Agenda Packet TC 08/19/2013Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMMonday, August 19, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
WORKSHOP SESSION
1.2013-489-T Blue Ribbon Panel overiew and meeting with applicants; discussion of
same.
Final Blue Ribbon Applicants.pdfAttachments:
2.2013-509-T Discussion of Agenda Items posted for consideration on the Regular
Session Council Agenda for the August 19, 2013 meeting.
3.2013-510-T Discussion of Agenda Items posted for consideration on the upcoming
Regular Session Council Agenda for the September 3, 2013 meeting.
9-3-13 Draft Agenda.pdfAttachments:
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M.
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Town Council 1 of 189 August 19, 2013
August 19, 2013Town Council Meeting Agenda
4.2013-492-T Consider and take appropriate action regarding the following minutes:
- August 2, 2013, Special Town Council Budget Workshop Meeting
- August 5, 2013, Regular Town Council Meeting
- August 12, 2013, Special Called Town Council Meeting
1 - TC Budget WKSM 8-2-13.pdf
2 - Exhibit A TCM Work Session Minutes FY14 Budget Workshop - August 2, 2013 - FINAL.pdf.pdf
3 - tcm 8-5-13.pdf
4 - tcscm 8-12-13.pdf
Attachments:
5.2013-490-T Consider and take appropriate action regarding an Ordinance amending
Subsection 7 of Section 2.02(B), "Speed of Vehicles" of Article II, "Traffic
and Vehicles" of Chapter 10, "Public Safety" of the Code of Ordinances of
the Town to extend the length of an existing school zone on Trophy Club
Drive, south of its intersection with Bobcat Boulevard and extending north
on Trophy Club Drive; providing a penalty for violation not to exceed
$200.00 for each offense; and providing an effective date.
Ord 2013-22.pdfAttachments:
PUBLIC HEARING
6.2013-493-T Conduct a Public Hearing to consider a Hazardous Mitigation Action Plan
(HMAP).
Staff Report - HMAP.pdfAttachments:
7.2013-494-T Conduct a Public Hearing regarding the Trophy Club Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2013-2014 submitted to
the Town Council by the CCPD Board.
CCPD budget approval StaffReport.pdf
CCPD Budget.pdf
Attachments:
8.2013-495-T Conduct a Public Hearing to consider the creation of tax increment
Reinvestment Zone Number One, Town of Trophy Club, Texas, located
within the boundaries of the Town on approximately 30.5 acres near the
intersection of State Highway 114 and Trophy Wood Drive in the southeast
corner of the Town of Trophy Club, Texas, and other matters related to the
proposed Zone.
TIF_#1 - Notice of Public Hearing_v1.pdfAttachments:
Town Council 2 of 189 August 19, 2013
August 19, 2013Town Council Meeting Agenda
9.2013-424-T Conduct a Public Hearing regarding a request for a zoning change from “PD”
Planned Development No. 26, Trophy Club Physician's Hospital, for a hospital
use to "PD" Planned Development No. 33, Hillside Pointe, for single family
residential use.
Staff Report - TC 081913 -PD-33.pdf
Application.pdf
Public Hearing Notice.pdf
Public Hearing Continuance Notice.pdf
Residents - Emails.pdf
Ord 2013-21 PZ PD-33 Hillside Pointe.pdf
Exhibit B - Concept Plan - Hillside Pointe.pdf
Exhibit C - Development Standards - Hillside Pointe.pdf
Exhibit D - Building Pad Layout.pdf
Exhibit E - Entry Screening Landscaping.pdf
Attachments:
REGULAR SESSION
10.2013-496-T Update and discussion regarding Section 551.006 of the Texas
Government Code “Written Electronic Communications Accessible to
Public” (effective September 1, 2013); consider and provide direction to
staff regarding same.
Exhibit 1297 Law Update.pdfAttachments:
11.2013-497-T Consider and take appropriate action regarding an Ordinance of the Town
designating a certain contiguous geographic area in the Town as
"Reinvestment Zone Number One, Town of Trophy Club, Texas; creating a
Board of Directors for the Zone; providing effective and termination dates
for the Zone; establishing a Tax Increment Fund for the Zone; containing
other matters related to the Zone; and providing an effective date.
Ord. No. 2013-23 TIRZ.pdfAttachments:
12.2013-425-T Consider and take appropriate action regarding Ordinance 2013-21 PZ
amending the Town’s Comprehensive Zoning Ordinance and the Town's
Official Zoning Map by changing the zoning on a 5.596 acre tract of land
located generally along Trophy Wood Drive to the south of Hanna Ct. from
its current zoning of "PD" Planned Development No. 26 for a hospital use to
"PD" Planned Development No. 33 for single family residential use,
providing a penalty not to exceed $2,000 for each violation; providing for
publication; and providing an effective date.
Town Council 3 of 189 August 19, 2013
August 19, 2013Town Council Meeting Agenda
13.2013-499-T Discuss and provide direction regarding development fees, Community
Pool fees, Trophy Club Park fees, animal registration fees and other
miscellaneous fees as set forth in the Town's Schedule of Fees.
Pool and Park Fee staff report.pdf
Animal Registration Staff Report.pdf
CHL Fee Staff Report.pdf
FY 12-13 and 13-14 fee and revenue comparison spreadsheet.pdf
Attachments:
14.2013-501-T Consider and take appropriate action regarding the approval of the Trophy
Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year
2013-2014 submitted to the Town Council by the CCPD Board.
CCPD Staff Report.pdf
CCPD Budget Doc Final.pdf
Attachments:
15.2013-500-T Consider and take appropriate action regarding June and July 2013 monthly
financial reports.
June Monthly Financials.pdf
July Monthly Financials.pdf
Attachments:
16.2013-503-T Town Council Liasion Updates; discussion of same:
- August 12, 2013 Joint Town Council and EDC 4B Meeting; Council
Member Mayer
- August 13, 2013 Parks and Recreation Board Meeting; Council
Member Schroeder
17.2013-504-T Town Manager Slye's update regarding the following; discussion of same.
- Indian Creek Project Update
- Feasibility Study Update
18.2013-505-T Mayor and Council updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
- Metro Chamber Luncheon
- Tarrant County Commissioner's Court
- Northwest Partners
- NCTCOG Emergency Preparedness Planning Council Meeting
(EPPC)
19.2013-506-T Items for Future Agendas.
Future Agenda Item List.pdfAttachments:
EXECUTIVE SESSION
Town Council 4 of 189 August 19, 2013
August 19, 2013Town Council Meeting Agenda
20.2013-507-T Pursuant to Texas Government Code Section 551.074(a)(1) "Personnel
Matters", the Town Council will convene into closed executive session to
discuss or deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee: Town
Secretary, Amy Piukana
RECONVENE INTO REGULAR SESSION
21.2013-508-T Consider and take appropriate action regarding the Executive Session.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on 8-15-13 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
________________________________
Amy Piukana, TRMC
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Town Council 5 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-489-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Blue Ribbon Panel overiew and meeting with applicants; discussion of same.
Attachments:Final Blue Ribbon Applicants.pdf
Action ByDate Action ResultVer.
Blue Ribbon Panel overiew and meeting with applicants; discussion of same.
Town Council 6 of 189 August 19, 2013
RESIDENCE
Patrick Arata MUD
Robert Arnold MUD
Caroline Avery-Dahl MUD
Ronald Bieker MUD
Joseph Boclair MUD
Wesley Carlton MUD
Brenda Crayne MUD
Ronald Eddins MUD
Nicole Fontayne MUD
Jim Hase MUD
Joe Hennig MUD
Larry Hoover MUD
Darryl Howard MUD
Jared King MUD
Jeremey Lua MUD
Sandra Millett MUD
Lou Opipare MUD
Gene Popik MUD
Philip Shoffner MUD
Neil Twomey MUD
Roger Williams MUD
Gregory Wilson MUD
Dena Boudreau PID
Adam Broyles PID
Mitchell Christoffer PID
James Como PID
Robert Duncan PID
Wanda Franklin PID
Timothy Gamache PID
Robert Hillman PID
Dana Kizer PID
Brenda Mahon PID
Ajay Malhotra PID
NAME
Town Council 7 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-509-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/14/2013 Town Council
On agenda:Final action:8/19/2013
Title:Discussion of Agenda Items posted for consideration on the Regular Session Council Agenda for the
August 19, 2013 meeting.
Attachments:
Action ByDate Action ResultVer.
Discussion of Agenda Items posted for consideration on the Regular Session Council Agenda for the
August 19, 2013 meeting.
Town Council 8 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-510-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/14/2013 Town Council
On agenda:Final action:8/19/2013
Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council
Agenda for the September 3, 2013 meeting.
Attachments:9-3-13 Draft Agenda.pdf
Action ByDate Action ResultVer.
Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda
for the September 3, 2013 meeting.
Town Council 9 of 189 August 19, 2013
Council
Agenda
9-3-13
Item File ID Dept
Workshop
Presentation of facility feasibility and analysis study
recommendations.
Assistant T
Mgr
Discussion of agenda items posted for consideration on the
Regular Session Council Agenda for September 3, 2013.
Town Sec
Discussion of proposed agenda items for the September 16,
2013 Regular Session Agenda.
Town Sec
Presentation Presentation of a Proclamation United Way "Live United Month Town Sec
Consent Consider and take appropriate action regarding the Minutes
dated August 19, 2013.
Town Sec
Consider and take appropriate action regarding a SRO
Agreement
PD
Consider and take appropriate action regarding an Animal
Control Agreement
PD
Budget Overview; discussion of same. T Mgr
Public Hearing
Regular
Session
Consider and take appropriate action regarding a resolution of
the Town Council of the Town of Trophy Club accepting an
Annual Service and Assessment Plan Update for Authorized
Services for the Town of Trophy Club Public Improvement
District No. 1 (The Highlands at Trophy Club); setting a date for
a public hearing; authorizing the publication of notice and
directing the mailing of notices as required by law; enacting
other provisions relating thereto; and providing an effective
date.
ATTY
Consider and take appropriate action regarding an Ordinance
amending development fees, Community Pool fees, Trophy
Club Park fees, animal registration fees and other
miscellaneous fees as set forth in the Town's Schedule of
Fees.
ATTY
Consider and take appropriate action regarding an Ordinance
to appoint a Blue Ribbon Panel
T Mgr
Town Council Liaison Updates; discussion of same:
Scheduled by meetings
Town Sec
Town Manager Slye's update regarding the following;
discussion of same.
Town Sec
Mayor and Council Updates regarding training opportunities,
educational sessions, and regional meetings; discussion of
same.
Town Sec
Items for Future Agendas. Town Sec
Town Council 10 of 189 August 19, 2013
Executive
Session
Pursuant to the following designated sections of the Texas
Local Government Code, Annotated, Chapter 551, the Council
will convene into closed executive session to discuss the
following:
(A) Texas Government Code Section 551.071(2).
Consultation with Attorney on a matter in which the duty of the
attorney to the Governmental Body under the Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly
conflict with the Open Meetings Act:
Water and wastewater services for PID; alternative services
for the PID; terms of representation; terms of interlocal
agreement for provision of water and wastewater services;
Town assets and related matters.
Town Sec
Consider and take appropriate action regarding the Executive
Session.
Town Sec
Town Council 11 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-492-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding the following minutes:
- August 2, 2013, Special Town Council Budget Workshop Meeting
- August 5, 2013, Regular Town Council Meeting
- August 12, 2013, Special Called Town Council Meeting
Attachments:1 - TC Budget WKSM 8-2-13.pdf
2 - Exhibit A TCM Work Session Minutes FY14 Budget Workshop - August 2, 2013 - FINAL.pdf.pdf
3 - tcm 8-5-13.pdf
4 - tcscm 8-12-13.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the following minutes:
- August 2, 2013, Special Town Council Budget Workshop Meeting
- August 5, 2013, Regular Town Council Meeting
- August 12, 2013, Special Called Town Council Meeting
Town Council 12 of 189 August 19, 2013
MINUTES FROM TOWN COUNCIL BUDGET WORKSHOP
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Friday, August 2, 2013 at 1:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met on Friday, August 2, 2013. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON/TARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT: NONE
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Carolyn Huggins Community Development
Adam Adams Parks & Recreation Director
Ed Helton Director of Street Services
Mayor White announced the date of August 2, 2013, called the Meeting to order and announced
a quorum at 1:02 p.m.
The invocation was offered by Fire Chief Danny Thomas.
The Pledge of Allegiance to the American and Texas Flags were led by Public Information
Officer/Marketing Manager April Reiling.
FY 14 BUDGET WORKSHOP SESSION
1. Town Manager Budget Overview; discussion of same.
- Budget calendar review
- Town Funds summary
- Contract update
- Property Values & Ad Valorem Analysis
- FY 14 Budget Revenues & Expenses
Town Council 13 of 189 August 19, 2013
August 2, 2013 Town Council Budget WS Minutes Page 2 of 2
Town Manager Mike Slye presented a PowerPoint presentation to Council
regarding the above items.
Presentation included in the minutes as Exhibit A.
2. FY 14 Departmental Budget Overview; discussion of same.
Information Systems - Mike Pastor
Street Maintenance - Ed Helton
Human Resources - Tammy Ard
Each Department Head presented a Departmental overview including
performance measures, accomplishments, and Fiscal Year 2014 goals and
addressed questions from Council.
Mayor White called a short break and resumed the Work Session at 2:38 p.m.
3. Finance/Court – Assistant Town Manager Stephen Seidel
EMS – Fire Chief Danny Thomas
Police – Police Chief Scott Kniffen
Parks & Recreation – Parks & Recreation Director Adam Adams
Community Development/P&Z – Carolyn Huggins
Storm Drainage – Assistant Town Manager Stephen Seidel
EDC 4B – Assistant Town Manager Stephen Seidel
Administration – Town Manager Mike Slye
Each Department Head presented a Departmental overview and addressed
questions from Council.
4. Summarize Key Budget Points; Council discussion of same.
Town Manager Mike Slye presented a summary of key budget points to the
Council.
Adjourn.
Motion to adjourn made by Council Member Schroeder, seconded by Council Member
Mayer . Motion carried unanimously.
Meeting adjourned at 7:05 p.m.
