Agenda Packet TC 12/30/2013Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom9:00 AMMonday, December 30, 2013
SPECIAL SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM
SPECIAL SESSION
1.2013-819-T Consider and take appropriate action regarding a request for approval of a Replat of Lot
3R3, Block B, Trophy Wood Business Center being a replat of Lot 3R2, Block B.
Applicant: Mozar Islam, Civil Urban Associates, Inc. on behalf of Raj Patel, Shri Shidhi
Vinak Hospitality, LLC
Staff Report - Replat - TC - 123013.pdfAttachments:
2.2013-820-T Consider and take appropriate action regarding a request for approval of a Site Plan of
Lot 3R-2, Block B, Trophy Wood Business Center. Applicant: Raj Patel / Shri Shidhi
Vinak Hospitality, LLC.
Staff Report - Site Plan - TC - 123013.pdfAttachments:
3.2013-818-T Consider and take appropriate action regarding the cancellation of the January 6, 2014
Town Council meeting.
ADJOURN
Town Council - Special Session Page 1 of 13 Meeting Date: Monday, December 30, 2013
December 30, 2013Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on December 26, 2013 by 5:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Town Council - Special Session Page 2 of 13 Meeting Date: Monday, December 30, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-819-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/26/2013 Town Council
On agenda:Final action:12/30/2013
Title:Consider and take appropriate action regarding a request for approval of a Replat of Lot 3R3, Block B,
Trophy Wood Business Center being a replat of Lot 3R2, Block B. Applicant: Mozar Islam, Civil
Urban Associates, Inc. on behalf of Raj Patel, Shri Shidhi Vinak Hospitality, LLC
Attachments:Staff Report - Replat - TC - 123013.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request for approval of a Replat of Lot 3R3, Block B, Trophy Wood
Business Centerbeing a replat of Lot 3R2, Block B. Applicant: Mozar Islam, Civil Urban Associates, Inc. on behalf of Raj
Patel, Shri Shidhi Vinak Hospitality, LLC
Town Council - Special Session Page 3 of 13 Meeting Date: Monday, December 30, 2013
SUBJECT: Consider and take appropriate action regarding a request
for approval of a Replat of Lot 3R3, Block B, Trophy Wood
Business Center being a replat of Lot 3R2, Block B.
Applicant: Mozar Islam, Civil Urban Associates, Inc. on
behalf of Raj Patel, Shri Shidhi Vinak Hospitality, LLC
EXISTING CONDITION OF THE PROPERTY: This property is currently vacant.
It is surrounded on two (2) sides with existing roadways, Plaza Drive to the south
and T.W. King Road to the east. The property to the west is undeveloped and
maintains the same PD-25 zoning that exists on the subject property.
The property is generally open and clear with several trees located in the middle
of the property. The PD-25 zoning for this tract allows a hotel use.
TOWN COUNCIL
STAFF REPORT
December 30, 2013
Case No. RP-13-021
Replat
Lot 3R2, Block B to Lot 3R3, Block B
Trophy Wood Business Center
Town Council - Special Session Page 4 of 13 Meeting Date: Monday, December 30, 2013
ADJACENT ZONING/EXISTING LAND USES:
North: Vacant Land (zoned for single family uses)
and Municipal Utility District Water Tower Site
South: Plaza Drive, Value Inn Hotel
East: T.W. King Road, City of Southlake
West: Vacant Land (PD-25)
STAFF ANALYSIS: The applicant is requesting approval of a replat of Lot 3R2,
Block B, Trophy Wood Business Center (to Lot 3R3). The purpose of the replat
is to abandon the existing fire lane and add a new fire lane to accommodate the
proposed site plan for consideration on this agenda.
The Town Engineer has reviewed and approved placement of this replat on the
Planning and Zoning Commission and Town Council agendas.
THOROUGHFARE PLAN: This commercial property located at the southeast
corner of Trophy Club has special thoroughfare requirements. Much of the PD-
25 property is located adjacent to a one-way frontage road along Highway 114.
