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Agenda Packet TC 04/08/2013Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom5:45 PMMonday, April 8, 2013 1.2013-197-T Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2013 as Parental Alienation Awareness Day, and calling citizens of Trophy Club to join others at noon on April 25, 2013 to blow bubbles for love. ProclamationBubblesofLove.pdfAttachments: 2.2013-216-T TOWN HALL MEETING - GOLF CART COMMUNITY Council to host a Town Hall Meeting to receive citizen input regarding the use of golf carts within the Town and a plan to become a golf cart community; Council to discuss and provide direction to staff regarding same. CALL TO ORDER AND ANNOUNCE A QUORUM CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M. INVOCATION PLEDGES Pledge of allegiance to the American Flag . Pledge of allegiance to the Texas Flag . CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. April 8, 2013Town Council Meeting Agenda 3.2013-198-T Consider and take appropriate action approving Minutes dated March 1, 2013 and March 18, 2013. March 1, 2013 Minutes.pdf March 18, 2013 Minutes.pdf Attachments: 4.2013-165-T Consider and take appropriate action approving an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. Staff Report - TC 040813 - CH Ph 1A.pdf Application.pdf Attachments: 5.2013-199-T Consider and take appropriate action regarding a notice from the Public Utility Commission of Texas for a Consumer Price Index Adjustment to Municipal Telecommunications Right of Way Access Line Rates , and designating the Town Manager as the Town 's authorized representative. 2013 CPI Adjustment.pdfAttachments: REGULAR SESSION 6.2013-213-T Consider and take appropriate action regarding the adoption of the Audit and Financial Report dated March 29, 2013. Trophy Club Final 2012 Report.pdfAttachments: 7.2013-210-T Consider and take appropriate action to accept the resignation of Planning & Zoning Commissioner Joe Lancor. JoeLancorResignationLtr.pdfAttachments: 8.2013-166-T Consider and take appropriate regarding a Resolution No. 2013-05 amending Resolution No. 2012-26 appointing citizens to serve on Town Boards , Commissions and Corporations in order to fill four vacant seats on the Planning and Zoning Commission for the remainder of the respective unexpired terms of those seats; designating a Chair and a Vice Chair , and providing an effective date . P&ZApplicantsRedacted.pdf RES 2013-05- Appoint PZ Unexpired Term.pdf DRAFT P&Z Minutes 3-21-13.pdf Attachments: April 8, 2013Town Council Meeting Agenda 9.2013-201-T Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the installation of twenty three trees to be located within Independence East in an amount not to exceed $4,167.83. Tree quote.pdf Indy East Tree total.pdf Indy East tree location map.pdf PARK BOND FINANCIAL REVIEW.pdf Attachments: 10.2013-203-T Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the installation of a playground located at the termination of Trophy Club Drive in an amount not to exceed $151,268.80; and authorizing the Town Manager to execute any necessary documents. Playground purchase and installation quote.pdf Playground Total.pdf playground pic.pdf Playground location.jpg PARK BOND FINANCIAL REVIEW.pdf Attachments: 11.2013-202-T Consider and take appropriate action regarding adoption of the Vision 2030 Plan. Strategic Vision 2030- Final March 26 2013.pdf Strategic Vision Adopted March 26 2013 of TC 2030.pdf Attachments: 12.2013-205-T Town Manager Slye's update regarding the following; discussion of same. - Police Department facility update - Early Voting - Community Garage Sale - Annual Medal of Honor Procession - Indian Creek Road Improvement Project - West Nile Update - Alliance Development Forum Municipal Complex-Temp Police Bldg.pdfAttachments: 13.2013-206-T Mayor and Council Updates regarding training opportunities, educational sessions and regional meetings; discussion of same. - Emergency Management Meeting - Metroport Cities Partnership - Mayor's Roundtable Dinner - GE Manufacturing Solutions - Chamber Luncheon April 8, 2013Town Council Meeting Agenda 14.2013-207-T Future Agenda Items. FutureAgendaItemList.pdfAttachments: EXECUTIVE SESSION April 8, 2013Town Council Meeting Agenda 15.2013-208-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: A. Section 551.071(2) “Consultation with Attorney” for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Water and wastewater services; terms of interlocal agreement regarding lease and conveyance of utility system assets and provision of retail water and wastewater services, approval and parameters of representation, and related matters. B. Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2) "Consultation with Attorney ", for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. C. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Police department relocation and municipal services facilities D. Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee : (1) Annual evaluation of Town Attorney , Patricia Adams April 8, 2013Town Council Meeting Agenda RECONVENE INTO REGULAR SESSION 16.2013-215-T To reconvene in Regular Session and take any action necessary as a result of the Closed Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on April 5, 2013 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Amy Piukana, TRMC Town Secretary Town of Trophy Club If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-197-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2013 as Parental Alienation Awareness Day, and calling citizens of Trophy Club to join others at noon on April 25, 2013 to blow bubbles for love. Attachments:ProclamationBubblesofLove.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2013 as Parental Alienation Awareness Day, and calling citizens of Trophy Club to join others at noon on April 25, 2013 to blow bubbles for love. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-216-T Name: Status:Type:Agenda Item Draft File created:In control:4/3/2013 Town Council On agenda:Final action:4/8/2013 Title:TOWN HALL MEETING - GOLF CART COMMUNITY Council to host a Town Hall Meeting to receive citizen input regarding the use of golf carts within the Town and a plan to become a golf cart community; Council to discuss and provide direction to staff regarding same. Attachments: Action ByDate Action ResultVer. Title TOWN HALL MEETING - GOLF CART COMMUNITY Council to host a Town Hall Meeting to receive citizen input regarding the use of golf carts within the Town and a plan to become a golf cart community; Council to discuss and provide direction to staff regarding same. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:32013-198-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action approving Minutes dated March 1, 2013 and March 18, 2013. Attachments:March 1, 2013 Minutes.pdf March 18, 2013 Minutes.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action approving Minutes dated March 1, 2013 and March 18, 2013. MINUTES FROM SPECIAL SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Friday, March 1, 2013 at 5:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Friday, March 1, 2013. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON/TARRANT § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Glenn Strother Mayor Pro Tem, Place 5 Bill Rose Council Member, Place 1 Jeannette Tiffany Council Member, Place 2 Clint Schroeder Council Member, Place 3 Danny Mayer Council Member, Place 4 TOWN COUNCIL MEMBERS ABSENT: None STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Patricia Adams Town Attorney Shannon Deprater Town Secretary Mayor White announced the date of March 1, 2013, called the Town Council to order and announced a quorum at 5:31p.m. RECONVENE INTO REGULAR SESSION - START TIME – 5:47 P.M. RECONVENE INTO REGULAR SESSION 1. Consider and take appropriate action regarding an ordinance amending Ordinance No. 2013- 06 calling a General and Special Election to be held on May 11, 2013, to order a Special Election on a measure to amend the Town’s Home Rule Charter to create a Ways and Means Committee; providing ballot language; and providing an effective date. Considerar y tomar la acción apropiada con respecto a una ordenanza que enmienda la Ordenanza No. 2013-06 llamando a una Elección General y una Especial para llevarse a cabo el 11 de mayo de 2013, para ordenar una Elección Especial sobre una medida para enmendar la Carta Constitucional Autónoma del Poblado para crear una Comisión Presupuestaria de Recursos Financieros (Ways and Means Committee); estipulando el lenguaje de la balota; e indicando una fecha para que entre en vigor. The following citizens were present and spoke in support of the proposed Ordinance: • Larry Hoover • James Parrow • Greg Lamont March 1, 2013 Special Session Minutes Page 2 of 2 • Philip Shoffner After discussion, Council Member Rose made a motion to approve Ordinance No. 2013-06 calling a General and Special Election to be held on May 11, 2013, to order a Special Election on a measure to amend the Town’s Home Rule Charter to create a Ways and Means Committee; providing ballot language; and providing an effective date. Motion seconded by Council Member Schroeder. Motion approved by vote of 6-0. ADJOURN Motion made by Council Member Schroeder, Motion seconded by Council Member Rose. Motion approved by vote of 6-0. The meeting adjourned at 6:00 p.m. ___________________________________ ___________________________________ Shannon DePrater, TRMC, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas MINUTES FROM REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, March 18, 2013 at 6:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 18, 2013. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Bill Rose Council Member, Place 1 Jeannette Tiffany Council Member, Place 2 Clint Schroeder Council Member, Place 3 Danny Mayer Council Member, Place 4 TOWN COUNCIL MEMBERS ABSENT: Glenn Strother Mayor Pro Tem, Place 5 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Patricia Adams Town Attorney Amy Piukana Town Secretary April Reiling Public Information Officer/Marketing Manager Michael Aguilera Finance Director Adam Adams Director Parks and Recreation Mayor White announced the date of February 14, 2013, called the Town Council to order and announced a quorum at 6:30 p.m. Mayor White noted the absence of Mayor Pro Tem Strother. CALL TO ORDER AND ANNOUNCE A QUORUM WORKSHOP SESSION 1. Economic Outlook presentation. Finance Director Michael Aguilera presented an Economic Outlook Power Point presentation reviewing the Local, National, Texas, and Regional Economy, along with a brief overview of Trophy Club’s economy and Development opportunities. 2. Discussion of Agenda Items posted for consideration on the Regular Session Agenda for March 18, 2013. No action was taken on this item. 3. Discussion of proposed agenda items for the April 8, 2013 Regular Session Agenda. Council advised staff to add the Workshop Parade and Golf Cart discussion to the April 8, 2013 meeting. Council recessed at 7 p.m. for a short break. CONVENE INTO REGULAR SESSION Council convened into regular session at 7:05 p.m. March 18, 2013 Town Council Minutes Page 2 of 5 The invocation was given by Police Chief Scott Kniffen. The Pledge of Allegiance and Pledge to the Texas flag were led by Public Information Officer April Reiling. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizens present that wished to speak. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Council Member Rose removed Item No. 4 from the Consent Agenda. 5. Consider and take appropriate action regarding the Minutes dated March 4, 2013. 6. Consider and take appropriate action regarding the Joint Town Council & TC MUD 1 Board Minutes dated March 5, 2013. 7. Consider and take appropriate action regarding the resignation of Planning & Zoning Commissioner Clayton Reed. Council Member Rose made a motion to approve Consent Item Nos. 5 - 7, as presented. Motion seconded by Council Member Schroeder. Motion approved by vote of 5-0. Next item discussed was Item No. 4. 4. Consider and take appropriate action regarding Resolution 2013-04 of the Town of Trophy Club, Texas, adopting 457 Deferred Compensation Plan. Council Member Rose asked staff to provide more information and cost. Town Manager Slye explained the plan provides employees with the option to choose and noted it is not mandatory. After discussion, Council Member Mayer made a motion to approve Resolution 2013-04 of the Town of Trophy Club, Texas, adopting 457 Deferred Compensation Plan. Motion seconded by Council Member Tiffany. Motion approved by vote 5-0. REGULAR SESSION 8. Annual Award Presentation to the Police Department; and discussion of the same. The following is a description of the Police Awards presented. • Educational Achievement Award – Awarded to officers who have completed a Bachelors Degree March 18, 2013 Town Council Minutes Page 3 of 5 • Community Service Medal – Awarded to officers who have contributed time and energies on or off-duty to community service projects, organizations, or special events which further enhances a positive relationship between the community and the department. • Police Commendation – awarded to officers for significant service to the department or for an extraordinary act of performance for a significant service period, an extraordinary act, or a series of acts that are viewed as commendable. • Certificate of Merit – awarded to officers for meritorious service that is commendable but of a lesser degree than the Meritorious Conduct, Medal of Valor, etc. • Meritorious Conduct Medal – awarded to officers for consistent unselfish and significant service to the department. May be awarded for outstanding contributions to law enforcement or those who contributed to a high degree of success of a difficult project. • Officer of the Year – Awarded to an exceptional officer whose noteworthy performance is seen in all tasks relating to his responsibilities. This will include patrol functions, special assignments, administrative duties, and personal character. Chief Scott Kniffen presented the following awards: Officer Tracy Shields received the Patriotism Award Officer Adam Watkins received the Five Year Award for Five Year Safe Driver Officer Barry Sullivan received the Instructor Award Officer Dale Ramirez received the Instructor Award Officer Scott Voigt received the Advanced Instructor Award Officer Jeff Rocha received the Mental Health Off Award Officer Barry Sullivan received the Mental Health Off Award Officer Chris Hankins received the Intermediate P.O. Award Officer Adam Watkins received the Intermediate P.O. Award Officer Dale Ramirez received the Advanced P.O. Award Officer Scott Voigt received the Master P.O. Award Officer Tammie Stubblefield received the Educational Achievement (Bachelors Degree) Award Officer Dale Ramirez received the Educational Achievement (Bachelors Degree) Award Sergeant Jim Norcross received the Educational Achievement (Bachelors Degree) Award Officer Barry Sullivan received the Community Service Award Officer Adam Watkins received the Community Service Award Officer Adam Watkins received the Police Commendation Award Officer Edward Beetler received the Police Commendation Award Officer Barry Sullivan received the Police Commendation Award Officer Edward Beetler received the Certificate of Merit Award Officer Todd Mauthe received the Certificate of Merit Award Officer Barry Sullivan received the Meritorious Conduct Award Officer Chris Hankins received the Reserve Officer of the Year Award Officer Edward Beetler received the Officer of the Year Award The Town Council thanked the Police Department for their leadership, professionalism and service to the community. A group photo was taken of the Police Officers and the Town Council. 9. Consider and take appropriate action regarding the traffic analysis report for the Highlands neighborhoods conducted by the Police Department. Chief Kniffen briefed Council regarding this item. Council had questions regarding the reduction of speed limits and advised staff and the Town Attorney to research the transportation code regarding the reduction of speed limits to 25 miles per hour on certain streets within the town. Council urged staff to consider declaring June as Speed Awareness month. Town Manager Mike Slye proposed using the Police speed trailer to reduce speed violations. March 18, 2013 Town Council Minutes Page 4 of 5 Resident Kevin Callahan spoke with concerns regarding speeding. Mr. Callahan urged Council to provide more signage (work with Homeowner’s Associations) and possibly add speed bumps. 10. Consider and take appropriate action regarding the expenditure of the remaining 2008 Park Bond funds toward the installation of two t-ball backstops located within Independence East in an amount not to exceed $11,056.50; and authorize the Town Manager to execute any necessary documents. Town Manager Mike Slye briefed Council regarding this item. Council Member Tiffany made a motion to approve spending the remaining funds toward the 2008 Park Bond funds toward the installation of two t-ball backstops located within Independence East in an amount not to exceed $11,056.50; and authorize the Town Manager to execute any necessary documents. Motion seconded by Council Member Mayer. Motion approved by vote of 5-0. 11. Consider and take appropriate action to approve a Developer's Agreement with Northwest Independent School District (NISD) for the public water line to be constructed at Lakeview Elementary School, 100 Village Trail; and authorize the Mayor to execute any documents. Assistant Town Manager Stephen Seidel briefed Council regarding this item. After discussion, Council Member Rose made a motion to approve the Developer's Agreement with Northwest Independent School District (NISD) for the public water line to be constructed at Lakeview Elementary School, 100 Village Trail; and authorize the Mayor to execute any documents. Motion seconded by Council Member Tiffany. Motion approved by vote of 5-0. 12. Consider and take appropriate action regarding financial and variance report dated February 2013. Finance Director Michael Aguilera briefed Council regarding this item. Mr. Aguilera advised that an amended variance report has been passed out. After discussion, Council Member Rose made a motion to approve the financial and variance report dated February 2013, as amended. Motion seconded by Council Member Schroeder. Motion approved by vote of 5-0. 13. Town Council Liaison Updates; discussion of same: - March 11, 2013 Economic Development Corporation 4B; CM Strother Assistant T Mgr Stephen Seidel gave an update on this item. 14. Town Manager Slye's update regarding the following: Gold Leadership Circle Award – Town Manager Mike Slye announced the Town of Trophy Club received the Gold Leadership Circle Award given by the Texas Comptroller for government transparency. Town Manager Slye recognized and thanked Finance Director Michael Aguilera for his assistance in obtaining this award. Police Department Facility Update – Town Manager Slye explained that the Town is currently waiting on the insurance claim final results. Once the results are received, the next step will be to locate a temporary mobile unit. Mr. Slye noted that more information will be provided at the April 8, 2013 Council Meeting. Emergency Siren - Town Manager Slye noted that the siren install date is set for April 2013. March 18, 2013 Town Council Minutes Page 5 of 5 Parks & Recreation Update - Town Manager Slye announced the Easter Eggstravaganza is set for Saturday, March 23, 2013. Metroport Cities Partnership - Town Manager Slye noted that Trophy Club is hosting this meeting on Thursday March 21, 2013. Ethics Ordinance – Town Manager Slye noted the Ethics Ordinance will be discussed at the regular scheduled Town Council Meeting in April. 15. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. - March 5, 2013 Chamber Luncheon – Mayor White gave an update. - Mayor White announced a Women in Business Conference is coming up in June 16. Items for future agendas – Mayor White advised Assistant Town Manager Stephen Seidel to meet with Council Member Schroeder to discuss the Youth Council project. Council advised staff to keep the food prep cart on the future agendas list. Council Member Schroeder asked that staff to add the Sign Ordinance to future agenda items. ADJOURN Council Member Schroeder made a motion to adjourn. Motion seconded by Council Member Rose. Motion approved by vote of 5-0. The meeting adjourned at 9:02 p.m. ___________________________________ ___________________________________ Amy M. Piukana, TRMC, Town Secretary Connie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-165-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/11/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action approving an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. Attachments:Staff Report - TC 040813 - CH Ph 1A.pdf Application.pdf Action ByDate Action ResultVer. Planning & Zoning Commission3/21/2013 1 Title Consider and take appropriate action approving an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. REQUEST: Consider and take appropriate action to approve an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. Applicant: Lance Proctor, Lenart Development on behalf of BDMR Development, LLC. LOCATION: Property is located north of Indian Creek Drive and south of the golf course. HISTORY: This property is currently vacant with infrastructure construction almost complete. A preliminary plat for Canterbury Hills (Phases 1 & 2) was approved by the Town Council on December 3, 2007. A final plat of Canterbury Hills, Phase 1A was approved by Council on June 18, 2012. A rezoning of Canterbury Hills, Phase 1A was approved by Council on March 4, 2013, changing the zoning from R-12 Single Family Residential to Planned Development No. 32 (PD-32) for single family residential. This triggered a need to amend the plat, removing plat notes 5, 6, and 7: 5. The lots shown are Zoned R-12. 6. The lots shown are required to have a 25’ rear setback. 7. The lots shown are required to have a 5’ minimum side yard and must maintain a minimum of 20’ between buildings of adjacent houses. With the rezoning approval, these notes are no longer valid. The lots shown are zoned PD-32, require a 20-ft. rear setback, and must have a minimum side yard of 10-ft. Therefore, these notes have been removed from the plat, notes 8 and 9 have been renumbered to 5 and 6, and a text box is added to the face of the plat explaining the need for the amended plat: TOWN COUNCIL STAFF REPORT April 8, 2013 Case No. AP-13-017 Amended Plat Lots 1-20, Block J; 20 Residential Lots and 2 Common Area Lots Canterbury Hills, Phase 1A PROPERTY LOCATION: REVIEW: The amended plat has been reviewed for compliance with the Town’s Subdivision Ordinance for amended plats. The plat meets the requirements and staff recommends approval. PLANNING AND ZONING COMMISSION RECOMMENDATION: On March 21, 2013, Commissioner Lancor made a motion recommending approval of the amended plat of Canterbury Hills, Phase 1A. Commissioner Sadley seconded the motion. The vote was unanimous, 4-0. Attachments: Application Final Plat Approved June 18, 2012 (Hardcopy 24x36) Amended Plat (Hardcopy 24x36) THE PURPOSE OF THIS AMENDED PLAT IS TO CORRECT THE PLAT NOTES TO REFLECT THE RE- ZONING OF THE PROPERTY FROM R-12 TO PD-32, APPROVED BY TOWN COUNCIL MARCH 4, 2013. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-199-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding a notice from the Public Utility Commission of Texas for a Consumer Price Index Adjustment to Municipal Telecommunications Right of Way Access Line Rates, and designating the Town Manager as the Town's authorized representative. Attachments:2013 CPI Adjustment.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding a notice from the Public Utility Commission of Texas for a Consumer Price Index Adjustment to Municipal Telecommunications Right of Way Access Line Rates, and designating the Town Manager as the Town's authorized representative. EXPLANATION: Background:HB 1777,governing Texas telecommunication franchise fees,went into effect on Sept 1,1999.This bill required that fees be based on a per-access line method beginning in March,2000. In October,1999 the Public Utility Commission (PUC)established three categories of access lines; residential,non-residential,and point-to-point.Each city was required to submit its 1998 “base” franchise amount to the PUC.The PUC then calculated a maximum access line rate for each of the three categories based on that entity’s 1998 “base”franchise amount prorated by the actual number of lines per category. History of Rates:In March,2000,the PUC established maximum initial access line rates for 1106 cities.These cities were then allowed to 1)exempt life-line customers,2)choose lower rates,and 3) update base amounts and allocation formulas.Using the input,the PUC established and implemented final access line rates in April, 2000. State law allows a city to change its rates annually,and update its allocation once every 2 years. These changes must be initiated by the city each September and become effective the following January.In 2002,the PUC began an annual adjustment of access line rates by half of the increase in the Consumer Price Index (CPI).The PUC has notified us that our maximum CPI access line rate increase for 2013 is 1.06%. In April 2008,the Council unanimously adopted the CPI-adjusted rates establishing that action as the default for future years.Therefore,the 2013 rates will reflect the 1.06%CPI adjustment unless the Council takes other action and reports such to the PUC by April 30, 2013. TOWN COUNCIL GOAL(S): Goal #5: Financial and Operational Stewardship Develop, recognize, and retain quality staff Implement strong financial management standards File #: 2013-199-T, Version: 1 Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service RECOMMENDATION AND JUSTIFICATION TO COUNCIL: CPI adjustments were instituted to help municipalities keep up with increased costs associated with inflation. Staff recommends accepting the changes (by taking no action). 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-213-T Name: Status:Type:Agenda Item Draft File created:In control:4/3/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding the adoption of the Audit and Financial Report dated March 29, 2013. Attachments:Trophy Club Final 2012 Report.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding the adoption of the Audit and Financial Report dated March 29, 2013. EXPLANATION The Town's indpendent auditor, Weaver, LLP, completed the annual audit of the comprehensive annual financial report for the Town of Trophy Club as of and for the year ended September 30, 2012.They have also issued a report dated March 29, 2013 on their consideration of the Town’s internal controls over financial reporting and their tests of compliance with certain provisions of laws, regulations, contracts, and grants. The auditors have issued an Unqualified Opinion to the Town for FY12. An opinion is said to be Unqualified when the Auditor concludes that the Financial Statements provide a true and accurate view in accordance with the financial reporting framework used for the preparation and presentation of the Financial Statements. An Auditor issues an Unqualified Opinion when he or she does not have any significant reservation in respect of matters contained in the Financial Statements. An unqualified opinion is the best audit opinion a governmental agency can receive, and is consistent with previous Town audits. At the February 4,2013 meeting,the Town Council appointed two Council Members to the Audit Subcommittee.This subcommittee’s fundamental purpose is to provide a practical tool for ensuring that the financial statements are properly audited,and that any problems disclosed in the course of the audit are satisfactorily resolved.In addition,it allows an opportunity to assess whether Management is maintaining a comprehensive framework of internal control,and that financial reporting practices are being objectively reviewed.The Audit Subcommittee made up of Town Manager Slye,Councilmember Tiffany,Councilmember Mayer,Assistant Town Manager Seidel,and Director of Finance Aguilera met with the auditors on March 27,2013 to review the draft Comprehensive Annual Financial Report (CAFR)and audit report.The final published audit and CAFR will be distributed at the April 8, 2013 council meeting. TOWN COUNCIL GOAL(S): Goal # 5: Financial and Operational Stewardship Develop, reorganize, and retain quality staff Implement strong financial management standards Improve effectiveness and efficiency of operational processes File #: 2013-213-T, Version: 1 Maintain/Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service RECOMMENDATION AND JUSTIFICATION TO COUNCIL: Management recommends acceptance of the audit. TOWN OF TROPHY CLUB, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED SEPTEMBER 30, 2012 As Prepared By The FINANCE DEPARTMENT This page intentionally left blank. Page I.INTRODUCTORY SECTION Letter of Transmittal i Certificate of Achievement vi Organization Structure vii Elected Officials, Appointed Officials and Key Staff viii II.FINANCIAL SECTION Independent Auditor’s Report 1 A.MANAGEMENT'S DISCUSSION AND ANALYSIS 3 B.BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Assets 13 Statement of Activities 14 Fund Financial Statements Governmental Funds Financial Statements Balance Sheet 16 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 18 Statement of Revenues, Expenditures, and Changes in Fund Balances 20 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 22 Proprietary Funds Financial Statements Statement of Net Assets 23 Statement of Revenues, Expenses, and Changes in Net Assets 24 Statement of Cash Flows 25 Fiduciary Fund Financial Statements Statement of Fiduciary Net Assets - Agency Fund 26 Discretely Presented Component Units Combining Statement of Net Assets 27 Combining Statement of Activities 28 Notes to the Basic Financial Statements 29 C.REQUIRED SUPPLEMENTARY INFORMATION Budgetary Comparison Schedule - General Fund 52 Notes to Required Supplementary Information 53 TOWN OF TROPHY CLUB, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 TABLE OF CONTENTS Table Page D.COMBINING AND BUDGETARY COMPARISON SCHEDULES Major Governmental Funds Budgetary Comparison Schedule - Debt Service Fund 56 Nonmajor Governmental Funds Combining Balance Sheet 58 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 60 Fidicuary Funds Statement of Changes in Agency Assets and Liabilities 63 Discretely Presented Component Units Budgetary Comparison Schedule-4A Econcomic Development Fund 65 Budgetary Comparison Schedule-4B Econcomic Development Fund 66 III.STATISTICAL SECTION Table of Contents 68 Net Assets By Component 1 69 Changes in Net Assets 2 70 Fund Balances, Governmental Funds 3 72 Changes in Fund Balances, Governmental Funds 4 74 Assessed Value and Estimated Actual Value of Taxable Property 5 76 Direct and Overlapping Property Tax Rates 6 78 Principal Property Tax Payers 7 80 Ad Valorem Tax Levies and Collections 8 81 Ratios of Outstanding Bonded Debt by Type 9 82 Ratios of General Bonded Debt Outstanding 10 83 Direct and Overlapping Debt 11 84 Demographic and Economic Statistics 12 85 Principal Employers 13 86 Full-Time City Government Employees by Function/Program 14 87 Operating Indicators by Function/Program 15 88 i Town of Trophy Club 100 Municipal Drive Trophy Club, TX 76262 (682) 831-4600 Fax (817) 491-9312 ________________________________________________________________________ March 29, 2013 Honorable Mayor, Members of the Town Council, And the Citizens of the Town of Trophy Club, Texas The Town’s Finance Department has prepared a complete set of financial statements presented in conformity with generally accepted accounting principles (GAAP) which were audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. The Comprehensive Annual Financial Report (CAFR) for the Town of Trophy Club, Texas for the fiscal year ended September 30, 2012, is hereby issued. This report consists of management’s representations concerning the finances of the Town. Consequently, management assumes full responsibility for the completeness and reliability of all the information presented in this report. To provide a reasonable basis for making the representations, management of the Town has established a comprehensive internal control framework that is designed both to protect the Town’s assets from loss, theft, or misuse and to compile sufficient and reliable information for the preparation of the Town’s financial statements in conformity with GAAP. Internal controls should not outweigh their benefits; therefore, the Town’s comprehensive framework of internal controls has been designed to provide reasonable, rather than absolute assurance, that the financial statements are free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The Town’s financial records have been audited by Weaver LLP, Certified Public Accountants, as required by the Town Charter. This CAFR has been prepared based upon those audited records. The goal of the independent audit was to provide reasonable assurance that the financial statements of the Town for the fiscal year ended September 30, 2012, are free of material misstatement. This independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the Town’s financial statements for the fiscal year ended September 30, 2012, are fairly presented in conformity with GAAP. The independent auditors’ report is presented as the first component of the financial section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The Town’s MD&A can be found immediately following the report of the independent auditor. Profile of the Town The Town of Trophy Club, Texas incorporated in 1985 as Texas’ first premiere master planned community, and is located in the North Central portion of Texas. This area of the State has proven to be one of the top ii growth areas in Texas and the United States. The Town currently occupies a land area of just over 4 square miles and serves a growing population of approximately 9,005. The Town is empowered to levy a property tax on real property located within its boundaries. Trophy Club is also empowered, by State statute, to extend its corporate limits by annexation, which has occurred periodically when deemed appropriate by the governing council of the Town. Trophy Club has operated as a Home Rule municipality utilizing the Council-Manager form of government since 2004. Policy-making and legislative authority are vested in the Town Council consisting of the Mayor and five other council members. The Town Council is responsible for, among other things, passing ordinances, adopting the budget, appointing boards and committees, and hiring the Town Manager, Town Secretary, Municipal Judge, and Town Attorney. The Town Council is elected on a non-partisan basis. With the Charter Amendments passed at the May 9, 2009 election, Council members are elected from the Town at-large-by-place in the manner, for a term of three (3) years or until their successors have been elected and take office. Each Council member shall be elected to and occupy a place on the Council, such Places being numbered (e.g., Place 1, Place 2, Place 3, etc.). No person shall serve as Mayor or Council member for successive elected full terms totaling more than six years. The Town Manager is responsible for carrying out the policies and ordinances of the Town Council, overseeing the day-to-day operations of the government and for appointing the heads of the various Town departments. The Town of Trophy Club provides a full range of municipal services including general government, public safety (police and EMS), streets, parks and recreation, planning and zoning, code enforcement, and drainage utilities. Water/wastewater and Fire protection are provided through the Municipal Utility District. Local Economy Fast-paced growth is one of the Town’s identifying characteristics, identified by both the Dallas Business Journal and Fort Worth Builders Association. Trophy Club’s location between DFW and Alliance Airports is ideal for both businesses and residents, as well as those who commute to Dallas, Denton, Las Colinas, and Fort Worth. Trophy Club maintains a small-town, picturesque feel while taking advantage of nearby metro areas. The Town offers an outstanding quality of life, with great educational and recreational amenities as well as two 18-hole premier golf courses including the only course designed by Ben Hogan. The North Texas region possesses diverse research and education institutions, logistics, oil and gas, manufacturing and industrial, and a professional services base that has contributed to the relative stability of the unemployment rate with approximately half of the local workforce employed in management, professional, and related occupations. Figures from the Texas Workforce Commission indicate a North Central Texas unemployment rate of 5.9% while the national unemployment rate is 7.7%. Trophy Club has worked diligently to position itself for a significant future within DFW and the Alliance corridor. The Town has issued over 1,000 building permits for high end homes over the past 5 years, with another 275 building permits anticipated for Fiscal Year 2013. Additionally, the Town’s tax base is expected to exceed $1 billion assessed value in 2013. Business growth continues to be strong in Trophy Club and the Highway 114 region. The Town directly benefits from those businesses locating within the Town or professionals moving to our neighborhoods who work at nearby corporations. Long-Term Financial Planning During the fiscal year 2013 budget cycle, the Town Council and staff developed a long term financial plan that would alter the current sales tax distribution in order to fund capital projects without increasing the existing debt service rate. iii The first step was the adoption of a debt service rate that maintained the current 11.5 cent level. In order to maintain that rate, and in preparation for future capital needs, the Town issued $500,000 in tax notes to go towards facility planning, land purchases, and future Town facility design in September 2012. The second step was to reallocate ¼ cent from Economic Development Corporation 4A (EDC4A) to the Economic Development Corporation 4B (EDC4B) for additional economic development. The election was approved by a majority of citizens in November 2012. After the election, the Council appointed a temporary board for a Crime Control and Prevention District (CCPD) to develop a budget to submit to voters in May of 2013 to reallocate the remaining ¼ cent from EDC4A to the CCPD. Additionally, on January 14, 2013, the Town called $880,000 in GO Bonds which will yield approximately $220,000 in interest savings. These actions coupled with the Town’s strong growth and increased debt capacity will provide the Town increased flexibility for funding future capital needs. Those projects include reconstructing a portion of Indian Creek Drive, a major thoroughfare, in the Spring of 2013. In addition, two storm drainage projects will begin while engineering for a third project will be nearing completion in anticipation of projected construction in January 2014. The total estimated cost of these projects is $2.2 million. Budgeting Process The Town of Trophy Club uses a program-based budgeting process. Each budgeting unit or division is given a target or “baseline” funding level based upon the previous year’s funding level. With a few exceptions, no fixed assets, wages and benefits, or one-time packages are included in baseline funding. Any funding request that represents new expenditures and programs, or that is in excess of baseline funding, must be submitted as a separate request or “package.” These packages may be either a new or restoration request for resources, depending upon the budgeting unit’s funding target. Revenue Projection The budget revenue projections for the new fiscal year begin early in the current fiscal year. The projections are made by the departments responsible for the revenues with help from the Finance staff. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy, and discussions with directly associated staff members. Although revenue projections are prepared early in the budget process, the budget revenue analysis continues with departmental budget development and extends until the budget is adopted based upon any new information. Proposed Budget Analysis/Compilation The Finance Department reviews and compiles a preliminary draft of departmental budgets to present to the Budget Team, which is comprised of the Town Manager, Assistant Town Manager, Director of Finance, and Budget Analyst. During Budget Team discussions, each department director answers questions from the entire group concerning their budget. Given revenue projections and baseline funding requirements, budget funding changes are made according to necessity and priority. A total recommended funding level is determined and is weighed against available resources. Proposed Budget Development The Town Manager, no later than July 31 each year (Charter Section 9.02), shall prepare and submit to the Town Secretary, the annual budget covering the next fiscal year. The Town Manager’s proposed budget should assume, for each fund, operating revenues and resources that are equal to, or exceed operating expenditures. The Town Manager’s budget message summarizes funding requirements, major changes in programs, and alternatives for funding. iv Town Council Budget Study A budget work session is held with the Town Council to review and discuss the proposed budget. Discussions and study may follow at subsequent work sessions up until budget adoption. Capital Program The Town Manager shall prepare and submit to the Council a five (5) year capital program no later than three months before the final date for submission of the budget. The capital program shall be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition (Charter Section 9.08). Public Hearing/Budget Adoption A public hearing on the proposed budget and two public hearings on the tax rate are held in August and September prior to final budget consideration. At the public hearings, citizens may make formal comments concerning the proposed budget. The public also has the opportunity to attend Town Council budget work sessions in August and September. Budget adoption occurs in September after Town Council deliberations and the public hearings. The Town Council adopts a tax rate to support adopted funding levels. Pursuant to Town Charter, the budget in place for the preceding year shall remain in place on a month-to-month basis until such time as a new budget has been adopted if no Town Council action is taken before the end of the fiscal year, September 30. Compilation of Adopted Budget/Budget Maintenance The adopted budget is compiled and published during the first months of the new fiscal year. The adopted budget in the form of an amended proposed budget is available for public inspection in October. Ledger accounts are prepared for the new fiscal year prior to October 1. Budget maintenance is a year-round activity of divisions/departments and Budget Office staff. Other spending control mechanisms include monthly review of expenditures by the Accounting staff. During the budget process, departments make revenue and expenditure estimates for the current year. Finally, program goals, objectives, and measures are evaluated during budget implementation to determine the effectiveness of program activities and levels of appropriate funding for subsequent years. Relevant Financial Policies During Fiscal Year 2010, the Town established a Cash Management Program and Policy for the purpose of ensuring adequate internal controls to account for the handling of Town cash and to maintain public trust. Staff also created the Town’s Investment Policy. The purpose of the investment policy was to comply with Chapter 2256 of the Government Code (“Public Funds Investment Act”), which requires the Town of Trophy Club to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures, and practices that must be exercised to ensure effective and judicious fiscal management of Trophy Club’s funds. The investment policy received the Government Treasurers’ of Texas Certificate of Distinction for Investment Policy in June 2011. Additionally, the Town Council adopted a fund balance policy in September 2011 which established new fund balance categories (as recommended by Statement No. 54 by the Governmental Accounting Standards Board) and established a minimum unassigned fund balance goal (30% of annual operating expenditures). v Major Initiatives The Town Council has continued its strategic planning process to identify goals and objectives for long range planning. Each year, the Council meets in strategic planning retreats to review and refine those goals. Management Team members utilize the strategic planning documents to help guide their budget planning and service/program implementation. The Town recently completed Vision Trophy Club which was a citizen committee tasked with planning the next 20 years. It is anticipated that an updated Comprehensive Plan primarily focused on redevelopment will occur within the next two years. Acknowledgements The preparation of this report could not be accomplished without the dedicated services of the entire staff of the Finance Department. We would also like to express our appreciation to all staff members who assisted and contributed to the preparation of this report. Acknowledgement is also given to representatives of Weaver, LLP, Certified Public Accountants for their dedicated assistance in producing this report. Special acknowledgement is given to the Mayor and the members of the Town Council for their support for maintaining the highest standards of professionalism in the management of the Town of Trophy Club finances. Respectively submitted, Mike Slye Michael Aguilera Town Manager Director of Finance vi vii viii ELECTED OFFICIALS Mayor Connie White Mayor Pro Tem Glenn Strother Council Member Bill Rose Council Member Jeannette Tiffany Council Member Clint Schroeder Council Member Danny Mayer APPOINTED OFFICIALS Town Manager Mike Slye Town Attorney Patricia Adams Town Secretary Shannon DePrater Municipal Judge Honorable Mark Chambers KEY STAFF Assistant Town Manager Stephen Seidel Community Development Director Carolyn Huggins Emergency Medical Services & Fire Chief Danny Thomas Finance Director Michael Aguilera Human Resources Manager Tammy Ard Information Systems Director Mike Pastor Parks & Recreation Director Adam Adams Police Chief Scott Kniffen Public Information Officer/Marketing Manager April Reiling Streets Director Ed Helton 1 INDEPENDENT AUDITOR’S REPORT Honorable Mayor and Town Council Town of Trophy Club, Texas We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Town of Trophy Club, Texas (the Town) as of and for the year ended September 30, 2012, which collectively comprise the Town’s basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Town’s management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the Town of Trophy Club, Texas, as of September 30, 2012, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated March 28, 2013, on our consideration of Town of Trophy Club, Texas’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and budgetary comparison information on pages 3 through 9 and 52 through 53 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Town of Trophy Club , Texas Page 2 2 We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town’s financial statements as a whole. The introductory section, combining and budgetary comparison schedules, and statistical section listed in the table of contents are presented for purposes of additional analysis and are not a required part of the financial statements. The combining budgetary comparison schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. WEAVER AND TIDWELL, L.L.P. Dallas, Texas March 28, 2013 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 3 As management of the Town of Trophy Club, we offer readers of the Town’s financial statements this narrative overview and analysis of the financial activities of the Town of Trophy Club for the fiscal year ended September 30, 2012. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found on pages i through v of this report. Financial Highlights • The assets of the Town exceeded its liabilities at the close of the fiscal year ended September 30, 2012, by $54,071,975 (net assets). Of this amount, $2,663,174 (unrestricted net assets) may be used to meet the government’s ongoing obligations to its citizens and creditors. • The Town’s total net assets increased by $3,019,894 as a result of operations and contributions from the Public Improvement District #1 and developer contributions. • The Town’s governmental funds reported combined ending fund balances of $4,311,590. • The unassigned portion of the General Fund balance at the end of the year was $3,119,918 or 45.3% of total General Fund expenditures and transfers out. • The governmental long-term debt obligations of the Town decreased by $408,936 during the fiscal year. This decrease was comprised primarily of debt service and capital lease payments totaling $914,386, a decrease in compensated absences of $24,799, and the addition of $500,000 in general obligation bonds. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the Town’s basic financial statements. The Town’s basic financial statements comprise three components: 1) government- wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements--The government-wide financial statements are designed to provide readers with a broad overview of the Town of Trophy Club’s finances. This is done in a manner similar to a private-sector business. Two statements, the Statement of Net Assets and the Statement of Activities, are utilized to provide this financial overview. The Statement of Net Assets presents information on all of the Town’s assets and liabilities with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Town is improving or deteriorating. The Statement of Activities presents information showing how the Town’s net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 4 Both of the government-wide statements distinguish between governmental activities and business-type activities. Governmental activities primarily account for those activities supported by taxes and intergovernmental revenues. On the other hand, business-type activities are primarily supported by user fees and charges. Most Town services are reported in governmental activities while Proprietary Funds are reported in the business-type activities. In the above statements, the Town’s operations are presented as Governmental Activities - where most of the Town’s basic activities are reported, including police, fire, public works, court, council and administration. Normally, these operations are financed by property taxes, sales taxes, and franchise fees. The 4A Economic Development Corporation and 4B Economic Development Corporation are considered (discretely presented) component units of the Town. Their balances and activities have been combined and reported separately from those of the Town in the above statements. Fund financial statements--The Town, like other state and local governments, utilizes fund accounting to ensure and demonstrate compliance with finance-related legal requirements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. All of the funds of the Town can be divided into two categories: governmental funds and proprietary funds. Governmental funds-Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Town maintains ten individual governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund, the Debt Service Fund, the Capital Projects Fund, and the Grant Fund, all of which are considered to be major funds. Data from the other six funds are combined into a single, aggregated presentation. Individual fund data for each of the non-major governmental funds is provided in the form of combining statements elsewhere in this report. Proprietary funds-The Town maintains two proprietary funds: the Trophy Club Park Fund and the Town Storm Drainage Fund. Proprietary funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The Town uses proprietary funds to account for parks and recreation and storm water operations. Proprietary fund financial statements provide the same type of information as the government-wide financial statements only in more detail. TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 5 The 4A Economic Development Corporation and 4B Economic Development Corporation are reported as discretely presented component units. Information on these component units is presented in the Statement of Net Assets - Component Units and the Statement of Activities – Component Units. The Town adopts annual appropriated budgets for the general fund, debt service fund and the Trophy Club Park Enterprise Fund. Budgets for capital projects funds are adopted on a project length basis. A budgetary comparison statement is provided for each budgeted governmental fund to demonstrate compliance with its budget. Notes to the financial statements--The notes provide additional information that is essential to gain a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 29-49. Other information--In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information. Required supplementary information can be found after the notes to the financial statements on pages 52-53. Government-wide Financial Analysis At the end of fiscal year 2012, the Town’s net assets (assets exceeding liabilities) totaled $54,071,975. This analysis focuses on the net assets (Table 1) and changes in net assets (Table 2). Net Assets--The largest portion of the Town’s net assets, $50,217,390 or 92.9%, reflects its investment in capital assets (land, buildings, improvements other than buildings, machinery and equipment, construction in progress), less any related debt used to acquire those assets that is still outstanding. The Town uses these assets to provide services to its citizens; consequently, these assets are not available for future spending. Although the Town reports its capital assets net of related debt, the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. A portion of the Town’s net assets, $1,191,411 or 2.2% represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $2,663,174 or 4.9%, may be used to meet the government’s ongoing obligations to citizens and creditors. Table 1 Net Assets Governmental Business Type Activities Activities Total FY 2012 FY 2011 FY 2012 FY 2011 FY 2012 FY 2011 Current and other assets $ 5,980,469 $ 6,689,389 62,621$ 42,068$ $ 6,043,090 $ 6,731,457 Capital assets 61,342,411 58,723,233 - - 61,342,411 58,723,233 Total Assets 67,322,880 65,412,622 62,621 42,068 67,385,501 65,454,690 Long-term liabilities outstanding 12,165,387 12,574,323 - - 12,165,387 12,574,323 Other liabilities 1,132,384 1,798,759 15,755 29,527 1,148,139 1,828,286 Total Liabilities 13,297,771 14,373,082 15,755 29,527 13,313,526 14,402,609 Net Assets Invested in capital assets (net of related debt)50,217,390 47,834,837 - - 50,217,390 47,834,837 Restricted 1,191,411 57,471 - - 1,191,411 57,471 Unrestricted 2,616,308 3,147,232 46,866 12,541 2,663,174 3,159,773 Total Net Assets $ 54,025,109 $ 51,039,540 46,866$ 12,541$ $ 54,071,975 $ 51,052,081 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 6 Changes in Net Assets--The net assets of the Town increased by $3,019,894 for the fiscal year ended September 30, 2012. Governmental Activities. Governmental activities increased the Town’s net assets by $2,985,569 from the prior year. This was primarily the result of increased capital grant revenue. Business-type Activities. From the prior year, net assets from business-type activities increased by $34,325. This increase is primarily due to a $25,798 increase in net assets in the Town Storm Drainage fund despite a $64,382 transfer to other funds. Table 2 Changes in Net Assets Governmental Business Type Activities Activities Total FY 2012 FY 2011 FY 2012 FY 2011 FY 2012 FY 2011 Revenues: Program revenues: Charges for services $ 1,984,623 $ 2,074,614 $ 325,380 $ 253,034 $ 2,310,003 $ 2,327,648 Operating grants and contributions 342,894 340,748 - - 342,894 340,748 Capital grants and contributions 2,682,302 4,003,446 - - 2,682,302 4,003,446 General revenues: Ad valorem taxes 4,897,615 4,480,999 - - 4,897,615 4,480,999 Sales and mixed beverage taxes 754,105 631,561 - - 754,105 631,561 Franchise taxes 685,522 625,756 - - 685,522 625,756 Occupancy taxes 20,543 22,644 - - 20,543 22,644 Investment income 7,983 15,162 - 78 7,983 15,240 Miscellaneous revenues 301,269 333,497 - - 301,269 333,497 Total revenues 11,676,856 12,528,427 325,380 253,112 12,002,236 12,781,539 Expenses: General government 179,110 82,798 - - 179,110 82,798 Storm drainage 187,400 133,251 - - 187,400 133,251 Emergency medical services 699,230 684,692 - - 699,230 684,692 Manager's office 637,218 533,188 - - 637,218 533,188 Human resources 94,065 91,065 - - 94,065 91,065 Finance 525,494 363,419 - - 525,494 363,419 Information systems 273,673 287,262 - - 273,673 287,262 Legal 154,236 146,881 - - 154,236 146,881 Police 1,613,833 1,510,755 - - 1,613,833 1,510,755 Court 79,735 80,331 - - 79,735 80,331 Recreation 838,138 824,744 - - 838,138 824,744 Facilities management 120,341 76,484 - - 120,341 76,484 Parks 726,522 1,019,829 - - 726,522 1,019,829 Community development 253,761 209,513 - - 253,761 209,513 Planning and zoning 231,853 136,291 - - 231,853 136,291 Streets 1,642,399 1,839,851 - - 1,642,399 1,839,851 Water and sewer 92 617,001 - - 92 617,001 Administrative - 1,251 - - - 1,251 Interest on long-term debt 498,569 558,473 - - 498,569 558,473 Trophy Club Park - - 130,185 98,935 130,185 98,935 Town storm drainage - - 96,488 156,461 96,488 156,461 Total expenses 8,755,669 9,197,079 226,673 255,396 8,982,342 9,452,475 Increase (decrease) in net assets before transfers 2,921,187 3,331,348 98,707 (2,284)3,019,894 3,329,064 Transfers 64,382 75,819 (64,382)(75,819)- - Increase (decrease) in net assets 2,985,569 3,407,167 34,325 (78,103)3,019,894 3,329,064 Net Assets - Beginning, as restated 51,039,540 47,723,017 12,541 - 51,052,081 47,723,017 Change in accounting principle - (90,644)- 90,644 - - Net Assets - Ending $ 54,025,109 $ 51,039,540 46,866$ 12,541$ $ 54,071,975 $ 51,052,081 Financial Analysis of the Government’s Funds Governmental funds--The focus of the Town’s governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Town’s financing requirements. . TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 7 In particular, the unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the Town’s governmental funds reported a combined fund balance of $4,311,590. The General Fund is the main operating fund of the Town. At the end of the cur rent fiscal year, the unassigned fund balance was $3,119,918. The fund balance of the General Fund increased by $706,060 during the fiscal year. The increase can be attributed to higher than expected revenues and expenditures that were below budgeted amounts. The majority of the increase is attributable to revenues related to licenses and permits, property taxes, sales and mixed beverage taxes, franchise taxes, and charges for service. Revenue categories experiencing significant increases/decrease include: • Property tax revenue increased from the previous year - $ 410,032 • Licenses and permits increased from the previous year - $ 329,714 The Debt Service Fund had an increase of $8,879 in fund balance. Funds are restricted for the payment of debt service. The Capital Projects Fund experienced a decrease in fund balance of $603,563, which is due to the spending down of previously issued bond proceeds. The Grant Fund had a decrease in fund balance of $230,873. Other governmental funds had an increase in fund balance of $77,854. This increase was primarily due to increases in the Street Maintenance Fund, a decrease in the Town Utility Fund, and the addition of the Court Technology Fund and Court Security Fund. In the General Fund, the Town budgeted for a fund balance decrease in the current year of $62,553. Due primarily to actual revenues being more than budgeted, the actual budget basis fund balance variance from budget was an increase for fiscal year 2012 of $768,613. Proprietary funds--The Town’s proprietary funds provide the same type of information found in the government-wide statements, but in more detail. Unrestricted net assets of the Trophy Club Park Fund amounted to ($26,115) at year end while Town Storm Drainage net assets amounted to $72,981. Other factors concerning the finances of these two funds have already been addressed in the discussion of the Town’s business-type activities. General Fund Budgetary Highlights Revenue: Significant variances between budgeted and actual revenues included: franchise taxes were $101,166 over budget; licenses and permits were $451,150 over budget; and revenues from charges for services were $199,396 over budget. Overall, the Town’s actual revenues exceeded final budgeted amounts by $754,991. Expenses: Several departments realized savings during fiscal year 2012 for various reasons. Manager’s office realized significant savings in professional services and did not expend all of the funds reserved for contingency items. Personnel and utility savings were recognized in Police, Recreation, and Community Development. Savings in Emergency Medical Services were caused by the reclassifying of a budgeted expense as a transfer out. Significant budget overages were seen in Finance and Planning and Zoning and were due to the previously approved purchase of enterprise resource planning software not included in the adopted budget and engineering expenses associated with development. TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 8 Capital Assets Capital Assets. The Town’s investment in capital assets for its governmental and business-type activities as of September 30, 2012, amounts to $61,342,411 (net of accumulated depreciation). The investment in capital assets includes land, buildings, improvements other than buildings, utility system, machinery and equipment, and construction in progress. The total increase in the Town’s investment in capital assets for the current year was 4.5%. Major capital asset events during the current fiscal year included the following: • Town completed construction of the Roundabout • Town completed Independence Park improvements • Town completed Freedom Park improvements • Town purchased new enterprise resource planning software • Town purchased and installed virtual servers • Town purchased new vehicles • Town purchased new defibrillators Table 3 Capital Assets at Year-End Governmental Business Type Activities Activities Total FY 2012 FY 2011 FY 2012 FY 2011 FY 2012 FY 2011 Land $ 3,500,349 $ 3,445,349 -$ -$ $ 3,500,349 $ 3,445,349 Construction in progress 22,012,233 24,878,759 - - 22,012,233 24,878,759 Buildings 1,410,199 1,458,863 - - 1,410,199 1,458,863 Improvements other than buidlings 25,287,491 20,283,218 - - 25,287,491 20,283,218 Machinery and equipment 790,190 573,118 - - 790,190 573,118 Vehicles 332,107 343,023 - - 332,107 343,023 Water system 1,756,639 1,616,338 - - 1,756,639 1,616,338 Infrastructure 6,253,203 6,124,565 - - 6,253,203 6,124,565 Total $ 61,342,411 $ 58,723,233 -$ -$ $ 61,342,411 $ 58,723,233 Additional information on the Town’s capital assets can be found in Note 4 on page 40 of this report. Debt Administration At the end of the current fiscal year, the Town of Trophy Club had total debt outstanding of $12,165,387. Of this amount, $11,425,000 comprises bonded debt backed by the full faith and credit of the Town and $634,000 represents contractual obligations. The Town maintains fair ratings from bond rating agencies as follows Bond Ratings: Standard & Poor’s Moody’s General obligation bonds AA Aa3 Contractual obligations AA Aa3 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT’S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2012 9 The Town’s General obligation, contractual obligations, capital leases and compensated absence obligations are as follows. Table 4 Outstanding Debt at Year-End Governmental Business Type Activities Activities Total FY 2012 FY 2011 FY 2012 FY 2011 FY 2012 FY 2011 General obligation bonds $11,425,000 $11,735,000 $ - $ - $11,425,000 $11,735,000 Contractual obligations 634,000 709,000 - - 634,000 709,000 Issuance premium 80,149 98,750 - - 80,149 98,750 Deferred loss on refunding (67,001) (83,752) - - (67,001) (83,752) Capital leases - 29,386 - - - 29,386 OPEB Liability 32,099 - - - 32,099 - Compensated absences 61,140 85,939 - - 61,140 85,939 Totals $12,165,387 $12,574,323 -$ -$ $12,165,387 $12,574,323 Additional information on the Town’s long-term debt can be found in the Note 6 on pages 42-43 of this report. Economic Factors and Next Year’s Budgets and Rates The Town continues to experience high residential growth as well as limited commercial and retail development. The Town issued 338 residential construction permits in FY 2012, an increase of 111 from the previous year. The permits are averaging approximately $480,000. The Town budgeted for 275 residential building permits for FY13. Residential development is expected to continue at its current growth rate based on the current demand expressed from the local home builders. In addition to the strong residential growth, the Town is experiencing strong commercial development as well. The Town will open a new hotel in March 2013 and is reviewing a rezoning application for another hotel and restaurant development on 8 acres. The Town also anticipates a third hotel submitting plans in the near future. Office/medical buildings also continue to come forward for construction. The Town anticipates another 3 office developments during 2013. Finally, the Town Council rezoned a 26 acre tract to a Mixed-Use Planned Development in January 2012. Town staff continues to work with the property owner to develop that tract that will add an estimated $100 million to the commercial tax base. In fiscal year 2013, General Fund revenues and expenditures are both budgeted to increase by 8.2% over fiscal year 2012 estimated revenues and expenditures. An increase of approximately 10.18% in the assessed valuation of taxable property was realized for fiscal year 2013. The fiscal year 2013 budget decreased the ad valorem tax rate to $0.518543 per hundred dollars of assessed value, down from $0.5300 in fiscal year 2012. Requests for Information This financial report is designed to provide a general overview of the Town’s finances for all those with an interest in the government’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Town of Trophy Club Finance Director, 100 Municipal Drive, Trophy Club, Texas, 76262. This information can also be accessed on the Town of Trophy Club’s website at www.trophyclub.org. 10 This page intentionally left blank. 11 BASIC FINANCIAL STATEMENTS 12 This page intentionally left blank. TOWN OF TROPHY CLUB, TEXAS STATEMENT OF NET ASSETS SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 13 Governmental Business-type Component Activities Activities Total Units Cash and cash equivalents 4,998,280$ 52,093$ 5,050,373$ 782,217$ Receivables: Sales taxes 130,298 - 130,298 75,881 Ad valorem taxes 41,929 - 41,929 - Franchise fees 336,749 - 336,749 - Accounts, net 90,259 30,110 120,369 - Other 60,552 - 60,552 - Due from other governments 122,941 9,568 132,509 38,797 Internal balances 30,899 (30,899) - - Prepaid items 796 1,749 2,545 - Bond issuance costs 167,766 - 167,766 - Capital assets: Land 3,500,349 - 3,500,349 - Construction in progress 22,012,233 - 22,012,233 - Buildings 1,993,440 - 1,993,440 - Improvements other than buildings 37,511,136 - 37,511,136 - Machinery and equipment 1,591,089 - 1,591,089 - Vehicles 1,149,442 - 1,149,442 - Water system 1,874,028 - 1,874,028 - Infrastructure 9,384,876 - 9,384,876 - Accumulated depreciation (17,674,182) - (17,674,182) - TOTAL ASSETS 67,322,880$ 62,621$ 67,385,501$ 896,895$ Accounts payable 638,773$ 15,675$ 654,448$ 14,389$ Accrued liabilities 248,999 80 249,079 - Interest payable 37,264 - 37,264 - Due to other governments 207,348 - 207,348 - Noncurrent liabilities: Debt due within one year 1,050,781 - 1,050,781 - Debt due in more than one year 11,114,606 - 11,114,606 - TOTAL LIABILITIES 13,297,771 15,755 13,313,526 14,389 Invested in capital assets, net of related debt 50,217,390 - 50,217,390 - Restricted for debt service 65,590 - 65,590 - Restricted for capital projects 996,425 - 996,425 - Restrricted for tourism 1,321 - 1,321 - Restricted for street maintenance 75,999 - 75,999 - Restricted for anniversary events 2,114 - 2,114 - Restricted for court 49,962 - 49,962 - Unrestricted 2,616,308 46,866 2,663,174 882,506 TOTAL NET ASSETS 54,025,109$ 46,866$ 54,071,975$ 882,506$ NET ASSETS LIABILITIES ASSETS Primary Government TOWN OF TROPHY CLUB, TEXAS STATEMENT OF ACTIVITIES YEAR ENDING SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 14 Operating CapitalCharges for Grants and Grants and Program Activites Expenses Services Contributions Contributions Governmental activities: General government 179,110$ 277,995$ 12,159$ 322,536$ Storm drainage 187,400 - - - Emergency medical services 699,230 185,556 - - Manager's office 637,218 - - - Human resources 94,065 - - - Finance 525,494 - - - Information systems 273,673 - - - Legal 154,236 - - - Police 1,613,833 - 60,662 - Court 79,735 157,143 - - Recreation 838,138 233,655 47,151 - Facilities management 120,341 - - - Parks 726,522 - - - Community development 253,761 1,112,979 - - Planning and zoning 231,853 15,255 - - Streets 1,642,399 - - 1,829,610 Water and sewer 92 2,040 - 530,156 Interest on long-term debt 498,569 - 222,922 - Total governmental activities 8,755,669 1,984,623 342,894 2,682,302 Business-type activities: Trophy Club Park 130,185 138,712 - - Town Storm Drainage 96,488 186,668 - - Total business-type activities 226,673 325,380 - - Total Primary Government 8,982,342$ 2,310,003$ 342,894$ 2,682,302$ Component units: 4A Economic Development Corporation 235,380$ -$ -$ -$ 4B Economic Development Corporation 119,668 13,850 - - Total component units 355,048$ 13,850$ -$ -$ General Revenues and transfers: Taxes: Ad valorem Sales and mixed beverage Franchise taxes Occupancy taxes Investment income Miscellaneous revenues Transfers Total general revenues and transfers Change in net assets Net Assets - beginning of year, as restated Net Assets - end of year Program Revenues 15 Governmental Business-type Component Activities Activities Total Units 433,580$ - $ 433,580$ -$ (187,400) - (187,400) - (513,674) - (513,674) - (637,218) - (637,218) - (94,065) - (94,065) - (525,494) - (525,494) - (273,673) - (273,673) - (154,236) - (154,236) - (1,553,171) - (1,553,171) - 77,408 - 77,408 - (557,332) - (557,332) - (120,341) - (120,341) - (726,522) - (726,522) - 859,218 - 859,218 - (216,598) - (216,598) - 187,211 - 187,211 - 532,104 - 532,104 - (275,647) - (275,647) - (3,745,850) - ( 3,745,850) - - 8,527 8,527 - - 90,180 90,180 - - 98,707 98,707 - (3,745,850) 98,707 (3,647,143) - - - - (235,380) - - - (105,818) - - - (341,198) 4,897,615 - 4,897,615 - 754,105 - 754,105 442,173 685,522 - 685,522 - 20,543 - 20,543 - 7,983 - 7,983 - 301,269 - 301,269 - 64,382 (64,382) - - 6,731,419 (64,382) 6,667,037 442,173 2,985,569 34,325 3,019,894 100,975 51,039,540 12,541 51,052,081 781,531 54,025,109$ 46,866$ 54,071,975$ 882,506$ Primary Government TOWN OF TROPHY CLUB, TEXAS BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 16 Debt General Service ASSETS Cash and cash equivalents 3,511,208$ 159,954$ Receivables Sales taxes 105,004 - Ad valorem taxes 33,342 8,587 Franchise fees 336,749 - Accounts, net 89,064 - Miscellaneous 60,552 - Due from other governments 5,484 - Due from other funds 301,462 500 Prepaids 796 - Total assets 4,443,661$ 169,041$ Liabilities Accounts payable 269,107$ -$ Accrued liabilities 248,999 - Due to other governments 168,551 38,797 Due to other funds 10,746 27,390 Deferred revenue 397,406 8,587 Total liabilities 1,094,809 74,774 Fund balances (deficits) Nonspendable for: Prepaids 796 - Restricted for: Debt service - 94,267 Capital projects - - Tourism - - Street maintenance - - Town 25th anniversary - - Court - - Assigned for: Capital expenditures 228,138 - Unassigned 3,119,918 - Total fund balances (deficits)3,348,852 94,267 TOTAL LIABILITIES AND FUND BALANCES (DEFICITS) 4,443,661$ 169,041$ LIABILITIES AND FUND BALANCES (DEFICITS) 17 Nonmajor Total Capital Grant Governmental Governmental Projects Fund Funds Funds 1,107,942$ 107,551$ 111,625$ 4,998,280$ - - 25,294 130,298 - - - 41,929 - - - 336,749 - - 1,195 90,259 - - - 60,552 - 117,457 - 122,941 - 27,390 - 329,352 - - - 796 1,107,942$ 252,398$ 138,114$ 6,111,156$ 109,848$ 254,847$ 4,971$ 638,773$ - - - 248,999 - - - 207,348 1,669 254,901 3,747 298,453 - - - 405,993 111,517 509,748 8,718 1,799,566 - - - 796 - - - 94,267 996,425 - - 996,425 - - 1,321 1,321 - - 75,999 75,999 - - 2,114 2,114 - - 49,962 49,962 - - - 228,138 - (257,350) - 2,862,568 996,425 (257,350)129,396 4,311,590 1,107,942$ 252,398$ 138,114$ 6,111,156$ TOWN OF TROPHY CLUB, TEXAS RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 18 Total fund balances - governmental funds 4,311,590$ Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not current financial resources and, therefore, are not reported in the governmental funds balance sheet.61,342,411 Costs associated with the issuance of governmental long-term debt are expensed when incurred in the fund financial statements and capitalized and amortized over the life of the debt in the government-wide financial statements.167,766 Interest payable on long-term debt does not require current financial resources; therefore, interest payable is not reported as a liability in the governmental funds balance sheet.