Agenda Packet TC 08/12/2014Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMTuesday, August 12, 2014
AMENDED
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2014-1326-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for August 12, 2014.
2.2014-1327-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session
Council Agenda for the August 26, 2014 meeting.
August 26, 2014 Proposed Agenda.pdfAttachments:
3.2014-1346-T Discuss and receive update regarding Fiscal Year 2015 Budget.
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Town Council Page 1 of 177 Meeting Date: Tuesday, August 12, 2014
August 12, 2014Town Council Meeting Agenda
4.2014-1328-T Consider and take appropriate action regarding the Minutes dated July 15, 2014.
TC Minutes - Special Joint Session with TC MUD No 1 July 15, 2014.pdfAttachments:
5.2014-1329-T Consider and take appropriate action regarding the Minutes dated July 22, 2014.
TC Minutes - July 22, 2014.pdfAttachments:
6.2014-1332-T Consider and take appropriate action regarding an ordinance of the Town amending
Section 16.02, "Board Established/Number of Members/Terms Established and
Qualifications" of Article XVI, "Citizens Financial Advisory Board" of Chapter 1,
"Administration" in order to add two (2) new seats to the Citizens Financial Advisory
Board for a total of seven (7) members; providing for engrossment and enrollment; and
providing an effective date.
ORD 2014-22 CFAB Amendment.pdfAttachments:
7.2014-1343-T Consider and take appropriate action regarding financial and variance report dated
June 2014.
June Financial Report FY 2014.pdf
General Fund Budget Report June 2014.pdf
Attachments:
8.2014-1351-T Consider and take appropriate action regarding an Interlocal Agreement for the TML
Multistate Intergovernmental Employee Benefits Pool as a participating member of the
health risk pool; and authorizing the Mayor or his designee to execute all necessary
documents.
Staff Report - TML IEBP ILA.pdf
TML IEBP Interlocal Agreement 2014.pdf
Attachments:
PUBLIC HEARING
9.2014-1333-T Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention
District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the
CCPD Board.
REGULAR SESSION
AMENDED - Agenda Item #10 (2014-1352-T) added
10.2014-1352-T Presentation by Dan Leal from the Children’s Advocacy Center.
11.2014-1347-T Consider and take appropriate action to authorize the Towns participation in a joint
project with the Trophy Club Women’s Club to aid in the construction of the Veteran’s
Memorial.
Staff Report - Joint project with the Trophy Club Women’s Club.pdfAttachments:
Town Council Page 2 of 177 Meeting Date: Tuesday, August 12, 2014
August 12, 2014Town Council Meeting Agenda
12.2014-1350-T Consider and take appropriate action on items discussed during the Fiscal Year 2015
proposed budget workshop including:
a. Texas Municipal Retirement System (TMRS) Contribution Rate
b. 3% Merit employee Increase
c. Police and Fire Salary True Up
d. EDC-4B Personnel Position
e. Lakeview Soccer Field Improvements
f. Related items discussed during budget workshop
Staff Report - Proposed Fiscal Year 2015 Budget.pdfAttachments:
13.2014-1334-T Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal
Year 2015 ad valorem tax rate and schedule two public hearings to meet Truth in
Taxation requirements and/or as required by the Charter and related matters.
Staff Report - Tax Rate Discussion.pdfAttachments:
14.2014-1342-T Consider and take appropriate action regarding the approval or rejection of the Trophy
Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015
submitted to the Town Council by the CCPD Board.
Staff Report - CCPD Budget.pdf
Memorandum to CCPD Board from Chief Kniffen.pdf
CCPD Budget.pdf
Attachments:
15.2014-1335-T Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s
Glen, Phase III (21.123 acres) located in Planned Development No. 22. Applicant:
Jacobs on behalf of BDMR Development, LLC (FP-14-060).
A. Consider and take appropriate action regarding a Subdivider's Agreement between
the Town and BDMR Development, LLC for the installation of public improvements
and facilities for Waters Edge at Hogan's Glen, Phase III, an approximate 21.123
acre tract of land; and authorizing the Mayor or his designee to execute all
necessary documents.
Staff Report - TC 081214 - WEHG.pdf
Subdivider's Agreement - Waters Edge at Hogan's Glen Ph III - BDMR.pdf
Attachments:
16.2014-1336-T Consider and take appropriate action regarding an Ordinance of the Town ordering and
calling a Special Election to be held on November 4, 2014 for the purpose of electing
one (1) Council Member for Place No. 4 to the Town Council for the remainder of an
unexpired term (expiring in 2015); providing for canvassing of returns; providing for a
runoff election as necessary; adopting provisions relative to publication and other
matters necessary to conduct the election; and providing an effective date.
ORD 2014-23 Calling November 2014 Election.pdfAttachments:
17.2014-1348-T Consider and take appropriate action regarding the approval of correspondence from
the Town to Fellowship United Methodist Church for potential shared parking on Town
owned facilities adjacent to Church property and authorizing the Mayor and Council
members to sign the correspondence.
Letter to Fellowship United Methodist Church.pdfAttachments:
Town Council Page 3 of 177 Meeting Date: Tuesday, August 12, 2014
August 12, 2014Town Council Meeting Agenda
18.2014-1337-T Consider and take appropriate action to appoint two Council Members to work with
Trophy Club MUD No. 1 Board on evaluation of current agreement for Water & Waste
Water Services and the possible development of changes to the current agreement.
19.2014-1349-T Consider and take appropriate action regarding an Ordinance of the Town amending
Chapter 10, “Public Safety” by amending various sections of Article IV, “Peddlers and
Solicitors”; providing amendments to Definitions; providing for the adoption of a
Do-Not-Solicit/No Knock List, providing a criminal penalty not to exceed $500.00 per
day for a violation, and providing a penalty of permit revocation or suspension; and
providing an effective date.
ORD 2014-21 Amended Art IV Peddlers and Solicitors.pdfAttachments:
20.2014-1339-T Town Council Liaison Updates; discussion of same:
* Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014
Council Liaison - Council Member Shoffner
21.2014-1340-T Town Manager Slye's update regarding the following; discussion and provide input
regarding same.
* Cell Tower at Indy Park
* Update on Fire/EMT on policy related to being out of Town/District in emergency
vehicles
* Update on Town/MUD Email software
22.2014-1341-T Items for Future Agendas.
Items for Future Agendas.pdfAttachments:
ADJOURN
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Page 4 of 177 Meeting Date: Tuesday, August 12, 2014
August 12, 2014Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on August 8, 2014 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of August, 2014.
________________________________, Title: ___________________________
Town Council Page 5 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1326-T Name:
Status:Type:Agenda Item Workshop
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
August 12, 2014.
Attachments:
Action ByDate Action ResultVer.
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12, 2014.
Town Council Page 6 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1327-T Name:
Status:Type:Agenda Item Workshop
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council
Agenda for the August 26, 2014 meeting.
Attachments:August 26, 2014 Proposed Agenda.pdf
Action ByDate Action ResultVer.
Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the August
26, 2014 meeting.
Town Council Page 7 of 177 Meeting Date: Tuesday, August 12, 2014
Meeting Date 8/26/2014 File ID Dept
Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for August 26, 2014.Town Sec
Discussion of Agenda Items posted for consideration on the upcoming Regular Session
Council Agenda for the September 9, 2014 meeting.Town Sec
Consider and take appropriate action regarding the Minutes dated August 1, 2014.2014-1330-T Town Sec
Consider and take appropriate action regarding the Minutes dated August 12, 2014.Town Sec
Consider and take appropriate action regarding an interlocal Agreement for Assessment
Collection between the Town and Denton County for the Trophy Club Public Improvement
District No.1 for 2014 (Infrastructure Assessment);and authorizing the Mayor or his
designee to execute all necessary documents.
Consider and take appropriate action regarding an Interlocal Agreement for Assessment
Collection between the Town and Denton County for the Trophy Club Public Improvement
District No.1 for 2014 (Emergency Services Assessment);and authorizing the Mayor or his
designee to execute all necessary documents.
Conduct a Public Hearing regarding a request for a Specific Use Permit -Ch.13 -Section
6.02,of the Comprehensive Zoning Ordinance,to allow a Snow Cone Establishment,located
at 800 Trophy Club Drive. CD
Consider and take appropriate action regarding a request for approval of a Replat for The
Knoll, Lot 30R, Block1 CD
Possible joint meeting with CCPD pending approval or rejection of CCPD budget 8/12/2014.
Consider and take appropriate action regarding the approval of the Trophy Club Crime
Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the
Town Council by the CCPD Board. ??? pending approval or rejection of CCPD budget
8/12/2014
Recognition of current Business Spotlight Partner: xx in Trophy Club.
Vote Proposed tax rate (roll call vote required)
Consider and take appropriate action regarding appointment of a Board Member to Serve
on the Denco 9-1-1 Board.
Consider and take appropriate action regarding Final Plat approval for an approximate
10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821, to be known as
the Villas of Hogan’s Glen, Phase II. Applicant: Jason Wight, Jones & Carter, Inc. on behalf
of Drees Custom Homes, LP (FP-14-062).CD
Consider and take appropriate action regarding an Interlocal Agreement between the Town
and Northwest Independent School District for School Resource Officer services for Fiscal
Year 2014-2015; and authorizing the Mayor or her designee to execute all necessary
documents. ?????
Consider and take appropriate action regarding the approval of a Resolution authorizing
the County of Denton, Trustee to solicit public bids on the sell of a tract or parcel of land
located out of Lot 6, Trophy Club #1 Addition, Denton County, Texas, the map or plat
thereof being recorded at Plat 11, Page 38 of the Deed Records, Denton County, Texas.2014-1344-T
Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 -
Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment,
located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014)P&Z
Workshop
Consent
Regular Session
Public Hearing
Town Council Page 8 of 177 Meeting Date: Tuesday, August 12, 2014
Consider and take appropriate actions to direct the Town Manager to engage in a RFP
process for all Park maintenance and duties, to include maintenance of ball fields, medians,
green space, irrigation and miscellaneous functions performed by Parks department
maintenance crews. Referred to 8/26/2014 on the 7/22/2014 agenda
Town Council Liaison Updates; discussion of same: Town Sec
Town Manager Slye's update regarding the following; discussion and provide input
regarding same.Town Mgr
Items for Future Agendas.Town Sec
Consider and take appropriate action regarding the Executive Session.Town Sec
Executive Session
Regular Session
Town Council Page 9 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1346-T Name:
Status:Type:Agenda Item Workshop
File created:In control:8/6/2014 Town Council
On agenda:Final action:8/12/2014
Title:Discuss and receive update regarding Fiscal Year 2015 Budget.
Attachments:
Action ByDate Action ResultVer.
Discuss and receive update regarding Fiscal Year 2015 Budget.
Town Council Page 10 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1328-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding the Minutes dated July 15, 2014.
Attachments:TC Minutes - Special Joint Session with TC MUD No 1 July 15, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated July 15, 2014.
Town Council Page 11 of 177 Meeting Date: Tuesday, August 12, 2014
MINUTES FROM SPECIAL SESSION JOINT MEETING
TOWN OF TROPHY CLUB AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, July 15, 2014 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, and the Board of Directors of Trophy Club Municipal Utility
District No. 1, of Denton & Tarrant Counties met in a Special Joint Session on Tuesday, July 15, 2014. The meeting
was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Patricia Adams Town Attorney
Cindy Kean Executive Secretary
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD MEMBERS PRESENT:
Jim Moss President
Jim Hase Vice President
Kevin Carr Secretary/Treasurer
Jim Thomas Director
Neil Twomey Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STAFF PRESENT:
Jennifer McKnight General Manager
Laurie Slaght District Secretary
Mayor Sanders announced the date of Tuesday, July 15, 2014 called the Town Council to order and announced a
quorum at 7:00 p.m.
CONVENE INTO JOINT SESSION - START TIME – 7:01 P.M.
1. Consider and take appropriate action regarding the following potential amendments to the Amended and
Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and
Wastewater Operational Services between the Town and the District:
A. An amendment to Section 7.4 (Utility Fees) of the Contract to strike the definition of utility fee;
Town Council Page 12 of 177 Meeting Date: Tuesday, August 12, 2014
Motion made by Council Member Parrow and seconded by Mayor Pro Tem Lamont to strike the definition of
Utility fees stated in the water supply contract 7.4 be stricken from the section.
Motion carried unanimously
B. An amendment to various Sections of the Contract to provide that District personnel will perform all
administrative functions related to management and operation of the Town’s Public Water System, or
alternatively, an amendment to the Interlocal Agreement for Contractual Personnel Services between
the Town and the District to designate additional administrative responsibilities to District personnel.
Motion to direct the Town Manager to work with the Trophy Club MUD No. 1 General Manager and bring back
to Council recommendations of amendments to the long-term contract regarding the district performing the
administrative functions (reporting services) for the PID Public Water System by October 31, 2014.
Motion passed unanimously.
Trophy Club MUD No. 1 made the same motion, which passed unanimously.
2. Consider and take appropriate action regarding a potential 99-year lease of District property on land used
by the Town of Trophy Club for its annex building at 100 Municipal Drive.
The Town is currently undergoing the process of deciding on whether to build a Town Hall facility and police
station. An option for the Town is a remodel to the annex building to allow for additional space to house staff. The
Council is looking for indication from Trophy Club MUD No. 1 regarding allowable use of the land.
No action taken by Town Council
Action from Trophy Club MUD No. 1 - Motion that the Trophy Club MUD No.1 Board would look favorably on a
long-term lease and/or sale of the land where the annex building sits.
Motion passed unanimously.
3. Consider and take appropriate action regarding the continuation of joint District/Town Information
Technology Services, various system upgrades, and associated costs for FY 2014-2015.
The Town and Trophy Club MUD No. 1 are facing costs in the near future to improve IT security for the entities.
Currently, the Town and Trophy Club MUD No. 1 share IT services and cost, including equipment, software,
personnel, etc. Trophy Club MUD No. 1 has moved forward with engaging an outside IT firm to perform an
assessment on what the Trophy Club MUD No. 1 IT needs are and the cost to split the Trophy Club MUD No. 1 IT
services from the Town. In general, Trophy Club MUD No. 1 paid for 50% of the IT infrastructure and uses
approximately 30% of the infrastructure and IT services. The consultant and IT Director agreed that if Trophy Club
MUD No. 1 were to split from the Town, it would be most logical for the Town to buy out the District’s 50%
ownership of equipment/software in the amount of $86 -$121k. Trophy Club MUD No. 1 requested more definitive
numbers regarding real costs in order to make a decision moving forward, as well as to provide the Council
adequate time to make budget adjustments if Trophy Club MUD No. 1 does decide to separate IT services away
from the Town.
No action taken by Town Council
4. Set future joint meeting dates.
Next proposed joint meeting date set for October 14, 2014.
Town Council Page 13 of 177 Meeting Date: Tuesday, August 12, 2014
ADJOURN
Motion made by Council Member Shoffner seconded by Council Member Parrow to adjourn. Motion carried
unanimously. Meeting adjourned at 9:17 p.m.
___________________________________ ___________________________________
Cindy Kean, Executive Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 14 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1329-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding the Minutes dated July 22, 2014.
Attachments:TC Minutes - July 22, 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Minutes dated July 22, 2014.
Town Council Page 15 of 177 Meeting Date: Tuesday, August 12, 2014
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, July 22, 2014 at 5:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, July 22, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Danny Mayer Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Tammy Ard Town Secretary
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Scott Kniffen Police Chief
Steven Glickman Finance Director
Matt Jones Senior Planner
Adam Adams Parks & Recreation Director
Mayor Sanders announced the date of Tuesday, July 22, 2014 called the Town Council to order and announced a
quorum at 5:32 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July 22,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12,
2014.
3. Fiscal Year 2015 Truth in Taxation Update; discussion of the same.
This item provides an overview of Truth In Taxation and the components involved that will be important for
Council to understand during the budget process.
Attachment A – Truth-In-Taxation & Property Tax Rate Concepts
4. Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same.
Town Council Page 16 of 177 Meeting Date: Tuesday, August 12, 2014
Steven Glickman, Finance Director provided a presentation, ask questions and discussed possible options regarding
options for addressing the upcoming budget in regards to effective/rollback rates. Options include lowering the tax
rate for fiscal year 2015 or issuing a tax note to keep the tax rate consistent and make capital improvements and
purchase equipment. Click here for the link that provides an overview of funding sources was provided to Council.
CONVENE INTO REGULAR SESSION - START TIME – 7:02 P.M.
The Invocation was offered by Joel Quile, Pastor for Bara Church and Chaplain for the Trophy Club Police
Department.
The Pledges were led by Chief Kniffen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
The following citizens addressed the Town Council:
• Jean Carter, 204 Fresh Meadow regarding flooding at her property
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated June 2, 2014.
6. Consider and take appropriate action regarding the Minutes dated June 13, 2014 & June 14, 2014.
7. Consider and take appropriate action regarding the Minutes dated June 16, 2014.
8. Consider and take appropriate action regarding an interlocal agreement between the Town and Denton
County authorizing the Town to participate in various contracts competitively bid by Denton County for the
purchase of goods and services as part of a cooperative purchasing program.
9. Consider and take appropriate action regarding a Resolution of the Town Council repealing Resolution No.
2011-12 and adopting a new Resolution authorizing participation in various cooperative purchasing
programs in accordance with the Town ’s Procurement Policies and Procedures; identifying authorized
cooperative purchasing programs approved for Town participation; appointing the Town Manager or his
designee as the Program Coordinator; authorizing the execution of all necessary agreements by the Mayor
or his designee; and providing an effective date.
10. Consider and take appropriate action regarding an agreement between the Town and TCR Youth Baseball
Association for the use of designated facilities at Independence Park for the 2014 Fall Baseball Season; and
authorizing the Mayor or his designee to execute all necessary documents.
Council Member Shoffner requested agenda item #10 be removed from the consent agenda.
Town Council Page 17 of 177 Meeting Date: Tuesday, August 12, 2014
TCR Youth Baseball association representatives met with Parks & Recreation Director Adam Adams and Council
Member Philip Shoffner to discuss various proposed alterations to the agreement between the Town and TCR
Youth Baseball association. Council Member Shoffner wanted to note the following changes were made to the
contract:
→ Contract page 5 section 5.01 A - removed the period and added by the
A. Athletic Facility Rainout Procedures: During questionable weather periods, field playability status will be
posted on the TOWN’S field conditions line by 3:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays,
and Holidays. by the TOWN’S Parks Superintendent and/or designee. Emergency contact numbers shall be
distributed to TCRYBA designated officials prior to season start. The field conditions line shall be updated
as soon as possible when field conditions change status.
→ Contract page 9 section 12.03 remove the names and addresses of each TCRYBA board member and replace
with each TCRYBA board member and the city/town they reside in.
12.03 Board Members. On or before the third week after the Fall Season commences, TCRYBA shall provide
a list of each TCRYBA board member and the city/town they reside in.the names and addresses of
each TCRYBA board member.
→ Contract page 9 Witness: Trophy Club was replaced with TCR
WITNESS: TROPHY CLUB TCR YOUTH BASEBALL ASSOCIATION
→ Contract page 11 2012 changed to reflect 2014 under both acknowledgements. In addition, in the second
acknowledgement Matt Fenton was replaced with Charles Hall and Trophy Club Roanoke was replaced with
TCR.
This instrument was acknowledged before me on the _____ day of ___________________, 2012 2014 by C.
Nick Sanders, Mayor of the TOWN OF TROPHY CLUB, TEXAS, a home rule municipal corporation, on behalf of
such corporation.
This instrument was acknowledged before me on the _____ day of ___________________, 2012 2014 by Matt
Fenton Charles Hall, President of the TROPHY CLUB ROANOKE TCR YOUTH BASEBALL ASSOCIATION, a
nonprofit corporation, on behalf of such corporation.
Chuck Hall – requested clarification regarding the amended contract
Motion made by Council Member Mayer, seconded by Council Member Parrow, to approve the Town and TCR
Youth Baseball Association agreement as corrected at the dais.
Motion passed unanimously.
11. Consider and take appropriate action regarding an Ordinance of the Town Council repealing Section 2.12
“Snow Cone Establishments” of Article II, “Food Establishment Regulations” of Chapter 6, “Health and
Sanitation” of the Code of Ordinances of the Town; providing a savings clause; and providing an effective
date.
Council Member Mayer requested agenda item # 11 be removed from the consent agenda.
Council Member Mayer asked for clarification whether this action will take care of the snow cone ordinance issue
need to be made at this time. This action is the first step to deal with the issue, which also includes a Public
Hearing later in the meeting. Council and staff still need to work on the zoning ordinance.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve the Ordinance 2014-
17 repealing Section 2.12 “Snow Cone Establishments” of Article II, “Food Establishment Regulations” of Chapter 6,
“Health and Sanitation” of the Code of Ordinances of the Town.
Motion passed unanimously.
12. FY2015 extension of the interlocal agreement for participation in the City of Fort Worth's Household
Hazardous Waste program.
Town Council Page 18 of 177 Meeting Date: Tuesday, August 12, 2014
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve the Consent Agenda
items number 5, 6, 7, 8, 9 and 12.
Motion passed unanimously.
PUBLIC HEARING
13. Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of Trophy Club, Texas,
a boundary map of the Zone is on file and open for public inspection in the office of the Town Secretary,
with the purpose of such amendments being to reduce and expand the boundaries of the Zone pursuant to
Section 311.007 of the Texas Tax Code and to amend the Project and Financing Plan pursuant to Section
311.011 of the Texas Tax Code.
14. Public Hearing to consider changes to the Comprehensive Zoning Ordinance, amending Chapter 13-Zoning,
Article IV-District Regulations, Section 3.03 Classification of New and Unlisted Properties, concerning snow
cone stands as a permitted use, and other miscellaneous changes to the Zoning Ordinance related to this
amendment.
CONVENE INTO PUBLIC HEARING - START TIME – 7:22 P.M.
PUBLIC HEARING - END TIME – 7:28 P.M.
RECONVENE INTO REGULAR SESSION - START TIME – 7:28 P.M.
REGULAR SESSION
15. Consider and take appropriate action regarding a Proclamation proclaiming July 23, 2014 as Maddie Smith
Day in Trophy Club.
Mayor Sanders read the following:
Madeline Avery Smith, or Maddie as her friends and family call her, is a fourth generation Trophy Club resident
who has made a huge impact on the world with her faithful perseverance and positive outlook on life. Maddie is
described as a beacon of light for the people in her life to draw peace from, and regardless of the challenges she
faces, she is always happy and spreads her happiness to those around her. A lesson we can all learn from Maddie is
to always see the bright side, and be thankful for everything and everyone in your life.
Maddie’s great grandparents, Harold and Florence O’Neil, built the fifth house in Trophy Club, located at 5
Biltmore Court, and Harold was the second member to join the Trophy Club Country Club. Maddie’s family is truly
pioneers of the community, and now is the time for the community to give back to Maddie and her family.
As the Town Council proclaims July 23rd as ‘Maddie Smith Day in Trophy Club’, we ask that community members
reflect on what is truly important in life, and in doing so that you send a special prayer for Maddie and everyone
working to overcome an illness. Maddie sets an example for all of us to stay positive, never give up and always
keep the faith.
Mayor Pro Tem Lamont read Proclamation 2014-08 proclaiming July 23, 2014 as Maddie Smith Day!
Trey Smith, Maddie’s father addressed the Council thanking them for proclaiming July 23, 2014 as Maddie Smith
Day!
For more information on Maddie and her experience with Methylmalonic Acidemia, or to donate to the Madeline
Avery Foundation, go to www.GoTeamMaddie.org
Town Council Page 19 of 177 Meeting Date: Tuesday, August 12, 2014
Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation 2014-
08 proclaiming July 23, 2014 as Maddie Smith Day in Trophy Club.
Motion passed unanimously.
16. Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of the same.
The Sassy Flamingo owner/operator, Shirley Thornburg, provided an overview of her retail business located in The
Plaza Shopping Center at 501 Trophy Lake Drive, # 314, right next to Starbucks, knows that this is a store like none
other. Offering an extensive array of upscale women’s apparel, Corral Boots, hats, and accessories, along with
custom-made jewelry and personally-designed children’s and infant specialty clothing and designs, The Sassy
Flamingo is truly one of the most unique places to shop in the area.
Recognition of Business Spotlight Partner only, no action.
17. Update on Fresh Meadow/Timber Ridge Drainage Project.
The contractor is still working through the punch list, and outstanding items as the project is nearing completion.
The recent rain events tested the new drainage improvements and the system worked as intended.
The following citizens addressed the Town Council:
• Patricia Jayne (Pat) Keefer, 216 Fresh Meadow, requests the Fresh Meadow/Timber Ridge project remain open
until all issued resolved
• Denise Gant, 226 Fresh Meadow, some items currently being fixed, but other items still require attention
• Richard Spell, 126 Seminole Drive, the drainage from the south side of Seminole needs attention and this
project did not address any of those issues. Still has some outstanding items. Concerned that project needs to
address the back side of properties, in addition to the street work.
• Alice Murphy, 101 Seminole Drive, wants to make sure this project remains open until issues corrected
Council is looking for a comprehensive review of the drainage project and will re-evaluate the issues addressed by
residents.
Update Fresh Meadow/Timber Ridge Drainage Project only, no action.
Short recess called at 8:50 pm
Reconvene into regular session 8:59 pm
18. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014 Budget of
the Town (Budget Amendment No. 2) making a transfer of appropriations in accordance with the Town
Charter in order to eliminate a budgeted transfer from the CCPD to the Debt Service Fund and appropriating
funds associated with the juvenile detective position and recognizing related grant revenue in the same
amount; and providing an effective date.
Motion made by Council Member Parrow, seconded by Council Member Mayer, to approve Ordinance 2014-18
amending the Fiscal Year 2013-2014 Budget of the Town (Budget Amendment No. 2) making a transfer of
appropriations in accordance with the Town Charter in order to eliminate a budgeted transfer from the CCPD to
the Debt Service Fund.
Motion passed unanimously.
Town Council Page 20 of 177 Meeting Date: Tuesday, August 12, 2014
19. Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance No. 2014-09
designating a certain contiguous geographic area in the Town as "Reinvestment Zone No. Two, Town of
Trophy Club, Texas" by enlarging and/or reducing the boundaries of the Zone; approving an amended
Project Plan and Reinvestment Zone Financing Plan; and containing other related matters.
The ordinance amendment proposes to amend the TIRZ #2 boundary by adding the Methodist Church property
and removing the TC MUD 1 property.
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-19
as presented at the dais as Ordinance 2014- XX amending Ordinance No. 2014-09.
