Agenda Packet TC 01/21/2013Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMMonday, January 21, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2013-28-T Presentation of the Wastewater Analysis Report; discussion of same.
2.2013-29-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for January 21, 2013.
3.2013-43-T Briefing of Planning & Zoning items on the February 4, 2013 Regular Session;
discussion of same.
- Replat of Lot 2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy Wood Business
Center
- Preliminary Plat, Final Plat and Site Plan of Lot 1, Block A, The Church at Trophy
Lakes, 11.603 acres located at 800 Trophy Club Drive
- Site Plan of Lakeview Elementary School, 100 Village Trail
4.2013-30-T Discussion of proposed agenda items for the February 4, 2013 Regular Session
Agenda.
February 4, 2013 Proposed Agenda Items.pdfAttachments:
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M.
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
5.2013-44-T Recognition of Town Secretary Shannon DePrater for completing the Texas Municipal
Clerks Certification Program.
Town Council Page 1 of 57 Meeting Date: January 21, 2013
January 21, 2013Town Council Meeting Agenda
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
6.2013-41-T Consider and take appropriate action regarding the Minutes dated January 7, 2013.
January 7, 2013 Minutes.pdfAttachments:
7.2013-42-T Consider and take appropriate action regarding an Ordinance of the Town of Trophy
Club, Texas amending the Fiscal Year 2013 Economic Development Corporation 4B
Budget providing for an amendment to appropriate funds required for payment of debt
resulting from the Calling of the Series 2002-A General Obligation Bonds (Budget
Amendment No. 1 making a supplemental appropriation in accordance with the Town
Charter); and providing an effective date.
ORD 2013-03 EDC 4B Budget Amend No 1 - Calling 2002-A Bonds.pdfAttachments:
REGULAR SESSION
8.2013-31-T Receive a Final Report from the Charter Review Commission regarding proposed
Charter Amendments for May, 2013 election; discussion of same.
2012 CRC Final Report.pdfAttachments:
9.2013-32-T Consider and take appropriate action regarding the reduction of speed limits on
residential streets throughout the Town.
25 mph reduction.pdf
Fee-Trophy Club Speed Limit Study - Final.pdf
swor-03.pdf
Attachments:
10.2013-34-T Consider and take appropriate action regarding the adoption of Council Goals and
Objectives for 2013.
FY2013 Goals and Objectives.pdf
Strategic Hits and Misses - January 2011.pdf
Strategic Hits and Misses - January 2013.pdf
Strategy Map.pdf
Attachments:
Town Council Page 2 of 57 Meeting Date: January 21, 2013
January 21, 2013Town Council Meeting Agenda
11.2013-33-T Consider and take appropriate action regarding the Town Council meeting schedule for
March 2013 and April 2013.
12.2013-36-T Consider and take appropriate action regarding financial and variance report dated
November and December 2012 including first quarter Trophy Club Park Financials.
November Financials.pdf
December Financials.pdf
Attachments:
13.2013-37-T Town Council Liaison Updates; discussion of same:
- January 8, 2013 Parks and Recreation Board; Council member Schroeder
- January 14, 2013 Charter Review Commission; Council member Tiffany
- January 14, 2013 EDC 4B; Mayor Pro Tem Strother
14.2013-38-T Town Manager Slye's update regarding the following; discussion of same.
- TML IEBP Meeting
- PID Committee
- Community Development
- Property Acquisition
15.2013-39-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- January 9, 2013 - Northwest Communities Partnership
- January 17, 2013 - Metroport Cities Partnership
16.2013-40-T Items for Future Agendas.
Future Agenda Items List.pdfAttachments:
ADJOURN
Notice is hereby given that a quorum of the Charter Review Commission may be in
attendance at this meeting.
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Page 3 of 57 Meeting Date: January 21, 2013
January 21, 2013Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, January 18, 2013 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
_______________________
Shannon DePrater, TRMC
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Town Council Page 4 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-28-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Presentation of the Wastewater Analysis Report; discussion of same.
Attachments:
Action ByDate Action ResultVer.
TITLE
Presentation of the Wastewater Analysis Report; discussion of same.
EXPLANATION:
[Enter explanation here.]
TOWN COUNCIL GOAL(S):
[Enter goal(s) here.]
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
[Enter recommendation here.]
Town Council Page 5 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-29-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
January 21, 2013.
Attachments:
Action ByDate Action ResultVer.
TITLE
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for January 21, 2013.
Town Council Page 6 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-43-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/16/2013 Town Council
On agenda:Final action:1/21/2013
Title:Briefing of Planning & Zoning items on the February 4, 2013 Regular Session; discussion of same.
- Replat of Lot 2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy Wood Business Center
- Preliminary Plat, Final Plat and Site Plan of Lot 1, Block A, The Church at Trophy Lakes, 11.603
acres located at 800 Trophy Club Drive
- Site Plan of Lakeview Elementary School, 100 Village Trail
Attachments:
Action ByDate Action ResultVer.
TITLE
Briefing of Planning & Zoning items on the February 4, 2013 Regular Session; discussion of same.
- Replat of Lot 2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy Wood Business Center
- Preliminary Plat, Final Plat and Site Plan of Lot 1, Block A, The Church at Trophy Lakes, 11.603 acres located at 800
Trophy Club Drive
- Site Plan of Lakeview Elementary School, 100 Village Trail
Town Council Page 7 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-30-T Name:
Status:Type:Agenda Item Workshop
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Discussion of proposed agenda items for the February 4, 2013 Regular Session Agenda.
Attachments:February 4, 2013 Proposed Agenda Items.pdf
Action ByDate Action ResultVer.
TITLE
Discussion of proposed agenda items for the February 4, 2013 Regular Session Agenda.
Town Council Page 8 of 57 Meeting Date: January 21, 2013
Last Updated 1/18/2013 at 2:44 PM 1 of 1
Meeting Date
02/04/2013 Item File ID Dept Have
ARF?
Workshop Park Ordinance Amendment - including Park Operation Hours Parks
Discussion of agenda items posted for consideration on the Regular
Session Council Agenda for February 4, 2013.
Town Sec
Discussion of proposed agenda items for the February 25, 2013
Regular Session Agenda.
Town Sec
Consent Consider and take appropriate action regarding the Minutes dated
January 21, 2013.
Town Sec
Public Hearing
Regular Session Consider and take appropriate action regarding granting a Special
Privilege Request to the Trophy Club Women's Club to hold two
Community Garage Sale Events in 2013. Applicant: Sally Freeman on
behalf of Trophy Club Women's Club
CD YES
Consider and take appropriate action regarding a request for approval
of a Replat of Lot 2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy
Wood Business Center, Applicant: Highway 114 Prospect, LTD,
Property Owner. (RP-12-019)
CD
Consider and take appropriate action regarding approval of a
Preliminary Plat of Lot 1, Block A, The Church at Trophy Lakes, 11.603
acres located at 800 Trophy Club Drive. Applicant: Shane Harris, RGA
Architects on behalf of The Church at Trophy Lakes (PP-12-022)
CD
Consider and take appropriate action regarding approval of a Final Plat
of Lot 1, Block A, The Church at Trophy Lakes, 11.603 acres located at
800 Trophy Club Drive. Applicant: Shane Harris, RGA Architects on
behalf of The Church at Trophy Lakes (FP-12-053)
CD
Consider and take appropriate action regarding approval of a Site Plan
of Lot 1, Block A, The Church at Trophy Lakes, 11.603 acres located at
800 Trophy Club Drive. Applicant: Shane Harris, RGA Architects on
behalf of The Church at Trophy Lakes
CD YES
Consider and take appropriate action regarding a Facilities
Management RFP
MTS
Town Council Liaison Updates; discussion of same:
Scheduled by meetings
Town Sec
Town Manager Slye's update regarding the following; discussion of
same.
Town Sec
Mayor and Council Updates regarding training opportunities,
educational sessions, and regional meetings; discussion of same.
Town Sec
Items for Future Agendas.Town Sec
Executive
Session
Consider and take appropriate action regarding the Executive Session.Town Sec
Town Council Page 9 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-44-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/18/2013 Town Council
On agenda:Final action:1/21/2013
Title:Recognition of Town Secretary Shannon DePrater for completing the Texas Municipal Clerks
Certification Program.
Attachments:
Action ByDate Action ResultVer.
TITLE
Recognition of Town Secretary Shannon DePrater for completing the Texas Municipal Clerks Certification Program.
