 for the
purpose of providing funds for permanent public
improvements, to-wit: designing, developing, constructing
and equipping a joint police facility and town hall and the
acquisition of land therefore, and for renovating existing town
hall facilities; such bonds to mature serially within not to
Town Council - Special Session Page 25 of 45 Meeting Date: Wednesday, February 26, 2014
exceed forty (40) years from their date, to be issued in one
or more series and sold at such prices and bear interest at
such rates as shall be determined within the discretion of the
Town Council under the laws of the State in effect at the time
of such issuance; and to provide for the payment of the
principal of and interest on said bonds by levying ad valorem
taxes to be assessed and collected annually in an amount
sufficient to pay the annual interest on and to create a
sinking fund to redeem said bonds as they become due?”
Section 3. Official Ballot. The Proposition shall be set forth substantially in the
following form, so as to permit the voters to vote “FOR” or “AGAINST” the Proposition,
which shall be set forth on the ballots in substantially the following form:
PROPOSITION NO. 1
FOR
AGAINST
THE ISSUANCE OF $11,700,000 GENERAL OBLIGATION
BONDS FOR A JOINT TOWN HALL AND POLICE FACILITY
AND RENOVATIONS TO EXISTING TOWN FACILITIES AND
THE LEVY OF A TAX IN PAYMENT THEREOF
Section 4. Persons Qualified to Vote. All resident, qualified electors of the
Town shall be eligible to vote at the Election.
Section 5. Election Precincts, Voting Locations and Voting Hours on Election
Date. The voting precincts for the Election are hereby designated to be those municipal
voting precincts identified by their Denton County and Tarrant County precinct numbers
as determined by the Denton County Elections Department and the Tarrant County
Elections Department (together, the “Elections Administrators”). Such locations are
incorporated herein by reference for all purposes; provided, however, such times and
locations may be changed if so directed by the Elections Administrators without further
action of the Town Council. The Elections Administrators are hereby authorized and
directed to make such changes in polling locations as may be necessary for the proper
conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on
the date of the Election.
Section 6. Early Voting Locations, Dates and Times. (a) The Elections
Administrators are hereby appointed as Early Voting Clerks for the Election. Deputy
early voting judges/clerks will be appointed as needed to process early voting mail and
to conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. The main early voting polling place for Denton County is
hereby designated to be Joseph A. Carroll County Administration Building, 401 West
Hickory, Denton, Texas 76201. The main early voting place for Tarrant County is hereby
designated to be the Tarrant County Elections Center, 2700 Premier Street, Fort Worth,
Texas 76111. Ballot applications and ballots voted by mail for Denton County residents
and Tarrant County residents shall be sent to: Dallas County Elections Department, 8th
Floor, Health and Human Services Building, Early Voting Clerk, 8th floor, Elections
Town Council - Special Session Page 26 of 45 Meeting Date: Wednesday, February 26, 2014
Department, 2777 North Stemmons Freeway, Denton, Texas 75207 and to the Early
Voting Clerk, Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas
76111, respectively. The Elections Administrators and/or the Early Voting Clerks are
hereby authorized to appoint the members of the Early Voting Ballot Boards and the
presiding judges and alternate judges in accordance with the requirements of the Code.
Early voting shall be conducted by the Early Voting Clerks, at the main early voting
polling locations listed above, such locations may be changed or additional early voting
locations may be added by the Elections Administrators, without further action of the
Town Council, as is necessary for the proper conduct of the Election.
(b) In addition to the main early voting polling location, Town of Trophy Club
voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County and Tarrant County throughout the County,
such locations as listed in Exhibit A attached hereto.