Motion carried 6-1-0 with Council Member Shoffner, Mayor Pro Tem Lamont, Mayor Sanders, Council Member
Parrow, Council Member Reed, and Council Member Rowe, voting for and Council Member Mayer, voting against.
Attachment B - Ordinance 2014- XX amending Ordinance No. 2014-09 as presented at the dais
20. Consider and take appropriate action regarding the potential appointment of a Council Liaison to the Citizen
Financial Advisory Board (CFAB) and a potential increase to the number of members on the Board.
This item was moved prior to agenda item #18.
The CFAB liaison’s duty will be to bring back reports to the Town Council regarding CFAB meetings.
Mike Buck, Chair of CFAB was present to answer Council questions. CFAB currently has five (5) members, and the
proposed seven (7) members would allow CFAB to form subcommittees to more closely examine issues. CFAB
Chair Mike Buck indicated that having five (5) members is an adequate number for the current task; however, if
CFAB were utilized to examine the budget, contracts, RFP’s, etc., then a seven (7) member board would be
beneficial. Mr. Buck also feels a small group gets things done more quickly and efficiently, versus a larger board
where meetings can get fragmented and disorganized.
Motion made by Council Member Reed, seconded by Council Member Parrow, to appoint Mayor Pro Tem Lamont
as the Council Liaison to the Citizen Financial Advisory Board (CFAB).
Motion carried 6-1-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Reed, Council Member
Parrow, Council Member Shoffner, and Council Member Parrow, voting for and Council Member Mayer, voting
against.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to increase to the number of
members on the Board from five (5) members to seven (7) members.
Motion carried 5-2-0 with Mayor Pro Tem Lamont, Council Member Reed, Council Member Parrow, Council
Member Shoffner, and Council Member Parrow, voting for and Mayor Sanders and Council Member Mayer, voting
against.
21. Consider and take appropriate action regarding a Resolution of the Town Council appointing citizen
volunteers to serve on the 30th Anniversary Ad Hoc Committee for the Town’s 30th Anniversary
celebration; and providing an effective date.
Motion made by Mayor Sanders, seconded by Council Member Shoffner, to approve Resolution 2014-28 leaving
the naming of the chairperson blank.
Motion passed unanimously.
Motion made by Council Member Reed seconded by Council Member Rowe to reconsider and bring the item back
on the floor.
Town Council Page 21 of 177 Meeting Date: Tuesday, August 12, 2014
Motion passed unanimously.
Motion made by Council Member Mayer, second by Council Member Shoffner to amend resolution 2014-28
adding Mayor Sanders as the Council Liaison for the 30th Anniversary Ad Hoc Committee.
Motion passed unanimously.
22. Consider and take appropriate action regarding financial and variance report dated May 2014.
Steven Glickman, Finance Director provided an updated financial and variance report dated May 2014 and
provided an overview of the financial and variance report for May 2014 and addressed questions from Council.
Attachment C – Update May 2014 Financial Report
Motion made by Council Member Shoffner, seconded by Council Member Reed, to accept the financial and
variance report dated May 2014.
Motion passed unanimously.
23. Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2014.
Steven Glickman, Finance Director presented the Third Quarter Investment Report for Fiscal Year 2014.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to accept the Third Quarter
Investment Report for Fiscal Year 2014.
Motion passed unanimously.
24. Consider and take appropriate action regarding the establishment of a Municipal Facilities sub-committee
consisting of 3 Town Council members to facilitate rapid progress regarding location and scope of potential
Police Department and Town Hall facilities.
This item allows for a subcommittee of Council Members to be formed in order examine specific items related to
the scope of the proposed Town facilities.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to establish the Municipal
Facilities sub-committee consisting of Council Member Reed, Council Member Parrow and Mayor Sanders.
Motion passed unanimously.
25. Consider and take appropriate action to define the scope of the Town’s Feasibility Study, and schedule a
Special Called Council meeting to work with GSBS Architects to more clearly define the objectives of the
Town’s future office needs.
Council indicated they would like to meet as a whole for the initial meeting with GSBS and any meetings after the
initial meeting will consist of the Municipal Facilities sub-committee consisting of Council Member Reed, Council
Member Parrow and Mayor Sanders. Council requested Town Manager Slye schedule the initial meeting as a
special meeting one evening with GSBS Architects.
Council directed the Town Manager to schedule an evening Special Call Session to meet with GSBS Architects.
26. Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all Park
maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and
miscellaneous functions performed by Parks department maintenance crews.
Town Council Page 22 of 177 Meeting Date: Tuesday, August 12, 2014
Motion made by Council Member Rowe, seconded by Council Member Reed, to refer this item to the August 26,
2014 agenda.
Motion passed unanimously.
27. Town Council Liaison Updates; discussion of same.
• Park Board – Council Member Shoffner
Town Council Liaisons updated the Council and addressed questions regarding meetings attended; no action taken,
update only.
28. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Board/Commission Annual Appointments
• Dino Playground Update
• Oncor Update
• Solicitor-No Knock Ordinance Update
• Zoning Ordinance-Snow Cones Update
• Texas Crime Prevention Association-2014 Outstanding Crime Award - Sgt. Tony Simmons
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
29. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
∼ Council Member Rowe asked that “Consider and take appropriate action regarding term limits for Board and
Commission members” be placed on the list.
∼ Mayor Sanders asked that “Consider and take appropriate action regarding giving direction to CFAB” be placed
on the list.
∼ Mayor Sanders asked that “Consider and take appropriate action regarding purchase of land at Trophy Club
Drive and SH114 for signage” be placed on the list.
∼ Mayor Sanders asked that “Consider and take appropriate action regarding signage in medians at Trophy Club
Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat” be placed on the list.
∼ Mayor Pro Tem Lamont requested item #5 be removed from the list.
∼ Mayor Pro Tem Lamont requested item #6 be removed from the list.
∼ Mayor Pro Tem Lamont requested item #7 be removed from the list.
∼ Mayor Pro Tem Lamont requested item #8 be removed from the list.
∼ Council Member Parrow requested item #3 be removed from the list.
∼ Mayor Pro Tem Lamont asked that “Consider and take appropriate action regarding creating a charter review
committee for the May 2015 election be created” be placed on the list. Town Attorney Adams indicated she
would need to check the Town Charter and would get back to Council on this item.
∼ Council Member Rowe and Council Member Reed asked that “Consider and take appropriate action regarding
median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction
project” be placed on the list.
Town Council Page 23 of 177 Meeting Date: Tuesday, August 12, 2014
ADJOURN
Motion made by Council Member Parrow, seconded by Mayor Sanders, to adjourn. Motion carried unanimously.
Meeting adjourned at 10:52 p.m.
___________________________________ ___________________________________
Tammy Ard, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 24 of 177 Meeting Date: Tuesday, August 12, 2014
ATTACHMENT A
Truth-In-Taxation & Property Tax Rate Concepts
Town Council Page 25 of 177 Meeting Date: Tuesday, August 12, 2014
TRUTH-IN-TAXATION &
PROPERTY TAX
RATE CONCEPTS
An Overview for Council Members & Citizens Town Council Page 26 of 177 Meeting Date: Tuesday, August 12, 2014
Overview
What makes up our Tax Rate?
What are the Effective & Rollback rates?
How does this relate to the Fiscal Year 2015
Budget?
Town Council Page 27 of 177 Meeting Date: Tuesday, August 12, 2014
Tax Rate
Two Components
Maintenance & Operations (M&O)
Debt Service (I&S)
Relationship between the two
Town Council Page 28 of 177 Meeting Date: Tuesday, August 12, 2014
Maintenance & Operations
Family Finances
Groceries, utilities, gasoline, clothing, car maintenance,
etc.
Government
Personnel, supplies, maintenance, utilities, small
equipment, etc.
Town Council Page 29 of 177 Meeting Date: Tuesday, August 12, 2014
Debt Service (I&S)
Family Finances
Vehicles, Education, & Home
Loans & Mortgages
Government
Infrastructure & Facilities
Types of Debt
General Obligation
Voter Approved
Certificates of Obligation & Tax Notes (Council Approved)
Revenue Bonds (not included in I&S Rate calc)
Town Council Page 30 of 177 Meeting Date: Tuesday, August 12, 2014
I&S Rate Example
I&S Tax Rate = Debt Service Requirements/
(Taxable Values/100)
Debt service payments for FY 15 = $100
Taxable Values = $100,000
I&S Tax Rate = $100/($100,000/100) =
.10/$100
The I&S Tax Rate cannot be artificially inflated.
Town Council Page 31 of 177 Meeting Date: Tuesday, August 12, 2014
Effective & Rollback Rates
Truth in Taxation compliance (road markers for
citizens)
Calculated by Denton County Tax
Assessor/Collector after the tax roll is certified
Provided in early August
Town Council Page 32 of 177 Meeting Date: Tuesday, August 12, 2014
Effective Tax Rate
What tax rate would produce the same amount of
revenue on the same properties?
Apples to Apples (no new construction included in the
calculation and must use supplemental values)
How would an increase in existing values affect this
rate?
How would a decrease in existing values affect this
rate?
Town Council Page 33 of 177 Meeting Date: Tuesday, August 12, 2014
Effective Rate Examples
Prior Year Supplemental Value = $100,000
Current Tax Rate = .50/$100
Last Year’s revenue = $500
Ex. 1 (Increase): Existing value = $120,000
What tax rate required for $500?
$500/$120,000 = .417/$100
Ex. 2 (Decrease): Existing value = $90,000
What tax rate required for $500?
$500/$90,000 = .556/$100
Town Council Page 34 of 177 Meeting Date: Tuesday, August 12, 2014
Rollback Rate
Similar calculation as Effective Rate but
accommodation made for subsequent year’s debt
requirements (I&S)
O&M portion of the rate is segregated and
Rollback Rate = Effective O&M Rate + 8% (plus
I&S portion)
If Adopted Rate exceeds Rollback Rate, citizens
may petition for a rollback election moving the rate
back to the rollback rate.
Town Council Page 35 of 177 Meeting Date: Tuesday, August 12, 2014
Rollback Rate Example
Prior Year Tax Rate = .50/$100 (.40 M&O + .10 I&S)
Prior Year M&O Revenue = $400
Proposed Year Existing Values = $120,000
M&O Effective Rate = $400/$120,000 = .333/$100
I&S Rate = Decreases to .09/$100 from previous year
Rollback Rate = M&O Effective Rate x 1.08 + I&S Rate
Rollback Rate = .333 x 1.08 + .09 = .44964/$100
This creates a rollback rate that is less than the current
rate.
Town Council Page 36 of 177 Meeting Date: Tuesday, August 12, 2014
Fiscal Year 2015 Budget Effect
Value growth in existing properties
Potential decrease in the I&S rate due to lower debt
service requirements in FY 15
Creates an effective and rollback rate that are similar
and both below the current tax rate.
Based on the latest preliminary appraised values the
estimated effective rate would be 0.46762/$100 and
the estimated rollback rate would be 0.480502/$100.
It is not a staff recommendation to adopt a tax rate
that exceeds the rollback rate.
Town Council Page 37 of 177 Meeting Date: Tuesday, August 12, 2014
Questions?
Town Council Page 38 of 177 Meeting Date: Tuesday, August 12, 2014
ATTACHMENT B
Ordinance 2014-XX amending Ordinance No. 2014-09 as presented at the dais
Town Council Page 39 of 177 Meeting Date: Tuesday, August 12, 2014
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ATTACHMENT C
Updated May 2014 Financial Report
Town Council Page 52 of 177 Meeting Date: Tuesday, August 12, 2014
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1332-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding an ordinance of the Town amending Section 16.02,
"Board Established/Number of Members/Terms Established and Qualifications" of Article XVI,
"Citizens Financial Advisory Board" of Chapter 1, "Administration" in order to add two (2) new seats to
the Citizens Financial Advisory Board for a total of seven (7) members; providing for engrossment and
enrollment; and providing an effective date.
Attachments:ORD 2014-22 CFAB Amendment.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an ordinance of the Town amending Section 16.02, "Board
Established/Number of Members/Terms Established and Qualifications" of Article XVI, "Citizens Financial Advisory
Board" of Chapter 1, "Administration" in order to add two (2) new seats to the Citizens Financial Advisory Board for a total
of seven (7) members; providing for engrossment and enrollment; and providing an effective date.
Town Council Page 71 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE 2014-22
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING SECTION 16.02 ENTITLED “BOARD
ESTABLISHED/NUMBER OF MEMBERS/TERMS ESTABLISHED AND
QUALIFICATIONS” OF ARTICLE XVI, ENTITLED “CITIZENS
FINANCIAL ADVISORY BOARD” OF CHAPTER 1, ENTITLED
“ADMINISTRATION”, TO ADD TWO (2) SEATS TO THE BOARD FOR
A TOTAL OF SEVEN (7) SEATS WITH STAGGERED TERMS;
PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING
FOR AN AMENDMENT; PROVIDING A CUMULATIVE REPEALER
CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas is a home rule municipality acting
under its Charter and state law; and
WHEREAS, on January 3, 2011, the Town Council adopted an ordinance
creating the Citizens Financial Advisory Board (“CFAB”) to perform various functions
under the direction of the Town Council, which ordinance was codified in Article XVI,
“Citizen’s Financial Advisory Board” of Chapter 1, “Administration” of the Code of
Ordinances of the Town; and
WHEREAS, the Town Council has determined it necessary and appropriate to
amend Article XVI establishing the CFAB in order to add two (2) seats to the CFAB and
thereby increase its membership from five (5) to seven (7) members serving on the
Board; and
WHEREAS, the Board having been established in 2011 with varying
implementation terms that per the Article XVI were to be followed by standard three (3)
year terms for all Board members after expiration of that implementation period; and
WHEREAS, the implementation period for all existing five (5) seats has expired
so that seats Place 1 through 5 each now serve for a three (3) year term; and
WHEREAS, it is appropriate at this time with the addition of two (2) new seats, to
appoint each of those members for standard three (3) year terms; and
WHEREAS, the Town Council finds and determines that the amendment to
Section 16.02, “Board Established/Number of Members/Terms Established and
Qualifications”, of Article XVI as set forth below serves the best interests of the Town
and should be approved;
Town Council Page 72 of 177 Meeting Date: Tuesday, August 12, 2014
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises having been found by the Town Council to be
true and correct are incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01 Section 16.02, entitled “Board Established/Number of Members/Terms
Established and Qualifications”, and Subsection 16.02 (C) thereof, entitled “Staggered
Terms” is hereby amended so that the introductory paragraph of Section 16.02 and
Subsection 16.02(C) shall be and read in their entirety as follows and all other
provisions of Section 16.02 not specifically amended hereby shall remain unaltered and
shall be in effect as previously adopted:
Section 16.02 Board Established/Number of Members/Terms
Established and Qualifications
“The Citizens Financial Advisory Board consisting of seven (7)
members is hereby established as follows:
C. Staggered Terms. Each Member of the Board shall serve for a
three (3) year term. Places on the Board shall be numbered 1 through
7. Places 1, 2, 6 and 7 and shall be appointed in even numbered
years. Places 3, 4 and 5 shall be appointed in odd numbered years.”
SECTION 3.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other Ordinances of the Town affecting
the boards and commissions, finance, and the Citizens Financial Advisory Board and
shall not repeal any of the provisions of such Ordinances except in those instances
where provisions of those Ordinances are in direct conflict with the provisions of this
Ordinance; whether such Ordinances are codified or uncodified, and all other provisions
of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with
the provisions of this Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
Town Council Page 73 of 177 Meeting Date: Tuesday, August 12, 2014
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining of the Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 12th day of August, 2014.
C. Carl Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED TO AS FORM:
Tammy Ard, Town Secretary Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 74 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1343-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:8/5/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding financial and variance report dated June 2014.
Attachments:June Financial Report FY 2014.pdf
General Fund Budget Report June 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding financial and variance report dated June 2014.
Town Council Page 75 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
GENERAL FUND SUMMARY
YEAR TO DATE JUNE 75%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 4,589,856$ 4,589,856$ 4,525,453$ (64,403)$ 99%
Licenses and Permits 937,860 937,860 702,873 (234,987) 75%
Franchise fees 729,870 729,870 691,067 (38,803) 95%
Sales Tax 625,375 625,375 465,813 (159,562) 74%
Fines and Fees 497,727 533,727 402,482 (131,245) 75%
Intergovernmental 214,008 214,008 174,224 (39,784) 81%
Grants ‐ ‐ 66,664 66,664 NA
Charges for Service 198,763 198,763 155,426 (43,337) 78%
Investment Income 5,500 5,500 1,777 (3,723) 32%
Miscellaneous Income 85,000 85,000 84,902 (98) 100%
Total Revenues 7,883,959$ 7,919,959$ 7,270,681$ (649,278)$ 92%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 11,000$ 11,000$ 186,147$ 175,147 1692%
Total Available Resources 7,894,959$ 7,930,959$ 7,456,828$ (474,131)$ 94%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Manager's Office 872,641$ 864,641$ 571,317$ 293,323$ 66%
Human Resources 98,382 92,382 50,731 41,651 55%
Information Services 374,271 377,271 270,939 106,332 72%
Legal 184,246 184,246 146,355 37,891 79%
Police 1,963,011 1,963,011 1,515,209 447,802 77%
Emergency Medical Services 853,933 853,933 598,261 255,672 70%
Streets 444,452 440,452 290,834 149,619 66%
Medians 306,772 306,772 215,350 91,421 70%
Parks 980,967 998,967 723,084 275,883 72%
Recreation & Community Events 609,743 609,743 276,800 332,943 45%
Planning & Zoning 241,753 235,928 199,078 36,850 84%
Community Development 355,601 397,426 230,035 167,391 58%
Finance 395,440 392,440 285,074 107,366 73%
Municipal Court 84,994 84,994 56,458 28,536 66%
Facilities Maintenance 72,200 72,200 73,095 (895) 101%
Total Expenditures 7,838,406$ 7,874,406$ 5,502,620$ 2,371,786$ 70%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfers Out ‐$ ‐$ 10,817$ 10,817$ NA
Total Outflows of Resources 7,838,406$ 7,874,406$ 5,513,437$ 2,382,603$ 70%
Percent of Budget Year Transpired
Town Council Page 76 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Fund balance Original
Budget
Revised
Budget Year to Date
Beginning fund balance 2,851,702$ 2,851,702$ 2,627,264$
+ Net increase (Decrease)56,553 56,553 1,943,391
Ending Fund Balance 2,908,255$ 2,908,255$ 4,570,655$
Fund balance Detail Original
Budget
Revised
Budget Year to Date
Reserve Fund balance
(30% of Total Expenditures)2,351,522$ 2,362,322$ 1,650,786$
Assigned Fund Balance 228,138 228,138 228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%328,595 317,795 2,691,731
Total Fund balance 2,908,255$ 2,908,255$ 4,570,655$
From FY 2013 CAFR
Town Council Page 77 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE JUNE 75%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 5,806,764$ 5,763,939$ 3,960,479$ 1,803,460$ 69%
Purchased Services 1,422,524 1,486,524 1,121,366 365,158 75%
Supplies 387,209 387,209 241,759 145,451 62%
Capital 5,700 65,525 23,664 41,861 36%
Transfer to Future
Replacement 216,209 171,209 155,352 15,857 91%
Total 7,838,406$ 7,874,406$ 5,502,620$ 2,371,786$ 70%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 711,541$ 703,541$ 475,739$ 227,802$ 68%
Purchased Services 95,240 95,240 55,628 39,612 58%
Supplies 65,860 65,860 39,950 25,910 61%
Total 872,641$ 864,641$ 571,317$ 293,324$ 66%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 151,546$ 151,546$ 109,848$ 41,698$ 72%
Purchased Services 23,389 23,389 32,771 (9,382) 140%
Supplies 9,311 9,311 3,737 5,574 40%
Total 184,246$ 184,246$ 146,355$ 37,891$ 79%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 92,186$ 86,186$ 48,457$ 37,729$ 56%
Purchased Services 4,896 4,896 1,322 3,574 27%
Supplies 1,300 1,300 952 348 73%
Total 98,382$ 92,382$ 50,731$ 41,651$ 55%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 185,804$ 185,804$ 133,056$ 52,748$ 72%
Purchased Services 118,721 121,721 83,203 38,518 68%
Supplies 25,039 25,039 21,150 3,889 84%
Transfer to Future
Replacement 44,707 44,707 33,530 11,177 75%
Total 374,271$ 377,271$ 270,939$ 106,332$ 72%
Outside legal services have exceeded the budgeted amount by $11,642.