Town Council Page 10 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-41-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding the Minutes dated January 7, 2013.
Attachments:January 7, 2013 Minutes.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the Minutes dated January 7, 2013.
Town Council Page 11 of 57 Meeting Date: January 21, 2013
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 7, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 7,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Council Member, Place 1
Jeannette Tiffany Council Member, Place 2
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Glenn Strother Mayor Pro Tem
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Patricia Adams Town Attorney
Shannon DePrater Town Secretary
Scott Kniffen Police Chief
Michael Aguilera Finance Director
April Reiling PIO/Marketing Manager
JD Stotts Charter Review Commission Chair
Lourdes Hassler Charter Review Commission Vice Chair
Pearl Ford Charter Review Commission Commissioner
Larry Mundy Charter Review Commission Commissioner
Dave Dickson Charter Review Commission Commissioner
Bert Miller Charter Review Commission Commissioner
Mayor White announced the date of January 7, 2013, called the Town Council to order and announced a
quorum at 6:04 p.m.
WORKSHOP SESSION
1. Joint Workshop Session with the Charter Review Commission to discuss proposed Charter
Amendments for the May 2013 Election
Chairman Stotts provided the Town Council a brief overview of the Commission’s progress up to this
date. Stotts then presented each proposed amendment to the Council for discussion.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for January 7, 2013.
No Discussion.
3. Discussion of proposed agenda items for the January 21, 2013 Regular Session Agenda.
No Discussion.
Town Council Page 12 of 57 Meeting Date: January 21, 2013
Mayor White called a short break before convening into Regular Session.
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME – 7:35 P.M.
The Invocation was offered Council member Schroeder.
The Pledges were led by Council member Rose.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Ron Yeasley, 224 Fresh Meadow Drive, addressed the Council regarding the flooding of Fresh Meadow.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated December 10, 2012.
5. Consider and take appropriate action regarding an Ordinance amending subsection “B”,
“Stop Signs”, of Section 2.03 "Traffic Control Devices” of Article II, “Traffic & Vehicles” of
Chapter 10 “Public Safety” of the Code of Ordinances of the Town to designate additional stop
intersections throughout the Town and authorizing the placement of additional stop signs at
those intersections; providing for a penalty; and providing an effective date.
7. Consider and take appropriate action regarding an Interlocal Agreement with the Town of
Westlake and the City of Roanoke relative to the painting of the three bridges and the sound
wall in the SH114/170 project; and authorizing the Mayor or her designee to execute all
necessary documents.
Motion made by Council member Mayer to remove agenda item 6 from the consent agenda.
Motion made by Council member Rose, seconded by Mayor Pro Tem Strother, to approve the consent
agenda items 4, 5, and 7 as presented at the dais. Motion carried unanimously.
6. Consider and take appropriate action regarding two Interlocal Agreements by and between the
Town and Trophy Club MUD1 as amended by MUD1:
A. Interlocal Agreement for Fire Department Personnel Services
B. Interlocal Agreement for Contractual Personnel Services
Motion made by Council member Mayer, seconded by Council member Rose, to approve the consent
agenda item 6 as presented. Motion carried unanimously.
Town Council Page 13 of 57 Meeting Date: January 21, 2013
REGULAR SESSION
8. Consider and take appropriate action in accordance with the Town's plan to restructure the
2002-A General Obligation Bond debt:
A. Consider and take appropriate action regarding a Service Contract by and between the
Town and Trophy Club Economic Development Corporation 4B providing for an increase
in the payment contribution from EDC4B for the debt associated with the series 2002-A
General Obligation Bonds; superseding the prior Service Contract between the Town and
EDC4B; and authorizing the Mayor or her designee to execute all necessary documents.
B. Consider and take appropriate action regarding an Ordinance of the Town amending the
FY 2012-2013 Town Budget to appropriate funds required for debt payment as a result of
the calling of the series 2002-A General Obligation Bonds (Budget Amendment No. 2
making a supplemental appropriation in accordance with the Town Charter); and providing
an effective date.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve a Service
Contract by and between the Town and Trophy Club Economic Development Corporation 4B providing
for an increase in the payment contribution from EDC4B for the debt associated with the series 2002-A
General Obligation Bonds; superseding the prior Service Contract between the Town and EDC4B; and
authorizing the Mayor or her designee to execute all necessary documents and to approve Ordinance
2013-02 of the Town amending the FY 2012-2013 Town Budget to appropriate funds required for debt
payment as a result of the calling of the series 2002-A General Obligation Bonds (Budget Amendment
No. 2 making a supplemental appropriation in accordance with the Town Charter); and providing an
effective date. Motion carried unanimously.
9. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club, Texas endorsing certain Legislative Action in the Regular Session of the 83rd
Texas Legislature to enhance the competitive electric market and system reliability and to
protect the traditional role of cities in the regulatory process; and providing an effective date.
Motion made by Council member Tiffany, seconded by Council member Mayer, to approve Resolution
2013-02 of the Town Council of the Town of Trophy Club, Texas endorsing certain Legislative Action in
the Regular Session of the 83rd Texas Legislature to enhance the competitive electric market and system
reliability and to protect the traditional role of cities in the regulatory process; and providing an effective
date. Motion carried unanimously.
10. Consider and take appropriate action regarding the adoption of a new logo for the Town of
Trophy Club.
PIO/Marketing Manager April Reiling offered the Town Council a brief presentation regarding the criteria
of a good logo, including the cost associated with the rebranding of the logo.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Logo Option B.
Council member Tiffany Called the Question; m otion to Call the Question carried unanimously.
Motion to adopt Logo Option B failed 1-5-0 with Council member Rose voting for and Mayor White and
Council members Tiffany, Schroeder, Mayer, and Strother voting against.
Motion made by Council member Mayer, seconded by Council member Schroeder, for the time being we
continue with our current logo and charge the Town Manager with pursuing avenues with getting us a
better design using either the citizens of the Town or the high school. Motion failed 3-2-1 with Mayor
Town Council Page 14 of 57 Meeting Date: January 21, 2013
White and Council members Schroeder and Mayer voting for and Council members Rose and Tiffany
voting against with Council member Strother abstaining.
Mayor Pro Tem Strother directs the Town Manager to proceed as directed.
Presentation included in the minutes.
11. Consider and take appropriate action regarding the formation of a PID Water and Wastewater
Operational Services Council Subcommittee.
Council member Mayer requested that he and Council member Schroeder be the subcommittee as they
both live in the PID.
Motion made by Council member Tiffany, seconded by Council member Rose, to select establish a PID
Water and Wastewater Operational Services Council Subcommittee and to select Council members
Danny Mayer and Clint Schroeder as the Council’s representatives. Motion carried unanimously.
12. Consider and take appropriate action regarding the Town Council meeting schedule for
February 2013.
Motion made by Mayor Pro Tem Strother, seconded by Council member Schroeder, to move the second
meeting in February from the 18th to the 25th. Motion carried unanimously.
13. Town Manager Slye's update regarding the following; discussion of same.
- CCPD
- Library Usage
- Landscape Change to Hampton Inn
- Lakeview Construction
- MUD1 Employee Transition from Town
- Filing Period for May Election - January 30, 2013 - March 1, 2013
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
14. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- December 12, 2012 - Northwest Communities Partnership Board Meeting
- December 20, 2012 - Precinct 4 Task Force Meeting
- January 3, 2013 - Trophy Club Vision Committee Meeting
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
15. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
Town Council Page 15 of 57 Meeting Date: January 21, 2013
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout
the Town. (White, 2/24/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 5/7/2012)
11. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances
Defined” (Schroeder, 6/21/2012)
12. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(White and Schroeder, 8/20/2012)
13. Consider and take appropriate action regarding input from Staff regarding the creation of a ‘PID
Board’ (Mayer, 9/24/2012)
14. Consider and take appropriate action regarding residential speed limits (Rose, 12/10/2012)
No changes were made to the list.
ADJOURN
Motion made by Council member Schroeder, seconded by Council member Rose, to adjourn. Motion
carried unanimously. Meeting adjourned at 9:15 p.m.
___________________________________ ___________________________________
Shannon DePrater, TRMC, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Page 16 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-42-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/15/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas
amending the Fiscal Year 2013 Economic Development Corporation 4B Budget providing for an
amendment to appropriate funds required for payment of debt resulting from the Calling of the Series
2002-A General Obligation Bonds (Budget Amendment No. 1 making a supplemental appropriation in
accordance with the Town Charter); and providing an effective date.
