Agenda Packet Parks 01/20/2020Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
Council Chambers7:00 PMMonday, January 20, 2020
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
1.2020-007-T Consider and take appropriate action regarding the approval of the Parks and Recreation
Board minutes dated November 4, 2019.
Parks and Rec minutes 11.04.19 FINAL.pdfAttachments:
2.2020-008-T Discuss and provide update regarding projects at town parks.
Parks Update - Parks Board Slides - 012020.pdfAttachments:
3.2020-010-T Discuss and provide update regarding ongoing recreational programs/events.
Recreation update Park Board 01.20.2020.pdfAttachments:
4.2020-011-T Discuss and provide input concerning the Commission for Accreditation of Park and
Recreation Agencies (CAPRA).
Park Board CAPRA staff report 1-17-2020.pdf
CAPRA.pdf
Attachments:
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks and Recreation Board Page 1 of 51 Meeting Date: Monday, January 20, 2020
January 20, 2020Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on January 17, 2020 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
______________________________________
Julie Smestad
Administrative Specialist
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2020.
________________________________, Title: ___________________________
Parks and Recreation Board Page 2 of 51 Meeting Date: Monday, January 20, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-007-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2020 Parks and Recreation Board
On agenda:Final action:1/20/2020
Title:Consider and take appropriate action regarding the approval of the Parks and Recreation Board
minutes dated November 4, 2019.
Attachments:Parks and Rec minutes 11.04.19 FINAL.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of the Parks and Recreation Board minutes dated November
4, 2019.
Parks and Recreation Board Page 3 of 51 Meeting Date: Monday, January 20, 2020
STATE OF TEXAS COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Monday, November 4, 2019 at 6:57 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT: Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair Dean Murray Secretary Kim Farrell Board Member David Stout Board Member Joel Morace Board Member Greg Fox Board Member Michael Geraci Council Liaison (All members present) STAFF AND GUEST(S) PRESENT Tony Jaramillo Parks & Recreation Director Marvin Athans Parks Superintendent Melinda Ciaglia Recreation Specialist Julie Smestad Administrative Assistant
Call to order and announce a quorum. Chairwoman Nimphius called the meeting to order at 6:57 p.m. noting a quorum was present. CITIZEN PRESENTATIONS:
Chairwoman Nimphius asked if there were any public requests to speak. There were none. REGULAR SESSION Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated August 19, 2019.
Vice Chair Bone moved to approve the August 19, 2019 minutes. The motion was seconded by Board Member Stout. Chairwoman Nimphius called for a vote. The motion passed unanimously.
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1 Trophy Wood Drive, TROPHY CLUB, TEXAS Monday, November 4, 2019
Parks and Recreation Board Page 4 of 51 Meeting Date: Monday, January 20, 2020
Discuss and provide update regarding projects at town parks. Director Jaramillo recognized two volunteers who were in attendance, Tom Mills and Lou Hocker. Mr. Mills and Mr. Hocker are instrumental in providing maintenance at Trophy Club Park. Director Jaramillo stated that Mr. Mills provides a wide variety of maintenance at Trophy Club Park. He assists with updating and distributing trails maps, various kiosks, 9-1-1 sign posts, low water crossing signs, various benches, footbridge and litter removal and mows 10 miles worth of trails.
Director Jaramillo continued stating that Mr. Hocker began volunteering in 2010. He has performed an outstanding job trimming the undergrowth on trees near the Trophy Club Park entrance, along the pipe rail fencing, mows the sides of the main road, gathers and
disposes of brush along the shoreline. Mr. Hocker is also the Town’s interface for Eagle Scout projects in Trophy Club Park. Director Jaramillo presented Mr. Mills and Mr. Hocker plaques and expressed the Town’s appreciation for all they do as volunteers in the park and services they provide to residents and visitors. Director Jaramillo introduced Marvin Athans, Parks Superintendent who presented Town parks project updates.
• Medians and monument sign areas are being planted now. Color will be planted
for the cold season all over town property.
• Town Hall, Harmony Park and Lakeview areas have been seeded.
• Winter maintenance and field improvements are completed at Independence
Park. Pink ribbons and foul lines were painted on sports fields in October in
recognition of Breast Cancer Awareness Month.