Attest: Signed:
___________________________________ ___________________________________
Amy M. Piukana, TRMC; Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 14 of 189 August 19, 2013
Town of Trophy Club
Exhibit “A”
FY14 Proposed Budget
Overview
August 2, 2013Town Council 15 of 189 August 19, 2013
Budget Calendar
August 1 Thursday
August 2 Friday • Council Workshop - Budget Discussion - 1:00 PM
August 5 Monday • Submit Effective & Rollback Rate Calculations to Town Council
• Vote to Propose Tax Rate (if over Effective Rate)
• Set Public Hearings for September 3rd and September 9th
August 7 Wednesday
August 14 Wednedsay • Publish Notice of Public Hearing on Tax Increase (If applicable)
August 19 Monday • Resolution accepting proposed SAP & setting public hearing date
August 21 Wednesday • Publish Notice of Hearing on the Budget
September 3 Tuesday • First Public Hearing on Tax Increase (if applicable)
• Public Hearing on PID Service Assessment
September 9 Monday
• Public Hearing on Budget
• Public Hearing on PID Service Assessment
• Announce Vote on Tax Rate
September 18 Wednesday • Publish Notice of Tax Revenue Increase
September 23 Monday • Budget Adoption
• Tax Rate Adoption
• Approve Tax Roll
• Vote to Ratify Property Tax Revenue
• Adopt PID Assessment Rate
October 1 Tuesday • Fiscal Year 2013-2014 Begins
• Publish Notice of Hearing on PID Service Assessment. Town Secretary
mails public hearing notices to property owners liable for assessment
• Second Public Hearing on Tax Increase (if applicable)
• Publish Notice of Effective and Rollback Tax Rates, Statement of
Increase/Decrease
• Denton County Tax Assessor/Collector provides Effective and Rollback Tax
Rates (Submit to newspaper on August 1st)
Town Council 16 of 189 August 19, 2013
2011-12 2012-13 2012-13 2013-14 2013-14 2014-15
ACTUAL ADOPTED ESTIMATE PROPOSED PROJECTED PROJECTED
General Fund 7,538,715 7,304,060 7,410,333 7,815,557 7,643,116 7,902,114
Debt Service Fund 1,369,145 1,479,681 1,364,498 1,578,022 1,858,567 1,960,931
Trophy Club Park Fund 138,712 125,000 128,000 130,000 133,900 137,917
Street Maintenance Sales Tax Fund 147,391 156,523 149,344 152,500 157,075 161,787
Storm Drainage Utility Fund 186,668 375,100 373,166 392,034 403,615 415,543
Economic Development Corporation 4A - - - - -
Economic Development Corporation 4B 161,656 196,623 467,770 305,100 311,202 317,426
Hotel Occupancy Tax Fund 20,575 111,050 80,011 153,175 157,770 162,503
Court Technology Fund 33,754 4,545 4,117 4,350 4,437 4,570
Court Security Fund 17,448 3,030 3,088 3,000 3,060 3,152
Capital Projects Fund - - 1,181,142 373,249 355,823
TOTAL REVENUE 9,614,064$ 9,755,612$ 9,980,327$ 11,714,880$ 11,045,991$ 11,421,766$
2011-12 2012-13 2012-13 2013-14 2013-14 2014-15
ACTUAL ADOPTED ESTIMATE PROPOSED PROJECTED PROJECTED
General Fund 6,621,188 7,303,595 7,099,189 7,760,503 7,772,798 7,998,296
Debt Service Fund 1,360,266 1,474,681 1,474,681 1,577,994 1,693,203 1,782,925
Trophy Club Park Fund 130,185 124,968 122,493 129,710 133,475 137,045
Street Maintenance Sales Tax Fund 106,142 156,852 116,205 152,492 141,047 144,528
Storm Drainage Utility Fund 160,870 374,881 202,940 392,000 391,657 399,363
Economic Development Corporation 4A - - - - -
Economic Development Corporation 4B 161,656 196,623 464,894 305,071 311,687 314,109
Hotel Occupancy Tax Fund 21,144 111,050 80,011 153,175 157,770 162,503
Court Technology Fund 22,090 3,275 - - - 464
Court Security Fund - 3,000 - 3,000 3,000 3,000
Capital Projects Fund - - 1,181,142 373,249 354,772
TOTAL EXPENDITURES 8,583,541$ 9,748,925$ 9,560,413$ 11,655,087$ 10,977,886$ 11,297,005$
TOTAL REVENUES OVER/UNDER EXPENDITURES 1,030,523$ 6,687$ 419,914$ 59,793$ 68,105$ 124,761$
REVENUE & EXPENDITURE SUMMARY BY FUND
2013-2014
Town Council 17 of 189 August 19, 2013
FY14 Budget
ADOPTED PROPOSED
ACTUAL BUDGET BUDGET
FY12 FY13 FY14
GENERAL:
REVENUE 7,538,715$ 7,304,060$ 7,815,557$
EXPENSES 6,621,188$ 7,303,595$ 7,760,503$
NET 917,527$ 465$ 55,054$
DEBT SERVICE:
REVENUE 1,369,145$ 1,479,681$ 1,578,022$
EXPENSES 1,360,266$ 1,474,681$ 1,577,994$
NET 8,879$ 5,000$ 28$
TROPHY CLUB PARK:
REVENUE 138,712$ 125,000$ 130,000$
EXPENSES 130,185$ 124,968$ 129,710$
NET 8,527$ 32$ 290$
STREET MAINTENANCE SALES TAX:
REVENUE 147,397$ 156,523$ 152,500$
EXPENSES 106,142$ 156,852$ 152,492$
NET 41,255$ (329)$ 8$
STORM DRAINAGE:
REVENUE 186,668$ 375,100$ 392,032$
EXPENSES 160,870$ 374,881$ 392,000$
NET 25,798$ 219$ 32$
FUND ANALYSIS
Town Council 18 of 189 August 19, 2013
FY14 Budget
ADOPTED PROPOSED
ACTUAL BUDGET BUDGET
FY12 FY13 FY14
EDC 4B:
REVENUE 161,656$ 196,623$ 305,100$
EXPENSES 161,656$ 196,623$ 305,071$
NET -$ -$ 29$
HOTEL OCCUPANCY:
REVENUE 20,575$ 111,050$ 153,175$
EXPENSES 21,144$ 111,050$ 153,175$
NET (569)$ -$ -$
COURT TECHNOLOGY
REVENUE 33,754$ 4,545$ 4,350$
EXPENSES 22,090$ 3,275$ -$
NET 11,664$ 1,270$ 4,350$
COURT SECURITY
REVENUE 17,448$ 3,030$ 3,000$
EXPENSES -$ 3,000$ 3,000$
NET 17,448$ 30$ -$
CAPITAL PROJECTS FUND:
REVENUE -$ -$ 1,181,142$
EXPENSES -$ -$ 1,181,142$
NET -$ -$ -$
TOTAL:
REVENUE 9,614,070$ 9,755,612$ 11,714,878$
EXPENSES 8,583,541$ 9,748,925$ 11,655,087$
NET 1,030,529$ 6,687$ 59,791$ Town Council 19 of 189 August 19, 2013
FY14 Budget –Revenue Highlights
Tax Value = $1,056,245,072
New Construction = 10.17% Increase
Existing = 3.36% Increase
FY14 Proposed Tax Rate = $0.4975/$100 (4.05% Decrease)
Sales Tax –2% Increase over CY Projection ($610K)
Developer’s Fees = $30K (Nearing Residential Build-out)
Building Permits 265 = $764K (Potential Comm Permit Increase)
Franchise Fees:
Electric = $359,110 (2.5% increase)
Gas = $56,570 (3.9% increase)
Cable/Tele = $238,142 (19.7% increase)
Refuse = $90,096 (11.2% increase)
SEMO = $81,526
Pool Entry Fees = $115K (Potential Fee Increase)
Town Council 20 of 189 August 19, 2013
FY14 Budget –Expense Highlights
2% COLA for all employees = $83K
Police Department = .5 FTE (Animal Control)
Fire Department = .5 FTE
Manager’s Office –Marketing/ED Analyst = .5 FTE
Park Maintenance –1 FTE
Police Patrol Officer Market True-up -$24K
Health Insurance ($442/employee) –5%, 3%, 0%
Capital Accrual program = $250K
Contingency = $28K (Equates to 0.35% of GF Budget)
Civic Center seed money -$120K
Skunk Works -$2K
Community Development/Planning -$20K
Fence Replacement -$20K
Bobcat Lease-Purchase -$6K (Split with TCP)
Town Council 21 of 189 August 19, 2013
FY14 Budget – Expense Highlights
Capital Replacement & Purchases
Upgrade EMS Radio System -$34K
Toughbook for EMS -$6K
Generator for PS Building –$10K
Streets Truck Replacement -$42K
Hot Water Power Washer -$10K
Police Patrol Vehicle -$42K
IT Replacement Schedule-$44K
Pool Refurbishment -$15K
Future Purchases -$61K
TOTAL = $265K
Town Council 22 of 189 August 19, 2013
Five Year Capital Improvement Program
STREET IMPROVEMENTS FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL
Indian Creek Reconstruction $1,637,841 1,637,841$
Edgemere to Meadowbrook
Meadowbrook
Phoenix Drive (Pebble Beach to Shields)$540,000 540,000$
Pin Oak Court $266,000 266,000$
Pebble Beach Drive (Indian Creek to North Cul-De-Sac)$527,000 527,000$
Timberline Court $144,000 144,000$
Indian Creek Dr. (Meadowbrook to Green Hill)$443,000 443,000$
Indian Creek Dr. (Greenhill to Harmony Park)$819,000 819,000$
Trophy Club Drive
Southbound - Durango to Bobcat $1,372,100 1,372,100$
Marshall Creek - Roundabout to Meadow Creek $402,000 402,000$
Village Trail to SH 114 $925,000 925,000$
Troon Court Drive (Indian Creek to Cul-De-Sac)$615,000 615,000$
Murfield Court $300,000 300,000$
Woodlands Court $222,000 222,000$
Portland Drive $264,000 264,000$
Wilshire Drive $575,000 575,000$
Lee Court $255,000 255,000$
Glendale Court $200,000 200,000$
Ross Court $163,000 163,000$
Llano Drive $362,000 362,000$
Municipal Drive $58,000 58,000$
T.W. King Parking Area/Emergency Exit $93,000 93,000$
TOTAL $2,443,841 $1,933,000 $2,699,100 $1,401,000 $1,706,000 10,182,941$ Town Council 23 of 189 August 19, 2013
Five Year Capital Improvement Program
DRAINAGE SYSTEM IMPROVEMENTS FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL
Timber Ridge $258,000 258,000$
Fresh Meadow $724,000 724,000$
Trophy Club Drive Bridge over Marshall Creek $4,968,000 4,968,000$
Skyline/Indian Creek (3 Phases)$498,825 $5,507,000 6,005,825$
Cypress Court $1,380,000 1,380,000$
Bobcat Blvd.$575,000 575,000$
TOTAL $1,480,825 $575,000 $0 $4,968,000 $6,887,000 13,910,825$
FACILITIES FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL
Land & Facility Planning $477,950 477,950$
Municipal & Police Services Facility $8,000,000 8,000,000$
TOTAL $477,950 $8,000,000 $0 $0 $0 8,477,950$
ROLLING STOCK/EQUIPMENT FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL
Police $34,006 $35,026 $36,077 $37,159 $38,274 180,542$
EMS $72,013 $74,173 $76,399 $78,691 $81,051 382,327$
Streets $34,006 $35,026 $36,077 $37,159 $38,274 180,542$
Community Development $4,002 $4,122 $4,246 $4,373 $4,504 21,247$
Parks $61,481 $63,325 $65,225 $67,182 $69,197 326,411$
Pools $15,000 $15,000 $15,000 $15,000 $15,000 75,000$
Information Systems $44,707 $44,707 $44,707 $44,707 $44,707 223,535$
TOTAL $265,215 $271,380 $277,730 $284,271 $291,008 1,389,605$ Town Council 24 of 189 August 19, 2013
Allied Waste –Contract expires April 2015
SEMO Contract
$79,632 –IT
$9,025 –Grounds Maintenance
($7,131) –Building Maintenance
Total = $81,526
FY14 Contracts
Town Council 25 of 189 August 19, 2013
Information Systems
Department
Mike Pastor Steve Zieverink
Department Mission:
To increase the productivity of Trophy Club services by developing and maintaining a technological and
information support system for the Town of Trophy Club and the Trophy Club Municipal Utility District.
Virtual Servers
The 3 servers with SAN that will support around 30+ virtual servers.
Town Council 26 of 189 August 19, 2013
Information Systems
FY13 Accomplishments
Redesign backup strategy.
Upgrade bandwidth for the entire organization.
Texas Certified Government Chief Information Officer
certification.
Computer Replacement Rollout.
Replace Police in car Video recording system and internal
upgrades.
Relocate Police into the Fire Station, upgrade
infrastructure during rehabilitation, and move them back
in the Police building.
* Will be complete before the end of current fiscal year
Town Council 27 of 189 August 19, 2013
Information Systems
Performance Measures
Workload Measures 10-11
Actual
11-12
Actual
12-13
Estimated
13-14
Projected
Applications Supported 171 174 175 175
Devices/Servers Supported 264 306 309 309
Work Order Requests 1130 1050 1020 1050
Productivity Measures 10-11
Actual
11-12
Actual
12-13
Estimated
13-14
Projected
Scheduled Server Uptime 99.978%99.978%99.500%99.500%
Scheduled Web Services Uptime 99.978%99.978%99.500%99.500%
Work Orders Resolved within
Helpdesk
82.920%77.066%82.146%85.000%
Staff 10-11
Actual
11-12
Actual
12-13
Estimated
13-14
Projected
Full Time Equivalent (FTE)2.00 2.00 2.00 2.00
Town Council 28 of 189 August 19, 2013
Information Systems
Communication Stats
Total website page views (2/18/13 –8/1/13):
284,714
Total website unique visitors (2/18/13 –8/1/13):
65,525
Total online videos requested/viewed: 4,559
Total email spam blocked for the organization:
1,191,578 with a 99.044%catch rate.
Blackboard Connect successful contact rate of
77.2%with the average usage of 2 times a
month.
*All the stats are for this fiscal year with the last three months averaged in.
Town Council 29 of 189 August 19, 2013
Information Systems
Communication Stats
Listserv Member Total and Growth*:
Listserv Member Count Growth % of Growth
Public Safety 1065 192 -21%
Road Construction 986 123 14%
Parks & Recreation 1935 165 9%
Jobs 1021 88 9%
Volunteers 850 106 14%
Water 782 104 15%
News 946 150 19%
Agenda 700 18 3%
Community Development 761 188 31%
TCP Status 737 177 32%
Mayors Update 879 161 22%
Newsletter 834 149 22%
Video Updates 246 39 19%
*Stats are from Oct 2012 –July 2013.
Town Council 30 of 189 August 19, 2013
Information Systems
FY14 Goals
Evaluate Contract Lifecycle Management
software.
Assist in the Incode Document Management
implementation.
Research online training opportunities
organization wide.
Technology End of Life Replacement.
Town Council 31 of 189 August 19, 2013
Streets/Street Maintenance
5 Employee Department
1 Street Supervisor; 3 maintenance workers
Responsible for street/storm drain maintenance and
construction inspection
Department Overview
Safe & Secure
Repair potholes
Emergency Response to
wind, water, ice, etc
Incident Command Training
Support other depts.
Strong Partnerships/Community Involvement
Town Hall meetings
Quick response to resident & developer issues
Attend community functions
Assist with community events
Business Friendly/ED
Respond to resident concerns in a
timely/courteous manner
Communicate w/ businesses &
developers on requirements for
new/rehab infrastructure
Healthy, Picturesque, & Environmentally Sound
Use recycled materials when possible
Street sweeping program
Semi-annual storm drain inspection
Well maintained signage
Debris clean-up
Financial & Operational Stewardship
Concrete street repairs
5 year CIP
Inspection of all new/rehab
infrastructure
Fiscally sound budget management
Town Council 32 of 189 August 19, 2013
Streets/Street Maintenance
FY13 Accomplishments
Accepted new infrastructure on 7
neighborhoods with 3 others to be finished
soon
Managed public portion of Lakeview
Elementary School expansion
Finished and accepted the Roundabout project
Awarded Indian Creek Reconstruction Project
Established 2 new school zones on Trophy
Club Dr at Durango and at Bobcat
Town Council 33 of 189 August 19, 2013
Streets/Street Maintenance
FY 13 Accomplishments
Started HMAP
Painted 253 Street Sign poles
Provided staff, message boards, cones, and signage for
2 Community Clean events
Provided message boards, cones, and signage for
numerous special events (Arbor Day, 4th of July, BNHS
homecoming, BNHS bike rodeo, Christmas Parade, etc.)
Town Council 34 of 189 August 19, 2013
Upgrade School Zone Flashers to radio based system
Additional staff training
Focus more on Curb, Gutter and Sidewalk repair
Finish construction and accept the Indian Creek Reconstruction
project
Streets/Street Maintenance
FY14 Goals
Town Council 35 of 189 August 19, 2013
Human Resources
FY13 Accomplishments
Turnover 12%
Turnover History
2008 –8%
2009 –8%
2010 –14%
2011 –11%
2012 –11%
Completed annual insurance enrollment
Provide benefit, policy, & safety training
Daily benefit administration
Council employees regarding policies & benefits
Conduct exit interviews
Updated paid leave policy
Managed interviews and hiring process by ensuring the best-qualified and capable applicants were interviewed and hired when filling 16 full-time positions, 1 part-time position and 71 seasonal positions
Assisted managers with coaching and discipline procedures
204 full-time employment applications processed
80 seasonal employment applications processed
Town Council 36 of 189 August 19, 2013
Continue to review & update personnel policies
Implement & educate employees on the new paid leave
policy
Complete annual insurance enrollment
Daily benefit administration
Manage interview, hiring, discipline, and termination
processes
Continue personal policy, diversity, sexual harassment
and safety employee training
Continue to update job descriptions
Continue to promote & educate employees on healthy
initiative program
Human Resources
FY14 Goals
Town Council 37 of 189 August 19, 2013
Human Resources
FY14 Goals continued
Ensure the Town is compliant with all aspects of Health Care Reform and
Patient Protection & Affordable Care Act (PPACA)
Employer cost share health benefit responsibility/Play or Pay Rule impacts
employers with≥ 50 employees
Penalty of $2,000 per total number of FTE employees > 30 if employer chooses not to
provide health benefit /play or pay
IRS Penalty is delayed until January 2015 –this allows us an additional year
to ensure we are compliant with the full-time equivalent employees whom
would become eligible for healthcare benefits
Full-Time Equivalent Employees Defined as: Covered individual who works
30 hours a week, 130 hours a month or 120 seasonal days a year (does not
need to be consecutive)
We have established our measurement period as 12 months
No finalization of rules and debate continues amongst the House and Senate
members
We meet the 9.5% rule –If the premium would cost the employee more
than 9.5% of the employee’s salary identified in Box 1 on the W2, the
coverage is not considered affordable.
Town Council 38 of 189 August 19, 2013
Human Resources
Retirement Eligibility Report
Member Name Department Projected Date Retirement Eligibility Legend
Boos, Gregory Fire/EMS Currently Eligible 20 Years/Any Age Currently Eligible
Garrett, Shawn E Fire/EMS Currently Eligible 20 Years/Any Age within 5 years
Grunt, Janet Police Currently Eligible 5 Years/Age 60 within 10 years
Helton, Eddie B Streets Currently Eligible 25 Years/Any Age within 15 years
Kniffen, Gerry Scott Police Currently Eligible 25 Years/Any Age 15+ years
Simmons, Tony G Police Currently Eligible 20 Years/Any Age
Slye, Michael T Manager's Office Currently Eligible 20 Years/Any Age
Uzee, Cullen Thomas CD Currently Eligible Previously Retired
Delk, Richard L, Jr.Police 9/30/2014 20 Years/Any Age
Adams, Patricia A Legal 2/28/2015 20 Years/Any Age
Zieverink, Stephen M IT 5/31/2015 5 Years/Age 60
Beck, Shane Alan Fire/EMS 7/31/2016 20 Years/Any Age
Thomas, Danny Fire/EMS 12/31/2016 5 Years/Age 60
Voigt, Scott Police 3/31/2016 5 Years/Age 60
Sipes, James Gary, Jr.Fire/EMS 10/31/2017 20 Years/Any Age
Tyler, Wesley, Jr.Police 9/30/2017 20 Years/Any Age
Huggins, Carolyn E.CD 10/31/2018 5 Years/Age 60
Mastropiero, Robert Police 7/31/2018 5 Years/Age 60
Norcross, James Police 7/31/2019 20 Years/Any Age
Hurd, Donnie II Fire/EMS 2/29/2020 20 Years/Any Age
Peters, Brian Fire/EMS 1/31/2020 20 Years/Any Age
Piukana, Amy Manager's Office 3/31/2020 20 Years/Any Age
Beetler, Edward Police 7/31/2021 20 Years/Any Age
Montgomery, Wade Police 1/31/2021 20 Years/Any Age
Moore, Karen CD 10/31/2021 5 Years/Age 60
Powell, Ronald, Jr.CD 10/31/2021 20 Years/Any Age
Hards, Dusten Fire/EMS 9/30/2022 20 Years/Any Age
Jaramillo, Antonio Parks 8/31/2022 20 Years/Any Age
Adams, Raymond Parks 7/31/2023 20 Years/Any AgeTown Council 39 of 189 August 19, 2013
Human Resources
Retirement Eligibility Report
Member Name Department Projected Date Retirement Eligibility Legend
Najera, Jose Parks 7/31/2023 5 Years/Age 60 Currently Eligible
Oliver, David Streets 7/31/2023 20 Years/Any Age within 5 years
Pastor, Mike IT 10/31/2023 20 Years/Any Age within 10 years
Burris, Keith Police 9/30/2024 20 Years/Any Age within 15 years
Cooke, Patrick CD 3/31/2024 5 Years/Age 60 15+ years
Lewis, Sherri Parks 10/31/2024 20 Years/Any Age
Rocha, Jeffrey Police 10/31/2024 20 Years/Any Age
Seidel, Stephen Manager's Office 3/31/2024 20 Years/Any Age
Lohse, Jacob Parks 12/31/2025 20 Years/Any Age
Sears, Roseann Police 8/31/2025 20 Years/Any Age
Ard, Tammy HR 11/30/2026 20 Years/Any Age
Gil, Jesus Parks 5/31/2026 20 Years/Any Age
Lopez, Robert R Parks 7/31/2026 20 Years/Any Age
Shields, Theresa Police 5/31/2026 5 Years/Age 60
Abraham, Isaac Streets 3/31/2027 20 Years/Any Age
Ezell, April Finance 5/31/2027 20 Years/Any Age
Garcia, Salvador Parks 8/31/2027 20 Years/Any Age
Lomas, Edgar Streets 9/30/2027 20 Years/Any Age
Rusk, Darryl, Jr.Fire/EMS 4/30/2027 20 Years/Any Age
Sullivan, Barry Police 4/30/2027 20 Years/Any Age
Tackett, Matthew Fire/EMS 10/31/2027 20 Years/Any Age
Watkins, Adam Police 10/31/2027 20 Years/Any Age
Camarena, Jaime Parks 10/31/2028 5 Years/Age 60
Mauthe, Todd Police 1/31/2028 5 Years/Age 60
Town Council 40 of 189 August 19, 2013
Human Resources
Retirement Eligibility Report
Member Name Department Projected Date Retirement Eligibility Legend
Johnson, Samuel Fire/EMS 8/31/2029 20 Years/Any Age Currently Eligible
Glueck, Bryan Police 3/31/2031 5 Years/Age 60 within 5 years
Guzman, Jorge Parks 4/30/2031 20 Years/Any Age within 10 years
Martinez, Jaime Parks 8/31/2031 20 Years/Any Age within 15 years
Perez, Luis Parks 8/31/2031 20 Years/Any Age 15+ years
Reiling, April Manager's Office 2/28/2031 20 Years/Any Age
Sampson, James Fire/EMS 8/31/2031 20 Years/Any Age
Conditt, Cy Fire/EMS 12/31/2032 20 Years/Any Age
Dendish, Trevor Parks 4/30/2032 20 Years/Any Age
Haag, Cody CD 7/31/2032 20 Years/Any Age
Martinez, Daniel Parks 1/31/2032 20 Years/Any Age
Stubblefield, Tammie Police 12/31/2032 20 Years/Any Age
Benavente, Angel Streets 1/31/2033 20 Years/Any Age
Teran Moreno, Levi Parks 5/31/2033 20 Years/Any Age
Town Council 41 of 189 August 19, 2013
Finance/Court
Town Council 42 of 189 August 19, 2013
Finance/Court
Finance (3 FTEs)
Payroll
Accounts Payable
Bank Reconciliation
Investments
Accounts Receivable
Budget
Debt Service
PID
Audit
Financial Reporting
Court (1 FTE)
Court Docket
Collections
State Collections and
Remittances
Daily operating
procedures
Town Council 43 of 189 August 19, 2013
Finance/Court
FY 13 Accomplishments
Received Distinguished Budget Presentation Award and Certified
Award for Excellence in Financial Reporting from GFOA
Affirmed AA Bond Rating
Received unqualified opinion on financial statements
First year of completing in-house financial statements
Implemented/Converted to Incode Financial/Court Software
Provided debt restructure plan for EDCs
Streamlined court dockets by providing more options to
defendants/attorneys
Court separating from Finance Department
Town Council 44 of 189 August 19, 2013
Finance/Court
FY 14 Goals & Objectives
Receive Distinguished Budget Presentation Award from GFOA
Receive the GFOA: Certified Award for Excellence in Financial
Reporting
Receive unqualified opinion on financial statements
Work with Auditors to improve financial reporting and
presentation
Implement investment strategy
Provide Long-Term Financial Forecast
Increase the use of paperless billing
Increase warrant recovery
Create court training manual for new software
Town Council 45 of 189 August 19, 2013
Emergency Medical Services
Town Council 46 of 189 August 19, 2013
Trophy Club Fire Department
Emergency Medical Services (EMS)
Mission Statement
To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. Our mission enhances the Town’s mission by providing a safe and secure environment to all Town residents as well as developing strong partnerships and community involvement.