Percent of Budget Year Transpired
Manager's Office
Legal
Human Resources
Information Services
General Fund Summary
Town Council Page 78 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE JUNE 75%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 1,679,317$ 1,679,317$ 1,286,919$ 392,398$ 77%
Purchased Services 145,743 145,743 112,283 33,460 77%
Supplies 100,945 100,945 64,400 36,545 64%
Capital 3,000 3,000 3,276 (276) 109%
Transfer to Future
Replacement 34,006 34,006 48,330 (14,324) 142%
Total 1,963,011$ 1,963,011$ 1,515,209$ 447,802$ 77%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 713,653$ 713,653$ 507,150$ 206,503$ 71%
Purchased Services 41,081 41,081 22,316 18,765 54%
Supplies 27,186 27,186 14,785 12,401 54%
Transfer to Future
Replacement 72,013 72,013 54,010 18,003 75%
Total 853,933$ 853,933$ 598,261$ 255,672$ 70%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 264,010$ 260,010$ 169,110$ 90,900$ 65%
Purchased Services 176,302 176,302 119,295 57,007 68%
Supplies 4,140 4,140 2,429 1,711 59%
Total 444,452$ 440,452$ 290,834$ 149,619$ 66%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 158,159$ 158,159$ 102,168$ 55,991$ 65%
Purchased Services 134,700 134,700 109,746 24,954 81%
Supplies 13,913 13,913 3,435 10,478 25%
Total 306,772$ 306,772$ 215,350$ 91,422$ 70%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 70,630$ 70,630$ 50,202$ 20,428$ 71%
Purchased Services 12,064 12,064 5,316 6,748 44%
Supplies 2,300 2,300 940 1,360 41%
Total 84,994$ 84,994$ 56,458$ 28,536$ 66%
Percent of Budget Year Transpired
Police
EMS
Medians
Streets
Municipal Court
Town Council Page 79 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE JUNE 75%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 285,438$ 282,438$ 191,715$ 90,723$ 68%
Purchased Services 106,952 106,952 91,001 15,951 85%
Supplies 3,050 3,050 2,357 693 77%
Total 395,440$ 392,440$ 285,074$ 107,366$ 73%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 179,882$ 158,057$ 81,179$ 76,878$ 51%
Purchased Services 60,686 76,686 117,212 (40,526) 153%
Supplies 1,185 1,185 686 499 58%
Total 241,753$ 235,928$ 199,078$ 36,850$ 84%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 313,976$ 313,976$ 208,653$ 105,323$ 66%
Purchased Services 26,323 26,323 10,192 16,131 39%
Supplies 11,300 11,300 8,188 3,112 72%
Capital ‐ 41,825 ‐ 41,825 0%
Transfer to Future
Replacement 4,002 4,002 3,002 1,001 75%
Total 355,601$ 397,426$ 230,035$ 167,391$ 58%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 69,500$ 69,500$ 72,189$ (2,689)$ 104%
Supplies 2,700 2,700 906 1,794 34%
Total 72,200$ 72,200$ 73,095$ (895)$ 101%
Facilities Maintenance
Percent of Budget Year Transpired
Finance
Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by
increased developer fees
Community Development
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
Planning & Zoning
Town Council Page 80 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE JUNE 75%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 627,442$ 627,442$ 422,818$ 204,624$ 67%
Purchased Services 250,004 295,004 221,512 73,492 75%
Supplies 39,340 39,340 41,885 (2,545) 106%
Capital 2,700 20,700 20,388 312 98%
Transfer to Future
Replacement 61,481 16,481 16,481 ‐ 100%
Total 980,967$ 998,967$ 723,084$ 275,883$ 72%
Category Original Budget Revised Budget Year to Date Variance % Used
Personnel 373,180$ 373,180$ 173,464$ 199,716$ 46%
Purchased Services 114,411 114,411 42,722 71,689 37%
Supplies 66,237 66,237 28,307 37,930 43%
Total 553,828$ 553,828$ 244,493$ 309,335$ 44%
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services 42,512$ 42,512$ 24,655$ 17,857$ 58%
Supplies 13,403 13,403 7,652 5,751 57%
Total 55,915$ 55,915$ 32,307$ 23,608$ 58%
Parks
Recreation
Community Events
Percent of Budget Year Transpired
Town Council Page 81 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
CAPITAL PROJECTS FUND
YEAR TO DATE JUNE 75%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Contributions $ ‐ $ ‐ $ 26,503 (26,503)$ NA
Interest Income 100$ 100$ 1,017$ (917)$ 1017%
Total 100$ 100$ 27,519$ (27,419)$ 27519%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Bond Proceeds ‐$ ‐$ 2,500,000$ (2,500,000)$ NA
Bond Premium ‐ ‐ 50,329 (50,329)$ NA
Total ‐$ ‐$ 2,550,329$ (2,550,329)$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
2010 Tax Notes ‐$ 35,000$ 58,677$ (23,677)$ 168%
2010 GO Bond 30,000 30,000 118,485 (88,485) 395%
2012 Tax Notes 434,550 434,550 141,603 292,947 33%
Capital Projects ‐ Trophy
Club Park ‐ 5,000 5,000 ‐ 100%
Capital Projects ‐ Parks ‐ 5,000 5,000 ‐ 100%
Capital Projects ‐ Pool ‐ 22,000 22,011 (11) 100%
2013 CO 3,000,000 3,000,000 67,667 2,932,333 2%
Bond Issuance Cost ‐ ‐ 47,000 (47,000) NA
Total 3,464,550$ 3,531,550$ 465,444$ 3,066,106$ 13%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer To Debt Service ‐$ ‐$ 29$ (29)$ NA
Total Other Uses ‐$ ‐$ 29$ (29)$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 4,293,136$ 4,293,136$ 2,065,759$
+Net Increase (Decrease) (3,464,450) (3,531,450) 2,112,375
Ending Fund Balance 828,686$ 761,686$ 4,178,134$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 82 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
DEBT SERVICE FUND
YEAR TO DATE JUNE 75%
Revenues Original
Budget
Revised
Budget Year to Date Variance % Received
Property Tax 1,369,864$ 1,369,864$ 1,353,729$ (16,134)$ 99%
Interest Income 1,000 1,000 164 (836) 16%
Total Revenue 1,370,864$ 1,370,864$ 1,353,893$ (16,970)$ 99%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfers In 218,362$ 218,362$ 6,138$ 212,224$ 3%
Total 218,362$ 218,362$ 6,138$ 212,224$ 3%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Principal Payments 1,138,000$ 1,138,000$ 280,000$ 858,000$ 25%
Interest Payments 445,092 445,092 201,716 243,376 45%
Paying Agent Fees 2,000 2,000 4,250 (2,250) 213%
Total Expenditures 1,585,092$ 1,585,092$ 485,966$ 1,099,126$ 31%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 58,785$ 58,785$ 119,722$
+Net Increase (Decrease)4,133 4,133 874,065
Ending Fund Balance 62,918$ 62,918$ 993,787$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 83 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
COURT SECURITY FUND
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Municipal Court Security
Fee 4,000$ 4,000$ 2,503$ (1,497)$ 63%
Total Revenue 4,000$ 4,000$ 2,503$ (1,497)$ 63%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer to General Fund 3,000$ 3,000$ 2,250$ 750$ 75%
Total Other Uses 3,000$ 3,000$ 2,250$ 750$ 75%
Fund Balance
Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 18,675$ 18,675$ 22,147$
+Net Increase (Decrease) 1,000 1,000 253
Ending Fund Balance 19,675$ 19,675$ 22,400$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 84 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
COURT TECHNOLOGY FUND
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Fines & Fees 5,000$ 5,000$ 3,337$ (1,663)$ 67%
Miscellaneous ‐ ‐ 2,200 2,200 NA
Total Revenue 5,000$ 5,000$ 5,537$ 537$ 111%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Purchased Services 4,166$ 4,166$ 2,494$ 1,672$ 60%
Supplies ‐ ‐ 5,280 (5,280) NA
Capital Expenses ‐ 13,440 ‐ 13,440 0%
Total Expenditure 4,166$ 17,606$ 7,774$ 9,832$ 44%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 32,989$ 32,989$ 38,780$
+Net Increase (Decrease)834 (12,606) (2,237)
Ending Fund Balance 33,823$ 20,383$ 36,543$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 85 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 305,000$ 305,000$ 225,430$ 79,570$ 74%
Interest Income 100 100 30 70 30%
Miscellaneous ‐ ‐ 3,938 (3,938) 100%
Total Revenue 305,100$ 305,100$ 229,397$ 75,703$ 75%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ 1,000$ ‐$ 100%
Advertising 16,500 16,500 450 16,050 3%
Printing 1,000 1,000 90 910 9%
Schools & Training 2,320 2,320 1,430 890 62%
Dues & Membership 600 600 550 50 92%
Travel & Per diem 3,226 3,226 132 3,094 4%
Office Supplies 1,000 1,000 220 780 22%
Miscellaneous Expense 6,750 6,750 3,781 2,969 56%
Capital EDC Projects 50,744 50,744 33,733 17,011 66%
Total Expenditures 83,140$ 83,140$ 41,386$ 41,754$ 50%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 71,996$ 71,996$ 45,579$ 26,417$ 63%
Transfer to Debt Service 54,964 54,964 41,223 13,741 75%
Total Other Uses 126,960$ 126,960$ 86,802$ 40,158$ 68%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 188,704$
+Net Increase (Decrease)95,000 95,000 101,209
Ending Fund Balance 262,530$ 262,530$ 289,913$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 86 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 100,452$ (52,048)$ 66%
Interest Income ‐ ‐ 6 6 NA
Total Revenue 152,500$ 152,500$ 100,458$ (52,042)$ 66%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Supplies 40,054$ 40,054$ 12,500$ 27,554$ 31%
Capital Expenses 44,946 44,946 32,601 12,345 73%
Total Expenditure 85,000$ 85,000$ 45,101$ 39,899$ 53%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 67,500$ 67,500$ ‐$ 67,500$ 0%
Total Other Uses 67,500$ 67,500$ ‐$ 67,500$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance ‐$ ‐$ 23,007$
+Net Increase (Decrease)‐ ‐ 55,357
Ending Fund Balance ‐$ ‐$ 78,364$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 87 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
HOTEL OCCUPANCY
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Hotel Occupancy Tax 100,000$ 100,000$ 174,608$ 74,608$ 175%
Interest income 100 100 27 (73) 27%
Total Revenue 100,100$ 100,100$ 174,635$ 74,535$ 174%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Event Rentals 32,840$ 32,840$ 22,628$ 10,212$ 69%
Total Expenditures 32,840$ 32,840$ 22,628$ 10,212$ 69%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Future Capital
Projects 67,260$ 67,260$ ‐$ 67,260$ 0%
Total Other Uses 67,260$ 67,260$ ‐$ 67,260$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 1,321$ 1,321$ 87,225$
+Net Increase (Decrease)‐ ‐ 152,007
Ending Fund Balance 1,321$ 1,321$ 239,232$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 88 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Storm Drainage Fees 386,034$ 386,034$ 291,714$ (94,319)$ 76%
Hazardous Waste Stipend 6,000 6,000 4,000 (2,000) 67%
Miscellaneous Revenue ‐ ‐ 26,001 26,001 NA
Interest Income ‐ ‐ 10 10 NA
Total Revenue 392,034$ 392,034$ 321,725$ (70,309)$ 82%
Other Sources Original
Budget
Revised
Budget Year to Date Variance % Received
Transfer In ‐$ ‐$ 6,460$ 6,460$ NA
Total Other Sources ‐$ ‐$ 6,460$ 6,460$ NA
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenses 178,283 178,283 84,665 93,618 47%
Debt Service ‐ ‐ 165,791 (165,791) NA
Total Expenses 178,283$ 178,283$ 250,456$ (72,173)$ 140%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to Debt Service 213,214$ 213,214$ 6,108$ 207,105$ 3%
Total Other Uses 213,214$ 213,214$ 6,108$ 207,105$ 3%
Working Capital Year to Date Operating
Days
Beginning Working Capital 199,298$ 183
+Net Increase (Decrease)71,620 66
Ending Working Capital 270,918$ 249
Drainage Capital Projects Original
Budget
Revised
Budget Year to Date
Funding Source
2013 CO Proceeds $ 1,700,000 $ 1,700,000 1,700,000$
Operating Funds 200,000 200,000 128,463
Project Detail
Timber Ridge / Fresh Meadow (982,000) (982,000) (641,210)
Skyline / Indian Creek (498,852) (498,852) (58,970)
Remaining Funding 419,148$ 419,148$ 1,128,283$
Percent of Budget Year Transpired
Town Council Page 89 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 152,500$ 152,500$ 112,715$ (39,785)$ 74%
Total Revenue 152,500$ 152,500$ 112,715$ (39,785)$ 74%
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Operating Expenditures 112,675$ 112,675$ 134,001$ (21,327)$ 119%
Total Expenses 112,675$ 112,675$ 134,001$ (21,327)$ 119%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer To Debt Service 13,287$ 13,287$ ‐$ 13,287$ 0%
Total Other Uses 13,287$ 13,287$ ‐$ 13,287$ 0%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 29,338$ 29,338$ 46,700$
+Net Increase (Decrease) 26,538 26,538 (21,286)
Ending Fund Balance 55,876$ 55,876$ 25,414$
Percent of Budget Year Transpired
From FY 2013 CAFR
Town Council Page 90 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
TROPHY CLUB PARK FUND
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Park Revenue 130,000$ 130,000$ 112,135$ (17,865)$ 86%
Total Revenue 130,000$ 130,000$ 112,135$ (17,865)$ 86%
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Salaries 35,390$ 35,390$ 27,536$ 7,854$ 78%
Longevity 88 88 88 ‐ 100%
Stipend 1,600 1,600 600 1,000 38%
Retirement 3,318 3,318 2,364 954 71%
Medical Insurance 2,122 2,122 1,772 350 84%
Dental Insurance 145 145 105 40 72%
Vision Insurance 32 32 24 8 74%
Life Insurance & Other 355 355 151 204 42%
Social Security Taxes 2,299 2,299 1,706 593 74%
Medicare Taxes 538 538 399 139 74%
Unemployment Taxes 261 261 290 (29) 111%
Workman's compensation 799 799 576 223 72%
Pre‐employment
Physicals/Testing 140 140 ‐ 140 0%
Total Personnel Services 47,087$ 47,087$ 35,609$ 11,478$ 76%
Professional Outside
Services 5,000$ 5,000$ ‐$ 5,000$ 0%
Auditing 1,000 1,000 1,000 ‐ 100%
Software & Support 1,928 1,928 2,139 (211) 111%
Collection Fees 1,300 1,300 ‐ 1,300 0%
Advertising 1,440 1,440 2,640 (1,200) 183%
Printing 1,375 1,375 ‐ 1,375 0%
Schools & Training 1,280 1,280 1,825 (545) 143%
Service Charges & Fees 1,736 1,736 2,859 (1,123) 165%
Electricity 2,000 2,000 2,154 (154) 108%
Water 1,600 1,600 791 809 49%
Telephone 1,380 1,380 964 416 70%
Communication/Pagers/Mo
biles 3,483 3,483 1,616 1,867 46%
Property maintenance 12,000 12,000 23,850 (11,850) 199%
Equipment Maintenance 2,926 2,926 2,146 780 73%
Independent labor 10,200 10,200 8,400 1,800 82%
Portable toilets 4,158 4,158 2,729 1,429 66%
Dues & Membership 1,450 1,450 60 1,390 4%
Travel & Per Diem 1,093 1,093 776 317 71%
Total Purchased Services 55,349$ 55,349$ 53,948$ 1,401$ 97%
Percent of Budget Year Transpired
Town Council Page 91 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
Expenses Original
Budget
Revised
Budget Year to Date Variance % Used
Office Supplies 955$ 955$ 347$ 608$ 36%
Postage 300 300 94 206 31%
Fuel 1,404 1,404 806 598 57%
Uniforms 845 845 333 512 39%
Community Events 6,500 6,500 8,989 (2,489) 138%
Small tools 1,400 1,400 1,834 (434) 131%
Furniture/Equipment
<$5,000 1,720 1,720 590 1,130 34%
Maintenance Supplies 425 425 666 (241) 157%
Miscellaneous Expense 525 525 ‐ 525 0%
Total Supplies 14,074$ 14,074$ 13,660$ 414$ 97%
Capital Expense 5,200$ 5,200$ 4,850$ 350$ 93%
Total Expenses 121,710$ 121,710$ 108,067$ 13,643$ 89%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Park Administration
Transfer 8,000$ 8,000$ 6,000$ 2,000$ 75%
Total Other Uses 8,000$ 8,000$ 6,000$ 2,000$ 75%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance (20,608)$ (20,608)$ (6,470)$
+Net Increase (Decrease)290 290 (1,931)
Ending Fund Balance (20,318)$ (20,318)$ (8,401)$
From FY 2013 CAFR
Town Council Page 92 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB
JUNE 2014 FINANCIAL REPORT
RECREATIONAL PROGRAMS
YEAR TO DATE JUNE 75%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Recreational Programs ‐$ ‐$ 11,953$ 11,953$ NA
Total Revenue ‐$ ‐$ 11,953$ 11,953$ NA
Expenditures Original
Budget
Revised
Budget Year to Date Variance % Used
Recreational Programs ‐$ ‐$ 8,162$ (8,162)$ NA
Total Expenditures ‐$ ‐$ 8,162$ (8,162)$ NA
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance ‐$ ‐$ ‐$
+Net Increase (Decrease)‐ ‐ 3,790
Ending Fund Balance ‐$ ‐$ 3,790$
Percent of Budget Year Transpired
Town Council Page 93 of 177 Meeting Date: Tuesday, August 12, 2014
8/4/2014 4:46:00 PM Page 1 of 18
Budget Report
Town of Trophy Club, TX Account Summary
For Fiscal: 2013-2014 Period Ending: 06/30/2014
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
Category: 40 - Taxes
Property Taxes 4,517,575.00 4,503,337.18 -14,237.82 0.32%14,979.6301-000-40100 4,517,575.00
Property Taxes/Delinquent 33,882.00 15,507.82 -18,374.18 54.23%0.0001-000-40125 33,882.00
Property Taxes/Penalty & Interest 38,399.00 6,607.62 -31,791.38 82.79%1,447.2101-000-40150 38,399.00
Sales Tax - General 610,000.00 450,860.33 -159,139.67 26.09%54,118.6101-000-40300 610,000.00
Mixed Beverage Tax 15,375.00 14,953.09 -421.91 2.74%0.0001-000-40360 15,375.00
Category: 40 - Taxes Total:4,991,266.0470,545.455,215,231.00 5,215,231.00 -223,964.96 4.29 %
Category: 41 - Licenses & Permits
Electric Franchise 359,110.00 380,456.87 21,346.87 105.94%0.0001-000-41050 359,110.00
Gas Franchise 56,570.00 64,470.04 7,900.04 113.97%0.0001-000-41100 56,570.00
Telecommunication Franchise 54,060.00 38,784.08 -15,275.92 28.26%0.0001-000-41150 54,060.00
Cable Franchise 189,000.00 143,833.30 -45,166.70 23.90%0.0001-000-41200 189,000.00
Refuse Franchise 71,130.00 63,522.98 -7,607.02 10.69%7,711.5201-000-41250 71,130.00
Building Permits 773,000.00 546,138.08 -226,861.92 29.35%43,985.6001-000-41300 773,000.00
Plumbing Permits 9,000.00 0.00 -9,000.00 100.00%0.0001-000-41310 9,000.00
Fire Permits/Sprinkler 450.00 0.00 -450.00 100.00%0.0001-000-41320 450.00
Miscellaneous Permits 149,000.00 156,734.67 7,734.67 105.19%18,878.9401-000-41330 149,000.00
Multifamily Residence License 6,410.00 0.00 -6,410.00 100.00%0.0001-000-41340 6,410.00
Category: 41 - Licenses & Permits Total:1,393,940.0270,576.061,667,730.00 1,667,730.00 -273,789.98 16.42 %
Category: 42 - Intergovernmental
MUD Service Contract 77,048.00 77,048.00 0.00 0.00%0.0001-000-42000 77,048.00
Intergovernmental Transfer MUD 10,996.00 10,373.96 -622.04 5.66%0.0001-000-42100 10,996.00
Intergovernmental Transfer EDC 125,964.00 86,802.45 -39,161.55 31.09%13,741.0001-000-42150 125,964.00
Grant Revenue 0.00 66,663.92 66,663.92 0.00%0.0001-000-42500 0.00
Category: 42 - Intergovernmental Total:240,888.3313,741.00214,008.00 214,008.00 26,880.33 12.56 %
Category: 43 - Fines & Fees
City Vehicle Registration Fees/Child S…8,000.00 10,796.69 2,796.69 134.96%0.0001-000-43002 8,000.00
Golf Cart Registration 0.00 975.00 975.00 0.00%325.0001-000-43005 0.00
Records Management Revenue 1,000.00 165.30 -834.70 83.47%15.0001-000-43011 1,000.00
Municipal Court Fines/Fees 140,000.00 94,618.09 -45,381.91 32.42%10,340.9301-000-43100 140,000.00
Municipal Court - Child Safety Fees 0.00 3,908.62 3,908.62 0.00%350.0001-000-43105 0.00
Zoning Fees 500.00 0.00 -500.00 100.00%0.0001-000-43220 500.00
Platting Fees 3,000.00 3,584.25 584.25 119.48%0.0001-000-43225 3,000.00
Developer Fees 86,000.00 98,819.49 12,819.49 114.91%0.0001-000-43230 50,000.00
P&Z Administrative Fees 3,000.00 4,205.60 1,205.60 140.19%45.0001-000-43240 3,000.00
Recreation Programs 0.00 715.00 715.00 0.00%0.0001-000-43300 0.00
Day Camp Programs 70,000.00 36,650.00 -33,350.00 47.64%17,810.0001-000-43310 70,000.00
Community Events Revenue 6,000.00 825.00 -5,175.00 86.25%225.0001-000-43315 6,000.00
Pool Entry Fees 118,097.00 69,610.75 -48,486.25 41.06%45,976.2501-000-43320 118,097.00
Pool Rentals 16,900.00 11,660.00 -5,240.00 31.01%4,935.0001-000-43325 16,900.00
Swim Team Programs 28,265.00 28,001.00 -264.00 0.93%2,966.0001-000-43330 28,265.00
Aquatic Programs 17,865.00 13,988.41 -3,876.59 21.70%1,118.4101-000-43335 17,865.00
Pool Concessions 23,000.00 13,309.49 -9,690.51 42.13%12,397.4901-000-43340 23,000.00
Denton/Tarrant County - EMS 5,000.00 4,165.50 -834.50 16.69%0.0001-000-43425 5,000.00
Animal Control 3,500.00 3,268.00 -232.00 6.63%520.0001-000-43600 3,500.00
Miscellaneous Police Revenue 3,600.00 2,110.45 -1,489.55 41.38%700.0001-000-43650 3,600.00
Convenience Fees 0.00 1,104.91 1,104.91 0.00%142.4301-000-43800 0.00
Category: 43 - Fines & Fees Total:402,481.5597,866.51497,727.00 533,727.00 -131,245.45 24.59 %
Town Council Page 94 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 2 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 44 - Charges for Services
EMS Runs 130,000.00 101,596.83 -28,403.17 21.85%1,405.6901-000-44000 130,000.00
NISD Contract for SRO 53,685.00 53,685.00 0.00 0.00%0.0001-000-44001 53,685.00
PID Reimbursement 14,578.00 144.50 -14,433.50 99.01%0.0001-000-44003 14,578.00
CIA Lien Revenues 500.00 0.00 -500.00 100.00%0.0001-000-44006 500.00
Category: 44 - Charges for Services Total:155,426.331,405.69198,763.00 198,763.00 -43,336.67 21.80 %
Category: 45 - Rents
Gas Well Revenues 500.00 198.00 -302.00 60.40%0.0001-000-45005 500.00
Recreation Rentals 20,000.00 24,840.00 4,840.00 124.20%135.0001-000-45100 20,000.00
Cell Tower Lease Revenue 34,500.00 25,875.00 -8,625.00 25.00%2,875.0001-000-45150 34,500.00
Category: 45 - Rents Total:50,913.003,010.0055,000.00 55,000.00 -4,087.00 7.43 %
Category: 46 - Contributions and Donations
Donations 0.00 260.00 260.00 0.00%0.0001-000-46000 0.00
Category: 46 - Contributions and Donations Total:260.000.000.00 0.00 260.00 0.00 %
Category: 47 - Investment Income
Interest Income 5,500.00 1,776.66 -3,723.34 67.70%0.0001-000-47000 5,500.00
Category: 47 - Investment Income Total:1,776.660.005,500.00 5,500.00 -3,723.34 67.70 %
Category: 48 - Sales
Auction Sales 5,000.00 0.00 -5,000.00 100.00%0.0001-000-48008 5,000.00
Category: 48 - Sales Total:0.000.005,000.00 5,000.00 -5,000.00 100.00 %
Category: 49 - Other Financing Sources
Transfer In 11,000.00 186,146.99 175,146.99 1,692.25%2,750.0001-000-49220 11,000.00
Category: 49 - Other Financing Sources Total:186,146.992,750.0011,000.00 11,000.00 175,146.99 1,592.25 %
Category: 51 - Miscellaneous
Miscellaneous Revenue 25,000.00 33,728.97 8,728.97 134.92%8,367.0301-000-51012 25,000.00
Category: 51 - Miscellaneous Total:33,728.978,367.0325,000.00 25,000.00 8,728.97 34.92 %
Department: 000 - General Total:7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11 5.98 %
Revenue Total:7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11 5.98 %
Expense
Department: 000 - General
Category: 99 - Other Financing Uses
Transfer Out 0.00 10,817.35 -10,817.35 0.00%0.0001-000-99150 0.00
Category: 99 - Other Financing Uses Total:10,817.350.000.00 0.00 -10,817.35 0.00 %
Department: 000 - General Total:10,817.350.000.00 0.00 -10,817.35 0.00 %
Department: 140 - Manager's Office
Category: 50 - Personnel Services
Salaries - Regular 503,872.00 340,118.56 163,753.44 32.50%38,883.0701-140-50100 511,872.00
Salaries - Longevity 2,146.00 1,582.50 563.50 26.26%0.0001-140-50140 2,146.00
Salaries - Stipend 8,400.00 7,200.00 1,200.00 14.29%0.0001-140-50145 8,400.00
Retirement 85,705.00 63,311.84 22,393.16 26.13%7,925.6001-140-51200 85,705.00
Medical Insurance 42,636.00 23,545.47 19,090.53 44.78%3,294.1201-140-51210 42,636.00
Dental Insurance 3,055.00 1,935.13 1,119.87 36.66%276.1801-140-51215 3,055.00
Vision Insurance 706.00 449.68 256.32 36.31%63.5001-140-51216 706.00
Life Insurance & Other 3,224.00 2,003.31 1,220.69 37.86%260.8401-140-51218 3,224.00
Social Security Taxes 31,052.00 18,877.26 12,174.74 39.21%2,441.2801-140-52220 31,052.00
Medicare Taxes 7,262.00 5,052.04 2,209.96 30.43%570.9401-140-52225 7,262.00
Unemployment Taxes 1,297.00 1,246.90 50.10 3.86%0.0001-140-52250 1,297.00
Workman's Compensation 1,204.00 1,139.39 64.61 5.37%238.0401-140-52260 1,204.00
Pre-employment Physicals/Testing 0.00 104.90 -104.90 0.00%0.0001-140-52290 0.00
Auto Allowance 12,000.00 8,678.99 3,321.01 27.68%1,500.0001-140-52950 12,000.00
Employee Relations 982.00 492.98 489.02 49.80%285.6401-140-52960 982.00
Category: 50 - Personnel Services Total:475,738.9555,739.21711,541.00 703,541.00 227,802.05 32.38 %
Category: 60 - Purchased Services
Professional Outside Services 13,000.00 1,125.00 11,875.00 91.35%0.0001-140-60100 13,000.00
Town Council Page 95 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 3 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Records Management 1,500.00 1,233.50 266.50 17.77%131.5001-140-60805 1,500.00
Newsletter/Year-in-Review 10,000.00 6,396.11 3,603.89 36.04%0.0001-140-61500 10,000.00
