Agenda Packet TC 03/08/2010Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, March 8, 2010
Call to order and announce a quorum.
Invocation
Pledges:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
1.2010-12-T Consider and take appropriate action regarding the Minutes dated January 4, 2010.
January 4, 2010 Minutes.pdfAttachments:
2.2010-52-T Consider and take appropriate action regarding the Minutes dated January 25, 2010.
January 25, 2010 Minutes(Joint Session-TCMUD1).pdfAttachments:
3.2010-91-T Consider and take appropriate action regarding the Minutes dated February 1, 2010.
February 1, 2010 Minutes.pdfAttachments:
Town Council 1 of 214 Meeting Date: March 8, 2010
March 8, 2010Town Council Meeting Agenda
4.2010-133-T Consider and take appropriate action amending Ordinance 2010-05 calling
Joint/General/Special Election for May 8, 2010 for the purpose of specifying dates,
times, and locations for early voting by personal appearance.
Considerar y adoptar medidas apropiadas que modifica la Ordenanza 2010-05
llamando a la elección en Conjunto/ General/ Elección Especial el 8 de Mayo, 2010 con
el propósito de especificar fechas, horas y ubicaciones para la votación anticipada en
persona.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Ord. 2010-05-A Calling May 8, 2010 Election_English-with Exhibits.pdfAttachments:
PROCLAMATIONS
5.2010-108-T Consider and take appropriate action regarding a Proclamation proclaiming March 14 -
20, 2010 as Poison Prevention Week.
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Info for Poison Prevention Week.pdf
Proc. 2010-02 48th Annual Observance of Poison Prevention Week.pdf
Attachments:
6.2010-109-T Consider and take appropriate action regarding a Proclamation of Fair Campaign
Practices for the May 8, 2010 Election.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Proc. 2010-03 Fair Campaign.pdfAttachments:
PUBLIC HEARING
7.2010-104-T Public Hearing to Consider Site Plan approval for a new Fire Station to be built on the
site of the existing Fire Station, located at Lot 1, Block 1, Municipal Utility District No. 1
Complex, including a Landscape Plan and Plant List, Irrigation, and Building Elevations.
Applicant: Municipal Utility District No. 1, represented by BRW Architects and Fire
Chief Danny Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Staff Report - TC 030810.pdf
Town Engineer Approval.pdf
Application.pdf
Newspaper Notice - Fire Station Site Plan.pdf
200-ft Map.pdf
Resident - Email in Support.pdf
P&Z Minutes - Fire Station.pdf
Attachments:
Town Council 2 of 214 Meeting Date: March 8, 2010
March 8, 2010Town Council Meeting Agenda
REGULAR SESSION
8.2010-113-T Consider and take appropriate action regarding the Audit and Annual Financial Report
dated September 30, 2009.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
9.2010-139-T Review, consider and take appropriate action regarding the timetable and regarding
authorization for the Town's Financial Advisor, Southwest Securities, the Town's Bond
Counsel, Vinson & Elkins, and Town officials to proceed with the bond issuance
process related to the $5 million Park Improvements.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Timetable_Comp Sale 4-26-10 (2).pdfAttachments:
10.2010-105-T Consider and take appropriate action regarding Site Plan approval for a new Fire
Station to be built on the site of the existing Fire Station, located at Lot 1, Block 1,
Municipal Utility District No. 1 Complex, including a Landscape Plan and Plant List,
Irrigation, and Building Elevations. Applicant: Municipal Utility District No. 1,
represented by BRW Architects and Fire Chief Danny Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
11.2010-77-T Consider and take appropriate action regarding granting a Special Privilege Request to
the Trophy Club Women’s Club to hold two Community Garage Sale Events in 2010.
Applicant: Dianne Rabbe, President, and Kathy Carlton, Garage Sale Chair, on behalf
of Trophy Club Women's Club.
Goal #1: Safe and secure community.
Increase positive visibility through community policing initiatives
Increase citizen involvement
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
2010 Garage Sale Request - TC 030810.pdf
Application.pdf
Attachments:
Town Council 3 of 214 Meeting Date: March 8, 2010
March 8, 2010Town Council Meeting Agenda
12.2010-129-T Consider and take appropriate action regarding an Ordinance amending the FY09-10
Budget in accordance with the Town Charter (Budget Amendment No. 2) making a
supplemental appropriation for the purchase of land for a water tower, the repair and
resurfacing of the small Trophy Club pool, and the use of beautification funds; and
providing an effective date.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
12_NISD Real Estate K land elevated water storage site Medlin Middle School(SIGNED).pdf
Ord. 2010- Amending FY 2009-10 Budget-Miscellaneous.pdf
Attachments:
13.2010-140-T Consider and take appropriate action regarding an Ordinance amending the FY09-10
Budget (Budget Amendment No. 3) making appropriations for the cost of the
November, 2009 park bond election and for costs associated with the expansion of the
parking lot at Harmony Park.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Ord. 2010- Amending FY 2009-10 Budget-Parks and Election.pdfAttachments:
14.2010-138-T Consider and provide input regarding Freedom Park amenity options, establishing a
construction schedule, and funding options.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
2010-03-01 Cost Opinion-Option A.pdf
OPTION A.pdf
2010-03-01 Cost Opinion-Option B.pdf
OPTION B.pdf
2010-03-01 Cost Opinion-Option C.pdf
OPTION C.pdf
Attachments:
15.2010-128-T Consider and take appropriate regarding the award/rejection of bids for the Spray Pad,
apparent low bidder Ridgemont Company, in an amount not to exceed $1,198,712 and
authorizing Town Manager Emmons or his designee to execute all necessary
documents.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
TNP_Splashpark.pdf
Trophy Club Splash Park - Record of Bidders.pdf
Attachments:
Town Council 4 of 214 Meeting Date: March 8, 2010
March 8, 2010Town Council Meeting Agenda
16.2010-93-T Consider and take appropriate action regarding the purchase of a 2011 Ford F250 XL
Super Crew Truck for the Parks department, and authorizing the Mayor or her designee
to execute necessary documents.
Goal #4: Picturesque Town
Goal #5: A community in which the infrastructure supports its residents
Truck Quote.pdfAttachments:
17.2010-134-T Consider and take appropriate action regarding the SEMO report and/or the
Intergovernmental Contract for Employee Services between the Town of Trophy Club
and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Memo2Council-Option2022610.pdfAttachments:
18.2010-112-T Consider and take appropriate action scheduling quarterly Special/Joint Sessions with
Trophy Club MUD 1 as discussed on February 6, 2010.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
19.2010-111-T Consider and take appropriate action regarding Citizen Contact Report for 2009.
(Racial Profile Report)
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
2009 Citizen Contact Report.pdfAttachments:
20.2010-131-T Town Manager Emmons to provide an update on Bobcat Blvd; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Bobcat Blvd.pdfAttachments:
21.2010-137-T Consider and take appropriate action appointing a member of Council to serve as a
liaison to TCMUD No. 1; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
22.2010-116-T Receive a progress report from Council Member Rose regarding the February 16, 2010
TCMUD1 Meeting; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 5 of 214 Meeting Date: March 8, 2010
March 8, 2010Town Council Meeting Agenda
23.2010-115-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
24.2010-117-T Items for future Agendas.
Items for Future Agendas.pdfAttachments:
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Notice is hereby given that a quorum of the Park Board may be in
attendance at this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, March 4, 2010 by
7:00 P.M. in accordance with Chapter 551, Texas Government Code.
_____________________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Town Council 6 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-12-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:1/5/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the Minutes dated January 4, 2010.
Attachments:January 4, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 7 of 214 Meeting Date: March 8, 2010
12010-12-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated January 4, 2010.
...Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 8 of 214 Meeting Date: March 8, 2010
1
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 4, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
January 4, 2010. The meeting was held within the boundaries of the Town and was open to the
public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Susan Edstrom Council Member
Philip Sterling Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Kathy DuBose Finance Director
Carolyn Huggins Planning and Zoning Manager
Mayor White announced the date of January 4, 2010, called to order and announced a
quorum at 7:02 p.m.
Invocation offered by Council member Sterling.
Pledges led by Council member Rose.
PRESENTATION
1. 09-544-T Presentation from Allied Waste regarding upcoming Contract renewal, and
discussion of the same.
Jeri Harwell, Business Development Manager for Municipal Services with Allied Waste gave a
brief presentation. Ms. Harwell introduced General Manager, Tim Powel, and Recycle Bank’s
Manager Judy Kennedy.
Ms. Kennedy stated that the Town has only a 10% conversion rate on recycling. Kennedy gave a
brief presentation regarding the recycle bank program explaining how it would be tailored to
Trophy Club. Kennedy explained that as people start earning rewards, their utilization will
increase, the bin will overflow and therefore make the cart necessary.
Town Council 9 of 214 Meeting Date: March 8, 2010
2
Ms. Harwell provided the following proposed rates for the upcoming Contract renewal:
Proposed Rate – Current Level of Service
Trash (2 times per week) $11.37 and Recycle (1 time per week with the current blue recycle bins)
$2.37, total per month $13.73
Proposed Rate – With Recycle Bank
Trash (2 times per week) $11.15 and Recycle (every other week with the 95 gallon carts) $4.46,
total per month $15.61
Town Managers Emmons said the carts are equipped with a radio frequency to monitor the
community based program. Rewards are not given on individual household participation but
rather on the participation of the entire community and allocated across all participants. The
current Solid Waste franchise fee is 8%. Town Manager Emmons agreed to reduce this to 6% to
minimize the impact, of rate increases to customers.
Mayor White supports the recycling carts yet is concerned about the once every other week
pickup.
Council member Sterling likes Recycle Bank because of the incentives and is interested in seeing
more examples of the incentives. Sterling shared Mayor White’s concern with the every other
week recycle pick up. Ms. Kennedy said that there are over 2,200 rewards programs; Kraft,
Kimberly Clark (diapers), gift cards for grocery products, Coke products, Minute Maid juices, CVS
and Target. Ms. Kennedy stated that Recycle Bank will seek out the local businesses to
participate in the rewards program.
Council member Wilson confirmed that the schools are applicable beneficiaries for the donation
program.
Council member Edstrom verified that there is no cost associated to the retailer for their
participation in the reward program. Edstrom, not a fan of the 96 gallon carts, asked if the Town
can participate with a smaller bin.
Ms. Harwell when considering the diversion rate of 10%, the bins are not working. Approximately
only 300 of 2,200 households responded to the survey and 86% are in favor of the bin. Harwell
said that smaller carts could be offered.
Council member Wilson is not a proponent of raising taxes, however this one is more fluid.
Wilson likes this idea and feels this is an easy sell.
Council member Rose likes the concept.
The Council asked Allied to bring back three different options
1. Current level of service
2. 64 gallon recycle bin - picking up every week
3. 95 gallon recycle bin - picking up every other week
Town Manager stated he would like to have all addendum ready for Council’s consideration at the
next meeting as it takes 90 days to roll out for the new billing cycle which starts in May.
CITIZEN PRESENTATIONS
No citizens addressed the Council.
CONSENT AGENDA
Town Council 10 of 214 Meeting Date: March 8, 2010
3
2. 09-460-T Consider and take appropriate action regarding the Minutes dated November
18 and 22, 2009. (Council Retreat)
3. 09-542-T Consider and take appropriate action regarding the Minutes dated December
7, 2009.
4. 09-543-T Consider and take appropriate action authorizing the expenditure from
GASB/34 for a replacement printer and server and authorizing Town Manager Emmons
or his designee to execute necessary documents.
Motion made by Edstrom seconded by Rose to approve the Consent Agenda, Items 2 - 4.
Motion passed unanimously without any discussion.
Public Hearing opened at 8:45 p.m.
PUBLIC HEARING
5. 09-506-T Public Hearing to Consider an Amendment to PD-Planned Development
District No. 27, Known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z
by amending Exhibit "B" - Development Standards, Section V. Neighborhood
Regulations, Subsection "J" Village Center, Item 1. Permitted Uses. Applicant:
Centurion Acquisitions, L.P. (PD AMD-09-030)
No citizens addressed the Council.
Public Hearing closed at 8:45 p.m.
REGULAR SESSION
6. 09-507-T Consider and take appropriate action regarding a request from Centurion
Acquisitions, L.P. to amend Planned Development No. 27, Ordinance No. 2007-15 P&Z,
Exhibit B "Development Standards", Section V "Neighborhood Regulations",
Subsection J "Village Center", Item 1 "Permitted Uses". (PD-AMD-09-030)
David Keener, representing Centurion was present.
Planning and Zoning Chairman, Gene Hill stated that on December 3, 2009 the Planning and
Zoning Commission conducted a Public Hearing and Regular Session to consider the
amendment to PD-27 that is before Council tonight. The proposed amendment requested by
Centurion Development would allow restaurants on Village Center Tracts 1 & 2 to have drive-
through facilities. An amendment to Planned Development ordinances requires Town Council
consideration for approval of the request.
Staff recommends approval of this request as development of commercial property in Trophy
Club is needed to increase sales tax revenue and a permitted use of “drive-in/through
restaurants” for these two tracts will help the applicant market the tracts.
The applicant’s request to add drive-in/through restaurant uses to Village Center should not
cause detrimental impact to the traffic conditions along Bobcat Blvd. and Trophy Club Drive since
these roads have already been improved to handle retail uses in Village Center. Staff review has
determined that there is adequate room for an in/out driveway along Parkview and at least right-
in/right-out driveways along Bobcat; however, actual access determination cannot be made until
formal site plan review.
Town Council 11 of 214 Meeting Date: March 8, 2010
4
Council member Sterling questioned the Planning and Zoning opposition. Chairman Hill said that
the opposition went beyond zoning and was not germane to the zoning.
Motion made by Edstrom, seconded by Wilson to approve a request from Centurion Acquisitions,
L.P. to amend Planned Development No. 27, Ordinance No. 2007-15 P&Z, Exhibit B
"Development Standards", Section V "Neighborhood Regulations", Subsection J "Village Center",
Item 1 "Permitted Uses". (PD-AMD-09-030)
Council member Rose questioned how this request would change the PID. Town Attorney
Adams and Town Manager Emmons responded that this request need not be confused with the
PID and the Planned Development document. Town Attorney Adams advised the Town Council
that this item was posted for discussion on permitted uses.
Mayor Pro Tem Strother confirmed that the Council can still modify the PID if Council desires.
Town Manager Emmons clarified that the request is for a Special Uses Permit (SUP) on only
drive through restaurants.
Town Attorney Adams said that Council needs to be comfortable with the site plan. Planning and
Zoning Manager Carolyn Huggins stated that the current site plan requirements are restrictive
and will address some of Council’s concerns.
The Council asked for architectural guidelines specifically for restaurants.
Motion made by Edstrom, seconded by Strother to table this item until a date certain, first meeting
in February.
Motion passed unanimously without further discussion.
7. 09-462-T Consider and take appropriate action regarding the potential addition of
alternative options to Chapter 3 of the Code of Ordinances entitled “Buildings and
Construction” of Article XV, entitled “Swimming Pools” to amend section 15.04 (i)
“Draining of Swimming Pools” relative to Diatomaceous Earth.
Town Manager Emmons provided that in August 2008 the Town Council amended the Town’s
swimming pool drainage ordinance to better protect the waters into which these pools ultimately
drain. Previously, the requirements of the ordinance were only applicable to pools built after June
1, 2005. The amendment made the backwash and drainage requirements applicable to all pools
starting on June 15, 2010.
In order to comply with the new requirements, some pool owners may need to re-route their
drain/discharge lines into the sanitary sewer. In some cases, compliance can be achieved by
simply draining/discharging into flower beds or a portion of the lawn. And in other instances, a
modification of the filtration unit may be required to eliminate the discharge of Diatomaceous
Earth (DE) from the filters. There are several new inexpensive measures that can be taken to
achieve compliance with the new rules. These are just a few of the many options available to
pool owners and Staff wants to offer their assistance in helping residents make the best decision
for their pool.
Staff included an article in the January Newsletter reminding the residents about the amendment
made in August regarding the backwash and drainage requirements applicable to all pools
starting on June 15, 2010.
The Council discussed the inconsistency of the permit application included as part of Article XV of
the Code of Ordinances.
Town Council 12 of 214 Meeting Date: March 8, 2010
5
Motion made by Strother, seconded by Edstrom to amend certain sections of the Compliance
Permit.
Town Manager Emmons and Town Attorney Adams requested that Staff bring back the revisions
at a subsequent meeting.
The mover withdrew his motion and the second agreed.
8. 09-537-T Consider and take appropriate action regarding financial and variance report
dated: a. November
The November 2009 monthly financial report is presented in a format that provides the
comparison of monthly and year to date actual amounts to the current fiscal year budget. The
accompanying variance report provides an explanation of actual fiscal year to date revenues and
departmental expenditures which vary more than 10% from the percent of the fiscal year lapsed.
Management recommends approval.
Motion made by Edstrom, seconded by Wilson to approve the financial and variance report dated
November.
Motion passed unanimously without any discussion.
Mayor White moved up Item 15. 09-540-T Receive a progress report from Council Member
Wilson regarding the December 15, 2009 TCMUD1 Meeting; discussion of same.
15. 09-540-T Receive a progress report from Council Member Wilson regarding the
December 15, 2009 TCMUD1 Meeting; discussion of same.
Council Member Wilson reported on the following from the December 15, 2009 TCMUD1
Meeting.
1. MUD Board discussion regarding a joint workshop with Council.
2. SEMO discussion regarding joint employees. Direct request to Council for
discussion/commitment regarding surplus employee issue resolution.
3. Discussion of ethics complaint.
Mayor White said that TCMUD1 is moving forward with the proposal to separate the employees.
White stated the importance of both the Council and TCMUD1 working together in order to
understand the impact and implications.
9. 09-545-T Consider and take appropriate action regarding setting a date to hold a Joint
Session with Trophy Club MUD 1.
Mayor White mentioned that Council also needs to consider Item #10 Council Retreat to establish
goals and objectives for FY 2010-11 when reviewing their calendars.
Mayor Pro Tem Strother suggested the Council and TCMUD1 meet off-site, away from Town Hall
in order to create a more comfortable environment.
Mayor White suggested a facilitator/mediator as well.
Council suggested 9:00 a.m. on Saturday, February 6th with the consideration of holding the
Open Meeting off-site.
Town Council 13 of 214 Meeting Date: March 8, 2010
6
10. 09-546-T Consider and take appropriate action regarding setting a date for a Council
Retreat to establish goals and objectives for FY 2010-11.
The Town of Trophy Club Charter requires in Section 9.05 (a), that the "Town Council shall
provide to the Town Manager goals and objectives for the next fiscal period, by the end of
January of the current fiscal year."
The Town Council has previously conducted two planning sessions this fiscal year, but these
sessions did not concentrate on the goals and objectives of the Town from a budgetary
perspective. The Council will need to either be prepared to establish these goals and objectives
during the next regularly scheduled meeting, or will need to schedule a separate meeting to
establish the upcoming fiscal year's goals and objectives.
Since compliance with this section of the Charter may take a considerable amount of time,
Management recommends that the Town Council call a special meeting before the end of
January
Council discussed their schedules and agreed to the meet prior to Council’s Regular Session on
January 18, 2010 at 5:00 and also hold a second session on January 21, 2010, starting at 5 P.M.