Town Council 47 of 189 August 19, 2013
Emergency Medical Services (EMS)
Staffing and Equipment
(13) Firefighter/Paramedics
ACLS, PEPP, PHTLS, BLS, DSHS, Medical Control Credentialing
(2) MICU (Mobile Intensive Care Units)
2007 AEV / Chevy C-4500 and 2010 AEV / Chevy C-4500
Other Equipment
VividTrac Intubation Camera
SureVent Transport Ventilator
iGel Airway
Town Council 48 of 189 August 19, 2013
Maintained (3) staff members certified to AHA Instructor Level
CPR Quick Class –2 classes with 6 participants
Friends & Family CPR/AED –4 classes with 23 participants
Heartsaver CPR/AED –7 classes with 66 participants
Contract for with Tarrant County College for Instructor-Led EMS CE:
Pre-hospital Emergency Pediatric Provider (PEPP)
Pre-hospital Trauma Life Support (PHTLS)
Advanced Medical Life Support (AMLS)
Advanced Cardiac Life Support (ACLS)
Basic Life Support (BLS)
Contract with Kaplan University for Online CE
FY13 EMS Accomplishments
Town Council 49 of 189 August 19, 2013
FY14 EMS Goals
Community Education
Friends & Family CPR
HeartSaver/AED Certification
Basic Life Support for Healthcare Providers
First Aid Awareness
Summer Day Camp Fire/EMS Week
Town Council 50 of 189 August 19, 2013
FY14 Fire / EMS
Personnel Proposal 1 FTE
Staffing for Adequate Fire and Emergency Response
Project goal is to staff to 5 personnel per shift by 2015.
Staffing Goal
Maintain staffing to a 3-person engine crew and a 2-person ambulance crew
Maintaining a minimum staffing of 4 staff (SB-382) 2in -2out
Reduction in unscheduled overtime due to vacation and sick
Training and event coverage availably due to minimum staffing
Town Council 51 of 189 August 19, 2013
FY14 Fire / EMS
Personnel Proposal 1 FTE
Staffing for Adequate Fire and Emergency Response
Project goal is to staff to 5 personnel per shift by 2015.
FY 2013 added 1 FTE
Added 1 FTE January 2013
FY 2014 Add 1 FTE
Add 1 FTE January 2014
FY 2015 Add 1 FTE
Add 1 FTE January 2015
Town Council 52 of 189 August 19, 2013
Trophy Club Police
Department
Town Council 53 of 189 August 19, 2013
Police Department
Staffing
Full Time Officer Certifications
Master Peace Officer – 7
Advanced Peace Officer – 4
Intermediate Peace Officer – 3
Basic Peace Officer – 1
Officer – 3
(1 year service required for BPO)
Reserve Officers – 4
Administrative Asst
PT Animal Control
Crossing Guards –16
Fleet
Patrol: 4 Chevrolet Tahoes 2-2010 and 2-2012
Administration: 2-2012 Chevrolet Tahoes
CID: 1 -2008 and 1 -2004 Ford Expedition (previously used as administrative
vehicle)
Animal Control: 1 -2004 Chevrolet P/U
Other: 1 -2007 Dodge Charger (multi-use); 1 Kawasaki Mule; 1 Bicycle trailer; 4
Bicycles
Town Council 54 of 189 August 19, 2013
FY13 Police Accomplishments
Small Increase in Property Crime Projected
Decrease in Crimes Against Persons Projected
0
20
40
60
80
100
120
140
160
180
Property Crimes Crimes Against
Persons
Total Index Crimes
FY 2010-11 FY 2011-12 FY 2012-13 (est.)
Town Council 55 of 189 August 19, 2013
FY13 Police Accomplishments
Refurbished Police Building
Increased Traffic Enforcement
Hired and trained new personnel
Increased warrant service
Replaced and enhanced PD in-house video
Increased Master Peace Officers from five to seven
Oversaw creation of Crime Control and Prevention District
Oversaw establishment of golf cart use regulations and registration
process
Replaced Mobile Video with assistance of Denton County Sheriffs
Office
Expanded Public Awareness Initiatives through PSA’a and Targeted
Campaigns (Speed Awareness, Pedestrians & Bicycle Safety, Car
Burglaries, Bank Fraud, etc.)Town Council 56 of 189 August 19, 2013
Police Unfunded Capital Needs
Replace Animal Control Vehicle with new
pickup and purpose-built slide-in
Replace 2004 Expedition with sedan
Police Personnel
Increase
Animal Control
to Full Time
Town Council 57 of 189 August 19, 2013
Enhance Public Safety and Reduce
Disorderly Behavior
Continue preventive patrol of burglary prone
areas
Reduce outstanding warrants
Enhance cooperation with Federal, State, and
Local agencies to improve clearance rate
Continue to improve community service
training
Increase CERT capabilities.
FY14 Police Goals
Town Council 58 of 189 August 19, 2013
FY14 Police Goals
Enhance Community Policing Strategies
Bicycle Patrol/Rodeos
National Night Out Against Crime
Continue SRO program
Enhance community training opportunities
Enhance Community Service Opportunities
Maintain Citizens Police Academy classes at
two per year
Increase Citizens on Patrol and CERT
participation through training of additional
membersTown Council 59 of 189 August 19, 2013
FY14 Police Goals
Further Enhance Reputation of the
Department
Continue to pursue Recognition Program
Improve Communications With Community
Launch Facebook and Twitter applications
specific to Police Department
Town Council 60 of 189 August 19, 2013
Parks & Recreation
Departments
Parks Mission
To preserve and enhance the Town of Trophy Club’s exceptional
quality of life through the planning,
maintaining, and landscaping of public parks and common areas.
Recreation Mission
To preserve and enhance the Town of Trophy Club’s exceptional
quality of life by offering our citizens a variety
of recreational and athletic opportunities and special events that
combine to create an environment that fosters
both community spirit and pride.
Trophy Club Park Purpose
To provide the facilities and programs that meet the recreational needs
of Trophy Club as it develops; to
preserve open space for the enjoyment of all visitors; and to provide
specific areas for environmental education.Town Council 61 of 189 August 19, 2013
Who We Are & Who We Serve
Town Council 62 of 189 August 19, 2013
Who We Are & Who We Serve
Town Council 63 of 189 August 19, 2013
Who We Are & Who We Serve
Town Council 64 of 189 August 19, 2013
Parks & Recreation
FY13 Accomplishments
Created and implemented the new Park Ordinance
Exceeded pool revenue numbers by $20,000
Irrigated five areas along the Highlands trail
Installed new dinosaur playground
Installed Bocce ball court at Harmony Park
Installed connection trail across Independence East to merge with the portion of trail donated by LDS
Worked with volunteers as they ran the Fourth of July Parade and had the largest number of parade entries to date
Increased participation numbers for every portion of the Fourth of July Celebration
Held our first Back to Nature event
Worked with Southlake and the Army Corp of Engineers to create an equestrian access point into Trophy Club Park with the agreement that allows for increased trail maintenance.
Town Council 65 of 189 August 19, 2013
Parks & Recreation
Accomplishments (cont.)
Worked with Scouts to help them accomplish several Eagle Scout projects
Implemented no fertilizer and herbicide applicator program
Implemented software to help track internal work orders
Retrofitted four medians with erosion and shade issues to low maintenance ground-cover areas
Addressed all outstanding ADA issues at Independence East
Our Irrigation Technician passed his irrigation test and is now a licensed irrigator-Congratulations Mario!
Staff and other Departments worked together to install our live Christmas Tree in the round-about, then replanted it to be decorated next year.
Town Council 66 of 189 August 19, 2013
Parks & Recreation
FY 14 Goals & Objectives
Review tournament fee structure
Renegotiate facility usage agreement with sports associations
Implement new fee schedule for pool facility and pool rentals
Implement a scheduled birthday parties at the pool
Hold a minimum of twelve new classes/programs with at least five of them
targeting the active adult population
Change Christmas venue to the round-about
Implement a resident/non-resident pass program for TCP
Add overnight camping to TCP on a limited basis
Adopt and implement maintenance standards for our passive areas including
drainage areas
Establish a long-term design plan for the amenity lakes area
Create a concept plan for the East entrance into TCP
Improve the dinosaur playground areas surroundings
Coordinate and implement additional volunteer driven projects
Town Council 67 of 189 August 19, 2013
Community Development
Planning and Zoning
Permits
Building Inspections
Code Enforcement
Town Council 68 of 189 August 19, 2013
Community Development
Current Development:
Canterbury Hills, Phase 1B (38 lots)
Canterbury Hills, Phase 2 (49 lots)
Neighborhood 5, Phase 2E (18 lots)
Neighborhood 6, Phase 3B (98 lots)
Neighborhood 7, Phase 2G (114 lots)
Neighborhood 8, Phase 2B (65 lots)
The Church of Jesus Christ of Latter Day Saints
The Church at Trophy Lakes Expansion and Remodel
Lakeview Elementary Expansion
Town Council 69 of 189 August 19, 2013
Community Development
Immediate Future Development
Commercial
TC Commons, 3rd Building of Phase 1
Tom Thumb Fuel Station –building permit currently under plan review
Holiday Inn
PD-25 Dr. Crumpton Building
PD-27 Village Center –2 lots –Medical Office Buildings
Residential
Villas of Hogan’s Glen Phase II (37 lots)
NH 4 Isle of Turnberry (14 lots)
Neighborhood 7, Phase 3C (107 lots)
Town Council 70 of 189 August 19, 2013
Community Development
Permitting & Building Inspections
FY12-13 Estimated = 1,572 Permits
FY12-13 Estimated = 4,855 Inspections
FY13-14 Projected = 1,650 Permits
FY13-14 Projected = 5,100 Inspections
Town Council 71 of 189 August 19, 2013
Community Development
Code Enforcement
FY 11-12 –for 9 months from 1/23/12 to 9/30/12
High Grass/Weeds 97
Sign Violations 75
Trailer/Boat/Vehicle Parking 21
Outdoor Storage 35
Since 8/6/12 Reactive TC Friendly Code Enforcement
High Grass/Weeds 110
Sign Violations 50
Trailer/Boat/Vehicle Parking 42
Outdoor Storage 9
Cody Haag
Town Council 72 of 189 August 19, 2013
Community Development
FY 13 Accomplishments
PLANNING AND ZONING
Plats
Phases of Highlands Neighborhoods 5, 8
Phases of Canterbury Hills
The Church at Trophy Lakes
Site Plans
The Church at Trophy Lakes
Lakeview Elementary School
Tom Thumb Fuel Store #1789
PD Amendment
PD-21 Signage –Tom Thumb Fuel Station
Zoning Change Requests
The Church at Trophy Lakes
Canterbury Hills – PD-31 and 32
Town Council 73 of 189 August 19, 2013
Community Development
FY 13 Accomplishments
PERMITS AND INSPECTIONS
Implemented credit card and online payments
Adopted 2009 ICC (building codes) and 2011 NEC (electrical code)
275 residential building permits (projected) (issued 230 thru July)
CODE ENFORCEMENT
Incode Software Program
Town Council 74 of 189 August 19, 2013
Community Development
FY14 Goals
Quality and TC Friendly customer service (Internal & External)
Continue goal of residential building permit review with 10 day
turnaround
Plat remainder of The Highlands -Neighborhoods 4 and 7
Plat remainder of Canterbury Hills (Phase 3)
Commercial Development
Trophy Wood Business Center
State Highway 114 Corridor
Town Council 75 of 189 August 19, 2013
Community Development
FY14 Goals
Review and update Sign Ordinance
Town Council 76 of 189 August 19, 2013
Storm Drainage Fund
Town Council 77 of 189 August 19, 2013
Storm Drainage Fund
FY13 Accomplishments:
Received TDEM Hazard Mitigation Grant Program for HMAP Development
75/25 cost share program
HMAP is currently being developed with January 2014 submission; January 2015 State
approval.
Fresh Meadow construction plans developed
Coordinated with TCCC and neighborhood residents
Anticipate late Fall bid and award
Construction beginning in January/February 2014 (coordinate with Club)
Timber Ridge construction plans developed
Currently coordinating with residents with survey crews and easements
Construction will need to be coordinated with Indian Creek reconstruction
Indian Creek box and drainage development
Part of Storm Water Master Plan
Studying Highlands slope erosion/creek and Bobcat channel
Completed MS4 Permit Annual Report to TCEQ
Town Council 78 of 189 August 19, 2013
Storm Drainage Fund
FY14 Goals:
Finalize engineering & construct Fresh Meadow and Timber Ridge
Construct Indian Creek box culverts and creek improvements
Complete and submit HMAP to State for review and comment
Initiate process for new TCEQ MS4 Permit
Annual Street Sweeping (Spring and Fall)
Clean-up creeks and maintenance
Community Clean-up Events (Spring and Fall)
Town Council 79 of 189 August 19, 2013
Economic Development
Finalize TIF development
Finalize and begin Strategic Plan implementation
Finalize restaurant development deal
Work on business retention opportunities
Continue to work with Beck on Trophy Club Town Square
Attend ICSC and host regional 30x30 booth
Continue to develop a regional marketing identity
Approve Holiday Inn plans and begin construction
Construct Tom Thumb fuel station
Work with Plaza owners to fill existing space
Assist Parks & Rec Dept with promoting facilities for tournaments and special events
Continue work on Trophy Wood Business to fully develop
Launched new website
Worked with Beck team to continue PD-30 development
Began strategic planning process
Led regional marketing development & ICSC booth coordination
Hosted Alliance Development Forum with over 200 attendees
Tom Thumb fuel site building permit under review
Trophy Club Commons Phase I completion & Phase II
Hampton Inn constructed & opened
Created pop-up booth display for tradeshows and local events
Began development of economic development brochure
138 Room, full-service Holiday Inn site plan under review
Rezoning 8 Acres to PD to allow 1 hotel and 3 restaurants.
Restructured EDCs to allow additional ¼ cent
FY13 Accomplishments FY14 Goals
Town Council 80 of 189 August 19, 2013
Staff: Town Manager, Assistant Town Manager, Town Attorney, Town Secretary, PIO/Marketing Manager
Duties & responsibilities include:
Overseeing day to day operations for all Town departments
Implementing and achieving Town Council goals & objectives
Developing and maintaining Council communication and relationships
Providing legal advice and review of all Town contracts, resolutions, ordinances, etc
Communicating with residents, media, employees, businesses, etc
Respond to ORRs and manage Town documents/retention schedule
General Administration
Overview
Town Council 81 of 189 August 19, 2013
Implemented FY13 Budget
Stormwater Mgt Plan Annual Report to TCEQ
Fresh Meadow & Timber Ridge Storm Drainage construction plans; Studied Bobcat Channel & Highlands erosion/creek.
