Agenda Packet TC 03/05/2013Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, March 5, 2013
JOINT MEETING WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
CALL TO ORDER AND ANNOUNCE A QUORUM
JOINT SESSION
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
1.2013-149-T Consider and take appropriate action regarding the minutes of the last joint meeting -
February 21, 2012
Feb 21, 2012 joint session minutes.pdfAttachments:
2.2013-151-T Consider and take appropriate action regarding the removal of the marquee signs at
the Town entryways.
3.2013-152-T Consider and take appropriate action regarding District participation with Harmony Park
maintenance/effluent line.
Trophy Club Effluent Line.pdf
Cost Opinion-4inch Effluent Line.pdf
Attachments:
4.2013-153-T Consider and take appropriate action regarding the implementation of permanent
watering restrictions.
5.2013-154-T Consider and take appropriate action regarding existing Police Department and
relocation options.
6.2013-150-T Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy
Club Municipal Utility District No. 1
3-5-13 Joint Mtg - 5 Year CIP.pdfAttachments:
Town Council Joint Meeting with TCMUD No. 1 Page 1 of 17 Meeting Date: March 5, 2013
March 5, 2013Town Council Meeting Agenda
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, March 1, 2013 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
__________________________
Shannon DePrater, TRMC
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Town Council Joint Meeting with TCMUD No. 1 Page 2 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-149-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Consider and take appropriate action regarding the minutes of the last joint meeting - February 21,
2012
Attachments:Feb 21, 2012 joint session minutes.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the minutes of the last joint meeting - February 21, 2012
Town Council Joint Meeting with TCMUD No. 1 Page 3 of 17 Meeting Date: March 5, 2013
JOINT SESSION MEETING OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1 AND THE
TOWN COUNCIL OF TROPHY CLUB
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
MONDAY, FEBRUARY 21, 2012 AT 5:30 PM
SVORE MUNICIPAL BUILDING BOARDROOM
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
The Trophy Club Municipal Utility District No. 1, Board of Directors met in a Special Joint Session with the
Town Council of the Town of Trophy Club, Texas, Tuesday, February 21, 2012. The meeting was held
within the boundaries of the Town and District and was open to the public.
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS PRESENT:
Jim Moss President
Nick Sanders Vice President
Kevin Carr Secretary / Treasurer
Bill Armstrong Director
Jim Thomas Director
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Larry Hoover Council Member
Glenn Strother Council Member
Jeanette Tiffany Council Member
TOWN COUNCIL MEMBERS ABSENT:
Margi Cantrell Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Robert Scott District Manager
Stephen Seidel Assistant Town Manager
Laurie Slaght District Secretary
Patricia Adams Town Attorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
President Moss announced the date of February 21, 2012; called the meeting to order and announced a
quorum of the Board of Directors Trophy Club Municipal Utility District No. 1 at 5:30 P.M.
Mayor White announced the date of date of February 21, 2012; called the meeting to order and
announced a quorum of Town Council at 5:30 P.M
CITIZEN PRESENTATIONS
There were no citizen presentations
Town Council Joint Meeting with TCMUD No. 1 Page 4 of 17 Meeting Date: March 5, 2013
REGULAR SESSION
1. Consider and take appropriate action regarding Joint Session Minutes for July 19, 2011.
Motion to approve the Joint Session Minutes for July 19, 2011 made by Vice President Sanders and
seconded by Secretary Carr.
Motion carried unanimously
2. Consider and take appropriate action regarding a Joint Election Agreement between the Town of
Trophy Club and Trophy Club Municipal Utility District No. 1.
Town Manager Slye explained to the Board that Denton County has contracted with Tarrant County for the
upcoming election and staff will be contacting residents that live in Tarrant County letting them know where
they can vote. The Town and the District will split the cost for the election through the agreement.
Motion to approve the Joint Election Agreement between the Town of Trophy Club and Trophy Club
Municipal Utility District No. 1 was made by Councilmember Rose and seconded by Vice President
Sanders.