11. 09-533-T Town Manager Emmons to provide a report regarding the sound barrier
issues on the east side and conversations with TXDOT; and discussion of same.
Town Manager Emmons said that both requests to TXDOT have been denied. The Town has
submitted a third request and is currently waiting for TXDOT’s response. Emmons does not
expect a response before June or July as that is the scheduled completion date for the Highway
114 changes.
No action, update and discussion only.
12. 09-535-T Town Manager Emmons to provide a report regarding the results of the
Customer Service Satisfaction Survey; and discussion of same.
In September 2009 the Town sent out a brief Customer Satisfaction Survey with the utility bills.
The Survey allowed our residents to provide valuable feedback to help improve our services.
There were 335 surveys returned of the approximately 2,800 sent out (12%).
Based on the information received from the surveys, there are several areas in which we can
improve. However, it appears that a majority of the residents are pleased with the level of service
provided by the Town. Several categories such as Public Safety and Street Maintenance had
approval ratings in high 80s. And when examining all the general categories, they all had an
approval rating of at least 72%.
Council would like to see an action plan for areas of improvement.
No action, update and discussion only.
13. 09-536-T Town Manager Emmons to provide a report regarding the finances and
administrative activities of the Town as of the end of fiscal year 08-09 as required by
subsection "f" of Town Charter Section 4.05 entitled "Powers and Duties" of Article IV
entitled "Administrative Services"; discussion of same.
Section 4.05 (f) of the Town Charter provides that the Town Manager shall be required to:
Town Council 14 of 214 Meeting Date: March 8, 2010
7
(f) Submit to the Town Council and make available to the public, by end of December, a
complete report on the finances and administrative activities of the Town as of the end of each
fiscal year, including outcomes and performance related to that fiscal year's goals and provide
Cost of Service delivery comparisons for a representative sample of North Texas towns.
This report was provided to the Council by year end and posted the Town’s website. The report
was presented in three sections: Section 1, “Measurables”, highlights the Town’s
accomplishments during fiscal year 2008/09. Section 2, “Comparative Analysis”, provides a look
at our budget using a regional perspective. And, Section 3, “Financial Data”, presents various
financial reports such as the unaudited year end budget report, the year end balance sheet, and
the year end variance report.
No action, update and discussion only.
14. 09-541-T Items for future Agendas.
No items added.
16. 09-539-T Mayor and Council Update regarding training opportunities, educational
sessions, and regional meetings.
Mayor Pro Tem Strother provided an update regarding the I35 Coalition meeting.
Mayor White provided updates on her attendance at the following meetings and events:
Retirement reception for Bill Walker
G-610 Class
Byron Nelson High School Community Luncheon
Denton Precinct 4 Meeting
ADJOURN
Motion to adjourn made by Sterling, seconded by Rose. Meeting Adjourned at 11.20 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 15 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-52-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/25/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the Minutes dated January 25, 2010.
Attachments:January 25, 2010 Minutes(Joint Session-TCMUD1).pdf
Action ByDate Action ResultVer.
Town Council 16 of 214 Meeting Date: March 8, 2010
12010-52-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated January 25, 2010.
...Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 17 of 214 Meeting Date: March 8, 2010
MINUTES OF A TOWN COUNCIL
SPECIAL JOINT SESSION WITH TCMUD NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
MONDAY, JANUARY 25, 2010 AT 7:00 PM
SVORE MUNICIPAL BUILDING BOARDROOM
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Special Joint Session with
TCMUD No. 1 on Monday, January 25, 2010. The meeting was held within the boundaries of
the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Philip Sterling Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
TCMUD NO. 1 MEMBERS PRESENT:
Dean Henry Joint President
James Budarf Joint President
Gary Cantrell Joint Vice President
Kevin Carr Joint Vice President
Jim Hase Secretary/Treasurer
James Thomas Secretary/Treasurer
Neil Twomey Director
Bob Fair Director
Steven Kohs Director
Bob West MUD Attorney
Pam Liston MUD Attorney
TCMUD NO. 1 MEMBERS ABSENT:
Joseph Boclair Director
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Danny Thomas Fire Chief
Scott Kniffen Police Chief
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Town Council 18 of 214 Meeting Date: March 8, 2010
Carolyn Huggins Planning and Zoning Manager
Robert Scott TCMUD No. 1 District Manager
Mary Moore TCMUD No. 1 Secretary
Mayor White announced the date of January 25, 2010, called to order and announced a
quorum at 5:00 p.m.
JOINT SESSION WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT #1
1. 2010-47-T Receive report from the SEMO (Shared Employees MUD Organization)
Committee, Town Manager to provide information regarding Services Providers,
discussion regarding the same.
Director Hase indicated that the SEMO Committee was created in order to determine better
efficiency operations.
Director Hase presented the SEMO Committee Report consisting of four scenarios:
Scenario No. 1 - Present Day 50/50 Split (Shared Service Providers)
Scenario No. 2 - Bid by Town
Scenario No. 3 - Bid by CPA Firm
Scenario No. 4 - All MUD Personnel Services In-house
Director Hase stated that there would be a one time fee of $87,159 to move the Shared Service
Providers from their current retirement program with Texas Municipal Retirement System to
Texas County District Retirement System. The fee is necessary in order not to affect the
current earnings of the employees with less than five years of service.
Mayor White commented that the past May Election was a very tumultuous election and she
had hoped that the SEMO Committee would have included members of the Town. White stated
that the MUD has also vowed support of the Town and creating organizational efficiencies.
Mayor White gave a presentation regarding the Impact of the SEMO Committee Options on the
Residents of Trophy Club.
How do we deal with remaining shared employees?
Hiring for vacancies
Processing payroll
Administrative Support
Training
Which Departments will remain shared?
IT
Fire/EMS
The Police and Fire Administrative Assistant currently serves as Secretary for
Denton County Fire Chief’s Association as Chief Thomas is the Chair.
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Town Council 19 of 214 Meeting Date: March 8, 2010
Mayor White asked the Board to consider the Financial Impact on the Residents:
Shifts employee compensation from water revenue to tax base
One time start-up cost – $10k (software)
Other costs – $87k (retirement buy-in)
Productivity loss
Mayor White explained the Current Financial Process – Basic Town-MUD Split Purchase versus
Future Financial Process –Town-MUD Split Purchase - Current Electric Bill Payment Process
versus Future Electric Bill Payment Process, showing the complications created if the processes
were to be separated.
Director Cantrell questioned if the Town has ever looked at outsourcing on the city side in order
to be more efficient.
Director Budarf questioned why the Mayor and Town Manager did not participate in the SEMO
meetings. Mayor White responded that the Town had asked to be involved but the SEMO
Committee requested that the Council wait until the SEMO Committee had the opportunity to
put together some numbers at which time they would give the Council to opportunity to respond.
Director Cantrell questioned if Town Manager Emmons felt that the Water District is a revenue
generating system. Mayor White responded that the Water District is a cost sharing District.
Town Manager Emmons stated that he has never claimed that the Municipal Utility District was
a cost revenue system, only that the cost to run the operation is recouped in the maintenance.
Director Thomas stated that the shared employees concept worked well for a long time;
however when talking to the employees now, the system is broken. Thomas said that the
Board’s intent is to run TCMUD No. 1 as a business and keep the politics out of it. Thomas
said that it is hard to run a business when they receive financials three months old.
Mayor White explained that the Finance Department has had an extremely tough year and was
short staffed for much of the year. During the interview process for a Finance Director, the
department had two individuals out on sick leave. White commended the Finance Department
and the obscene hours they have worked trying to catch up. White stated that the financials
have always been behind during Audit in October and November.
Director Hase said that perhaps the Town/MUD is too small to maintain a finance department
and that a CPA firm is better equipped to manage the responsibilities even when one person is
out.
Director Twomey stated that TCMUD No. 1 received push back when they offered to fund a
finance position at 100% after the former Finance Director resigned. The CPA firm could
produce the financials within seven to ten days after months end. The CPA firm has an
obligation to perform regardless of who is out sick. Twomey suggested the Town consider a
regional police department. Mayor White responded that a regional police department is a great
concept, however it is not always easy to achieve and both sides need to be open to discuss.
Town Manager Emmons commended TCMUD No. 1’s theory of running the MUD as a
business and saving the residents. Emmons reminded the Board that their business is a public
service that has to be provided to the residents and hopes that the business concept still allows
quality customer service to the community. Emmons responded to the discussion regarding
outsourcing, stating that one employee would still be responsible for the data entry of the
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Town Council 20 of 214 Meeting Date: March 8, 2010
information needed for the CPA firm. What happens when this employee is out? There is
back-up under the current situation and Elected Officials must understand that daily job
functions take precedence over certain financial reporting requests when short-staffed.
Town Manager Emmons asked the Board to consider a couple of different factors in response to
Director Thomas’ claim that the shared employee concept no longer works. First the lack of
direction; employees are made to choose loyalties between both entities and there is a constant,
prevailing notion that TCMUD No. 1 will cease funding for their position. Emmons stated that the
Town has routinely picked up the funding of positions that have been cut by TCMUD No. 1;
Building Inspector, Planning and Zoning Manager, Code Enforcement, Deputy Town
Secretary/RMO (although still listed as a Shared Service Provider on the SEMO Report.)
Emmons questioned who would be responsible to perform the Fire and EMS job functions of the
Police and Fire Services Administrative Assistant should TCMUD No. 1 cut funding for her
position. Emmons explained that this position currently serves as Secretary for Denton County
Fire Chief’s Association as Chief Thomas is the Chair.
Director Thomas explained the separation would only impact ten of the twelve shared
employees as it does not make sense to separate the IT Department. Thomas suggested
possibly cross-training the remaining fifty-three employees. Mayor White clarified that
approximately thirty of the fifty-three employees Thomas referred to are summer (part-time)
employees. Director Thomas offered for one of the 100% MUD funded employees to help out
with the 50% portion/job functions that would be cut with Police and Fire Administrative
Assistant and suggested that the Town then find something else for that person to do.
Director Carr said that it does not make economical sense to have two different network
servers. TCMUD No. 1 gets very little bang for the buck for the Town Secretary and Human
Resources Department and TCMUD No. 1 now has their own MUD Secretary. Carr stated that
TCMUD No. 1 is obligated to the tax payers to run an efficient operation, even if it means
separating in order to create a savings to the tax payer.
Mayor White reminded the group again that the Board has always been committed to supporting
and working together with the Town for the sake of the community.
Director Budarf questioned Mayor White about the Park Director 50/50 funding as listed in the
SEMO report. Mayor White explained the reference is inaccurate, the Parks Director is funded
100% by the Town and the Town did not produce the SEMO report. Director Budarf reminded
all of the Elected Officials to consider the residents’ tax when deciding what option is best.
Director Cantrell stated that the consolidation of MUD No.1 and No. 2 has reduced the financial
impact and should for the Town as well. Mayor White agreed that there may be inefficiencies
from too many systems and that the Council will be looking at positions, however splitting is only
transferring cost from one hand to another.
Director Thomas said that the SEMO Committee’s intent was to start the separation process
now, with an October 1, 2010 effective date; this way the employees will not have to continue
worrying about whether their positions will be funded or not. Thomas questioned what the Town
would do about the funding for the folks no longer funded by TCMUD No. 1. Town Manager
Emmons said historically, the Town has always picked up the 50% no longer funded by the
MUD.
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Town Council 21 of 214 Meeting Date: March 8, 2010
Town Manager Emmons requested Council’s permission for the Town to offer TCMUD NO. 1 an
Employment Contract Services Agreement.
Mayor White completed her presentation with an explanation of the tax impact and insurance
savings. Town Manager Emmons stated that the Town’s Insurance Broker advised that
coverage currently provided to the Town for all employees (100% Town funded, 100% MUD
funded, and the 50/50% funded) would not be possible if the Town and TCMUD No. 1 separate
into two different entities. Currently the policy is for coverage of Town employees as provided in
the Intergovernmental Contract for Employee Services. Should the separation occur, and
employees with family coverage and the same benefits currently provided can expect an
increase of approximately $1,000 per month.
Mayor White agreed that the system is broken, but would like an opportunity to work together
with TCMUD NO. 1, before the decision to tear it apart is concluded. White stated that based
on the numbers the Town was provided, the split would cost the residents a total $304,500.
Mayor White asked TCMUD NO. 1 to work with the Council to come up with the best options.
Council member Sterling said that while everyone is totally emerged in the Town versus the
MUD, the bottom line is the total savings and aggregate affects on the entire community as a
whole.
Director Hase said when asked what job functions he performed for TCMUD No. 1 were; the
Permit Clerk’s response was “Practically nothing, Utility Billing does the majority of his work.”
Council member Sterling commented that even if TCMUD NO. 1 decides not to fund the Permit
Clerk, the residents will still pay for it, as the Town (Town and TCMUD No. 1) need this position.
Director Budarf said the bottom line is that the staff is under two different governances. The
SEMO Committee streamlined all of the MUD functions in order to save money.
Mayor Pro Tem Strother and Council member Sterling agreed that the MUD will only be shifting
the payment to the Town as ultimately the MUD savings will result in an increase to the Town’s
side.
Director Budarf told the Council to consider the money the Town is receiving from the PID.
Town Manager Emmons and Mayor White explained that TCMUD No. 1 is going to receive
monies from the PID as well.
Director Twomey stated as its own entity, is it cheaper for the owners of TCMUD No. 1 to
outsource. Twomey said that the SEMO letter was dated in November and that the Town
should have become involved sooner and sent out their presentation earlier. Mayor White
replied that the Town only just received the SEMO report late Friday night. Director Twomey
said that the Town’s response to the SEMO report is slanted.
Town Manager Emmons said that he keeps hearing from TCMUD NO. 1 that separating and
outsourcing is the cheapest and less expensive option. Emmons asked the Board to consider if
the less expensive option is really the best option for the residents. For example, the Town has
researched outsourcing the Police Department, however based on the service needs of our
residents; this was not the best option for the Trophy Club Community. While true that TCMUD
No. 1 is not getting a true 50% from the Permit Clerk, the Town is not charging TCMUD No. 1
for the support services performed by the Building/Plumbing Inspector, whose job is to ensure
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Town Council 22 of 214 Meeting Date: March 8, 2010
that adequate plumbing ties into the TCMUD No. 1 infrastructure. The permit fee is cost neutral.
When it comes to City Services lowest cost will frequently not meet the needs of the residents.
Council member Rose said that it is difficult to know where to start and that this is a real
attention getter. Rose stated that the Finance Department has been operating the general
ledger by pencil and paper due to very old systems and also addressing MUD finance errors
dating back to 2002. Rose surveyed forty-three cities and the Town’s Finance Department, by
comparison is seriously under staffed. Only one out of forty-one cities outsource their finance
department which would suggest that outsourcing is not the best idea. Rose questioned if the
SEMO Report, Chart #1, actually compared apples to apples. The Town quoted a price for
financial services with sixty-eight points. The CPA Firm only quoted for sixteen points. Rose is
in favor of the Town providing a cost for services agreement.
Director Hase said that he is driven in regard to the shared employees based on the unpleasant
work environment that has been created. Hase stated that TCMUD No. 1 will have more control
with outsourcing than what they currently have with the Town.
Mayor Pro Tem Strother agreed with Director Hase about the work environment and realizes the
added stress, yet feels that there are better solutions than breaking the whole process apart.
Strother commended the research gathered by the SEMO. Strother said it is disappointing
when the debate is consistently us versus them and everyone should be looking at this as a unit
of one and focus on the common goals. If TCMUD No.1 totally outsources, a position is still
going to be needed to perform the data entry and provide information. Strother believes that
there is still a lot more progress to be made and reminded TCMUD No. 1, if you take away from
one, you still have to pay for it one way or the other. There will be an added cost to the
residents however you split it.
Council member Sterling stated that outsourcing has been considered, however quality control,
continuity and promptness of service quality were big factors in keeping positions in-house.
Town Manager Emmons said this is about serving our community and our staff. Employees get
tired of having their position threatened every year because one entity can find someone or
something cheaper. During the budgeting process last year, Council looked at outsourcing the
Inspection Department. Estimated cost to outsource was $183,000, as opposed to $90,000 in-
house; a huge savings to the Town. Outsourcing the Street Department was also considered,
however when evaluating the repairs alone, there was a cost savings to keep in-house, not
even including the additional services received, like sanding the roads in bad weather and
keeping the storm drains clear. The Community will not receive these services with out-
sourcing and there is a cost associated with superior service to the residents. Emmons said
that he could find cheaper means to perform services, however not at the risk of quality services
to the residents.
Council member Wilson stated that she felt there were some disingenuous comments being
made. Wilson does not get this sense when she delivers her TCMUD No. 1 Liaison report to
the Council. Wilson has not received any reception in past budget workshops when she has
suggested certain employees/positions be evaluated as the Town is managed by a
Manager/Council form of government and the Town Manager gets to make these decisions.
Wilson sits on both sides, realizing TCMUD No. 1 is not getting the value of some employees,
yet the Town wants TCMUD No. 1’s 50% contribution. Wilson stated the Council snipes about
TCMUD No. 1 yet wants the MUDs to entrust their business with the Town. Wilson believes
that there is so much aggregate BS at the top; however we are not talking about the top but why
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Town Council 23 of 214 Meeting Date: March 8, 2010
TCMUD No. 1 is paying 50% of services they are not getting. On January 4th Wilson offered to
provide the SEMO report to the Council, yet no one on the Council requested a copy.
2. 2010-48-T Set Next Joint Meeting Date for Saturday, February 6, 2010, 9:00 a.m. -
12:00 p.m. and select the venue.
Mayor White proposed that the Council and TCMUD No. 1 meet again on Saturday, February 6,
2010 to continue discussing.
Joint President Budarf is in favor of the meeting.
Joint President Henry is in favor of this meeting.
Director Cantrell is in favor of this meeting.
Director Carr is in favor of the meeting, providing the Town come with a mindset and solutions
to fix the problems.
Director Twomey said that consideration to the financial side of the community and the
atmosphere to the employees need to be given. Twomey remarked that Council member Rose
has been on the Council since May, yet suddenly the Council needs to look at TCMUD No. 1
and the impact it may have on the Town. The TCMUD No. 1 may be the bad guys but are the
bad guys the residents’ taxes. Twomey is in favor of the meeting, providing the Town come
with honest information.
Director Fair is in favor of the joint meeting.
Director Thomas requested Town Manager Emmons and District Manager Scott work together
to provide the numbers should the TCMUD No. 1 take over EMS. Thomas suggested limiting
the staff to the two managers.
Director Cantrell is in favor of joint meeting.
Director Kohs is in favor of the joint meeting.
Noaction taken,
Mayor White adjourned the Joint Session at 9:42 p.m.
Council to reconvene to Public Services Conference Room
Mayor White called the Special Session to order at 9:50 p.m.
TOWN COUNCIL SPECIAL SESSION
3. 2010-49 T Consider and take appropriate action adopting goals and objectives for
FY 2010-11.
Council member Rose revised the Goals and Objectives created by the Council, to nclude his
legacy goals as groupings for the Goals and Objectives.
Council members Wilson and Sterling liked Council member Rose’s revisions.
Motion made by Sterling, seconded by Wilson to adopt the goals and objectives for FY 2010-11,
and requested Staff to reformat.