Completed Vision 2030 plan
Launched new website
TC Exchange News Portal
Annual Report
Initiated facilities feasibility analysis
Reallocated ¼ cent to EDC-4B
Created CCPD & reallocated ¼ cent
Successful Charter Amendment election
Multiple Public Awareness Campaigns
Roundabout funding, bid and construction completed
Initiated HMAP development with grant funding
Held 2 successful Community Clean-Ups
Initiated development of 2 TIFs
Bid and initiated Indian Creek & Meadowbrook reconstruction
2 successful elections
334 ORRs processed; 200 ORR hours
Codification Update -Fall 2013
General Administration
FY13 Accomplishments
Town Council 82 of 189 August 19, 2013
Implement FY14 Budget
Continue future governance improvements
Continue Strategy Map & Vision 2030
implementation
Complete Town Annual Report
Bid and construct Fresh Meadow and Timber
Ridge storm drainage
Construct Indian Creek & Meadowbrook
Hold November & May Elections
Finalize facility feasibility analysis
Continue financial & debt management planning
with plans to issue debt for municipal facilities
Continue design and construction documents for
municipal facilities
Adopt TIF ordinances
Develop Communication Plan
Develop Social Media Plan
Continued development of website
Expand social media outreach and tools
Adopt a logo
Streamline branding across organization
General Administration
FY14 Goals
Town Council 83 of 189 August 19, 2013
Assumptions for 5 Year Projection
Residential New Construction Value
FY18 Build-out
Commercial Development
FY14
Holiday Inn
Homewood Suites
Restaurant Development
Phase 2 –TC Commons
Tom Thumb Fuel Station
New Police Facility
FY15
Trophy Club Town Center
Trophy Wood Business Area
Town Hall Facility
Public Works Facility Remodel
FY16 & Beyond
Continued Trophy Club Town Square
Redevelopment Town Council 84 of 189 August 19, 2013
Proposed Tax Rate -$0.4975
Reduction = $0.021043 (M&O Reduction)
Effective Rate = $0.509899 ($130,963 difference)
2% COLA
Police Patrol Officer Market True-up
PPACA Health Care & Staffing Issues
Capital Items:
CID vehicle replacement
Animal Control Truck
Manpower Adjustments
Firefighter (1/2)
Animal Control full time
Parks Maintenance
Marketing/ED Analyst
Community Development
Council Discussion Points
Town Council 85 of 189 August 19, 2013
MINUTES FROM TOWN COUNCIL REGULAR MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 5, 2013 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
August 5, 2013. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTIES OF DENTON/TARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Scott Kniffen Police Chief
Carolyn Huggins Community Development Director
INVOCATION - The invocation was led by Mayor Pro Tem Jeannette Tiffany.
PLEDGES – The Pledge of Allegiance to the American and Texas Flags was led by Town Secretary
Amy Piukana.
Mayor White announced the date of August 5, 2013, called the meeting to order and announced a
quorum at 7:03 p.m.
PRESENTATION
1. Presentation and recognition of Trophy Club Stars and Stripes Route and
Neighborhood Captains and Volunteers for the planting of over 25,000 flags in
Trophy Club, and presentation and recognition of members of the Trophy Club
Stars and Stripes Parade of Patriots Committee.
Mayor White provided certificates recognizing the following individuals for their
assistance with the Stars and Stripes event:
Amy Felker, Bill Rose, Danny Thomas, Lisa Henessey, Melissa Hatcher, Irma Seal
Jack Volkel, Bert Miller, Nancy Payton, Kathy Gonzales, Nick Sanders,
Town Council 86 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 2 of 10
Lourdes Hassler, Tiffany Nimphius, Sally Freeman, Kimberly Blake, Libby Eddins,
Pam Rost, Larry Hoover, Rosie Ferraccio, Lisa Escue, Tracey Hunter, Tanya Bills,
Wendi Bailey, Terry Bills, John Walling, Mary Harlow, Sue Fitzgerald, Trish Myers,
Greg Lamont, Dan Donegan, Julie Stapleton, Jennifer Rauch, Dena Boudreau,
DeDe Brady, Somer Hughes, Joel Quile, Christi Haggard, Jill Joslin, Amie
Tennyson, Angelica Friske, Teryl Flynn, Jeannette Tiffany, and Michelle Reed.
Mayor White read a resolution recognizing the Trophy Club Stars and Stripes Route
and Neighborhood Captains and Volunteers for the planting of over 25,000 flags
in Trophy Club, as well as the members of the Trophy Club Stars and Stripes
Parade of Patriots Committee.
Motion made by Council Member Rose to approve a Resolution recognizing the
Trophy Club Stars and Stripes Route and Neighborhood Captains and Volunteers,
as presented. Motion seconded by Mayor Pro Tem Tiffany. Motion approved
unanimously.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
The following resident(s) spoke under citizen presentations:
• Larry Hoover – spoke expressing appreciation to the Trophy Club Fire
Department and EMS Services.
• Greg George – spoke urging Council to consider increasing building setback
requirements on residential properties near the proposed development.
• Gail Petell – spoke urging Council to consider the creation of a Feral Cat
program in Trophy Club.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted
by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will
be removed from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding an interlocal Agreement for
Assessment Collection between the Town and Denton County for the Trophy
Club Public Improvement District No. 1 for 2013 (Infrastructure Assessment);
and authorizing the Mayor or her designee to execute all necessary
documents.
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August 5, 2013 Town Council Minutes Page 3 of 10
3. Consider and take appropriate action regarding an Interlocal Agreement for
Assessment Collection between the Town and Denton County for the
Trophy Club Public Improvement District No. 1 for 2013 (Emergency
Services Assessment); and authorizing the Mayor or her designee to
execute all necessary documents.
4. Consider and take appropriate action regarding an Interlocal Agreement for
Ad Valorem tax Collection between the Town and Denton County for Tax
Year 2013; and authorizing the Mayor or her designee to execute all
necessary documents.
5. Consider and take appropriate action regarding the minutes dated July 15,
2013.
6. Consider and take appropriate action regarding a Resolution to terminate
EDC4A.
Council Member Rose made a motion to approve Consent Item No. 2 – 6, as
amended at the dais. Motion seconded by Council Member Mayer. Motion
approved unanimously.
PUBLIC HEARING
7. Conduct a Public Hearing regarding a Zoning Change request for an 8.286 acre
tract of land located generally to the north of State Highway 114, west of
Trophy Wood Drive, south of Valley Wood Court and Hillcrest Court South
from its current zoning of "CG" Commercial General to PD Planned
Development No. 34, Trophy Wood Commercial Center for a hotel, restaurants,
and retail uses. Applicant: Travis Bousquet, The Bousquet Group, Inc. on
behalf of Trophy Lodging, Ltd.
Community Development Director Carolyn Huggins addressed Council regarding
this item. Ms. Huggins noted that the Planning and Zoning Commission approved
the zoning request with the following four stipulations:
(1.) Delete the drive thru restaurant
(2.) Sports bar must meet town definition of restaurant (60/40 split).
(3.) Conduct line of sight study
(4.) Remove ban of EIFS as an allowable construction material.
Mayor White opened the Public Hearing. The following resident addressed the
Council regarding the Public Hearing:
Jill Dominey - spoke regarding concerns of noise, privacy, dumpster issues and
suggested increasing the screening wall height.
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August 5, 2013 Town Council Minutes Page 4 of 10
There was no action on this item and the public hearing was closed.
8. A public hearing regarding a request for a zoning change from “PD”
Planned Development No. 26 for a hospital use to “PD” Planned
Development No. 33 (PD-33), Hillside Pointe, for single family residential
development.
Community Development Director Carolyn Huggins addressed Council regarding
the Public Hearing noting the applicant requested a continuation of Public
Hearing to be held at the August 19, 2013 Regular Council Meeting.
Mayor White opened the Public Hearing. The following resident(s) addressed
the Council:
Larry Hoover - spoke in opposition of this item.
Mayor White announced the Public Hearing would be continued at the August
19, 2013 Regular Town Council Meeting.
REGULAR SESSION
9. Discussion of Tax Rate
A. Consider and take appropriate action regarding scheduling a public
hearing to meet Truth in Taxation requirements and/or as required by the
Charter.
Town Manager Mike Slye addressed Council regarding this item noting the Town
Charter requires a public hearing when setting a property tax rate.
The following resident(s) addressed the Council:
Dena Boudreau - addressed the Council regarding a recommendation that any
funds that might become available be used to address unfinished lot clean ups in
the Highland Village area.
Larry Hoover - addressed the Council in opposition to lowering the tax rate,
suggesting the Council keep the effective rate, and expressed concerns
regarding funding of a new Police Station.
No action was taken on this item, discussion only.
10. Consider and take appropriate action regarding an Ordinance authorizing
the issuance of Town of Trophy Club Combination Tax and Revenue
Certificates of Obligation, Series 2013 in the approximate aggregate
principal amount of $3,000,000; awarding the sale of the certificates,
levying a tax, and providing for the security for and payment of the
Town Council 89 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 5 of 10
certificates; authorizing the execution of an agreement for financial
advisory services; approving the official statement enacting other
provisions; and providing an effective date.
Financial Advisor Mark McLiney with Southwest Securities provided Council an
overview of the bids received regarding the $3 million Certificates of Obligation.
Motion made by Council Member Mayer to approve an Ordinance authorizing the
issuance of Town of Trophy Club Combination Tax and Revenue Certificates of
Obligation, Series 2013 in the approximate aggregate principal amount of
$3,000,000; awarding the sale of the certificates, levying a tax, and providing for
the security for and payment of the certificates; authorizing the execution of an
agreement for financial advisory services; approving the official statement
enacting other provisions; and providing an effective date. Motion seconded by
Council Member Schroeder. Motion approved unanimously.
Mayor White called a short break and resumed into Regular Session at 8:39 p.m.
11. Consider and take appropriate action regarding a request for approval of a
Final Plat for Right-of-Way Dedication of Veranda Avenue, The Highlands at
Trophy Club, Neighborhood 4. Applicant: Warren Corwin, Corwin
Engineering, Inc. on behalf of Standard Pacific of Texas, Inc.
(A.) Developer's Agreement - Consider and take appropriate action
regarding a Developer's Agreement between the Town and Standard Pacific
of Texas, Inc. for construction of the Veranda Avenue Bridge and related
infrastructure; and authorizing the Mayor or her designee to execute all
necessary documents.
Community Development Director Carolyn Huggins provided Council an
overview regarding this item.
Motion made by Council Member Mayer to approve a Final Plat for Right-of-Way
Dedication of Veranda Avenue, The Highlands at Trophy Club,
Neighborhood 4. Applicant: Warren Corwin, Corwin Engineering, Inc. on
behalf of Standard Pacific of Texas, Inc.
(A.) Developer's Agreement - Consider and take appropriate action regarding a
Developer's Agreement between the Town and Standard Pacific of Texas, Inc.
for construction of the Veranda Avenue Bridge and related infrastructure; and
authorizing the Mayor or her designee to execute all necessary documents.
Motion seconded by Council Member Rose. Motion approved unanimously.
Town Council 90 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 6 of 10
12. Consider and take appropriate action regarding Ordinance 2013-18 P&Z
amending the Town’s Comprehensive Zoning Ordinance and the Town’s
Official zoning map by changing the zoning on a 8.286 acre tract of land
located generally to the north of State Highway 114, west of Trophy Wood
Drive, south of Valley Wood Court and Hillcrest Court South from its
current zoning of “CG” Commercial General to PD Planned Development
No. 34 Trophy Wood Commercial Center; providing a penalty not to exceed
$2,000 for each violation; providing for publication; and providing an
effective date.
Motion made by Council Member Mayer to approve Ordinance 2013-18 P&Z
amending the Town’s Comprehensive Zoning Ordinance and the Town’s Official
zoning map by changing the zoning on a 8.286 acre tract of land located
generally to the north of State Highway 114, west of Trophy Wood Drive, south of
Valley Wood Court and Hillcrest Court South from its current zoning of “CG”
Commercial General to PD Planned Development No. 34 Trophy Wood
Commercial Center; providing a penalty not to exceed $2,000 for each violation;
providing for publication; and providing an effective date, as amended at the dais.
Motion seconded by Council Member Rose.
Motion made by Council Member Rose to prohibit the use of EIFS on the hotel
façade in this PD. Motion seconded by Council Member Schroeder. Motion
failed by vote of 3-3, Council Member Mayer, Mayor White, and Mayor Pro Tem
Tiffany voting against.
Council Member Rose recommended the Town Manager have staff amend the
language in the last sentence (Page 91, Section 11) to read, “Substantive would
be defined as any change or revision that does not alter the intensity, impede on
site traffic circulation, decrease an established regulation, or increase visibility to
residential property, and maintains the original purpose and design of the PD,
development plan, and site plan.”
Motion made by Council Member Lamont to require all Sports Bar uses with Pool
tables and darts require a conditional use permit. Motion seconded by Council
Member Mayer. Motion approved unanimously.
The final vote on the main motion was approved unanimously, as amended.
13. Consider and take appropriate action regarding a Resolution of the Town
Council approving standards for Town Employee paid leave; authorizing
the Town manager to implement administrative policies reflecting the
approved standards; providing that the standards shall become effective
October 1, 2013; and providing an effective date.
Town Manager Mike Slye addressed Council regarding this item.
Town Council 91 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 7 of 10
Motion made by Council Member Schroeder to approve a Resolution of the Town
Council approving standards for Town Employee paid leave; authorizing the
Town manager to implement administrative policies reflecting the approved
standards; providing that the standards shall become effective October 1, 2013;
and providing an effective date. Motion seconded by Mayor Pro Tem Tiffany.
The following resident(s) addressed the Council regarding Town Employee paid
leave.
Larry Hoover - spoke in opposition to this item, asking the number of employees
that have accrued over 520 hours of sick leave, explaining in his opinion,
employees should not have hours retroactively removed from the time sheet after
a change over.
Council Member Rose made a motion to insert the word accrual after vacation
leave after the last sentence of the second bullet. Motion seconded by Council
Member Schroeder. Motion approved unanimously.
Council Member Rose made a motion to insert the wording sick leave previously
accrued shall not be negatively impacted by this resolution. Motion seconded by
Mayor Pro Tem Tiffany. Motion approved by vote of 4-2, Council Member
Lamont and Council Member Mayer voting against.
The final vote on the Main Motion was approved unanimously, as amended.
14. Consider and take appropriate action regarding appointment of a Board
Member to Serve on the Denco 9-1-1 Board.
Police Chief Scott Kniffen addressed Council regarding this item noting staff
recommends Sue Temjl as the Denco 9-1-1 Board nominee.
Motion made by Council Member Schroeder to approve a Resolution to
recommend Sue Temjl to serve on the Denco 9-1-1 Board. Motion seconded by
Council Member Rose. Motion approved unanimously.
15. Consider and take appropriate action regarding a Resolution of the Town
Council amending Resolution No. 2012-08 adopting the Municipality of
Trophy Club Handbook for Elected and Appointed Officials (“Handbook”)
to Appointments” establishing the maximum number of Board,
Commission, and Corporation appointments a person may hold; and
providing an effective date.
Town Manager Mike Slye addressed Council regarding this item. Mr. Slye
explained that the Town is having difficulty finding enough qualified applicants to
serve on the Town’s various Boards and Commissions. Mr. Slye explained that
staff recommends flexibility to allow residents to serve on multiple boards.
Town Council 92 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 8 of 10
Motion made by Council Member Mayer to approve a resolution amending the
section of the handbook titled “Maximum Number of Appointments” with Option B
(It is the goal of the Council to afford the opportunity to serve on Town Boards,
Commissions and Corporations to as many interested residents as possible;
however, if the number of open Board, Commission, or Corporation seats
exceeds the number of qualified applicants, the Council may allow a person to
serve on more than one (1) Board, Commission, or Corporation. In the event
that the number of qualified applicants exceeds the number of open Board,
Commission, or Corporation seats, it is the goal of the Council to first appoint
those qualified applicants not already serving before taking action to appoint an
applicant who is already serving on a Town Board, Commission, Or Corporation.)
Motion seconded by Council Member Rose. Motion approved 5-1, Council
Member Schroeder voting against.
16. Consider and take appropriate action to ask CFAB with developing a formal
Debt Management Policy and recommendation for the Town Council to
consider.
Town Manager Mike Slye addressed Council regarding this item.
Council Member Rose made a motion to task the CFAB Committee with looking
at developing a formal Debt Management Policy and prioritize with other items.
Motion seconded by Council Member Lamont. Motion approved unanimously.
17. Consider and take appropriate action regarding a Ordinance authorizing
the creation of an Animal Shelter Advisory Committee; providing that the
Committee shall consist of four members who meet state law qualification
requirements for service; providing that a minimum of three meetings be
held annually; providing for a one year term of office for members;
providing that appointments shall be made in accordance with Town’s
annual appointment process; designating a Staff Liasion, and providing an
effective date.
Police Chief Scott Kniffen addressed Council regarding this item noting tonight’s
item is to establish the Committee and not appoint members. Chief Kniffen
explained the Town must first advertise and then Council will appoint member(s)
annually with the regular Board and Commission appointments.
Motion made by Council Member Rose to approve an Ordinance creating an
Animal Shelter Advisory Committee, as amended at the dais. Motion seconded
by Council Member Schroeder.
Motion made by Council Member Rose to insert the wording, “one (1)
representative from an Animal Welfare Organization, and one (1) resident from
the community,” and to add five members and appropriately correct the
Town Council 93 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 9 of 10
remainder of the ordinance to comply . Motion seconded by Council Member
Lamont. Motion approved unanimously.
The final motion was approved unanimously, as amended.
18. Town Council Liasion Updates; discussion of same.
Council Member Lamont and Council Member Mayer provided a brief overview of
the EDC 4B Meeting stating the the board is focused on retaining businesses in
Trophy Club, and is planning an event for local businesses.
19. Town Manager Slye’s update regarding the following; discussion of same.
- Transportation Update 170/114 Project – projected December 2013
completion date.
- Independent East Trail Update
- Logo Update
- Blue Ribbon Panel Update – currently have 14 applicants
- TIF Zone Update – joint meeting August 12 with EDC 4B with TIF
consultant
- Election Update – no filings to date for Council Member position No. 6.
Finance Department Update – currently operating with one staff member
in Finance and the Finance Director and Budget Analyst positions are
vacant.
Town Manager Mike Slye proved a brief update regarding these items.
20. Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
- Mayor’s Roundtable Dinner
- Mayor’s Cup Race
Mayor White provided a brief update regarding these events.
21. Future Agenda Items.
Council Member Rose added , “consider and take appropriate action regarding
feral cats”, as a future agenda item.
EXECUTIVE SESSION
Council recessed into Executive Session at 10:31 p.m.
22. Pursuant to the following designated sections of the Texas Local Government
Code, Annotated, Chapter 551, the Council will convene into closed executive
session to discuss the following:
Town Council 94 of 189 August 19, 2013
August 5, 2013 Town Council Minutes Page 10 of 10
(A) Texas Government Code Section 551.071(2). Consultation with Attorney on
a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with the Open Meetings Act:
Water and wastewater services for PID; alternative services for the PID; terms of
representation; terms of interlocal agreement for provision of water and
wastewater services; Town assets and related matters.
(B) Texas Government Code Section 551.071(2) Consultation with Attorney and Texas Government Code Section 551.072 Deliberations about Real Property. Consultation
with Attorney on a matter in which the duty of the attorney to the Governmental Body under
the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with
the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value
of real property where deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person.
(1) Drainage easements for Indian Creek Project
(2) Negotiations with property owners and potential condemnation action to obtain
necessary drainage easements for the following properties:
a. 32 Edgemere Drive
b. 31 Creekmere Drive
c. 549 Indian Creek Drive
RECONVENE INTO REGULAR SESSION
The Town Council reconvened into Regular Session at 11:41 p.m.
23. Consider and take appropriate action regarding the Executive Session.
There was no action taken regarding the Executive Session.
ADJOURN
Council Member Mayer made a motion to adjourn the meeting. Motion seconded by Council
Member Rose. Motion approved unanimously.