Motion carried unanimously
3. Consider and take appropriate action regarding a Joint Resolution of Gratitude for District
Manager Robert Scott.
Mayor White read the Joint Resolution of Gratitude for District Manager Robert Scott. The Resolution was
presented to Mr. Scott. Board and Council Members expressed appreciation for Mr. Scott’s service to
Trophy Club. Mr. Scott thanked the Board and Council for their acknowledgement.
Motion to adopt Joint Resolution of Gratitude for District Manager Robert Scott made by Director
Sanders and seconded by Director Carr.
No vote was taken on this motion
4. Consider and take appropriate action regarding relocation of utilities for the proposed
Roundabout at Trophy Club Drive and Trophy Lake Drive.
Discussion was held regarding what is being covered in the bond from Denton County.
Motion to increase the District’s allocation for utility relocation as related to the roundabout from
approximately $60,000 to $93,627 made by Vice President Sanders and seconded by Director
Armstrong.
Director Sanders moves the previous question, seconded by Director Carr.
Yes – Director Sanders, Director Carr, Director Thomas, Director Armstrong
No – Director Moss
Motion called for consideration by the Board.
Yes – Director Sanders
No – Director Carr, Director Thomas, Director Armstrong Dr. Moss
Motion fails Town Council Joint Meeting with TCMUD No. 1 Page 5 of 17 Meeting Date: March 5, 2013
5. Discussion of electronic message boards at all Town entryways.
Town Manager Slye stated that the Council had asked to have a new message board be placed at Marshall
Creek Road coming into Trophy Club from Roanoke. The message boards that are currently in place
throughout Trophy Club are in disrepair and the Council would like to have the District participation in an
electronic message board replacement program to include a new board at Marshall Creek Road and Bobcat
Blvd. and the replacement of three current message boards in place. Each message board is $25,000
which does not include the enclosure around the message boards.
The MUD Board expressed interest in participating and would like Council to look into ways to offset the
cost.
6. Discussion of MUD support of potential Splash Pad at Harmony Park.
Town Manager Slye stated that there is approximately $457,000 left in the Park Bond for future park
improvements and one of those improvements that the council will be considering is a small splash pad
(approximately 600 sq. ft.) for Harmony Park. Slye would like to know if the MUD Board still wants to
participate as it stated in 2010.
The Board would still like to participate in water and wastewater service for the splash pad at Harmony Park.
Director Sanders reminds the Council that the Board cannot commit at this time because the funds were not
included in the budget and two of the Board seats are up in May.
7. Review the Interlocal Agreement for Employee and Contractual Services for Fiscal Year
2011-2012; discussion of same.
President Moss stated that he would like to have the IT portion of the ILA reviewed. Town Manager Slye
stated that the Town/MUD have the opportunity to be included in a regional compensation study. The Town
Manager and District Manager would like to have the Town and MUD participate in this study. The total cost
for the study is $10,000 total, $5,000 each.
Council Member Hoover would like the Board to consider having the Town hire a Public Works Director to
replace District Manager Scott. Scott stated that this item is not up for discussion at this time. Town
Attorney Adams states that this topic does fall within the ILA for Employee and Contractual Services and can
be discussed if the Council and Board choose to do so.
Director Carr would like to have the Town appoint committee members to the SEMO as the budget season
is starting at which time the SEMO ILA can be discussed. Council Member Strother would like to have the
Board consider appointing a Public Works Director that will report to the Council and Board.
8. Discussion regarding future Joint Sessions and agenda items.
ILA for Contractual Services for Fiscal Year 2012-2013
Adjourn
Motion made by Council Member Strother, seconded by Council Member Rose to adjourn. Council
adjourned at 6:58 p.m.
President Moss adjourned Trophy Club Municipal Utility District No. 1 at 6:58 p.m.
