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Agenda Packet TC 07/15/2013Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:30 PMMonday, July 15, 2013 CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1.2013-417-T Discussion of employee vacation and sick leave policy. 2.2013-387-T Discussion of Agenda Items posted for consideration on the Regular Session Council Agenda for the July 15, 2013 Meeting. CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M. INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3.2013-388-T Consider and take appropriate action regarding the Town Council Minutes dated June 24, 2013. tcm 6-24-13.pdfAttachments: Town Council Meeting 1 of 86 July 15, 2013 July 15, 2013Town Council Meeting Agenda 4.2013-391-T Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing August 19, 2013 on the budget to be held in accordance with state law. Staff Report - CCPD budget.pdf CCPD Budget.pdf Attachments: REGULAR SESSION 5.2013-392-T Consider and take appropriate action to award the bid for the Indian Creek Reconstruction Project and authorizing the Mayor or her designee to execute all necessary documents. Staff Report Indian Creek.pdfAttachments: 6.2013-366-T Consider and take appropriate action regarding a request for approval of a Final Plat for Neighborhood 8, Phase 2B, consisting of 65 residential lots and 4 open space lots for a total of 14.421 acres located in The Highlands at Trophy Club at the southeast corner of Trophy Club Drive and Trophy Park Drive. A. Subdividers Agreement - Consider and take appropriate action regarding a Subdivider's Agreement between the Town and Lennar Homes of Texas Land and Construction, LTD. for Neighborhood 8, Phase 2B; and authorizing the Mayor or her designee to execute all necessary documents. Staff Report - TC 071513 - NH 8 Ph 2B.pdf Application.pdf Town Engineer Approval.pdf Subdivider's Agreement - NH 8 Ph 2B.pdf Attachments: 7.2013-389-T Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the creation of a connector that will join the Independence East Trail to the newly constructed trail located on the LDS Church property; and authorizing the Town Manager or his designee to execute all necesssary documents. Staff Report.pdf Support Documents.pdf Attachments: Town Council Meeting 2 of 86 July 15, 2013 July 15, 2013Town Council Meeting Agenda 8.2013-390-T Consider and take appropriate action regarding a Resolution creating a Blue Ribbon Panel formed for the purpose of studying the current governmental structure within the Town of Trophy Club and providing recommendations regarding the proposed Town and MUD1 consolidation; and providing an effective date. Res 2013-16 Blue Ribbon Panel.pdfAttachments: 9.2013-394-T Consider and take appropriate action regarding a Resolution calling certain outstanding obligations for redemption, authorizing payment of the Series 2010 Tax Notes held by The Independent Bankers Bank for the amount of $280,700.25, authorizing payment of the 2007 Certificates of Obligation held by Zions Bank for the amount of $261,536.00, and resolving other related matters. Res 2013-17.pdfAttachments: 10.2013-418-T Consider and take appropriate action regarding the potential modification of the Interlocal Payment Contribution Agreement for the Joint Storage and Maintenance Building located adjacent to the eastern perimeter fence of the MUD1 Wastewater Treatment Plant. Agreement.pdf Photo 1.jpg Photo 2.jpg Photo 3.jpg Attachments: 11.2013-405-T Town Council Liaison Updates; discussion of same: Scheduled by meetings. - EDC 4B Meeting (Mayer/Lamont) 12.2013-406-T Town Manager Update regarding the following; discussion of same. - November Election Update - July 4th Event Update - Linear Trail/High School bridge update - Town Hall/Community Update for Strategic Plan Agreement (SPA) - Feasibility Study Update - Water Conservation District Well Registration Linear Bridge Exhbit A.pdf Brochure Exhibit B.pdf Linear Bridge Exhibit C.pdf Attachments: 13.2013-407-T Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. - Women in Business Event - Ribbon Cutting State Representative Giovanni Capriglione Town Council Meeting 3 of 86 July 15, 2013 July 15, 2013Town Council Meeting Agenda 14.2013-408-T Future Agenda Items. FutureAgendaItemList.pdfAttachments: EXECUTIVE SESSION 15.2013-409-T Pursuant to Texas Government Code, Annotated, subchapter 551, Council will convene into closed executive session as authorized by: Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. (1) Water and wastewater services for PID; alternative services for the PID; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. RECONVENE INTO REGULAR SESSION 16.2013-410-T Reconvene into Regular Session and take action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on 7-12-13 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. ___________________________________ Amy Piukana, TRMC Town Secretary Town of Trophy Club, Texas If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ Town Council Meeting 4 of 86 July 15, 2013 July 15, 2013Town Council Meeting Agenda Town Council Meeting 5 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-417-T Name: Status:Type:Agenda Item Draft File created:In control:7/9/2013 Town Council On agenda:Final action:7/15/2013 Title:Discussion of employee vacation and sick leave policy. Attachments: Action ByDate Action ResultVer. Discussion of employee vacation and sick leave policy. Town Council Meeting 6 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-387-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Discussion of Agenda Items posted for consideration on the Regular Session Council Agenda for the July 15, 2013 Meeting. Attachments: Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the Regular Session Council Agenda for the July 15, 2013 Meeting. Town Council Meeting 7 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-388-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding the Town Council Minutes dated June 24, 2013. Attachments:tcm 6-24-13.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Town Council Minutes dated June 24, 2013. Town Council Meeting 8 of 86 July 15, 2013 MINUTES FROM REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, June 24, 2013 at 6:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, June 24, 2013. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON/TARRANT § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Jeannette Tiffany Mayor Pro Tem Bill Rose Council Member, Place 1 Clint Schroeder Council Member, Place 3 Danny Mayer Council Member, Place 4 Greg Lamont Council Member, Place 5 TOWN COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Mike Slye Town Manager Amy Piukana Town Secretary Patricia Adams Town Attorney April Reiling Public Information Officer/Marketing Manager Scott Kniffen Police Chief Carolyn Huggins Community Development Director Adam Adams Parks & Recreation Director Mayor White announced the date of June 24, 2013, called the Workshop Meeting to order and announced a quorum at 6:02 p.m. WORKSHOP SESSION 1. Presentation and Update regarding the upcoming July 4, 2013 event; discussion of same. Parks & Recreation Director Adam Adams and resident Dena Boudreau provided a brief overview of the July 4th planned activities. Ms. Boudreau explained that the event needs more participation, sponsorship and asked for volunteer recognition from the Town Council. 2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for June 24, 2013. There was no discussion on this item. Town Council Meeting 9 of 86 July 15, 2013 CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M. INVOCATION - The invocation was led by Fire Chief Danny Thomas. PLEDGES – The Pledge of Allegiance to the American and Texas Flags was led by Police Chief Scott Kniffen. Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Dena Boudreau spoke regarding the Trophy Club MUD 1 and Town of Trophy Club consolidation plan urging the Town, Trophy Club MUD 1, and the Town of Westlake to meet to discuss the proposal in a public forum setting. PRESENTATION 3. Consider and take appropriate action regarding award of Certificates of Recognition to Council Member Danny Mayer, Victoria Mayer, Bob Radder, and Fire Chief Danny Thomas for assisting with the delivery of goods to the Moore, Oklahoma tornado victims; Presentation of Certificates. Council Member Mayer read an account of events and recognized Victoria Mayer, Fire Chief Danny Thomas, and Bob Radder for their efforts in donating supplies to the Moore, Oklahoma tornado victims. Council Member Mayer publicly thanked all residents who donated, including the Turnberry Neighborhood, Coldwell Banker in Southlake, Mark Cuban Company, and Caterpillar of Fort Worth for assisting with donations. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 4. Consider and take appropriate action regarding the Minutes dated June 3, 2013. 5. Consider and take appropriate action regarding an amendment to Resolution No. 2012-08 adopting the Town of Trophy Club Handbook for Elected and Appointed Officials to clarify that persons serving on boards, commissions, and other bodies appointed by Council serve without compensation; providing for the addition of a section to the Handbook Town Council Meeting 10 of 86 July 15, 2013 entitled "Compensation"; and providing an effective date. Council Member Rose made a motion to approve Consent Item Nos. 4-5, as presented. Motion seconded by Council Member Lamont. Motion approved by vote of 6-0. REGULAR SESSION 6. Consider and take appropriate action regarding a Resolution relating to the giving of Notice of Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of Obligation, Series 2013, for an amount not to exceed $3,000,000 to be used for street, storm drainage, storm water and related improvements and associated costs; and providing an effective date. Town Manager Mike Slye provided a brief overview of this item. Mr. Slye noted that the purpose of the Notice of Intent is to fund Indian Creek Rehab improvements and storm drainage improvements at Fresh Meadow, Timber Ridge, and noted the drainage improvements will be aligned with street improvements at Indian Creek. Mr. Slye explained that the $3 million will be funded by two separate funds: $1.7 million from the Storm Drainage Fund and $1.3 million will be funded using the Interest & Sinking Fund (I&S). Mr. Slye noted that no tax increase would be required for the issuance of the $3 million dollar improvements. Council Member Mayer made a motion to approve a Resolution giving Notice of Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of Obligation, Series 2013, for an amount not to exceed $3,000,000 to be used for street, storm drainage, storm water and related improvements and associated costs; and providing an effective date. Motion seconded by Council Member Rose. Motion approved by vote of 6-0. 7. Consider and take appropriate action regarding a Resolution expressing intent to reimburse Town Expenditures from the proceeds of future tax- exempt obligations associated with the financing of an amount not to exceed $3,000,000 for street, storm drainage, storm water and related improvements and associated costs; and providing an effective date. Council Member Schroeder made a motion to approve a Resolution expressing intent to reimburse Town Expenditures from the proceeds of future tax-exempt obligations associated with the financing of an amount not to exceed $3,000,000 for street, storm drainage, storm water and related improvements and associated costs; and providing an effective date. Motion seconded by Council Member Lamont. Motion approved by vote of 6-0. Town Council Meeting 11 of 86 July 15, 2013 8. Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the installation of two bocce ball courts to be located within Harmony Park; and authorizing the Town Manager or his designee to execute any necessary documents. Parks & Recreation Director Adam Adams briefed Council regarding this item and answered questions from the Council. Mr. Adams noted the Parks & Recreation Board recommended the item be brought forward to Town Council. After discussion, Council Member Rose made a motion to approve the expenditure of 2008 Park Bond funds towards the installation of two bocce ball courts to be located within Harmony Park; and authorizing the Town Manager or his designee to execute any necessary documents. Motion seconded by Council Member Lamont. Motion approved by vote of 6-0. 9. Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the installation of bleachers to be located within Independence East; and authorizing the Town Manager or his designee to execute any necessary documents. Parks & Recreation Director Adam Adams briefed Council regarding this item and answered questions from the Council. Mr. Adams explained that the existing bleachers at Indy East will be moved and used for swim meets, at the football fields and other areas where appropriate. The new bleachers would be purchased for Indy East location. Council Member Rose made a motion to approve the expenditure of 2008 Park Bond funds towards the installation of bleachers to be located within Independence East; and authorizing the Town Manager or his designee to execute any necessary documents. Motion seconded by Mayor Pro Tem Tiffany. Motion approved by vote of 6-0. 10. Consider and take appropriate action regarding a Developer's Agreement between the Town and Centurion Acquisitions, L.P. for the construction of public infrastructure to service lots in Village Center, Planned Development No. 27; and authorizing the Mayor or her designee to execute all necessary documents. Community Development Director Carolyn Huggins briefed Council regarding this item and answered questions from the Council. Ms. Huggins explained that the project provides public infrastructure and impacts the properties located south of Bobcat from Trophy Club Drive to Parkview. Council Member Rose made a motion to approve the Developer's Agreement between the Town and Centurion Acquisitions, L.P. for the construction of public infrastructure to service lots in Village Center, Planned Development No. 27; and Town Council Meeting 12 of 86 July 15, 2013 authorizing the Mayor or her designee to execute all necessary documents. Motion seconded by Council Member Schroeder. Motion approved by vote of 6- 0. 11. Consider and take appropriate action regarding a Resolution amending Resolution No. 2012-28 appointing citizens to serve on boards and commissions, and appointing Town Council Liaisons, to appoint a Council member to serve as the Town Council Liaison to Trophy Club Economic Development Corporation 4B; and providing an effective date. Council Member Rose made a motion to nominate Council Member Mayer as the Town Council Liaison to Trophy Club Economic Development Corporation 4B; and providing an effective date. Motion seconded by Mayor Pro Tem Tiffany. Motion approved by vote of 6-0. 12. Consider and take appropriate action regarding a Finance Variance report dated May 2013. Town Manager Mike Slye provided an update and clarified the May Check Register items, per Council Member Lamont’s request. Town Manager Mike Slye clarified the following information from the May 2013 Town Check Register: o Michael Smith – outside vendor who helps maintain TCP trails o Associated Time – vendor used to help upgrade and expand time clock system for hourly employees o David Margulies & Associates – outside marketing services o GLN LP – purchase of flowers and landscaping for medians o ONIN Staffing – day labor for park and median maintenance Council Member Schroeder made a motion to approve the Finance Variance report dated May 2013. Motion seconded by Council Member Mayer. Motion approved by vote of 6-0. 13. Town Council Liaison Updates; discussion of same: - EDC 4B Meeting (June 10th) - Parks & Recreation Meeting (June 11th) Town Manager Mike Slye (EDC 4B Meeting) and Council Member Schroeder (Parks & Recreation Meeting) provided an update on these items; no action taken, update only. 14. Town Manager Slye's update regarding the following; discussion of same. - Oncor Utility Rate Update - CCPD Update Town Council Meeting 13 of 86 July 15, 2013 - Transportation Update Town Manager Slye updated the Town Council regarding the topics avove and answered questions from the Council. 15. Mayor and Council updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. - Northwest Metro Chamber Luncheon - Emergency Planning Preparedness Update - Metroport Update - Ribbon Cutting Event - I35 Coalition Update Mayor White and Council Members updated the Council and addressed questions regarding meetings attended; no action taken, update only. 16. Items for Future Agendas. No action was taken on this item. The Town Council recessed into Executive Session at 9:11 p.m. EXECUTIVE SESSION 17. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. (1) Water and wastewater services for PID; terms of interlocal agreement for provision of water and wastewater services, approval and parameters of representation, and related matters. RECONVENE INTO REGULAR SESSION The Town Council reconvened into Regular Session at 10:32 p.m. Consider and take appropriate action regarding the Executive Session. As a result of Executive Session, Mayor Pro Tem Tiffany made a motion to direct the Town Manager to schedule a Town Hall meeting for all Citizens of Trophy Club in order to provide information and receive citizen input regarding the proposed Town consolidation and invite MUD to participate. Motion seconded by Council Member Schroeder. Motion approved by vote of 6-0. Council Member Mayer made a motion to direct the Town Manager to pursue alternatives for water and wastewater services for the PID and move forward with filing necessary applications and obtaining regulatory approvals. Motion seconded Town Council Meeting 14 of 86 July 15, 2013 by Council Member Rose. Motion approved by vote of 6-0. Council Member Mayer made a motion to form a Blue Ribbon Panel comprised of TC MUD 1 and PID residents to study current governmental structures and to give feedback and receive recommendations on how to move forward and direct Town Manager to bring an item forward on the next Town Council agenda. Motion seconded by Council Member Schroeder. Motion approved by vote of 6-0. ADJOURN Council Member Schroeder made a motion to adjourn the meeting. Motion seconded by Council Member Rose. Motion approved by vote of 6-0. The meeting adjourned at 10:35 p.m. Attest: Signed: ___________________________________ ___________________________________ Amy M. Piukana, TRMC; Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Meeting 15 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-391-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing August 19, 2013 on the budget to be held in accordance with state law. Attachments:Staff Report - CCPD budget.pdf CCPD Budget.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing August 19, 2013 on the budget to be held in accordance with state law. Town Council Meeting 16 of 86 July 15, 2013 Town of Trophy Club To: Mayor and Town Council From: Mike Slye, Town Manager Re: Town Council Meeting July 15, 2013 ___________________________________________________________________ Consent Agenda Item: Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing on the budget to be held in accordance with state law. Explanation: The Crime Control and Prevention budget strategies are: 1. Enhance the efficiency and effectiveness of the Trophy Club Police Department through development of a needs assessment and engaging engineering experts to plan and implement a new police facility. 2. Enhance the crime fighting capabilities of the Trophy Club Police Department through the acquisition of equipment and technology. 3. Increase the capabilities of the Trophy Club Police Department through increased staffing in specific areas. The Crime Control Board met on June 21, 2013 and recommended the Town Council accept the proposed budget. This is a statutory requirement to first ‘accept’ the budget. In August, Council will conduct a public hearing for this budget and subsequently approve the CCPD budget … this all is scheduled for August 19th agenda. Budget Impact: Help offset the general fund PD budget with sales tax revenue that is collected from residents and non-residents who consume public safety services. Attachments: Budget attached Town Council Goals: Goal #5: Financial and Operational Stewardship Hire, develop, and retain quality staff Town Council Meeting 17 of 86 July 15, 2013 Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service Recommendation: Town Staff recommends the Town Council accept the budget adopted by the Crime Control and Prevention District and order a public hearing on the budget to be held on August 19, 2013; in accordance with state law. Town Council Meeting 18 of 86 July 15, 2013 TOWN OF TROPHY CLUB CRIME CONTROL AND PREVENTION DISTRICT BUDGET FY 2013-14 BACKGROUND A creation election for the Crime Control and Prevention District allowing for the collection of a one-fourth of one percent sales tax was held in May, 2013. Proceeds from this sales tax may only be used for law enforcement programs. State law requires that a public hearing be held in relation to consideration of the proposed budget. The issue passed and a Crime Control and Prevention District Board was appointed by Council on June 3, 2013. ANALYSIS Proposed FY 2013-14 Budget The proposed budget projects sales tax collection to be $160,000. Interest earnings are also projected however this data is not available and is not included. Projects for years one and two are hereby submitted for consideration by the Board of Directors. State law requires that the district fund an annual evaluation program to study the impact, efficiency, and effectiveness of new or expanded crime control and crime prevention programs. The law also requires that the board have an annual audit made of the financial condition of the district by a third party auditor. Finally, the district can contract with the municipality for administrative support. A total of $1,000 has been requested to cover the cost of the third party audit and the use of town staff to provide administrative support and conduct the annual evaluation. Proposed FY 2013-14 Budget Detail Crime Control and Prevention District BEGINNING FUND BALANCE $ 0 REVENUES Sales Tax $160,000 Interest/Misc. $0 Total Revenues $160,000 Total Resources $160,000 EXPENDITURES Police Department Infrastructure $75000 Start the needs assessment/design/engineering process with a Request for Proposal from the appropriate firms. Locate property and negotiate purchase One‐Time Expenditures: TASER (10 units) $12,500 Fifth patrol vehicle $26,000 Town Council Meeting 19 of 86 July 15, 2013 Equipment to outfit fifth patrol unit $18946 Automated External Defibrilators (3 at $2000 each) $6000 Identify appropriate duty weapons/equipment (no cost year 1) $0 Update Opti-com technology (existing fleet) $0 Automated License Place Recognition System (no cost year 1) $0 Rapid Response Equipment $21554 Issued equipment - $17100 Vehicle equipment - $1500 Ammunition Cost for duty ammunition and training -.