The meeting adjourned at 11:41 p.m.
Attest: Signed:
___________________________________ ___________________________________
Amy M. Piukana, TRMC; Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 95 of 189 August 19, 2013
MINUTES FROM TOWN COUNCIL SPECIAL CALLED MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 12, 2013 at 5:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Special Called Session on
Monday, August 12, 2013. The meeting was held within the boundaries of the Town and was
open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON/TARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Council Member, Place 1
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
Clint Schroeder Council Member, Place 3
Jeannette Tiffany Mayor Pro Tem, Place 2
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Mayor White announced the date of August 12, 2013, called the Workshop Meeting to order and
announced a quorum at 5:31 p.m.
WORKSHOP SESSION
1. Consider and take appropriate action regarding the approval of an Ordinance
ordering and calling a Special Election for the Town of Trophy Club to be held
on November 5, 2013 for the purpose of electing one (1) Council Member for
Place #6 for an initial term expiring May, 2016 in accordance with the law;
providing for canvassing of returns; providing for a runoff election as
necessary; adopting provisions relative to publication and other matters
necessary to conduct the election; and providing an effective date.
Motion made by Council Member Rose to approve an Ordinance ordering and calling
a Special Election for the Town of Trophy Club to be held on November 5, 2013 for the
purpose of electing one (1) Council Member for Place #6 for an initial term expiring May,
2016 in accordance with the law; providing for canvassing of returns; providing for a runoff
election as necessary; adopting provisions relative to publication and other matters
necessary to conduct the election; and providing an effective date. Motion seconded by
Council Member Mayer. Motion approved unanimously.
Town Council 96 of 189 August 19, 2013
August 12, 2013 Town Council Minutes Page 2 of 2
ADJOURN
Motion made by Council Member Mayer to adjourn. Motion seconded by Council Member
Rose. Motion approved unanimously.
The meeting adjourned at 5:34 p.m.
Attest: Signed:
___________________________________ ___________________________________
Amy M. Piukana, TRMC; Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 97 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-490-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding an Ordinance amending Subsection 7 of Section 2.02
(B), "Speed of Vehicles" of Article II, "Traffic and Vehicles" of Chapter 10, "Public Safety" of the Code
of Ordinances of the Town to extend the length of an existing school zone on Trophy Club Drive,
south of its intersection with Bobcat Boulevard and extending north on Trophy Club Drive; providing a
penalty for violation not to exceed $200.00 for each offense; and providing an effective date.
Attachments:Ord 2013-22.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance amending Subsection 7 of Section 2.02(B),
"Speed of Vehicles" of Article II, "Traffic and Vehicles" of Chapter 10, "Public Safety" of the Code of
Ordinances of the Town to extend the length of an existing school zone on Trophy Club Drive, south of its
intersection with Bobcat Boulevard and extending north on Trophy Club Drive; providing a penalty for
violation not to exceed $200.00 for each offense; and providing an effective date.
Town Council 98 of 189 August 19, 2013
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2013-22
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING SUBSECTION 7 OF SECTION 2.02(B), “SPEED OF
VEHICLES” OF ARTICLE II, “TRAFFIC & VEHICLES” OF CHAPTER 10
“PUBLIC SAFETY” OF THE CODE OF ORDINANCES OF THE TOWN
OF TROPHY CLUB, TEXAS BY EXTENDING THE LENGTH OF THE
SPECIAL SPEED ZONE (SCHOOL ZONE) ON TROPHY CLUB DRIVE
SOUTH OF ITS INTERSECTION WITH BOBCAT BOULEVARD AND
EXTENDING NORTH ON TROPHY CLUB DRIVE; PROVIDING FOR AN
AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION
CLAUSE; PROVIDING THAT A VIOLATION SHALL BE A CLASS “C”
MISDEMEANOR PUNISHABLE BY A PENALTY NOT TO EXCEED
TWO HUNDRED DOLLARS ($200.00) FOR EACH VIOLATION;
PROVIDING AN ENGROSSMENT AND ENROLLMENT CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to the Charter of the Town, State law, and its inherent
police powers, the Town Council of the Town is empowered to adopt ordinances and
rules that are for the good government of the Town; and
WHEREAS, due to changes in traffic patterns and safety concerns for the
welfare of school children, the Town has determined that there is a need to extend the
distance of the special speed zone (also referred to as the school zone) on Trophy Club
Drive, south of its intersection with Bobcat Boulevard, and extending north on Trophy
Club Drive; and
WHEREAS, the Town Council has determined it to be in the best interest of the
Town and its residents to amend the Code of Ordinances to extend the designated
special speed zone; and
WHEREAS, the Town Council hereby finds that the amendment of Subsection 7
of Section 2.02(B) of Article II, Chapter 10 of the Code of Ordinances as more
specifically set forth herein serves the best interests of the health, safety and welfare of
the citizens of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
Town Council 99 of 189 August 19, 2013
SECTION 2.
AMENDMENT
2.01 Subsection (7) of Section 2.02 (B) entitled “Speed of Vehicles” of Article II
entitled, “Traffic & Vehicles” of Chapter 10, entitled “Public Safety” of the Code of
Ordinances of the Town of Trophy Club, Texas is hereby amended to so that subsection
2.02(B)(7) shall be and read in its entirety as follows, and the remainder of Subsection
2.02(B) shall remain in effect:
2.02
B. Speed of Vehicles
The following areas, streets or portions thereof shall be
designated special speed zones and it shall be unlawful for any
person to drive any vehicle thereon at a speed greater than
twenty (20) miles per hour during the designated times:
“7. On Trophy Club Dr., 801’ south of its intersection with
Bobcat Blvd. and extending 1055’ north on Trophy Club
Drive, between the hours of 7:00 am and 9:30 am and
between the hours of 2:00 p.m. and 5:00 p.m. on school
days.”
SECTION 3.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting
traffic control and shall not repeal any of the provisions of such ordinances except in
those instances where provisions of those ordinances are in direct conflict with the
provisions of this Ordinance; whether such ordinances are codified or uncodified, and all
other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and effect.
Notwithstanding the foregoing, any complaint, action, cause of action or claim which
prior to the effective date of this Ordinance has been initiated or has arisen under or
pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions
of that Ordinance and for that purpose the Ordinance shall be deemed to remain and
continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or its application to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
Town Council 100 of 189 August 19, 2013
validity of the remaining portions of this Ordinance; and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty Clause, and Effective Date Clause of this Ordinance as required by
Section 52.011 of the Texas Local Government Code.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision of this Ordinance shall be
fined, upon conviction, not less than One Dollar ($1.00) nor more than Two Hundred
Dollars ($200.00).
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter.
SECTION 8.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of passage and
publication as required by law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this the 19th day of August, 2013.
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Amy Piukana, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas [SEAL] Town of Trophy Club, Texas
Town Council 101 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-493-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:
Title:Conduct a Public Hearing to consider a Hazardous Mitigation Action Plan (HMAP).
Attachments:Staff Report - HMAP.pdf
Action ByDate Action ResultVer.
Conduct a Public Hearing to consider a Hazardous Mitigation Action Plan (HMAP).
Town Council 102 of 189 August 19, 2013
Town of Trophy Club
To: Mayor and Town Council
From: Mike Slye, Town Manager
Re: Town Council Meeting August 19, 2013
___________________________________________________________________
Consent Agenda Item: Hold Public Hearing on Hazard Mitigation Action Plan.
Explanation:
Overview and update on the HMAP process.
Budget Impact:
Meets eligibility requirements for grant programs
Attachments:
N/A
Town Council Goals:
Goal #1: Safe and Secure.
Provide superior emergency services.
Goal #4: Healthy, Picturesque, and Environmentally Sound
Develop / enhance environmental and sustainability standards and programs.
Goal #5: Financial and Operational Stewardship
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Recommendation:
Town Staff recommends the Town Council hold the Public Hearing on HMAP.
Town Council 103 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-494-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2013-2014 submitted to the Town Council by the CCPD Board.
Attachments:CCPD budget approval StaffReport.pdf
CCPD Budget.pdf
Action ByDate Action ResultVer.
Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2013-2014 submitted to the Town Council by the CCPD Board.
Town Council 104 of 189 August 19, 2013
Town of Trophy Club
To: Mayor and Town Council
From: Chief Kniffen
CC: Mike Slye, Town Manager
Re: CCPD Budget
___________________________________________________________________
Agenda Item:
Consider and take appropriate action on approval of the CCPD Budget for FY 14.
Explanation:
The Crime Control and Prevention District Board considered and approved the CCPD plan and
budget for FY 14 on June 21, 2013. The Board recommended that the Council approve the
budget as well.
Attachments:
CCPD FY 2014 Budget
Town Council Goals:
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Recommendation:
Management recommends that Council approve the CCPD budget for FY 2014.
Town Council 105 of 189 August 19, 2013
TOWN OF TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT
BUDGET FY 2013-14
BACKGROUND
A creation election for the Crime Control and Prevention District allowing for the collection of a
one-fourth of one percent sales tax was held in May, 2013. Proceeds from this sales tax may only
be used for law enforcement programs. State law requires that a public hearing be held in
relation to consideration of the proposed budget. The issue passed and a Crime Control and
Prevention District Board was appointed by Council on June 3, 2013.
ANALYSIS
Proposed FY 2013-14 Budget
The proposed budget projects sales tax collection to be $160,000. Interest earnings are also
projected however this data is not available and is not included. Projects for years one and two
are hereby submitted for consideration by the Board of Directors.
State law requires that the district fund an annual evaluation program to study the impact,
efficiency, and effectiveness of new or expanded crime control and crime prevention programs.
The law also requires that the board have an annual audit made of the financial condition of the
district by a third party auditor. Finally, the district can contract with the municipality for
administrative support. A total of $1,000 has been requested to cover the cost of the third party
audit and the use of town staff to provide administrative support and conduct the annual
evaluation.
Proposed FY 2013-14 Budget Detail
Crime Control and Prevention District
BEGINNING FUND BALANCE $ 0
REVENUES
Sales Tax $160,000
Interest/Misc. $0
Total Revenues $160,000
Total Resources $160,000
EXPENDITURES
Police Department Infrastructure $75000
Start the needs assessment/design/engineering process with a Request for Proposal from the
appropriate firms.
Locate property and negotiate purchase
One‐Time Expenditures:
TASER (10 units) $12,500
Fifth patrol vehicle $26,000
Town Council 106 of 189 August 19, 2013
Equipment to outfit fifth patrol unit $18946
Automated External Defibrilators (3 at $2000 each) $6000
Identify appropriate duty weapons/equipment (no cost year 1) $0
Update Opti-com technology (existing fleet) $0
Automated License Place Recognition System (no cost year 1) $0
Rapid Response Equipment $21554
Issued equipment - $17100
Vehicle equipment - $1500
Ammunition Cost for duty ammunition and training -.$2954
Handheld Electronic Citation system (no cost year 1) $0
Total One‐Time Expenditures Year 1: $85000
Personnel
Second SRO $0
Total Personnel $0
TOTAL EXPENDITURES $160,000
ENDING FUND BALANCE $0
Town Council 107 of 189 August 19, 2013
TOWN OF TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT
BUDGET FY 2014-15
Proposed FY 2014-15 Budget Detail
Crime Control and Prevention District
BEGINNING FUND BALANCE $ 0
REVENUES
Sales Tax $160,000
Interest/Misc. $0
Total Revenues $160,000
Total Resources $160,000
EXPENDITURES
Administrative Fee (Audit) $1,000
Police Department Infrastructure $75000
Identify funding source and begin construction
One‐Time Expenditures:
TASER (6 units) $7500
Sixth patrol vehicle $26,000
Automated External Defibrilators (3 at $2000 each) $6000
Equipment to outfit sixth patrol unit $19246
Includes Rapid Response equipment ($300)
Update Opti-com technology (existing fleet) $6000
Identify and issue duty weapons $14,000
Rapid Response Equipment for vehicles $5254
Additional RRE ammunition and supplies
Handheld Electronic Citation system (no cost year 2) $0
Total one-time expenditures $85000
Personnel
Second SRO $0
Total Personnel $0
TOTAL EXPENDITURES $160,000
ENDING FUND BALANCE $0
Town Council 108 of 189 August 19, 2013
RECOMMENDATION
It is staff’s recommendation that the Board of Directors of the Town of Trophy Club Crime
Control and Prevention District approve the FY 2013-14 and FY 2014-15 proposed budgets. The
proposed budgets will then be submitted to the Town Council for consideration.
Town Council 109 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-495-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Conduct a Public Hearing to consider the creation of tax increment Reinvestment Zone Number One,
Town of Trophy Club, Texas, located within the boundaries of the Town on approximately 30.5 acres
near the intersection of State Highway 114 and Trophy Wood Drive in the southeast corner of the
Town of Trophy Club, Texas, and other matters related to the proposed Zone.
Attachments:TIF_#1 - Notice of Public Hearing_v1.pdf
Action ByDate Action ResultVer.
Conduct a Public Hearing to consider the creation of tax increment Reinvestment Zone Number One,
Town of Trophy Club, Texas, located within the boundaries of the Town on approximately 30.5 acres near
the intersection of State Highway 114 and Trophy Wood Drive in the southeast corner of the Town of
Trophy Club, Texas, and other matters related to the proposed Zone.
Town Council 110 of 189 August 19, 2013
Public Hearing Notice
NOTICE OF PUBLIC HEARING OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB TO CONSIDER THE ADVISABILITY OF THE CREATION OF REINVESTMENT ZONE
NUMBER ONE, TOWN OF TROPHY CLUB, TEXAS FOR TAX INCREMENT FINANCING
PURPOSES PURSUANT TO CHAPTER 311, TEXAS TAX CODE
NOTICE IS HEREBY GIVEN THAT the Town Council of the Town of Trophy Club, Texas (the
“Town”), pursuant to Chapter 311.003 Local Government Code, as amended, (the “Act”), will hold a
public hearing at 7:00 p.m. on Monday, August 19, 2013, at the Svore Municipal Building located at 100
Municipal Drive, Trophy Club, Texas 76262, for the purpose of considering the establishment of Tax
Increment Reinvestment Zone Number One located within the boundaries of the Town.
All persons are invited to attend the hearing and speak for or against the creation of the Tax Increment
Reinvestment Zone, the proposed boundary, or the concept of tax increment financing. Owners of
property in the proposed Zone may protest orally or in writing the inclusion of their property in the Zone.
The Tax increment Reinvestment Zone would include the property as depicted below. The legal
description of the Reinvestment Zone and a copy of the boundary map is on file and open for public
inspection in the office of the Town Secretary at the address stated above. Questions or requests for
additional information may be directed to David Pettit, Bennett Benner Pettit, Inc., dpettit@bbptx.com;
817-335-4991.
Boundaries: Reinvestment Zone Number One, Town of Trophy Club, Texas
The proposed Tax Increment Reinvestment Zone Number One is located on approximately 30.5 Acres
near intersection of State Highway 114 and Trophy Wood Drive in the Southeast corner of the Town of
Trophy Club. A full description of the boundaries of the proposed Tax Increment Reinvestment Zone is
available at the Svore Municipal Building located at 100 Municipal Drive, Trophy Club, Texas 76262.
Town Council 111 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-424-T Name:
Status:Type:Agenda Item Public Hearing
File created:In control:7/12/2013 Town Council
On agenda:Final action:8/5/2013
Title:Conduct a Public Hearing regarding a request for a zoning change from “PD” Planned Development
No. 26, Trophy Club Physician's Hospital, for a hospital use to "PD" Planned Development No. 33,
Hillside Pointe, for single family residential use.
Attachments:Staff Report - TC 081913 -PD-33.pdf
Application.pdf
Public Hearing Notice.pdf
Public Hearing Continuance Notice.pdf
Residents - Emails.pdf
Ord 2013-21 PZ PD-33 Hillside Pointe.pdf
Exhibit B - Concept Plan - Hillside Pointe.pdf
Exhibit C - Development Standards - Hillside Pointe.pdf
Exhibit D - Building Pad Layout.pdf
Exhibit E - Entry Screening Landscaping.pdf
Action ByDate Action ResultVer.
Planning & Zoning Commission7/18/2013 1
Conduct a Public Hearing regarding a request for a zoning change from “PD” Planned Development No. 26,
Trophy Club Physician's Hospital, for a hospital use to "PD" Planned Development No. 33, Hillside Pointe, for
single family residential use.
Town Council 112 of 189 August 19, 2013
SUBJECT: Public Hearing regarding a request for a zoning change
from “PD” Planned Development No. 26 for a hospital use
to “PD” Planned Development No. 33 for single family
residential use. Applicant: Aaron Ketchand, Taylor
Duncan Development, LLC
Developer: Aaron Ketchand
Taylor Duncan Development, LLC
12400 Coit Rd., Suite 850
Dallas, TX 75251
Engineer: Warren Corwin
Corwin Engineering, Inc.
200 W. Belmont Dr., Suite E
Allen, TX 75013
Requested Action: Rezone from “PD” Planned Development No. 26
hospital use to “PD” Planned Development No. 33
for high density single family residential development
Purpose: Single Family Residential
Location: This property is located on Trophy Wood Drive south
of Hanna Ct.
Size: 5.596 acres
TOWN COUNCIL
STAFF REPORT
August 19, 2013
Case No. ZCA-13-022
Zoning Change Request
From “PD-26” hospital use
to
Planned Development No. 33 (PD-33)
Hillside Pointe
for single family residential use
Town Council 113 of 189 August 19, 2013
Existing Land Use: Vacant land
Surrounding Land Use: North: “PD-14” The Villas – Single Family
Residential
South: “PD-25” Trophy Wood Business Center -
Commercial Uses – Hotels, Restaurants, Retail
East: T. W. King/Southlake
West: Trophy Wood Drive
“PD-25” Trophy Wood Business Center and “PD-14”
The Villas – Single Family Residential
Planned Development District Regulations: A planned development (PD) is
on tracts of land not to exceed 250 acres and may include a combination of
different dwelling types and/or a variety of land uses which creatively
complement each other and harmonize with existing and proposed land uses in
the vicinity. The purpose of the district is to encourage creative development of
the land, provide locations for well planned comprehensive developments, and
provide for variety and flexibility in the development patterns of the Town which
promote the health, safety, morals and general welfare of the community. The
Town Council is empowered to grant permits for planned developments only after
review and recommendation by the Planning and Zoning Commission under the
procedure established herein.
Town Council 114 of 189 August 19, 2013
The Comprehensive Land Use Plan (Comp Plan) calls for commercial/
professional development on this property, but the development of this land as
high density single family residential is compatible with the intent of land use in
the Comp Plan. The Comp Plan suggests that high density residential uses are
typically located near the periphery of the neighborhood and on Collector streets.
