Agenda Packet TC 05/17/2010Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, May 17, 2010
Call to order and announce a quorum.
Invocation
Pledges:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
1.2010-174-T Consider and take appropriate action regarding the Minutes dated March 22, 2010.
March 22, 2010 Minutes.pdfAttachments:
2.2010-219-T Consider and take appropriate action regarding the Minutes dated April 12, 2010.
April 12, 2010 Minutes.pdfAttachments:
3.2010-265-T Consider and take appropriate action regarding the Minutes dated April 26, 2010.
April 26, 2010 Minutes.pdfAttachments:
Town Council 1 of 159 Meeting Date: May 17, 2010
May 17, 2010Town Council Meeting Agenda
4.2010-254-T Consider and take appropriate action regarding an Interlocal Agreement between the
Town of Trophy Club and Tarrant County Emergency Services District No. One for the
use of Town's personnel and equipment to provide Emergency Medical Services to
specified service areas outside of the boundaries of the Town of Trophy Club, and
authorizing the Mayor or her designee to execute necessary documents.
Tarrant County EMS Info.pdf
Tarrant County EMS Agreement.pdf
Attachments:
PUBLIC HEARING
5.2010-241-T Public Hearing to Consider an Amendment to PD-Planned Development District No. 27,
known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending
Exhibit "B" - Development Standards, Section III. "Definitions" and Section IV. "Lot Type
Regulations" for Lot Types 1, 2, 3, and 4, and other miscellaneous changes to PD-27
as necessary regarding this request. Applicant: High Trophy Development, LLC,
Represented by Steve Lenart, Lenart Development Company, LLC (PD AMD-10-034).
Staff Report - TC 051710.pdf
Application.pdf
Public Hearing Notice.pdf
PD-27 REDLINE - TC 051710.pdf
Ordinance 2010-XX PZ - Lot Coverage.pdf
Attachments:
REGULAR SESSION
6.2010-242-T Consider and take appropriate action regarding an Amendment to PD-Planned
Development District No. 27, known as The Highlands at Trophy Club, Ordinance No.
2007-15 P&Z by amending Exhibit "B" - Development Standards, Section III.
"Definitions" and Section IV. "Lot Type Regulations" for Lot Types 1, 2, 3, and 4, and
other miscellaneous changes to PD-27 as necessary regarding this request. Applicant:
High Trophy Development, LLC, Represented by Steve Lenart, Lenart Development
Company, LLC (PD AMD-10-034)
7.2010-135-T Consider and take appropriate action regarding a Preliminary Plat for an approximate
46.413 acre tract of land situated in the R. Allen Survey, Abstract No. 5, to be known as
Neighborhood 8 of The Highlands at Trophy Club. Applicant: Jacobs Engineering
Group Inc. on behalf of Lennar Homes of Texas. (PP-10-018)
Staff Report - TC 051710.pdf
Application.pdf
Attachments:
8.2010-294-T Presentation of the second quarter report for 2009-2010 fiscal year through March
2010; discussion of same.
9.2010-257-T Consider and take appropriate action regarding financial and variance report dated April
2010.
April 2010 Monthly Financial Reports.pdfAttachments:
Town Council 2 of 159 Meeting Date: May 17, 2010
May 17, 2010Town Council Meeting Agenda
10.2010-259-T Consider and take appropriate action regarding an Ordinance canvassing the returns
and declaring the results of the Joint General and Special Election held on May 8, 2010
for the purpose of electing one (1) Council Member for Place #2, one (1) Council
Member for Place #3, one (1) Council Member for Place #4, and one (1) Council
Member for Place #5, and for the purpose of submitting Proposition One reauthorizing
the local sales and use tax in the Town at a rate of one-fourth of one percent (0.25%) to
continue providing revenue for maintenance and repair of municipal streets, to the
qualified voters of the Town, and providing an effective date.
Ord 2010-XX Canvassing election of May 8, 2010.pdfAttachments:
11.2010-260-T Remarks by outgoing Council Members.
12.2010-261-T Oath of Office to be administered by Municipal Court Judge, Mark Chambers,
Presentation of Certificate of Election from the Mayor to Incoming Council Members
and remarks by Incoming Council Members.
13.2010-255-T Staff to provide a recap of the Arbor Day festivities, discussion of same.
14.2010-253-T Consider and take appropriate action regarding an Agreement between the Town of
Trophy Club and JPMorgan Chase Bank, N.A. for participation in procurement cards
and corporate travel charge card programs.
Contract JPMorgan Chase Pcard Program.pdfAttachments:
15.2010-256-T Consider and take appropriate action regarding the submission of the Assistance to
Firefighters Grant (AFG), and authorizing the Mayor or her designee to execute
necessary documents.
AFG.pdfAttachments:
16.2010-288-T Consider and take appropriate action regarding an Ordinance amending Section 8.12,
entitled “Community Pool” of Article VIII entitled, “Schedule of Fees” of Chapter 1,
entitled “Administration” of the Code of Ordinances, implementing pool admission fees.
P & R Staff Notes.pdf
P & R Minutes dated January 5, 2010.pdf
Ord. 2010-XX Sched of Fees-Community Pool.pdf
Attachments:
17.2010-178-T Consider and take appropriate action regarding Meeting dates for the July, August and
September Regular Town Council meetings.
Budget Timeline Requirements.pdf
2010 Budget Calendar.pdf
Attachments:
18.2010-208-T Consider and take appropriate action regarding the Town Council's relationship with
TCMUD No. 1 relative to the SEMO status and to the hiring of a new Town Manager.
19.2010-264-T Items for future Agendas.
Items for Future Agendas.pdfAttachments:
Town Council 3 of 159 Meeting Date: May 17, 2010
May 17, 2010Town Council Meeting Agenda
20.2010-262-T Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Drainage Study Update
2. Bobcat Blvd.
3. Fire Department Pancake Breakfast/Hot Dog Lunch
21.2010-263-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, May 13, 2010 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
________________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Town Council 4 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-174-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:3/29/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding the Minutes dated March 22, 2010.
Attachments:March 22, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 5 of 159 Meeting Date: May 17, 2010
12010-174-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated March 22, 2010.
Town Council 6 of 159 Meeting Date: May 17, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 22, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 22,
2010. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Susan Edstrom Council Member
Philip Sterling Council Member
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Linda Thoms Financial Analyst
Mayor White announced the date of March 8, 2010, called to order and announced a quorum at
7:00 p.m.
Trophy Club MUD No. 1 Joint President Dean Henry called to order and announced a quorum.
Trophy Club MUD No. 1 Attendees:
Joint President Dean Henry
Joint President Jim Budarf
Director Jim Hase
Director Kevin Carr
Director Steven Kohs
Director Jim Thomas
Director Gary Cantrell
Invocation offered by Mayor Pro Tem Strother.
Pledges led by Council member Sterling.
CITIZEN PRESENTATIONS:
No speakers addressed the Council
REGULAR SESSION
Town Council Minutes dated March 22, 2010
1
Town Council 7 of 159 Meeting Date: May 17, 2010
Mayor White moved up Item 2.
2. 2010-163-T Mayor White to present an annual state of the Town message, which shall include
setting out needs and goals for the Town; discussion of same.
Mayor White presented an annual state of the Town message. (See attached.)
No action taken.
1. 2010-166-T Consider and take appropriate action regarding the SEMO report and/or the
Intergovernmental Contract for Employee Services between the Town of Trophy Club and
TCMUD1.
Mayor White stated that the SEMO’s proposal for Option 2 would be an option with less impact to the
Town. White summarized Option 2 as a lease agreement between the Town and TCMUD1, where
TCMUD1 will have total control over the current 100% TCMUD1 funded employees, they will have their
own Finance person solely dedicated to TCMUD1 and will absorb HR with their current staff. Option 2
allows for TCMUD1 to contract for services for IT and allows the Town to continue processing payroll for
all employees. Additionally, Option 2 will allow TCMUD1 employees to continue to receive Health
Insurance and TMRS under the Town’s Coverage. Mayor White stated that there is a Joint Session
scheduled on Wednesday; however hopes that a conclusion may be reached tonight.
Council member Edstrom asked how this proposal differs from the current agreement and asked Mayor
Pro Tem Strother or Council member Rose to provide an update from their meeting with the SEMO
Committee.
Mayor Pro Tem Strother explained that the contract for services was further defined at the meeting.
TCMUD1 will have one Finance person (a point person) directly reporting to the TCMUD1 District
Manager Robert Scott. A contract for services will be negotiated at an agreed amount/cost for additional
services or expertise from the Town’s Finance Department.
Council member Rose added that there are minor details that still need to be worked out. Rose
suggested an Administrative Agreement regarding the benefits that will be offered to TCMUD1
employees. The big picture is the final cost to the residents with the key impact of the benefit the
residents are receiving from Solana.
Town Manager Emmons stated the numbers provided do not include Fire/EMS as Fire/EMS is still
undetermined. Emmons said that he presented an estimated cost of $18,000, which was negotiated at
the off site meeting with the SEMO Committee, Mayor Pro Tem Strother and Council member Rose and
will now be computed at an hourly rate. Under this scenario TCMUD1 will pay the Town 100% for IS,
Emergency Administrative Assistant and Permitting, basically one half of what they are paying now.
Council member Rose commented that part of the confusion resulted from when Town Manager Emmons
and Mayor White met with a different group of TCMUD1 that he and Mayor Pro Tem Strother met with.
Rose confirmed that TCMUD1 is not interested in an SLA and does not want to go into that much detail.
Council member Edstrom questioned what support services the District Manager would have control over
and would it be control or only input. Edstrom said that the SLA is not just a cost agreement but also a
service which protects the Town, TCMUD1 and the employees. The SLA is necessary so that all are
aware of the agreed expectations and will help alleviate issues that have occurred in the past. Edstrom is
concerned about the entity control over support services where an employee has two bosses.
Mayor White asked the Council if they could agree in principal and then negotiate the details.
Town Council Minutes dated March 22, 2010
2
Town Council 8 of 159 Meeting Date: May 17, 2010
Council member Edstrom questioned HR. TCMUD1 Director Hase explained that TCMUD1 would absorb
HR with their existing employees as it is not a full-time job on the TCMUD1 side. The salary
administration, disciplinary action, expertise would come from whomever TCMUD1 designate. Hase
stated that TCMUD1 wants responsibility of Finance and HR outside of the Town and that there is an
advantage to the Town residents if a support services contract can be negotiated. After their meeting
with the Mayor and Town Manager the SEMO Committee went back and decided that there was benefit
to having a Permit Clerk and EMS Secretary.
Town Manager Emmons clarified that TCMUD1 would only provide HR to the 100% TCMUD1 funded
employees. The Town would continue to provide HR to the shared employees, Fire/EMS and the 100%
funded Town employees. TCMUD1 is proposing to handle Finance with the current employees they have
and would like the Town to consider an hourly contract price for help they may need from Finance
Director Kathy DuBose regarding the audit and other financial problems should they come up.
TCMUD1 Director Carr stated that the consultant services needed from the Finance Director would be
scheduled based on Kathy DuBose’s availability; therefore the TCMUD1 prefers an hourly rate as
opposed to a flat fee.
Mayor Pro Tem Strother stated that the one point all (Town and TCMUD1) can agreed on, is that the
operations of the Town and TCMUD1 are very intertwined and therefore it is in everyone’s best interest to
work together.
TCMUD1 Joint President Henry stated that the details need to be worked out soon as there are only six
months remaining to complete this transition.
Council member Edstrom cautioned that the personnel policies need to be administered equally from
entity to entity as all employees, regardless of funding are in essence family.
Council member Sterling thanked the group for the discussion as he was not privy to the other
discussions with the SEMO Committee.
TCMUD1 Director Carr clarified that the MUD employees are not paid out of the tax rate. This is the
same thing that occurs in private sector, when a company loses a contract, they have to streamline and
possibly cut positions in order to create efficiencies. Both entities need IT for the servers and licenses
and neither need to incur that additional expense.
Town Manager Emmons clarified under this option there is will be one employee from the Finance who
will be shifted into TCMUD1 and five employees, three from Finance, the HR Coordinator and the Town
Secretary/HR Manager will become 100% Town funded.
TCMUD1 Jim Hase stated that if the Town Manager is concerned that TCMUD1 may come back next
year and decide that they will not fund the Permit Official or the Finance employee, they are happy to sign
a ten year contract for Administrative Services.
Council member Rose questioned how the HR policies will be enforced and how the insurance benefits
will be represented with two different HR Departments. Town Manager Emmons said that the policies will
need to rewritten to reflect the new agreement. There are issues and details regarding the Town
Personnel Policy and insurance benefits that need to be vetted out regarding the 100% TCMUD1 funded
employees as it relates to potential liabilities to the Town.
Town Attorney Adams said that she needs to understand the business points in order to draft a
document.
Motion made by Edstrom, seconded by Rose moving Council consensus with option 2, as outlined in the
SEMO memo included in the packet, with the separation of TCMUD1 operational employees and one
Finance employee to be moved to the TCMUD1 side, will work on the points as it relates to the HR
Town Council Minutes dated March 22, 2010
3
Town Council 9 of 159 Meeting Date: May 17, 2010
function, including but not limited to rewriting support materials and guidelines under which both sets of
employees will operate, that we will continue with joint health insurance/TMRS for all employees,
Fire/EMS will remain under the Town’s prevue, the Town will provide a contract for services for IT,
Administrative functions and Finance will be contracted as needed at an hourly rate.
TCMUD1 and Council agreed to meet again as the SEMO Committee and two Council members in order
to work out the finite details. Council requested updates regarding the discussions/negotiations from the
meetings.
Motion passed unanimously without further discussion.
Mayor White cancelled the Joint Session scheduled for Wednesday, March 24, 2010.
3. 2010-165-T Police Chief Kniffen to provide an update regarding the Bike Safety Day conducted
by the Trophy Club Police Department’s Bike Patrol at Lakeview Elementary School on March
8, 2010; discussion of same.
The Trophy Club Police Department’s School Resource Officer and Bike Patrol conducted a Bike Safety
Day at Lakeview Elementary School March 8, 2010. School Resource Officer Keith Burris, along with Bike
Patrol Officers Jeff Rocha and Kyle Meeks taught the students proper bike safety procedures, proper
hand signals and showed them various safety equipment every bicycle should have. A total of 317
students from Kindergarten through 4th grade attended the event during their physical education period.
The students were shown various scenarios where hand signals were needed as well as what to do when
a bicyclist approached an intersection. After the scenarios the students were asked to demonstrate their
knowledge at various set up practical stages.
Part of the instruction that was taught were the ABCs of bike safety; check the bike for proper tire
inflation, making sure the brakes were in proper working order and correct chain tension. After the
students demonstrated their knowledge of the rules, hand signals and the ABCs, the officers handed out
multi-colored reflective stickers for the kids’ bicycles and helmets. Officer Burris stated he felt the day was
a success and is looking forward to the next event which is scheduled for 3:00PM May 21, 2010 at Beck
Elementary School in Trophy Club.
4. 2010-149-T Consider and take appropriate action regarding financial and variance report
dated: a. February 2010.
Town Manager Emmons introduced Linda Thoms, Financial Analyst, standing in for Finance Director
Kathy DuBose.
February 2010 monthly financial report is presented in a format that provides the comparison of monthly
and year to date actual amounts to the current fiscal year budget. The accompanying variance report
provides an explanation of actual fiscal year to date revenues and departmental expenditures which vary
more than 10% from the percent of the fiscal year lapsed. Total expenditure is 35.5%; the majority of the
expenditures come in during the summer months.
Mayor Pro Tem Strother commented that the nation-wide sales tax is down and asked Town Manager
Emmons if he sees this as a substantial impact. Town Manager Emmons explained that the Town will be
in the arears with the reporting system, still a bit low, but better than it appears in this report and that the
Franchise fees will be alright.
Motion made by Strother, seconded by Rose to approve the financial and variance report dated February
2010.
Town Council Minutes dated March 22, 2010
4
Town Council 10 of 159 Meeting Date: May 17, 2010
Motion passed unanimously without further discussion.
5. 2010-152-T Receive and consider the recommendations of the 2009 Volunteer Citizen of the
Year Committee and take appropriate action as necessary.
Bob Downey, 531 Indian Creek Drive – Explained that very few nominations were received. The
Committee would like to start the process earlier next year and will encourage the Town Boards, Schools
and Churches to participate as there are a lot of worthy recipients who do not get recognized. Mr.
Downey requested that the Council consider changing the Adult categories of Civic and Philanthropic
back to one category.
Mayor White announced the following recommendations:
Philanthropic Category - Deandra Pugh
Civic Category - Larry Lentzner
Teenage Category - Brittney Fluty
Recipients will be honored at the April 12, 2010 Town Council meeting.
Motion made by Edstrom, seconded by Strother to accept the Citizen of the Year Committee’s
recommendation.
Council member Sterling thinks merging the Adult categories is better. The Council will discuss the
revisions to the process at a later date.
Motion passed unanimously without any discussion.
6. 2010-136-T Consider and take appropriate action regarding a request from TCMUD1 for a
temporary use to place an Arch Building and Mobile Home on the South Parking Lot of the
Trophy Club Country Club for a period not to exceed eighteen months.
Town Manger Emmons advised that this request will allow the Country Club a Special Use Permit to
place an arch building and mobile home on the south parking lot.
Fire Chief Thomas stated that the tent will house the equipment and the staff will stay in a module home.
The tent is not heated, which should not be a problem considering it is spring. There will be electricity in
the tent.
Council member Edstrom confirmed the location as where the Fourth of July celebration is staged, which
will require changing the parade route.
Mayor Pro Tem Strother confirmed the fire egress is the County Club’s main entrance.
Town Attorney Adams stated that the Council is approving the Special Use Permit only; it is up to the
County Club to work out the details.
Motion made by Edstrom, seconded by Sterling to approve a request from TCMUD1 for a temporary use
permit to place an Arch Building and Mobile Home on the South Parking Lot of the Trophy Club Country
Club for a period not to exceed eighteen months.
Motion passed unanimously without further discussion.
7. 2010-153-T Consider and take appropriate action scheduling quarterly Special/Joint Sessions
with Trophy Club MUD No. 1 and the Town Council.
Town Council Minutes dated March 22, 2010
5
Town Council 11 of 159 Meeting Date: May 17, 2010
At their March 8, 200 meeting, Council asked staff to bring back a calendar of room availability in order to
schedule quarterly meetings. The calendar was included in the packet.
Mayor White stated that the calendar included in the packet still included meeting dates for TCMUD2 and
Master District. The Council decided that the first quarterly Special/Joint Session should occur on
Thursday, April 22 at 6:00 or 7:00 p.m.
8. 2010-161-T Consider and take appropriate action to enter into an agreement with Jacobs
Engineering for additional engineering services in connection with Trophy Club Master
Improvements Phase II.
The purpose of this item is to contract with Jacobs Engineering for additional services associated with
Trophy Club Master Improvements Phase II. TC Master Improvements Phase II was completed in mid-
2009. After completion, several construction deficiencies were identified and the Maintenance Bond
holder (Traveler's) was notified. The Contractor that performed the work is no longer in business and a
replacement contractor will be required. The engineering review and assessment will help determine the
scope of the repairs needed as we move forward to have all of the deficiencies corrected.
Town Attorney Adams said this is still open for two years from the date of bond acceptance. Town
Manager Emmons added that notice was made to the bonding company several months ago and
substantial completion was March of 2009.
Motion made by Strother, seconded by Edstrom to enter in an agreement with Jacobs Engineering for
additional engineering services in connection with Trophy Club Master Improvements Phase II, not to
exceed $4,500.
