Agenda Packet Parks 03/16/2020Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
Council Chambers7:00 PMMonday, March 16, 2020
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
1.2020-106-T Consider and take appropriate action regarding the approval of the Parks and Recreation
Board minutes dated January 20, 2020.
Parks and Rec minutes 01.20.2020 DRAFT.pdfAttachments:
2.2020-107-T Discuss and provide updates regarding projects at town parks.
3.2020-108-T Discuss and provide updates regarding ongoing recreational programs/events.
4.2020-109-T Discuss and provide direction concerning dedicated Pickleball Court(s).
Tennis-Pickleball Park Board Staff Report 3-16-2020.pdfAttachments:
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Park and Recreation Board Page 1 of 12 Monday, March 16, 2020
March 16, 2020Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, March 13, 2020 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
__________________________________
Julie Smestad
Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2020.
________________________________, Title: ___________________________
Park and Recreation Board Page 2 of 12 Monday, March 16, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-106-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/11/2020 Parks and Recreation Board
On agenda:Final action:3/16/2020
Title:Consider and take appropriate action regarding the approval of the Parks and Recreation Board
minutes dated January 20, 2020.
Attachments:Parks and Rec minutes 01.20.2020 DRAFT.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of the Parks and Recreation Board minutes dated January
20, 2020.
Park and Recreation Board Page 3 of 12 Monday, March 16, 2020
STATE OF TEXAS COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 20, 2020 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT: Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair Dean Murray Secretary Kim Farrell Board Member Michael Geraci Council Liaison PARKS AND RECREATION BOARD MEMBERS ABSENT: Joel Morace Resigned David Stout Board Member Greg Fox Board Member STAFF AND GUEST(S) PRESENT
Tony Jaramillo Parks & Recreation Director Melinda Ciaglia Recreation Superintendent Julie Smestad Administrative Assistant
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:00 p.m. noting a quorum was present. Chairwoman Nimphius named board members who were present and absent and noted that Board Member Joel Morace has resigned due to moving away from Trophy Club. CITIZEN PRESENTATIONS: Chairwoman Nimphius asked if there were any public requests to speak. Karen Williams, 2516 Trophy Club Drive, Trophy Club spoke about Pickle Ball in Trophy Club and mentioned that Pickle Ball is the fastest growing sport in the U.S. There is an active group of players in Trophy Club from the ages of 13 to 78 years old. Currently play is scheduled on Tuesday/Thursday/Saturday at the courts in Harmony Park. Trophy Club does not have any regulation Pickle Ball courts; tennis courts with Pickle
Ball boundaries are used. However, the tennis court nets are not regulation height. Because of that, tournaments are not played in Trophy Club.
Ms. Williams requests that Trophy Club consider building Pickle Ball courts for resident use including regulation courts with nets set at regulation height for Pickle Ball play.
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1 Trophy Wood Drive, TROPHY CLUB, TEXAS Monday, January 20, 2020
Park and Recreation Board Page 4 of 12 Monday, March 16, 2020
Tony Osburn, 601 Park View Dr., Trophy Club spoke. He is an educator at Medlin Middle school and also a Pickle Ball player. He has 35 Pickle Ball club members at Medlin Middle school and there is another Pickle Ball club at Byron Nelson High School with 60+ members. He mentioned that Pickle Ball is the only sport where age is not a factor; 70 year olds often play against 13 year olds. He also requests that the Town consider construction of new courts and/or equipment adjustment and expansion of existing courts to be used by residents. He mentioned that if courts were available, it could be of financial gain to the Town as tournaments could be
held on regulation courts with entry fees and other financial opportunities. REGULAR SESSION
Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated November 4, 2019. Board Member Farrell moved to approve the November 4, 2019 minutes. The motion was seconded by Vice Chair Bone. Chairwoman Nimphius called for a vote. The motion passed unanimously (4-0). Discuss and provide update regarding projects at town parks. Director Jaramillo congratulated new Recreation Superintendent Melinda Ciaglia on her recent promotion. Director Jaramillo informed board members that a Parks and Recreation survey will be
emailed to each board member within 10 days. Surveys will be reviewed and common items/concerns will be implemented in a citizen survey in the future.
Director Jaramillo presented Town parks project updates.
• Median bed mulching has started.
• Spring projects of Town Hall bed renovations and replacement of missing plants
on Trophy Club Drive continue.
• Winter rye has been applied at Harmony Park, Lakeview Park and Town Hall.
Harmony Park and Lakeview Park are closed for their winter maintenance.
• Winter maintenance to Independence Park included adding clay mix,
tilling/smoothing/leveling, adjustment of T-Ball field base settings. New walking
paths from dugouts to warmup circles will be done on fields 5-7.
• Road construction continues and Parks continues to monitor the trees and
plantings ensuring proper irrigation.
• Installation and removal of all Christmas Décor is complete.
• Bryon Nelson HS German Honor Society began their volunteer work at Freedom
Dog Park each weekend.
• A Little Free Library has been installed at Trophy Club Park in the Women’s
Garden area.
• Christmas tree disposal ended 01/13/2020 with 6 dumpsters utilized.
• Parks staff will be attending the Recreations Training Institute in Hulbert, OK in
February.
Director Jaramillo was available for questions.
Park and Recreation Board Page 5 of 12 Monday, March 16, 2020
Discuss and provide update regarding ongoing recreational programs/events.
Recreation Superintendent Melinda Ciaglia provided updates. Items addressed included:
• Updates on past events was provided including Fall Family Campout (135
registrations), Gingerbread House Activity (full at 50 registrations), Christmas in
the Park (approximately 600 attendees), and the Holiday Lights Contest (21
entries).
• 2020 Activity & Special Event Dates calendar was presented showing scheduled
dates for known 2020 activities.