(37,264) Revenues earned but not available within sixty days of year-end are not recognized as revenue in the fund financial statements.405,993 Compensated absences are not due and payable in the current period and, therefore, are not reported in the fund financial statements. (61,140) OPEB liability has not been included in the governmental fund financial statements, as this liability does not require current financial resources.(32,099) Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the fund financial statements. This amount is the net effect of: o General obligation bonds (11,425,000) o Contractual obligations (634,000) o Issuance premium (80,149) o Deferred loss on refunding 67,001 (12,104,247) Net assets of governmental activities 53,993,010$ 19 This page intentionally left blank. TOWN OF TROPHY CLUB, TEXAS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS YEAR ENDED SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 20 Debt General Service Revenues: Ad valorem taxes 3,852,874$ 1,064,012$ Sales and mixed beverage taxes 606,714 - Franchise taxes 693,722 - Occupancy taxes - - Licenses and permits 1,128,234 - Intergovernmental 119,972 222,922 Charges for services 668,146 - Fines 149,134 - Investment income 5,632 880 Miscellaneous 299,807 - Grant revenue - - Contributions - - Total revenues 7,524,235 1,287,814 Expenditures: Current: General government - - Emergency medical services 695,139 - Manager's office 636,758 - Human resources 94,839 - Finance 528,143 - Information systems 330,204 - Legal 154,236 - Police 1,638,863 - Court 78,929 - Parks 1,141,216 - Recreation 518,440 - Facilities management 65,341 - Community development 248,339 - Planning and zoning 233,134 - Streets 417,998 - Water - - Capital outlay - - Debt service: Principal retirement - 885,000 Interest and fiscal charges - 475,266 Bond issuance costs - - Total expenditures 6,781,579 1,360,266 Excess (deficiency) of revenues over (under) expenditures 742,656 (72,452) Other financing sources (uses): Transfers in 64,019 81,331 Transfers out (100,615) - Issuance of long-term debt - - Total other financing sources (uses)(36,596) 81,331 Net change in fund balances 706,060 8,879 Fund Balances (Deficit) - beginning of year 2,642,792 85,388 Fund Balances (Deficit) - end of year 3,348,852$ 94,267$ 21 Nonmajor Total Capital Grant Governmental Governmental Projects Fund Funds Funds -$ -$ -$ 4,916,886$ - - 147,391 754,105 - - - 693,722 - - 20,543 20,543 - - - 1,128,234 - - - 342,894 - - 2,040 670,186 - - 8,009 157,143 1,245 - 226 7,983 - - - 299,807 - 1,400,252 - 1,400,252 322,536 - - 322,536 323,781 1,400,252 178,209 10,714,291 2,453 - 21,144 23,597 - 70,215 - 765,354 - - - 636,758 - - - 94,839 - - - 528,143 - - - 330,204 - - - 154,236 - 3,886 - 1,642,749 - - 1,240 80,169 - - - 1,141,216 - - - 518,440 - 55,000 - 120,341 - - - 248,339 - - - 233,134 - 1,505,359 94,191 2,017,548 - - 92 92 1,403,691 - - 1,403,691 - - - 885,000 - - - 475,266 21,200 - - 21,200 1,427,344 1,634,460 116,667 11,320,316 (1,103,563) (234,208) 61,542 (606,025) - 3,335 43,193 191,878 - - (26,881) (127,496) 500,000 - - 500,000 500,000 3,335 16,312 564,382 (603,563) (230,873) 77,854 (41,643) 1,599,988 (26,477) 51,542 4,353,233 996,425$ (257,350)$ 129,396$ 4,311,590$ TOWN OF TROPHY CLUB, TEXAS RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES YEAR ENDED SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 22 Net change in fund balances - total governmental funds (41,643)$ Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount of capital assets recorded in the current period.3,372,127 Depreciation expense on capital assets reported in the statement of activities does not require the use of current financial resources. Therefore, depreciation expense is not reported as expenditures in the governmental funds.(1,687,857) The issuance of long-term debt (i.e. bonds) provides current financial resources to governmental funds, while the repayment of principal consumes the current financial resources of the governmental funds. Neither transaction, however, has any effect on net assets. This amount is the net effect of the following: o Bond proceeds - ($500,000) o Payment of principal on bonds and capital leases - $914.386 414,386 Losses as a result of refunding debt are not recorded in the governmental funds. The effect of recording current year's amortization of the loss is to decrease net assets. (16,571) Changes in the other post employment benefit assets and liabilities are not reported at the fund level; however they are reported at the government-wide level.(32,099) Costs associated with the issuance of governmental long-term debt are expensed when incurred in the fund financial statements and capitalized and amortized over the life of the debt in the government-wide financial statements. (6,233) Premiums and discounts are recognized as other financing sources or uses in the fund financial statements, but they are amortized over the term of the bonds in the government-wide financial statements. 18,601 Current year changes in the long-term liability for compensated absences do not require the use of current financial resources; and, therefore, are not reported as expenditures in the governmental funds.24,799 Governmental funds do not recognize assets contributed by developers. However, in the statement of activities, the fair market value of those assets is recognized as revenue, then allocated over their estimated useful lives and reported as depreciation expense.959,514 In governmental fund financial statements the proceeds from a sale of assets are shown as an increase in financial resources. In the government-wide financial statements, the gain or loss is calculated and reported.(24,606) Current year changes in accrued interest payable do not require the use of current financial resources; and, therefore, are not reported as expenditures in governmental funds.2,100 Certain revenues in the government-wide statement of activities that do not provide current financial resources are not reported as revenue in the governmental funds.3,051 Change in net assets of governmental activities 2,985,569$ TOWN OF TROPHY CLUB, TEXAS STATEMENT OF NET ASSETS PROPRIETARY FUNDS SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 23 Trophy Club Town Storm Park Drainage Total CURRENT ASSETS: Cash and cash equivalents 24,548$ 27,545$ 52,093$ Accounts receivable - 30,110 30,110 Due from other funds - 10,746 10,746 Due from other governments - 9,568 9,568 Prepaids 1,747 2 1,749 Total current assets 26,295 77,971 104,266 TOTAL ASSETS 26,295$ 77,971$ 104,266$ CURRENT LIABILITIES: Accounts payable 12,348$ 3,327$ 15,675$ Other accrued liabilities 80 - 80 Due to other funds 39,982 1,663 41,645 Total current liabilities 52,410 4,990 57,400 TOTAL LIABILITIES 52,410 4,990 57,400 Unrestricted (26,115) 72,981 46,866 TOTAL NET ASSETS (26,115) 72,981 46,866 TOTAL LIABILITIES AND NET ASSETS 26,295$ 77,971$ 104,266$ NET ASSETS LIABILITIES ASSETS Business-type Activities - Enterprise Funds TOWN OF TROPHY CLUB, TEXAS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS PROPRIETARY FUNDS YEAR ENDED SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 24 Trophy Club Town Storm Park Drainage Total OPERATING REVENUES Charges for service: Park fees 138,712$ -$ 138,712$ Storm drainage fees - 186,668 186,668 Total operating revenue 138,712 186,668 325,380 OPERATING EXPENSES Salaries and benefits 45,977 21,667 67,644 Supplies and materials 9,599 40,816 50,415 Repairs and maintenance 39,817 2,706 42,523 Utilities 6,667 - 6,667 Other operating expenses 28,125 31,299 59,424 Total operating expenses 130,185 96,488 226,673 Operating income 8,527 90,180 98,707 TRANSFERS Transfers out - (64,382) (64,382) Change in net assets 8,527 25,798 34,325 NET ASSETS, beginning of year (34,642) 47,183 12,541 NET ASSETS, end of year (26,115)$ 72,981$ 46,866$ Business-type Activities - Enterprise Funds TOWN OF TROPHY CLUB, TEXAS STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 25 Trophy Club Town Storm Park Drainage Total CASH FLOWS FROM OPERATING ACTIVITIES: Cash received from customers 138,712$ 168,015$ 306,727$ Cash paid to employees (45,978) (21,504) (67,482) Cash paid to suppliers (81,673) (85,767) (167,440) Net cash provided by operating activities 11,061 60,744 71,805 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: Repayments of amounts due from other funds 601 721 1,322 Transfers to other funds - (64,382) (64,382) Net cash provided by (used in) noncapital financing activities 601 (63,661) (63,060) Net increase (decrease) in cash 11,662 (2,917) 8,745 Cash and cash equivalents, beginning of year 12,886 30,462 43,348 Cash and cash equivalents, end of year 24,548$ 27,545$ 52,093$ Business-type Activities - Enterprise Funds Trophy Club Town Storm Park Drainage Total RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES: Operating income 8,527$ 90,180$ 98,707$ Adjustments to reconcile operating income to cash provided by operating activities: Increase in accounts receivable - (18,653) (18,653) Increase in prepaid expenses 5,234 - 5,234 Increase in accounts payable (2,699) (10,946) (13,645) Decrease in accrued expenses (1) 163 162 Net cash provided by operating activities 11,061$ 60,744$ 71,805$ Business-type Activities -Enterprise Funds TOWN OF TROPHY CLUB, TEXAS STATEMENT OF FIDUCIARY NET ASSETS AGENCY FUND SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 26 Agency Fund PID No. 1 Debt Service ASSETS Cash and cash equivalents 4,306,341$ Total assets 4,306,341 LIABILITIES Due to debt holders 4,306,341 Total liabilities 4,306,341$ TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF NET ASSETS DISCRETELY PRESENTED COMPONENT UNITS SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 27 4A 4B Economic Economic Totals Development Development September 30, Corporation Corporation 2012 Cash and cash equivalents 418,577$ 363,640$ 782,217$ Receivables, net: Sales taxes 50,587 25,294 75,881 Due from other governments 34,423 4,374 38,797 TOTAL ASSETS 503,587$ 393,308$ 896,895$ Accounts payable 3,789$ 10,600$ 14,389$ TOTAL LIABILITIES 3,789 10,600 14,389 Unrestricted 499,798 382,708 882,506 TOTAL NET ASSETS 499,798$ 382,708$ 882,506$ NET ASSETS LIABILITIES ASSETS TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF ACTIVITIES DISCRETELY PRESENTED COMPONENT UNITS FOR THE YEAR ENDED SEPTEMBER 30, 2012 The Notes to Basic Financial Statements are an integral part of this statement. 28 Program Revenues Net (Expenses) Revenues and Changes in Net Assets 4A Economic 4B Economic Charges for Development Development Expenses Services Corporation Corporation Total 4A Economic Development Corporation General government 235,380$ -$ (235,380)$ -$ (235,380)$ 4B Economic Development Corporation General government 119,668 13,850 - (105,818) (105,818) Total component units 355,048$ 13,850$ (235,380) (105,818) (341,198) General Revenues: Sales taxes 294,782 147,391 442,173 Total general revenues 294,782 147,391 442,173 Change in net assets 59,402 41,573 100,975 Net Assets - beginning of year 440,396 341,135 781,531 Net Assets - end of year 499,798$ 382,708$ 882,506$ TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 29 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. General Statement The Town of Trophy Club (the “Town”) is a “home rule town” incorporated in 1985. The Town operates under a Council-Manager form of government and provides the following services as authorized by its charter: council, public safety (police and emergency medical services), parks, public works (public improvements, streets, planning and zoning), and general administrative services. The accounting and reporting policies of the Town relating to the funds included in the accompanying basic financial statements conform to accounting principles generally accepted in the United States of America applicable to state and local governments. Generally accepted accounting principles for local governments include those principles prescribed by the Governmental Accounting Standards Board (GASB), the American Institute of Certified Public Accountants in the publication entitled Audits of State and Local Governmental Units and by the Financial Accounting Standards Board (when applicable). As allowed by Governmental Accounting and Financial Reporting Standards, the Town has elected not to apply Financial Accounting Standards Board Statements and Interpretations, Accounting Principles Board Opinions, and Accounting Research Bulletins of the Committee of Accounting Procedure issued after November 30, 1989. The more significant accounting policies of the Town are described below. B. Financial Reporting Entity The Town of Trophy Club is a municipal corporation governed by an elected mayor and a five- member council. The accompanying financial statements present the government and its component units, entities for which the government is considered financially accountable. Blended component units, although legally separate entities, are, in substance, part of the government’s operations. Discretely presented component units are reported in separate columns in the government-wide financial statements to emphasize that they are legally separate from the government. As required by accounting principles generally accepted in the United States of America, these financial statements include the primary government and organizations for which the primary government is financially accountable and other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The definition of the reporting entity is based primarily on the notion of financial accountability. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for legally separate organizations if its officials appoint a voting majority of an organization's governing body and either it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or to impose specific financial burdens on, the primary government. A primary government may also be financially accountable for governmental organizations that are fiscally dependent on it. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or the level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government (a) is entitled to the organization's resources; (b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) is obligated in some manner for the debt of the organization. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 30 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED B. Financial Reporting Entity – Continued Some organizations are included as component units because of their fiscal dependency on the primary government. An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval by the primary government. The following entities were found to be discretely presented component units of the Town and are included in the financial statements: Discretely Presented Component Units The 4A Economic Development Corporation (4A) serves all citizens of the Town and is governed by a board appointed by the Town’s elected council. The Town can impose its will on the 4A and affect the day-to-day operations of the 4A by removing appointed board members at will. The scope of public service of 4A benefits the Town and its citizens and is operated primarily within the geographic boundaries of the Town. The 4B Economic Development Corporation (4B) serves all citizens of the Town and is governed by a board appointed by the Town’s elected council. The Town can impose its will on the 4B and affect the day-to-day operations of the 4B by removing appointed board members at will. The scope of public service of the 4B benefits the Town and its citizens and is operated primarily within the geographic boundaries of the Town . Separate financial statements for the individual component units are not prepared. C. Government-Wide and Fund Financial Statements Government-Wide Financial Statements The government-wide financial statements (the statement of net assets and the statement of activities) report information on all of the non-fiduciary activities of the Town. As a general rule, the effect of interfund activity has been removed from these statements. However, interfund services provided and used are not eliminated in the consolidation process. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given program are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific program. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given program and 2) operating or capital grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Taxes and other items not properly included among program revenues are reported instead as general revenues. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 31 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED C. Government-Wide and Fund Financial Statements – Continued Fund Financial Statements The Town segregates transactions related to certain functions or activities in separate funds in order to aid financial management and to demonstrate legal compliance. Separate statements are presented for governmental, proprietary and fiduciary activities. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. A separate financial statement is provided for the agency fund even though it is excluded from the government-wide statements. 1. Governmental Funds: Governmental funds are those funds through which most governmental functions typically are financed. The measurement focus of governmental funds is on the sources, uses and balance of current financial resources. The Town has presented the following major governmental funds: General Fund The General Fund is the main operating fund of the Town. This fund is used to account for all financial resources not accounted for in other funds. All general tax revenues and other receipts that are not restricted by law or contractual agreement to some other fund are accounted for in this fund. General operating expenditures, fixed charges and capital improvement costs that are not paid through other funds are paid from the General Fund. Debt Service Fund The Debt Service Fund is used to account for the accumulation of financial resources for the payment of principal, interest and related costs on long-term debt paid primarily from taxes levied by the Town. The fund balance of the Debt Service Fund is restricted to signify the amounts that are restricted exclusively for debt service expenditures. Capital Projects Fund The Capital Projects Fund is used to account for funds received and expended for acquisition and construction of infrastructure and other capital assets. Grant Fund This fund is used to account for grant monies received by and expended by the Town. In addition, the Town reports the following non-major governmental funds: Hotel/Motel Fund This fund is used to account for local hotel and motel occupancy tax receipts, as well as expenses (events). TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 32 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED C. Government-Wide and Fund Financial Statements – Continued Fund Financial Statements – Continued Street Maintenance Sales Tax Fund Accounts for sales taxes specifically restricted for street improvements. 25th Anniversary Fund Accounts for contributions restricted for the Town’s 25th anniversary celebration. Court Technology Fund Accounts for court fees specifically restricted for court technology expenses. Court Security Fund Accounts for court fees specifically restricted for court security expenses. Town Utility Fund This fund is used to account for water usage receipts from PID (Public Utility District No. 1) properties and for expenses related to the cost of providing the water service. 2. Proprietary Funds: Proprietary Funds are accounted for using an economic resources measurement focus. The accounting objectives are a determination of net income, financial position, and changes in cash flows. All assets and liabilities associated with a proprietary fund's activities are included on its statement of net assets. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the Trophy Club Park enterprise fund and the Town Storm Drainage enterprise fund are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and service, administrative expenses, and repairs and maintenance. All revenues and expenses not meeting the above definitions are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the Town’s policy to use restricted resources first, then unrestricted resources as they are needed. The Town has presented the following major Proprietary funds: Trophy Club Park Fund This fund is utilized to account for funds received and expended for the maintenance of park land. Town Storm Drainage Fund Accounts for the storm drainage utility fee designated for the maintenance of the Town's storm drainage system. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 33 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED C. Government-Wide and Fund Financial Statements – Continued 3. Fiduciary Funds: The Town reports the following fiduciary fund: Public Improvement District (PID) No. 1 Debt Service Agency Fund This fund accounts for bond proceeds, assessments and related debt associated with the issuance of bonds issued by the Town as an agent for the Public Improvement District. D. Measurement Focus and Basis of Accounting Measurement focus refers to what is being measured; basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. The government-wide and proprietary fund financial statements follow the accounting set forth by the Government Accounting Standards Board and all pronouncements of the Financial Accounting Standards Board issued on or before November 30, 1989. The Town has elected not to follow subsequent private-sector guidance. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary fund financial statements are reported using the accrual basis of accounting, but have no measurement focus. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and are accounted for using the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual; i.e., when they become both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Town considers receivables collected within sixty days after year-end to be available and recognizes them as revenues of the current year. Expenditures are recorded when the related fund liability is incurred. However, debt service expenditures are recorded only when payment is due. The revenues susceptible to accrual are property taxes, franchise fees, licenses, charges for service, interest income and intergovernmental revenues. Sales taxes collected and held by the state at year end on behalf of the government are also recognized as revenue. All other governmental fund revenues are recognized when received. E. Cash and Investments The Town’s cash and cash equivalents includes cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Because the Town, at its option, can withdraw funds within a twenty-four hour period from TexPool, these investments are considered to be cash equivalents. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 34 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED E. Cash and Investments – Continued State statutes authorize the Town to invest in (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of the State of Texas or its agencies; (3) other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States; (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than A or its equivalent; (5) certificates of deposit by state and national banks domiciled in this state that are (A) guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor; or, (B) secured by obligations that are described by (1) – (4); or, (6) fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by (1), pledged with third party selected or approved by the Town, and placed through a primary government securities dealer. The Town’s investments are governed by the same state statutes. All investments are recorded at fair value based on quoted market prices. Fair value is the amount at which a financial instrument could be exchanged in a current transaction between willing parties. F. Prepaid Items Prepaid items represent costs such as postage deferred to subsequent periods. G. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets, are reported in the governmental activities column in the government-wide financial statements. All capital assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated assets are valued at their fair market value on the date donated. Repairs and maintenance are recorded as expenses. Renewals and betterments are capitalized. Interest has not been capitalized during the construction period on property, plant and equipment. Assets capitalized, not including infrastructure assets, have an original cost of $5,000 or more and over one year of useful life. Depreciation has been calculated on each class of depreciable property using the straight-line method. Estimated useful lives are as follows: Buildings 30 Years Improvements other than buildings 10-30 Years Improvements other than buildings (streets) 30 Years Machinery and equipment 7-15 Years Vehicles 6 Years Water system 25 Years Infrastructure (storm drainage system) 40 Years H. Accumulated Vacation, Compensated Time and Sick Leave It is the Town’s policy to permit employees to accumulate earned but unused vacation pay benefits. No liability is reported for unpaid accumulated sick leave. All vacation pay is accrued when incurred in the government-wide financial statements. A liability for these amounts is reported in governmental funds only if they are expected to be liquidated with expendable available financial resources, for example, as a result of employee resignations and retirements. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 35 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED I. Long-Term Obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities statement of net assets. Bond premiums and discounts, as well as issuance costs and any deferred loss on the refunding of bonds are amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums and discounts received on debt issuances are reported as other financing sources or uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. J. Fund Equity The Town has adopted the provisions of GASB Statement No. 54, Fund Balance Reporting and Government Fund Type Definitions. The objective of the statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing government fund type definitions. The statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe the constraints imposed upon the use of the resources reported in governmental funds. Fund balance classifications under GASB 54 are Nonspendable, Restricted, Committed, Assigned, and Unassigned. Nonspendable fund balance represents fund balance that is (a) not in a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as an endowment. Restricted fund balance consists of amounts that can be spent only on the specific purposes stipulated by law or by the external providers of those resources. Committed fund balances are self-imposed limitations set in place prior to the end of the fiscal period. These amounts can be used only for the specific purposes determined and approved by formal action of the Town Council, which is the highest level of decision-making authority for the Town. The same level of formal action is required to remove the constraint. Assigned fund balance consists of amounts that are subject to a purpose constraint that represents an intended use established by the Town Council or by their designated body or the Finance Director. Unassigned fund balance represents the residual classification of fund balance and includes all spendable amounts not contained within the other classifications. When multiple categories of fund balance are available for expenditure, the Town will start with the most restricted category and spend those funds first before moving down to the next category with available funds. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 36 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED J. Fund Equity - Continued Additionally, the implementation of GASB No. 54 required the Town to evaluate the classification of Special Revenue Funds. In accordance with GASB No. 54 Special Revenue Funds are used only to account for specific revenue sources that are externally restricted or committed by the government’s highest level of decision making authority for specific purposes other than debt service or capital projects. K. Net Assets In the government-wide financial statements, net assets represent the difference between assets and liabilities. Net assets invested in capital assets, net of related debt consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used for the acquisition, construction or improvements of those assets, and adding back unspent proceeds. Net assets are reported as restricted when there are limitations imposed on their use either through the enabling legislations adopted by the Town or through external restrictions imposed by creditors, grantors or laws or regulations of other governments. NOTE 2. CASH AND INVESTMENTS At September 30, 2012, the carrying amount of the Town's deposits (cash, certificates of deposit, and interest-bearing savings accounts included in temporary investments) was $5,044,393 and the bank balance was $5,046,884. The Town's cash deposits at September 30, 2012 and during the year ended September 30, 2012 were entirely covered by FDIC insurance or by pledged collateral held by the Town's agent bank in the Town's name. Legal and contractual provisions governing deposits and investments The Public Funds Investment Act (Government Code Chapter 2256) contains specific provisions in the areas of investment practices, management reports and establishment of appropriate policies. Among other things, it requires the Town to adopt, implement, and publicize an investment policy. That policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio diversification, (3) allowable investments, (4) acceptable risk levels, (5) expected rates of return, (6) maximum allowable stated maturity of portfolio investments, (7) maximum average dollar-weighted maturity, allowed based on the stated maturity date for the portfolio, (8) investment staff quality and capabilities, (9) and bid solicitation preferences for certificates of deposit. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 37 NOTE 2. CASH AND INVESTMENTS – CONTINUED Legal and contractual provisions governing deposits and investments – Continued Statutes and the Town’s investment policy authorized the Town to invest in the following investments as summarized in the table below: Maximum Maximum Authorized Maximum Percentage Investment Investment Type Maturity of Portfolio In One Issuer U.S. Treasury Obligations 2 years 85%NA U.S. Agencies Securities 2 years 85%NA State of Texas Securities 2 years 85%NA Certificates of Deposits 2 years 85%NA Municipal Securities 2 years 85%NA Money Market 2 years 50%NA Mutual Funds 2 years 50%NA Investment pools 2 years 100%NA The Act also requires the Town to have independent auditors perform test procedures related to investment practices as provided by the Act. The Town is in substantial compliance with the requirements of the Act and with local policies. Cash and investments as of September 30, 2012 are classified in the accompanying financial statements as follows: Statement of Net Assets Primary Government: Cash 740,051$ Cash equivalents 4,310,322 Fiduciary Fund: Cash 4,306,341 Component Unit: Cash equivalents 782,217 Total cash and investments 10,138,931$ Cash and investments as of September 30, 2012 consist of the following: Cash on hand 1,999$ Deposits with financial institutions 5,044,393 Investments 5,092,539 Total cash and investments 10,138,931$ TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 38 NOTE 2. CASH AND INVESTMENTS – CONTINUED Disclosures relating to interest rate risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the Town manages its exposure to interest rate risk is by investing mainly in investment pools which purchase a combination of shorter term investments with an average maturity of less than 60 days, thus reducing the interest rate risk. The Town monitors the interest rate risk inherent in its portfolio by measuring the weighted average maturity of its portfolio. The Town has no specific limitations with respect to this metric. As of September 30, 2012, the Town had the following investments: Investment Type Amount Weighted Average Maturity Texpool 5,092,539$ 41 days Total Investments 5,092,539$ As of September 30, 2012, the Town did not invest in any securities which are highly sensitive to interest rate fluctuations. Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the Public Funds Investment Act, the Town’s investment policy, or debt agreements, and the actual rating as of year-end for each investment type. Investment Type Amount Minimum Legal Rating Rating as of Year End Texpool 5,092,539$ N/A AAAm Total Investments 5,092,539$ Concentration of credit risk The investment policy of the Town contains no limitations on the amount that can be invested in any one issuer. As of September 30, 2012, other than external investment pools, the Town did not have 5% or more of its investment with one issuer. Custodial credit risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 39 NOTE 2. CASH AND INVESTMENTS – CONTINUED Custodial credit risk – Continued The Public Funds Investment Act and the Town’s investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The Public Funds Investment Act requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least the bank balance less FDIC insurance at all times. As of September 30, 2012 the Town deposits with financial institutions in excess of federal depository insurance limits were fully collateralized. Investment in state investment pools The Town is a voluntary participant in TexPool. The State Comptroller of Public Accounts exercises responsibility over TexPool. This oversight includes the ability to significantly influence operations, designation of management, and accountability for fiscal matters. Additionally, the State Comptroller has established an advisory board composed of both participants in TexPool and other persons who do not have a business relationship with TexPool. TexPool operates in a manner consistent with the SEC’s Rule 2a7 of the Investment Company Act of 1940. TexPool uses amortized costs rather than market value to report net assets to compute share prices. Accordingly, the fair value of the position in TexPool is the same as the value of TexPool shares. NOTE 3. RECEIVABLES Year-end receivable balances for the government’s individual major funds and nonmajor governmental funds in the aggregate, including the applicable allowances for uncollectible accounts, are as follows: General Debt Service Nonmajor Governmental Funds Town Storm Drainage Governmental Funds Receivables Property taxes 33,342$ 8,587$ -$ -$ Franchise taxes 336,749 - - - Sales Taxes 105,004 - 25,294 - Accounts 369,001 - 1,195 30,110 Other 60,552 - - - Gross receivables 904,648 8,587 26,489 30,110 Less: allowance (279,937)- - - Net total receivables 624,711$ 8,587$ 26,489$ 30,110$ The September 30, 2012 Due from Other Governments balance is comprised of $5,484 due from PID administrator for purchases made by the Town, $117,457 due from federal agencies for grant reimbursement, and $9,568 due from Trophy Club Municipal Utility District No. 1 for stormwater drainage services rendered. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 40 NOTE 4. CAPITAL ASSETS The governmental activities’ beginning capital assets were restated in 2012. The restatement adjusted improvements other than buildings, water system, and infrastructure assets and the corresponding accumulated depreciation to include developer contributions conveyed to the Town. For more information about the restatement, refer to Note 15. Capital asset activity for the year ended September 30, 2012, was as follows: Beginning Adjustments/Balance Retirements/Ending Balance Reclassifications As Restated Additions Transfers Balance Governmental Activities: Capital assets not depreciated: Land 3,445,349$ -$ 3,445,349 55,000$ -$ 3,500,349$ Construction in progress 24,878,759 - 24,878,759 1,009,541 (3,876,067) 22,012,233 Total capital assets not depreciated 28,324,108 - 28,324,108 1,064,541 (3,876,067) 25,512,582 Capital assets being depreciated: Buildings 1,993,440 - 1,993,440 - - 1,993,440 Improvements other than buildings 26,681,776 4,652,596 31,334,372 2,309,197 3,867,567 37,511,136 Machinery and equipment 1,259,542 - 1,259,542 329,297 2,250 1,591,089 Vehicles 1,155,534 - 1,155,534 98,450 (104,542) 1,149,442 Water system 43,600 1,652,743 1,696,343 177,685 - 1,874,028 Infrastructure 5,330,030 3,702,375 9,032,405 352,471 - 9,384,876 Total capital assets being depreciated 36,463,922 10,007,714 46,471,636 3,267,100 3,765,275 53,504,011 Less accumulated depreciation for: Buildings (534,577) - (534,577) (50,630) 1,966 (583,241) Improvements other than buildings (10,699,292) (359,296) (11,058,588) (1,173,766) 1,275 (12,231,079) Machinery and equipment (678,990) - (678,990) (109,346) (5,129) (793,465) Vehicles (812,511) - (812,511) (92,898) 88,074 (817,335) Water system (15,266) (64,739) (80,005) (37,384) - (117,389) Infrastructure (2,731,274) (176,566) (2,907,840) (223,833) - (3,131,673) Total accumulated depreciation (15,471,910) (600,601) (16,072,511) (1,687,857) 86,186 (17,674,182) Total capital assets being depreciated, net 20,992,012 9,407,113 30,399,125 1,579,243 3,851,461 35,829,829 Governmental activities capital assets, net 49,316,120$ 9,407,113$ 58,723,233$ 2,643,784$ (24,606)$ 61,342,411$ Depreciation expense was charged as direct expense to programs of the primary government as follows: General government $ 98,808 Emergency medical services 47,200 Information systems 15,444 Police 45,830 Parks and recreation 322,113 Community development 20,412 Streets 950,650 Water and sewer 187,400 Total depreciation expense 1,687,857$ As of September 30, 2012, there were no capital assets relating to business-type activities. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 41 NOTE 5. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS A summary of interfund receivables and payables balances at September 30, 2012 is as follows: Receivable Fund Payable Fund Amount Purpose General Fund Capital Projects Fund 1,169$ Reimbursable expenditures moved to General Fund General Fund Grant Fund 254,901 Reimbursable expenditures moved to General Fund General Fund Trophy Club Park Fund 39,982 Transfers for administrative and public safety services General Fund Storm Drainage Fund 1,663 Reimbursable expenditures moved to General Fund General Fund Street Maintenance Sales Tax Fund 3,492 Reimbursable expenditures moved to General Fund General Fund Hotel/Motel Fund 255 Reimbursable expenditures moved to General Fund Grant Fund Debt Service Fund 27,390 To record grant revenues received by Debt Service Fund Debt Service Fund Capital Projects Fund 500 Reimbursable expenditures moved to Debt Service Storm Drainage General Fund 10,746 Reimbursable expenditures moved to Storm Drainage Total 340,098$ Transfers between funds during the year are as follows: Transfer In Transfer Out Amount Purpose Debt Service Town Storm Drainage 27,244$ Debt service payments General Fund Town Storm Drainage 37,138 Technology replacement General Fund Street Maintenance 11,951 Technology replacement General Fund Town Utility 14,930 Town Utility Fund activity Court Technology General Fund 29,244 Court Technology restricted revenues Court Security General Fund 13,949 Court Security restricted revenues Debt Service General Fund 54,087 Debt service payments Grants General Fund 3,335 Equipment purchases Total 191,878$ TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 42 NOTE 6. LONG-TERM DEBT The Town periodically issues general obligation bonds and contractual obligations to provide funds for general government purposes. The Town also periodically utilizes notes and capital leases to provide financing for general government purposes. At September 30, 2012, the Town’s long-term debt consisted of the following: Year Average Interest of Final Annual Original Balance Description Rate Issue Maturity Payment Amount 9/30/2012 Contractual Obligations: Combination Tax and Revenue-Series 2004 3.50-4.75 %2004 2024 45,620$ 650,000$ 398,000$ Combination Tax and Revenue-Series 2007 4.20 %2007 2017 53,361$ 474,000$ 236,000 634,000$ General Obligation Bonds: Improvements 4.00-4.90 %2002 2022 83,750 1,400,000 880,000$ Improvements 4.00-5.00 %2007 2027 175,000 3,260,000 2,730,000 Improvements 3.00-4.13 %2010 2030 250,000 5,000,000 4,725,000 Tax notes 2.48-5.01 %2010 2017 80,000 560,000 365,000 Refunding 2.00-4.00 %2010 2022 232,500 2,790,000 2,225,000 Tax notes 4.24 %2012 2015 166,667 500,000 500,000 11,425,000$ During the year ended September 30, 2012, the Town issued $500,000 General Obligation Tax Notes, Series 2012. The debt was issued to pay costs of various general capital project improvements. The obligations are payable over the next three years. The following is a summary of long-term debt transactions of the Town for the year ended September 30, 2012: Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental Activities: General Obligation Bonds $ 11,735,000 500,000$ $ (810,000) $ 11,425,000 $ 950,000 Contractual Obligations 709,000 - (75,000) 634,000 77,000 Issuance Premium 98,750 - (18,601) 80,149 16,073 Deferred Loss on Refunding (83,752)- 16,751 (67,001) (16,751) Capital Leases 29,386 - (29,386) - - OPEB Liability - 32,099 - 32,099 16,274 Compensated Absences 85,939 146,667 (171,466) 61,140 8,185 Total Governmental Activities Long-term Liabilities $ 12,574,323 $ 678,766 $(1,087,702) $ 12,165,387 $ 1,050,781 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 43 NOTE 6. LONG-TERM DEBT – CONTINUED The annual requirements to amortize all long-term debt outstanding as of September 30, 2012, are as follows: Year Ended Total September 30, Principal Interest Requirements 2013 950,000$ 416,301$ 1,366,301$ 2014 1,115,000 388,074 1,503,074 2015 770,000 356,778 1,126,778 2016 655,000 334,124 989,124 2017 680,000 311,961 991,961 2018-2022 3,575,000 1,197,836 4,772,836 2023-2027 2,615,000 553,269 3,168,269 2028-2030 1,065,000 88,675 1,153,675 11,425,000$ 3,647,018$ 15,072,018$ General Obligation Bonds Year Ended Total September 30, Principal Interest Requirements 2013 77,000$ 29,080$ 106,080$ 2014 78,000 25,642 103,642 2015 80,000 22,163 102,163 2016 82,000 18,639 100,639 2017 84,000 14,952 98,952 2018-2022 165,000 40,235 205,235 2023-2024 68,000 4,966 72,966 634,000$ 155,677$ 789,677$ Contractual Obligations The general fund has been used to liquidate compensated absences and capital lease liabilities. NOTE 7. PROPERTY TAX Property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and business property located in the Town. Taxable assessed value represents the appraisal value less applicable exemptions authorized by the Town Council. Taxes are due on October 1, the levy date, and are delinquent if unpaid by the following January 31; after which time the Town has an enforceable lien with respect to both real and personal property. Under state law, property taxes levied on real property constitute a perpetual lien which cannot be forgiven without specific approval of the State Legislature. Penalties and interest are included for any payment received after January 31. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 44 NOTE 7. PROPERTY TAX – CONTINUED Property taxes at the fund level are recorded as receivables and deferred revenues at the time the taxes are assessed. Revenues are recognized as the related ad valorem taxes are collected. Additional amounts estimated to be collectible in time to be a resource for payment of obligations incurred during the fiscal year and therefore susceptible to accrual have been recognized as revenue. Property taxes are recorded net of the allowance for uncollectible taxes Uncollectible personal property taxes can be written off upon expiration of the five year statute of limitations. NOTE 8. PENSION PLAN Texas Municipal Retirement System Plan Description The Town of Trophy Club provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, hybrid defined benefit plan in the state-wide Texas Municipal Retirement System (TMRS), an agent multiple-employer public employee retirement system. Benefits depend upon the sum of the employee’s contributions to the plan, with interest, and Town-financed monetary credits, with interest. At the date the plan began, the Town granted monetary credits for service rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the employee with interest, prior to establishment of the plan. Monetary credits for service since the plan began are a percentage (200%) of the employee’s accumulated contributions. In addition, the Town can grant, as often as annually, another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee’s accumulated contributions and the monetary credits for service since the plan began, would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and the Town matching percent had always been in existence and if the employee’s salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee’s accumulated contributions with interest and the employer-financed monetary credits with interest were used to purchase an annuity. The plan provisions are adopted by the governing body of the Town, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Plan provisions for the Town were as follows: Deposit rate 7% Matching ratio (Town to employee) 2-1 A member is vested after 5 years Members can retire at certain ages, based on the years of service with the Town. The service retirement eligibilities for the Town are 5 years at 60 years of age, or 20 years at any age. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 45 NOTE 8. PENSION PLAN – CONTINUED Texas Municipal Retirement System – Continued Contributions Under the state law governing TMRS, the contribution rate for each city is determined annually by the actuary, using the Projected Unit Credit actuarial cost method. This rate consists of the normal cost contribution rate and the prior service cost contribution rate, which is calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the portion of an active member’s projected benefit allocated annually; the prior service contribution rate amortizes the unfunded (overfunded) actuarial liability (asset) over the applicable period for that city. Both the normal cost and prior service contribution rates include recognition of the projected impact of annually repeating benefits, such as Updated Service Credits and Annuity Increases. Both the employees and the Town make contributions monthly. Since the Town needs to know its contribution rate in advance for budgetary purposes, there is a one-year delay between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect (i.e. December 31, 2011 valuation is effective for rates beginning January 2013). The following is a schedule of actuarial liabilities and funding progress for the past three years: FY2011-12 FY2010-11 FY2009-10 Actuarial valuation date 12/31/2011 12/31/2010 12/31/2009 Actuarial value of assets $ 8,701,754 $ 7,520,704 $ 5,511,201 Actuarial accrued liability 12,685,291 11,489,027 8,869,701 Percentage funded 68.6%65.5%62.1% Unfunded actuarial accrued liability 3,983,537 3,968,323 3,358,500 Annual covered payroll 4,465,244 4,200,873 4,133,892 Unfunded actuarial accrued liability as a percentage of covered payroll 89.2%94.5%81.2% Net pension obligation at beginning of period - - - Annual pension cost: Annual required contribution 467,621 427,029 565,078 Less: contributions made (467,621) (427,029) (565,078) Net pension obligation at end of period $ - $ - $ - TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 46 NOTE 8. PENSION PLAN – CONTINUED Texas Municipal Retirement System – Continued Contributions – Continued The following actuarial assumptions were used: Actuarial Cost Method Projected unit credit Amortization Method Level percent of payroll Remaining Amortization 26.2 years – closed period Asset Valuation Method 10-year smoothed market Investment Rate of Return 7.0% Projected Salary Increases Varies by age and service Includes Inflation at 3.0% Cost of Living Adjustments 2.1% (3.0% CPI) All assumptions for the December 31, 2011 valuations are contained in the 2011 TMRS Comprehensive Annual Financial Report, a copy of which may be obtained by writing to P.O. Box 149153, Austin, Texas 78714-9153. NOTE 9. CONTRIBUTIONS The Town received contributions of $196,139 and $73,934, respectively, from the 4A Economic Development Corporation (4A) and 4B Economic Development Corporation (4B) during the year ended September 30, 2012. These contributions represent payment for various items such as pool bond payments, pool operations, property maintenance, and administrative services. The contributions have been recorded as part of intergovernmental revenue in the Town’s statement of revenues, expenditures, and changes in fund balance – governmental funds, and as expenses in the statement of activities for 4A and 4B. NOTE 10. OTHER POSTEMPLOYMENT BENEFITS Plan Description The Town provides post-employment medical, dental, and vision benefits (OPEB) for eligible retirees, their spouses and dependents through TML Intergovernmental Employee Benefits Pool, which covers both active and retired members. As of September 30, 2012, membership consisted of: Retirees and beneficiaries receiving benefits 2 Active employees 80 Total 82 The three optional benefit levels, TML Plan P85-50-20, TML Plan P85-100-25 and TML Plan P96- 200-5, are the same for retirees as those afforded to active employees. Regular full-time employees retiring from the Town have the option to continue medical insurance coverage until the retiree becomes eligible for Medicare or is eligible to be covered under another medical plan. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 47 NOTE 10. OTHER POSTEMPLOYMENT BENEFITS – CONTINUED Funding Policy The benefit levels and contribution rates are approved annually by the Town management and the Town Council as part of the budget process. By the Town not contributing anything toward this plan in advance, the Town employs a pay-as-you-go method through ensuring the annual retiree contributions are equal to the benefits that are paid on behalf of the retirees. The monthly Retiree health coverage contribution rates for offered benefit levels are as follows: TML Plan TML Plan TML Plan P85-50-20 P85-100-25 P96-200-5 Single Coverage 411$ 367$ 293$ Single + Spouse 1,100$ 982$ 782$ Single + Children 779$ 696$ 555$ Single + Family 1,387$ 1,239$ 986$ An irrevocable trust has not been established; therefore, the plan is not accounted for as a trust fund. The plan does not issue a separate financial report. Annual OPEB Cost The Town’s annual OPEB cost is calculated based on the annual required contribution of the Town (ARC), an amount actuarially determined in accordance with the parameters of GASB 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial liabilities over a period not to exceed thirty years. The Town’s annual OPEB cost and related information for the current year and the two most recent years are as follows as of September 30, 2012 2011 2010 Annual required contribution 16,274$ 18,497$ 18,497$ Interest on prior year Net OPEB obligation 1,156 592 - Adjustment to annual required contribution (1,156) (592) - Annual OPEB cost 16,274 18,497 18,497 Contributions made 9,857 5,975 5,337 Increase in net OPEB obligation 6,417 12,522 13,160 Net Obligation - beginning of year 25,682 13,160 - Net Obligation - end of year 32,099$ 25,682$ 13,160$ Percentage of OPEB costs contributed 60.57%32.30%28.85% Actuarial accrued liability 109,475$ 101,926$ 101,926$ Actuarial value of plan assets - - - Unfunded actuarial accrued liability 109,475$ 101,926$ 101,926$ Funded ratio 0.0%0.0%0.0% Covered payroll 4,465,244 4,200,873 4,133,892 Unfunded actuarial accrued liability as a percentage of covered payroll 2.45%2.43%2.47% TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 48 NOTE 10. OTHER POSTEMPLOYMENT BENEFITS - CONTINUED Actuarial Methods and Assumptions Projections of benefits are based on substantive plan (the plan understood by the employer and plan members) and include the type of benefits in force at the valuation date and the pattern of sharing benefits between the Town and the plan members at that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and actuarial value of assets, consistent with the long-term perspective of the calculations. In the January 23, 2013 actuarial valuation, the projected unit credit actuarial cost method was used. The actuarial assumptions include a 4.5% investment rate of return (net of administrative expenses) and an annual healthcare cost trend rate of 8.0% initially, reduced by decrements to an ultimate rate of 4.5% after 7 years. The rate of inflation is assumed to be 3%. NOTE 11. RISK MANAGEMENT The Town is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Town has purchased commercial insurance to protect against these various risks of loss. There was no significant reduction in insurance coverage from the previous year. Settled claims for risks have not exceeded insurance coverage for the past three years. NOTE 12. PUBLIC UTILITY DISTRICT NO. 1 On May 7, 2007, the Trophy Club Town Council approved Resolution 2007-08 authorizing and providing for the creation of a Public Improvement District. Trophy Club Public Improvement District No.1 consists of approximately 609.68 acres within the corporate limits of the Town of Trophy Club. This District was created in accordance with Chapter 372 of the Texas Local Government Code. On December 13, 2007 the Trophy Club Town Council approved the issuance and sale of $27,500,000 in bonds, known as Trophy Club Public Improvement No. 1 Special Assessment Revenue Bonds, Series 2007. These bonds were authorized in order to finance the authorized improvements found in the Service and Assessment Plan. An Assessment on each property located in the District will repay the bonds. The Town is acting only as an agent and has no obligation to support payment of the bonds, directly or indirectly. The Service and Assessment Plan included the following projects: Thoroughfare Improvements, Water Distribution System Improvements, Wastewater Collection System Improvements, Trails and Open Space, Elevated Water Storage, Thoroughfare Landscaping and Irrigation, Screening Walls and Entry Features, Public Parks, Drainage Improvements, and Construction Administration. NOTE 13. TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.1 The Town entered into an agreement with Trophy Club Municipal Utility District No.1 (“the District”) in 2011 to provide support services to the District. Total payments received for services provided to the District under this agreement totaled $190,769 during the fiscal year ended September 30, 2012, and are recorded as miscellaneous revenue in the Town’s statement of revenues, expenditures and changes in fund balance. TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS 49 NOTE 14. SUBSEQUENT EVENTS The Town has evaluated all events and transactions that have occurred from September 30, 2012 up until March 28, 2013, the date the financial statements were issued, and determined that there are no transactions requiring additional recognition or disclosure. NOTE 15. RESTATEMENT OF BEGINNING NET ASSETS In 2012, the Town restated the net assets of the governmental activities. As a result of prior year developer contributions not being captured as capital assets, improvements other than buildings, water system, and infrastructure assets were understated by $10,007,714 and the corresponding accumulated depreciation was understated by $600,601 as of October 1, 2011. The correction of these errors resulted in a $9,407,113 increase in beginning governmental activities net assets. The governmental activities net assets have been restated on the government-wide financial statements as follows: Governmental Activities Net assets, October 1, 2011, as previously presented 41,632,427$ To correct capital asset balances 9,407,113 Net assets, October 1, 2011, as restated 51,039,540$ 50 This page intentionally left blank. 51 REQUIRED SUPPLEMENTARY INFORMATION TOWN OF TROPHY CLUB, TEXAS GENERAL FUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2012 52 Variance with Final Budget Original Final Actual Positive (Negative) Revenues Ad valorem taxes 3,865,202$ 3,865,202$ 3,852,874$ (12,328)$ Sales and mixed beverage taxes 570,626 570,626 606,714 36,088 Franchise taxes 592,556 592,556 693,722 101,166 Licenses and permits 658,084 677,084 1,128,234 451,150 Intergovernmental 122,050 122,050 119,972 (2,078) Charges for services 468,750 468,750 668,146 199,396 Fines 143,200 140,000 149,134 9,134 Investment income 20,000 20,000 5,632 (14,368) Miscellaneous 312,976 312,976 299,807 (13,169) Total revenues 6,753,444 6,769,244 7,524,235 754,991 Expenditures: Current Emergency medical services 729,285 729,285 695,139 34,146 Manager's office 658,387 658,387 636,758 21,629 Human resources 87,146 87,146 94,839 (7,693) Finance 372,037 372,037 528,143 (156,106) Information systems 315,724 315,724 330,204 (14,480) Legal 161,910 161,910 154,236 7,674 Police 1,686,885 1,686,885 1,638,863 48,022 Court 79,447 79,447 78,929 518 Parks 1,129,529 1,129,529 1,141,216 (11,687) Recreation 594,156 594,156 518,440 75,716 Facilities management 80,320 80,320 65,341 14,979 Community development 259,809 278,809 248,339 30,470 Planning and zoning 156,769 156,769 233,134 (76,365) Streets 441,687 441,687 417,998 23,689 Total expenditures 6,753,091 6,772,091 6,781,579 (9,488) Excess (deficiency) of revenues over (under) expenditures 353 (2,847) 742,656 745,503 Other financing uses: Transfer in - - 64,019 64,019 Transfer out (59,706) (59,706) (100,615) (40,909) Total other financing uses (59,706) (59,706) (36,596) 23,110 Net change in fund balance (59,353) (62,553) 706,060 768,613 Fund Balances - beginning of year 2,642,792 2,642,792 2,642,792 - Fund Balances - end of year 2,583,439$ 2,580,239$ 3,348,852$ 768,613$ Budgeted amounts TOWN OF TROPHY CLUB, TEXAS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION YEAR ENDED SEPTEMBER 30, 2012 53 NOTE 1. BUDGETARY CONTROL The Town follows these procedures in establishing the budgetary data reflected in the financial statements: 1. Prior to September 1, the Town Manager submits to the Town Council a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is legally enacted through passage of an ordinance. 4. The Town Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the Town Council. 5. Formal budgetary integration is employed as a management control device during the year for the General Fund. Annual Appropriated budgets are consistent with U.S. generally accepted accounting principles and are legally adopted for the general fund, the Trophy Club park fund and the debt service fund. All appropriations lapse on September 30 of the fiscal year. Expenditures were in excess of appropriations for the following: • Finance ($156,106) • Human resources ($7,693) • Information Systems ($14,480) • Parks ($11,687) • Planning and zoning ($76,365) 54 This page intentionally left blank. 55 COMBINING AND BUDGETARY COMPARISON SCHEDULES TOWN OF TROPHY CLUB, TEXAS DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2012 56 Variance with Final Budget Original Final Actual Positive (Negative) Revenues Ad valorem taxes 1,059,064$ 1,059,064$ 1,064,012$ 4,948$ Investment income 1,000 1,000 880 (120) Intergovernmental revenue 222,922 222,922 222,922 - Total revenues 1,282,986 1,282,986 1,287,814 4,828 Expenditures: Debt service: Principal 885,000 885,000 885,000 - Interest and fiscal charges 473,316 473,316 475,266 (1,950) Total expenditures 1,358,316 1,358,316 1,360,266 (1,950) Deficiency of revenues under expenditures (75,330) (75,330) (72,452) 2,878 Other financing sources (uses): Transfer in 81,513 81,513 81,331 (182) Total other financing sources 81,513 81,513 81,331 (182) Net change in fund balance 6,183 6,183 8,879 2,696 Fund Balances - beginning of year 85,388 85,388 85,388 - Fund Balances - end of year 91,571$ 91,571$ 94,267$ 2,696$ Budgeted amounts 57 NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS HOTEL/ MOTEL FUND Accounts for occupancy taxes charged to hotels. STREET MAINTENANCE SALES TAX FUND Accounts for sales taxes specifically restricted for street improvements. 25TH ANNIVERSARY FUND Accounts for contributions designated for the Town’s 25th anniversary celebration. COURT TECHNOLOGY FUND Accounts for court fees specifically restricted for court technology expenditures. COURT SECURITY FUND Accounts for court fees specifically restricted for court security expenditures. TOWN UTILITY FUND Accounts for water usage receipts from PID (Public Utility District No. 1) properties and for expenses related to the cost of providing the water service. TOWN OF TROPHY CLUB, TEXAS COMBINING BALANCE SHEET- NON MAJOR GOVERNMENTAL FUNDS SEPTEMBER 30, 2012 58 Hotel/Motel Fund Street Maintenance Sales Tax Fund 25th Anniversary Fund ASSETS Cash and cash equivalents 607$ 58,722$ 2,114$ Sales taxes receivable - 25,294 - Accounts receivable (net of allowance for uncollectibles)1,195 - - Total assets 1,802$ 84,016$ 2,114$ LIABILITIES AND FUND BALANCES Accounts payable 226$ 4,525$ -$ Due to other funds 255 3,492 - Total liabilities 481 8,017 - FUND BALANCES Restricted for: Tourism 1,321 - - Street maintenance - 75,999 - Town 25th anniversary - - 2,114 Court - - - Total fund balances 1,321 75,999 2,114 Total liabilities and fund balances 1,802$ 84,016$ 2,114$ 59 Court Technology Fund Court Security Fund Town Utility Fund Total Non-major Governmental Funds 32,734$ 17,448$ -$ 111,625$ - - - 25,294 - - - 1,195 32,734$ 17,448$ -$ 138,114$ 220$ -$ -$ 4,971$ - - - 3,747 220 - - 8,718 - - - 1,321 - - - 75,999 - - - 2,114 32,514 17,448 - 49,962 32,514 17,448 - 129,396 32,734$ 17,448$ -$ 138,114$ TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NON MAJOR GOVERNMENTAL FUNDS YEAR ENDED SEPTEMBER 30, 2012 60 Hotel/Motel Fund Street Maintenance Sales Tax Fund 25th Anniversary Fund Revenues: Charges for services -$ -$ -$ Occupancy taxes 20,543 - - Sales Taxes - 147,391 - Fines - - - Investment income 32 - - Total revenues 20,575 147,391 - Expenditures: General government 21,144 - - Court Streets - 94,191 - Water - - - Total expenditures 21,144 94,191 - Excess (deficiency) of revenues over (under) expenditures (569) 53,200 - Other financing sources (uses): Transfer in - - - Transfer out - (11,951) - Total Other financing sources (uses)- (11,951) - Change in net assets (569) 41,249 - Fund balances - beginning 1,890 34,750 2,114 Fund balances - ending 1,321$ 75,999$ 2,114$ 61 Court Technology Fund Court Security Fund Town Utility Fund Total Non-major Governmental Funds -$ -$ 2,040$ 2,040$ - - - 20,543 - - - 147,391 4,510 3,499 - 8,009 - - 194 226 4,510 3,499 2,234 178,209 - - - 21,144 1,240 - - 1,240 - - - 94,191 - - 92 92 1,240 - 92 116,667 3,270 3,499 2,142 61,542 29,244 13,949 - 43,193 - - (14,930) (26,881) 29,244 13,949 (14,930) 16,312 32,514 17,448 (12,788) 77,854 - - 12,788 51,542 32,514$ 17,448$ -$ 129,396$ 62 FIDICUARY FUND PUBLIC IMPROVEMENT DISTRICT (PID) NO. 1 DEBT SERVICE AGENCY FUND Accounts for bond proceeds, assessments and related debt associated with the issuance of bonds issued by the town as an agent for the Public Improvement District. TOWN OF TROPHY CLUB, TEXAS STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUND YEAR ENDED SEPTEMBER 30, 2012 63 PID No. 1 Debt Service Balance Balance September September ASSETS:2011 ADDITIONS DEDUCTIONS 2012 Cash and cash equivalents 4,107,689$ 198,652$ -$ 4,306,341$ Total Assets 4,107,689$ 198,652$ -$ 4,306,341$ LIABILITIES: Due to debt holders 4,107,689$ 198,652$ -$ 4,306,341$ Total Liabilities 4,107,689$ 198,652$ -$ 4,306,341$ 64 DISCRETELY PRESENTED COMPONENT UNITS 4A ECONOMIC DEVELOPMENT FUND Accounts for the use of 4A economic development sales tax revenue. 4B ECONOMIC DEVELOPMENT FUND Accounts for the use of 4B economic development sales tax revenue. TOWN OF TROPHY CLUB, TEXAS 4A ECONOMIC DEVELOPMENT FUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2012 65 Variance with Final Budget Original Final Actual Positive (Negative) Revenues: Sales taxes 293,661$ 293,661$ 294,782$ 1,121$ Investment income 1,000 1,000 - (1,000) Total revenues 294,661 294,661 294,782 121 Expenditures: General government 294,661 294,661 235,380 59,281 Total expenditures 294,661 294,661 235,380 59,281 Excess of revenues over expenditures - - 59,402 59,402 Fund Balance - beginning of year 440,396 440,396 440,396 - Fund Balance - end of year 440,396$ 440,396$ 499,798$ 59,402$ Budgeted amounts TOWN OF TROPHY CLUB, TEXAS 4B ECONOMIC DEVELOPMENT FUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2012 66 Variance with Final Budget Original Final Actual Positive (Negative) Revenues Charges for services 20,000$ 20,000$ 13,850$ (6,150)$ Sales taxes 140,656 140,656 147,391 6,735 Investment income 1,000 1,000 - (1,000) Total revenues 161,656 161,656 161,241 (415) Expenditures: General government 161,656 161,656 119,668 41,988 Total expenditures 161,656 161,656 119,668 41,988 Excess (deficiency) of revenues over (under) expenditures - - 41,573 41,573 Fund Balances - beginning of year 341,135 341,135 341,135 - Fund Balances - end of year 341,135$ 341,135$ 382,708$ 41,573$ Budgeted amounts 67 STATISTICAL SECTION 68 1-4 5-8 9-11 Demographic and Economic Information 12-13 14-15 STATISTICAL SECTION Operating Information Revenue Capacity These schedules contain information to help the reader assess the government's most significant local revenue source, the property tax. These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. Sources:Unless otherwise noted,the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities take place. Financial Trends This part of the Town of Trophy Club's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements,note disclosures,and required supplementary information says about the government's overall financial health. Contents These schedules contain trend information to help the reader understand how the government's financial performance and well-being have changed over time. Debt Capacity These schedules present information to help the reader assess the affordability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. Tables TOWN OF TROPHY CLUB, TEXAS TABL E 1 NET ASSETS BY COMPONENT LAST NINE FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) 69 2004 2005 2006 2007 2008 2009 2010 2011 2012 Governmental activities Invested in capital assets, net of related debt 12,798,201$ 12,937,027$ 18,482,623$ 12,598,102$ 24,467,178$ 33,443,249$ 36,491,021$ 38,427,724$ 50,217,390$ Restricted for debt service 879,984 - 663 42,164 130,709 40,716 39,003 57,471 65,590 Restricted for capital projects - - - - - - - - 996,425 Restricted for tourism - - - - - - - - 1,321 Restricted for street maintenance - - - - - - - - 75,999 Restricted for anniversary events - - - - - - - - 2,114 Restricted for court - - - - - - - - 49,962 Unrestricted 1,675,338 1,740,263 (4,334,834) 1,689,440 11,115,277 6,197,041 4,569,344 3,147,232 2,616,308 Total governmental activities net assets 15,353,523$ 14,677,290$ 14,148,452$ 14,329,706$ 35,713,164$ 39,681,006$ 41,099,368$ 41,632,427$ 54,025,109$ Business-type activities Invested in capital assets, net of related debt -$ -$ -$ -$ -$ -$ -$ -$ -$ Restricted - - - - - - - - - Unrestricted - - - - - - - 12,541 46,866 Total business-type activities net assets -$ -$ -$ -$ -$ -$ -$ 12,541$ 46,866$ Primary government Invested in capital assets, net of related debt 12,798,201$ 12,937,027$ 18,482,623$ 12,598,102$ 24,467,178$ 33,443,249$ 36,491,021$ 38,427,724$ 50,217,390$ Restricted for debt service 879,984 - 663 42,164 130,709 40,716 39,003 57,471 65,590 Restricted for capital projects - - - - - - - - 996,425 Restricted for tourism - - - - - - - - 1,321 Restricted for street maintenance - - - - - - - - 75,999 Restricted for anniversary events - - - - - - - - 2,114 Restricted for court - - - - - - - - 49,962 Unrestricted 1,675,338 1,740,263 (4,334,834) 1,689,440 11,115,277 6,197,041 4,569,344 3,159,773 2,663,174 Total primary governmental net assets 15,353,523$ 14,677,290$ 14,148,452$ 14,329,706$ 35,713,164$ 39,681,006$ 41,099,368$ 41,644,968$ 54,071,975$ Source: City audited financial statements (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Note: The Town did not have business-type activities prior to fiscal year 2011. TOWN OF TROPHY CLUB, TEXAS TABLE 2 CHANGES IN NET ASSETS LAST NINE FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) 70 2004 2005 2006 2007 2008 2009 2010 2011 2012 Expenses Governmental activities: General government 1,267,005$ 1,165,820$ 1,009,358$ 1,026,163$ 1,475,709$ 1,421,942$ 1,717,961$ 1,582,348$ 1,984,137$ Public safety 2,089,858 2,315,846 2,380,610 2,312,318 3,041,753 2,013,822 2,211,108 2,275,778 2,392,798 Highways & streets 150,095 142,116 198,671 131,922 526,621 1,326,986 1,335,674 1,372,501 1,829,799 Community development 2,301,253 388,260 1,405,385 982,406 415,552 298,287 353,894 345,804 485,614 Water and sewer - - - - - - - 617,001 92 Culture and recreation - 1,682,217 1,176,295 1,539,859 1,930,105 1,224,521 1,596,619 1,844,573 1,564,660 Interest on long-term debt 277,816 266,346 249,829 261,125 2,532,457 391,346 391,593 558,473 498,569 Total governmental activities expenses 6,086,027 5,960,605 6,420,148 6,253,793 9,922,197 6,676,904 7,606,849 8,596,478 8,755,669 Business-type activities: Trophy Club Park - - - - - - - 98,935 130,185 Town Storm Drainage - - - - - - - 156,461 96,488 Total business-type activities expenses - - - - - - - 255,396 226,673 Total primary government expenses 6,086,027$ 5,960,605$ 6,420,148$ 6,253,793$ 9,922,197$ 6,676,904$ 7,606,849$ 8,851,874$ 8,982,342$ Program Revenues Governmental activities: Charges for services Community development - - - - - - 713,920 792,065 1,128,234 Water and sewer - - - - - 305,580 612,722 2,040 Other 581,763 710,275 687,476 931,685 1,284,324 1,551,633 688,554 669,827 854,349 Operating grants and contributions 677,451 799,680 895,044 909,784 977,774 55,801 385,429 340,748 342,894 Capital grants and contributions 1,507,105 - - - 27,776,510 3,736,920 323,822 619,381 2,682,302 Total governmental activities program revenues 2,766,319 1,509,955 1,582,520 1,841,469 30,038,608 5,344,354 2,417,305 3,034,743 5,009,819 Business-type activities: Charges for services - - - - - - - 