• Trophy Club Park boater warning signs were installed, brush clean-up is almost
complete, and pipe rail fencing repairs were completed.
• Christmas décor to be installed beginning November 11.
• October 12 trash clean-up was done with Rotary Club volunteers along 114
service road.
• Parks staff was able to attend TRAPS event in Rockwall, TX to network and
participate in events geared towards Parks staff.
Director Jaramillo and Parks Superintendent Marvin Athans were available for questions. Discuss and provide update regarding ongoing recreational programs/events.
Recreation Specialist Melinda Ciaglia provided updates. Items addressed included:
• Information about 2019 Pet Fest held in September which was a very successful
event with approximately 400 patrons attending.
• October 5, 2019 Community Night event with approximately 275 patrons in
attendance. Movie in the Park with attendees voting in advance selecting the
screening of “Monsters, Inc.”.
• Fright Lights contest received 31 entries; 14 homes nominated.
• Upcoming activities include Letters to Santa (November 14 – December 11th),
Holiday Lights Contest (November 18th – December 17th), and Gingerbread
House Decorating (December 6th).
• Upcoming special events include Fall Family Campout (November 9th & 10th)
and Christmas in the Park (December 14th).
Parks and Recreation Board Page 5 of 51 Meeting Date: Monday, January 20, 2020
Director Jaramillo and Recreation Specialist Ciaglia were available for questions. Receive an annual update from the Trophy Club Roanoke Youth Baseball Association. Brandon Hennig, President of Trophy Club Roanoke Youth Baseball Association (TCRYBA) provided an update to the board and explained it was good fall season with only one weather related closing. Field conditions were excellent all season, kudos to Parks staff. 1,100+ kids are playing baseball utilizing the Trophy Club fields. He expressed appreciation about the working relationship with the Town.
Receive an annual update from the Greater Northwest Soccer Association.
Matt Tibbets, President of the Greater Northwest Soccer Association (GNWSA) spoke on how soccer continues to grow in Trophy Club. There were 900 children playing in the fall season, approximately 400 being residents. He expressed appreciation for the fields, excellent condition of the fields, and the accessibility for soccer players who play in Trophy Club. Director Jaramillo mentioned that Daryl Fowler, representing the Bobcat Youth Football Organization, was not available for tonight’s meeting. However, he will be attending and provide an update at the next Town Council Meeting, November 12, 2019. Discuss and provide recommendation on moving forward with the German Honor Society Volunteer program. Kerstin Hellwege, 3848 Lake way Dr., Southlake, a teacher at Byron Nelson High School
spoke about wanting to partner with the Town on volunteer clean-up on weekends at Freedom Dog Park with the BNHS German Club that she heads.
Secretary Murray offered to provide T-Shirts for the volunteers. Chairman Nimphius emphasized that T-Shirts would not be provided for by the Town but that Board Member Murray would be providing as a resident and not a member of the Park Board or Town of Trophy Club. Chairman Nimphius called for a motion. Board Member Fox moved to approve the German Honor Society Volunteer program as presented. Second by Board Member Morace. Chairman Nimphius called for a vote. The motion passed unanimously. Discuss and take action on creating a sports sub-committee; to meet on an as needed basis. Director Jaramillo explained the sub-committee would meet with staff on an as needed basis to discuss and provide recommendation on various sport related topics , however,
some items may need to be presented to Council. Secretary Murray and board members Fox and Stout volunteered to participate.
Chairman Nimphius called for a vote to create the sub-committee. Vote was unanimous.
Parks and Recreation Board Page 6 of 51 Meeting Date: Monday, January 20, 2020
Discuss and provide recommendations on the Town hosting a baseball tournament at Independence Park, June 26 – July 1, 2020.