(c) Early voting by personal appearance shall begin on Monday, April 28,
2014, and shall end at 7:00 p.m. on Tuesday, May 6, 2014, with the voting times to be
as follows:
Section 7. Notice of Election. Notice of the Election shall be given by: (i)
publishing a substantial copy of this Ordinance, in English and Spanish, on the same
day of each of two (2) successive weeks not earlier than the thirtieth (30th) day nor later
than the fourteenth (14th) day prior to the date set for the Election, in a newspaper
published in the Town, (ii) posting a copy of this Ordinance, in English and Spanish at
the Town Hall on the bulletin board used for posting notices of the meetings of the Town
Council and at three (3) other public places within the boundaries of the Town, not later
than the twenty-first (21st) day prior to the date set for the Election and (iii) posting a
copy of this Ordinance, in English and Spanish, on the Town’s website, prominently and
together with the notice of the Election and the contents of the Proposition, not later
than the twenty-first (21st) day prior to the date set for the Election through Election
Day. Additionally, on Election Day and during early voting by personal appearance, this
Ordinance shall be posted in a prominent location at each polling place. Notice of the
Election shall also be provided to the county clerk of Denton County, Texas and Tarrant
County, Texas and the Denton County voter registrar and Tarrant County voter registrar
not later than the 60th day before the Election Day.
Section 8. Conduct of Election. (a) The Election shall be conducted in
accordance with the Code under the jurisdiction of the Dallas County Elections
Department and the Tarrant County Elections Department pursuant to separate Election
Services Contracts (the “Contracts”) by and among Dallas County Elections Department
April 28, (Monday through Friday) May 2 8:00 AM – 5:00 PM
May 3, (Saturday) 8:00 AM – 5:00 PM
May 5, (Monday and Tuesday) May 6 7:00 AM – 7:00 PM
Town Council - Special Session Page 27 of 45 Meeting Date: Wednesday, February 26, 2014
(“DCED”), the Town and other participating entities, if any, and by and among the
Tarrant County Elections Department (“TCED”), the Town and other participating
entities, if any, as described in the Contracts. The Town Manager or the Town
Manager’s designee is authorized to amend or supplement the Contract to the extent
required for the Election to be conducted in an efficient and legal manner as determined
by the Elections Administrators.
(b) Election judges, alternate judges and clerks shall be paid, as determined
by the Elections Administrators, for their service in the Election.
(c) E-slate, a Direct Record Electronic (DRE) System shall be used for early
voting by personal appearance, and paper ballots, which are optically scanned, shall
be used for early voting by mail. In the May 10, 2014 election, the Elections
Administrators shall cause paper ballots, which are optically scanned, to be prepared
in the form of the ballot prescribed below, being in both English and Spanish, and shall
furnish election officials said ballots, in such form, together with any other forms or
blanks, in accordance with the Charter of the Town of Trophy Club, Texas, the
Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and
any amendments thereto, insofar as same are applicable. E-Slate, a Direct Record
Electronic (DRE) System shall be provided and used at each polling location on
Election Day.
(d) The holding of the Election shall be in compliance with the Code except as
modified by other applicable provisions of law.
(e) The election officers shall make returns for the Election in the manner
required by law, and the ballots that are properly marked in conformance with the
provisions of the Code for votes cast both during the period of early voting and on the
day of the Election shall be counted in the manner required by law.
Section 9. Additional Information Required by Section 3.009 of the Election
Code.
(a) As of the October 1, 2013, the first day of the Town’s current fiscal year,
the aggregate principal amount outstanding of tax-supported debt of the Town was
$12,765,000 and the aggregate amount of outstanding interest on such tax-supported
debt was $3,714,699 The Town’s ad valorem debt service tax rate for the current
fiscal year is $0.1150 per $100 of assessed valuation of taxable property in the Town.