Elections 17,860.00 16,350.57 1,509.43 8.45%-2,394.3201-140-62100 17,860.00
Meals on Wheels 2,000.00 2,000.00 0.00 0.00%0.0001-140-63000 2,000.00
Advertising 1,000.00 1,567.55 -567.55 56.76%237.3601-140-63200 1,000.00
Printing 680.00 143.50 536.50 78.90%0.0001-140-63250 680.00
Schools & Training 4,440.00 1,305.73 3,134.27 70.59%700.0001-140-63551 4,440.00
Telephone 718.00 199.60 518.40 72.20%0.0001-140-64300 718.00
Communications /Pagers/Mobiles 4,057.00 2,945.56 1,111.44 27.40%488.0201-140-64400 4,057.00
Independent Labor 1,600.00 1,147.50 452.50 28.28%116.2501-140-67000 1,600.00
Dues & Membership 17,975.00 13,451.01 4,523.99 25.17%1,239.8601-140-68100 17,975.00
Travel & per diem 12,064.54 4,652.31 7,412.23 61.44%2,308.0001-140-68200 12,064.54
Meetings 8,345.00 3,110.08 5,234.92 62.73%69.0101-140-68600 8,345.00
Category: 60 - Purchased Services Total:55,628.022,895.6895,239.54 95,239.54 39,611.52 41.59 %
Category: 70 - Supplies
Office Supplies 2,500.00 2,106.40 393.60 15.74%86.8401-140-70100 2,500.00
Postage 1,400.00 1,406.76 -6.76 0.48%441.0101-140-70300 1,400.00
Publications/Books/Subscriptions 100.00 199.00 -99.00 99.00%0.0001-140-70400 100.00
Mayor/Council Expense 28,760.00 21,234.46 7,525.54 26.17%2,240.8001-140-70600 28,760.00
Furniture/Equipment<$5,000 2,000.00 385.24 1,614.76 80.74%385.2401-140-78500 2,000.00
Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00
Contingency Expense 28,000.00 13,410.23 14,589.77 52.11%8,205.4901-140-79900 28,000.00
Miscellaneous Expense 3,000.00 1,208.00 1,792.00 59.73%193.0001-140-79999 3,000.00
Category: 70 - Supplies Total:39,950.0911,552.3865,860.00 65,860.00 25,909.91 39.34 %
Department: 140 - Manager's Office Total:571,317.0670,187.27872,640.54 864,640.54 293,323.48 33.92 %
Department: 160 - Legal
Category: 50 - Personnel Services
Salaries - Regular 115,566.00 82,260.37 33,305.63 28.82%8,715.3601-160-50100 115,566.00
Salaries - Longevity 975.00 967.50 7.50 0.77%0.0001-160-50140 975.00
Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-160-50145 1,800.00
Retirement 17,216.00 13,543.24 3,672.76 21.33%1,892.1001-160-51200 17,216.00
Medical Insurance 5,304.00 3,816.94 1,487.06 28.04%442.0401-160-51210 5,304.00
Dental Insurance 362.00 261.57 100.43 27.74%30.1401-160-51215 362.00
Vision Insurance 81.00 58.67 22.33 27.57%6.7601-160-51216 81.00
Life Insurance & Other 729.00 498.67 230.33 31.60%57.4601-160-51218 729.00
Social Security Taxes 7,337.00 5,039.29 2,297.71 31.32%540.3601-160-52220 7,337.00
Medicare Taxes 1,716.00 1,232.98 483.02 28.15%126.3801-160-52225 1,716.00
Unemployment Taxes 187.00 207.00 -20.00 10.70%0.0001-160-52250 187.00
Workman's Compensation 273.00 161.91 111.09 40.69%53.9701-160-52260 273.00
Category: 50 - Personnel Services Total:109,848.1411,864.57151,546.00 151,546.00 41,697.86 27.51 %
Category: 60 - Purchased Services
Professional Outside Services 20,000.00 31,641.84 -11,641.84 58.21%0.0001-160-60100 20,000.00
Schools & Training 425.00 270.00 155.00 36.47%270.0001-160-63551 425.00
Telephone 76.00 6.87 69.13 90.96%0.0001-160-64300 76.00
Communications /Pagers/Mobiles 694.08 461.88 232.20 33.45%51.3601-160-64400 694.08
Dues & Membership 455.00 0.00 455.00 100.00%0.0001-160-68100 455.00
Travel & per diem 1,739.00 390.00 1,349.00 77.57%390.0001-160-68200 1,739.00
Category: 60 - Purchased Services Total:32,770.59711.3623,389.08 23,389.08 -9,381.51 40.11 %
Category: 70 - Supplies
Office Supplies 130.00 95.58 34.42 26.48%10.3601-160-70100 130.00
Postage 10.00 0.00 10.00 100.00%0.0001-160-70300 10.00
Publications/Books/Subscriptions 9,121.00 3,641.00 5,480.00 60.08%0.0001-160-70400 9,121.00
Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00
Category: 70 - Supplies Total:3,736.5810.369,311.00 9,311.00 5,574.42 59.87 %
Department: 160 - Legal Total:146,355.3112,586.29184,246.08 184,246.08 37,890.77 20.57 %
Town Council Page 96 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 4 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 251 - Police
Category: 50 - Personnel Services
Salaries - Regular 1,143,928.00 861,220.85 282,707.15 24.71%91,261.1601-251-50100 1,143,928.00
Salaries - Overtime 41,843.00 32,223.20 9,619.80 22.99%3,629.8501-251-50130 41,843.00
Salaries - Longevity 10,450.00 11,827.50 -1,377.50 13.18%0.0001-251-50140 10,450.00
Salaries - Stipend 23,000.00 24,900.00 -1,900.00 8.26%0.0001-251-50145 23,000.00
Salaries - Certification 11,100.00 9,600.00 1,500.00 13.51%2,877.6201-251-50160 11,100.00
Salaries - Holiday Pay 23,583.00 24,134.92 -551.92 2.34%0.0001-251-50180 23,583.00
Retirement 171,527.00 130,028.42 41,498.58 24.19%13,460.9101-251-51200 171,527.00
Medical Insurance 110,027.00 80,916.91 29,110.09 26.46%8,859.0101-251-51210 110,027.00
Dental Insurance 8,920.00 6,701.73 2,218.27 24.87%762.7201-251-51215 8,920.00
Vision Insurance 2,166.00 1,583.00 583.00 26.92%182.4001-251-51216 2,166.00
Life Insurance & Other 9,814.00 7,091.41 2,722.59 27.74%822.5401-251-51218 9,814.00
Social Security Taxes 75,056.00 57,345.10 17,710.90 23.60%5,795.8701-251-52220 75,056.00
Medicare Taxes 17,553.00 13,411.58 4,141.42 23.59%1,355.5401-251-52225 17,553.00
Unemployment Taxes 5,521.00 5,323.38 197.62 3.58%146.9101-251-52250 5,521.00
Workman's Compensation 23,629.00 19,027.46 4,601.54 19.47%4,671.5701-251-52260 23,629.00
Pre-employment Physicals/Testing 0.00 184.00 -184.00 0.00%0.0001-251-52290 0.00
Clothing Allowance 1,200.00 1,400.00 -200.00 16.67%125.0001-251-52940 1,200.00
Category: 50 - Personnel Services Total:1,286,919.46133,951.101,679,317.00 1,679,317.00 392,397.54 23.37 %
Category: 60 - Purchased Services
Advertising 0.00 148.32 -148.32 0.00%148.3201-251-63200 0.00
Printing 800.00 1,577.07 -777.07 97.13%109.5601-251-63250 800.00
Schools & Training 5,500.00 4,969.32 530.68 9.65%150.0001-251-63551 5,500.00
Electricity 17,000.00 10,991.25 6,008.75 35.35%960.8601-251-64000 17,000.00
Water 1,500.00 890.29 609.71 40.65%12.7101-251-64100 1,500.00
Telephone 960.00 221.34 738.66 76.94%0.0001-251-64300 960.00
Communications /Pagers/Mobiles 9,952.28 7,236.92 2,715.36 27.28%966.3101-251-64400 9,952.28
Building Maintenance 12,500.00 5,207.89 7,292.11 58.34%355.5201-251-65200 12,500.00
Vehicle Maintenance 23,830.00 18,335.91 5,494.09 23.06%519.9701-251-65300 23,830.00
Equipment Maintenance 3,250.00 3,404.71 -154.71 4.76%0.0001-251-65350 3,250.00
Qualifying Expenses 5,400.00 21.03 5,378.97 99.61%0.0001-251-66200 5,400.00
Emergency Management 1,000.00 0.00 1,000.00 100.00%0.0001-251-66250 1,000.00
Dispatch - Denton County 51,141.00 51,141.00 0.00 0.00%51,141.0001-251-66500 51,141.00
Independent Labor 6,000.00 3,010.00 2,990.00 49.83%500.0001-251-67000 6,000.00
Dues & Membership 2,135.00 1,167.00 968.00 45.34%45.0001-251-68100 2,135.00
Travel & per diem 4,500.00 3,857.94 642.06 14.27%645.4201-251-68200 4,500.00
Meetings 275.00 103.40 171.60 62.40%0.0001-251-68600 275.00
Category: 60 - Purchased Services Total:112,283.3955,554.67145,743.28 145,743.28 33,459.89 22.96 %
Category: 70 - Supplies
Office Supplies 2,800.00 1,337.46 1,462.54 52.23%214.9301-251-70100 2,800.00
Postage 750.00 686.95 63.05 8.41%118.3001-251-70300 750.00
Publications/Books/Subscriptions 1,450.00 57.00 1,393.00 96.07%0.0001-251-70400 1,450.00
Fuel 58,524.74 35,900.88 22,623.86 38.66%4,132.5601-251-71000 58,524.74
Uniforms 12,900.00 13,295.58 -395.58 3.07%240.0501-251-72100 12,900.00
Protective Clothing 3,200.00 2,268.30 931.70 29.12%0.0001-251-72150 3,200.00
Investigative Materials 5,320.00 4,138.52 1,181.48 22.21%-1,079.2001-251-72400 5,320.00
Animal Control 6,250.00 2,502.83 3,747.17 59.95%388.8401-251-77100 6,250.00
Small Equipment 5,000.00 1,257.82 3,742.18 74.84%0.0001-251-78400 5,000.00
Furniture/Equipment<$5,000 2,000.00 479.19 1,520.81 76.04%379.2001-251-78500 2,000.00
Maintenance Supplies 1,500.00 1,987.15 -487.15 32.48%226.4401-251-79100 1,500.00
Miscellaneous Expense 1,250.00 488.40 761.60 60.93%0.0001-251-79999 1,250.00
Category: 70 - Supplies Total:64,400.084,621.12100,944.74 100,944.74 36,544.66 36.20 %
Category: 80 - Capital
Radar 1,500.00 0.00 1,500.00 100.00%0.0001-251-83625 1,500.00
Programs & Special Projects 1,500.00 3,275.96 -1,775.96 118.40%500.0001-251-87100 1,500.00
Category: 80 - Capital Total:3,275.96500.003,000.00 3,000.00 -275.96 9.20 %
Town Council Page 97 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 5 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 99 - Other Financing Uses
Transfer to Future Replacement 34,006.00 48,329.99 -14,323.99 42.12%8,501.5001-251-99500 34,006.00
Category: 99 - Other Financing Uses Total:48,329.998,501.5034,006.00 34,006.00 -14,323.99 42.12 %
Department: 251 - Police Total:1,515,208.88203,128.391,963,011.02 1,963,011.02 447,802.14 22.81 %
Department: 255 - EMS
Category: 50 - Personnel Services
Salaries - Regular 449,202.00 318,473.73 130,728.27 29.10%35,696.1701-255-50100 449,202.00
Salaries - Overtime 44,224.00 25,543.43 18,680.57 42.24%2,464.8001-255-50130 44,224.00
Salaries - Longevity 4,768.00 4,655.00 113.00 2.37%0.0001-255-50140 4,768.00
Salaries - Stipend 9,150.00 9,150.00 0.00 0.00%0.0001-255-50145 9,150.00
Salaries - Certification 4,350.00 3,563.46 786.54 18.08%450.0001-255-50160 4,350.00
Salaries - Holiday Pay 14,268.00 13,289.86 978.14 6.86%0.0001-255-50180 14,268.00
Retirement 75,663.00 53,324.00 22,339.00 29.52%5,493.1801-255-51200 75,663.00
Medical Insurance 56,350.00 39,572.52 16,777.48 29.77%4,305.2601-255-51210 56,350.00
Dental Insurance 4,230.00 2,962.23 1,267.77 29.97%352.1301-255-51215 4,230.00
Vision Insurance 977.00 591.60 385.40 39.45%69.7001-255-51216 977.00
Life Insurance & Other 3,986.00 2,763.33 1,222.67 30.67%326.4501-255-51218 3,986.00
Social Security Taxes 28,769.00 21,441.55 7,327.45 25.47%2,182.9501-255-52220 28,769.00
Medicare Taxes 6,714.00 5,015.88 1,698.12 25.29%510.6601-255-52225 6,714.00
Unemployment Taxes 1,681.00 1,599.24 81.76 4.86%29.2001-255-52250 1,681.00
Workman's Compensation 8,771.00 5,033.84 3,737.16 42.61%1,734.0701-255-52260 8,771.00
Pre-employment Physicals/Testing 550.00 170.73 379.27 68.96%0.0001-255-52290 550.00
Category: 50 - Personnel Services Total:507,150.4053,614.57713,653.00 713,653.00 206,502.60 28.94 %
Category: 60 - Purchased Services
Collection Fees 14,275.00 4,293.58 9,981.42 69.92%0.0001-255-62000 14,275.00
Hazmat Disposal 700.00 689.35 10.65 1.52%193.1101-255-62200 700.00
Schools & Training 1,250.00 930.00 320.00 25.60%0.0001-255-63551 1,250.00
Electricity 4,800.00 4,705.65 94.35 1.97%538.4601-255-64000 4,800.00
Water 1,260.00 988.95 271.05 21.51%171.2401-255-64100 1,260.00
Telephone 120.00 7.01 112.99 94.16%0.0001-255-64300 120.00
Communications /Pagers/Mobiles 2,763.38 1,901.20 862.18 31.20%221.1101-255-64400 2,763.38
Building Maintenance 0.00 194.50 -194.50 0.00%0.0001-255-65200 0.00
Vehicle Maintenance 4,000.00 3,483.29 516.71 12.92%0.0001-255-65300 4,000.00
Equipment Maintenance 6,200.00 11.18 6,188.82 99.82%0.0001-255-65350 6,200.00
Dispatch - Denton County 1,259.00 1,295.00 -36.00 2.86%1,295.0001-255-66500 1,259.00
Dues & Membership 574.00 1,542.00 -968.00 168.64%150.0001-255-68100 574.00
Flags & Repairs 1,700.00 1,634.62 65.38 3.85%0.0001-255-68190 1,700.00
Travel & per diem 1,174.00 611.53 562.47 47.91%54.3001-255-68200 1,174.00
Meetings 136.00 28.00 108.00 79.41%0.0001-255-68600 136.00
Inspection Fees 870.00 0.00 870.00 100.00%0.0001-255-69110 870.00
Category: 60 - Purchased Services Total:22,315.862,623.2241,081.38 41,081.38 18,765.52 45.68 %
Category: 70 - Supplies
Office Supplies 150.00 149.22 0.78 0.52%0.0001-255-70100 150.00
Postage 70.00 12.04 57.96 82.80%0.0001-255-70300 70.00
Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00
Fuel 6,465.60 4,067.25 2,398.35 37.09%503.2301-255-71000 6,465.60
Uniforms 1,500.00 2,503.93 -1,003.93 66.93%0.0001-255-72100 1,500.00
Medical Control 7,000.00 3,024.00 3,976.00 56.80%0.0001-255-72200 7,000.00
Pharmacy 2,500.00 844.40 1,655.60 66.22%68.9701-255-72220 2,500.00
Oxygen 900.00 762.55 137.45 15.27%63.0001-255-72250 900.00
Disposable Supplies 5,000.00 3,124.57 1,875.43 37.51%302.5901-255-72500 5,000.00
Small Equipment 2,200.00 0.00 2,200.00 100.00%0.0001-255-78400 2,200.00
Miscellaneous Expense 1,200.00 296.94 903.06 75.26%0.0001-255-79999 1,200.00
Category: 70 - Supplies Total:14,784.90937.7927,185.60 27,185.60 12,400.70 45.61 %
Town Council Page 98 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 6 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 99 - Other Financing Uses
Transfer to Future Replacement 72,013.00 54,009.75 18,003.25 25.00%18,003.2501-255-99500 72,013.00
Category: 99 - Other Financing Uses Total:54,009.7518,003.2572,013.00 72,013.00 18,003.25 25.00 %
Department: 255 - EMS Total:598,260.9175,178.83853,932.98 853,932.98 255,672.07 29.94 %
Department: 360 - Streets
Category: 50 - Personnel Services
Salaries - Regular 170,527.00 110,547.70 59,979.30 35.17%10,399.9101-360-50100 174,527.00
Salaries - Overtime 3,000.00 1,053.00 1,947.00 64.90%110.3301-360-50130 3,000.00
Salaries - Longevity 2,602.00 1,893.86 708.14 27.22%0.0001-360-50140 2,602.00
Salaries - Stipend 5,286.24 4,086.24 1,200.00 22.70%0.0001-360-50145 5,286.24
Retirement 26,973.00 17,060.30 9,912.70 36.75%1,546.0501-360-51200 26,973.00
Medical Insurance 23,821.00 15,592.97 8,228.03 34.54%1,355.3901-360-51210 23,821.00
Dental Insurance 1,629.00 1,127.59 501.41 30.78%108.1201-360-51215 1,629.00
Vision Insurance 363.00 229.88 133.12 36.67%21.6401-360-51216 363.00
Life Insurance & Other 1,592.00 953.91 638.09 40.08%95.5601-360-51218 1,592.00
Social Security Taxes 10,861.00 6,722.11 4,138.89 38.11%594.5301-360-52220 10,861.00
Medicare Taxes 2,540.00 1,572.32 967.68 38.10%139.0701-360-52225 2,540.00
Unemployment Taxes 706.00 709.56 -3.56 0.50%0.0001-360-52250 706.00
Workman's Compensation 10,110.00 7,453.91 2,656.09 26.27%1,998.8001-360-52260 10,110.00
Pre-employment Physicals/Testing 0.00 106.26 -106.26 0.00%0.0001-360-52290 0.00
Category: 50 - Personnel Services Total:169,109.6116,369.40264,010.24 260,010.24 90,900.63 34.96 %
Category: 60 - Purchased Services
Professional Services - PID Utility 0.00 5,522.37 -5,522.37 0.00%2,301.7601-360-60100 0.00
Advertising 0.00 150.00 -150.00 0.00%0.0001-360-63200 0.00
Schools & Training 458.00 0.00 458.00 100.00%0.0001-360-63551 458.00
Electricity 164,988.00 111,213.00 53,775.00 32.59%11,770.2101-360-64000 164,988.00
Telephone 125.00 15.48 109.52 87.62%0.0001-360-64300 125.00
Communications /Pagers/Mobiles 2,740.84 1,816.91 923.93 33.71%212.5401-360-64400 2,740.84
Vehicle Maintenance 500.00 0.00 500.00 100.00%0.0001-360-65300 500.00
Equipment Maintenance 6,150.00 323.34 5,826.66 94.74%0.0001-360-65350 6,150.00
Dues & Membership 428.00 179.00 249.00 58.18%0.0001-360-68100 428.00
Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00
Meetings 100.00 74.89 25.11 25.11%0.0001-360-68600 100.00
Category: 60 - Purchased Services Total:119,294.9914,284.51176,301.84 176,301.84 57,006.85 32.33 %
Category: 70 - Supplies
Office Supplies 200.00 304.42 -104.42 52.21%10.3601-360-70100 200.00
Postage 100.00 2.36 97.64 97.64%0.0001-360-70300 100.00
Uniforms 2,340.00 1,085.74 1,254.26 53.60%62.9801-360-72100 2,340.00
Small Tools 1,500.00 1,036.38 463.62 30.91%0.0001-360-78200 1,500.00
Category: 70 - Supplies Total:2,428.9073.344,140.00 4,140.00 1,711.10 41.33 %
Department: 360 - Streets Total:290,833.5030,727.25444,452.08 440,452.08 149,618.58 33.97 %
Department: 400 - Parks
Category: 50 - Personnel Services
Salaries - Regular 413,741.00 270,769.87 142,971.13 34.56%30,598.6601-400-50100 413,741.00
Salaries - Overtime 12,500.00 13,503.98 -1,003.98 8.03%2,664.1301-400-50130 12,500.00
Salaries - Longevity 3,002.00 2,880.00 122.00 4.06%0.0001-400-50140 3,002.00
Salaries - Stipend 1,000.00 10,800.00 -9,800.00 980.00%0.0001-400-50145 1,000.00
Salaries - Certification 12,000.00 1,044.64 10,955.36 91.29%125.0001-400-50160 12,000.00
Retirement 64,335.00 43,641.81 20,693.19 32.16%4,937.0701-400-51200 64,335.00
Medical Insurance 65,449.00 39,901.65 25,547.35 39.03%4,788.9901-400-51210 65,449.00
Dental Insurance 4,501.00 2,821.08 1,679.92 37.32%348.3501-400-51215 4,501.00
Vision Insurance 1,016.00 642.37 373.63 36.77%80.7601-400-51216 1,016.00
Life Insurance & Other 4,080.00 2,463.58 1,616.42 39.62%294.8301-400-51218 4,080.00
Social Security Taxes 25,899.00 17,688.55 8,210.45 31.70%1,947.1101-400-52220 25,899.00
Medicare Taxes 6,057.00 4,136.96 1,920.04 31.70%455.4101-400-52225 6,057.00
Unemployment Taxes 1,914.00 2,295.12 -381.12 19.91%141.4101-400-52250 1,914.00
Town Council Page 99 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 7 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Workman's Compensation 9,533.00 8,241.72 1,291.28 13.55%1,884.7201-400-52260 9,533.00
Pre-employment Physicals/Testing 315.00 467.80 -152.80 48.51%70.0001-400-52290 315.00
Auto Allowance 2,100.00 1,518.75 581.25 27.68%175.0001-400-52950 2,100.00
Category: 50 - Personnel Services Total:422,817.8848,511.44627,442.00 627,442.00 204,624.12 32.61 %
Category: 60 - Purchased Services
Professional Outside Services 500.00 0.00 500.00 100.00%0.0001-400-60100 500.00
Advertising 700.00 1,024.60 -324.60 46.37%-260.4001-400-63200 700.00
Schools & Training 3,025.00 1,783.00 1,242.00 41.06%430.0001-400-63551 3,025.00
Electricity 42,800.00 23,672.61 19,127.39 44.69%2,685.6601-400-64000 42,800.00
Water 60,750.00 31,974.43 28,775.57 47.37%7,660.3101-400-64100 60,750.00
Telephone 425.00 23.00 402.00 94.59%0.0001-400-64300 425.00
Communications /Pagers/Mobiles 7,224.00 4,882.07 2,341.93 32.42%459.5801-400-64400 7,224.00
Property Maintenance 147,900.00 125,235.58 22,664.42 15.32%5,831.3201-400-65100 102,900.00
Building Maintenance 2,500.00 1,443.42 1,056.58 42.26%222.8501-400-65200 2,500.00
Vehicle Maintenance 8,001.00 8,011.52 -10.52 0.13%1,270.3701-400-65300 8,001.00
Equipment Maintenance 10,225.00 6,847.10 3,377.90 33.04%327.5201-400-65350 10,225.00
Equipment Rental/Lease 0.00 597.00 -597.00 0.00%0.0001-400-67100 0.00
Storage Rental 4,200.00 11,531.97 -7,331.97 174.57%583.3301-400-67210 4,200.00
Portable Toilets 1,557.00 1,382.40 174.60 11.21%154.1001-400-67350 1,557.00
Dues & Membership 780.00 408.25 371.75 47.66%0.0001-400-68100 780.00
Travel & per diem 2,967.00 1,846.16 1,120.84 37.78%0.0001-400-68200 2,967.00
Meetings 1,000.00 684.10 315.90 31.59%0.0001-400-68600 1,000.00
Safety Program 450.00 165.25 284.75 63.28%165.2501-400-68700 450.00
Category: 60 - Purchased Services Total:221,512.4619,529.89250,004.00 295,004.00 73,491.54 24.91 %
Category: 70 - Supplies
Office Supplies 361.00 601.15 -240.15 66.52%42.3001-400-70100 361.00
Postage 50.00 0.00 50.00 100.00%0.0001-400-70300 50.00
Publications/Books/Subscriptions 500.00 275.94 224.06 44.81%76.4401-400-70400 500.00
Fuel 17,726.70 17,169.08 557.62 3.15%2,628.7801-400-71000 17,726.70
Uniforms 7,622.00 3,552.35 4,069.65 53.39%491.3501-400-72100 7,622.00
Small Tools 9,800.00 14,193.94 -4,393.94 44.84%823.8001-400-78200 9,800.00
Safety Equipment 1,980.00 1,089.30 890.70 44.98%0.0001-400-78300 1,980.00
Small Equipment 0.00 1,784.06 -1,784.06 0.00%0.0001-400-78400 0.00
Furniture/Equipment<$5,000 1,000.00 1,368.22 -368.22 36.82%0.0001-400-78500 1,000.00
Miscellaneous Expense 300.00 1,850.46 -1,550.46 516.82%0.0001-400-79999 300.00
Category: 70 - Supplies Total:41,884.504,062.6739,339.70 39,339.70 -2,544.80 6.47 %
Category: 80 - Capital
Capital Lease 2,700.00 2,518.26 181.74 6.73%0.0001-400-81000 2,700.00
Capital Expenses 18,000.00 17,869.72 130.28 0.72%0.0001-400-83700 0.00
Category: 80 - Capital Total:20,387.980.002,700.00 20,700.00 312.02 1.51 %
Category: 99 - Other Financing Uses
Transfer to Future Replacement 16,481.00 16,481.00 0.00 0.00%0.0001-400-99500 61,481.00
Category: 99 - Other Financing Uses Total:16,481.000.0061,481.00 16,481.00 0.00 0.00 %
Department: 400 - Parks Total:723,083.8272,104.00980,966.70 998,966.70 275,882.88 27.62 %
Department: 401 - Medians
Category: 50 - Personnel Services
Salaries - Regular 100,984.00 65,728.33 35,255.67 34.91%6,145.8901-401-50100 100,984.00
Salaries - Overtime 2,000.00 1,406.29 593.71 29.69%565.0201-401-50130 2,000.00
Salaries - Longevity 1,896.00 1,062.50 833.50 43.96%0.0001-401-50140 1,896.00
Salaries - Stipend 3,600.00 3,600.00 0.00 0.00%0.0001-401-50145 3,600.00
Salaries - Certification 500.00 0.00 500.00 100.00%0.0001-401-50160 500.00
Retirement 15,854.00 10,392.69 5,461.31 34.45%987.1701-401-51200 15,854.00
Medical Insurance 19,683.00 11,103.89 8,579.11 43.59%884.0801-401-51210 19,683.00
Dental Insurance 1,609.00 788.17 820.83 51.01%60.2801-401-51215 1,609.00
Vision Insurance 357.00 175.77 181.23 50.76%13.5201-401-51216 357.00
Life Insurance & Other 1,042.00 600.39 441.61 42.38%54.2601-401-51218 1,042.00
Town Council Page 100 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 8 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Social Security Taxes 6,296.00 4,228.70 2,067.30 32.84%416.0801-401-52220 6,296.00
Medicare Taxes 1,472.00 988.98 483.02 32.81%97.3101-401-52225 1,472.00
Unemployment Taxes 560.00 654.70 -94.70 16.91%31.2701-401-52250 560.00
Workman's Compensation 2,306.00 1,367.73 938.27 40.69%455.9101-401-52260 2,306.00
Pre-employment Physicals/Testing 0.00 70.00 -70.00 0.00%70.0001-401-52290 0.00
Category: 50 - Personnel Services Total:102,168.149,780.79158,159.00 158,159.00 55,990.86 35.40 %
Category: 60 - Purchased Services
Electricity 1,000.00 8,829.62 -7,829.62 782.96%1,077.2301-401-64000 1,000.00
Water 29,726.45 13,547.31 16,179.14 54.43%2,729.5701-401-64100 29,726.45
Communications /Pagers/Mobiles 1,413.00 948.13 464.87 32.90%141.9901-401-64400 1,413.00
Property Maintenance 83,552.50 84,719.99 -1,167.49 1.40%3,669.2601-401-65100 83,552.50
Building Maintenance 2,000.00 0.00 2,000.00 100.00%0.0001-401-65200 2,000.00
Vehicle Maintenance 1,988.00 1,451.48 536.52 26.99%1,451.4801-401-65300 1,988.00
Equipment Maintenance 3,075.00 249.95 2,825.05 91.87%249.9501-401-65350 3,075.00
Meetings 100.00 0.00 100.00 100.00%0.0001-401-68600 100.00
Safety Program 150.00 0.00 150.00 100.00%0.0001-401-68700 150.00
Tree City 11,694.35 0.00 11,694.35 100.00%0.0001-401-69100 11,694.35
Category: 60 - Purchased Services Total:109,746.489,319.48134,699.30 134,699.30 24,952.82 18.52 %
Category: 70 - Supplies
Fuel 5,387.91 2,335.38 3,052.53 56.66%0.0001-401-71000 5,387.91
Uniforms 2,350.30 320.29 2,030.01 86.37%320.2901-401-72100 2,350.30
Small Tools 6,175.00 779.82 5,395.18 87.37%779.8201-401-78200 6,175.00
Category: 70 - Supplies Total:3,435.491,100.1113,913.21 13,913.21 10,477.72 75.31 %
Department: 401 - Medians Total:215,350.1120,200.38306,771.51 306,771.51 91,421.40 29.80 %
Department: 450 - Recreation
Category: 50 - Personnel Services
Salaries - Regular 293,613.00 125,567.55 168,045.45 57.23%37,621.5401-450-50100 293,613.00
Salaries - Overtime 3,800.00 358.13 3,441.87 90.58%358.1301-450-50130 3,800.00
Salaries - Longevity 760.00 759.50 0.50 0.07%0.0001-450-50140 760.00
Salaries - Stipend 3,300.00 3,300.00 0.00 0.00%0.0001-450-50145 3,300.00
Retirement 19,332.00 14,027.72 5,304.28 27.44%1,474.4101-450-51200 19,332.00
Medical Insurance 11,851.00 8,926.74 2,924.26 24.68%1,058.7801-450-51210 11,851.00
Dental Insurance 833.00 602.23 230.77 27.70%69.4001-450-51215 833.00
Vision Insurance 199.00 143.37 55.63 27.95%16.5301-450-51216 199.00
Life Insurance & Other 1,173.00 816.43 356.57 30.40%94.0901-450-51218 1,173.00
Social Security Taxes 18,442.00 7,939.64 10,502.36 56.95%2,335.6701-450-52220 18,442.00
Medicare Taxes 4,313.00 1,856.73 2,456.27 56.95%546.2501-450-52225 4,313.00
Unemployment Taxes 4,261.00 1,236.90 3,024.10 70.97%647.0601-450-52250 4,261.00
Workman's Compensation 6,498.00 3,924.97 2,573.03 39.60%1,284.6901-450-52260 6,498.00
Pre-employment Physicals/Testing 2,705.00 2,485.30 219.70 8.12%630.0001-450-52290 2,705.00