Attachments:ORD 2013-03 EDC 4B Budget Amend No 1 - Calling 2002-A Bonds.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas amending the Fiscal
Year 2013 Economic Development Corporation 4B Budget providing for an amendment to appropriate funds required for
payment of debt resulting from the Calling of the Series 2002-A General Obligation Bonds (Budget Amendment No. 1
making a supplemental appropriation in accordance with the Town Charter); and providing an effective date.
EXPLANATION:
In accordance with the Town’s debt restructuring plan and resolution 2012-29 passed on November 14th, the Trophy Club
Economic Development Corporation 4B (EDC 4B) is required to appropriate $207,750 from unassigned fund balance in
order to call the 2002-A General Obligation Bonds. The EDC 4B budget already appropriates $26,783 for the current
year debt service of the 2002-A GO Bonds. The total amount required from the EDC 4B is $234,533 which comprises
principal of $220,000 and $14,533 in accrued interest. The EDC 4B approved this amendment at the 1/14/13 meeting.
The Town Council has already approved Budget Amendment number 2 to appropriate funds from the General Fund
Unassigned Fund Balance to cover the Trophy Club Economic Development Corporation 4A’s portion of the bonds
($660,000).
TOWN COUNCIL GOAL(S):
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
By calling the 2002-A General Obligation bonds at this time the Town will realize $225,000 in interest savings. The Town
will call this debt to comply with the recommended debt restructuring plan.
Town Council Page 17 of 57 Meeting Date: January 21, 2013
TOWN OF TROPHY CLUB
ORDINANCE NO. 2013-03
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FISCAL YEAR 2013 BUDGET FOR THE TROPHY
CLUB ECONOMIC DEVELOPMENT CORPORATION 4B; PROVIDING
FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT TO APPROPRIATE FUNDS REQUIRED FOR PAYMENT
OF DEBT RESULTING FROM THE CALLING OF THE SERIES 2002-A
GENERAL OBLIGATION BONDS (BUDGET AMENDMENT NO. 1
MAKING A SUPPLEMENTAL APPROPRIATION IN ACCORDANCE
WITH THE TOWN CHARTER); PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING
FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Trophy Club Economic Development Corporation 4B (EDC4B)
Fiscal Year 2013 Budget was adopted within the time and in the manner required by
State Law; and
WHEREAS, in that Budget, the Town Council appropriated funds for debt service
required for Series 2002-A General Obligation Bonds (2002-A GO Bonds); and
WHEREAS, the Trophy Club Economic Development Corporation 4A (EDC4A)
currently contributes 75% and the Trophy Club EDC4B currently contributes 25% of the
funds required for annual debt service of the 2002-A GO Bonds; and
WHEREAS, the 2002-A GO Bonds became callable as of September 1, 2012;
and
WHEREAS, the Council took action on November 14, 2012 to approve
Resolution No. 2012-29 calling the 2002-A GO Bonds, and the completion of that
process will provide approximately $225,000 in interest savings; and
WHEREAS, the Council took action on January 7, 2013 to approve Budget
Amendment Number 2 to the Town General Fund Budget appropriating sufficient funds
from unassigned fund balance to satisfy the EDC4A portion of principal; and
WHEREAS, the Town is currently pursuing a debt restructuring plan to eliminate
debt currently being serviced by EDC4A; and
WHEREAS, the amount required to retire the portion of the principal and interest
being serviced by EDC4B is $234,533; and
Town Council Page 18 of 57 Meeting Date: January 21, 2013
WHEREAS, the EDC4B Budget currently appropriates $26,783 for debt service
and this amendment calls for an appropriation from unassigned fund balance for the
remaining $207,750 necessary; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Trophy Club Economic Development Corporation 4B (EDC4B) Fiscal Year
2013 Budget is hereby amended to fund the line items as stated in Exhibit “A”, a copy of
which is attached hereto and incorporated herein. This Amendment No. 1 (Exhibit
“A”) to the Original Budget of the Trophy Club EDC4B, for the Fiscal Year 2013 shall
be attached to and made part of the Original Budget by the Town Secretary and shall be
filed in accordance with State Law. This Ordinance is hereby adopted and shall
constitute the first budget amendment that has occurred since the October 1, 2012
effective date of the Trophy Club EDC4B’s Fiscal Year 2013 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting the Fiscal Year 2013 Budget of the Trophy Club EDC4B and shall not repeal
any of the provisions of such Ordinances except in those instances where provisions of
those Ordinances are in direct conflict with the provisions of this Ordinance; whether
such Ordinances are codified or uncodified, and all other provisions of the Ordinances
of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of
this Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
Town Council Page 19 of 57 Meeting Date: January 21, 2013
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 21st day of January, 2013.
Connie White, Mayor
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas
Town Council Page 20 of 57 Meeting Date: January 21, 2013
Exhibit “A”
Trophy Club Economic Development Corporation 4B
Budget Amendment No. 1
The Fiscal Year 2013 Trophy Club Economic Development Corporation 4B Expenditure
Budget increase specified below is a result of costs associated with the retirement of the
2002-A General Obligation bonds and will be funded from an appropriation from the
Trophy Club Economic Corporation 4B unassigned fund balance.
Original Budget Amendment Amended Budget
Transfer to Debt Service $ 26,783 $ 207,750 $ 234,533
Town Council Page 21 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-31-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Receive a Final Report from the Charter Review Commission regarding proposed Charter
Amendments for May, 2013 election; discussion of same.
Attachments:2012 CRC Final Report.pdf
Action ByDate Action ResultVer.
TITLE
Receive a Final Report from the Charter Review Commission regarding proposed Charter Amendments for May, 2013
election; discussion of same.
TOWN COUNCIL GOAL(S):
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Town Council Page 22 of 57 Meeting Date: January 21, 2013
FINAL REPORT OF THE 2012 CHARTER REVIEW COMMISSION
In compliance with Section 11.15 of the Town Charter, the Town Council appointed a nine member
Charter Review Commission in April of 2012 (“2012 CRC” or “Commission”). The 2012 CRC was served
by Chair J.D. Stotts, Vice-Chair Lourdes Hassler, and by Commissioners Dave Dickson, Pearl Ford, Bert
Miller, Larry Mundy, Richard Mayberry, Joel Quile, and Jennifer Rauch. Council member Jeanette
Tiffany served as the Town Council Liaison and Town Manager Mike Slye served as the Staff Liaison.
The 2012 CRC first met on June 25, 2012 and unanimously agreed to review the current Town Charter
with a focus to clarify, simplify and eliminate redundancy and conflict within the current Charter. They
held a total of ten meetings which concluded on January 14, 2013. All meetings of the Commission were
open to the public, and citizens were given the opportunity to provide input and comments on all topics
discussed.
The 2012 CRC reviewed every provision of the existing Town Charter, voted to move forward on draft
amendments, and then attended a joint workshop with the Town Council on January 7, 2013 to discuss
the Commission’s findings. At the joint Council workshop, the Commission presented fifteen proposed
amendments to the Town Charter. On January 14, 2013, a public hearing was held in order to receive
citizen input, and after the public hearing, the 2012 CRC reconvened to discuss both Town Council and
citizen input and to finalize its recommendation. On January 21, 2013, the Final Report of the 2012 CRC
was presented to the Town Council with the recommendation for the placement of 15 Charter
amendments on the May, 2013 ballot.
The 2012 CRC has proposed the following 15 amendments:
1. Section 3.02 – Reduce the minimum age for service on the Town Council from 21 years of age to
18 years of age.
2. Amend Section 3.02(b) to clarify that the Council will be the judge to determine that candidates
meet the requirements to run for office and to amend Section 3.04(b) to clarify that if the Mayor or
a member of the Council is convicted of a felony or crime of moral turpitude, his office is
automatically vacated without the need for any Council action.
3. Repeal Section 3.06A because it conflicts with Section 3.06. Section 3.06 authorizes the Mayor
to vote on all matters before the Council, but Section 3.06A authorizes the Mayor to vote only if
necessary to break a tie vote of the Town Council. The amendment would clarify that the Mayor
votes on all matters and would retain the requirement that the Mayor present an annual state of
the Town message. The requirement for a state of the Town message is currently included in
Section 3.06A, but would be repealed.
4. Amend Section 3.17 so that in the event of a natural disaster or some other similar emergency
event, necessary emergency ordinances could be approved as allowed by state and federal law.