253,034 325,380 Total business-type activities program revenues - - - - - - - 253,034 325,380 Total primary government program revenues 2,766,319$ 1,509,955$ 1,582,520$ 1,841,469$ 30,038,608$ 5,344,354$ 2,417,305$ 3,287,777$ 5,335,199$ (continued) TOWN OF TROPHY CLUB, TEXAS TABLE 2 – CONT. CHANGES IN NET ASSETS LAST NINE FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) 71 Net (Expenses) Revenue Governmental activities (3,319,708)$ (4,450,650)$ (4,837,628)$ (4,412,324)$ 20,116,411$ (1,332,550)$ (5,189,544)$ (5,561,735)$ (3,745,850)$ Business-type activities - - - - - - - (2,362) 98,707 Total primary government net expenses (3,319,708)$ (4,450,650)$ (4,837,628)$ (4,412,324)$ 20,116,411$ (1,332,550)$ (5,189,544)$ (5,564,097)$ (3,647,143)$ General Revenues and Other Changes in Net Assets Governmental activities: Taxes: Property taxes 2,469,138$ 2,531,828$ 2,650,351$ 2,906,229$ 3,217,051$ 3,639,192$ 3,889,157$ 4,480,999$ 4,897,615$ Sales and mixed beverage taxes 774,176 347,716 430,950 605,776 608,218 588,362 674,131 631,561 754,105 Other taxes 395,739 404,337 466,794 455,944 515,205 563,340 537,644 648,400 706,065 Intergovernmental revenue - 271,190 264,885 280,086 254,572 260,507 409,454 - - Investment income 35,256 80,815 91,439 176,939 465,064 85,800 17,634 15,162 7,983 Miscellaneous revenues 33,810 138,531 159,487 168,604 629,225 163,192 126,949 333,497 301,269 Transfers - - - - (4,422,288) - - 75,819 64,382 Total governmental activities 3,708,119 3,774,417 4,063,906 4,593,578 1,267,047 5,300,393 5,654,969 6,185,438 6,731,419 Business-type activities: Investment income - - - - - - - 78 - Transfers - - - - - - - (75,819) (64,382) Total business-type activities - - - - - - - (75,741) (64,382) Total primary government 3,708,119$ 3,774,417$ 4,063,906$ 4,593,578$ 1,267,047$ 5,300,393$ 5,654,969$ 6,109,697$ 6,667,037$ Change in Net Assets Governmental activities 388,411$ (676,233)$ (773,722)$ 181,254$ 21,383,458$ 3,967,843$ 465,425$ 623,703$ 2,985,569$ Business-type activities - - - - - - - (78,103) 34,325 Total primary government 388,411$ (676,233)$ (773,722)$ 181,254$ 21,383,458$ 3,967,843$ 465,425$ 545,600$ 3,019,894$ (concluded) Source: City audited financial statements (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. TOWN OF TROPHY CLUB, TEXAS FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) 72 2003 2004 2005 2006 General Fund Nonspendable for prepaids -$ -$ -$ -$ Assigned for capital expenditures - - - - Unassigned - - - - Reserved 26,522 26,202 27,564 122,236 Unreserved 1,252,569 1,647,522 1,452,181 1,005,073 Total general fund 1,279,091$ 1,673,724$ 1,479,745$ 1,127,309$ All Other Governmental Funds Restricted for: Debt service -$ -$ -$ -$ Capital projects - - - - Tourism - - - - Street maintenance - - - - Town 25th anniversary - - - - Water services - - - - Court - - - - Unassigned - - - - Reserved for: Debt service 99,071 - 10,009 13,326 Prepaid items - - - - Encumbrances - - - - Capital projects funds - - - - Unreserved, reported in: Debt service - 8,875 - - Special revenue funds 342,741 192,201 7,482 246 Capital projects funds 1,171,686 869,180 811,140 80 Total all other governmental funds 1,613,498$ 1,070,256$ 828,631$ 13,652$ Source: City audited financial statements TABLE 3 73 2007 2008 2009 2010 2011 2012 -$ -$ -$ -$ 2,620$ 796$ - - - - 228,138 228,138 - - - - 2,412,034 3,119,918 71,195 97,355 56,968 57,486 - - 1,335,796 1,830,233 2,010,869 2,056,334 - - 1,406,991$ 1,927,588$ 2,067,837$ 2,113,820$ 2,642,792$ 3,348,852$ -$ -$ -$ -$ 85,388$ 94,267$ - - - - 1,599,988 996,425 - - - - 1,890 1,321 - - - - 34,750 75,999 - - - - 2,114 2,114 - - - - 12,788 - - - - - - 49,962 - - - - (26,477) (257,350) 74,060 152,253 63,305 83,067 - - - - - 1,567 - - - - - 48,000 - - - - 3,750,206 6,709,402 - - - - - - - - (1,531) 18,607 8,231 151,970 - - 3,065,681 10,193,492 - - - - 3,138,210$ 10,364,352$ 3,821,742$ 6,994,006$ 1,710,441$ 962,738$ TOWN OF TROPHY CLUB, TEXAS CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) 74 2003 2004 2005 2006 Revenues Taxes Ad valorem taxes 2,411,272$ 2,475,244$ 2,525,331$ 2,627,333$ Sales and mixed beverage taxes 731,903 774,176 347,716 430,950 Franchise taxes 380,234 395,739 400,759 444,095 Hotel/motel - - - - Licenses, permits & fees 321,691 197,595 331,218 207,539 Inter-governmental 15,669 1,272,648 1,084,687 1,173,462 Charges for services - 219,135 304,499 320,926 Fines 110,826 89,268 88,950 138,801 Contributions 56,500 - - - Investment Income 64,710 35,256 80,814 91,439 Grant revenue - - - - Sales taxes - - - - Miscellaneous 445,591 96,143 128,964 159,412 Total revenues 4,538,396 5,555,204 5,292,938 5,593,957 Expenditures Current: General government 890,894 1,290,456 1,247,417 1,034,432 Public safety 1,239,454 2,243,084 2,310,747 2,415,056 Highways & Streets 316,814 19,059 10,195 66,750 Community development 48,566 1,366,414 419,919 847,830 Water and sewer - - - - Culture & Recreation 1,175,529 - 1,025,036 1,057,322 Debt Service: Principal 250,000 265,000 280,000 290,000 Interest 291,204 278,331 266,701 250,897 Other Charges 1,731 1,431 - - Capital Outlay 3,214,862 313,236 736,589 820,629 Total expenditures 7,429,054 5,777,011 6,296,604 6,782,916 Excess of revenues over (under) expenditures (2,890,658) (221,807) (1,003,666) (1,188,959) OTHER FINANCING SOURCES (USES) Proceeds from capital lease obligation - 73,198 72,743 21,544 Proceeds from contractual obligations - - - - Proceeds of bank loan 17,500 - - - Proceeds from bonds - - 688,000 - Premium on bonds - - - - Payment to refunded bond escrow agent - - - - Transfer from other funds 864,510 347,748 129,146 - Transfer to other funds (864,510) (347,748) (129,146) - Total other financing sources (uses)17,500 73,198 760,743 21,544 NET CHANGE IN FUND BALANCES (2,873,158)$ (148,609)$ (242,923)$ (1,167,415)$ Debt service as a percentage of non-capital 19.47%14.97%14.52%12.33% expenditures Source: City audited financial records (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. TABLE 4 75 2007 2008 2009 2010 2011 2012 2,903,193$ 3,219,061$ 3,623,124$ 3,890,927$ 4,457,829$ 4,916,886$ 605,776 608,218 588,362 541,711 631,561 754,105 447,956 481,459 546,271 519,959 608,806 693,722 - 25,705 17,069 17,685 22,644 20,543 215,251 376,628 631,895 719,333 798,520 1,128,234 1,104,134 1,232,346 235,715 237,756 375,749 342,894 570,063 776,088 794,185 868,571 1,140,556 670,186 99,541 106,092 140,553 120,151 167,461 157,143 - 27,415,006 3,736,920 709,251 265,426 322,536 176,939 465,064 85,800 17,634 15,162 7,983 - 361,504 50,191 171,698 318,954 1,400,252 - - - 132,420 - - 207,719 659,254 178,594 126,949 335,796 299,807 6,330,572 35,726,425 10,628,679 8,074,045 9,138,464 10,714,291 1,091,305 1,458,474 1,523,604 1,722,229 1,763,048 1,968,287 2,360,669 3,082,797 1,944,643 2,169,477 2,237,263 2,408,103 - 593,444 791,304 568,619 811,854 2,017,548 871,553 317,973 265,162 344,278 189,425 481,473 - - - - 617,001 92 1,229,661 1,296,752 1,230,193 1,393,751 1,523,133 1,659,656 305,000 447,000 515,000 540,000 803,000 885,000 291,924 460,741 389,921 371,721 551,955 475,266 - 2,078,496 - 82,245 74,324 21,200 629,681 14,078,557 10,394,523 3,223,478 5,390,630 1,403,691 6,779,793 23,814,234 17,054,350 10,415,798 13,961,633 11,320,316 (449,221) 11,912,191 (6,425,671) (2,341,753) (4,823,169) (606,025) 119,461 256,836 23,310 - - - 474,000 - - 5,560,000 - - - - - - - - 3,260,000 - - - 2,790,000 500,000 - - - - 118,904 - - - - - (2,825,503) - 60,002 123,280 104,700 276,317 185,835 191,878 (60,002) (4,545,568) (104,700) (276,317) (110,016) (127,496) 3,853,461 (4,165,452) 23,310 5,560,000 159,220 564,382 3,404,240$ 7,746,739$ (6,402,361)$ 3,218,247$ (4,663,949)$ (41,643)$ 13.38%17.16%14.47%12.79%16.66%17.11% TOWN OF TROPHY CLUB, TEXAS TABLE 5 ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PRO PERTY LAST TEN FISCAL YEARS (UNAUDITED) 76 Less:Total Taxable Total Direct Fiscal Real Non Real Tax Exempt Assessed Tax Year Property Property Property Value Rate 2003 507,428,108 15,809,881 10,677,903 512,560,086 0.44051 2004 549,351,537 11,795,494 12,242,025 548,905,006 0.43051 2005 563,361,650 12,932,189 13,860,232 562,433,607 0.43051 2006 557,098,576 20,565,996 14,477,096 563,187,476 0.43051 2007 669,790,841 15,603,238 18,941,759 666,452,320 0.43051 2008 728,292,523 31,439,675 30,732,229 728,999,969 0.45551 2009 802,085,464 30,781,322 43,426,286 789,440,500 0.47000 2010 861,983,993 28,133,834 49,316,322 840,801,505 0.51500 2011 901,333,893 24,792,616 52,794,045 873,332,464 0.53000 2012 973,311,971 23,862,338 54,287,697 942,886,612 0.53000 Source:Denton & Tarrant County Central Appraisal District Certified Roll (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Note: Total Taxable Assessed Value is not adjusted for tax ceilings. Estimated Market Value 77 This page intentionally left blank. TOWN OF TROPHY CLUB, TEXAS DIRECT AND OVERLAPPING PROPERTY TAX RATES (PER $100 OF ASSESSED VALUE) LAST TEN FISCAL YEARS (UNAUDITED) 78 Fiscal Operating Debt Service Total City Northwest Trophy Club Trophy Club Denton Year Mileage Mileage Mileage ISD MUD #1 MUD #2 County 2003 0.387510 0.053000 0.440510 1.834810 0.300000 0.340000 0.248970 2004 0.377510 0.053000 0.430510 1.834810 0.280000 0.339000 0.247170 2005 0.377510 0.053000 0.430510 1.819300 0.280000 0.349000 0.254800 2006 0.359630 0.070880 0.430510 1.819300 0.280000 0.349000 0.246480 2007 0.367230 0.063280 0.430510 1.665000 0.250000 0.299000 0.231920 2008 0.351040 0.079470 0.430510 1.335050 0.230000 0.279230 0.235890 2009 0.374310 0.081200 0.455510 1.335000 0.225000 0.264230 0.235770 2010 0.388380 0.081620 0.470000 1.355000 0.205000 0.205000 0.249800 2011 0.397220 0.117780 0.515000 1.375000 0.195000 - 0.273900 2012 0.415013 0.114987 0.530000 1.375000 0.175000 - 0.277357 Source: Denton & Tarrant County Appraisal Districts (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Town of Trophy Club TABLE 6 79 Total Tarrant Tarrant Total Total Direct & Trophy Club Tarrant County County MUD #1 MUD #2 Overlapping ESD County College Hospital Mileage Mileage Rates - - - - 2.877290$ 2.864290$ 3.164290$ - - - - 2.845490$ 2.851490$ 3.131490$ - - - - 2.837610$ 2.853610$ 3.133610$ - - - - 2.847170$ 2.845290$ 3.125290$ - - - - 2.640710$ 2.626430$ 2.876430$ - - - - 2.310920$ 2.280680$ 2.510680$ - 0.264000 0.137960 0.227897 2.734440$ 2.920367$ 3.145367$ 0.109140 0.264000 0.137670 0.227897 2.872230$ 3.018507$ 3.223507$ 0.109250 0.264000 0.137640 0.227897 2.987570$ N/A 3.097687$ 0.109250 0.264000 0.148970 0.227897 2.994564$ N/A 3.107474$ Overlapping Rates TOWN OF TROPHY CLUB, TEXAS TABLE 7 PRINCIPAL PROPERTY TAX PAYERS CURRENT FISCAL YEAR AND NINE YEARS EARLIER (UNAUDITED) 80 Percentage of Percentage of Taxable Total Taxable Taxable Total Taxable Assessed Assessed Assessed Assessed Taxpayer Value Rank Value (2)Value Rank Value (3) Cnl Retmt CRSI Trophy Cl Tx LP 17,800,000 1 1.89% Regency Centers LP 7,094,526 2 0.75% Goodman Family of Builders LP 6,272,995 3 0.67% Trophy Club Medical Center LP 6,163,459 4 0.65% BDMR Development LLC 6,030,947 5 0.64% Standard Pacific of Texas LP 5,987,095 6 0.63% High Trophy Development LLC 5,807,077 7 0.62% Armore Trophy Club LLC 5,665,875 8 0.60% Lennar Homes of Texas Land and Contstruction LTD 5,184,902 9 0.55% 4663 Okeechobee Blvd & Palm Beach Holdings 5,000,000 10 0.53% I & L Dev Co 9,017,798 1 1.76% Clubcorp Golf Tex LP P/S 6,300,014 2 1.23% Beck Property Trophy Club LP 7,937,137 3 1.55% TC Platations LTD P/S 3,941,473 4 0.77% Oncor Electric Delivery Company 3,799,440 5 0.74% Randall's Food Markets 3,263,919 6 0.64% Trophy Club 114 LP P/S 3,224,031 7 0.63% Oakmont Ent Inc 2,338,963 8 0.46% TC Quorum LTD 2,152,559 9 0.42% Scott, Larry P & Laurie Ann LLC 1,853,443 10 0.36% Totals 71,006,876$ 7.53%43,828,777$ 8.56% Source: Denton Appraisal District (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2006. (2) Total taxable value including real and personal property for tax year 2011 (fiscal year 2012) is $942,886,612 (3) Total taxable value including real and personal property for tax year 2002 (fiscal year 2003) is $512,560,086 2012 2003 TOWN OF TROPHY CLUB, TEXAS TABLE 8 AD VALOREM TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS (UNAUDITED) 81 Total Tax Fiscal Levy for Collections in Year Fiscal Year Amount Percentage of levy Subsequent Years Amount Percentage of levy 2003 2,461,847.00 2,434,274.31 98.88%26,707.72 2,460,982.03 99.96% 2004 2,526,645.00 2,499,357.23 98.92%26,858.12 2,526,215.35 99.98% 2005 2,634,681.00 2,609,651.53 99.05%24,448.51 2,634,100.04 99.98% 2006 2,881,601.00 2,851,920.51 98.97%29,193.83 2,881,114.34 99.98% 2007 3,196,891.00 3,161,725.20 98.90%33,888.17 3,195,613.37 99.96% 2008 3,643,746.00 3,614,231.66 99.19%27,574.06 3,641,805.72 99.95% 2009 3,554,035.10 3,525,247.93 99.19%26,794.28 3,552,042.21 99.94% 2010 3,856,737.49 3,836,568.30 99.48%13,705.34 3,850,273.64 99.83% 2011 4,434,805.00 4,414,699.00 99.55%- 4,414,699.00 99.55% 2012 4,846,521.93 4,838,091.91 99.83%- 4,838,091.91 99.83% Source: Denton County Tax Assessor Collector (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Total Collections to DateFiscal Year of the Levy Collected within the TOWN OF TROPHY CLUB, TEXAS TABLE 9 RATIOS OF OUTSTANDING BONDED DEBT BY TYPE LAST TEN FISCAL YEARS (UNAUDITED) 82 General Certificates Water &General Total Percentage Fiscal Obligation of Capital Notes Sewer Obligation Capital Primary of Personal Per Year Bonds Obligation Leases Payable Bonds Bonds Leases Government Income (2)Capita 2003 6,015,000 - - - - - - 6,015,000 N/A 851 2004 5,750,000 - - - - - - 5,750,000 N/A 803 2005 5,470,000 620,000 - - - - - 6,090,000 2.45%809 2006 5,180,000 590,000 - - - - - 5,770,000 2.21%749 2007 8,135,000 989,000 - - - - - 9,124,000 3.46%1,175 2008 7,755,000 922,000 - - - - - 8,677,000 4.10%1,152 2009 7,310,000 852,000 - - - - - 8,162,000 3.19%1,074 2010 12,400,000 782,000 92,240 - - - - 13,274,240 4.90%1,618 2011 11,735,000 709,000 29,386 - - - - 12,473,386 3.66%1,519 2012 11,425,000 634,000 - - - - 12,059,000 3.00%1,339 (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. (2) Personal Income and Population found on Table 12 of the statistical section Business-Type ActivitiesGovernmental Activities TOWN OF TROPHY CLUB, TEXAS TABLE 10 RATIOS OF GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARS (UNAUDITED) 83 Fiscal Year General Obligation Bonds Certificates of Obligation Percentage of Actual Taxable Value of Propertya Per Capitab 2003 6,015,000 - 1.17%851$ 2004 5,750,000 - 1.05%803$ 2005 5,470,000 620,000 1.08%809$ 2006 5,180,000 590,000 1.02%749$ 2007 8,135,000 989,000 1.37%1,175$ 2008 7,755,000 922,000 1.19%1,152$ 2009 7,310,000 852,000 1.03%1,074$ 2010 12,400,000 782,000 1.57%1,605$ 2011 11,735,000 709,000 1.42%1,516$ 2012 11,425,000 634,000 1.28%1,451$ a Property values are from table 5. b Populations are from table 12. TOWN OF TROPHY CLUB, TEXAS TABLE 11 DIRECT AND OVERLAPPING DEBT AS OF SEPTEMBER 30, 2012 (UNAUDITED) 84 Estimated Estimated Share of Debt Principal Percentage Overlapping Governmental Unit Outstanding Applicable Debt Debt repaid with property taxes: Denton County 553,915,000$ 1.36%7,533,244$ Northwest Independent School District 629,986,474 9.65%60,793,695 Tarrant County 317,725,000 0.05%158,863 Tarrant County College District 22,705,000 0.05%11,353 Tarrant County Hospital District 26,285,000 0.05%13,143 Trophy Club MUD #1 6,555,000 72.13%4,728,122 Subtotal, overlapping debt 1,557,171,474$ 73,238,420$ Town of Trophy Club, direct debt 12,059,000 100.00%12,059,000 Total Direct and Overlapping Debt Principal 1,569,230,474$ 85,297,420$ Source: Most recent Texas Municipal Reports ("TMR") published by the Municipal Advisory Council of Texas. Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the Town. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the Town of Trophy Club. This process recognizes that, when considering the government's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therfore responsible for repaying the debt, of each overlapping government. TOWN OF TROPHY CLUB, TEXAS TABLE 12 DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN CALENDAR YE ARS (UNAUDITED) 85 Year Estimated Populationa Total Householdsa Median Household Income Total Personal Income 2003 7,072 2,701 N/A N/A 2004 7,162 2,740 N/A N/A 2005 7,530 2,690 92,492 248,803,480 2006 7,703 2,824 92,492 261,197,408 2007 7,763 2,850 92,492 263,602,200 2008 7,531 2,289 92,492 211,714,188 2009 7,600 2,763 92,492 255,555,396 2010 8,204 2,930 92,492 271,001,560 2011 8,210 3,179 107,150 340,629,850 2012 9,005 3,395 118,595 402,630,025 Sources:a Data provided by the 2010 US Census N/A - Data not available. TOWN OF TROPHY CLUB, TEXAS TABLE 13 PRINCIPAL EMPLOYERS CURRENT YEAR AND FIVE YEARS AGO (UNAUDITED) 86 Employer Employees Percentage of Total City Employment Employer Employees Percentage of Total City Employment Northwest Independent School District 341 32.48%Trophy Club Country Club 100 13.50% Baylor Medical Center at Trophy Club 125 11.90%Tom Thumb 75 10.12% Trophy Club Country Club 150 14.29%Town of Trophy Club 73 9.85% Tom Thumb 90 8.57%Ivy Glen 31 4.18% Town of Trophy Club & Trophy Club MUD #1 93 8.82%Blockbuster 12 1.62% Cristina's Mexican Restaurant 45 4.29%Bank of America 7 0.94% Fellowship United Methodist Church 39 3.71%Texas National Bank 6 0.81% Church at Trophy Lake 30 2.86%Quizno's 4 0.54% Bank of America 11 1.05%Beck Properties/Centurion 4 0.54% Walgreen's 23 2.19% Total 947 90.16%312 42.10% (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. (2) Staff estimated total city employment of 1,050 for year 2012 (3) Staff estimated total city employment of 741 for year 2007 2012 2007 TOWN OF TROPHY CLUB, TEXAS TABLE 14 FULL-TIME CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (UNAUDITED) 87 Function 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 General Government and Adminstration 10.00 10.00 8.50 7.50 10.00 9.00 9.00 10.00 12.00 12.75 Public Safety 25.00 24.00 25.50 26.00 25.00 29.00 21.87 21.81 22.31 23.10 Streets - - - - - 5.00 6.00 4.04 4.04 4.04 Parks and Recreation 7.00 7.00 10.67 12.19 13.28 10.00 11.00 9.60 9.60 13.60 Community Development 3.00 3.00 1.00 4.00 6.00 4.00 2.50 2.50 3.00 4.50 Total 45.00 44.00 45.67 49.69 54.28 57.00 50.37 47.95 50.95 57.99 Source: Departmental records (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Fiscal Year TOWN OF TROPHY CLUB, TEXAS OPERATING INDICATORS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (UNAUDITED) 88 Function 2003 2004 2005 2006 Public Safety Police Number of stations 1 1 1 1 Number of police personnel 14 14 14 15 Number of arrests 49 62 73 82 Number of traffic stops 825 1,541 2,083 2,379 Fire Number of stations 1 1 1 1 Number of fire personnel 14 14 14 14 Number of calls answered 450 408 561 633 Developmental Miles of streets a N/A N/A N/A N/A Cultural/Recreational Changes Parks 6 6 6 6 Park acreage 916 916 916 916 Source: Departmental records (1) The City implemented the GASB 34 model of reporting fiscal year ending September 30, 2004. Note: Information on indicators of volume, usage of nature of capital assets and demand or level of service for various functions was not available at the time of printing. TABLE 15 89 2007 2008 2009 2010 2011 2012 1 1 1 1 1 1 15 15 15 15.5 16.5 15 81 152 121 125 128 108 2,346 2,939 3,608 2,696 2,821 2,602 1 1 1 1 1 1 14 14 14 14 14 13 608 597 689 651 741 845 31 34 36 39 42 43 5 8 8 8 7 6 907 1,037 1,037 1,037 1,037 1,039 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-210-T Name: Status:Type:Agenda Item Draft File created:In control:4/3/2013 Town Council On agenda:Final action: Title:Consider and take appropriate action to accept the resignation of Planning & Zoning Commissioner Joe Lancor. Attachments:JoeLancorResignationLtr.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action to accept the resignation of Planning & Zoning Commissioner Joe Lancor. Subject: FW: resignation letter Mr. Stephen Seidel Assistant Town Manager Town of Trophy Club Mr. SeideL ... Due to an unforeseen business relocation, I am must resign my volunteer position with the Planning and Zoning Commission as of April 30, 2013. I realize that I had not had the opportunity to serve long and so I prevailed upon a friend and professional associate to volunteer to take my place. I have known Richard Senelly for over 15 years as a practicing premier Planner and Architect in Honolulu. His work is impeccable and his knowledge and skills will be valuable to the town. I am keeping my home here on Seminole Drive and expect to return from time to time and most likely permanently within two years. All the best, Joe Lancor 1 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-166-T Name: Status:Type:Agenda Item Regular Session File created:In control:3/11/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate regarding a Resolution No. 2013-05 amending Resolution No. 2012-26 appointing citizens to serve on Town Boards, Commissions and Corporations in order to fill four vacant seats on the Planning and Zoning Commission for the remainder of the respective unexpired terms of those seats; designating a Chair and a Vice Chair, and providing an effective date. Attachments:P&ZApplicantsRedacted.pdf RES 2013-05- Appoint PZ Unexpired Term.pdf DRAFT P&Z Minutes 3-21-13.pdf Action ByDate Action ResultVer. Planning & Zoning Commission3/21/2013 1 Title Consider and take appropriate regarding a Resolution No. 2013-05 amending Resolution No. 2012-26 appointing citizens to serve on Town Boards, Commissions and Corporations in order to fill four vacant seats on the Planning and Zoning Commission for the remainder of the respective unexpired terms of those seats; designating a Chair and a Vice Chair, and providing an effective date. Explanation The P&Z interviewed potential Commissioner candidates at their March 21, 2013 P&Z meeting. Due to Mr. Lancor's upcoming relocation to Hawaii, the Council will need to select four candidates as well as select the Commission's Chair and Vice Chair. Five candidates appeared before the P&Z Commission, and a sixth applicant, Dustin Singletary, was not present. After interviews were completed, the Board discussed each of the six candidates, and unanimously approved a motion to recommend to the Council the following candidate order: 1. Richard Senelly 2. Garrett Reed 3. Fred Allen 4. Brent Card 5. Larry Vowell 6. Dustin Singletary Staff Recommendation Staff recommends that the Council adopt the P&Z's recommendation, but move Larry Vowell ahead of Brent Card due to Mr. Vowell's 5 years of previous P&Z experience in another community. Staff believes Mr. Vowell would present some stability due to his former P&Z experience. Town of Trophy Club RECEIVE.DI BOARD and COMMISSION APPLICATION MAR 06 2013 f Please check the appropriate Board, Commission, or Advisory Groul~~~~':'==-"~ tf Planning & Zoning Commission APPLICA TION DEADLINE -5:00 p.m. Monday, March 11, 2013 ** Additional Application Form Required We stronq/v encouraqe that a brief resume be submitted a/onq with the application. How Long?* ---:..tP-"fT..!::.C_'e.,-I')=-- Registered Voter? ~ Certificate Number: 7trUL I i Name: GR.@, N\Ct-, 'f\ c. <2 • (OVV\ Address: (Work): rJ}A f!.l:!i) M "'" ',,,\ .1 f\~~AOccupation, ExperiencelDegrees Held? Do you have any potential conflicts of interest? _L~-..!::0~___________________ Do you have any related experience? What do you feel you have to offer this group? --!.r:..L'iHf<..!.t'..::..,'''''M,'''''''=''''''''''----------------- TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS £ Home Address Yes '/. No ___ No ___ Home p.hone Number Yes Cell Phone Number Yes No _r.~_ Yes No ----,.-J~ss &""16 4-+ &cClf Official Signature---Official Name (Please Print) 1I&t~(2 Date Submitted Received by: *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Last Revision: March 5, 2013 Planning and Zoning Commission Supplemental Application Name: Gt1 r (1.-~} ~-r...cJ Please fill out the following supplemental application and return to the Town Secretary. along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission. members must have a background knowledge of the goveming Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of benefit to the Commission. Please note proficiency in all of the areas is not required. 1) Please rank your proficiency in the following areas by placing a check mark in the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert Familiarity with Town Ordinances: "'/. Comprehensive Zoning Ordinance 't Comprehensive Land Use Plan '"Subdivision Regulations ''{... Sign Ordinance ';-.. Fence Ordinance "f... Study '7 Parkland Dedication 'f.. Residential & Commercial Planning ~ Map & Plat Interpretation 'f..... Architectural Drawing Interpretation A Project Evaluation 'f-... Ordinance Development (Writing & Content) 'i Ordinance Interpretation (Writing & Content) ~ Planned Development Ordinance Interpretation (Writing & Content) ""X. 2) Please tell us about your other community programs or committees that you have been involved with. <;:~..t-c ...... fu-er-..... .,,( dC-~cd"""'f"':'<")· 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. ~ he-..).... d-cJ~(,.(.. J\ ~~"JI of-~-.( (, ~, '\. t>J"7~ IY ts.tf-rfl V\t-)-h.h· \ -1.'" ~I,.Jt 011' Jr( ~(,.)t e2'?>.Jv..£2-.·, "'-~S~ Uf-T~')(c...':> .:-' Once submitted, the information contained in this application is considered public record. and must be released to the public if request is made. --- i !1I~17'0EI'TE.t U~.~,~ ..........._~4.,... ..JD Town of Trophy Club I BOARD and COMMISSION APPLICATION i MAR 06 2013 Please check the appropriate Board, Commission, or Advisory Grolips(s) . ___ .__ .~= oJ o Americans Supporting America 0 Ethics Commission o Citizen Financial Advisory Board 0 Keep Trophy Club Beautiful Sub-Committee o Crime Control and Prevention District D..-Parks and Recreation Board o Economic Development Corporation 4A ISif Planning and Zoning Commission ** o Economic Development Corporation 4B 0 Zoning Board of Adjustment ** Additional Application Form Required We strongly encourage that a brief resume be submitted along with the application. Name: L.ARVSY \}OIJJEL ~ E-mail: J a~YDl.deO@ a1/ lIet Address: ;.. ~0 LJ.-otfEUl £ L 7) How Long?* I yc /,"1/12 Phone (Home): (Work): -_______ Cell Phone: Registered Voter? ~es Certificate Number: Occupation, Experience/Degrees Held? 'Re Iic:fi 0 US e.Juc.a.+or ~)A.dM·' n Isfr4~r Why do you want to serve on this group? -:M1-eresW (0 jtocutA of DUC -f-t>WIl Do you have any potential conflicts of interest? __N--'--"'D'--___________________ Do you have any related experience? SeDled f2a T¢ Z. JWooJw~:t~ What do you feel you have to offer this group? 13 (/1 {d '~5 C"t<peciel\ce; Abc Illy -1-0 S-u-J/13ia Ptqvce /, TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and must be released if a request is made. According to Govemment Code Section 552.024 each employee or official of a govemmental body and each former employee and official of a govemmental body shall choose whether to allow public access to the information in the custody of the govemmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes v' No Home Phone Number Yes v No Cell Phone Number Yes No --:.,;;-r-' Yes \7' No -~-E-mail Address MAR 05 20\3 Received by: c.. L. At<:.~ ~~--------~=.-.-~=-~==~*Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Last Revision: October 26,2012 Planning and Zoning Commission Supplemental Application Name: LABl?t VOU)gt.,.'-" Please fill out the following supplemental application and return to the Town Secretary, along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission, members must have a background knowledge of the governing Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of benefit to the Commission. Please note proficiency in all of the areas is not required. 1) Please rank your proficiency in the following areas by placing a check mark in the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert Familiarity with Town Ordinances: V Comprehensive Zoning Ordinance ~ Comprehensive Land Use Plan V Subdivision Regulations v Sign Ordinance v: Fence Ordinance v Pathway Study V Parkland Dedication v Residential & Commercial Planning /' / Map & Plat Interpretation v , Architectural Drawing Interpretation ,/ Project Evaluation v' Ordinance Development JWriting & Content) \/'" Ordinance Interpretation (Writing & Content) V Planned Development Ordinance Interpretation (Writing & Content) ~ 2) Please tell us about your other community programs or committees that you have been involved with. Y' ~ z -Woocl~ Iy. -5 yer;x-s tiOA ~ AlJel1 T~ -'Pre'>lM6'-1 1. yet1.r~ -MeM1?er If r;:' WaG<>Ix -tioA -NeMbe'f 1,. ~ea.rs ... workJ 01\ Br~~ l~hfl~ 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. 17'*' z ~ woochu~ TX -Ii" yerAr .> Once submitted, the information contained in this application is considered public record, and must be released to the public if request is made. LARRY K. VOWELL 2804 Sheffield Drive Trophy Club TX 76262 (H) 682-502-4337 Family Wife: Brenda Colyer Vowell Children: Laura Lavender (Married to Greg Lavender) Julie Vowell (Married to Doug Adkins) Grandchildren: Garrison, Graham & AlainaLavender; Sterling & Rowen Adkins Education • Southwestern Baptist Theological Seminary~ Fort Worth, Texas • Texas Wesleyan University, Fort Worth, Texas , Employment • Retired; Part-Time Church Strategist, Texas Baptists Convention • Director/Church Strengthening, Collin Baptist Association (110 churches) • First Baptist Church, Grapevine, Texas Church grew from 700 to 950 in attendance. • Columbus Avenue Baptist Church, Waco, Texas Church grew from 1000 to 1500 in attendance • Mobberly Baptist Church, Longview, Texas Church grew from 500 to 700 in attendance. • Waco Baptist Association, Waco, Texas Worked with 80 churches in McLennan County • Northway Baptist Church, Dallas, Texas Church grew from 350 to 800 in attendance. Denominational Responsibilities • President-Metropolitan Association Religious Education Directors • Certified Coach-Coaching 4 Clergy • Life Member-Southern Baptist Religious Education Association (BACE) • Chairman-Metropolitan Religious Education Association • Team Leader-BGCT Association Sunday School Conventions • President, Texas Baptist Ministers of Education Association • Moderator-Waco Baptist Association and Gregg Baptist Association • Conference Leader-Lifeway, Baptist General Convention of Texas, Southern Baptists of Texas Convention, Glorieta, Ridgecrest, Green Lake, local churches and associations • Writer of numerous articles for Southern Baptist and BGCT publications and have written some Sunday School lessons for churches served Other Leadership Responsibilities • Consultant for church growth, church space studies, church administration, capital fund raising, Sunday School • Guest lecturer at Baylor University, Southwestern and Golden Gate Seminaries, Dallas Baptist University • President National Dr Peppers Collectors Club 1996-98 • Dr Pepper Museum Board of Directors 1992-97 Official Name (Please Print) , ...... Received by: "'=::::J~~-qz..--.t:J=:::l.o~~~:::e;...:::::::..____ Town of Trophy Club BOARD and COMMISSION APPLICATION 'M Please check the appropriate Board, Commission, or Advisory Groups(s) 'f' Planning &Zoning Commission APPLICATION DEADLlNE-5:00p.m. Monday, March 11, 2013 ** Additional Application Form Required We stronQly encourage that a brief resume be submitted a/onQ with the application. Name: C LI4R.EAlCiZ UJ r (ER.iEl) ffIJf!Ji:-mail: C IUI9£/2iit-J l2 SBC.~trl I N£.., Address: How Long?* ~Phone (Home): ~(Work): ~ ,;1, 'I "(! sr) Cell Phone: )I'I2 36 ~-3c..fc"7 Registered Voter? ~Yes DNo Certificate Number: Occupation, Experience/Degrees Held? ~uz.. of hd IfI/ttpJ Gflt:J1" l..-iJ. {p SIlLVi t;>~.AJ.J Why do you want to serve on this group? ':k' E,~IN; TJJ ,2 7 yOAA.-.5 o~ e!J( ;ert-.t~~ t:V',t,-);1 r.CI< .:;: ur"k~J fit ... C4/IIAP't~~r I /sf'I$".O.J ;/Jpn-is- Do you have any potential conflicts of interest? -+M~a~·~~J;;:.~-__________________ Do you have any related experience? C I tl 'l/a<6#.-t:." Y'~• a~~,I:z;::;r;:=/ J/g • r / TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and Included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the govemmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please Indicate with an X your decisions. RECEIVED ALLOW PUBLIC ACCESS Home Address Yes No ?< MAR 082013 Home Phone Number Yes x... No Cell Phone Number Yes '>:,-No --BY: Yes X. No ___~~ss C?mz8#CJ--w' /lihrJ, ~, Official SiQriifUre #Or-'VJ?ie 3-11 -/3 'bate Subm'9d *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents or six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen AdviSOry Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appOintment. Last Revision: March 5, 2013 Planning and Zoning Commission Supplemental Application Name: (!~ fA.?, (J7z!W2 IlUerJ I ..::tR . Please fill out the following supplemental application and retum to the Town Secretary, along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission, members must have a background knowledge of the goveming Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of benefit to the Commission. Please note proficiency in all of the areas is not required. 1) Please rank your proficiency in the following areas by placing a check mark in the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert Familiarity with Town Ordinances: Comprehensive Zoning Ordinance V Comprehensive Land Use Plan V Regulations V/ Sign Ordinance V/ Fence Ordinance / V Pathway Study V / Parkland Dedication V Residential & Commercial Planning ,/ v:. Map & Plat Interpretation V V Architectural Drawing Inter:pretation Project Evaluation V Ordinance Development (Writing & Content) V Ordinance Interpretation (Writing & Content) ~ Planned Development Ordinance Interpretation (Writing & Content) V' 2) Please tell us about your other community programs or committees that you have been involved with. Cf,..4: S~l£ '1fl:-c.ti=1f~.J -D(£~\) /l1e-1990':3 I 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. /,/,O.A-PtZ Exc£j>'i--r: C i CX?~'~J.jC-~ Once submitted, the information contained in this application is considered public record, and must be released to the public if request is made. RECE ~'~-'; ..\ "'./ I. Town of Trophy Club BOARD and COMMISSION APPLICATION MAR 11 2013 o Please check the appropriate Board, Commission, or Advisory Glu \. Planning & Zoning Commission APPLICATION DEADLlNE-5:00 p.m. Monday, March 11, 2013 ** Additional Application Form Required We strongly encourage that a brief resume be submitted alona with the application. (Work): same Cell Phone: same Name: E-mail: Address: 2yrs 3 mos Registered Voter? ~Yes Certificate Number: Occupation, ExperiencelDegrees Held? Senior Portfolio Manager, Grad in May, Masters in Real Estate Why do you want to serve on this group? Bring my real estate expertise to my home city. Do you have any potential conflicts of interest? ---!N:.:..o::::...-____________________ Do you have any related experience? Have developed property in Whitefish, MT. Been in real estate since 2000. What do you feel you have to offer this group? Knowledge of zoning. development from the developers side, and the passion to keep Trophy Club special. TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes No X Home Phone Number Yes No X Cell Phone Number Yes No X Yes No/~!l.-C~ress X Brent Card Official Signature Official Name (Please Print) Date Submitted Received by: *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Last Revision: March 5, 2013 Planning and Zoning Commission Supplemental Application Name: Brent Card Please fill out the following supplemental application and return to the Town Secretary, along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission, members must have a background knowledge of the goveming Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of benefit to the Commission. Please note proficiency in all of the areas is not required. 