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Agenda Packet TC 08/12/2014Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:00 PMTuesday, August 12, 2014 AMENDED CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1.2014-1326-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014. 2.2014-1327-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the August 26, 2014 meeting. August 26, 2014 Proposed Agenda.pdfAttachments: 3.2014-1346-T Discuss and receive update regarding Fiscal Year 2015 Budget. INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Town Council Page 1 of 177 Meeting Date: Tuesday, August 12, 2014 August 12, 2014Town Council Meeting Agenda 4.2014-1328-T Consider and take appropriate action regarding the Minutes dated July 15, 2014. TC Minutes - Special Joint Session with TC MUD No 1 July 15, 2014.pdfAttachments: 5.2014-1329-T Consider and take appropriate action regarding the Minutes dated July 22, 2014. TC Minutes - July 22, 2014.pdfAttachments: 6.2014-1332-T Consider and take appropriate action regarding an ordinance of the Town amending Section 16.02, "Board Established/Number of Members/Terms Established and Qualifications" of Article XVI, "Citizens Financial Advisory Board" of Chapter 1, "Administration" in order to add two (2) new seats to the Citizens Financial Advisory Board for a total of seven (7) members; providing for engrossment and enrollment; and providing an effective date. ORD 2014-22 CFAB Amendment.pdfAttachments: 7.2014-1343-T Consider and take appropriate action regarding financial and variance report dated June 2014. June Financial Report FY 2014.pdf General Fund Budget Report June 2014.pdf Attachments: 8.2014-1351-T Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate Intergovernmental Employee Benefits Pool as a participating member of the health risk pool; and authorizing the Mayor or his designee to execute all necessary documents. Staff Report - TML IEBP ILA.pdf TML IEBP Interlocal Agreement 2014.pdf Attachments: PUBLIC HEARING 9.2014-1333-T Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. REGULAR SESSION AMENDED - Agenda Item #10 (2014-1352-T) added 10.2014-1352-T Presentation by Dan Leal from the Children’s Advocacy Center. 11.2014-1347-T Consider and take appropriate action to authorize the Towns participation in a joint project with the Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial. Staff Report - Joint project with the Trophy Club Women’s Club.pdfAttachments: Town Council Page 2 of 177 Meeting Date: Tuesday, August 12, 2014 August 12, 2014Town Council Meeting Agenda 12.2014-1350-T Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed budget workshop including: a. Texas Municipal Retirement System (TMRS) Contribution Rate b. 3% Merit employee Increase c. Police and Fire Salary True Up d. EDC-4B Personnel Position e. Lakeview Soccer Field Improvements f. Related items discussed during budget workshop Staff Report - Proposed Fiscal Year 2015 Budget.pdfAttachments: 13.2014-1334-T Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2015 ad valorem tax rate and schedule two public hearings to meet Truth in Taxation requirements and/or as required by the Charter and related matters. Staff Report - Tax Rate Discussion.pdfAttachments: 14.2014-1342-T Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Staff Report - CCPD Budget.pdf Memorandum to CCPD Board from Chief Kniffen.pdf CCPD Budget.pdf Attachments: 15.2014-1335-T Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s Glen, Phase III (21.123 acres) located in Planned Development No. 22. Applicant: Jacobs on behalf of BDMR Development, LLC (FP-14-060). A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and BDMR Development, LLC for the installation of public improvements and facilities for Waters Edge at Hogan's Glen, Phase III, an approximate 21.123 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. Staff Report - TC 081214 - WEHG.pdf Subdivider's Agreement - Waters Edge at Hogan's Glen Ph III - BDMR.pdf Attachments: 16.2014-1336-T Consider and take appropriate action regarding an Ordinance of the Town ordering and calling a Special Election to be held on November 4, 2014 for the purpose of electing one (1) Council Member for Place No. 4 to the Town Council for the remainder of an unexpired term (expiring in 2015); providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date. ORD 2014-23 Calling November 2014 Election.pdfAttachments: 17.2014-1348-T Consider and take appropriate action regarding the approval of correspondence from the Town to Fellowship United Methodist Church for potential shared parking on Town owned facilities adjacent to Church property and authorizing the Mayor and Council members to sign the correspondence. Letter to Fellowship United Methodist Church.pdfAttachments: Town Council Page 3 of 177 Meeting Date: Tuesday, August 12, 2014 August 12, 2014Town Council Meeting Agenda 18.2014-1337-T Consider and take appropriate action to appoint two Council Members to work with Trophy Club MUD No. 1 Board on evaluation of current agreement for Water & Waste Water Services and the possible development of changes to the current agreement. 19.2014-1349-T Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10, “Public Safety” by amending various sections of Article IV, “Peddlers and Solicitors”; providing amendments to Definitions; providing for the adoption of a Do-Not-Solicit/No Knock List, providing a criminal penalty not to exceed $500.00 per day for a violation, and providing a penalty of permit revocation or suspension; and providing an effective date. ORD 2014-21 Amended Art IV Peddlers and Solicitors.pdfAttachments: 20.2014-1339-T Town Council Liaison Updates; discussion of same: * Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014 Council Liaison - Council Member Shoffner 21.2014-1340-T Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Cell Tower at Indy Park * Update on Fire/EMT on policy related to being out of Town/District in emergency vehicles * Update on Town/MUD Email software 22.2014-1341-T Items for Future Agendas. Items for Future Agendas.pdfAttachments: ADJOURN Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 4 of 177 Meeting Date: Tuesday, August 12, 2014 August 12, 2014Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on August 8, 2014 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Tammy Ard Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of August, 2014. ________________________________, Title: ___________________________ Town Council Page 5 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1326-T Name: Status:Type:Agenda Item Workshop File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014. Town Council Page 6 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1327-T Name: Status:Type:Agenda Item Workshop File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the August 26, 2014 meeting. Attachments:August 26, 2014 Proposed Agenda.pdf Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the August 26, 2014 meeting. Town Council Page 7 of 177 Meeting Date: Tuesday, August 12, 2014 Meeting Date 8/26/2014 File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 26, 2014.Town Sec Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 9, 2014 meeting.Town Sec Consider and take appropriate action regarding the Minutes dated August 1, 2014.2014-1330-T Town Sec Consider and take appropriate action regarding the Minutes dated August 12, 2014.Town Sec Consider and take appropriate action regarding an interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No.1 for 2014 (Infrastructure Assessment);and authorizing the Mayor or his designee to execute all necessary documents. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No.1 for 2014 (Emergency Services Assessment);and authorizing the Mayor or his designee to execute all necessary documents. Conduct a Public Hearing regarding a request for a Specific Use Permit -Ch.13 -Section 6.02,of the Comprehensive Zoning Ordinance,to allow a Snow Cone Establishment,located at 800 Trophy Club Drive. CD Consider and take appropriate action regarding a request for approval of a Replat for The Knoll, Lot 30R, Block1 CD Possible joint meeting with CCPD pending approval or rejection of CCPD budget 8/12/2014. Consider and take appropriate action regarding the approval of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. ??? pending approval or rejection of CCPD budget 8/12/2014 Recognition of current Business Spotlight Partner: xx in Trophy Club. Vote Proposed tax rate (roll call vote required) Consider and take appropriate action regarding appointment of a Board Member to Serve on the Denco 9-1-1 Board. Consider and take appropriate action regarding Final Plat approval for an approximate 10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821, to be known as the Villas of Hogan’s Glen, Phase II. Applicant: Jason Wight, Jones & Carter, Inc. on behalf of Drees Custom Homes, LP (FP-14-062).CD Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-2015; and authorizing the Mayor or her designee to execute all necessary documents. ????? Consider and take appropriate action regarding the approval of a Resolution authorizing the County of Denton, Trustee to solicit public bids on the sell of a tract or parcel of land located out of Lot 6, Trophy Club #1 Addition, Denton County, Texas, the map or plat thereof being recorded at Plat 11, Page 38 of the Deed Records, Denton County, Texas.2014-1344-T Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014)P&Z Workshop Consent Regular Session Public Hearing Town Council Page 8 of 177 Meeting Date: Tuesday, August 12, 2014 Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. Referred to 8/26/2014 on the 7/22/2014 agenda Town Council Liaison Updates; discussion of same: Town Sec Town Manager Slye's update regarding the following; discussion and provide input regarding same.Town Mgr Items for Future Agendas.Town Sec Consider and take appropriate action regarding the Executive Session.Town Sec Executive Session Regular Session Town Council Page 9 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1346-T Name: Status:Type:Agenda Item Workshop File created:In control:8/6/2014 Town Council On agenda:Final action:8/12/2014 Title:Discuss and receive update regarding Fiscal Year 2015 Budget. Attachments: Action ByDate Action ResultVer. Discuss and receive update regarding Fiscal Year 2015 Budget. Town Council Page 10 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1328-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding the Minutes dated July 15, 2014. Attachments:TC Minutes - Special Joint Session with TC MUD No 1 July 15, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated July 15, 2014. Town Council Page 11 of 177 Meeting Date: Tuesday, August 12, 2014 MINUTES FROM SPECIAL SESSION JOINT MEETING TOWN OF TROPHY CLUB AND TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, July 15, 2014 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, and the Board of Directors of Trophy Club Municipal Utility District No. 1, of Denton & Tarrant Counties met in a Special Joint Session on Tuesday, July 15, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Philip Shoffner Council Member, Place 6 TOWN COUNCIL MEMBERS ABSENT: Danny Mayer Council Member, Place 4 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Patricia Adams Town Attorney Cindy Kean Executive Secretary TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD MEMBERS PRESENT: Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Neil Twomey Director TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Mayor Sanders announced the date of Tuesday, July 15, 2014 called the Town Council to order and announced a quorum at 7:00 p.m. CONVENE INTO JOINT SESSION - START TIME – 7:01 P.M. 1. Consider and take appropriate action regarding the following potential amendments to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and the District: A. An amendment to Section 7.4 (Utility Fees) of the Contract to strike the definition of utility fee; Town Council Page 12 of 177 Meeting Date: Tuesday, August 12, 2014 Motion made by Council Member Parrow and seconded by Mayor Pro Tem Lamont to strike the definition of Utility fees stated in the water supply contract 7.4 be stricken from the section. Motion carried unanimously B. An amendment to various Sections of the Contract to provide that District personnel will perform all administrative functions related to management and operation of the Town’s Public Water System, or alternatively, an amendment to the Interlocal Agreement for Contractual Personnel Services between the Town and the District to designate additional administrative responsibilities to District personnel. Motion to direct the Town Manager to work with the Trophy Club MUD No. 1 General Manager and bring back to Council recommendations of amendments to the long-term contract regarding the district performing the administrative functions (reporting services) for the PID Public Water System by October 31, 2014. Motion passed unanimously. Trophy Club MUD No. 1 made the same motion, which passed unanimously. 2. Consider and take appropriate action regarding a potential 99-year lease of District property on land used by the Town of Trophy Club for its annex building at 100 Municipal Drive. The Town is currently undergoing the process of deciding on whether to build a Town Hall facility and police station. An option for the Town is a remodel to the annex building to allow for additional space to house staff. The Council is looking for indication from Trophy Club MUD No. 1 regarding allowable use of the land. No action taken by Town Council Action from Trophy Club MUD No. 1 - Motion that the Trophy Club MUD No.1 Board would look favorably on a long-term lease and/or sale of the land where the annex building sits. Motion passed unanimously. 3. Consider and take appropriate action regarding the continuation of joint District/Town Information Technology Services, various system upgrades, and associated costs for FY 2014-2015. The Town and Trophy Club MUD No. 1 are facing costs in the near future to improve IT security for the entities. Currently, the Town and Trophy Club MUD No. 1 share IT services and cost, including equipment, software, personnel, etc. Trophy Club MUD No. 1 has moved forward with engaging an outside IT firm to perform an assessment on what the Trophy Club MUD No. 1 IT needs are and the cost to split the Trophy Club MUD No. 1 IT services from the Town. In general, Trophy Club MUD No. 1 paid for 50% of the IT infrastructure and uses approximately 30% of the infrastructure and IT services. The consultant and IT Director agreed that if Trophy Club MUD No. 1 were to split from the Town, it would be most logical for the Town to buy out the District’s 50% ownership of equipment/software in the amount of $86 -$121k. Trophy Club MUD No. 1 requested more definitive numbers regarding real costs in order to make a decision moving forward, as well as to provide the Council adequate time to make budget adjustments if Trophy Club MUD No. 1 does decide to separate IT services away from the Town. No action taken by Town Council 4. Set future joint meeting dates. Next proposed joint meeting date set for October 14, 2014. Town Council Page 13 of 177 Meeting Date: Tuesday, August 12, 2014 ADJOURN Motion made by Council Member Shoffner seconded by Council Member Parrow to adjourn. Motion carried unanimously. Meeting adjourned at 9:17 p.m. ___________________________________ ___________________________________ Cindy Kean, Executive Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 14 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1329-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding the Minutes dated July 22, 2014. Attachments:TC Minutes - July 22, 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated July 22, 2014. Town Council Page 15 of 177 Meeting Date: Tuesday, August 12, 2014 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, July 22, 2014 at 5:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, July 22, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Danny Mayer Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney April Reiling PIO/Marketing Manager Scott Kniffen Police Chief Steven Glickman Finance Director Matt Jones Senior Planner Adam Adams Parks & Recreation Director Mayor Sanders announced the date of Tuesday, July 22, 2014 called the Town Council to order and announced a quorum at 5:32 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July 22, 2014. 2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014. 3. Fiscal Year 2015 Truth in Taxation Update; discussion of the same. This item provides an overview of Truth In Taxation and the components involved that will be important for Council to understand during the budget process. Attachment A – Truth-In-Taxation & Property Tax Rate Concepts 4. Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same. Town Council Page 16 of 177 Meeting Date: Tuesday, August 12, 2014 Steven Glickman, Finance Director provided a presentation, ask questions and discussed possible options regarding options for addressing the upcoming budget in regards to effective/rollback rates. Options include lowering the tax rate for fiscal year 2015 or issuing a tax note to keep the tax rate consistent and make capital improvements and purchase equipment. Click here for the link that provides an overview of funding sources was provided to Council. CONVENE INTO REGULAR SESSION - START TIME – 7:02 P.M. The Invocation was offered by Joel Quile, Pastor for Bara Church and Chaplain for the Trophy Club Police Department. The Pledges were led by Chief Kniffen. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. The following citizens addressed the Town Council: • Jean Carter, 204 Fresh Meadow regarding flooding at her property CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 5. Consider and take appropriate action regarding the Minutes dated June 2, 2014. 6. Consider and take appropriate action regarding the Minutes dated June 13, 2014 & June 14, 2014. 7. Consider and take appropriate action regarding the Minutes dated June 16, 2014. 8. Consider and take appropriate action regarding an interlocal agreement between the Town and Denton County authorizing the Town to participate in various contracts competitively bid by Denton County for the purchase of goods and services as part of a cooperative purchasing program. 9. Consider and take appropriate action regarding a Resolution of the Town Council repealing Resolution No. 2011-12 and adopting a new Resolution authorizing participation in various cooperative purchasing programs in accordance with the Town ’s Procurement Policies and Procedures; identifying authorized cooperative purchasing programs approved for Town participation; appointing the Town Manager or his designee as the Program Coordinator; authorizing the execution of all necessary agreements by the Mayor or his designee; and providing an effective date. 10. Consider and take appropriate action regarding an agreement between the Town and TCR Youth Baseball Association for the use of designated facilities at Independence Park for the 2014 Fall Baseball Season; and authorizing the Mayor or his designee to execute all necessary documents. Council Member Shoffner requested agenda item #10 be removed from the consent agenda. Town Council Page 17 of 177 Meeting Date: Tuesday, August 12, 2014 TCR Youth Baseball association representatives met with Parks & Recreation Director Adam Adams and Council Member Philip Shoffner to discuss various proposed alterations to the agreement between the Town and TCR Youth Baseball association. Council Member Shoffner wanted to note the following changes were made to the contract: → Contract page 5 section 5.01 A - removed the period and added by the A. Athletic Facility Rainout Procedures: During questionable weather periods, field playability status will be posted on the TOWN’S field conditions line by 3:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays, and Holidays. by the TOWN’S Parks Superintendent and/or designee. Emergency contact numbers shall be distributed to TCRYBA designated officials prior to season start. The field conditions line shall be updated as soon as possible when field conditions change status. → Contract page 9 section 12.03 remove the names and addresses of each TCRYBA board member and replace with each TCRYBA board member and the city/town they reside in. 12.03 Board Members. On or before the third week after the Fall Season commences, TCRYBA shall provide a list of each TCRYBA board member and the city/town they reside in.the names and addresses of each TCRYBA board member. → Contract page 9 Witness: Trophy Club was replaced with TCR WITNESS: TROPHY CLUB TCR YOUTH BASEBALL ASSOCIATION → Contract page 11 2012 changed to reflect 2014 under both acknowledgements. In addition, in the second acknowledgement Matt Fenton was replaced with Charles Hall and Trophy Club Roanoke was replaced with TCR. This instrument was acknowledged before me on the _____ day of ___________________, 2012 2014 by C. Nick Sanders, Mayor of the TOWN OF TROPHY CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation. This instrument was acknowledged before me on the _____ day of ___________________, 2012 2014 by Matt Fenton Charles Hall, President of the TROPHY CLUB ROANOKE TCR YOUTH BASEBALL ASSOCIATION, a nonprofit corporation, on behalf of such corporation. Chuck Hall – requested clarification regarding the amended contract Motion made by Council Member Mayer, seconded by Council Member Parrow, to approve the Town and TCR Youth Baseball Association agreement as corrected at the dais. Motion passed unanimously. 11. Consider and take appropriate action regarding an Ordinance of the Town Council repealing Section 2.12 “Snow Cone Establishments” of Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances of the Town; providing a savings clause; and providing an effective date. Council Member Mayer requested agenda item # 11 be removed from the consent agenda. Council Member Mayer asked for clarification whether this action will take care of the snow cone ordinance issue need to be made at this time. This action is the first step to deal with the issue, which also includes a Public Hearing later in the meeting. Council and staff still need to work on the zoning ordinance. Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve the Ordinance 2014- 17 repealing Section 2.12 “Snow Cone Establishments” of Article II, “Food Establishment Regulations” of Chapter 6, “Health and Sanitation” of the Code of Ordinances of the Town. Motion passed unanimously. 12. FY2015 extension of the interlocal agreement for participation in the City of Fort Worth's Household Hazardous Waste program. Town Council Page 18 of 177 Meeting Date: Tuesday, August 12, 2014 Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve the Consent Agenda items number 5, 6, 7, 8, 9 and 12. Motion passed unanimously. PUBLIC HEARING 13. Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of Trophy Club, Texas, a boundary map of the Zone is on file and open for public inspection in the office of the Town Secretary, with the purpose of such amendments being to reduce and expand the boundaries of the Zone pursuant to Section 311.007 of the Texas Tax Code and to amend the Project and Financing Plan pursuant to Section 311.011 of the Texas Tax Code. 14. Public Hearing to consider changes to the Comprehensive Zoning Ordinance, amending Chapter 13-Zoning, Article IV-District Regulations, Section 3.03 Classification of New and Unlisted Properties, concerning snow cone stands as a permitted use, and other miscellaneous changes to the Zoning Ordinance related to this amendment. CONVENE INTO PUBLIC HEARING - START TIME – 7:22 P.M. PUBLIC HEARING - END TIME – 7:28 P.M. RECONVENE INTO REGULAR SESSION - START TIME – 7:28 P.M. REGULAR SESSION 15. Consider and take appropriate action regarding a Proclamation proclaiming July 23, 2014 as Maddie Smith Day in Trophy Club. Mayor Sanders read the following: Madeline Avery Smith, or Maddie as her friends and family call her, is a fourth generation Trophy Club resident who has made a huge impact on the world with her faithful perseverance and positive outlook on life. Maddie is described as a beacon of light for the people in her life to draw peace from, and regardless of the challenges she faces, she is always happy and spreads her happiness to those around her. A lesson we can all learn from Maddie is to always see the bright side, and be thankful for everything and everyone in your life. Maddie’s great grandparents, Harold and Florence O’Neil, built the fifth house in Trophy Club, located at 5 Biltmore Court, and Harold was the second member to join the Trophy Club Country Club. Maddie’s family is truly pioneers of the community, and now is the time for the community to give back to Maddie and her family. As the Town Council proclaims July 23rd as ‘Maddie Smith Day in Trophy Club’, we ask that community members reflect on what is truly important in life, and in doing so that you send a special prayer for Maddie and everyone working to overcome an illness. Maddie sets an example for all of us to stay positive, never give up and always keep the faith. Mayor Pro Tem Lamont read Proclamation 2014-08 proclaiming July 23, 2014 as Maddie Smith Day! Trey Smith, Maddie’s father addressed the Council thanking them for proclaiming July 23, 2014 as Maddie Smith Day! For more information on Maddie and her experience with Methylmalonic Acidemia, or to donate to the Madeline Avery Foundation, go to www.GoTeamMaddie.org Town Council Page 19 of 177 Meeting Date: Tuesday, August 12, 2014 Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation 2014- 08 proclaiming July 23, 2014 as Maddie Smith Day in Trophy Club. Motion passed unanimously. 16. Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of the same. The Sassy Flamingo owner/operator, Shirley Thornburg, provided an overview of her retail business located in The Plaza Shopping Center at 501 Trophy Lake Drive, # 314, right next to Starbucks, knows that this is a store like none other. Offering an extensive array of upscale women’s apparel, Corral Boots, hats, and accessories, along with custom-made jewelry and personally-designed children’s and infant specialty clothing and designs, The Sassy Flamingo is truly one of the most unique places to shop in the area. Recognition of Business Spotlight Partner only, no action. 17. Update on Fresh Meadow/Timber Ridge Drainage Project. The contractor is still working through the punch list, and outstanding items as the project is nearing completion. The recent rain events tested the new drainage improvements and the system worked as intended. The following citizens addressed the Town Council: • Patricia Jayne (Pat) Keefer, 216 Fresh Meadow, requests the Fresh Meadow/Timber Ridge project remain open until all issued resolved • Denise Gant, 226 Fresh Meadow, some items currently being fixed, but other items still require attention • Richard Spell, 126 Seminole Drive, the drainage from the south side of Seminole needs attention and this project did not address any of those issues. Still has some outstanding items. Concerned that project needs to address the back side of properties, in addition to the street work. • Alice Murphy, 101 Seminole Drive, wants to make sure this project remains open until issues corrected Council is looking for a comprehensive review of the drainage project and will re-evaluate the issues addressed by residents. Update Fresh Meadow/Timber Ridge Drainage Project only, no action. Short recess called at 8:50 pm Reconvene into regular session 8:59 pm 18. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014 Budget of the Town (Budget Amendment No. 2) making a transfer of appropriations in accordance with the Town Charter in order to eliminate a budgeted transfer from the CCPD to the Debt Service Fund and appropriating funds associated with the juvenile detective position and recognizing related grant revenue in the same amount; and providing an effective date. Motion made by Council Member Parrow, seconded by Council Member Mayer, to approve Ordinance 2014-18 amending the Fiscal Year 2013-2014 Budget of the Town (Budget Amendment No. 2) making a transfer of appropriations in accordance with the Town Charter in order to eliminate a budgeted transfer from the CCPD to the Debt Service Fund. Motion passed unanimously. Town Council Page 20 of 177 Meeting Date: Tuesday, August 12, 2014 19. Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance No. 2014-09 designating a certain contiguous geographic area in the Town as "Reinvestment Zone No. Two, Town of Trophy Club, Texas" by enlarging and/or reducing the boundaries of the Zone; approving an amended Project Plan and Reinvestment Zone Financing Plan; and containing other related matters. The ordinance amendment proposes to amend the TIRZ #2 boundary by adding the Methodist Church property and removing the TC MUD 1 property. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-19 as presented at the dais as Ordinance 2014- XX amending Ordinance No. 2014-09. Motion carried 6-1-0 with Council Member Shoffner, Mayor Pro Tem Lamont, Mayor Sanders, Council Member Parrow, Council Member Reed, and Council Member Rowe, voting for and Council Member Mayer, voting against. Attachment B - Ordinance 2014- XX amending Ordinance No. 2014-09 as presented at the dais 20. Consider and take appropriate action regarding the potential appointment of a Council Liaison to the Citizen Financial Advisory Board (CFAB) and a potential increase to the number of members on the Board. This item was moved prior to agenda item #18. The CFAB liaison’s duty will be to bring back reports to the Town Council regarding CFAB meetings. Mike Buck, Chair of CFAB was present to answer Council questions. CFAB currently has five (5) members, and the proposed seven (7) members would allow CFAB to form subcommittees to more closely examine issues. CFAB Chair Mike Buck indicated that having five (5) members is an adequate number for the current task; however, if CFAB were utilized to examine the budget, contracts, RFP’s, etc., then a seven (7) member board would be beneficial. Mr. Buck also feels a small group gets things done more quickly and efficiently, versus a larger board where meetings can get fragmented and disorganized. Motion made by Council Member Reed, seconded by Council Member Parrow, to appoint Mayor Pro Tem Lamont as the Council Liaison to the Citizen Financial Advisory Board (CFAB). Motion carried 6-1-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Reed, Council Member Parrow, Council Member Shoffner, and Council Member Parrow, voting for and Council Member Mayer, voting against. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to increase to the number of members on the Board from five (5) members to seven (7) members. Motion carried 5-2-0 with Mayor Pro Tem Lamont, Council Member Reed, Council Member Parrow, Council Member Shoffner, and Council Member Parrow, voting for and Mayor Sanders and Council Member Mayer, voting against. 21. Consider and take appropriate action regarding a Resolution of the Town Council appointing citizen volunteers to serve on the 30th Anniversary Ad Hoc Committee for the Town’s 30th Anniversary celebration; and providing an effective date. Motion made by Mayor Sanders, seconded by Council Member Shoffner, to approve Resolution 2014-28 leaving the naming of the chairperson blank. Motion passed unanimously. Motion made by Council Member Reed seconded by Council Member Rowe to reconsider and bring the item back on the floor. Town Council Page 21 of 177 Meeting Date: Tuesday, August 12, 2014 Motion passed unanimously. Motion made by Council Member Mayer, second by Council Member Shoffner to amend resolution 2014-28 adding Mayor Sanders as the Council Liaison for the 30th Anniversary Ad Hoc Committee. Motion passed unanimously. 22. Consider and take appropriate action regarding financial and variance report dated May 2014. Steven Glickman, Finance Director provided an updated financial and variance report dated May 2014 and provided an overview of the financial and variance report for May 2014 and addressed questions from Council. Attachment C – Update May 2014 Financial Report Motion made by Council Member Shoffner, seconded by Council Member Reed, to accept the financial and variance report dated May 2014. Motion passed unanimously. 23. Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2014. Steven Glickman, Finance Director presented the Third Quarter Investment Report for Fiscal Year 2014. Motion made by Council Member Mayer, seconded by Council Member Shoffner, to accept the Third Quarter Investment Report for Fiscal Year 2014. Motion passed unanimously. 24. Consider and take appropriate action regarding the establishment of a Municipal Facilities sub-committee consisting of 3 Town Council members to facilitate rapid progress regarding location and scope of potential Police Department and Town Hall facilities. This item allows for a subcommittee of Council Members to be formed in order examine specific items related to the scope of the proposed Town facilities. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to establish the Municipal Facilities sub-committee consisting of Council Member Reed, Council Member Parrow and Mayor Sanders. Motion passed unanimously. 25. Consider and take appropriate action to define the scope of the Town’s Feasibility Study, and schedule a Special Called Council meeting to work with GSBS Architects to more clearly define the objectives of the Town’s future office needs. Council indicated they would like to meet as a whole for the initial meeting with GSBS and any meetings after the initial meeting will consist of the Municipal Facilities sub-committee consisting of Council Member Reed, Council Member Parrow and Mayor Sanders. Council requested Town Manager Slye schedule the initial meeting as a special meeting one evening with GSBS Architects. Council directed the Town Manager to schedule an evening Special Call Session to meet with GSBS Architects. 26. Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. Town Council Page 22 of 177 Meeting Date: Tuesday, August 12, 2014 Motion made by Council Member Rowe, seconded by Council Member Reed, to refer this item to the August 26, 2014 agenda. Motion passed unanimously. 27. Town Council Liaison Updates; discussion of same. • Park Board – Council Member Shoffner Town Council Liaisons updated the Council and addressed questions regarding meetings attended; no action taken, update only. 28. Town Manager Slye's update regarding the following; discussion and provide input regarding same. • Board/Commission Annual Appointments • Dino Playground Update • Oncor Update • Solicitor-No Knock Ordinance Update • Zoning Ordinance-Snow Cones Update • Texas Crime Prevention Association-2014 Outstanding Crime Award - Sgt. Tony Simmons Town Manager Slye updated the Council and addressed questions; no action taken, update only. 29. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. ∼ Council Member Rowe asked that “Consider and take appropriate action regarding term limits for Board and Commission members” be placed on the list. ∼ Mayor Sanders asked that “Consider and take appropriate action regarding giving direction to CFAB” be placed on the list. ∼ Mayor Sanders asked that “Consider and take appropriate action regarding purchase of land at Trophy Club Drive and SH114 for signage” be placed on the list. ∼ Mayor Sanders asked that “Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat” be placed on the list. ∼ Mayor Pro Tem Lamont requested item #5 be removed from the list. ∼ Mayor Pro Tem Lamont requested item #6 be removed from the list. ∼ Mayor Pro Tem Lamont requested item #7 be removed from the list. ∼ Mayor Pro Tem Lamont requested item #8 be removed from the list. ∼ Council Member Parrow requested item #3 be removed from the list. ∼ Mayor Pro Tem Lamont asked that “Consider and take appropriate action regarding creating a charter review committee for the May 2015 election be created” be placed on the list. Town Attorney Adams indicated she would need to check the Town Charter and would get back to Council on this item. ∼ Council Member Rowe and Council Member Reed asked that “Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project” be placed on the list. Town Council Page 23 of 177 Meeting Date: Tuesday, August 12, 2014 ADJOURN Motion made by Council Member Parrow, seconded by Mayor Sanders, to adjourn. Motion carried unanimously. Meeting adjourned at 10:52 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 24 of 177 Meeting Date: Tuesday, August 12, 2014 ATTACHMENT A Truth-In-Taxation & Property Tax Rate Concepts Town Council Page 25 of 177 Meeting Date: Tuesday, August 12, 2014 TRUTH-IN-TAXATION & PROPERTY TAX RATE CONCEPTS An Overview for Council Members & Citizens Town Council Page 26 of 177 Meeting Date: Tuesday, August 12, 2014 Overview What makes up our Tax Rate? What are the Effective & Rollback rates? How does this relate to the Fiscal Year 2015 Budget? Town Council Page 27 of 177 Meeting Date: Tuesday, August 12, 2014 Tax Rate Two Components Maintenance & Operations (M&O) Debt Service (I&S) Relationship between the two Town Council Page 28 of 177 Meeting Date: Tuesday, August 12, 2014 Maintenance & Operations Family Finances Groceries, utilities, gasoline, clothing, car maintenance, etc. Government Personnel, supplies, maintenance, utilities, small equipment, etc. Town Council Page 29 of 177 Meeting Date: Tuesday, August 12, 2014 Debt Service (I&S) Family Finances Vehicles, Education, & Home Loans & Mortgages Government Infrastructure & Facilities Types of Debt General Obligation Voter Approved Certificates of Obligation & Tax Notes (Council Approved) Revenue Bonds (not included in I&S Rate calc) Town Council Page 30 of 177 Meeting Date: Tuesday, August 12, 2014 I&S Rate Example I&S Tax Rate = Debt Service Requirements/ (Taxable Values/100) Debt service payments for FY 15 = $100 Taxable Values = $100,000 I&S Tax Rate = $100/($100,000/100) = .10/$100 The I&S Tax Rate cannot be artificially inflated. Town Council Page 31 of 177 Meeting Date: Tuesday, August 12, 2014 Effective & Rollback Rates Truth in Taxation compliance (road markers for citizens) Calculated by Denton County Tax Assessor/Collector after the tax roll is certified Provided in early August Town Council Page 32 of 177 Meeting Date: Tuesday, August 12, 2014 Effective Tax Rate What tax rate would produce the same amount of revenue on the same properties? Apples to Apples (no new construction included in the calculation and must use supplemental values) How would an increase in existing values affect this rate? How would a decrease in existing values affect this rate? Town Council Page 33 of 177 Meeting Date: Tuesday, August 12, 2014 Effective Rate Examples Prior Year Supplemental Value = $100,000 Current Tax Rate = .50/$100 Last Year’s revenue = $500 Ex. 1 (Increase): Existing value = $120,000 What tax rate required for $500? $500/$120,000 = .417/$100 Ex. 2 (Decrease): Existing value = $90,000 What tax rate required for $500? $500/$90,000 = .556/$100 Town Council Page 34 of 177 Meeting Date: Tuesday, August 12, 2014 Rollback Rate Similar calculation as Effective Rate but accommodation made for subsequent year’s debt requirements (I&S) O&M portion of the rate is segregated and Rollback Rate = Effective O&M Rate + 8% (plus I&S portion) If Adopted Rate exceeds Rollback Rate, citizens may petition for a rollback election moving the rate back to the rollback rate. Town Council Page 35 of 177 Meeting Date: Tuesday, August 12, 2014 Rollback Rate Example Prior Year Tax Rate = .50/$100 (.40 M&O + .10 I&S) Prior Year M&O Revenue = $400 Proposed Year Existing Values = $120,000 M&O Effective Rate = $400/$120,000 = .333/$100 I&S Rate = Decreases to .09/$100 from previous year Rollback Rate = M&O Effective Rate x 1.08 + I&S Rate Rollback Rate = .333 x 1.08 + .09 = .44964/$100 This creates a rollback rate that is less than the current rate. Town Council Page 36 of 177 Meeting Date: Tuesday, August 12, 2014 Fiscal Year 2015 Budget Effect Value growth in existing properties Potential decrease in the I&S rate due to lower debt service requirements in FY 15 Creates an effective and rollback rate that are similar and both below the current tax rate. Based on the latest preliminary appraised values the estimated effective rate would be 0.46762/$100 and the estimated rollback rate would be 0.480502/$100. It is not a staff recommendation to adopt a tax rate that exceeds the rollback rate. Town Council Page 37 of 177 Meeting Date: Tuesday, August 12, 2014 Questions? Town Council Page 38 of 177 Meeting Date: Tuesday, August 12, 2014 ATTACHMENT B Ordinance 2014-XX amending Ordinance No. 2014-09 as presented at the dais Town Council Page 39 of 177 Meeting Date: Tuesday, August 12, 2014 T o w n C o u n c i l P a g e 4 0 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 1 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 2 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 3 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 4 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 5 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 6 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 7 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 8 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 4 9 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 0 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 1 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 ATTACHMENT C Updated May 2014 Financial Report Town Council Page 52 of 177 Meeting Date: Tuesday, August 12, 2014 T o w n C o u n c i l P a g e 5 3 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 4 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 5 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 6 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 7 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 8 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 5 9 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 0 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 1 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 2 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 3 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 4 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 5 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 6 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 7 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 8 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 6 9 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 7 0 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1332-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding an ordinance of the Town amending Section 16.02, "Board Established/Number of Members/Terms Established and Qualifications" of Article XVI, "Citizens Financial Advisory Board" of Chapter 1, "Administration" in order to add two (2) new seats to the Citizens Financial Advisory Board for a total of seven (7) members; providing for engrossment and enrollment; and providing an effective date. Attachments:ORD 2014-22 CFAB Amendment.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an ordinance of the Town amending Section 16.02, "Board Established/Number of Members/Terms Established and Qualifications" of Article XVI, "Citizens Financial Advisory Board" of Chapter 1, "Administration" in order to add two (2) new seats to the Citizens Financial Advisory Board for a total of seven (7) members; providing for engrossment and enrollment; and providing an effective date. Town Council Page 71 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE 2014-22 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING SECTION 16.02 ENTITLED “BOARD ESTABLISHED/NUMBER OF MEMBERS/TERMS ESTABLISHED AND QUALIFICATIONS” OF ARTICLE XVI, ENTITLED “CITIZENS FINANCIAL ADVISORY BOARD” OF CHAPTER 1, ENTITLED “ADMINISTRATION”, TO ADD TWO (2) SEATS TO THE BOARD FOR A TOTAL OF SEVEN (7) SEATS WITH STAGGERED TERMS; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas is a home rule municipality acting under its Charter and state law; and WHEREAS, on January 3, 2011, the Town Council adopted an ordinance creating the Citizens Financial Advisory Board (“CFAB”) to perform various functions under the direction of the Town Council, which ordinance was codified in Article XVI, “Citizen’s Financial Advisory Board” of Chapter 1, “Administration” of the Code of Ordinances of the Town; and WHEREAS, the Town Council has determined it necessary and appropriate to amend Article XVI establishing the CFAB in order to add two (2) seats to the CFAB and thereby increase its membership from five (5) to seven (7) members serving on the Board; and WHEREAS, the Board having been established in 2011 with varying implementation terms that per the Article XVI were to be followed by standard three (3) year terms for all Board members after expiration of that implementation period; and WHEREAS, the implementation period for all existing five (5) seats has expired so that seats Place 1 through 5 each now serve for a three (3) year term; and WHEREAS, it is appropriate at this time with the addition of two (2) new seats, to appoint each of those members for standard three (3) year terms; and WHEREAS, the Town Council finds and determines that the amendment to Section 16.02, “Board Established/Number of Members/Terms Established and Qualifications”, of Article XVI as set forth below serves the best interests of the Town and should be approved; Town Council Page 72 of 177 Meeting Date: Tuesday, August 12, 2014 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, THAT: SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises having been found by the Town Council to be true and correct are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Section 16.02, entitled “Board Established/Number of Members/Terms Established and Qualifications”, and Subsection 16.02 (C) thereof, entitled “Staggered Terms” is hereby amended so that the introductory paragraph of Section 16.02 and Subsection 16.02(C) shall be and read in their entirety as follows and all other provisions of Section 16.02 not specifically amended hereby shall remain unaltered and shall be in effect as previously adopted: Section 16.02 Board Established/Number of Members/Terms Established and Qualifications “The Citizens Financial Advisory Board consisting of seven (7) members is hereby established as follows: C. Staggered Terms. Each Member of the Board shall serve for a three (3) year term. Places on the Board shall be numbered 1 through 7. Places 1, 2, 6 and 7 and shall be appointed in even numbered years. Places 3, 4 and 5 shall be appointed in odd numbered years.” SECTION 3. CUMULATIVE REPEALER This Ordinance shall be cumulative of all other Ordinances of the Town affecting the boards and commissions, finance, and the Citizens Financial Advisory Board and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or Town Council Page 73 of 177 Meeting Date: Tuesday, August 12, 2014 unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 12th day of August, 2014. C. Carl Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED TO AS FORM: Tammy Ard, Town Secretary Patricia A. Adams , Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 74 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1343-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/5/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding financial and variance report dated June 2014. Attachments:June Financial Report FY 2014.pdf General Fund Budget Report June 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated June 2014. Town Council Page 75 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT GENERAL FUND SUMMARY YEAR TO DATE JUNE 75% Revenues Original  Budget Revised  Budget  Year to Date Variance % Received Property Tax 4,589,856$     4,589,856$    4,525,453$    (64,403)$         99% Licenses and Permits 937,860          937,860        702,873        (234,987)        75% Franchise fees 729,870          729,870        691,067        (38,803)          95% Sales Tax 625,375          625,375        465,813        (159,562)        74% Fines and Fees 497,727          533,727        402,482        (131,245)        75% Intergovernmental 214,008          214,008        174,224        (39,784)          81% Grants ‐                  ‐                 66,664           66,664            NA Charges for Service 198,763          198,763        155,426        (43,337)          78% Investment Income 5,500              5,500             1,777             (3,723)             32% Miscellaneous Income 85,000             85,000           84,902           (98)                  100% Total Revenues 7,883,959$     7,919,959$    7,270,681$    (649,278)$       92% Other Sources Original  Budget Revised  Budget  Year to Date Variance % Received Transfers In 11,000$          11,000$         186,147$       175,147         1692% Total Available Resources 7,894,959$     7,930,959$    7,456,828$    (474,131)$       94% Expenditures Original  Budget Revised  Budget  Year to Date Variance % Used Manager's Office 872,641$        864,641$       571,317$       293,323$        66% Human Resources 98,382             92,382           50,731           41,651            55% Information Services 374,271          377,271        270,939        106,332         72% Legal 184,246          184,246        146,355        37,891            79% Police 1,963,011       1,963,011     1,515,209     447,802         77% Emergency Medical Services 853,933          853,933        598,261        255,672         70% Streets 444,452          440,452        290,834        149,619         66% Medians 306,772          306,772        215,350        91,421            70% Parks 980,967          998,967        723,084        275,883         72% Recreation & Community Events 609,743          609,743        276,800        332,943         45% Planning & Zoning 241,753          235,928        199,078        36,850            84% Community Development 355,601          397,426        230,035        167,391         58% Finance 395,440          392,440        285,074        107,366         73% Municipal Court 84,994             84,994           56,458           28,536            66% Facilities Maintenance 72,200             72,200           73,095           (895)                101% Total Expenditures 7,838,406$     7,874,406$    5,502,620$    2,371,786$    70% Other Uses Original  Budget Revised  Budget  Year to Date Variance % Used Transfers Out ‐$                ‐$                10,817$         10,817$          NA Total Outflows of Resources 7,838,406$     7,874,406$    5,513,437$    2,382,603$    70% Percent of Budget Year Transpired Town Council Page 76 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Fund balance  Original  Budget   Revised  Budget  Year to Date  Beginning fund balance 2,851,702$     2,851,702$    2,627,264$      + Net increase (Decrease)56,553             56,553           1,943,391      Ending Fund Balance 2,908,255$     2,908,255$    4,570,655$     Fund balance Detail Original  Budget Revised  Budget Year to Date Reserve Fund balance                        (30% of Total Expenditures)2,351,522$     2,362,322$     1,650,786$      Assigned Fund Balance 228,138          228,138        228,138         Unassigned Fund Balance in                Excess (Deficit) of 30%328,595          317,795          2,691,731        Total Fund balance 2,908,255$     2,908,255$    4,570,655$     From FY 2013 CAFR Town Council Page 77 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JUNE 75% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 5,806,764$          5,763,939$        3,960,479$         1,803,460$         69% Purchased Services 1,422,524            1,486,524          1,121,366          365,158             75% Supplies 387,209               387,209              241,759             145,451             62% Capital 5,700                    65,525                23,664                41,861                36% Transfer to Future  Replacement 216,209               171,209               155,352               15,857                 91% Total 7,838,406$          7,874,406$        5,502,620$         2,371,786$        70% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 711,541$             703,541$            475,739$            227,802$            68% Purchased Services 95,240                  95,240                55,628                39,612                58% Supplies 65,860                  65,860                39,950                25,910                61% Total 872,641$             864,641$            571,317$            293,324$            66% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,546$             151,546$            109,848$            41,698$               72% Purchased Services 23,389                  23,389                32,771                (9,382)                 140% Supplies 9,311                    9,311                  3,737                  5,574                   40% Total 184,246$             184,246$            146,355$            37,891$               79% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 92,186$               86,186$              48,457$              37,729$               56% Purchased Services 4,896                    4,896                  1,322                  3,574                   27% Supplies 1,300                    1,300                  952                     348                      73% Total 98,382$               92,382$              50,731$              41,651$               55% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 185,804$             185,804$            133,056$            52,748$               72% Purchased Services 118,721               121,721              83,203                38,518                68% Supplies 25,039                  25,039                21,150                3,889                   84% Transfer to Future  Replacement 44,707                  44,707                 33,530                  11,177                 75% Total 374,271$             377,271$            270,939$            106,332$            72% Outside legal services have exceeded the budgeted amount by $11,642. Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary Town Council Page 78 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JUNE 75% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,679,317$          1,679,317$        1,286,919$         392,398$            77% Purchased Services 145,743               145,743              112,283             33,460                77% Supplies 100,945               100,945              64,400                36,545                64% Capital 3,000                    3,000                  3,276                  (276)                     109% Transfer to Future  Replacement 34,006                  34,006                 48,330                  (14,324)                142% Total 1,963,011$          1,963,011$        1,515,209$         447,802$            77% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 713,653$             713,653$            507,150$            206,503$            71% Purchased Services 41,081                  41,081                22,316                18,765                54% Supplies 27,186                  27,186                14,785                12,401                54% Transfer to Future  Replacement 72,013                  72,013                 54,010                  18,003                 75% Total 853,933$             853,933$            598,261$            255,672$            70% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 264,010$             260,010$            169,110$            90,900$               65% Purchased Services 176,302               176,302              119,295             57,007                68% Supplies 4,140                    4,140                  2,429                  1,711                   59% Total 444,452$             440,452$            290,834$            149,619$            66% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 158,159$             158,159$            102,168$            55,991$               65% Purchased Services 134,700               134,700              109,746             24,954                81% Supplies 13,913                  13,913                3,435                  10,478                25% Total 306,772$             306,772$            215,350$            91,422$               70% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 70,630$               70,630$              50,202$              20,428$               71% Purchased Services 12,064                  12,064                5,316                  6,748                   44% Supplies 2,300                    2,300                  940                     1,360                   41% Total 84,994$               84,994$              56,458$              28,536$               66% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court Town Council Page 79 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JUNE 75% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 285,438$             282,438$            191,715$            90,723$               68% Purchased Services 106,952               106,952              91,001                15,951                85% Supplies 3,050                    3,050                  2,357                  693                      77% Total 395,440$             392,440$            285,074$            107,366$            73% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 179,882$             158,057$            81,179$              76,878$               51% Purchased Services 60,686                  76,686                117,212             (40,526)               153% Supplies 1,185                    1,185                  686                     499                      58% Total 241,753$             235,928$            199,078$            36,850$               84% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 313,976$             313,976$            208,653$            105,323$            66% Purchased Services 26,323                  26,323                10,192                16,131                39% Supplies 11,300                  11,300                8,188                  3,112                   72% Capital ‐                        41,825                ‐                      41,825                0% Transfer to Future  Replacement 4,002                    4,002                   3,002                    1,001                    75% Total 355,601$             397,426$            230,035$            167,391$            58% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 69,500$               69,500$              72,189$              (2,689)$                104% Supplies 2,700                    2,700                  906                     1,794                   34% Total 72,200$               72,200$              73,095$              (895)$                   101% Facilities Maintenance Percent of Budget Year Transpired Finance Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by  increased developer fees Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take  advantage of an early payment discount.  (This expenditure represents 67.4% of the department's budget, and the  actual cost was $5,000 more than the budgeted amount.) Planning & Zoning Town Council Page 80 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Departmental Budget Reports YEAR TO DATE JUNE 75% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 627,442$             627,442$            422,818$            204,624$            67% Purchased Services 250,004               295,004              221,512             73,492                75% Supplies 39,340                  39,340                41,885                (2,545)                 106% Capital 2,700                    20,700                20,388                312                      98% Transfer to Future  Replacement 61,481                  16,481                 16,481                  ‐                        100% Total 980,967$             998,967$            723,084$            275,883$            72% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 373,180$             373,180$            173,464$            199,716$            46% Purchased Services 114,411               114,411              42,722                71,689                37% Supplies 66,237                  66,237                28,307                37,930                43% Total 553,828$             553,828$            244,493$            309,335$            44% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 42,512$               42,512$              24,655$              17,857$               58% Supplies 13,403                  13,403                7,652                  5,751                   57% Total 55,915$               55,915$              32,307$              23,608$               58% Parks Recreation Community Events Percent of Budget Year Transpired Town Council Page 81 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT CAPITAL PROJECTS FUND YEAR TO DATE JUNE 75% Revenues Original  Budget Revised  Budget Year to Date Variance % Received Contributions  $                     ‐   $                     ‐   $          26,503 (26,503)$         NA  Interest Income 100$                100$               1,017$            (917)$               1017% Total 100$                100$               27,519$         (27,419)$        27519% Other Sources Original  Budget Revised  Budget Year to Date Variance % Received Bond Proceeds ‐$                 ‐$                2,500,000$    (2,500,000)$  NA Bond Premium ‐                   ‐                 50,329           (50,329)$        NA Total ‐$                 ‐$                2,550,329$    (2,550,329)$  NA Expenditures Original  Budget Revised  Budget Year to Date Variance % Used 2010 Tax Notes ‐$                 35,000$         58,677$         (23,677)$        168% 2010 GO Bond 30,000             30,000           118,485        (88,485)         395% 2012 Tax Notes 434,550          434,550        141,603        292,947        33% Capital Projects ‐ Trophy  Club Park ‐                   5,000               5,000               ‐                   100% Capital Projects ‐ Parks ‐                   5,000               5,000               ‐                   100% Capital Projects ‐ Pool ‐                   22,000             22,011             (11)                   100% 2013 CO 3,000,000       3,000,000     67,667           2,932,333     2% Bond Issuance Cost ‐                   ‐                 47,000           (47,000)         NA Total 3,464,550$     3,531,550$    465,444$       3,066,106$    13% Other Uses Original  Budget Revised  Budget Year to Date Variance % Received Transfer To Debt Service ‐$                 ‐$                29$                 (29)$                 NA Total Other Uses ‐$                 ‐$                29$                 (29)$                 NA Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 4,293,136$     4,293,136$    2,065,759$     +Net Increase (Decrease) (3,464,450)      (3,531,450)    2,112,375      Ending Fund Balance 828,686$        761,686$       4,178,134$     Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 82 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT DEBT SERVICE FUND YEAR TO DATE JUNE 75% Revenues Original  Budget Revised  Budget Year to Date Variance % Received Property Tax 1,369,864$     1,369,864$    1,353,729$    (16,134)$        99% Interest Income 1,000               1,000             164                (836)                16% Total Revenue 1,370,864$     1,370,864$    1,353,893$    (16,970)$        99% Other Sources Original  Budget Revised  Budget Year to Date Variance % Received Transfers In 218,362$        218,362$       6,138$            212,224$       3% Total 218,362$        218,362$       6,138$           212,224$       3% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Principal Payments 1,138,000$     1,138,000$    280,000$       858,000$       25% Interest Payments 445,092          445,092        201,716        243,376        45% Paying Agent Fees 2,000               2,000             4,250             (2,250)             213% Total Expenditures 1,585,092$     1,585,092$    485,966$       1,099,126$    31% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 58,785$          58,785$         119,722$        +Net Increase (Decrease)4,133               4,133               874,065           Ending Fund Balance 62,918$          62,918$         993,787$        Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 83 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT COURT SECURITY FUND YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Municipal Court Security  Fee 4,000$             4,000$             2,503$             (1,497)$           63% Total Revenue 4,000$            4,000$           2,503$           (1,497)$           63% Other Uses Original  Budget Revised  Budget Year to Date Variance % Received Transfer to General Fund 3,000$             3,000$            2,250$            750$                75% Total Other Uses 3,000$            3,000$           2,250$           750$                75% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 18,675$          18,675$         22,147$          +Net Increase (Decrease) 1,000               1,000             253                 Ending Fund Balance 19,675$          19,675$         22,400$          Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 84 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT COURT TECHNOLOGY FUND YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Fines & Fees 5,000$             5,000$            3,337$            (1,663)$           67% Miscellaneous ‐                   ‐                 2,200             2,200              NA Total Revenue 5,000$            5,000$           5,537$           537$                111% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Purchased Services 4,166$             4,166$            2,494$            1,672$             60% Supplies ‐                       ‐                      5,280             (5,280)             NA Capital Expenses ‐                   13,440           ‐                 13,440            0% Total Expenditure 4,166$            17,606$         7,774$           9,832$            44% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 32,989$          32,989$          38,780$           +Net Increase (Decrease)834                  (12,606)           (2,237)               Ending Fund Balance 33,823$          20,383$         36,543$          Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 85 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Sales Tax 305,000$        305,000$       225,430$       79,570$          74% Interest Income 100                  100                30                  70                   30% Miscellaneous ‐                   ‐                 3,938             (3,938)             100% Total Revenue 305,100$        305,100$       229,397$       75,703$          75% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Auditing 1,000$             1,000$            1,000$            ‐$                 100% Advertising 16,500             16,500           450                16,050            3% Printing 1,000               1,000             90                  910                 9% Schools & Training 2,320               2,320             1,430             890                 62% Dues & Membership 600                  600                550                50                   92% Travel & Per diem 3,226               3,226             132                3,094              4% Office Supplies 1,000               1,000             220                780                 22% Miscellaneous Expense 6,750               6,750             3,781             2,969              56% Capital EDC Projects 50,744             50,744           33,733           17,011            66% Total Expenditures 83,140$          83,140$         41,386$         41,754$          50% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Transfer to General Fund 71,996$          71,996$         45,579$         26,417$          63% Transfer to Debt Service 54,964             54,964           41,223           13,741            75% Total Other Uses 126,960$        126,960$       86,802$         40,158$          68% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 167,530$        167,530$       188,704$        +Net Increase (Decrease)95,000             95,000           101,209         Ending Fund Balance 262,530$        262,530$       289,913$        Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 86 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Sales Tax 152,500$        152,500$       100,452$       (52,048)$         66% Interest Income ‐                   ‐                 6                     6                      NA Total Revenue 152,500$        152,500$       100,458$       (52,042)$         66% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Supplies 40,054$          40,054$         12,500$         27,554$          31% Capital Expenses 44,946             44,946           32,601           12,345            73% Total Expenditure 85,000$          85,000$         45,101$         39,899$          53% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Transfer to Debt Service 67,500$          67,500$          ‐$                 67,500$          0% Total Other Uses 67,500$          67,500$         ‐$                67,500$          0% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance ‐$                 ‐$                23,007$          +Net Increase (Decrease)‐                   ‐                   55,357              Ending Fund Balance ‐$                 ‐$                78,364$          Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 87 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT HOTEL OCCUPANCY YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Hotel Occupancy Tax 100,000$        100,000$       174,608$       74,608$          175% Interest income 100                  100                27                  (73)                  27% Total Revenue 100,100$        100,100$       174,635$       74,535$          174% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Event Rentals 32,840$          32,840$         22,628$         10,212$          69% Total Expenditures 32,840$          32,840$         22,628$         10,212$          69% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Transfer to Future Capital  Projects 67,260$          67,260$          ‐$                 67,260$          0% Total Other Uses 67,260$          67,260$         ‐$                67,260$          0% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 1,321$             1,321$            87,225$          +Net Increase (Decrease)‐                   ‐                 152,007         Ending Fund Balance 1,321$            1,321$           239,232$        Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 88 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT STORM DRAINAGE UTILITY FUND  YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Storm Drainage Fees 386,034$        386,034$       291,714$       (94,319)$         76% Hazardous Waste Stipend 6,000               6,000             4,000             (2,000)             67% Miscellaneous Revenue ‐                  ‐                 26,001           26,001            NA Interest Income ‐                  ‐                 10                  10                   NA Total Revenue 392,034$        392,034$       321,725$       (70,309)$         82% Other Sources Original  Budget Revised  Budget Year to Date Variance % Received Transfer In ‐$                ‐$                6,460$            6,460$             NA Total Other Sources ‐$                ‐$                6,460$           6,460$            NA Expenses Original  Budget Revised  Budget Year to Date Variance % Used Operating Expenses 178,283          178,283        84,665           93,618            47% Debt Service ‐                  ‐                 165,791        (165,791)        NA Total Expenses 178,283$        178,283$       250,456$       (72,173)$         140% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Transfer to Debt Service 213,214$        213,214$       6,108$            207,105$        3% Total Other Uses 213,214$        213,214$       6,108$           207,105$        3% Working Capital Year to Date Operating  Days Beginning Working Capital 199,298$        183                 +Net Increase (Decrease)71,620             66                   Ending Working Capital 270,918$        249                 Drainage Capital Projects Original  Budget Revised  Budget Year to Date Funding Source 2013 CO Proceeds  $    1,700,000  $    1,700,000 1,700,000$      Operating Funds            200,000             200,000 128,463           Project Detail Timber Ridge / Fresh Meadow (982,000)         (982,000)         (641,210)          Skyline / Indian Creek (498,852)         (498,852)       (58,970)          Remaining Funding 419,148$        419,148$       1,128,283$     Percent of Budget Year Transpired Town Council Page 89 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Sales Tax 152,500$        152,500$       112,715$       (39,785)$        74% Total Revenue 152,500$        152,500$       112,715$       (39,785)$        74% Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Operating Expenditures 112,675$        112,675$       134,001$       (21,327)$        119% Total Expenses 112,675$        112,675$       134,001$       (21,327)$        119% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Transfer To Debt Service 13,287$          13,287$         ‐$                13,287$          0% Total Other Uses 13,287$          13,287$         ‐$                13,287$          0% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance 29,338$          29,338$         46,700$          +Net Increase (Decrease) 26,538             26,538           (21,286)          Ending Fund Balance 55,876$          55,876$         25,414$          Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 90 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT TROPHY CLUB PARK FUND YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Park Revenue 130,000$        130,000$       112,135$       (17,865)$         86% Total Revenue 130,000$        130,000$       112,135$       (17,865)$         86% Expenses Original  Budget Revised  Budget Year to Date Variance % Used Salaries 35,390$          35,390$         27,536$         7,854$             78% Longevity 88                    88                  88                  ‐                  100% Stipend 1,600               1,600             600                1,000              38% Retirement 3,318               3,318             2,364             954                 71% Medical Insurance 2,122               2,122             1,772             350                 84% Dental Insurance 145                  145                105                40                   72% Vision Insurance 32                    32                  24                  8                      74% Life Insurance & Other 355                  355                151                204                 42% Social Security Taxes 2,299               2,299             1,706             593                 74% Medicare Taxes 538                  538                399                139                 74% Unemployment Taxes 261                  261                290                (29)                  111% Workman's compensation 799                  799                576                223                 72% Pre‐employment  Physicals/Testing 140                  140                  ‐                   140                  0% Total Personnel Services 47,087$          47,087$         35,609$         11,478$          76% Professional Outside  Services 5,000$             5,000$             ‐$                 5,000$             0% Auditing 1,000               1,000             1,000             ‐                  100% Software & Support 1,928               1,928             2,139             (211)                111% Collection Fees 1,300               1,300             ‐                 1,300              0% Advertising 1,440               1,440             2,640             (1,200)             183% Printing 1,375               1,375             ‐                 1,375              0% Schools & Training 1,280               1,280             1,825             (545)                143% Service Charges & Fees 1,736               1,736             2,859             (1,123)             165% Electricity 2,000               2,000             2,154             (154)                108% Water 1,600               1,600             791                809                 49% Telephone 1,380               1,380             964                416                 70% Communication/Pagers/Mo biles 3,483               3,483               1,616               1,867               46% Property maintenance 12,000             12,000           23,850           (11,850)          199% Equipment Maintenance 2,926               2,926             2,146             780                 73% Independent labor 10,200             10,200           8,400             1,800              82% Portable toilets 4,158               4,158             2,729             1,429              66% Dues & Membership 1,450               1,450             60                  1,390              4% Travel & Per Diem 1,093               1,093             776                317                 71% Total Purchased Services 55,349$          55,349$          53,948$          1,401$            97% Percent of Budget Year Transpired Town Council Page 91 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT Expenses Original  Budget Revised  Budget Year to Date Variance % Used Office Supplies 955$                955$               347$               608$                36% Postage 300                  300                94                  206                 31% Fuel 1,404               1,404             806                598                 57% Uniforms 845                  845                333                512                 39% Community Events 6,500               6,500             8,989             (2,489)             138% Small tools 1,400               1,400             1,834             (434)                131% Furniture/Equipment  <$5,000 1,720               1,720               590                  1,130               34% Maintenance Supplies 425                  425                666                (241)                157% Miscellaneous Expense 525                  525                ‐                 525                 0% Total Supplies 14,074$          14,074$         13,660$         414$                97% Capital Expense 5,200$            5,200$           4,850$           350$                93% Total Expenses 121,710$        121,710$       108,067$       13,643$          89% Other Uses Original  Budget Revised  Budget Year to Date Variance % Used Park Administration  Transfer 8,000$             8,000$             6,000$             2,000$             75% Total Other Uses 8,000$            8,000$           6,000$           2,000$            75% Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance (20,608)$         (20,608)$        (6,470)$           +Net Increase (Decrease)290                  290                (1,931)             Ending Fund Balance (20,318)$         (20,318)$        (8,401)$           From FY 2013 CAFR Town Council Page 92 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB JUNE 2014 FINANCIAL REPORT RECREATIONAL PROGRAMS YEAR TO DATE JUNE 75% Revenue Original  Budget Revised  Budget Year to Date Variance % Received Recreational Programs ‐$           ‐$         11,953$      11,953$ NA Total Revenue ‐$           ‐$         11,953$      11,953$ NA Expenditures Original  Budget Revised  Budget Year to Date Variance % Used Recreational Programs ‐$           ‐$         8,162$        (8,162)$  NA Total Expenditures ‐$           ‐$         8,162$        (8,162)$  NA Fund Balance Original  Budget Revised  Budget Year to Date Beginning Fund Balance ‐$           ‐$         ‐$              +Net Increase (Decrease)‐              ‐           3,790           Ending Fund Balance ‐$           ‐$         3,790$         Percent of Budget Year Transpired Town Council Page 93 of 177 Meeting Date: Tuesday, August 12, 2014 8/4/2014 4:46:00 PM Page 1 of 18 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2013-2014 Period Ending: 06/30/2014 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 4,517,575.00 4,503,337.18 -14,237.82 0.32%14,979.6301-000-40100 4,517,575.00 Property Taxes/Delinquent 33,882.00 15,507.82 -18,374.18 54.23%0.0001-000-40125 33,882.00 Property Taxes/Penalty & Interest 38,399.00 6,607.62 -31,791.38 82.79%1,447.2101-000-40150 38,399.00 Sales Tax - General 610,000.00 450,860.33 -159,139.67 26.09%54,118.6101-000-40300 610,000.00 Mixed Beverage Tax 15,375.00 14,953.09 -421.91 2.74%0.0001-000-40360 15,375.00 Category: 40 - Taxes Total:4,991,266.0470,545.455,215,231.00 5,215,231.00 -223,964.96 4.29 % Category: 41 - Licenses & Permits Electric Franchise 359,110.00 380,456.87 21,346.87 105.94%0.0001-000-41050 359,110.00 Gas Franchise 56,570.00 64,470.04 7,900.04 113.97%0.0001-000-41100 56,570.00 Telecommunication Franchise 54,060.00 38,784.08 -15,275.92 28.26%0.0001-000-41150 54,060.00 Cable Franchise 189,000.00 143,833.30 -45,166.70 23.90%0.0001-000-41200 189,000.00 Refuse Franchise 71,130.00 63,522.98 -7,607.02 10.69%7,711.5201-000-41250 71,130.00 Building Permits 773,000.00 546,138.08 -226,861.92 29.35%43,985.6001-000-41300 773,000.00 Plumbing Permits 9,000.00 0.00 -9,000.00 100.00%0.0001-000-41310 9,000.00 Fire Permits/Sprinkler 450.00 0.00 -450.00 100.00%0.0001-000-41320 450.00 Miscellaneous Permits 149,000.00 156,734.67 7,734.67 105.19%18,878.9401-000-41330 149,000.00 Multifamily Residence License 6,410.00 0.00 -6,410.00 100.00%0.0001-000-41340 6,410.00 Category: 41 - Licenses & Permits Total:1,393,940.0270,576.061,667,730.00 1,667,730.00 -273,789.98 16.42 % Category: 42 - Intergovernmental MUD Service Contract 77,048.00 77,048.00 0.00 0.00%0.0001-000-42000 77,048.00 Intergovernmental Transfer MUD 10,996.00 10,373.96 -622.04 5.66%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 125,964.00 86,802.45 -39,161.55 31.09%13,741.0001-000-42150 125,964.00 Grant Revenue 0.00 66,663.92 66,663.92 0.00%0.0001-000-42500 0.00 Category: 42 - Intergovernmental Total:240,888.3313,741.00214,008.00 214,008.00 26,880.33 12.56 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…8,000.00 10,796.69 2,796.69 134.96%0.0001-000-43002 8,000.00 Golf Cart Registration 0.00 975.00 975.00 0.00%325.0001-000-43005 0.00 Records Management Revenue 1,000.00 165.30 -834.70 83.47%15.0001-000-43011 1,000.00 Municipal Court Fines/Fees 140,000.00 94,618.09 -45,381.91 32.42%10,340.9301-000-43100 140,000.00 Municipal Court - Child Safety Fees 0.00 3,908.62 3,908.62 0.00%350.0001-000-43105 0.00 Zoning Fees 500.00 0.00 -500.00 100.00%0.0001-000-43220 500.00 Platting Fees 3,000.00 3,584.25 584.25 119.48%0.0001-000-43225 3,000.00 Developer Fees 86,000.00 98,819.49 12,819.49 114.91%0.0001-000-43230 50,000.00 P&Z Administrative Fees 3,000.00 4,205.60 1,205.60 140.19%45.0001-000-43240 3,000.00 Recreation Programs 0.00 715.00 715.00 0.00%0.0001-000-43300 0.00 Day Camp Programs 70,000.00 36,650.00 -33,350.00 47.64%17,810.0001-000-43310 70,000.00 Community Events Revenue 6,000.00 825.00 -5,175.00 86.25%225.0001-000-43315 6,000.00 Pool Entry Fees 118,097.00 69,610.75 -48,486.25 41.06%45,976.2501-000-43320 118,097.00 Pool Rentals 16,900.00 11,660.00 -5,240.00 31.01%4,935.0001-000-43325 16,900.00 Swim Team Programs 28,265.00 28,001.00 -264.00 0.93%2,966.0001-000-43330 28,265.00 Aquatic Programs 17,865.00 13,988.41 -3,876.59 21.70%1,118.4101-000-43335 17,865.00 Pool Concessions 23,000.00 13,309.49 -9,690.51 42.13%12,397.4901-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 4,165.50 -834.50 16.69%0.0001-000-43425 5,000.00 Animal Control 3,500.00 3,268.00 -232.00 6.63%520.0001-000-43600 3,500.00 Miscellaneous Police Revenue 3,600.00 2,110.45 -1,489.55 41.38%700.0001-000-43650 3,600.00 Convenience Fees 0.00 1,104.91 1,104.91 0.00%142.4301-000-43800 0.00 Category: 43 - Fines & Fees Total:402,481.5597,866.51497,727.00 533,727.00 -131,245.45 24.59 % Town Council Page 94 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 2 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 44 - Charges for Services EMS Runs 130,000.00 101,596.83 -28,403.17 21.85%1,405.6901-000-44000 130,000.00 NISD Contract for SRO 53,685.00 53,685.00 0.00 0.00%0.0001-000-44001 53,685.00 PID Reimbursement 14,578.00 144.50 -14,433.50 99.01%0.0001-000-44003 14,578.00 CIA Lien Revenues 500.00 0.00 -500.00 100.00%0.0001-000-44006 500.00 Category: 44 - Charges for Services Total:155,426.331,405.69198,763.00 198,763.00 -43,336.67 21.80 % Category: 45 - Rents Gas Well Revenues 500.00 198.00 -302.00 60.40%0.0001-000-45005 500.00 Recreation Rentals 20,000.00 24,840.00 4,840.00 124.20%135.0001-000-45100 20,000.00 Cell Tower Lease Revenue 34,500.00 25,875.00 -8,625.00 25.00%2,875.0001-000-45150 34,500.00 Category: 45 - Rents Total:50,913.003,010.0055,000.00 55,000.00 -4,087.00 7.43 % Category: 46 - Contributions and Donations Donations 0.00 260.00 260.00 0.00%0.0001-000-46000 0.00 Category: 46 - Contributions and Donations Total:260.000.000.00 0.00 260.00 0.00 % Category: 47 - Investment Income Interest Income 5,500.00 1,776.66 -3,723.34 67.70%0.0001-000-47000 5,500.00 Category: 47 - Investment Income Total:1,776.660.005,500.00 5,500.00 -3,723.34 67.70 % Category: 48 - Sales Auction Sales 5,000.00 0.00 -5,000.00 100.00%0.0001-000-48008 5,000.00 Category: 48 - Sales Total:0.000.005,000.00 5,000.00 -5,000.00 100.00 % Category: 49 - Other Financing Sources Transfer In 11,000.00 186,146.99 175,146.99 1,692.25%2,750.