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Town Council 24 of 214 Meeting Date: March 8, 2010
8
Council member Wilson thanked Finance Director Kathy DuBose for her help keeping the
Council on track at the previous workshop sessions.
ADJOURN
Motion to adjourn made by Strother, seconded by Wilson. Meeting adjourned at 10:05 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 25 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-91-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:2/4/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the Minutes dated February 1, 2010.
Attachments:February 1, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council 26 of 214 Meeting Date: March 8, 2010
12010-91-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated February 1, 2010.
...Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 27 of 214 Meeting Date: March 8, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 1, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
February 1, 2010. The meeting was held within the boundaries of the Town and was open to the
public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Susan Edstrom Council Member
Philip Sterling Council Member
Kathleen Wilson Council Member
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Kathy DuBose Finance Director
Carolyn Huggins Planning and Zoning Manager
Mayor White announced the date of February 1, 2010, called to order and announced a
quorum at 7:00 p.m.
Invocation was offered by Council member Sterling
Pledges were led by Council member Wilson.
CITIZEN PRESENTATIONS:
Bonnie Seraphine, 14 Skyline Drive – Addressed the Council about the flooding and erosion on
her property. Mayor White asked Staff to research this issue and provide their findings to
Council. Staff will notify Ms. Seraphine when this item will be brought back to Council.
John Dumbleton, 112 Park Lane – Asked the Council to consider amending the Overnight
Parking Ordinance. Mr. Dumbleton lives on a very narrow street and cars permitted to park on
the street sometimes block him from entering and exiting his driveway. Staff will review the
Ordinance and determine if Council should consider an amendment to the Ordinance.
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Town Council 28 of 214 Meeting Date: March 8, 2010
CONSENT AGENDA
1. 2010-37-T Consider and take appropriate action regarding the Minutes dated
January 18, 2010.
2. 2010-50-T Consider and take appropriate action regarding the Minutes dated
January 21, 2010.
Motion made by Edstrom, seconded by Sterling to approve the Consent Agenda, Items 1 - 2.
Council member Rose commended Deputy Town Secretary Shannon DePrater for her work on
the Goals and Objectives presentation.
Motion passed unanimously without any discussion.
REGULAR SESSION
3. 2010-57-T Presentation of the first quarter report for 2009-2010 fiscal year through
December 2009 and discussion of same.
Finance Director Kathy DuBose provided an update of the first quarter report for 2009-2010 fiscal
year through December 2009. Town Manager stated that 54 Building Permits have been issued
to date compared to 41 from last year. The presentation will be on the website under the
Resident Info/Presentations tab.
4. 2010-39-T Consider and take appropriate action nominating members to serve on
the Citizen of the Year Committee.
A. Each Council Member and the Mayor to select one nominee to serve on the
Committee.
The Volunteer Citizen of the Year Committee is scheduled to make a recommendation to the
Town Council at their second meeting in March. The Committee will be comprised of one
nominee from each Council Member and the Mayor, as well as past Volunteer Citizen of the Year
recipients who are able to participate. Any member of the Selection Committee sharing a close,
personal relationship with a nominee (such as a relative, etc.) should recuse themselves from the
Committee.
Mayor White explained that the Citizen of the Year information was advertised quite extensively
as it was posted to the Marquees the entire month of January, included to News and Information
Listservs sent on December 4, 11, 18, 23, 30 and the January 8, 15 and 22, published in the
December 2009 and January 2010 Newsletters and published in the Trophy Club Times on
December 30, 2009.
Staff has received a total of five nominations. Three nominations received in the adult category
and one youth was nominated twice.
Mayor White nominated Margi Cantrell.
Mayor Pro Tem Strother deferred his nomination to staff.
Council member Rose nominated Penny Fuess.
Council member Wilson stated that she tried to secure someone to serve but was unsuccessful.
Council member Edstrom nominated Nancy Payton.
Council member Sterling nominated Rob Schmitz and Doug Adkins.
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Town Council 29 of 214 Meeting Date: March 8, 2010
Mayor White moved Item 5 under Item 9.
6. 2010-56-T Consider and take appropriate action regarding an Ordinance of the Town
of Trophy Club, Texas, Authorizing the Issuance and Sale of Town of Trophy Club,
Texas, Tax Notes, Series 2010, in the Aggregate Principal Amount of $560,000;
Approving a Note Purchase Agreement and Engagement Letter; Levying a Tax in
Payment thereof; Prescribing the Form of Said Notes; and Enacting other Provisions
Relating to the Subject.
Town Manager Emmons introduced Dan Almon from Southwest Securities and Bond Counsel,
Julie Partain from Vinson & Elkins LLP.
Mayor White stated in order to identify the most favorable financing method, the Town’s Financial
Advisor Dan Almon, with Southwest Securities, compared the costs associated with borrowing
from a financial institution to that of issuing tax notes. Once proposals from financial institutions,
including our local depository First Financial Bank, were reviewed, they were compared to the
costs of issuing tax notes. Financing the purchases with tax notes yielded a savings of
approximately $17,000.
Dan Almon spoke to the potential savings of approximately several thousand dollars stating that
the risk is on the lender not the borrower.
Motion made by Edstrom, seconded by Rose to approve an Ordinance of the Town of Trophy
Club, Texas, Authorizing the Issuance and Sale of Town of Trophy Club, Texas, Tax Notes,
Series 2010, in the Aggregate Principal Amount of $560,000; Approving a Note Purchase
Agreement and Engagement Letter; Levying a Tax in Payment thereof; Prescribing the Form of
Said Notes; and Enacting other Provisions Relating to the Subject.
Council member Rose questioned the blank page of the document referred to “Annex A,
Schedule of Fees for Service as Paying Agent/Registrar”. Julie Pertain said that she could delete
‘”Annex A” from the Ordinance.
Council member Rose amended the motion removing “Annex A, Schedule of Fees for Service as
Paying Agent/Registrar,” the mover had no objections.
Motion passed unanimously without any discussion.
7. 09-506-T Consider and take appropriate action regarding an Amendment to PD-
Planned Development District No. 27, Known as The Highlands at Trophy Club,
Ordinance No. 2007-15 P&Z by amending Exhibit "B" - Development Standards,
Section V. Neighborhood Regulations, Subsection "J" Village Center, Item 1.
Permitted Uses, and to discuss and consider adding Restaurant Design Guidelines
to PD-27. Applicant: Centurion Acquisitions, L.P. (PD AMD-09-030)
David Keener, representing Centurion was present.
At Council’s request and for Council’s consideration standards are proposed in the attached
“Restaurant Design Guidelines – Village Center” for any restaurants that might be brought
forward for development in Village Center. If Council wishes to adopt these guidelines, staff
proposes adding the guidelines to the PD-27 Village Center standards. These standards are in
addition to the Architectural and Site Design Standards required in PD-27, as well as the Town of
Trophy Club design requirements.
The Planning and Zoning Commission approved this request, 6-1, on Thursday, December 3,
2009.
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Town Council 30 of 214 Meeting Date: March 8, 2010
Motion made by Rose, seconded by Edstrom to approve an Amendment to PD-Planned
Development District No. 27, Known as The Highlands at Trophy Club, Ordinance No. 2007-15
P&Z by amending Exhibit "B" - Development Standards, Section V. Neighborhood Regulations,
Subsection "J" Village Center, Item 1. Permitted Uses, and to discuss and consider adding
Restaurant Design Guidelines to PD-27. Applicant: Centurion Acquisitions, L.P. (PD AMD-09-
030)
Council member Rose is favorably impressed with the work that has come forth from the Planning
and Zoning Commission on this item. Mayor White agreed that the document on Restaurant
Design was well documented.
Mayor Pro Tem Strother stated that although this amendment eases the restrictions a little bit,
Council should recognize that the strict architectural standards could discourage prospective
buyers/tenants/restaurants.
Motion passed unanimously without further discussion.
8. 2010-17-T Consider and take appropriate action regarding an Ordinance amending
Chapter 3 of the Code of Ordinances entitled "Buildings and Construction" of Article
XV, entitled "Swimming Pools" by amending Section 15.02, entitled "Applicability
and Prohibited Conduct"; providing for a penalty not to exceed two thousand dollars
a day for a violation of the Ordinance; and providing an effective date.
Mayor White explained that the Council requested that this Ordinance be amended at the
January 4, 2010 meeting. The amendment is included in the backup. The permit application
which was included in the previous Council packet is not part of Article XV of the Code of
Ordinances; therefore, it has been revised administratively so that it is consistent with the new
amendment. The FAQ's have also been updated.
Ryan Chitwood, 10 Overhill Drive – Commended Council for the amendments made to this
Ordinance in August 2008. Chitwood encouraged the Council to consider the Storm Water
Management Plan before making any other amendments.
Council member Rose reviewed the Ordinance and found internal conflicts, misplaced
paragraphs under incorrect subjects and the application permit lists items specifically cited to the
Ordinance, however two of the four items are not included in the Ordinance. Rose is in favor of
amending tonight and will bring back a revised Ordinance after he reviews.
Town Manager Emmons said that Staff has researched and is still looking at several different
options regarding the discharge. A permit is still required if backwash is discharged into the
street. The annual review of the Storm Water Management Plan is in August and Staff will
address this at that time and will take care of the administrative issues noted by Council member
Rose.
Motion made by Edstrom, seconded by Rose to approve an Ordinance amending Chapter 3 of
the Code of Ordinances entitled "Buildings and Construction" of Article XV, entitled "Swimming
Pools" by amending Section 15.02, entitled "Applicability and Prohibited Conduct"; providing for a
penalty not to exceed two thousand dollars a day for a violation of the Ordinance; and providing
an effective date.
Town Manager Emmons said that Staff will continue to publicize this information and suggested
that Lee Graham from the Trophy Club Times consider an article relating to this subject.
Motion passed unanimously without further discussion.
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Town Council 31 of 214 Meeting Date: March 8, 2010
9. 2010-54-T Consider and take appropriate action regarding the purchase of a Dump
Truck (Ford F650 Regular Cab) for the Streets Department, and authorizing the
Mayor or her designee to execute necessary documents.
Staff recommends the bid for the purchase of a Dump Truck be awarded to Philpott Ford in the
amount not to exceed $58,003.26. Philpot is a BuyBoard vendor.
Council member Rose was concerned about the bid being $10,000 more than what Council
budgeted. Rose conducted his own research by calling the fleet vendor to verify the cost and
upgrades. Rose questioned the purchase of a used vehicle from EBAY or Craig’s List as
opposed to a new vehicle, considering it would be used to haul concrete. The Procurement
Policies require a bid if more than $25,000, however, Council can direct Staff to buy a truck with
alternate means. Rose stated that he would like to review and revise the Purchasing policies.
Council member Edstrom said that she was disturbed that a Council member would call a vendor
without consulting Town Manager Emmons. Edstrom asked Council to consider the potential
ramifications of this conduct had this been a closed bid. Edstrom is not comfortable with staff
wasting time searching EBAY and Craig’s list and hopes in the future, Council member Rose
gives Town Manager Emmons a head’s up before calling a vendor. Council member Edstrom
called for the vote.
Mayor White clarified that there were no bids as Philpot is a BuyBoard vendor. Council member
Edstrom responded that there is appropriate protocol and questioned what would happen if all six
Council members started interfering and making calls to vendors.
Council member Wilson called point of order and questioned if this form of dialog was necessary.
Town Manager Emmons explained that the Council issued debt tonight to pay for the dump truck.
Staff is currently working with North Central Texas Council of Government and the Cash for
Clunkers Program. Through this program NCTCOG, the Town can secure $10,000 for the old
dump truck. Although the Town has been using the truck for over the past three years and
making the repairs, the MUD holds the title. Town Manager Emmons asked the Council whether
they wanted to purchase the truck as researched by the Staff and as they approved the issuance
of debt. Town Manager Emmons asked the Council give Staff the opportunity and authority to
buy a new dump truck, not to exceed $58,000.
Mayor Pro Tem Strother stated in his experience dealing with equipment you have to consider
pros and con when deciding to purchase old or new. What type of repair would be necessary for
an older truck and what would the costs be. What types of challenges would occur to an older
model should the Legislation change the emission standards which is likely, given the air quality
issues.
Council member Edstrom called the question.
Motion made by Strother, seconded by Edstrom to approve the purchase of a Dump Truck (Ford
F650 Regular Cab) for the Streets Department, and authorizing the Mayor or her designee to
execute necessary documents.
Motion passed unanimously without further discussion.
5. 2010-55-T Consider and take appropriate action regarding the rescheduling of dates
for the March, April, and May 2010 Regular Town Council meetings.
Mayor Pro Tem Strother will not be able to attend the March 1st meeting. March 15th is Spring
Break, and Early Voting is tentatively scheduled to be conducted in the Council Chambers the
5
Town Council 32 of 214 Meeting Date: March 8, 2010
last week of April and first week in May. Therefore Staff suggests moving the meeting in March
and April to the second and fourth Monday and having only one meeting in May.
Mayor Pro Tem Strother asked if the Council could meet in Regular Session on May 10, 2010
and then call a Special Session on May 17, 2010 in order to Canvass the Election.
Council member Edstrom suggested the Council consider waiting until May to determine if a
second Council meeting is necessary.
Motion made by Edstrom, seconded by Strother to reschedule the Regular Town Council
meetings to the following dates: March 8 and 22, 2010.
Motion made by Edstrom, seconded by Sterling to reschedule the Regular Town Council
meetings to the following dates: April 12 and 26, 2010.
Motion made by Edstrom, seconded by White to cancel the May 3, 2010 meeting and
rescheduled at a later date and with the timeframe for Canvassing the Election.
All Motions passed unanimously without further discussion.
10. 2010-43-T Items for Future Agendas.
Council member Edstrom asked for an item to review the approval process for EDC 4B expenses
and for EDC 4B to make their annual update at the first Council meeting in April.
Council member Rose added the following items:
Consider and take appropriate action regarding an Ordinance amending Chapter 3 of the
Code of Ordinances entitled "Buildings and Construction" of Article XV, entitled
"Swimming Pools".
Consider and take appropriate action regarding contents of permit applications
Consider and take appropriate action regarding procurement policies and their alignment
with State statutes.
Consider and take appropriate action regarding placing policies and procedures on the
Town web site.
11. 2010-45-T Receive a progress report from Council Member Wilson regarding the
January 19 and 25, 2010 TCMUD1 Meeting; discussion of same.
Council member Wilson reported on the following:
1. Public hearing and subsequent vote regarding ethics complaint.
2. Update pertaining to fire station bond sale.
3. Discussion of January 25 and February 6 proposed Council/MUD joint sessions.
4. Fire Chief progress report relevant to Westlake services proposal.
No action, update only.
12. 2010-44-T Mayor and Council Update regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Mayor White provided a brief update on her attendance at the following meetings and events:
True Med Ribbon Cutting
6
Town Council 33 of 214 Meeting Date: March 8, 2010
7
NLF Annual Meeting and Award Luncheon
FitCities Kickoff
Metroport Cities Partnership
Chamber’s Annual Awards Gala
Denton Area Mayors Meeting
No action, update only.
Council member Rose stated his desire to attend TML’s Budgeting for Performance Seminar in
Austin the end of February.
ADJOURN
Motion to adjourn made by Sterling, seconded by Edstrom. Meeting adjourned at 9:04 p.m.
____________________________ ___________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 34 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-133-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/26/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action amending Ordinance 2010-05 calling Joint/General/Special
Election for May 8, 2010 for the purpose of specifying dates, times, and locations for early voting by
personal appearance.
Considerar y adoptar medidas apropiadas que modifica la Ordenanza 2010-05 llamando a la elección
en Conjunto/ General/ Elección Especial el 8 de Mayo, 2010 con el propósito de especificar fechas,
horas y ubicaciones para la votación anticipada en persona.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:Ord. 2010-05-A Calling May 8, 2010 Election_English-with Exhibits.pdf
Action ByDate Action ResultVer.
Town Council 35 of 214 Meeting Date: March 8, 2010
12010-133-T Version:File #:
Title
Consider and take appropriate action amending Ordinance 2010-05 calling Joint/General/Special Election for May 8,
2010 for the purpose of specifying dates, times, and locations for early voting by personal appearance.
Considerar y adoptar medidas apropiadas que modifica la Ordenanza 2010-05 llamando a la elección en Conjunto/
General/ Elección Especial el 8 de Mayo, 2010 con el propósito de especificar fechas, horas y ubicaciones para la
votación anticipada en persona.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Body
Town Council approved an Ordinance 2010-05 calling the Joint/General/Special Election for May 8, 2010 on February 15,
2010 with the stipulation that Section 2 would need to be amended to include early voting sites added due to joint
elections with other political subdivisions. On Wednesday, February 24, 2010, staff received the list of early voting sites
from Denton County. Ordinance 2010-05 has been amended to reflect these locations.