Auto Allowance 2,100.00 1,518.74 581.26 27.68%175.0001-450-52950 2,100.00
Category: 50 - Personnel Services Total:173,463.9546,311.55373,180.00 373,180.00 199,716.05 53.52 %
Category: 60 - Purchased Services
Software & Support 3,500.00 3,576.56 -76.56 2.19%0.0001-450-60800 3,500.00
Collection Fees 1,650.00 0.00 1,650.00 100.00%0.0001-450-62000 1,650.00
Health Inspections 246.00 0.00 246.00 100.00%0.0001-450-62300 246.00
Advertising 3,433.00 1,687.74 1,745.26 50.84%255.7401-450-63200 3,433.00
Printing 3,701.00 0.00 3,701.00 100.00%0.0001-450-63250 3,701.00
Schools & Training 4,025.00 1,038.00 2,987.00 74.21%0.0001-450-63551 4,025.00
Service Charges and Fees 0.00 2,539.43 -2,539.43 0.00%0.0001-450-63800 0.00
Electricity 20,000.00 9,953.87 10,046.13 50.23%1,894.9101-450-64000 20,000.00
Water 20,000.00 3,358.90 16,641.10 83.21%727.6501-450-64100 20,000.00
Telephone 1,224.00 1,126.02 97.98 8.00%0.0001-450-64300 1,224.00
Communications /Pagers/Mobiles 3,061.00 2,266.58 794.42 25.95%348.0401-450-64400 3,061.00
Insurance 486.00 0.00 486.00 100.00%0.0001-450-65000 486.00
Property Maintenance 9,997.00 11,422.78 -1,425.78 14.26%5,503.5801-450-65100 9,997.00
Equipment Maintenance 0.00 85.60 -85.60 0.00%0.0001-450-65350 0.00
Town Council Page 101 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 9 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Library Services 15,000.00 0.00 15,000.00 100.00%0.0001-450-66750 15,000.00
Independent Labor 2,742.00 0.00 2,742.00 100.00%0.0001-450-67000 2,742.00
Equipment Rental/Lease 5,729.00 0.00 5,729.00 100.00%0.0001-450-67100 5,729.00
Dues & Membership 6,994.00 2,457.06 4,536.94 64.87%2,340.0001-450-68100 6,994.00
Travel & per diem 5,986.00 2,343.13 3,642.87 60.86%0.0001-450-68200 5,986.00
Meetings 1,137.00 96.63 1,040.37 91.50%0.0001-450-68600 1,137.00
Field Trips 5,500.00 770.00 4,730.00 86.00%0.0001-450-68750 5,500.00
Category: 60 - Purchased Services Total:42,722.3011,069.92114,411.00 114,411.00 71,688.70 62.66 %
Category: 70 - Supplies
Office Supplies 1,923.00 676.04 1,246.96 64.84%85.0901-450-70100 1,923.00
Postage 155.00 0.00 155.00 100.00%0.0001-450-70300 155.00
Publications/Books/Subscriptions 464.00 199.50 264.50 57.00%0.0001-450-70400 464.00
Fuel 0.00 438.00 -438.00 0.00%0.0001-450-71000 0.00
Uniforms 7,283.00 10,806.10 -3,523.10 48.37%5,219.9401-450-72100 7,283.00
Chemicals 20,688.00 5,540.79 15,147.21 73.22%1,273.8801-450-72300 20,688.00
Concessions 11,139.00 2,006.89 9,132.11 81.98%2,006.8901-450-72600 11,139.00
Program Supplies 5,544.00 1,416.35 4,127.65 74.45%1,159.6901-450-72700 5,544.00
Special Events 1,804.00 855.00 949.00 52.61%0.0001-450-76900 1,804.00
Safety Equipment 1,123.00 1,014.67 108.33 9.65%848.8201-450-78300 1,123.00
Small Equipment 4,120.00 785.94 3,334.06 80.92%0.0001-450-78400 4,120.00
Furniture/Equipment<$5,000 7,881.00 3,339.58 4,541.42 57.62%0.0001-450-78500 7,881.00
Hardware 2,000.00 589.99 1,410.01 70.50%0.0001-450-78600 2,000.00
Maintenance Supplies 1,801.00 461.09 1,339.91 74.40%62.8201-450-79100 1,801.00
Miscellaneous Expense 312.00 176.84 135.16 43.32%176.8401-450-79999 312.00
Category: 70 - Supplies Total:28,306.7810,833.9766,237.00 66,237.00 37,930.22 57.26 %
Department: 450 - Recreation Total:244,493.0368,215.44553,828.00 553,828.00 309,334.97 55.85 %
Department: 460 - Community Events
Category: 60 - Purchased Services
Advertising 1,250.00 511.75 738.25 59.06%0.0001-460-63200 1,250.00
Printing 3,800.00 0.00 3,800.00 100.00%0.0001-460-63250 3,800.00
Schools & Training 200.00 0.00 200.00 100.00%0.0001-460-63551 200.00
Event Rentals 36,592.00 24,143.59 12,448.41 34.02%11,000.0001-460-67300 36,592.00
Dues & Membership 120.00 0.00 120.00 100.00%0.0001-460-68100 120.00
Travel & per diem 550.00 0.00 550.00 100.00%0.0001-460-68200 550.00
Category: 60 - Purchased Services Total:24,655.3411,000.0042,512.00 42,512.00 17,856.66 42.00 %
Category: 70 - Supplies
Uniforms 843.00 0.00 843.00 100.00%0.0001-460-72100 843.00
Program Supplies 9,860.00 7,551.53 2,308.47 23.41%0.0001-460-72700 9,860.00
Miscellaneous Expense 2,700.00 100.00 2,600.00 96.30%0.0001-460-79999 2,700.00
Category: 70 - Supplies Total:7,651.530.0013,403.00 13,403.00 5,751.47 42.91 %
Department: 460 - Community Events Total:32,306.8711,000.0055,915.00 55,915.00 23,608.13 42.22 %
Department: 521 - Planning and Zoning
Category: 50 - Personnel Services
Salaries - Regular 109,926.00 60,020.38 49,905.62 45.40%6,539.2001-521-50100 131,751.00
Salaries - Longevity 600.00 600.00 0.00 0.00%0.0001-521-50140 600.00
Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-521-50145 1,800.00
Retirement 19,516.00 9,052.63 10,463.37 53.61%961.9201-521-51200 19,516.00
Medical Insurance 13,017.00 3,816.94 9,200.06 70.68%442.0401-521-51210 13,017.00
Dental Insurance 985.00 261.57 723.43 73.44%30.1401-521-51215 985.00
Vision Insurance 219.00 58.67 160.33 73.21%6.7601-521-51216 219.00
Life Insurance & Other 1,078.00 436.88 641.12 59.47%50.3401-521-51218 1,078.00
Social Security Taxes 8,317.00 3,843.25 4,473.75 53.79%402.3401-521-52220 8,317.00
Medicare Taxes 1,945.00 898.86 1,046.14 53.79%94.1001-521-52225 1,945.00
Unemployment Taxes 345.00 207.00 138.00 40.00%0.0001-521-52250 345.00
Workman's Compensation 309.00 183.27 125.73 40.69%61.0901-521-52260 309.00
Category: 50 - Personnel Services Total:81,179.458,587.93179,882.00 158,057.00 76,877.55 48.64 %
Town Council Page 102 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 10 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 60 - Purchased Services
Professional Outside Services 6,000.00 19,067.48 -13,067.48 217.79%0.0001-521-60100 6,000.00
Engineering 61,000.00 95,353.04 -34,353.04 56.32%11,520.0301-521-60500 45,000.00
Appraisal 500.00 0.00 500.00 100.00%0.0001-521-61100 500.00
Advertising 900.00 763.52 136.48 15.16%0.0001-521-63200 900.00
Printing 200.00 45.00 155.00 77.50%45.0001-521-63250 200.00
Computer Mapping 4,000.00 464.85 3,535.15 88.38%464.8501-521-63300 4,000.00
Schools & Training 820.00 0.00 820.00 100.00%0.0001-521-63551 820.00
Telephone 400.00 110.52 289.48 72.37%0.0001-521-64300 400.00
Communications /Pagers/Mobiles 900.00 461.98 438.02 48.67%51.3601-521-64400 900.00
Dues & Membership 305.00 0.00 305.00 100.00%0.0001-521-68100 305.00
Travel & per diem 784.65 0.00 784.65 100.00%0.0001-521-68200 784.65
Meetings 176.00 28.00 148.00 84.09%0.0001-521-68600 176.00
Plat Filing Fees 700.00 918.07 -218.07 31.15%0.0001-521-69105 700.00
Category: 60 - Purchased Services Total:117,212.4612,081.2460,685.65 76,685.65 -40,526.81 52.85 %
Category: 70 - Supplies
Office Supplies 300.00 367.03 -67.03 22.34%95.5301-521-70100 300.00
Postage 500.00 50.66 449.34 89.87%0.0001-521-70300 500.00
Publications/Books/Subscriptions 335.00 57.00 278.00 82.99%0.0001-521-70400 335.00
Miscellaneous Expense 50.00 211.16 -161.16 322.32%0.0001-521-79999 50.00
Category: 70 - Supplies Total:685.8595.531,185.00 1,185.00 499.15 42.12 %
Department: 521 - Planning and Zoning Total:199,077.7620,764.70241,752.65 235,927.65 36,849.89 15.62 %
Department: 522 - Community Development
Category: 50 - Personnel Services
Salaries - Regular 218,000.00 144,279.27 73,720.73 33.82%16,744.1701-522-50100 218,000.00
Salaries - Overtime 0.00 1,979.33 -1,979.33 0.00%385.0501-522-50130 0.00
Salaries - Longevity 1,360.00 1,235.00 125.00 9.19%0.0001-522-50140 1,360.00
Salaries - Stipend 5,300.00 4,100.00 1,200.00 22.64%0.0001-522-50145 5,300.00
Retirement 32,682.00 21,973.23 10,708.77 32.77%2,519.6901-522-51200 32,682.00
Medical Insurance 34,061.00 18,617.53 15,443.47 45.34%2,368.1201-522-51210 34,061.00
Dental Insurance 2,333.00 1,387.15 945.85 40.54%172.9001-522-51215 2,333.00
Vision Insurance 519.00 299.30 219.70 42.33%38.5201-522-51216 519.00
Life Insurance & Other 1,986.00 1,357.80 628.20 31.63%176.8001-522-51218 1,986.00
Social Security Taxes 12,871.00 8,946.62 3,924.38 30.49%1,016.5801-522-52220 12,871.00
Medicare Taxes 3,010.00 2,092.47 917.53 30.48%237.7701-522-52225 3,010.00
Unemployment Taxes 934.00 1,117.23 -183.23 19.62%58.7001-522-52250 934.00
Workman's Compensation 920.00 1,020.88 -100.88 10.97%181.8901-522-52260 920.00
Pre-employment Physicals/Testing 0.00 247.35 -247.35 0.00%35.0001-522-52290 0.00
Category: 50 - Personnel Services Total:208,653.1623,935.19313,976.00 313,976.00 105,322.84 33.54 %
Category: 60 - Purchased Services
Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00
Health Inspections 6,100.00 2,575.00 3,525.00 57.79%0.0001-522-62300 6,100.00
Inspection Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-62350 5,000.00
Advertising 100.00 0.00 100.00 100.00%0.0001-522-63200 100.00
Printing 900.00 182.00 718.00 79.78%0.0001-522-63250 900.00
Abatements 1,000.00 150.00 850.00 85.00%0.0001-522-63500 1,000.00
Schools & Training 1,860.00 1,472.00 388.00 20.86%0.0001-522-63551 1,860.00
Telephone 560.00 84.54 475.46 84.90%0.0001-522-64300 560.00
Communications /Pagers/Mobiles 2,007.60 1,433.74 573.86 28.58%192.2001-522-64400 2,007.60
Vehicle Maintenance 3,000.00 3,955.25 -955.25 31.84%82.9201-522-65300 3,000.00
Dues & Membership 667.00 216.00 451.00 67.62%0.0001-522-68100 667.00
Travel & per diem 28.25 123.20 -94.95 336.11%89.6001-522-68200 28.25
Meetings 100.00 0.00 100.00 100.00%0.0001-522-68600 100.00
Category: 60 - Purchased Services Total:10,191.73364.7226,322.85 26,322.85 16,131.12 61.28 %
Category: 70 - Supplies
Office Supplies 1,500.00 1,895.39 -395.39 26.36%20.5601-522-70100 1,500.00
Postage 500.00 297.80 202.20 40.44%39.5101-522-70300 500.00
Town Council Page 103 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 11 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Publications/Books/Subscriptions 800.00 225.00 575.00 71.88%0.0001-522-70400 800.00
Fuel 6,000.00 3,704.98 2,295.02 38.25%473.5801-522-71000 6,000.00
Uniforms 1,900.00 1,615.64 284.36 14.97%150.0001-522-72100 1,900.00
Miscellaneous Expense 600.00 449.53 150.47 25.08%0.0001-522-79999 600.00
Category: 70 - Supplies Total:8,188.34683.6511,300.00 11,300.00 3,111.66 27.54 %
Category: 80 - Capital
Capital Replacement 41,825.00 0.00 41,825.00 100.00%0.0001-522-83650 0.00
Category: 80 - Capital Total:0.000.000.00 41,825.00 41,825.00 100.00 %
Category: 99 - Other Financing Uses
Transfer to Future Replacement 4,002.00 3,001.50 1,000.50 25.00%1,000.5001-522-99500 4,002.00
Category: 99 - Other Financing Uses Total:3,001.501,000.504,002.00 4,002.00 1,000.50 25.00 %
Department: 522 - Community Development Total:230,034.7325,984.06355,600.85 397,425.85 167,391.12 42.12 %
Department: 611 - Finance
Category: 50 - Personnel Services
Salaries - Regular 204,457.00 143,561.93 60,895.07 29.78%14,862.4001-611-50100 207,457.00
Salaries - Longevity 150.00 140.00 10.00 6.67%0.0001-611-50140 150.00
Salaries - Stipend 2,200.00 3,500.00 -1,300.00 59.09%0.0001-611-50145 2,200.00
Retirement 30,522.00 19,742.87 10,779.13 35.32%2,186.2601-611-51200 30,522.00
Medical Insurance 24,876.00 11,914.57 12,961.43 52.10%1,504.7201-611-51210 24,876.00
Dental Insurance 1,756.00 959.11 796.89 45.38%113.7401-611-51215 1,756.00
Vision Insurance 414.00 250.14 163.86 39.58%29.7201-611-51216 414.00
Life Insurance & Other 1,706.00 1,040.04 665.96 39.04%130.7001-611-51218 1,706.00
Social Security Taxes 12,298.00 7,797.78 4,500.22 36.59%836.9401-611-52220 12,298.00
Medicare Taxes 2,876.00 1,823.66 1,052.34 36.59%195.7401-611-52225 2,876.00
Unemployment Taxes 700.00 634.27 65.73 9.39%0.0001-611-52250 700.00
Workman's Compensation 483.00 286.47 196.53 40.69%95.4901-611-52260 483.00
Pre-employment Physicals/Testing 0.00 64.45 -64.45 0.00%0.0001-611-52290 0.00
Category: 50 - Personnel Services Total:191,715.2919,955.71285,438.00 282,438.00 90,722.71 32.12 %
Category: 60 - Purchased Services
Auditing 38,500.00 34,000.00 4,500.00 11.69%0.0001-611-60200 38,500.00
Appraisal 44,156.88 34,918.58 9,238.30 20.92%10,805.3301-611-61100 44,156.88
Tax Administration 5,525.80 3,987.30 1,538.50 27.84%0.0001-611-61150 5,525.80
Advertising 3,800.00 0.00 3,800.00 100.00%0.0001-611-63200 3,800.00
Printing 2,000.00 2,300.00 -300.00 15.00%0.0001-611-63250 2,000.00
Schools & Training 1,481.00 952.24 528.76 35.70%0.0001-611-63551 1,481.00
Service Charges & Fees 7,000.00 11,116.12 -4,116.12 58.80%0.0001-611-63800 7,000.00
PID 0.00 114.00 -114.00 0.00%0.0001-611-63850 0.00
Telephone 280.00 22.15 257.85 92.09%0.0001-611-64300 280.00
Communications /Pagers/Mobiles 900.00 596.03 303.97 33.77%75.0001-611-64400 900.00
Dues & Membership 1,470.00 1,065.00 405.00 27.55%0.0001-611-68100 1,470.00
Travel & per diem 1,687.95 1,929.98 -242.03 14.34%55.5501-611-68200 1,687.95
Meetings 150.00 0.00 150.00 100.00%0.0001-611-68600 150.00
Category: 60 - Purchased Services Total:91,001.4010,935.88106,951.63 106,951.63 15,950.23 14.91 %
Category: 70 - Supplies
Office Supplies 1,200.00 1,520.09 -320.09 26.67%77.5001-611-70100 1,200.00
Postage 1,000.00 634.33 365.67 36.57%88.0101-611-70300 1,000.00
Publications/Books/Subscriptions 500.00 57.00 443.00 88.60%0.0001-611-70400 500.00
Furniture/Equipment<$5,000 250.00 146.00 104.00 41.60%0.0001-611-78500 250.00
Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00
Category: 70 - Supplies Total:2,357.42165.513,050.00 3,050.00 692.58 22.71 %
Department: 611 - Finance Total:285,074.1131,057.10395,439.63 392,439.63 107,365.52 27.36 %
Department: 615 - Municipal Court
Category: 50 - Personnel Services
Salaries - Regular 51,500.00 36,049.56 15,450.44 30.00%3,846.4001-615-50100 51,500.00
Salaries - Stipend 500.00 1,200.00 -700.00 140.00%0.0001-615-50145 500.00
Salaries - Certification 1,200.00 0.00 1,200.00 100.00%0.0001-615-50160 1,200.00
Town Council Page 104 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 12 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Retirement 7,521.00 5,308.50 2,212.50 29.42%565.8001-615-51200 7,521.00
Medical Insurance 5,304.00 3,816.94 1,487.06 28.04%442.0401-615-51210 5,304.00
Dental Insurance 362.00 261.57 100.43 27.74%30.1401-615-51215 362.00
Vision Insurance 81.00 58.67 22.33 27.57%6.7601-615-51216 81.00
Life Insurance & Other 526.00 365.89 160.11 30.44%42.1601-615-51218 526.00
Social Security Taxes 2,664.00 2,309.51 354.49 13.31%238.4801-615-52220 2,664.00
Medicare Taxes 623.00 540.18 82.82 13.29%55.7801-615-52225 623.00
Unemployment Taxes 226.00 217.41 8.59 3.80%0.0001-615-52250 226.00
Workman's Compensation 123.00 72.96 50.04 40.68%24.3201-615-52260 123.00
Category: 50 - Personnel Services Total:50,201.195,251.8870,630.00 70,630.00 20,428.81 28.92 %
Category: 60 - Purchased Services
Professional Outside Services 1,650.00 1,088.90 561.10 34.01%0.0001-615-60100 1,650.00
Judge's Compensation 5,000.00 2,700.00 2,300.00 46.00%300.0001-615-60300 5,000.00
Advertising 0.00 742.20 -742.20 0.00%0.0001-615-63200 0.00
Printing 1,850.00 629.99 1,220.01 65.95%0.0001-615-63250 1,850.00
Schools & Training 750.00 50.00 700.00 93.33%0.0001-615-63551 750.00
Telephone 160.00 68.92 91.08 56.93%0.0001-615-64300 160.00
Jury Fees 185.00 36.00 149.00 80.54%36.0001-615-66300 185.00
Prisoner-Sit Out DCSO 144.00 0.00 144.00 100.00%0.0001-615-66400 144.00
Dues & Membership 215.00 0.00 215.00 100.00%0.0001-615-68100 215.00
Travel & per diem 2,109.65 0.00 2,109.65 100.00%0.0001-615-68200 2,109.65
Category: 60 - Purchased Services Total:5,316.01336.0012,063.65 12,063.65 6,747.64 55.93 %
Category: 70 - Supplies
Office Supplies 450.00 197.99 252.01 56.00%55.3501-615-70100 450.00
Postage 900.00 741.94 158.06 17.56%54.8401-615-70300 900.00
Publications/Books/Subscriptions 150.00 0.00 150.00 100.00%0.0001-615-70400 150.00
Warrant Round-up 600.00 0.00 600.00 100.00%0.0001-615-70500 600.00
Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00
Category: 70 - Supplies Total:939.93110.192,300.00 2,300.00 1,360.07 59.13 %
Department: 615 - Municipal Court Total:56,457.135,698.0784,993.65 84,993.65 28,536.52 33.57 %
Department: 630 - Human Resources
Category: 50 - Personnel Services
Salaries - Regular 44,000.00 27,686.40 16,313.60 37.08%3,460.8001-630-50100 50,000.00
Salaries - Stipend 0.00 500.00 -500.00 0.00%0.0001-630-50145 0.00
Retirement 7,274.00 4,109.19 3,164.81 43.51%509.0801-630-51200 7,274.00
Medical Insurance 9,074.00 0.00 9,074.00 100.00%0.0001-630-51210 9,074.00
Dental Insurance 624.00 210.98 413.02 66.19%30.1401-630-51215 624.00
Vision Insurance 138.00 47.32 90.68 65.71%6.7601-630-51216 138.00
Life Insurance & Other 526.00 219.28 306.72 58.31%37.9601-630-51218 526.00
Social Security Taxes 3,100.00 1,747.48 1,352.52 43.63%214.5601-630-52220 3,100.00
Medicare Taxes 725.00 408.69 316.31 43.63%50.1801-630-52225 725.00
Unemployment Taxes 187.00 212.69 -25.69 13.74%0.0001-630-52250 187.00
Workman's Compensation 115.00 68.22 46.78 40.68%22.7401-630-52260 115.00
Pre-employment Physicals/Testing 0.00 112.45 -112.45 0.00%0.0001-630-52290 0.00
Employee Relations 7,900.00 6,177.37 1,722.63 21.81%0.0001-630-52960 7,900.00
Tuition Reimbursement 10,104.00 5,139.95 4,964.05 49.13%0.0001-630-53240 10,104.00
Employee Assistance Program 2,419.20 1,817.20 602.00 24.88%204.4001-630-53280 2,419.20
Category: 50 - Personnel Services Total:48,457.224,536.6292,186.20 86,186.20 37,728.98 43.78 %
Category: 60 - Purchased Services
Physicals/Testing 540.00 190.00 350.00 64.81%0.0001-630-60400 540.00
Printing 0.00 45.00 -45.00 0.00%0.0001-630-63250 0.00
Schools & Training 1,950.00 300.00 1,650.00 84.62%0.0001-630-63551 1,950.00
Telephone 100.00 12.73 87.27 87.27%0.0001-630-64300 100.00
Communications /Pagers/Mobiles 900.00 0.00 900.00 100.00%0.0001-630-64400 900.00
Dues & Membership 1,046.00 75.00 971.00 92.83%0.0001-630-68100 1,046.00
Travel & per diem 100.00 699.32 -599.32 599.32%516.7601-630-68200 100.00
Town Council Page 105 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 13 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Meetings 260.00 0.00 260.00 100.00%0.0001-630-68600 260.00
Category: 60 - Purchased Services Total:1,322.05516.764,896.00 4,896.00 3,573.95 73.00 %
Category: 70 - Supplies
Office Supplies 1,000.00 635.67 364.33 36.43%10.3501-630-70100 1,000.00
Postage 300.00 136.80 163.20 54.40%0.4801-630-70300 300.00
Publications/Books/Subscriptions 0.00 179.70 -179.70 0.00%0.0001-630-70400 0.00
Category: 70 - Supplies Total:952.1710.831,300.00 1,300.00 347.83 26.76 %
Department: 630 - Human Resources Total:50,731.445,064.2198,382.20 92,382.20 41,650.76 45.09 %
Department: 640 - Information Services
Category: 50 - Personnel Services
Salaries - Regular 136,509.00 96,558.91 39,950.09 29.27%10,500.8001-640-50100 136,509.00
Salaries - Longevity 1,455.00 1,455.00 0.00 0.00%0.0001-640-50140 1,455.00
Salaries - Stipend 3,000.00 3,000.00 0.00 0.00%0.0001-640-50145 3,000.00
Retirement 20,507.00 14,621.40 5,885.60 28.70%1,544.6801-640-51200 20,507.00
Medical Insurance 10,609.00 7,653.21 2,955.79 27.86%884.0801-640-51210 10,609.00
Dental Insurance 723.00 523.14 199.86 27.64%60.2801-640-51215 723.00
Vision Insurance 162.00 117.34 44.66 27.57%13.5201-640-51216 162.00
Life Insurance & Other 1,356.00 805.89 550.11 40.57%92.8601-640-51218 1,356.00
Social Security Taxes 8,740.00 6,252.00 2,488.00 28.47%651.0601-640-52220 8,740.00
Medicare Taxes 2,044.00 1,462.12 581.88 28.47%152.2601-640-52225 2,044.00
Unemployment Taxes 374.00 414.00 -40.00 10.70%0.0001-640-52250 374.00
Workman's Compensation 325.00 192.75 132.25 40.69%64.2501-640-52260 325.00
Category: 50 - Personnel Services Total:133,055.7613,963.79185,804.00 185,804.00 52,748.24 28.39 %
Category: 60 - Purchased Services
Software & Support 96,215.00 70,047.83 26,167.17 27.20%2,060.5001-640-60800 93,215.00
Security 1,350.00 123.57 1,226.43 90.85%0.0001-640-60900 1,350.00
Schools & Training 3,500.00 400.00 3,100.00 88.57%0.0001-640-63551 3,500.00
Telephone 5,808.00 4,304.18 1,503.82 25.89%0.0001-640-64300 5,808.00
Communications /Pagers/Mobiles 2,483.08 1,595.70 887.38 35.74%202.3401-640-64400 2,483.08
Independent Labor 3,000.00 1,167.50 1,832.50 61.08%600.0001-640-67000 3,000.00
Copier Rental/Lease 6,834.00 5,008.57 1,825.43 26.71%642.1101-640-67150 6,834.00
Dues & Membership 250.00 100.00 150.00 60.00%0.0001-640-68100 250.00
Travel & per diem 2,258.95 0.00 2,258.95 100.00%0.0001-640-68200 2,258.95
Meetings 22.00 455.98 -433.98 1,972.64%0.0001-640-68600 22.00
Category: 60 - Purchased Services Total:83,203.333,504.95118,721.03 121,721.03 38,517.70 31.64 %
Category: 70 - Supplies
Office Supplies 721.00 470.10 250.90 34.80%10.3901-640-70100 721.00
Printer Supplies 7,500.00 7,830.39 -330.39 4.41%700.2001-640-70200 7,500.00
Postage 200.00 265.66 -65.66 32.83%0.0001-640-70300 200.00
Uniforms 125.00 0.00 125.00 100.00%0.0001-640-72100 125.00
Hardware 16,493.00 12,583.56 3,909.44 23.70%334.4001-640-78600 16,493.00
Category: 70 - Supplies Total:21,149.711,044.9925,039.00 25,039.00 3,889.29 15.53 %
Category: 99 - Other Financing Uses
Transfer to Future Replacement Rese…44,707.00 33,530.25 11,176.75 25.00%11,176.7501-640-99500 44,707.00
Category: 99 - Other Financing Uses Total:33,530.2511,176.7544,707.00 44,707.00 11,176.75 25.00 %
Department: 640 - Information Services Total:270,939.0529,690.48374,271.03 377,271.03 106,331.98 28.18 %
Department: 710 - Facilities Management
Category: 60 - Purchased Services
Electricity 15,000.00 9,799.31 5,200.69 34.67%812.8201-710-64000 15,000.00
Water 1,500.00 710.14 789.86 52.66%91.0601-710-64100 1,500.00
Insurance 46,500.00 51,687.96 -5,187.96 11.16%0.0001-710-65000 46,500.00
Building Maintenance 5,000.00 9,629.66 -4,629.66 92.59%580.1001-710-65200 5,000.00
Equipment Maintenance 0.00 362.06 -362.06 0.00%0.0001-710-65350 0.00
Cleaning Services 1,500.00 0.00 1,500.00 100.00%0.0001-710-65400 1,500.00
Category: 60 - Purchased Services Total:72,189.131,483.9869,500.00 69,500.00 -2,689.13 3.87 %
Town Council Page 106 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 14 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 70 - Supplies
Maintenance Supplies 2,700.00 906.23 1,793.77 66.44%97.6601-710-79100 2,700.00
Category: 70 - Supplies Total:906.2397.662,700.00 2,700.00 1,793.77 66.44 %
Department: 710 - Facilities Management Total:73,095.361,581.6472,200.00 72,200.00 -895.36 1.24 %
Expense Total:5,513,436.42683,168.117,838,403.92 7,874,403.92 2,360,967.50 29.98 %
Fund: 01 - GENERAL FUND Surplus (Deficit):1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39 3,336.28 %
Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39 3,336.28 %
Town Council Page 107 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 15 of 18
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 01 - GENERAL FUND
Revenue
Department: 000 - General
40 - Taxes 4,991,266.0470,545.455,215,231.00 5,215,231.00 -223,964.96 4.29 %
41 - Licenses & Permits 1,393,940.0270,576.061,667,730.00 1,667,730.00 -273,789.98 16.42 %
42 - Intergovernmental 240,888.3313,741.00214,008.00 214,008.00 26,880.33 12.56 %
43 - Fines & Fees 402,481.5597,866.51497,727.00 533,727.00 -131,245.45 24.59 %
44 - Charges for Services 155,426.331,405.69198,763.00 198,763.00 -43,336.67 21.80 %
45 - Rents 50,913.003,010.0055,000.00 55,000.00 -4,087.00 7.43 %
46 - Contributions and Donations 260.000.000.00 0.00 260.00 0.00 %
47 - Investment Income 1,776.660.005,500.00 5,500.00 -3,723.34 67.70 %
48 - Sales 0.000.005,000.00 5,000.00 -5,000.00 100.00 %
49 - Other Financing Sources 186,146.992,750.0011,000.00 11,000.00 175,146.99 1,592.25 %
51 - Miscellaneous 33,728.978,367.0325,000.00 25,000.00 8,728.97 34.92 %
7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11Department: 000 - General Total:5.98 %
7,456,827.89268,261.747,894,959.00 7,930,959.00 -474,131.11Revenue Total:5.98 %
Expense
Department: 000 - General
99 - Other Financing Uses 10,817.350.000.00 0.00 -10,817.35 0.00 %
10,817.350.000.00 0.00 -10,817.35Department: 000 - General Total:0.00 %