In order to ensure adequate circulation, the Thoroughfare Plan indicates a
commercial collector to extend through the property, providing access to
Highway 114 as well as the rest of the commercial development located at this
commercial node. These requirements have been previously met by the
developer when he built Trophy Wood Drive and Plaza Drive.
The applicant has requested permission from the City of Southlake to have an
ingress/egress to T.W. King Road. The applicant has indicated that they have
received approval from the City of Southlake and they have provided the Town of
Trophy Club with a copy of the Southlake permit.
COMPREHENSIVE LAND USE PLAN: This site is located within the area
identified on the Comprehensive Land Use Plan for Commercial/Professional
uses.
STAFF REVIEW: Staff and the Town Engineer have reviewed the plat and
determined that it complies with Town’s subdivision rules and regulations as well
as the obligations outlined in PD-25.
PLANNING AND ZONING RECOMMENDATION: The Planning and Zoning
Commission heard this request on December 18, 2013. Commissoner Sheridan
made a recommendation of approval with the following stipulations:
(1) Add a note to the plat that the Town has the authority to make repairs to the
private roads, if necessary, and charge the cost of those repairs to the
appropriate entity;
(2) Add, as a plat note, the access agreement previously referred to as “g”;
(3) The property owner to the south is not shown. Add property owner info.
Town Council - Special Session Page 5 of 13 Meeting Date: Monday, December 30, 2013
Commissioner Allen seconded the motion. The vote was unanimous (7-0).
The above stipulations have been completed and are shown on the replat
provided to the Council for their review.
ch
Town Council - Special Session Page 6 of 13 Meeting Date: Monday, December 30, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-820-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/26/2013 Town Council
On agenda:Final action:12/30/2013
Title:Consider and take appropriate action regarding a request for approval of a Site Plan of Lot 3R-2,
Block B, Trophy Wood Business Center. Applicant: Raj Patel / Shri Shidhi Vinak Hospitality, LLC.
Attachments:Staff Report - Site Plan - TC - 123013.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a request for approval of a Site Plan of Lot 3R-2, Block B, Trophy Wood
Business Center. Applicant: Raj Patel / Shri Shidhi Vinak Hospitality, LLC.
Town Council - Special Session Page 7 of 13 Meeting Date: Monday, December 30, 2013
SUBJECT: Consider and take appropriate action regarding a request
for approval of a Site Plan of Lot 3R-2, Block B, Trophy
Wood Business Center. Applicant: Raj Patel / Shri Shidhi
Vinak Hospitality, LLC.
APPLICANT: Mozar Islam
Civil Urban Associates, Inc.
9401 LBJ Freeway, Suite 305
Dallas, TX 75243
OWNER: Raj Patel
Shri Shidhi Vinak Hospitality, LLC
1718 Cockrell Hill Road
Dallas, Texas 75211
LOCATION: Northwest corner of Plaza Drive and T.W. King Road
ADJACENT ZONING/EXISTING LAND USES:
North: Vacant Land (zoned for single family uses)
South: Plaza Drive, Value Inn Hotel
East: T.W. King Road, City of Southlake
West: Vacant Land (PD-25)
EXISTING CONDITION OF THE PROPERTY: This property is currently vacant.
It is surrounded on two (2) sides with existing roadways, Plaza Drive to the south
and T.W. King Road to the east. The property to the west is undeveloped and
maintains the same PD-25 zoning that exists on the subject property.
The property is generally open and clear with several trees located in the middle
of the property. However, these trees are not protected under the current tree
ordinance and can be removed. No tree mitigation is required.
TOWN COUNCIL
STAFF REPORT
December 30, 2013
Case No. SP-13-023
Site Plan
Lot 3R-2, Block B
Holiday Inn
Town Council - Special Session Page 8 of 13 Meeting Date: Monday, December 30, 2013
There are no water courses or floodplains associated with the property, however,
a portion of the land area to the north does drain across the property and will be
maintained within a public drainage easement.