$2954 Handheld Electronic Citation system (no cost year 1) $0 Total One‐Time Expenditures Year 1: $85000 Personnel Second SRO $0 Total Personnel $0 TOTAL EXPENDITURES $160,000 ENDING FUND BALANCE $0 Town Council Meeting 20 of 86 July 15, 2013 TOWN OF TROPHY CLUB CRIME CONTROL AND PREVENTION DISTRICT BUDGET FY 2014-15 Proposed FY 2014-15 Budget Detail Crime Control and Prevention District BEGINNING FUND BALANCE $ 0 REVENUES Sales Tax $160,000 Interest/Misc. $0 Total Revenues $160,000 Total Resources $160,000 EXPENDITURES Administrative Fee (Audit) $1,000 Police Department Infrastructure $75000 Identify funding source and begin construction One‐Time Expenditures: TASER (6 units) $7500 Sixth patrol vehicle $26,000 Automated External Defibrilators (3 at $2000 each) $6000 Equipment to outfit sixth patrol unit $19246 Includes Rapid Response equipment ($300) Update Opti-com technology (existing fleet) $6000 Identify and issue duty weapons $14,000 Rapid Response Equipment for vehicles $5254 Additional RRE ammunition and supplies Handheld Electronic Citation system (no cost year 2) $0 Total one-time expenditures $85000 Personnel Second SRO $0 Total Personnel $0 TOTAL EXPENDITURES $160,000 ENDING FUND BALANCE $0 Town Council Meeting 21 of 86 July 15, 2013 RECOMMENDATION It is staff’s recommendation that the Board of Directors of the Town of Trophy Club Crime Control and Prevention District approve the FY 2013-14 and FY 2014-15 proposed budgets. The proposed budgets will then be submitted to the Town Council for consideration. Town Council Meeting 22 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-392-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action to award the bid for the Indian Creek Reconstruction Project and authorizing the Mayor or her designee to execute all necessary documents. Attachments:Staff Report Indian Creek.pdf Action ByDate Action ResultVer. Consider and take appropriate action to award the bid for the Indian Creek Reconstruction Project and authorizing the Mayor or her designee to execute all necessary documents. Town Council Meeting 23 of 86 July 15, 2013 Town of Trophy Club To: Mayor and Town Council From: Ed Helton CC: Mike Slye, Town Manager Re: Town Council Meeting July 15, 2013 ___________________________________________________________________ Agenda Item: Consider and take appropriate action regarding the award of bid for the Indian Creek reconstruction project. Explanation: The section of Indian Creek from Edgemere to Meadowbrook is deteriorating. This area has been on the 5 year out plan for 6 years. The project will include new paving, medians, and storm drainage improvements. Sealed bids were opened on July 9, 2013. TN&P will verify the bids and contractors this week. You will have a bid tab and engineers recommendation on the dais at Monday night’s meeting. Attachments: Provided at the meeting. Town Council Goals: • Safe and Secure • Healthy, Picturesque, and Environmentally Sound • Financial and Operational Stewardship Recommendation: Staff recommends Town Council approval to award the bid for the Indian Creek reconstruction project. Town Council Meeting 24 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-366-T Name: Status:Type:Agenda Item Regular Session File created:In control:6/14/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding a request for approval of a Final Plat for Neighborhood 8, Phase 2B, consisting of 65 residential lots and 4 open space lots for a total of 14.421 acres located in The Highlands at Trophy Club at the southeast corner of Trophy Club Drive and Trophy Park Drive. A. Subdividers Agreement - Consider and take appropriate action regarding a Subdivider's Agreement between the Town and Lennar Homes of Texas Land and Construction, LTD. for Neighborhood 8, Phase 2B; and authorizing the Mayor or her designee to execute all necessary documents. Attachments:Staff Report - TC 071513 - NH 8 Ph 2B.pdf Application.pdf Town Engineer Approval.pdf Subdivider's Agreement - NH 8 Ph 2B.pdf Action ByDate Action ResultVer. Planning & Zoning Commission6/20/2013 1 Consider and take appropriate action regarding a request for approval of a Final Plat for Neighborhood 8, Phase 2B, consisting of 65 residential lots and 4 open space lots for a total of 14.421 acres located in The Highlands at Trophy Club at the southeast corner of Trophy Club Drive and Trophy Park Drive. A. Subdividers Agreement - Consider and take appropriate action regarding a Subdivider's Agreement between the Town and Lennar Homes of Texas Land and Construction, LTD. for Neighborhood 8, Phase 2B; and authorizing the Mayor or her designee to execute all necessary documents. Town Council Meeting 25 of 86 July 15, 2013 SUBJECT: Consider and take appropriate action regarding a request for approval of a Final Plat for Neighborhood 8, Phase 2B, consisting of 65 residential lots and 4 open space lots for a total of 14.421 acres located in The Highlands at Trophy Club at the southeast corner of Trophy Club Drive and Trophy Park Drive. Applicant: Jacobs on behalf of Lennar Homes of Texas. (FP-13-054) A. Subdivider’s Agreement. ZONING: “PD-27”: All residential lots are “Type 5” Lots Front Yard: 15-ft. (garages must be setback 20-ft.) Side Yard (adj. to street): 10-ft. Side Yard: 5-ft. Rear Yard: 20-ft. Minimum Lot Width: 50-ft. measured at the building line Minimum Lot Width: (corner lot) 55-ft. measured at the building line Minimum Lot Depth: 100-ft. Minimum Lot Depth: (corner lot/cul-de-sac) 85-ft. Minimum Lot Size: 5,250 sq. ft. Minimum House Size: 1,800 sq. ft. HISTORY: This property is currently vacant. The zoning of PD-27 was approved by the Town Council on May 8, 2006, Ordinance No. 2006-11 P&Z, and amended and replaced in its entirety on April 2, 2007 by Ordinance No. 2007-15 P&Z, and has had several amendments since that time. A preliminary TOWN COUNCIL STAFF REPORT July 15, 2013 Case No. FP-13-054 Final Plat 64 Residential (Lot Type 5) Lots 4 Open Space Lots The Highlands at Trophy Club Neighborhood 8, Phase 2B Town Council Meeting 26 of 86 July 15, 2013 plat was approved for The Highlands at Trophy Club Neighborhood 8 on May 17, 2010. The 1st Phase of Neighborhood 8, 20.175 acres and 74 residential lots, was approved by Council on September 13, 2010. A hardcopy of Sheet 1 of the filed plat for Neighborhood 8, Phase 1 is included in this packet for reference. Phase 2A of Neighborhood 8, 11.817 acres and 45 residential lots, was approved by Council on July 16, 2012. A hardcopy of this phase of Neighborhood 8 is included in this packet for reference. This plat, Phase 2B, completes the platting of Neighborhood 8. This neighborhood is part of Planned Development No. 27 (PD-27), The Highlands at Trophy Club. The zoning for PD-27 requires the following for this neighborhood: • Total Number of Lots: (not to exceed) 185 Total number of lots platted in Neighborhood 8: 183 • The Private Open Space within the Neighborhood 8 property limits will be maintained by a Homeowners Association. Stated and agreed to in the Subdivider’s Agreement (for Council’s consideration as part of this final plat) • A connector trail in Neighborhood 8 behind open space is required. See explanation below – “Connector Trail” REVIEW AND RECOMMENDATION Gas Well Site 4H This phase of Neighborhood 8 has a number of lots adjacent to a gas well site. The applicant’s engineer has provided measurements on the plat showing that the distance from wellhead to habitable structure shall meet the minimum requirement of 200-ft. To build a habitable structure on a lot adjacent to a gas well, the builder will be required to submit a survey, signed and sealed by a licensed surveyor, verifying the distance from the nearest point of the habitable structure to the nearest wellhead. This has been noted on the plat (Note #8). Connector Trail – Common Area Amenity with Public Access Although not shown on this plat, a 6-ft. concrete sidewalk will be constructed in open space Lot 2X, Block J and shall be owned and maintained by the HOA for Neighborhood 8. The trail will move out of the open space at Sheffield Dr. and run along Exeter Drive to Nottingham and Annandale Drives to connect with the sidewalks along Trophy Park Drive. These sidewalks shall be 6-ft. wide (trail size) rather than typical 4-ft. wide sidewalk width (see plat note #11). A hardcopy of Sheet 29 – Hike and Bike Trail Plan -- is included in this packet for reference. Town Council Meeting 27 of 86 July 15, 2013 Recommendation The final plat has been reviewed for compliance with the Town’s Subdivision Ordinance, with the approved preliminary plat, and with the Development Standards as set forth in PD-27. Staff recommends approval. Planning and Zoning Commission The Planning and Zoning Commission heard this request on June 20 and made the following motion: A motion was made by Commissioner Sheridan, seconded by Commissioner Reed, to recommend Approval to the Town Council of the Final Plat of Neighborhood 8, Phase 2B. The motion carried by the following vote: Aye: Commissioner Reed, Vice Chair Vowell, Chairman Senelly, Commissioner Allen, Commissioner Forest, Commissioner Sadley, and Commissioner Sheridan Subdivider’s Agreement A Subdividers Agreement is attached for Council consideration for the construction of public and private infrastructure for this neighborhood. ch Attachments: Application Town Engineer Approval Plat (Hardcopy 24x36) Neighborhood 8, Phase 1 (11x17 hardcopy) Neighborhood 8, Phase 2A (11x17 hardcopy) Hike & Bike Trail Plan (22x16 hardcopy) Town Council Meeting 28 of 86 July 15, 2013 T o w n C o u n c i l M e e t i n g 2 9 o f 8 6 J u l y 1 5 , 2 0 1 3 PLAN REVIEW To: Town of Trophy Club From: Tom Rutledge Date: June 6, 2013 RE: The Highlands at Trophy Club, NH 8, Phase 2B – Final Review Plan comments have been addressed. The final plat is ready to proceed to P&Z and Council. Town Council Meeting 30 of 86 July 15, 2013 THE HIGHLANDS AT TROPHY CLUB NEIGHBORHOOD 8, PHASE 2B SUBDIVIDER'S AGREEMENT An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred to as the "TOWN") and Lennar Homes of Texas acting by and through its duly authorized representative (hereinafter referred to as the "DEVELOPER"), for the installation of public improvements and facilities within the TOWN limits of Trophy Club, Texas, for Neighborhood 8, Phase 2B of The Highlands at Trophy Club, more particularly described as a tract of land consisting of approximately 14.421 acres of land, hereinafter being referred to collectively as the "PROJECT," and such public improvements being more particularly described in Section II of this AGREEMENT. It is understood by and between the parties that this AGREEMENT is applicable to the lot(s) contained within the Final Plat as presented to TOWN COUNCIL on July 15, 2013 and to the offsite improvements necessary to support the PROJECT, more particularly described in Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when properly signed and executed, shall satisfy the requirements of the TOWN’S Subdivision Regulations. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the DEVELOPER has employed a registered public surveyor licensed to practice in the State of Texas to prepare a final plat of the PROJECT. The Project is planned to be platted for Single Family Residential together with allowed incidental and accessory uses. The Project received preliminary plat approval from the TOWN on May 17, 2010. B. It is agreed and understood by the parties hereto that the DEVELOPER has employed a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public improvements and facilities described in Section II and covered by this AGREEMENT. Unless otherwise specified herein, such plans and specifications shall be in accordance with the TOWN’S "Design Standards for Paving, Drainage and Utility Improvements" and the North Central Texas Council of Governments’ (NCTCOG) Standard Specifications for Public Works Construction, as presently adopted. C. The DEVELOPER shall award its own construction contract for the construction of all PROJECT street, sanitary sewer, and other drainage public improvements and facilities for the completion of the Project. The DEVELOPER agrees to employ a construction contractor(s) who is approved by the TOWN, said contractor(s) to meet TOWN and statutory requirements Town Council Meeting 31 of 86 July 15, 2013 for being insured, licensed and bonded to perform work in public rights-of- way and to be qualified in all respects to bid on public streets and public projects of a similar nature. The DEVELOPER agrees to submit contract documents to the TOWN and participate in a pre-construction meeting with the TOWN and all DEVELOPER contractors. D. Prior to the execution of this Agreement, the commencement of construction, the filing of the Final Plat, or the issuance of any building permits, the DEVELOPER shall present to the TOWN a performance bond(s), payment bond(s) and maintenance bond(s), meeting the requirements of Chapter 2253 of the Texas Government Code. Each bond shall individually guarantee and agree to pay an amount equal to one hundred percent (100%) of the value of the construction costs (as determined by the TOWN Engineer) for all public improvements and facilities to be constructed by or on behalf of the DEVELOPER for the Project. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the TOWN, through the Town Attorney, shall retain the right to reject any surety company as a surety for any work under this or any other SUBDIVIDER’S AGREEMENT regardless of such Company’s authorization to do business in Texas. Approvals by the TOWN shall not be unreasonably withheld or delayed. 1) As an alternative to providing a surety bond for performance and a surety bond for maintenance as specified hereinabove, DEVELOPER may provide financial assurances for performance and maintenance in the form of a cash deposit, a certificate of deposit, or irrevocable letter of credit. Provided however, that such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. 2) As an alternative to the DEVELOPER providing a performance bond, payment bond, and maintenance bond, as specified above, DEVELOPER may provide financial assurances for performance, payment and maintenance from a single general contractor for the Project, provided that such assurances meet all other requirements specified hereinabove and the TOWN is named as a dual obligee on each such bond. Additionally, such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. E. The performance bond(s) shall be submitted in statutory form guaranteeing the full and faithful completion of the facilities and improvements required under this Agreement for completion of the PROJECT to the TOWN and provide for payment to the TOWN of such amounts up to the total remaining Town Council Meeting 32 of 86 July 15, 2013 amounts required for the completion of the PROJECT if the work is not completed as required hereunder. F. The payment bond(s) shall be submitted in statutory form guaranteeing payment of all labor and material costs of the Project and shall be furnished solely for the protection of all claimants supplying labor and material in the performance of the work provided for under this AGREEMENT. The maintenance bond(s) shall guarantee the payment of any and all necessary maintenance of the Project for a period of two (2) years following acceptance of the public improvements and facilities by the TOWN, in an amount equal to one hundred (100%) percent of the value of the construction costs of all the public improvements and facilities to be constructed under this Agreement in respect to the Project. G. Any guarantee of performance, maintenance, or payment instrument (e.g., performance bond, payment bond, maintenance bond, letters of credit, and/or cash deposit or the like) (individually a “Guarantee” or collectively the “Guarantees”) submitted by or through the DEVELOPER on a form other than the one which has been previously approved by the TOWN as "acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S expense, and construction of the Project shall not commence until the Town Attorney has approved such Guarantees. Approval by the TOWN (and the Town Attorney) shall not be unreasonably withheld or delayed. All such Guarantees shall be maintained in full force and effect until such time as the DEVELOPER has fully complied with the terms and conditions of this AGREEMENT as agreed to in writing by the TOWN, and failure to keep same in force and effect shall constitute a breach of this AGREEMENT. Failure to maintain performance and payment Guarantees meeting the requirements of this AGREEMENT shall result in a stop work order being issued by the TOWN. Additionally, all Guarantees furnished hereunder which expire prior to the completion of construction or applicable warranty periods shall be renewed in amounts designated by the TOWN and shall be delivered to the TOWN and approved by the TOWN on or before the tenth (10th) banking day before the date of expiration of any then existing Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN within the time prescribed herein, such failure shall constitute a breach of this AGREEMENT and shall be a basis for the TOWN to draw on all or any portion of any existing Guarantee in addition to any or all other remedies available to the TOWN. The DEVELOPER further agrees to release and forever hold the TOWN harmless from any losses, damages and/or expenses incurred by the DEVELOPER for any delays due to the TOWN'S review of any Guarantee which is in a form other than one which has been previously approved by the TOWN. The TOWN requires the DEVELOPER to have all Guarantee forms approved prior to the commencement of work and construction of improvements. Town Council Meeting 33 of 86 July 15, 2013 H. It is further agreed and understood by the parties hereto that upon acceptance thereof by the TOWN of all public improvements and facilities as described in Section II of this Agreement, title to all such improvements and facilities shall be vested in the TOWN, and the DEVELOPER hereby relinquishes any right, title, or interest in and to such improvements and facilities or any part thereof. It is further understood and agreed that until the TOWN accepts such improvements and facilities, the TOWN shall have no liability or responsibility with respect thereto. Acceptance of the improvements and facilities shall occur at such time as the TOWN, through its TOWN Engineer, provides the DEVELOPER with a written acknowledgment that all improvements and facilities are complete, have been inspected and approved and are being accepted by the TOWN. I. The DEVELOPER’S Engineer has prepared detailed estimates of $704,263.00 for the cost of public improvements and facilities for this Project. The detailed cost estimates are a part of this AGREEMENT and are attached hereto as "Attachment A" and incorporated herein. The TOWN shall not accept any construction improvements outside of the Project and the two (2) year warranty for such improvements shall not commence until all construction activities are completed and accepted by the TOWN. J. Upon TOWN’S approval and acceptance of the final plat and the engineering plans, the final plat shall be recorded with the County Clerk of Denton County. No building permits shall be issued for any lots on/in the Project until the final plat is filed and the public improvements and facilities specified herein are completed and accepted by the TOWN. K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major subcontractors) and TOWN, as well as any other third party deemed necessary by the TOWN, shall participate in a pre-construction conference prior to the initiation of any work. At or prior to the pre-construction meeting, DEVELOPER shall provide the TOWN with the following documents: 1) Two (2) copies of all executed construction contracts; 2) List of all contractors/subcontractors and their project assignments; 3) Five (5) sets (and additional sets as necessary for any contractors) of approved construction plans and specifications. This list of contractors/subcontractors shall be updated within seven days of any changes. The DEVELOPER agrees to give the TOWN at least twenty-four (24) hours prior written notice of his/her intent to commence construction of all public improvements and facilities, so that the TOWN, if it so desires, may have its representatives available to inspect the beginning and continuing progress of all work. DEVELOPER shall submit all documentation evidencing that each of the Guarantees required under this Agreement have been provided and all required insurance has been obtained prior to the pre-construction meeting. Town Council Meeting 34 of 86 July 15, 2013 L. The DEVELOPER agrees to notify all contractors and subcontractors working on the PROJECT that all their work is subject to inspection by a TOWN Inspector at any time, and that such inspection may require a certification by the contractors and subcontractors of the type, kind, and quality of materials used on the PROJECT. M. Should any work or construction of improvements or facilities on the PROJECT which has not been contemplated in the current construction documents (plans and specifications), the plat, or this AGREEMENT, become necessary due to site conditions, then the DEVELOPER shall be required to contact in writing (with a copy to the TOWN of Trophy Club), the TOWN Engineer to determine how such work or construction should progress. The DEVELOPER further agrees to follow all reasonable recommendations and requirements imposed by the TOWN Engineer in such instance. (Addresses for points of contact are as follows:) Town of Trophy Club Teague, Nall & Perkins Mike Slye, Town Manager Tom Rutledge, Town Engineer 100 Municipal Drive 1100 Macon Street Trophy Club, Texas 76262 Fort Worth, Texas 76102 Phone: 682-831-4600 Phone: 817-336-5773 Fax: 817-491-9312 Fax: 817-336-2813 Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnpinc.com N. The DEVELOPER agrees to cause all work and construction of improvements and facilities to be stopped upon twenty-four (24) hour notification from the TOWN Engineer of nonconforming improvements, including the materials used and the methods of installation. The DEVELOPER further agrees to correct all nonconformities in accordance with the TOWN Engineer’s instructions. O. The DEVELOPER is encouraged not to convey title of any lots of the PROJECT, until all construction in respect to the PROJECT required in Section II is complete and the TOWN has approved and accepted the work and improvements in respect thereof. The DEVELOPER understands that the TOWN shall issue no building permits for improvements on any lot in the Project until all public improvements and facilities in respect to the Project are completed in accordance with this Agreement. Further, DEVELOPER agrees to inform all persons or entities purchasing the lots or any interest in the lots that TOWN shall not issue any building permits until all public improvements and facilities are completed in accordance with this Agreement. Town Council Meeting 35 of 86 July 15, 2013 P. After completion and prior to acceptance of all work, the DEVELOPER shall furnish to the TOWN an affidavit of all bills paid. Q. DEVELOPER shall be responsible for development of a Homeowners Association (HOA) and DEVELOPER/HOA shall be responsible for maintenance of all common areas. II. PUBLIC IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED A. The following public improvements and facilities shall be constructed and completed in accordance with the approved plans and specifications as described in Attachment “B”: 1) Water Distribution System. 