Town Council 36 of 214 Meeting Date: March 8, 2010
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2010-05-A
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT
GENERAL ELECTION BETWEEN THE TOWN OF TROPHY CLUB AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, TO BE HELD
ON MAY 8, 2010 FOR THE PURPOSE OF ELECTING ONE (1)
COUNCIL MEMBER FOR PLACE #3 FOR A TWO (2) YEAR TERM AND
ONE (1) COUNCIL MEMBER PLACE #4 FOR A TWO (2) YEAR TERM
AND ONE (1) COUNCIL MEMBER FOR PLACE #5 FOR A THREE (3)
YEAR TERM TO THE TOWN OF TROPHY CLUB TOWN COUNCIL;
ORDERING AND CALLING A SPECIAL ELECTION FOR THE
PURPOSE OF ELECTING ONE (1) COUNCIL MEMBER TO SERVE A
ONE (1) YEAR TERM IN ORDER TO COMPLETE THE REMAINDER OF
THE TERM OF OFFICE FOR PLACE #2 CREATED BY A VACANCY IN
PLACE #2 ON THE TROPHY CLUB TOWN COUNCIL; AND ORDERING
AND CALLING A SPECIAL ELECTION WITH A COMBINED BALLOT
PURSUANT TO SECTION 321.409 OF THE TEXAS TAX CODE TO
DETERMINE WHETHER THE CITIZENS DESIRE TO REAUTHORIZE
THE LOCAL SALES AND USE TAX IN THE TOWN OF TROPHY CLUB
AT THE RATE OF ONE-FOURTH OF ONE PERCENT (0.25%) TO
CONTINUE PROVIDING REVENUE FOR MAINTENANCE AND REPAIR
OF MUNICIPAL STREETS; DESIGNATING A POLLING PLACE WITHIN
THE TOWN; APPOINTING A PRESIDING ELECTION JUDGE AND AN
ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER
PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING
A DATE FOR CANVASSING RETURNS; PROVIDING FOR
NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001(a)(2) of the Texas Election Code establishes the
second Saturday of May as a Uniform Election Date for the purposes of conducting a
General or Special Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General or Special
Election; and
WHEREAS, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
Ordinance 2010-05-A 1
Town Council 37 of 214 Meeting Date: March 8, 2010
of the time, place, and purpose of said meeting was given as required by Chapter 551,
Texas Government Code, as amended; therefore,
WHEREAS, the Town Council desires to and hereby calls a Joint General
Election for the purpose of electing one (1) Council member for Place #3 for a two (2)
year term and one (1) Council member Place #4 for a two (2) year term and one (1)
Council member for Place #5 for three (3) year term to the Town of Trophy Club Town
Council; and
WHEREAS, as a result of a vacancy in Place #2 on the Town Council, the Town
Council desires to and hereby calls a Special Election for the purpose of electing one
(1) Council Member to serve a one (1) year term in order to complete the remainder of
the two (2) year term for Place #2 on the Trophy Club Town Council; and
WHEREAS, the Town Council desires to and hereby orders and calls a Special
Election with a combined ballot pursuant to Section 321.409 of the Texas Tax Code to
determine whether the citizens desire to reauthorize a sales and use tax to provide
revenue for maintenance and repair of municipal streets; and
WHEREAS, in May, 2006, the Town Council called an election to reduce the
amount of sales tax allocated to EDC4B by ¼ of one percent (.25) and to levy a sales
and use tax of ¼ of one percent (.25) to provide revenue for the maintenance and repair
of municipal streets; and
WHEREAS, the voters of the Town approved the requested reallocation of sales
tax for road maintenance and repair at the May, 2006 election; and
WHEREAS, In order for the road maintenance and repair tax to continue in
effect, the Town is required to hold an election to reauthorize the tax, and the election
must be held in the same manner as the election that was used to levy the tax; and
WHEREAS, in order to determine whether the Town’s residents desire to
reauthorize the road maintenance and repair tax, the Town Council has determined it
appropriate to hold a special election with a combined ballot pursuant to Section
321.409 of the Tax Code; and
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 62nd day
before election day; and
WHEREAS, Section 271.002 of the Texas Election Code provides that the
governing bodies of two or more political subdivisions may enter into an agreement to
hold a joint election if the elections ordered by the authorities of the subdivisions are to
be held on the same day in all or part of the same territory and can be served by
common polling places; and
Ordinance 2010-05-A 2
Town Council 38 of 214 Meeting Date: March 8, 2010
WHEREAS, The Town of Trophy Club and Trophy Club Municipal Utility District
No. 1 meet the specified criteria and desire to hold their election jointly, and attached
and incorporated herein as Exhibit “A” is a copy of a joint election agreement between
the Town and Trophy Club Municipal Utility District No. 1; and
WHEREAS, The Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Department (the “Elections
Administrator”) pursuant to an Election Services Contract (the “Contract”) by and among
Denton County Elections Department (“DCED”), and other participating entities, if any,
described in the Contract. The Town Manager or the Town Manager’s designee is
authorized to amend or supplement the Contract to the extent required for the Election
to be conducted in an efficient and legal manner as determined by the Elections
Administrator and attached and incorporated herein as Exhibit “B” is a copy of a joint
election agreement between the Town and the Denton County Elections Department;
and
Section 271.002 of the Texas Election Code provides that the governing bodies of two
or more political subdivisions may enter into an agreement to hold a joint election if the
elections ordered by the authorities of the subdivisions are to be held on the same day
in all or part of the same territory and can be served by common polling places.
WHEREAS, Section Sec. 85.004 of the Texas Election Code provides that an
election order and the election notice must state the location of each early voting polling
place; and,
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. All resident, qualified voters of the Town shall be eligible to vote at
the Election.
Section 2. The voting precincts for the Election are hereby designated to be
those municipal voting precincts identified by their respective county precinct numbers
set forth in Exhibit “C”, hereto and incorporated by reference for all purposes; provided,
however, such times and locations set for on Exhibit “C” may be changed if so directed
by the Elections Administrators without further action of the Town Council. The
Elections Administrators are hereby authorized and directed to make such changes in
polling locations as may be necessary for the proper conduct of the Election. Each
polling place shall be open from 7:00 a.m. to 7:00 p.m. on the date of the Election.
In addition to the early voting polling locations located within the Town, Trophy Club
voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Voters residing in Tarrant County may only vote on Town and/or MUD-related items at
the Town of Trophy Club early voting polling location.
Ordinance 2010-05-A 3
Town Council 39 of 214 Meeting Date: March 8, 2010
Section 3. The Denton County Elections Administrator, Frank Phillips, is hereby
appointed as Early Voting Clerk for the election. Deputy early voting judges/clerks will
be appointed as needed to process early voting mail and to conduct early voting. Early
voting by mail shall be conducted in conformance with the requirements of the Code.
Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, 401
West Hickory, Denton, Texas 76201. The Elections Administrator and/or the Early
Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot
Board and the presiding judge and alternate judge in accordance with the requirements
of the Code. Early voting by personal appearance shall be conducted at the times on
the dates and at the locations designated on Exhibit “C” hereto. The main early voting
polling place is hereby designated to be Joseph A. Carroll County Administration
Building, 401 West Hickory, Denton, Texas 76201. Early voting shall be conducted by
the Early Voting Clerk, at the main early voting polling location listed above, and at the
locations designated on Exhibit “C” hereto; such locations may be changed or
additional early voting locations may be added by the Elections Administrator, without
further action of the Town Council, as is necessary for the proper conduct of the
Election.
Section 4. Compensation for election judges and alternate judges for their
service in the Election shall be determined by the Elections Administrator. E-slate, a
Direct Record Electronic (DRE) System shall be used for early voting by personal
appearance, and in the May 8, 2010 election. Paper ballots, which are optically
scanned, shall be used for early voting by mail. In the May 8, 2010 election, the
Elections Administrator shall cause ballots to be prepared in the form of the ballot first
above prescribed, being in both English and Spanish, and shall furnish election officials
said ballots, in such form, together with any other forms or blanks, in accordance with
the Charter of the Town of Trophy Club, the Constitution and laws of the State of Texas
and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are
applicable. E-Slate, a Direct Record Electronic (DRE) System shall be provided and
used at each polling location on Election Day.
Section 5. It is hereby ordered that a Joint General Election and Special
Election (the “Election”) shall be held in and throughout the Town of Trophy Club and
the Trophy Club Municipal Utility District No. 1 on Saturday, May 8, 2010.
Section 6. The purpose of such Election is to: Elect one (1) Council member for
Place #3 for a two (2) year term and one (1) Council member for Place #4 for a two (2)
year term and one (1) Council member for Place #5 for a three (3) year term to the
Town of Trophy Club Town Council; and to elect one (1) Council member for Place #2
for a one (1) year term in order to complete the remainder of the term of office for Place
#2 created by a vacancy on the Trophy Club Town Council; and to hold an election
with a combined ballot pursuant to Section 321.409 of the Texas Tax Code to determine
whether the citizens desire to reauthorize the local sales and use tax in the Town of
Trophy Club at the rate of ¼ of one percent (.25) to provide revenue for maintenance
and repair of municipal streets.
Section 7. Eligibility for Candidacy
Ordinance 2010-05-A 4
Town Council 40 of 214 Meeting Date: March 8, 2010
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, at
least 18 years of age on the first day of the term to be filled at the Election, has not been
determined mentally incompetent by a final judgment of a court, has not been finally
convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate’s application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate’s name is
written in for a write in candidate. Additional requirements are as follows:
A. Council Member:
As set forth in Section 141.001 of the Texas Election Code and Article III of the
Trophy Club Town Charter, no person shall be eligible for a public elective office
of this state, unless that person is a United States citizen; at least 21years of age
on the first day of the form to be filed for candidacy;, is a qualified voter of the
Town; has not been determined mentally incapacitated or partially mentally
incapacitated without the right to vote by a final judgment of a court exercising
probate jurisdiction; has not been finally convicted of a felony from which the
person has not been pardoned or otherwise released from the resulting
disabilities; and resides and has resided continuously for at least twelve (12)
months preceding the election within the corporate limits of the Town; resides
and has resided continuously for at least twelve (12) months preceding the
election within the State of Texas for a candidate whose name is to appear on
the general election ballot, or the date of the election at which the candidate’s
name is written in for a write in candidate.
Section 8. Application for a Place on the Ballot
Pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than February 6, 2010 and not later than 5:00 p.m. on March 3,
2010. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be
given in accordance with Section 52.094(c) and (d) of the Texas Election Code.
Section 9. Runoff Election
If two (2) or more candidates tie for the number of votes required to be elected, there
shall be a runoff election held between May 31st and July 3rd, 2010. The runoff election
shall be held in accordance with the Texas Election Code.
Section 10. Ballot Propositions
Ordinance 2010-05-A 5
Town Council 41 of 214 Meeting Date: March 8, 2010
The official ballots for the Special Election shall be prepared in accordance with the
Texas Election Code so as to permit the electors to vote “FOR” or “AGAINST” the
proposition, as required for an election on a measure, with the ballots to contain such
provisions, markings and language as required by law, and with such propositions to be
expressed substantially as follows:
PROPOSITION ONE
FOR OR AGAINST:
The reauthorization of the local sales and use tax in the Town of Trophy
Club at the rate of one-fourth of one percent (0.25%) to continue providing
revenue for maintenance and repair of municipal streets.
Section 11. Early voting by personal appearance shall be conducted at the
times, on the dates and at the locations designated on Exhibit “C” hereto. The Order of
Election will be amended at a later date to include early voting sites added due to joint
elections with other political subdivisions.
Section 12. The election materials enumerated in the Code shall be printed in
both English and Spanish for use at the polling places and for early voting for the
Election and provisions shall be made for oral assistance to Spanish-speaking voters.
Section 13. The election officers shall make returns for the Election in the
manner required by law, and the ballots that are properly marked in conformance with
the provisions of the Code for votes cast both during the period of early voting and on
the day of the Election shall be counted in the manner required by law.
Section 14. Notice of the Election shall be given by posting a notice containing
a substantial copy of this Ordinance in both English and Spanish at the Town Hall on
the bulletin board used for posting notices of the meetings of the Town Council and at
three (3) other public places within the Town not less than twenty-one (21) days prior to
the date of the Election, and by publication of said notice on the same day in each of
two (2) successive weeks in a newspaper of general circulation published within the
Town, the date of the first publication to be not less than fourteen (14) days nor more
than thirty (30) days prior to the date set for the Election.
Section 15. The Mayor and the Town Secretary of the Town, in consultation
with the Town Attorney and bond counsel, are hereby authorized and directed to take
any and all actions necessary to comply with the provisions of the Code and the Federal
Voting Rights Act in carrying out and conducting the Election, whether or not expressly
authorized herein.
Section 16. It is hereby declared to be the intent of the Town Council of the
Town of Trophy Club that the phrases, clauses, sentences, paragraphs, and sections of
this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or
section of this Ordinance shall be declared unconstitutional by the valid judgment or
Ordinance 2010-05-A 6
Town Council 42 of 214 Meeting Date: March 8, 2010
decree of any court of competent jurisdiction, such unconstitutionality shall not affect
any of the remaining phrases, clauses, sentences, paragraphs, or sections of this
Ordinance, since the same would have been enacted by the Town Council without
incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or
section.
Section 17. The Town Secretary of the Town of Trophy Club is hereby directed
to engross and enroll this Ordinance as required by the Town Charter.
Section 18. This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this 8th day of March 2010.
________________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________
Town Attorney
Town of Trophy Club, Texas
Ordinance 2010-05-A 7
Town Council 43 of 214 Meeting Date: March 8, 2010
EXHIBIT A
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1.
Ordinance 2010-05-A 8
Town Council 44 of 214 Meeting Date: March 8, 2010
Town Council 45 of 214 Meeting Date: March 8, 2010
Town Council 46 of 214 Meeting Date: March 8, 2010
Town Council 47 of 214 Meeting Date: March 8, 2010
Town Council 48 of 214 Meeting Date: March 8, 2010
Town Council 49 of 214 Meeting Date: March 8, 2010
Town Council 50 of 214 Meeting Date: March 8, 2010
Town Council 51 of 214 Meeting Date: March 8, 2010
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Ordinance 2010-05-A 9
Town Council 52 of 214 Meeting Date: March 8, 2010
Town Council 53 of 214 Meeting Date: March 8, 2010
Town Council 54 of 214 Meeting Date: March 8, 2010
Town Council 55 of 214 Meeting Date: March 8, 2010
Town Council 56 of 214 Meeting Date: March 8, 2010
Town Council 57 of 214 Meeting Date: March 8, 2010
Town Council 58 of 214 Meeting Date: March 8, 2010
Town Council 59 of 214 Meeting Date: March 8, 2010
Town Council 60 of 214 Meeting Date: March 8, 2010
Town Council 61 of 214 Meeting Date: March 8, 2010
Town Council 62 of 214 Meeting Date: March 8, 2010
Town Council 63 of 214 Meeting Date: March 8, 2010
Town Council 64 of 214 Meeting Date: March 8, 2010
Town Council 65 of 214 Meeting Date: March 8, 2010
Town Council 66 of 214 Meeting Date: March 8, 2010
Town Council 67 of 214 Meeting Date: March 8, 2010
Town Council 68 of 214 Meeting Date: March 8, 2010
Town Council 69 of 214 Meeting Date: March 8, 2010
Town Council 70 of 214 Meeting Date: March 8, 2010
Town Council 71 of 214 Meeting Date: March 8, 2010
Town Council 72 of 214 Meeting Date: March 8, 2010
Ordinance 2010-05-A 10
EXHIBIT C OF ORDINANCE 2010-05
NOTICE FOR EARLY VOTING
EARLY VOTING
Early voting by personal
appearance will be conducted at:
100 Municipal Drive on the
following:
Monday, April 26th
Tuesday, April 27th
Wednesday, April 28th
Thursday, April 29th
Friday, April 30th
Saturday, May 1st
Monday, May 3rd
Tuesday, May 4th
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 12 p.m.
7 a.m. – 7 p.m.
7 a.m. – 7 p.m.
In addition to the early voting polling locations located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County. Trophy Club Tarrant County voters may only vote at
the early voting polling locations located within the Town of Trophy Club.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
Town Council 73 of 214 Meeting Date: March 8, 2010
Town Council 74 of 214 Meeting Date: March 8, 2010
POBLADO DE TROPHY CLUB, TEXAS
ORDENANZA Nro. 2010-05-A
ORDENANZA DEL CONSEJO MUNICIPAL DEL POBLADO DE TROPHY
CLUB, TEXAS, PARA ORDENAR Y CONVOCAR UNA ELECCIÓN
GENERAL CONJUNTA ENTRE EL POBLADO DE TROPHY CLUB Y EL
DISTRITO DE SERVICIOS PÚBLICOS MUNICIPALES
Nro. 1 DE TROPHY CLUB, PARA CELEBRARSE EL 8 DE MAYO DE 2010
CON EL PROPÓSITO DE ELEGIR UN (1) CONCEJAL PARA LA
POSICIÓN 3 POR UN TÉRMINO DE DOS (2) AÑOS Y UN (1) CONCEJAL
PARA LA POSICIÓN 4 POR UN TÉRMINO DE DOS (2) AÑOS, Y UN (1)
CONCEJAL PARA LA POSICIÓN 5 POR UN TÉRMINO DE TRES (3)
AÑOS DEL CONSEJO MUNICIPAL DEL POBLADO DE TROPHY CLUB;
ORDENAR Y CONVOCAR UNA ELECCIÓN ESPECIAL CON EL
PROPÓSITO DE ELEGIR UN (1) CONCEJAL POR UN TÉRMINO DE UN
(1) AÑO Y PARA COMPLETAR EL RESTO DEL TÉRMINO DEL CARGO
DE LA POSICIÓN 2 DEBIDO A LA VACANTE CREADA EN LA POSICIÓN
2 DEL CONSEJO MUNICIPAL DEL POBLADO DE TROPHY CLUB; Y
ORDENAR Y CONVOCAR UNA ELECCIÓN ESPECIAL CON UNA
BOLETA COMBINADA EN CONFORMIDAD CON LA SECCIÓN 321.409
DEL CÓDIGO DE IMPUESTOS DE TEXAS PARA DETERMINAR SI LOS
CIUDADANOS DESEAN VOLVER A AUTORIZAR EL IMPUESTO DE
VENTAS Y USO LOCAL EN EL POBLADO DE TROPHY CLUB A UNA
TAZA DE UN CUARTO DEL UNO POR CIENTO (0.25%) PARA
CONTINUAR PROVEYENDO INGRESOS PARA EL MANTENIMIENTO Y
REPARACIÓN DE LAS CALLES MUNICIPALES; DESIGNAR UN LUGAR
DE VOTACIÓN EN EL POBLADO; DESIGNAR A UN JUEZ PRESIDENTE
DE LA ELECCIÓN Y A UN JUEZ PRESIDENTE ALTERNO DE LA
ELECCIÓN; ESTABLECER OTROS PROCEDIMIENTOS PARA
CELEBRAR LA ELECCIÓN; ESTABLECER UNA FECHA PARA HACER
EL DICTAMEN DE LOS RESULTADOS DE LA ELECCIÓN; DISPONER
LAS ACCIONES NECESARIAS; DISPONER UN CONTRATO DE
ELECCIONES CONJUNTAS; DISPONER UNA CLÁUSULA
ACUMULATIVA; DISPONER UNA CLÁUSULA DE DIVISIBILIDAD;
DISPONER LA PUBLICACIÓN; DISPONER EL REGISTRO Y LA
PREPARACIÓN DE LA DOCUMENTACIÓN QUE SERÁ FIRMADA EN EL
CONTRATO; Y DISPONER UNA FECHA EFECTIVA.
