Agenda Packet TC 04/02/2012Monday, April 2, 2012
Trophy Club Entities
Meeting Agenda
Town Council
100 Municipal Drive
Trophy Club, Texas 76262
6:00 PM Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
EXECUTIVE SESSION
2012-142-T Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel
Matters," the Council will enter into Executive Session to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer
or employee relating to:
A. The annual evaluation of Town Secretary Shannon DePrater
WORKSHOP SESSION
2. 2012-143-T Discussion of agenda items posted for consideration on the Regular Session Council
Agenda for April 2, 2012.
3. 2012-160-T Discussion of proposed agenda items for the April 16, 2012 Regular Session Agenda.
Attachments: April 16, 2012 Proposed Agenda Items.pdf
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME - 7:00 P.M.
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
4. 2012-147-T Consider and take appropriate action regarding the Executive Session.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
Town Council Page 1 of 87 Meeting Date: April 2, 2012
Town Council Meeting Agenda April 2, 2012
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
5. 2012-145-T Consider and take appropriate action regarding the Minutes dated March 19, 2012.
Attachments: March 19 2012 Minutes.pdf
6. 2012-158-T Consider and take appropriate action regarding the Minutes dated March 27, 2012
(Strategic Planning Session).
Attachments: March 27 2012 Minutes.pdf
7. 2012-146-T Consider and take appropriate action regarding approval of the change from Encana Oil
and Gas to Vantage Fort Worth Energy, LLC as the operator of Trophy Club gas wells,
regarding the approval of the execution of Division Orders; and authorizing the Mayor or
her designee to execute all necessary documents.
Attachments: Gas Well Division Orders.Ddf
REGULAR SESSION
8. 2012-148-T Consider and take appropriate action regarding the Audit and Financial Report dated
September 30, 2011.
9. 2012-149-T Consider and take appropriate action to approve a contract amendment to the
Agreement for Professional Services with Freese and Nichols to initiate Phase II of the
Trophy Club Storm Water Master Plan, in an amount not to exceed $22,610.00, and
authorizing the Town Manager to execute all necessary documents.
Attachments: Phase II Regional Study - Modification #3.pdf
10. 2012-152-T Receive CFAB Recommendation regarding local sales tax structure; consider and take
appropriate action regarding sales tax reallocation.
11. 2012-151-T Review Handbook for Elected and Appointed Officials; Council to provide input and
direction regarding proposed revisions to the Handbook.
Attachments: Elected and Appt Handbook Rev.pdf
12. 2012-154-T Town Council Liaison Updates; discussion of same:
- March 20, 2012 TCMUD No. 1 Meeting; Council member Rose
13. 2012-155-T Town Manager Slye's update regarding the following; discussion of same.
- Transportation Projects
- Community Events
Town Council Page 2 of 87 Meeting Date: April 2, 2012
Town Council Meeting Agenda April 2, 2012
14. 2012-156-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- March 22, 2012 MCP Meeting
- March 27, 2012 Vision Trophy Club Meeting
15. 2012-157-T Items for Future Agendas.
Attachments: Future Agenda Items List.pdf
This item allows Council to request the placement of items on upcoming agendas when
the topic of discussion requires research and review that cannot be accomplished in the
time frame between regular Council meetings. However, a Council Member may
request that an item be placed on the next regularly scheduled meeting without first
placing that item on the Future Agenda Items list. All requests for agenda items must
comply with Charter requirements.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, March 29, 2012 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Shannon DePrater, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the day of
, 2012.
, Title:
Town Council Page 3 of 87 Meeting Date: April 2, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-142-T Version: 1 Name:
Type: Agenda Item Status: Executive Session
File created: 3/27/2012 In control: Town Council
On agenda: 4/2/2012 Final action:
Title: Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters," the
Council will enter into Executive Session to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee relating to:
A. The annual evaluation of Town Secretary Shannon DePrater
Attachments:
Date Ver. Action By Action Result
TITLE
Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters," the Council will enter into
Executive Session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer or employee relating to:
A. The annual evaluation of Town Secretary Shannon DePrater
Town Council Page 4 of 87 Meeting Date: April 2, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-160-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/29/2012 In control: Town Council
On agenda: 4/2/2012 Final action:
Title: Discussion of proposed agenda items for the April 16, 2012 Regular Session Agenda.
Attachments: April 16, 2012 Proposed Agenda Items.pdf
Date Ver. Action By Action Result
TITLE
Discussion of proposed agenda items for the April 16, 2012 Regular Session Agenda.
Town Council Page 5 of 87 Meeting Date: April 2, 2012
Meeting Date
4/16/2012
Item
File ID
Dept Have
ARF�
Executive
Pursuant to Texas Government Code, Annotated, Section
Town Sec
Session - 6p
551.074(a)(1) "Personnel Matters," the Council will enter into Executive
Session to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or
employee relating to:
A. The annual evaluation of Town Attorney, Patricia Adams
Discussion of agenda items posted for consideration on the Regular
Town Sec
Session Council Agenda for April 16, 2012.
