Agenda Packet Parks 05/20/2019Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
Council Chambers7:00 PMMonday, May 20, 2019
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
1.2019-222-T Discuss and take appropriate action on the approval of the March 18, 2019 minutes.
Parks and Rec minutes 03.18.19 DRAFT.pdfAttachments:
2.2019-223-T Discuss and provide update regarding projects at Town parks.
3.2019-224-T Discuss and provide update regarding ongoing Recreation Programs/Events.
4.2019-225-T Discuss and take action on creating a Parks Improvement sub-committee.
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Monday, May 20, 2019
Park and Recreation Board 1 of 11 Meeting Date: Monday, May 20, 2019
May 20, 2019Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, May 17, 2019 by 5:00 P.M.
in accordance with Chapter 551, Texas Government Code.
______________________________
Julie Smestad, Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2019.
________________________________, Title: ___________________________
Monday, May 20, 2019
Park and Recreation Board 2 of 11 Meeting Date: Monday, May 20, 2019
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12019-222-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/17/2019 Parks and Recreation Board
On agenda:Final action:5/20/2019
Title:Discuss and take appropriate action on the approval of the March 18, 2019 minutes.
Attachments:Parks and Rec minutes 03.18.19 DRAFT.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the March 18, 2019 minutes.
Monday, May 20, 2019
Park and Recreation Board 3 of 11 Meeting Date: Monday, May 20, 2019
STATE OF TEXAS
COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, March 18, 2019 at 6:59 p.m. The meeting was held within the boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair
Dean Murray Secretary (arrived at 7:05 p.m.) Kim Farrell Board Member
David Stout Board Member
Joel Morace Board Member
ABSENT:
Darin Davis Board Member Alicia L. Fleury Council Liaison
STAFF AND GUEST(S) PRESENT
Greg Lamont Council Member
Tony Jaramillo Parks & Recreation Director Brian TenEyck Recreation Superintendent
Melinda Ciaglia Recreation Specialist
Julie Smestad Recording Secretary
Call to order and announce a quorum. Chairwoman Nimphius called the meeting to order at 6:59 p.m. noting a quorum was
present. CITIZEN PRESENTATIONS:
Chairwoman Nimphius asked if there were any public requests to speak. No public requests were submitted. REGULAR SESSION
Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated January 21, 2019.
Chairwoman Nimphius asked for a motion. Board Member Stout made a motion to approve the January 21, 2019 minutes. The motion was seconded by Board Member
Bone. Chairwoman Nimphius called for a vote. The motion passed unanimously. Discuss and provide update regarding projects at town parks.
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 Trophy Wood Drive, TROPHY CLUB, TEXAS Monday, March 18, 2019
Monday, May 20, 2019
Park and Recreation Board 4 of 11 Meeting Date: Monday, May 20, 2019
Director Jaramillo provided updates. Items discussed included:
• All beds have been mulched, tree ring mulching will be completed in the next 2
weeks. Plant replacement near the roundabout will be completed within the next
2-4 weeks. Endcap improvement on Trophy Lake Dr. will be completed within
the next 2-4 weeks.
• Harmony Park demolition of south playground to begin 03/20/2019. Installation
of new windscreens on tennis courts has been completed. Soccer season @
Harmony is underway. No issues or concerns have been raised.
• Lakeview Park post emergent application will be completed by April 5th. Creek
has been scheduled to be mowed this month.
• Independence Park West installation of turf and pitching rubbers complete on
all 6 warmup mounds. New fence capping will be installed in the next couple of
weeks (fields 3 & 4). New benches and tables have been delivered and will be
installed in the next 2 weeks. 30 bulbs were replaced on security lights and
fields. Replacement of miscellaneous landscaping that was removed from new
parking lot is schedule to be completed within the next 2-4 weeks. Irrigation
audits will be completed in March.
• Independence Park East renovation to the skinned infield areas on the T-Ball
fields is complete. Irrigation audits will be completed in March. Beds and tree
well have been mulched. New bike rack for pool area was delivered and will be
installed within the next 2 weeks.
• Freedom Park parking lot lights were all replaced with LED bulbs. Irrigation
audits to be completed in March..
Discuss and provide update regarding ongoing recreational programs/events. Recreation Superintendent Brian TenEyck provided updates. Items addressed included:
Trophy Club Park:
• April 26th Bio Blitz at Trophy Club Park (TCP).
• Partnering with volunteer groups (Boy/Girl Scouts) to do projects within the
parks (painting, trash cans, clean-up, etc.).
• A monthly meeting with TCP volunteers to go over projects, ideas, and
opportunities.
• Archeological survey has been approved, waiting on TxDot and TPWD to begin
next phase. Pavilion bids have been received, gravel parking lot bids have been
received, pipe rail fencing bids have been received.
Pool:
• April 1st - Membership registration to residents, swimming lesson registration,
party reservations, Triton swim club registration all open.
• April 8th – Non-resident registrations begin.
• Leak was detected and located, repair is in progress.
• Pump room canopy approved, waiting on materials and installation, Splash Pad
painting approved (work begins March 25th), hiring of summer crew has started
with some very strong candidates applying.