(b) The Town intends to issue the bonds authorized by the Proposition over a
period of years in a manner and in accordance with a schedule to be determined by
the Town Council based upon a number of factors, including, but not limited to, the
then current needs of the Town, demographic changes, prevailing market conditions,
assessed valuations in the Town and management of the Town’s short-term and long-
term interest rate exposure. Market conditions, demographics and assessed
valuations vary based upon a number of factors beyond the Town’s control, and
Town Council - Special Session Page 28 of 45 Meeting Date: Wednesday, February 26, 2014
therefore, the Town cannot and does not guarantee a particular interest rate or tax
rate associated with the bonds authorized by the Proposition. As such, the information
contained in this paragraph is provided solely for illustrative purposes and does not
establish any limitations or restrictions or create a contract with the voters. The Town
currently estimates that, if the Proposition were approved and the bonds proposed
herein were authorized and issued in accordance with the Town’s current estimated
project plan of finance, the Town’s ad valorem debt service tax rate would increase by
approximately $0.00 per $100 of assessed valuation.
(c) Any additional information required by Section 3.009 of the Code is
contained in Sections 2 and 3 of this Ordinance.
Section 10. Necessary Actions. The Mayor and the Town Secretary of the
Town, in consultation with the Town’s Attorney and bond counsel, are hereby
authorized and directed to take any and all actions necessary to comply with the
provisions of the Code and the Federal Voting Rights Act in carrying out and conducting
the Election, whether or not expressly authorized herein, including making changes or
additions to polling places or procedures to the extent required or desirable or as may
become necessary due to circumstances arising after the date of this Ordinance.
Section 11. Severability. If any provision, section, subsection, sentence, clause
or phrase of this Ordinance, or the application of same to any person or set of
circumstances is for any reason held to be unconstitutional, void, invalid, or
unenforceable, neither the remaining portions of this Ordinance nor their application to
other persons or sets of circumstances shall be affected thereby, it being the intent of
the Town Council in adopting this Ordinance that no portion hereof or provision or
regulation contained herein shall become inoperative or fail by reason of any
unconstitutionality, voidness, invalidity or unenforceability of any other portion hereof,
and all provisions of this Ordinance are declared to be severable for that purpose.
Section 12. Effective Date. This Ordinance shall take effect immediately upon
adoption.
Town Council - Special Session Page 29 of 45 Meeting Date: Wednesday, February 26, 2014
PRESENTED, FINALLY PASSED AND APPROVED, AND EFFECTIVE on the
26th day of February, 2014, by a vote of ___ ayes and ___ nays at a regular meeting of
the Town Council of the Town of Trophy Club, Texas
_______________________________
CONNIE WHITE, Mayor
ATTEST:
_______________________________
TAMMY ARD, Town Secretary
APPROVED AS TO FORM:
PATRICIA ADAMS, Town Attorney
By: _____________________________
Town Council - Special Session Page 30 of 45 Meeting Date: Wednesday, February 26, 2014
EXHIBIT A
ELECTION DAY POLLING LOCATIONS FOR
SATURDAY, MAY 10, 2014 BOND ELECTION- DENTON COUNTY
(Polls shall be open from 7:00 AM to 7:00 PM)
Main Voting Location:
Trophy Club Svore Municipal Building
100 Municipal Drive, Trophy Club, TX 76262
ELECTION DAY POLLING LOCATIONS FOR
SATURDAY, MAY 10, 2014 BOND ELECTION - TARRANT COUNTY
(Polls shall be open from 7:00 AM to 7:00 PM)
Main Voting Location:
Trophy Club Svore Municipal Building
100 Municipal Drive, Trophy Club, TX 76262
Town Council - Special Session Page 31 of 45 Meeting Date: Wednesday, February 26, 2014
EARLY VOTING: DENTON COUNTY
DATE S AND TIMES FOR EARLY VOTING: DENTON COUNTY
APRIL 28, (MONDAY THROUGH FRIDAY) MAY 02 8:00 AM – 5:00 PM
MAY 03, (SATURDAY) 8:00 AM – 5:00 PM
MAY 05, (MONDAY AND TUESDAY) MAY 06 7:00 AM – 7:00 PM
Main Early Voting Location:
Trophy Club Svore Municipal Building
100 Municipal Drive, Trophy Club, TX 76262
Trophy Club Denton County voters may only vote at the early voting polling locations as
designated and maintained by Denton County throughout the County.