Motion passed unanimously without further discussion.
9. 2010-156-T Town Manager's Update regarding the creation of a Code of Conduct/Ethics and
the establishment of an Ethics Commission and the Bids for the Overhill/Timberidge Drainage
Project; and discussion of the same.
Town Manager Emmons said that the Ethics Ordinance is being reviewed by Town Attorney Adams and
that there have been a series of meetings regarding the Overhill/Timberidge Drainage Project. Teague,
Nall & Perkins (TNP) created the bid which was scheduled to be opened Monday, March 15, however
only one bid was received. TNP made an addendum to extend the bid until this week in order to try and
generate more bids.
Update only, no action.
10. 2010-157-T Update from Council Member Rose regarding the March 16, 2010 TCMUD1
Meeting; discussion of same.
Council member reported on the following:
- Bond issuance
- Joint-General Election Agreement amendment
- Action regarding SEMO Committee meetings
- Employment Contracts/Agreements
Update only, no action.
Town Council Minutes dated March 22, 2010
6
Town Council 12 of 159 Meeting Date: May 17, 2010
Town Council Minutes dated March 22, 2010
7
11. 2010-158-T Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Mayor White provided a brief update on her attendance at the following meetings and events:
- Northwest Community Partnership
- 25th Town Anniversary Planning Committee
- Census Information
- Metroport
12. 2010-155-T Items for future Agenda.
No changes.
Council convened into Executive Session at 9:33 p.m.
13. 2010-159-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee:
(1) the annual evaluation of Town Manager, Brandon Emmons;
(2) continued employment/services of Town Manager Emmons;
(3) Potential search for new Town Manager; and
(4) Potential appointment of Interim Town Manager.
Council reconvened into Regular Session at 11:03 p.m.
14. 2010-162-T Consider and take appropriate action regarding the Executive Session Item.
Motion made by Edstrom, seconded by Sterling to accept the resignation of Town Manger Emmons
effective April 23, 2010 and per the Charter, Acting Town Manager Stephen Seidel will continue as such
until a full-time Town Manager is hired.
Motion passed unanimously without further discussion.
ADJOURN
Motion to adjourn made by Sterling, seconded by Edstrom. Meeting adjourned at 11:04 p.m.
____________________________ ________________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 13 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-219-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:4/15/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding the Minutes dated April 12, 2010.
Attachments:April 12, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 14 of 159 Meeting Date: May 17, 2010
12010-219-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated April 12, 2010.
Town Council 15 of 159 Meeting Date: May 17, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 12, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 12,
2010. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Susan Edstrom Council Member
Philip Sterling Council Member
Bill Rose Council Member
TOWN COUNCIL MEMBERS ABSENT:
Glenn Strother Mayor Pro Tem
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Adam Adams Parks Director
Mayor White announced the date April 12, 2010 call to order and announce a quorum at 7:00 p.m.
Mayor White announced that Mayor Pro Tem Strother advised the Council on March 29th that he
would be absent.
Invocation offered by Police Chief Scott Kniffen.
Pledges led by Parks and Recreation Director Adam Adams.
PRESENTATIONS
1. 2010-175-T Announce the recipients of the 2009 Volunteer Citizen of the Year; discussion
of same.
Nominations were received for Deandra Pugh, Larry Lentzner, Brittney Fluty and Melissa Goebel. The
Council approved the Citizen of the Year Committee’s recommendation at their March 22, 2010 Council
meeting. Mayor White announced the 2009 Citizens of the Year:
Deandra Pugh – winner of the Philanthropic Category (not in attendance)
Brittney Fluty – winner of the Teenage Category (not in attendance)
Town Council Minutes dated April 12, 2010
1
Town Council 16 of 159 Meeting Date: May 17, 2010
Mayor White presented a certificate to Larry Lenzter, who is the winner in the Civic Category
All Citizens of the Year will be recognized at the Annual 4th of July event and represented in the parade.
2. 2010-110-T Police Chief Kniffen to present departmental awards and commendations;
discussion of same.
Mayor White called on Police Chief Kniffen to present Police Commendations, Certificate of Merit, and
Officer of the Year.
Police Chief Kniffen presented the following:
Keith Burris - Bicycle Officer, Intermediate Police Officer and Officer of the Year – nominated by a fellow
Police Officer
Lee Delk -15 Year Safe Driving Award
Robert Mastropiero - Intermediate Police Officer
James Norcross - Firearms Instructor and Police Training Officer
Jeff Rocha - Bicycle Officer
Edward Beetler - Purple Heart Award
Adam Watkins - Police Commendation (for being MADD 2008 Officer of the Year for DWI enforcement)
Kyle Meeks (not in attendance) - Bicycle Officer, Intermediate Police Officer and Police Commendation
(for being MADD 2009 Officer of the Year for DWI enforcement)
Janet Grunt (not in attendance) - Certificate of Merit
No action taken.
3. 2010-177-T Receive an annual update from EDC 4B; discussion of the same.
EDC 4B President Jim Hicks, Assistant Town Manager Seidel and Jason Claunch, President of Catalyst
Commercial presented the annual report. (Presentation included in Minutes.).
President Hicks stated it might appear that Economic Development happens overnight, it does not and
especially given the hard economic times. The Buxton Group laid the preliminary ground work, however
those businesses landed in Roanoke.
Council member Edstrom thanked the three for a great presentation. As suggested in the presentation,
Edstrom liked the idea of providing the EDC 4B members with Planning and Zoning training that will
better prepare the EDC 4B members to speak to businesses development. Assistant Town Manager
Seidel advised that the probable cost report of branding may have to put off until next fiscal year
depending on scope and resulting expense. Seidel said that EDC 4B sought direction from the Council
first. Council member Edstrom welcomed hearing more about this, suggesting perhaps a workshop to
know what branding would entail.
No action, update only.
Town Council Minutes dated April 12, 2010
2
Town Council 17 of 159 Meeting Date: May 17, 2010
Citizen Presentations:
Jim Thomas, 7 Meadowbrook Lane – Spoke as a resident asking for the Council to give EMS back to
TCMUD No. 1, providing TCMUD No. 1 would agree to let the Town run EMS as done in the past. Mr.
Thomas requested that his transcript be included to the Minutes. (attached)
Irma Thomas, 7 Meadowbrook Lane – Gave her time to Jim Thomas.
Sarah Thomas, 7 Meadowbrook Lane - Gave her time to Jim Thomas.
Bruce Morey, 546 Timber Ridge – Spoke in opposition to the Timber Ridge/Overhill Drainage
Improvements.
CONSENT AGENDA
4. 2010-148-T Consider and take appropriate action regarding the Minutes dated February 15,
2010.
5. 2010-150-T Consider and take appropriate action regarding the Minutes dated March 8,
2010.
6. 2010-184-T Consider and take appropriate action regarding the approval of the final Joint
Election Agreement with Denton County.
Motion made by Edstrom, seconded by Rose to approve the Consent Agenda Items 4 – 6, as amended
with the corrections noted to Item 4, Minutes dated March 8, 2010. Corrections are as follows:
5. 2010-42-T Receive annual report from the Park Board; discussion of the same.
Council member Edstrom questioned the Board’s proposal for a dog park which eliminated all
sports fields when sports fields are desperately needed.
Motion passed unanimously without any discussion.
REGULAR SESSION
7. 2010-202-T Consider and take appropriate action regarding a Proclamation for Arbor Day
2010 including the Arbor Day Event festivities.
Council member Edstrom read the Proclamation.
Mayor White asked the citizens to join the Town on Saturday, April 24th, from 2:00 p.m. to 5:00 p.m. as
we celebrate Trophy Club’s status as Tree City, USA at our annual family festival. The event takes place
at Trophy Club Park and features rides, games, a free concert and public safety fair.
Parks and Recreation Director Adam Adams elaborated on the festivities. (Presentation attached.)
Motion made by Sterling, seconded by Rose to approve the Proclamation for Arbor Day 2010.
Motion passed unanimously without any discussion.
8. 2010-203-T Staff to provide a recap of the Easter Egg Hunt festivities, discussion of same.
Town Council Minutes dated April 12, 2010
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Town Council 18 of 159 Meeting Date: May 17, 2010
Mayor White said that Ms. Texas, a Trophy Club resident, attended the Easter Egg Hunt and she was
well received by the children.
Parks and Recreation Director Adam Adams provided a recap of the Easter Egg Hunt. Adams stated that
they had a good turnout as it was a nice day but very windy. (Presentation attached.)
Mayor White appreciated that Staff made several changes, identified as issues from last year’s event and
that it was a great event.
No action, recap only.
9. 2010-207-T Consider and take appropriate action regarding a Resolution endorsing
Regional "Best Practices” Standards calculated at fostering improved Intrastate Gas
Utility Municipal Relations.
Mayor White stated that the purpose of the Resolution is consistent with the provision of Section 181.005
(b) and (c) of the Texas Utilities Code when determining routes and construction within a municipality.
Town Manager Emmons said that the Resolution shows support between the Town and Utility Municipal
Relations. For the most part, Trophy Club will not be impacted. Council member Edstrom stated that
although the impact is low, showing support regionally is important as some day the Town may need the
support.
Motion made by Edstrom, seconded by Rose to approve a Resolution endorsing Regional "Best
Practices” Standards calculated at fostering improved Intrastate Gas Utility Municipal Relations.
Motion passed unanimously without any discussion.
10. 2010-204-T Consider and take appropriate action regarding the Memorandum of
Understanding regarding the adoption of the Texas Department of Transportation’s
Federally-Approved Disadvantaged Business Enterprise Program by the Town of Trophy
Club.
Mayor White stated that this Memorandum of Understanding memorializes the obligations, expectations
and rights of the Town and TxDOT as related to the Town's adoption of the TxDOT Disadvantaged
Business Enterprise (DBE) Program to meet the federal requirements.
Town Manager Emmons added that this is part of the federal funds of the Safe Route to School Project.
Motion made by Sterling, seconded by Rose to approve the Memorandum of Understanding regarding
the adoption of the Texas Department of Transportation’s Federally-Approved Disadvantaged Business
Enterprise Program by the Town of Trophy Club.
Council member Sterling confirmed that money will be set aside for under funded businesses. Sterling
stated that as a small business owner this is not fair that certain people get perks and Council should not
be endorsing inequitable business practices.
Mayor White pointed out that if the Council does not approve, they will lose the entire grant of 500K and
the engineering money already spent.
Town Manager Emmons reminded the Council that the Charter required an affirmative vote of four (4) or
more members of the Council in order to adopt the Memorandum of Understanding.
Motion made by Edstrom; seconded by Rose to table to a date certain of April 26, 2010.
Town Council Minutes dated April 12, 2010
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Town Council 19 of 159 Meeting Date: May 17, 2010
Motion passed unanimously without any discussion.
11. 2010-208-T Consider and take appropriate action regarding the Town Council's
relationship with TCMUD No. 1 relative to the SEMO status and to the hiring of a new Town
Manager.
Mayor White stated the she and Town Manger Emmons met with the SEMO Committee and negotiated
an agreement that she feels very good about. TCMUD No. 1 is scheduled to take action at their April 19,
2010 meeting. This gives the Council the opportunity to separate the employees but move forward.
Motion made by Edstrom, seconded by Sterling to table until the May 17, 2010 meeting, after the
Consultant is determined and so that the entire Council may discuss what involvement they want from
TCMUD No. 1.
Motion passed unanimously without any discussion.
12. 2010-176-T Consider and take appropriate action regarding the proposals to provide
executive recruitment services for the Town Manager position.
Mayor White stated that proposals were received from Waters Consulting, Chris Hartung, the Mercer
Group and Strategic Government Resources. Mayor White stated that other cities advised that although
recruiting services provided by a Consultant Firm can be expensive, most were very happy with the
results. White said that consultant firms have the ability to target people who may not be actually looking
for a job, but who would fit the needs of Trophy Club.
Council member Rose felt Chris Hartung’s proposal was thin, the Mercer Group does not look as if they
have had any current placements, Strategic Government Resources has had several placements in this
area, as have Waters Consulting. Rose anticipates $20 to 25,000 for the entire search. Town Manager
Emmons confirmed that Mercer has had placements in the past two years.
Mayor White clarified that the anticipated expenses do not include travel expenses incurred by the
candidates. White liked the Mercer Group’s proposal of a reception for possible candidates as an
introduction to the staff.
The Council discussed narrowing the search to two firms and then seeing if those two were willing to
lower their proposals.
Town Manager Emmons stated that all four firms specialize in this area and know the dynamics of this
area. All are familiar with the Town of Trophy Club. Emmons suggested that Council select two firms to
speak to at the next meeting, possibly in a workshop.
Motion made by Edstrom, seconded by Rose to invite Waters Consulting and Mercer Group to the next
meeting to briefly discuss the proposals and provide Q & A.
Motion passed unanimously without any discussion.
13. 2010-178-T Consider and take appropriate action regarding Meeting dates for the July and
September Regular Town Council meetings.
Council is currently scheduled to meet:
April 26
May 17 (May 12 - 20 Period to Canvass)
June 7
Town Council Minutes dated April 12, 2010
5
Town Council 20 of 159 Meeting Date: May 17, 2010
June 21
July 5 (Town Offices closed for the 4th of July Holiday)
July 19
August 2
August 16
September 6 (Town Offices closed for the Labor Day Holiday)
September 20
Council requested that the Finance Department first produce the budget calendar in order to determine
the best dates to reschedule. The Council also suggested that this Item come back on the May 17, 2010
Agenda in order for the new Council to consider.
14. 2010-206-T Council to provide input and direction to staff regarding the creation of a Code
of Conduct/Ethics Ordinance and the establishment of an Ethics Commission.
As requested by Council member Rose, this item has been brought back before Council. Council
member Rose said that he worked on the language with former Council member Wilson.
Motion made by Sterling; seconded by Edstrom to table. Council member Edstrom called the question.
Council member Edstrom stated that it is appropriate for the newly seated Council to address this
Ordinance. Edstrom added that staff should be preparing Ordinances, not Council members.
Council member Rose stated that ample review time has been provided to both staff and Council. Rose
explained that the language does not require the Commission to meet regularly, only when there is an
objective.
Motion to table tied with Mayor White and Council member Rose voting against and Council members
Sterling and Edstrom voting in favor.
Mayor White said that the purpose of this Item is not to approve an Ordinance, but rather provide
direction to Staff to begin review of the proposed Ordinance. Council member Edstrom stated that Staff
should not be reviewing an Ordinance written by a Council member.
Town Attorney Adams advised that the Charter states that the Council shall adopt by ordinance a code of
ethics and conduct that is consistent with the provisions of this Charter and that the Town Council shall
establish by ordinance an independent Ethics Commission to administer and enforce the Code of Ethics
and Conduct ordinance. Adams explained that the Commission only needs to meet when a complaint is
received and the Commission does not need to be a standing Commission.
Council member Edstrom stated that the drafts provided are not applicable to the Town as they are
Ordinances taken from larger cities. Edstrom said that Trophy Club was polarized in the past by one
event that pitted one group or person against another. Edstrom asked the Council to keep in mind the
livelihoods of the employees, who are governed by Personnel Policies when considering the Ethics
Ordinance.
Town Manager Emmons suggested that the Ordinance define employees as currently only the Town
Manager, Town Attorney and Town Secretary, who report to the Town Council. The Charter requirement
does not state that the amendment be inclusive of all employees.
Mayor White requested that the Council forward their business points to Town Manager Emmons who will
compile and forward out to the entire Council.
Council member Edstrom asked that this Item not come back to Council until after the election.
Town Council Minutes dated April 12, 2010
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Town Council 21 of 159 Meeting Date: May 17, 2010
Council member Rose asked Town Attorney Adams to pull his business points from his draft (T-E).
15. 2010-179-T Items for future Agendas.
No action taken.
16. 2010-205-T Town Manager's Update regarding the following; and discussion of the same.
Town Manager Emmons provided the following updates:
1. Roundabout – Conceptual plan is in the process of being finalized.
2. Bobcat Blvd – The first phase has been completed. Anticipated completion time for the second phase
is mid-May.
3. Splash Park – The Contractors are doing a great job. July 4, 2010 is the anticipated opening date.
4. Safe Routes to School - Bidding will occur late May and a contract will be issued mid June.
5. Building Permits - 150 permits were budgeted and 98 have been issued to date.
6. Three Clean Event – Scheduled for Saturday, April 24, 2010 at Medlin Parking Lot.
7. Outgoing comments; and discussion of the same - Town Manager Emmons made a short statement
about his experience in Trophy Club. Emmons recognized the Staff and the Town Council for their
dedication.
17. 2010-180-T Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Mayor White provided an update on the following:
FitCities Walk with the Mayor – Mayor White is going to continue her Walks with the Mayor.
TML Regional Meeting – Mayor White thanked the Staff and the Country Club for coordinating the
meeting.
Northwest Metroport Chamber Mayor's Roundtable – The Mayor’s Roundtable meets quarterly and two
additional meetings developed at this month’s meeting. Mayor White announced that Trophy Club,
Roanoke and Westlake will be meeting to discuss sales tax usage and trails.
TCRBA opening day baseball ceremony – Mayor White threw the first pitch at the opening day ceremony.
Easter Egg Hunt - This event was detailed by Parks Director Adams earlier in the meeting.
25th Town Anniversary Planning Committee -The event will be held Labor Day Weekend. It will be a fun,
full weekend and additional details will follow.
RSVP Meals on Wheels - Mayors for Meals Campaign – Mayor White found this to be rewarding.
Groundbreaking for Splash Park – Addressed under the Town Manager’s Update.
Patriot Guard Riders – impressed with the number of people who turned out.
Breakfast Reception Alliance TX and 35W Coalition Day – This was a Transportation conference and
there are huge issues with funding. Mayor White said that she learned that gas tax is per gallon and thus
the same regardless on the gas price. As cars become more efficient and usage goes down, so do the
gas tax revenues.
Northwest Metroport Chamber Luncheon – Good attendance.
Lunch with the President (Baylor Regional Medical Center at Grapevine) – Mayor White met the new
President, who announced Baylor’s focus is on cardiac care and Emergency Room issues.
Mayor White attended the Emergency Preparedness Summit hosted by Congressman Burgess on April
10, 2010 and found the meeting to be very informative. Mayor White passed the information on to
Fire/EMS.
EXECUTIVE SESSION
Town Council Minutes dated April 12, 2010
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Town Council 22 of 159 Meeting Date: May 17, 2010
Town Council Minutes dated April 12, 2010
8
Council convened into Executive Session at 10:20 p.m.
18. 2010-182-T Council to convene into executive session pursuant to Texas Government
Code, Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee:
A. Services, compensation, contract and severance benefits, performance, special
duties and directions for Town Manager Emmons
B. Letter of Understanding regarding Acting Town Manager position
C. Search for new Town Manager
Council reconvened into Regular Session at 1:15 a.m. on April 13, 2010.
19. 2010-183-T Consider and take appropriate action regarding Executive Session items.
Motion made by Edstrom, seconded by Sterling authorizing the Mayor to execute a Memorandum of
Understanding with Assistant Town Manager Seidel regarding the Acting Town Manager position, and to
execute a consultant Agreement with Town Manager Emmons as discussed in Executive Session.
Motion passed unanimously without any discussion.
ADJOURN
Motion to adjourn made by Sterling, seconded by White to adjourn at 1:13 a.m.
____________________________ ________________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 23 of 159 Meeting Date: May 17, 2010
Town Council 24 of 159 Meeting Date: May 17, 2010
Town Council 25 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-265-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding the Minutes dated April 26, 2010.