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:186,146.992,750.0011,000.00 11,000.00 175,146.99 1,592.25 % Category: 51 - Miscellaneous Miscellaneous Revenue 25,000.00 33,728.97 8,728.97 134.92%8,367.0301-000-51012 25,000.00 Category: 51 - Miscellaneous Total:33,728.978,367.0325,000.00 25,000.00 8,728.97 34.92 % Department: 000 - General Total:7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11 5.98 % Revenue Total:7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11 5.98 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 0.00 10,817.35 -10,817.35 0.00%0.0001-000-99150 0.00 Category: 99 - Other Financing Uses Total:10,817.350.000.00 0.00 -10,817.35 0.00 % Department: 000 - General Total:10,817.350.000.00 0.00 -10,817.35 0.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 503,872.00 340,118.56 163,753.44 32.50%38,883.0701-140-50100 511,872.00 Salaries - Longevity 2,146.00 1,582.50 563.50 26.26%0.0001-140-50140 2,146.00 Salaries - Stipend 8,400.00 7,200.00 1,200.00 14.29%0.0001-140-50145 8,400.00 Retirement 85,705.00 63,311.84 22,393.16 26.13%7,925.6001-140-51200 85,705.00 Medical Insurance 42,636.00 23,545.47 19,090.53 44.78%3,294.1201-140-51210 42,636.00 Dental Insurance 3,055.00 1,935.13 1,119.87 36.66%276.1801-140-51215 3,055.00 Vision Insurance 706.00 449.68 256.32 36.31%63.5001-140-51216 706.00 Life Insurance & Other 3,224.00 2,003.31 1,220.69 37.86%260.8401-140-51218 3,224.00 Social Security Taxes 31,052.00 18,877.26 12,174.74 39.21%2,441.2801-140-52220 31,052.00 Medicare Taxes 7,262.00 5,052.04 2,209.96 30.43%570.9401-140-52225 7,262.00 Unemployment Taxes 1,297.00 1,246.90 50.10 3.86%0.0001-140-52250 1,297.00 Workman's Compensation 1,204.00 1,139.39 64.61 5.37%238.0401-140-52260 1,204.00 Pre-employment Physicals/Testing 0.00 104.90 -104.90 0.00%0.0001-140-52290 0.00 Auto Allowance 12,000.00 8,678.99 3,321.01 27.68%1,500.0001-140-52950 12,000.00 Employee Relations 982.00 492.98 489.02 49.80%285.6401-140-52960 982.00 Category: 50 - Personnel Services Total:475,738.9555,739.21711,541.00 703,541.00 227,802.05 32.38 % Category: 60 - Purchased Services Professional Outside Services 13,000.00 1,125.00 11,875.00 91.35%0.0001-140-60100 13,000.00 Town Council Page 95 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 3 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Records Management 1,500.00 1,233.50 266.50 17.77%131.5001-140-60805 1,500.00 Newsletter/Year-in-Review 10,000.00 6,396.11 3,603.89 36.04%0.0001-140-61500 10,000.00 Elections 17,860.00 16,350.57 1,509.43 8.45%-2,394.3201-140-62100 17,860.00 Meals on Wheels 2,000.00 2,000.00 0.00 0.00%0.0001-140-63000 2,000.00 Advertising 1,000.00 1,567.55 -567.55 56.76%237.3601-140-63200 1,000.00 Printing 680.00 143.50 536.50 78.90%0.0001-140-63250 680.00 Schools & Training 4,440.00 1,305.73 3,134.27 70.59%700.0001-140-63551 4,440.00 Telephone 718.00 199.60 518.40 72.20%0.0001-140-64300 718.00 Communications /Pagers/Mobiles 4,057.00 2,945.56 1,111.44 27.40%488.0201-140-64400 4,057.00 Independent Labor 1,600.00 1,147.50 452.50 28.28%116.2501-140-67000 1,600.00 Dues & Membership 17,975.00 13,451.01 4,523.99 25.17%1,239.8601-140-68100 17,975.00 Travel & per diem 12,064.54 4,652.31 7,412.23 61.44%2,308.0001-140-68200 12,064.54 Meetings 8,345.00 3,110.08 5,234.92 62.73%69.0101-140-68600 8,345.00 Category: 60 - Purchased Services Total:55,628.022,895.6895,239.54 95,239.54 39,611.52 41.59 % Category: 70 - Supplies Office Supplies 2,500.00 2,106.40 393.60 15.74%86.8401-140-70100 2,500.00 Postage 1,400.00 1,406.76 -6.76 0.48%441.0101-140-70300 1,400.00 Publications/Books/Subscriptions 100.00 199.00 -99.00 99.00%0.0001-140-70400 100.00 Mayor/Council Expense 28,760.00 21,234.46 7,525.54 26.17%2,240.8001-140-70600 28,760.00 Furniture/Equipment<$5,000 2,000.00 385.24 1,614.76 80.74%385.2401-140-78500 2,000.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 28,000.00 13,410.23 14,589.77 52.11%8,205.4901-140-79900 28,000.00 Miscellaneous Expense 3,000.00 1,208.00 1,792.00 59.73%193.0001-140-79999 3,000.00 Category: 70 - Supplies Total:39,950.0911,552.3865,860.00 65,860.00 25,909.91 39.34 % Department: 140 - Manager's Office Total:571,317.0670,187.27872,640.54 864,640.54 293,323.48 33.92 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 115,566.00 82,260.37 33,305.63 28.82%8,715.3601-160-50100 115,566.00 Salaries - Longevity 975.00 967.50 7.50 0.77%0.0001-160-50140 975.00 Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-160-50145 1,800.00 Retirement 17,216.00 13,543.24 3,672.76 21.33%1,892.1001-160-51200 17,216.00 Medical Insurance 5,304.00 3,816.94 1,487.06 28.04%442.0401-160-51210 5,304.00 Dental Insurance 362.00 261.57 100.43 27.74%30.1401-160-51215 362.00 Vision Insurance 81.00 58.67 22.33 27.57%6.7601-160-51216 81.00 Life Insurance & Other 729.00 498.67 230.33 31.60%57.4601-160-51218 729.00 Social Security Taxes 7,337.00 5,039.29 2,297.71 31.32%540.3601-160-52220 7,337.00 Medicare Taxes 1,716.00 1,232.98 483.02 28.15%126.3801-160-52225 1,716.00 Unemployment Taxes 187.00 207.00 -20.00 10.70%0.0001-160-52250 187.00 Workman's Compensation 273.00 161.91 111.09 40.69%53.9701-160-52260 273.00 Category: 50 - Personnel Services Total:109,848.1411,864.57151,546.00 151,546.00 41,697.86 27.51 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 31,641.84 -11,641.84 58.21%0.0001-160-60100 20,000.00 Schools & Training 425.00 270.00 155.00 36.47%270.0001-160-63551 425.00 Telephone 76.00 6.87 69.13 90.96%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 694.08 461.88 232.20 33.45%51.3601-160-64400 694.08 Dues & Membership 455.00 0.00 455.00 100.00%0.0001-160-68100 455.00 Travel & per diem 1,739.00 390.00 1,349.00 77.57%390.0001-160-68200 1,739.00 Category: 60 - Purchased Services Total:32,770.59711.3623,389.08 23,389.08 -9,381.51 40.11 % Category: 70 - Supplies Office Supplies 130.00 95.58 34.42 26.48%10.3601-160-70100 130.00 Postage 10.00 0.00 10.00 100.00%0.0001-160-70300 10.00 Publications/Books/Subscriptions 9,121.00 3,641.00 5,480.00 60.08%0.0001-160-70400 9,121.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:3,736.5810.369,311.00 9,311.00 5,574.42 59.87 % Department: 160 - Legal Total:146,355.3112,586.29184,246.08 184,246.08 37,890.77 20.57 % Town Council Page 96 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 4 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,143,928.00 861,220.85 282,707.15 24.71%91,261.1601-251-50100 1,143,928.00 Salaries - Overtime 41,843.00 32,223.20 9,619.80 22.99%3,629.8501-251-50130 41,843.00 Salaries - Longevity 10,450.00 11,827.50 -1,377.50 13.18%0.0001-251-50140 10,450.00 Salaries - Stipend 23,000.00 24,900.00 -1,900.00 8.26%0.0001-251-50145 23,000.00 Salaries - Certification 11,100.00 9,600.00 1,500.00 13.51%2,877.6201-251-50160 11,100.00 Salaries - Holiday Pay 23,583.00 24,134.92 -551.92 2.34%0.0001-251-50180 23,583.00 Retirement 171,527.00 130,028.42 41,498.58 24.19%13,460.9101-251-51200 171,527.00 Medical Insurance 110,027.00 80,916.91 29,110.09 26.46%8,859.0101-251-51210 110,027.00 Dental Insurance 8,920.00 6,701.73 2,218.27 24.87%762.7201-251-51215 8,920.00 Vision Insurance 2,166.00 1,583.00 583.00 26.92%182.4001-251-51216 2,166.00 Life Insurance & Other 9,814.00 7,091.41 2,722.59 27.74%822.5401-251-51218 9,814.00 Social Security Taxes 75,056.00 57,345.10 17,710.90 23.60%5,795.8701-251-52220 75,056.00 Medicare Taxes 17,553.00 13,411.58 4,141.42 23.59%1,355.5401-251-52225 17,553.00 Unemployment Taxes 5,521.00 5,323.38 197.62 3.58%146.9101-251-52250 5,521.00 Workman's Compensation 23,629.00 19,027.46 4,601.54 19.47%4,671.5701-251-52260 23,629.00 Pre-employment Physicals/Testing 0.00 184.00 -184.00 0.00%0.0001-251-52290 0.00 Clothing Allowance 1,200.00 1,400.00 -200.00 16.67%125.0001-251-52940 1,200.00 Category: 50 - Personnel Services Total:1,286,919.46133,951.101,679,317.00 1,679,317.00 392,397.54 23.37 % Category: 60 - Purchased Services Advertising 0.00 148.32 -148.32 0.00%148.3201-251-63200 0.00 Printing 800.00 1,577.07 -777.07 97.13%109.5601-251-63250 800.00 Schools & Training 5,500.00 4,969.32 530.68 9.65%150.0001-251-63551 5,500.00 Electricity 17,000.00 10,991.25 6,008.75 35.35%960.8601-251-64000 17,000.00 Water 1,500.00 890.29 609.71 40.65%12.7101-251-64100 1,500.00 Telephone 960.00 221.34 738.66 76.94%0.0001-251-64300 960.00 Communications /Pagers/Mobiles 9,952.28 7,236.92 2,715.36 27.28%966.3101-251-64400 9,952.28 Building Maintenance 12,500.00 5,207.89 7,292.11 58.34%355.5201-251-65200 12,500.00 Vehicle Maintenance 23,830.00 18,335.91 5,494.09 23.06%519.9701-251-65300 23,830.00 Equipment Maintenance 3,250.00 3,404.71 -154.71 4.76%0.0001-251-65350 3,250.00 Qualifying Expenses 5,400.00 21.03 5,378.97 99.61%0.0001-251-66200 5,400.00 Emergency Management 1,000.00 0.00 1,000.00 100.00%0.0001-251-66250 1,000.00 Dispatch - Denton County 51,141.00 51,141.00 0.00 0.00%51,141.0001-251-66500 51,141.00 Independent Labor 6,000.00 3,010.00 2,990.00 49.83%500.0001-251-67000 6,000.00 Dues & Membership 2,135.00 1,167.00 968.00 45.34%45.0001-251-68100 2,135.00 Travel & per diem 4,500.00 3,857.94 642.06 14.27%645.4201-251-68200 4,500.00 Meetings 275.00 103.40 171.60 62.40%0.0001-251-68600 275.00 Category: 60 - Purchased Services Total:112,283.3955,554.67145,743.28 145,743.28 33,459.89 22.96 % Category: 70 - Supplies Office Supplies 2,800.00 1,337.46 1,462.54 52.23%214.9301-251-70100 2,800.00 Postage 750.00 686.95 63.05 8.41%118.3001-251-70300 750.00 Publications/Books/Subscriptions 1,450.00 57.00 1,393.00 96.07%0.0001-251-70400 1,450.00 Fuel 58,524.74 35,900.88 22,623.86 38.66%4,132.5601-251-71000 58,524.74 Uniforms 12,900.00 13,295.58 -395.58 3.07%240.0501-251-72100 12,900.00 Protective Clothing 3,200.00 2,268.30 931.70 29.12%0.0001-251-72150 3,200.00 Investigative Materials 5,320.00 4,138.52 1,181.48 22.21%-1,079.2001-251-72400 5,320.00 Animal Control 6,250.00 2,502.83 3,747.17 59.95%388.8401-251-77100 6,250.00 Small Equipment 5,000.00 1,257.82 3,742.18 74.84%0.0001-251-78400 5,000.00 Furniture/Equipment<$5,000 2,000.00 479.19 1,520.81 76.04%379.2001-251-78500 2,000.00 Maintenance Supplies 1,500.00 1,987.15 -487.15 32.48%226.4401-251-79100 1,500.00 Miscellaneous Expense 1,250.00 488.40 761.60 60.93%0.0001-251-79999 1,250.00 Category: 70 - Supplies Total:64,400.084,621.12100,944.74 100,944.74 36,544.66 36.20 % Category: 80 - Capital Radar 1,500.00 0.00 1,500.00 100.00%0.0001-251-83625 1,500.00 Programs & Special Projects 1,500.00 3,275.96 -1,775.96 118.40%500.0001-251-87100 1,500.00 Category: 80 - Capital Total:3,275.96500.003,000.00 3,000.00 -275.96 9.20 % Town Council Page 97 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 5 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 99 - Other Financing Uses Transfer to Future Replacement 34,006.00 48,329.99 -14,323.99 42.12%8,501.5001-251-99500 34,006.00 Category: 99 - Other Financing Uses Total:48,329.998,501.5034,006.00 34,006.00 -14,323.99 42.12 % Department: 251 - Police Total:1,515,208.88203,128.391,963,011.02 1,963,011.02 447,802.14 22.81 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 449,202.00 318,473.73 130,728.27 29.10%35,696.1701-255-50100 449,202.00 Salaries - Overtime 44,224.00 25,543.43 18,680.57 42.24%2,464.8001-255-50130 44,224.00 Salaries - Longevity 4,768.00 4,655.00 113.00 2.37%0.0001-255-50140 4,768.00 Salaries - Stipend 9,150.00 9,150.00 0.00 0.00%0.0001-255-50145 9,150.00 Salaries - Certification 4,350.00 3,563.46 786.54 18.08%450.0001-255-50160 4,350.00 Salaries - Holiday Pay 14,268.00 13,289.86 978.14 6.86%0.0001-255-50180 14,268.00 Retirement 75,663.00 53,324.00 22,339.00 29.52%5,493.1801-255-51200 75,663.00 Medical Insurance 56,350.00 39,572.52 16,777.48 29.77%4,305.2601-255-51210 56,350.00 Dental Insurance 4,230.00 2,962.23 1,267.77 29.97%352.1301-255-51215 4,230.00 Vision Insurance 977.00 591.60 385.40 39.45%69.7001-255-51216 977.00 Life Insurance & Other 3,986.00 2,763.33 1,222.67 30.67%326.4501-255-51218 3,986.00 Social Security Taxes 28,769.00 21,441.55 7,327.45 25.47%2,182.9501-255-52220 28,769.00 Medicare Taxes 6,714.00 5,015.88 1,698.12 25.29%510.6601-255-52225 6,714.00 Unemployment Taxes 1,681.00 1,599.24 81.76 4.86%29.2001-255-52250 1,681.00 Workman's Compensation 8,771.00 5,033.84 3,737.16 42.61%1,734.0701-255-52260 8,771.00 Pre-employment Physicals/Testing 550.00 170.73 379.27 68.96%0.0001-255-52290 550.00 Category: 50 - Personnel Services Total:507,150.4053,614.57713,653.00 713,653.00 206,502.60 28.94 % Category: 60 - Purchased Services Collection Fees 14,275.00 4,293.58 9,981.42 69.92%0.0001-255-62000 14,275.00 Hazmat Disposal 700.00 689.35 10.65 1.52%193.1101-255-62200 700.00 Schools & Training 1,250.00 930.00 320.00 25.60%0.0001-255-63551 1,250.00 Electricity 4,800.00 4,705.65 94.35 1.97%538.4601-255-64000 4,800.00 Water 1,260.00 988.95 271.05 21.51%171.2401-255-64100 1,260.00 Telephone 120.00 7.01 112.99 94.16%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,763.38 1,901.20 862.18 31.20%221.1101-255-64400 2,763.38 Building Maintenance 0.00 194.50 -194.50 0.00%0.0001-255-65200 0.00 Vehicle Maintenance 4,000.00 3,483.29 516.71 12.92%0.0001-255-65300 4,000.00 Equipment Maintenance 6,200.00 11.18 6,188.82 99.82%0.0001-255-65350 6,200.00 Dispatch - Denton County 1,259.00 1,295.00 -36.00 2.86%1,295.0001-255-66500 1,259.00 Dues & Membership 574.00 1,542.00 -968.00 168.64%150.0001-255-68100 574.00 Flags & Repairs 1,700.00 1,634.62 65.38 3.85%0.0001-255-68190 1,700.00 Travel & per diem 1,174.00 611.53 562.47 47.91%54.3001-255-68200 1,174.00 Meetings 136.00 28.00 108.00 79.41%0.0001-255-68600 136.00 Inspection Fees 870.00 0.00 870.00 100.00%0.0001-255-69110 870.00 Category: 60 - Purchased Services Total:22,315.862,623.2241,081.38 41,081.38 18,765.52 45.68 % Category: 70 - Supplies Office Supplies 150.00 149.22 0.78 0.52%0.0001-255-70100 150.00 Postage 70.00 12.04 57.96 82.80%0.0001-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,465.60 4,067.25 2,398.35 37.09%503.2301-255-71000 6,465.60 Uniforms 1,500.00 2,503.93 -1,003.93 66.93%0.0001-255-72100 1,500.00 Medical Control 7,000.00 3,024.00 3,976.00 56.80%0.0001-255-72200 7,000.00 Pharmacy 2,500.00 844.40 1,655.60 66.22%68.9701-255-72220 2,500.00 Oxygen 900.00 762.55 137.45 15.27%63.0001-255-72250 900.00 Disposable Supplies 5,000.00 3,124.57 1,875.43 37.51%302.5901-255-72500 5,000.00 Small Equipment 2,200.00 0.00 2,200.00 100.00%0.0001-255-78400 2,200.00 Miscellaneous Expense 1,200.00 296.94 903.06 75.26%0.0001-255-79999 1,200.00 Category: 70 - Supplies Total:14,784.90937.7927,185.60 27,185.60 12,400.70 45.61 % Town Council Page 98 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 6 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 99 - Other Financing Uses Transfer to Future Replacement 72,013.00 54,009.75 18,003.25 25.00%18,003.2501-255-99500 72,013.00 Category: 99 - Other Financing Uses Total:54,009.7518,003.2572,013.00 72,013.00 18,003.25 25.00 % Department: 255 - EMS Total:598,260.9175,178.83853,932.98 853,932.98 255,672.07 29.94 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 170,527.00 110,547.70 59,979.30 35.17%10,399.9101-360-50100 174,527.00 Salaries - Overtime 3,000.00 1,053.00 1,947.00 64.90%110.3301-360-50130 3,000.00 Salaries - Longevity 2,602.00 1,893.86 708.14 27.22%0.0001-360-50140 2,602.00 Salaries - Stipend 5,286.24 4,086.24 1,200.00 22.70%0.0001-360-50145 5,286.24 Retirement 26,973.00 17,060.30 9,912.70 36.75%1,546.0501-360-51200 26,973.00 Medical Insurance 23,821.00 15,592.97 8,228.03 34.54%1,355.3901-360-51210 23,821.00 Dental Insurance 1,629.00 1,127.59 501.41 30.78%108.1201-360-51215 1,629.00 Vision Insurance 363.00 229.88 133.12 36.67%21.6401-360-51216 363.00 Life Insurance & Other 1,592.00 953.91 638.09 40.08%95.5601-360-51218 1,592.00 Social Security Taxes 10,861.00 6,722.11 4,138.89 38.11%594.5301-360-52220 10,861.00 Medicare Taxes 2,540.00 1,572.32 967.68 38.10%139.0701-360-52225 2,540.00 Unemployment Taxes 706.00 709.56 -3.56 0.50%0.0001-360-52250 706.00 Workman's Compensation 10,110.00 7,453.91 2,656.09 26.27%1,998.8001-360-52260 10,110.00 Pre-employment Physicals/Testing 0.00 106.26 -106.26 0.00%0.0001-360-52290 0.00 Category: 50 - Personnel Services Total:169,109.6116,369.40264,010.24 260,010.24 90,900.63 34.96 % Category: 60 - Purchased Services Professional Services - PID Utility 0.00 5,522.37 -5,522.37 0.00%2,301.7601-360-60100 0.00 Advertising 0.00 150.00 -150.00 0.00%0.0001-360-63200 0.00 Schools & Training 458.00 0.00 458.00 100.00%0.0001-360-63551 458.00 Electricity 164,988.00 111,213.00 53,775.00 32.59%11,770.2101-360-64000 164,988.00 Telephone 125.00 15.48 109.52 87.62%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,740.84 1,816.91 923.93 33.71%212.5401-360-64400 2,740.84 Vehicle Maintenance 500.00 0.00 500.00 100.00%0.0001-360-65300 500.00 Equipment Maintenance 6,150.00 323.34 5,826.66 94.74%0.0001-360-65350 6,150.00 Dues & Membership 428.00 179.00 249.00 58.18%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 100.00 74.89 25.11 25.11%0.0001-360-68600 100.00 Category: 60 - Purchased Services Total:119,294.9914,284.51176,301.84 176,301.84 57,006.85 32.33 % Category: 70 - Supplies Office Supplies 200.00 304.42 -104.42 52.21%10.3601-360-70100 200.00 Postage 100.00 2.36 97.64 97.64%0.0001-360-70300 100.00 Uniforms 2,340.00 1,085.74 1,254.26 53.60%62.9801-360-72100 2,340.00 Small Tools 1,500.00 1,036.38 463.62 30.91%0.0001-360-78200 1,500.00 Category: 70 - Supplies Total:2,428.9073.344,140.00 4,140.00 1,711.10 41.33 % Department: 360 - Streets Total:290,833.5030,727.25444,452.08 440,452.08 149,618.58 33.97 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 413,741.00 270,769.87 142,971.13 34.56%30,598.6601-400-50100 413,741.00 Salaries - Overtime 12,500.00 13,503.98 -1,003.98 8.03%2,664.1301-400-50130 12,500.00 Salaries - Longevity 3,002.00 2,880.00 122.00 4.06%0.0001-400-50140 3,002.00 Salaries - Stipend 1,000.00 10,800.00 -9,800.00 980.00%0.0001-400-50145 1,000.00 Salaries - Certification 12,000.00 1,044.64 10,955.36 91.29%125.0001-400-50160 12,000.00 Retirement 64,335.00 43,641.81 20,693.19 32.16%4,937.0701-400-51200 64,335.00 Medical Insurance 65,449.00 39,901.65 25,547.35 39.03%4,788.9901-400-51210 65,449.00 Dental Insurance 4,501.00 2,821.08 1,679.92 37.32%348.3501-400-51215 4,501.00 Vision Insurance 1,016.00 642.37 373.63 36.77%80.7601-400-51216 1,016.00 Life Insurance & Other 4,080.00 2,463.58 1,616.42 39.62%294.8301-400-51218 4,080.00 Social Security Taxes 25,899.00 17,688.55 8,210.45 31.70%1,947.1101-400-52220 25,899.00 Medicare Taxes 6,057.00 4,136.96 1,920.04 31.70%455.4101-400-52225 6,057.00 Unemployment Taxes 1,914.00 2,295.12 -381.12 19.91%141.4101-400-52250 1,914.00 Town Council Page 99 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 7 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 9,533.00 8,241.72 1,291.28 13.55%1,884.7201-400-52260 9,533.00 Pre-employment Physicals/Testing 315.00 467.80 -152.80 48.51%70.0001-400-52290 315.00 Auto Allowance 2,100.00 1,518.75 581.25 27.68%175.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:422,817.8848,511.44627,442.00 627,442.00 204,624.12 32.61 % Category: 60 - Purchased Services Professional Outside Services 500.00 0.00 500.00 100.00%0.0001-400-60100 500.00 Advertising 700.00 1,024.60 -324.60 46.37%-260.4001-400-63200 700.00 Schools & Training 3,025.00 1,783.00 1,242.00 41.06%430.0001-400-63551 3,025.00 Electricity 42,800.00 23,672.61 19,127.39 44.69%2,685.6601-400-64000 42,800.00 Water 60,750.00 31,974.43 28,775.57 47.37%7,660.3101-400-64100 60,750.00 Telephone 425.00 23.00 402.00 94.59%0.0001-400-64300 425.00 Communications /Pagers/Mobiles 7,224.00 4,882.07 2,341.93 32.42%459.5801-400-64400 7,224.00 Property Maintenance 147,900.00 125,235.58 22,664.42 15.32%5,831.3201-400-65100 102,900.00 Building Maintenance 2,500.00 1,443.42 1,056.58 42.26%222.8501-400-65200 2,500.00 Vehicle Maintenance 8,001.00 8,011.52 -10.52 0.13%1,270.3701-400-65300 8,001.00 Equipment Maintenance 10,225.00 6,847.10 3,377.90 33.04%327.5201-400-65350 10,225.00 Equipment Rental/Lease 0.00 597.00 -597.00 0.00%0.0001-400-67100 0.00 Storage Rental 4,200.00 11,531.97 -7,331.97 174.57%583.3301-400-67210 4,200.00 Portable Toilets 1,557.00 1,382.40 174.60 11.21%154.1001-400-67350 1,557.00 Dues & Membership 780.00 408.25 371.75 47.66%0.0001-400-68100 780.00 Travel & per diem 2,967.00 1,846.16 1,120.84 37.78%0.0001-400-68200 2,967.00 Meetings 1,000.00 684.10 315.90 31.59%0.0001-400-68600 1,000.00 Safety Program 450.00 165.25 284.75 63.28%165.2501-400-68700 450.00 Category: 60 - Purchased Services Total:221,512.4619,529.89250,004.00 295,004.00 73,491.54 24.91 % Category: 70 - Supplies Office Supplies 361.00 601.15 -240.15 66.52%42.3001-400-70100 361.00 Postage 50.00 0.00 50.00 100.00%0.0001-400-70300 50.00 Publications/Books/Subscriptions 500.00 275.94 224.06 44.81%76.4401-400-70400 500.00 Fuel 17,726.70 17,169.08 557.62 3.15%2,628.7801-400-71000 17,726.70 Uniforms 7,622.00 3,552.35 4,069.65 53.39%491.3501-400-72100 7,622.00 Small Tools 9,800.00 14,193.94 -4,393.94 44.84%823.8001-400-78200 9,800.00 Safety Equipment 1,980.00 1,089.30 890.70 44.98%0.0001-400-78300 1,980.00 Small Equipment 0.00 1,784.06 -1,784.06 0.00%0.0001-400-78400 0.00 Furniture/Equipment<$5,000 1,000.00 1,368.22 -368.22 36.82%0.0001-400-78500 1,000.00 Miscellaneous Expense 300.00 1,850.46 -1,550.46 516.82%0.0001-400-79999 300.00 Category: 70 - Supplies Total:41,884.504,062.6739,339.70 39,339.70 -2,544.80 6.47 % Category: 80 - Capital Capital Lease 2,700.00 2,518.26 181.74 6.73%0.0001-400-81000 2,700.00 Capital Expenses 18,000.00 17,869.72 130.28 0.72%0.0001-400-83700 0.00 Category: 80 - Capital Total:20,387.980.002,700.00 20,700.00 312.02 1.51 % Category: 99 - Other Financing Uses Transfer to Future Replacement 16,481.00 16,481.00 0.00 0.00%0.0001-400-99500 61,481.00 Category: 99 - Other Financing Uses Total:16,481.000.0061,481.00 16,481.00 0.00 0.00 % Department: 400 - Parks Total:723,083.8272,104.00980,966.70 998,966.70 275,882.88 27.62 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 100,984.00 65,728.33 35,255.67 34.91%6,145.8901-401-50100 100,984.00 Salaries - Overtime 2,000.00 1,406.29 593.71 29.69%565.0201-401-50130 2,000.00 Salaries - Longevity 1,896.00 1,062.50 833.50 43.96%0.0001-401-50140 1,896.00 Salaries - Stipend 3,600.00 3,600.00 0.00 0.00%0.0001-401-50145 3,600.00 Salaries - Certification 500.00 0.00 500.00 100.00%0.0001-401-50160 500.00 Retirement 15,854.00 10,392.69 5,461.31 34.45%987.1701-401-51200 15,854.00 Medical Insurance 19,683.00 11,103.89 8,579.11 43.59%884.0801-401-51210 19,683.00 Dental Insurance 1,609.00 788.17 820.83 51.01%60.2801-401-51215 1,609.00 Vision Insurance 357.00 175.77 181.23 50.76%13.5201-401-51216 357.00 Life Insurance & Other 1,042.00 600.39 441.61 42.38%54.2601-401-51218 1,042.00 Town Council Page 100 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 8 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Social Security Taxes 6,296.00 4,228.70 2,067.30 32.84%416.0801-401-52220 6,296.00 Medicare Taxes 1,472.00 988.98 483.02 32.81%97.3101-401-52225 1,472.00 Unemployment Taxes 560.00 654.70 -94.70 16.91%31.2701-401-52250 560.00 Workman's Compensation 2,306.00 1,367.73 938.27 40.69%455.9101-401-52260 2,306.00 Pre-employment Physicals/Testing 0.00 70.00 -70.00 0.00%70.0001-401-52290 0.00 Category: 50 - Personnel Services Total:102,168.149,780.79158,159.00 158,159.00 55,990.86 35.40 % Category: 60 - Purchased Services Electricity 1,000.00 8,829.62 -7,829.62 782.96%1,077.2301-401-64000 1,000.00 Water 29,726.45 13,547.31 16,179.14 54.43%2,729.5701-401-64100 29,726.45 Communications /Pagers/Mobiles 1,413.00 948.13 464.87 32.90%141.9901-401-64400 1,413.00 Property Maintenance 83,552.50 84,719.99 -1,167.49 1.40%3,669.2601-401-65100 83,552.50 Building Maintenance 2,000.00 0.00 2,000.00 100.00%0.0001-401-65200 2,000.00 Vehicle Maintenance 1,988.00 1,451.48 536.52 26.99%1,451.4801-401-65300 1,988.00 Equipment Maintenance 3,075.00 249.95 2,825.05 91.87%249.9501-401-65350 3,075.00 Meetings 100.00 0.00 100.00 100.00%0.0001-401-68600 100.00 Safety Program 150.00 0.00 150.00 100.00%0.0001-401-68700 150.00 Tree City 11,694.35 0.00 11,694.35 100.00%0.0001-401-69100 11,694.35 Category: 60 - Purchased Services Total:109,746.489,319.48134,699.30 134,699.30 24,952.82 18.52 % Category: 70 - Supplies Fuel 5,387.91 2,335.38 3,052.53 56.66%0.0001-401-71000 5,387.91 Uniforms 2,350.30 320.29 2,030.01 86.37%320.2901-401-72100 2,350.30 Small Tools 6,175.00 779.82 5,395.18 87.37%779.8201-401-78200 6,175.00 Category: 70 - Supplies Total:3,435.491,100.1113,913.21 13,913.21 10,477.72 75.31 % Department: 401 - Medians Total:215,350.1120,200.38306,771.51 306,771.51 91,421.40 29.80 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 293,613.00 125,567.55 168,045.45 57.23%37,621.5401-450-50100 293,613.00 Salaries - Overtime 3,800.00 358.13 3,441.87 90.58%358.1301-450-50130 3,800.00 Salaries - Longevity 760.00 759.50 0.50 0.07%0.0001-450-50140 760.00 Salaries - Stipend 3,300.00 3,300.00 0.00 0.00%0.0001-450-50145 3,300.00 Retirement 19,332.00 14,027.72 5,304.28 27.44%1,474.4101-450-51200 19,332.00 Medical Insurance 11,851.00 8,926.74 2,924.26 24.68%1,058.7801-450-51210 11,851.00 Dental Insurance 833.00 602.23 230.77 27.70%69.4001-450-51215 833.00 Vision Insurance 199.00 143.37 55.63 27.95%16.5301-450-51216 199.00 Life Insurance & Other 1,173.00 816.43 356.57 30.40%94.0901-450-51218 1,173.00 Social Security Taxes 18,442.00 7,939.64 10,502.36 56.95%2,335.6701-450-52220 18,442.00 Medicare Taxes 4,313.00 1,856.73 2,456.27 56.95%546.2501-450-52225 4,313.00 Unemployment Taxes 4,261.00 1,236.90 3,024.10 70.97%647.0601-450-52250 4,261.00 Workman's Compensation 6,498.00 3,924.97 2,573.03 39.60%1,284.6901-450-52260 6,498.00 Pre-employment Physicals/Testing 2,705.00 2,485.30 219.70 8.12%630.0001-450-52290 2,705.00 Auto Allowance 2,100.00 1,518.74 581.26 27.68%175.