2) Sanitary Sewer System. 3) Drainage and Storm Sewer System. 4) Street Paving. 5) Landscaping. 6) Signs – Shall comply with Sign Regulations. 7) Driveways and Walkways. DEVELOPER shall install remainder of sidewalks along Trophy Club Drive. There is an existing sidewalk/trail (6- ft. wide sidewalk) on north side of Trophy Park Drive and the DEVELOPER shall connect 6-ft. sidewalk trail in Neighborhood 8 to the existing 6-ft. sidewalk trail on the north side of Trophy Park Drive via Annandale. In addition, sidewalks are required along Trophy Park Drive from Trophy Club Drive to the end of the Neighborhood 8 property bordering the adjacent property addressed as 2304 Trophy Park Drive. 8) Lights – Street lights shall be installed by DEVELOPER as designated on street light layout plan approved by TOWN and submitted to Oncor, with the addition of one streetlight at the corner of Yorkshire and Trophy Club Drive. 9) Homeowners Association shall maintain all open space areas in Neighborhood 8, Phase 2B; the open space areas are designated as: • Lot 24, Block E, and Lot 30, Block G, a 15-ft. pipeline easement which shall be owned and maintained by the HOA, sodded and irrigated. • Lot 1X, Block H, 2.250 acres labeled as “Open Space and Drainage Easement”. • Lot 19, Block H, 1,375 sq. ft. labeled as “Open Space”. 10) DEVELOPER shall install Subdivision Wall along Trophy Park Drive that shall have the same masonry materials and architectural style as the existing Subdivision wall for Neighborhood 7. 11) DEVELOPER shall build the remainder of the Subdivision wall along Trophy Club Drive, connecting to the existing wall constructed as part of Phase 1. Town Council Meeting 36 of 86 July 15, 2013 12) Homeowners Association shall maintain Subdivision Walls, Sidewalks, Grass and Landscaping, and irrigation for grass and landscaping from wall to street (including right-of-way) along both Trophy Park Drive and Trophy Club Drive. 13) Parkland Dedication requirement for this PROJECT was satisfied with the parkland given as part of PD-27, Ordinance No. 2007-15 P&Z. B. Other. 1. Bench marks to be located as shown on the approved plans. 2. Upon completion, three (3) sets of as-builts/record drawings shall be submitted to the TOWN within two (2) months following the acceptance of the public improvements and facilities. 3. Testing The DEVELOPER shall provide all geotechnical and materials tests required by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost in accordance with Section 7.03 of Article 7, Chapter 12 of the TOWN’s Code of Ordinances. Such tests shall be conducted by an independent laboratory acceptable to the TOWN. 4. Permits The DEVELOPER shall pay a Community Facilities inspection fee in the amount of $35,213.15 (5% of $704,263.00) to cover the cost of TOWN inspection fees as related to the construction of the Project. The DEVELOPER may be obligated to pay other TOWN fees as set forth in the TOWN’S Schedule of Fees, as may be amended from time to time. The DEVELOPER shall be responsible for obtaining any other permits which may be required by other federal, state or local authorities. 5. Planned Development District No. 27. DEVELOPER shall construct and maintain all improvements in accordance with the TOWN approved Planned Development District No. 27 and all TOWN approved amendments thereto in addition to all other TOWN ordinances. III. GENERAL PROVISIONS A. The DEVELOPER agrees to furnish and maintain at all times prior to the TOWN’S final acceptance of the public improvements and community facilities for the Project, an owners protective liability insurance policy naming Town Council Meeting 37 of 86 July 15, 2013 the TOWN as insured for property damage and bodily injury in the amounts. Coverage shall be on an “occurrence” basis and shall be issued with a combined bodily injury and property damage minimum limit of $600,000 per occurrence and $1,000,000 aggregate. B. Exclusive venue of any action brought hereunder shall be in Denton, Denton County, Texas. C. Approval by the TOWN Engineer of any plans, designs or specifications submitted by the DEVELOPER pursuant to this AGREEMENT shall not constitute or be deemed to be a release of the responsibility and liability of the DEVELOPER, his engineer, employees, officers or agents with respect to the construction of any of the PROJECT’S improvements or facilities, or for the accuracy and competency of the PROJECT’S improvements and facilities design and specifications prepared by the DEVELOPER'S consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that the approval by the TOWN Engineer signifies the TOWN'S approval on only the general design concept of the improvements and facilities to be constructed. The DEVELOPER shall release, indemnify, defend and hold harmless the TOWN, its officers, agents, servants and employees, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of or result from any defect, deficiency or negligence in the construction of the PROJECT’S public improvements and facilities or with respect to the DEVELOPER'S Engineer’s designs and specifications incorporated into any improvements and facilities constructed in accordance therewith, and the DEVELOPER shall defend at his own expense any suits or other proceedings brought against the TOWN, its officers, agents, servants or employees, or any of them, on account thereof, and pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. All responsibility and liability for drainage to adjacent and downstream properties from development of this PROJECT shall accrue to the DEVELOPER. D. Liability for construction. The DEVELOPER, its successors, permittees, permitted assigns, vendors, grantees and/or trustees do hereby fully release and agree to indemnify, hold harmless and defend the TOWN, its officers, agents, servants and employees from all losses, damage liabilities, claims, obligations, penalties, charges, costs or expenses of any nature whatsoever, for property damage, personal injury or death, resulting from or in any way connected with this contract or the construction of the improvements or facilities or the failure to safeguard construction work, or any other act or omission of Town Council Meeting 38 of 86 July 15, 2013 the DEVELOPER or its contractors or subcontractors, their officers, agents, servants or employees related thereto. E. Final Acceptance of Infrastructure. The TOWN shall not issue a Letter of Acceptance until all public facilities and improvements are completely constructed (Final Completion) to the satisfaction of the TOWN Engineer or his agent. However, upon Substantial Completion, a “punch list” of outstanding items shall be presented to the DEVELOPER’s contractor(s) indicating those outstanding items and their deficiencies that need to be addressed for Final Completion of the Improvements. F. Neither this Agreement nor any part hereof or any interests, rights, or obligations herein, shall be assigned by the DEVELOPER without the express written consent of the TOWN Council. G. All work performed under this AGREEMENT shall be completed within eighteen months from the date hereof. In the event the work is not completed within the eighteen (18) month period, the TOWN may, at its sole election, draw down or otherwise exercise it rights under or with respect to any Guarantee provided by the DEVELOPER and complete such work at DEVELOPER'S expense; provided, however, that if the construction under this AGREEMENT shall have started within the eighteen (18) month period, the TOWN may agree to renew the AGREEMENT with such renewed AGREEMENT to be in writing and in compliance with the TOWN policies in effect at that time. Notwithstanding the foregoing, in the event that the performance by either party of any of its’ obligations or undertakings hereunder shall be interrupted or delayed by any occurrence and not occasioned by the conduct of either party hereto, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil commotion, or sovereign conduct, then upon written notice of such occurrence, such party shall be excused from performance for a period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and each party shall bear the cost of any expense it may incur due to the occurrence. H. This Subdivider's AGREEMENT shall be construed in accordance with the Town of Trophy Club, Texas Subdivision Regulations and all other applicable ordinances. Any conflicts between the provisions of this Subdivider’s AGREEMENT, the TOWN'S Subdivision Regulations, TOWN Ordinances, and State and Federal law, shall be construed in favor of the TOWN’s ordinance(s) as allowed by law, subject to Chapter 245 of the Local Government Code. To the extent that any such conflict exists, only that portion of the Subdivider’s AGREEMENT which is in conflict shall be severable from the other provisions of the AGREEMENT, and such conflict shall in no manner affect the validity or enforceability of the remaining provisions. Town Council Meeting 39 of 86 July 15, 2013 I. All rights, remedies and privileges permitted or available to the TOWN under this AGREEMENT or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the TOWN in the enforcement of any such right, remedy or privilege, shall not constitute a waiver of such right, remedy or privilege by the TOWN. A default under this Agreement by the TOWN shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by the TOWN. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: LENNAR HOMES OF TEXAS LAND AND CONSTRUCTION, LTD. Date: ______________ Date: ______________ Project Manager TOWN OF TROPHY CLUB, TEXAS Date: ______________ Connie White, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Amy Piukana, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Meeting 40 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-389-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the creation of a connector that will join the Independence East Trail to the newly constructed trail located on the LDS Church property; and authorizing the Town Manager or his designee to execute all necesssary documents. Attachments:Staff Report.pdf Support Documents.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the creation of a connector that will join the Independence East Trail to the newly constructed trail located on the LDS Church property; and authorizing the Town Manager or his designee to execute all necesssary documents. Town Council Meeting 41 of 86 July 15, 2013 T o w n C o u n c i l M e e t i n g 4 2 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 3 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 4 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 5 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 6 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 7 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 8 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 4 9 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 5 0 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 5 1 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 5 2 o f 8 6 J u l y 1 5 , 2 0 1 3 T o w n C o u n c i l M e e t i n g 5 3 o f 8 6 J u l y 1 5 , 2 0 1 3 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-390-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding a Resolution creating a Blue Ribbon Panel formed for the purpose of studying the current governmental structure within the Town of Trophy Club and providing recommendations regarding the proposed Town and MUD1 consolidation; and providing an effective date. Attachments:Res 2013-16 Blue Ribbon Panel.