5. Amend Section 3.19 to be consistent with the Council-Manager form of government by
authorizing the Town Council to investigate the official conduct of any office of the Town, but
removing its’ authority to authorize a Council investigation of individual officers or employees of
the Town.
6. Amend Section 3.21 to clarify that the Town’s obligation to indemnify officials, officers,
employees, board and commission members, and other volunteers serving the Town is limited to
the type and amount of coverage provided under the Town’s general liability coverage.
7. Amend Section 4.05(f) to clarify that a complete report of finances and activities of the Town is
required each year, but repealing the December due date for that report.
8. Amend Section 4.05 and Section 4.08 so that the Town Secretary, rather than the Town
Manager, is designated as the custodian of all municipal records.
9. Amend Section 4.09 to clarify that the Town’s obligation is to designate a municipal court to serve
the Town rather to establish and maintain a municipal court within the Town.
10. Amend Section 4.12 to clarify that the Council may adopt ordinances for appointment and
oversight of Court personnel and to clarify that state law will dictate the duties and authority of
Court personnel.
11. Amend Section 5.06 to clarify that if a Charter provision conflicts with a state law requirement
regulating elections, state law will control.
Town Council Page 23 of 57 Meeting Date: January 21, 2013
12. Repeal Section 6.01 because it is duplicative of Section 6.01A, repeal the portion of Section
6.01A that authorizes the Town Council to fill a vacancy by appointment, and clarify that the
violation of an express prohibition in the Charter is a ground for recall in order to be consistent
with Section 3.04.
13. Amend Section 9.08 to clarify that the Town Manager is required to submit a five year capital
program to the Council each year, but changing the deadline for the submission of that report
from April to August of each year.
14. Amend the title and content of Section 11.12 to authorize the Council to correct typographical,
grammatical, and clerical errors in the Town Charter via ordinance provided that those corrections
do not change the meaning or effect of a Charter provision.
15. Amend Section 11.15 to change the mandatory time frame for the formation of a Charter Review
Commission from every four years to every seven years. This change does not prevent the
formation of a CRC every two years.
The full text of the proposed amendments and ballot propositions recommended by the Charter Review
Commission are available for review at
http://www.ci.trophyclub.tx.us/downloads/2013_CRC_Proposed_Propositions.pdf
Submitted to Trophy Club Town Council on January 21, 2103.
TOWN OF TROPHY CLUB CHARTER COMMISSION
_______________________________ ______________________________
JD Stotts, Chairman Lourdes Hassler, Vice Chairman
_______________________________ ______________________________
Dave Dickson Pearl Ford
_______________________________ ______________________________
Richard Mayberry Bert Miller
_______________________________ ______________________________
Larry Mundy Joel Quile
_______________________________
Jennifer Rauch
Town Council Page 24 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-32-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding the reduction of speed limits on residential streets
throughout the Town.
Attachments:25 mph reduction.pdf
Fee-Trophy Club Speed Limit Study - Final.pdf
swor-03.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the reduction of speed limits on residential streets throughout the Town.
EXPLANATION:
It has been suggested that the speed limit on various residential streets should be lowered. The attached report is
related to options that the Council has in reducing speed limits throughout the town. The options the Council has include:
(1) commission a speed limit study within the scope of the attached quote in order to determine if a reduction of the speed
limit is warranted and, if so, what that speed limit would be, (2) request a quote from the vendor for a more limited speed
limit study for specific areas to determine if a reduction of the speed limit is warranted and, if so, what that speed limit
would be, (3) direct staff to review past traffic data in residential areas to determine if a reduction of the speed limit is
warranted and, if so, what that speed limit would be (4) direct staff to develop a petition procedure for neighborhoods or
associations representing those neighborhoods to petition the Council for a reduction in the speed limit in those
neighborhoods, (5) direct staff to develop an ordinance reducing the speed limit to 20 MPH in certain areas in the event
that the speed limit study supports that reduction, and (6) direct staff to develop an ordinance reducing the speed limit to
25 MPH in certain areas in the event the traffic data review supports that reduction.
TOWN COUNCIL GOAL(S):
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
Management recommends that Council consider these options and give direction on how to proceed on this issue.
Town Council Page 25 of 57 Meeting Date: January 21, 2013
Sec. 545.356. AUTHORITY OF MUNICIPALITY TO ALTER
SPEED LIMITS. (a) The governing body of a municipality, for a
highway or part of a highway in the municipality, including a highway
of the state highway system, has the same authority to alter by ordinance
prima facie speed limits from the results of an engineering and traffic
investigation as the Texas Transportation Commission on an officially
designated or marked highway of the state highway system. The
governing body of a municipality may not modify the rule established by
Section 545.351(a) or establish a speed limit of more than 75 miles per
hour.
(b) The governing body of a municipality, for a highway or part
of a highway in the municipality, including a highway of the state
highway system, has the same authority to alter prima facie speed limits
from the results of an engineering and traffic investigation as the
commission for an officially designated or marked highway of the state
highway system, when the highway or part of the highway is under
repair, construction, or maintenance. A municipality may not modify
the rule established by Section 545.351(a) or establish a speed limit of
more than 75 miles per hour.
(b-1) Except as provided by Subsection (b-3), the governing body
of a municipality, for a highway or a part of a highway in the
municipality that is not an officially designated or marked highway or
road of the state highway system, may declare a lower speed limit of not
less than 25 miles per hour, if the governing body determines that the
prima facie speed limit on the highway is unreasonable or unsafe.
(b-2) Subsection (b-1) applies only to a two-lane, undivided
highway or part of a highway.
(b-3) The governing body of a municipality with a population of
2,000 or less, for a highway or a part of a highway in the municipality
that is a one-lane highway used for two-way access and that is not an
officially designated or marked highway or road of the state highway
system, may declare a lower speed limit of not less than 10 miles per
hour, if the governing body determines that the prima facie speed limit
on the highway is unreasonable or unsafe.
Town Council Page 26 of 57 Meeting Date: January 21, 2013
(c) A prima facie speed limit that is altered by the governing
body of a municipality under Subsection (b), (b-1), or (b-3) is effective
when the governing body erects signs giving notice of the new limit and
at all times or at other times as determined.
(d) The governing body of a municipality that declares a lower
speed limit on a highway or part of a highway under Subsection (b-1) or
(b-3), not later than February 1 of each year, shall publish on its Internet
website and submit to the department a report that compares for each of
the two previous calendar years:
(1) the number of traffic citations issued by peace officers
of the municipality and the alleged speed of the vehicles, for speed limit
violations on the highway or part of the highway;
(2) the number of warning citations issued by peace officers
of the municipality on the highway or part of the highway; and
(3) the number of vehicular accidents that resulted in injury
or death and were attributable to speed limit violations on the highway
or part of the highway.
Acts 1995, 74th Leg., ch. 165, Sec. 1, eff. Sept. 1, 1995.
Amended by:
Acts 2005, 79th Leg., Ch. 166, Sec. 1, eff. May 27, 2005.
Acts 2009, 81st Leg., R.S., Ch. 1144, Sec. 1, eff. June 19, 2009.
Acts 2011, 82nd Leg., R.S., Ch. 265, Sec. 6, eff. September 1,
2011.
Acts 2011, 82nd Leg., R.S., Ch. 1016, Sec. 1, eff. June 17, 2011.
Town Council Page 27 of 57 Meeting Date: January 21, 2013
Fort Worth1100 Macon StreetFort Worth, Texas 76102817.336.5773 Dallas17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867
Denton1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177 Sherman200 North Travis Street, Suite 500Sherman, Texas 75090903.870.1089
Town of Trophy Club
COMPREHENSIVE SPEED LIMIT STUDY TRAFFIC ENGINEERING REPORT
January 15, 2013
PROJECT DESCRIPTION:
Prepare a comprehensive study and report to determine acceptable and reasonable speed limit for the residential streets
within the Town limits. The following collector and arterial streets are excluded: Trophy Club Drive, Indian Creek Drive,
Bobcat Blvd, Trophy Park Drive, Trophy Lake Drive, and Durango Drive (from Trophy Club to Parkview Drive). There are a
total of 39-residential streets across the Town being tested using 45 test locations. Speed data will be collected at each test
location during the daylight on a weekday. The data will be filtered to insure that free flow passenger vehicles are sampled
as the basis for determining the 85 percentile speeds. A report will be developed using the comprehensive data collected to
determine if the proposed speed limit can be reduced below the current 30-mph. In accordance with the attached criteria
published by Texas Department of Transportation (TxDOT), the speed limit will be based on the 85-percentile of the data
collected at each location. TNP has solicited GRAM Traffic NTX, Inc. to provide the data collection. Upon a notice to
proceed, GRAM will begin the process of collecting the data the last week in January or the first week in February and take
approximately four days to collect all the data.