1) Please rank your proficiency in the following areas by placing a check mark in the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert Familiarity with Town Ordinances: X Comprehensive Zoning Ordinance X Comprehensive Land Use Plan X Subdivision Regulations X Sign Ordinance v Fence Ordinance X Pathway Study v Parkland Dedication X Residential & Commercial Planning X Map & Plat Interpretation X Architectural Drawing Interpretation X Project Evaluation y Ordinance Development Econ!en!) X e Interpretation & Content} X Planned Development Ordinance Interpretation (WritinQ & Content) X 2) Please tell us about your other community programs or committees that you have been involved with. I recently served on the CCPD to help create the initial 2 year budget. 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. I have developed property in Montana and worked with the planning department, local citizens, and land owners to obtain zoning changes. I also was involved in the process to draft and adopt a growth policy for Kalispell and Whitefish, MT. Once submitted, the information contained in this application is considered public record, and must be released to the public if request is made. RECEIVED Town of Trophy Club MAR 11 2013BOARD and COMMISSION APPLICATION i ~ Please check the appropriate Board, Commission, or Adviso ~~':_I"_\_I .1 Planning & Zoning Commission APPUCA TlON DEADUNE -5:00 p.m. Monday, March 11, 2013 ** Additional Application Form Required We strongly encourage that abrlef resume be submitted along with the application. Name: Address: Cell Phone: Registered Voter? ~es oNo Certificate Number: Occupation, Experience/Degrees Held? P'?'fwt 1"'Sv-tlOl\l\f'14, l h;"h HgvryfwtVl+/.I2,S. ~AiM Why do you want to serve on this group? ,As:9; $',," w,*L.... rr-c ~OI1..I kj § -rq .... "" I'':j to ~(!= Ty<t.Pkr CCMW'$ tkv.l!rOfP1~"'+ is ·.s.t.,(,><\-o..~V\i\ll!j' Do you have any potential conflicts of interest? _ .....N...:..=o__________________ Do you have any related experience? __}e:.c:~::::;s.::::-_____________________ What ~o you feel you have to offer this group? t=x/:.eVl,.i yil. ~t<f~';\4.V,lR.g ,''''''' P"Yvy rlsVl V91~~.J5 O\vd OlV'l9\-jI'v.cl;o.q ~9 r+-~~ -10 sMOIral9. . I l a.:J re."L.t lol'f"pll1~. TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, infonnation contained In and included with this application is considered public record and must be released if a request is made. According to Govemment Code Section 552.024 each employee or offiCial of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the Infonnation in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each fonner employee and official shall state their choice to the Town Secretary's office. Please Indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes NO± Home Phone Number Yes No Cell Phone Number Yes No X' Yes No X £::~{2;;;lt;,s CL.st!v1 S'injle..tc\ ,..y • Official Signature Official Name (Please Print) IIt "3/(( 13 Date Submitted • Received by: *Appllcant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the EcoQomic Development Boards, based upon good cause> shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining apPOintment. Last Revision: March 5, 2013 Planning and Zoning Commission Supplemental Application Name: SlV'\ lett yo Please fill out the following supplemental appli ation and retum to the Town Secretary, along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission, members must have a background knowledge of the goveming Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of b~nefit to the Commission. Please note proficiency In all of the areas Is not required. 1) Please rank your proficiency in the following areas by placing a check mark In the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert I Familiarity with Town Ordinances: ./ Comprehensive Zoning Ordinance ./ Comprehensive Land Use Plan / Subdivision Regulations ./ Sign Ordinance V Fence Ordinance v Pathway Study J Parkland Dedication v Residential & Commercial Planning ./ Map & Plat Interpretation ...t Architectural Drawing Interpretation ~ Project Evaluation ,/ Ordinance Development <Writing & Content) ,/ Ordinance Interpretation <Writing & Content) / Planned Development Ordinance Interpretation (Writing & Content) / 2) Please tell us about your other community programs or committees that you have been Involved with. NOVle... 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. I ""Ave... eofeVl~;vQ.. ~V"y I'vt SI v\'V~V\~ q V'I~( COV\S~"'CAc+10VL vi,9b ~VlC\fJ.t~ ~~~I-1t..e.. I "V'll!.,,,,,dj~ p(o..", V'Q.V\~W.9, ~{ooot ~ t-A't,,-o( ~vY"",'~~QV\, ic:;lQ~h'.trj~ ~ W~""'\::\""J ~)\~ ~s:~~t1aV1 Clo.s.se.9. a.""d. ~V\clq~s. Once submitted, the information contained In this application Is considered public record, and must be released to the public if request is made. Dustin L. Singletary, esp, ARM PROFILE A licensed property & casualty insurance, safety, and risk professional offering a Bachelor's Degree in Biomedical Science with a Business Administration minor, as well as experience in risk management, loss control, and account management. EMPLOYMENT EXPERIENCE Lockton, Inc. -April 2011 to Present Position: Senior Loss Control Consultant, Assistant Vice President, Dal/as, Texas • Provide loss control consulting services for clients, including carrier coordination, client consulting, and safety team services management, on allUnes of coverage. • Property insurance, fire protecqon, and construction standards specialist Cincinnati Insurance Company -May 2010 to April 20 11 Position: Senior Loss Control Consultant, North Texas • Led the north Texas loss control services program • Evaluated potential new.insureds in a very fast paced growth model • Marketed our insurance products to both agencies and insureds • Surveyed insureds for renewals and the commercial lines managers • Responded to large loss and high frequency losses with the coordination of claims • Completed Texas Department of Insurance service requirements • Maintained relationships to foster profitable growth with agents, field team members, and headquarters staff • Worked with headquarters loss control specialists and the Vice President of loss control to share and develop new initiatives for improving the company's loss ratio and expand service offerings Safety, Health, & Environmental Loss Control and Risk Management Consultant -August 2009 to May 2010 Position: Self-employed Contractor, Dallas Fort Worth. .Texas • Worked with Regional Reporting Inc, Triton Risk Management, US Reports, and SES Safety and Environmental Solutions Ericsson Inc. -October 2008 to April 2009 Position: Assistant Risk Manager, Plano, Texas • Managed the North America insurance progr~ • Assessed the insurable loss potential to Ericsson including employee injury potential, and all risk to property and third party claims exposures • Consolidated and reviewed all historical and present claims loss information data & development on a monthly basis • .Reviewed contracts and cel1ificates of insurance • Filed claims with appropriate insurance carriers • Renewed all insurance policies • Reviewed all insurance policies and endorsements for accuracy • Acted as the Director of Risk Management in their absence Marsh USA -December 2004 to October 2008 Position: Casualty & Property Risk Control Consultant, Assistant Vice President, Dallas, Texas • Provided safety, loss control, and high-level risk consulting services to insurance brokerage and independent clients • Analyzed clients' workers compensation and claims loss history for trends and areas for potential improvement by utilizing safety and loss prevention programs, practices, and engineering improvements • Evaluate4 property risks to buildings and facilities to ensure adequate protection from covered perils and natural disasters through engineering and fire protection engineering • Implemented safety programs on behalf of clients • Conducted risk assessments and report back to clients • Trained clients' employees on safety practices via presentation, mail, and internet Chubb Group ofInsurance Companies June 2001 to December 2004 Position: Loss Control Representative, Houston & Dallas, Texas • Inspected insured's operations to ensure they are accurately insured, and provided recommendations for safety and accident prevention improvement on all lines of insurance • Reviewed insured's claims and loss trends for improvement areas in claims reduction through safety and loss control programs • Assessed property and engineering information on buildings for loss potential and fire protection adequacy • Complied with Texas Workers Compensation Commission accident prevention program requirements EDUCATIONAL BACKGROUND TEXAS A&M UNIVERSITY -College Station, TX -Graduated May 200 I Bachelor of Science in Biomedical Science Business Administration Minor Coursework: Business Management Process, Legal and Social Environment of Business, Accounting Principles, Business Finance, Marketing, Business Information Systems, Business Society, Biochemistry I and II, Human Physiology, Microbiology, Applied Anatomy, Medical Terminology, Health Systems Planning, Laboratory Research Management, Organic Chemistry I and II, Physics I and II CERTIFICATIONS. QUALIFICATIONS. AND SKILLS UNITED STATES DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY & HEALTH ADMINISTRAnON OSHA-Authorized General Industry Trainer -2012 AMERICAN INSTITUTE for CPCU and INSURANCE INSTITUTE of AMERICA Associate in Risk Management designation -2007 INS 21 Property and Liability Insurance Principles -200 I INS 22 Personal Insurance Principles -20 I 0 BOARD of CERTIFIED SAFETY PROFESSIONALS Certified Safety Professional designation -2007 TEXAS ENGINEERING EXTENSION SERVICE OSHA 511 General Industry Safety and Health Certificate -2006 OSHA 10 Hour Construction Safety Certificate -2010 TEXAS DEPARTMENT of INSURANCE Licensed General Lines -Property and Casualty Agent -2005 License # 1341887 TEXAS FIELD SAFETY REPRESENTATIVE -2003 Qualified with the Texas Department of Insurance for loss control and field safety services Certificate # I 03-1 04 CHUBB LOSS CONTROL SPECIALTY TRAINING -2001 Extensive training in safety, loss prevention, risk management, fire protection, casualty exposure, and liability concerns for all major industries and environments. CHUBB CORE COMMERCIAL INSURANCE UNIVERSITY -2001 Core training in insurance lines, coverage, and administration of insurance policies and premiums Town of Trophy Club BOARD and COMMISSION APPLICATION Last Revision: March 5, 2013 Please check the appropriate Board, Commission, or Advisory Groups(s)  Planning & Zoning Commission APPLICATION DEADLINE – 5:00 p.m. Monday, March 11, 2013 ** Additional Application Form Required – We strongly encourage that a brief resume be submitted along with the application. Name: E-mail: Address: How Long?* Phone (Home): (Work): Cell Phone: Registered Voter? Yes No Certificate Number: Occupation, Experience/Degrees Held? Why do you want to serve on this group? Do you have any potential conflicts of interest? Do you have any related experience? What do you feel you have to offer this group? TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person’s home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary’s office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes No Home Phone Number Yes No Cell Phone Number Yes No E-mail Address Yes No Official Signature Official Name (Please Print) Date Submitted Received by: *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Develo pment Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Planning and Zoning Commission Supplemental Application Once submitted, the information contained in this application is considered public record, and must be released to the public if request is made. Name: Please fill out the following supplemental application and return to the Town Secretary, along with the Committee Application. In order to understand and contribute to issues faced by the Planning and Zoning Commission, members must have a background knowledge of the governing Town Ordinances and some corollary experience. The following questions are designed to help us identify skills that will be of benefit to the Commission. Please note proficiency in all of the areas is not required. 1) Please rank your proficiency in the following areas by placing a check mark in the column that best describes your experience level. No Experience Somewhat Proficient Moderately Proficient Very Proficient Expert Familiarity with Town Ordinances: Comprehensive Zoning Ordinance Comprehensive Land Use Plan Subdivision Regulations Sign Ordinance Fence Ordinance Pathway Study Parkland Dedication Residential & Commercial Planning Map & Plat Interpretation Architectural Drawing Interpretation Project Evaluation Ordinance Development (Writing & Content) Ordinance Interpretation (Writing & Content) Planned Development Ordinance Interpretation (Writing & Content) 2) Please tell us about your other community programs or committees that you have been involved with. 3) Please tell us about applicable experience or certifications you have relevant to Planning & Zoning. 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Richard Senelly, Architect / Planner Mr. Senelly is an owner and principal of Earthplan, Inc., a firm specializing in architecture and community planning. Established in 1985, Earthplan has completed projects throughout the U.S. and its Pacific Territories, and in the Middle and Far East. Mr. Senelly has over forty years experience in community planning, building and interior design, preparation of construction documents, project management, and construction administration services. As an architect he has designed and implemented a wide range of projects including the following building types: • Residential, including detached and attached dwellings, townhouses, and apartments. • Commercial, including offices, restaurants, retail and industrial facilities. • Resort, including hotels, recreation facilities, and visitor attractions. • Institutional, including medical facilities, schools, churches, theaters, and parks. In community planning, he has been responsible for several landmark projects, including work in the following categories: • Regional Planning and Community Design • Urban Design • Development Planning • Resource Management Planning • Policy and Environmental Planning Recent Medical Projects include: The Lanihuli Medical Center Center, including planning, architectural, and interior design services for a two- building medical office building complex located in Hilo, Hawai`i. [BUILT] The Ruhland Pain Management Clinic, including site selection assistance, architectural design, and assistance during construction of this 3,000 square foot medical office and clinic in Hilo, Hawai`i. The Queens Medical Center, including planning, programming, design, and construction documents for the Emergency, Physical Medicine, Ambulatory Surgery, and Corporate Offices. [BUILT] The Foot Clinic, a podiatrist office in Hilo, Hawai`i. Services included preparation of several design concepts. Architectural Registration: Hawaii No. 6061 Texas No. 18800 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Richard Senelly, Architect / Planner Professional Experience 1987 onward Earthplan, Inc. Honolulu, Hawai`i and Trophy Club, Texas Principal and co-founder of Earthplan, an architecture and planning firm currently serving a wide variety of private and public clients. 1980 to 1987 GACI, Inc. / Planners Collaborative Honolulu, Hawai`i Vice President of GACI, Inc. and President of Planners Collaborative, a division of GACI, Inc., a Honolulu consulting firm. Responsible for all planning and design projects of the firm as well as administrative aspects of the firm and its division. 1978 to 1980 State of Hawai`i, Hawai`i Community Development Authority Honolulu, Hawai`i Chief Planner Instrumental in creation of this development agency, its staff and physical plant, formulation of its rules and policies, and responsible for initial planning of its first project, Kaka`ako, a 600 acre central Honolulu redevelopment. 1972 to 1978 EDAW, Inc. Honolulu, Hawai`i Vice President and Principal-In-Charge of the Honolulu Office Responsible for marketing and delivery of planning and landscape architectural services throughout the Pacific Basin for this international consulting firm. Also responsible for office operations, staffing, budgeting, professional and financial performance. 1970 to 1972 Bechtel Corporation Los Angeles and San Francisco, California Senior Planner within the Commercial Buildings and Land Operations group, a corporate department servicing the various divisions of this International design-build firm. 1968 to 1970 Castle and Cooke, Inc. (Oceanic Properties, Inc.) The Sea Ranch, California Planning Director and Project Architect for this award winning, 5,000-acre second home development on California's northern coast. Work included planing work in preparation of the master plan and design of incremental residential development, and architectural work in development of The Sea Ranch Lodge. Additional work included construction and landscape management. 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net 1965 to 1968 Modular Dynamics, Inc. / Harlin J. Wall, Architects and Associates State College, Pennsylvania Project Architect for various projects and designer / planner for a successful manufactured housing system, including its manufacturing plant, and projects utilizing the system. 1963 to 1965 Wolfgang Rapp, Architects and Associates Elkins Park, Pennsylvania Designer and Draftsman for various institutional and residential projects including hospitals, nursing homes, places of worship, schools, and apartment buildings. 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Richard Senelly, Architect / Planner Recent Projects - Architecture Alliance Community Fellowship, including renovation of 5,600 square feet of building area for a new church plant on 14 acres in the Golden Heights area of Fort Worth, TX. This renovation was planned and completed in 60 days. [BUILT] Agana Heights Townhouses, including preparation of conceptual design for 30 townhouses in an established residential neighborhood overlooking Guam's capital city of Agana. Anuenue Hale, a $7M, 20-acre complex to house, train, employ, and provide recreation for developmentally disabled persons on the North Shore of Oahu. Work includes site selection studies, preparation of conceptual plans, and schematic design of 60,000 square feet of building area. Bamba Residence, including conceptual design for a 5,000 square foot residence for the president of Guam’s Senate. This project site is located at the summit of Guam’s scenic Agana Heights. Bank of Guam, Saipan, a two-story commercial development on the island of Saipan. Services included preparation of schematic design. Bergquist-Trommald Residence, a major residential remodeling of a Kaneohe Bay home which included a new kitchen and master suite plus a caretaker's apartment addition. [BUILT] Biehl Residence, a 3,500 square foot beach house on one of Oahu’s premier North Shore surfing locations, in an exclusive gated community which was planned, in part, by Earthplan. This house is organized around a great room that opens completely to a deck and pool overlooking a white sand beach and the famed Velzyland surfing area beyond. Construction is expected to be complete in the summer of 2007. Burgess Residence, including architectural services for remodeling a residence located on Round Top, a hillside neighborhood overlooking Honolulu. [BUILT] Fojtasek Residence, including architectural services for a new, 4,000 square foot house designed in three buildings and located in the rural North Kohala area of the Island of Hawai`i. The site for this project is a spectacular 13 acres perched at 1500 feet overlooking the Alenuihaha Channel between Maui and Hawai'i Island. [BUILT] Foot Clinic, a podiatrist office in Hilo, Hawai`i. Services included preparation of several design concepts. Foster Building, including architectural services to restore the vintage 1898 facade of this registered historic building located in Honolulu's Chinatown. [BUILT] Garapan Office Building, a five-story commercial development on the island of Saipan. Services included preparation of schematic design. Garvey Residence, including design and construction documents for remodeling and major additions to a house in Palolo Valley on the island of O`ahu. Get Up and Go, including design and construction documents for this travel and visitor information office in Kihei, Maui. 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Gill Residence on Tantalus, including architectural services for a unique, heavy-timber frame home located in a remote upper valley on Mount Tantalus on the Island of O`ahu. [BUILT] Gill Residence in Kona, including architectural services for a second home on the Kona Coast of the Island of Hawai`i. [BUILT] Gingrich Residence / Rocking Horse Stables Master Plan and Additions, including preparation of a master plan for a three acre residence and horse breeding / training facility. Complete architectural services were provided for major additions to the existing residential portion of this complex at Kamuela, on the Big Island of Hawai`i. [BUILT] Guam Underwater Observatory and Commercial Complex, including preparation of design concepts and coordination of the approval process and construction documents with local authorities and the U. S. National Park Service. Hamilton Residence, including design of a second home in the picturesque Rocky Mountains, at the town of Ouray, Colorado for an East Coast couple. [BUILT] Lehua Pointe, a 12-house, master planned residential project on four acres, high on the slopes of the Ko`olau mountains in Aiea, Oahu. All aspects of the project were planned and designed by Earthplan, including the development concept, site planning, application to the City and County of Honolulu as a Cluster Housing project, design and construction documents for all 12 houses. This exclusive, gated community was presold in 2006, with prices in the $850,000 – $950,000 range. Construction start is planned for mid 2007. Liberty Retreat, a 3,000 square foot addition to existing facilities in this Liberty, Tennessee rural retreat, includes men’s and women’s accommodations as well as a new lodge / food service facility. [BUILT] Ludloff House, including architectural services to restore this 3,500 square foot house which is on the State Historic Register. Originally designed in 1932 by one of Hawai`i's pioneering architects, Hart Wood, this building exemplifies the use of high-quality (local) materials, double-pitched roof forms, open space-planning, and natural ventilation which later became standards in Hawai`i residential design. [BUILT] Ludwig Ophthalmology Center, including planning, architectural, and interior design services for a medical office building complex located in Hilo, Hawai`i. [BUILT] Matthews Residence, a 7,000 square foot home in Arlington, Texas’ prestigious Hampton Woods. Located on over an acre of wooded terrain that includes a perennial stream, this multi-level home is custom-designed for gracious living. [UNDER CONSTRUCTION – to be completed by April 2008] Montessori Community School, including planning and architectural services for a school playground located in Honolulu. [BUILT] Moore / Robinette Residence at Maliu Ridge, including design and construction documents for a country home at Maliu Ridge, a new upland development in the North Kohala District of the Big Island. [BUILT] The Pacific Island Marketplace, including planning and conceptual design for a $5M, 45,000 square foot facility to house a cultural and commercial center for the Polynesian community in Honolulu. Planning included physical design as well as preparation of a feasibility study and a 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net subsequent business plan. Implementation included an Internet version prior to physical development. Parker School Masterplan, including site planning and schematic architectural design for major expansion of this private, K-12, Hawai`i Island school. PHRI, Paul H. Rosendahl, Inc. Office Building, including planning, architectural, and interior design services for a 21,600 square foot professional office building located in Hilo, Hawai`i. Rosendahl Residence, including architectural services for a new house located in the Kaiwiki area, on 20 acres overlooking Hilo Bay. Ruhland Pain Management Clinic, including site selection assistance, architectural design, and assistance during construction of this 2,000 square foot medical office and clinic in Hilo, Hawai`i. Salmonson Residence, including addition of a new master suite bath, wine room, and entertainment deck, and opening a 2-story high living area wall of the house to the new deck. [BUILT] Schanzenbach Residence, including architectural services for remodeling and expanding a 1939 vintage home in the exclusive Dowsett area of Honolulu. [BUILT] Tosi Residence, a 3,000 square foot residence in an exclusive gated community panned, in part, by Earthplan. This house is a series of connected pavilions which have high, steep-pitched roofs which evoke Balinese themes. [BUILT] 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Recent Projects - Planning Alliance Community Fellowship, including a master plan for a new church plant and its future facilities plus a regional soccer training facility on 14 acres in the Golden Heights area of Fort Worth, TX. Aiea Park Place, including planning and design for a 210 unit detached dwelling, cluster subdivision located in a steeply sloping valley which had been bypassed by conventional subdivision development. [BUILT] St. Mark Coptic Orthodox Church, including property evaluation, facilities planning, and obtaining a Conditional Use Permit from the City and County of Honolulu for this combined church and retreat on 1.2 acres in Alewa, Oahu. Dillingham Corporation I-2 Subdivision, including planning and design for a 6 acre, heavy industry subdivision consisting of 13 lots located on Sand Island Access Road near Nimitz Highway. [BUILT] Fujita Hotel Annex, a key-employee housing complex, day care, and parking facility for one of Guam's principal resort hotels. Preliminary design services and cost estimates were provided for this 37 unit clustered housing project. Services also included coordination of design development and construction documents prepared by others. [BUILT] Fujita Park, a public park adjacent to the entrance to Guam's Fujita Hotel. Services included preparation of park concepts and coordination of design by others. Haggai Institute, including site planning for a religious training center located at Lahilahi Point, near Makaha on the Island of O`ahu. He`eia Kea Marina Planning Options, including preparation of a range of alternatives for a combined public / private waterfront development on Kane`ohe Bay. Honolulu Youth Sports Facility Feasibility Study and Master Plan, including: 1) establishment of standards for a multi-sports program for the City and County of Honolulu; 2) Identification and screening of appropriate concepts and sites; 3) Preparation of comparative cost estimates; and 4) Development of a master plan for the preferred concept / site combination. Honpa Hongwanji Hawaii Betsuin, including planning, programming and design for a staged, $30 million redevelopment and expansion of the school and temple facilities at the main campus of this Buddhist organization. Horita Square Master Plan, a comprehensive development plan for the home office of the Horita Real Estate and Development Organization. Japan / Hawaii Cultural Center, including conceptual design for major additions to the Japanese Chamber of Commerce facilities in Honolulu. Kaneohe District Park, including planning, design, and construction documents for a 14 acre, City and County of Honolulu recreation center. Kaua`i General Plan Update, including the first comprehensive update of Kauai County's development guide, this project culminated 10 years of planning work for the County that began with the original General Plan, Comprehensive Zoning Ordinance, and Subdivision Ordinance, and subsequently included regional Development Plans for the North Shore, Lihue, and Koloa-Poipu- Kalaheo areas. [ADOPTED] 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Lone Star Crossing, a 140-acre master planned, mixed use development in the Alliance Triangle, one of the most active community development areas in the DFW, Texas metroplex. [IN PROCESS] Lanai Island Resort, including planning for overall island development and natural resource management, town planning for redevelopment of and infill additions to Lanai City. In addition, this multi-year commission included schematic design for a new, environmentally friendly hotel and related residential facilities at Hulopoe Bay and Koele. Lihue Airport Complex, including master planning, schematic design, and staging for the State of Hawai`i's new, $35 million airport facilities on Kauai. [BUILT] Makaiwa Community Development Plan, including physical development plans for a new Leeward O`ahu community that incorporates 1000 dwelling units with commercial and recreational facilities in an open space setting that is compatible with existing natural vegetation and surface drainage systems. Mililani Mauka Community Development Plan, including conceptual design of prototype multifamily housing. Muraoka Residential Cluster, including planning, design, and construction documents for five detached dwellings adjacent to the Nuuanu Stream. [BUILT] Oahu Utility Under-Grounding and Visual Impact Studies, a project funded by a grant provided by the Hawaiian Electric Company, Inc. to the Honolulu American Institute of Architects. Earthplan was selected in a competitive process based on qualifications and proposed methodology. Products of these studies focused on setting priorities for under-grounding and methods for visual mitigation of utilities not immediately under-grounded. Results were derived from three parallel areas of study: technical, financial, and community. This project supports the concept of long-term utility under- grounding island-wide on Oahu, identifies community-based priorities, costs, and methods of financing. Queens Medical Center, including planning, programming, design, and construction documents for the Emergency, Physical Medicine, Ambulatory Surgery, and Corporate Offices departments. [BUILT] Taman Dayu Mountain Resort Master Plan, including design and planning for a 1500 acre upland resort in East Java, Indonesia. This was the first planned resort project in the region. Planning includes a master plan, which emphasizes harmony with a forest environment and introduction of resort activities, and products that are new to Indonesia. Design includes development standards and guidelines to ensure project quality and unity. U.S. Navy Natural Resource Management Plans, including Land Management plans for the Pearl Harbor Naval Complex, the Barbers Point Naval Air Station, the Naval Communications Area Master Station for the Eastern Pacific, the Naval Magazine Lualaulei, and the Pacific Missile Testing Range Facility. West Loch Community, Honolulu, including conceptual design of prototype single-family housing units. 