Monday, May 20, 2019
Park and Recreation Board 5 of 11 Meeting Date: Monday, May 20, 2019
Monday, May 20, 2019
Park and Recreation Board 6 of 11 Meeting Date: Monday, May 20, 2019
Recreation:
• Pickleball play going strong, 8-12 playing Saturdays;
• March 20th – Kickball season begins;
• March 23rd – Baseball Opener – Opening day activities @ Independence Park,
9:00 a.m.;
• April 6th – Bocce season begins;
• April 6th – Goat Yoga @ Independence Park – to date 35 registrations received.
Proposed:
• National Trails Day (Organized Trail Walk) https://americanhiking.org/national-
trails-day/
Recreation Coordinator Melinda Ciaglia provided updates. Items addressed included:
• Back to Nature – Saturday, March 30th, 11:00 a.m. – 1:00 p.m. at TCP. In
collaboration with Keep Trophy Club Wild, event will have activities including
archery, arts & crafts, horseback riding, wildlife demonstrations, and an Arbor
Day tree planting event. In-N-Out Burgers is providing food, 15+ vendors will be
onsite.
• Spring Family Campout – Saturday March 30th through Sunday, March 31st. $15
per person cost which includes 2 meals and all activities (archery, backyard
games, live music, s’mores, movie in the park). S’mores provided by Chasidy
Murphy (State Farm Ins.). 81 registered participants with registration closing
March 29th.
• EGGstravaganza – Saturday, April 20th, 9:00 a.m. – 10:00 a.m. @ Independence
Park East. 15,000 filled eggs including prize eggs (2 in each age group). Age
groups are 0-3, 4-5, 6-7, and 8-10.
• Senior Synergy – Thursday, May 9th the 7th Annual Senior Synergy Expo at Will
Rogers-Amon G. Carter Jr. Exhibit Halls. Free shuttle for Trophy Club residents
limited to 22 participants. Registration for shuttle must be completed online by
Wednesday, April 24th.
• Summer Adventure Camp – Begins Monday, June 3rd, ending Friday, August 9th.
Will be held at Medlin Middle School. Registration begins April 1st. Staff is
currently interviewing for all seasonal positions.
Discuss and take appropriate action in recommending to Town Council moving forward
with a potential pocket park and trail head on Sheldon Drive, Lot 18. Chairman Nimphius recognized resident Robert Laurence, 656 Sheldon Dr., Trophy Club who
stated he was attending to get more information about what was planned for the pocket
park. He prefers minimalistic, trail head and landscaping only, and a small parking area.
Chairman Nimphius explained that this was the first meeting and discussion about the park so
that recommendations could be made to Town Council, that no decisions had been made, and that the Board wanted resident input.
Resident Jason Potter, 640 Sheldon Dr., Trophy Club spoke. He lives directly across from the park. He is opposed to a dog park if that were to be proposed; it is not at this time. He
would like to see it landscaped and sodded with a parking area, trail head, and possibly biking trail.
Monday, May 20, 2019
Park and Recreation Board 7 of 11 Meeting Date: Monday, May 20, 2019
Discussion continued about potential number of parking spaces, a covered pavilion, potential
playground and restroom(s). Director Tony Jaramillo showed 3 different proposals and briefed the Board on costs associated with each proposal. The land involved is Town
owned and will be Town maintained. Discussion moved to starting the pocket park activity at a minimal level now (lowest cost design option), and adding items later (i.e. pavilion, bathrooms, potential playground equipment or sports equipment).
Chairman Nimphius called for a motion. Board Member Stout moved to recommend to Council
that we create the park as designed with 8 parking spaces, irrigation and
sod/landscaping (lowest cost design option). Motion was seconded by Chairman Nimphius.
Chairman Nimphius called for a vote. The vote was unanimous.
Adjourn
Chairwoman Nimphius adjourned the meeting at 7:42 p.m.
____________________________________ _____________________________
Dean Murray Julie Smestad Parks & Recreation Board Secretary Recording Secretary
Monday, May 20, 2019
Park and Recreation Board 8 of 11 Meeting Date: Monday, May 20, 2019
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12019-223-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/17/2019 Parks and Recreation Board
On agenda:Final action:5/20/2019
Title:Discuss and provide update regarding projects at Town parks.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide update regarding projects at Town parks.
Monday, May 20, 2019
Park and Recreation Board 9 of 11 Meeting Date: Monday, May 20, 2019
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12019-224-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/17/2019 Parks and Recreation Board
On agenda:Final action:5/20/2019
Title:Discuss and provide update regarding ongoing Recreation Programs/Events.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide update regarding ongoing Recreation Programs/Events.
Monday, May 20, 2019
Park and Recreation Board 10 of 11 Meeting Date: Monday, May 20, 2019
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22019-225-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/17/2019 Parks and Recreation Board
On agenda:Final action:5/20/2019
Title:Discuss and take action on creating a Parks Improvement sub-committee.
Attachments:
Action ByDate Action ResultVer.
Discuss and take action on creating a Parks Improvement sub-committee.
Monday, May 20, 2019
Park and Recreation Board 11 of 11 Meeting Date: Monday, May 20, 2019