Town Council - Special Session Page 32 of 45 Meeting Date: Wednesday, February 26, 2014
EARLY VOTING: TARRANT COUNTY
DATES AND TIMES FOR EARLY VOTING: TARRANT COUNTY
APRIL 28, (MONDAY THROUGH FRIDAY) MAY 02 8:00 AM – 5:00 PM
MAY 03, (SATURDAY) 8:00 AM – 5:00 PM
MAY 04, (SUNDAY) 11:00 AM – 4:00 PM
MAY 05, (MONDAY AND TUESDAY) MAY 06 7:00 AM – 7:00 PM
Main Early Voting Location:
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
Town Council - Special Session Page 33 of 45 Meeting Date: Wednesday, February 26, 2014
MEMORANDUM
TO: Mike Slye
Town of Trophy Club
FROM: Julie Partain
DATE: February 20, 2014
RE: Election Timeline for May 2014 Uniform
Election Date
The following dates represent major deadlines for a town’s bond election to be held
on the May 10, 2014 Uniform Election Date.
1. February 10, 2014: The first day on which an election can be called (90 days
before Election Day). (i
2. February 28, 2014: The last date on which an election can be called (71 days
before Election Day). (
)
ii
3. March 11, 2014: The date by which notice of the election must be submitted
to the county clerk and the voter registrar (60 days before Election Day). (
)
iii
4. April 10, 2014 – April 26, 2014: The dates within which the first notice of the
bond election must be published, in English and in Spanish, in a newspaper
published in the jurisdiction of the Town, or if no newspaper is published in
the jurisdiction of the Town, then in a newspaper of general circulation in the
jurisdiction of the Town (not earlier than the 30th day or later than the 14th
day before Election Day). The notice must be published twice, on the same
day in each of two successive weeks. (
)
iv
5. April 21, 2014(
)
v): The latest date on which the notice of the bond election,
which must include the location of each polling place, must be posted in
English and Spanish on the bulletin board of the Town used for posting
notices of Town Council meetings (not later than the 21st day before Election
Day). (vi)
Town Council - Special Session Page 34 of 45 Meeting Date: Wednesday, February 26, 2014
6. April 21, 2014(vii): The latest date on which a copy of the election order must
be posted in three (3) public places in the boundaries of the Town and Town
Hall. Additionally, if the Town maintains a website, from April 21 until
Election Day, the election order must be posted on the Town’s website,
prominently and together with the notice of the election and the contents of
the proposition. (viii
7. April 28, 2014 – May 6, 2014: The early voting dates (12 days to 4 days
before Election Day). (
)
ix) The election order must be posted in a prominent
location in each polling place. (x
8. May 10, 2014: Election Day. The election order must be posted in a
prominent location in each polling place. (
)
xi
9. May 13, 2014 – May 21, 2014(
)
xii
New Requirements for the Contents of the Election Order(
): The dates within which the local canvass
must occur (not earlier than the later of (i) three days after Election Day, (ii)
the date on which the all provisional ballots are verified and counted or (iii)
the date on which all ballots cast from outside of the U.S. are counted and not
later than 11 days after Election Day).