For example, Indian Creek townhomes are located along Indian Creek Drive and
provide buffering between the single family residential and the high density
apartments located along Highway 114. Hillside Pointe would provide a buffer
between PD-25 commercial development, specifically the Holiday Inn currently
under review, and The Villas medium density subdivision.
The applicant proposes a private, gated community for an intimate environment
for residents with housing options offering little to no yard maintenance. The
housing options will be one and two story homes. The one story homes will be a
minimum 1,700 sq. ft. and the two story homes will be minimum 1,900 sq. ft.
Planned Development No. 33
The PD development standards call for:
• Single family detached dwellings in a gated community with private
roadways.
• Minimum lot size: 3,600 sq. ft.
• Dwelling Size: One Story – minimum 1,700 sq. ft.
Two Story – minimum 1,900 sq. ft.
• Front Yard: 15-ft.
• Rear Yard: 5-ft.
• Height: Maximum two stories or 40-ft.
Special Paving
Patterned and colored concrete shall be constructed as shown on Exhibit F.
Fencing
Trophy Wood: 6-ft. stone wall
Southern Perimeter: 8-ft. masonry wall and shall be constructed, owned and
maintained by the commercial property to the south.
T. W. King: 8-ft. masonry
Northern Perimeter: Existing privacy fencing shall remain.
Tree Mitigation
The applicant will be removing 394 trees. Mitigation is required for 582 caliper
inches. The applicant plans to plant the required caliper inches throughout the
property.
Town Council 115 of 189 August 19, 2013
Public Hearing and Property Owner Notification: As required by ordinance, a
notice of public hearing for this zoning change request was published in the local
newspaper at least 15 days prior to the date of the public hearing by the Planning
and Zoning Commission. Publication occurred on July 3, 2013. In addition,
property owners within 200-ft. were notified of this zoning change request.
Sixty-four (64) property owners received notification.
Four responses were received:
• Mary Armistead, 335 Inverness Dr. – in favor.
• Jim and Linda Pearson, 20 Hanna Court – opposed.
• George and Sandra Clements, 16 Jamie Ct. – opposed.
• Lane Ladewig, Address Unknown – seems to be opposed to size of lots or
houses.
In addition, at the Planning and Zoning Commission public hearing on July 18,
two residents spoke:
Roger Williams, 215 Phoenix Drive. Trophy Club has very little commercial
property to start with, and I’m really concerned that we’re eliminating commercial
property to put in housing. I’m also concerned that this backs up to a potential
hotel, and we’re talking about supposedly exclusive homes – maybe a price point
of $350,000 to $500,000. I’m not sure who wants to buy a home at that price
point right behind a hotel. So I would be a little concerned about that. Also these
are mostly two story because of the size of the lot and a lot of people don’t want
two stories; they can’t walk up and down the stairs. I think the price point is very
high for the location.
Greg George: I live on Hanna Ct. I was a big fan of the hospital development. I
really don’t have a problem with the residential development, but the hospital
included a buffer zone between the back of my fence and their parking lot. Now I
will have a house 5-ft. from my fence. You can’t have this kind of density for
single homes. What’s wrong with taking the old Trophy Wood Drive and making it
the road into their neighborhood? I would request that there be some sort of a
buffer.
PLANNING AND ZONING COMMISSION: The Planning and Zoning
Commission heard this request on July 18, 2013, and made a motion to deny,
which did not pass. The Commission then made a motion to approve, which did
not pass.
Motion to Deny: Mark Sadley
Second: Dennis Sheridan
Ayes (to deny): Sadley, Sheridan, Forest
Nays: Vowell, Senelly, Reed, Allen
The motion to deny failed.
Town Council 116 of 189 August 19, 2013
The Commission then made a motion to approve the rezoning request and after
further discussion the following vote was taken:
Motion to Approve: Richard Senelly
Second: Fred Allen
Ayes (to approve): Vowell, Senelly, Allen
Nays: Sadley, Sheridan, Forest, Reed
The motion to approve failed.
ch
Attachment: Ordinance No. 2013-21 P&Z with Exhibits A through F
Town Council 117 of 189 August 19, 2013
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Town of Trophy Club
Department of Planning & Zoning
100 Municipal Drive
Trophy Club, Texas 76262
TO: Alliance Regional Newspapers /
Classifieds Dept.
DATE: June 27, 2013
FROM: Carolyn Huggins PAGES: 1
RUN DATE: 1 Time/ July 3, 2013 SUBJECT: Rezoning Request –
Hillside Pointe
NOTICE OF PUBLIC HEARING
TOWN OF TROPHY CLUB
100 Municipal Drive, Trophy Club, Texas 76262
PLANNING & ZONING COMMISSION
Thursday, July 18, 2013 – 7:00 p.m.
TOWN COUNCIL
Monday, August 5, 2013 – 7:00 p.m.
A Public Hearing will be held by the Town of Trophy Club to consider a request
for a zoning change for 5.596 acres of vacant land located on Trophy Wood Drive
just south of Hanna Ct. The vacant 5.596 acres are currently zoned “PD-26”
(Planned Development No. 26) which allows a hospital use. The zoning change is
to request a “PD” Planned Development to allow approximately 35 single family
residential homes on minimum 3,600 sq. ft. lots, amending Ordinance No. 2000-06
P&Z of the Town, the same being the Comprehensive Zoning Ordinance, and
amending the Official Zoning Map of the Town by changing the zoning, providing
that such tract of land shall be used in accordance with the requirements of the
Comprehensive Zoning Ordinance and all other applicable ordinances of the
Town.
The Planning and Zoning Commission will hear this request on Thursday, July 18,
2013, and the Town Council will hear this request on Monday, August 5, 2013.
Both hearings will take place in the Boardroom of the Municipal Utility District
Building, 100 Municipal Drive at 7:00 p.m.
Town Council 119 of 189 August 19, 2013
Town of Trophy Club
Department of Planning & Zoning
100 Municipal Drive
Trophy Club, Texas 76262
Rezoning Request for
Hillside Pointe, Planned Development No. 33
PUBLIC HEARING TO BE CONTINUED
On July 18, 2013, the Planning and Zoning Commission heard a request to rezone
5.596 acres of land located on Trophy Wood Drive just south of Hanna Ct. The property
is currently zoned for a hospital use and an interested buyer is requesting a rezoning to
single family residential to build 35 homes on 3,600 sq. ft. lots. The Planning and
Zoning Commission made a recommendation of approval, which did not pass. Three
Commissioners voted for the motion to approve. Four Commissioners voted against the
motion to approve. Therefore the motion failed and now the case is sent to the Town
Council for consideration.
The applicant has requested a continuance; therefore, on Monday, August 5, 2013
Council will be asked to table and continue this request to the Monday, August 19, 2013
Council agenda.
Town Council 120 of 189 August 19, 2013
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2013 – 21 P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE
SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, AND
AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY
CHANGING THE ZONING ON A CERTAIN TRACT OF LAND
DESCRIBED AS A 5.596 ACRE TRACT OF LAND LOCATED
GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF
TW KING ROAD, AND SOUTH OF HANNA COURT, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO
AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF
PLANNED DEVELOPMENT NO. 26 “PD-26”, TROPHY CLUB
PHYSICIAN’S HOSPITAL TO PLANNED DEVELOMENT NO. 33 “PD-
33” FOR SINGLE FAMILY RESIDENTIAL; PROVIDING THAT SUCH
TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE
REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE
AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN;
PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD
PLANNED DEVELOPMENT NO. 33 ZONING DISTRICT FOR THE
SUBJECT PROPERTY; PROVIDING A CONCEPT PLAN (EXHIBIT
“B”); PROVIDING DEVELOPMENT STANDARDS (EXHIBIT “C”);
PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS;
PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town”),
is authorized and empowered by law, in accordance with Chapter 212 of the Texas
Local Government Code, to regulate the subdivision of land and property development
within the Town; and
WHEREAS, the owner of the tract of land (the “Land”), collectively described as
a 5.596 acre tract of land currently zoned Planned Development No. 26 “PD-26”, such
Land being more specifically described in Exhibit “A” attached hereto and incorporated
herein, filed an application with the Town Community Development Department
requesting a change in zoning of the Land into PD Planned Development No. 33 “PD-
33”. Such application further requested an amendment to the official Zoning District
Map of the Town in accordance with Ordinance No. 2000-06 P&Z of the Town (the
“Comprehensive Zoning Ordinance”); and
Town Council 126 of 189 August 19, 2013
WHEREAS, upon performing the survey of the boundaries of the existing PD-26,
a 5.601 acre tract of land, for the purpose of providing a legal description for this
application to rezone PD-26 to PD-33, it was determined that PD-26 is actually a 5.596
acre tract of land; and
WHEREAS, this rezoning request to create PD-33 is a request to rezone the
entire boundaries of PD-26; and
WHEREAS, all legal notices, requirements and conditions having been complied
with, the case to rezone the Land came before the Planning and Zoning Commission;
and
WHEREAS, after public notices were given in compliance with State law and
public hearings were conducted, and after considering the information submitted at
those public hearings and all other relevant information and materials, the Planning and
Zoning Commission of the Town has recommended to the Town Council the denial of
the amendments to Comprehensive Zoning Ordinance No. 2000-06 P&Z as set forth in
this Ordinance; and
WHEREAS, after complying with all legal notices, requirements, and conditions,
a public hearing was held before Town Council at which the Town Council considered,
among other things, the character of the land and its suitability for particular uses, with a
view of encouraging the most appropriate use of land in the Town, and does hereby find
that the rezoning approved hereby accomplishes such objectives; and
WHEREAS, the proposed change is consistent with the intent of the
Comprehensive Land Use Plan which addresses the appropriateness of the location of
high density residential uses near the periphery of neighborhoods and on collector
streets; and
WHEREAS, the Town Council has determined that the change in zoning from
PD-26 to PD-33 is necessary and appropriate for the orderly development of land and
serves the interests of the public health safety and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
FINDINGS
After due deliberations and consideration of the recommendation of the Planning
and Zoning Commission and the information and other materials received at the public
Town Council 127 of 189 August 19, 2013
hearing, the Town Council has concluded that the adoption of this Ordinance is in the
best interests of the Town of Trophy Club, Texas, and of the public health, safety and
welfare.
SECTION 3.
REZONING
Ordinance No. 2000-06 P&Z of the Town of Trophy Club, Texas, the same being
the Town's Comprehensive Zoning Ordinance, is hereby amended in the following
particulars, and all other articles, chapters, sections, paragraphs, sentences, phrases
and words are not amended but are hereby ratified and affirmed:
A. The zoning on the Land, more particularly described in Exhibit “A”, attached
hereto and incorporated herein, is hereby changed from “PD-26” Planned
Development No. 26, Trophy Club Physician’s Hospital, to PD Planned
Development District No. 33 for single family residential, consisting of
approximately 5.596 acres of land, for use in accordance with the requirements
of this Ordinance and all other applicable ordinances, rules, and regulations of
the Town. Requirements of this Ordinance are more specifically described and
set forth in Exhibits “A”, “B”, and “C”, which are attached hereto and
incorporated herein for all purposes. In the event of any ambiguities or conflicts
between the written word in the Development Standards and the illustrations
provided in the Exhibits to this ordinance, the Exhibits shall control.
1. Concept Plan. A concept plan for the Land, and all parts thereof, is
attached hereto as Exhibit “B”, “Concept Plan” and incorporated herein
as if copied in its entirety. Such Concept Plan shall be adhered to in
carrying out the development of the land in accordance with this
Ordinance, and compliance with each and every part of such plan shall
constitute a condition precedent to the issuance of any building permit for
the land in this PD Planned Development District.
2. Development Standards. The development standards for this PD Planned
Development are attached hereto as Exhibit “C”, “Development
Standards”, and are incorporated herein as if copied in their entirety.
Such standards and regulations include, but are not limited to, a purpose,
development standards, uses; area and building regulations; parking
regulations; building materials, construction regulation; driveways and
walkways; special paving; fences, walls, retaining walls, guard gates;
landscaping; utilities; signs; mailboxes and address plaques; exterior
lighting; common areas; property owners association guidelines; and
preliminary and final plat review. Such Development Standards shall be
adhered to in carrying out the development of the land in accordance with
this Ordinance, and shall individually and collectively constitute conditions
precedent to the granting of any Final Inspection for all structures within
PD Planned Development No. 33.
Town Council 128 of 189 August 19, 2013
3. Additional Exhibits. Attached hereto and incorporated herein is Exhibit
“D”, “Building Pad Layout”, Exhibit “E” “Entry Monument, Screening
and Landscaping Plan”, and Exhibit “F” “Streetscape Concept”
which shall be adhered to in the development of the Land. Such
standards shall be adhered to in carrying out the development of the land
in accordance with this Ordinance, and shall individually and collectively
constitute conditions precedent to the granting of any Final Inspection for
all structures within PD Planned Development No. 33.
SECTION 4.
APPLICABLE REGULATIONS
In all respects the Land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town.
SECTION 5.
ZONING MAP
The Official Zoning Map of the Town shall be amended to reflect the zoning
change herein made.
SECTION 6.
CUMULATIVE
That this Ordinance shall be cumulative of all other Ordinances and shall not
repeal any of the provisions of such Ordinances except for those instances where there
are direct conflicts with the provisions of this Ordinance.
SECTION 7.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly saved
as to any and all violations of the provisions of any other Ordinance affecting regulations
governing and regulating the zoning, platting, and subdivision of land which have
secured at the time of the effective date of this Ordinance; and, as to such accrued
violations and all pending litigation, both civil and criminal, whether pending in court or
not, under such Ordinances same shall not be affected by this Ordinance but may be
prosecuted until final disposition by the courts.
SECTION 8.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby
Town Council 129 of 189 August 19, 2013
declares it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 9.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not more than Two Thousand Dollars ($2,000.00), and a
separate offense shall be deemed committed each day during or on which a violation
occurs or continues.
SECTION 10.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of
the Texas Local Government Code.
SECTION 11.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town’s Home Rule Charter.
SECTION 12.
EFFECTIVE DATE.
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 19TH day of AUGUST, 2013.
Mayor Connie White
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Amy Piukana
Town Secretary
Town Council 130 of 189 August 19, 2013
APPROVED AS TO FORM:
Patricia A. Adams
Town Attorney
Town Council 131 of 189 August 19, 2013
EXHIBIT A
LEGAL DESCRIPTION
TRACT 1 (Fee Simple)
BEING Lot 4, Block B of Trophy Wood Business Center, an Addition to the City of
Trophy Club, Denton and Tarrant Counties, Texas according to the plat thereof
recorded in Cabinet V, Page 295, Plat Records of Denton County, Texas, said addition
now located entirely within Tarrant County, Texas as evidenced by Judgment recorded
in cc# D205189519, Real Property Records of Tarrant County, Texas and Filed Notes
recorded in cc#D205189520, Real Property Records of Tarrant County, Texas. Said
Judgment and Field Notes also recorded in Denton County, Texas, respectively, in cc#
2005-80232 and cc# 2005-80233, Real Property Records of Denton County, Texas.
Said Lot 4 being more particularly described as follows:
BEGINNING at a 1/2 inch iron rod with cap found for the southwest corner of said Lot 4
and being located in the southeast line of Trophy Wood Drive (80’ wide) and being the
located in a curve to the left having a radius of 890.00 feet and a chord bearing of North
22°41’34" East;
THENCE along said southeast line with said curve to the left through a central angle of
07°44’01" for an arc length of 120.13 feet to an "x" in concrete found for corner;
THENCE continuing with said southeast line, NORTH 18°49’33" EAST a distance of
178.41 feet to an "x" in concrete found for the beginning of a curve to the right having a
radius of 460.00 feet and a chord bearing of North 21°51’34" East;
THENCE continuing with said southeast line and said curve to the right through a
central angle of 06°04’02" for an arc length of 48.71 feet to an "x" in concrete found for
corner;
THENCE continuing with said southeast line, NORTH 24°53’35" EAST a distance of
23.20 feet to an "x" in concrete found for the northwest corner of said Lot 4 and being
the beginning of a non-tangent curve to the left having a radius of 1,010.00 feet and a
chord bearing of South 70°01’12" East;
THENCE departing the southeast line of said Trophy Wood Drive with the north line of
said Lot 4 and said nontangent curve to the left through a central angle of 41°19’23" for
an arc length of 728.44 feet to an iron rod with cap found for the northeast corner of said
Lot 4 and being located in the west line of East T.W. King Road (variable width);
THENCE along said west line, SOUTH 00°17’02" WEST a distance of 186.11 feet to a
5/8 inch iron rod set for the northeast corner of Lot 5 of said Trophy Wood Business
Center Addition;
Town Council 132 of 189 August 19, 2013
THENCE departing the west line of said East T.W. King Road, NORTH 89°42’58"
WEST a distance of 136.00 feet to an iron rod with cap found for the northwest corner of
said Lot 5;
THENCE SOUTH 00°24’51" WEST a distance of 98.00 feet to an iron rod with cap
found for the southwest corner of said Lot 5 and being the southerly southeast corner of
said Lot 4;
THENCE along the south line of said Lot 4, NORTH 89°35’09" WEST a distance of
348.78 feet to an iron rod with cap found for corner;
THENCE continuing with said south line, NORTH 60°27’51" WEST a distance of 362.31
feet to the POINT OF BEGINNING; CONTAINING 5.596 acres or 243,757 square feet
of land more or less all according to that survey prepared by A.J. Bedford Group, Inc..
TRACT 2: (Non-exclusive Easement Estate)
Non-exclusive easements for vehicular and pedestrian ingress and egress contained in
Access Easement and Form 5017448-A (2/1/10) Page 5 of 14 T-7: Commitment for
Title Insurance (Rev. 2-1-10) Agreement executed by and between Oakmont
Enterprises, Inc., and Highway 114 Prospect, Ltd., dated December 6, 2002, filed for
record on December 9, 2002 and recorded in Volume 5228, Page 3916, Real Property
Records, Denton County, Texas.
Town Council 133 of 189 August 19, 2013
Hillside Pointe
Concept Plan
Existing Trees to Remain
6’ Ht Brick Thinwall
Retaining Wall
Proposed Lot
Line
Proposed Buildable
Area
Board-on-Board Wooden
Fence
Existing Residential
Existing Water
Tower
Future Commercial
Entry - See Enlargement
6’ Ht Stone Screen Wall
Street Trees &
Ornamental Planting
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EXHIBIT C
DEVELOPMENT STANDARDS
HILLSIDE POINTE
The development of the Land described in Exhibit "A" consisting of:
• a 5.596 acre tract of land,
shall be in accordance with the Concept Plan of the development (attached hereto
as Exhibit B), all other Exhibits attached to or to be made a part of this Ordinance,
the Comprehensive Zoning Ordinance, all other applicable ordinances and
regulations of the Town of Trophy Club, and the following Development Standards,
conditions and requirements (provided that any regulation for which this document is
silent shall be governed by the zoning ordinance):
A. Purpose; development standards; uses.
The purpose of this planned development is to offer potential homeowners a
private, gated community that provides both an intimate environment for residents as
well as housing options offering little to no yard maintenance. Given the high quality of
homes being offered, along with the development standards being proposed, this
community will have a positive impact on the long term sustainability of the overall
area.