Attachments:April 26, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 26 of 159 Meeting Date: May 17, 2010
12010-265-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated April 26, 2010.
Town Council 27 of 159 Meeting Date: May 17, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 26, 2010 6:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 26,
2010. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Susan Edstrom Council Member
Philip Sterling Council Member arrived at 7:45 p.m.
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Acting Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Kathy DuBose Finance Director
Carolyn Huggins Planning Manager
Mayor White announced the date of April 26, 2010, called to meeting to order and announced a
quorum at 6:07 p.m.
Mayor White announced that Council member Sterling would be late.
WORKSHOP (6:00 - 7:00 P.M.)
1. 2010-218-T Chuck Rohre from Waters Consulting and Gary Holland from The Mercer Group to
briefly discuss their proposals to provide executive recruitment services for the Town
Manager position; discussion of the same.
Council heard proposals from Gary Holland with The Mercer Group and Chuck Rohre from Waters
Consulting.
Gary Holland - The Mercer Group
Mayor White asked Mr. Holland for a timeframe. Mr. Holland said that Council could budget around 90
days give or take Council’s schedule. Within the first 60 days a list of leading candidates will be
determined. Interviews with the Council will be conducted during the 30 days and then Council needs to
consider the resignation period for whomever they select.
Mayor White questioned Mercer’s success factors in helping them find a good match for Trophy Club. Mr.
Holland said that after he has a clear understanding of what the Council is looking for he will conduct
interviews, both by phone and in person.
Town Council Minutes dated April 26, 2010 1Town Council 28 of 159 Meeting Date: May 17, 2010
The Council discussed the current searches the Mercer Group has conducted.
Mr. Holland advised that a third interview consisting of a reception offers an opportunity for the candidate
to interact with the Community and provides additional feedback for the Council when making their
selection. Additionally, a reception would allow a candidate’s spouse or significant other to visit the
community. Mr. Holland said that following the reception a group of opinion leaders from the community
would also be a means of providing feedback on the candidate to the Council in a workshop setting. Mr.
Holland advised that video interviews are very popular and The Mercer Group is able to conduct video
interviews which can save the Council time and money.
Council member Edstrom is in favor of an informal setting rather than a formal.
Mayor Pro Tem Strother confirmed that the Mercer Group would have 10 -12 candidates ready for video
interviews with the Council in 60 days.
Chuck Rohre - Waters Consulting
Mr. Rohre stated that Waters Consulting has a local and national network and emphasized that Waters
Consulting is client specific; they do not take a cookie cutter approach. Mr. Rohre explained that there
are five tasks involved in the recruitment process. The first task is developing an attractive brochure
based on Council’s profile of an ideal candidate. The recruitment brochure will also include a profile of
the community and organization. Waters Consulting will be responsible for placing the advertisement in
the appropriate professional publications, local newspapers of record and websites approved by the
Council. Under the second task individuals who would be outstanding candidate for the position of City
Manager will be identified. The third task consists of screening the candidates, initial interviews and
recommendation of finalists to the client. Waters Consulting finds video interviews to be very expensive.
Background checks, reference checks and academic verifications are conducted during task four. The
final interview process will be conducted under task five. Waters Consulting has a triple guarantee,
commitment to remain with the recruitment assignment until an appointment has been made, the
executive recruitment is guaranteed for two years against voluntary resignation by or termination for
cause of the candidate and Waters Consulting will not solicit any candidates selected under this contract
for any other position while the candidate is employed with the organization.
Invocation offered by Mayor Pro Tem Strother.
Pledges led by Council member Rose.
Co-President TCMUD No. 1 Jim Budarf announced a quorum. The following Directors were in
attendance:
Co-President Jim Budarf
Co-President Dean Henry
Director Jim Hase
Director Kevin Carr
Director Thomas
Director Cantrell
CITIZEN PRESENTATIONS:
Larry Hoover, 1118 Berkshire Court – Addressed the Council regarding the new right hand turn lane on
Hwy 114 to Trophy Club Drive.
Mayor White feels like this was an error and that TxDOT was supposed to do the left lane. Acting Town
Manager Seidel stated that TxDOT has exclusive authority over Hwy 114 and the access roads and that
Town Council Minutes dated April 26, 2010 2Town Council 29 of 159 Meeting Date: May 17, 2010
portion of the access road is actually within Westlake’s Town Limits. Seidel said that he would call
TxDOT to see if anything can be done.
Robert Hoch, 245 Oak Hill Drive – Read his letter to TxDOT regarding the new right hand turn lane on
Hwy 114 to Trophy Club Drive.
ASA Liaison Wanda Franklin, 4 Turnberry Court – Provided an update regarding America Supporting
Americans (ASA) and presented the ASA Flag to the Council. The flag is a sign of Trophy Club’s
commitment to the 101st Air Borne Division. Byron Nelson High School has declared May 3 -7 as ASA
week and the students will be collecting items for Trophy Club’s Unit and the Boy Scouts will be going
door to door the week of May 10, 2010 accepting donations to send to our Troops as well. Ms. Franklin
stated that ASA meets each Wednesday at 3:00 p.m. in the Svore Council Chambers and still needs
committed volunteers. Ms. Franklin challenged each resident to fill a box to send to the 101st Air Borne
Division.
CONSENT AGENDA
Mayor White announced that National Day of Prayer will be observed Thursday, May 6, 2010 at 12:00
p.m. at the Clock Tower. In case of rain, the observation will be moved across the street to the Fellowship
United Methodist Church. A special National Night of Prayer for Children and Youth will be observed at
7:00 p.m. at the Clock Tower.
2. 2010-221-T Consider and take appropriate action regarding a Proclamation declaring May 6,
2010 as Day of Prayer in Trophy Club.
3. 2010-220-T Consider and take appropriate action regarding a Proclamation declaring May 6
through 12, 2010 as National Nurses Week Celebration.
4. 2010-222-T Consider and take appropriate action regarding a Proclamation declaring May 16
through May 22, 2010 as National EMS Week 2010 with May 19, 2010 set aside as Emergency
Medical Services for Children (EMSC) Day.
5. 2010-223-T Consider and take appropriate action regarding a Proclamation declaring May 9
through May 15, 2010 as National Police Week.
Motion made by Edstrom, seconded by Rose to approve the Consent Agenda Items 2 – 5.
Motion passed unanimously without any discussion.
PUBLIC HEARING
The Public Hearing opened at 7:21 p.m.
6. 2010-201-T Public Hearing to Consider a Request for a Zoning Change from "PD-27" (Planned
Development No. 27) to "CR" (Commercial Recreation) for Northwest Park, located just north
of the Community Pool/Recreation Center property on Parkview Dr., 12.90 Acres, Applicant:
Town of Trophy Club Parks and Recreation Department. (ZCA-10-016)
JD Stotts, 1 Narrow Creek Court – Provided an update on the Park Amenities.
7. 2010-209-T Public Hearing to consider changes to the Town of Trophy Club Code of
Ordinances, Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.12
Oil and Gas Well Drilling and Production, affecting the setback from an existing wellhead to a
habitable structure. (ADM-10-006)
Town Council Minutes dated April 26, 2010 3Town Council 30 of 159 Meeting Date: May 17, 2010
No speakers addressed the Council.
8. 2010-214-T Public Hearing to Consider an Amendment to PD-Planned Development District
No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending
Exhibit “B” - Development Standards, Section VI. Development and Design Standards, “C”
Screening and Fencing, and Section IV, Lot Type Regulations, and other miscellaneous
changes to PD-27 as necessary regarding this request. Applicant: High Trophy Development,
LLC Represented by Steve Lenart, Lenart Development Company, LLC (PD AMD-10-034)
No speakers addressed the Council.
Public Hearing closed at 7:30 p.m.
REGULAR SESSION
Noting no objections, Mayor White moved the Items on the Agenda as follows.
10. 2010-225-T Consider and take action on an Ordinance providing for the issuance and sale of
Town of Trophy Club, Texas, General Obligation Bonds, Series 2010, in the approximate
aggregate principal amount of $5,000,000; awarding the sale of said bonds; levying a tax in
payment thereof; prescribing the form of said bonds; approving the official statement; and
enacting other provisions relating thereto.
Mayor White introduced Dan Almon from South West Securities and commended Staff for their
preparation of the tour with Moody’s Investors and Standard and Poor’s. Mayor White encouraged the
Council and residents to tour the Town as is it is quite impressive and very informative.
Acting Town Manager Seidel announced the Town had a significant rating improvement. Moody’s
Investors raised our Rating to an AA3 and Standard and Poor’s gave a rating of AA. Our new ratings
allowed a competitive bidding bond sale resulting in an interest rate of only 3.87%, a number lower than
budgeted, and almost unheard of. There are only 8 cities in Texas of a similar size that are this highly
rated.
Dan Almon explained the documents provided in the bond sale packets.
Motion made by Strother, seconded by Rose to approve an Ordinance providing for the issuance and
sale of Town of Trophy Club, Texas, General Obligation Bonds, Series 2010, not to exceed $5,000,000.
JD Stotts 1 Narrow Creek Court – Stated that he is happy with the progress of the Park Bond.
Motion passed unanimously without further discussion.
11. 2010-240-T Review of Proclamation 2010-03 informing candidates and Council members of fair
campaign practices, and discussion of those standards and expected conduct.
Mayor White stated that questions have been received from residents regarding the email attached in the
packet and adherence to Proclamation 2010-03. Mayor White said that she and Council member
Edstrom have had multiple conversations regarding the email and agreed to go on record stating that the
neither the Council nor the MUD have any intention of the Town Manager reporting directly to the MUD.
Mayor White said Council meetings are not intended to be political arenas and that any question
regarding an ethics violation would fall under the authority of the State Ethics Commission.
Jim Budarf, 547 Indian Creek Drive – Stated that the Proclamation approved by the Council has no teeth
and encouraged the candidates to rise above the dirt.
Town Council Minutes dated April 26, 2010 4Town Council 31 of 159 Meeting Date: May 17, 2010
Roger Williams, 215 Phoenix Drive – Hopes that it was not politically motivated that this item was added
to the Agenda, just because it caused concern for other candidates, it does not rise to the level of an
ethics violation.
Dean Henry, 308 Oakmont Drive – Defended the integrity of the Elected Directors from malicious and
false information.
Margi Cantrell, 1105 Sunset Drive – Formally disputed statements made by Council member Edstrom
regarding sponsorship by the Political Action Committee.
JD Stotts, 1 Narrow Creek Court – Clarified that he is not being sponsored by the Political Action
Committee and has not received any funding from nor has he contributed to any Elected Officials
campaigns.
Barry Huizenga, 120 Greenhill Trail South – Regrets being here and away from his family as this item is
an embarrassment and should not have been approved to be added to the agenda.
Robert Radder, 1 Lee Court – The Supreme Court ruled several years ago that it is not a crime for a
politician to lie.
Council member Edstrom stated that as a Council member she has always made it clear where she
stands and she has always explained her decisions fully so that people understand her actions. Edstrom
stated that she sent an email to three friends. The email was factually correct and addressed key issues
of the Town that was of interest to those three people. Everything in that email had a factual basis, there
was no misrepresentation, unfounded malicious accusations or any other content that is in contradiction
to the Fair Campaign Practices Proclamation. The Council does not have any authority under this
Proclamation and that is why it is not posted for action. It is simply political posturing by somebody on
this Council, whose intent was to create a political firestorm two weeks before the election. Historically,
the Council has refrained from direct involvement, on this dais, from political activities and it is unfortunate
that it has gotten to this point. The email was not distributed by Council member Edstrom in any form of
campaign material, communication or otherwise to Trophy Club citizenry. Edstrom said that it is fact that
there are like minded candidates asking for citizens’ blocked vote. Edstrom also commented on the draft
Organization Charts created by Council member Rose which were presented at the April 12, 2010 Town
Council meeting during Item 2010-208-T Consider and take appropriate action regarding the Town
Council's relationship with TCMUD No. 1 relative to the SEMO status and to the hiring of a new Town
Manager. This item was tabled until the May 17, 2010 meeting.
Council member Rose explained on April 12, 2010 three of his draft documents were forwarded to the
Council and hard copies were also placed at their Council seats. The first document was a draft
Proposed Organizational Chart, the second was a Current Organizational Chart and the third was a MUD
1 / TOWN COST OF SERVICES OPERATIONAL PLAN. The third document specifically noted key
points that MUD 1 is actively involved in hiring the new Town Manager to insure the Manager’s ability to
manage the cost of services agreement with MUD1 and that MUD 1 executes contract for services with
Town for all operational areas (water, waste water, fire) and retains fully responsibility.
Kathleen Wilson, 34 Meadowbrook Lane – Asked the Council to quit looking for acceptance and to take
the leadership that was handed to them.
Council member Sterling stated that he is glad he is not running for office again and that it is unfortunate
that candidates have to have such thick skin considering all of the nasty emails. Sterling said that he
cannot believe that Council is even discussing this as it was simply an email. Sterling said that there is so
much talk about holding Council to a higher standard; however everyone needs to be held to the same
standard.
No action taken.
Town Council Minutes dated April 26, 2010 5Town Council 32 of 159 Meeting Date: May 17, 2010
9. 2010-237-T Consider and take appropriate action regarding the proposals to provide executive
recruitment services for the Town Manager position, and authorizing the Mayor or her
designee to execute necessary documents.
Council member Edstrom stated that she does not have a strong preference either way as the basic
tenets are the same. Edstrom said that she is leaning more towards The Mercer Group.
Council member Rose said that he is leaning more towards Waters Consulting. Rose likes the
CareerNavigator tool and that Waters is local with the ability to conduct the search on a National level.
Mayor Pro Tem Strother said that Council needs to think about a regional search considering the salary
and demographics. Strother believes that The Mercer Group can better help the Council on a regional
perspective.
Mayor White said that although there are a lot of similarities between the two, she is leaning towards The
Mercer Group. White proposed checking the references of both firms and suggested deferring this item
for the new Council to decide.
Council discussed awarding the contract pending acceptable reference checks.
Council member Sterling stated that the consultant firms would not list a company who would provide a
negative reference. Sterling suggested the Council consider that one proposal used the reference City
Manager as opposed to Town Manager.
Motion made by Sterling, seconded by Strother to approve The Mercer Group to provide executive
recruitment services for the Town Manager position, and authorizing the Mayor or her designee to
execute necessary documents at a cost not to exceed $23, 500.
Council member Rose stated that waiting for the new Council would extend the timeline.
Acting Town Manager Seidel stated that both companies are equally capable of performing the search.
Mayor Pro Tem Strother called the question.
Motion passed unanimously without further discussion.
Mayor White moved the following Items in the order noted.
13. 2010-216-T Consider and take appropriate action regarding changes to the Town of Trophy
Club Code of Ordinances, Chapter 13-Zoning, Article V-Supplementary District Regulations,
Section 5.12 Oil and Gas Well Drilling and Production, affecting the setback from an existing
wellhead to a habitable structure. (ADM-10-006)
Mayor White explained that the previously approved Ordinance addressed setback for when a well was
being built. This proposal addresses when a well already exists.
Motion made by Edstrom, seconded by Strother to approve an Ordinance with the specified changes to
Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.12 Oil and Gas Well Drilling
and Production, affecting the setback from an existing wellhead to a habitable structure. (ADM-10-006)
Council member Rose attended the Planning and Zoning meeting and said that there was debate
regarding the noise when dwelling. Rose stated that neither the Planning and Zoning Agenda or Council
Agenda were posted to discuss.
Town Council Minutes dated April 26, 2010 6Town Council 33 of 159 Meeting Date: May 17, 2010
Planning and Zoning Chair, Gene Hill explained that the Commission agreed to address the habitable
structure first and then bring back the issue of the noise /decibel at a later date.
Motion passed unanimously without further discussion.
14. 2010-217-T Consider and take appropriate action regarding regarding an Amendment to PD-
Planned Development District No. 27, known as The Highlands at Trophy Club, Ordinance No.
2007-15 P&Z by amending Exhibit “B” - Development Standards, Section VI. Development and
Design Standards, “C” Screening and Fencing, and Section IV, Lot Type Regulations, and
other miscellaneous changes to PD-27 as necessary regarding this request. Applicant: High
Trophy Development, LLC Represented by Steve Lenart, Lenart Development Company, LLC
(PD AMD-10-034)
Steve Lenart from Lenart Development Company represented the case and explained the proposed
amendment is for Lot types 1, 2, and 3 only. The request is to amend the screening and fencing
requirements for PD-27, The Highlands at Trophy Club, to allow: (1) a gate and fencing across the front
driveway, and (2) an increase in lot coverage of Lot Type 4 lots from 40% to 43%.
On April 15, 2010 the Planning and Zoning Commission requested further discussion of the increase in lot
coverage for Lot Type 4 lots; therefore, that portion of this item was removed from the Council’s
consideration. The Planning and Zoning Commission will have further discussion on May 6, 2010 on the
requested change to Lot Type 4 lot coverage and possibly make a recommendation to Council on May
17, 2010.
Motion made by Edstrom, seconded by Rose to approve an Amendment to PD-Planned Development
District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending
Exhibit “B” - Development Standards, Section VI. Development and Design Standards, “C” Screening and
Fencing, and Section IV, Lot Type Regulations, and other miscellaneous changes to PD-27 as necessary
regarding this request. Applicant: High Trophy Development, LLC Represented by Steve Lenart, Lenart
Development Company, LLC (PD AMD-10-034)
Motion passed unanimously without further discussion.
12. 2010-215-T Consider and take appropriate action regarding a Request for a Zoning Change
from "PD-27" (Planned Development No. 27) to "CR" (Commercial Recreation) for Northwest
Park, located just north of the Community Pool/Recreation Center property on Parkview Dr.,
12.90 Acres, Applicant: Town of Trophy Club Parks and Recreation Department. (ZCA-10-016)
Mayor White introduced the Item stating that Northwest Park is currently vacant, undeveloped land, which
will be developed into a recreational complex with buildings, ball fields and parking. Northwest Park lies
just to the north of the existing community pool property. The Town of Trophy Club plans to develop
Northwest Park in conjunction with improvements to the community pool site. In the near future, the Town
will bring forward a request to plat Northwest Park and the community pool site into one lot in order to
develop the entire site as one project. The community pool site is zoned “CR” (Commercial Recreation).
The Northwest Park site is zoned “PD-27” (Planned Development No. 27). In order to develop the two
sites together as one lot/project, the zoning for the two sites must match – different zoning designations
are not allowed on the same lot. Therefore, this request is to rezone Northwest Park from “PD-27” to “CR”
so that the two sites will have the same zoning designation for future platting and development. Later this
year, the Parks and Recreation Department will request platting and site plan approval of Northwest Park.
Motion made by Edstrom, seconded by Strother to approve an Ordinance regarding the zoning change.
Motion passed unanimously without any discussion.
Town Council Minutes dated April 26, 2010 7Town Council 34 of 159 Meeting Date: May 17, 2010
15. 2010-224-T Consider and take appropriate action regarding financial and variance reports
dated March 2010.
Motion made by Edstrom, seconded by Strother to approve the financial and variance reports dated
March 2010.
Motion passed unanimously without any discussion.
16. 2010-226-T Consider and take appropriate action regarding an Ordinance approving the
Harmony Park Land Transaction Swap (.0011 tract of land for .0018 tract of land adjacent to
Harmony Park.)
Mayor White explained this Item is to complete the transaction approved by the voters in the May 2009
Election.
Motion made by Rose, seconded by Edstrom to approve an Ordinance approving the Harmony Park Land
Transaction Swap (.0011 tract of land for .0011 tract of land adjacent to Harmony Park.)