SPEED LIMIT DATA COLLECTION
Fee: $7,875 ($175ea x 45-locations)
Collect speed limit data for 39-streets at 45 test locations. Due to length of some streets, there will be two or more test
locations. The data will be collected using road tube detectors. The data will be provided to TNP for evaluation to prepare
a written report.
REPORT
Fee: $4,500
Using the data provided by GRAM Traffic NTX, Inc., TNP will evaluate the data and provide a report with a written
recommendation based on the criteria published by TxDOT. The report will include a breakdown of the current speed on
each existing street and how what the final maximum speed limit that can be justified. Make council presentation as
required.
Town Council Page 28 of 57 Meeting Date: January 21, 2013
Town Council Page 29 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-34-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding the adoption of Council Goals and Objectives for
2013.
Attachments:FY2013 Goals and Objectives.pdf
Strategic Hits and Misses - January 2011.pdf
Strategic Hits and Misses - January 2013.pdf
Strategy Map.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the adoption of Council Goals and Objectives for 2013.
Town Council Page 30 of 57 Meeting Date: January 21, 2013
Town of Trophy Club Town Council’s FY2013 Budget Goals & Objectives
Vision: TROPHY CLUB … a great place to call HOME!
Mission: Be a great place to call home through dedicated innovated leadership, while providing superior
municipal services and facilities in a highly effective, efficient manner.
Legacy Priorities:
• Safe and Secure
• Friendly, Responsive
• Clean, Well Kept
• Healthy and Vibrant
• Sustainable Economic Development and Strong Financial Health
Goal #1: Safe and secure community.
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Live Our Core Values
Integrity and Trust
Accountability
Teamwork
Innovation
Pride and Service Commitment
Town Council Page 31 of 57 Meeting Date: January 21, 2013
Green - Hit Yellow - Some Progress Red - Miss
Safe and Secure Business-Friendly Economic
Development
Strong Partnerships and
Community Involvement
Picturesque and Environmentally
Sound
Infrastrucure and Asset
Management
Financial and Operational
Stewardship
Community Policing-Low Crime
Rate Enhancements to Trophy Club Park Improved Relationship with
MUD/Joint Sessions Coninued Beautification Efforts Installed UV System at Pool Great Management Team and Staff
New Fire Station Underway Discussing Zoning Concepts for 26
Acres
Trails Development with Southlake
and Westlake Scenic City/Award Application Implemented Spray Park GFOA Budget/Strong Financial
Practices
CERT Teams Trained Attracted Two New Businesses Gold Award for Transparency (Budget)Builder Debris Clean-Up Established Council Sub-
Committee/Plan Developed Investment Policy
Community Support for Police
Services Trophy Wood Retail Opportunities Sponsored Transportation Summit Code Improvements Indy East/Freedom Park
Enhancements
Implemented Standard Business
Plans
SRTS Booth Presence at ICSC Implemented Dog Park Median Maintenance Parks and Trails Developments Implemented New Accounting
Software
Secured Water Tower Site Trophy Lake Commons Development Established Annual Report/Calendar Bobcat Blvd.PID Relationship Improved Financial Transparency
Sidewalks Underway Effective Relationships with
Developers Volunteer Program Enhancements Recycling Program Enhancements Long Term Plan Development Financial Recognition
Academies Progressive Zoning Event Ordinance Establishing a Beautification Committee Trophy Club Park Enhancements Gold Leadership Award
Funding for SRO Ordinance Revisions (i.e., Signage,
Package Sales)Communication Plan Development Xero-scaping to Lower Water Usage Roundabout Completion Citizen Financial Advisory Board
(CFAB)
Bicycle Rodeo Implementing Credit Card Capability Effective Relationship with Centurion Attracting Visitors to Park Destinations Water Tower Fund Balance Policies
Roundabout Completion Land Acquisition Pursuing Grant Opportunities (i.e.
Trails, Stormwater, TCP)Drainage Study Completion Internal Audit Statements
Emergency Access Promoting Commercial Opportuities Town Newsletter Code Enforcement Credit Card Capability
Police Building Discussions Developer Incentive Plans Town Image and Reputation Command Center Website Enhancements
Data Security Lack of Long Range ED Plan/Master
Plan Long Term Plan with MUD Citizen Survey
Resolution Drainage Issues (Flood
Control)Education for Realtors Service Cost Analysis
Lack of Strong Local Gov. Partnerships Tax Rate Analysis and Plan
Long Term Plans/Strategic and
Capital Improvement
STRATEGIC HITS AND MISSES UPDATE - JANUARY 2011
Town Council Page 32 of 57 Meeting Date: January 21, 2013
Green - Hit Yellow - Some Progress Red - Miss
Safe and Secure Business-Friendly Economic
Development
Strong Partnerships and
Community Involvement
Picturesque and Environmentally
Sound
Infrastrucure and Asset
Management
Financial and Operational
Stewardship
Community Policing-Low Crime
Rate Enhancements to Trophy Club Park Effective Relationship with Centurion Coninued Beautification Efforts Installed UV System at Pool Great Management Team and Staff
New Fire Station Underway Discussing Zoning Concepts for 26
Acres Town Newsletter Scenic City/Award Application Implemented Spray Park GFOA Budget/Strong Financial
Practices
CERT Teams Trained Attracted Two New Businesses Gold Award for Transparency (Budget)Builder Debris Clean-Up Established Council Sub-
Committee/Plan Developed Investment Policy
Community Support for Police
Services
Ordinance Revisions (i.e., Signage,
Package Sales)Sponsored Transportation Summit Code Improvements Indy East/Freedom Park
Enhancements
Implemented Standard Business
Plans
SRTS Booth Presence at ICSC Implemented Dog Park Median Maintenance Code Enforcement Implemented New Accounting
Software
Secured Water Tower Site Trophy Lake Commons Development Established Annual Report/Calendar Bobcat Blvd.Water Tower Improved Financial Transparency
Sidewalks Underway Effective Relationships with
Developers
Pursuing Grant Opportunities (i.e.
Trails, Stormwater, TCP)Establishing a Beautification Committee Long Term Plan Development Financial Recognition
Academies Progressive Zoning Event Ordinance Xero-scaping to Lower Water Usage Trophy Club Park Enhancements Gold Leadership Award
Funding for SRO Lack of Long Range ED Plan/Master
Plan Education for Realtors Recycling Program Enhancements Roundabout Completion Citizen Financial Advisory Board
(CFAB)
Bicycle Rodeo Implementing Credit Card Capability Communication Plan Development Attracting Visitors to Park Destinations PID Relationship Fund Balance Policies
Roundabout Completion Land Acquisition Volunteer Program Enhancements Drainage Study Completion Citizen Survey
Police Building Discussions Promoting Commercial Opportuities Trails Development with Southlake
and Westlake Parks and Trails Development Tax Rate Analysis and Plan
Data Security Developer Incentive Plans Town Image and Reputation Command Center Service Cost Analysis
Emergency Access Trophy Wood Retail Opportunities Lack of Strong Local Gov. Partnerships Internal Audit Statements
Resolve Drainage Issues (Flood
Control)
Improved relationship with
MUD/Joint Sessions Website Enhancements
Long Term Plan with MUD Credit Card Capability
Long Term Plans/Strategic and
Capital Improvement
STRATEGIC HITS AND MISSES UPDATE - MARCH 2012
Town Council Page 33 of 57 Meeting Date: January 21, 2013
Fulfill Our
Mission
Be a great place to call home through dedicated innovative leadership, while providing
superior municipal services and facilities in a highly effective, efficient manner.