xiii
As of September 1, 2013, all ordinances calling bond elections must include the following
information:
)
(1) the proposition language that will appear on the ballot (this was previously included
in the Town’s election ordinances);
(2) the purpose(s) for which the bonds are to be authorized (this was previously included
in the Town’s election ordinances);
(3) the principal amount of the bonds to be authorized (this was previously included in
the Town’s election ordinances);
(4) that taxes sufficient to pay the annual principal of and interest on the bonds may be
imposed (this was previously included in the Town’s election ordinances);
(5) a statement of (a) the estimated tax rate if the bonds are authorized or (b) of the
maximum interest rate of the bonds or any series of the bonds, based on the market
conditions at the time of the election ordinance (this is a new requirement);
(6) the maximum maturity date of the bonds to be authorized or that the bonds may be
issued to mature over a specified number of years not to exceed 40 (this was
previously included in the Town’s election ordinances);
Town Council - Special Session Page 35 of 45 Meeting Date: Wednesday, February 26, 2014
(7) the aggregate amount of the outstanding principal of the Town’s debt payable from ad
valorem taxes as of the beginning of the fiscal year in which the election is ordered
(this is a new requirement);
(8) the aggregate amount of the outstanding interest on the Town’s debt payable from ad
valorem taxes as of the beginning of the fiscal year in which the election is ordered
(this is a new requirement); and
(9) the ad valorem debt service tax rate for the political subdivision at the time the
election is ordered, expressed as an amount per $100 valuation of taxable property
(this is a new requirement).
If you have any questions, please do not hesitate to contact me at 214-758-1606.
RRC
(i) Section 1251.003(c) of the Government Code.
(ii) Section 3.005 of the Election Code.
(iii) Section 4.008 of the Election Code.
(iv) Section 4.003(a)(1) of the Election Code; Section 1251.003(d) and (e) of the Government Code.
(v) Under the Election Code, when the date of a required action falls on a Saturday, Sunday, or legal state
holiday, that requirement may be satisfied on the next regular business day. (vi) Section 4.003(b) of the Election Code. (vii) Under the Election Code, when the date of a required action falls on a Saturday, Sunday, or legal state
holiday, that requirement may be satisfied on the next regular business day. (viii) Section 4.003(f) of the Election Code; Section 1251.003(d)(1) of the Government Code. (ix) Section 85.001(e) of the Election Code. (x) SB 637, Section 2 amended Section 4.003 of the Election Code to add subsection (f). Effective September 1,
2013.
(xi) SB 637, Section 2 amended Section 4.003 of the Election Code to add subsection (f). Effective September 1,
2013.
(xii) Section 67.003 of the Election Code.
(xiii) SB 637, Section 1 amended Chapter 3 of the Election Code to add Section 3.009. Effective September 1,
2013.
Town Council - Special Session Page 36 of 45 Meeting Date: Wednesday, February 26, 2014
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Wednesday, February 26, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-963-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/21/2014 Town Council
On agenda:Final action:2/26/2014
Title:Consider and take appropriate action regarding a Resolution of the Town Council Repealing
Resolution No. 2014-05 and adopting a new Resolution relating to the Giving of Notice of Intention to
issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of Obligation, Series
2014 for the purpose of paying contractual obligations for the purchase of land for a joint police and
town hall facility, facility design costs, and various costs related thereto; and providing an effective
date.
Attachments:Staff Report - Notice of Intention.pdf
RES 2014-07 Amending RES 2014-05 Notice of Intent.pdf
Proposed CO Bond sale calendar.pdf
Updated Debt Model.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution of the Town Council Repealing Resolution No. 2014-05and
adopting a new Resolution relating to the Giving of Notice of Intention to issue Town of Trophy Club, Texas Combination
Tax and Revenue Certificates of Obligation, Series 2014 for the purpose of paying contractual obligations for the
purchase of land for a joint police and town hall facility, facility design costs, and various costs related thereto; and
providing an effective date.
Town Council - Special Session Page 38 of 45 Meeting Date: Wednesday, February 26, 2014
Town of Trophy Club
To: Mayor and Town Council
From: Stephen Seidel, Assistant Town Manager
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Notice of Intention: $2.5M Certificates of Obligation Bonds
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council Repealing
Resolution No. 2014-05 and adopting a new Resolution relating to the Giving of Notice of
Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of
Obligation, Series 2014 for the purpose of paying contractual obligations for the purchase of
land for a joint police and town hall facility, facility design costs, and various costs related
thereto; and providing an effective date.