Department: 140 - Manager's Office
50 - Personnel Services 475,738.9555,739.21711,541.00 703,541.00 227,802.05 32.38 %
60 - Purchased Services 55,628.022,895.6895,239.54 95,239.54 39,611.52 41.59 %
70 - Supplies 39,950.0911,552.3865,860.00 65,860.00 25,909.91 39.34 %
571,317.0670,187.27872,640.54 864,640.54 293,323.48Department: 140 - Manager's Office Total:33.92 %
Department: 160 - Legal
50 - Personnel Services 109,848.1411,864.57151,546.00 151,546.00 41,697.86 27.51 %
60 - Purchased Services 32,770.59711.3623,389.08 23,389.08 -9,381.51 40.11 %
70 - Supplies 3,736.5810.369,311.00 9,311.00 5,574.42 59.87 %
146,355.3112,586.29184,246.08 184,246.08 37,890.77Department: 160 - Legal Total:20.57 %
Department: 251 - Police
50 - Personnel Services 1,286,919.46133,951.101,679,317.00 1,679,317.00 392,397.54 23.37 %
60 - Purchased Services 112,283.3955,554.67145,743.28 145,743.28 33,459.89 22.96 %
70 - Supplies 64,400.084,621.12100,944.74 100,944.74 36,544.66 36.20 %
80 - Capital 3,275.96500.003,000.00 3,000.00 -275.96 9.20 %
99 - Other Financing Uses 48,329.998,501.5034,006.00 34,006.00 -14,323.99 42.12 %
1,515,208.88203,128.391,963,011.02 1,963,011.02 447,802.14Department: 251 - Police Total:22.81 %
Department: 255 - EMS
50 - Personnel Services 507,150.4053,614.57713,653.00 713,653.00 206,502.60 28.94 %
60 - Purchased Services 22,315.862,623.2241,081.38 41,081.38 18,765.52 45.68 %
70 - Supplies 14,784.90937.7927,185.60 27,185.60 12,400.70 45.61 %
99 - Other Financing Uses 54,009.7518,003.2572,013.00 72,013.00 18,003.25 25.00 %
598,260.9175,178.83853,932.98 853,932.98 255,672.07Department: 255 - EMS Total:29.94 %
Department: 360 - Streets
50 - Personnel Services 169,109.6116,369.40264,010.24 260,010.24 90,900.63 34.96 %
60 - Purchased Services 119,294.9914,284.51176,301.84 176,301.84 57,006.85 32.33 %
70 - Supplies 2,428.9073.344,140.00 4,140.00 1,711.10 41.33 %
290,833.5030,727.25444,452.08 440,452.08 149,618.58Department: 360 - Streets Total:33.97 %
Department: 400 - Parks
50 - Personnel Services 422,817.8848,511.44627,442.00 627,442.00 204,624.12 32.61 %
60 - Purchased Services 221,512.4619,529.89250,004.00 295,004.00 73,491.54 24.91 %
70 - Supplies 41,884.504,062.6739,339.70 39,339.70 -2,544.80 6.47 %
80 - Capital 20,387.980.002,700.00 20,700.00 312.02 1.51 %
Town Council Page 108 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 16 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
99 - Other Financing Uses 16,481.000.0061,481.00 16,481.00 0.00 0.00 %
723,083.8272,104.00980,966.70 998,966.70 275,882.88Department: 400 - Parks Total:27.62 %
Department: 401 - Medians
50 - Personnel Services 102,168.149,780.79158,159.00 158,159.00 55,990.86 35.40 %
60 - Purchased Services 109,746.489,319.48134,699.30 134,699.30 24,952.82 18.52 %
70 - Supplies 3,435.491,100.1113,913.21 13,913.21 10,477.72 75.31 %
215,350.1120,200.38306,771.51 306,771.51 91,421.40Department: 401 - Medians Total:29.80 %
Department: 450 - Recreation
50 - Personnel Services 173,463.9546,311.55373,180.00 373,180.00 199,716.05 53.52 %
60 - Purchased Services 42,722.3011,069.92114,411.00 114,411.00 71,688.70 62.66 %
70 - Supplies 28,306.7810,833.9766,237.00 66,237.00 37,930.22 57.26 %
244,493.0368,215.44553,828.00 553,828.00 309,334.97Department: 450 - Recreation Total:55.85 %
Department: 460 - Community Events
60 - Purchased Services 24,655.3411,000.0042,512.00 42,512.00 17,856.66 42.00 %
70 - Supplies 7,651.530.0013,403.00 13,403.00 5,751.47 42.91 %
32,306.8711,000.0055,915.00 55,915.00 23,608.13Department: 460 - Community Events Total:42.22 %
Department: 521 - Planning and Zoning
50 - Personnel Services 81,179.458,587.93179,882.00 158,057.00 76,877.55 48.64 %
60 - Purchased Services 117,212.4612,081.2460,685.65 76,685.65 -40,526.81 52.85 %
70 - Supplies 685.8595.531,185.00 1,185.00 499.15 42.12 %
199,077.7620,764.70241,752.65 235,927.65 36,849.89Department: 521 - Planning and Zoning Total:15.62 %
Department: 522 - Community Development
50 - Personnel Services 208,653.1623,935.19313,976.00 313,976.00 105,322.84 33.54 %
60 - Purchased Services 10,191.73364.7226,322.85 26,322.85 16,131.12 61.28 %
70 - Supplies 8,188.34683.6511,300.00 11,300.00 3,111.66 27.54 %
80 - Capital 0.000.000.00 41,825.00 41,825.00 100.00 %
99 - Other Financing Uses 3,001.501,000.504,002.00 4,002.00 1,000.50 25.00 %
230,034.7325,984.06355,600.85 397,425.85 167,391.12Department: 522 - Community Development Total:42.12 %
Department: 611 - Finance
50 - Personnel Services 191,715.2919,955.71285,438.00 282,438.00 90,722.71 32.12 %
60 - Purchased Services 91,001.4010,935.88106,951.63 106,951.63 15,950.23 14.91 %
70 - Supplies 2,357.42165.513,050.00 3,050.00 692.58 22.71 %
285,074.1131,057.10395,439.63 392,439.63 107,365.52Department: 611 - Finance Total:27.36 %
Department: 615 - Municipal Court
50 - Personnel Services 50,201.195,251.8870,630.00 70,630.00 20,428.81 28.92 %
60 - Purchased Services 5,316.01336.0012,063.65 12,063.65 6,747.64 55.93 %
70 - Supplies 939.93110.192,300.00 2,300.00 1,360.07 59.13 %
56,457.135,698.0784,993.65 84,993.65 28,536.52Department: 615 - Municipal Court Total:33.57 %
Department: 630 - Human Resources
50 - Personnel Services 48,457.224,536.6292,186.20 86,186.20 37,728.98 43.78 %
60 - Purchased Services 1,322.05516.764,896.00 4,896.00 3,573.95 73.00 %
70 - Supplies 952.1710.831,300.00 1,300.00 347.83 26.76 %
50,731.445,064.2198,382.20 92,382.20 41,650.76Department: 630 - Human Resources Total:45.09 %
Department: 640 - Information Services
50 - Personnel Services 133,055.7613,963.79185,804.00 185,804.00 52,748.24 28.39 %
60 - Purchased Services 83,203.333,504.95118,721.03 121,721.03 38,517.70 31.64 %
70 - Supplies 21,149.711,044.9925,039.00 25,039.00 3,889.29 15.53 %
99 - Other Financing Uses 33,530.2511,176.7544,707.00 44,707.00 11,176.75 25.00 %
270,939.0529,690.48374,271.03 377,271.03 106,331.98Department: 640 - Information Services Total:28.18 %
Department: 710 - Facilities Management
60 - Purchased Services 72,189.131,483.9869,500.00 69,500.00 -2,689.13 3.87 %
Town Council Page 109 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 17 of 18
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
70 - Supplies 906.2397.662,700.00 2,700.00 1,793.77 66.44 %
73,095.361,581.6472,200.00 72,200.00 -895.36Department: 710 - Facilities Management Total:1.24 %
5,513,436.42683,168.117,838,403.92 7,874,403.92 2,360,967.50Expense Total:29.98 %
1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39Fund: 01 - GENERAL FUND Surplus (Deficit):3,336.28 %
Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39 3,336.28 %
Town Council Page 110 of 177 Meeting Date: Tuesday, August 12, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
8/4/2014 4:46:00 PM Page 18 of 18
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
01 - GENERAL FUND 1,943,391.47-414,906.3756,555.08 56,555.08 1,886,836.39
Report Surplus (Deficit):-414,906.37 1,943,391.4756,555.08 56,555.08 1,886,836.39
Town Council Page 111 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1351-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:8/8/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate
Intergovernmental Employee Benefits Pool as a participating member of the health risk pool; and
authorizing the Mayor or his designee to execute all necessary documents.
Attachments:Staff Report - TML IEBP ILA.pdf
TML IEBP Interlocal Agreement 2014.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate Intergovernmental
Employee Benefits Pool as a participating member of the health risk pool; and authorizing the Mayor or his designee to
execute all necessary documents.
Town Council Page 112 of 177 Meeting Date: Tuesday, August 12, 2014
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: TML Multistate Intergovernmental Employee Benefits Pool Interlocal Agreement
Town Council Meeting, Tuesday, August 12, 2014
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement for the TML Multistate
Intergovernmental Employee Benefits Pool as a participating member of the health risk pool;
and authorizing the Mayor or his designee to execute all necessary documents
Explanation:
The TML Health Risk Pool changed the name of their trust document to allow for expansion of
their services into other states. The new name is TML Multistate Intergovernmental Employee
Benefits Pool. This new ILA will replace our current agreement. The only change is the name of
the organization and trust document. This Interlocal agreement is required to be executed by
all participating members of the Health Risk Pool because the trust document has changed.
Attachments:
• TML Multistate Intergovernmental Employee Benefits Pool Interlocal Agreement
Town Council Goals:
Goal #1: Safe and secure community.
Goal #2: Business-Friendly Economic Development
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Healthy, Picturesque, and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Recommendation:
Staff recommends approval of the TML Multistate Intergovernmental Employee Benefits Pool
Interlocal Agreement.
Town Council Page 113 of 177 Meeting Date: Tuesday, August 12, 2014
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1333-T Name:
Status:Type:Agenda Item Public Hearing
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board.
Attachments:
Action ByDate Action ResultVer.
Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal
Year 2014-2015 submitted to the Town Council by the CCPD Board.
Town Council Page 120 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1352-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/8/2014 Town Council
On agenda:Final action:8/12/2014
Title:Presentation by Dan Leal from the Children’s Advocacy Center.
Attachments:
Action ByDate Action ResultVer.
Presentation by Dan Leal from the Children’s Advocacy Center.
Town Council Page 121 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1347-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/6/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action to authorize the Towns participation in a joint project with the
Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial.
Attachments:Staff Report - Joint project with the Trophy Club Women’s Club.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to authorizethe Towns participation in a joint project with the Trophy Club Women’s
Club to aid in the construction of the Veteran’s Memorial.
Town Council Page 122 of 177 Meeting Date: Tuesday, August 12, 2014
To: Mayor and Town Council
From: Adam Adams, Parks & Recreation Director
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Joint project with the Trophy Club Women’s Club
Town Council Meeting, Tuesday, August 12, 2014
Agenda Item:
Consider and take appropriate action to authorize the Towns participation in a joint project with
the Trophy Club Women’s Club to aid in the construction of the Veteran’s Memorial.
Explanation:
The Trophy Club Gardeners, a branch of the Trophy Club Women’s Club, are requesting that the
Town assist them with the construction of the Veteran’s Memorial located on Independence
Park West. Phase one of this project was the installation of a flag pole and American flag at the
Independence Park West location. Phase two is the installation of a trail that leads to the flag
pole area and the installation of benches around the flag pole. The majority of this project and
the accompanying materials will be donated and the Trophy Club Gardeners are requesting that
the Town assist them with both grading, framing and pouring of the concrete.
Attachments:
The Trophy Gardeners will provide documents for the Council at the meeting.
Town Council Goals:
Goal #1: Safe and secure community.
Goal #2: Business-Friendly Economic Development
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Healthy, Picturesque, and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Recommendation:
Staff recommends Council approve the assistance requested. The Town has maintained a very
positive relationship with both the Women’s Club and the Trophy Club Gardeners, partnering
successfully with them on numerous occasions. The amount of staff time needed to assist them
with this project is minimal and will not result in any notable loss of service to the residents.
Town Council Page 123 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1350-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/7/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed
budget workshop including:
a. Texas Municipal Retirement System (TMRS) Contribution Rate
b. 3% Merit employee Increase
c. Police and Fire Salary True Up
d. EDC-4B Personnel Position
e. Lakeview Soccer Field Improvements
f. Related items discussed during budget workshop
Attachments:Staff Report - Proposed Fiscal Year 2015 Budget.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed budget workshop
including:
a. Texas Municipal Retirement System (TMRS) Contribution Rate
b. 3% Merit employee Increase
c. Police and Fire Salary True Up
d. EDC-4B Personnel Position
e. Lakeview Soccer Field Improvements
f. Related items discussed during budget workshop
Town Council Page 124 of 177 Meeting Date: Tuesday, August 12, 2014
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: Proposed Fiscal Year 2015 Budget
Town Council Meeting, Tuesday, August 12, 2014
Agenda Item:
Consider and take appropriate action on items discussed during the Fiscal Year 2015 proposed
budget workshop including:
a. Texas Municipal Retirement System (TMRS) Contribution Rate
b. 3% Merit employee Increase
c. Police and Fire Salary True Up
d. EDC-4B Personnel Position
e. Lakeview Soccer Field Improvements
f. Items discussed during budget workshop
Explanation:
The five listed topics are ones that I will be addressing in the Budget Workshop … the agenda
language is written so that if there are other decision points that are discussed in the workshop,
Council will have the ability to address them as well.
Attachments:
• PowerPoint presentation for the Budget Workshop at the dais
Town Council Goals:
Goal #1: Safe and secure community.
Goal #2: Business-Friendly Economic Development
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Healthy, Picturesque, and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Recommendation:
Council deliberation and action regarding the decision points related to the proposed FY15
budget.
Town Council Page 125 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1334-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2015 ad
valorem tax rate and schedule two public hearings to meet Truth in Taxation requirements and/or as
required by the Charter and related matters.
Attachments:Staff Report - Tax Rate Discussion.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2015 ad valorem tax rate
and schedule two public hearings to meet Truth in Taxation requirements and/or as required by the Charter and related
matters.
Town Council Page 126 of 177 Meeting Date: Tuesday, August 12, 2014
To: Mayor and Town Council
From: Steven Glickman, Director of Finance
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Fiscal Year 2015 Tax Rate Discussion
Town Council Meeting, Tuesday, August 12, 2014
Agenda Item:
Consider and take appropriate action regarding scheduling a public hearing to meet Truth in
Taxation requirements and/or as required by the Charter and related matters.
Explanation:
The proposed Fiscal Year 2015 budget includes an ad valorem tax rate of $0.49 per $100 of
valuation. Of the $0.49/$100 tax rate $0.38/$100 is for maintenance and operations and
$0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The
effective tax rate for Fiscal Year 2015 is $0.468137/$100 and the rollback rate is $0.499140. A
proposed tax rate above the lower of the effective or rollback rates must be approved via a
record vote and also triggers the requirement to hold two public hearings.
Attachments:
None
Town Council Goals:
Goal #1: Safe and secure community.
Goal #2: Business-Friendly Economic Development
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Healthy, Picturesque, and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Recommendation:
Staff recommends maintaining the proposed $0.49/$100 ad valorem tax rate and setting two
public hearings for Tuesday, September 9, 2014 and Tuesday, September 15, 2014.
Town Council Page 127 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1342-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime
Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town
Council by the CCPD Board.
Attachments:Staff Report - CCPD Budget.pdf
Memorandum to CCPD Board from Chief Kniffen.pdf
CCPD Budget.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board.
Town Council Page 128 of 177 Meeting Date: Tuesday, August 12, 2014
To: Mayor and Town Council
From: Steven Glickman, Director of Finance
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: Fiscal Year 2015 CCPD Budget
Town Council Meeting, Tuesday, August 12, 2014
Agenda Item:
Consider and take appropriate action regarding the approval or rejection of the Trophy Club
Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2014-2015 submitted to the
Town Council by the CCPD Board.
Explanation:
On July 2 2014, the CCPD Board met and approved its budget for Fiscal Year 2015. The budget
includes revenue, all from sales tax, in the amount of $146,068. Expenditures for the proposed
budget total $93,000 of which $34,735 is for the purchase of small equipment and $58,265 is
for the purchase of a new patrol vehicle to replace a 2010 Tahoe. Other uses total $75,000 and
constitute a transfer to the Debt Service Fund to help service debt associated with the planning,
design, engineering, and construction of a new Police Department. The estimated beginning
fund balance for FY 2015 is $91,071. The net decrease in fund balance is estimated at ($21,932),
leaving an estimated ending fund balance of $69,139.
Attachments:
• Memorandum to CCPD Board from Chief Kniffen
• CCPD Budget
Town Council Goals:
Goal #1: Safe and secure community.
Goal #2: Business-Friendly Economic Development
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Healthy, Picturesque, and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Town Council Page 129 of 177 Meeting Date: Tuesday, August 12, 2014
Recommendation:
Staff recommends approval of the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2014-2015 submitted to the Town Council by the CCPD Board.
Town Council Page 130 of 177 Meeting Date: Tuesday, August 12, 2014
MEMORANDUM
To: CCPD Board Date: June 24, 2014
From: Chief Kniffen Date: FY 14-15 CCPD Budget Plan
The CCPD budget is pretty straightforward due to the plan developed by the Board last year.
There are some changes to the original proposal that will be outlined here.
It is unlikely that we will develop the necessary information to determine which firearm should
be issued to officers. This has been a topic of discussion and the version, style, and manufacturer
of the handgun and various calibers available make this an issue with a wide variety of opinions.
To date, no vendor has provided us a test date to try out the various firearms so we will move the
evaluation and determination of the proper firearm to next fiscal year and plan to issue the
following year (FY 15-16).
It is anticipated that the CCPD will receive revenue in the amount of $146,068. It is
recommended that $75,000 be allocated to the debt service fund for expenses related to a new
police facility. While it is not currently known whether or not these funds will need to be
allocated in this way in FY 14-15, it is prudent to set aside this amount.
The budget for FY 13-14 was set at $67,500 for this purpose and a budget amendment regarding
this sum is on the agenda for July 2, 2014 because the funds will not be spent on this in FY 13-
14. These funds remain in reserve and may be retained for expenses in FY 14-15 or reallocated
by a budget amendment in FY 13-14.
The sixth patrol unit, approved in the original CCPD plan for purchase this fiscal year, will be
more expensive than the one purchased in FY 13-14. The Tahoe has been redesigned for 2015
and the cost has gone up. We have an estimate but, as far as I know, no “buy-board” style
contracts are in place for the purchase of the 2015 Tahoe. There should be a limited number of
2014’s available early in the fiscal year but there are no guarantees they will be available when
we get ready to purchase the vehicle.
Equipment to equip the vehicle will include a mobile radio, an AED, rapid response vehicle
equipment, a video camera, and RADAR. The mobile radio was not in the original budget plan.
There should be sufficient reserve in the FY 13-14 budget in addition to that mentioned above to
cover the cost of the radio.
The six TASER units, two AED’s, vehicle rapid response equipment, and Opticom proposed in
the original plan for purchase this fiscal year remain in the budget.
It is proposed that all RADAR units in patrol be replaced this fiscal year. Our current units are
operational, although some are getting older. They are recertified each year and repaired as
necessary. The replacement is recommended because our current RADAR requires that an
Town Council Page 131 of 177 Meeting Date: Tuesday, August 12, 2014
officer patrol at a speed of 20 MPH or greater to work in “moving” mode. If an officer is
patrolling during school zone times, he or she is required to go at least 20 MPH for another
vehicle to register on the unit. The proposed units will permit an officer to patrol at a much
slower speed. These are on state contract and are priced at $3,250 each.
Northwest Independent School District has advised that they have funded a second School
Resource Officer for the upcoming school year. A contract is not in place but it is anticipated
that this officer will have district-wide responsibilities instead of being assigned strictly to a
Trophy Club school campus. The CCPD plan does not include any staffing requests.
Town Council Page 132 of 177 Meeting Date: Tuesday, August 12, 2014
Crime Control Prevention District Fund
-Budget-
Financial Summary 2011
ACTUAL
2012
ACTUAL
2013
ACTUAL
2014
BUDGET
2014
ESTIMATE
2015
PROPOSED
Revenues - - 23,007 152,500 142,515 146,068
Expenditures - - - 85,000 74,452 93,000
Other Sources (Uses) - - - (67,500) - (75,000)
----------------Past---------------------Projected Year-----
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
Ending Fund Balance
CCPD FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2014
ESTIMATE
FY 2015
PROPOSED
FY 2016
PROJECTED
FY 2017
PROJECTED
Beginning Fund Balance -$ -$ -$ -$ 23,007$ 91,071$ 69,139$ 129,848$
Revenue
Sales Tax -$ -$ 23,007$ 152,500$ 142,515$ 146,068$ 149,709$ 153,442$
Total Revenue -$ -$ 23,007$ 152,500$ 142,515$ 146,068$ 149,709$ 153,442$
Expenditures
Services & Supplies
Small Equipment -$ -$ -$ 40,054$ 29,500$ 34,735$ 14,000$ -$
Total Services & Supplies -$ -$ -$ 40,054$ 29,500$ 34,735$ 14,000$ -$
Capital
Capital Outlay -$ -$ -$ 44,946$ 44,952$ 58,265$ -$ -$
Total Capital -$ -$ -$ 44,946$ 44,952$ 58,265$ -$ -$
Total Expenditures -$ -$ -$ 85,000$ 74,452$ 93,000$ 14,000$ -$
Other Sources (Uses)
Transfer Out -$ -$ -$ (67,500)$ -$ (75,000)$ (75,000)$ (75,000)$
Total Other Sources (Uses)-$ -$ -$ (67,500)$ -$ (75,000)$ (75,000)$ (75,000)$
Net Increase (Decrease)-$ -$ 23,007$ -$ 68,063$ (21,932)$ 60,709$ 78,442$
Ending Fund Balance -$ -$ 23,007$ -$ 91,071$ 69,139$ 129,848$ 208,290$
Town Council Page 133 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1335-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s Glen, Phase
III (21.123 acres) located in Planned Development No. 22. Applicant: Jacobs on behalf of BDMR
Development, LLC (FP-14-060).