Motion passed unanimously without any discussion.
17. 2010-160-T Consider and take appropriate action regarding the award/rejection of bids for the
Overhill/Timber Ridge Drainage Project, in an amount not to exceed $88,500 and authorizing
Acting Town Manager Seidel or his designee to execute all necessary documents.
Mayor White stated that the solution proposed in this bid does not address the long-term needs nor has
this issue been discussed with the residents. White said that the Drainage Study needs to be conducted
first so that the issue may be fixed in the appropriate manner.
Council member Rose concurred and said that he is not comfortable with this solution.
John Helms, 532 Timber Ridge Drive – Said that all of the home-owners in this area are concerned with
raising the burm.
Kimble Ross, 19 Overhill Drive – Encouraged the Council to complete the whole Drainage Study before
making a decision. Ross stated that the current proposals would kill a 30 year old Oak tree.
Dave Glaser, 15 Overhill Drive – Stated that this problem has been ongoing for two years, yet the
residents have not received any information or updates regarding this issue. Glaser asked that the
Council provide better communication to the residents regarding this issue. Glaser added that most of
the residents in this area, bought their home because of the view. The burm would lesson the
attractiveness of the view.
Council directed Staff to continue preparing for the Drainage Study and to better communicate
information and updates to the residents.
Acting Town Manger Seidel has a meeting scheduled with the engineer later this week and suggests a
two phase approach. The Town Engineer and Streets Director are committed to improving the
communications with the residents.
No action taken.
Town Council Minutes dated April 26, 2010 8Town Council 35 of 159 Meeting Date: May 17, 2010
18. 2010-204-T Consider and take appropriate action relative to the Memorandum of
Understanding regarding the adoption of the Texas Department of Transportation’s Federally-
Approved Disadvantaged Business Enterprise Program by the Town of Trophy Club, and
authorizing the Mayor or her designee to execute necessary documents.
Mayor White stated that approval of this Memorandum of Understanding is a Federal requirement
necessary for the Town to receive the $500,000.
Council member Edstrom stated that this is a significant benefit to our residents and will provide
sidewalks.
Council Sterling said that this is a feel good measure by the Government and does not level playing field.
Sterling is unable to promote or endorse inequitable business practice.
Motion made by Rose, seconded by Edstrom to approve the Memorandum of Understanding regarding
the adoption of the Texas Department of Transportation’s Federally-Approved Disadvantaged Business
Enterprise Program by the Town of Trophy Club, and authorizing the Mayor or her designee to execute
necessary documents.
Mayor White reiterated that this is a Federal requirement and that everyone is subject to this.
Council member Sterling stated that as a small business owner this is not fair that certain people get
perks and Council should not be endorsing inequitable business practices.
Council member Edstrom called the question.
Mayor Pro Tem Strother commented that 7% is pretty gracious. Strother said that he agreed with Council
member Sterling on principal however, it is federal law and the good outweighs the bad.
Motion passed 4:1 with Sterling voting against.
19. 2010-235-T Consider and take appropriate action scheduling quarterly Special/Joint
Session(s) with Trophy Club MUD No. 1 and the Town Council, setting the date and hour of
the meeting(s) and subjects for discussion.
Mayor White stated TCMUD No. 1 set a date of Wednesday, May 19th, for a Joint Meeting between
TCMUD1 and Town Council.
Mayor Pro Tem Strother said that he understands the sense of urgency however; this may be a lot for the
new Council members to get up to speed on.
Council agreed to meet on May 19, 2019 at 6:30 p.m.
20. 2010-227-T Receive a progress report from Council Member Rose regarding the April 19, 2010
TCMUD1 Meeting; discussion of same.
Council member Rose provided the following updates:
1. Bid award for construction of new Fire Facility
2. New brush truck
3. MUD 1's participation in Town parks
4. Discussion concerning SEMO committees report
5. Individual Director's requests
Town Council Minutes dated April 26, 2010 9Town Council 36 of 159 Meeting Date: May 17, 2010
21. 2010-229-T Acting Town Manager Seidel's update regarding the following and discussion of
the same.
Acting Town Manager Seidel provided the following updates:
1. Acting Town Manager Seidel designated Police Chief Scott Kniffen to perform in his absence.
2. Bobcat Blvd.
Acting Town Manager Seidel confirmed that bus traffic be rerouted once Bobcat Blvd is opened.
3. 3 Clean Event
Acting Town Manager Seidel thanked Staff for volunteering their time to help with the event.
Seidel said that the event was a huge success.
4. 4D Maintenance Bond Claim
Acting Town Manager Seidel said that Staff is continuing to access the situation. Should
infrastructure repairs become necessary, they will occur further in the process.
22. 2010-228-T Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Mayor White provided an update on the following:
America Supporting Americans -Please help Trophy Club support our Troops. Boys Scouts will be going
door to door the week of May 10, 2010 accepting donations to send to our Troops. The following is a list
of acceptable items:
Sun Glasses
Antacids
Eye Drops for Dry Eyes
Sun Screen (non-aerosol)
Deck of Cards
Handiwipes/Baby Wipes
Chapstick
Foot Powder
FitCities Walk with the Mayor - Mayor White stated that Trophy Club did a very good job and come in fifth
place. White is continuing her walks with the Mayor.
Northwest Community Partnership Meeting - The Partnership discussed Denton County Transportation
Authority and ways to buy into the corridor at a less expensive rate.
Bond Tour – Mayor White said the tour was very successful and the Bond Book will be placed on the
website. White said that she was truly impressed with the tour of the Town and recommends that
residents take the opportunity to drive around Town. White commended Staff for all of their hard work.
Arbor Day – Was a nice event but received a low turnout.
Anniversary Planning Committee – Mayor White announced that the 25th Anniversary Celebration will be
held over Labor Day Weekend. More information will be provided soon. White encouraged residents to
forward information for people who may have moved away or special pictures or memories of the last 25
years to Lisa Hennek.
23. 2010-230-T Items for Future Agendas.
Mayor White reminded the Council that the next meeting is May 17, 2010. Council will canvass the
election and new Council members will be sworn in at this meeting.
Mayor White removed Item #4 Item to discuss the concept for term limits for Committees.
Council member Edstrom asked that discussions regarding the Library begin with Byron Nelson High
School while school is still in session.
Town Council Minutes dated April 26, 2010 10Town Council 37 of 159 Meeting Date: May 17, 2010
Town Council Minutes dated April 26, 2010 11
Council member Rose added and item to Consider and take appropriate action regarding noise
regulations for Oil and Gas Well Drilling and Production.
Council did not convene into Executive Session. Mayor White recommended that each Council Person
complete the provided evaluation forms and forward to her. Mayor White will compile the input and
create an overall performance report for the Town Attorney and Town Secretary and deliver in a one-on-
one session. Mayor Pro Tem Strother would like to be included in those sessions.
EXECUTIVE SESSION
24. 2010-233-T Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel
Matters," the Council will enter into Executive Session, unless the employee who is the
subject of the personnel matter elects an open meeting, to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee relating to:
A. The annual evaluation of Town Attorney, Patricia Adams
B. The annual evaluation of Town Secretary, Lisa Hennek
25. 2010-234-T Consider and take appropriate action regarding the Executive Session Items.
No action taken.
ADJOURN
Motion to adjourn made by Strother, seconded by Edstrom to adjourn at 9:55 p.m.
____________________________ ________________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 38 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-254-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy
Club and Tarrant County Emergency Services District No. One for the use of Town's personnel and
equipment to provide Emergency Medical Services to specified service areas outside of the
boundaries of the Town of Trophy Club, and authorizing the Mayor or her designee to execute
necessary documents.
Attachments:Tarrant County EMS Info.pdf
Tarrant County EMS Agreement.pdf
Action ByDate Action ResultVer.
Town Council 39 of 159 Meeting Date: May 17, 2010
12010-254-T Version:File #:
Title
Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy Club and Tarrant
County Emergency Services District No. One for the use of Town's personnel and equipment to provide Emergency
Medical Services to specified service areas outside of the boundaries of the Town of Trophy Club, and authorizing the
Mayor or her designee to execute necessary documents.
Town Council 40 of 159 Meeting Date: May 17, 2010
Town Council 41 of 159 Meeting Date: May 17, 2010
Town Council 42 of 159 Meeting Date: May 17, 2010
Town Council 43 of 159 Meeting Date: May 17, 2010
Town Council 44 of 159 Meeting Date: May 17, 2010
Town Council 45 of 159 Meeting Date: May 17, 2010
Town Council 46 of 159 Meeting Date: May 17, 2010
Town Council 47 of 159 Meeting Date: May 17, 2010
Town Council 48 of 159 Meeting Date: May 17, 2010
Town Council 49 of 159 Meeting Date: May 17, 2010
Town Council 50 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-241-T Name:
Status:Type:Agenda Item Passed
File created:In control:4/29/2010 Town Council
On agenda:Final action:5/17/2010
Title:Public Hearing to Consider an Amendment to PD-Planned Development District No. 27, known as
The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit "B" - Development
Standards, Section III. "Definitions" and Section IV. "Lot Type Regulations" for Lot Types 1, 2, 3, and
4, and other miscellaneous changes to PD-27 as necessary regarding this request. Applicant: High
Trophy Development, LLC, Represented by Steve Lenart, Lenart Development Company, LLC (PD
AMD-10-034).
Attachments:Staff Report - TC 051710.pdf
Application.pdf
Public Hearing Notice.pdf
PD-27 REDLINE - TC 051710.pdf
Ordinance 2010-XX PZ - Lot Coverage.pdf
Action ByDate Action ResultVer.
Planning & Zoning Commission5/6/2010 1
Town Council 51 of 159 Meeting Date: May 17, 2010
12010-241-T Version:File #:
Title
Public Hearing to Consider an Amendment to PD-Planned Development District No. 27, known as The Highlands at
Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit "B" - Development Standards, Section III. "Definitions"
and Section IV. "Lot Type Regulations" for Lot Types 1, 2, 3, and 4, and other miscellaneous changes to PD-27 as
necessary regarding this request. Applicant: High Trophy Development, LLC, Represented by Steve Lenart, Lenart
Development Company, LLC (PD AMD-10-034).
Town Council 52 of 159 Meeting Date: May 17, 2010
TOWN COUNCIL
May 17, 2010
SUBJECT: Public Hearing to Consider an Amendment to PD-Planned
Development District No. 27, known as The Highlands at
Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit
“B” – Development Standards, Section IV. Lot Type
Regulations, and other miscellaneous changes to PD-27 as
necessary regarding this request. Applicant: High Trophy
Development, LLC Represented by Steve Lenart, Lenart
Development Company, LLC (PD AMD-10-034)
STAFF COMMENTS: This request was discussed in detail at the Planning & Zoning
Commission meeting on May 6, 2010. At the suggestion and recommendation of the
Building Inspector, Chris King, the Commission is making a recommendation to Council
that Lot Coverage remain as is for all lot types in The Highlands, but, for Lot Types 1, 2,
3, and 4 (only), an additional 3% lot coverage be allowed for “Open Air Structures” only.
Lot Type 5 is excluded from the additional 3% lot coverage as Lot Type 5 lots are
smaller in size -- minimum 5,250 sq. ft. lot size -- and already are allowed 50%-60% lot
coverage (see table below). Giving a 3% allowance to Lot Types 1 through 4 for an
open air structure will allow staff to have guidance and flexibility with the builders for
these types of structures in the Highlands. Staff will track the allowances for each lot.
Staff, applicant and the Planning & Zoning Commission agreed on the following
definition for “Open Air Structures”: An accessory structure made of wood or masonry
construction, detached from and incidental to the principal building. This structure is
open on the sides and may or may not provide shading. This includes structures such
as, but not necessarily limited to, cabanas, pergolas, arbors, gazebos, pavilions.
PD-27 defines “Lot Coverage” as follows:
Lot Coverage: The combined area covered by all main buildings and
accessory structures… Swimming pools and spas shall not be included in
determining maximum building coverage.
If Council takes action to approve this item as recommended by the Planning &
Zoning Commission, the definition of “Lot Coverage” will remain the same, but in
the PD-27 regulations, a notation will be added to each Lot Types 1 through 4
that an additional 3% lot coverage will be allowed for “Open Air Structures”. The
definition for open air structures, as shown above, will be added to Section III.
DEFINITIONS of PD-27.
Town Council 53 of 159 Meeting Date: May 17, 2010
LOT COVERAGE CALCULATION: Lot Coverage is calculated using the square
footage of the first floor (only) footprint of buildings and structures (including
garages and covered patios) and dividing that figure by the total square feet of
the lot. For instance, a home with a lot size of 7,200 sq. ft. currently can have
40% lot coverage with a first floor maximum footprint of 2,880 sq. ft.
2,880 divided by 7,200 = 40%
For this lot size, a 3% allowance for an “open air structure” would allow the property
owner to add a pergola, arbor, or other structure as defined above, with a maximum
size of 216 sq. ft.
2,880 + 216 = 3,096
3,096 divided by 7,200 = 43%
Lot Coverage
For reference, the table below lists the allowed lot coverage by type in PD-27:
TYPE MINIMUM LOT SIZE LOT COVERAGE
Lot Type 1 12,000 sq. ft. 35%
Lot Type 2 10,000 sq. ft. 40%
45% - up to 119 lots (of 238 total)
TYPE MINIMUM LOT SIZE LOT COVERAGE
Lot Type 3 8,400 sq. ft. 40%
Lot Type 4 7,200 sq. ft. 40%
Lot Type 5 5,250 sq. ft. Less than 6,000 sq. ft. lot shall not exceed
50%
Equal to or greater than 6,000 sq. ft. shall
not exceed 60%
Building Inspector, Chris King, will be attending the Council meeting to answer
questions or discuss this request.
Planning and Zoning Commission Chairman Gene Hill is available for comment or
questions.
Town Council 54 of 159 Meeting Date: May 17, 2010
PUBLIC HEARING: This item is a public hearing and notice was published in the local
newspaper on April 21 for the May 17, 2010 Council meeting. All property owners (153)
within PD-27 were notified of this request.
PLANNING AND ZONING COMMISSION DISCUSSION AND MOTION:
Steve Lenart, Lenart Development Company, came forward and asked for approval.
Chris King, Building Inspector, stated that he would like to see homeowners able to
build an arbor or gazebo if they wish, but he feels that increasing the lot coverage to
43% will allow the builder to build a bigger house, rather than leaving that additional
coverage for open air structures. He suggests leaving the lot coverage at 40% and
allowing an increase to 43% for open air structures only.
Commissioner Reed stated that he thought that sounded good. He asked the builder if
that allows what they want. Mr. Lenart stated that it would. Mr. King stated that a fee
type [for permitting] has been established for open air structures and a definition has
been created.
Commissioner Davidson and Commissioner Forest discussed accessory structures with
Chris King in relation to their personal experiences when they installed accessory
structures on their property, including flatwork, which does not require a permit.
Commissioner Davidson stated that he gets confused with lot coverage because
flatwork is not counted against lot coverage. He stated that if an accessory building is
detached from the house and doesn’t have a hard roof over it, he doesn’t believe it
should count toward lot coverage.
Vice Chairman Stephens stated that the Commission is not going to recommend to the
Council that we increase Lot Type 4 coverage to 43%. The Commission is going to
recommend maintaining 40% and allowing a permissible 3% for additional structures.
Ms. Huggins added that after the packet went out, Staff continued to work on this item
and created a definition for “Open Air Structures” which is as follows: “An accessory
structure made of wood or masonry construction, detached from and incidental to the
principal building. This structure is open on the sides and may or may not provide
shading. This includes structures such as, but not necessarily limited to, cabanas,
pergolas, arbors, gazebos, pavilions.” Staff requests that the Commission include the
definition as part of the motion.
Commissioner Davidson wants to narrow the definition of “open air structure”. He
stated that 120 sq. ft. of flatwork and a 120 sq. ft. pergola could be built under the Town
regulations right now without a permit. He stated that if it’s not covered that should be
permissible without being included in lot coverage. If it is deemed necessary to make it
a truly shaded structure which then gives it a roof, then it should be included in lot
coverage.
Town Council 55 of 159 Meeting Date: May 17, 2010
Commissioner Reed stated that he believes most homeowners would want their
accessory structures covered.
Vice Chairman Stephens restated the proposed recommendation for Lot Type 4 lots.
Ms. Huggins added that staff is willing to allow the 3% additional coverage for Lot Types
1 through 4 in PD-27. It would not be available for Lot Type 5 lots as those are small
lots that already have 50% to 60% lot coverage.
Commissioner Forest asked if distance is a factor. Chris King responded that it is not.
If the structure is detached, but closer than 10-ft. to the primary structure, then the
square footage of the structure is counted toward the total building area under roof. If
that total calculation goes over 7,500 sq. ft. then the new addition has to be sprinkled –
fire protected.
Commissioner Sheridan asked for confirmation of his understanding that an unattached
accessory structure closer than 10-ft. to the primary structure does count toward lot
coverage. Chris King confirmed that it does.
Commissioner Davidson asked if it would be difficult for staff to keep track of the
“additional 3%” house to house. Chris King responded that staff would be able to
handle it. He stated that it would be easier if the increase was given to all lot types 1
through 4 rather than just Lot Type 4.
Commissioner Davidson, the Building Inspector and the applicant had further discussion
on lot size, type and accessory structures until Vice Chairman Stephens asked
Chairman Hill for permission to make a motion.
Vice Chairman Stephens made a motion to recommend approval to the Town
Council for an additional 3% of lot coverage for Lot Types 1, 2, 3, and 4 of PD-27
and adding the a definition for “Open Air Structures”: “An accessory structure
made of wood or masonry construction, detached from and incidental to the
principal building. This structure is open on the sides and may or may not
provide shading. This includes structures such as, but not necessarily limited to,
cabanas, pergolas, arbors, gazebos, pavilions.” Commissioner Reed seconded
the motion.
For an additional 20 minutes, discussion continued of attached, detached, covered,
uncovered, and allowable materials until Vice Chairman Stephens called for the vote.
Commissioner Sheridan seconded the call for the vote. The call for the vote passed
unanimously. Chairman Hill then called for the vote on the motion.
Ayes: Hill, Reed, Davidson, Forest, Sheridan, Stephens
Nays: None
Action: 6-0, Approved
Town Council 56 of 159 Meeting Date: May 17, 2010
Attachments: Application
Public Hearing Notice
PD-27 Regulations – Redline Copy
Ordinance No. 2010-XX P&Z
Town Council 57 of 159 Meeting Date: May 17, 2010
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Town of Trophy Club
Department of Planning & Zoning
100 Municipal Drive
Trophy Club, Texas 76262
TO: Alliance Regional Newspapers /
Classifieds Dept.
DATE: April 19, 2010
FROM: Carolyn Huggins PAGES: 1
RUN DATE: 1 Time: April 21, 2010 SUBJECT: Public Hearing
NOTICE OF PUBLIC HEARING
PLANNING & ZONING COMMISSION
Thursday, May 6, 2010
TOWN COUNCIL
Monday, May 17, 2010
A Public Hearing will be held by the Planning & Zoning Commission of the Town of
Trophy Club in the Boardroom of the Municipal Utility District Building, 100 Municipal
Drive, at 7:00 p.m., Thursday, May 6, 2010, to consider changes to the Town of Trophy
Club Code of Ordinances, amending Chapter 13–Zoning, including
without limitation, amending and adopting new regulations affecting the type of main
and accessory buildings and structures used to calculate lot coverage (minimum open
space); and amending definitions or other miscellaneous items of the Zoning Ordinance
as related to this request as deemed necessary.