Town Council Joint Meeting with TCMUD No. 1 Page 6 of 17 Meeting Date: March 5, 2013
____________________________________
Connie White, Mayor
Town of Trophy Club, Texas (SEAL)
____________________________________
Jim Moss, Board President
Trophy Club Municipal Utility District No.1
____________________________________
Kevin R. Carr, Board Secretary
Trophy Club Municipal Utility District No.1 (SEAL)
____________________________________
Laurie Slaght, District Secretary
Trophy Club Municipal Utility District No.1
Town Council Joint Meeting with TCMUD No. 1 Page 7 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-151-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Consider and take appropriate action regarding the removal of the marquee signs at the Town
entryways.
Attachments:
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the removal of the marquee signs at the Town entryways.
Town Council Joint Meeting with TCMUD No. 1 Page 8 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-152-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Consider and take appropriate action regarding District participation with Harmony Park
maintenance/effluent line.
Attachments:Trophy Club Effluent Line.pdf
Cost Opinion-4inch Effluent Line.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding District participation with Harmony Park maintenance/effluent line.
Town Council Joint Meeting with TCMUD No. 1 Page 9 of 17 Meeting Date: March 5, 2013
Town Council Joint Meeting with TCMUD No. 1
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PROJECT:DATE: 2/20/2013
TNP JOB # TRO13006
ITEM DESCRIPTION TOTAL
I 4" EFFLUENT LINE $107,600.00
II IRRIGATION BOOSTER PUMPS (2)*$75,000.00
TOTAL CONSTRUCTION COST $182,600.00
* Cost of pumps is a function of the electric service and final size will be designed based on demand.
OPINION OF PROBABLE CONSTRUCTION COST
4" EFFLUENT LINE FOR HARMONY PARK
Town Council Joint Meeting with TCMUD No. 1 Page 11 of 17 Meeting Date: March 5, 2013
DATE: 2/20/2013
TNP JOB # TRO13006
ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL
I IRRIGATION IMPROVEMENTS
1 4" Effluent Line 3,400 LF $15.00 $51,000.00
2 Connect to Existing Wastewater Treatment Plant 1 LS $5,000.00 $5,000.00
3 Connect to Existing Irrigation System at Harmony Park 1 LS $2,500.00 $2,500.00
4 Retrofit Existing Irrigation Heads at Harmony Park 1 LS $30,000.00 $30,000.00
5 Restoration of Landscape/Irrigation (If Necessary) 1 LS $5,000.00 $5,000.00
Subtotal $93,500.00
15% Contingency $14,100.00
Total $107,600.00
CONCEPTUAL OPINION OF PROBABLE CONSTRUCTION COST
4" EFFLUENT LINE FOR HARMONY PARKPROJECT:
Town Council Joint Meeting with TCMUD No. 1 Page 12 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-153-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Consider and take appropriate action regarding the implementation of permanent watering
restrictions.
Attachments:
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the implementation of permanent watering restrictions.
Town Council Joint Meeting with TCMUD No. 1 Page 13 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-154-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Consider and take appropriate action regarding existing Police Department and relocation options.
Attachments:
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding existing Police Department and relocation options.
Town Council Joint Meeting with TCMUD No. 1 Page 14 of 17 Meeting Date: March 5, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-150-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2013 Town Council
On agenda:Final action:3/5/2013
Title:Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy Club
Municipal Utility District No. 1
Attachments:3-5-13 Joint Mtg - 5 Year CIP.pdf
Action ByDate Action ResultVer.
TITLE
Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy Club Municipal Utility District No.