EN VISTA DE QUE la Sección 41.001(a)(2) del Código Electoral de Texas
establece el segundo sábado de mayo como una fecha uniforme de elecciones para los
propósitos de celebrar una Elección General o Especial; y
EN VISTA DE QUE la Sección 3.004 del Código Electoral de Texas estipula que el
órgano directivo de una municipalidad será la autoridad para ordenar una Elección General
o Especial; y
Ordenanza 2010-05-A 1
Town Council 75 of 214 Meeting Date: March 8, 2010
EN VISTA DE QUE el Consejo Municipal considera y declara que la asamblea en la
cual se considera esta Ordenanza está abierta al público según lo exige la ley, y que se dio
el aviso público de la hora, el lugar y el propósito de dicha asamblea de acuerdo al
Capítulo 551 del Código de Gobierno de Texas, según modificado; por lo tanto,
EN VISTA DE QUE, por medio de la presente, el Consejo Municipal convoca una
Elección General Conjunta con el propósito de elegir un (1) Concejal para la Posición 3 por
un término de dos (2) años y un (1) Concejal para la Posición 4 por un término de dos (2)
años, y un (1) Concejal para la Posición 5 por un término de tres (3) años del Consejo
Municipal del Poblado de Trophy Club; y
EN VISTA DE QUE debido a una vacante en la Posición 2 del Consejo Municipal
del Poblado de Trophy Club, el Consejo Municipal del Poblado desea y convoca por la
presente una Elección Especial con el propósito de elegir un (1) Concejal por un término
de un (1) año para completar el resto del término de dos (2) años de la Posición 2 del
Consejo Municipal del Poblado de Trophy Club; y
EN VISTA DE QUE, por medio de la presente, el Consejo Municipal ordena y
convoca una Elección Especial con una boleta combinada en conformidad con la Sección
321.409 del Código de Impuestos de Texas para determinar si los ciudadanos desean
volver a autorizar un impuesto de ventas y uso para proveer ingresos para el
mantenimiento y la reparación de calles municipales; y
EN VISTA DE QUE en mayo de 2006 el Consejo Municipal convocó una elección
para reducir el monto del impuesto de ventas asignado a EDC4B de ¼ del uno por ciento
(0.25) e imponer un impuesto de ventas y uso de ¼ del uno por ciento (0.25) para proveer
ingresos para el mantenimiento y la reparación de calles municipales; y
EN VISTA DE QUE los votantes del Poblado aprobaron la reasignación solicitada
del impuesto de ventas para el mantenimiento y la reparación de calles en la elección de
mayo de 2006; y
EN VISTA DE QUE para que el impuesto de mantenimiento y reparación de calles
pueda continuar en vigor, el Poblado está obligado a celebrar una elección para volver a
autorizar el impuesto y dicha elección se debe celebrar de la misma manera que se
celebró la elección celebrada para imponer el impuesto; y
EN VISTA DE QUE para poder determinar si los residentes del Poblado desean
volver a autorizar el impuesto de mantenimiento y reparación de calles, el Consejo
Municipal ha determinado que es apropiado celebrar una elección especial con una boleta
combinada en conformidad con la Sección 321.409 del Código e Impuestos; y
EN VISTA DE QUE la Sección 3.005 del Código Electoral de Texas estipula que
una elección ordenada por una autoridad de una municipalidad se deberá ordenar a más
tardar el sexagésimo segundo día antes del Día de la Elección; y
Ordenanza 2010-05-A 2
Town Council 76 of 214 Meeting Date: March 8, 2010
EN VISTA DE QUE la Sección 271.002 del Código Electoral de Texas estipula que
los órganos directivos de dos o más subdivisiones políticas pueden acordar un convenio
para celebrar una elección conjunta si las elecciones ordenadas por las autoridades de las
subdivisiones se celebrarán el mismo día en todo o en parte del mismo territorio y pueden
utilizarse lugares de votación en común; y
EN VISTA DE QUE el Poblado de Trophy Club y el Distrito de Servicios Públicos
Municipales Nro. 1 de Trophy Club reúnen los criterios especificados y desean celebrar
sus elecciones en forma conjunta, y se incorpora al presente como Anexo “A” una copia
del contrato de elecciones conjuntas entre el Poblado y el Distrito de Servicios Públicos
Municipales Nro. 1 de Trophy Club; y
EN VISTA DE QUE la Elección se celebrará en conformidad con el Código bajo la
jurisdicción del Departamento Electoral del Condado de Denton (el “Administrador de
Elecciones”) de acuerdo a un Contrato de Servicios Electorales (el “Contrato”) acordado
entre el Departamento Electoral del Condado de Denton (“DCED”) y otras entidades
participantes, de haber alguna, descritas en el Contrato. El Administrador del Poblado o su
persona designada está autorizada para modificar o complementar el Contrato hasta el
punto requerido para que la Elección se celebre de una manera eficiente y legal, según lo
determine el Administrador de Elecciones, y se incorpora al presente como Anexo “B” una
copia de dicho contrato de elecciones conjuntas entre el Poblado y el Departamento
Electoral del Condado de Denton; y
La Sección 271.002 del Código Electoral de Texas estipula que los órganos directivos de
dos o más subdivisiones políticas pueden acordar un convenio para celebrar una elección
conjunta si las elecciones ordenadas por las autoridades de las subdivisiones se
celebrarán el mismo día en todo o en parte del mismo territorio y pueden utilizarse casillas
electorales comunes.
EN VISTA DE QUE la Sección Sec. 85.004 del Código Electoral de Texas estipula
que una orden de elecciones y el aviso de elecciones deben indicar el lugar de cada lugar
de votación; y
AHORA, POR LO TANTO, EL CONSEJO MUNICIPAL DEL POBLADO DE
TROPHY CLUB, TEXAS ORDENA:
Section 1. Todos los electores calificados que residen en el Poblado serán
elegibles para votar en la Elección.
Section 2. Por medio del presente se designan los precintos electorales para la
Elección, los cuales serán los precintos electorales municipales identificados por sus
respectivos números de precintos del condado establecidos en el Anexo “C” incorporado
al presente para referencia para todos los propósitos; siempre que dichos horarios y
lugares establecidos en el Anexo “C” puedan cambiarse si así lo indica el Administrador
de Elecciones sin acción adicional del Consejo Municipal. Por medio de la presente se
autoriza e instruye al Administrador de Elecciones a que haga los cambios de los lugares
Ordenanza 2010-05-A 3
Town Council 77 of 214 Meeting Date: March 8, 2010
Además de los sitios de votación anticipada ubicados en el Poblado, los votantes de
Trophy Club pueden votar en los sitios de votación anticipada designados y mantenidos
por el Condado de Denton en todo el Condado.
Los votantes que residen en el Condado de Tarrant sólo pueden votar por las partidas que
se relacionan con el Poblado y/o el MUD en lugar de votación del Poblado de Trophy Club.
Section 3. Por medio de la presente se designa a Frank Phillips, Administrador de
Elecciones del Condado de Denton, como Oficial de la Votación Anticipada. Se designará
a los jueces/oficiales suplentes de votación anticipada según sea necesario para procesar
la votación anticipada por correo y llevar a cabo la votación anticipada. La votación
anticipada por correo se llevará a cabo en conformidad con los requisitos del Código. Las
solicitudes de boletas y las boletas de votación por correo se deben enviar a: Early Voting
Clerk, 401 West Hickory, Denton, Texas 76201. Por medio de la presente se autoriza al
Administrador de Elecciones y/o el Oficial de Votación Anticipada para designar a los
miembros del Consejo de Boletas de Votación Anticipada y al juez presidente y juez
presidente alterno en conformidad con los requisitos del Código. La votación anticipada
en persona se llevará a cabo en los horarios, fechas y lugares designados en el Anexo
“C” de la presente. Por medio de la presente se designa al edificio Joseph A. Carroll
County Administration Building, ubicado en 401 West Hickory, Denton, Texas 76201
como lugar principal de votación anticipada. La votación anticipada la llevará a cabo el
Oficial de Votación Anticipada en el lugar principal de votación anticipada indicado
previamente y los lugares designados en el Anexo “C” de la presente; el Administrador
de Elecciones puede cambiar dichos lugares o puede añadir lugares adicionales de
votación anticipada sin acción adicional del Consejo Municipal, según sea necesario para
celebrar de manera adecuada la Elección.
Sección 4. La compensación por el servicio de los jueces de la elección y los
jueces alternos en la Elección la determinará el Administrador de Elecciones. Se usará E-
slate, un sistema electrónico de grabación directa (DRE) para la votación anticipada en
persona y en la elección del 8 de mayo de 2010. Se usarán boletas correspondientes de
lectura óptica para la votación anticipada por correo. En la Elección del 8 de mayo de
2010, el Administrador de Elecciones se encargará de que se preparen boletas del tipo
descrito previamente, siendo en inglés y en español, y proveerá a los oficiales de la
elección dichas boletas, en dicha forma, junto con cualesquiera otros formularios o papeles
en blanco, en conformidad con la Carta Orgánica del Poblado de Trophy Club, la
Constitución y las leyes del Estado de Texas y la Ley de Derechos de Votación de 1965, y
cualquier modificación a éstas, en tanto que corresponda lo mismo. Se proveerá el sistema
E-Slate, un sistema electrónico de grabación directa (DRE) y se usará en cada lugar de
votación el Día de la Elección.
Sección 5. Por medio de la presente se ordena la celebración de una Elección
General Conjunta (la “Elección”) en el Poblado de Trophy Club y en el Distrito de Servicios
Públicos Municipales Nro. 1 de Trophy Club el sábado 8 de mayo de 2010.
Ordenanza 2010-05-A 4
Town Council 78 of 214 Meeting Date: March 8, 2010
Sección 6. El propósito de dicha Elección es: Elegir un (1) Concejal para la
Posición 3 por un término de dos (2) años y un (1) Concejal para la Posición 4 por un
término de dos (2) años, y un (1) Concejal para la Posición 5 por un término de tres (3)
años del Consejo Municipal del Poblado de Trophy Club; y elegir un (1) Concejal por un
término de un (1) año y para completar el resto del término del cargo de la Posición 2
debido a la vacante creada en la Posición 2 del Consejo Municipal del Poblado de Trophy
Club; y celebrar una elección con una boleta combinada en conformidad con la Sección
321.409 del Código de Impuestos de Texas para determinar si los ciudadanos desean
volver a autorizar el Impuesto de Ventas y Uso Local en el Poblado de Trophy Club a una
taza de un cuarto del uno por ciento (0.25%) para continuar proveyendo ingresos para el
mantenimiento y reparación de las calles municipales.
Sección 7. Requisitos para la candidatura
De acuerdo a lo establecido en la Sección 141.001 del Código Electoral de Texas, ninguna
persona será elegible para un cargo público de elección de este estado a menos que esa
persona sea ciudadana de los Estados Unidos, tenga por lo menos 18 años de edad el
primer día del término del cargo que ha de ocupar en la Elección, no haya sido
determinada mentalmente incompetente por un juicio final de un tribunal, no haya sido
finalmente convicta de un delito grave del que no haya sido perdonada o de otra manera
liberada de las discapacidades resultantes, y haya residido continuamente en el Estado de
Texas durante doce (12) meses inmediatamente antes de la fecha límite para presentar la
solicitud de candidatura para un candidato cuyo nombre aparecerá en la boleta de la
elección general, o la fecha de la elección en la que el nombre del candidato se escriba
como candidato escrito. Los requisitos adicionales son los siguientes:
A. Miembro del Consejo:
De acuerdo a lo establecido en la Sección 141.001 del Código Electoral de Texas y
el Artículo III de la Carta Orgánica del Poblado de Trophy Club, ninguna persona
será elegible para un cargo público de elección de este estado a menos que esa
persona sea ciudadana de los Estados Unidos; tenga por lo menos 21 años de edad
el primer día del formulario que se ha de presentar para la candidatura; sea un
votante calificado del Poblado; no haya sido determinada mentalmente incapacitada
ni mentalmente incapacitada parcialmente sin derecho de votar por un juicio final de
un tribunal que ejerza jurisdicción de libertad condicional; no haya sido finalmente
convicta de un delito grave del que no haya sido perdonada o de otra manera
liberada de las discapacidades resultantes; y resida y haya residido continuamente
por lo menos doce (12) meses antes de la elección dentro de los límites territoriales
del Poblado; resida y haya residido continuamente por lo menos doce (12) meses
antes de la elección en el Estado de Texas para un candidato cuyo nombre ha de
aparecer en la boleta de la elección general, o la fecha de la elección en la que el
nombre del candidato se escriba como candidato escrito.
Sección 8. Solicitud para un lugar en la boleta
En conformidad con la Sección 143.007 del Código Electoral de Texas, cualquier persona
elegible y que reúna los requisitos puede pedir que se imprima su nombre en la boleta
Ordenanza 2010-05-A 5
Town Council 79 of 214 Meeting Date: March 8, 2010
oficial como candidato para el cargo establecido previamente presentando la solicitud
jurada de la persona ante la Secretaria del Poblado no antes del 6 de febrero de 2010 y no
más tarde de las 5:00 p.m. del día 8 de marzo de 2010. Dicha solicitud deberá ser de la
forma descrita por el Código Electoral de Texas. El orden en el cual se imprimirán los
nombres de los candidatos en la boleta se determinará mediante un sorteo que llevará a
cabo la Secretaria del Poblado de acuerdo a la Sección 52.094 del Código Electoral de
Texas. El aviso de la hora y el lugar de dicho sorteo se dará en conformidad con la
Sección 52.094(c) y (d) del Código Electoral de Texas.
Sección 9. Elección de desempate
Si dos (2) o más candidatos tienen un empate en el número de votos requeridos para ser
elegidos, se celebrará una elección de desempate entre el 31 de mayo y el 3 de julio de
2010. La elección de desempate se celebrará en conformidad con el Código Electoral de
Texas.
Sección 10. Proposiciones en la boleta.
Las boletas oficiales para la Elección Especial se prepararán en conformidad con el
Código Electoral de Texas de manera que se permita a los electores votar “A FAVOR” o
“EN CONTRA” de la proposición, de acuerdo a lo requerido para la elección de una
medida, y las boletas contendrán dichas disposiciones, marcas y lenguaje de acuerdo a
como lo exige la ley, y dicha proposiciones se expresarán substancialmente de la manera
siguiente:
PROPOSICIÓN UNO
A FAVOR O EN CONTRA:
Volver a autorizar el impuesto de ventas y uso local en el Poblado de Trophy
Club a una taza de un cuarto del uno por ciento (0.25%) para continuar
proveyendo ingresos para el mantenimiento y reparación de las calles
municipales.
Sección 11. La votación anticipada en persona se llevará a cabo en los horarios,
fechas y lugares designados en el Anexo “C” de la presente. La Orden de la Elección será
enmendada en una fecha posterior para incluir los sitios de votación anticipada añadidos
debido a las elecciones conjuntas con otras subdivisiones políticas.
Sección 12. Los materiales de la elección enumerados en el Código estarán
impresos en inglés y en español para usarse en los lugares de votación y para la votación
anticipada para le Elección, y se dispondrá la asistencia verbal para los votantes de habla
hispana.
Sección 13. Los oficiales de elección darán el dictamen de los resultados de la
Elección de la manera requerida por la ley, y las boletas que estén marcadas
correctamente en conformidad con las disposiciones del Código para la emisión de votos
durante el período de votación anticipada y en el día de la Elección se contarán de la
manera requerida por la ley.
Ordenanza 2010-05-A 6
Town Council 80 of 214 Meeting Date: March 8, 2010
Sección 14. El aviso de la Elección se dará mediante la colocación de un aviso que
contenga una copia substancial de esta Ordenanza en inglés y en español en el Palacio
Municipal (Town Hall) en el tablero de boletines que se utiliza para publicar avisos de las
asambleas del Consejo Municipal y en otros tres (3) lugares públicos del Poblado a no
menos de veintiún (21) días previos a la fecha de la Elección, y mediante la publicación de
dicho aviso en el mismo día de dos (2) semanas consecutivas en un periódico de
circulación general publicado en el Poblado. La fecha de la primera publicación será a
partir de treinta (30) días y más tardar catorce (14) días antes de la fecha establecida para
la Elección.
Sección 15. Por medio de la presente, se autoriza e instruye al Alcalde y a la
Secretaria del Poblado, en consulta con el Abogado del Poblado y el asesor jurídico de
bonos, a tomar todas y cada una de las acciones necesarias para cumplir con las
disposiciones del Código y de la Ley Federal de Derechos de Votación para celebrar y
realizar la Elección, sea o no que se autorice expresamente en el presente.
Sección 16. Por medio de la presente se declara que la intención del Consejo
Municipal del Poblado de Trophy Club es que las frases, cláusulas, enunciados, párrafos y
secciones de esta Ordenanza sean divisibles y si alguna frase, cláusula, enunciado,
párrafo o sección de esta Ordenanza se declarara inconstitucional por consideración válida
o decreto de algún tribunal de jurisdicción competente, dicha inconstitucionalidad no
afectará a ninguna de las frases, cláusulas, enunciados, párrafos o secciones remanentes
de esta Ordenanza, dado que el Consejo Municipal habría legislado el mismo sin la
incorporación en dicha frase, cláusula, enunciado, párrafo o sección inconstitucional.
Sección 17. Por medio de la presente se instruye a la Secretaria del Poblado de
Trophy Club a registrar y preparar la documentación que será firmada de esta Ordenanza
de acuerdo a lo que exige la Carta Orgánica del Poblado.
Sección 18. Esta Ordenanza será efectiva inmediatamente después de su
adopción.
ACEPTADA Y APROBADA por el Consejo Municipal del Poblado de Trophy Club,
Texas, este día 15 de febrero de 2010.
________________________________
Alcalde, Connie White
Poblado de Trophy Club, Texas
ATESTIGUA:
_________________________
Secretaria del Poblado
Poblado de Trophy Club, Texas
Ordenanza 2010-05-A 7
Town Council 81 of 214 Meeting Date: March 8, 2010
[SELLO]
APROBADO COMO FORMA:
___________________________
Abogado del Poblado
Poblado de Trophy Club, Texas
Ordenanza 2010-05-A 8
Town Council 82 of 214 Meeting Date: March 8, 2010
ANEXO A
CONVENIO DE ELECCIÓN CONJUNTA
ENTRE EL POBLADO DE TROPHY CLUB, TEXAS y
EL DISTRITO DE SERVICIOS PÚBLICOS MUNICIPALES Nro. 1 DE TROPHY CLUB
Adjunto por separado
Ordenanza 2010-05-A 9
Town Council 83 of 214 Meeting Date: March 8, 2010
ANEXO B
CONVENIO DE ELECCIÓN CONJUNTA
ENTRE EL POBLADO DE TROPHY CLUB, TEXAS Y EL CONDADO DE DENTON
Adjunto por separado
Ordenanza 2010-05-A 10
Town Council 84 of 214 Meeting Date: March 8, 2010
ANEXO C DE LA ORDENANZA 2010-05
AVISO DE VOTACIÓN ANTICIPADA
VOTACIÓN ANTICIPADA
La votación anticipada
en persona se llevará a
cabo en 100 Municipal
Drive en los siguientes
días y horarios:
Lunes 26 de abril
Martes 27 de abril
Miércoles 28 de abril
Jueves 29 de abril
Viernes 30 de abril
Sábado 1 de mayo
Lunes 3 de mayo
Martes 4 de mayo
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 12 p.m.
7 a.m. – 7 p.m.
7 a.m. – 7 p.m.
Además de los sitios de votación anticipada localizados dentro del Poblado, los votantes
de Trophy Club en el Condado de Denton pueden votar en todos los sitios de votación
anticipada designados y mantenidos por el Condado de Denton en todo el Condado. Los
votantes de Trophy Club en el Condado de Tarrant solo pueden votar en los sitios de
votación anticipada localizados dentro del Poblado de Trophy Club.
La Orden de la Elección será enmendada en una fecha posterior para incluir los sitios de
votación anticipada añadidos debido a las elecciones conjuntas con otras subdivisiones
políticas.
Ordenanza 2010-05-A 11
Town Council 85 of 214 Meeting Date: March 8, 2010
Ordenanza 2010-05-A 12
AVISO DE VOTACIÓN ANTICIPADA
Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Anexo Municipal De Lewisville Biblioteca Publica De Carrollton
1197 W. Main Street, Lewisville 4220 N. Josey, Carrollton
Club House De Heritage Lakes Casa de Ayuntamiento De Lake Dallas
3949 Village Blvd., Frisco 212 Main Street, Lake Dallas
Casa de Ayuntamiento De Argyle Edificio Admin. De Krum ISD
308 Denton, Argyle 809 E McCart, Krum
Edificio Municipal De Justin Casa de Ayuntamiento De Highland Village
415 N. College, Justin 1000 Highland Village Rd. Highland Village
Las siguintes locaciones para votar temprano estaran abiertas las fechas y horarios listados:
Joseph A Carroll Edificio Administrativo Casa de Ayuntamiento De Corinth
401 W. Hickory, Denton 3300 Corinth Pkwy., Corinth
Complejo Municipal De Flower Mound Edificio Admin. De Pilot Point
4150 Kirkpatrick, Flower Mound 829 S Harrison, Pilot Point
Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
Sábado 1 de mayo 8 a.m. – 5 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Distrito Municipal De Utilidades De Trophy Club
100 Municipal Drive, Trophy Club
Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
Sábado 1 de mayo 8 a.m. – 12 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Casa de Ayuntamiento De Denton Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
215 E McKinney, Denton Sábado 1 de mayo 10 a.m. – 2 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Casa de Ayuntamiento De Double Oak Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
320 Waketon, Double Oak Sábado 1 de mayo 2 p.m. – 5 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Centro Comunitario De Sanger Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
101 Freese, Sanger Sábado 1 de mayo 9 a.m. – 2 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Centro Gubernamental Copeland Lunes 26 de abril - Viernes 30 de abril 8 a.m. – 5 p.m.