Director Jaramillo provided information from his discussions with the group who would host the event. He provided rough projected costs that the Town would be responsible for and explained revenue the Town could potentially receive as host. Board Member Fox spoke about his past knowledge and experience with the group and this tournament in particular. It is a well-known tournament and highly attended by both
local and state athletes. Chairman Nimphius called for a motion. Board Member Fox moved to recommend for
staff to present to Council as presented, seconded by Secretary Murray. Chairman Nimphius called for a vote. The motion passed unanimously. Future Agenda Items Chairwoman Nimphius asked for future agenda items. There were none at this time. Adjourn
Chairwoman Nimphius adjourned the meeting at 7:53 p.m. ____________________________________ _____________________________
Dean Murray Julie Smestad Parks & Recreation Board Secretary Recording Secretary
Parks and Recreation Board Page 7 of 51 Meeting Date: Monday, January 20, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-008-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2020 Planning & Zoning Commission
On agenda:Final action:1/20/2020
Title:Discuss and provide update regarding projects at town parks.
Attachments:Parks Update - Parks Board Slides - 012020.pdf
Action ByDate Action ResultVer.
Discuss and provide update regarding projects at town parks.
Parks and Recreation Board Page 8 of 51 Meeting Date: Monday, January 20, 2020
Park Board Meeting
Monday, January 20
Parks and Recreation Board Page 9 of 51 Meeting Date: Monday, January 20, 2020
Medians and Facilities •Mulching of all
median beds to begin
this month
•Spring Projects
•Replace missing plants
throughout medians
on Trophy Club Dr
•Bed renovations at
Town Hall
•Adding river rock in
wash out areas
Parks and Recreation Board Page 10 of 51 Meeting Date: Monday, January 20, 2020
Winter Rye •Rye seed was applied at Harmony Park, Lakeview Park and Town Hall
•Approximately 463,000 SQFT
•Harmony Park and Lakeview Park are currently closed for their winter maintenance period
•This allows time for wear areas to be addressed and for the rye to fill in
Parks and Recreation Board Page 11 of 51 Meeting Date: Monday, January 20, 2020
Independence Park •Winter Maintenance –
December and January
•Added clay mix to high
traffic areas
•Tilled to a depth of 3-4”
•Smoothed and leveled
•Added Infield Conditioner
•Adjusted base setting on
T-Ball fields
•This process helps reduce
rainouts and creates a safe
and consistent playing
surface
Parks and Recreation Board Page 12 of 51 Meeting Date: Monday, January 20, 2020
Independence Park - cont. •Preventing usage during dormant periods helps prevent compaction
and damage to the turf.
Parks and Recreation Board Page 13 of 51 Meeting Date: Monday, January 20, 2020
Independence Park – cont. •Create skinned
walking path from
dugouts to warmup
circles on fields 5-7;
staff has struggled to
maintain turf in these
areas due to shade
and high traffic.
Parks and Recreation Board Page 14 of 51 Meeting Date: Monday, January 20, 2020
Multiple Locations •Road Construction along Trophy Club Dr between Durango and
Bobcat – Staff continues to work with the contractors to monitor the
progress along the road and its effects on the irrigation system.
•Post emergent applications continue around Town.
•With the warmer temperatures, we are seeing increased activity
•Annual Insecticide application on all properties are scheduled to be
completed this month.
•Supplies have been purchased.
•Installation and removal of Christmas Décor was a success.
•RAB and surrounding light poles
•Trophy Club Dr Clock Tower and Tree
•Town Hall interior and exterior
•Event tree at Independence Park for Christmas in the Park
Parks and Recreation Board Page 15 of 51 Meeting Date: Monday, January 20, 2020
Multiple Locations – cont.
Parks and Recreation Board Page 16 of 51 Meeting Date: Monday, January 20, 2020
Multiple Locations – cont.
Parks and Recreation Board Page 17 of 51 Meeting Date: Monday, January 20, 2020
Volunteers Byron Nelson HS German Honor Society has been volunteering their time on the
weekends to help cleanup at Freedom Dog Park. Their efforts are greatly
appreciated by the Town.
Parks and Recreation Board Page 18 of 51 Meeting Date: Monday, January 20, 2020
Trophy Club Park Little Free Library •Parks Staff installed a little free library box in the
Women’s Garden at Trophy Club Park.