The goal is that HILLSIDE POINTE be a sustainable community intended to
complement the upscale atmosphere already established within the surrounding area
and offer the Town of Trophy Club an effective land-use transition between the median
and lower density single-family communities to the north and the commercial properties
to the south.
This Planned Development is designed to accommodate single-family residential
uses and development shall be in accordance with the following:
1. Size of tract. Tract 1 shall contain 5.596 acres of land.
2. Permitted uses. In the development of the tract, no land shall be used
and no building or structure shall be installed, erected or converted to any use
other than the following:
(a) Single-family detached dwellings.
(b) Private roadways constructed to Town standards and
owned and maintained by a homeowner’s association.
(c) Private common areas owned and maintained by a
homeowner's association.
(d) Utility distribution lines and facilities.
Town Council 135 of 189 August 19, 2013
3. Limitation of uses. Any use not expressly permitted herein is prohibited.
B. Area and building regulations. The following minimum standards
shall be measured from property lines:
1. Minimum lot size. Lots shall have a minimum area of three thousand
six hundred (3,600) square feet.
2. Lot width. The width of each lot shall not be less than 40 feet
measured at the building line.
3. Depth of lot. The depth of each lot shall not be less than ninety (90)
feet, measured at the midpoint of the front of the lot.
4. Minimum open space. All areas not devoted to buildings, walkways,
structures or off-street parking shall be devoted to grass, trees,
gardens, shrubs, or other suitable landscape material.
5. Maximum building coverage. The combined area of all main and
accessory buildings shall not exceed 55% of the total lot area.
Swimming pools and spas shall not be included in determining maximum
building coverage.
6. Minimum floor area. The minimum square footage of a dwelling unit,
exclusive of garages, breezeways and porches, shall be as follows:
Each dwelling containing one (1) story shall contain a minimum of one
thousand seven hundred (1,700) square feet; each dwelling containing
more than one (1) story shall contain a minimum of one thousand nine
hundred (1,900) square feet, of which not less than one thousand four
hundred (1,400) square feet shall be covered ground floor area.
7. Depth of front yard, feet. There shall be a front yard having a depth of
not less than fifteen (15) feet measured from the dwelling to the
property line.
8. Depth of rear yard, feet. There shall be a rear yard having a depth of
not less than five (5) feet measured from the dwelling to the rear
property line.
9. Width of side yard on each side, feet. Each lot shall have an offset
building pad (attached hereto as Exhibit "E"), each having a minimum of a
seven (7) foot side yard on one side and a three (3) foot side yard on the
other side of the lot; provided, however, that the width of a side yard of a
lot adjacent to a side street shall be ten (10) feet.
10. Exclusive side yard use easements. Each lot shall have a residential
Town Council 136 of 189 August 19, 2013
structure constructed along the three (3) foot side setback from the
property line shared by an adjacent lot. To maximize the use, enjoyment,
and recreation of each property owner, a three (3) foot “Exclusive Use”
easement running parallel to the shared property line for the full depth of
each affected lot. The easements shall be recorded on the Plat. Each
Owner of the adjacent lots shall have the exclusive right to occupy, plant
shrubbery and foliage, maintain, and construct fences provided, however,
that same shall not impede or hinder the lot Owner (the easement
grantor) for maintenance of the exterior wall of his residential structure
which is situated along the shared property line as illustrated on attached
Exhibit “E” (Building Pad Layout).
11. Height. No building or structure shall exceed forty (40) feet in height (2
story maximum.
C. Parking regulations. A minimum of two off-street parking spaces shall
be provided for each dwelling unit. As a part of the above parking
requirement, an enclosed garage shall be provided for each dwelling
unit, which shall comply with the following:
1. Garage doors shall be a minimum of twenty (20) feet from the property
line.
2. All garage doors shall be constructed of wood panel face material with a
painted or stained surface that complements the color of the principal
structure.
3. Garages shall have enough space for a minimum of two (2) vehicles.
Each space shall be a minimum depth of twenty (20) feet.
D. Building materials; construction regulation.
1. The exterior surface on all main and accessory buildings shall be
constructed of one hundred percent (100%) natural or manufactured
stone, brick, stucco, or split face block. The exterior surface masonry
requirement shall exclude doors, windows, porches, and chimneys.
2. R oofing material shall consist of either a minimum thirty (30) year
warranty composition shingle or Spanish tile material.
3. Each residential structure shall have installed on the outside wall thereof a
service riser conduit. No such conduit shall be visible from a public
street, common property, or adjoining lot.
4. All exteriors of the primary residential structure, garage, porches, and any
Town Council 137 of 189 August 19, 2013
other appurtenances or appendages of every kind and character on any
lot and all interior construction (including, but not limited to, all electrical
outlets in place and functional, all plumbing fixtures installed and
operations, all cabinet work, all interior walls, ceilings, and doors shall
be covered by paint, wallpaper, paneling, or the like, and all floors
covered by wood, carpet, tile or other similar floor covering) shall be
completed no later than one (1) year following the commencement of
construction. For the purposes hereof, the term "commencement of
construction" shall mean the date on which the foundation forms are
set.
5. No projections of any type shall be placed or permitted to remain above
the roof of any residential building or structure with the exception of one
or more chimneys and one or more vent stacks.
E. Driveways and walkways. All driveways and walkways located
between principal structures and paved streets shall be constructed of
exposed aggregate concrete.
F. Special paving. Those paved areas identified on Exhibit "F" (Entry
Monument, Screening, and Landscape Plan) as "Special Paving" shall
be constructed of patterned and colored concrete according to the
requirements of the Town.
G. Fences; walls; retaining walls; guard gates.
1. Retaining walls. Any retaining wall visible from any portion of the
common properties within the Land shall be restricted to structurally
engineered and designed walls unless less than 3-ft. in height.
2. Front yard fencing. Fencing will be allowed to extend from the front face
of the building to the side property lines. All fencing facing street right
of way shall be masonry or shall be ornamental iron.
3. Side yard fencing. Fencing between lots shall be of wood material,
provided that such wood fence is of treated wood or cedar and shall
not exceed 8-ft. in height.
4. Perimeter walls. The following fences around the perimeter of the Land
shall be constructed prior to the approval of final inspection for any
building or structure on the Land. Perimeter walls shall be owned and
maintained by the HOA:
(a) Trophy Wood - All fencing along Trophy Wood Drive shall be six
feet (6') in height and shall be constructed of an engineered stone wall.
Town Council 138 of 189 August 19, 2013
(b) Southern Perimeter Fence - All fencing adjacent to the
commercial property to the south shall be eight feet (8') in height and
shall be of masonry (brick or stone) material. A five (5) foot wall
maintenance easement shall be granted on any lot along the northern
side of the perimeter fence for maintenance and repair.
(c) T.W. King Fence - All fencing adjacent to T.W. King Road on the
east shall be eight (8’) in height and shall be constructed of masonry
(brick or stone) material.
(d) Fencing adjacent to existing lots – All lots adjoining the existing
Villas of Trophy subdivision to the north shall recognize the existing
privacy fencing as the rear back yard boundary.
5. Electronic guard gates. Electronic guard gates shall be double-entried
(ingress and egress). Construction shall be metal with a maximum
height of eight feet (8').
H. Landscaping. Landscaping shall be in accordance with Exhibit "F"
(Entry Monument, Screening, and Landscaping Plan), and the following:
Each lot on which a residential dwelling is constructed shall have and contain
an underground water sprinkler system for the purpose of providing sufficient water
to all front yards and all side yards not enclosed by solid fencing. Each lot shall be
planted with at least six (6) caliper inches of trees; provided, however, any tree
used to satisfy this requirement shall contain at least three (3) caliper inches.
Preservation of existing trees is encouraged and credit may be given toward the
planting requirements for trees preserved in a healthy condition. Existing trees may
be pruned and underbrush cleaned, but no landscaping other than sod or ground
covering shall be permitted under the tree canopy and no irrigation may be installed.
I. Utilities. All utilities shall be underground. Any utility boxes shall be
screened with landscaping.
J. Signs, Neighborhood identification signs are allowed in locations as
shown on Exhibit "D" (Concept Plan). The developer may erect and maintain a sign
or signs for the construction, development, operation, promotion and sale of the lots
in accordance with the laws of the Town. Holiday or patriotic flags may be displayed
by the Owner. Notwithstanding anything herein contained to the contrary, any and
all signs, if allowed, shall comply with the applicable sign standards of the Town.
K. Mailboxes and address plaques. Each lot shall have a mailbox,
constructed of a steel, double-cluster design as shown on page 2 of Exhibit “D”
(Concept Plan). Address plaques shall be (i) attached to each residence installed
in the masonry facade of the home.
Town Council 139 of 189 August 19, 2013
L. Exterior lighting. Pole lamps shall be a maximum of twenty feet (20')
in height. Pole lighting shall be oriented down and away from all adjacent properties.
Pole lamps should be is general appearance of the rendering shown on page 2 of
Exhibit “D” (Concept Plan).
M. Common areas. All common areas, as identified on Exhibit “D”
(Concept Plan), shall be constructed and landscaped by the Developer. Common
area landscaping and improvements shall be generally constructed in accordance with
Exhibit “F” (Entry Monument, Screening & Landscape Plan). Common areas shall be
owned and maintained by the Property Owners’ Association.
N. Property O wners' Association guidelines. A property owners'
association shall be established for any area that requires maintenance of private,
common elements. The purpose of any Association(s) will be to enhance and protect
the value and attractiveness of the commonly owned private property within the
Planned Development. Association(s) will not be formed for the purpose of financial
gain, but rather for the purpose of control over the development and maintenance of
such private land, streets and facilities which are intended to be owned in common.
Association(s) will have the power to levy assessments for the construction,
maintenance and operation of all common elements of any development.
Assessments through any Property Owners' Association will contribute to
the cost of maintenance of common area items such as, but not limited to, the
following: private roadways, walkways, landscaping, signage, outdoor lighting and
private park areas. Where applicable, capital expenditure funds may be assessed
and set aside for capital improvements such as private street repair. Every person or
entity who is a record owner of a housing unit within any area where a Property
Owners' Association is deemed necessary shall become a member of the Association.
Homeowners will be responsible for maintenance of their own dwelling unit and the
lot upon which that unit is sited. All commonly owned, private open space within any
development area will be maintained by a Property Owners' Association.
O. Replat review. No building permit shall be issued for the
construction of buildings until a Replat has been approved by the Trophy Club Town
Council after recommendation by the Planning and Zoning Commission. The replat
review shall be in accordance with the approved PD Ordinance.
Town Council 140 of 189 August 19, 2013
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-496-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Update and discussion regarding Section 551.006 of the Texas Government Code “Written Electronic
Communications Accessible to Public” (effective September 1, 2013); consider and provide direction
to staff regarding same.
Attachments:Exhibit 1297 Law Update.pdf
Action ByDate Action ResultVer.
Update and discussion regarding Section 551.006 of the Texas Government Code “Written Electronic
Communications Accessible to Public” (effective September 1, 2013); consider and provide direction
to staff regarding same.
Town Council 146 of 189 August 19, 2013
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-497-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding an Ordinance of the Town designating a certain
contiguous geographic area in the Town as "Reinvestment Zone Number One, Town of Trophy Club,
Texas; creating a Board of Directors for the Zone; providing effective and termination dates for the
Zone; establishing a Tax Increment Fund for the Zone; containing other matters related to the Zone;
and providing an effective date.
Attachments:Ord. No. 2013-23 TIRZ.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding an Ordinance of the Town designating a certain
contiguous geographic area in the Town as "Reinvestment Zone Number One, Town of Trophy Club,
Texas; creating a Board of Directors for the Zone; providing effective and termination dates for the Zone;
establishing a Tax Increment Fund for the Zone; containing other matters related to the Zone; and
providing an effective date.
Town Council 148 of 189 August 19, 2013
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2013-23
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS DESIGNATING
A CERTAIN CONTIGUOUS GEOGRAPHIC AREA IN THE TOWN OF
TROPHY CLUB AS "REINVESTMENT ZONE NUMBER ONE, TOWN OF
TROPHY CLUB, TEXAS"; CREATING A BOARD OF DIRECTORS FOR THE
ZONE; PROVIDING THE EFFECTIVE AND TERMINATION DATES FOR THE
ZONE; ESTABLISHING A TAX INCREMENT FUND FOR THE ZONE;
CONTAINING OTHER MATTERS RELATED TO THE ZONE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town Council desires to promote the development of a certain contiguous
geographic area in the Town, which is more specifically described in Exhibit "A" of this Ordinance
(the "Zone"), through the creation of a new reinvestment zone as authorized by and in accordance with
the Tax Increment Financing Act, Texas Tax Code, Chapter 311; and
WHEREAS, the Town has prepared a preliminary financing plan for the Zone, as required by
Texas Tax Code, Section 311.003(b); and
WHEREAS, on August 19, 2013, the Town Council held a public hearing regarding the
creation of the Zone and its benefits to the Town and to property in the Zone and afforded a reasonable
opportunity for (i) all interested persons to speak for or against the creation of the Zone, its boundaries
or the concept of tax increment financing and (ii) owners of real property in the Zone to protest
inclusion of their property in the Zone, as required by Texas Tax Code, Sections 311.003(c) and (d);
and
WHEREAS, no owner of real property in the proposed zone protested the inclusion of their
property in the proposed zone; and
WHEREAS, notice of the public hearing was published in a newspaper of general circulation in
the Town on August 10, 2013, which satisfies the requirement of Texas Tax Code, Section 311.003(c)
that publication of the notice occur not later than the seventh day before the date of the public hearing;
and
WHEREAS, the Town has provided all information and made all presentations, given all
notices and done all other actions required by Chapter 311, Texas Tax Code, or other law as a condition
to the creation of the proposed zone;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS:
SECTION 1. Findings.
(a) That the facts and recitations contained in the preamble of this Ordinance are hereby found
and declared to be true and correct and are adopted as part of this Ordinance for all purposes.
(b) That the Town Council further finds and declares that the proposed improvements in the
zone will significantly enhance the value of all the taxable real property in the proposed zone and will
be of general benefit to the Town.
Town Council 149 of 189 August 19, 2013
2 of 7
(c) Area within the Zone meets the criteria for designation of a reinvestment zone and
satisfies the requirement of Section 311.005, Texas Tax Code, to-wit: (A) includes land that
substantially arrests or impairs the sound growth of the Town, retards the provision of housing
accommodations, or constitutes an economic or social liability and be a menace to the public health,
safety, morals, or welfare in its present condition and use because of the presence of: (i) the
predominance of defective or inadequate sidewalk or street layout; (ii) faulty lot layout in relation to
size, adequacy, accessibility, or usefulness; and (iii) the deterioration of site or other improvements; and
(B) is predominantly open or undeveloped and, because of obsolete platting, deterioration of structures
or site improvements, or other factors, substantially impairs or arrests the sound growth of the
municipality or county.
(d) That the Town Council, pursuant to the requirements of Chapter 311, Texas Tax Code,
further finds and declares:
(1) That the proposed zone is a contiguous geographic area located wholly within the
corporate limits of the Town of Trophy Club;
(2) That the total appraised value of taxable real property in the proposed zone and in existing
reinvestment zones does not exceed fifty percent of the total appraised value of taxable
real property in the Town;
(3) That thirty percent or less of the property in the Zone, excluding property dedicated to
public use, is used for residential purposes (defined as any property occupied by a house
have fewer than five living units); and
(4) That the development or redevelopment of the property in the proposed zone will not
occur solely through private investment in the reasonably foreseeable future.
SECTION 2. Designation of Zone.
That the Town Council hereby designates the Zone described in the boundary description and
depicted in the map, both attached hereto as Exhibit “A” and made a part of this Ordinance for all
purposes, as a reinvestment zone pursuant to and in accordance with Chapter 311, Texas Tax Code.
This reinvestment zone shall be known as “Reinvestment Zone Number One, Town of Trophy Club,
Texas.”
SECTION 3. Zone Board of Directors.
That a board of directors for the Zone (“Board”) is hereby created. The Board shall consist of
five (5) members who shall serve for staggered terms of two (2) years each with two (2) members
having an initial term of one (1) year each. Of these five (5) members, each taxing unit other than the
Town that contributes incremental taxes to the TIF Fund may, but is not required to, appoint one (1)
member to the Board. After each taxing unit other than the Town designates to the Town either the
name of the member that the taxing unit wishes to appoint or the fact that the taxing unit wishes to
waive its right to appoint a member, the Town Council shall appoint whatever number of members are
necessary to fill the remaining positions on the Board. The Town Council shall appoint a chairman of
the Board and the Board may elect a vice chairman and such other officers as the Board sees fit.
The Board shall make recommendations to the Town Council concerning the administration,
management and operation of the Zone. The Board shall prepare and adopt a project plan and a
reinvestment zone financing plan for the Zone and submit such plans to the Town Council for its
Town Council 150 of 189 August 19, 2013
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approval. The Board shall perform all duties imposed upon it by Chapter 311, Texas Tax Code and all
other applicable laws. Notwithstanding anything to the contrary herein, the Board shall not be
authorized to (i) issue bonds; (ii) impose taxes or fees; (iii) exercise the power of eminent domain; or
(iv) give final approval to the Zone’s project plan and financing plan.
SECTION 4. Term of Zone.
That the Zone shall take effect upon the adoption of this Ordinance and terminate on the earlier
of (i) December 31, 2034 or an earlier termination date designated by an ordinance adopted after the
effective date of this Ordinance or (ii) the date on which all project costs, tax increment bonds and
interest on those bonds have been paid in full.
SECTION 5. Determination of Tax Increment Base.
That the tax increment base for the Zone, as defined by Section 311.012(c), Texas Tax Code,
shall be the total appraised value of all real property in the Zone taxable by a taxing unit for the year
2013, which is the year in which the Zone was designated as a reinvestment zone.
SECTION 6. Tax Increment Fund.
That a tax increment fund for the Zone (the “TIF Fund”) is hereby established. The TIF Fund
may be divided into additional accounts and sub-accounts authorized by resolution or ordinance of the
Town Council. The TIF Fund shall consist of (i) the percentage of the tax increment, as defined by
Section 311.012(a), Texas Tax Code, that each taxing unit which levies real property taxes in the Zone,
other than the Town, has elected to dedicate to the TIF Fund under an agreement with the Town
authorized by Section 311.013(f), Texas Tax Code, plus (ii) sixty percent (60%) of the Town’s portion
of the tax increment, as defined by section 311.012(a), Texas Tax Code, subject to any binding
agreement executed at any time by the Town that pledges a portion of such tax increment or an amount
of other legally available funds whose calculation is based on receipt of any portion of such tax
increment and (iii) twenty-five percent (25%) of the Town’s one percent (1%) general sales tax rate, as
defined by section 311.0123(b), generated from taxable sales within the Zone above the sale tax base.