1400 FM 424, Cross Roads Sábado 1 de mayo 8 a.m. – 5 p.m.
Lunes 3 de mayo - Martes 4 de mayo 7 a.m. – 7 p.m.
Town Council 86 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-108-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding a Proclamation proclaiming March 14 - 20, 2010 as
Poison Prevention Week.
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Attachments:Info for Poison Prevention Week.pdf
Proc. 2010-02 48th Annual Observance of Poison Prevention Week.pdf
Action ByDate Action ResultVer.
Town Council 87 of 214 Meeting Date: March 8, 2010
12010-108-T Version:File #:
Title
Consider and take appropriate action regarding a Proclamation proclaiming March 14 - 20, 2010 as Poison Prevention
Week.
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Town Council 88 of 214 Meeting Date: March 8, 2010
Town Council 89 of 214 Meeting Date: March 8, 2010
PROCLAMATION 2010-02
TOWN OF TROPHY CLUB
“48th Annual Observation of Poison Prevention Week”
March 14 - 20, 2010
WHEREAS, our society has become increasingly dependent on household
chemicals to perform labor-saving, time-saving miracles; and on medicine to provide
health-giving, life-sustaining benefits.
WHEREAS, these products, when not used as intended or directed, may be
hazardous, particularly if children gain access to them.
WHEREAS, over the past 48 years, the nation has been observing Poison
Prevention Week to call attention to these hazards and how proper handling and
disposal of these substances and proper use of safety packaging can help eliminate
them.
WHEREAS, the efforts of our community organizations, complemented by the
efforts of the North Texas Poison Center have reduced childhood poisonings in Trophy
Club, Texas.
WHEREAS, the North Texas Poison Center, a regional poison center, located at
Parkland Memorial Hospital, provides the ultimate in human service programming,
immediate, accessible emergency information to save lives of victims of poison-related
emergencies, and
WHEREAS, these programs must continue as long as even one child swallows a
household product or medicine by mistake.
NOW THEREFORE, I CONNIE WHITE, MAYOR OF THE TOWN OF TROPHY
CLUB, DO HEREBY PORCLAIM THE WEEK OF MARCH 14 – 20, 2010, AS POISON
PREVENTION WEEK IN THIS TOWN. FURTHER, I DIRECT THE APPROPRIATE
AGENCIES IN OUR LOCAL GOVERNMENT TO CONTINUE THEIR COOPERATION
WITH CONCERNED CITIZENS AND COMMUNITY ORGANIZATION, INCLUDING
OUR SCHOOLS, TO DEVELOP PROGRAMS WHICH WILL ALERT OUR PEOPLE TO
THE CONTINUED DANGET OF MISUSING MEDICINES AND HOUSEHOLD
PRODUCTS AND TO PROMOTE EFFECTIVE SAFEGUARDS AGAINST
ACCIDENTAL POISONINGS AMONG YOUNG CHILDREN.
PROCLAIMED THIS THE 8TH DAY OF MARCH 2010.
______________________________
Connie White, Mayor
Town of Trophy Club, Texas
______________________________
Town Secretary
Town of Trophy Club, Texas
Proclamation 2010-02
Town Council 90 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-109-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding a Proclamation of Fair Campaign Practices for the
May 8, 2010 Election.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:Proc. 2010-03 Fair Campaign.pdf
Action ByDate Action ResultVer.
Town Council 91 of 214 Meeting Date: March 8, 2010
12010-109-T Version:File #:
Title
Consider and take appropriate action regarding a Proclamation of Fair Campaign Practices for the May 8, 2010 Election.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Body
[Enter body here.]
Town Council 92 of 214 Meeting Date: March 8, 2010
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION 2010-03
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, TO ALL COUNCIL MEMBERS AND
CANDIDATES RUNNING FOR THE MAY 8, 2010 ELECTION,
INFORMING THEM OF TOWN COUNCIL’S INTENT AND DESIRE
THAT EVERY CANDIDATE COMPLY WITH HIS OR HER MORAL
OBLIGATION TO OBSERVE ETHICAL STANDARDS IN
CAMPAIGNING AND TO UPHOLD THOSE STANDARDS, IN
ORDER THAT, AFTER VIGOROUSLY CONTESTED BUT
FAIRLY CONDUCTED CAMPAIGNS, OUR CITIZENS MAY
EXERCISE THEIR CONSTITUTIONAL RIGHTS TO A FREE AND
UNTRAMMELED CHOICE AND THE WILL OF THE PEOPLE
MAY BE FULLY AND CLEARLY EXPRESSED ON THE ISSUES.
WHEREAS, each Council member and Council member candidate
(hereinafter “Candidate”) will conduct the campaign openly and publicly and limit
attacks on his/her opponent to legitimate challenges to his/her opponent’s record
and positions on issues; and
WHEREAS, each Candidate will not use or permit the use of character
defamation, whispering campaigns, libel, slander, or scurrilous attacks on any
Candidate or the Candidate’s personal or family life; and
WHEREAS, each Candidate will not use or permit any appeal to prejudice
based on race, sex, religion, or national origin; and
WHEREAS, each Candidate will not use campaign material of any sort
that misrepresents, distorts, or otherwise falsifies the facts, nor will he/she use
malicious or unfounded accusations that aim at creating or exploiting doubts,
without justification, as to the personal integrity or patriotism of his/her opponent;
and
WHEREAS, each Candidate will not undertake or condone any dishonest
or unethical practice that tends to corrupt or undermine our system of free
elections or that hampers or prevents the full and free expression of the will of
the voters, including any activity aimed at intimidating voters or discouraging
them from voting; and
WHEREAS, each Candidate will defend and uphold the right of every
qualified voter to full and equal participation in the electoral process, and will not
engage in any activity aimed at intimidating voters or discouraging them from
voting; and,
Town Council 93 of 214 Meeting Date: March 8, 2010
WHEREAS, each Candidate will immediately and publicly repudiate
methods and tactics that may come from others that he/she has pledged not to
use or condone. He/She shall take firm action against any subordinate who
violates any provision of this Proclamation or the laws governing elections.
NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing premises are hereby adopted by the
Town Council of the Town of Trophy Club.
Section 2. That each incumbent Council member and Council member
candidate (“Candidate”) hereby voluntarily endorses this Proclamation regarding
ethical campaigning,
Section 3. That each Candidate subscribes to uphold their ethical and
moral obligations as specified in this proclamation and to encourage non-
incumbent candidates to comply with the basic principles outlined herein, in
accordance with the above principles and practices.
Passed and approved by the Town Council of the Town of Trophy
Club, Texas, this 8th day of March, 2010.
________________________________
Mayor,
Town of Trophy Club, Texas
ATTEST:
_______________________________
Town Secretary,
Town of Trophy Club, Texas
Town Council 94 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-104-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Public Hearing to Consider Site Plan approval for a new Fire Station to be built on the site of the
existing Fire Station, located at Lot 1, Block 1, Municipal Utility District No. 1 Complex, including a
Landscape Plan and Plant List, Irrigation, and Building Elevations. Applicant: Municipal Utility District
No. 1, represented by BRW Architects and Fire Chief Danny Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Attachments:Staff Report - TC 030810.pdf
Town Engineer Approval.pdf
Application.pdf
Newspaper Notice - Fire Station Site Plan.pdf
200-ft Map.pdf
Resident - Email in Support.pdf
P&Z Minutes - Fire Station.pdf
Action ByDate Action ResultVer.
ReferredPlanning & Zoning Commission2/18/2010 1
Town Council 95 of 214 Meeting Date: March 8, 2010
12010-104-T Version:File #:
Title
Public Hearing to Consider Site Plan approval for a new Fire Station to be built on the site of the existing Fire Station,
located at Lot 1, Block 1, Municipal Utility District No. 1 Complex, including a Landscape Plan and Plant List, Irrigation,
and Building Elevations. Applicant: Municipal Utility District No. 1, represented by BRW Architects and Fire Chief Danny
Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Town Council 96 of 214 Meeting Date: March 8, 2010
TOWN COUNCIL
March 4, 2010
SUBJECT: Public Hearing to Consider Site Plan approval for a new Fire Station to be
built on the site of the existing Fire Station, located at Lot 1, Block 1,
Municipal Utility District No. 1 Complex, including a Landscape Plan and
Plant List, Irrigation, and Building Elevations. Applicant: Municipal
Utility District No. 1, represented by BRW Architects and Fire Chief Danny
Thomas. (SP-09-011)
PURPOSE: To hold a Public Hearing and discuss and consider a recommendation to
the Town Council regarding a Site Plan (Sheet C1.2) including Landscape Plan and
Plant List (Sheet C2.1), Irrigation (Sheet C2.2), and Building Elevations (Sheet A2.1) for
a Fire Station to be located on 1 acre of land known as Lot 1, Block 1, Municipal Utility
District No. 1 located at the southwest corner of Trophy Club Drive and Municipal Drive.
Two additional sheets are included, Sheet C1.1 to show the retaining wall and wood
fence to be built between the Fire Station and adjacent residential properties to the
south, and Sheet C1.3 which shows changes to the center medians on Trophy Club
Drive in front of the new fire station.
APPLICANT/OWNER: Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, TX 76262
EXISTING CONDITION OF THE PROPERTY: This property was recently platted and
is zoned “GU” Governmental Use. An existing 3,600 sq. ft. Fire Station is located on the
site with grass and trees on the east side of the building and heavily treed land on the
west side of the building. The applicant is proposing to demolish the existing station
and construct a two story 12,158 sq. ft. new fire station. This request is for final approval
of the site plan, landscape plan with plant list, irrigation, and building elevations.
ADJACENT ZONING/EXISTING LAND USES:
North: R-S/The Summit/Residential
South: R-12/The Woods/Residential
East: Trophy Club Drive/PD-19 Residential and PO Professional Office
West: GU/Governmental Uses
COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates
this area as Governmental Use. This request conforms to the Comprehensive Plan.
Town Council 97 of 214 Meeting Date: March 8, 2010
STAFF ANALYSIS
Site Plan: The applicant has submitted a site plan which illustrates the layout of the
proposed structure on the lot, providing for parking, ingress/egress, and vehicular
circulation within the site. The total square footage of the fire station is proposed at
12,158 square feet, containing 3,185 sq. ft. of administration (offices, training room, and
restroom), 4,009 sq. ft. of living area (sleeping areas, kitchen, dining, dayroom, and
restrooms) and 4,964 sq. ft. of equipment area (apparatus and bays).
The applicant is providing 17 parking spaces that meet the parking space size
requirements (9’x18’) of the Town regulations, and one handicap accessible parking
space, 18’x18’, which also meets the Town’s size regulations for handicap accessible
parking. The current staffing level is 4 personnel per shift with the possibility of adding
two additional fire fighting personnel as the Town grows. The proposed 18 parking
spaces will provide adequate parking for the current 4 employees, with room to grow to
six employees, as well as a space for the Fire Chief’s vehicle, and visitor parking.
In Governmental Use (GU) zoning, buildings cannot exceed two stories or 40-ft. in
height. The height of the fire station is 2-stories and 37’-3”.
Building setbacks for this site are 25-ft. front (along Trophy Club Drive), 25-ft. rear, 20-ft.
side adjacent to street (Municipal Drive) and 10-ft. side interior. This site plan meets all
setback requirements.
The fire station will front onto Trophy Club Drive and carry an address of 295 Trophy
Club Drive. Access to this property will be from both Trophy Club Drive and Municipal
Drive.
Landscape Plan and Plant List: Municipal Utility District No. 1, the owner of the site,
is exempt from the requirements of the Tree Preservation Ordinance as outlined in
Chapter 12-Subdivision Rules and Regulations, Article VIII-Tree Preservation and
Removal, Section 8.03.B.d.ii which states, “Local taxing authorities, constructing or
improving public grounds and/or buildings, shall be exempt from the requirements set
forth in this Article.”
The landscape plan calls for planting 16 trees along Municipal Drive which will consist of
Red Oak, Live Oak and Japanese Maple. An additional 20 Leyland Cypress trees will
be planted along the rear setback in-between the Fire Station and adjacent residential.
The landscape plan also calls for 161 shrubs to be planted on the new Fire Station site.
Ground coverage is proposed in St. Augustine sod. A plant list has been provided on
the landscape plan which indicates the species, sizes, spacing, quantities and planting
remarks. All landscaped areas are proposed to be irrigated.
Building Elevations:
The building exterior will consist of traditional brick, cast stone, and natural limestone.
Three aluminum bay doors provide east/west access to the apparatus bays with ingress
typically from Municipal Drive and egress typically to Trophy Club Drive, although both
Town Council 98 of 214 Meeting Date: March 8, 2010
ingress and egress are available through both drives. The Fire Station will have a
continuous panel, standing seam metal roof with galvanized metal gutters and
downspouts.
Lighting: No light poles are proposed for the site. Minimal wall mounted lighting is
proposed to keep the site low key to the surrounding residential. Lighting is proposed at
ground level throughout the shrubbery areas of the site along Trophy Club Drive and
Municipal Drives. On the south side of the building (facing residential on Jennifer Ct.)
two wall mounted light fixtures are planned beside the patio door. Four ornamental
exterior wall mounted light fixtures are planned beside the bay doors on the east/west
elevations.
Retaining Wall/Fencing Between Residential and Fire Station Site: There is an
existing wood fence between the Fire Station Site and the three residential properties to
the south. This wood fence will be replaced with an engineered retaining wall made of
brick and stone veneered concrete and graduating in height to a maximum of
approximately 9-ft. above grade. An 8-ft. wood picket fence with 3” galvanized metal
posts will be placed on top of the retaining wall. The maintenance of the wall/fence will
be shared between the property owner on Jennifer Ct. and the Fire Station site owner.
Center Medians: There are two center medians on Trophy Club Drive that will be
affected by the building of this new fire station. The “north” median at Trophy Club
Drive and Municipal Drive will be shortened by approximately 55-ft. to allow for the new
driveway that will provide ingress/egress to the new fire station off of Trophy Club Drive.
The other affected median is just south of the existing drive off of Trophy Club Drive and
it will be increased by approximately 30-ft. This will bring both medians into line with the
new driveway. Both medians will be landscaped and irrigated.
PUBLIC HEARING: Notification of public hearing was placed in the local newspaper on
February 3, 2010. Property owners within 200-ft. of the site were notified. Staff met
twice with the adjoining property owners to discuss and review these plans. “Right of
Entry” agreements have been obtained (signed and notarized) from the three adjoining
property owners to allow construction of the retaining wall/wood fence between the two
properties.
An email of support was received on February 26, 2010, from the resident at 111
Summit Cove. A copy of the email is included with this packet.
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission
considered this item on February 18, 2010, and made the following motion:
Commissioner Ashby motioned to recommend approval to the Town Council of the Site
Plan, Landscape Plan and Plant List, Irrigation, and Building Elevations. The motion
was seconded by Commissioner Davidson.
Ayes: Hill, Reed, Ashby, Davidson, Forest, Sheridan, Stephens
Town Council 99 of 214 Meeting Date: March 8, 2010
Nays: None
Action: 7-0, Approved
Excerpt from the Planning and Zoning Commission minutes are attached.
STAFF FINDINGS: The site plan meets or exceeds the minimum requirements as set
forth in the Zoning Ordinance and Subdivision Regulations of the Town.
The infrastructure construction plans have been reviewed and approved by the Town
Engineer (as required prior to placement of the site plan on a P&Z agenda) and a memo
of approval from the Town Engineer is enclosed.
The current population of the Town is approximately 7,810 and is estimated to grow to
15,000 residents at build out which is anticipated to be approximately 2025. Trophy
Club currently has 2,695 residential rooftops which is anticipated to increase to 4,200
rooftops at build out in 2025.
This site is centrally located in the Town. It is approximately 3 miles to either end of
Town – equidistance – which is critical to providing comprehensive emergency services
and fire safety coverage to the Town since an extension road is not a possibility in the
near future.
Staff recommends approval of the Fire Station Site Plan, Landscape and Irrigation Plan,
and Building Elevations.
(ch)
Attachments: Application
Town Engineer Approval
Public Hearing and Property Owner Notices
Email in Support
Excerpt from Planning & Zoning Commission Meeting Minutes
Hard Copies:
Site Plan (Sheet C1.2)
Landscape and Irrigation Plan (Sheets C2.1 and C2.2)
Building Elevations (Sheet A2.1)
Retaining Wall and Wood Fence (Sheet C1.1)
Center Median Revisions (Sheet C1.3)
Town Council 100 of 214 Meeting Date: March 8, 2010
O:\TRO 09106\Trophy Club Fire Station No.1 -4th Review.doc
TEAGUE NALL AND PERKINS Consulting Engineers
1100 MACON STREET
FORT WORTH, TEXAS 76102
817-336-5773 FAX 817-336-2813
PLAN REVIEW
To: Town of Trophy Club
From: Tom Rutledge
Date: February 10, 2010
Re: Trophy Club Fire Station No. 1 – 4th/Final Plan Review (Construction Plans)
The construction plans prepared by Brown Reynolds Watford (BRW) and transmitted on January
25, 2010 have been revised and updated to reflect the Town comments.
Town Council 101 of 214 Meeting Date: March 8, 2010
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Town of Trophy Club
Department of Planning & Zoning
100 Municipal Drive
Trophy Club, Texas 76262
TO: Alliance Regional Newspapers /
Classifieds Dept.
DATE: February 1, 2010
FROM: Carolyn Huggins PAGES: 1
RUN DATE: 1 Time/
February 3, 2010
SUBJECT: Trophy Club Fire Station No. 1
Site Plan
NOTICE OF PUBLIC HEARING
TROPHY CLUB PLANNING & ZONING COMMISSION
Thursday, February 18, 2010
TROPHY CLUB TOWN COUNCIL
Monday, March 1, 2010
A Public Hearing will be held by the Planning & Zoning Commission of the Town of
Trophy Club in the Boardroom of the Municipal Utility District Building, 100 Municipal
Drive, at 7:00 p.m., Thursday, February 18, 2010, to consider a site plan for a new fire
station to be located on Lot 1, Block 1, Municipal Utility District No. 1 Complex, at the
southwest corner of Trophy Club Drive and Municipal Drive. Applicant: Municipal Utility
District No. 1. (Case No. SP-09-011)
A Public Hearing for this request will be held by the Town Council of the Town of Trophy
Club in the Boardroom of the Municipal Utility District Building, 100 Municipal Drive, at
7:00 p.m., Monday, March 1, 2010.
Town Council 103 of 214 Meeting Date: March 8, 2010
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Planning and Zoning Commission Minutes
February 18, 2009
Discussion of Fire Station Site Plan and Accompanying Documents
Danny Thomas, Fire Chief, stated that they are bringing this project before the
Commissioners and that it has been a long time in coming – four years. The drawings
before the Commissioners are what are proposed for the present site. The architectural
firm of Brown Reynolds Watford is represented by Ray Holiday and Matt Faulkner.