A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town
and BDMR Development, LLC for the installation of public improvements and facilities for Waters
Edge at Hogan's Glen, Phase III, an approximate 21.123 acre tract of land; and authorizing the Mayor
or his designee to execute all necessary documents.
Attachments:Staff Report - TC 081214 - WEHG.pdf
Subdivider's Agreement - Waters Edge at Hogan's Glen Ph III - BDMR.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Final Plat for Waters Edge at Hogan’s Glen, Phase III (21.123 acres)
located in Planned Development No. 22. Applicant: Jacobs on behalf of BDMR Development, LLC (FP-14-060).
A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and BDMR
Development, LLC for the installation of public improvements and facilities for Waters Edge at Hogan's Glen, Phase
III, an approximate 21.123 acre tract of land; and authorizing the Mayor or his designee to execute all necessary
documents.
Town Council Page 134 of 177 Meeting Date: Tuesday, August 12, 2014
STAFF REPORT
Town Council
August 12, 2014
FP-14-060- Waters Edge at Hogan’s Glen, Phase III
SUBJECT:
Consider and take appropriate action regarding a request for approval of a Final
Plat for Waters Edge at Hogan’s Glen, Phase 3 (21.123 acres) located in Planned
Development No. 22.
REQUEST:
The applicant Jacobs Engineering Group, Inc. on behalf of BDMR Development, LLC is
requesting approval of the Final Plat for Waters Edge at Hogan’s Glen, Phase 3, being
approximately 21.123 acres, to include 22 residential lots and 5 common area lots, in the
M. Medlin Survey, Abstract No. 832, and the J. Michael Survey, Abstract No. 821 Town
of Trophy Club, Denton County, Texas.
LOCATION:
The subject property is located west of the existing Hogan’s Drive and is a continuation,
to the west, of Asheville Lane.
ZONING:
The subject property is currently zoned “PD-22” - Estate Lots. The minimum
requirements are as follows:
Front Yard: 25-ft.
Side Yard (adj. to street): 15-ft.
Side Yard: 5-ft.
Rear Yard: 20-ft.
Minimum Lot size: 15,000 sq. ft.
Minimum Lot depth: 115-ft.
Minimum Lot width: 90-ft.
Minimum house size: 3,500 sq. ft.
HISTORY:
A preliminary plat was approved for Waters Edge at Hogan’s Glen on December 3, 2007.
The zoning of Planned Development No. 22 (PD-22) was approved by the Town Council
on May 2, 2000.
Town Council Page 135 of 177 Meeting Date: Tuesday, August 12, 2014
CURRENT CONDITIONS:
The subject property is currently vacant. The properties to the north, south, and west are
currently zoned “CR” Commercial Recreation, the properties to the east are currently
zoned Residential PD-22 - Water’s Edge at Hogan’s Glen – Phases 1 & 2
COMPREHENSIVE LAND USE PLAN:
The Comprehensive Land Use Plan designates this area as residential. This request
conforms to the Comprehensive Plan.
THOROUGHFARE PLAN:
The proposed request appears to be compatible with the Town’s Thoroughfare Plan.
STAFF REVIEW:
The proposed development indicates 22 single family residential lots ranging in size from
a minimum 15,000 sq. ft. to 49,730 sq. ft.
The Town Engineer has approved the infrastructure construction plans for this phase of
the subdivision. Construction cannot begin, however, until the retaining wall design for
Asheville Lane is approved. Asheville Lane will be built over the creek – the floodplain
running between Hogan’s Drive and Lots 1-4, Block N of this plat. A 6-ft. retaining wall
will be built along the east side of Lot 6, Block H and along both sides of Asheville Lane
where it crosses floodplain. The retaining walls will support the road. Retaining walls,
approximately 3 to 4-ft. in height will also be built along the rear property lines of Lots 1-
4, Block N.
The design for the retaining wall has not been completed because the applicant needs to
perform preliminary grading work on the site in order to obtain bore samples to collect
the necessary data to complete the engineered design of the retaining wall.
The applicant shall provide the Town written acknowledgement that all preliminary
grading work is at the risk of the developer/applicant and is subject to change based on
the approval of the final construction documents (including the retaining wall design) of
the Final Plat by the Town Engineer.
STAFF RECOMMENDATION:
The final plat has been reviewed for compliance with the Town’s Subdivision Ordinance,
the approved preliminary plat, as well as the Development Standards set forth in
Ordinance No. 2000-09 P&Z. In reviewing this final plat, it appears to comply with the
approved preliminary plat as well as the development standards approved in PD-22 for
Estate Lots.
Staff recommends approval with the following condition(s):
1. Construction cannot begin until the retaining wall design has been approved
by the Town Engineer.
Town Council Page 136 of 177 Meeting Date: Tuesday, August 12, 2014
P&Z COMMISSION:
The Planning and Zoning Commission considered this request on Monday, July 21, 2014,
and recommended approval by a vote of seven (7) in favor to none (0) opposed with the
following conditions:
1. Construction cannot begin until the retaining wall design has been approved by
the Town Engineer
2. A Flood Certificate/Statement be added to the plat
3. Label “Golf Course Creek”
4. Resolve the access issue of the exit at Lot 1, Block H
Attachments: Exhibit “A” – Final Plat
Exhibit “B” - Application
Exhibit “C” - Town Engineer Memo
Final Plat - 24x36 hardcopy
Town Council Page 137 of 177 Meeting Date: Tuesday, August 12, 2014
Exhibit “A”
Town Council Page 138 of 177 Meeting Date: Tuesday, August 12, 2014
Exhibit “B”
Town Council Page 139 of 177 Meeting Date: Tuesday, August 12, 2014
Exhibit “C”
Town Council Page 140 of 177 Meeting Date: Tuesday, August 12, 2014
WATERS EDGE AT HOGAN’S GLEN, PHASE III
SUBDIVIDER'S AGREEMENT
An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred
to as the "TOWN") and BDMR DEVELOPMENT, LLC acting by and through its duly
authorized representative (hereinafter referred to as the "DEVELOPER"), for the
installation of public improvements and facilities within the town limits of Trophy Club,
Texas, for Waters Edge at Hogan’s Glen, Phase III, more particularly described as a
tract of land consisting of approximately 21.123 acres of land, hereinafter being referred
to collectively as the "PROJECT," and such public improvements being more
particularly described in Section II of this AGREEMENT. It is understood by and
between the parties that this AGREEMENT is applicable to the lot(s) contained within
the Final Plat as presented to TOWN Staff on August 12, 2014, and to the offsite
improvements necessary to support the PROJECT, more particularly described in
Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when
properly signed and executed, shall satisfy the requirements of the TOWN’S
Subdivision Regulations.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the DEVELOPER has
employed a registered public surveyor licensed to practice in the State of
Texas to prepare a final plat of the PROJECT.
The Project is planned to be platted for Single Family Residential together
with allowed incidental and accessory uses. The Project received preliminary
plat approval from the Town on December 3, 2007.
B. It is agreed and understood by the parties hereto that the
DEVELOPER has employed a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all public improvements and
facilities described in Section II and covered by this AGREEMENT.
Unless otherwise specified herein, such plans and specifications shall
be in accordance with the TOWN’S "Design Standards for Paving,
Drainage and Utility Improvements" and the North Central Texas
Council of Governments’ (NCTCOG) Standard Specifications for Public
Works Construction, as presently adopted.
C. The DEVELOPER shall award its own construction contract for the
construction of all PROJECT street, sanitary sewer, and other drainage
public improvements and facilities for the completion of the Project. The
DEVELOPER agrees to employ a construction contractor(s) who is approved
by the TOWN, said contractor(s) to meet TOWN and statutory requirements
Town Council Page 141 of 177 Meeting Date: Tuesday, August 12, 2014
for being insured, licensed and bonded to perform work in public rights-of-
way and to be qualified in all respects to bid on public streets and public
projects of a similar nature. The DEVELOPER agrees to submit contract
documents to the TOWN and participate in a pre-construction meeting with
the TOWN and all Developer contractors.
D. Prior to the execution of this Agreement, the commencement of construction,
the filing of the Final Plat, or the issuance of any building permits, the
DEVELOPER shall present to the TOWN a performance bond(s), payment
bond(s) and maintenance bond(s), meeting the requirements of Chapter
2253 of the Texas Government Code. Each bond shall individually
guarantee and agree to pay an amount equal to one hundred percent
(100%) of the value of the construction costs (as determined by the TOWN
Engineer) for all public improvements and facilities to be constructed by or on
behalf of the DEVELOPER for the Project. Any surety company through
which a bond is written shall be a surety company duly authorized to do
business in the State of Texas, provided that the TOWN, through the Town
Attorney, shall retain the right to reject any surety company as a surety for
any work under this or any other SUBDIVIDER’S AGREEMENT regardless
of such Company’s authorization to do business in Texas. Approvals by the
TOWN shall not be unreasonably withheld or delayed.
1) As an alternative to providing a surety bond for performance and a surety
bond for maintenance as specified hereinabove, DEVELOPER may
provide financial assurances for performance and maintenance in the
form of a cash deposit, a certificate of deposit, or irrevocable letter of
credit. Provided however, that such alternative financial assurances shall
only be allowed if each meets all requirements specified in Section 7.2 of
the Town of Trophy Club Subdivision Regulations. All such alternative
financial assurances must be on forms approved by the Town Attorney.
2) As an alternative to the DEVELOPER providing a performance bond,
payment bond, and maintenance bond, as specified above, DEVELOPER
may provide financial assurances for performance, payment and
maintenance from a single general contractor for the Project, provided
that such assurances meet all other requirements specified hereinabove
and the Town is named as a dual obligee on each such bond.
Additionally, such alternative financial assurances shall only be allowed if
each meets all requirements specified in Section 7.2 of the Town of
Trophy Club Subdivision Regulations. All such alternative financial
assurances must be on forms approved by the Town Attorney.
E. The performance bond(s) shall be submitted in statutory form guaranteeing
the full and faithful completion of the facilities and improvements required
under this Agreement for completion of the PROJECT to the TOWN and
provide for payment to the TOWN of such amounts up to the total remaining
Town Council Page 142 of 177 Meeting Date: Tuesday, August 12, 2014
amounts required for the completion of the PROJECT if the work is not
completed as required hereunder.
F. The payment bond(s) shall be submitted in statutory form guaranteeing
payment of all labor and material costs of the Project and shall be furnished
solely for the protection of all claimants supplying labor and material in the
performance of the work provided for under this AGREEMENT. The
maintenance bond(s) shall guarantee the payment of any and all necessary
maintenance of the Project for a period of two (2) years following acceptance
of the public improvements and facilities by the TOWN, in an amount equal
to one hundred (100%) percent of the value of the construction costs of all
the public improvements and facilities to be constructed under this
Agreement in respect to the Project.
G. Any guarantee of performance, maintenance, or payment instrument (e.g.,
performance bond, payment bond, maintenance bond, letters of credit,
and/or cash deposit or the like) (individually a “Guarantee” or collectively the
“Guarantees”) submitted by or through the DEVELOPER on a form other
than the one which has been previously approved by the TOWN as
"acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S
expense, and construction of the Project shall not commence until the Town
Attorney has approved such Guarantees. Approval by the TOWN (and the
Town Attorney) shall not be unreasonably withheld or delayed. All such
Guarantees shall be maintained in full force and effect until such time as the
DEVELOPER has fully complied with the terms and conditions of this
AGREEMENT as agreed to in writing by the TOWN, and failure to keep
same in force and effect shall constitute a breach of this AGREEMENT.
Failure to maintain performance and payment Guarantees meeting the
requirements of this AGREEMENT shall result in a stop work order being
issued by the Town. Additionally, all Guarantees furnished hereunder which
expire prior to the completion of construction or applicable warranty periods
shall be renewed in amounts designated by the TOWN and shall be
delivered to the TOWN and approved by the TOWN on or before the tenth
(10th) banking day before the date of expiration of any then existing
Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN
within the time prescribed herein, such failure shall constitute a breach of this
AGREEMENT and shall be a basis for the TOWN to draw on all or any
portion of any existing Guarantee in addition to any or all other remedies
available to the TOWN. The DEVELOPER further agrees to release and
forever hold the TOWN harmless from any losses, damages and/or
expenses incurred by the DEVELOPER for any delays due to the TOWN'S
review of any Guarantee which is in a form other than one which has been
previously approved by the TOWN. The TOWN requires the DEVELOPER
to have all Guarantee forms approved prior to the commencement of work
and construction of improvements.
Town Council Page 143 of 177 Meeting Date: Tuesday, August 12, 2014
H. It is further agreed and understood by the parties hereto that upon
acceptance thereof by the TOWN of all public improvements and facilities as
described in Section II of this Agreement, title to all such improvements and
facilities shall be vested in the TOWN, and the DEVELOPER hereby
relinquishes any right, title, or interest in and to such improvements and
facilities or any part thereof. It is further understood and agreed that until the
TOWN accepts such improvements and facilities, the TOWN shall have no
liability or responsibility with respect thereto. Acceptance of the
improvements and facilities shall occur at such time as the TOWN, through
its TOWN Engineer, provides the DEVELOPER with a written
acknowledgment that all improvements and facilities are complete, have
been inspected and approved and are being accepted by the TOWN.
I. The DEVELOPER’S Engineer has prepared detailed estimates of
$915,806.80 for the cost of public and private improvements and facilities for
this Project. The detailed cost estimates are a part of this AGREEMENT and
are attached hereto as “Attachment A” and incorporated herein. The TOWN
shall not accept any construction improvements outside of the Project and
the two (2) year warranty for such improvements shall not commence until all
construction activities are completed and accepted by the TOWN. The
Payment, Performance and Maintenance Bonds provided by the
DEVELOPER shall cover only the public improvements and facilities for this
Project at a cost of Four Hundred Eighteen Thousand, Three Hundred Eighty
Five Dollars and Twenty Cents ($418,385.20). The detailed cost estimates
for the public improvements only are a part of this AGREEMENT and are
attached hereto as “Attachment C” and incorporated herein.
J. Upon TOWN’S approval and acceptance of the final plat and the engineering
plans, the final plat shall be recorded with the County Clerk of Denton
County. Except as specifically provided herein, no building permits shall be
issued for any lots in the Project until the final plat is filed and the public
improvements and facilities specified herein are completed and accepted by
the TOWN.
K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major
subcontractors) and TOWN, as well as any other third party deemed
necessary by the Town, shall participate in a pre-construction conference
prior to the initiation of any work. At or prior to the pre-construction meeting,
DEVELOPER shall provide the TOWN with the following documents: 1) One
(1) copy of all executed construction contracts; 2) List of all
contractors/subcontractors and their project assignments; 3) Five (5) sets
(and additional sets as necessary for any contractors) of approved
construction plans and specifications. The list of contractors/subcontractors
shall be updated within seven days of any changes. The DEVELOPER
agrees to give the TOWN at least twenty-four (24) hours prior written notice
of his/her intent to commence construction of all public improvements and
Town Council Page 144 of 177 Meeting Date: Tuesday, August 12, 2014
facilities, so that the TOWN, if it so desires, may have its representatives
available to inspect the beginning and continuing progress of all work.
DEVELOPER shall submit all documentation evidencing that each of the
Guarantees required under this Agreement have been provided and all
required insurance has been obtained prior to the pre-construction meeting.
L. The DEVELOPER agrees to notify all contractors and subcontractors
working on the PROJECT that all their work is subject to inspection by a
TOWN Inspector at any time, and that such inspection may require a
certification by the contractors and subcontractors of the type, kind, and
quality of materials used on the PROJECT.
M. Should any work or construction of improvements or facilities on the
PROJECT which has not been contemplated in the current construction
documents (plans and specifications), the plat, or this AGREEMENT,
become necessary due to site conditions, then the DEVELOPER shall be
required to contact in writing (with a copy to the TOWN of Trophy Club), with
the TOWN Engineer to determine how such work or construction should
progress. The DEVELOPER further agrees to follow all reasonable
recommendations and requirements imposed by the TOWN Engineer in such
instance. (Addresses for points of contact are as follows:)
Town of Trophy Club Teague, Nall & Perkins
Mike Slye, Town Manager Tom Rutledge, Town Engineer
100 Municipal Drive 1100 Macon Street
Trophy Club, Texas 76262 Fort Worth, Texas 76102
Phone: 682-831-4600 Phone: 817-336-5773
Fax: 817-490-0705 Fax: 817-336-2813
Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com
N. The DEVELOPER agrees to cause all work and construction of
improvements and facilities to be stopped upon twenty-four (24) hour
notification from the TOWN Engineer of nonconforming improvements,
including the materials used and the methods of installation. The
DEVELOPER further agrees to correct all nonconformities in accordance
with the TOWN Engineer’s instructions.
O. The DEVELOPER is encouraged not to convey title of any lots of the
PROJECT, until all construction in respect to the PROJECT required in
Section II is complete and the TOWN has approved and accepted the work
and improvements in respect thereof. The DEVELOPER understands that,
except as specifically provided herein, the TOWN shall issue no building
permits for improvements on any lot in the Project until all public
improvements and facilities in respect to the Project are completed in
Town Council Page 145 of 177 Meeting Date: Tuesday, August 12, 2014
accordance with this Agreement. Further, DEVELOPER agrees to inform all
persons or entities purchasing the lots or any interest in the lots that, except
as specifically provided herein, TOWN shall not issue any building permits
until all public improvements and facilities are completed in accordance with
this Agreement.
P. After completion and prior to acceptance of all work, the DEVELOPER shall
furnish to the TOWN an affidavit of all bills paid.
Q. DEVELOPER shall be responsible for development of a Homeowners
Association (HOA) and Developer/HOA shall be responsible for maintenance
of all common areas.
II. PUBLIC AND PRIVATE IMPROVEMENTS AND FACILITIES TO BE
CONSTRUCTED
A. The following public improvements and facilities are to be constructed and
completed in accordance with the approved plans and specifications as
described in Attachment “B”. Except as expressly provided otherwise,
DEVELOPER, and when applicable, Homeowners Association shall be
responsible for the construction and maintenance of all improvements and
facilities for the Project:
1) Water Distribution System.
2) Sanitary Sewer System.
3) Drainage and Storm Sewer System.
4) Street Paving – Streets shall be built to Town standards, shall be private,
and shall be owned and maintained by the Homeowners Association for
PD-22.
5) Landscaping (shall be owned and maintained by the PD-22
Homeowners Association).
6) Fences/Walls/Retaining Walls (shall be owned and maintained by the
PD-22 Homeowners Association).
7) Signs – Shall comply with TOWN Sign Regulations.
8) Driveways and Walkways – The DEVELOPER shall be responsible for
the construction of sidewalks and pathways as required in Ordinance
2000-09, Exhibit C, Item I. “Driveways and Walkways”, as well as to the
standards and requirements of Item N. “Pathway Plan”, as well as to the
standards and requirements of Chapter 12-Subdivision Rules &
Regulations, Article V-Improvements, Section 5.05-Sidewalks and Extra
Width Paths.
9) Lights – Street lights shall be as designated on street light layout plan
Town Council Page 146 of 177 Meeting Date: Tuesday, August 12, 2014
approved by Town and submitted to Oncor.
10) Common Areas and Open Space Lots – All common areas and open
space lots shall be owned and maintained by the Homeowners
Association.
11) Parkland Dedication – The DEVELOPER has met the parkland
dedication requirements of the TOWN by previously conveying parkland.
No additional dedication shall be required with this project.
B. Other.
1. Bench marks to be located as shown on the approved plans.
2. Upon completion, three (3) sets of as-builts/record drawings shall be
submitted to the TOWN within two (2) months following the acceptance
of the public improvements and facilities.
3. Testing
The DEVELOPER shall provide all geotechnical and materials tests
required by the TOWN Engineer and TOWN Inspector at the
DEVELOPER’S cost in accordance with Section 7.03 of Article 7,
Chapter 12 of the TOWN’s Code of Ordinances. Such tests shall be
conducted by an independent laboratory acceptable to the TOWN.
4. Permits
The DEVELOPER shall pay a Community Facilities inspection fee in the
amount of $45,790.34 (5% of $915,806.80) to cover the cost of TOWN
inspection fees as related to the construction of the Project. As
applicable, DEVELOPER shall be obligated to pay other TOWN fees as
set forth in the TOWN’S Schedule of Fees, as may be amended from
time to time. The DEVELOPER shall be responsible for obtaining any
other permits which may be required by other federal, state or local
authorities.
5. Planned Development No. 22.
DEVELOPER shall construct and maintain all improvements in
accordance with the TOWN approved Planned Development District No.
22 and all TOWN approved amendments thereto in addition to all other
TOWN ordinances.
Town Council Page 147 of 177 Meeting Date: Tuesday, August 12, 2014
III. GENERAL PROVISIONS
A. The DEVELOPER agrees to furnish and maintain at all times prior to the
TOWN’S final acceptance of the public improvements and community
facilities for the Project, an owners protective liability insurance policy naming
the TOWN as insured for property damage and bodily injury in the following
amounts: Coverage shall be on an “occurrence” basis and shall be issued
with a combined bodily injury and property damage minimum limit of
$600,000 per occurrence and $1,000,000 aggregate.
B. Exclusive venue of any action brought hereunder shall be in Denton, Denton
County, Texas.
C. Approval by the TOWN Engineer of any plans, designs or specifications
submitted by the DEVELOPER pursuant to this AGREEMENT shall not
constitute or be deemed to be a release of the responsibility and liability
of the DEVELOPER, his engineer, employees, officers or agents with
respect to the construction of any of the PROJECT’S improvements or
facilities, or for the accuracy and competency of the PROJECT’S
improvements and facilities design and specifications prepared by the
DEVELOPER'S consulting engineer, his officers, agents, servants or
employees, it being the intent of the parties that the approval by the
TOWN Engineer signifies the TOWN'S approval on only the general
design concept of the improvements and facilities to be constructed.
The DEVELOPER shall release, indemnify, defend and hold harmless
the TOWN, its officers, agents, servants and employees, from any
demands, actions, causes of action, obligations, loss, damage, liability
or expense, including attorneys fees and expenses, on account of or
with respect to damage to property and injuries, including death, to any
and all persons which may arise out of or result from any defect,
deficiency or negligence in the construction of the PROJECT’S public
improvements and facilities or with respect to the DEVELOPER'S
Engineer’s designs and specifications incorporated into any
improvements and facilities constructed in accordance therewith, and
the DEVELOPER shall defend at his own expense any suits or other
proceedings brought against the TOWN, its officers, agents, servants or
employees, or any of them, on account thereof, and pay all expenses
and satisfy all judgments which may be incurred or rendered against
them or any of them in connection herewith. All responsibility and
liability for drainage to adjacent and downstream properties from
development of this PROJECT shall accrue to the DEVELOPER.
D. Liability for construction. The DEVELOPER, its successors, permittees,
permitted assigns, vendors, grantees and/or trustees do hereby fully release
and agree to indemnify, hold harmless and defend the TOWN, its officers,
agents, servants and employees from all losses, damage liabilities, claims,
Town Council Page 148 of 177 Meeting Date: Tuesday, August 12, 2014
obligations, penalties, charges, costs or expenses of any nature whatsoever,
for property damage, personal injury or death, resulting from or in any way
connected with this contract or the construction of the improvements or
facilities or the failure to safeguard construction work, or any other act or
omission of the DEVELOPER or its contractors or subcontractors, their
officers, agents, servants or employees related thereto.
E. Final Acceptance of Infrastructure. The TOWN will not issue a Letter of
Acceptance until all public and private facilities and improvements are
completely constructed (Final Completion) to the satisfaction of the TOWN
Engineer or his agent. However, upon Substantial Completion, a “punch list”
of outstanding items shall be presented to the Developer’s contractor(s)
indicating those outstanding items and their deficiencies that need to be
addressed for Final Completion of the Improvements.
F. Neither this Agreement nor any part hereof or any interests, rights, or
obligations herein, shall be assigned by the DEVELOPER without the express
written consent of the TOWN Council.
G. All work performed under this AGREEMENT shall be completed within
eighteen months from the date hereof. In the event the work is not completed
within the eighteen (18) month period, the TOWN may, at its sole election,
draw down or otherwise exercise it rights under or with respect to any
Guarantee provided by the DEVELOPER and complete such work at
DEVELOPER'S expense; provided, however, that if the construction under
this AGREEMENT shall have started within the eighteen (18) month period,
the TOWN may agree to renew the AGREEMENT with such renewed
AGREEMENT to be in writing and in compliance with the TOWN policies in
effect at that time. Notwithstanding the foregoing, in the event that the
performance by either party of any of its’ obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence and not
occasioned by the conduct of either party hereto, whether such occurrence be
an act of God or the common enemy or the result of war, riot, civil commotion,
or sovereign conduct, then upon written notice of such occurrence, such party
shall be excused from performance for a period of time as is reasonably
necessary after such occurrence to remedy the effects thereof, and each
party shall bear the cost of any expense it may incur due to the occurrence.
H. This Subdivider's AGREEMENT shall be construed in accordance with the
Town of Trophy Club, Texas Subdivision Regulations and all other applicable
ordinances. Any conflicts between the provisions of this Subdivider’s
AGREEMENT, the TOWN'S Subdivision Regulations, TOWN Ordinances,
and State and Federal law, shall be construed in favor of the TOWN’s
ordinance(s) as allowed by law, subject to Chapter 245 of the Local
Government Code. To the extent that any such conflict exists, only that
portion of the Subdivider’s AGREEMENT which is in conflict shall be
Town Council Page 149 of 177 Meeting Date: Tuesday, August 12, 2014
severable from the other provisions of the AGREEMENT, and such conflict
shall in no manner affect the validity or enforceability of the remaining
provisions.