Safe and Secure Business-Friendly
Economic Development
Create effective working
relationships with
businesses and
developers
Promote new
commercial
opportunities
Retain/develop
existing
businesses
Increase citizen awareness and
involvement in crime prevention
Healthy, Picturesque and
Environmentally Sound
Strong Partnerships and Community
Involvement
Develop / enhance environmental
and sustainability standards and
programs
Improve property
maintenance standards
and code enforcement
Maintain neat and tidy
appearance
Forge collaborative relationships
with other government
and pubic entities
Create a positive
regional identity
Financial and Operational Stewardship
Maintain / improve
infrastructure and
assets
Develop,
recognize and
retain quality
staff
Provide
cost-effective
services
Improve effectiveness
and efficiency of
operational processes
Implement strong
financial
management standards
Promote recreational /
active lifestyle
opportunities for all ages
Provide superior
emergency services
Support citizen
volunteer
opportunities
Improve data security
Maintain low
crime rate
Live Our Core Values
Integrity and Trust ●Accountability ●Teamwork ●Innovation ●Pride and Service Commitment
De
l
i
v
e
r
o
n
O
u
r
S
t
r
a
t
e
g
y
Town of Trophy Club –Strategy Map
Deliver
responsive
customer
service
Foster a well informed
community
7
Town Council Page 34 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-33-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding the Town Council meeting schedule for March 2013
and April 2013.
Attachments:
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding the Town Council meeting schedule for March 2013 and April 2013.
EXPLANATION:
[Enter explanation here.]
TOWN COUNCIL GOAL(S):
[Enter goal(s) here.]
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
[Enter recommendation here.]
Town Council Page 35 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-36-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Consider and take appropriate action regarding financial and variance report dated November and
December 2012 including first quarter Trophy Club Park Financials.
Attachments:November Financials.pdf
December Financials.pdf
Action ByDate Action ResultVer.
TITLE
Consider and take appropriate action regarding financial and variance report dated November and December 2012
including first quarter Trophy Club Park Financials.
Town Council Page 36 of 57 Meeting Date: January 21, 2013
1/17/2013 5:43:43 PM Page 1 of 2
My Budget Report
Town of Trophy Club, TX Group Summary
For Fiscal: 2012-2013 Period Ending: 11/30/2012
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategory
Current
Total Budget
Original
Total Budget
Percent
Used
Fund: 01 - GENERAL FUND
Revenue
40 - Taxes 352,960.08216,746.124,769,706.00 4,769,706.00 -4,416,745.92 -7.40 %
41 - Licenses & Permits 196,188.7582,410.921,545,839.00 1,545,839.00 -1,349,650.25 -12.69 %
42 - Intergovernmental 5,788.155,788.15163,643.00 163,643.00 -157,854.85 -3.54 %
43 - Fines & Fees 34,653.4822,235.10497,335.00 497,335.00 -462,681.52 -6.97 %
44 - Charges for Services 71,772.2623,265.24213,736.00 213,736.00 -141,963.74 -33.58 %
45 - Rents 6,968.623,730.0059,500.00 59,500.00 -52,531.38 -11.71 %
47 - Investment Income 981.85464.944,000.00 4,000.00 -3,018.15 -24.55 %
48 - Sales -0.11-0.115,000.00 5,000.00 -5,000.11 0.00 %
49 - Other Financing Sources 0.000.0012,300.00 12,300.00 -12,300.00 0.00 %
51 - Miscellaneous 1,317.2138.1733,000.00 33,000.00 -31,682.79 -3.99 %
670,630.29354,678.537,304,059.00 7,304,059.00 -6,633,428.71Total Revenue:-9.18 %
670,630.29354,678.537,304,059.00 7,304,059.00 -6,633,428.71Total Fund: 01 - GENERAL FUND:-9.18 %
Fund: 09 - TROPHY CLUB PARK
Revenue
43 - Fines & Fees 20,973.8511,516.80125,000.00 125,000.00 -104,026.15 -16.78 %
20,973.8511,516.80125,000.00 125,000.00 -104,026.15Total Revenue:-16.78 %
20,973.8511,516.80125,000.00 125,000.00 -104,026.15Total Fund: 09 - TROPHY CLUB PARK:-16.78 %
Report Total:366,195.33 691,604.147,429,059.00 7,429,059.00 -6,737,454.86 -9.31 %
Town Council Page 37 of 57 Meeting Date: January 21, 2013
1/18/2013 11:17:53 AM Page 1 of 2
My Budget Report
Town of Trophy Club, TX Group Summary
For Fiscal: 2012-2013 Period Ending: 11/30/2012
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartment
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 01 - GENERAL FUND
Expense
140 - Manager's Office 107,061.6362,269.36691,823.00 691,823.00 584,761.37 84.52 %
160 - Legal 25,374.9714,489.61168,638.00 168,638.00 143,263.03 84.95 %
251 - Police 273,289.65149,449.551,811,015.00 1,825,021.00 1,551,731.35 85.03 %
255 - EMS 117,151.0666,474.03810,620.00 882,633.00 765,481.94 86.73 %
360 - Streets 130,999.2970,132.79788,409.00 842,415.00 711,415.71 84.45 %
400 - Parks 137,569.2279,993.51936,634.00 998,115.00 860,545.78 86.22 %
450 - Recreation 38,314.2621,523.21561,851.00 576,851.00 538,536.74 93.36 %
460 - Community Events 4,876.503,676.5049,700.00 49,700.00 44,823.50 90.19 %
521 - Planning and Zoning 26,280.0618,510.75164,620.00 164,620.00 138,339.94 84.04 %
522 - Community Development 54,951.0032,317.26333,028.00 337,030.00 282,079.00 83.70 %
611 - Finance 63,600.7240,984.22368,303.00 368,303.00 304,702.28 82.73 %
615 - Municipal Court 14,053.057,562.5883,946.00 83,946.00 69,892.95 83.26 %
630 - Human Resources 19,969.2413,490.09113,906.00 113,906.00 93,936.76 82.47 %
640 - Information Services 78,590.7626,854.18348,141.00 348,141.00 269,550.24 77.43 %
710 - Facilities Management 43,850.391,298.9372,961.00 72,961.00 29,110.61 39.90 %
1,135,931.80609,026.577,303,595.00 7,524,103.00 6,388,171.20Total Expense:84.90 %
1,135,931.80609,026.577,303,595.00 7,524,103.00 6,388,171.20Total Fund: 01 - GENERAL FUND:84.90 %
Fund: 09 - TROPHY CLUB PARK
Expense
400 - Parks 15,973.7811,748.59124,968.00 124,968.00 108,994.22 87.22 %
15,973.7811,748.59124,968.00 124,968.00 108,994.22Total Expense:87.22 %
15,973.7811,748.59124,968.00 124,968.00 108,994.22Total Fund: 09 - TROPHY CLUB PARK:87.22 %
Report Total:620,775.16 1,151,905.587,428,563.00 7,649,071.00 6,497,165.42 84.94 %
Town Council Page 38 of 57 Meeting Date: January 21, 2013
GENERAL FUND
November 2012
2/12 Months (16.6% of Fiscal Year)
REVENUES Property Taxes – Property taxes are billed and due in October. Most payments are received in
December and January before they become delinquent on February 1st. During the fiscal year, the
Denton Central Appraisal District (DCAD) makes supplemental assessments. Those assessments
are billed by Denton County.
Sales Tax – As shown below, the Town’s total current sales tax collections exceeds the prior
year’s sales tax collections by $ 5,139 (2.61%).
Year to Date Sales Tax Collections
Increase (Decrease) FY 2012 FY 2013
Total $ 197,210 $ 202,349 $ 5,139
Below is a chart comparing sales tax collections for the prior and current years by month.
The amounts illustrated represent total sales tax collections which include portions for the general
fund (50%), EDC 4A (25%) and 4B (12.5%), and the street maintenance fund (12.5%). Current
year sales tax collections have exceeded prior year collections in all months except October.
(Additional Note: November collections are for September sales.)
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
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FY 2012
FY 2013
Town Council Page 39 of 57 Meeting Date: January 21, 2013
Licenses & Permits – Building permit revenue continues to climb. Permit revenue in November
totaled $50,050.82.
Intergovernmental – Represents amounts to be received from the Municipal Utility District.
Developer Fees – Developer agreements include charges (fees) to cover the cost of inspection
associated with project infrastructure. No development fees have been received as of 11/30/12.
Charges for Services – Received PID payment for administrative services provided in prior fiscal
years.
EXPENDITURES
Information Services – Incode support paid annually (Software and Support); purchased two
scanners for Tyler content manager (Hardware).
Facilities Management – The Town’s annual property insurance premium, which was paid
monthly in the prior fiscal year, was paid for in full under Facilities Management in order to take
advantage of an early payment discount. (This expense represents 62.8% of the department’s
budget).