Parks and Recreation Board Page 19 of 51 Meeting Date: Monday, January 20, 2020
Trophy Club Park Little Free Library – cont. •Reasons to have a
Little Free Library
•Promotes literacy
•Promotes
neighborliness
•Expand you literary
horizons
•Allows you to talk with
strangers
•Cultivates a spirit of
generosity
Parks and Recreation Board Page 20 of 51 Meeting Date: Monday, January 20, 2020
Christmas Tree Disposal Program
•Program ran from
12/26 – 01/13
•A total of 6 roll off
dumpsters (20 yds
each) were filled
Parks and Recreation Board Page 21 of 51 Meeting Date: Monday, January 20, 2020
Training and Development •February 2nd – 5th : 3 Parks Staff will be attending the 2020 Southwest Parks and Recreations Training Institute at Sequoyah State Park in Hulbert, OK
Parks and Recreation Board Page 22 of 51 Meeting Date: Monday, January 20, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-010-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2020 Planning & Zoning Commission
On agenda:Final action:1/20/2020
Title:Discuss and provide update regarding ongoing recreational programs/events.
Attachments:Recreation update Park Board 01.20.2020.pdf
Action ByDate Action ResultVer.
Discuss and provide update regarding ongoing recreational programs/events.
Parks and Recreation Board Page 23 of 51 Meeting Date: Monday, January 20, 2020
Park Board Meeting Recreation Update
Monday, January 20, 2020
Parks and Recreation Board Page 24 of 51 Meeting Date: Monday, January 20, 2020
Activities & Special Events •Fall Family Campout
•135 registrations
•Event consisted of:
•Archery
•Backyard Games
•Rock Painting
•Singing Cowboy
•S’mores/campfire
•Movie and popcorn
•Dinner/Breakfast
Parks and Recreation Board Page 25 of 51 Meeting Date: Monday, January 20, 2020
Activities & Special Events •Gingerbread House Activity
•GREAT turnout; 50 registrations
•Increased registration maximum
from 40 to 50.
Parks and Recreation Board Page 26 of 51 Meeting Date: Monday, January 20, 2020
Activities & Special Events •Christmas in the Park
•Approximately 600 in
attendance.
•Event consisted of:
•Tree lighting
•Beck & Lakeview Elementary Choirs
•Christmas reading by Mayor
Sanders
•Pictures with Santa
•Funnel Cakes & Starbucks
•Local churches with crafts and
goodies
Parks and Recreation Board Page 27 of 51 Meeting Date: Monday, January 20, 2020
Activities & Special Events •Holiday Lights Contest
•21 entries
•Winners were announced on
the Parks & Recreation
Facebook page and the Town
website.
Parks and Recreation Board Page 28 of 51 Meeting Date: Monday, January 20, 2020
2020 Activity & Special Event Dates
Event Date Time Location
Back to Nature Saturday, March 21 11:00am – 2:00pm Trophy Club Park
Spring Family Campout Sat. April 4 – Sun. April 5 3:00pm – 10:00am Trophy Club Park
EGGstravaganza Saturday, April 11 10:00am – 11:00am Independence Park East
Fourth of July Celebration Saturday, July 4 ALL DAY EVENTS BNHS/Indy East
Pet Fest Saturday, October 3 9:00am – 11:00am Freedom Dog Park
Community Night Saturday, October 10 6:00pm – 10:00pm Harmony Park
Fall Family Campout Sat. Nov. 7 – Sun. Nov. 8 3:00pm – 10:00am Trophy Club Park
Christmas in the Park Saturday, December 12 6:30pm – 8:30pm Independence Park East
Parks and Recreation Board Page 29 of 51 Meeting Date: Monday, January 20, 2020
Activities & Special Events
Activity Date Time Location
TC Fright Lights Contest Oct. 1 – Oct. 26 Judging on 10/26 Trophy Club
Lil Pumpkin Hike Saturday, October 24 9:00am – 11:00am Trophy Club Park
Letters to Santa Nov. 21 – Dec. 16 Closes at 5:00pm Town Hall
Holiday Lights Contest Nov. 23 – Dec. 17 Judging on 12/17 Trophy Club
Gingerbread House Decorating Friday, December 4 6:00pm – 8:00pm TC Fire Department
Parks and Recreation Board Page 30 of 51 Meeting Date: Monday, January 20, 2020
Seasonal Employment •Seasonal positions have been
posted for Summer 2020.
•Interviews will be scheduled
for late February/early March.