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Resolution creating a Blue Ribbon Panel formed for the purpose of studying the current governmental structure within the Town of Trophy Club and providing recommendations regarding the proposed Town and MUD1 consolidation; and providing an effective date. Town Council Meeting 54 of 86 July 15, 2013 Please wait... Town Council Meeting 55 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-394-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding a Resolution calling certain outstanding obligations for redemption, authorizing payment of the Series 2010 Tax Notes held by The Independent Bankers Bank for the amount of $280,700.25, authorizing payment of the 2007 Certificates of Obligation held by Zions Bank for the amount of $261,536.00, and resolving other related matters. Attachments:Res 2013-17.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Resolution calling certain outstanding obligations for redemption, authorizing payment of the Series 2010 Tax Notes held by The Independent Bankers Bank for the amount of $280,700.25, authorizing payment of the 2007 Certificates of Obligation held by Zions Bank for the amount of $261,536.00, and resolving other related matters. Town Council Meeting 56 of 86 July 15, 2013 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2013-17 RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS CALLING CERTAIN OUTSTANDING OBLIGATIONS FOR REDEMPTION; PROVIDING FOR THE PAYMENT IN FULL OF CERTAIN OBLIGATIONS AND RESOLVING OTHER MATTERS RELATED THERETO WHEREAS, the Town of Trophy Club, Texas (the “Town”) has previously issued its Tax Notes, Series 2010 (the “Notes”) and its Combination Tax and Revenue Certificates of Obligation, Series 2007 (the “Certificates” and together with the Notes, the “Obligations”); and WHEREAS, the Notes are presently outstanding in the aggregate principal amount of $265,000; and WHEREAS, the Certificates are presently outstanding in the aggregate principal amount of $236,000; and WHEREAS, the Obligations are not subject to optional redemption prior to maturity, as set forth in the ordinances authorizing the issuance of the Notes and the Certificates, respectively (together the “Ordinance”); and WHEREAS, TIB-The Independent Bankers Bank is the sole owner and holder of the Notes and Zions Bank is the sole owner and holder of the Certificates; and WHEREAS, both TIB-The Independent Bankers Bank has consented to the redemption of all of the outstanding Notes on September 1, 2013; and WHEREAS, Zions Bank has consented to the payment in full of all amounts due with respect to the outstanding Certificates on September 1, 2013; and WHEREAS, the Town Council of the Town (the “Town Council”) has found and determined that it is in the best interests of the Town to call all outstanding Notes for redemption and to pay in full the outstanding Certificates on September 1, 2013; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. The findings and determinations set forth in the preambles hereto are hereby incorporated by reference for all purposes. Section 2. The Notes in the aggregate principal amount of $265,000 are hereby called for redemption on September 1, 2013, at a redemption price equal to the principal amount #4318608.1 Town Council Meeting 57 of 86 July 15, 2013 thereof plus interest accrued thereon and unpaid, plus a premium of $10,000 and shall be redeemed from lawfully available funds of the Town on such date. Section 3. The Certificates in the aggregate principal amount of $236,000 plus interest accrued thereon plus unpaid interest/premium of $20,580, shall be paid in full on September 1, 2013, and such payment shall be made from lawfully available funds of the Town on such date. Section 4. On or before September 1, 2013, the Town shall deposit with the Paying Agent/Registrar for the Notes the sum of $280,700.25, which sum is sufficient to redeem all of the outstanding Notes on such date. Section 5. On or before September 1, 2013, the Town shall deposit with the Paying Agent/Registrar for the Certificates the sum of $261,536.00 which sum is sufficient to pay in full all of the outstanding Certificates on such date. PASSED AND ADOPTED THIS 15th day of July 2013. __________________________ Mayor, Connie White Town of Trophy Club, Texas ATTEST: ____________________________ Amy M. Piukana, TRMC Town Secretary, Town of Trophy Club, Texas Town Council Meeting 58 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-418-T Name: Status:Type:Agenda Item Draft File created:In control:7/9/2013 Town Council On agenda:Final action:7/15/2013 Title:Consider and take appropriate action regarding the potential modification of the Interlocal Payment Contribution Agreement for the Joint Storage and Maintenance Building located adjacent to the eastern perimeter fence of the MUD1 Wastewater Treatment Plant. Attachments:Agreement.pdf Photo 1.jpg Photo 2.jpg Photo 3.jpg Action ByDate Action ResultVer. Consider and take appropriate action regarding the potential modification of the Interlocal Payment Contribution Agreement for the Joint Storage and Maintenance Building located adjacent to the eastern perimeter fence of the MUD1 Wastewater Treatment Plant. Town Council Meeting 59 of 86 July 15, 2013 INTER LOCAL COOPERATION AGREEMENT PAYMENT CONTRIBUTION AGREEMENT JOINT STORAGE AND MAINTENANCE BUILDING THIS AGREEMENT is made and entered into this 16th day of October, 2006, by and between the Town of Trophy Club, a home rule municipal corporation (hereinafter referred to as 'Town") and Trophy Club Master District, a joint venture of Trophy Club Municipal Utilily Districts No.1 and No.2 (hereinafter, the "Master District"). WITNESSETH: WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, et seq., as amended (the "Act") provides aulhority for governmental entities of the State of Texas to enter into Interlocal agreements with each other regarding governmental functions ane! services as set forth in the Act; WHEREAS, both the Town and the Master District are governmental entities entrusted with the expenditure of public funds and both are interested in efficiently and effectively managing public assets; and WHEREAS, pursuant to the terms of a contract with Satterwhite Construction, LLC and an amendment thereto, the Master District has erected a storage and maintenance building adjacent to the existing Wastewater Treatment Plant at a total cost of $179,19D (horeinafter "Building"); and WHEREAS, the Building is being constructed on property located adjacent to the wastewater treatment plant and belonging to the Master District, a District created pursuant to Section 59, Article XVI, Texas Constitution and the Texas Water Code, Cilapter 54 (hereinafter "Property"); and WHEREAS, it is the intent of both the Town and Master District to house their respective equipment utilized in the performance of governmental functions in the Building; and WHEREAS, in order to finance the construction of the Building, the Master District proposes to pay in advance the entire cost of the Building; and WHEREAS, the Town has agreed to pay monthly rent and the Master District and the Town have agreed to share equally in the operation and maintenance costs of the Building; and WHEREAS, the parties recognize the efficirmcies and cost savings realized by each of them respectively through this collaborative effort. NOW THEREFORE, Town and Master District lor and in consideration of tile recitals set forth above and terms and conditions below, agree as follows: l. Incorporation I Term 1.01 Incorporation of Recitals. The foregoing recitals are agreed upon and incorporated herein as a part of this Agreement 1.02 Term. This Agreement shall become effective upon the occurrence 01 both of the following events: (1) approval by each of the respective governing bodies of Town and Master District and upon execution by their respective authorized representatives. provided that tho identical version of this Agreement between tile Town and Master District is approved by each of Town Council Meeting 60 of 86 July 15, 2013 the respective governing bodies of those entities and executed by their respective authorized representatives and (2) upon completion of the Building and payment by the Master District 01 the entire cost of conslruction as specified herein. This Agreement shall remain in effect for a term of twenty (20) years, unless terminated by either party as provided herein. II. Obligations and Rights of the Parties 2.01 Master District Obligations and Rights: A. In order to finance the Building, the Master istrict shall ay in advance the entire cost of the Building at an amount not to excee $179,190. -7 B. Master District shall own one hundred percent (100%) of the Property. C. The Master District shall be entitled to a fifty percent (50%) interest in the use of the Building. D. The Master District shall pay tifty percent (50%) of the annual cost of maintenance, repair and operation of the Building for the entire term of this Agreement and all renewals thereof. 2.02 Town Obligations and Rights: A. The Town shall pay to the Master District the sum of $583.33 per month for twenty (20) years commencing on August 1, 2006, with the final rental payment being made on July 1, 2026, at which time rental payments will cease and the Town will be entitled to continue occupying the building rent free. 8. The Town shall be entitled to a fifty percent (50%) interest in the use of the Building. C. The Town shall pay fifty percent (50%) of the annual cost of maintenance, repair and operation of the Building for the entire term of this Agreement and all renewals thereo!. D. In the event that at any time during the rental payment period referred to above, the Town should wish, in lieu of all future rental payments due hereunder, to pay a lump sum, that amount shall be determined by reference to the Schedule annexed hereto as Exhibit "AU. III. Consideration The parties agree that SUfficient consideration for this Agreement exists and is found in the cross promises set forth above and other good and valuable consideration as specified herein. Town's agreement to pay Master District as specified in Paragraph 2.02 above is provided in exchange for Master District's agreement to comply with the terms specified in Paragraph 2.01 above. All payments made hereunder shall be made from current revenues legally available to the paying party. Each party further agrees that it is fairly compensated for the services or fUnctions performed by it under the terms of this Agreement. IV. Assets 4.01 Ownership. The Property is currently owned by Master District and shall remain under the exclusive ownership of Master District and no term or provision of this Agreement shall affect Master District's right, title or interest to such Property. This Agreement shall not be construed as creating any right, tille or interest to any asset owned individually by either party hereto where