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Other Significant Projects Burke Mountain New Town Master Plan (British Colombia Provincial Government) Comprehensive Plan for the Territory of American Samoa (Government of American Samoa) [ADOPTED] General Plan for Wailuku - Kahului, Maui (Maui County) [ADOPTED] Guam Economic Base Study (Government of Guam) H-3 Socio-economic Study, a supplement to the EIS for interstate highway H-3 (State of Hawai`i) Honokaa, Hawai`i Urban Design Plan (Hawai`i County) [ADOPTED] Honolulu Waterfront Conceptual Plan (State of Hawai`i) Imam Reza Shrine and Mashad City Renewal Plan, Iran (Government of Iran) Island of Lanai Plan and Natural Resource Management Program (Castle and Cooke, Inc.) Koloa-Poipu-Kalaheo, Kauai Community Development Plan (Kauai County) [ADOPTED] Kualoa Regional Park Master Plan and Construction Documents (City and County of Honolulu) [BUILT] Laupahohoe, Hawai`i Town Plan (Hawai`i County) [ADOPTED] Lihue, Kauai Community Development Plan (Kauai County) [ADOPTED] Makakilo Community Townhouse Projects (various) [BUILT] Maui Central Park Plan (Maui County) [BUILT] Metropolitan Center Urban Design Plan and Development Strategy, San Francisco, California (Bechtel Corporation) [BUILT] Northeast Hawai`i, Hamakua Coast Community Development Plan, Hawai`i County [ADOPTED] Soto Grande Resort Community Plan, Costa del Sol, Spain, (Bechtel Corporation) [BUILT] Two Harbors Resort Community Plan, Catalina Island, California (Bechtel Corporation) The Sea Ranch, California (Castle and Cooke, Inc.) [BUILT] 35 meadowbrook lane • trophy club texas 76262 • 817 898 0068 office 817 422 1369 cell • earthplan@att.net Selected Client References Paul Alston, Esq. Alston Hunt Floyd & Ing – a Law Corporation 1001 Bishop Street, Pacific Tower – 18th Floor Honolulu, Hawai`i 96813 808-524-1888 Richard A. Moore, FASLA 55-3385 Puu Mamo Drive Hawi, Hawai`i 96719 808-884-5151 Tony Gill, Esq. Gill and Zukeran, Attorneys at Law 547 Halekauwila Street, Suite 202 Honolulu, Hawai’i 96813 808-523-6777 Paul H. Rosendahl, PhD PHRI, Inc. 204 Waianuenue Avenue Hilo, Hawai`i 96720 808-961-1763 John Salmonson 46-180 Lilipuna Road Kaneohe, Hawai’i 96744 H. William Burgess 2299-C Round top Drive Honolulu, Hawai’i 96822 808-372-3800 John D. Zimmerman, P.E., R.P.S. Registered Engineer and Surveyor 908 West Main Street Arlington, TX 817-461-0188 Ray Collins Merach Development Group 2086 Bronco Lane Keller, TX 76248 817-422-7492 G. Philip Matthews, M.D. Partner, Vision Quest P.O. Box 202331 Arlington, TX 76006 214-373-0453 office 817-480-4320 cell TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2013-05 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2012-26 MAKING ANNUAL APPOINTMENTS OF CITIZENS TO TOWN BOARDS, COMMISSIONS, AND CORPORATIONS BY APPOINTING FOUR CITIZENS TO SERVE ON THE PLANNING AND ZONING COMMISSION TO FILL VACANT SEATS FOR THE REMAINDER OF THE RESPECTIVE UNEXPIRED TERMS OF THOSE SEATS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards and Commissions; and WHEREAS, the Trophy Club Town Council is charged with the responsibility of making appointments to the Boards and Commissions serving the Town whose terms are expiring and to replace members who have resigned; and WHEREAS, due to vacancies on the Planning and Zoning Commission, the Town has a need to make four appointments to fill vacant seats for the remainder of the unexpired terms, two of such vacancies leaving a need to appoint a Chair and a Vice- Chair of the Commission; and WHEREAS, by passage of this Resolution, the Town Council hereby amends Resolution No. 2012-26 to appoint citizens to fill vacant seats and to designate a Chair and Vice-Chair of the Planning and Zoning Commission as specifically provided below: NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the Town Council hereby appoints the following four individuals to serve for the remainder of the unexpired terms and designates a Chair and a Vice-Chair to serve on the: Planning and Zoning Commission 1. ________________ (2013) (Chair) 2. ________________ (2013) 3. ________________ (2014) (Vice-Chair) 4. ________________ (2014) Effective date of appointment is May 1, 2013 RES 2013-XX Page 2 of 2 Section 3. That this Resolution shall become effective from and after its date of passage in accordance with the law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 8th day of April, 2013. ________________________________ Mayor Connie White Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: _______________________________ ________________________________ Amy Piukana, TRMC Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas [SEAL] 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Meeting Minutes Planning & Zoning Commission 7:00 PM Svore Municipal Building BoardroomThursday, March 21, 2013 CALL TO ORDER AND ANNOUNCE A QUORUM Staff Liaison, Carolyn Huggins, called the Planning and Zoning Commission meeting to order at 7:00 p.m. and announced a quorum present (4 members). COMMISSION MEMBERS: Commissioner Dennis Sheridan, Commissioner Dale Forest, Commissioner Joe Lancor, and Commissioner Mark Sadley Present:4 - STAFF PRESENT: Carolyn Huggins, Community Development Director Karen Moore, Recording Secretary GUESTS PRESENT: Lance Proctor, Lenart Development 2013-185-T1.Planning and Zoning Commissioners to elect a temporary Chairman to chair the March 21, 2013 P&Z meeting. A motion was made by Commissioner Forest, seconded by Commissioner Sadley, that Dennis Sheridan be elected as Acting Chairman for this meeting. The motion carried by the following vote. Aye:Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley 4 - REGULAR SESSION 2013-79-T2.Review and approve the minutes of the February 7, 2013 Planning and Zoning Commission meeting. MeetingMinutes 020713.pdfAttachments: A motion was made by Commissioner Lancor, seconded by Commissioner Forest, to approve the minutes of the February 7, 2013, Planning and Zoning Commission meeting. The motion carried by the following vote. Aye:Commissioner Forest, Commissioner Lancor, and Commissioner Sadley3 - No:Commissioner Sheridan1 - 2013-164-T3.Review and approve the minutes of the February 21, 2013 Planning and Zoning Commission meeting. March 21, 2013Planning & Zoning Commission Meeting Minutes MeetingMinutes 022113.pdfAttachments: A motion was made by Commissioner Lancor, seconded by Commissioner Forest, to approve the minutes of the February 21, 2013, Planning and Zoning Commission meeting. The motion carried by the following vote. Aye:Commissioner Forest, Commissioner Lancor, and Commissioner Sadley3 - No:Commissioner Sheridan1 - 2013-165-T4.Consider and take appropriate action to approve an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. Applicant: Lance Proctor, Lenart Development on behalf of BDMR Development, LLC. Application.pdfAttachments: Acting Chairman Sheridan announced the case and asked if the applicant is present. Lance Proctor came to the podium and indicated that he is with Lenart Development on behalf of BDMR Development and he is available to answer any questions. Ms. Huggins stated that the final plat of Canterbury Hills Phase 1 A was approved last year, and earlier this month on March 4 Council approved a rezoning of the property changing the zoning from R-12 single family residential to a planned development, PD-32 for single family residential. With the zoning change approval , that triggered a need to amend the plat by removing three plat notes, plat notes 5, 6, and 7 which referred to the straight R-12 zoning. The only change to this plat is removal of those three notes. Everything else remains the same and staff asks for a recommendation of approval from the Planning and Zoning Commission. Acting Chairman Sheridan asked for a motion. Commissioner Lancor made a motion to approve the amended plat of Canterbury Hills, Phase 1A. Commissioner Sadley seconded the motion. There was no discussion or questions and the Acting Chair called for the vote . A motion was made by Commissioner Lancor, seconded by Commissioner Sadley, to recommend approval of the amended plat of Canterbury Hills, Phase 1A. The Town Council will consider this item on 04/08/2013. The motion carried by the following vote. Aye:Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley 4 - 2013-166-T5.Consider and take appropriate action to appoint applicants to fill Planning and Zoning Commission vacancies. P&ZApplicantsRedacted.pdfAttachments: Acting Chair Sheridan announced the consideration of applicants for the vacant positions on the Planning and Zoning Commission. He indicated there are six applicants: Garrett Reed, Larry Vowell, Fred Allen, Brent Card, Dustin Singletary, and Richard Senelly. Ms. Huggins stated that only five are present. Mr. Singletary was not present. Acting Chair Sheridan suggested that the Commission take the applicants one at a time and have them make comments and the Commissioners can then ask questions. March 21, 2013Planning & Zoning Commission Meeting Minutes Ms. Huggins stated that she asked the applicants to be prepared to state how long they have lived in Trophy Club as there is a requirement that they have lived here a year. In addition, they should indicate what their background is in Planning and Zoning, and why they are interested in being on this Commission. The Commission will make a recommendation to the Council as to which of the six you would recommend. She suggested that the Commission consider ranking the applicants in order one through six, which would leave open the possibility of using the remaining three to fill appointments that might come up later in the year. Acting Chair Sheridan called Garrett Reed to the podium. Garrett Reed: Thank you. Good evening, gentlemen. My name is Garrett Reed. I live at 10 Katie Lane in Trophy Club, Texas. My wife and I and our two children have lived here, this round, for six years. Previously, we lived here for eighteen months to two years. My mother and father have lived in Trophy Club since 1992, and my sister has lived here for eight years as well, so I have quite a bit of family and a long connection with Trophy Club . A little bit about my background -- I am a real estate developer. I have developed commercial real estate in over fourteen different states in the United States. I have been before – I couldn’t count how many times in front of a P&Z meeting. Sometimes it went well, sometimes it didn’t. You guys know how that goes. I’ve never sat on y’all’s side of the table ; I have a very interesting perspective from the developer’s side of the table. Over the last few years I’ve spent a lot of time not only being a real estate developer, I’ve also been an equity provider to real estate developers. So I’ve gone out and raised capital from pension funds and endowments and things like that and invested in new construction real estate. That gave me a completely different perspective -- now I didn’t look at it just as the money that the developer was going to make but the return that was paid to the investor. I kind of have a unique perspective when I look at something. When somebody says I want this to be this or I want it to be that – whether it works or not is one thing -- but whether the project is actually feasible. I believe I have a very unique perspective in saying this is pie in the sky, this isn’t pie in the sky – this can actually happen, this can’t. I may not always be right, but I do have about 14 years of experience. I worked in-house out of college for Radio Shack. I did their commercial real estate. I also worked for Starbucks and did their commercial real estate. In fact a lot of people probably don’t know this, but the only reason this Starbucks is open here is because of me. When it first opened it was an incredibly low performing store and was actually on the closing list. My parents lived here, and I went before committee and convinced them to stay, and now it’s actually a very good performer . Anyway, Radio Shack, Starbucks, I work for a myriad of different tenants right now, from Carl’s Jr. to Chili’s to Duncan Donuts – just a myriad of different people. I’ve been before a lot of P&Z meetings and have a different perspective on it. Love Trophy Club, been here a while. If I can help out and be of any sort of assistance I will be more than willing to do so. I work out of my house, so I am around. Dennis Sheridan: Thank you. That was going to be one of my questions. Stand there although this is not meant to be a third degree. Everybody here is a citizen of Trophy Club. Everybody is a valued citizen of Trophy Club . But, when you have five or six people and you have to rank them somebody has to be six and somebody’s got to be first. Please do not wear any emotions on your sleeve. Garrett Reed: I’m used to taking questions from P&Z. Commissioner Forest: You answered three questions that I had . Have you done any development here in Trophy Club ? Mr. Reed responded that he has not. March 21, 2013Planning & Zoning Commission Meeting Minutes Dale Forest: I can’t ask you how old you are. Mr. Reed responded that he forgot to say he is going to be 40 this year and he has a wife that is about that age. Commissioner Sadley: In your line of business, do you foresee a possible conflict of interest with what you do and sitting on this board? Mr. Reed responded that he really didn’t think so. He stated that there is always an opportunity for that, but in all his years he hasn’t had an opportunity to do any business in Trophy Club . “It’s a little close to home. You don’t want to be the one who builds the eyesore ; it’s better to do that in somebody else’s backyard .” Commissioner Sadley: So, if something were to come up where you have some type of financial interest or whatever, you would excuse yourself from the proceedings? Mr. Reed responded that he would have to. Joe Lancor: I have no questions; he has answered mine. Acting Chair Sheridan: My questions have been pretty much answered: describe your current and past community involvement, your interest – how did you learn about the P&Z opening? Mr. Reed responded that he heard about it from a couple of people on City Council. Acting Chair Sheridan: Time-wise: available time? We typically get our packets on Monday for a Thursday meeting, which means you have a few evenings to look them over, to familiarize yourself, and become aware of what’s going on . Does that present a problem? Mr. Reed responded that it would not. Acting Chair Sheridan: How did you gain your proficiency in the sign ordinance? Mr. Reed responded that he doesn’t have proficiency in the Trophy Club sign ordinance ; he may have answered that question wrong; when he first got out of college at North Texas his job was to change out all of the signs across the country , almost 6,000 stores, for Radio Shack. Acting Chair Sheridan: Where in Texas have you developed and how big ? Mr. Reed responded that he built a neighborhood in Southlake, 18 homes, each one on a 1-acre site, on the north side of Highway 114. He estimates that in the state of Texas he has built 700,000 to 800,000 sq. ft. anywhere from an Academy anchored center to a free-standing Starbucks or Chili’s . Acting Chair Sheridan called Larry Vowell to the podium . Mr. Vowell stated that he lives at 2804 Sheffield Drive and has been in Trophy Club a little over a year . He has been familiar with Trophy Club for a number of years because his daughter and son-in-law live here. He doesn’t bring anything to the table related to real estate, development or architecture. He is a minister who served at Baptist churches for 40 years in education and administration. His background is in religious education organizations in the church, Sunday school, discipleship training and that sort of thing. He has been an administrator in a number of large churches such as First Baptist Church Grapevine from 1997 to 2002 and then to Collin Baptist Association in McKinney, working with 110 churches there as a consultant in church education and administration. His background in the church is as an administrator with budgets of $3 to $4 million dollars. He built six buildings in four churches that he served over the last 35 years. That involved him in working with City Councils and Planning and Zoning and other city entities to try to get those buildings built. While he lived in Woodway he served on the Planning and Zoning Commission for five years. He was involved with a homeowners association while living in Waco and helped write grants for the HOA. In Allen, he served on the HOA when the developer was still in charge , and when they turned it over to the homeowners he was elected President of the HOA and served for two years . He believes he would bring to the Planning and Zoning Commission the experience he had while building buildings, administrating March 21, 2013Planning & Zoning Commission Meeting Minutes large budgets and he has always felt that one of the gifts he has is being able to see the big picture and not have tunnel vision. He is an interested homeowner who wants to see the Town develop and see the right kind of things come here and the things that come here be done right. Commissioner Lancor asked how much he knows about Trophy Club ordinances . Mr. Vowell responded that he doesn’t know a lot yet . He hasn’t been exposed too much but just like in Woodway where he didn’t know much about their ordinances when he first served on P&Z, he will learn those things and spend time preparing and getting those things under his belt. He stated that he does have knowledge of what generally is in place in most Planning & Zoning in most cities in Texas so he would education himself as quickly as possible. Commissioner Lancor asked if he has any problem with the fact that Trophy Club is about to redo its master plan. Have you ever been involved in redeveloping a master plan? Mr. Vowell responded that he has experience in that with churches , but while serving on P&Z in Woodway they did not do anything like that. He stated that he thinks it is something that Trophy Club needs to do . He stated that he is here tonight because he and his wife had some questions related to the Town of Trophy Club and their homeowners association so they came and talked with Carolyn to clarify some things and he told her about his experience serving on P&Z in Woodway. Carolyn contacted him later when the vacancies occurred and asked him if he would be interested in putting his name in. It seems that a master plan is probably in order with the growth that Trophy Club has had in the last few years . He stated that he lives in Neighborhood 8 (Abby Moor) of the Highlands area and it’s all brand new so it’s probably time for a master plan to take place. Commissioner Lancor thanked Mr. Vowell for volunteering and coming out and doing this . Commissioner Sadley asked if he is presently a leader or director of an HOA in Trophy Club. Mr. Vowell responded that he is not . He stated that the developer is still controlling the HOA in his neighborhood . Commissioner Forest asked Mr. Vowell why he wants to be a Planning & Zoning Commissioner. Mr. Vowell responded that he is interested in the growth of this Town . He stated that he lives here now and it is where he is going to live. He will be carried out of his house feet first. He is not moving again. He would like to be a part and make any contribution that he can to help the city grow and be a place that people will want to come to, a place where we can be proud of what we have here and be a town that people will look at and say, man that’s great I wish I could live there , that’s where we want to go. Commissioner Forest asked what kind of growth is he interested in. Mr. Vowell responded that he doesn’t know because he believes we are limited land wise in how far we can grow. He stated that he’s not sure what the population is right now , probably between 8,000 and 9,000 and I don’t know how much additional land is still left for development. There is still a lot of building going on in the Highlands area, but when that is built out there may not be much more land mass available. We may be getting close to max which may be why the master plan is necessary. I do wish that we had more retail outlets here but I don’t know exactly where those would go; again we don’t have that much land available I don’t think. It would be nice to have the sales tax. Commissioner Forest stated that the reason he asked the question is because there isn’t a whole lot more area that we can grow. We are getting close to being maxed out. Acting Chairman Sheridan stated that a lot of the land has already been platted, March 21, 2013Planning & Zoning Commission Meeting Minutes which is when it goes out of P&Z’s hands, but there is still some commercial. There is still a master plan to be done. There is also eventually the possibility of redevelopment. He asked Mr. Vowell is he has the time to spend to read the documents, some of which can get quite technical, in a short period of time. Mr. Vowell responded that he retired last August . He works part time for the Baptist General Convention of Texas which is one of the state conventions for Baptists as a consultant so basically any work he does is right here in Ft. Worth and the surrounding area. He stated that he works basically two days a week. Acting Chairman Sheridan asked if his time on P&Z in Woodway, a suburb of Waco, involved new developments, new residential, new commercial or established. Mr. Vowell stated that it was a very growing area . There was something on the agenda all the time. They only met once a month but rebuilding, rezoning, commercial and residential was always on the agenda. A lot of commercial was coming in during that time and still is. It is still a growing area. Acting Chairman Sheridan called Fred Allen forward . Mr. Allen stated that he was in the trucking business for 40 years and ran as many as 700 trucks throughout the United States. He stated that the first part of his career was working for trucking companies as a labor negotiator in Michigan, Illinois, and throughout the Midwest. He stated that he was a lobbyist for his company in Washington D .C. before the Interstate Commerce Commission and testified on a regular basis there. He moved into Trophy Club in 1984. He stated that “we” developed the transition from a planned community to a Town. “That’s back when Jim Carter was around and he was the first mayor. We staffed boards and so forth . I spent six years on the Community Improvement Association , otherwise known as the CIA. When you call up somebody and you tell them you are with the CIA you get right through . That was a good time. That CIA is no longer here . It was a planned transition and I think Jim Moss, who is a volunteer with the MUD, was the last president of the CIA. I was president for a year or two. I think I understand the community mold and the model. I think the vision and the goals are ever changing and like you said earlier the physical growth is limited but you have the economic growth and the status of the community when it comes to what is available in the Town and what isn’t available in the Town . My vision, objectivity and analytical skills, along with the history of this community bring a lot to the table. I can certainly tell you about the past. I’ve been here 30 years. A couple of those years I moved to Keller. We moved back in on St. Patrick’s Day of last year so I’ve been here a year. I live on Carnoustie on the 16th hole of the Hogan and prior to that I lived at 1022 Trophy Club Drive for about 28 years. I feel like I’ve seen the Town develop and I have a feeling and a respect for what it is that the Town is trying to accomplish.” Commissioner Forest asked Mr. Allen why he wants to be on P&Z. Mr. Allen responded that he thinks it is a critical time in the community’s development because of the competition it has from surrounding towns like Westlake , Keller, and Southlake. “We need to stay current with our competitiveness within the community so that we can provide the economic stimulus to bring to the Trophy Club area .” Commissioner Sadley stated that Mr. Allen has been here a long time which means he has been through some land use controversies. Mr. Allen responded, “Yes, we have fought back and forth with developers and country clubs and citizens and, my friend, Greg Lamont, so we have a really dynamic history to the city and it provides an interesting history from the standpoint of controversy and conflict. But, we were able to resolve all that and come to grips with the community as a whole. I think people are proud to live here.” Commissioner Lancor asked, “With all of this background of historical information you have about experiential information, how do you see that working to your advantage on P&Z?” Mr. Allen responded that the most important thing to realize is that Trophy Club is a dynamic and ever-changing community. “A lot of people back in the early March 21, 2013Planning & Zoning Commission Meeting Minutes 80’s didn’t like that . They didn’t want it to change. They came out here for a specific reason and now there were other interests coming in and they were demanding change. How many parks do we need? How many kids are we going to have here? Things like that. Well a diverse community needs all of that to be prosperous so I bring all of that to the table.” Acting Chairman Sheridan asked if Mr. Allen had adequate time to devote to preparing for the meetings. Mr. Allen stated that Fred Allen Group is a sales organization. He works when he wants to work and he doesn’t when he doesn’t and it happens that he works about three days a week. He stated that he was in Oklahoma City Monday, Tuesday and Wednesday of this week and came back for this P&Z meeting. He stated that his hours are his. Acting Chairman Sheridan stated that he is making a big deal about the time because P&Z just went through a meeting that included three PDs in one meeting and it took hours just to read to prepare for what was going on. He stated that P&Z doesn’t normally do that much but there are times when it’s necessary to spend the time to get prepared. He asked Mr. Allen how he heard of the openings on P&Z. Mr. Allen responded that he has been in the community long enough to know that things change and “Gene Hill is a good friend of mine and he has been on this Commission for a long time and although I haven’t talked to him and he didn’t tell me of the openings, I think it was in the Keller Citizen, if I’m not mistaken, that there were some openings coming up and losing almost half of the Commission.” Acting Chairman Sheridan asked Mr. Allen if he was involved in the zoning and site plan for the 7-Eleven back in the CIA days . Mr. Allen responded that he was not. Brent Card was then called to the podium. Mr. Card stated that he lives at 2214 Glasgow Drive. He stated that they have lived there two and a half years. He has three sons, 6, 8, and 14. One is running track for Byron Nelson right now. Mr. Card has been in real estate, investment management and some development since 2000 since he graduated from university with a history degree that he can only use in conversations. He has had a real estate license, a broker’s license and in about 8 weeks he will be graduating with a master’s degree in real estate from the University of Texas at Arlington . He was on the temporary CCPD board that drafted the two year budget. That should be coming up for a vote and get passed. That’s where he dipped his toe into public service in Trophy Club . He stated that they started in late November and drafted the entire plan in two to three months and he had a good time with it. He stated that there were a lot of excellent members who had experience in law enforcement and security services and he was just a citizen at large. He stated that he is very much interested in getting into a planning board where he feels he has some background and knowledge and be more vocal with his experience. He lived in Whitefish, Montana for seven years and involved in the public process of drafting two master plan growth policies for that area. The state made a law in 2005 that no property could be zoned without a growth policy and adhering to that growth policy so cities got on that right away and he was involved with the planning department, and public processes, and met with the planning directors and gave his two cents on certain aspects as to traffic, performance zoning, and making sure that there were services to those areas and the areas could handle the traffic before development could occur. Those processes were not in place before. That was a good experience in doing a master plan and he stated that he would bring that experience to Trophy Club. He stated that right now he works for J. P. Morgan Chase as a portfolio manager. He stated that he risk grades the properties that Chase has and gives his recommendation on a risk of default in commercial and multifamily. Commissioner Sadley asked if there are any possible conflicts of interest in his professional work and being on P&Z. Mr. Card responded that there would not be any conflicts. March 21, 2013Planning & Zoning Commission Meeting Minutes Commissioner Forest stated that Whitefish, Montana is one of his favorite areas. Why in the world did you leave that area? Mr. Card responded that it is a very nice place. It is where his wife grew up and they moved up there in 2003 and they left in 2009 after the crash in 2008. He stated that the valley, as far as jobs and commerce, was decimated. There was little to zero development. A lot of people have left and in their position with kids – doctors, dentists, anyone in the mortgage industry and construction – have all had to leave or accept a $12 per hour job. He stated their in-laws are still there and they’ll go back each summer since that is where their kids were born. Commissioner Forest asked why he wants to be on the P&Z board. Mr. Card stated that he has been here two and a half years and they plan to be in Trophy Club for a long time. He wants to bring his experience to have a voice in something that, to him, is very important, which is growth and planning and zoning and have a voice in how the Town might grow and develop , or not develop or how it changes. Trophy Club grew quite fast and now it is in a different mode where the Town is running out of areas and so now the Town must deal with what is here and possibly redevelopment which is something he has been studying at UTA . Acting Chairman Sheridan asked if there is any conflict with the developers in the area and the portfolio he manages for Chase. Mr. Card stated that their portfolio management doesn’t deal with any [can’t understand what he says] -- that is a different department. He stated that his properties are in California and New York . Acting Chairman Sheridan stated that he checks very proficient in town ordinances, comprehensive zoning, and the land use plan. How did you get all that? Mr. Card stated that he meant “in general”, not specifically for Trophy Club . Acting Chairman Sheridan asked Mr. Card if he has the time to devote to preparing for the P&Z meetings. Mr. Card responded that he has time to come to the meetings even now while he is in school and has kids. He stated that he does his work from 8 to 4. Acting Chairman Sheridan asked how he heard about the openings. Mr. Card stated that while he was on the CCPD he kept running into the Mayor and she suggested that he get involved. He stated that he told her planning would be best for him but at the time there was no opening. There was an opening on the Finance Committee and he applied there but there were six applicants for one spot, all very well qualified. “One was a CFO of a company so the rest of us knew we weren’t going to make it, which was fine with me and then the City Manager came in and asked us if we wanted to be on this temporary board and four out of five of us said yes and that was it.” Acting Chairman Sheridan asked if Mr. Singletary showed up. He had not so then Mr. Senelly was called forward. Mr. Senelly thanked the Commissioners for the opportunity to at least talk about the Planning & Zoning Commission. “You have a very interesting and sometimes challenging job. It states in your own charter that you advise Council on the physical development of Trophy Club which kind -of sells it a little short because actually you are working in not just the physical but also the social and economic future of the community. With that in mind, let me tell you a little bit about myself. I have lived here for seven years at 35 Meadowbrook Lane. My wife and I have a firm that does architecture and community planning. She is a community planner. I am an architect. Together we have done projects all over the map , all over the country, and sometimes, in some of the international territory we’ve covered as well. I’ve been more of a town planner than a community planner but I have worked on March 21, 2013Planning & Zoning Commission Meeting Minutes some landmark projects. Long ago I had an opportunity to start working on the island of Kauai. I did their general plan, their comprehensive zoning ordinance, subdivision ordinance – everything that they have to regulate development came from my office and including subsequent development plans for individual communities and town around the island. I took that show on the road and did subsequent similar jobs on the island of Maui, on the big island of Hawaii, on the island of Lanai, now currently owned by a software mogul, and also on the island of Oahu where Honolulu is. In fact, more recently did a project for the city and county of Honolulu to re-engineer all their planning and permitting stuff, their departments, their everything, including all their inspectors and everything else. That job actually went through two mayors and three planning directors so we were on that job for a number of years. My wife is currently on assignment right now on the island of Oahu planning a project for a large developer, community developer, and she is helping them prepare their plans as they go along. I am currently working on an architectural project here in Texas , just completed three different projects, one in The Colony, one in Keller and one in Arlington. I am not doing any community planning work here. I was asked by a prior mayor and his town manager here in Trophy Club for advice on what to do with the remaining land and how to approach the remaining land development here in Trophy Club and I had the opportunity to study the Town’s documents and ordinances and got a little familiar with those things and then gave them some advice and then he was promptly voted out of office. I am currently working as an advisor to the Parks Department trails committee that is dealing with the giant Trophy Club Park which is such a wonderful thing that we have. A lot of people here don’t even know about it . It’s a gem. So that’s the background . That’s what I’m currently doing and I’m looking for an opportunity to be a part of the decision making, the advice that is given to the Council now about what remains because I believe that we have an opportunity to raise some tax monies out of the development of these properties. There are some commercial opportunities here as we continue to approve residential, and some of the institutional uses that are being built, some of those don’t provide any tax revenue. They take tax money. They take services. They don’t provide. The residential provides but it also takes a commensurate amount of services to support residential. It’s not a great money maker . So we have to look, as Westlake does, to a commercial enterprise. I think we have an opportunity. That’s the advice I gave to the prior town manager -- that opportunity to raise additional tax money in commercial development with what we have left. That’s who I am.” Commissioner Forest asked why he wants to be on this Board. Mr. Senelly responded that he doesn’t intend to do any planning work as a consultant for Trophy Club because he lives here and he would like to be a part of the community in a different way and give back if he can with whatever expertise he has. He stated that he is finishing his 49th year in practice in architecture planning and because of that he has had a lot of experiences of all kinds and he has had a lot of opportunities to work with boards and commissions and councils and mayors of various community and he wants to give back something. He thinks there is an opportunity here with the small amount of land that may be left to make good decisions that are going to positively impact the finances of the Town as well as the aesthetics of the town . Acting Chairman Sheridan asked if he has the available time and how did he hear about the openings? Mr. Senelly stated that he does have the available time. He home offices here. Even though he occasionally has to go back to the islands for assignments he is here almost 80% of the time. He tries to keep himself available for things like this. That is why he is working with the Parks Department on his own time. He stated that he enjoys doing it. He heard about the openings from Commissioner Lancor. Acting Chairman Sheridan brought up Dustin Singletary’s resume . He stated that Mr. Singletary’s position as a property loss risk management , from what little Mr. Sheridan knows of the business, would include plan review and determination of March 21, 2013Planning & Zoning Commission Meeting Minutes flood, zoning and things like that. It also has to do with construction. The resume and application has to stand on its own since he isn’t here. Any commissioners have any comments? Commissioner Lancor noted that Mr. Singletary has only lived in Town eight months. Acting Chairman Sheridan called for a five minute break, but Commissioner Lancor asked that he be allowed to say something to all the applicants before the break. Commissioner Lancor stated that the one piece of advice that he has for the applicants is that if appointed to the Commission they should get tight with the staff and know what is going on because there are vagaries and there are things in every application that can’t be written without becoming voluminous. It’s important, when you get your packet and see what is on the agenda, check in with staff and get an understanding of where they are on these items because that is the key thing to making life go easy and not taking a lot of time and not sitting up here and feeling out of it. Acting Chairman Sheridan called the meeting back to order and stated that all six of the applicants are Trophy Club residents , honorable, great people and it is fantastic that they volunteered for P&Z. It is regrettable to have to sit here and say well I like this guy better than I like that guy but I’m going to give you my opinion for the good, the bad and the ugly. I’m going to put Mr. Singletary as number 6 and my reasoning is basically that he has been here 8 months and didn’t show up tonight and this is what it is all about – showing up and I asked everybody here about the timing that they have available to put forward. I have Mr. Senelly on the top of my list because he is an architect, he’s been involved , he knows the town, he’s been an unofficial advisor in some of the aspects even though I love Trophy Club Park trails I’m not a park fan, I’m one of those that says why do we need so many parks, but that’s my number one choice. My second choice is Mr. Reed, a real estate investor, knowing how to take a project from ground up is important and especially having dealt with it and also dealt with some of the local as well as out of state stuff. Mr. Allen’s been involved with this Town for a long long time . He has watched it grow and I think he has exhibited the ability to change with the growth. Mr. Card is either third or fourth on my list. You are a real estate broker and advancing your education and you’ve been involved in development and you know how to read the rules and read blueprints and I like that. Mr. Vowell’s time on P&Z in Woodway is important and once again it’s just a matter of how are we going to list everybody . Mr. Singletary number six. Acting Chairman Sheridan asked for any comments or discussion. Commissioner Lancor: “I think your comments are correct because the technical skills that are behind each of these gentlemen are the key element in determining who is needed and the business experience that is of a close nature to that we encounter in P&Z activities and I think Mr. Allen’s historical knowledge would be tremendously valuable so I am in full agreement with your ranking.” Commissioner Sadley: “I think this is kind of like picking the one chocolate out of a box of six that might be better when they are all made by the same company. I am going to agree with my cohorts here but I’m also going to say that I think I’d keep my resume in the fire. There is a ranking of six and things change in Trophy Club .” Acting Chairman Sheridan: “You bring up a good point . Whoever doesn’t get selected – and we are making a recommendation to the Town Council – be aware that if another vacancy opens up in between time they would go down the list and contact you. So, it’s good to be on the list .” Commissioner Forest: “I had the same line up as you did. I have no other comments other than I agree that all of them are essentially good and they need to keep their resumes handy because there will be openings that will be coming along, I know, before too long.” March 21, 2013Planning & Zoning Commission Meeting Minutes Acting Chairman Sheridan: “That’s possible and the other thing to remember is that we have term limits and if I’m not mistaken I’m on my last term. The idea is that there will be opportunities in this Town for everybody here – all six – and we appreciate that. I will entertain a motion.” A motion was made by Commissioner Lancor, seconded by Commissioner Sadley, that the following rank of appointment for Commissioners to the Planning and Zoning Commission be forwarded to the Town Council for their consideration on April 8, 2013. 