•Staff will host a recruitment
booth at Byron Nelson High
School in late February.
Parks and Recreation Board Page 31 of 51 Meeting Date: Monday, January 20, 2020
Aquatics & Recreation Specialist •Interviews are scheduled to
begin this week.
Parks and Recreation Board Page 32 of 51 Meeting Date: Monday, January 20, 2020
Trophy Club Community Pool •Off season maintenance
continues.
•Staff met with Coach
Melbourn last week to
discuss the early planning
stages of the 2020 Triton
Swim Team season.
Parks and Recreation Board Page 33 of 51 Meeting Date: Monday, January 20, 2020
Trophy Club Park •Updated website
•Texas Parks & Wildlife Grant
•New disc golf signs
•New street signs
•Posts and decals for Mountain
Bike trail
Parks and Recreation Board Page 34 of 51 Meeting Date: Monday, January 20, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-011-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/14/2020 Planning & Zoning Commission
On agenda:Final action:1/20/2020
Title:Discuss and provide input concerning the Commission for Accreditation of Park and Recreation
Agencies (CAPRA).
Attachments:Park Board CAPRA staff report 1-17-2020.pdf
CAPRA.pdf
Action ByDate Action ResultVer.
Discuss and provide input concerning the Commission for Accreditation of Park and Recreation Agencies (CAPRA).
Parks and Recreation Board Page 35 of 51 Meeting Date: Monday, January 20, 2020
Page 1 of 2
To: Parks and Recreation Board
From: Tony Jaramillo, Director of Parks and Recreation
CC: Michael Geraci, Council Liaison
Melinda Ciaglia, Recreation Superintendent
Julie Smestad, Administrative Specialist
Marvin Athans, Parks Superintendent
Re: The Parks and Recreation Department applying for the CAPRA – Commission for
Accreditation of Park and Recreation Agencies
Parks and Recreation Board Meeting, January 20, 2020
Agenda Item:
Discuss and provide input concerning the CAPRA Accreditation process.
Strategic Link:
Improve the aesthetic and recreational value of the Town.
Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of
the Town.
Background and Explanation:
CAPRA – Commission for Accreditation of Park and Recreation Agencies is the only national
accreditation of park and recreation agencies and is a valuable measure of an agency’s overall
quality of operation, management and service to the community. Staff seeks input from the
Parks Board moving forward with this process. Other departments such as Finance, Fire &
Police along with other Parks and Recreation agencies have the ability to become CAPRA
accredited through the National Recreation and Park Association (NRPA) commission.
Financial Considerations:
Approximately - $5,100, FY 20-21
Legal Review:
N/A
Board/Commission/ or Committee Recommendation
Not applicable
Parks and Recreation Board Page 36 of 51 Meeting Date: Monday, January 20, 2020
Page 2 of 2
Staff Recommendation
Staff recommends moving forward with this process.
Attachments:
• CAPRA power point presentation
Parks and Recreation Board Page 37 of 51 Meeting Date: Monday, January 20, 2020
CAPRA Accreditation Program Plan Commission for
Accreditation of Park
and Recreation
Agencies
Parks and Recreation Board Page 38 of 51 Meeting Date: Monday, January 20, 2020
Introduction The Commission for Accreditation of Park and
Recreation Agencies (CAPRA) Standards for National
Accreditation provide an assessment tool for park
and recreation agencies. Through compliance with
these national standards of excellence, CAPRA
accreditation assures policy makers, department
staff, the general public and tax payers that an
accredited park and recreation agency has been
independently evaluated against established
benchmarks as delivering a high level of quality.
Parks and Recreation Board Page 39 of 51 Meeting Date: Monday, January 20, 2020
CAPRA MISSION The mission of the Commission for Accreditation of Park and Recreation Agencies (CAPRA)accreditation program supports the achievement of the National Recreation and
Park Association (NRPA) mission and is to:
1)Provide standards and procedures for the evaluation of public park and recreation agencies through a program of self-evaluation and outside peer review for the purpose of national accreditation;
2)Enhance the performance of park and recreation services;
3)Promote an agency which will serve more effectively the citizens in providing quality recreation.
