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Agenda Packet Parks 07/19/2021Town of Trophy Club Meeting Agenda Packet Parks and Recreation Board 1 Trophy Wood Drive Trophy Club, Texas 76262 July 19, 2021 7:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENTS This is an opportunity for citizens to address the Board on any matter. The Board is not permitted to discuss or take action on any presentations made to the Board. Presentations are limited to matters over which the Board has authority. Speakers have up to four (4) minutes or the time limit determined by the presiding officer. Each speaker must complete the Speaker’s Form that includes the topic(s) to be presented. You may also email tjaramillo@trophyclub.org REGULAR SESSION 1.Take action regarding the approval of the Parks and Recreation Board minutes dated May 17, 2021. 2.Discuss and provide updates regarding projects at Town parks and ongoing recreational programs/events. 3.Discuss and provide updates regarding Trophy Club Park. ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, July 16, 2021 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Tony Jaramillo, Director of Parks & Recreation If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketParks and Recreation Board 1 Trophy Wood DriveTrophy Club, Texas 76262July 19, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter. The Board is notpermitted to discuss or take action on any presentations made to theBoard. Presentations are limited to matters over which the Board hasauthority. Speakers have up to four (4) minutes or the time limit determined by thepresiding officer. Each speaker must complete the Speaker’s Form that includes thetopic(s) to be presented. You may also email tjaramillo@trophyclub.orgREGULAR SESSION1.Take action regarding the approval of the Parks and Recreation Board minutes datedMay 17, 2021.2.Discuss and provide updates regarding projects at Town parks and ongoing recreationalprograms/events.3.Discuss and provide updates regarding Trophy Club Park.ADJOURN*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS ASALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, July 16, 2021 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Tony Jaramillo, Director of Parks & Recreation If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Parks and Recreation Board Monday, May 17, 2021 Page 1 of 2 TOWN OF TROPHY CLUB PARKS AND RECREATION BOARD MINUTES MONDAY, MAY 17, 2021; 7:00 PM The Trophy Club Parks and Recreation Board met in a Regular Session on Monday , May 17 , 2021 . BOARD MEMBERS PRESENT: Tiffany Nimphius Chairperson Mindi Bone Vice Chairperson Dean Murray Secretary Tom Bath Board Member Steve Babineaux Board Member BOARD MEMBERS ABSENT: David Stout Board Member Greg Fox Board Member STAFF PRESENT: Tony Jaramillo Director of Parks and Recreation Kaitlin Keller Aquatics and Recreation Specialist CALL TO ORDER AND ANNOUNCE A QUORUM Chairperson Nimphius called the meeting to order at 7:00 PM and noted a quorum with Vice Chairperson Bone, Board Members Murray, Bath, and Babineaux PUBLIC COMMENTS Chairperson Nimphius confirmed there were no speakers registered for Public Comment. REGULAR SESSION Take action regarding the approval of the Parks and Recreation Board minutes dated April 29, 2021. Chairperson Nimphius asked if board members had reviewed the revised minutes from April 29, 2021. Chairperson Nimphius asked if any changes were needed, and none were indicated. Chairperson Nimphius asked for a motion. Board Member Murray moved to approve the minutes dated April 29, 2021, seconded by Board Member Babineaux. Chairperson Nimphius called for a vote. Motion was approved unanimously (5-0). Discuss and provide updates regarding Parks and Recreation projects and ongoing recreational programs and events. (T. Jaramillo) Recreation items discussed (Aquatics and Recreation Specialist) included: 1. New Swim Coaches for 2021 Swim Team have been hired. 2. The Community Pool is scheduled to open May 29, 2021 3. Staff is in the process of searching for a Water Aerobics Instructor to offer a new program at the Community Pool. 4. Seasonal positions will be posted during the week. 5. The Summer Adventure Camp full. Parks and Recreation Board Monday, May 17, 2021 Page 2 of 2 Park items discussed (Director Jaramillo) included: 1. Staff has hosted various baseball tournaments at Independence Park since January 2021 and have received just under $30,000 in revenue. 2. Staff has worked the concession facilities at Independence Park East and West. 3. Reminded the Board about the Mountain Bike Trail at Trophy Club Park 4. Publicly thanked Aquatics and Recreation Specialist, Kaitlin Keller for a phenomenal job certifying various lifeguards and water safety instructors. 5. All Capital Replacement Items such as mowers and work vehicle have been replaced this fiscal year. 6. Staff is in the planning stages to revamp our current Community Events. 7. Mentioned new volunteer, Mr. Patrick Shrien and his interest in assisting with Trophy Club Park. 8. Staff is in the planning stages of a Clean-up Day at Trophy Club Park; inviting various groups to clean various areas of the park. 9. Staff continues to work on Sports Agreements. Board Member Bath inquired about status of the Pickle Ball Court Project. Director Jaramillo mentioned providing an update to Town Council a month ago. Director Jaramillo continues to work with the consultant assisting with the project and will provide Council with a final recommendation. Chairperson Nimphius inquired about creating an account for the funds received from the baseball tournaments and making a recommendation for the funds to go into Parks. Chairperson Nimphius requested for this topic to be an agenda item at the next meeting. ADJOURN Chairperson Nimphius adjourned the meeting at 7:17PM. _ Dean Murray, Secretary Parks and Recreation Board Town of Trophy Club, TX