The Town Council will hold a public hearing and consider this item on May 17, 2010, at
7:00 p.m. in the Boardroom of the Municipal Utility District Building, 100 Municipal Drive.
Town Council 59 of 159 Meeting Date: May 17, 2010
ORDINANCE NO. 2007-15 P&Z
Including Amendments:
2010-XX P&Z Council Approval 5/17/10, 3% Open Air
Structures Lot Coverage, Lot Types 1-4
2010-XX P&Z Council Approval 4/26/10, Driveway Gate &
Fencing, Lot Types 1, 2, and 3
2010-01 P&Z Council Approval 2/1/10, Restaurants –
Village Center
2009-30 P&Z Council Approval 11/2/09, Neighborhood 8
Revisions
2009-01 P&Z Council Approval 1/5/09, Key Lot
Definition; Fencing
2008-39 P&Z Council Approval 12/1/08, Correction to
Table No. 4-1 for Lot Type 3 Side Yard
Setback
2007-30 P&Z Council Approval 11/5/07, Lot Coverage for
Lot Type 2 Lots, Neighborhoods 3 & 4
FOR A 696.9 ACRE TRACT OF LAND KNOWN AS
PD-27
THE HIGHLANDS AT TROPHY CLUB
TROPHY CLUB,
DENTON COUNTY, TEXAS
Exhibit “A” – Legal Description
Exhibit “B” – Development Standards
Exhibit “C” – Concept Plan
Exhibit “D” – Street Type Exhibits
Exhibit “E” – Park Plan Concepts
Exhibit “F” – Pathway Plan
Town Council 60 of 159 Meeting Date: May 17, 2010
EXHIBIT “B”
DEVELOPMENT STANDARDS
I. PROJECT LOCATION
The Highlands at Trophy Club consists of approximately 696.9 acres of land generally to the
north of Oakmont Drive, Oak Hill Drive and the Quorum Condominiums, east of The Lakes
Subdivision and Parkview Drive, south of the Corps of Engineer’s property, and west of the
Town’s eastern town limit.
Town Council 61 of 159 Meeting Date: May 17, 2010
II. PURPOSE AND INTENT
A. Purpose and Intent: The purpose of the district is to create a master planned
community featuring a mixture of housing types and commercial uses in a
manner that will encourage sustainable neighborhoods and attract investment to
the area.
1. The purpose of this district is:
a. To provide development and land use flexibility within the
framework of a Planned Development zoning district.
2. The intent of this district is:
a. To design streets and buildings which will contribute to creating
safe neighborhoods.
b. To provide an attractive environment for pedestrians which include
such things as buildings framing public space, street trees, lighting
and canopies that will attract pedestrians.
c. To contribute to the definition and use of public parks and plazas.
3. The Highlands at Trophy Club PD is intended to provide the community
with a mixture of housing types in a pattern and amount that will
encourage sustainable neighborhoods and development.
4. The Highlands at Trophy Club Concept Plan delineates the boundaries of
the respective neighborhood areas (Exhibit B). The Development
Standards shall apply to the entire Highlands at Trophy Club District
unless indicated otherwise. Housing mix, street types, building types and
frontage standards for any particular area shall be controlled by the
neighborhood areas delineated on the plan.
B. Applicability: This Ordinance shall apply to all development within the PD
boundaries. Unless otherwise stated herein, all ordinances of the Town shall
apply to The Highlands at Trophy Club.
Town Council 62 of 159 Meeting Date: May 17, 2010
III. DEFINITIONS
Accessory Building: A subordinate building or structure of masonry and/or wood
construction that is detached from the main building and customarily incidental to the
principal building.
Block: A continuous street edge along any one side, between any intersections with a
Street, Mews, or Court.
Court: A street with buildings fronting across the street from a central green or open
space.
Covered Front Porch: An area of at least 60 S.F. covered by the main roof or an
architectural extension.
Gifts to the Street: Building enhancements that improve the feel and experience of the
street, including porches, stoops, bay windows, balconies, masonry clad chimneys,
attached pergolas and colonnades.
Green: A publicly accessible space with turf and landscaping fronted by buildings either
directly or across the street.
Key Lot: Any lot which has a street adjacent to both its front and side building lines, and
its rear property line is also the side property line of an adjacent lot. (Added by Ordinance
2009-01 P&Z, Approved 1/5/09)
Kiosk Sign: A sign that contains individual panels and that is generally used to provide
direction to residential subdivisions from major thoroughfares or to provide direction to
schools, amenities, information centers, community facilities and neighborhoods within a
residential subdivision.
The Highlands at Trophy Club Concept Plan (Exhibit C): The graphic plan for The
Highlands at Trophy Club that establishes and delineates the respective PD sub-districts
such as the Village Center and other Neighborhoods.
Main Structure: The primary residence to be constructed on any Lot.
Open Air Structure: An accessory structure made of wood or masonry construction,
detached from and incidental to the principal building. This structure is open on the
sides and may or may not provide shading. This includes structures such as, but not
necessarily limited to, cabanas, pergolas, arbors, gazebos, pavilions.
Primary Residence: The dwelling place that a person occupies for the largest part of the
calendar year. This establishes a person's legal residence for voting, tax, and other legal
purposes.
Public Open Space: Whether maintained by the school district through a joint use
agreement, private association or public improvement district, publicly accessible parks,
greens, squares, courtyards, plazas, parkways, medians, commons and tot lots, shall
constitute Public Open Space.
Town Council 63 of 159 Meeting Date: May 17, 2010
Pull Through Garage: A garage that is sited at the rear of a lot and behind the principal
structure that requires a driveway adjacent to the principal structure to connect the
garage with the street fronting the principal structure.
Shall: A term requiring compliance.
Shared Parking: Parking areas that provide parking for multiple commercial sites or
pads.
Should: A term encouraging compliance.
Side Street: A street that principally is fronted by the side of a residential or commercial
building on a corner lot.
Transparency: Windows, glass doors and other clear façade treatments that provide a
sense of openness to a structure.
Town Council 64 of 159 Meeting Date: May 17, 2010
IV. LOT TYPE REGULATIONS
The Highlands at Trophy Club will include a variety of lot types in order to achieve the
goals established for the district. The lot types and requirements for each shall be as
follows:
A. Lot Type 1:
1. Purpose: This lot type is designed to allow single family detached
dwellings on lots of not less than twelve thousand (12,000) square feet,
together with the allowed incidental and accessory uses.
2. Permitted Uses: Land use and structures shall comply with uses
permitted for single family residential districts in Section 13 of the Town of
Trophy Club Zoning Ordinance and in accordance with the following:
a. Accessory Uses: Accessory uses shall be permitted within Lot
Type 1 in accordance with the regulations provided in Section 35,
Accessory Structures.
b. Conditional Uses: Conditional uses may be permitted within the
Lot Type 1 in accordance with the regulations provided in Section
44, Conditional Use Permit.
c. Limitation of Uses: Any use not expressly permitted or allowed by
permit herein is prohibited.
3. Plan Requirements: No application for a building permit for the
construction of a building or structure shall be approved unless a plat,
meeting all the requirements of the Town of Trophy Club, has been
approved by the Town Council and recorded in the Denton County Plat
Record.
4. Height Regulations: No building shall exceed forty feet (40’) or two and
one-half (2-1/2) stories in height.
5. Area Regulations: The following minimum standards shall be required as
measured from property lines:
Lot Size: 12,000 square feet; For lots abutting the golf
course, the minimum lot size shall be
increased by 1,000 square feet.
Lot Coverage: The combined area covered by all main
buildings and accessory structures shall not
exceed thirty-five percent (35%) of the total
lot area. Swimming pools and spas shall
not be included in determining maximum
building coverage. An open air structure as
defined in Section III may be allowed up to
an additional 3% lot coverage.
Town Council 65 of 159 Meeting Date: May 17, 2010
Minimum Floor Area: The minimum square footage of a dwelling
unit, exclusive of garages, breezeways and
porches, shall be in accordance with the
following:
Type of Structure Golf Course Lots All Other Lots
One story residence 2,500 2,000
One and one half story or two
story residence
2,500* 2,000*
* Those residences with more than one (1) story shall have a minimum first floor area of 2,000
square feet. (Including garage area)
Front Yard: 25 feet minimum
Rear Yard (Golf Course): 35 feet minimum
Rear Yard: 25 feet minimum (No rear yard shall face
any street without approval from the
Planning and Zoning Commission; provided,
however, that this requirement shall not
apply where the rear yard of a lot abuts a
street which is contiguous to the perimeter
of the Town.)
Side Yard (Golf Course): 10 feet minimum
Side Yard: 10 feet minimum; provided that the distance
between buildings and structures on
contiguous lots remains a minimum 20 feet,
the width of the side yard on one side may
be reduced to not less than 5 feet.
Side Yard Adjacent to Street: 20 feet minimum
Lot Width: 90 feet minimum; (measured at the
front building line)
Lot Width Adjacent to Side Street: 100 feet (measured at the front
building line)
Lot Depth: 110 feet minimum
Lot Depth (corner or cul-de-sac lot): 100 feet minimum
Garage: May not face front street unless set
back at least 30 feet from front
building line; may not face side
street unless set back 50 feet from
side street right-of-way.
Town Council 66 of 159 Meeting Date: May 17, 2010
B. Lot Type 2:
1. Purpose: This lot type is designed to allow single family detached
dwellings on lots of not less than ten thousand (10,000) square feet,
together with the allowed incidental and accessory uses.
2. Permitted Uses: Land use and structures shall comply with uses
permitted for single family residential districts in Section 13 of the Town of
Trophy Club Zoning Ordinance and in accordance with the following:
a. Accessory Uses: Accessory uses shall be permitted within Lot
Type 2 in accordance with the regulations provided in Section 35,
Accessory Structures.
b. Conditional Uses: Conditional uses may be permitted within the
Lot Type 2 in accordance with the regulations provided in Section
44, Conditional Use Permit.
c. Limitation of Uses: Any use not expressly permitted or allowed by
permit herein is prohibited.
3. Plan Requirements: No application for a building permit for the
construction of a building or structure shall be approved unless a plat,
meeting all the requirements of the Town of Trophy Club, has been
approved by the Town Council and recorded in the Denton County Plat
Record.
4. Height Regulations: No building shall exceed forty feet (40’) or two and
one-half (2-1/2) stories in height.
5. Area Regulations: The following minimum standards shall be required as
measured from property lines:
Lot Size: 10,000 square feet; For lots abutting the golf
course, the minimum lot size shall be increased by
1,000 square feet.
Lot Coverage: The combined area covered by all main buildings
and accessory structures shall not exceed thirty-
five percent (35%) of the total lot area. Swimming
pools and spas shall not be included in determining
maximum building coverage. An open air structure
as defined in Section III may be allowed up to an
additional 3% lot coverage.
Additional regulations for Neighborhoods 3 & 4: Of
the 238 Type 2 Lots, not to exceed 119 lots can
have up to 45% lot coverage; of the remaining lots
the combined area covered by all main buildings
Formatted: Indent: Left: 108 pt,
Hanging: 108 pt
Deleted: ¶
Town Council 67 of 159 Meeting Date: May 17, 2010
and accessory structures shall not exceed forty
percent (40%) of the total lot area. Swimming
pools and spas shall not be included in determining
maximum building coverage. (Added by Ordinance
2007-30 P&Z, Approved 11/5/07)
Minimum Floor Area: The minimum square footage of a dwelling unit,
exclusive of garages, breezeways and porches,
shall be in accordance with the following:
Type of Structure Golf Course Lots All Other Lots
One story residence 2,250 2,000
One and one half story or
two story residence
2,250* 2,000*
* Those residences with more than one (1) story shall have a minimum first floor area of 2,000
square feet. (Including garage area)
Additional regulations for Neighborhoods 3 & 4: (Added by Ordinance 2007-30
P&Z, Approved 11/5/07)
Type of Structure Golf Course Lots All Other Lots
One story residence 2,700 2,700
One and one half story or
two story residence
2,700* 2,700*
Front Yard: 25 feet minimum
Rear Yard: Golf Course: 35 feet minimum
Rear Yard: 25 feet minimum (No rear yard shall face any street
without approval from the Planning and Zoning
Commission; provided, however, that this
requirement shall not apply where the rear yard of a
lot abuts a street which is contiguous to the
perimeter of the Town.)
Side Yard: Golf Course: 10 feet minimum
Side Yard: 7.5 feet minimum; provided that the distance
between buildings remains a minimum of 15 feet,
the width of the side yard on one side may be
reduced to not less than 5 feet
Side Yard: Adjacent to Street: 15 feet minimum
Lot Width: 80 feet minimum (measured at the front building
line)
Town Council 68 of 159 Meeting Date: May 17, 2010
Lot Width: Adjacent to Side Street: 90 feet minimum
(measured at the front building line)
Lot Depth: 110 feet minimum
Lot Depth: Corner or cul-de-sac lot: 100 feet minimum
Garage: May not face front street unless set back at
least 30 feet from front building line; may not
face side street unless set back 50 feet from
side street right-of-way.
Additional regulations for Neighborhoods 3 & 4:
Any lot that exceeds coverage in excess of
40% must have a 3-car garage. (Added by
Ordinance 2007-30 P&Z, Approved 11/5/07)
Town Council 69 of 159 Meeting Date: May 17, 2010
C. Lot Type 3:
1. Purpose: This lot type is designed to allow single family detached
dwellings on lots of not less than eight thousand, four hundred (8,400)
square feet, together with the allowed incidental and accessory uses.
2. Permitted Uses: Land use and structures shall comply with uses
permitted for single family residential districts in Section 13 of the Town of
Trophy Club Zoning Ordinance and in accordance with the following:
a. Accessory Uses: Accessory uses shall be permitted within Lot
Type 3 in accordance with the regulations provided in Section 35,
Accessory Structures.
b. Conditional Uses: Conditional uses may be permitted within the
Lot Type 3 in accordance with the regulations provided in Section
44, Conditional Use Permit.
c. Limitation of Uses: Any use not expressly permitted or allowed by
permit herein is prohibited.
3. Plan Requirements: No application for a building permit for the
construction of a building or structure shall be approved unless a plat,
meeting all the requirements of the Town of Trophy Club, has been
approved by the Town Council and recorded in the Denton County Plat
Record.
4. Height Regulations: No building shall exceed forty feet (40’) or two and
one-half (2-1/2) stories in height.
5. Area Regulations: The following minimum standards shall be required as
measured from property lines:
Lot size: 8,400 square feet
Lot Coverage: The combined area covered by all main
buildings and accessory structures shall not
exceed forty percent (40%) of the total lot
area. Swimming pools and spas shall not
be included in determining maximum
building coverage. An open air structure as
defined in Section III may be allowed up to
an additional 3% lot coverage.
Minimum Floor Area: 1,800 square feet
Front Yard: 25 feet minimum
Town Council 70 of 159 Meeting Date: May 17, 2010
Rear Yard: 20 feet minimum (No rear yard shall face
any street without approval from the
Planning and Zoning Commission; provided,
however, that this requirement shall not
apply where the rear yard of a lot abuts a
street which is contiguous to the perimeter
of the Town.)
Side Yard: 5 feet minimum
Side Yard Adjacent to Street: 15 feet minimum
Lot Width: 70 feet minimum (measured at front
building line)
Lot Width Adjacent to Side Street: 80 feet minimum (measured at front
building line)
Lot Depth: 110 feet minimum
Lot Depth (corner or cul-de-sac lot): 90 feet minimum
Garage: May not face front street unless set
back at least 30 feet from the front
building line; may not face side
street unless set back 50 feet from
the side street right-of-way.
Town Council 71 of 159 Meeting Date: May 17, 2010
D. Lot Type 4:
1. Purpose: This lot type is designed to allow single family detached
dwellings on lots of not less than seven thousand, two hundred (7,200)
square feet, together with the allowed incidental and accessory uses.
2. Permitted Uses: Land use and structures shall comply with uses
permitted for single family residential districts in Section 13 of the Town of
Trophy Club Zoning Ordinance and in accordance with the following:
a. Accessory Uses: Accessory uses shall be permitted within Lot
Type 4 in accordance with the regulations provided in Section 35,
Accessory Structures.
b. Conditional Uses: Conditional uses may be permitted within the
Lot Type 4 in accordance with the regulations provided in Section
44, Conditional Use Permit.
c. Limitation of Uses: Any use not expressly permitted or allowed by
permit herein is prohibited.
3. Plan Requirements: No application for a building permit for the
construction of a building or structure shall be approved unless a plat,
meeting all the requirements of the Town of Trophy Club, has been
approved by the Town Council and recorded in the Denton County Plat
Record.
4. Height Regulations: No building shall exceed forty feet (40’) or two and
one-half (2-1/2) stories in height.
5. Area Regulations: The following minimum standards shall be required as
measured from property lines:
Lot Size: 7,200 square feet
Lot Coverage: The combined area covered by all main
buildings and accessory structures shall not
exceed forty percent (40%) of the total lot
area. Swimming pools and spas shall not
be included in determining maximum
building coverage. An open air structure as
defined in Section III may be allowed up to
an additional 3% lot coverage.
Minimum Floor Area: One-Story = 1,650 square feet
Two-Story = 1,800 square feet
Front Yards: Front yard setbacks shall vary and shall be
shown on the Final Plat for the subdivision.
Town Council 72 of 159 Meeting Date: May 17, 2010
To create a variety of front yards on each
street, a relatively equal number of lots shall
be platted with 20’, 23’, and 26’ minimum
front yards.
Rear Yard: 20 feet minimum (No rear yard shall face
any street without approval from the
Planning and Zoning Commission; provided,
however, that this requirement shall not
apply where the rear yard of a lot abuts a
street which is contiguous to the perimeter
of the Town.)
Side Yard: A minimum of five (5) feet on each side.
Side Yard Adjacent to Street: 15 feet minimum
Lot Width: 60 feet minimum (measured at front
building line)
Lot Width Adjacent to Side Street: 70 feet (measured at front building
line)
Lot Depth: 100 feet minimum
Lot Depth (corner or cul-de-sac lot): 85 feet minimum
Garages: May face front or side street. At
least 75% of garages shall be set
back 2’ from the main façade.
Garage doors facing a street must
have one of the following:
1) Covered by a minimum 4’ deep
Porte-cochere or eave, or
2) Set back 10’ minimum from main
façade; and at least one of the
following:
3) Architectural enhancements to
garage doors, which can include
decorative hardware, decorative
windows, or panel detailing.
Town Council 73 of 159 Meeting Date: May 17, 2010
E. Lot Type 5:
1. Purpose: This lot type is designed to allow single family detached
dwellings on lots of not less than five thousand, two hundred fifty (5,250)
square feet, together with the allowed incidental and accessory uses.
2. Permitted Uses: Land use and structures shall comply with uses
permitted for single family residential districts in Section 13 of the Town of
Trophy Club Zoning Ordinance and in accordance with the following:
a. Accessory Uses: Accessory uses shall be permitted within Lot
Type 5 in accordance with the regulations provided in Section 35,
Accessory Structures.
b. Conditional Uses: Conditional uses may be permitted within the
Lot Type 5 in accordance with the regulations provided in Section
44, Conditional Use Permit.
c. Limitation of Uses: Any use not expressly permitted or allowed by
permit herein is prohibited.
3. Plan Requirements: No application for a building permit for the
construction of a building or structure shall be approved unless a plat,
meeting all the requirements of the Town of Trophy Club, has been
approved by the Town Council and recorded in the Denton County Plat
Record.
4. Height Regulations: No building shall exceed two (2) stories in height, the
maximum height of two stories not to exceed forty (40) feet.