1. Richard Senelly 2. Garrett Reed 3. Fred Allen 4. Brent Card 5. Larry Vowell 6. Dustin Singletary The motion carried by the following vote. Aye:Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley 4 - ADJOURN The meeting was adjourned at 8:16 p.m. _________________________________________ Dennis Sheridan, Acting Chairman _________________________________________ Carolyn Huggins, Community Development Director 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-201-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the installation of twenty three trees to be located within Independence East in an amount not to exceed $4,167.83. Attachments:Tree quote.pdf Indy East Tree total.pdf Indy East tree location map.pdf PARK BOND FINANCIAL REVIEW.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the installation of twenty three trees to be located within Independence East in an amount not to exceed $4,167.83. EXPLANATION: Following the direction of Town Council, the Parks and Recreation Board voted unanimously at their March 19, 2012 meeting to recommend the allocation of 2008 Park Bond funds to install twenty three trees within Independence East to create additional buffering for residents located adjacent to the park. The total number of trees needed will be approximately twenty seven trees with the soccer, baseball and football youth sports organizations donating an additional $1,500 over-and-above the Park Bond monies to purchase the remaining trees. All trees would be evergreens to provide screening throughout the entire year. Staff will work with residents to the extent possible to determine the placement of the trees. The majority of the trees will not be planted until the LDS-Independence East connection trail is installed. TOWN COUNCIL GOAL(S): Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Enhance citizen volunteer opportunities Expand and promote recreational / active life style opportunities for all ages Forge collaborative relationships with other governmental and public entities Goal #4: Picturesque and Environmentally Sound Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs RECOMMENDATION AND JUSTIFICATION TO COUNCIL: File #: 2013-201-T, Version: 1 Staff recommends the funding of this project as it represents a collaborative and cooperative effort on all parties to work together in the spirit of compromise. Independence East Tree Quote Tree quote $3,624.2 15% contingency $543.63 Total Cost $4,167.83 PARK BOND FINANCIAL REVIEW Bond Amount 5,000,000 Less: Bond Issuance Costs (64,970) Available Funds 4,935,030 2009-10 Interest Earned 3,750 Total 2009-10 FUNDS 4,938,780 2009-10 Expenditures Construction Expenses Freedom Park (9,288) Independence (178,781) Total Construction Expenses (188,069) Professional Outside Services Independence (432) Total Professional Outside Services (432) Capital Expenses Community Pool (UV Filter) (12,950) Total Capital Expenses (12,950) TOTAL 2009-10 EXPENDITURES (201,451) REMAINING FUNDS AT 9-30-10 4,737,329 BEGINNING BALANCE AT 10-1-10 4,737,329 2010-11 Revenues 2010-11 YTD Interest Income 5,204 TOTAL 2010-11 REVENUES 5,204 2010-11 Expenditures Construction Expenses Independence (2,950,018) Freedom (487,310) Eastside Trail Head (52,148) Total Construction Expenses (3,489,476) Engineering Expenses Independence (422,788) Harmony (10,398) Freedom (77,730) Eastside Trail Head (1,151) Total Engineering Expenses (512,067) Capital Expenses Independence (2,082) Harmony (1,599) Freedom (25,548) Total Capital Expenses (29,229) TOTAL 2010-11 EXPENDITURES (4,030,771) REMAINING FUNDS @ 9-30-11 711,762 2010-11 Expenditures by Program Independence Park (3,374,888) Harmony Park (11,997) Freedom Park (590,588) Eastside Trail Head Acquisition (53,299) Total Expenditures by Program (4,030,771) REMAINING FUNDS @ 9-30-11 711,762 FY12 YTD Interest 1,086 FY12 YTD Expenditures Construction Expenses Independence (142,226) Harmony (86,790) Freedom (4,542) Eastside Trail Head (5,814) Total Construction Expenses (239,372) Engineering Expenses Independence (24,918) Harmony (46,338) Freedom (16,986) Eastside Trail Head - Total Engineering Expenses (88,241) Capital Expenses Independence (48,156) Harmony - Eastside Trail Head - Total Capital Expenses (48,156) TOTAL FY12 EXPENDITURES (375,769) REMAINING FUNDS @ 9-30-12 337,080 FY13 YTD Expenditures Capital Expenses Independence (28,138) Harmony (10,072) Trail Improvements (6,509) Total Capital Expenses (44,718) TOTAL YTD FY13 EXPENDITURES (44,718) Reserved for Projects and unexpended Picnic Tables (Independence East) (3,711) Trail Extension (Independence East) (10,000) Trail Completion (Trophy Club Park) (18,491) T-Ball Backstops (11,057) Proposed Playground (155,591) Indy East Additional Trees (4,168) Total Reserved: (203,017) Projected Remaining Funds: 89,344 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-203-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the installation of a playground located at the termination of Trophy Club Drive in an amount not to exceed $151,268.80; and authorizing the Town Manager to execute any necessary documents. Attachments:Playground purchase and installation quote.pdf Playground Total.pdf playground pic.pdf Playground location.jpg PARK BOND FINANCIAL REVIEW.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding the expenditure of 2008 Park Bond funds towards the installation of a playground located at the termination of Trophy Club Drive in an amount not to exceed $151,268.80; and authorizing the Town Manager to execute any necessary documents. EXPLANATION: The Parks and Recreation Board voted unanimously at their March 19, 2012 to recommend the allocation of 2008 Park Bond funds to construct and install a playground facility located off of Trophy Club Drive between neighborhoods 6 and 8. This playground is designed for use by younger aged children and would fill a void in our park system created by the removal of an obsolete playground that was located in Harmony Park. TOWN COUNCIL GOAL(S): Goal # 3: Strong Partnerships and Community Involvement Create a positive regional identity Foster a well informed community Enhance citizen volunteer opportunities Expand and promote recreational / active life style opportunities for all ages Forge collaborative relationships with other governmental and public entities Goal #4: Picturesque and Environmentally Sound Maintain neat and tidy appearance Improve property maintenance standards and code enforcement Develop / Enhance environmental and sustainability standards and programs Goal #5: Financial and Operational Stewardship Hire, develop, and retain quality staff File #: 2013-203-T, Version: 1 Implement strong financial management standards Improve effectiveness and efficiency of operational processes Maintain / Improve infrastructure and assets Provide cost-effective services Deliver responsible customer service RECOMMENDATION AND JUSTIFICATION TO COUNCIL: Staff recommends the approval of this project in scope, location and design. The Town does not have a younger aged playground. Playground at the End of Trophy Club Drive Playground structure quote $82,202.30 Playground shade structure quote $23,041.78 Playground installation cost $24,079.70 Shade structure installation cost $14,741.74 Sub-total $144,065.52 8% contingency $11,525.24 Total Cost $155,590.76 © 20 1 1 P l a y w o r l d S y s t e m s ®, I n c . TROPHY CLUB PARK City of Trophy Club 49 1 3 0 2 - 1 C © 20 1 1 P l a y w o r l d S y s t e m s ®, I n c . TROPHY CLUB PARK City of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-202-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Consider and take appropriate action regarding adoption of the Vision 2030 Plan. Attachments:Strategic Vision 2030- Final March 26 2013.pdf Strategic Vision Adopted March 26 2013 of TC 2030.pdf Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding adoption of the Vision 2030 Plan. EXPLANATION: The Town Council initiated the Vision 2030 planning process during spring 2012. Over the past year, the Vision Trophy Club committee has worked and developed a strategic outline to help guide Trophy Club's future over the next 20 years. On March 26, 2013, the Vision committee unanimously approved recommending to the Town Council formal adoption of the attached planning document. TOWN COUNCIL GOAL(S): Safe and Secure Business-Friendly, Economic Development Strong Partnerships and Community Involvement Healthy, Picturesque, and Environmentally Sound Financial and Operational Stewardship RECOMMENDATION AND JUSTIFICATION TO COUNCIL: Town staff and the Vision Trophy Club committee recommend adoption. 1 Trophy Club Vision 2030 Strategic Vision Overview SGR was retained to facilitate a series of community meetings in which citizens, council members, and staff dialogued together over a series of strategic questions related to Trophy Club’s history, governance, and future. Four meetings were held over a period of four months. At each meeting, participants met in groups of three, which were rotated with each question in order to enable them to interact with a variety of people throughout the process. Trophy Club’s History and Future Trophy Club originally developed around the Country Club and has a rich history as a community in a picturesque setting. While maintaining its connection with golf, the town is now also the home of a great school system through NISD, unique homes, and a population that consists of people of all ages. Trophy Club citizens value having a strong sense of community, and they desire to be actively engaged in local government. Trophy Club is ideally situated on Highway 114 between Alliance Airport and DFW Airport. Due to the strategic location of this corridor, Trophy Club is in a great position to capitalize on the many benefits that this provides to its citizens and stakeholders. At the same time, it is important that Trophy Club plans strategically to maximize these opportunities. Drivers for Trophy Club’s Growth Many factors contributed to Trophy Club’s growth in the past. Some of those which were identified were: • Golf • Location • Family Oriented • Affluent, Yet Affordable • Airport • Picturesque • Rural • IBM • Master Planned Community 2 While some of those drivers still currently exist, participants perceive that there are new things that are now driving Trophy Club’s growth. For example, some of the things that are currently driving growth are: • Schools • Real Estate Values • Golf Course • Hwy 114 (Location & Ease) • Entire Hwy System • Location Between DFW Airport and Alliance Airport • Location Between Dallas and Fort Worth • Youth Sports • Safety • Balance of Affluent Yet Affordable • Parks • Family Oriented As Trophy Club moves into its future, it will be important for leaders to realize that the things that draw people to Trophy Club will be similar to the things that currently drawing people to Trophy Club. The list may expand by a few items, but it is not likely to be radically different. Citizen Satisfaction Trophy Club residents enjoy an excellent quality of life. Community surveys indicate that they are highly satisfied with their life, with the amenities that they have, and with the city as a whole. This is a very positive thing, but it also creates a measure of anxiety that as growth comes to Trophy Club it will erode the quality of life that residents now experience. There is a deep desire for city leaders to make decisions that will guard against the erosion of their quality of life. Some things that participants hope will never change: • Character & Elegance • Country Club • Small Town Feel • Sense of Community • Enclosed Safety • Quality of Schools • Beauty Citizen Hopes Trophy Club residents also anticipate positive changes continuing to happen in the future. The participants desire more cohesiveness in the community. They also desire for there to be better relationships between town leaders and citizens, as well as between citizens themselves. Amongst the changes that participants hope for in the future are: 3 • Willingness to Embrace Change • More Inclusive of Entire Town • Less Negativity • Senior Adult Activity Center • Senior Adult Living Center • Increased Property Values • More Progressive Trophy Club’s Future At the intersection of those things that people hope will never change and the things that they hope do change is the vision for Trophy Club 2030. Participants envision Trophy Club in the future of being: • Progressive • Cohesive • Grounded (Not Pretentious) • Regionally Synergized • Re-inventive • Business Friendly • Creative • Safety • Family Oriented • Thriving • Green 5 Pillars for Trophy Club Vision 2030 1. A Premier Residential Community Trophy Club should strive to be a premier residential community. Although developing the Highway 114 Corridor offers an opportunity for more retail and office developments, Trophy Club will continue to be a predominantly residential community. Participants want leaders to make decisions that will honor the residential nature of Trophy Club. Unique, affordable housing has been a major component of Trophy Club’s heritage, and even as some commercial growth and redevelopment takes place, Trophy Club’s DNA as a town will remain the same. Participants envision Trophy Club as becoming the benchmark for what a residential community should be like in 2030. This will mean maintaining a commitment to being re-inventive and being sensitive to the need for redevelopment. Being a premier residential community will also mean becoming more environmentally green and having a proactive posture about protecting the environment by using new technologies and staying in step with emerging environment standards. Trophy Club’s Brand centers on being a premier residential destination. This would include being a community where people can experience aging in place through senior living facilities. Participants 4 believe that being strategic and consistent with greater branding is the key to promoting the positive benefits of Trophy Club. Key Thoughts: • Benchmark Residential Community • Environmentally Friendly • A Community for All Ages • Faith Friendly Community • Strategic Branding 2. Economic Development Trophy Club needs to be strategic and intentional in attracting businesses and jobs that add to the quality of life. Although it will continue to be a predominantly residential community, Trophy Club does need to develop more retail shopping and attract more job-producing businesses. Development on Highway 114 provides an opportunity for commercial development in Trophy Club. This is needed not only because of the amenities and jobs that it will provide to citizens, it is also needed to help offset the town’s dependence upon property taxes. Participants hope to attain a better balance between property taxes and sales taxes, but at the same time, they want leaders to be very intentional and discriminant about the businesses that Trophy Club will house. Attention needs to be given to making sure that these businesses fit in well with the current culture of Trophy Club. At the same time, the council should be open to wisely using such tools as establishing a TIF District in order to facilitate economic development. In addition to attracting new businesses, economic development should also focus on doing things that help retain existing businesses. Participants believe that efforts should be made to maximize the use of the town’s parks and park facilities. As a part of this, leaders should carefully examine how Trophy Club Park can best be used to generate revenue for the town. Key Thoughts: • Strategic Commercial Development that Honors Trophy Club’s Residential Culture • Balance between Property Taxes and Sales Taxes • Retain Businesses • Maximize Economic Benefits of Parks and Facilities 5 3. Amenities Trophy Club should strive to strategically add and sustain the kinds of amenities that a premier residential community will have by 2030. Some of the things envisioned are: o Make the town more golf cart friendly and more bike friendly o Improve the Trail System making the town more walkable and more connected o Build a partnership with schools to provide accessibility to the community o Support and Enhance Parks o Community/Senior Center o Municipal/Public Safety Facility o Maximize accessibility and possibilities offered by Trophy Club Park and Lake Grapevine o Embrace “Modernization” including staying current with new technology Providing these amenities will require that leaders plan strategically and develop the financial mechanisms to fund them. The town needs more economic development in order to provide the kinds of amenities that residents want. As with the first two pillars, this points to the importance of the council identifying the balance it wants between property taxes and sales taxes. Trophy Club is a picturesque community. Residents value this. Residents desire that parks, trails, and other things that enable them to enjoy the area continue to be a priority for the future. Code enforcement is an important aspect of maintaining the beauty of the city, and maximizing the natural beauty of Trophy Club—including enhancing the view and entrance from Highway 114 needs to be addressed. Key Thoughts: • Strategically Add Amenities that Residents Want • Use Economic Development to Provide more Amenities • Maintain Picturesque Beauty of Trophy Club • Make the View and Entrance from Highway 114 more Appealing 4. Excellence in Governance Trophy Club needs to become known for excellence in communication and transparency from the Council and Management. Participants desire that Trophy Club’s governance be characterized by transparency and excellence in communicating with citizens. They envision the town leadership being proactive in seeking citizen input in a variety of ways. Excellence includes being intentional about communicating plans, events, news, and developments to the public. Trophy Club is well known for being a safe place to live, and since residents value this safety, they want to foster a high standard in public safety, staff, and municipal services. 6 Key Thoughts: • Pro-active Communication • Strive for Excellence • Highly Transparent • Promote Public Safety 5. Trophy Club’s Relationship with other Governmental Agencies Maintaining healthy relationships with other governmental agencies is a key to Trophy Club’s success, and, none is more important to Trophy Club than its relationship with NISD. This must be an ongoing priority. The school’s success will have a big impact upon the town’s success. In order to continue to provide excellent customer service to citizens in the region Trophy Club also needs to maintain healthy relationships with entities such as: • Southlake • Roanoke • Westlake • Denton County • Tarrant County • MUD • TxDot • Corps of Engineers • Other cities in the region Trophy Club should continue to be cooperative with MUD while also examining the ways in which this relationship should evolve. Dialogue with MUD about the most cost effective and efficient way to provide services in the future should begin now. Key Thoughts: • Maintain Positive Relationships with other Governmental Agencies • Trophy Club’s Relationships with MUD and NISD are Especially Important 1 Trophy Club Vision 2030 Strategic Vision Overview SGR was retained to facilitate a series of community meetings in which citizens, council members, and staff dialogued together over a series of strategic questions related to Trophy Club’s history, governance, and future. Four meetings were held over a period of four months. At each meeting, participants met in groups of three, which were rotated with each question in order to enable them to interact with a variety of people throughout the process. Trophy Club’s History and Future Trophy Club originally developed around the Country Club and has a rich history as a community in a picturesque setting. While maintaining its connection with golf, the town is now also the home of a great school system through NISD, unique homes, and a population that consists of people of all ages. Trophy Club citizens value having a strong sense of community, and they desire to be actively engaged in local government. Trophy Club is ideally situated on Highway 114 between Alliance Airport and DFW Airport. Due to the strategic location of this corridor, Trophy Club is in a great position to capitalize on the many benefits that this provides to its citizens and stakeholders. At the same time, it is important that Trophy Club plans strategically to maximize these opportunities. Drivers for Trophy Club’s Growth Many factors contributed to Trophy Club’s growth in the past. Some of those which were identified were:  Golf  Location  Family Oriented  Affluent, Yet Affordable  Airport  Picturesque  Rural  IBM  Master Planned Community 2 While some of those drivers still currently exist, participants perceive that there are new things that are now driving Trophy Club’s growth. For example, some of the things that are currently driving growth are:  Schools  Real Estate Values  Golf Course  Hwy 114 (Location & Ease)  Entire Hwy System  Location Between DFW Airport and Alliance Airport  Location Between Dallas and Fort Worth  Youth Sports  Safety  Balance of Affluent Yet Affordable  Parks  Family Oriented As Trophy Club moves into its future, it will be important for leaders to realize that the things that draw people to Trophy Club will be similar to the things that currently drawing people to Trophy Club. The list may expand by a few items, but it is not likely to be radically different. Citizen Satisfaction Trophy Club residents enjoy an excellent quality of life. Community surveys indicate that they are highly satisfied with their life, with the amenities that they have, and with the city as a whole. This is a very positive thing, but it also creates a measure of anxiety that as growth comes to Trophy Club it will erode the quality of life that residents now experience. There is a deep desire for city leaders to make decisions that will guard against the erosion of their quality of life. Some things that participants hope will never change:  Character & Elegance  Country Club  Small Town Feel  Sense of Community  Enclosed Safety  Quality of Schools  Beauty Citizen Hopes Trophy Club residents also anticipate positive changes continuing to happen in the future. The participants desire more cohesiveness in the community. They also desire for there to be better relationships between town leaders and citizens, as well as between citizens themselves. Amongst the changes that participants hope for in the future are: 3  Willingness to Embrace Change  More Inclusive of Entire Town  Less Negativity  Senior Adult Activity Center  Senior Adult Living Center  Increased Property Values  More Progressive Trophy Club’s Future At the intersection of those things that people hope will never change and the things that they hope do change is the vision for Trophy Club 2030. Participants envision Trophy Club in the future of being:  Progressive  Cohesive  Grounded (Not Pretentious)  Regionally Synergized  Re-inventive  Business Friendly  Creative  Safety  Family Oriented  Thriving  Green 5 Pillars for Trophy Club Vision 2030 1. A Premier Residential Community Trophy Club should strive to be a premier residential community. Although developing the Highway 114 Corridor offers an opportunity for more retail and office developments, Trophy Club will continue to be a predominantly residential community. Participants want leaders to make decisions that will honor the residential nature of Trophy Club. Unique, affordable housing has been a major component of Trophy Club’s heritage, and even as some commercial growth and redevelopment takes place, Trophy Club’s DNA as a town will remain the same. Participants envision Trophy Club as becoming the benchmark for what a residential community should be like in 2030. This will mean maintaining a commitment to being re-inventive and being sensitive to the need for redevelopment. Being a premier residential community will also mean becoming more environmentally green and having a proactive posture about protecting the environment by using new technologies and staying in step with emerging environment standards. Trophy Club’s Brand centers on being a premier residential destination. This would include being a community where people can experience aging in place through senior living facilities. Participants 4 believe that being strategic and consistent with greater branding is the key to promoting the positive benefits of Trophy Club. Key Thoughts:  Benchmark Residential Community  Environmentally Friendly  A Community for All Ages  Faith Friendly Community  Strategic Branding 2. Economic Development Trophy Club needs to be strategic and intentional in attracting businesses and jobs that add to the quality of life. Although it will continue to be a predominantly residential community, Trophy Club does need to develop more retail shopping and attract more job-producing businesses. Development on Highway 114 provides an opportunity for commercial development in Trophy Club. This is needed not only because of the amenities and jobs that it will provide to citizens, it is also needed to help offset the town’s dependence upon property taxes. Participants hope to attain a better balance between property taxes and sales taxes, but at the same time, they want leaders to be very intentional and discriminant about the businesses that Trophy Club will house. Attention needs to be given to making sure that these businesses fit in well with the current culture of Trophy Club. At the same time, the council should be open to wisely using such tools as establishing a TIF District in order to facilitate economic development. In addition to attracting new businesses, economic development should also focus on doing things that help retain existing businesses. Participants believe that efforts should be made to maximize the use of the town’s parks and park facilities. As a part of this, leaders should carefully examine how Trophy Club Park can best be used to generate revenue for the town. Key Thoughts:  Strategic Commercial Development that Honors Trophy Club’s Residential Culture  Balance between Property Taxes and Sales Taxes  Retain Businesses  Maximize Economic Benefits of Parks and Facilities 5 3. Amenities Trophy Club should strive to strategically add and sustain the kinds of amenities that a premier residential community will have by 2030. Some of the things envisioned are: o Make the town more golf cart friendly and more bike friendly o Improve the Trail System making the town more walkable and more connected o Build a partnership with schools to provide accessibility to the community o Support and Enhance Parks o Community/Senior Center o Municipal/Public Safety Facility o Maximize accessibility and possibilities offered by Trophy Club Park and Lake Grapevine o Embrace “Modernization” including staying current with new technology Providing these amenities will require that leaders plan strategically and develop the financial mechanisms to fund them. The town needs more economic development in order to provide the kinds of amenities that residents want. As with the first two pillars, this points to the importance of the council identifying the balance it wants between property taxes and sales taxes. Trophy Club is a picturesque community. Residents value this. Residents desire that parks, trails, and other things that enable them to enjoy the area continue to be a priority for the future. Code enforcement is an important aspect of maintaining the beauty of the city, and maximizing the natural beauty of Trophy Club—including enhancing the view and entrance from Highway 114 needs to be addressed. Key Thoughts:  Strategically Add Amenities that Residents Want  Use Economic Development to Provide more Amenities  Maintain Picturesque Beauty of Trophy Club  Make the View and Entrance from Highway 114 more Appealing 4. Excellence in Governance Trophy Club needs to become known for excellence in communication and transparency from the Council and Management. Participants desire that Trophy Club’s governance be characterized by transparency and excellence in communicating with citizens. They envision the town leadership being proactive in seeking citizen input in a variety of ways. Excellence includes being intentional about communicating plans, events, news, and developments to the public. Trophy Club is well known for being a safe place to live, and since residents value this safety, they want to foster a high standard in public safety, staff, and municipal services. 6 Key Thoughts:  Pro-active Communication  Strive for Excellence  Highly Transparent  Promote Public Safety 5. Trophy Club’s Relationship with other Governmental Agencies Maintaining healthy relationships with other governmental agencies is a key to Trophy Club’s success, and, none is more important to Trophy Club than its relationship with NISD. This must be an ongoing priority. The school’s success will have a big impact upon the town’s success. In order to continue to provide excellent customer service to citizens in the region Trophy Club also needs to maintain healthy relationships with entities such as:  Southlake  Roanoke  Westlake  Denton County  Tarrant County  MUD  TxDot  Corps of Engineers  Other cities in the region Trophy Club should continue to be cooperative with MUD while also examining the ways in which this relationship should evolve. Dialogue with MUD about the most cost effective and efficient way to provide services in the future should begin now. Key Thoughts:  Maintain Positive Relationships with other Governmental Agencies  Trophy Club’s Relationships with MUD and NISD are Especially Important 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-205-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action: Title:Town Manager Slye's update regarding the following; discussion of same. - Police Department facility update - Early Voting - Community Garage Sale - Annual Medal of Honor Procession - Indian Creek Road Improvement Project - West Nile Update - Alliance Development Forum Attachments:Municipal Complex-Temp Police Bldg.pdf Action ByDate Action ResultVer. TITLE Town Manager Slye's update regarding the following; discussion of same. - Police Department facility update - Early Voting - Community Garage Sale - Annual Medal of Honor Procession - Indian Creek Road Improvement Project - West Nile Update - Alliance Development Forum 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-206-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Mayor and Council Updates regarding training opportunities, educational sessions and regional meetings; discussion of same. - Emergency Management Meeting - Metroport Cities Partnership - Mayor's Roundtable Dinner - GE Manufacturing Solutions - Chamber Luncheon Attachments: Action ByDate Action ResultVer. TITLE Mayor and Council Updates regarding training opportunities, educational sessions and regional meetings; discussion of same. - Emergency Management Meeting - Metroport Cities Partnership - Mayor's Roundtable Dinner - GE Manufacturing Solutions - Chamber Luncheon 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-207-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Future Agenda Items. Attachments:FutureAgendaItemList.pdf Action ByDate Action ResultVer. TITLE Future Agenda Items. Town of Trophy Club Town Council Future Agenda Items List 1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes. (Rose, 2/1/10) 2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production (Rose, 4/26/10) 3. Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout the Town. (White, 2/24/2011) 4. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political signs) (White and Cantrell, 5/2/2011) 5. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011) 6. Consider and take appropriate action regarding Food Prep Carts for sporting events and special events and to review/update Park Policies (Cantrell, 5/7/2012) 7. Review of #10 of Chapter 8 “Nuisances”, Article I “Noise Nuisances”, Section 1.01 “Nuisances Defined” (Schroeder, 6/21/2012) 8. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club (White and Schroeder, 8/20/2012) 9. Consider and take appropriate action regarding reviewing the Ethics Ordinance (White, 1/21/2013) 10. Consider June as Speed Awareness Month (Schroeder 3/2013) 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-208-T Name: Status:Type:Agenda Item Draft File created:In control:3/28/2013 Town Council On agenda:Final action:4/8/2013 Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed executive session as authorized by: A. Section 551.071(2) “Consultation with Attorney” for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Water and wastewater services; terms of interlocal agreement regarding lease and conveyance of utility system assets and provision of retail water and wastewater services, approval and parameters of representation, and related matters. B. Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2) "Consultation with Attorney", for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1) Development incentives for business prospects and development and legal advice regarding potential development, potential incentives and contractual agreements, and related matters. C. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Police department relocation and municipal services facilities D. Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: (1) Annual evaluation of Town Attorney, Patricia Adams Attachments: Action ByDate Action ResultVer. TITLE Pursuant to Texas Government Code,Annotated,Subchapter 551,Council will convene into closed executive session as authorized by: A.Section 551.071(2)“Consultation with Attorney”for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1)Water and wastewater services;terms of interlocal agreement regarding lease and File #: 2013-208-T, Version: 1 (1)Water and wastewater services;terms of interlocal agreement regarding lease and conveyance of utility system assets and provision of retail water and wastewater services, approval and parameters of representation, and related matters. B.Section 551.087 Deliberation Regarding Economic Development Negotiations to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town and Section 551.071 (2)"Consultation with Attorney",for Consultation with the its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (2)). (1)Development incentives for business prospects and development and legal advice regarding potential development,potential incentives and contractual agreements, and related matters. C.Section 551.072 Deliberations about Real Property to deliberate the purchase,exchange, lease,or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Police department relocation and municipal services facilities D.Section 551.074 to deliberate the appointment,employment,evaluation,reassignment, duties, discipline, or dismissal of a public officer or employee: (1) Annual evaluation of Town Attorney, Patricia Adams 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-215-T Name: Status:Type:Agenda Item Draft File created:In control:4/3/2013 Town Council On agenda:Final action:4/8/2013 Title:To reconvene in Regular Session and take any action necessary as a result of the Closed Session. Attachments: Action ByDate Action ResultVer. Title To reconvene in Regular Session and take any action necessary as a result of the Closed Session.