The TIF Fund shall be maintained in an account at the depository bank of the Town and shall be
secured in the manner prescribed by law for Texas cities. In addition, all revenues from (i) the sale of
any obligations hereafter issued by the Town and secured in whole or in part from the tax increments;
(ii) the sale of any property acquired as part of a tax increment financing plan adopted by the Board;
and (iii) other revenues dedicated to and used in the Zone shall be deposited into the TIF Fund. Prior to
the termination of the Zone, money shall be disbursed from the Tax Increment Fund only to pay project
costs, as defined by the Texas Tax Code, for the Zone, to satisfy the claims of holders of tax increments
bonds or notes issued for the Zone, or to pay obligations incurred pursuant to agreements entered into
to implement the project plan and reinvestment zone financing plan and achieve their purpose pursuant
to Section 311.010(b), Texas Tax Code.
SECTION 7. Tax Increment Agreements.
That, pursuant to Sections 311.008 and 311.013, Texas Tax Code, the Mayor and Town
Attorney are hereby authorized to execute and deliver, for and on behalf of the Town, tax increment
agreements with taxing units that levy real property taxes in the Zone.
SECTION 8. Severability.
Town Council 151 of 189 August 19, 2013
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That if any portion, section or part of a section of this Ordinance is subsequently declared
invalid, inoperative or void for any reason by a court of competent jurisdiction, the remaining portions,
sections or parts of sections of this Ordinance shall be and remain in full force and effect and shall not
in any way be impaired or affected by such decision, opinion or judgment.
SECTION 9.
It is hereby found, determined and declared that a sufficient written notice of the date, hour,
place and subject of the meeting of the Town Council at which this Ordinance was adopted was posted
at a place convenient and readily accessible at all times to the general public at the Town Hall of the
Town for the time required by law preceding its meeting, as required by the Open Meetings Law, Texas
Government Code, Chapter. 551, and that this meeting has been open to the public as required by law at
all times during which this Ordinance and the subject matter hereof has been discussed, considered and
formally acted upon. The Town Council further ratifies, approves and confirms such written notice and
the contents and posting thereof.
SECTION 10.
Open Meetings.
SECTION 12.
Notices.
The contents of the notice of the public hearing, which hearing was held before the Town
Council on August 19, 2013, and the publication of said notice, are hereby ratified, approved and
confirmed.
SECTION 11. Engrossment and Enrollment
The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this
Ordinance in accordance with the Town Charter.
That this Ordinance shall take effect and be in full force and effect from and after its adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 19th day
of August, 2013.
_______________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_________________________________________
Town Secretary, Amy Piukana
Town of Trophy Club, Texas
[SEAL]
Effective Date.
Town Council 152 of 189 August 19, 2013
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APPROVED AS TO FORM:
________________________________________
Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Town Council 153 of 189 August 19, 2013
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Exhibit “A”
Boundary Description
Beginning at the intersection of the southern boundary of the Town of Trophy Club City Limits and the
western property line of J Henry Survey A-742, Tract 1E, thence
North along the western property line of J Henry Survey A-742, Tract 1E to a point where said line
intersects with the northern property line of J Henry Survey A-742, Tract 1E, thence
East along the northern property line of J Henry Survey A-742, Tract 1E to a point where said line
intersects with the western property line of J Henry Survey A-742, Tract 3R2, thence
Northwestward along the property line of J Henry Survey A-742, Tract 3R2 to a point where said line
intersects with the western ROW line of Trophy Wood Drive, thence
Northward along the western ROW line of Trophy Wood Drive to a point where the projection of said
line intersects with the northern ROW line of Indian Creek Drive, thence
East along the northern ROW line of Indian Creek Drive to a point where said line intersects with the
projection of the eastern ROW line of Trophy Wood Drive, thence
South along the eastern ROW line of Trophy Wood Drive to a point where said line intersects with the
northern property line of J Henry Survey A-742, Trophy Wood Business Center, Block B lot 4, thence
East along the northern property line of J Henry Survey A-742, Trophy Wood Business Center, Block
B lot 4 to a point where said line intersects with the western ROW line of TW King Road, thence
South along the western ROW line of TW King Road to a point where said line intersects with the
southern ROW line of Plaza Drive, thence
West along the southern ROW line of Plaza Drive to a point where said line intersects with the western
property line of J Henry Survey A-742, Trophy Wood Business Center, Block B lot 1R, thence
Southward along the western property line of J Henry Survey A-742, Trophy Wood Business Center,
Block B lot 1R to a point where said line intersects with the southern boundary of the Town of Trophy
Club City Limits, thence
Westward along the southern boundary of the Town of Trophy Club City limits to a point where said
line intersects with the western property line of J Henry Survey A-742, Tract 1E, which is the point of
beginning.
Town Council 154 of 189 August 19, 2013
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Exhibit “A”
Map
Town Council 155 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-425-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding Ordinance 2013-21 PZ amending the Town’s
Comprehensive Zoning Ordinance and the Town's Official Zoning Map by changing the zoning on a
5.596 acre tract of land located generally along Trophy Wood Drive to the south of Hanna Ct. from its
current zoning of "PD" Planned Development No. 26 for a hospital use to "PD" Planned Development
No. 33 for single family residential use, providing a penalty not to exceed $2,000 for each violation;
providing for publication; and providing an effective date.
Attachments:
Action ByDate Action ResultVer.
Planning & Zoning Commission7/18/2013 1
Consider and take appropriate action regarding Ordinance 2013-21 PZ amending the Town’s
Comprehensive Zoning Ordinance and the Town's Official Zoning Map by changing the zoning on a 5.596
acre tract of land located generally along Trophy Wood Drive to the south of Hanna Ct. from its current
zoning of "PD" Planned Development No. 26 for a hospital use to "PD" Planned Development No. 33 for
single family residential use, providing a penalty not to exceed $2,000 for each violation; providing for
publication; and providing an effective date.
Town Council 156 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-499-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Discuss and provide direction regarding development fees, Community Pool fees, Trophy Club Park
fees, animal registration fees and other miscellaneous fees as set forth in the Town's Schedule of
Fees.
Attachments:Pool and Park Fee staff report.pdf
Animal Registration Staff Report.pdf
CHL Fee Staff Report.pdf
FY 12-13 and 13-14 fee and revenue comparison spreadsheet.pdf
Action ByDate Action ResultVer.
Discuss and provide direction regarding development fees, Community Pool fees, Trophy Club Park fees,
animal registration fees and other miscellaneous fees as set forth in the Town's Schedule of Fees.
Town Council 157 of 189 August 19, 2013
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Town of Trophy Club
To: Mayor and Town Council
From: Chief Kniffen
CC: Mike Slye, Town Manager
Re: Amending animal registration ordinance
___________________________________________________________________
Agenda Item:
Consider and take appropriate action amend Chapter 2, Article I, Section 1.20 entitled Licenses
and Tags by changing the licensing of pets from a one-time event to an annual event, rescinding
Chapter 2, Article I, Section 1.20 A 1 and replacing it with revised section Chapter 2, Article I,
Section 1.20 A 1.
Explanation:
Currently pet owners are required to register their pet once in the pet’s lifetime. At this time, the
owner is required to provide proof that the pet has received a rabies vaccination within the last 3
years. Too often, it is determined that a pet that has been transported and impounded in the
Town facility or bites someone does not have a proof of a current rabies vaccination, in violation
of this Chapter. Annual registration, requiring proof of current rabies vaccination, would require
pet owners to check their pet’s rabies vaccination to receive a registration/rabies tag. Given that
wildlife in the area are not vaccinated and can carry rabies, this would provide greater protection
of the residents and pets in town. Further, requiring annual registration could reduce transports
and impoundments by providing more current identification about the owner of the animal. The
current cost of registration is a one-time $5 fee. Annual registration would require additional
paperwork, annual notification of pet owners, and replacement of tags. It is proposed that the
annual cost of registering pets be set at $5 per year. Most agencies in the DFW area queried
stated that they required annual registration.
Existing Section
Section 1.20 Licenses and Tags
A. License Required
1. The Owner or harborer of each Animal more than three (3) months old in the Town shall
Register the Animal with the Town Manager or the Town Manager’s duly authorized
representative and obtain a license for such animal from the Animal Control Department. At the
time of application for such license, the Owner shall present the current certificate of
Vaccination for each Animal and pay a one time licensing fee for each Animal; the amount of
which is to be designated on the Schedule of Fees of the Town.
Town Council 160 of 189 August 19, 2013
Revised Section
Section 1.20 Licenses and Tags
A. License Required
1. The Owner or harborer of each Animal more than three (3) months old in the Town shall
Register the Animal annually with the Town Manager or the Town Manager’s duly authorized
representative and obtain a license for such animal from the Animal Control Department. At the
time of application for such license, the Owner shall present the current certificate of
Vaccination for each Animal and pay a one time an annual licensing fee for each Animal; the
amount of which is to be designated on the Schedule of Fees of the Town.
Attachments:
None
Town Council Goals:
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Management recommends amending Chapter 2, Article I, Section 1.20 and the Schedule of Fees
by requiring an annual pet registration with a $5 per year fee.
Town Council 161 of 189 August 19, 2013
Town of Trophy Club
To: Mayor and Town Council
From: Chief Kniffen
CC: Mike Slye, Town Manager
Re: CHL Fee
___________________________________________________________________
Agenda Item:
Consider and take appropriate action to approve charging a fee to individuals who take the
Concealed Handgun Training class.
Explanation:
Chief Kniffen has provided this training class to residents, employees, and family members of
either four times in the last 12 months. Prior to Chief Kniffen becoming licensed as an
instructor, Cmdr. Delk was an instructor and provided this training class on several occasions.
The applicants pay range fees to the firing range, must provide their own equipment,
ammunition, and lunch but the training is free.
The nature of this class demands that the Town provide at least one assistant range officer to
assist the instructor at the firing range during proficiency testing for the applicants. Most of the
time, this assistance comes in the form of a full-time patrol officer on overtime. Chief Kniffen
puts in a significant amount of time scheduling applicants, following up with email notifications,
and completing the mandatory paperwork for DPS while on duty but the classes are held on
Saturdays. He receives compensatory time for the time spent teaching the class which he takes
off at a later date. Additionally, each applicant is provided with binder and power point handouts
for the class. All of these represent an expense to the Town.
It has been proposed that the Town charge a small fee for this training to offset some of the
expenses the Town incurs during the planning, scheduling, and presentation of this class. An
individual can schedule his or her training at a local range and be assured of receiving very good
training in an adequate setting near a range and do so at his or her own convenience. For this
convenience, the applicant can expect to pay $50 and up for the class. It is proposed that the fee
for the CHL class provided by the Town be set at $15 per person or $25 per couple for original
applications and $10 per person or $15 per couple for renewal applications.
Town Council 162 of 189 August 19, 2013
Attachments:
None
Town Council Goals:
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Hire, develop, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Recommendation:
Management recommends assessing a fee for CHL classes in the amounts listed above.
Town Council 163 of 189 August 19, 2013
Town Council 164 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-501-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding the approval of the Trophy Club Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2013-2014 submitted to the Town Council by the
CCPD Board.
Attachments:CCPD Staff Report.pdf
CCPD Budget Doc Final.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of the Trophy Club Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2013-2014 submitted to the Town Council by the
CCPD Board.
Town Council 165 of 189 August 19, 2013
TOWN OF TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT
BUDGET FY 2013-14
BACKGROUND
A creation election for the Crime Control and Prevention District allowing for the collection of a
one-fourth of one percent sales tax was held in May, 2013. Proceeds from this sales tax may only
be used for law enforcement programs. State law requires that a public hearing be held in
relation to consideration of the proposed budget. The issue passed and a Crime Control and
Prevention District Board was appointed by Council on June 3, 2013.
ANALYSIS
Proposed FY 2013-14 Budget
The proposed budget projects sales tax collection to be $160,000. Interest earnings are also
projected however this data is not available and is not included. Projects for years one and two
were submitted to the Board of Directors for consideration and were approved. The proposed
budget is hereby submitted to the Council for consideration and possible approval.
State law requires that the district fund an annual evaluation program to study the impact,
efficiency, and effectiveness of new or expanded crime control and crime prevention programs.
The law also requires that the board have an annual audit made of the financial condition of the
district by a third party auditor. Finally, the district can contract with the municipality for
administrative support. A total of $1,000 has been requested in FY 15 to cover the cost of the
third party audit and the use of town staff to provide administrative support and conduct the
annual evaluation.
Proposed FY 2013-14 Budget Detail
Crime Control and Prevention District
BEGINNING FUND BALANCE $ 0
REVENUES
Sales Tax $160,000
Interest/Misc. $0
Total Revenues $160,000
Total Resources $160,000
EXPENDITURES
Police Department Infrastructure $75000
Start the needs assessment/design/engineering process with a Request for Proposal from the
appropriate firms.
Locate property and negotiate purchase
One‐Time Expenditures:
TASER (10 units) $12,500
Town Council 166 of 189 August 19, 2013
Fifth patrol vehicle $26,000
Equipment to outfit fifth patrol unit $18946
Automated External Defibrilators (3 at $2000 each) $6000
Identify appropriate duty weapons/equipment (no cost year 1) $0
Update Opti-com technology (existing fleet) $0
Automated License Place Recognition System (no cost year 1) $0
Rapid Response Equipment $21554
Issued equipment - $17100
Vehicle equipment - $1500
Ammunition Cost for duty ammunition and training -.$2954
Handheld Electronic Citation system (no cost year 1) $0
Total One‐Time Expenditures Year 1: $85000
Personnel
Second SRO $0
Total Personnel $0
TOTAL EXPENDITURES $160,000
ENDING FUND BALANCE $0
Town Council 167 of 189 August 19, 2013
TOWN OF TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT
BUDGET FY 2014-15
Proposed FY 2014-15 Budget Detail
Crime Control and Prevention District
BEGINNING FUND BALANCE $ 0
REVENUES
Sales Tax $160,000
Interest/Misc. $0
Total Revenues $160,000
Total Resources $160,000
EXPENDITURES
Administrative Fee (Audit) $1,000
Police Department Infrastructure $75000
Identify funding source and begin construction
One‐Time Expenditures:
TASER (6 units) $7500
Sixth patrol vehicle $26,000
Automated External Defibrilators (3 at $2000 each) $6000
Equipment to outfit sixth patrol unit $19246
Includes Rapid Response equipment ($300)
Update Opti-com technology (existing fleet) $6000
Identify and issue duty weapons $14,000
Rapid Response Equipment for vehicles $6254
Additional RRE ammunition and supplies
Handheld Electronic Citation system (no cost year 2) $0
Total one-time expenditures $85000
Personnel
Second SRO $0
Total Personnel $0
TOTAL EXPENDITURES $160,000
ENDING FUND BALANCE $0
Town Council 168 of 189 August 19, 2013
RECOMMENDATION
It is staff’s recommendation, and that of the Board of Directors of the Town of Trophy Club
Crime Control and Prevention District, that Council approve the FY 2013-14 and FY 2014-15
proposed budgets.
Town Council 169 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-500-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding June and July 2013 monthly financial reports.
Attachments:June Monthly Financials.pdf
July Monthly Financials.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding June and July 2013 monthly financial reports.
Town Council 170 of 189 August 19, 2013
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Town Council 182 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-503-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Town Council Liasion Updates; discussion of same:
- August 12, 2013 Joint Town Council and EDC 4B Meeting; Council Member Mayer
- August 13, 2013 Parks and Recreation Board Meeting; Council Member Schroeder
Attachments:
Action ByDate Action ResultVer.
Town Council Liasion Updates; discussion of same:
- August 12, 2013 Joint Town Council and EDC 4B Meeting; Council Member Mayer
- August 13, 2013 Parks and Recreation Board Meeting; Council Member Schroeder
Town Council 183 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-504-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Town Manager Slye's update regarding the following; discussion of same.
- Indian Creek Project Update
- Feasibility Study Update
Attachments:
Action ByDate Action ResultVer.
Town Manager Slye's update regarding the following; discussion of same.
- Indian Creek Project Update
- Feasibility Study Update
Town Council 184 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-505-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Mayor and Council updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
- Metro Chamber Luncheon
- Tarrant County Commissioner's Court
- Northwest Partners
- NCTCOG Emergency Preparedness Planning Council Meeting (EPPC)
Attachments:
Action ByDate Action ResultVer.
Mayor and Council updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
- Metro Chamber Luncheon
- Tarrant County Commissioner's Court
- Northwest Partners
- NCTCOG Emergency Preparedness Planning Council Meeting (EPPC)
Town Council 185 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-506-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Items for Future Agendas.
Attachments:Future Agenda Item List.pdf
Action ByDate Action ResultVer.
Items for Future Agendas.
Town Council 186 of 189 August 19, 2013
Town of Trophy Club
Town Council
Future Agenda Items List
_________________________________________________________
1. Consider and take appropriate action regarding procurement policies and their alignment with
State statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling
and Production (Rose, 4/26/10)
3. Consider and take appropriate action regarding the creation of a “Going Green” initiative
throughout the Town. (White, 2/24/2011)
4. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows
and political signs) (White and Cantrell, 5/2/2011)
5. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
6. Consider and take appropriate action regarding Food Prep Carts for sporting events and
special events and to review/update Park Policies (Cantrell, 5/7/2012)
7. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances
Defined” (Schroeder, 6/21/2012)
8. Consider and take appropriate action regarding the creation of a Youth Council within Trophy
Club (White and Schroeder, 8/20/2012)
9. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White,
1/21/2013)
10. Residential Property Renewal for tax incentives and grants for the recovery and renewal of
existing residential properties (Mayer 4/22/13)
11. Discussion and action for a new Town Logo (Tiffany 7/15)
12. Ordinance update regarding home occupation and number criteria for single family residential.
(Lamont 7/15)
Town Council 187 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-507-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Pursuant to Texas Government Code Section 551.074(a)(1) "Personnel Matters", the Town Council
will convene into closed executive session to discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: Town
Secretary, Amy Piukana
Attachments:
Action ByDate Action ResultVer.
Pursuant to Texas Government Code Section 551.074(a)(1) "Personnel Matters", the Town Council will
convene into closed executive session to discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee: Town Secretary, Amy Piukana
Town Council 188 of 189 August 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-508-T Name:
Status:Type:Agenda Item Draft
File created:In control:8/13/2013 Town Council
On agenda:Final action:8/19/2013
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Executive Session.
Town Council 189 of 189 August 19, 2013