Town Council Page 40 of 57 Meeting Date: January 21, 2013
TROPHY CLUB PARK FUND
November 2012
2/12 Months (16.6% of Fiscal Year)
REVENUES
Park Revenue – Use of park is seasonal.
EXPENDITURES
Park Expenditures – There have been no major expenses for Fiscal Year 2013 as of November
30, 2012.
Town Council Page 41 of 57 Meeting Date: January 21, 2013
1/17/2013 5:47:37 PM Page 1 of 2
My Budget Report
Town of Trophy Club, TX Group Summary
For Fiscal: 2012-2013 Period Ending: 12/31/2012
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategory
Current
Total Budget
Original
Total Budget
Percent
Used
Fund: 01 - GENERAL FUND
Revenue
40 - Taxes 2,605,930.012,252,969.934,769,706.00 4,769,706.00 -2,163,775.99 -54.64 %
41 - Licenses & Permits 248,246.3852,057.631,545,839.00 1,545,839.00 -1,297,592.62 -16.06 %
42 - Intergovernmental 5,788.150.00163,643.00 163,643.00 -157,854.85 -3.54 %
43 - Fines & Fees 43,913.459,259.97497,335.00 497,335.00 -453,421.55 -8.83 %
44 - Charges for Services 72,135.15362.89213,736.00 213,736.00 -141,600.85 -33.75 %
45 - Rents 9,843.622,875.0059,500.00 59,500.00 -49,656.38 -16.54 %
46 - Contributions and Donations 500.00500.000.00 0.00 500.00 0.00 %
47 - Investment Income 981.850.004,000.00 4,000.00 -3,018.15 -24.55 %
48 - Sales -0.110.005,000.00 5,000.00 -5,000.11 0.00 %
49 - Other Financing Sources 0.000.0012,300.00 12,300.00 -12,300.00 0.00 %
51 - Miscellaneous 14,505.1913,187.9833,000.00 33,000.00 -18,494.81 -43.96 %
3,001,843.692,331,213.407,304,059.00 7,304,059.00 -4,302,215.31Total Revenue:-41.10 %
3,001,843.692,331,213.407,304,059.00 7,304,059.00 -4,302,215.31Total Fund: 01 - GENERAL FUND:-41.10 %
Fund: 09 - TROPHY CLUB PARK
Revenue
43 - Fines & Fees 27,584.856,611.00125,000.00 125,000.00 -97,415.15 -22.07 %
27,584.856,611.00125,000.00 125,000.00 -97,415.15Total Revenue:-22.07 %
27,584.856,611.00125,000.00 125,000.00 -97,415.15Total Fund: 09 - TROPHY CLUB PARK:-22.07 %
Report Total:2,337,824.40 3,029,428.547,429,059.00 7,429,059.00 -4,399,630.46 -40.78 %
Town Council Page 42 of 57 Meeting Date: January 21, 2013
1/18/2013 3:17:13 PM Page 1 of 2
My Budget Report
Town of Trophy Club, TX Group Summary
For Fiscal: 2012-2013 Period Ending: 12/31/2012
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartment
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 01 - GENERAL FUND
Expense
140 - Manager's Office 153,461.3346,399.70691,823.00 691,823.00 538,361.67 77.82 %
160 - Legal 37,830.6512,455.68168,638.00 168,638.00 130,807.35 77.57 %
251 - Police 444,037.56170,747.911,811,015.00 1,825,021.00 1,380,983.44 75.67 %
255 - EMS 202,986.7085,835.64810,620.00 882,633.00 679,646.30 77.00 %
360 - Streets 214,975.3883,976.09788,409.00 842,415.00 627,439.62 74.48 %
400 - Parks 224,410.9286,841.70936,634.00 998,115.00 773,704.08 77.52 %
450 - Recreation 76,974.5738,660.31561,851.00 576,851.00 499,876.43 86.66 %
460 - Community Events 5,658.58782.0849,700.00 49,700.00 44,041.42 88.61 %
521 - Planning and Zoning 34,863.308,583.24164,620.00 164,620.00 129,756.70 78.82 %
522 - Community Development 81,262.2526,311.25333,028.00 337,030.00 255,767.75 75.89 %
611 - Finance 99,890.8036,290.08368,303.00 368,303.00 268,412.20 72.88 %
615 - Municipal Court 19,836.365,783.3183,946.00 83,946.00 64,109.64 76.37 %
630 - Human Resources 27,341.987,372.74113,906.00 113,906.00 86,564.02 76.00 %
640 - Information Services 113,811.2935,220.53348,141.00 348,141.00 234,329.71 67.31 %
710 - Facilities Management 48,811.944,961.5572,961.00 72,961.00 24,149.06 33.10 %
1,786,153.61650,221.817,303,595.00 7,524,103.00 5,737,949.39Total Expense:76.26 %
1,786,153.61650,221.817,303,595.00 7,524,103.00 5,737,949.39Total Fund: 01 - GENERAL FUND:76.26 %
Fund: 09 - TROPHY CLUB PARK
Expense
400 - Parks 25,394.899,421.11124,968.00 124,968.00 99,573.11 79.68 %
25,394.899,421.11124,968.00 124,968.00 99,573.11Total Expense:79.68 %
25,394.899,421.11124,968.00 124,968.00 99,573.11Total Fund: 09 - TROPHY CLUB PARK:79.68 %
Report Total:659,642.92 1,811,548.507,428,563.00 7,649,071.00 5,837,522.50 76.32 %
Town Council Page 43 of 57 Meeting Date: January 21, 2013
GENERAL FUND
December 2012
3/12 Months (25% of Fiscal Year)
REVENUES Property Taxes – Property taxes are billed and due in October. Most payments are received in
December and January before they become delinquent on February 1st. During the fiscal year, the
Denton Central Appraisal District (DCAD) makes supplemental assessments. Those assessments
are billed by Denton County.
Sales Tax – As shown below, the Town’s total current sales tax collections exceeds the prior
year’s sales tax collections by $ 7,858 (2.79%).
Year to Date Sales Tax Collections
Increase (Decrease) FY 2012 FY 2013
Total $ 281,803 $ 289,661 $ 7,858
Below is a chart comparing sales tax collections for the prior and current years by month.
The amounts illustrated represent total sales tax collections which include portions for the general
fund (50%), EDC 4A (25%) and 4B (12.5%), and the street maintenance fund (12.5%). Current
year sales tax collections have exceeded prior year collections in all months except October.
(Additional Note: December collections are for October sales.)
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
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FY 2012
FY 2013
Town Council Page 44 of 57 Meeting Date: January 21, 2013
Licenses & Permits – Permit revenue in December totaled $47,005.
Intergovernmental – Represents amounts to be received from the Municipal Utility District.
Developer Fees – Developer agreements include charges (fees) to cover the cost of inspection
associated with project infrastructure. No development fees have been received as of 12/31/12.
Charges for Services – Received PID payment for administrative services provided in prior fiscal
years.
EXPENDITURES
Information Services – Incode support paid annually (Software and Support); purchased two
scanners for Tyler content manager (Hardware).
Facilities Management – The Town’s annual property insurance premium, which was paid
monthly in the prior fiscal year, was paid for in full under Facilities Management in order to take
advantage of an early payment discount. (This expense represents 62.8% of the department’s
budget).
Finance – Temporary help with Bank Reconciliation.
Town Council Page 45 of 57 Meeting Date: January 21, 2013
TROPHY CLUB PARK FUND
December 2012
3/12 Months (25% of Fiscal Year)
REVENUES
Park Revenue – Use of park is seasonal.
EXPENDITURES
Park Expenditures – There have been no major expenses for Fiscal Year 2013 as of December
31, 2012.
Additional Revenues and Expenditures – 1st Quarter report on TCP
At the end of each quarter in Fiscal Year 2013 staff will provide a breakdown of expenditures
associated with Trophy Club Park (TCP) but funded through the general fund. Those services
include: Park Maintenance, Fire and Emergency Medical Services, and Policing. It is important to
note that only dispatched calls to TCP were included in this calculation and are described in detail
below.
REVENUES
Fire Revenue (received by the Municipal Utility District) – Denton County compensates the Fire
Department for providing service to TCP because it is located outside the Town boundaries. The
contract provides revenue based on a per capita basis, a fixed amount for dispatched calls in the
prior fiscal year, and an amount associated with the rural miles within the service area.