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:173,463.9546,311.55373,180.00 373,180.00 199,716.05 53.52 % Category: 60 - Purchased Services Software & Support 3,500.00 3,576.56 -76.56 2.19%0.0001-450-60800 3,500.00 Collection Fees 1,650.00 0.00 1,650.00 100.00%0.0001-450-62000 1,650.00 Health Inspections 246.00 0.00 246.00 100.00%0.0001-450-62300 246.00 Advertising 3,433.00 1,687.74 1,745.26 50.84%255.7401-450-63200 3,433.00 Printing 3,701.00 0.00 3,701.00 100.00%0.0001-450-63250 3,701.00 Schools & Training 4,025.00 1,038.00 2,987.00 74.21%0.0001-450-63551 4,025.00 Service Charges and Fees 0.00 2,539.43 -2,539.43 0.00%0.0001-450-63800 0.00 Electricity 20,000.00 9,953.87 10,046.13 50.23%1,894.9101-450-64000 20,000.00 Water 20,000.00 3,358.90 16,641.10 83.21%727.6501-450-64100 20,000.00 Telephone 1,224.00 1,126.02 97.98 8.00%0.0001-450-64300 1,224.00 Communications /Pagers/Mobiles 3,061.00 2,266.58 794.42 25.95%348.0401-450-64400 3,061.00 Insurance 486.00 0.00 486.00 100.00%0.0001-450-65000 486.00 Property Maintenance 9,997.00 11,422.78 -1,425.78 14.26%5,503.5801-450-65100 9,997.00 Equipment Maintenance 0.00 85.60 -85.60 0.00%0.0001-450-65350 0.00 Town Council Page 101 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 9 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Library Services 15,000.00 0.00 15,000.00 100.00%0.0001-450-66750 15,000.00 Independent Labor 2,742.00 0.00 2,742.00 100.00%0.0001-450-67000 2,742.00 Equipment Rental/Lease 5,729.00 0.00 5,729.00 100.00%0.0001-450-67100 5,729.00 Dues & Membership 6,994.00 2,457.06 4,536.94 64.87%2,340.0001-450-68100 6,994.00 Travel & per diem 5,986.00 2,343.13 3,642.87 60.86%0.0001-450-68200 5,986.00 Meetings 1,137.00 96.63 1,040.37 91.50%0.0001-450-68600 1,137.00 Field Trips 5,500.00 770.00 4,730.00 86.00%0.0001-450-68750 5,500.00 Category: 60 - Purchased Services Total:42,722.3011,069.92114,411.00 114,411.00 71,688.70 62.66 % Category: 70 - Supplies Office Supplies 1,923.00 676.04 1,246.96 64.84%85.0901-450-70100 1,923.00 Postage 155.00 0.00 155.00 100.00%0.0001-450-70300 155.00 Publications/Books/Subscriptions 464.00 199.50 264.50 57.00%0.0001-450-70400 464.00 Fuel 0.00 438.00 -438.00 0.00%0.0001-450-71000 0.00 Uniforms 7,283.00 10,806.10 -3,523.10 48.37%5,219.9401-450-72100 7,283.00 Chemicals 20,688.00 5,540.79 15,147.21 73.22%1,273.8801-450-72300 20,688.00 Concessions 11,139.00 2,006.89 9,132.11 81.98%2,006.8901-450-72600 11,139.00 Program Supplies 5,544.00 1,416.35 4,127.65 74.45%1,159.6901-450-72700 5,544.00 Special Events 1,804.00 855.00 949.00 52.61%0.0001-450-76900 1,804.00 Safety Equipment 1,123.00 1,014.67 108.33 9.65%848.8201-450-78300 1,123.00 Small Equipment 4,120.00 785.94 3,334.06 80.92%0.0001-450-78400 4,120.00 Furniture/Equipment<$5,000 7,881.00 3,339.58 4,541.42 57.62%0.0001-450-78500 7,881.00 Hardware 2,000.00 589.99 1,410.01 70.50%0.0001-450-78600 2,000.00 Maintenance Supplies 1,801.00 461.09 1,339.91 74.40%62.8201-450-79100 1,801.00 Miscellaneous Expense 312.00 176.84 135.16 43.32%176.8401-450-79999 312.00 Category: 70 - Supplies Total:28,306.7810,833.9766,237.00 66,237.00 37,930.22 57.26 % Department: 450 - Recreation Total:244,493.0368,215.44553,828.00 553,828.00 309,334.97 55.85 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,250.00 511.75 738.25 59.06%0.0001-460-63200 1,250.00 Printing 3,800.00 0.00 3,800.00 100.00%0.0001-460-63250 3,800.00 Schools & Training 200.00 0.00 200.00 100.00%0.0001-460-63551 200.00 Event Rentals 36,592.00 24,143.59 12,448.41 34.02%11,000.0001-460-67300 36,592.00 Dues & Membership 120.00 0.00 120.00 100.00%0.0001-460-68100 120.00 Travel & per diem 550.00 0.00 550.00 100.00%0.0001-460-68200 550.00 Category: 60 - Purchased Services Total:24,655.3411,000.0042,512.00 42,512.00 17,856.66 42.00 % Category: 70 - Supplies Uniforms 843.00 0.00 843.00 100.00%0.0001-460-72100 843.00 Program Supplies 9,860.00 7,551.53 2,308.47 23.41%0.0001-460-72700 9,860.00 Miscellaneous Expense 2,700.00 100.00 2,600.00 96.30%0.0001-460-79999 2,700.00 Category: 70 - Supplies Total:7,651.530.0013,403.00 13,403.00 5,751.47 42.91 % Department: 460 - Community Events Total:32,306.8711,000.0055,915.00 55,915.00 23,608.13 42.22 % Department: 521 - Planning and Zoning Category: 50 - Personnel Services Salaries - Regular 109,926.00 60,020.38 49,905.62 45.40%6,539.2001-521-50100 131,751.00 Salaries - Longevity 600.00 600.00 0.00 0.00%0.0001-521-50140 600.00 Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-521-50145 1,800.00 Retirement 19,516.00 9,052.63 10,463.37 53.61%961.9201-521-51200 19,516.00 Medical Insurance 13,017.00 3,816.94 9,200.06 70.68%442.0401-521-51210 13,017.00 Dental Insurance 985.00 261.57 723.43 73.44%30.1401-521-51215 985.00 Vision Insurance 219.00 58.67 160.33 73.21%6.7601-521-51216 219.00 Life Insurance & Other 1,078.00 436.88 641.12 59.47%50.3401-521-51218 1,078.00 Social Security Taxes 8,317.00 3,843.25 4,473.75 53.79%402.3401-521-52220 8,317.00 Medicare Taxes 1,945.00 898.86 1,046.14 53.79%94.1001-521-52225 1,945.00 Unemployment Taxes 345.00 207.00 138.00 40.00%0.0001-521-52250 345.00 Workman's Compensation 309.00 183.27 125.73 40.69%61.0901-521-52260 309.00 Category: 50 - Personnel Services Total:81,179.458,587.93179,882.00 158,057.00 76,877.55 48.64 % Town Council Page 102 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 10 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 60 - Purchased Services Professional Outside Services 6,000.00 19,067.48 -13,067.48 217.79%0.0001-521-60100 6,000.00 Engineering 61,000.00 95,353.04 -34,353.04 56.32%11,520.0301-521-60500 45,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-521-61100 500.00 Advertising 900.00 763.52 136.48 15.16%0.0001-521-63200 900.00 Printing 200.00 45.00 155.00 77.50%45.0001-521-63250 200.00 Computer Mapping 4,000.00 464.85 3,535.15 88.38%464.8501-521-63300 4,000.00 Schools & Training 820.00 0.00 820.00 100.00%0.0001-521-63551 820.00 Telephone 400.00 110.52 289.48 72.37%0.0001-521-64300 400.00 Communications /Pagers/Mobiles 900.00 461.98 438.02 48.67%51.3601-521-64400 900.00 Dues & Membership 305.00 0.00 305.00 100.00%0.0001-521-68100 305.00 Travel & per diem 784.65 0.00 784.65 100.00%0.0001-521-68200 784.65 Meetings 176.00 28.00 148.00 84.09%0.0001-521-68600 176.00 Plat Filing Fees 700.00 918.07 -218.07 31.15%0.0001-521-69105 700.00 Category: 60 - Purchased Services Total:117,212.4612,081.2460,685.65 76,685.65 -40,526.81 52.85 % Category: 70 - Supplies Office Supplies 300.00 367.03 -67.03 22.34%95.5301-521-70100 300.00 Postage 500.00 50.66 449.34 89.87%0.0001-521-70300 500.00 Publications/Books/Subscriptions 335.00 57.00 278.00 82.99%0.0001-521-70400 335.00 Miscellaneous Expense 50.00 211.16 -161.16 322.32%0.0001-521-79999 50.00 Category: 70 - Supplies Total:685.8595.531,185.00 1,185.00 499.15 42.12 % Department: 521 - Planning and Zoning Total:199,077.7620,764.70241,752.65 235,927.65 36,849.89 15.62 % Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 218,000.00 144,279.27 73,720.73 33.82%16,744.1701-522-50100 218,000.00 Salaries - Overtime 0.00 1,979.33 -1,979.33 0.00%385.0501-522-50130 0.00 Salaries - Longevity 1,360.00 1,235.00 125.00 9.19%0.0001-522-50140 1,360.00 Salaries - Stipend 5,300.00 4,100.00 1,200.00 22.64%0.0001-522-50145 5,300.00 Retirement 32,682.00 21,973.23 10,708.77 32.77%2,519.6901-522-51200 32,682.00 Medical Insurance 34,061.00 18,617.53 15,443.47 45.34%2,368.1201-522-51210 34,061.00 Dental Insurance 2,333.00 1,387.15 945.85 40.54%172.9001-522-51215 2,333.00 Vision Insurance 519.00 299.30 219.70 42.33%38.5201-522-51216 519.00 Life Insurance & Other 1,986.00 1,357.80 628.20 31.63%176.8001-522-51218 1,986.00 Social Security Taxes 12,871.00 8,946.62 3,924.38 30.49%1,016.5801-522-52220 12,871.00 Medicare Taxes 3,010.00 2,092.47 917.53 30.48%237.7701-522-52225 3,010.00 Unemployment Taxes 934.00 1,117.23 -183.23 19.62%58.7001-522-52250 934.00 Workman's Compensation 920.00 1,020.88 -100.88 10.97%181.8901-522-52260 920.00 Pre-employment Physicals/Testing 0.00 247.35 -247.35 0.00%35.0001-522-52290 0.00 Category: 50 - Personnel Services Total:208,653.1623,935.19313,976.00 313,976.00 105,322.84 33.54 % Category: 60 - Purchased Services Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Health Inspections 6,100.00 2,575.00 3,525.00 57.79%0.0001-522-62300 6,100.00 Inspection Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-62350 5,000.00 Advertising 100.00 0.00 100.00 100.00%0.0001-522-63200 100.00 Printing 900.00 182.00 718.00 79.78%0.0001-522-63250 900.00 Abatements 1,000.00 150.00 850.00 85.00%0.0001-522-63500 1,000.00 Schools & Training 1,860.00 1,472.00 388.00 20.86%0.0001-522-63551 1,860.00 Telephone 560.00 84.54 475.46 84.90%0.0001-522-64300 560.00 Communications /Pagers/Mobiles 2,007.60 1,433.74 573.86 28.58%192.2001-522-64400 2,007.60 Vehicle Maintenance 3,000.00 3,955.25 -955.25 31.84%82.9201-522-65300 3,000.00 Dues & Membership 667.00 216.00 451.00 67.62%0.0001-522-68100 667.00 Travel & per diem 28.25 123.20 -94.95 336.11%89.6001-522-68200 28.25 Meetings 100.00 0.00 100.00 100.00%0.0001-522-68600 100.00 Category: 60 - Purchased Services Total:10,191.73364.7226,322.85 26,322.85 16,131.12 61.28 % Category: 70 - Supplies Office Supplies 1,500.00 1,895.39 -395.39 26.36%20.5601-522-70100 1,500.00 Postage 500.00 297.80 202.20 40.44%39.5101-522-70300 500.00 Town Council Page 103 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 11 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Publications/Books/Subscriptions 800.00 225.00 575.00 71.88%0.0001-522-70400 800.00 Fuel 6,000.00 3,704.98 2,295.02 38.25%473.5801-522-71000 6,000.00 Uniforms 1,900.00 1,615.64 284.36 14.97%150.0001-522-72100 1,900.00 Miscellaneous Expense 600.00 449.53 150.47 25.08%0.0001-522-79999 600.00 Category: 70 - Supplies Total:8,188.34683.6511,300.00 11,300.00 3,111.66 27.54 % Category: 80 - Capital Capital Replacement 41,825.00 0.00 41,825.00 100.00%0.0001-522-83650 0.00 Category: 80 - Capital Total:0.000.000.00 41,825.00 41,825.00 100.00 % Category: 99 - Other Financing Uses Transfer to Future Replacement 4,002.00 3,001.50 1,000.50 25.00%1,000.5001-522-99500 4,002.00 Category: 99 - Other Financing Uses Total:3,001.501,000.504,002.00 4,002.00 1,000.50 25.00 % Department: 522 - Community Development Total:230,034.7325,984.06355,600.85 397,425.85 167,391.12 42.12 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 204,457.00 143,561.93 60,895.07 29.78%14,862.4001-611-50100 207,457.00 Salaries - Longevity 150.00 140.00 10.00 6.67%0.0001-611-50140 150.00 Salaries - Stipend 2,200.00 3,500.00 -1,300.00 59.09%0.0001-611-50145 2,200.00 Retirement 30,522.00 19,742.87 10,779.13 35.32%2,186.2601-611-51200 30,522.00 Medical Insurance 24,876.00 11,914.57 12,961.43 52.10%1,504.7201-611-51210 24,876.00 Dental Insurance 1,756.00 959.11 796.89 45.38%113.7401-611-51215 1,756.00 Vision Insurance 414.00 250.14 163.86 39.58%29.7201-611-51216 414.00 Life Insurance & Other 1,706.00 1,040.04 665.96 39.04%130.7001-611-51218 1,706.00 Social Security Taxes 12,298.00 7,797.78 4,500.22 36.59%836.9401-611-52220 12,298.00 Medicare Taxes 2,876.00 1,823.66 1,052.34 36.59%195.7401-611-52225 2,876.00 Unemployment Taxes 700.00 634.27 65.73 9.39%0.0001-611-52250 700.00 Workman's Compensation 483.00 286.47 196.53 40.69%95.4901-611-52260 483.00 Pre-employment Physicals/Testing 0.00 64.45 -64.45 0.00%0.0001-611-52290 0.00 Category: 50 - Personnel Services Total:191,715.2919,955.71285,438.00 282,438.00 90,722.71 32.12 % Category: 60 - Purchased Services Auditing 38,500.00 34,000.00 4,500.00 11.69%0.0001-611-60200 38,500.00 Appraisal 44,156.88 34,918.58 9,238.30 20.92%10,805.3301-611-61100 44,156.88 Tax Administration 5,525.80 3,987.30 1,538.50 27.84%0.0001-611-61150 5,525.80 Advertising 3,800.00 0.00 3,800.00 100.00%0.0001-611-63200 3,800.00 Printing 2,000.00 2,300.00 -300.00 15.00%0.0001-611-63250 2,000.00 Schools & Training 1,481.00 952.24 528.76 35.70%0.0001-611-63551 1,481.00 Service Charges & Fees 7,000.00 11,116.12 -4,116.12 58.80%0.0001-611-63800 7,000.00 PID 0.00 114.00 -114.00 0.00%0.0001-611-63850 0.00 Telephone 280.00 22.15 257.85 92.09%0.0001-611-64300 280.00 Communications /Pagers/Mobiles 900.00 596.03 303.97 33.77%75.0001-611-64400 900.00 Dues & Membership 1,470.00 1,065.00 405.00 27.55%0.0001-611-68100 1,470.00 Travel & per diem 1,687.95 1,929.98 -242.03 14.34%55.5501-611-68200 1,687.95 Meetings 150.00 0.00 150.00 100.00%0.0001-611-68600 150.00 Category: 60 - Purchased Services Total:91,001.4010,935.88106,951.63 106,951.63 15,950.23 14.91 % Category: 70 - Supplies Office Supplies 1,200.00 1,520.09 -320.09 26.67%77.5001-611-70100 1,200.00 Postage 1,000.00 634.33 365.67 36.57%88.0101-611-70300 1,000.00 Publications/Books/Subscriptions 500.00 57.00 443.00 88.60%0.0001-611-70400 500.00 Furniture/Equipment<$5,000 250.00 146.00 104.00 41.60%0.0001-611-78500 250.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:2,357.42165.513,050.00 3,050.00 692.58 22.71 % Department: 611 - Finance Total:285,074.1131,057.10395,439.63 392,439.63 107,365.52 27.36 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 51,500.00 36,049.56 15,450.44 30.00%3,846.4001-615-50100 51,500.00 Salaries - Stipend 500.00 1,200.00 -700.00 140.00%0.0001-615-50145 500.00 Salaries - Certification 1,200.00 0.00 1,200.00 100.00%0.0001-615-50160 1,200.00 Town Council Page 104 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 12 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Retirement 7,521.00 5,308.50 2,212.50 29.42%565.8001-615-51200 7,521.00 Medical Insurance 5,304.00 3,816.94 1,487.06 28.04%442.0401-615-51210 5,304.00 Dental Insurance 362.00 261.57 100.43 27.74%30.1401-615-51215 362.00 Vision Insurance 81.00 58.67 22.33 27.57%6.7601-615-51216 81.00 Life Insurance & Other 526.00 365.89 160.11 30.44%42.1601-615-51218 526.00 Social Security Taxes 2,664.00 2,309.51 354.49 13.31%238.4801-615-52220 2,664.00 Medicare Taxes 623.00 540.18 82.82 13.29%55.7801-615-52225 623.00 Unemployment Taxes 226.00 217.41 8.59 3.80%0.0001-615-52250 226.00 Workman's Compensation 123.00 72.96 50.04 40.68%24.3201-615-52260 123.00 Category: 50 - Personnel Services Total:50,201.195,251.8870,630.00 70,630.00 20,428.81 28.92 % Category: 60 - Purchased Services Professional Outside Services 1,650.00 1,088.90 561.10 34.01%0.0001-615-60100 1,650.00 Judge's Compensation 5,000.00 2,700.00 2,300.00 46.00%300.0001-615-60300 5,000.00 Advertising 0.00 742.20 -742.20 0.00%0.0001-615-63200 0.00 Printing 1,850.00 629.99 1,220.01 65.95%0.0001-615-63250 1,850.00 Schools & Training 750.00 50.00 700.00 93.33%0.0001-615-63551 750.00 Telephone 160.00 68.92 91.08 56.93%0.0001-615-64300 160.00 Jury Fees 185.00 36.00 149.00 80.54%36.0001-615-66300 185.00 Prisoner-Sit Out DCSO 144.00 0.00 144.00 100.00%0.0001-615-66400 144.00 Dues & Membership 215.00 0.00 215.00 100.00%0.0001-615-68100 215.00 Travel & per diem 2,109.65 0.00 2,109.65 100.00%0.0001-615-68200 2,109.65 Category: 60 - Purchased Services Total:5,316.01336.0012,063.65 12,063.65 6,747.64 55.93 % Category: 70 - Supplies Office Supplies 450.00 197.99 252.01 56.00%55.3501-615-70100 450.00 Postage 900.00 741.94 158.06 17.56%54.8401-615-70300 900.00 Publications/Books/Subscriptions 150.00 0.00 150.00 100.00%0.0001-615-70400 150.00 Warrant Round-up 600.00 0.00 600.00 100.00%0.0001-615-70500 600.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00 Category: 70 - Supplies Total:939.93110.192,300.00 2,300.00 1,360.07 59.13 % Department: 615 - Municipal Court Total:56,457.135,698.0784,993.65 84,993.65 28,536.52 33.57 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 44,000.00 27,686.40 16,313.60 37.08%3,460.8001-630-50100 50,000.00 Salaries - Stipend 0.00 500.00 -500.00 0.00%0.0001-630-50145 0.00 Retirement 7,274.00 4,109.19 3,164.81 43.51%509.0801-630-51200 7,274.00 Medical Insurance 9,074.00 0.00 9,074.00 100.00%0.0001-630-51210 9,074.00 Dental Insurance 624.00 210.98 413.02 66.19%30.1401-630-51215 624.00 Vision Insurance 138.00 47.32 90.68 65.71%6.7601-630-51216 138.00 Life Insurance & Other 526.00 219.28 306.72 58.31%37.9601-630-51218 526.00 Social Security Taxes 3,100.00 1,747.48 1,352.52 43.63%214.5601-630-52220 3,100.00 Medicare Taxes 725.00 408.69 316.31 43.63%50.1801-630-52225 725.00 Unemployment Taxes 187.00 212.69 -25.69 13.74%0.0001-630-52250 187.00 Workman's Compensation 115.00 68.22 46.78 40.68%22.7401-630-52260 115.00 Pre-employment Physicals/Testing 0.00 112.45 -112.45 0.00%0.0001-630-52290 0.00 Employee Relations 7,900.00 6,177.37 1,722.63 21.81%0.0001-630-52960 7,900.00 Tuition Reimbursement 10,104.00 5,139.95 4,964.05 49.13%0.0001-630-53240 10,104.00 Employee Assistance Program 2,419.20 1,817.20 602.00 24.88%204.4001-630-53280 2,419.20 Category: 50 - Personnel Services Total:48,457.224,536.6292,186.20 86,186.20 37,728.98 43.78 % Category: 60 - Purchased Services Physicals/Testing 540.00 190.00 350.00 64.81%0.0001-630-60400 540.00 Printing 0.00 45.00 -45.00 0.00%0.0001-630-63250 0.00 Schools & Training 1,950.00 300.00 1,650.00 84.62%0.0001-630-63551 1,950.00 Telephone 100.00 12.73 87.27 87.27%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-630-64400 900.00 Dues & Membership 1,046.00 75.00 971.00 92.83%0.0001-630-68100 1,046.00 Travel & per diem 100.00 699.32 -599.32 599.32%516.7601-630-68200 100.00 Town Council Page 105 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 13 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Meetings 260.00 0.00 260.00 100.00%0.0001-630-68600 260.00 Category: 60 - Purchased Services Total:1,322.05516.764,896.00 4,896.00 3,573.95 73.00 % Category: 70 - Supplies Office Supplies 1,000.00 635.67 364.33 36.43%10.3501-630-70100 1,000.00 Postage 300.00 136.80 163.20 54.40%0.4801-630-70300 300.00 Publications/Books/Subscriptions 0.00 179.70 -179.70 0.00%0.0001-630-70400 0.00 Category: 70 - Supplies Total:952.1710.831,300.00 1,300.00 347.83 26.76 % Department: 630 - Human Resources Total:50,731.445,064.2198,382.20 92,382.20 41,650.76 45.09 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 136,509.00 96,558.91 39,950.09 29.27%10,500.8001-640-50100 136,509.00 Salaries - Longevity 1,455.00 1,455.00 0.00 0.00%0.0001-640-50140 1,455.00 Salaries - Stipend 3,000.00 3,000.00 0.00 0.00%0.0001-640-50145 3,000.00 Retirement 20,507.00 14,621.40 5,885.60 28.70%1,544.6801-640-51200 20,507.00 Medical Insurance 10,609.00 7,653.21 2,955.79 27.86%884.0801-640-51210 10,609.00 Dental Insurance 723.00 523.14 199.86 27.64%60.2801-640-51215 723.00 Vision Insurance 162.00 117.34 44.66 27.57%13.5201-640-51216 162.00 Life Insurance & Other 1,356.00 805.89 550.11 40.57%92.8601-640-51218 1,356.00 Social Security Taxes 8,740.00 6,252.00 2,488.00 28.47%651.0601-640-52220 8,740.00 Medicare Taxes 2,044.00 1,462.12 581.88 28.47%152.2601-640-52225 2,044.00 Unemployment Taxes 374.00 414.00 -40.00 10.70%0.0001-640-52250 374.00 Workman's Compensation 325.00 192.75 132.25 40.69%64.2501-640-52260 325.00 Category: 50 - Personnel Services Total:133,055.7613,963.79185,804.00 185,804.00 52,748.24 28.39 % Category: 60 - Purchased Services Software & Support 96,215.00 70,047.83 26,167.17 27.20%2,060.5001-640-60800 93,215.00 Security 1,350.00 123.57 1,226.43 90.85%0.0001-640-60900 1,350.00 Schools & Training 3,500.00 400.00 3,100.00 88.57%0.0001-640-63551 3,500.00 Telephone 5,808.00 4,304.18 1,503.82 25.89%0.0001-640-64300 5,808.00 Communications /Pagers/Mobiles 2,483.08 1,595.70 887.38 35.74%202.3401-640-64400 2,483.08 Independent Labor 3,000.00 1,167.50 1,832.50 61.08%600.0001-640-67000 3,000.00 Copier Rental/Lease 6,834.00 5,008.57 1,825.43 26.71%642.1101-640-67150 6,834.00 Dues & Membership 250.00 100.00 150.00 60.00%0.0001-640-68100 250.00 Travel & per diem 2,258.95 0.00 2,258.95 100.00%0.0001-640-68200 2,258.95 Meetings 22.00 455.98 -433.98 1,972.64%0.0001-640-68600 22.00 Category: 60 - Purchased Services Total:83,203.333,504.95118,721.03 121,721.03 38,517.70 31.64 % Category: 70 - Supplies Office Supplies 721.00 470.10 250.90 34.80%10.3901-640-70100 721.00 Printer Supplies 7,500.00 7,830.39 -330.39 4.41%700.2001-640-70200 7,500.00 Postage 200.00 265.66 -65.66 32.83%0.0001-640-70300 200.00 Uniforms 125.00 0.00 125.00 100.00%0.0001-640-72100 125.00 Hardware 16,493.00 12,583.56 3,909.44 23.70%334.4001-640-78600 16,493.00 Category: 70 - Supplies Total:21,149.711,044.9925,039.00 25,039.00 3,889.29 15.53 % Category: 99 - Other Financing Uses Transfer to Future Replacement Rese…44,707.00 33,530.25 11,176.75 25.00%11,176.7501-640-99500 44,707.00 Category: 99 - Other Financing Uses Total:33,530.2511,176.7544,707.00 44,707.00 11,176.75 25.00 % Department: 640 - Information Services Total:270,939.0529,690.48374,271.03 377,271.03 106,331.98 28.18 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 9,799.31 5,200.69 34.67%812.8201-710-64000 15,000.00 Water 1,500.00 710.14 789.86 52.66%91.0601-710-64100 1,500.00 Insurance 46,500.00 51,687.96 -5,187.96 11.16%0.0001-710-65000 46,500.00 Building Maintenance 5,000.00 9,629.66 -4,629.66 92.59%580.1001-710-65200 5,000.00 Equipment Maintenance 0.00 362.06 -362.06 0.00%0.0001-710-65350 0.00 Cleaning Services 1,500.00 0.00 1,500.00 100.00%0.0001-710-65400 1,500.00 Category: 60 - Purchased Services Total:72,189.131,483.9869,500.00 69,500.00 -2,689.13 3.87 % Town Council Page 106 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 14 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 70 - Supplies Maintenance Supplies 2,700.00 906.23 1,793.77 66.44%97.6601-710-79100 2,700.00 Category: 70 - Supplies Total:906.2397.662,700.00 2,700.00 1,793.77 66.44 % Department: 710 - Facilities Management Total:73,095.361,581.6472,200.00 72,200.00 -895.36 1.24 % Expense Total:5,513,436.42683,168.117,838,403.92 7,874,403.92 2,360,967.50 29.98 % Fund: 01 - GENERAL FUND Surplus (Deficit):1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39 3,336.28 % Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39 3,336.28 % Town Council Page 107 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 15 of 18 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 4,991,266.0470,545.455,215,231.00 5,215,231.00 -223,964.96 4.29 % 41 - Licenses & Permits 1,393,940.0270,576.061,667,730.00 1,667,730.00 -273,789.98 16.42 % 42 - Intergovernmental 240,888.3313,741.00214,008.00 214,008.00 26,880.33 12.56 % 43 - Fines & Fees 402,481.5597,866.51497,727.00 533,727.00 -131,245.45 24.59 % 44 - Charges for Services 155,426.331,405.69198,763.00 198,763.00 -43,336.67 21.80 % 45 - Rents 50,913.003,010.0055,000.00 55,000.00 -4,087.00 7.43 % 46 - Contributions and Donations 260.000.000.00 0.00 260.00 0.00 % 47 - Investment Income 1,776.660.005,500.00 5,500.00 -3,723.34 67.70 % 48 - Sales 0.000.005,000.00 5,000.00 -5,000.00 100.00 % 49 - Other Financing Sources 186,146.992,750.0011,000.00 11,000.00 175,146.99 1,592.25 % 51 - Miscellaneous 33,728.978,367.0325,000.00 25,000.00 8,728.97 34.92 % 7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11Department: 000 - General Total:5.98 % 7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11Revenue Total:5.98 % Expense Department: 000 - General 99 - Other Financing Uses 10,817.350.000.00 0.00 -10,817.35 0.00 % 10,817.350.000.00 0.00 -10,817.35Department: 000 - General Total:0.00 % Department: 140 - Manager's Office 50 - Personnel Services 475,738.9555,739.21711,541.00 703,541.00 227,802.05 32.38 % 60 - Purchased Services 55,628.022,895.6895,239.54 95,239.54 39,611.52 41.59 % 70 - Supplies 39,950.0911,552.3865,860.00 65,860.00 25,909.91 39.34 % 571,317.0670,187.27872,640.54 864,640.54 293,323.48Department: 140 - Manager's Office Total:33.92 % Department: 160 - Legal 50 - Personnel Services 109,848.1411,864.57151,546.00 151,546.00 41,697.86 27.51 % 60 - Purchased Services 32,770.59711.3623,389.08 23,389.08 -9,381.51 40.11 % 70 - Supplies 3,736.5810.369,311.00 9,311.00 5,574.42 59.87 % 146,355.3112,586.29184,246.08 184,246.08 37,890.77Department: 160 - Legal Total:20.57 % Department: 251 - Police 50 - Personnel Services 1,286,919.46133,951.101,679,317.00 1,679,317.00 392,397.54 23.37 % 60 - Purchased Services 112,283.3955,554.67145,743.28 145,743.28 33,459.89 22.96 % 70 - Supplies 64,400.084,621.12100,944.74 100,944.74 36,544.66 36.20 % 80 - Capital 3,275.96500.003,000.00 3,000.00 -275.96 9.20 % 99 - Other Financing Uses 48,329.998,501.5034,006.00 34,006.00 -14,323.99 42.12 % 1,515,208.88203,128.391,963,011.02 1,963,011.02 447,802.14Department: 251 - Police Total:22.81 % Department: 255 - EMS 50 - Personnel Services 507,150.4053,614.57713,653.00 713,653.00 206,502.60 28.94 % 60 - Purchased Services 22,315.862,623.2241,081.38 41,081.38 18,765.52 45.68 % 70 - Supplies 14,784.90937.7927,185.60 27,185.60 12,400.70 45.61 % 99 - Other Financing Uses 54,009.7518,003.2572,013.00 72,013.00 18,003.25 25.00 % 598,260.9175,178.83853,932.98 853,932.98 255,672.07Department: 255 - EMS Total:29.94 % Department: 360 - Streets 50 - Personnel Services 169,109.6116,369.40264,010.24 260,010.24 90,900.63 34.96 % 60 - Purchased Services 119,294.9914,284.51176,301.84 176,301.84 57,006.85 32.33 % 70 - Supplies 2,428.9073.344,140.00 4,140.00 1,711.10 41.33 % 290,833.5030,727.25444,452.08 440,452.08 149,618.58Department: 360 - Streets Total:33.97 % Department: 400 - Parks 50 - Personnel Services 422,817.8848,511.44627,442.00 627,442.00 204,624.12 32.61 % 60 - Purchased Services 221,512.4619,529.89250,004.00 295,004.00 73,491.54 24.91 % 70 - Supplies 41,884.504,062.6739,339.70 39,339.70 -2,544.80 6.47 % 80 - Capital 20,387.980.002,700.00 20,700.00 312.02 1.51 % Town Council Page 108 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 16 of 18 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 99 - Other Financing Uses 16,481.000.0061,481.00 16,481.00 0.00 0.00 % 723,083.8272,104.00980,966.70 998,966.70 275,882.88Department: 400 - Parks Total:27.62 % Department: 401 - Medians 50 - Personnel Services 102,168.149,780.79158,159.00 158,159.00 55,990.86 35.40 % 60 - Purchased Services 109,746.489,319.48134,699.30 134,699.30 24,952.82 18.52 % 70 - Supplies 3,435.491,100.1113,913.21 13,913.21 10,477.72 75.31 % 215,350.1120,200.38306,771.51 306,771.51 91,421.40Department: 