5. Area Regulations: The following minimum standards shall be required as
measured from property lines:
Lot Size: 5,250 square feet minimum
65 lots larger than 6,000 sq. ft.
30 lots larger than 7,000 sq. ft.
Lot Coverage: The combined area covered by all main
buildings and accessory structures for lots:
less than 6,000 sq. ft. shall not exceed
fifty percent (50%) of the total lot area;
equal to or greater than 6,000 sq. ft.
shall not exceed sixty percent (60%) of
the total lot area.
Swimming pools and spas shall not be
included in determining maximum building
coverage.
Minimum Floor Area: 1,800 square feet.
Town Council 74 of 159 Meeting Date: May 17, 2010
Front Yard: 15-ft. minimum for main façade of home; Garage
door must have a minimum 20-ft. front setback.
Rear Yard: 20 feet minimum
Side Yard: 5 feet
Side Yard Adjacent to Street: 10 feet minimum
Lot Width: 50 feet minimum (measured at the
front building line)
Lot Width Adjacent to Side Street: 55 feet minimum (measured at the
front building line)
Lot Depth: 100 feet minimum
Lot Depth (corner or cul-de-sac lot): 85 feet minimum
Garages: May face front or side street.
Must have a minimum 20-ft. front setback.
All garage doors must be stained cedar.
All garages must have a minimum 2-ft. offset
between the front elevation of the house and the
garage.
6. Gifts to the Street: In addition to the three (3) “Gifts to the Street”
required in Section VI, Development and Design Standards, Subsection
F.1, each Lot Type 5 single family home in Neighborhood 8 must utilize
three of the following improvements:
Exposed aggregate driveway
10/12 pitch roof
Masonry arches
Two 3-inch trees
Two carriage lights on the front of the home
Divided light windows
7. Screening Regulations:
Perimeter landscaping and screening adjacent to Trophy Park Drive
shall match the existing landscape and screening on the opposite side
of Trophy Park Drive. Materials and construction specifications shall
be approved by Town prior to construction.
Perimeter landscaping and screening adjacent to Trophy Club Drive
shall match the existing landscape and screening constructed on
Trophy Club Drive within The Highlands at Trophy Club development.
Materials and construction specifications shall be approved by Town
prior to construction.
Town Council 75 of 159 Meeting Date: May 17, 2010
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Meeting Date: May 17, 2010
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2010-XX P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ORDINANCE NO. 2007-15 P&Z, KNOWN AS PD
PLANNED DEVELOPMENT NO. 27, THE SAME HAVING
AMENDED 2000-06 P&Z OF THE TOWN, THE SAME BEING
THE COMPREHENSIVE ZONING ORDINANCE, AND HAVING
AMENDED THE OFFICIAL ZONING MAP OF THE TOWN, BY
ADOPTING THIS ORDINANCE TO REFLECT A CHANGE TO
EXHIBIT “B” ENTITLED “DEVELOPMENT STANDARDS”,
SECTION III. “DEFINITIONS”, AND SECTION IV. “LOT TYPE
REGULATIONS” FOR LOT TYPES 1, 2, 3, AND 4, AS MORE
FULLY DESCRIBED HEREIN BELOW; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR
AMENDMENTS; PROVIDING APPLICABLE REGULATIONS;
PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING
SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (hereinafter referred to as “Town”) is
a Home Rule Municipality acting under its Charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Texas Local Government Code; and
WHEREAS, the Town previously approved Ordinance No. 2007-15 P&Z
amending Ordinance No. 2006-11 P&Z, creating PD Planned Development No.
27, known as The Highlands at Trophy Club (hereinafter “PD No. 27”); and
WHEREAS, the Developer requests a change to the lot coverage for Lot
Types 1, 2, 3, and 4; and
WHEREAS, all legal notices, requirements and conditions having been
complied with, the case to amend PD No. 27 came before the Planning and
Zoning Commission; and
WHEREAS, after public notices were given in compliance with State law
and public hearings were conducted, and after considering the information
submitted at those public hearings and all other relevant information and
Town Council 77 of 159 Meeting Date: May 17, 2010
materials, the Planning and Zoning Commission of the Town has recommended
to the Town Council the adoption of the amendments to Ordinance No. 2007-15
P&Z as set forth in this Ordinance; and
WHEREAS, after complying with all legal notices, requirements, and
conditions, a public hearing was held before Town Council at which the Town
Council considered the proposed amendments and considered, among other
things, the impact of the proposed amendments on the character of the land and
its suitability for particular uses, with a view of encouraging the most appropriate
use of land in the Town, and does hereby find that the adoption of the
amendments hereby accomplishes such objectives; and
WHEREAS, the Town Council has determined that there is a necessity for
the amendments to Ordinance No. 2007-15 P&Z, and the Town Council has
determined that this Ordinance should be adopted, and that the terms and
provisions specifically set forth in this Ordinance shall amend and replace those
conflicting terms contained in Ordinance No. 2007-15 P&Z and prior
amendments thereto, and the remainder of the terms of Ordinance No. 2007-15
P&Z and all prior amendments thereto not in conflict with this Ordinance shall
continue in effect;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENTS
2.01 Ordinance No. 2007-15 P&Z of the Town of Trophy Club, Texas, the
same being the Town's PD No. 27, Exhibit “B” entitled “Development Standards,”
Section III. entitled DEFINITIONS is hereby amended as follows to add a
definition for “Open Air Structures” to be placed in alphabetical order as part of
the existing list of definitions with all other definitions remaining the same. Such
definition shall be and read in its entirety as follows:
III. DEFINITIONS
Open Air Structure: An accessory structure made of wood or masonry
construction, detached from and incidental to the principal building. This
structure is open on the sides and may or may not provide shading. This
Town Council 78 of 159 Meeting Date: May 17, 2010
includes structures such as, but not necessarily limited to, cabanas, pergolas,
arbors, gazebos, pavilions.
2.02 Ordinance No. 2007-15 P&Z of the Town of Trophy Club, Texas, the same
being the Town's PD No. 27, Exhibit “B” entitled “Development Standards,”
Section IV. entitled LOT TYPE REGULATIONS, Section A entitled “Lot Type 1,”
Subsection 5 entitled “Area Regulations” shall be amended so that the second
paragraph of Subsection (A)(5) entitled “Lot Coverage,” shall be and read in its
entirety as follows and the remainder of the subsection shall remain the same:
…
Lot Coverage: The combined area covered by all main buildings and
accessory structures shall not exceed thirty-five percent
(35%) of the total lot area. Swimming pools and spas shall
not be included in determining maximum building coverage.
An Open Air Structure as defined in Section III above may
be allowed up to an additional three percent (3%) lot
coverage.
2.03 Ordinance No. 2007-15 P&Z of the Town of Trophy Club, Texas, the same
being the Town's PD No. 27, Exhibit “B” entitled “Development Standards,”
Section IV. entitled LOT TYPE REGULATIONS, Section B entitled “Lot Type 2,”
Subsection 5 entitled “Area Regulations” shall be amended so that the second
paragraph of Subsection (B)(5) entitled “Lot Coverage,” shall be amended to add
a sentence to the end of the paragraph and the remainder of the subsection shall
remain the same:
…
Lot Coverage: The combined area covered by all main buildings and
accessory structures shall not exceed thirty-five percent
(35%) of the total lot area. Swimming pools and spas shall
not be included in determining maximum building coverage.
An Open Air Structure as defined in Section III above may
be allowed up to an additional three percent (3%) lot
coverage.
Additional Regulations for Neighborhoods 3 & 4: …
2.04 Ordinance No. 2007-15 P&Z of the Town of Trophy Club, Texas, the same
being the Town's PD No. 27, Exhibit “B” entitled “Development Standards,”
Section IV. entitled LOT TYPE REGULATIONS, Section C entitled “Lot Type 3,”
Subsection 5 entitled “Area Regulations” shall be amended so that the second
paragraph of Subsection (C)(5) entitled “Lot Coverage,” shall be and read in its
entirety as follows and the remainder of the subsection shall remain the same:
Town Council 79 of 159 Meeting Date: May 17, 2010
…
Lot Coverage: The combined area covered by all main buildings and
accessory structures shall not exceed forty percent (40%) of
the total lot area. Swimming pools and spas shall not be
included in determining maximum building coverage. An
Open Air Structure as defined in Section III above may be
allowed up to an additional three percent (3%) lot coverage.
2.05 Ordinance No. 2007-15 P&Z of the Town of Trophy Club, Texas, the same
being the Town's PD No. 27, Exhibit “B” entitled “Development Standards,”
Section IV. entitled LOT TYPE REGULATIONS, Section D entitled “Lot Type 4,”
Subsection 5 entitled “Area Regulations” shall be amended so that the second
paragraph of Subsection (D)(5) entitled “Lot Coverage,” shall be and read in its
entirety as follows and the remainder of the subsection shall remain the same:
…
Lot Coverage: The combined area covered by all main buildings and
accessory structures shall not exceed forty percent (40%) of
the total lot area. Swimming pools and spas shall not be
included in determining maximum building coverage. An
Open Air Structure as defined in Section III above may be
allowed up to an additional three percent (3%) lot coverage.
SECTION 3.
APPLICABLE REGULATIONS
In all respects the Land shall be subject to the applicable regulations
contained in the Comprehensive Zoning Ordinance and all other applicable and
pertinent ordinances and regulations of the Town.
SECTION 4.
CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the PD No. 27 and shall not repeal any of the provisions of such
Ordinances except in those instances where provisions of those Ordinances are
in direct conflict with the provisions of this Ordinance; whether such Ordinances
are codified or uncodified, and all other provisions of the Ordinances of the Town
of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect. Notwithstanding the foregoing,
any complaint, action, cause of action or claim which prior to the effective date of
this Ordinance has been initiated or has arisen under or pursuant to such
repealed Ordinance(s) shall continue to be governed by the provisions of that
Town Council 80 of 159 Meeting Date: May 17, 2010
Ordinance and for that purpose the Ordinance shall be deemed to remain and
continue in full force and effect.
SECTION 5.
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase,
clause or word in this Ordinance or application thereof to any person or
circumstance is held invalid or unconstitutional by a Court of competent
jurisdiction, such holding shall not affect the validity of the remaining portions of
this Ordinance, and the Town Council hereby declares that it would have passed
such remaining portions of this Ordinance despite such invalidity, which
remaining portions shall remain in full force and effect.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this
Ordinance, and any person violating or failing to comply with any provision hereof
shall be fined, upon conviction, in an amount not more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each
day during or on which a violation occurs or continues.
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to
publish, the Caption, Penalty and Effective Date of this Ordinance as required by
Section 52.011 of the Texas Local Government Code.
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption
and publication as provided by law.
Town Council 81 of 159 Meeting Date: May 17, 2010
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this 17th day of May, 2010.
_____________________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_____________________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
_____________________________________
Town Attorney
Town of Trophy Club, Texas
Town Council 82 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-242-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/29/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding an Amendment to PD-Planned Development District
No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit
"B" - Development Standards, Section III. "Definitions" and Section IV. "Lot Type Regulations" for Lot
Types 1, 2, 3, and 4, and other miscellaneous changes to PD-27 as necessary regarding this request.
Applicant: High Trophy Development, LLC, Represented by Steve Lenart, Lenart Development
Company, LLC (PD AMD-10-034)
Attachments:
Action ByDate Action ResultVer.
Planning & Zoning Commission5/6/2010 1
Town Council 83 of 159 Meeting Date: May 17, 2010
12010-242-T Version:File #:
Title
Consider and take appropriate action regarding an Amendment to PD-Planned Development District No. 27, known as
The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit "B" - Development Standards, Section
III. "Definitions" and Section IV. "Lot Type Regulations" for Lot Types 1, 2, 3, and 4, and other miscellaneous changes to
PD-27 as necessary regarding this request. Applicant: High Trophy Development, LLC, Represented by Steve Lenart,
Lenart Development Company, LLC (PD AMD-10-034)
Town Council 84 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-135-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding a Preliminary Plat for an approximate 46.413 acre
tract of land situated in the R. Allen Survey, Abstract No. 5, to be known as Neighborhood 8 of The
Highlands at Trophy Club. Applicant: Jacobs Engineering Group Inc. on behalf of Lennar Homes of
Texas. (PP-10-018)
Attachments:Staff Report - TC 051710.pdf
Application.pdf
Action ByDate Action ResultVer.
Planning & Zoning Commission5/6/2010 1
Recommended for DisapprovalPlanning & Zoning Commission3/4/2010 1
Town Council 85 of 159 Meeting Date: May 17, 2010
12010-135-T Version:File #:
Title
Consider and take appropriate action regarding a Preliminary Plat for an approximate 46.413 acre tract of land situated in
the R. Allen Survey, Abstract No. 5, to be known as Neighborhood 8 of The Highlands at Trophy Club. Applicant: Jacobs
Engineering Group Inc. on behalf of Lennar Homes of Texas. (PP-10-018)
Town Council 86 of 159 Meeting Date: May 17, 2010
TOWN COUNCIL
May 17, 2010
SUBJECT: Consider and take appropriate action regarding a Preliminary
Plat for an approximately 46.413 acre tract of land situated in
the R. Allen Survey, Abstract No. 5, to be known as
Neighborhood 8 of The Highlands at Trophy Club. Applicant:
Jacobs Engineering Group Inc. on behalf of Lennar Homes of
Texas. (PP-10-018)
OWNER: Lennar Homes of Texas Land and Construction, Ltd.
1707 Marketplace Boulevard, Suite 220
Irving, TX 75063
APPLICANT: Jacobs Engineering Group Inc.
7950 Elmbrook Drive
Dallas, TX 75247-4961
EXISTING CONDITION OF THE PROPERTY: This vacant property is zoned Planned
Development No. 27 (PD-27) and in November 2009 was rezoned from townhomes
(260 homes) to single family residential (185 homes).
COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates
this area as low density residential. This request conforms to the Comprehensive Plan.
ADJACENT ZONING/EXISTING LAND USES:
North: Future Neighborhood 7 – The Highlands at Trophy Club
South: Corps of Engineer property/open space
East: Corps of Engineer property/open space
West: Neighborhood 6 – The Highlands at Trophy Club
STAFF ANALYSIS
The preliminary plat for Neighborhood 8 of Planned Development No. 27 brings forward
a plan for 184 single family homes. All residential lots are Lot Type 5 with a minimum
Town Council 87 of 159 Meeting Date: May 17, 2010
lot size of 5,250 square feet. The typical lot size in this neighborhood will be 50-ft. x
105-ft.
Development of the neighborhood will occur in two phases. Phase 1 will consist of 74
homes built toward the southeast end of the property. Phase 2 will consist of 110
homes. In addition, Lot 1, Block J, consisting of a perpetual flowage easement, will
provide 10.657 acres of common area running along most of the (north) eastern portion
of the neighborhood.
There is a 3.581 acre gas well site (Pad 4H) located in Neighborhood 8. The gas well
site adjoins 17 of the 32 residential lots in Block G. On April 26, 2010, the Town Council
approved a change to the Oil and Gas Well Drilling & Production regulations, Section
5.12, allowing the distance from wellhead to habitable structure to be a minimum of 200-
ft. As a result of this change, the following notes have been placed on the preliminary
plat and will also be required on the final plat:
“For lots surrounding gas wells, the distance from wellhead to habitable
structure shall be a minimum of 200 feet.”
“To build a habitable structure on a lot adjacent to a gas well, builder must
submit a survey, signed and sealed by a licensed surveyor, verifying the
distance from the nearest wellhead to the nearest point of the habitable
structure.”
An existing masonry screening wall around the gas well site adjoins portions of the rear
property line of Lots 1 and 3, and shares all of the rear property line of Lot 2. There is
approximately 50-ft. between the masonry screening wall of the gas well site and the
rear property line of Lots 16 through 21, and approximately 150+-ft. between the rear
property line and masonry screening wall of the gas well site for Lots 27 through 32.
The owners of Lots 16 through 32 will have the option of privacy fencing as this will not
violate Town regulations regarding parallel fencing, which requires a minimum of 20-ft.
between fences.
Lot 30 of Block G and Lot 24 of Block E, which are called out as “common area” on the
preliminary plat, provide a 15-ft. easement for an existing pipeline to transport gas from
the well site to a horizontal pipeline system running along Trophy Park Drive, Trophy
Club Drive, and Bobcat Blvd. terminating at the Encana Gas storage facility in the City
of Roanoke.
If truck access is needed to the well site for maintenance, that access will be from the
entrance to Neighborhood 8 off of Trophy Park Drive, across Nottingham Drive, and
along an all weather road designated on the plat as a 24-ft. access easement. The
drive leads to an existing wrought iron gate entrance on the well site.
Trophy Club Drive currently ends in a cul-de-sac at the southeast corner of
Neighborhood 8. A temporary turnaround easement is provided to allow this cul-de-sac
Town Council 88 of 159 Meeting Date: May 17, 2010
to exist as long as needed. In addition, a 15-ft. drainage easement is provided at the
southeast portion of the property to facilitate drainage from the common area. Both
easements will be dedicated with the final plat which the owner plans to bring forward in
the near future.
The Police and Fire Chiefs have reviewed and approved the proposed street names.
The Town Engineer, Tom Rutledge, Teague, Nall & Perkins, has reviewed and
approved the preliminary drainage plan and preliminary water and sanitary sewer plans
for this neighborhood.
SUMMARY
The preliminary plat for Neighborhood 8 has been reviewed for completeness and
generally accepted engineering and planning design principles and standards. It
appears that all requirements of the Town’s Subdivision Regulations and Zoning
Ordinance have been met.
PLANNING AND ZONING COMMISSION: The Planning & Zoning Commission
considered this item on May 6, 2010, and made the following motion:
Commissioner Sheridan made a motion recommending approval to the Town Council of
the Preliminary Plat for Neighborhood 8 of The Highlands. The motion was seconded
by Commissioner Forest.
Ayes: Hill, Reed, Davidson, Forest, Sheridan, Stephens
Nays: None
Action: 6-0, Approved
The Commission’s discussion was as follows:
Chairman Hill explained that this plat was brought before the Commission in March, but
was recommended for denial as the plat did not conform to all Town ordinances. The
Oil and Gas Well Ordinance requires a distance of 250-ft. from a wellhead to a
residential property line and the Neighborhood 8 preliminary plat did not meet that
requirement. On April 26, 2010, the Town Council approved an ordinance allowing a
habitable structure to be 200-ft. from a wellhead. The applicant is resubmitting the
Neighborhood 8 plat for approval with two “notes” (Nos. 5 and 6) added to the plat
which requires the builder of any lot adjacent to a gas well site to provide a signed and
sealed survey verifying the distance from wellhead to habitable structure when the
builder applies for a building permit.
Jaison Stephen, Jacobs Engineering, representing Lennar Homes, stated that the
Preliminary Plat meets all of the requirements of the PD and Town Ordinances and they
ask for approval.
Commissioner Davidson asked if it is possible to build a habitable structure on Lots 1
through 3. Specifically, on Lot 2 the house will need to be pushed forward to meet the
Town Council 89 of 159 Meeting Date: May 17, 2010
200-ft. distance. Jaison Stephen stated that the builder will meet the required minimum
distance.
Ms. Huggins stressed that none of the lots adjacent to the gas well sites have been
moved from the original plat that the Planning and Zoning Commission saw a few
months ago. The Gas Well Ordinance was amended on April 26, 2010, by the Town
Council and now allows a distance of 200-ft. from wellhead to habitable structure and as
a result of that change the applicant was asked to add two notes to the plat to abide by
the new regulations. Those notes are:
“For Lots surrounding gas wells, the distance from wellhead to habitable
structure shall be a minimum of 200-ft.”