Town Council Meeting 61 of 86 July 15, 2013 such asset was purchased with funds solely provided by such party. This Agreement shall not be deemed to convey to either party any interest in any equipment or other conlents of the Building owned by the other party herelo. In the event of joint purchases of assets, each party shall own a percentage of such assets based upon the ratio of the amount of money contributed loward the purchase relative to the total cos I of the item. V. Insurance Masler District shall at its expense obtain and maintain insurance sufficient to cover the loss 01 the Building and its contents due to fire, wind, storms and all other casualty losses. Town Master District VI. Immunity Tile fact that Town and Master Dislrict accept certain responsibilities relating to the Building, which is the subject of this Agreement as part of their responsibility lor providing governmental services for the public health and weifam malles it imperative Ihat the performance of their respective obligations be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither Town nor Master District waives any immunity or defense that would othef\'Visa be available to it against claims arising from the eXercise of governmental powers and functions. VII. Default I Termination In the event that either party hereto breaches any payment term of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured within a period of ten (10) days after receipt of written notice of default by the party allegedly in breach of its payment obligation hereunder. At the option of the aggrieved party, if such default is not cured within the ten (10) day period, this Agreement shall immediately terminate without further notice and the breaching party shall be liable for all payments as required by Paragraph II and the related costs of collection, including attorneys' fees. In the event that either party hereto breaches any other term or condition of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured with a period of forty-five (45) days after receipt of written notice of default by the party allegedly in breach of its obligations hereunder. If such default is not cured within the forty-five (45) day period, this Agreement shall terminate automatically without further notice unless the parties agree in writing \0 an extension 01 the cure period in order to allow a lime certain to negotiate a resolution acceptable to both parties. VIII. Entire Agreement This Agreement represents the entire and integrated agreement between Town and Master District and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. IX. Venue The laws of the State of Texas shall govern this Agreement and each of its terms and provisions, including but not limited to the rights and duties of the parties hereto, and exclusive venue shall be in Denton County, Texas. Town Council Meeting 62 of 86 July 15, 2013 such asset was purchased with funds solely provided by such party. This Agreement shall not be deemed to convey to either party any interest in any equipment or other contents of the Building owned by the other party hereto. In the event of joint purchases of assets, each party shall own a percentage of such assets based upon the ratio of the amount of money contributed toward the purchase relative to the total cost of the item. V. Insurance Master District shall at its expense obtain and maintain insurance sufficient to cover the loss of the Building and its contents due to fire, wind, storms and all other casualty losses. Town Master District VI. Immunity The fact that Town and Master District accept certain responsibilities relating to the Building, which is the subject of this Agreement as part of their responsibility for providing governmental services for the public health and welfare makes it imperative that the perlorrnance of their respective obligations be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither Town nor Master District waives any immunity or defense that would otherwise be available to it against claims arising from the exercise of governmental powers and functions. VII. Default / Termination In the event that either party hereto breaches any payment term of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured within a period of ten (10) days after receipt of written notice of default by the party allegedly in breach of ils payment obligation hereunder. AI the option of the aggrieved party, if such default is not cured within the ten (10) day period, this Agreement shall immediately terminate without further notice and the breaching party shall be liable for all payments as required by Paragraph II and the related costs of collection, including attorneys' fees. In the event that either party hereto breaches any other term or condition of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured with a period of forty-five (45) days after receipt of written notice of default by the party allegedlY in breach of its obligations hereunder. If such default is not cured within the forty-five (45) day period, this Agreement shall terminate automatically without further notice unless the parties agree in writing to an extension of the cure period in order to allow a time certain to negotiate a resolution acceptable to both parties. VIII. Entire Agreement This Agreement represents the entire and integrated agreement between Town and Master District and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. IX. Venue The laws of the State of Texas shall govern this Agreement and each of its terms and provisions, including but not limited to the rights and duties of the parties hereto, and exclusive venue shall be in Denton County, Texas. Town Council Meeting 63 of 86 July 15, 2013 ACKNOWLEDGMENTS STATE OF TEXAS § § COUNTY OF DENTON § '1 ' This instrument was acknowledged before me on the / (;, day of /..J-t,}l-u hku ,2006 by Nick Sanders, Mayor, Town of Trophy Club, Texas, on behall of such entity. Slale of Texas STATE OF TEXAS § § COUNTY OF DENTON § This instrument was acknowledged before me on the ;Ilo~ay of {Otl4rflut. .2006 by Gary Cantrell, Chairman of the TROPHY CLUB MASTER DISTRICT, on behalf of such entity. Notary Public, State of Texas My Commission Expires Oec_ 03, 2009 12 Town Council Meeting 64 of 86 July 15, 2013 EXHIBIT "A" Amortization Schedule Joint Storage & Maintenance Building Year Interest 2006 $4,199.32 2007 $4.068.05 2008 $3,930.63 2009 $3,786.77 2010 $3,636.16 2011 $3,478.50 2012 $3,313.45 2013 $3,140.56 2014 $2,959.77 2015 52,770.41 2016 82,572.17 2017 $2,364.63 2018 $2,147.37 2019 $1,919.93 2020 $1,681.83 2021 $1,432.56 2022 $1,171.62 2023 $898.44 2024 $612.46 2:::125 $3tt08 2026 $50,397.71 Principal $2,800.68 $2,931.95 $3,069.37 $3,213.23 $3,363.84 $3,521.50 $3,686.55 $3,859.34 $4,040.23 $4,229.59 $4,427,[33 $4,635.37 $4,852.63 $5,080.07 $5,318.17 $5,567.44 $5,828.38 $6,101.56 $6,387.54 $6,686.92 $89,602.19 Remaining Principal $86,801.51 $83,869.56 $80,800.19 $77,586.96 $74,223.12 $70,701.62 $67,015.07 $63,155.73 $59,115.50 $54,885.91 $50,458.08 $45,822.71 $40.970.08 $35,890.01 $30,571.84 $25,004.40 $19,176.02 $13,074.46 $6,686.92 $0.00 Town Council Meeting 65 of 86 July 15, 2013 Metal Building At WaslfJwatcr Plant Contract price Exira concrete drive E"1ra door Road Base 20'X40' Awning over wash oul bay TXU power Heat & Nf Fenco Interior finish-oul of buildino Sower ilnd Waler service for buifding 5148,600 $9,600 $275 $1.350 S6,000 $2.631.17 $2.800 $5.690 $1,1100 $(344 SH!l.1!lD Town Council Meeting 66 of 86 July 15, 2013 Town Council Meeting 67 of 86 July 15, 2013 Town Council Meeting 68 of 86 July 15, 2013 Town Council Meeting 69 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-405-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Town Council Liaison Updates; discussion of same: Scheduled by meetings. - EDC 4B Meeting (Mayer/Lamont) Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same: Scheduled by meetings. - EDC 4B Meeting (Mayer/Lamont) Town Council Meeting 70 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-406-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Town Manager Update regarding the following; discussion of same. - November Election Update - July 4th Event Update - Linear Trail/High School bridge update - Town Hall/Community Update for Strategic Partnership Agreement (SPA) - Feasibility Study Update - Water Conservation District Well Registration Attachments:Linear Bridge Exhbit A.pdf Brochure Exhibit B.pdf Linear Bridge Exhibit C.pdf Action ByDate Action ResultVer. Town Manager Update regarding the following; discussion of same. - November Election Update - July 4th Event Update - Linear Trail/High School bridge update - Town Hall/Community Update for Strategic Partnership Agreement (SPA) - Feasibility Study Update - Water Conservation District Well Registration Town Council Meeting 71 of 86 July 15, 2013 Borwell Bridge Hanover, New Hampshire Project Highlight CRANE MATERIALS INTERNATIONAL Installation 2011 Project for Dartmouth Medical School Features Atlantis Truss Design 8 feet by 86 feet delivered in 2 pieces Combination Rail Powder Coated Aluminum Decking Approach Rail Project Summary As is often the case when replacing a steel bridge, Dartmouth Medical School chose to go with an aluminum bridge for this project. GatorBridge was selected to fabricate the 86 foot bridge that spanned from the Borwell Research Building to an adjacent parking lot. Selecting a GatorBridge was an easy choice for Dartmouth as the cost of rehabilitating the worn steel bridge exceeded the cost of replacing it entirely with a new GatorBridge. The Borwell Bridge, named after the building’s generous donors, was designed using GatorBridge’s standard Atlantis truss with 42” Combina- tion Rail. The modern aluminum design was powder coated a custom shade of white to match the medical research building’s aesthetics. Another customized touch was the addition of powder coated light boxes which allowed the installation of light poles and accompanying utilities. Town Council Meeting 72 of 86 July 15, 2013 Pedestrian & Pipe Support Aluminum Bridges Guide to the standard features and design options of a GatorBridge includes: Why GatorBridge | Anatomy of a Bridge Truss Design Options | Railing Options Decking Options | Color & Cladding Options | Benefits of Aluminum | Bridge Term & Definitions | Review of Online Resources | Project Images and Inspiration www.gatorbridge.com | info@gatorbridge.com | 1.888.359.2557All content and images are copyrighted. © 2012 Crane Materials International Muir Beach Bridge photos taken by Jessica Weinberg.Town Council Meeting 73 of 86 July 15, 2013 Over three decades ago Gator began fabricating durable alumi- num structures out of a small shop in Sanford, Florida. Now, GatorBridge has over 7,000 aluminum structures installed across the globe. Our clients include world renowned theme parks, US Forest Service, Fish & Wildlife Commissions and departments of Natural Resources. Why do our clients choose GatorBridge time and time again? GatorBridge has built a trusted reputation of delivering high performance, long-lasting products at substantial cost savings. Our innovative design process and quality materials minimize life-cycle maintenance costs. The light-weight aluminum frames result in less fuel used during transportation and quicker instal- lation in the field, reducing the carbon footprint of your installa- tion. Most importantly, GatorBridge’s team of knowledgeable project managers, engineers and AWS certified craftsmen are dedicated to fabricating the highest quality