Mr. Faulkner and Mr. Holiday came forward. Mr. Holiday gave a PowerPoint
Presentation of the proposed new Fire Station which will be located at Trophy Club
Drive and Municipal Drive. Mr. Holiday pointed out the visitor parking and employee
parking, expanded curb cut along Trophy Club Drive, and a retaining wall between the
Fire Station and the residents to the south with a wood fence on top of the retaining
wall. He showed renderings of the building. There is a standing seam metal roof with
galvanized downspouts which should not require maintenance or painting for years to
come. The facility consists of 3 truck bays, 80-ft. long, which allows for various
combinations of vehicle stacking within the truck bay. Mr. Holiday pointed out the
administration area of the building with a main entrance with vestibule, offices,
conference room, restroom and break room. The public area of the building has
restrooms and a large conference room that can be used as a training room. The public
area is secured from the rest of the Fire Station. There are offices and living areas on
the remainder of the first floor with the living areas consisting of a day room with a
kitchen and small eating area off of the day room. Upstairs are bedrooms, restrooms
and storage areas.
Mr. Holiday pointed out the pull-through bays, lighting, and trench drains in the floor. He
stated that there is an open kitchen plan with a large food preparation area with food
pantries for the different shifts. There are a number of safety elements built into the
system such as a fire sprinkler system, alarm system and smoke and carbon monoxide
detectors. There is a communication room, emergency generator and ATS. The UPS
is a battery backup so that if power is lost the building goes to battery for about 30
seconds until the generator gets up enough RPM’s to run the building.
Chairman Hill asked for confirmation of the parking, stating that the parking to the east
is for public access, i.e., visitor parking and parking on the west side of the building will
be for employee parking with the driveway off of the west side parking for the fire trucks
to have an entrance to the apparatus bays. Mr. Holiday confirmed that the west side
drive doubles as an access to employee parking and an entrance to the vehicle bays.
The trucks will exit onto Trophy Club Drive.
Chairman Hill asked if there is a new cut in the median on Trophy Club Drive. Mr.
Holiday stated that there is an existing cut in the median on Trophy Club Drive, but the
cut will be widened. The northern median will be cut back and the southern median will
be increased a little bit.
Town Council 105 of 214 Meeting Date: March 8, 2010
Vice Chairman Stephens asked if there is enough room for the fire trucks to turn south
onto Trophy Club Drive out of the new drive. Mr. Holiday responded that there is a long
driveway and they will swing over on the driveway to exit southbound onto Trophy Club
Drive. If the truck pulled straight out there would be a little bit of a problem.
Commissioner Sheridan asked if the radius of turn will accommodate vehicles in the
future (if they get bigger and longer). Chief Thomas responded that with the existing
station they pull out of the far north end of the building with the ladder truck, and the
new driveway will make the turning radius to get onto Trophy Club Drive much more
accessible.
Commissioner Forest and Reed did not have any comments.
Commissioner Ashby stated that he likes the design of the building and thinks it looks
nice.
Commissioner Davidson stated that there is a line drawn on the plans to the left side
entrance of the bays. He asked if that is for drainage. Mr. Holiday explained that it is a
trench drain since the driveway slopes down to a low point at the truck bays and then
rises back up so that there is no possibility of water getting into the truck bays.
Commissioner Davidson asked where that water goes. Mr. Faulkner stated that it goes
underground and up to the north side of the building and then east along Municipal
Drive and ties into the existing storm sewer system that runs along Trophy Club Drive.
Commissioner Davidson asked for the size of the drain, stating that the concern is that a
fair amount of concrete is being added to that area, plus the roofline, as compared to
the existing large lot of trees, so the drainage is going to be fairly significant. Mr.
Faulkner stated that it is a 12-inch wide, 12-inch deep trench drain and it ties into a 15-
inch diameter underground pipe. There is also an area inlet that picks up some
drainage. These flow north to Municipal Drive then east to the existing storm sewer
along Trophy Club Drive. Commissioner Davidson asked if there is enough slope to do
that. Mr. Faulkner responded that there is a 20-ft. drop from northwest corner to
southeast corner. Commissioner Davidson responded that he understands that drop
but what about the flow from the trench drain to Municipal Drive. Mr. Faulkner stated
that there will be enough height. Commissioner Davidson stated that there is a very
large retaining wall along the edge of the property, which he understands is necessary,
but any residual water that runs off the building has got to be collected and moved off
that wall. Mr. Faulkner agreed and stated that if the water were to build up in any way
there is a small swale that runs along the south side of the property that dumps out onto
Trophy Club Drive.
Commissioner Davidson stated that Mr. Holiday mentioned that there is a UPS inside
the building run through an automatic transfer switch (ATS) which means there is a
generator. Where is the location of the generator? Mr. Faulkner pointed out the
location of the generator which is on a concrete pad on the southwest corner of the site.
Commissioner Davidson asked if it has an acoustic housing. Mr. Holiday stated that it is
Town Council 106 of 214 Meeting Date: March 8, 2010
a standalone system and has a muffler system. Commissioner Davidson asked if it will
be diesel, gas, natural gas….? Chief Thomas responded that it will be diesel. He
stated that there is currently a 100 kilowatt diesel generator serving the building which is
fairly quiet. Commissioner Davidson asked if there is an environmental muffler on it.
Mr. Holiday stated that it is required.
Chairman Hill asked if the public area of the Fire Station will be held exclusively for the
Fire Department or if there will be access for other Town functions. Chief Thomas
stated that it is could be used for small community service meetings. The conference
room seats approximately 35. [Immediate Fire Station parking is limited to 18 spaces,
one of which is handicap accessible.]
Commissioner Ashby asked if there is a pole. [Lots of laughter] Mr. Holiday stated that
question comes up in every project and due to insurance requirements and lawsuits,
unfortunately, there is no pole. The grade school kids wish there were poles but in this
day and age, unfortunately, there are few stations with them.
Commissioner Forest asked for the purpose of the tower. Mr. Holiday stated that the
design of the station draws from the historic fire stations of years past. Many stations,
before the turn of the century, had towers which were used to dry hoses. In today’s
technology the hoses are synthetic and don’t need to be dried like they used to, but the
tower is retained as a symbolic element of a fire station and gives a quick icon of
recognition to the public that the building is a fire facility. Commissioner Forest asked
what will be in the tower. Mr. Holiday responded that the first floor of the tower is part of
the administration area and the second floor is storage. There is an access stair ladder
in the tower that ascends to a platform and there are lights in that part of the tower to
light the tower as a beacon. Chief Thomas stated that there will also be communication
antennas in that area of the tower along with weather instruments.
Commissioner Sheridan stated that he emailed questions regarding energy efficiency of
the site plan to Ms. Huggins and would the architect answer those questions. The
architect asked for help in recalling the specific questions. Commissioner Sheridan
stated that he asked if any consideration was given to using a pervious material for the
parking areas to not force the storm water off the property using big pipes, as currently
proposed, but detain the water for water conservation onsite as much as possible. Mr.
Holiday stated that they tend to do that with large parking areas, but with the weight of
the trucks the civil engineer usually does not advise that. Commissioner Sheridan
stated that he would agree with the civil engineer regarding driveways and that’s why he
specifically asked about the parking but not the driveways.
Commissioner Sheridan asked if there has been any conscious movement toward trying
to conserve energy and follow any of the green building codes. The Town has not
upgraded their codes because there isn’t a need – the Town is too small – but that
doesn’t mean that the energy codes are not good codes. They should at least be
considered. Mr. Holiday responded that ASHRAE (American Society of Heating,
Refrigerating and Air-Conditioning Engineers), which is a society that governs codes –
Town Council 107 of 214 Meeting Date: March 8, 2010
mechanical, heating, ventilation, air conditioning – sets a minimum standard that must
be met on commercial and residential buildings. This building is not the bare minimum
of those codes nor the very top because of budget and economy. This project is not a
LEED (Leadership in Environmental Energy Design). There are many elements that
were incorporated into the building – R30 insulation in the roofs, 19 in the walls -- a low
coefficient of heat gain and loss in the windows with a very good glass product that
reduces any heat gain or loss. LEED was not pursued because of the expense, but
there are elements of this building that are cost effective and give a good value to the
building. There are different levels of LEED. Commissioner Sheridan stopped Mr.
Holiday to state that he didn’t expect the building to be LEED qualified but he was
interested to know if there was an attempt to use LEED guidelines towards doing some
energy efficiency. Commissioner Sheridan stated that in his email he also asked about
a wind sensor for the sprinkler system so that in a high wind the sprinklers wouldn’t go
off and water the street. He stated that his questions were specifically based on the site
plan, since that is the agenda item being considered this evening and that he wanted to
see addressed some of the newer products coming into vogue for conservation such as
rain and temperature gauges more so than the building. Commissioner Sheridan stated
that he had forwarded the email to Ms. Huggins a couple of days ahead of time to give
the architect time to address his questions and he stated that he is upset that the
architect didn’t even mention it. Mr. Holiday responded that he got it and reviewed it
but they were unsure of the format of how to address the questions. Mr. Holiday stated
that in regard to sensors, he is a licensed irrigator in Texas and the way that the rain
sensors work is that if a certain amount of rain occurs the irrigation system will kick off
so that sprinklers aren’t going when it is raining. Temperature sensors usually turn off
the irrigation system when the temperature falls below a certain degree – Mr. Holiday
believed it was 48 degrees. A wind sensor is normally set to 5 a.m. – which is usually a
time when wind is not occurring – and it is usually not an issue. Commissioner
Sheridan stated that he is upset that his questions were disregarded but doesn’t want to
pursue this discussion further at this time.
Chairman Hill asked the Town Engineer, Tom Rutledge, if he had any comments. Mr.
Rutledge stated that he went through several reviews with the architect and they have
addressed all outstanding comments.
There was no further discussion or comments and Chairman Hill called for a motion.
Town Council 108 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-113-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the Audit and Annual Financial Report dated
September 30, 2009.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:
Action ByDate Action ResultVer.
Town Council 109 of 214 Meeting Date: March 8, 2010
12010-113-T Version:File #:
Title
Consider and take appropriate action regarding the Audit and Annual Financial Report dated September 30, 2009.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
The Town's independent auditor, Weaver and Tidwell, L.L.P., completed the annual audit of the basic financial
statements of the Town of Trophy Club as of and for the year ended September 30, 2009. They have also issued a
report dated March 8, 2010 on their consideration of the Town'sinternal controls overfinancial reporting and their tests of
compliance with certain provisions of laws, regulations, contracts, and grants.
RECOMMENDATION:
Management recommends acceptance of the audit
Attachments:
1. Management Letter and Internal Audit Findings
Town Council 110 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-139-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/2/2010 Town Council
On agenda:Final action:3/8/2010
Title:Review, consider and take appropriate action regarding the timetable and regarding authorization for
the Town's Financial Advisor, Southwest Securities, the Town's Bond Counsel, Vinson & Elkins, and
Town officials to proceed with the bond issuance process related to the $5 million Park Improvements.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Attachments:Timetable_Comp Sale 4-26-10 (2).pdf
Action ByDate Action ResultVer.
Town Council 111 of 214 Meeting Date: March 8, 2010
12010-139-T Version:File #:
Title
Review, consider and take appropriate action regarding the timetable and regarding authorization for the Town's Financial
Advisor, Southwest Securities, the Town's Bond Counsel, Vinson & Elkins, and Town officials to proceed with the bond
issuance process related to the $5 million Park Improvements.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Body
On November3, 2009 voters approveda $5 million bond election for park improvements. The attached timetable details
the bond issuance process going forwardwith the plan to reviewcompetitive bids and authorize sale of the bonds at the
April 26, 2010 regular Council meeting. On January 19, 2010, the Council approveda reimbursementresolution enabling
Management to go forward with some of the preliminary expenses associated with the park projects. The Resolution
allows us to use a portion of our General Fund unallocated fund balance and reimburse those expenditures with the
proceeds of the bonds, once issued. The bonds are scheduled to be issued at the April 26, 2010 Council Meeting.
Town Council 112 of 214 Meeting Date: March 8, 2010
TOWN OF TROPHY CLUB, TEXAS
$5,000,000
GENERAL OBLIGATION BONDS, SERIES 2010
Timetable
March 2, 2010
Proposed
Date
Action
02-24-10 (F) Southwest Securities (SWS) submits proposed timetable to Town for review/approval
03-03-10 (W) SWS submits Official Statement Request for Information (RFI) to Town officials
03-08-10 (M) Regular Council meeting to review timetable and authorize SWS, Bond Counsel
and Town officials to proceed with the issuance process
03-17-10 (W) SWS receives completed RFI and related documents from the Town
03-31-10 (W) SWS submits initial draft of POS/NOS to all parties for review
04-07-10 (W) SWS receives comments on POS/NOS from all parties
04-08-10 (Th) SWS Submits POS/NOS and financing documents to rating agencies and insurance
providers
w/o 4-11 Schedule rating meetings/tour with Moody’s and S&P
04-13-10 (T) SWS Sends Notice of Sale information to Municipal Advisory Council for publication in
Bond Reporter Competitive Sale Calendar and Conditions of Sale sections
04-19-10 (M) Post POS/NOS to the SWS Internet Website and electronically distribute POS/NOS to
potential bidders in the investment community
04-20-10 (T) SWS arranges for Internet bidding on Parity and makes application for CUSIP numbers
04-22-10 (Th) Receive Moody’s and S&P underlying bond ratings
04-23-10 (F) Receive notice of qualification for insurance
04-26-10(M) Receive electronic bids for the Bonds (11:00 am) via Internet and the “i-Deal LLC
PARITY” bidding program
04-26-10 (M) Regular Council meeting to review bids for the Bonds and adopt the Ordinance
authorizing and selling the Bonds (7:00 pm)
04-30-10 (F) Bond Counsel submits transcript of proceedings to Attorney General for approval
05-03-10 (M) Print and distribute Final Official Statement (OS) and post Final OS to SWS website
05-17-10 (M) SWS notifies all parties of closing/delivery instructions
05-26-10 (W) Payment for and delivery of the Bonds
______________
Note: Bold entries indicate dates/actions that require the Town’s participation.
Town Council 113 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-105-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding Site Plan approval for a new Fire Station to be built on
the site of the existing Fire Station, located at Lot 1, Block 1, Municipal Utility District No. 1 Complex,
including a Landscape Plan and Plant List, Irrigation, and Building Elevations. Applicant: Municipal
Utility District No. 1, represented by BRW Architects and Fire Chief Danny Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Attachments:
Action ByDate Action ResultVer.
Recommended for ApprovalPlanning & Zoning Commission2/18/2010 1
Town Council 114 of 214 Meeting Date: March 8, 2010
12010-105-T Version:File #:
Title
Consider and take appropriate action regarding Site Plan approval for a new Fire Station to be built on the site of the
existing Fire Station, located at Lot 1, Block 1, Municipal Utility District No. 1 Complex, including a Landscape Plan and
Plant List, Irrigation, and Building Elevations. Applicant: Municipal Utility District No. 1, represented by BRW Architects
and Fire Chief Danny Thomas. (SP-09-011)
Goal #1: Safe and secure community.
Provide superior Emergency Services
Increase citizen involvement
Town Council 115 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-77-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/1/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding granting a Special Privilege Request to the Trophy
Club Women’s Club to hold two Community Garage Sale Events in 2010. Applicant: Dianne Rabbe,
President, and Kathy Carlton, Garage Sale Chair, on behalf of Trophy Club Women's Club.
Goal #1: Safe and secure community.
Increase positive visibility through community policing initiatives
Increase citizen involvement
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:2010 Garage Sale Request - TC 030810.pdf
Application.pdf
Action ByDate Action ResultVer.
Recommended for ApprovalPlanning & Zoning Commission2/18/2010 1 Pass
Town Council 116 of 214 Meeting Date: March 8, 2010
12010-77-T Version:File #:
Title
Consider and take appropriate action regarding granting a Special Privilege Request to the Trophy Club Women’s Club to
hold two Community Garage Sale Events in 2010. Applicant: Dianne Rabbe, President, and Kathy Carlton, Garage Sale
Chair, on behalf of Trophy Club Women's Club.
Goal #1: Safe and secure community.
Increase positive visibility through community policing initiatives
Increase citizen involvement
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 117 of 214 Meeting Date: March 8, 2010
TOWN COUNCIL
March 8, 2010
SUBJECT: Consider and take appropriate action regarding granting a Special
Privilege Request to the Trophy Club Women’s Club to hold two
Community Garage Sale Events in 2010. Applicant: Dianne Rabbe,
President, and Kathy Carlton, Garage Sale Chair, on behalf of Trophy
Club Women's Club.
STAFF COMMENTS:
On behalf of the Trophy Club Women’s Club, Ms. Rabbe and Ms. Carlton are
requesting permission to hold two community-wide garage sale events in Trophy Club in
2010.
The Women’s Club requests waiver of the $25 per event fee.
The spring garage sale will be held Saturday, April 10, 2010 and the fall sale will occur
Saturday, October 9, 2010. Each event will be held from 8:00 a.m. to 2:00 p.m. and for
each event, no alternate rain day is planned.
As required by ordinance, the Police Chief has reviewed this request and given DPS
approval.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
Commissioner Davidson made a motion to recommend approval to the Town Council to
grant a special privilege to allow the Trophy Club Women’s Club to hold two community
garage sales events – one on April 10, 2010 and the other on October 9, 2010. The
Commission recommends that the Town Council allow waiver of the permit fees for
these events. Commissioner Reed seconded the motion.
Ayes: Hill, Reed, Ashby, Davidson, Forest, Sheridan, Stephens
Nays: None
Action: 7-0, Approved
(ch)
Attachments: Application
Town Council 118 of 214 Meeting Date: March 8, 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-129-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/25/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget in
accordance with the Town Charter (Budget Amendment No. 2) making a supplemental appropriation
for the purchase of land for a water tower, the repair and resurfacing of the small Trophy Club pool,
and the use of beautification funds; and providing an effective date.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Attachments:12_NISD Real Estate K land elevated water storage site Medlin Middle School(SIGNED).pdf
Ord. 2010- Amending FY 2009-10 Budget-Miscellaneous.pdf
Action ByDate Action ResultVer.
Town Council 120 of 214 Meeting Date: March 8, 2010
12010-129-T Version:File #:
Title
Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget in accordance with the
Town Charter (Budget Amendment No. 2) making a supplemental appropriation for the purchase of land for a water
tower, the repair and resurfacing of the small Trophy Club pool, and the use of beautification funds; and providing an
effective date.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Body
On November 3, 2008 the Town Council authorized the purchase of 1.723 acres from Northwest ISD for the purpose of
constructing a 500,000 gallon elevated water storage facility. On June 8, 2009 the Town of Trophy Club and NISD
entered into a real estate contract for the purchase of the water tower site not to exceed $108,500. The closing on the
property occurred on February 26, 2010 and with closing costs, the total amount expended was $110,626. The funds to
complete this transaction will come from the PID Restricted Reserve Fund.
The repair and resurfacing of the pool may be funded with GASB Reserves. The total amount needed for that project is
$17,400.
The Town has had a beautification account for several years and has previously used funds to purchase patriotic signage
and pole brackets. Additional funding in the amount of $7,852 is now needed to purchase additional banners and
brackets for year round use. This item is funded with Beautification Reserves.