ZONING: The property is zoned Planned Development No. 25 (PD-25), with
mixed uses including retail uses, hotel uses, and office uses. The property is
shown within Tract 9 of the approved Concept Plan for PD-25. Tract 9 zoning
allows a hotel use.
The general purpose of PD-25 is to provide locations for local neighborhood
shopping and personal service needs of the surrounding area to accommodate
general retail shopping and to accommodate low intensity businesses or
professional offices that are designed and sited to be compatible with nearby
residential uses and which primarily provide services to residents of the
community.
PD Development Standards exist for any property developed within PD-25.
These standards include guidelines on uses, area building and site regulations,
parking and loading requirements, landscaping, building materials, lighting,
screening/fencing and signage.
Planned Structures
The applicant is proposing to construct a four (4) story full service Holiday Inn
brand hotel with a footprint of approximately 28,600 square feet and a gross
building area of 92,665 square feet. Building area includes hotel rooms, a full
service restaurant, meeting rooms, fitness room, and an indoor swimming pool.
Setbacks
PD-25 has an approved Concept Plan as well as approved Final Plat which
provides the following setbacks:
Roadway Frontages: 30-feet
Side and Rear: 10-feet
Building line measurements adjacent to the roads are taken from the existing
thirty seven (37) foot Access Easement.
The plan complies with all setback requirements.
Area and Height Regulations
The Development Standards for PD-25 regulate area building and site
improvements. Building coverage shall not exceed sixty percent (60%) of the
site while maintaining a minimum of twenty percent (20%) of the site for open
space. Impervious areas may not exceed eighty percent (80%) of the total site.
Town Council - Special Session Page 9 of 13 Meeting Date: Monday, December 30, 2013
The proposed site plan provides approximate area coverage as follows: building
at 23%, open space at 20% and impervious area at 58%.
Building heights for hotels shall not exceed sixty five feet (65’) or four (4) stories
in height. Building height proposed for the hotel building is sixty feet (60’).
Parking Requirements
Approximate square footage and room count for the building is as follows:
Square Footage of Building – Hotel: 92,665
Total Number of Rooms - 123
Based on the total number of rooms, 123 parking spaces are required. The
applicant has provided 123 parking spaces, five (5) of which are handicap
accessible spaces. The total number of handicapped spaces exceeds the
Town's regulations of three (3) spaces.
Photometrics Plan
The site plan package provides information on exterior lighting for the building
and the parking lot. General details for each of the three (3) light fixture types
has been provided as well as location of fixtures, elevations, lamp type, and
average illumination of each fixture.
As shown on the signed and sealed Photometric Plan exhibit, there appears to
be minimal spread of light from proposed fixtures. Foot candle limitations at
adjacent property lines were at or less than 0.1 foot candle. This appears to be
in compliance with the Development Standards and zoning ordinance.
Exterior lighting fixtures shall not exceed a maximum height of twenty five (25)
feet. All lighting shall direct light toward the ground and shall be shielded.
Parking lot lighting shall have fixtures mounted on poles with a maximum height
of twenty five (25) mounted on twenty four (24) inch concrete bases.
Landscape Plan
The Development Standards for PD-25 include the landscape regulations for this
tract. Planting is provided adjacent to perimeter roads, surrounding the building,
surrounding the dumpster enclosure and neighboring property.
A minimum landscape setback of ten (10) feet is provided adjacent to Plaza
Drive, T.W. King Road and the common access drive as required by the
approved Concept Plan.
A screening fence is proposed along the north property boundary adjacent to
property that was recently rezoned from commercial (hospital use) to single
family residential.
Town Council - Special Session Page 10 of 13 Meeting Date: Monday, December 30, 2013
Additional requirements regarding plant placement and setbacks have been
provided. The Development Standards require that the front setback areas
contain landscaping to screen the parking areas. With the exception of the
parking entry or open lawn areas, all screening is proposed to include shrub rows
and trees. Shrubs will be aligned between the trees to provide a screen of a
minimum of three (3) feet in height adjacent to the parking areas.