pedestrian, light vehicular, utility and pipe bridges specific to each client’s needs. Why GatorBridge? CRANE MATERIALS INTERNATIONAL Town Council Meeting 74 of 86 July 15, 2013 Aluminum Deck Enclosed Floor System By constructing the horizontal truss, floor beams, stringers and deck within an enclosed frame, stability is dramatically improved. The standard aluminum deck option is designed to seamlessly integrate into the GatorBridge Floor System. It is durable, slip resistant and remains cool to the touch. Horizontal Truss Bracing Hidden under the floor of every GatorBridge is an engineered horizontal truss. This provides improved performance in heavy winds & additional lateral & torsional stiffness. Combination Rail The Gator Combination Rail is our most effective rail design. It utilizes patented technology to combine ergonomic handrail, toe rail and guard rail together into one elegant package. Fully Welded We fully weld every possible connection. This translates into maximum stability and durability. Your bridge will arrive ready to drop into place. Anchor & Bearing Pads GatorBridge anchor plates are fully gusseted, slotted and paired with UHMW bearing pads to provide a secure connec- tion point and allow for smooth expan- sion and contraction. Camber Offset All GatorBridges are cambered to offset the weight of the bridge and appear flat once installed. Anatomy of a GatorBridge: Standard Features Each of our GatorBridge products are expertly crafted with attention to detail. We take pride in making sure that we deliver a premium quality product for every customer. Here are some of the features that come standard in every one of our bridges. Town Council Meeting 75 of 86 July 15, 2013 Contour Custom GatorBridge Truss Options To make your bridge project more streamlined, GatorBridge offers 5 standard truss designs. Each of our truss designs are paired with a railing and decking option, as well as any custom features important to your project. Additionally, our experienced team can fabricate a custom truss design from your engineers. Colonial Cascade Skyway Atlantis Town Council Meeting 76 of 86 July 15, 2013 Decking Options Lets see what sample text looks like here. And I will go on and on about it. Lets add line of description here. Slip-Resistant Aluminum Standard Railing Options Both the Combination Rail and the Horizontal Rail are available in 42” and 54” heights. Both of these rail types meet AASHTO, IBC and ASCE guard rail criteria for pedestrian and bicycle traffic. The ADA handrail can be added to either of the rail styles for full ADA compliance. Lighted hand rail is also available. Pressure Treated Pine Tropical Hardwood (Ipe) Chord and Handrail Cladding Composite Wood Decking Concrete or Asphalt Synthetic or Aluminum Grating Custom Color PowdercoatNatural Mill Finish Aluminum Color and Cladding Options Combination Rail Horizontal Rail ADA Hand Rail Town Council Meeting 77 of 86 July 15, 2013 Advantages of Aluminum over Steel Civil engineers are more familiar with steel bridges. However, many of the bridge projects brought to Gator involve replacing a steel bridge. Below are the many benefits of aluminum that can make your bridge project successful while providing a lower total cost of ownership. High Strength to Weight Ratio While aluminum is about a third the weight of steel, it has a higher load bearing capacity than steel when compared pound to pound resulting in lower transportation and instal- lation cost. Low Transportation Cost Since an aluminum bridge will weigh far less than a steel bridge, transportation costs and carbon emissions are minimized. Low Installation Cost Aluminum’s light weight is also a benefit during installa- tion. Smaller equipment and smaller crews are needed resulting in a lower cost. Installation time is often reduced too. Non-Corrosive Aluminum naturally produces a protective oxide that coats the exterior and regenerates if it gets scratched or cut. This oxide layer is highly corrosion resistant which minimizes maintenance costs as well as preserves the aesthetically pleasing, rust-free appearance. Recyclable & Eco-Friendly While aluminum prices vary, there is value in recycling your aluminum bridge when it is no longer needed. Additionally, aluminum does not leak or leach toxic chemicals like steel structures do. Variety of Design Options An aluminum bridge can be designed to match any aesthetic including a modern, industrial, vintage or a natural look. GatorBridge offers powder coating in any color as well as various material cladding options. Little to No Maintenance Required Due to aluminum’s natural protective coating and corro- sion resistance, maintenance budgets for the long life span of an aluminum bridge are reduced or, in many cases, eliminated. Lower Cost of Ownership When considering the initial cost of the bridge, transporta- tion costs, installation costs, maintenance costs, long-life cycle and recycled value, an aluminum GatorBridge can have a substantial a lower total cost of ownership than a steel bridge. Town Council Meeting 78 of 86 July 15, 2013 Online Resources Bridge Terms & Definitions Abutment | A substructure element supporting each end of a single span or the extreme ends of a multi-span superstructure and, in general, retaining or support- ing the approach embankment. Back Wall Height | The distance from the top of the bridge deck to the bottom of the bearing pad. Camber | A positive, upward curve built into a beam that compensates for some of the vertical load and anticipated deflection. Clear Width | The shortest distance between the most interior elements. Typically from inside rail to inside rail. Dead Load | A static load due to the weight of the structure itself. Live Load | Load from pedestrian, bike or motor traffic, wind, water, and/or earth- quakes. Pier | A vertical support or substructure unit that supports the spans of a multi- span superstructure at an intermediate location between its abutments. Span | Typically defined from edge to edge of abutment or from center to center of intermediate supports. The delivered bridge will typically be a few inches shorter to allow for expansion and contraction. Specifications | A document that explains all material and construction require- ments of the bridge structure to be constructed, usually used by engineers or architects in the planning stages of construction. Truss Height | The distance from the top of deck to the top of the top chord. Top Chord | The top longitudinal member of a truss. CRANE MATERIALS INTERNATIONAL Revolutionizing the Industr ies We Serve. Crane Materials International (CMI) manufactures innovative products which provide value added sustainable solutions for the construction and engineering communities. Our family of products offers high performance, long life-cycle, low environmental impact solutions at substantial cost savings. CMI is part of the Crane Group which was founded in 1947. This family owned business is one of the largest manufacturing organizations in North America and the leader in developing new technologies for construction materials. Installation Videos youtube.com/cmilcTV Drawings & CAD Files gatorbridge.com Written Specs gatorbridge.com Whitepapers gatorbridge.com Project Library gatorbridge.com Town Council Meeting 79 of 86 July 15, 2013 CRANE MATERIALS INTERNATIONAL All content and images are copyrighted. © 2012 Crane Materials International Muir Beach Bridge photos taken by Jessica Weinberg.Town Council Meeting 80 of 86 July 15, 2013 Installation 2009 Project for Washington State Department of Natural Resources Features 54” Cascade Truss 42” Combination Rail 5 feet x 100 feet Aluminum Decking Designed to meet AASHTO standards Shipped in two sections and spliced Project Summary When the Washington State Department of Natural Resources needed a lighweight bridge solution for a trail project, they chose GatorBridge. Access to the installa- tion site in the scenic state park was poor and prevented the use of large machinery, such as cranes. The Depart- ment of Natural Resources for Washington State was determined to keep their 500 square foot bridge under 12,500 pounds so that smaller installation equipment could be used. The Waddell Bridge now provides the Washington State Department of Natural Resources a durable, low maintenance solution that is environmentally friendly. GatorBridge’s staff of designers, engineers and project managers offered support throughout the project from the planning stages through installation of the two prefabricated bridge sections. Waddell Bridge Tumwater, Washington Project Highlight CRANE MATERIALS INTERNATIONAL Town Council Meeting 81 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-407-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. - Women in Business Event - Ribbon Cutting State Representative Giovanni Capriglione Attachments: Action ByDate Action ResultVer. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. - Women in Business Event - Ribbon Cutting State Representative Giovanni Capriglione Town Council Meeting 82 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-408-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Future Agenda Items. Attachments:FutureAgendaItemList.pdf Action ByDate Action ResultVer. Future Agenda Items. Town Council Meeting 83 of 86 July 15, 2013 Town of Trophy Club Town Council Future Agenda Items List 1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes. (Rose, 2/1/10) 2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production (Rose, 4/26/10) 3. Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout the Town. (White, 2/24/2011) 4. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political signs) (White and Cantrell, 5/2/2011) 5. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011) 6. Consider and take appropriate action regarding Food Prep Carts for sporting events and special events and to review/update Park Policies (Cantrell, 5/7/2012) 7. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances Defined” (Schroeder, 6/21/2012) 8. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and Schroeder, 8/20/2012) 9. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White, 1/21/2013) 10. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Mayer 4/22/13) Town Council Meeting 84 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-409-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Pursuant to Texas Government Code, Annotated, subchapter 551, Council will convene into closed executive session as authorized by: Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. (1) Water and wastewater services for PID; alternative services for the PID; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. Attachments: Action ByDate Action ResultVer. Pursuant to Texas Government Code, Annotated, subchapter 551, Council will convene into closed executive session as authorized by: Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. (1) Water and wastewater services for PID; alternative services for the PID; terms of interlocal agreement for provision of water and wastewater services; Town assets and related matters. Town Council Meeting 85 of 86 July 15, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-410-T Name: Status:Type:Agenda Item Draft File created:In control:7/3/2013 Town Council On agenda:Final action:7/15/2013 Title:Reconvene into Regular Session and take action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Reconvene into Regular Session and take action regarding the Executive Session. Town Council Meeting 86 of 86 July 15, 2013