Agenda Packet TC 05/07/2012rd�d
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Monday, May 7, 2012
Trophy Club Entities
Meeting Agenda
Town Council
100 Municipal Drive
Trophy Club, Texas 76262
7:30 PM Svore Municipal Building Boardroom
AMENDED*
CALL TO ORDER AND ANNOUNCE A QUORUM
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
2012-207-T Recognition of Employee of the Quarter; discussion of same.
2. 2012-211-T Consider and take appropriate action regarding a Resolution of the Town Council of the
Town of Trophy Club, Texas, to recognize Margi Cantrell for her service to the Town of
Trophy Club.
Attachments: RES 2012-11 Gratitude for CM Cantrell.pdf
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
3. 2012-197-T Consider and take appropriate action regarding the Minutes dated April 16, 2012.
Attachments: April 16 2012 Minutes.pdf
Town Council Page 1 of 104 Meeting Date: May 7, 2012
Town Council Meeting Agenda May 7, 2012
4. 2012-210-T Consider and take appropriate action regarding an Ordinance of the Town amending
Article XV, entitled "Special Events" of Chapter 10, entitled 'Public Safety" and
amending Article IV, entitled "Sign Regulations" of Chapter 5, entitled "General Land
Use" of the Code of Ordinances of the Town, regulating special events and related
signage within the Town; providing a penalty; providing for publication; and providing an
effective date.
Attachments: ORD 2012-09 Special Events.pdf
5. 2012-208-T Consider and take appropriate action regarding an Ordinance of the Town amending
Section 2.02 "Speed Of Vehicles" of Article II "Traffic & Vehicles" of Chapter 10 "Public
Safety" of the Code of Ordinances by adding Subparagraph D "Temporary Construction
or Maintenance Zones" for the purpose of enforcing speeding violations; providing for a
penalty; providing for publication, and providing an effective date.
Attachments: ORD 2012-10 Construction Speed Zone.pdf
PROCLAMATIONS
6. 2012-198-T Consider and take appropriate action regarding a Proclamation declaring May 13-19,
2012 as National Police Week.
Attachments: PRO 2012-07 National Police Week.pdf
2012-199-T Consider and take appropriate action regarding a Proclamation declaring May 20-26,
2012 as National EMS Week 2012 with May 23, 2012 set aside as Emergency Medical
Services for Children (EMSC) Day.
Attachments: PRO 2012-08 Emergency Medical Services Week.pdf
8. 2012-200-T Consider and take appropriate action regarding a Proclamation declaring May 20-26,
2012 as National Public Works Week.
Attachments: PRO 2012-09 National Public Works Week.pdf
REGULAR SESSION
9. 2012-201-T Presentation of a mid -year report for 2011-2012 fiscal year through March 2012;
approval of financial and variance report dated March 2012; discussion of same.
Attachments: March 2012 Town Financials.pdf
Mid -Year 2012 Budget Financialspdf.pdf
Mid -Year 2012 Budget Report.pdf
10. 2012-209-T Consider and take appropriate action regarding a Resolution repealing Resolution No.
2008-02 and Resolution No. 2011-19 and adopting a new Resolution approving the
Handbook for Elected and Appointed Officials; and providing an effective date.
Attachments: RES 2012-08 Elected and Appt Handbook Revisions.pdf
Town Council Page 2 of 104 Meeting Date: May 7, 2012
Town Council Meeting Agenda May 7, 2012
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12.
13.
14.
15.
2012-202-T Consider and take appropriate action regarding a Facility Use Agreement between the
Trophy Club Roanoke Baseball Association and the Town of Trophy Club; and
authorizing the Mayor or her designee to execute all necessary documents.
Attachments: 2012 TCRYBA contract.pdf
2012-203-T Town Council Liaison Updates; discussion of same:
- April 17, 2012 EDC 4A; Council member Cantrell
- May 2, 2012 MUD1; Council member Rose
2012-204-T *Town Manager Slye's update regarding the following; discussion of same.
- Transportation
- Gas Wells
- Vision Trophy Club Committee
- Arbor Day/ Community Clean Up
- CPR Training
- NLC-RISC Conference - May 9 - 12
- May 2012 Elections
2012-205-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- April 17-18 Region 1 Disaster Response Workshop
- April 19 - Metroport Communities Partnership
- April 19 - Emergency Preparedness Planning Council
- April 20 - Community Storehouse Advisory Council
- April 27 - Neighbor Helping Neighbor
- April 28 - Church of Jesus Christ of Latter-day Saints Groundbreaking
- May 1 - Chamber Luncheon
- May 3 - National Day of Prayer
- May 3 - Mayor's Roundtable
- May 4 - Metroport 20 Years of Partnership Celebration
2012-206-T Items for Future Agendas.
Attachments: Future Agenda Items List.pdf
This item allows Council to request the placement of items on upcoming agendas when
the topic of discussion requires research and review that cannot be accomplished in the
time frame between regular Council meetings. However, a Council Member may
request that an item be placed on the next regularly scheduled meeting without first
placing that item on the Future Agenda Items list. All requests for agenda items must
comply with Charter requirements.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Page 3 of 104 Meeting Date: May 7, 2012
Town Council Meeting Agenda May 7, 2012
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, May 3, 2012 by 7:00
P.M. in accordance with Chapter 551, Texas Government Code.
Shannon DePrater, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the day of
, 2012.