Tree Mitigation
This property contains approximately 16 Cottonwood trees with caliper inch
widths ranging from eight (8) inches to forty two (42) inches. Per the current
ordinance, Cottonwood trees are not included on the Protected Trees list and can
be removed without mitigation.
Building Elevations
Building elevations have been provided as required. These elevations provide
details on materials, signage and lighting.
The Development Standards regulate building materials and require all main and
accessory buildings and structures to be of exterior fire resistant construction
having one hundred (100) percent of the total exterior walls, excluding doors,
windows and porches, constructed of brick or stone including the area above the
first floor ceiling plate line. The applicant's plans call for a combination of
manufactured stone, brick and stucco. These materials, as proposed, meet the
Town's masonry requirements.
Ingress/Egress
Primary access to the proposed project will be from two driveways located on
Plaza Drive and one driveway on T.W. King Road. A common driveway is to be
constructed along the west property line with one half of the pavement to be
located on the adjacent property per the existing platted access easement.
No Traffic Impact Analysis (TIA) was required for the proposed project.
Sight Line Study
A sight line study is included as required by the PD-25 development standards.
Development Schedule
A development schedule has been provided as an insert to the plans.
Sign Criteria
Specific sign criteria for building signage and monument signs have been
included with the site plan package as shown on Sheet G-1.06.
The signage proposed is specific to the Holiday Inn building and site and is part
of the site plan package approval. The monument and wall signs are slightly
larger (68 sq. ft. vs. 50 sq. ft.) larger than allowed by Town sign regulations, but
Town Council - Special Session Page 11 of 13 Meeting Date: Monday, December 30, 2013
seem of appropriate size in proportion to the Holiday Inn building and site and
staff recommends approval of the Holiday Inn monument and wall signage.
STAFF FINDINGS: Staff and the Town Engineer have had four (4) reviews of
the Site Plan submittal. The applicant is requesting overall site plan approval for
a single-phase project. The development proposed by the applicant is
appropriate for the PD-25 zoning district.
PLANNING AND ZONING COMMISSION: The Planning and Zoning
Commission heard this request on December 18, 2013. Commissioner Sheridan
made a recommendation of approval with the following stipulations:
(1) Add a landscape island at the north end of the shared access road;
(2) Show the (3) monument signs on the site plan;
(3) Show the ornamental street lights on the site plan;
(4) Move some of the landscaping from the front of the building to the rear of the
building to provide additional screening for future residential on the property
to the north;
(5) Identify all lighting on elevation pages (i.e., wall sconces WP2); and
(6) Reduce parking lot pole lighting to a maximum of 25-ft. in height;
Commissioner Card seconded the motion. The vote was unanimous (7-0).
Response:
(1) The landscape island at the north end of the shared access road will be
added, but it will need to be some sort of zero-scaping as irrigation is not
allowed in a shared access easement. Also, although this property owner is
constructing the entire access drive, he will only own half of the drive and
cannot be required to place and maintain landscaping on an adjacent
property owner’s property.
(2) Two monument signs are shown. The third, at the T. W. King entrance/exit
will be a directional sign only as there is an easement that prevents
placement of a monument sign at this location.
(3) Shown
(4) The Building Official and staff will work with the applicant’s landscaper to
determine if this is possible. The Town landscape ordinance must be met
with an appropriate amount of trees along the street frontage of Plaza Drive.
If there are excess trees along the front of the site, the applicant has
expressed a willingness to move landscaping to the rear to provide additional
screening for future residential.
(5) Applicant has complied with this request.
(6) Applicant has complied with this request.
ch
Town Council - Special Session Page 12 of 13 Meeting Date: Monday, December 30, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-818-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/19/2013 Town Council
On agenda:Final action:12/30/2013
Title:Consider and take appropriate action regarding the cancellation of the January 6, 2014 Town Council
meeting.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the cancellation of the January 6, 2014 Town Council meeting.
Town Council - Special Session Page 13 of 13 Meeting Date: Monday, December 30, 2013