401 - Medians Total:29.80 % Department: 450 - Recreation 50 - Personnel Services 173,463.9546,311.55373,180.00 373,180.00 199,716.05 53.52 % 60 - Purchased Services 42,722.3011,069.92114,411.00 114,411.00 71,688.70 62.66 % 70 - Supplies 28,306.7810,833.9766,237.00 66,237.00 37,930.22 57.26 % 244,493.0368,215.44553,828.00 553,828.00 309,334.97Department: 450 - Recreation Total:55.85 % Department: 460 - Community Events 60 - Purchased Services 24,655.3411,000.0042,512.00 42,512.00 17,856.66 42.00 % 70 - Supplies 7,651.530.0013,403.00 13,403.00 5,751.47 42.91 % 32,306.8711,000.0055,915.00 55,915.00 23,608.13Department: 460 - Community Events Total:42.22 % Department: 521 - Planning and Zoning 50 - Personnel Services 81,179.458,587.93179,882.00 158,057.00 76,877.55 48.64 % 60 - Purchased Services 117,212.4612,081.2460,685.65 76,685.65 -40,526.81 52.85 % 70 - Supplies 685.8595.531,185.00 1,185.00 499.15 42.12 % 199,077.7620,764.70241,752.65 235,927.65 36,849.89Department: 521 - Planning and Zoning Total:15.62 % Department: 522 - Community Development 50 - Personnel Services 208,653.1623,935.19313,976.00 313,976.00 105,322.84 33.54 % 60 - Purchased Services 10,191.73364.7226,322.85 26,322.85 16,131.12 61.28 % 70 - Supplies 8,188.34683.6511,300.00 11,300.00 3,111.66 27.54 % 80 - Capital 0.000.000.00 41,825.00 41,825.00 100.00 % 99 - Other Financing Uses 3,001.501,000.504,002.00 4,002.00 1,000.50 25.00 % 230,034.7325,984.06355,600.85 397,425.85 167,391.12Department: 522 - Community Development Total:42.12 % Department: 611 - Finance 50 - Personnel Services 191,715.2919,955.71285,438.00 282,438.00 90,722.71 32.12 % 60 - Purchased Services 91,001.4010,935.88106,951.63 106,951.63 15,950.23 14.91 % 70 - Supplies 2,357.42165.513,050.00 3,050.00 692.58 22.71 % 285,074.1131,057.10395,439.63 392,439.63 107,365.52Department: 611 - Finance Total:27.36 % Department: 615 - Municipal Court 50 - Personnel Services 50,201.195,251.8870,630.00 70,630.00 20,428.81 28.92 % 60 - Purchased Services 5,316.01336.0012,063.65 12,063.65 6,747.64 55.93 % 70 - Supplies 939.93110.192,300.00 2,300.00 1,360.07 59.13 % 56,457.135,698.0784,993.65 84,993.65 28,536.52Department: 615 - Municipal Court Total:33.57 % Department: 630 - Human Resources 50 - Personnel Services 48,457.224,536.6292,186.20 86,186.20 37,728.98 43.78 % 60 - Purchased Services 1,322.05516.764,896.00 4,896.00 3,573.95 73.00 % 70 - Supplies 952.1710.831,300.00 1,300.00 347.83 26.76 % 50,731.445,064.2198,382.20 92,382.20 41,650.76Department: 630 - Human Resources Total:45.09 % Department: 640 - Information Services 50 - Personnel Services 133,055.7613,963.79185,804.00 185,804.00 52,748.24 28.39 % 60 - Purchased Services 83,203.333,504.95118,721.03 121,721.03 38,517.70 31.64 % 70 - Supplies 21,149.711,044.9925,039.00 25,039.00 3,889.29 15.53 % 99 - Other Financing Uses 33,530.2511,176.7544,707.00 44,707.00 11,176.75 25.00 % 270,939.0529,690.48374,271.03 377,271.03 106,331.98Department: 640 - Information Services Total:28.18 % Department: 710 - Facilities Management 60 - Purchased Services 72,189.131,483.9869,500.00 69,500.00 -2,689.13 3.87 % Town Council Page 109 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 17 of 18 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 70 - Supplies 906.2397.662,700.00 2,700.00 1,793.77 66.44 % 73,095.361,581.6472,200.00 72,200.00 -895.36Department: 710 - Facilities Management Total:1.24 % 5,513,436.42683,168.117,838,403.92 7,874,403.92 2,360,967.50Expense Total:29.98 % 1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39Fund: 01 - GENERAL FUND Surplus (Deficit):3,336.28 % Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39 3,336.28 % Town Council Page 110 of 177 Meeting Date: Tuesday, August 12, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014 8/4/2014 4:46:00 PM Page 18 of 18 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39 Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39 Town Council Page 111 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1351-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/8/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate Intergovernmental Employee Benefits Pool as a participating member of the health risk pool; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:Staff Report - TML IEBP ILA.pdf TML IEBP Interlocal Agreement 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate Intergovernmental Employee Benefits Pool as a participating member of the health risk pool; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 112 of 177 Meeting Date: Tuesday, August 12, 2014 To: Mayor and Town Council From: Mike Slye, Town Manager CC: Tammy Ard, Town Secretary Re: TML Multistate Intergovernmental Employee Benefits Pool Interlocal Agreement Town Council Meeting, Tuesday, August 12, 2014 Agenda Item: Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate Intergovernmental Employee Benefits Pool as a participating member of the health risk pool; and authorizing the Mayor or his designee to execute all necessary documents Explanation: The TML Health Risk Pool changed the name of their trust document to allow for expansion of their services into other states. The new name is TML Multistate Intergovernmental Employee Benefits Pool. This new ILA will replace our current agreement. The only change is the name of the organization and trust document. This Interlocal agreement is required to be executed by all participating members of the Health Risk Pool because the trust document has changed. Attachments: • TML Multistate Intergovernmental Employee Benefits Pool Interlocal Agreement Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends approval of the TML Multistate Intergovernmental Employee Benefits Pool Interlocal Agreement. Town Council Page 113 of 177 Meeting Date: Tuesday, August 12, 2014 T o w n C o u n c i l P a g e 1 1 4 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 5 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 6 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 7 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 8 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 T o w n C o u n c i l P a g e 1 1 9 o f 1 7 7 M e e t i n g D a t e : T u e s d a y , A u g u s t 1 2 , 2 0 1 4 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1333-T Name: Status:Type:Agenda Item Public Hearing File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Attachments: Action ByDate Action ResultVer. Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Town Council Page 120 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1352-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/8/2014 Town Council On agenda:Final action:8/12/2014 Title:Presentation by Dan Leal from the Children’s Advocacy Center. Attachments: Action ByDate Action ResultVer. Presentation by Dan Leal from the Children’s Advocacy Center. Town Council Page 121 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1347-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/6/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action to authorize the Towns participation in a joint project with the Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial. Attachments:Staff Report - Joint project with the Trophy Club Women’s Club.pdf Action ByDate Action ResultVer. Consider and take appropriate action to authorizethe Towns participation in a joint project with the Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial. Town Council Page 122 of 177 Meeting Date: Tuesday, August 12, 2014 To: Mayor and Town Council From: Adam Adams, Parks & Recreation Director CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Joint project with the Trophy Club Women’s Club Town Council Meeting, Tuesday, August 12, 2014 Agenda Item: Consider and take appropriate action to authorize the Towns participation in a joint project with the Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial. Explanation: The Trophy Club Gardeners, a branch of the Trophy Club Women’s Club, are requesting that the Town assist them with the construction of the Veteran’s Memorial located on Independence Park West. Phase one of this project was the installation of a flag pole and American flag at the Independence Park West location. Phase two is the installation of a trail that leads to the flag pole area and the installation of benches around the flag pole. The majority of this project and the accompanying materials will be donated and the Trophy Club Gardeners are requesting that the Town assist them with both grading, framing and pouring of the concrete. Attachments: The Trophy Gardeners will provide documents for the Council at the meeting. Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends Council approve the assistance requested. The Town has maintained a very positive relationship with both the Women’s Club and the Trophy Club Gardeners, partnering successfully with them on numerous occasions. The amount of staff time needed to assist them with this project is minimal and will not result in any notable loss of service to the residents. Town Council Page 123 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1350-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/7/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed budget workshop including: a. Texas Municipal Retirement System (TMRS) Contribution Rate b. 3% Merit employee Increase c. Police and Fire Salary True Up d. EDC-4B Personnel Position e. Lakeview Soccer Field Improvements f. Related items discussed during budget workshop Attachments:Staff Report - Proposed Fiscal Year 2015 Budget.pdf Action ByDate Action ResultVer. Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed budget workshop including: a. Texas Municipal Retirement System (TMRS) Contribution Rate b. 3% Merit employee Increase c. Police and Fire Salary True Up d. EDC-4B Personnel Position e. Lakeview Soccer Field Improvements f. Related items discussed during budget workshop Town Council Page 124 of 177 Meeting Date: Tuesday, August 12, 2014 To: Mayor and Town Council From: Mike Slye, Town Manager CC: Tammy Ard, Town Secretary Re: Proposed Fiscal Year 2015 Budget Town Council Meeting, Tuesday, August 12, 2014 Agenda Item: Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed budget workshop including: a. Texas Municipal Retirement System (TMRS) Contribution Rate b. 3% Merit employee Increase c. Police and Fire Salary True Up d. EDC-4B Personnel Position e. Lakeview Soccer Field Improvements f. Items discussed during budget workshop Explanation: The five listed topics are ones that I will be addressing in the Budget Workshop … the agenda language is written so that if there are other decision points that are discussed in the workshop, Council will have the ability to address them as well. Attachments: • PowerPoint presentation for the Budget Workshop at the dais Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Council deliberation and action regarding the decision points related to the proposed FY15 budget. Town Council Page 125 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1334-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2015 ad valorem tax rate and schedule two public hearings to meet Truth in Taxation requirements and/or as required by the Charter and related matters. Attachments:Staff Report - Tax Rate Discussion.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2015 ad valorem tax rate and schedule two public hearings to meet Truth in Taxation requirements and/or as required by the Charter and related matters. Town Council Page 126 of 177 Meeting Date: Tuesday, August 12, 2014 To: Mayor and Town Council From: Steven Glickman, Director of Finance CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Fiscal Year 2015 Tax Rate Discussion Town Council Meeting, Tuesday, August 12, 2014 Agenda Item: Consider and take appropriate action regarding scheduling a public hearing to meet Truth in Taxation requirements and/or as required by the Charter and related matters. Explanation: The proposed Fiscal Year 2015 budget includes an ad valorem tax rate of $0.49 per $100 of valuation. Of the $0.49/$100 tax rate $0.38/$100 is for maintenance and operations and $0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The effective tax rate for Fiscal Year 2015 is $0.468137/$100 and the rollback rate is $0.499140. A proposed tax rate above the lower of the effective or rollback rates must be approved via a record vote and also triggers the requirement to hold two public hearings. Attachments: None Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends maintaining the proposed $0.49/$100 ad valorem tax rate and setting two public hearings for Tuesday, September 9, 2014 and Tuesday, September 15, 2014. Town Council Page 127 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1342-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/5/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Attachments:Staff Report - CCPD Budget.pdf Memorandum to CCPD Board from Chief Kniffen.pdf CCPD Budget.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Town Council Page 128 of 177 Meeting Date: Tuesday, August 12, 2014 To: Mayor and Town Council From: Steven Glickman, Director of Finance CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Fiscal Year 2015 CCPD Budget Town Council Meeting, Tuesday, August 12, 2014 Agenda Item: Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Explanation: On July 2 2014, the CCPD Board met and approved its budget for Fiscal Year 2015. The budget includes revenue, all from sales tax, in the amount of $146,068. Expenditures for the proposed budget total $93,000 of which $34,735 is for the purchase of small equipment and $58,265 is for the purchase of a new patrol vehicle to replace a 2010 Tahoe. Other uses total $75,000 and constitute a transfer to the Debt Service Fund to help service debt associated with the planning, design, engineering, and construction of a new Police Department. The estimated beginning fund balance for FY 2015 is $91,071. The net decrease in fund balance is estimated at ($21,932), leaving an estimated ending fund balance of $69,139. Attachments: • Memorandum to CCPD Board from Chief Kniffen • CCPD Budget Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Town Council Page 129 of 177 Meeting Date: Tuesday, August 12, 2014 Recommendation: Staff recommends approval of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board. Town Council Page 130 of 177 Meeting Date: Tuesday, August 12, 2014 MEMORANDUM To: CCPD Board Date: June 24, 2014 From: Chief Kniffen Date: FY 14-15 CCPD Budget Plan The CCPD budget is pretty straightforward due to the plan developed by the Board last year. There are some changes to the original proposal that will be outlined here. It is unlikely that we will develop the necessary information to determine which firearm should be issued to officers. This has been a topic of discussion and the version, style, and manufacturer of the handgun and various calibers available make this an issue with a wide variety of opinions. To date, no vendor has provided us a test date to try out the various firearms so we will move the evaluation and determination of the proper firearm to next fiscal year and plan to issue the following year (FY 15-16). It is anticipated that the CCPD will receive revenue in the amount of $146,068. It is recommended that $75,000 be allocated to the debt service fund for expenses related to a new police facility. While it is not currently known whether or not these funds will need to be allocated in this way in FY 14-15, it is prudent to set aside this amount. The budget for FY 13-14 was set at $67,500 for this purpose and a budget amendment regarding this sum is on the agenda for July 2, 2014 because the funds will not be spent on this in FY 13- 14. These funds remain in reserve and may be retained for expenses in FY 14-15 or reallocated by a budget amendment in FY 13-14. The sixth patrol unit, approved in the original CCPD plan for purchase this fiscal year, will be more expensive than the one purchased in FY 13-14. The Tahoe has been redesigned for 2015 and the cost has gone up. We have an estimate but, as far as I know, no “buy-board” style contracts are in place for the purchase of the 2015 Tahoe. There should be a limited number of 2014’s available early in the fiscal year but there are no guarantees they will be available when we get ready to purchase the vehicle. Equipment to equip the vehicle will include a mobile radio, an AED, rapid response vehicle equipment, a video camera, and RADAR. The mobile radio was not in the original budget plan. There should be sufficient reserve in the FY 13-14 budget in addition to that mentioned above to cover the cost of the radio. The six TASER units, two AED’s, vehicle rapid response equipment, and Opticom proposed in the original plan for purchase this fiscal year remain in the budget. It is proposed that all RADAR units in patrol be replaced this fiscal year. Our current units are operational, although some are getting older. They are recertified each year and repaired as necessary. The replacement is recommended because our current RADAR requires that an Town Council Page 131 of 177 Meeting Date: Tuesday, August 12, 2014 officer patrol at a speed of 20 MPH or greater to work in “moving” mode. If an officer is patrolling during school zone times, he or she is required to go at least 20 MPH for another vehicle to register on the unit. The proposed units will permit an officer to patrol at a much slower speed. These are on state contract and are priced at $3,250 each. Northwest Independent School District has advised that they have funded a second School Resource Officer for the upcoming school year. A contract is not in place but it is anticipated that this officer will have district-wide responsibilities instead of being assigned strictly to a Trophy Club school campus. The CCPD plan does not include any staffing requests. Town Council Page 132 of 177 Meeting Date: Tuesday, August 12, 2014 Crime Control Prevention District Fund -Budget- Financial Summary 2011 ACTUAL 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2014 ESTIMATE 2015 PROPOSED Revenues - - 23,007 152,500 142,515 146,068 Expenditures - - - 85,000 74,452 93,000 Other Sources (Uses) - - - (67,500) - (75,000) ----------------Past---------------------Projected Year----- $- $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 Ending Fund Balance CCPD FY 2011 ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 BUDGET FY 2014 ESTIMATE FY 2015 PROPOSED FY 2016 PROJECTED FY 2017 PROJECTED Beginning Fund Balance -$ -$ -$ -$ 23,007$ 91,071$ 69,139$ 129,848$ Revenue Sales Tax -$ -$ 23,007$ 152,500$ 142,515$ 146,068$ 149,709$ 153,442$ Total Revenue -$ -$ 23,007$ 152,500$ 142,515$ 146,068$ 149,709$ 153,442$ Expenditures Services & Supplies Small Equipment -$ -$ -$ 40,054$ 29,500$ 34,735$ 14,000$ -$ Total Services & Supplies -$ -$ -$ 40,054$ 29,500$ 34,735$ 14,000$ -$ Capital Capital Outlay -$ -$ -$ 44,946$ 44,952$ 58,265$ -$ -$ Total Capital -$ -$ -$ 44,946$ 44,952$ 58,265$ -$ -$ Total Expenditures -$ -$ -$ 85,000$ 74,452$ 93,000$ 14,000$ -$ Other Sources (Uses) Transfer Out -$ -$ -$ (67,500)$ -$ (75,000)$ (75,000)$ (75,000)$ Total Other Sources (Uses)-$ -$ -$ (67,500)$ -$ (75,000)$ (75,000)$ (75,000)$ Net Increase (Decrease)-$ -$ 23,007$ -$ 68,063$ (21,932)$ 60,709$ 78,442$ Ending Fund Balance -$ -$ 23,007$ -$ 91,071$ 69,139$ 129,848$ 208,290$ Town Council Page 133 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1335-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s Glen, Phase III (21.123 acres) located in Planned Development No. 22. Applicant: Jacobs on behalf of BDMR Development, LLC (FP-14-060). A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and BDMR Development, LLC for the installation of public improvements and facilities for Waters Edge at Hogan's Glen, Phase III, an approximate 21.123 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:Staff Report - TC 081214 - WEHG.pdf Subdivider's Agreement - Waters Edge at Hogan's Glen Ph III - BDMR.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s Glen, Phase III (21.123 acres) located in Planned Development No. 22. Applicant: Jacobs on behalf of BDMR Development, LLC (FP-14-060). A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and BDMR Development, LLC for the installation of public improvements and facilities for Waters Edge at Hogan's Glen, Phase III, an approximate 21.123 acre tract of land; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 134 of 177 Meeting Date: Tuesday, August 12, 2014 STAFF REPORT Town Council August 12, 2014 FP-14-060- Waters Edge at Hogan’s Glen, Phase III SUBJECT: Consider and take appropriate action regarding a request for approval of a Final Plat for Waters Edge at Hogan’s Glen, Phase 3 (21.123 acres) located in Planned Development No. 22. REQUEST: The applicant Jacobs Engineering Group, Inc. on behalf of BDMR Development, LLC is requesting approval of the Final Plat for Waters Edge at Hogan’s Glen, Phase 3, being approximately 21.123 acres, to include 22 residential lots and 5 common area lots, in the M. Medlin Survey, Abstract No. 832, and the J. Michael Survey, Abstract No. 821 Town of Trophy Club, Denton County, Texas. LOCATION: The subject property is located west of the existing Hogan’s Drive and is a continuation, to the west, of Asheville Lane. ZONING: The subject property is currently zoned “PD-22” - Estate Lots. The minimum requirements are as follows: Front Yard: 25-ft. Side Yard (adj. to street): 15-ft. Side Yard: 5-ft. Rear Yard: 20-ft. Minimum Lot size: 15,000 sq. ft. Minimum Lot depth: 115-ft. Minimum Lot width: 90-ft. Minimum house size: 3,500 sq. ft. HISTORY: A preliminary plat was approved for Waters Edge at Hogan’s Glen on December 3, 2007. The zoning of Planned Development No. 22 (PD-22) was approved by the Town Council on May 2, 2000. Town Council Page 135 of 177 Meeting Date: Tuesday, August 12, 2014 CURRENT CONDITIONS: The subject property is currently vacant. The properties to the north, south, and west are currently zoned “CR” Commercial Recreation, the properties to the east are currently zoned Residential PD-22 - Water’s Edge at Hogan’s Glen – Phases 1 & 2 COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as residential. This request conforms to the Comprehensive Plan. THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. STAFF REVIEW: The proposed development indicates 22 single family residential lots ranging in size from a minimum 15,000 sq. ft. to 49,730 sq. ft. The Town Engineer has approved the infrastructure construction plans for this phase of the subdivision. Construction cannot begin, however, until the retaining wall design for Asheville Lane is approved. Asheville Lane will be built over the creek – the floodplain running between Hogan’s Drive and Lots 1-4, Block N of this plat. A 6-ft. retaining wall will be built along the east side of Lot 6, Block H and along both sides of Asheville Lane where it crosses floodplain. The retaining walls will support the road. Retaining walls, approximately 3 to 4-ft. in height will also be built along the rear property lines of Lots 1- 4, Block N. The design for the retaining wall has not been completed because the applicant needs to perform preliminary grading work on the site in order to obtain bore samples to collect the necessary data to complete the engineered design of the retaining wall. The applicant shall provide the Town written acknowledgement that all preliminary grading work is at the risk of the developer/applicant and is subject to change based on the approval of the final construction documents (including the retaining wall design) of the Final Plat by the Town Engineer. STAFF RECOMMENDATION: The final plat has been reviewed for compliance with the Town’s Subdivision Ordinance, the approved preliminary plat, as well as the Development Standards set forth in Ordinance No. 2000-09 P&Z. In reviewing this final plat, it appears to comply with the approved preliminary plat as well as the development standards approved in PD-22 for Estate Lots. Staff recommends approval with the following condition(s): 1. Construction cannot begin until the retaining wall design has been approved by the Town Engineer. Town Council Page 136 of 177 Meeting Date: Tuesday, August 12, 2014 P&Z COMMISSION: The Planning and Zoning Commission considered this request on Monday, July 21, 2014, and recommended approval by a vote of seven (7) in favor to none (0) opposed with the following conditions: 1. Construction cannot begin until the retaining wall design has been approved by the Town Engineer 2. A Flood Certificate/Statement be added to the plat 3. Label “Golf Course Creek” 4. Resolve the access issue of the exit at Lot 1, Block H Attachments: Exhibit “A” – Final Plat Exhibit “B” - Application Exhibit “C” - Town Engineer Memo Final Plat - 24x36 hardcopy Town Council Page 137 of 177 Meeting Date: Tuesday, August 12, 2014 Exhibit “A” Town Council Page 138 of 177 Meeting Date: Tuesday, August 12, 2014 Exhibit “B” Town Council Page 139 of 177 Meeting Date: Tuesday, August 12, 2014 Exhibit “C” Town Council Page 140 of 177 Meeting Date: Tuesday, August 12, 2014 WATERS EDGE AT HOGAN’S GLEN, PHASE III SUBDIVIDER'S AGREEMENT An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred to as the "TOWN") and BDMR DEVELOPMENT, LLC acting by and through its duly authorized representative (hereinafter referred to as the "DEVELOPER"), for the installation of public improvements and facilities within the town limits of Trophy Club, Texas, for Waters Edge at Hogan’s Glen, Phase III, more particularly described as a tract of land consisting of approximately 21.123 acres of land, hereinafter being referred to collectively as the "PROJECT," and such public improvements being more particularly described in Section II of this AGREEMENT. It is understood by and between the parties that this AGREEMENT is applicable to the lot(s) contained within the Final Plat as presented to TOWN Staff on August 12, 2014, and to the offsite improvements necessary to support the PROJECT, more particularly described in Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when properly signed and executed, shall satisfy the requirements of the TOWN’S Subdivision Regulations. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the DEVELOPER has employed a registered public surveyor licensed to practice in the State of Texas to prepare a final plat of the PROJECT. The Project is planned to be platted for Single Family Residential together with allowed incidental and accessory uses. The Project received preliminary plat approval from the Town on December 3, 2007. B. It is agreed and understood by the parties hereto that the DEVELOPER has employed a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public improvements and facilities described in Section II and covered by this AGREEMENT. Unless otherwise specified herein, such plans and specifications shall be in accordance with the TOWN’S "Design Standards for Paving, Drainage and Utility Improvements" and the North Central Texas Council of Governments’ (NCTCOG) Standard Specifications for Public Works Construction, as presently adopted. C. The DEVELOPER shall award its own construction contract for the construction of all PROJECT street, sanitary sewer, and other drainage public improvements and facilities for the completion of the Project. The DEVELOPER agrees to employ a construction contractor(s) who is approved by the TOWN, said contractor(s) to meet TOWN and statutory requirements Town Council Page 141 of 177 Meeting Date: Tuesday, August 12, 2014 for being insured, licensed and bonded to perform work in public rights-of- way and to be qualified in all respects to bid on public streets and public projects of a similar nature. The DEVELOPER agrees to submit contract documents to the TOWN and participate in a pre-construction meeting with the TOWN and all Developer contractors. D. Prior to the execution of this Agreement, the commencement of construction, the filing of the Final Plat, or the issuance of any building permits, the DEVELOPER shall present to the TOWN a performance bond(s), payment bond(s) and maintenance bond(s), meeting the requirements of Chapter 2253 of the Texas Government Code. Each bond shall individually guarantee and agree to pay an amount equal to one hundred percent (100%) of the value of the construction costs (as determined by the TOWN Engineer) for all public improvements and facilities to be constructed by or on behalf of the DEVELOPER for the Project. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the TOWN, through the Town Attorney, shall retain the right to reject any surety company as a surety for any work under this or any other SUBDIVIDER’S AGREEMENT regardless of such Company’s authorization to do business in Texas. Approvals by the TOWN shall not be unreasonably withheld or delayed. 1) As an alternative to providing a surety bond for performance and a surety bond for maintenance as specified hereinabove, DEVELOPER may provide financial assurances for performance and maintenance in the form of a cash deposit, a certificate of deposit, or irrevocable letter of credit. Provided however, that such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. 2) As an alternative to the DEVELOPER providing a performance bond, payment bond, and maintenance bond, as specified above, DEVELOPER may provide financial assurances for performance, payment and maintenance from a single general contractor for the Project, provided that such assurances meet all other requirements specified hereinabove and the Town is named as a dual obligee on each such bond. Additionally, such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. E. The performance bond(s) shall be submitted in statutory form guaranteeing the full and faithful completion of the facilities and improvements required under this Agreement for completion of the PROJECT to the TOWN and provide for payment to the TOWN of such amounts up to the total remaining Town Council Page 142 of 177 Meeting Date: Tuesday, August 12, 2014 amounts required for the completion of the PROJECT if the work is not completed as required hereunder. F. The payment bond(s) shall be submitted in statutory form guaranteeing payment of all labor and material costs of the Project and shall be furnished solely for the protection of all claimants supplying labor and material in the performance of the work provided for under this AGREEMENT. The maintenance bond(s) shall guarantee the payment of any and all necessary maintenance of the Project for a period of two (2) years following acceptance of the public improvements and facilities by the TOWN, in an amount equal to one hundred (100%) percent of the value of the construction costs of all the public improvements and facilities to be constructed under this Agreement in respect to the Project. G. Any guarantee of performance, maintenance, or payment instrument (e.g., performance bond, payment bond, maintenance bond, letters of credit, and/or cash deposit or the like) (individually a “Guarantee” or collectively the “Guarantees”) submitted by or through the DEVELOPER on a form other than the one which has been previously approved by the TOWN as "acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S expense, and construction of the Project shall not commence until the Town Attorney has approved such Guarantees. Approval by the TOWN (and the Town Attorney) shall not be unreasonably withheld or delayed. All such Guarantees shall be maintained in full force and effect until such time as the DEVELOPER has fully complied with the terms and conditions of this AGREEMENT as agreed to in writing by the TOWN, and failure to keep same in force and effect shall constitute a breach of this AGREEMENT. Failure to maintain performance and payment Guarantees meeting the requirements of this AGREEMENT shall result in a stop work order being issued by the Town. Additionally, all Guarantees furnished hereunder which expire prior to the completion of construction or applicable warranty periods shall be renewed in amounts designated by the TOWN and shall be delivered to the TOWN and approved by the TOWN on or before the tenth (10th) banking day before the date of expiration of any then existing Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN within the time prescribed herein, such failure shall constitute a breach of this AGREEMENT and shall be a basis for the TOWN to draw on all or any portion of any existing Guarantee in addition to any or all other remedies available to the TOWN. The DEVELOPER further agrees to release and forever hold the TOWN harmless from any losses, damages and/or expenses incurred by the DEVELOPER for any delays due to the TOWN'S review of any Guarantee which is in a form other than one which has been previously approved by the TOWN. The TOWN requires the DEVELOPER to have all Guarantee forms approved prior to the commencement of work and construction of improvements. Town Council Page 143 of 177 Meeting Date: Tuesday, August 12, 2014 H. It is further agreed and understood by the parties hereto that upon acceptance thereof by the TOWN of all public improvements and facilities as described in Section II of this Agreement, title to all such improvements and facilities shall be vested in the TOWN, and the DEVELOPER hereby relinquishes any right, title, or interest in and to such improvements and facilities or any part thereof. It is further understood and agreed that until the TOWN accepts such improvements and facilities, the TOWN shall have no liability or responsibility with respect thereto. Acceptance of the improvements and facilities shall occur at such time as the TOWN, through its TOWN Engineer, provides the DEVELOPER with a written acknowledgment that all improvements and facilities are complete, have been inspected and approved and are being accepted by the TOWN. I. The DEVELOPER’S Engineer has prepared detailed estimates of $915,806.80 for the cost of public and private improvements and facilities for this Project. The detailed cost estimates are a part of this AGREEMENT and are attached hereto as “Attachment A” and incorporated herein. The TOWN shall not accept any construction improvements outside of the Project and the two (2) year warranty for such improvements shall not commence until all construction activities are completed and accepted by the TOWN. The Payment, Performance and Maintenance Bonds provided by the DEVELOPER shall cover only the public improvements and facilities for this Project at a cost of Four Hundred Eighteen Thousand, Three Hundred Eighty Five Dollars and Twenty Cents ($418,385.20). The detailed cost estimates for the public improvements only are a part of this AGREEMENT and are attached hereto as “Attachment C” and incorporated herein. J. Upon TOWN’S approval and acceptance of the final plat and the engineering plans, the final plat shall be recorded with the County Clerk of Denton County. Except as specifically provided herein, no building permits shall be issued for any lots in the Project until the final plat is filed and the public improvements and facilities specified herein are completed and accepted by the TOWN. K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major subcontractors) and TOWN, as well as any other third party deemed necessary by the Town, shall participate in a pre-construction conference prior to the initiation of any work. At or prior to the pre-construction meeting, DEVELOPER shall provide the TOWN with the following documents: 1) One (1) copy of all executed construction contracts; 2) List of all contractors/subcontractors and their project assignments; 3) Five (5) sets (and additional sets as necessary for any contractors) of approved construction plans and specifications. The list of contractors/subcontractors shall be updated within seven days of any changes. The DEVELOPER agrees to give the TOWN at least twenty-four (24) hours prior written notice of his/her intent to commence construction of all public improvements and Town Council Page 144 of 177 Meeting Date: Tuesday, August 12, 2014 facilities, so that the TOWN, if it so desires, may have its representatives available to inspect the beginning and continuing progress of all work. DEVELOPER shall submit all documentation evidencing that each of the Guarantees required under this Agreement have been provided and all required insurance has been obtained prior to the pre-construction meeting. L. The DEVELOPER agrees to notify all contractors and subcontractors working on the PROJECT that all their work is subject to inspection by a TOWN Inspector at any time, and that such inspection may require a certification by the contractors and subcontractors of the type, kind, and quality of materials used on the PROJECT. M. Should any work or construction of improvements or facilities on the PROJECT which has not been contemplated in the current construction documents (plans and specifications), the plat, or this AGREEMENT, become necessary due to site conditions, then the DEVELOPER shall be required to contact in writing (with a copy to the TOWN of Trophy Club), with the TOWN Engineer to determine how such work or construction should progress. The DEVELOPER further agrees to follow all reasonable recommendations and requirements imposed by the TOWN Engineer in such instance. (Addresses for points of contact are as follows:) Town of Trophy Club Teague, Nall & Perkins Mike Slye, Town Manager Tom Rutledge, Town Engineer 100 Municipal Drive 1100 Macon Street Trophy Club, Texas 76262 Fort Worth, Texas 76102 Phone: 682-831-4600 Phone: 817-336-5773 Fax: 817-490-0705 Fax: 817-336-2813 Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com N. The DEVELOPER agrees to cause all work and construction of improvements and facilities to be stopped upon twenty-four (24) hour notification from the TOWN Engineer of nonconforming improvements, including the materials used and the methods of installation. The DEVELOPER further agrees to correct all nonconformities in accordance with the TOWN Engineer’s instructions. O. The DEVELOPER is encouraged not to convey title of any lots of the PROJECT, until all construction in respect to the PROJECT required in Section II is complete and the TOWN has approved and accepted the work and improvements in respect thereof. The DEVELOPER understands that, except as specifically provided herein, the TOWN shall issue no building permits for improvements on any lot in the Project until all public improvements and facilities in respect to the Project are completed in Town Council Page 145 of 177 Meeting Date: Tuesday, August 12, 2014 accordance with this Agreement. Further, DEVELOPER agrees to inform all persons or entities purchasing the lots or any interest in the lots that, except as specifically provided herein, TOWN shall not issue any building permits until all public improvements and facilities are completed in accordance with this Agreement. P. After completion and prior to acceptance of all work, the DEVELOPER shall furnish to the TOWN an affidavit of all bills paid. Q. DEVELOPER shall be responsible for development of a Homeowners Association (HOA) and Developer/HOA shall be responsible for maintenance of all common areas. II. PUBLIC AND PRIVATE IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED A. The following public improvements and facilities are to be constructed and completed in accordance with the approved plans and specifications as described in Attachment “B”. Except as expressly provided otherwise, DEVELOPER, and when applicable, Homeowners Association shall be responsible for the construction and maintenance of all improvements and facilities for the Project: 1) Water Distribution System. 2) Sanitary Sewer System. 3) Drainage and Storm Sewer System. 4) Street Paving – Streets shall be built to Town standards, shall be private, and shall be owned and maintained by the Homeowners Association for PD-22. 5) Landscaping (shall be owned and maintained by the PD-22 Homeowners Association). 6) Fences/Walls/Retaining Walls (shall be owned and maintained by the PD-22 Homeowners Association). 7) Signs – Shall comply with TOWN Sign Regulations. 8) Driveways and Walkways – The DEVELOPER shall be responsible for the construction of sidewalks and pathways as required in Ordinance 2000-09, Exhibit C, Item I. “Driveways and Walkways”, as well as to the standards and requirements of Item N. “Pathway Plan”, as well as to the standards and requirements of Chapter 12-Subdivision Rules & Regulations, Article V-Improvements, Section 5.05-Sidewalks and Extra Width Paths. 9) Lights – Street lights shall be as designated on street light layout plan Town Council Page 146 of 177 Meeting Date: Tuesday, August 12, 2014 approved by Town and submitted to Oncor. 10) Common Areas and Open Space Lots – All common areas and open space lots shall be owned and maintained by the Homeowners Association. 11) Parkland Dedication – The DEVELOPER has met the parkland dedication requirements of the TOWN by previously conveying parkland. No additional dedication shall be required with this project. B. Other. 1. Bench marks to be located as shown on the approved plans. 2. Upon completion, three (3) sets of as-builts/record drawings shall be submitted to the TOWN within two (2) months following the acceptance of the public improvements and facilities. 3. Testing The DEVELOPER shall provide all geotechnical and materials tests required by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost in accordance with Section 7.03 of Article 7, Chapter 12 of the TOWN’s Code of Ordinances. Such tests shall be conducted by an independent laboratory acceptable to the TOWN. 4. Permits The DEVELOPER shall pay a Community Facilities inspection fee in the amount of $45,790.34 (5% of $915,806.80) to cover the cost of TOWN inspection fees as related to the construction of the Project. As applicable, DEVELOPER shall be obligated to pay other TOWN fees as set forth in the TOWN’S Schedule of Fees, as may be amended from time to time. The DEVELOPER shall be responsible for obtaining any other permits which may be required by other federal, state or local authorities. 5. Planned Development No. 22. DEVELOPER shall construct and maintain all improvements in accordance with the TOWN approved Planned Development District No. 22 and all TOWN approved amendments thereto in addition to all other TOWN ordinances. Town Council Page 147 of 177 Meeting Date: Tuesday, August 12, 2014 III. GENERAL PROVISIONS A. The DEVELOPER agrees to furnish and maintain at all times prior to the TOWN’S final acceptance of the public improvements and community facilities for the Project, an owners protective liability insurance policy naming the TOWN as insured for property damage and bodily injury in the following amounts: Coverage shall be on an “occurrence” basis and shall be issued with a combined bodily injury and property damage minimum limit of $600,000 per occurrence and $1,000,000 aggregate. B. Exclusive venue of any action brought hereunder shall be in Denton, Denton County, Texas. C. Approval by the TOWN Engineer of any plans, designs or specifications submitted by the DEVELOPER pursuant to this AGREEMENT shall not constitute or be deemed to be a release of the responsibility and liability of the DEVELOPER, his engineer, employees, officers or agents with respect to the construction of any of the PROJECT’S improvements or facilities, or for the accuracy and competency of the PROJECT’S improvements and facilities design and specifications prepared by the DEVELOPER'S consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that the approval by the TOWN Engineer signifies the TOWN'S approval on only the general design concept of the improvements and facilities to be constructed. The DEVELOPER shall release, indemnify, defend and hold harmless the TOWN, its officers, agents, servants and employees, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of or result from any defect, deficiency or negligence in the construction of the PROJECT’S public improvements and facilities or with respect to the DEVELOPER'S Engineer’s designs and specifications incorporated into any improvements and facilities constructed in accordance therewith, and the DEVELOPER shall defend at his own expense any suits or other proceedings brought against the TOWN, its officers, agents, servants or employees, or any of them, on account thereof, and pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. All responsibility and liability for drainage to adjacent and downstream properties from development of this PROJECT shall accrue to the DEVELOPER. D. Liability for construction. The DEVELOPER, its successors, permittees, permitted assigns, vendors, grantees and/or trustees do hereby fully release and agree to indemnify, hold harmless and defend the TOWN, its officers, agents, servants and employees from all losses, damage liabilities, claims, Town Council Page 148 of 177 Meeting Date: Tuesday, August 12, 2014 obligations, penalties, charges, costs or expenses of any nature whatsoever, for property damage, personal injury or death, resulting from or in any way connected with this contract or the construction of the improvements or facilities or the failure to safeguard construction work, or any other act or omission of the DEVELOPER or its contractors or subcontractors, their officers, agents, servants or employees related thereto. E. Final Acceptance of Infrastructure. The TOWN will not issue a Letter of Acceptance until all public and private facilities and improvements are completely constructed (Final Completion) to the satisfaction of the TOWN Engineer or his agent. However, upon Substantial Completion, a “punch list” of outstanding items shall be presented to the Developer’s contractor(s) indicating those outstanding items and their deficiencies that need to be addressed for Final Completion of the Improvements. F. Neither this Agreement nor any part hereof or any interests, rights, or obligations herein, shall be assigned by the DEVELOPER without the express written consent of the TOWN Council. G. All work performed under this AGREEMENT shall be completed within eighteen months from the date hereof. In the event the work is not completed within the eighteen (18) month period, the TOWN may, at its sole election, draw down or otherwise exercise it rights under or with respect to any Guarantee provided by the DEVELOPER and complete such work at DEVELOPER'S expense; provided, however, that if the construction under this AGREEMENT shall have started within the eighteen (18) month period, the TOWN may agree to renew the AGREEMENT with such renewed AGREEMENT to be in writing and in compliance with the TOWN policies in effect at that time. Notwithstanding the foregoing, in the event that the performance by either party of any of its’ obligations or undertakings hereunder shall be interrupted or delayed by any occurrence and not occasioned by the conduct of either party hereto, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil commotion, or sovereign conduct, then upon written notice of such occurrence, such party shall be excused from performance for a period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and each party shall bear the cost of any expense it may incur due to the occurrence. H. This Subdivider's AGREEMENT shall be construed in accordance with the Town of Trophy Club, Texas Subdivision Regulations and all other applicable ordinances. Any conflicts between the provisions of this Subdivider’s AGREEMENT, the TOWN'S Subdivision Regulations, TOWN Ordinances, and State and Federal law, shall be construed in favor of the TOWN’s ordinance(s) as allowed by law, subject to Chapter 245 of the Local Government Code. To the extent that any such conflict exists, only that portion of the Subdivider’s AGREEMENT which is in conflict shall be Town Council Page 149 of 177 Meeting Date: Tuesday, August 12, 2014 severable from the other provisions of the AGREEMENT, and such conflict shall in no manner affect the validity or enforceability of the remaining provisions. I. All rights, remedies and privileges permitted or available to the TOWN under this AGREEMENT or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the TOWN in the enforcement of any such right, remedy or privilege, shall not constitute a waiver of such right, remedy or privilege by the TOWN. A default under this Agreement by the TOWN shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by the TOWN. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: BDMR Development, LLC Date: ______________ Printed Name:_____________________ Title: ____________________________ TOWN OF TROPHY CLUB, TEXAS Date: ______________ Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 150 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1336-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding an Ordinance of the Town ordering and calling a Special Election to be held on November 4, 2014 for the purpose of electing one (1) Council Member for Place No. 4 to the Town Council for the remainder of an unexpired term (expiring in 2015); providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date. Attachments:ORD 2014-23 Calling November 2014 Election.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance of the Town ordering and calling a Special Election to be held on November 4, 2014for the purpose of electing one (1) Council Member for Place No. 4 to the TownCouncil for the remainder of an unexpired term (expiring in 2015); providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date. Town Council Page 151 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2014-23 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ORDERING AND CALLING A SPECIAL ELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”) TO BE HELD ON NOVEMBER 4, 2014 FOR THE PURPOSE OF ORDERING AND CALLING A SPECIAL ELECTION A SPECIAL ELECTION FOR THE PURPOSE OF ELECTING ONE (1) COUNCIL MEMBER FOR PLACE #4 TO THE TOWN COUNCIL TO FILL THE REMAINDER OF AN UNEXPIRED TERM OF OFFICE OF PLACE #4 CREATED BY A VACANCY (TERM EXPIRING MAY, 2015); PROVIDING FOR THE INCORPORATION OF PREMISES; SPECIFYING THE DATE OF ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION; SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN APPLICATION FOR A PLACE ON THE BALLOT; PROVIDING FOR A RUNOFF ELECTION; PROVIDING FOR THE APPOINTMENT OF A PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING A JOINT ELECTION AGREEMENT WITH DENTON COUNTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001 (a)(2) of the Texas Election Code (hereinafter the "Code") establishes the first Tuesday after the first Monday in November as a Uniform Election Date for the purposes of conducting a General or Special Election; and WHEREAS, Section 3.004 of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General or Special Election; and WHEREAS, the Town Council finds and declares that the meeting at which this Ordinance is considered is open to the public as required by law, and that public notice of the time, place, and purpose of such meeting was given as required by Chapter 551, Texas Government Code, as amended; and WHEREAS, pursuant to Article III, Section 3.01 of the Town’s Home Rule Charter, the Town Council desires to and hereby calls a Special Election for the purpose of electing one (1) Council member for Place #4 to the Town Council to fill the remainder of an unexpired term of office of Place #4 created by a vacancy (term expiring May, 2015); and Town Council Page 152 of 177 Meeting Date: Tuesday, August 12, 2014 WHEREAS, Section 3.005 of the Texas Election Code provides that an election ordered by an authority of a political subdivision to be held on the date of the general election for state and county officers shall be ordered not later than the 78th day before Election Day; and WHEREAS, because the Town of Trophy Club is located in both Denton County and Tarrant County, the Town will enter into an Election Services Contract with Denton County and an Election Services Contract with Tarrant County so that those entities will provide election services for Denton County and Tarrant County residents of Trophy Club; and WHEREAS, the Election shall be conducted in accordance with the Code under the jurisdiction of the Denton County Elections Administration (the “Denton County Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by and among Denton County Elections Administration (“DCEA”), and other participating entities, if any, described in a Contract between the Town and Denton County, a copy of which Contract will be incorporated herein by reference as Exhibit “A” upon its final approval and execution by the Town; and WHEREAS, the Election shall be conducted in accordance with the Code under the jurisdiction of the Tarrant County Elections Administration (the “Tarrant County Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by and among Tarrant County Elections Administration (“TCEA”), and other participating entities, if any, described in the Contract between the Town and Tarrant County, a copy of which Contract will be incorporated herein by reference as Exhibit “B” upon its final approval and execution by the Town; and WHEREAS, Section 85.004 of the Texas Election Code provides that an election order and the election notice must state the location of each early voting polling place; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1 INCORPORATION OF PREMISES All of the above premises are true and correct and are hereby incorporated in the body of this Ordinance as if fully set forth herein. All resident, qualified voters of the Town shall be eligible to vote at the Election. Town Council Page 153 of 177 Meeting Date: Tuesday, August 12, 2014 SECTION 2 DATE OF ELECTION It is hereby ordered that a Special Election (the "Election") shall be held in and throughout the Town of Trophy Club on Tuesday, November 4, 2014 using a combined ballot. SECTION 3 PURPOSE OF ELECTION 3.1 Special Election. The purpose of the Special Election is to elect one (1) Council Member for Place #4 to the town council to fill the remainder of an unexpired term of office of Place #4 created by a vacancy (term expiring May, 2015). SECTION 4 ELIGIBILITY FOR CANDIDACY As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible for a public elective office of this state, unless that person is a United States citizen, has not been determined mentally incompetent by a final judgment of a court, has not been finally convicted of a felony from which the person has not been pardoned or otherwise released from the resulting disabilities, and has resided continuously in the State of Texas for twelve (12) months immediately preceding the date of the regular filing deadline for the candidate’s application for a candidate whose name is to appear on the general election ballot, or the date of the election at which the candidate’s name is written in for a write in candidate. Additional requirements are set forth in Article III of the Town Charter as follows: Each person who becomes a candidate for Mayor or Council Member shall meet the following qualifications: (1) be at least eighteen (18) years of age on the first day of the form to be filed; (2) be a citizen of the United States; (3) be a qualified voter of the Town; (4) reside and have resided for at least twelve (12) months preceding the election within the corporate limits of the Town; (5) no candidate may file for more than one office or position number per election; (6) no employee of the Town shall continue in such position after becoming a candidate for a Town elective office; and, (7) If any sitting Council member files to become a candidate for another public office, he shall resign his current seat upon filing for the new office. Town Council Page 154 of 177 Meeting Date: Tuesday, August 12, 2014 SECTION 5 APPLICATION FOR A PLACE ON THE BALLOT Pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified person may have that person's name printed upon the official ballot as a candidate for the office hereinbefore set forth by filing the person's sworn application with the Town Secretary not earlier than August 13, 2014 and not later than 5:00 p.m. on August 21, 2014. Each such application shall be on a form as prescribed by the Texas Election Code. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the Town Secretary as provided by Section 52.094 of the Texas Election Code. Notice of the time and place for such drawing shall be given in accordance with Section 52.094(c) and (d) of the Texas Election Code. SECTION 6 RUNOFF ELECTION If no candidate receives a majority of all votes cast for all of the candidates for his or her office at such election as required to be lawfully elected, there shall be a runoff election held. The runoff election shall be conducted as required by the Town Charter and the Texas Election Code. Notwithstanding the foregoing, due to legal action pending in Court, possible period for runoff election is December 2, 2014 to January 2, 2015. The runoff election date will be determined by the Denton County Elections Administrator at a later date. SECTION 7 VOTING PRECINCTS The voting precincts for the Election are designated by their respective county precinct numbers. The proposed times and locations of early voting for Denton County are set forth in Exhibit “C”, a copy of which is attached hereto and incorporated herein. Exhibit “C” shall be amended to include the final schedule of times and locations of early voting for Tarrant County residents upon announcement by the Tarrant County Elections Administrator. Notwithstanding the foregoing, the early voting times and locations set forth in Exhibit “C” may be changed without further action of the Town Council if so directed by the Elections Administrator for Denton County & Tarrant County. In addition to the early voting polling locations within the Town, all Denton County Trophy Club voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County. Tarrant County Trophy Club voters may only vote at all early voting polling locations as designated and maintained by Tarrant County throughout the County. Town Council Page 155 of 177 Meeting Date: Tuesday, August 12, 2014 The Elections Administrator is hereby authorized and directed to make such changes in polling locations as may be necessary for the proper conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. SECTION 8 ELECTIONS ADMINISTRATION 8.1 Denton County. The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early voting by personal appearance shall be conducted at the times on the dates and at the locations designated on Exhibit “C” hereto. The main early voting polling place is hereby designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit “C” hereto; such locations may be changed or additional early voting locations may be added by the Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. 8.2 Tarrant County. The Tarrant County Elections Administrator, Steve Raborn, is hereby appointed as Tarrant County Early Voting Clerk for the election. Deputy early voting judges/clerks will be appointed as needed to process early voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early voting by personal appearance shall be conducted at the times on the dates and at the locations designated on Exhibit “C” hereto. The main early voting polling place is hereby designated to be Tarrant County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit “C” upon announcement by the Tarrant County Elections Administrator hereto; such locations may be changed or additional early voting locations may be added by the Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. Town Council Page 156 of 177 Meeting Date: Tuesday, August 12, 2014 SECTION 9 COMPENSATION Compensation for election judges and alternate judges for their service in the Election shall be determined by the Elections Administrator. E-slate, a Direct Record Electronic (DRE) System shall be used for early voting by personal appearance, and in the November 4, 2014 election at Denton County Polling Sites. Paper ballots, which are optically scanned, shall be used for early voting by mail. In the November 4, 2014 election, the Elections Administrator shall cause ballots to be prepared in the form of the ballot first above prescribed, being in both English and Spanish, and shall furnish election officials such ballots, in such form, together with any other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are applicable. SECTION 10 EARLY VOTING In addition to the early voting polling location located within the Town, Trophy Club Denton County voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County per the Joint Election Agreement and Contract for Election Services with Denton County. Tarrant County Trophy Club voters may only vote at all early voting polling locations as designated and maintained by Tarrant County throughout the County. SECTION 11 ELECTION MATERIALS The election materials enumerated in the Code shall be printed in both English and Spanish for use at the polling places and for early voting for the Election and provisions shall be made for oral assistance to Spanish-speaking voters. SECTION 12 ELECTION RETURNS The election officers shall make returns for the Election in the manner required by law, and the ballots that are properly marked in conformance with the provisions of the Code for votes cast both during the period of early voting and on the day of the Election shall be counted in the manner required by law. SECTION 13 NOTICE OF ELECTION PUBLICATION Notice of the Election shall be given by posting a notice containing a substantial copy of this Ordinance in both English and Spanish at the Town Hall on the bulletin board used Town Council Page 157 of 177 Meeting Date: Tuesday, August 12, 2014 for posting notices of the meetings of the Town Council and by publication of such notice one time in a newspaper of general circulation published within the Town, the date of the publication to be not less than fourteen (14) days nor more than thirty (30) days prior to the date set for the Election. SECTION 14 CANVASS OF ELECTION Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass the election not earlier than November 12, 2014 and not later than November 18, 2014. Notice of the time and place for canvass shall be posted on the official bulletin board in the same manner as required by the Open Meeting Act for other Town Council meetings in accordance with the Chapter 551 of the Local Government Code. SECTION 15 VOTING RIGHTS ACT The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code and the Federal Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein. SECTION 16 SEVERABILITY It is hereby declared to be the intent of the Town Council of the Town of Trophy Club that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the Town Council without incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 17 ELECTION CONTRACTS The Town Manager or the Town Manager’s designee is authorized to amend or supplement any and all contracts for the administration of the November 2014 Election to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Denton County and/or Tarrant County Elections Administrator. Upon approval by the Town Council, a joint election agreement between the Town and the Denton County Elections Department shall be incorporated herein by reference as Exhibit “A”. Upon approval by the Town Council, a joint election agreement between the Town and the Tarrant County Elections Department shall be incorporated herein by reference as Exhibit “B”. Town Council Page 158 of 177 Meeting Date: Tuesday, August 12, 2014 SECTION 18 ENGROSSMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance as required by the Town Charter. SECTION 19 EFFECTIVE DATE This Ordinance shall take effect immediately upon adoption. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 12th day of August, 2014. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 159 of 177 Meeting Date: Tuesday, August 12, 2014 EXHIBIT “A” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY Town Council Page 160 of 177 Meeting Date: Tuesday, August 12, 2014 Exhibit “B” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY Town Council Page 161 of 177 Meeting Date: Tuesday, August 12, 2014 Exhibit “C” Early Voting Polling Locations In addition to the early voting polling location located within the Town, Trophy Club Denton County voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County. Trophy Club Tarrant County voters may only vote at the early voting polling locations as designated and maintained by Tarrant County throughout the County. The Order of Election will be amended at a later date to include early voting sites added due to joint elections with other political subdivisions. NOTICE FOR EARLY VOTING Denton County Early voting by personal appearance will be conducted at: Trophy Club Svore Municipal Building 100 Municipal Drive Trophy Club, TX 76262 on the following: Monday, October 20 Tuesday, October 21 Wednesday, October 22 Thursday, October 23 Friday, October 24 Saturday, October 25 Monday, October 27 Tuesday, October 28 Wednesday, October 29 Thursday, October 30 Friday, October 31 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m. 7:00 a.m. – 7:00 p.m. 7:00 a.m. – 7:00 p.m. 7:00 a.m. – 7:00 p.m. 7:00 a.m. – 7:00 p.m. 7:00 a.m. – 7:00 p.m. 7:00 a.m. – 7:00 p.m. Town Council Page 162 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1348-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/6/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding the approval of correspondence from the Town to Fellowship United Methodist Church for potential shared parking on Town owned facilities adjacent to Church property and authorizing the Mayor and Council members to sign the correspondence. Attachments:Letter to Fellowship United Methodist Church.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the approval of correspondence from the Town to Fellowship United Methodist Church for potential shared parking on Town owned facilities adjacent to Church property and authorizing the Mayor and Council members to sign the correspondence. Town Council Page 163 of 177 Meeting Date: Tuesday, August 12, 2014 August 6, 2014 Reverend Edlen Cowley, Pastor Fellowship United Methodist Church 101 Trophy Club Drive Trophy Club, Texas 76262 Re: Shared Parking Dear Pastor Cowley: During recent conversations between the Fellowship United Methodist Church (“Church”) and the Town of Trophy Club (Town) regarding the Town’s interest in purchasing a tract of land owned by the Church as a site for the construction of future municipal facilities, you and other Church representatives voiced a need for the Church to utilize a portion of any Town constructed parking lot built on the property. You indicated that before additional negotiations for sale of any property could proceed, you would need some assurance that the Town would allow the Church to utilize any Town constructed adjacent parking facility. The purpose of this correspondence is to assure the Church that in the event that further negotiations are completed to the satisfaction of both the Church and the Town, and a contract for sale is executed, the Town is agreeable to include a provision in the contract for sale to authorize the Church to utilize available parking lot space at Town facilities on a regular basis for overflow Church parking needs and on an as-needed basis for special events. The purchase and sale agreement would set forth the negotiated terms and conditions of use, and the Town would also be willing to grant a license or lease to allow the Church to continue utilizing available parking lot area subsequent to the transfer of title from the Church to the Town, subject to mutual termination or modification upon agreement of both parties. This letter is being submitted in order to provide the necessary written assurance that you requested in order to move forward with negotiations. Sincerely, THE TROPHY CLUB TOWN COUNCIL _________________________ C. Nick Sanders Mayor Town Council Page 164 of 177 Meeting Date: Tuesday, August 12, 2014 _________________________ Greg Lamont Mayor Pro Tem _________________________ Jim Parrow Councilmember, Place 1 _________________________ Garrett Reed Councilmember, Place 2 _________________________ Rhylan Rowe Councilmember, Place 3 _________________________ Philip Shoffner Councilmember, Place 6 Town Council Page 165 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1337-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action to appoint two Council Members to work with Trophy Club MUD No. 1 Board on evaluation of current agreement for Water & Waste Water Services and the possible development of changes to the current agreement. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action to appoint two Council Members to work with Trophy Club MUD No. 1 Board on evaluation of current agreement for Water & Waste Water Services and the possible development of changes to the current agreement. Town Council Page 166 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1349-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/6/2014 Town Council On agenda:Final action:8/12/2014 Title:Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10, “Public Safety” by amending various sections of Article IV, “Peddlers and Solicitors”; providing amendments to Definitions; providing for the adoption of a Do-Not-Solicit/No Knock List, providing a criminal penalty not to exceed $500.00 per day for a violation, and providing a penalty of permit revocation or suspension; and providing an effective date. Attachments:ORD 2014-21 Amended Art IV Peddlers and Solicitors.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10, “Public Safety” by amending various sections of Article IV, “Peddlers and Solicitors”; providing amendments to Definitions; providing for the adoption of a Do-Not-Solicit/No Knock List, providing a criminal penalty not to exceed $500.00per day for a violation, and providing a penalty of permit revocation or suspension; and providing an effective date. Town Council Page 167 of 177 Meeting Date: Tuesday, August 12, 2014 TOWN OF TROPHY CLUB, TEXAS TOWN ORDINANCE NO. 2014-21 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING CHAPTER 10 OF THE CODE OF ORDINANCES, ENTITLED “PUBLIC SAFETY”, BY AMENDING VARIOUS SECTIONS OF ARTICLE IV THEREOF, ENTITLED “PEDDLERS AND SOLICITORS”, TO INCLUDE AN AMENDMENT TO SECTION 4.01 ENTITLED “DEFINITIONS, AN AMENDMENT TO SECTION 4.02 (G)(5) ENTITLED “PROHIBITED CONDUCT”, TO REPEAL THE EXISTING SECTION 4.06 ENTITLED “PENALTY” AND ADOPT A NEW SECTION 4.06 ENTITLED “DO-NOT- SOLICIT/NO-KNOCK LIST”, AND TO ADOPT A NEW SECTION 4.07 ENTITLED “PENALTY” TO PROVIDE FOR A CRIMINAL PENALTY FOR INTENTIONAL, KNOWING, OR RECKLESS VIOLATIONS OF ARTICLE IV, AND A PENALTY OF REVOCATION OR SUSPENSION; PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING FOR AMENDMENTS; PROVIDING A SAVINGS AND CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES AND PROVIDING FOR A REVOCATION OR SUSPENSION UPON CONVICTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club (“Town”) is a home rule municipality acting under its Charter, the Texas Constitution and the laws of the State of Texas; and WHEREAS, the Town currently regulates home solicitation and distribution on private property in a manner to promote good order and protect citizens and non-citizens, while at the same time maintaining the First Amendment right to communication through that medium; and WHEREAS, the Town has endeavored to protect the health, safety, and welfare of the public from negative impacts associated with soliciting and distribution; and WHEREAS, the regulation of door-to-door solicitation serves the Town’s interest in preventing crime and protecting the privacy of its citizens as well as the Town’s interest in preventing litter within its streets; and Town Council Page 168 of 177 Meeting Date: Tuesday, August 12, 2014 WHEREAS, the Town Council finds that unanticipated visit by a stranger on citizens’ doorsteps is capable of causing fear or suspicion or anxiety; and WHEREAS, the Town Council finds the regulations of this Ordinance do not prevent door-to-door soliciting activity and that the regulations allow ample opportunity for solicitation; and WHEREAS, the Town Council finds that the regulations provided in this ordinance are an integral component of the Town’s safety plan and that crime prevention efforts would be less effective without the provisions of this Ordinance; and WHEREAS, the Supreme Court of the United States has consistently recognized the right and obligation of local governments to protect their citizens from fraud and harassment, particularly when solicitation of money is involved; and WHEREAS, an important part of the freedom enjoyed by all citizens and residents of the United States is the right to speak freely, to express ideas that may be unpopular, and to engage others in debate without government interference; and WHEREAS, it is the responsibility of all units of government to balance these competing interests in a manner consistent with the Constitution of the United States and of Texas, while attempting to minimize fraud, prevent crime, and protect the privacy of our citizens; and WHEREAS, the Town Council hereby amends various sections of Article IV “Peddler’s and Solicitors” of Chapter 10, “Public Safety” of the Code of Ordinances of the Town in order to implement a Do-Not-Solicit/No Knock List and to enact other related provisions as further specified herein to serve the best interests of the Town and the health, safety and welfare of the public. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein as findings of the Town Council and made a part hereof for all purposes. Town Council Page 169 of 177 Meeting Date: Tuesday, August 12, 2014 SECTION 2. AMENDMENT 2.01 Section 4.01 entitled “Definitions” of Article IV entitled “Peddlers and Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of the Town is hereby amended to provide an amendment to the existing definition for “Solicit or Soliciting” and to add a definition for “Town Manager” to be placed in alphabetical order as part of the existing list of definitions with all other definitions remaining the same: 4.01 Definitions In this Code: “Solicit or Soliciting: Means any course of conduct to sell or attempt to sell Goods or Merchandise, including without limitation, services or anything of value, or to take or attempt to take orders for the future delivery of Goods or Merchandise, or anything of value, or to take or attempt to take orders for services to be furnished or performed in the future when the Solicitation occurs upon the premises of another or upon any Public Property. The term includes the distribution of a handbill, a circular, or a flyer advertising a commercial event, or commercial Goods or Merchandise. An offer of membership in an organization is expressly excluded. Town Manager: Means the Town Manager for the Town of Trophy Club or his designee.” 2.02 Subsection 5 of Subsection “G”, entitled “Prohibited Conduct” of Section 4.02 entitled “Commercial Solicitation” of Article IV entitled “Peddlers and Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of the Town is hereby amended so that Subsection G(5) shall to be and read in its entirety as follows: 4.02 Commercial Solicitation G. Prohibited Conduct It shall be unlawful for a Person engaged in Solicitation to: 5. Go onto residential property upon which the owner of the property or the person controlling the property: (1) has posted signs prohibiting Solicitation, and (2) has placed his/her name and the address of such residential property on the Do-Not-Solicit/No Knock List maintained by the Town. Town Council Page 170 of 177 Meeting Date: Tuesday, August 12, 2014 2.03 Section 4.06 entitled “Penalty” of Article IV entitled “Peddlers and Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of the Town is hereby repealed in its entirety and the following new Section 4.06 entitled “Do-Not-Solicit/No Knock List” of Article IV entitled “Peddlers and Solicitors” of Chapter 10 entitled “Public Safety” is hereby adopted to be and read as follows: 4.06 Do-Not-Solicit/No Knock List. 1. The Town Manager shall develop and maintain a list of residential property addresses where Soliciting is prohibited and such list shall be referred to as the “Do-Not-Solicit/No Knock List”. 2. Any property owner or occupant of a residential property may elect to add or remove his or her residential address to or from the Do-Not- Solicit/No Knock List through the procedures developed by the Town Manager as posted on the Town website and as available at the Town Permitting Department. The property owner or occupant making such a request shall be required to affirm in writing that he or she is an owner or occupant of the residential property, and is making the request on his or her behalf and/or on behalf of any other owner or occupant at that property. 3. The Town Manager shall make the Do-Not-Solicit/No Knock List available on the Town’s website and shall also make the List available at the Town Permitting Department to any person upon request. 4. The Town Manager shall make the Do-Not-Solicit/No Knock List available to each person issued a permit under this Article and to each person issued a Solicitor’s Identification Card under this Article at the time of issuance of the Permit or Solicitor’s Identification Card. It shall be the responsibility of the holder of the Permit or Solicitor’s Identification Card to review the listing of residential properties provided on the Town website at intervals identified by Town on the Permit or Solicitor’s Identification Card in order to ensure that he/she is utilizing the most current Do-Not-Solicit/No Knock List.” 2.04 Section 4.07 entitled “Penalty” of Article IV entitled “Peddlers and Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of the Town is hereby adopted and shall be and read in its entirety as follows: Town Council Page 171 of 177 Meeting Date: Tuesday, August 12, 2014 4.07 Penalty A. Criminal Penalty. Any person intentionally, knowingly, or recklessly violating any of the provisions of this Code shall be deemed guilty of a misdemeanor and upon conviction thereof shall be subject to a fine in a sum not to exceed Five Hundred Dollars ($500.00) for each offense and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. B. Revocation or Suspension of Permit or Identification Card by Municipal Court Judge Upon conviction of two (2) or more violations of any one (1) or more of the provisions of this Article, the Town’s Municipal Court Judge, in addition to imposing a fine, may institute proceedings to suspend or revoke the Permit or the Solicitor’s Identification Card issued under this Article. A Person who has received two (2) or more convictions under this Article shall be denied a Permit or Solicitor’s Identification Card for a period of two (2) years following the date of the second conviction.” SECTION 3. SAVINGS AND CUMULATIVE REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting the solicitations and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining portions of the Ordinance Town Council Page 172 of 177 Meeting Date: Tuesday, August 12, 2014 despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. SECTION 6. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision of this Ordinance shall be fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred Dollars ($500.00), and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. In addition to the criminal penalty provided by this Ordinance, a person violating or failing to comply with a provision of this Article shall be subject to permit revocation or suspension and all other civil penalties allowed by law. Penalties hereunder shall be cumulative and not exclusive. SECTION 7. EFFECTIVE DATE This Ordinance shall take effect from and after its date of passage and publication in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 12th day of August, 2014. _______________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: ___________________________ _______________________________ Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 173 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1339-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Town Council Liaison Updates; discussion of same: * Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014 Council Liaison - Council Member Shoffner Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: * Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014 Council Liaison - Council Member Shoffner Town Council Page 174 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1340-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Cell Tower at Indy Park * Update on Fire/EMT on policy related to being out of Town/District in emergency vehicles * Update on Town/MUD Email software Attachments: Action ByDate Action ResultVer. Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Cell Tower at Indy Park * Update on Fire/EMT on policy related to being out of Town/District in emergency vehicles * Update on Town/MUD Email software Town Council Page 175 of 177 Meeting Date: Tuesday, August 12, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1341-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/1/2014 Town Council On agenda:Final action:8/12/2014 Title:Items for Future Agendas. Attachments:Items for Future Agendas.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 176 of 177 Meeting Date: Tuesday, August 12, 2014 Town Council Future Agenda Items List (Updated 8/4/2014) 1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Mayer 4/22/2013) 2. Discussion regarding animal shelter long and short term facility. (11/18/2013) 3. Consider and take appropriate action regarding placing BNHS State Championship recognition on elevated water storage tank. (Sanders 5/19/2014) 4. Consider and take appropriate action regarding action regarding no knock, solicitation and handbill ordinance. (Shoffner 6-16-2014) 5. Consider and take appropriate action regarding term limits for Board and Commission members. (Rowe 7/22/2014) 6. Consider and take appropriate action regarding giving direction to CFAB. (Sanders 7/22/2014) 7. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and SH114 for signage. (Sanders 7/22/2014) 8. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) 9. Consider and take appropriate action regarding creating a charter review committee for the May 2015 election be created. (Lamont 7/22/2014) 10. Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. (Rowe 7/22/2014) 11. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) Town Council Page 177 of 177 Meeting Date: Tuesday, August 12, 2014