EXPENDITURES
Fire/EMS Expenditures – (Please note: expenditure calculations include those funded by the
Municipal Utility District.) 2 Dispatched calls totaling 4 hours with one transported person. Mileage
was also calculated and included. Staff used an average pay and benefit amount to estimate
expenses associated with hours.
Police Expenditures – 10 Dispatched calls totaling 7.5 hours. Staff used an average pay and
benefit amount to estimate expenses associated with hours.
Park Maintenance – Please see attached detailed breakdown of expenses.
Town Council Page 46 of 57 Meeting Date: January 21, 2013
Budget Fiscal Activity
Revenues 125,000$ 33,377$
Expenses (Parks)124,968$ 30,502$
Revenues
Fire
Denton County 1,140$
EMS Transport Revenue 575$
Police -$
Total Revenues 1,715$
Expenditures (General Fund)
Police 293$
Fire 735$
Parks 2,157$
Total Expenditures 3,185$
Fund: 09-Trophy Club Park (1st Quarter)
Additional Revenues and Expenditures
Town Council Page 47 of 57 Meeting Date: January 21, 2013
Trophy Club Park 1st Quarter FY 2013 Costs
Each round of maintenance consists of the following base costs:
1 worker/hour =$23.21 based on a salary average and includes all benefits
Gas is calculated at $3.20 per gallon
2 rounds of park maintenance
Each round of park maintenance consists of:
General Park Area
Labor 5 workers X 8 hrs X $23.21 = $928.84
Gas 23 gallons X $3.20 = $73.60
Total $1,002.44
Trophy Gardens/Trophy Club Women’s Garden Club
Labor 3 workers X 3 hrs X $23.21 = $69.63
Gas 2 gallons X $3.20 = $6.40
Total $76.03
Total per round = $1,078.47
Total expense for first quarter fiscal year 2012/13 -
2 rounds of park maintenance X $1,078.47 =
$2,156.94
Town Council Page 48 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-37-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Town Council Liaison Updates; discussion of same:
- January 8, 2013 Parks and Recreation Board; Council member Schroeder
- January 14, 2013 Charter Review Commission; Council member Tiffany
- January 14, 2013 EDC 4B; Mayor Pro Tem Strother
Attachments:
Action ByDate Action ResultVer.
TITLE
Town Council Liaison Updates; discussion of same:
- January 8, 2013 Parks and Recreation Board; Council member Schroeder
- January 14, 2013 Charter Review Commission; Council member Tiffany
- January 14, 2013 EDC 4B; Mayor Pro Tem Strother
Town Council Page 49 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-38-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Town Manager Slye's update regarding the following; discussion of same.
- TML IEBP Meeting
- PID Committee
- Community Development
- Property Acquisition
Attachments:
Action ByDate Action ResultVer.
TITLE
Town Manager Slye's update regarding the following; discussion of same.
- TML IEBP Meeting
- PID Committee
- Community Development
- Property Acquisition
Town Council Page 50 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-39-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
- January 9, 2013 - Northwest Communities Partnership
- January 17, 2013 - Metroport Cities Partnership
Attachments:
Action ByDate Action ResultVer.
TITLE
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
- January 9, 2013 - Northwest Communities Partnership
- January 17, 2013 - Metroport Cities Partnership
Town Council Page 51 of 57 Meeting Date: January 21, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-40-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2013 Town Council
On agenda:Final action:1/21/2013
Title:Items for Future Agendas.
Attachments:Future Agenda Items List.pdf
Action ByDate Action ResultVer.
TITLE
Items for Future Agendas.
Town Council Page 52 of 57 Meeting Date: January 21, 2013
Town of Trophy Club Town Council Future Agenda Items List
1. Consider and take appropriate action regarding procurement policies and their
alignment with State statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas
Well Drilling and Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept
the amenity lakes from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a “Going Green”
initiative throughout the Town. (White, 2/24/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance
(retail windows and political signs) (White and Cantrell, 5/2/2011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell,
6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany,
6/6/2011)
8. Consider and take appropriate action regarding splash pad options at Harmony
Park, including input/direction from Council to Staff to start construction and have
available next summer. (Strother, 8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a
marquee at the North entrance of the Town and asking the MUD and/or developers
to help with the funding. (Cantrell, 11/14/2011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting
events and special events and to review/update Park Policies (Cantrell, 5/7/2012)
11. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01
“Nuisances Defined” (Schroeder, 6/21/2012)
12. Consider and take appropriate action regarding the creation of a Youth Council
within Trophy Club (White and Schroeder, 8/20/2012)
13. Consider and take appropriate action regarding input from Staff regarding the
creation of a ‘PID Board’ (Mayer, 9/24/2012)
14. Consider and take appropriate action regarding residential speed limits (Rose,
12/10/2012)
Town Council Page 53 of 57 Meeting Date: January 21, 2013
Supplemental
Information
Town Council Page 54 of 57 Meeting Date: January 21, 2013
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FY 2013 FY 2012 FY 2011 FY 2010
To
w
n
Co
u
n
c
i
l
Pa
g
e
55
of
57
Meeting Date: January 21, 2013
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 80 66 67
FY 2012 69 55 72 59 71 75 70 85 47 101 83 61
FY 2011 58 57 42 65 76 50 55 63 75 53 67 77
FY 2010 69 49 67 52 70 42 63 59 54 62 58 71
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 3 1 5
FY 2012 4762302841034
FY 2011 1461124647545
FY 2010 433480432242
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 31 22 21
FY 2012 28 13 17 29 25 34 21 35 15 36 32 12
FY 2011 28 17 13 20 16 14 15 15 16 13 21 20
FY 2010 32 20 21 19 10 12 19 13 11 23 17 25
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 3 5 6
FY 2012 314373523678
FY 2011 2421101479363
FY 2010 5241102236334
Trophy Club Fire Department
4 Year Comparison of Calls
Total Number of Calls
Fire Calls
Service Calls
Good Intent Calls
Page 2
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 4 8 7
FY 2012 5 5 52446510948
FY 2011 3 2 0 9 13 3 7 9 6 6 4 10
FY 2010 4 4 10 882456646
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2013 39 30 28
FY 2012 24 29 40 23 32 34 36 35 15 40 37 29
FY 2011 24 30 21 34 25 27 23 28 37 26 32 39
FY 2010 24 20 29 20 34 26 34 35 29 28 30 34
FY 2013 97 FY 2013 213
FY 2012 93 FY 2012 196
FY 2011 75 FY 2011 157
FY 2010 73 FY 2010 185
FY 2013 116
FY 2012 103
FY 2011 82
FY 2010 112
YTD Number of Calls vs Prior Year Same Period
EMS Calls
Fire & Related Calls
Total Calls
False Alarms
EMS Calls
Roanoke (10
calls)
Southlake (2
calls)
Westlake (6
calls)
Haslet (1 call)
8
2
4
0
2
0
2
1
YTD Mutual Aid Fire/EMS Calls
EMS
Fire
Town Council Page 56 of 57 Meeting Date: January 21, 2013
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Monthly AverageTotal FY 2013
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04
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4 (P
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s
61
1
9
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2
6
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06
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7
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4
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6
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06:37
Di
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5 (T
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s
11
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07
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8
09
:
1
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08:19
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6 (B
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)
# of
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s
46
2
4.0
1
2
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s
e
ti
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05
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6
0
6
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7
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05:47
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FY
20
1
3
Page 3
Ou
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e
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# of
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l
s
55
9
6.3
1
9
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p
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ti
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e
10
:
5
3
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4
:
5
4
0
5
:
2
2
06:42
31
%
41
%
12
%
1%
6%
9%
% Ca
l
l
s
by
Di
s
t
r
i
c
t
FY
13
YT
D
Di
s
t
r
i
c
t
1
Di
s
t
r
i
c
t
2
Di
s
t
r
i
c
t
4 (P
I
D
)
Di
s
t
r
i
c
t
5 (T
C
P
)
Di
s
t
r
i
c
t
6 (B
N
H
S
)
Ou
t
s
i
d
e
(M
u
t
u
a
l
Ai
d
)
53
%
10
%
32
%
5%
% Mu
t
u
a
l
Ai
d
Ca
l
l
s
by
De
p
a
r
t
m
e
n
t
Roanoke (10 calls)Southlake (2 calls)Westlake (6 calls)Haslet (1 call)
To
w
n
Co
u
n
c
i
l
Pa
g
e
57
of
57
Meeting Date: January 21, 2013