Parks and Recreation Board Page 40 of 51 Meeting Date: Monday, January 20, 2020
What is CAPRA Accreditation? Becoming CAPRA Accredited would demonstrate that our department will meet the standards to provide ongoing quality programs, services and facilities to our citizens.
Standards provide the essential elements in order to identify compliance with accepted professional practices.
The agency accreditation standards are the benchmark for the acceptable level of practice in the industry.
Parks and Recreation Board Page 41 of 51 Meeting Date: Monday, January 20, 2020
WHY CAPRA? WHAT ARE THE BENEFITS? High level of quality service
Best practices
Quality assurance and quality improvement process
Strong performance standards
Departmental functionality
Public involvement and support
Validation and credibility
Accountability and feedback
Grant application process
Potential cost savings and external financial support
Staff motivation
Overall commitment to excellence
Parks and Recreation Board Page 42 of 51 Meeting Date: Monday, January 20, 2020
WHAT IS THE PROCESS? 1.Complete Application
2.Attend Training
3.Prepare a self-assessment report
4.Host an onsite visit
5.Attend in-person hearing
Parks and Recreation Board Page 43 of 51 Meeting Date: Monday, January 20, 2020
ACCREDITED AGENCIES 172 accredited park and recreation agencies in the United States.
16 accredited Parks and Recreation agencies in Texas:
o City of Arlington
o City of Allen
o City of Austin
o City of College Station
o City of Coppell
o City of Dallas
o City of Desoto
o City of El Paso
o City of Frisco
o City of Houston
o City of Pearland
o City of Plano
o City of Round Rock
o City of Rowlett
o City of Corpus Christi
o City of Grand Prairie
Parks and Recreation Board Page 44 of 51 Meeting Date: Monday, January 20, 2020
ACCREDITATION PROCESS 1.Preliminary Application
2.Self Assessment Report
3.Visitation
4.Accreditation
5. Annual Report
Parks and Recreation Board Page 45 of 51 Meeting Date: Monday, January 20, 2020
CATEGORIES OF STANDARDS 1)Agency Authority, Role & Responsibility
2)Planning
3)Organization and Administration
4)Human Resources
5)Financial Management
6)Programs & Services Management
7)Facility & Land Use Management
8)Public Safety & Security
9)Risk Management
10)Evaluation, Assessment & Research
Parks and Recreation Board Page 46 of 51 Meeting Date: Monday, January 20, 2020
VISITATION PROCESS •The visitation team will:
•Travel to Trophy Club, Texas for approximately four (4)days;
• Identify various items as being particular strengths of the agency;
•Assess the preparedness of the agency in conducting the accreditation process;
•Prepare a team summary report.
Parks and Recreation Board Page 47 of 51 Meeting Date: Monday, January 20, 2020
ABOUT THE COMMISION •The Commission for Accreditation of Park and Recreation Agencies is a 15-member board composed of representatives from:
-American Academy for Park and Recreation Administration-AAPRA (5 representatives)
- National Recreation and Park Association-NRPA (5 representatives)
-International City/Council Management Association-ICMA (1 representative)
-Council of State Executive Directors-CSED (1 representative) The Academy of Leisure Sciences-TALS (1 representative)
-National Association of County Park and Recreation Officials-NACPRO (1 representative) Armed Forces Recreation Society-AFRC (1 representative)
Parks and Recreation Board Page 48 of 51 Meeting Date: Monday, January 20, 2020
APPROVAL PROCESS Depending on the results, the commission may:
- Accredit
- Accredit with conditions
- Defer decision
- Deny Accreditation
Cost
-Application fee to start process - $100
-Visit team expenses – approximately - $5,000
Parks and Recreation Board Page 49 of 51 Meeting Date: Monday, January 20, 2020
PARK BOARD COOPERATION (yes please)
Assist Parks and Recreation staff and act as
ambassadors of the Department in accreditation
efforts.
Assist Parks and Recreation staff in policy/document endorsement
Examples:
Security Plan
Strategic Plan
Recreation Plan
Community Relations & Marketing Plan
Parks and Recreation Board Page 50 of 51 Meeting Date: Monday, January 20, 2020
THANK YOU, QUESTIONS?
Parks and Recreation Board Page 51 of 51 Meeting Date: Monday, January 20, 2020