“To build a habitable structure on a lot adjacent to a gas well, builder must
submit a survey, signed and sealed by a licensed surveyor, verifying the
distance from the nearest wellhead to the nearest point of the habitable
structure.”
Ms. Huggins stated that the builder now has the responsibility of proving that the house
will be 200-ft. from the wellhead and they will have to do that by submitting a signed and
sealed survey at the time that they submit a house permit.
Commissioner Davidson stated that it will be on the builder’s shoulders then to make
Lot 2 work as a usable lot – to meet the 200-ft. distance.
Commissioner Sheridan asked for confirmation that there are no changes except for
some minor notes, and he asked the builder if he has reviewed his product line to make
sure that he has a product that will fit on Lot 2 without any variance requirements.
Steve Howard, Lennar Homes, stated that he does have a product that will fit on Lot 2
without the need for variances.
There were no further comments and Chairman Hill called for a motion.
(ch)
Attachments: Application
Hard Copies:
Preliminary Plat (Sheet 1 of 3)
Legal Description and Typical Street Sections (Sheet 2 of 3)
Phasing Plan (Sheet 3 of 3)
Town Council 90 of 159 Meeting Date: May 17, 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-294-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/13/2010 Town Council
On agenda:Final action:5/17/2010
Title:Presentation of the second quarter report for 2009-2010 fiscal year through March 2010; discussion of
same.
Attachments:
Action ByDate Action ResultVer.
Town Council 92 of 159 Meeting Date: May 17, 2010
12010-294-T Version:File #:
Title
Presentation of the second quarter report for 2009-2010 fiscal year through March 2010; discussion of same.
Body
[Enter body here.]
Town Council 93 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-257-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding financial and variance report dated April 2010.
Attachments:April 2010 Monthly Financial Reports.pdf
Action ByDate Action ResultVer.
Town Council 94 of 159 Meeting Date: May 17, 2010
12010-257-T Version:File #:
Title
Consider and take appropriate action regarding financial and variance report dated April 2010.
Body
The April 2010 monthly financial report is presented in a format that provides the comparison of monthly and year to date
actual amounts to the current fiscal year budget. The accompanying variance report provides an explanation actual fiscal
year to date revenues and departmental expenditures which vary more than 10% from the percent of the fiscal year
lapsed.
Management recommends approval
Town Council 95 of 159 Meeting Date: May 17, 2010
Town Council 96 of 159 Meeting Date: May 17, 2010
Town Council 97 of 159 Meeting Date: May 17, 2010
Town Council 98 of 159 Meeting Date: May 17, 2010
Town Council 99 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-259-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring
the results of the Joint General and Special Election held on May 8, 2010 for the purpose of electing
one (1) Council Member for Place #2, one (1) Council Member for Place #3, one (1) Council Member
for Place #4, and one (1) Council Member for Place #5, and for the purpose of submitting Proposition
One reauthorizing the local sales and use tax in the Town at a rate of one-fourth of one percent
(0.25%) to continue providing revenue for maintenance and repair of municipal streets, to the qualified
voters of the Town, and providing an effective date.
Attachments:Ord 2010-XX Canvassing election of May 8, 2010.pdf
Action ByDate Action ResultVer.
Town Council 100 of 159 Meeting Date: May 17, 2010
12010-259-T Version:File #:
Title
Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the
Joint General and Special Election held on May 8, 2010 for the purpose of electing one (1) Council Member for Place #2,
one (1) Council Member for Place #3, one (1) Council Member for Place #4, and one (1) Council Member for Place #5,
and for the purpose of submitting Proposition One reauthorizing the local sales and use tax in the Town at a rate of one-
fourth of one percent (0.25%) to continue providing revenue for maintenance and repair of municipal streets, to the
qualified voters of the Town, and providing an effective date.
Body
Period for canvass is May 12 - May 20, 2010.
Town Council 101 of 159 Meeting Date: May 17, 2010
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2010-
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
CANVASSING THE RETURNS, INCLUDING THE RETURNS OF EARLY
VOTING BALLOTS CAST IN CONNECTION THEREWITH, AND
DECLARING THE RESULTS OF THE JOINT GENERAL AND SPECIAL
ELECTION HELD ON MAY 8, 2010 AS SUCH RETURNS RELATE TO
THE ELECTION OF ONE (1) COUNCIL MEMBER FOR PLACE #3 FOR
A TWO (2) YEAR TERM AND ONE (1) COUNCIL MEMBER FOR PLACE
#4 FOR A TWO (2) YEAR TERM AND ONE (1) COUNCIL MEMBER
FOR PLACE #5 FOR A THREE (3) YEAR TERM TO THE TOWN OF
TROPHY CLUB TOWN COUNCIL; ORDERING AND CALLING A
SPECIAL ELECTION FOR THE PURPOSE OF ELECTING ONE (1)
COUNCIL MEMBER TO SERVE A ONE (1) YEAR TERM IN ORDER TO
COMPLETE THE REMAINDER OF THE TERM OF OFFICE FOR PLACE
#2 CREATED BY A VACANCY IN PLACE #2 ON THE TROPHY CLUB
TOWN COUNCIL; AND ORDERING AND CALLING A SPECIAL
ELECTION WITH A COMBINED BALLOT PURSUANT TO SECTION
321.409 OF THE TEXAS TAX CODE TO DETERMINE WHETHER THE
CITIZENS DESIRE TO REAUTHORIZE THE LOCAL SALES AND USE
TAX IN THE TOWN OF TROPHY CLUB AT THE RATE OF ONE-
FOURTH OF ONE PERCENT (0.25%) TO CONTINUE PROVIDING
REVENUE FOR MAINTENANCE AND REPAIR OF MUNICIPAL
STREETS; PROVIDING FOR THE INCORPORATION OF PREMISES;
PROVIDING FOR THE CONFIRMATION OF VOTE TABULATIONS;
IDENTIFYING THE OFFICIALS ELECTED AND TERMS OF OFFICE;
AUTHORIZING THE ISSUANCE OF CERTIFICATES OF ELECTION;
AUTHORIZING THE ISSUANCE OF THE CANVASS OF THE JOINT
GENERAL AND SPECIAL ELECTION; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on February 15, 2010, the Town Council of the Town of Trophy
Club, Texas (the “Town”) passed and approved Ordinance No. 2010-05, which
ordinance was subsequently amended and supplemented by Ordinance No. 2010-05-A,
which ordinances cumulatively ordered a Joint General and Special Election of the
Town of Trophy Club, Texas, for the purpose of electing one (1) Council member for
Place #3 for a two (2) year term and one (1) Council member for Place #4 for a two (2)
year term and one (1) Council member for Place #5 for a three (3) year term to the
Town of Trophy Club Town Council; and to elect one (1) Council member for Place #2
for a one (1) year term in order to complete the remainder of the term of office for Place
#2 created by a vacancy on the Trophy Club Town Council; and to hold an election with
a combined ballot pursuant to Section 321.409 of the Texas Tax Code to determine
whether the citizens desire to reauthorize the local sales and use tax in the Town of
Town Council 102 of 159 Meeting Date: May 17, 2010
Trophy Club at the rate of ¼ of one percent (.25) to provide revenue for maintenance
and repair of municipal streets; and
WHEREAS, the appropriate authority of the Town heretofore caused to be
posted and published, in accordance with the election laws of the State of Texas, notice
of the Joint General and Special Election; and
WHEREAS, the Joint General and Special Election was duly and legally held on
May 8, 2010, in the Town and in conformity with the election laws of the State of Texas,
and the results of the Joint General and Special Election, including the early voting
results, have been certified and returned to the proper judges and clerks thereof; and
WHEREAS, the official returns of the presiding judges of the Joint General and
Special Election, including the returns of early voting ballots in connection therewith,
and as such returns are related to the election of one (1) Council member for Place #3
for a two (2) year term, one (1) Council member for Place #4 for a two (2) year term,
one (1) Council member for Place #5 for a three (3) year term to the Town of Trophy
Club Town Council; and to elect one (1) Council member for Place #2 for a one (1) year
term in order to complete the remainder of the term of office for Place #2 created by a
vacancy on the Trophy Club Town Council; and to the reauthorization of a local sales
and use tax in the Town of Trophy Club at the rate of ¼ of one percent (.25) to provide
revenue for maintenance and repair of municipal streets have been presented to the
Town Council acting in its capacity as the Canvassing Board; and
WHEREAS, the Town Council has considered the returns of the Joint General
and Special Election, including the returns of early voting ballots in connection
therewith, and as such returns are related to the election of one (1) Council member for
Place #3 for a two (2) year term, one (1) Council member for Place #4 for a two (2) year
term, one (1) Council member for Place #5 for a three (3) year term to the Town of
Trophy Club Town Council; and to elect one (1) Council member for Place #2 for a one
(1) year term in order to complete the remainder of the term of office for Place #2
created by a vacancy on the Trophy Club Town Council; and to the reauthorization of a
local sales and use tax in the Town of Trophy Club at the rate of ¼ of one percent (.25)
to provide revenue for maintenance and repair of municipal streets; and
WHEREAS, the returns of the Joint General and Special Election, including the
returns of early voting ballots, duly and legally made, showed that there were cast at the
Election the following valid and legal votes:
ELECTION
TOTAL EARLY
VOTING
VOTES CAST
(including mail
ballots)
TOTAL VOTES
CAST AT POLL
ON ELECTION DAY
TOTAL VOTES
CAST
General/Joint/Special
Election 796 514 1610
Town Council 103 of 159 Meeting Date: May 17, 2010
; and
WHEREAS, the returns of the Joint General Election, including the returns of the
early voting ballots, duly and legally made, showed that each of the candidates for the
office of Council Member for Place #3, for the office of Council Member for Place #4,
and for the office of Council Member for Place #5 on the Town of Trophy Club Town
Council, received the following votes:
TOWN OF TROPHY CLUB ONE COUNCIL MEMBER FOR PLACE 3
FOR TWO (2) YEAR TERM
NAME OF
CANDIDATE
TOTAL NUMBER
OF EARLY VOTING
VOTES RECEIVED
TOTAL NUMBER
OF VOTES
RECEIVED AT
POLL ON
ELECTION DAY
TOTAL NUMBER
OF VOTES
RECEIVED
Susan Edstrom 321 237 558
Margi Cantrell 422 246 668
TOWN OF TROPHY CLUB ONE COUNCIL MEMBER FOR PLACE 4
FOR TWO (2) YEAR TERM
NAME OF
CANDIDATE
TOTAL NUMBER
OF EARLY VOTING
VOTES RECEIVED
TOTAL NUMBER
OF VOTES
RECEIVED AT
POLL ON
ELECTION DAY
TOTAL NUMBER
OF VOTES
RECEIVED
Karen M. Passiak 307 199 506
Larry Hoover 348 212 560
TOWN OF TROPHY CLUB ONE COUNCIL MEMBER FOR PLACE 5
FOR THREE (3) YEAR TERM
NAME OF
CANDIDATE
TOTAL NUMBER
OF EARLY VOTING
VOTES RECEIVED
TOTAL NUMBER
OF VOTES
RECEIVED AT
POLL ON
ELECTION DAY
TOTAL NUMBER
OF VOTES
RECEIVED
Glenn Strother 490 324 814
WHEREAS, pursuant to the Home Rule Charter, the candidate for election to
each Place on the Council who receives a majority of all votes cast for all the
candidates for such Place at the election shall be declared elected; and
Town Council 104 of 159 Meeting Date: May 17, 2010
WHEREAS, the returns of the Special Election, including the returns of the early
voting ballots, duly and legally made, showed that each of the candidates for the office
of Council Member for Place #2 on the Town of Trophy Club Town Council received the
following votes:
TOWN OF TROPHY CLUB ONE COUNCIL MEMBER FOR PLACE 2
FOR ONE (1) YEAR UNEXPIRED TERM
NAME OF
CANDIDATE
TOTAL NUMBER
OF EARLY VOTING
VOTES RECEIVED
TOTAL NUMBER
OF VOTES
RECEIVED AT
POLL ON
ELECTION DAY
TOTAL NUMBER
OF VOTES
RECEIVED
Michael Zerger 65 49 114
J.D. Stotts 440 260 700
Bob Radder 149 95 244
WHEREAS, pursuant to the Home Rule Charter, the candidate for election to
each Place on the Council who receives a majority of all votes cast for all the
candidates for such Place at the election shall be declared elected; and
WHEREAS, the returns of the Special Election on a measure, including the
returns of the early voting ballots, duly and legally made, showed that Proposition One
to reauthorize a local sales and use tax in the Town at a rate of one-fourth of one
percent (0.25%) to continue providing revenue for maintenance and repair of municipal
streets, received the following votes:
FOR THE ADOPTION OF PROPOSITION ONE
AGAINST THE ADOPTION OF PROPOSITION ONE
The reauthorization of the local sales
and use tax in the Town of Trophy Club
at the rate of one-fourth of one percent
(0.25%) to continue providing revenue
for maintenance and repair of
municipal streets.
TOTAL
NUMBER OF
EARLY
VOTING
VOTES
RECEIVED
TOTAL
NUMBER OF
VOTES
RECEIVED
AT POLL ON
ELECTION
DAY
TOTAL
NUMBER OF
VOTES
RECEIVED
For 579 366 945
Against 145 88 233
WHEREAS, pursuant to State Law, if a majority of the qualified voters voting on
a proposed measure vote in favor thereof, such measure shall become effective in
accordance with law.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
Town Council 105 of 159 Meeting Date: May 17, 2010
TOWN OF TROPHY CLUB, TEXAS:
Section 1. Incorporation of Premises. The above and foregoing premises are
true and correct and are incorporated into the body of this Ordinance and made a part
hereof for all purposes.
Section 2. Confirmation of Vote Tabulations. The results of the Joint General
and Special Election as related to the election of one (1) Council Member to Place #2
for a one (1) year term to fill a vacancy on the Trophy Club Town Council, the election of
one (1) Council Member to Place #3 for a two (2) year term on the Trophy Club Town
Council, the election of one (1) Council Member to Place #4 for a two (2) year term on
the Trophy Club Town Council, and the election of one (1) Council Member to Place #5
for a three (3) year term on the Trophy Club Town Council, and as canvassed and
tabulated above, reflect the expressed desires of the resident, qualified voters of the
Town.
Section 3. Elected Officials; Terms of Office. In accordance with the canvass
and tabulation of the results of the Joint General and Special Election, the duly elected
Council Members elected on May 8, 2010, and the corresponding terms of office,
subject to the taking of the oaths of office as required by State Law, are as follows:
OFFICE
TERM
NAME
Council Member Place 2 One (1) Year J.D. Stotts
Council Member Place 3
Two (2) Years Margi Cantrell
Council Member Place 4 Two (2) Years Larry Hoover
Council member Place 5 Three (3) Years Glenn Strother
Section 4. Issuance of Certificates of Election. The Mayor is hereby
authorized and directed to execute and deliver Certificates of Election to the successful
candidates elected at the Joint General and Special Election, as specified in Section 3
hereof.
Section 5. Proposition One – Reauthorization of Sales and Use Tax for Road
Maintenance and Repair. In accordance with the canvass and tabulation of the results
of the Special Election, the reauthorization of the local sales and use tax in the Town of
Trophy Club at a rate of one-fourth of one percent (0.25%) to continue providing
revenue for maintenance and repair of municipal streets was approved by a majority of
qualified voters by a vote of 945 in favor to 233 opposed.
Section 6. Implementation of Tax. In accordance with the Texas Tax Code, the
Town shall notify the State Comptroller of the results of the Special Election and shall
comply with all other legal requirements necessary to effect the reauthorization of the
Town Council 106 of 159 Meeting Date: May 17, 2010
tax.
Section 7. Issuance of Canvass of General Election. The Mayor is hereby
authorized and directed to execute and deliver the Canvass of the Joint General and
Special Election, a copy of which is attached hereto as Exhibit “A”, in accordance with
the election laws of the State of Texas, and to take all other action necessary in
connection therewith.
Section 8. Engrossment and Enrollment. The Town Secretary of the Town of
Trophy Club is hereby directed to engross and enroll this Ordinance by copying the
Caption and Effective Date in the minutes of the Town Council and by filing this
Ordinance in the ordinance records of the Town and shall notify the State Comptroller of
the results of the election on the measure reauthorizing the local sales and use tax in
the Town of Trophy Club at the rate of one-fourth of one percent (0.25%) to continue
providing revenue for maintenance and repair of municipal streets. .
Section 9. Effective Date. This Ordinance shall take effect from and after its
date of passage in accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 17th day of May, 2010.
Mayor
Town of Trophy Club, Texas
Effective
Date:
May 17, 2010
[SEAL]
ATTEST:
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Town Attorney, Patricia Adams
Town of Trophy Club, Texas
Town Council 107 of 159 Meeting Date: May 17, 2010
EXHIBIT “A”
TOWN OF TROPHY CLUB, TEXAS
CANVASS OF JOINT GENERAL AND SPECIAL ELECTION
I, the undersigned Mayor of the Town of Trophy Club, Texas, and Presiding
Officer of the Canvassing Authority of the Town, met on 17th day of May, 2010 with the
Town Council of the Town, sitting as the Canvassing Board to canvass the returns of
the Joint General and Special Election held on May 10 , 2010, at the Trophy Club Town
Hall Building, 100 Municipal Drive, Trophy Club, Texas, as such returns related to the
election of one (1) Council Member to Place #2 for a one (1) year term to fill a vacancy
on the Trophy Club Town Council, the election of one (1) Council Member to Place #3
for a two (2) year term on the Trophy Club Town Council, the election of one (1) Council
Member to Place #4 for a two (2) year term on the Trophy Club Town Council, and the
election of one (1) Council Member to Place #5 for a three (3) year term on the Trophy
Club Town Council, and as such returns related to the election on a measure,
Proposition One, which reauthorized a local sales and use tax in the Town at a rate of
one-fourth of one percent (0.25%) to continue providing revenue for maintenance and
repair of municipal streets.
I DO HEREBY CERTIFY that the figures on the tally sheets hereto attached as
Exhibit “A-1” correspond with the figures on the returns.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the Town of Trophy Club, Texas to be affixed hereto, this 17th day of May, 2010.
(Seal) _____________________________________
Mayor and Presiding Officer of the Canvassing
Authority Trophy Club, Texas
Town Council 108 of 159 Meeting Date: May 17, 2010
Town Council 109 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-260-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Remarks by outgoing Council Members.
Attachments:
Action ByDate Action ResultVer.
Town Council 110 of 159 Meeting Date: May 17, 2010
12010-260-T Version:File #:
Title
Remarks by outgoing Council Members.
Town Council 111 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-261-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Oath of Office to be administered by Municipal Court Judge, Mark Chambers, Presentation of
Certificate of Election from the Mayor to Incoming Council Members and remarks by Incoming Council
Members.
Attachments:
Action ByDate Action ResultVer.
Town Council 112 of 159 Meeting Date: May 17, 2010
12010-261-T Version:File #:
Title
Oath of Office to be administered by Municipal Court Judge, Mark Chambers, Presentation of Certificate of Election from
the Mayor to Incoming Council Members and remarks by Incoming Council Members.
Town Council 113 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-255-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Staff to provide a recap of the Arbor Day festivities, discussion of same.
Attachments:
Action ByDate Action ResultVer.
Town Council 114 of 159 Meeting Date: May 17, 2010
12010-255-T Version:File #:
Title
Staff to provide a recap of the Arbor Day festivities, discussion of same.