1
Town Council Joint Meeting with TCMUD No. 1 Page 15 of 17 Meeting Date: March 5, 2013
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FIVE YEAR
CAPITAL IMPROVEMENT PROGRAM
2013-2017
2012-13 2013-14 2014-15 2015-16 2016-17 TOTAL
GENERAL FUND
ROLLING STOCK (VEHICLE & EQUIP REPLACEMENT)
Police 34,006 35,026 36,077 37,159 38,274 180,542
EMS 72,013 74,173 76,399 78,691 81,051 382,327
Streets 22,308 34,006 35,026 36,077 37,159 164,576
Community Development 1,624 4,002 4,122 4,246 4,373 18,367
Parks 61,481 57,690 30,560 31,477 32,421 213,629
IS Annual Replacement 44,707 6,834 6,834 44,707 44,707 147,789
Total Vehicle & Equipment Replacement 236,139$ 211,732$ 189,018$ 232,356$ 237,986$ 1,107,231
STREET IMPROVEMENTS
Indian Creek (Creekmere to Skyline; Storm Drain Portion
Funded by Drainage Fund)
Denton County ICA 300,000 - - - - 300,000
Trophy Club 659,903 - - - - 659,903
Phoenix (Pebble Beach to Shields)- 257,324 - - - 257,324
Pin Oak Court - 228,150 - - - 228,150
Pebble Beach (North Side)- - 252,473 - - 252,473
Timberline Court - - 47,628 - - 47,628
Indian Creek (Skyline to Harmony Park)
Skyline to Greenhill - - 538,223 - - 538,223
Greenhill to Harmony Park - - 765,092 - - 765,092
Southbound Trophy Club (Bobcat to Durango)- - - 752,737 - 752,737
Troon Court/ Drive - - - - 322,321 322,321
Murfield Court - - - - 136,877 136,877
Woodlands Court - - - - 91,170 91,170
Portland Drive - - - - 124,964 124,964
Wilshire Drive - - - - 79,500 79,500
Lee Court - - - - 116,698 116,698
Glendale Court - - - - 76,326 76,326
Ross Court - - - - 59,223 59,223
Llano Drive - - - - 216,377 216,377
Municipal Drive - 30,000 - - - 30,000
T.W. King Parking Area/Emergency Exit - - - - 80,000 80,000
Total Street Improvements 959,903$ 515,474$ 1,603,416$ 752,737$ 1,303,456$ 5,134,986$
TROPHY CLUB PARK FUND
Trophy Club Park Improvements - - - - 1,500,000 1,500,000
Total Parks and Recreation -$ -$ -$ -$ 1,500,000$ 1,500,000$
FACILITIES
Land & Facility Planning 477,950 - - - - 477,950
Municipal & Police Services Facility - - 8,000,000 - - 8,000,000
Total Facilities 477,950$ -$ 8,000,000$ -$ -$ 8,477,950$
TOTAL GENERAL FUND AND TROPHY CLUB PARK 1,673,992$ 727,206$ 9,792,434$ 985,093$ 16,220,167$
STORM DRAINAGE FUND
DRAINAGE SYSTEM IMPROVEMENTS
Timber Ridge 266,600 - - - - 266,600
Fresh Meadow 575,541 - - - - 575,541
Trophy Club Dr Bridge over Marshall Creek - - - 4,968,000 - 4,968,000
Skyline/Indian Creek (3 Phases)350,000 - - - 6,070,000 6,420,000
Cypress Court - - - - 1,380,000 1,380,000
Bobcat Blvd. Drainage - - - - 575,000 575,000
Total Drainage System Improvements 1,192,141$ -$ -$ 4,968,000$ 8,025,000$ 14,185,141$
TOTAL STORM DRAINAGE FUND 1,192,141$ -$ -$ 4,968,000$ 8,025,000$ 14,185,141$
Town Council Joint Meeting with TCMUD No. 1 Page 16 of 17 Meeting Date: March 5, 2013
Capital Projects to be integrated into Five Year Capital Improvement Program
- PD Building – expedited
- Entry Ways
- Re-prioritized Street improvements
- Civic/Senior Center
- Street Department maintenance yard
- Southern TCP trailhead at Canterbury Hills
Town Council Joint Meeting with TCMUD No. 1 Page 17 of 17 Meeting Date: March 5, 2013