Explanation:
The Town Council took action to issue $9.5M in CO Bonds at their February 17, 2014 Council
meeting. Based upon feedback and discussion at that meeting, the staff has adjusted the CO
issue to $2.5M in CO Bonds in order to purchase property as well as continue the design
process.
Attachments:
Proposed Notice of Intention Resolution
Proposed CO Bond sale calendar
Updated Debt Model
Town Council Goals:
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Town Council - Special Session Page 39 of 45 Meeting Date: Wednesday, February 26, 2014
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Staff recommends approval of the resolution of the Town Council repealing Resolution No.
2014-05 and adopting the new resolution giving notice of intention.
Town Council - Special Session Page 40 of 45 Meeting Date: Wednesday, February 26, 2014
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2014-07
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2014-
05 AND ADOPTING THIS RESOLUTION RELATING TO THE
GIVING OF NOTICE OF INTENTION TO ISSUE TOWN OF
TROPHY CLUB, TEXAS COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION, SERIES 2014; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas (the “Town”), pursuant to Chapter
271, Subchapter C, Texas Local Government Code, as amended, is authorized to issue
its certificates of obligation for the purpose of paying contractual obligations to be
incurred for the purposes set forth below; and
WHEREAS, the Town Council of the Town has found and determined that a
notice of intention to issue certificates of obligation should be published in accordance
with the requirements of applicable law; and
WHEREAS, on February 17, 2014 the Town Council previously approved and
adopted Resolution No. 2014-05 relating to the giving of notice for the issuance by the
Town of certificates of obligation; and
WHEREAS, the Town Council now desires to repeal Resolution No. 2014-05 and
to adopt this Resolution in order to amend the project description, the amount, and the
sale date of the certificates of obligation for Combination Tax And Revenue Certificates
Of Obligation, Series 2014;
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1. The findings and determinations set forth in the preambles hereto
are hereby incorporated by reference for all purposes.
Section 2. Exhibit A to Resolution No. 2014-05 passed by the Town Council
on February 17, 2014 is hereby repealed and replaced in its entirety by the following:
EXHIBIT A
NOTICE OF INTENTION TO ISSUE TOWN OF TROPHY CLUB, TEXAS
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION,
SERIES 2014
NOTICE IS HEREBY GIVEN that on April 7th, 2014, the Town Council of the
Town of Trophy Club, Texas, at 6:00 p.m. at a regular meeting of the Town Council to
be held in the Council Chambers at the Trophy Club Municipal Building, 100 Municipal
Town Council - Special Session Page 41 of 45 Meeting Date: Wednesday, February 26, 2014
Drive, Trophy Club, Texas 76262, the regular meeting place of the Town Council,
intends to pass an ordinance authorizing the issuance of not to exceed $2,500,000
principal amount of Certificates of Obligation (excluding premium) for the purpose of
paying contractual obligations to be incurred for the following purposes, to wit: (a)
purchasing land for a joint police and town hall facility; (the “Project”); and (b) paying
professional services of attorneys, financial advisors and other professionals in
connection with the Project and the issuance of the Certificates. The Certificates shall
be issued in one or more series, shall bear interest at a rate not to exceed fifteen
percent (15%) per annum, and shall have a maximum maturity date of not later than
forty (40) years after their date. Said Certificates shall be payable from the levy of a
direct and continuing ad valorem tax against all taxable property within the Town
sufficient to pay the interest on this series of Certificates as due and to provide for the
payment of the principal thereof as the same matures, as authorized by Chapter 271,
Subchapter C, Texas Local Government Code, as amended, and from all or a part of
the surplus revenues of the Town’s municipal drainage utility system, such pledge of
surplus revenues being limited to $1,000.
THIS NOTICE is given in accordance with law and as directed by the Town
Council of the Town of Trophy Club, Texas.