Discussion of proposed agenda items for the May 7, 2012 Regular
Town Sec
Session Agenda.
Consent
Consider and take appropriate action regarding the Minutes dated April
Town Sec
2, 2012.
Consider and take appropriate action regarding the proposed changes
Town Sec
to the Elected and Appointed Officials Handbook
Consider and take appropriate action regarding a Proclamation
Town Sec
declaring April 28, 2012 as Arbor Day.
Consider and take appropriate action regarding a Proclamation
Town Sec
declaring May 3, 2012 as Day of Prayer in Trophy Club.
Consider and take appropriate action regarding a Proclamation
Town Sec
declaring May 6 -12, 2012 as National Nurses Week 2012 - Nurses:
Advocating, Leading, Caring
Consider and take appropriate action regarding a Proclamation
Town Sec
proclaiming May 2012 as Motorcycle Safety and Awareness Month.
Public Hearing
Regular Session
Consider and take appropriate action regarding the Executive Session.
Town Sec
Recognize the 2011 Citizen of the Year Nominees and Announce the
PIO
recipients; discussion of same.
Presentation from a member of the Westlake Historical Society;
2012-150-T
Jim Budarf
consider and take appropriate action regarding non Financial support of
the Society.
Consider and take appropriate action regarding a Resolution appointing
Town Sec
nine members to serve on a Charter Review Commission.
Consider and take appropriate action to amend the Special Events
2012-153-T
CD/Legal
Ordinance.
Consider and take appropriate action regarding the installation of lights
Parks
on the multipurpose field located at Independence East
Consider and take appropriate action regarding the installation of lights
Parks
on the tennis court at Harmony Park
Consider and take appropriate action regarding the replacement of
Parks
playground equipment at Harmony Park.
Consider and take appropriate action regarding financial and variance
Finance
report dated March 2012.
Town Council Liaison Updates; discussion of same:
Town Sec
Scheduled by meetings
Last Update-803'P2RJ)�MiI2 at 1:31 PM Page 6 of 87 Meeting Date: April 2, 2012 1 of 2
Town Manager Slye's update regarding the following; discussion of
Town Sec
same.
- May 2012 Election
Mayor and Council Updates regarding training opportunities,
Town Sec
educational sessions, and regional meetings; discussion of same.
Items for Future Agendas.
Town Sec
Last Update-EP3'P23J)/Mi12 at 1:31 PM Page 7 of 87 Meeting Date: April 2, 2012 2 of 2
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-147-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/27/2012 In control: Town Council
On agenda: 4/2/2012 Final action:
Title: Consider and take appropriate action regarding the Executive Session.
Attachments:
Date Ver. Action By Action Result
TITLE
Consider and take appropriate action regarding the Executive Session.
Town Council Page 8 of 87 Meeting Date: April 2, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-145-T Version: 1 Name:
Type: Agenda Item Status: Consent Agenda
File created: 3/27/2012 In control: Town Council
On agenda: 4/2/2012 Final action:
Title: Consider and take appropriate action regarding the Minutes dated March 19, 2012.
Attachments: March 19 2012 Minutes.pdf
Date Ver. Action By Action Result
TITLE
Consider and take appropriate action regarding the Minutes dated March 19, 2012.
Town Council Page 9 of 87 Meeting Date: April 2, 2012
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 19, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 19,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS
§
COUNTY OF DENTON
§
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Mayor
Larry Hoover
Mayor Pro Tern
Margi Cantrell
Council Member
Bill Rose
Council Member
Glenn Strother
Council Member
Jeannette Tiffany
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Shannon DePrater
Town Secretary
Patricia Adams
Town Attorney
Scott Kniffen
Police Chief
Danny Thomas
Fire Chief
Eric Cannon
Finance Director
April Reiling
PIO/Marketing Manager
Mayor White announced the date of March 19, 2012, called the meeting to order and announced a
quorum at 6:02 p.m.
Town Manager Slye introduced the new MUD District Manager Jennifer McKnight.
The Town Council convened into Executive Session at 6:05 p.m.
EXECUTIVE SESSION
1. Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters,"
the Council will enter into Executive Session to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee
relating to:
A. The annual evaluation of Town Manager Mike Slye
The Town Council closed the Executive Session at 7:14 p.m.
Mayor White called a short break.
WORKSHOP SESSION
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for March 19, 2012.
3. Discussion of proposed agenda items for the April 2, 2012 Regular Session Agenda.
Town Council Page 10 of 87 Meeting Date: April 2, 2012
CONVENE INTO REGULAR SESSION - START TIME — 7:20 p.m.
The Invocation was offered by Council member Tiffany.
The Pledges were led by Council member Bill Rose.
4. Consider and take appropriate action regarding the Executive Session.
Motion made by Council member Tiffany, seconded by Council member Cantrell, to allow the Mayor to
execute a contract amendment as discussed in executive session to extend Town Manager Slye's
contract to 2016. Motion carried unanimously.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Gina Burch, 3917 Yarberry Court, addressed the Council regarding a request for support for Tim Burch
for Constable Precinct 4.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated March 2, 2012 (Strategic
Planning Session).