Town Council 115 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-253-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding an Agreement between the Town of Trophy Club and
JPMorgan Chase Bank, N.A. for participation in procurement cards and corporate travel charge card
programs.
Attachments:Contract JPMorgan Chase Pcard Program.pdf
Action ByDate Action ResultVer.
Town Council 116 of 159 Meeting Date: May 17, 2010
12010-253-T Version:File #:
Title
Consider and take appropriate action regarding an Agreement between the Town of Trophy Club and JPMorgan Chase
Bank, N.A. for participation in procurement cards and corporate travel charge card programs.
Body
The attached agreement transfers our current Bank of America procurement card program to the State of Texas' program
through JP Morgan Chase. The State's program provides several enhancements to our current system including
improved interface capabilities, as well as, the ability to track federal 1099 reporting requirements currently done
manually. The new system also provides an expense workflow process which allows electronic processing of required
management approvals. We have had numerous issues with our current provider and have surveyed several municipal
users of the State's program. Each has expressed great satisfaction with the State's program through JP Morgan Chase.
Town Council 117 of 159 Meeting Date: May 17, 2010
Town Council 118 of 159 Meeting Date: May 17, 2010
Town Council 119 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-256-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding the submission of the Assistance to Firefighters Grant
(AFG), and authorizing the Mayor or her designee to execute necessary documents.
Attachments:AFG.pdf
Action ByDate Action ResultVer.
Town Council 120 of 159 Meeting Date: May 17, 2010
12010-256-T Version:File #:
Title
Consider and take appropriate action regarding the submission of the Assistance to Firefighters Grant (AFG), and
authorizing the Mayor or her designee to execute necessary documents.
Town Council 121 of 159 Meeting Date: May 17, 2010
Town Council 122 of 159 Meeting Date: May 17, 2010
Town Council 123 of 159 Meeting Date: May 17, 2010
Town Council 124 of 159 Meeting Date: May 17, 2010
Town Council 125 of 159 Meeting Date: May 17, 2010
Town Council 126 of 159 Meeting Date: May 17, 2010
Town Council 127 of 159 Meeting Date: May 17, 2010
Town Council 128 of 159 Meeting Date: May 17, 2010
Town Council 129 of 159 Meeting Date: May 17, 2010
Town Council 130 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-288-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/8/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding an Ordinance amending Section 8.12, entitled
“Community Pool” of Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled “Administration” of
the Code of Ordinances, implementing pool admission fees.
Attachments:P & R Staff Notes.pdf
P & R Minutes dated January 5, 2010.pdf
Ord. 2010-XX Sched of Fees-Community Pool.pdf
Action ByDate Action ResultVer.
Town Council 131 of 159 Meeting Date: May 17, 2010
12010-288-T Version:File #:
Title
Consider and take appropriate action regarding an Ordinance amending Section 8.12, entitled “Community Pool” of
Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled “Administration” of the Code of Ordinances, implementing
pool admission fees.
Town Council 132 of 159 Meeting Date: May 17, 2010
Staff notes:
Staff took Park Board on Jan 5, 2010 where they were approved by the Board at that
time. Staff brought an updated fee proposal back to Park Board at their May 11 meeting
as staff had made some minor revisions to the fees.The item was for input only but the
general consensus was to move forward with the suggested admission fees.
Staff also identified that the primary reason for the implementation of fees was to help
defray the additional operational costs associated with spray park.
The following were specific comments from the Board:
Stephen Kohs- Approved as submitted
Chris McCollister Approved as submitted
Steve Gregory Resident family rate was too low but accepts the fees
Barbie Kadow Approved as submitted
JD Stotts Would like to wait a season on the $2 off-season admission
Preferred a single rate for the family pass but accepts fees
Dave Glaser Approved as submitted
David Abdulky Approved as submitted
Kathy Trotter Approved as submitted
Lentzner Approved as submitted
Adressing JD Stotts comments, staff explained that by allowing multiple family rates the
fee structure would help those residents that had non-resident family members visiting
during the summer.
Town Council 133 of 159 Meeting Date: May 17, 2010
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, JANUARY 5, 2010 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, January 5, 2010 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Larry Lentzner Vice Chairman
Barbie Kadow Secretary
David Abdulky Board Member
Dave Glaser Board Member
Steve Gregory Board Member
Caryl Ann Jacobs Board Member
Steven Kohs Board Member
Chris McCollister Board Member arrived 7:28 p.m.
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
None
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Brandon Emmons Town Manager
Carolyn Huggins Town Staff
Tom Rutledge Teague Nall & Perkins
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:07 p.m. noting a
quorum was present.
Invocation
Board Member Gregory led the Board in an invocation.
Citizen Presentation
No citizen presentations.
1. Discuss and take appropriate action on the approval of the December 8,
2009 minutes.
Town Council 134 of 159 Meeting Date: May 17, 2010
Board Member Jacobs made a motion to approve the December 8, 2009
minutes. Seconded by Board Member Glaser. Motion passed, Vice Chairman
Lentzner and Board Member Thomas abstained.
2. Discuss and provide input concerning a staff presentation on the park
projects.
a. Northeast Park
b. Spray Park
c. Northwest Park
d. Trail system and amenity lakes
Director Adams went over the Northeast Park site plan and the layout for the
Spray Park. Spray Park construction will go out to bid, the Town will likely use
the Buy Board to purchase the components. The Northwest Park site plan now
features 4 baseball fields instead of 3. The timeline for Northeast Park includes:
let for bids in February, construction will begin in late March/early April, park
completion in late August. Town Council will be approached for permission to
include a gravel parking lot and chain link fencing at Northeast Park. Tom
Rutledge discussed the flood plains and flowage easement at the park. He
stated that the environment specialist has determined that Northeast Park is not
in a designated wetland. The Board discussed the plans for all three facilities.
Town Manager Emmons informed the Board that he walked the trail system on
December 11, 2009 with the project manager. The trail has now gained access
to Trophy Club Park. On the walk he noted 4 areas where the trail must be
corrected for erosion issues and 2 areas where the trail must be removed so that
drains can be installed, then the trail rebuilt. He also addressed the aeration
system for Lake 2 and erosion control concerns. The project manager is now
aware of these issues, and most of them should be addressed by mid-spring.
3. Discuss and take appropriate action on possible names for Northeast Park.
The Board was presented with a list of potential names, submitted by staff and
the students of Lakeview Elementary School. Board members discussed the
names provided and added to the list. Upon voting, the top name chosen for
recommendation to Town Council was Freedom Park. In the event that Town
Council does not select this name, two alternate names were selected: Liberty
Park and Pecan Hollow Park.
4. Discuss and take appropriate action on proposed pool usage fees.
The Board reviewed and discussed the recommended pool fees. It was
determined that children’s height should be used, rather than age, to determine
the fee they will pay upon entry. Upon voting as to whether resident family
passes should be one fixed rate regardless of total family size, or charged on a
per person basis, the Board voted 6-4 in favor of a fixed rate. Most felt the rate
for this fixed pass should be $60-70. The Board also approved of all other
suggested pool fees listed on the fee sheet.
All members of the Board supported the addition of fees for the Community Pool,
with the exception of Board Member Kohs, who does not agree with charging
fees to Trophy Club residents.
Town Council 135 of 159 Meeting Date: May 17, 2010
5. Discuss and take appropriate action on the sale of alcohol at Trophy Club
Park by an outside vendor.
The Board discussed the pros and cons of allowing the sale of alcohol at select
events at Trophy Club Park. The general consensus was against allow such at
this time.
6. Discuss and provide input on a Trophy Club Park update.
This item was tabled until the next meeting.
7. Staff update:
a. Clock Tower Lighting
Recreation Supervisor Lee gave the Board a brief overview of the Clock Tower
Lighting event and shared plans to improve the event for 2010, including the
addition of a large, heated tent rather than the use of the Executive Suites for
refreshments and pictures with Santa. Chairman Stotts recommended that staff
select an MC to host the Lighting and Ceremony in the future.
8. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
6. Schedule next meeting.
The next meeting will be Tuesday, February 2, 2010.
Adjourn
Secretary Kadow made the motion to adjourn at 10:02 p.m. Seconded by Board
Member Glaser. Motion passed unanimously.
Town Council 136 of 159 Meeting Date: May 17, 2010
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Town Council 137 of 159 Meeting Date: May 17, 2010
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2010-
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING CHAPTER 1 OF THE CODE OF ORDINANCES, ENTITLED
“ADMINISTRATION”, ARTICLE VIII, ENTITLED “SCHEDULE OF
FEES”, SECTION 8.12, ENTITLED “COMMUNITY POOL,” IS HEREBY
REPEALED IN ITS ENTIRETY AND A NEW SECTION 8.12 ENTITLED
“COMMUNITY POOL COMPLEX” IS ADOPTED PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club is a Home Rule Municipality acting under
its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution; and
WHEREAS, the Town is committed to improving the quality of life by expanding
recreational opportunities for its residents; and
WHEREAS, it was determined that there is a need to add admission fees for the
use of the community pool complex due to the addition of a large spray park
component; and
WHEREAS, the Town Council has the authority via ordinance to establish
reasonable fees to cover the costs of services provided by the Town, and based upon
those costs, the Town has determined the amount of fee that reasonably covers the
costs for providing pool amenities; and
WHEREAS, the Town has determined that based upon projected use, the
amount of fee imposed for the use of the community pool complex is reasonable, will
defray administrative and operational costs, and is necessary to adequately service
the facilities and to protect the health, safety and welfare those who utilize the facilities;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Ordinance 2010-
1
Town Council 138 of 159 Meeting Date: May 17, 2010
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENTS
2.03 Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled “Administration”
of the Code of Ordinances of the Town of Trophy Club, Texas, Section 8.12, entitled
“Community Pool”, is hereby repealed in its entirety and a new Section 8.12 entitled
“Community Pool Complex” is adopted so that Section 8.12 shall be and read in its
entirety as follows:
Section 8.12 Community Pool Complex
Resident Rates*
Daily Rate $3.00
Off Season Daily Rate $2.00
Individual Season Pass $25.00
Family Pass
(Up to 4 family members, additional
members $10 each)
$65.00
Non-Resident Rates*
Daily Rate $6.00
Off Season Daily Rate $4.00
Individual Season Pass $90.00
Family Season Pass
(Up to 4 family members, additional
members $20 each)
$200.00
*Children under 35 inches admitted free of charge
Pool Rental Rates
Small Pool Rental
Bathers 01-25 $100.00
Large Pool Rental
Bathers 01-50 $150.00
Bathers 51-80 $180.00
Bathers 81-100 $200.00
Bathers 100 Plus $250.00
Both Pool Rental (same
time)
Ordinance 2010-
2
Town Council 139 of 159 Meeting Date: May 17, 2010
Bathers 01-50 $200.00
Bathers 51-80 $250.00
Bathers 81 Plus $300.00
Spray Pad Rental $225.00
Community Pool Complex
Rental
$500.00
Deposit Charges
Bathers 01-50 $100.00
Bathers 51 Plus $250.00
A Deposit Charge will be held with the application until after the reservation is
completed. The minimum rental time allowed is two (2) hours. Pool rental fees listed
above are for a two (2) hour period. After the initial two (2) hour period, additional rental
time will be charged in increments of one-half (1/2) of the fee set forth above per hour of
use. Cancellations with less than a twenty-four (24) hour notice will result in the
forfeiture of the deposit. Cancellations with less than a one (1) week notice will result in
the forfeiture of fifty percent (50%) of the deposit
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting the Schedule of Fees and shall not repeal any of the provisions of such
Ordinances except in those instances where provisions of those Ordinances are in
direct conflict with the provisions of this Ordinance; whether such Ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect. Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining of the Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
Ordinance 2010-
3
Town Council 140 of 159 Meeting Date: May 17, 2010
Ordinance 2010-
4
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 17th day of May, 2010.
_______________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_________________________________________
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
[SEAL]
_______________________________
Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Town Council 141 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-178-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/29/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding Meeting dates for the July, August and September
Regular Town Council meetings.
Attachments:Budget Timeline Requirements.pdf
2010 Budget Calendar.pdf
Action ByDate Action ResultVer.
Town Council4/12/2010 1
Town Council 142 of 159 Meeting Date: May 17, 2010
12010-178-T Version:File #:
Title
Consider and take appropriate action regarding Meeting dates for the July, August and September Regular Town Council
meetings.
Body
Staff recommends cancelling the July 5th meeting,
June 21 - Regular Session - 5:00 - 7:00 P.M. (Budget Overview)
July 5 - Regular Session - Cancelled
July 19 - Regular Session - 6:00 - 7:00 P.M. (Budget Update)
August 2 - Regular Session - 5:00 - 7:00 P.M. (Proposed Budget Overview)
August 9 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
August 16 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion)
August 23 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
August 30 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
September 6 - Regular Session (Labor Day) CANCEL and move to September 13
September 13 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion) 1st Public Hearing on Tax Rate and Public
Hearing on PID SAP
September 20 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion) 2nd Public Hearing on Tax Rate, Budget Public
Hearing and approve PID SAP
September 27 - Special Session 7:00 P.M - Budget Adoption, Tax Rate Adoption, Tax Roll Approval and Vote to ratify
property tax revenue
Town Council 143 of 159 Meeting Date: May 17, 2010
Town of Trophy Club
Budget Timeline Requirements
State of Texas Tax Code:
Certified Tax Roll Deadline: July 25th or the following Monday if the 25th falls on a weekend.
For 2010, July 25th falls on Sunday, therefore the deadline becomes Monday, July 26th
Denton County provides effective & rollback tax rate calculations by August 7th, or as soon thereafter
as practicable.
For 2010, August 7th falls on Saturday, therefore the deadline becomes Monday,
August 9th
Once the effective & rollback tax rate calculations are provided they must be published.
When a proposed rate exceeds the rollback or the effective rate (whichever is lower), the Council
must vote to place a proposal to adopt the rate on the agenda of a future meeting as an action item. If
the motion passes, the Council must schedule two public hearings. After proposing a tax increase and
scheduling the two public hearings, the Town must publish a “Notice of Public Hearing on Tax
Increase”. The notice must be published in the newspaper at least seven days before the first public
hearing. The second hearing may not be held earlier than the third day after the date of the first
hearing.
Public Hearings – At each hearing, the Town must announce the date, time and place of the meeting
at which it will vote on the tax rate. The meeting to vote on the tax rate must take place no less than
three days and no more than 14 days after the second public hearing.
After the public hearings and before the meeting scheduled for the vote, the Town must publish a
second quarter-page notice titled “Notice of Tax Revenue Increase”.
The Tax Code requires that the governing body adopt the tax rate no less than three days but no more
than 14 days after the second public hearing.
The adoption of the tax rate must be a separate item on the agenda. The Council must adopt the tax
rate in two separate components – one rate for M&O and one rate for debt service. The budget must
be adopted before the tax rate is adopted. The tax roll is approved with the adopted tax rate. The
Council must take a separate vote to ratify the property tax revenue increase included in the budget.
The Town must adopt its tax rate before September 30th or by the 60th day after the taxing unit
receives the certified appraisal roll, whichever is later.
Town Council 144 of 159 Meeting Date: May 17, 2010
Trophy Club Public Improvement District:
The Notice of Public Hearing must be published before the 15th day before the public hearing on the
Public Improvement District’s Service and Assessment Plan (SAP). Action to approve the SAP may
be taken at the same meeting as the public hearing.
Town of Trophy Club Charter:
The Town Manager shall submit to the Council a proposed budget and accompanying message before
the first day of August of each year.
Notice and Hearing. The Council shall review the proposed budget and revise it as deemed
appropriate prior to general circulation for public hearing. The Council shall publish the general
summary of the budget and a notice stating:
o The times and places where copies of the message and budget are available for
inspection by the public, and
o The time and place, not less than two weeks after such publication, for public
hearings on the budget.
The Town Council must adopt the budget by ordinance not later than the 30th day of September.
Denton County:
Taxing entities for which Denton County collects taxes must adopt their tax rates by September 28th
and submit them to the County Tax Office by September 29th.
Town Council 145 of 159 Meeting Date: May 17, 2010
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Meeting Date: May 17, 2010
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Meeting Date: May 17, 2010
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7 Denton County provides Town with Effective & Rollback Tax Rate Calculations by this date or as soon thereafter as practicable
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Meeting Date: May 17, 2010
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9
of
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9
Meeting Date: May 17, 2010
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To
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0
of
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9
Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-208-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/8/2010 Town Council
On agenda:Final action:5/17/2010
Title:Consider and take appropriate action regarding the Town Council's relationship with TCMUD No. 1
relative to the SEMO status and to the hiring of a new Town Manager.
Attachments:
Action ByDate Action ResultVer.
Town Council4/12/2010 1
Town Council 151 of 159 Meeting Date: May 17, 2010
12010-208-T Version:File #:
Title
Consider and take appropriate action regarding the Town Council's relationship with TCMUD No. 1 relative to the SEMO
status and to the hiring of a new Town Manager.
Body
This item was tabled at Council's April 19, 2010 meeting.
Town Council 152 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-264-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Items for future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 153 of 159 Meeting Date: May 17, 2010
12010-264-T Version:File #:
Title
Items for future Agendas.
Town Council 154 of 159 Meeting Date: May 17, 2010
1. Consider and receive input for regarding options to improve the upkeep of rental
property, with or without creating a Building Standard Commission. (Edstrom - 4/21/08)
2. Item to receive a report from Town Manager Emmons regarding an update on the
Comprehensive Land Plan. (Edstrom - 10/20/08 & Strother 10/19/09)
3. Consider and take appropriate action regarding a Library Focus Group or other plan
for exploring options and compiling data for a future library. (Wilson)
4. Consider and take appropriate action regarding an Ordinance amending Article IV
entitled "Peddlers and Solicitors,” in its entirety, of Chapter 10, entitled "Public Safety",
of the Code of Ordinances of the Town of Trophy Club, prescribing handbill regulations
to the Ordinance..
5. Consider and take appropriate action regarding the creation of a Citizen’s Financial
Budget Board. (Rose 12/7/09)
6. Consider and take appropriate action regarding an Ordinance amending Chapter 3
of the Code of Ordinances entitled "Buildings and Construction" of Article XV, entitled
"Swimming Pools. (Rose 2/1/10)
7. Consider and take appropriate action regarding procurement policies and their
alignment with State statutes. (Rose 2/1/10)
8. Consider and take appropriate action regarding placing policies and procedures
access on the Town web site. (Rose 2/1/10)
9. Consider and take appropriate action regarding noise regulations for Oil and Gas Well
Drilling and Production (Rose 4/26/10)
Town Council 155 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-262-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Drainage Study Update
2. Bobcat Blvd.
3. Fire Department Pancake Breakfast/Hot Dog Lunch
Attachments:
Action ByDate Action ResultVer.
Town Council 156 of 159 Meeting Date: May 17, 2010
12010-262-T Version:File #:
Title
Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Drainage Study Update
2. Bobcat Blvd.
3. Fire Department Pancake Breakfast/Hot Dog Lunch
Town Council 157 of 159 Meeting Date: May 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-263-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/7/2010 Town Council
On agenda:Final action:5/17/2010
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Town Council 158 of 159 Meeting Date: May 17, 2010
12010-263-T Version:File #:
Title
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
Body
- FitCities Walk with the Mayor
- Mayor's Roundtable (Northwest Metroport Chamber)
- Anniversary Planning Committee
- Fire Station Groundbreaking
- Northwest Metroport Chamber Luncheon
- National Day of Prayer
- Westlake Ground Breaking (1938)
- EDC 4 B Meeting
- Northwest Community Partnership
Town Council 159 of 159 Meeting Date: May 17, 2010