GIVEN THIS February 26, 2014
/s/ Tammy Ard, Town Secretary
Town of Trophy Club, Texas
Section 3. The Town Secretary of the Town is hereby authorized and directed
to issue a notice of intention to issue certificates of obligation in substantially the form
set forth in Section 2, and the revised Exhibit A, herein.
Section 4. The foregoing notice shall be published once a week for two
consecutive weeks, the date of the first publication being before the thirtieth (30th) day
prior to the date set forth in the foregoing notice for passage of the ordinance
authorizing the Combination Tax and Revenue Certificates of Obligation. Such notice
shall be published in a newspaper of general circulation in the area of the Town of
Trophy Club, Texas.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED, APPROVED AND EFFECTIVE this 26th day of February, 2014.
________________________________
Mayor Connie White
Town of Trophy Club, Texas
Town Council - Special Session Page 42 of 45 Meeting Date: Wednesday, February 26, 2014
ATTEST: APPROVED AS TO FORM:
_______________________________ ________________________________
Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council - Special Session Page 43 of 45 Meeting Date: Wednesday, February 26, 2014
TOWN OF TROPHY CLUB, TEXAS
$2,500,000
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2014
Revised Timetable
As of February 21, 2014
Date Action Required
02-18-14 (T) SWS submits initial draft of Preliminary Official Statement (POS) and Official Notice of
Sale (NOS) to all parties for review
02-21-14 (F) Southwest Securities (SWS) distributes revised timetable to all parties for April 7, 2014 competitive sale of $2,500,000 Certificates of Obligation.
02-25-14 (T) SWS receives comments on initial POS/NOS Draft from all parties
02-26-14 (W) Special Council Meeting (5:00 pm) to:
• Authorize Publication of Notice of Intent to Issue Combination Tax and
Revenue Certificates of Obligation, Series 2014 (COs)
• Call Bond Election for May 10, 2014
02-27-14 (W) • SWS submits POS/NOS and other financing documents to S&P rating agency to
request underlying credit rating
• SWS distributes second POS/NOS Draft to all parties.
03-05-14 (W) First Publication of Notice of Intent to Issue COs in local newspaper (must be at
least 31 days prior to the sale date) 03-06-14(Th) S&P rating conference call (2:00 pm)
03-12-14 (W) Second Publication of Notice of Intent to Issue COs in local newspaper
03-27-14 (Th) • Final POS/NOS Comments are due to SWS from all parties
• Receive S&P underlying bond rating
03-31-14 (M) Post POS/NOS to the SWS Internet Website and electronically distribute POS/NOS to
potential bidders in the investment community
04-07-14 (M) • Receive electronic bids for the COs (12:00 Noon) via Internet and the “i-Deal
LLC PARITY” bidding program
• Regular Council Meeting to review bids for the COs and adopt the Ordinance
authorizing and selling the COs (7:00 pm)
04-14-14 (M) Print and distribute Final Official Statement (OS) and post Final OS to SWS website
04-21-14 (M) SWS notifies all parties of closing/delivery instructions
04-30-14 (W) Payment for and delivery of the COs
______________
Note: Bold entries indicate dates/actions that require the Town’s participation.
Town Council - Special Session Page 44 of 45 Meeting Date: Wednesday, February 26, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-966-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/23/2014 Town Council
On agenda:Final action:2/26/2014
Title:Consider and take appropriate action to ratify notice to CPS Civil, the bidder previously awarded for
the Indian Creek rehabilitation project, that the Town is rejecting its bid for that project and will not
enter into a Contract at this time, and directing staff to complete the redesign on the project and rebid
upon completion of the redesign.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action to ratify notice to CPS Civil, the bidder previously awarded for the Indian Creek
rehabilitation project, that the Town is rejecting its bid for that project and will not enter into a Contract at this time, and
directing staff to complete the redesign on the project and rebid upon completion of the redesign.
Town Council - Special Session Page 45 of 45 Meeting Date: Wednesday, February 26, 2014