I. All rights, remedies and privileges permitted or available to the TOWN under
this AGREEMENT or at law or equity shall be cumulative and not alternative,
and election of any such right, remedy or privilege shall not constitute a
waiver or exclusive election of rights, remedies or privileges with respect to
any other permitted or available right, remedy or privilege. Additionally, one
instance of forbearance by the TOWN in the enforcement of any such right,
remedy or privilege, shall not constitute a waiver of such right, remedy or
privilege by the TOWN. A default under this Agreement by the TOWN shall
not result in a forfeiture of any rights, remedies, or privileges under this
Agreement by the TOWN.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER:
BDMR Development, LLC
Date: ______________
Printed Name:_____________________
Title: ____________________________
TOWN OF TROPHY CLUB, TEXAS
Date: ______________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 150 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1336-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding an Ordinance of the Town ordering and calling a
Special Election to be held on November 4, 2014 for the purpose of electing one (1) Council Member
for Place No. 4 to the Town Council for the remainder of an unexpired term (expiring in 2015);
providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions
relative to publication and other matters necessary to conduct the election; and providing an effective
date.
Attachments:ORD 2014-23 Calling November 2014 Election.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town ordering and calling a Special Election to be
held on November 4, 2014for the purpose of electing one (1) Council Member for Place No. 4 to the TownCouncil for the
remainder of an unexpired term (expiring in 2015); providing for canvassing of returns; providing for a runoff election as
necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing
an effective date.
Town Council Page 151 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-23
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A SPECIAL
ELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”) TO BE
HELD ON NOVEMBER 4, 2014 FOR THE PURPOSE OF ORDERING
AND CALLING A SPECIAL ELECTION A SPECIAL ELECTION FOR
THE PURPOSE OF ELECTING ONE (1) COUNCIL MEMBER FOR
PLACE #4 TO THE TOWN COUNCIL TO FILL THE REMAINDER OF
AN UNEXPIRED TERM OF OFFICE OF PLACE #4 CREATED BY A
VACANCY (TERM EXPIRING MAY, 2015); PROVIDING FOR THE
INCORPORATION OF PREMISES; SPECIFYING THE DATE OF
ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION;
SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN
APPLICATION FOR A PLACE ON THE BALLOT; PROVIDING FOR A
RUNOFF ELECTION; PROVIDING FOR THE APPOINTMENT OF A
PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING
ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR
CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR
CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS;
PROVIDING A JOINT ELECTION AGREEMENT WITH DENTON
COUNTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001 (a)(2) of the Texas Election Code (hereinafter the
"Code") establishes the first Tuesday after the first Monday in November as a Uniform
Election Date for the purposes of conducting a General or Special Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General or Special
Election; and
WHEREAS, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of such meeting was given as required by Chapter 551,
Texas Government Code, as amended; and
WHEREAS, pursuant to Article III, Section 3.01 of the Town’s Home Rule
Charter, the Town Council desires to and hereby calls a Special Election for the
purpose of electing one (1) Council member for Place #4 to the Town Council to fill the
remainder of an unexpired term of office of Place #4 created by a vacancy (term
expiring May, 2015); and
Town Council Page 152 of 177 Meeting Date: Tuesday, August 12, 2014
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a political subdivision to be held on the date of the general
election for state and county officers shall be ordered not later than the 78th day before
Election Day; and
WHEREAS, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy
Club; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Administration (the “Denton County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Denton County Elections Administration (“DCEA”), and other participating
entities, if any, described in a Contract between the Town and Denton County, a copy of
which Contract will be incorporated herein by reference as Exhibit “A” upon its final
approval and execution by the Town; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Tarrant County Elections Administration (the “Tarrant County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Tarrant County Elections Administration (“TCEA”), and other participating
entities, if any, described in the Contract between the Town and Tarrant County, a copy
of which Contract will be incorporated herein by reference as Exhibit “B” upon its final
approval and execution by the Town; and
WHEREAS, Section 85.004 of the Texas Election Code provides that an election
order and the election notice must state the location of each early voting polling place;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1
INCORPORATION OF PREMISES
All of the above premises are true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
All resident, qualified voters of the Town shall be eligible to vote at the Election.
Town Council Page 153 of 177 Meeting Date: Tuesday, August 12, 2014
SECTION 2
DATE OF ELECTION
It is hereby ordered that a Special Election (the "Election") shall be held in and
throughout the Town of Trophy Club on Tuesday, November 4, 2014 using a combined
ballot.
SECTION 3
PURPOSE OF ELECTION
3.1 Special Election. The purpose of the Special Election is to elect one (1) Council
Member for Place #4 to the town council to fill the remainder of an unexpired term of
office of Place #4 created by a vacancy (term expiring May, 2015).
SECTION 4
ELIGIBILITY FOR CANDIDACY
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, has
not been determined mentally incompetent by a final judgment of a court, has not been
finally convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate’s application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate’s name is
written in for a write in candidate. Additional requirements are set forth in Article III of
the Town Charter as follows:
Each person who becomes a candidate for Mayor or Council Member shall meet the
following qualifications:
(1) be at least eighteen (18) years of age on the first day of the form to be filed;
(2) be a citizen of the United States;
(3) be a qualified voter of the Town;
(4) reside and have resided for at least twelve (12) months preceding the election within
the corporate limits of the Town;
(5) no candidate may file for more than one office or position number per election;
(6) no employee of the Town shall continue in such position after becoming a candidate
for a Town elective office; and,
(7) If any sitting Council member files to become a candidate for another public office,
he shall resign his current seat upon filing for the new office.
Town Council Page 154 of 177 Meeting Date: Tuesday, August 12, 2014
SECTION 5
APPLICATION FOR A PLACE ON THE BALLOT
Pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than August 13, 2014 and not later than 5:00 p.m. on August 21,
2014. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be given
in accordance with Section 52.094(c) and (d) of the Texas Election Code.
SECTION 6
RUNOFF ELECTION
If no candidate receives a majority of all votes cast for all of the candidates for his or her
office at such election as required to be lawfully elected, there shall be a runoff election
held. The runoff election shall be conducted as required by the Town Charter and the
Texas Election Code. Notwithstanding the foregoing, due to legal action pending in
Court, possible period for runoff election is December 2, 2014 to January 2, 2015. The
runoff election date will be determined by the Denton County Elections Administrator at
a later date.
SECTION 7
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of early voting for Denton County are set
forth in Exhibit “C”, a copy of which is attached hereto and incorporated herein.
Exhibit “C” shall be amended to include the final schedule of times and locations of
early voting for Tarrant County residents upon announcement by the Tarrant County
Elections Administrator. Notwithstanding the foregoing, the early voting times and
locations set forth in Exhibit “C” may be changed without further action of the Town
Council if so directed by the Elections Administrator for Denton County & Tarrant
County.
In addition to the early voting polling locations within the Town, all Denton County
Trophy Club voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County.
Tarrant County Trophy Club voters may only vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
Town Council Page 155 of 177 Meeting Date: Tuesday, August 12, 2014
The Elections Administrator is hereby authorized and directed to make such changes in
polling locations as may be necessary for the proper conduct of the Election. Each
polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day.
SECTION 8
ELECTIONS ADMINISTRATION
8.1 Denton County. The Denton County Elections Administrator, Frank Phillips, is
hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The
Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint
the members of the Early Voting Ballot Board and the presiding judge and alternate
judge in accordance with the requirements of the Code. Early voting by personal
appearance shall be conducted at the times on the dates and at the locations
designated on Exhibit “C” hereto. The main early voting polling place is hereby
designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit “C” hereto; such locations may
be changed or additional early voting locations may be added by the Elections
Administrator, without further action of the Town Council, as is necessary for the proper
conduct of the Election.
8.2 Tarrant County. The Tarrant County Elections Administrator, Steve Raborn, is
hereby appointed as Tarrant County Early Voting Clerk for the election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the
members of the Early Voting Ballot Board and the presiding judge and alternate judge in
accordance with the requirements of the Code. Early voting by personal appearance
shall be conducted at the times on the dates and at the locations designated on Exhibit
“C” hereto. The main early voting polling place is hereby designated to be Tarrant
County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit “C” upon announcement by
the Tarrant County Elections Administrator hereto; such locations may be changed or
additional early voting locations may be added by the Elections Administrator, without
further action of the Town Council, as is necessary for the proper conduct of the
Election.
Town Council Page 156 of 177 Meeting Date: Tuesday, August 12, 2014
SECTION 9
COMPENSATION
Compensation for election judges and alternate judges for their service in the Election
shall be determined by the Elections Administrator. E-slate, a Direct Record Electronic
(DRE) System shall be used for early voting by personal appearance, and in the
November 4, 2014 election at Denton County Polling Sites. Paper ballots, which are
optically scanned, shall be used for early voting by mail. In the November 4, 2014
election, the Elections Administrator shall cause ballots to be prepared in the form of the
ballot first above prescribed, being in both English and Spanish, and shall furnish
election officials such ballots, in such form, together with any other forms or blanks, in
accordance with the Charter of the Town of Trophy Club, the Constitution and laws of
the State of Texas and the Voting Rights Act of 1965, and any amendments thereto,
insofar as same are applicable.
SECTION 10
EARLY VOTING
In addition to the early voting polling location located within the Town, Trophy Club
Denton County voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County per the Joint Election Agreement
and Contract for Election Services with Denton County.
Tarrant County Trophy Club voters may only vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
SECTION 11
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish for use at the polling places and for early voting for the Election and provisions
shall be made for oral assistance to Spanish-speaking voters.
SECTION 12
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
SECTION 13
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be given by posting a notice containing a substantial copy of
this Ordinance in both English and Spanish at the Town Hall on the bulletin board used
Town Council Page 157 of 177 Meeting Date: Tuesday, August 12, 2014
for posting notices of the meetings of the Town Council and by publication of such
notice one time in a newspaper of general circulation published within the Town, the
date of the publication to be not less than fourteen (14) days nor more than thirty (30)
days prior to the date set for the Election.
SECTION 14
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the election not earlier than November 12, 2014 and not later than November 18, 2014.
Notice of the time and place for canvass shall be posted on the official bulletin board in
the same manner as required by the Open Meeting Act for other Town Council
meetings in accordance with the Chapter 551 of the Local Government Code.
SECTION 15
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 16
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 17
ELECTION CONTRACTS
The Town Manager or the Town Manager’s designee is authorized to amend or
supplement any and all contracts for the administration of the November 2014 Election
to the extent required for the Election to be conducted in an efficient and legal manner
as determined by the Denton County and/or Tarrant County Elections Administrator.
Upon approval by the Town Council, a joint election agreement between the Town and
the Denton County Elections Department shall be incorporated herein by reference as
Exhibit “A”. Upon approval by the Town Council, a joint election agreement between
the Town and the Tarrant County Elections Department shall be incorporated herein by
reference as Exhibit “B”.
Town Council Page 158 of 177 Meeting Date: Tuesday, August 12, 2014
SECTION 18
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 19
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 12th day of August, 2014.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 159 of 177 Meeting Date: Tuesday, August 12, 2014
EXHIBIT “A”
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Town Council Page 160 of 177 Meeting Date: Tuesday, August 12, 2014
Exhibit “B”
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
Town Council Page 161 of 177 Meeting Date: Tuesday, August 12, 2014
Exhibit “C”
Early Voting Polling Locations
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
Trophy Club Svore Municipal Building
100 Municipal Drive
Trophy Club, TX 76262
on the following:
Monday, October 20
Tuesday, October 21
Wednesday, October 22
Thursday, October 23
Friday, October 24
Saturday, October 25
Monday, October 27
Tuesday, October 28
Wednesday, October 29
Thursday, October 30
Friday, October 31
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
8:00 a.m. – 5:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
7:00 a.m. – 7:00 p.m.
Town Council Page 162 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1348-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/6/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding the approval of correspondence from the Town to
Fellowship United Methodist Church for potential shared parking on Town owned facilities adjacent to
Church property and authorizing the Mayor and Council members to sign the correspondence.
Attachments:Letter to Fellowship United Methodist Church.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of correspondence from the Town to Fellowship United
Methodist Church for potential shared parking on Town owned facilities adjacent to Church property and authorizing the
Mayor and Council members to sign the correspondence.
Town Council Page 163 of 177 Meeting Date: Tuesday, August 12, 2014
August 6, 2014
Reverend Edlen Cowley, Pastor
Fellowship United Methodist Church
101 Trophy Club Drive
Trophy Club, Texas 76262
Re: Shared Parking
Dear Pastor Cowley:
During recent conversations between the Fellowship United Methodist Church (“Church”)
and the Town of Trophy Club (Town) regarding the Town’s interest in purchasing a tract of
land owned by the Church as a site for the construction of future municipal facilities, you
and other Church representatives voiced a need for the Church to utilize a portion of any
Town constructed parking lot built on the property. You indicated that before additional
negotiations for sale of any property could proceed, you would need some assurance that
the Town would allow the Church to utilize any Town constructed adjacent parking facility.
The purpose of this correspondence is to assure the Church that in the event that further
negotiations are completed to the satisfaction of both the Church and the Town, and a
contract for sale is executed, the Town is agreeable to include a provision in the contract
for sale to authorize the Church to utilize available parking lot space at Town facilities on a
regular basis for overflow Church parking needs and on an as-needed basis for special
events. The purchase and sale agreement would set forth the negotiated terms and
conditions of use, and the Town would also be willing to grant a license or lease to allow
the Church to continue utilizing available parking lot area subsequent to the transfer of title
from the Church to the Town, subject to mutual termination or modification upon agreement
of both parties.
This letter is being submitted in order to provide the necessary written assurance that you
requested in order to move forward with negotiations.
Sincerely,
THE TROPHY CLUB TOWN COUNCIL
_________________________
C. Nick Sanders
Mayor
Town Council Page 164 of 177 Meeting Date: Tuesday, August 12, 2014
_________________________
Greg Lamont
Mayor Pro Tem
_________________________
Jim Parrow
Councilmember, Place 1
_________________________
Garrett Reed
Councilmember, Place 2
_________________________
Rhylan Rowe
Councilmember, Place 3
_________________________
Philip Shoffner
Councilmember, Place 6
Town Council Page 165 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1337-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action to appoint two Council Members to work with Trophy Club MUD
No. 1 Board on evaluation of current agreement for Water & Waste Water Services and the possible
development of changes to the current agreement.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action to appoint two Council Members to work with Trophy Club MUD No. 1 Board on
evaluation of current agreement for Water & Waste Water Services and the possible development of changes to the
current agreement.
Town Council Page 166 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1349-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/6/2014 Town Council
On agenda:Final action:8/12/2014
Title:Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10,
“Public Safety” by amending various sections of Article IV, “Peddlers and Solicitors”; providing
amendments to Definitions; providing for the adoption of a Do-Not-Solicit/No Knock List, providing a
criminal penalty not to exceed $500.00 per day for a violation, and providing a penalty of permit
revocation or suspension; and providing an effective date.
Attachments:ORD 2014-21 Amended Art IV Peddlers and Solicitors.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town amending Chapter 10, “Public Safety” by
amending various sections of Article IV, “Peddlers and Solicitors”; providing amendments to Definitions; providing for the
adoption of a Do-Not-Solicit/No Knock List, providing a criminal penalty not to exceed $500.00per day for a violation, and
providing a penalty of permit revocation or suspension; and providing an effective date.
Town Council Page 167 of 177 Meeting Date: Tuesday, August 12, 2014
TOWN OF TROPHY CLUB, TEXAS
TOWN ORDINANCE NO. 2014-21
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING CHAPTER 10 OF THE CODE OF ORDINANCES,
ENTITLED “PUBLIC SAFETY”, BY AMENDING VARIOUS
SECTIONS OF ARTICLE IV THEREOF, ENTITLED “PEDDLERS
AND SOLICITORS”, TO INCLUDE AN AMENDMENT TO
SECTION 4.01 ENTITLED “DEFINITIONS, AN AMENDMENT TO
SECTION 4.02 (G)(5) ENTITLED “PROHIBITED CONDUCT”, TO
REPEAL THE EXISTING SECTION 4.06 ENTITLED “PENALTY”
AND ADOPT A NEW SECTION 4.06 ENTITLED “DO-NOT-
SOLICIT/NO-KNOCK LIST”, AND TO ADOPT A NEW SECTION
4.07 ENTITLED “PENALTY” TO PROVIDE FOR A CRIMINAL
PENALTY FOR INTENTIONAL, KNOWING, OR RECKLESS
VIOLATIONS OF ARTICLE IV, AND A PENALTY OF
REVOCATION OR SUSPENSION; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR
AMENDMENTS; PROVIDING A SAVINGS AND CUMULATIVE
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH
DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES AND PROVIDING FOR A REVOCATION OR
SUSPENSION UPON CONVICTION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (“Town”) is a home rule municipality
acting under its Charter, the Texas Constitution and the laws of the State of
Texas; and
WHEREAS, the Town currently regulates home solicitation and
distribution on private property in a manner to promote good order and protect
citizens and non-citizens, while at the same time maintaining the First
Amendment right to communication through that medium; and
WHEREAS, the Town has endeavored to protect the health, safety, and
welfare of the public from negative impacts associated with soliciting and
distribution; and
WHEREAS, the regulation of door-to-door solicitation serves the Town’s
interest in preventing crime and protecting the privacy of its citizens as well as
the Town’s interest in preventing litter within its streets; and
Town Council Page 168 of 177 Meeting Date: Tuesday, August 12, 2014
WHEREAS, the Town Council finds that unanticipated visit by a stranger
on citizens’ doorsteps is capable of causing fear or suspicion or anxiety; and
WHEREAS, the Town Council finds the regulations of this Ordinance do
not prevent door-to-door soliciting activity and that the regulations allow ample
opportunity for solicitation; and
WHEREAS, the Town Council finds that the regulations provided in this
ordinance are an integral component of the Town’s safety plan and that crime
prevention efforts would be less effective without the provisions of this
Ordinance; and
WHEREAS, the Supreme Court of the United States has consistently
recognized the right and obligation of local governments to protect their citizens
from fraud and harassment, particularly when solicitation of money is involved;
and
WHEREAS, an important part of the freedom enjoyed by all citizens and
residents of the United States is the right to speak freely, to express ideas that
may be unpopular, and to engage others in debate without government
interference; and
WHEREAS, it is the responsibility of all units of government to balance
these competing interests in a manner consistent with the Constitution of the
United States and of Texas, while attempting to minimize fraud, prevent crime,
and protect the privacy of our citizens; and
WHEREAS, the Town Council hereby amends various sections of Article
IV “Peddler’s and Solicitors” of Chapter 10, “Public Safety” of the Code of
Ordinances of the Town in order to implement a Do-Not-Solicit/No Knock List and
to enact other related provisions as further specified herein to serve the best
interests of the Town and the health, safety and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are
incorporated herein as findings of the Town Council and made a part hereof for
all purposes.
Town Council Page 169 of 177 Meeting Date: Tuesday, August 12, 2014
SECTION 2.
AMENDMENT
2.01 Section 4.01 entitled “Definitions” of Article IV entitled “Peddlers and
Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of
the Town is hereby amended to provide an amendment to the existing definition
for “Solicit or Soliciting” and to add a definition for “Town Manager” to be placed
in alphabetical order as part of the existing list of definitions with all other
definitions remaining the same:
4.01 Definitions
In this Code:
“Solicit or Soliciting: Means any course of conduct to sell or
attempt to sell Goods or Merchandise, including without limitation,
services or anything of value, or to take or attempt to take orders
for the future delivery of Goods or Merchandise, or anything of
value, or to take or attempt to take orders for services to be
furnished or performed in the future when the Solicitation occurs
upon the premises of another or upon any Public Property. The
term includes the distribution of a handbill, a circular, or a flyer
advertising a commercial event, or commercial Goods or
Merchandise. An offer of membership in an organization is
expressly excluded.
Town Manager: Means the Town Manager for the Town of Trophy
Club or his designee.”
2.02 Subsection 5 of Subsection “G”, entitled “Prohibited Conduct” of Section
4.02 entitled “Commercial Solicitation” of Article IV entitled “Peddlers and
Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of
the Town is hereby amended so that Subsection G(5) shall to be and read in its
entirety as follows:
4.02 Commercial Solicitation
G. Prohibited Conduct
It shall be unlawful for a Person engaged in Solicitation to:
5. Go onto residential property upon which the owner of the
property or the person controlling the property: (1) has posted signs
prohibiting Solicitation, and (2) has placed his/her name and the
address of such residential property on the Do-Not-Solicit/No Knock
List maintained by the Town.
Town Council Page 170 of 177 Meeting Date: Tuesday, August 12, 2014
2.03 Section 4.06 entitled “Penalty” of Article IV entitled “Peddlers and
Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of
the Town is hereby repealed in its entirety and the following new Section 4.06
entitled “Do-Not-Solicit/No Knock List” of Article IV entitled “Peddlers and
Solicitors” of Chapter 10 entitled “Public Safety” is hereby adopted to be and read
as follows:
4.06 Do-Not-Solicit/No Knock List.
1. The Town Manager shall develop and maintain a list of residential
property addresses where Soliciting is prohibited and such list shall be
referred to as the “Do-Not-Solicit/No Knock List”.
2. Any property owner or occupant of a residential property may elect to
add or remove his or her residential address to or from the Do-Not-
Solicit/No Knock List through the procedures developed by the Town
Manager as posted on the Town website and as available at the Town
Permitting Department. The property owner or occupant making such a
request shall be required to affirm in writing that he or she is an owner
or occupant of the residential property, and is making the request on
his or her behalf and/or on behalf of any other owner or occupant at
that property.
3. The Town Manager shall make the Do-Not-Solicit/No Knock List
available on the Town’s website and shall also make the List available
at the Town Permitting Department to any person upon request.
4. The Town Manager shall make the Do-Not-Solicit/No Knock List
available to each person issued a permit under this Article and to each
person issued a Solicitor’s Identification Card under this Article at the
time of issuance of the Permit or Solicitor’s Identification Card. It shall
be the responsibility of the holder of the Permit or Solicitor’s
Identification Card to review the listing of residential properties
provided on the Town website at intervals identified by Town on the
Permit or Solicitor’s Identification Card in order to ensure that he/she is
utilizing the most current Do-Not-Solicit/No Knock List.”
2.04 Section 4.07 entitled “Penalty” of Article IV entitled “Peddlers and
Solicitors” of Chapter 10, entitled “Public Safety” of the Code of Ordinances of
the Town is hereby adopted and shall be and read in its entirety as follows:
Town Council Page 171 of 177 Meeting Date: Tuesday, August 12, 2014
4.07 Penalty
A. Criminal Penalty.
Any person intentionally, knowingly, or recklessly violating any of the
provisions of this Code shall be deemed guilty of a misdemeanor and
upon conviction thereof shall be subject to a fine in a sum not to exceed
Five Hundred Dollars ($500.00) for each offense and a separate offense
shall be deemed committed upon each day during or on which a violation
occurs or continues.
B. Revocation or Suspension of Permit or Identification Card by
Municipal Court Judge
Upon conviction of two (2) or more violations of any one (1) or more of the
provisions of this Article, the Town’s Municipal Court Judge, in addition to
imposing a fine, may institute proceedings to suspend or revoke the
Permit or the Solicitor’s Identification Card issued under this Article. A
Person who has received two (2) or more convictions under this Article
shall be denied a Permit or Solicitor’s Identification Card for a period of
two (2) years following the date of the second conviction.”
SECTION 3.
SAVINGS AND CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the solicitations and shall not repeal any of the provisions of such
Ordinances except in those instances where provisions of those Ordinances are
in direct conflict with the provisions of this Ordinance; whether such Ordinances
are codified or uncodified, and all other provisions of the Ordinances of the Town
of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect. Notwithstanding the foregoing,
any complaint, action, cause of action or claim which prior to the effective date of
this Ordinance has been initiated or has arisen under or pursuant to such
repealed Ordinance(s) shall continue to be governed by the provisions of that
Ordinance and for that purpose the Ordinance shall be deemed to remain and
continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of the Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of the Ordinance
Town Council Page 172 of 177 Meeting Date: Tuesday, August 12, 2014
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in accordance with the Town Charter and by
filing this Ordinance in the Ordinance records of the Town.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this
Ordinance, and any person violating or failing to comply with any provision of this
Ordinance shall be fined, upon conviction, not less than One Dollar ($1.00) nor
more than Five Hundred Dollars ($500.00), and a separate offense shall be
deemed committed upon each day during or on which a violation occurs or
continues. In addition to the criminal penalty provided by this Ordinance, a
person violating or failing to comply with a provision of this Article shall be subject
to permit revocation or suspension and all other civil penalties allowed by law.
Penalties hereunder shall be cumulative and not exclusive.
SECTION 7.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage and
publication in accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 12th day of August, 2014.
_______________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________ _______________________________
Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 173 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1339-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Town Council Liaison Updates; discussion of same:
* Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014
Council Liaison - Council Member Shoffner
Attachments:
Action ByDate Action ResultVer.
Town Council Liaison Updates; discussion of same:
* Royal Troon Subcommittee (Parks & Recreation Subcommittee), August 7, 2014
Council Liaison - Council Member Shoffner
Town Council Page 174 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1340-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Cell Tower at Indy Park
* Update on Fire/EMT on policy related to being out of Town/District in emergency
vehicles
* Update on Town/MUD Email software
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion and provide input regarding same.
* Cell Tower at Indy Park
* Update on Fire/EMT on policy related to being out of Town/District in emergency
vehicles
* Update on Town/MUD Email software
Town Council Page 175 of 177 Meeting Date: Tuesday, August 12, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1341-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/1/2014 Town Council
On agenda:Final action:8/12/2014
Title:Items for Future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Town Council Page 176 of 177 Meeting Date: Tuesday, August 12, 2014
Town Council Future Agenda Items List
(Updated 8/4/2014)
1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of
existing residential properties (Mayer 4/22/2013)
2. Discussion regarding animal shelter long and short term facility. (11/18/2013)
3. Consider and take appropriate action regarding placing BNHS State Championship
recognition on elevated water storage tank. (Sanders 5/19/2014)
4. Consider and take appropriate action regarding action regarding no knock, solicitation and
handbill ordinance. (Shoffner 6-16-2014)
5. Consider and take appropriate action regarding term limits for Board and Commission
members. (Rowe 7/22/2014)
6. Consider and take appropriate action regarding giving direction to CFAB. (Sanders
7/22/2014)
7. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and
SH114 for signage. (Sanders 7/22/2014)
8. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014)
9. Consider and take appropriate action regarding creating a charter review committee for the
May 2015 election be created. (Lamont 7/22/2014)
10. Consider and take appropriate action regarding median aesthetics relative to the three (3)
medians being replaced due to the Indian Creek reconstruction project. (Rowe 7/22/2014)
11. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014)
Town Council Page 177 of 177 Meeting Date: Tuesday, August 12, 2014