, Title:
Town Council Page 4 of 104 Meeting Date: May 7, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #:
2012-207-T Version: 1
Name:
Type:
Agenda Item
Status: Regular Session
File created:
5/1/2012
In control: Town Council
On agenda:
5/7/2012
Final action:
Title:
Recognition of Employee of the
Quarter; discussion of same.
Attachments:
Date
Ver. Action By
Action Result
TITLE
Recognition of Employee of the Quarter; discussion of same.
Town Council Page 5 of 104 Meeting Date: May 7, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-211-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 5/3/2012 In control: Town Council
On agenda: 5/7/2012 Final action:
Title: Consider and take appropriate action regarding a Resolution of the Town Council of the Town of
Trophy Club, Texas, to recognize Margi Cantrell for her service to the Town of Trophy Club.
Attachments: RES 2012-11 Gratitude for CM Cantrell.0f
Date Ver. Action By Action Result
TITLE
Consider and take appropriate action regarding a Resolution of the Town Council of the Town of Trophy Club, Texas, to
recognize Margi Cantrell for her service to the Town of Trophy Club.
Town Council Page 6 of 104 Meeting Date: May 7, 2012
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION 2012-11
RESOLUTION OF GRATITUDE
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, TO RECOGNIZE MARGI CANTRELL FOR
HER SERVICE TO THE TOWN OF TROPHY CLUB.
WHEREAS, the Town Council of the Town of Trophy Club, Texas wish to
express their sincere gratitude to Council member Margi Cantrell for her invaluable
service to the Town of Trophy Club; and
WHEREAS, Council member Cantrell served with distinction and honor as a
member of the Town Council for two years; and
WHEREAS, Council member Cantrell's dedication and loyalty to Trophy Club
and its citizens has been instrumental to the enhanced welfare, growth and
development of the Town of Trophy Club.
NOW THEREFORE, BE IT PROCLAIMED that the Town Council of the Town of
Trophy Club, Texas hereby express their heartfelt gratitude to Council member Cantrell
for her unselfish contributions and service to the Town of Trophy Club and its citizens.
Passed and approved by the Town Council of the Town of Trophy Club, Texas,
this 7th day of May, 2012.
Connie White, Mayor
Town of Trophy Club
Bill Rose,
Council member Place 1
Town of Trophy Club
Glenn Strother,
Council member Place 5
Town of Trophy Club
Larry Hoover, Mayor Pro Tern
Town of Trophy Club
Jeannette Tiffany,
Council member Place 2
Town of Trophy Club
Mike Slye,
Town Manager
Town of Trophy Club
Town Council Page 7 of 104 Meeting Date: May 7, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-197-T Version: 1 Name:
Type: Agenda Item Status: Consent Agenda
File created: 4/30/2012 In control: Town Council
On agenda: 5/7/2012 Final action:
Title: Consider and take appropriate action regarding the Minutes dated April 16, 2012.
Attachments: April 16 2012 Minutes.pdf
Date Ver. Action By Action Result
TITLE
Consider and take appropriate action regarding the Minutes dated April 16, 2012.
Town Council Page 8 of 104 Meeting Date: May 7, 2012
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 16, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 16,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
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Connie White
Mayor
Larry Hoover
Mayor Pro Tern
Margi Cantrell
Council Member
Bill Rose
Council Member
Glenn Strother
Council Member
Jeannette Tiffany
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Shannon DePrater
Town Secretary
Patricia Adams
Town Attorney
Scott Kniffen
Police Chief
Adam Adams
Parks and Recreation Director
April Reiling
PIO/Marketing Manager
Mayor White announced the date of April 16, 2012, called the meeting to order and announced a quorum
at 6:05 p.m.
The Town Council convened into Executive Session at 6:06 p.m.
EXECUTIVE SESSION
Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a)
"Personnel Matters" and 551.071 (2) "Consultation with Attorney", respectively, the Council
will enter into Executive Session to discuss the following:
A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer or employee relating to the annual evaluation of Town
Attorney, Patricia Adams
B. To consult with the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Texas Open Meetings Act: Legal Advice
regarding the Texas Open Meetings Act
Town Council Page 9 of 104 Meeting Date: May 7, 2012
WORKSHOP SESSION
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for April 16, 2012.
3. Discussion of proposed agenda items for the May 7, 2012 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME — 7:02 p.m.
The Invocation was offered by 2010 Adult Citizen of the Year Joel Quile.
The Pledges were led by 2010 Youth Citizen of the Year Lillian Johnson.
Mayor White moved agenda item 10 forward:
10. Recognize the 2011 Citizen of the Year Nominees and Announce the recipients; discussion
of same.
Mayor White recognized each 2011 Youth Citizen of the Year nominees:
• Christopher Freed, Age 14
• Rachael Freed, Age 12
• Jessica Hunter, Age 12
• Sloane Johnson, Age 13
• Megan Rodgers, Age 13
Mayor White announced the 2011 Youth Citizen of the Year — Miss Megan Rodgers.
Mayor White recognized each 2011 Adult Citizen of the Year nominees:
• Group - Kathy Trotter, Tom Mills, and Louis Hocker
• Shirley Hase
• Kathy Trotter (nominated individually)
Mayor White announced the 2011 Adult Citizen of the Year — Ms. Kathy Trotter.
4. Consider and take appropriate action regarding the Executive Session.
No action taken.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Officer Tim Burch introduced himself to the Council and announced his candidacy for Precinct 4
Constable.
Town Council Page 10 of 104 Meeting Date: May 7, 2012