• Seasonal positions for the Community Pool and Summer camp have been
posted on the Town website. Interviewing will begin in February and a
recruitment booth will be set up at Bryon Nelson HS.
• Hiring for Aquatics & Recreation Specialist has begun, interviews will begin this
week.
• Community Pool off season maintenance continues. Staff will be meeting with
Coach Melbourn to discuss 2020 Triton Swim Team season items.
• Trophy Club Park has a new and updated website. New disc golf signs have
been installed; staff has ordered new street signs, posts and decals for Mountain
Bike trails.
Director Jaramillo and Recreation Superintendent Ciaglia were available for questions.
Discuss and provide input concerning the Commission for Accreditation of Park and
Recreation Agencies (CAPRA). Without discussion, Chairman Nimphius requested that the board consider tabling this item for a future meeting when the full board is present. Chairman Nimphius moved to table this agenda item. Vice Chair Bone seconded. Chairman Nimphius called for a vote. The motion passed unanimously (4-0).
Park and Recreation Board Page 6 of 12 Monday, March 16, 2020
Future Agenda Items Chairwoman Nimphius asked for future agenda items. Secretary Dean Murray asked that Pickle Ball be placed as an agenda item for future consideration. Adjourn
Chairwoman Nimphius called for a motion to adjourn. Secretary Dean Murray moved to adjourn, Vice Chair Bone seconded. Chairwoman Nimphius called for a vote. The
motion passed unanimously (4-0). Chairwoman Nimphius adjourned the meeting at 7:25 p.m.
____________________________________ _____________________________ Dean Murray Julie Smestad Parks & Recreation Board Secretary Recording Secretary
Park and Recreation Board Page 7 of 12 Monday, March 16, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-107-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/11/2020 Parks and Recreation Board
On agenda:Final action:3/16/2020
Title:Discuss and provide updates regarding projects at town parks.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide updates regarding projects at town parks.
Park and Recreation Board Page 8 of 12 Monday, March 16, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-108-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/11/2020 Parks and Recreation Board
On agenda:Final action:3/16/2020
Title:Discuss and provide updates regarding ongoing recreational programs/events.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide updates regarding ongoing recreational programs/events.
Park and Recreation Board Page 9 of 12 Monday, March 16, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-109-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/11/2020 Parks and Recreation Board
On agenda:Final action:3/16/2020
Title:Discuss and provide direction concerning dedicated Pickleball Court(s).
Attachments:Tennis-Pickleball Park Board Staff Report 3-16-2020.pdf
Action ByDate Action ResultVer.
Discuss and provide direction concerning dedicated Pickleball Court(s).
Park and Recreation Board Page 10 of 12 Monday, March 16, 2020
Page 1 of 2
To: Parks and Recreation Board
From: Tony Jaramillo, Director of Parks and Recreation
CC: Marvin Athans, Parks Superintendent
Melinda Ciaglia, Recreation Superintendent
Carly Johnston, Aquatic and Recreation Specialist
Re: Installation of additional Tennis and Pickle Ball Courts
Parks and Recreation Board Meeting, March 16, 2020
Agenda Item:
Discuss and provide direction concerning dedicated Pickle Ball Court(s) in Town. (T. Jaramillo).
Strategic Link:
Nature and Beautification: Improve the aesthetic and recreational value of the Town
Background and Explanation:
In fall of 2015, a citizen approached the staff with an interest of Pickle Ball and asked if the
Parks and Recreation Department would consider painting lines for Pickle Ball play on the
existing tennis courts. The Town had “blended lines” painted on each tennis court at Harmony
Park in 2016. The two tennis courts with blended lines would maintain their tennis court lines
while providing two (2) pickle ball courts for pickle ball-specific play.
Staff hosted a clinic soon after and created a league in an attempt to offer an additional activity
within the department. It was later learned that participants were not as interested in league
play, however, there was a great deal of interested in open play as this allowed for them to
come and go throughout the duration of the reserved time slots and play with various
participants. Open play allowed for a less competitive atmosphere as the majority of the
interest was to simply “have fun”.
Since the Pickle Ball lines were originally painted, there has been an increased interest from
citizens in the sport. The courts at Harmony Park are reserved for Pickle Ball players on
Tuesdays, Thursdays and Saturdays from 9am to 11am. Approximately, 15 – 20 people attend
open play during each of the reserved times.
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Page 2 of 2
The Pickle Ball group in town presented their interest in the construction of new Pickle Ball
courts at the February 25, 2020 Town Council meeting and at the January 20, 2020 Parks and
Recreation Board meeting.
Since the Pickle Ball lines were painted on the Town’s tennis courts staff has noticed higher
than usual usage of the courts, however it is difficult to measure the actual demand for each
sport and therefore it is difficult to determine the need for additional court space for both
sports. In order to provide Board Members with an idea on what various agencies offer,
including Trophy Club, staff performed the following research from various agencies:
Agency Tennis
Court(s)
Dedicated
Pickle Ball
Court(s)
Blended Line
Courts
Lessons
offered by
City
Agreement with
Independent
Instructors
Trophy Club 2 0 4 No Yes
Mansfield 3 4 (indoor) 0 Yes No
McKinney 23 0 2 Yes No
The Colony 2 0 2 Yes No
Waxahachie 6 0 0 No No
Coppell 12 4 7 Yes No
Grapevine 7 4 2 Yes No
Arlington 22 5 0 Yes No
Plano 21 0 0 Yes No
Richardson 32 0 0 Yes No
Southlake 4 2 2 of 4 Yes No
Roanoke 2 0 0 Yes No
Financial Considerations:
N/A
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation
Staff seeks direction from the Parks and Recreation Board.
Attachments:
N/A
Park and Recreation Board Page 12 of 12 Monday, March 16, 2020