6. Consider and take appropriate action regarding the Minutes dated March 5, 2012.
7. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County relative to County funding of road improvements for the
roundabout at Trophy Lake Drive and Trophy Club Drive and for reconstruction of a portion of
Trophy Club Drive; providing County funding for approved expenses in an amount not to
exceed $2 million; and authorizing the Mayor or her designee to execute all necessary
documents.
Motion made by Mayor Pro Tern Hoover, seconded by Council member Cantrell, to approve the consent
agenda items as presented. Motion carried unanimously.
REGULAR SESSION
8. Chief Kniffen to present awards and commendations to Police Department personnel;
discussion of same.
The following awards were presented by Chief Kniffen:
• Instructor Award (Fire Arms, Rifle and Field Training Officer)— Officer Todd Mauthe
• Field Training Officer and Good Conduct Award — Officer Edward Beetler
Town Council Page 11 of 87 Meeting Date: April 2, 2012
• Basic Peace Officer, Educational Achievement and Patriotism Award — Officer Chris Hankins
• Community Service Award — Officer Edward Beetler
• Civic Achievement Award — Officer Wess Tyler
• Certificate of Merit Award — Officer Chris Hankins
• Certificate of Merit Award — Officer Jeff Rocha
• Life Saving (2d Class) Award — Officer Roseann Sears
• Reserve Officer of the Year Award — Officer Todd Mauthe
• Officer of the Year Award — Officer Adam Watkins
The mayor and council members expressed their sincere thanks and support to all Trophy Club Police
Officers.
9. Consider and take appropriate action regarding an Ordinance amending Chapter 10, "Public
Safety", Article II, "Traffic & Vehicles", Section 2.05, "Parking", Subsection B, Paragraph 1(g)
of the Code of Ordinances to designate an additional no parking zone on Parkview Drive
during designated hours on school days; providing a penalty; providing for publication; and
providing an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro Tern Hoover to approve Ordinance
2012-07 amending Chapter 10, "Public Safety', Article II, "Traffic & Vehicles", Section 2.05, "Parking",
Subsection B, Paragraph 1(g) of the Code of Ordinances to designate an additional no parking zone on
Parkview Drive during designated hours on school days; providing a penalty; providing for publication;
and providing an effective date. Motion carried unanimously.
10. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club,
Texas amending the FY 2011-2012 Budget of the Town of Trophy Club, Texas; providing for an
amendment to appropriate funds needed for additional building inspection and permitting
staff (Budget Amendment No. 1 making a supplemental appropriation in accordance with the
Town Charter); providing a savings and repealer clause; providing for severability; providing
for engrossment and enrollment; and providing an effective date.
Motion made by Council member Strother, seconded by Council member Rose to approve Ordinance
2012-08 amending the FY 2011-2012 Budget of the Town of Trophy Club, Texas; providing for an
amendment to appropriate funds needed for additional building inspection and permitting staff (Budget
Amendment No. 1 making a supplemental appropriation in accordance with the Town Charter); providing
a savings and repealer clause; providing for severability; providing for engrossment and enrollment; and
providing an effective date. Motion carried unanimously.
11. Consider and take appropriate action regarding a Resolution of the Town of Trophy Club,
Texas approving the submission of the grant application for the Community Oriented Policing
Initiative Program for the 2013-2014 /2014-2015 /2015-2016 fiscal years; authorizing the Town
Manager or his designee to execute all necessary documents; and providing an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro Tern Hoover, to approve Resolution
2012-07 approving the submission of the grant application for the Community Oriented Policing Initiative
Program for the 2013-2014 /2014-2015 /2015-2016 fiscal years; authorizing the Town Manager or his
designee to execute all necessary documents; and providing an effective date. Motion carried
unanimously.
Town Council Page 12 of 87 Meeting Date: April 2, 2012
12. Consider and take appropriate action regarding financial and variance report dated February
2012.
Motion made by Council member Cantrell, seconded by Council member Rose, to approve the financial
and variance report dated February 2012. Motion carried unanimously.
13. Town Council Liaison Updates; discussion of same:
- March 12, 2012 - EDC 4A; Council member Cantrell
- March 12, 2012 - EDC 413; Council member Strother
- March 13, 2012 - Parks & Recreation Board; Council member Tiffany
Council members updated the Council regarding their respective meetings and addressed questions. No
action taken, update only.
14. Town Manager Slye's update regarding the following; discussion of same.
- TCMUD No. 1 March 20, 2012 Meeting
- Gas Wells
- Community Development
- Hazard Mitigation Action Plan
- Vision Trophy Club Meeting
- May 2012 Elections
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- March 6, 2012 Chamber Luncheon
- March 7, 2012 CREW Mayor's Panel
- March 8, 2012 Techno Expo (Byron Nelson High School)
- March 9, 2012 Neighbor Helping Neighbor
- March 17-18, 2012 Family Campout (Trophy Club Park)
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
Town Council Page 13 of 87 Meeting Date: April 2, 2012