Town Council 121 of 214 Meeting Date: March 8, 2010
Town Council 122 of 214 Meeting Date: March 8, 2010
Town Council 123 of 214 Meeting Date: March 8, 2010
Town Council 124 of 214 Meeting Date: March 8, 2010
Town Council 125 of 214 Meeting Date: March 8, 2010
Town Council 126 of 214 Meeting Date: March 8, 2010
Town Council 127 of 214 Meeting Date: March 8, 2010
Town Council 128 of 214 Meeting Date: March 8, 2010
Town Council 129 of 214 Meeting Date: March 8, 2010
Town Council 130 of 214 Meeting Date: March 8, 2010
Town Council 131 of 214 Meeting Date: March 8, 2010
Town Council 132 of 214 Meeting Date: March 8, 2010
Town Council 133 of 214 Meeting Date: March 8, 2010
Town Council 134 of 214 Meeting Date: March 8, 2010
Town Council 135 of 214 Meeting Date: March 8, 2010
Town Council 136 of 214 Meeting Date: March 8, 2010
Town Council 137 of 214 Meeting Date: March 8, 2010
Town Council 138 of 214 Meeting Date: March 8, 2010
Town Council 139 of 214 Meeting Date: March 8, 2010
Town Council 140 of 214 Meeting Date: March 8, 2010
Town Council 141 of 214 Meeting Date: March 8, 2010
Town Council 142 of 214 Meeting Date: March 8, 2010
Town Council 143 of 214 Meeting Date: March 8, 2010
Town Council 144 of 214 Meeting Date: March 8, 2010
Town Council 145 of 214 Meeting Date: March 8, 2010
Town Council 146 of 214 Meeting Date: March 8, 2010
TOWN OF TROPHY CLUB
ORDINANCE NO. 2009-____
AN ORDINANCE OF THE TOWN OF TROPHY
CLUB, TEXAS AMENDING THE FY 2009-2010
BUDGET OF THE TOWN OF TROPHY CLUB,
TEXAS; PROVIDING FOR THE INCORPORATION
OF PREMISES; PROVIDING FOR AN AMENDMENT
(BUDGET AMENDMENT NO. 2 MAKING A
SUPPLEMENTAL APPROPRIATION IN
ACCORDANCE WITH THE TOWN CHARTER);
PROVIDING A SAVINGS AND REPEALER
CLAUSE; PROVIDING FOR SEVERABILITY;
PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2009-2010
Budget was adopted within the time and in the manner required by State Law;
and
WHEREAS, in that Budget, the Town Council appropriated funds for
various expenditures based upon estimated revenues that the Town anticipated
during the current fiscal year; and
WHEREAS, On November 3, 2008 the Town Council authorized the
purchase of 1.723 acres from Northwest ISD for the purpose of constructing a
500,000 gallon elevated water storage facility (hereinafter “Property”), on June 8,
2009 the Town of Trophy Club and NISD entered into a real estate contract for
the purchase of the water tower site; and on February 26, 2010, the sale of the
property was finalized and funds in the amount of $110,626.00 were paid for the
land and associated closing costs for the sale; and
WHEREAS, the funds to complete the purchase of the Property will be
paid from the PID Restricted Reserve Fund; and
WHEREAS, the repair and resurfacing of the small Trophy Club
community pool is an infrastructure repair for which funds are held as GASB
Reserves; and
WHEREAS, the repair and resurfacing of the small pool qualifies for the
expenditure of GASB funds, and GASB contains sufficient funds to cover the
needed repairs; and
ORDINANCE NO. 2010-
File ID 129
1
Town Council 147 of 214 Meeting Date: March 8, 2010
WHEREAS, the Town has maintained a beautification fund for several
years; and
WHEREAS, the Town has previously used beautification funds for the
purchase of patriotic signage and pole brackets; and
WHEREAS, $7,852 is needed to purchase additional banners that will
allow the brackets to stay in place year around; and
WHEREAS, Section 9.06 (a) of the Town Charter provides for
supplemental appropriations if during the fiscal year the Town Manager certifies
that revenues in excess of those estimated in the budget are available for
appropriation; and
WHEREAS, upon a certification of excess revenues by the Town
Manager, the Council by ordinance may make supplemental appropriations for
the year up to the amount of the excess revenues; and
WHEREAS, the Town Manager has certified that there are available for
appropriations $134.252.00 in excess revenues above those estimated in the FY
2009-2010 Budget, a copy of the Town Manager’s Certification is attached hereto
and incorporated herein as Exhibit “A”; and
WHEREAS, the Town Council accepts the Town Manager’s certification
and recommendation and finds that in each of the foregoing circumstances,
appropriations are necessary and therefore determines it appropriate to approve
this Ordinance making a supplemental appropriation of $135.878.00 as
Amendment No. 2 to the FY 2009-2010 Budget as more specifically set forth in
Exhibit “B”, attached hereto; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas hereby
finds and determines that it is prudent to amend the FY 2009-2010 Budget as
set forth in Exhibit “B” due to the receipt of additional revenues; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas further
finds that the amendment, as set forth in Exhibit “B”, will serve in the public
interest and is necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds
and determines that the change in the Budget for the stated municipal purpose
serves best interests of the taxpayers, is necessary and warrants action at this
time;
ORDINANCE NO. 2010-
File ID 129
2
Town Council 148 of 214 Meeting Date: March 8, 2010
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2009-2010 Budget is hereby
amended to provide for a supplemental appropriation in the amount of
$135.878.00 as set forth in Exhibit “B”, a copy of which is attached hereto and
incorporated herein. This Amendment No. 2 (Exhibit “B”) to the Original FY
2009-2010 Budget of the Town of Trophy Club, Texas, for the Fiscal Year 2009-
2010 shall be attached to and made part of the Original Budget by the Town
Secretary and shall be filed in accordance with State Law. This Ordinance is
hereby adopted and shall constitute the first budget amendment that has
occurred since the October 1, 2009 effective date of the Town’s Fiscal Year
2009-2010 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the Fiscal Year 2009-2010 Budget of the Town and shall not
repeal any of the provisions of such Ordinances except in those instances where
provisions of those Ordinances are in direct conflict with the provisions of this
Ordinance; whether such Ordinances are codified or uncodified, and all other
provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and
effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of the Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of the Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
ORDINANCE NO. 2010-
File ID 129
3
Town Council 149 of 214 Meeting Date: March 8, 2010
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in the Ordinance records of the Town and to
properly record this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 8th day of March, 2010.
_______________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_________________________________________
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
[SEAL]
_______________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
ORDINANCE NO. 2010-
File ID 129
4
Town Council 150 of 214 Meeting Date: March 8, 2010
Town Council 151 of 214 Meeting Date: March 8, 2010
ORDINANCE NO. 2010-
File ID 129
6
Exhibit “B”
Town of Trophy Club
Budget Amendment No. 2
The Fiscal Year 2009‐2010 General Fund Revenue and Expenditure
Budget Increases of $110,626 is for the purchase of property to locate a
water tower and the $7,852 is for median banners.
Original Budget Amendment Amended Budget
Revenue:
Allocation of PID Developers
Contribution Reserve $ ‐0‐ $ 110,626 $ 110,626
Allocation of Beautification
Reserve $ ‐0‐ $ 7,852 $ 7,852
Expenditure:
Land Acquisition $ ‐0‐ $ 110,626 $ 110,626
Median Banners $ ‐0‐ $ 7,852 $ 7,852
The Fiscal Year 2009‐2010 Capital Projects Fund Revenue and
Expenditure Budget Increase of $17,400 is for the repair and resurfacing
of the small Trophy Club community pool.
Original Budget Amendment Amended Budget
Revenue:
Allocation of GASB
Reserve $ ‐0‐ $ 17,400 $ 17,400
Expenditure:
Resurfacing of Pool $ ‐0‐ $ 17,400 $ 17,400
Town Council 152 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-140-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/2/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget
Amendment No. 3) making appropriations for the cost of the November, 2009 park bond election and
for costs associated with the expansion of the parking lot at Harmony Park.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Attachments:Ord. 2010- Amending FY 2009-10 Budget-Parks and Election.pdf
Action ByDate Action ResultVer.
Town Council 153 of 214 Meeting Date: March 8, 2010
12010-140-T Version:File #:
Title
Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget Amendment No. 3)
making appropriations for the cost of the November, 2009 park bond election and for costs associated with the expansion
of the parking lot at Harmony Park.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Body
On August 17, 2009, the Town Council approved an ordinance calling a November, 2009 park bond election. The costs
of that election exceeded the amount budgeted for election expenses. The costs for the election were $13,300.
The Town Council previously approved an EDC4A project for the construction of various capital improvements at
Harmony Park. The scope of the parking lot expansion was increased from 40 spaces to 80 spaces which caused the
overall cost to increase. The increase in construction costs was $13,800.
Town Council 154 of 214 Meeting Date: March 8, 2010
TOWN OF TROPHY CLUB
ORDINANCE NO. 2010-
AN ORDINANCE OF THE TOWN OF TROPHY
CLUB, TEXAS AMENDING THE FY 2009-2010
BUDGET OF THE TOWN OF TROPHY CLUB,
TEXAS; PROVIDING FOR THE INCORPORATION
OF PREMISES; PROVIDING FOR AN AMENDMENT
(BUDGET AMENDMENT NO. 3); PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING
FOR SEVERABILITY; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2009-2010
Budget was adopted within the time and in the manner required by State Law;
and
WHEREAS, in that Budget, the Town Council appropriated funds for parks
and election expenses based upon prior year experience and estimated costs of
projects; and
WHEREAS, on August 17, 2009 Town Council approved Ordinance 2009-
19 calling for a special election for the purpose of determining whether the
residents of the Town would approve the issuance of bonds to fund various new
amenities and improvements to the Town’s parks; and
WHEREAS, at the time of adoption of the FY 2009-2010 budget, the Town
did not anticipate the holding of a special November Election and thus did not
appropriate funds for the costs of that election; and
WHEREAS, the cost of providing the Town election exceeded the amount
available in the Town Manager’s Office budget for Election expenses; and
WHEREAS, the Town Council previously approved an EDC4A project for
various capital improvements within Harmony Park; and
WHEREAS, the original scope of the project included a forty space
parking lot, however, it was deemed prudent to expand the size of the parking lot
to eighty spaces; and
WHEREAS, the expansion caused an overage in the original cost
estimate; and
ORDINANCE NO. 2010-File 140
1
Town Council 155 of 214 Meeting Date: March 8, 2010
WHEREAS, the Town Council of the Town of Trophy Club, Texas hereby
finds and determines that it is prudent to amend specific line items due to the
unforeseen costs described herein that occurred with the Town election
expenses and park improvements and which impacted the line items specified
below; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas further
finds that the amendment, as set forth in Exhibit “A”, will serve the public interest
and is necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds
and determines that the change in the Budget for the stated municipal purpose
serves best interests of the taxpayers, is necessary and warrants action at this
time;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2009-2010 Budget is hereby
amended to fund the line items as stated in Exhibit “A”, a copy of which is
attached hereto and incorporated herein. This Amendment No. 3 (Exhibit “A”)
to the Original Budget of the Town of Trophy Club, Texas, for the Fiscal Year
2009-2010 shall be attached to and made part of the Original Budget by the
Town Secretary and shall be filed in accordance with State Law. This Ordinance
is hereby adopted and shall constitute the third budget amendment that has
occurred since the October 1, 2009 effective date of the Town’s Fiscal Year
2009-2010 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the Fiscal Year 2009-2010 Budget of the Town and shall not
repeal any of the provisions of such Ordinances except in those instances where
provisions of those Ordinances are in direct conflict with the provisions of this
Ordinance; whether such Ordinances are codified or uncodified, and all other
provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
ORDINANCE NO. 2010-File 140
2
Town Council 156 of 214 Meeting Date: March 8, 2010
not in conflict with the provisions of this Ordinance, shall remain in full force and
effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of the Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of the Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in the Ordinance records of the Town and to
properly record this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 8th day of March, 2010.
_______________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
_________________________________________
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
[SEAL]
ORDINANCE NO. 2010-File 140
3
Town Council 157 of 214 Meeting Date: March 8, 2010
_______________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
ORDINANCE NO. 2010-File 140
4
Town Council 158 of 214 Meeting Date: March 8, 2010
ORDINANCE NO. 2010-File 140
5
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 3
The Fiscal Year 2009-2010 General Fund Expenditure Budget Increase specified
below is a result of costs associated with the November, 2009 Park Bond
Election and the completion of the expansion of the Harmony Park parking lot.
Original Budget Amendment Amended Budget
Election $ 10,660 $ 13,300 $ 23,960
Harmony Park
Capital Expense $ -0- $ 13,800 $ 13,800
Town Council 159 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-138-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/2/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and provide input regarding Freedom Park amenity options, establishing a construction
schedule, and funding options.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Attachments:2010-03-01 Cost Opinion-Option A.pdf
OPTION A.pdf
2010-03-01 Cost Opinion-Option B.pdf
OPTION B.pdf
2010-03-01 Cost Opinion-Option C.pdf
OPTION C.pdf
Action ByDate Action ResultVer.
Town Council 160 of 214 Meeting Date: March 8, 2010
12010-138-T Version:File #:
Title
Consider and provide input regarding Freedom Park amenity options, establishing a construction schedule, and funding
options.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Body
Please find attached 3 separate cost opinions and exhibits as follows:
Option A - This option includes the dog park, parking lot, practice field, restroom, pavilion, and landscape/irrigation
Option B - This option includes the dog park, parking lot, and landscape/irrigation
Option C - This option includes the dog park, parking lot, tee ball fields, restroom, pavilion, and landscape/irrigation and
small practice field
Town Council 161 of 214 Meeting Date: March 8, 2010
PROJECT:DATE: 3/1/2010
Dog Park, Parking, Landscape/Irrigation, Restroom, Pavilion
TNP JOB # TRO09140
ITEM DESCRIPTION TOTAL
I SITE IMPROVEMENTS & LANDSCAPE/IRRIGATION $700,000.00
II DOG PARK IMPROVEMENTS & LANDSCAPE/IRRIGATION $340,000.00
III BUILDING IMPROVEMENTS (BATHROOM) & UTILITIES $270,000.00
IV PAVILION $50,000.00
$1,360,000.00
OPINION OF PROBABLE CONSTRUCTION COST
Improvements to Town of Trophy Club
Northeast Park - Option A
TOTAL CONSTRUCTION COST
Town Council 162 of 214 Meeting Date: March 8, 2010
Northeast Park
OPTION A
Town Council 163 of 214 Meeting Date: March 8, 2010
PROJECT:DATE: 3/1/2010
Dog Park, Parking, Landscape/Irrigation
TNP JOB # TRO09140
ITEM DESCRIPTION TOTAL
I PARKING LOT IMPROVEMENTS $415,000.00
II DOG PARK IMPROVEMENTS & LANDSCAPE/IRRIGATION $320,000.00
$735,000.00
OPINION OF PROBABLE CONSTRUCTION COST
Improvements to Town of Trophy Club
Northeast Park - Option B
TOTAL CONSTRUCTION COST
Town Council 164 of 214 Meeting Date: March 8, 2010
Northeast Park
OPTION B
Town Council 165 of 214 Meeting Date: March 8, 2010
PROJECT:DATE: 3/1/2010
Dog Park, Parking, Landscape/Irrigation, Restroom, Pavilion,
Tee Ball Fields
TNP JOB # TRO09140
ITEM DESCRIPTION TOTAL
I SITE IMPROVEMENTS & LANDSCAPE/IRRIGATION $970,000.00
II DOG PARK IMPROVEMENTS & LANDSCAPE/IRRIGATION $370,000.00
III BALL FIELDS $290,000.00
IV BUILDING IMPROVEMENTS (BATHROOM) & UTILITIES $270,000.00
V PAVILION $50,000.00
$1,950,000.00
OPINION OF PROBABLE CONSTRUCTION COST
Improvements to Town of Trophy Club
Northeast Park - Option C
TOTAL CONSTRUCTION COST
Town Council 166 of 214 Meeting Date: March 8, 2010
Northeast Park
OPTION C
Town Council 167 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-128-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/25/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate regarding the award/rejection of bids for the Spray Pad, apparent low
bidder Ridgemont Company, in an amount not to exceed $1,198,712 and authorizing Town Manager
Emmons or his designee to execute all necessary documents.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Attachments:TNP_Splashpark.pdf
Trophy Club Splash Park - Record of Bidders.pdf
Action ByDate Action ResultVer.
Town Council 168 of 214 Meeting Date: March 8, 2010
12010-128-T Version:File #:
Title
Consider and take appropriate regarding the award/rejection of bids for the Spray Pad, apparent low bidder Ridgemont
Company, in an amount not to exceed $1,198,712 and authorizing Town Manager Emmons or his designee to execute all
necessary documents.
Goal #5: A community in which the infrastructure supports its residents
Build a premier parks system
Attracts visitors to park destinations
Goal #6: Vibrant, inclusive community with involved, caring residents
Provide superior customer services
Promote and support active lifestyle
Town Council 169 of 214 Meeting Date: March 8, 2010
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Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-93-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/4/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the purchase of a 2011 Ford F250 XL Super Crew
Truck for the Parks department, and authorizing the Mayor or her designee to execute necessary
documents.
Goal #4: Picturesque Town
Goal #5: A community in which the infrastructure supports its residents
Attachments:Truck Quote.pdf
Action ByDate Action ResultVer.
Town Council 172 of 214 Meeting Date: March 8, 2010
12010-93-T Version:File #:
Title
Consider and take appropriate action regarding the purchase of a 2011 Ford F250 XL Super Crew Truck for the Parks
department, and authorizing the Mayor or her designee to execute necessary documents.
Goal #4: Picturesque Town
Goal #5: A community in which the infrastructure supports its residents
Body
The Town has budgeted $20,000 for the vehicle with EDCA designating an additional 6,000 to the vehicle. Staff received
additional bids from Chevrolet and Dodge from different vendors with the quotes being substantially higher in cost. Staff
will appropriate the additional funds within the current budget with the total cost not to exceed $27,897.
Town Council 173 of 214 Meeting Date: March 8, 2010
Town Council 174 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-134-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/26/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental
Contract for Employee Services between the Town of Trophy Club and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Attachments:Memo2Council-Option2022610.pdf
Action ByDate Action ResultVer.
Town Council 175 of 214 Meeting Date: March 8, 2010
12010-134-T Version:File #:
Title
Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental Contract for Employee
Services between the Town of Trophy Club and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Body
Town Council 176 of 214 Meeting Date: March 8, 2010
Town Council 177 of 214 Meeting Date: March 8, 2010
Town Council 178 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-112-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action scheduling quarterly Special/Joint Sessions with Trophy Club
MUD 1 as discussed on February 6, 2010.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:
Action ByDate Action ResultVer.
Town Council 179 of 214 Meeting Date: March 8, 2010
12010-112-T Version:File #:
Title
Consider and take appropriate action scheduling quarterly Special/Joint Sessions with Trophy Club MUD 1 as discussed
on February 6, 2010.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 180 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-111-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action regarding Citizen Contact Report for 2009. (Racial Profile
Report)
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
Attachments:2009 Citizen Contact Report.pdf
Action ByDate Action ResultVer.
Town Council 181 of 214 Meeting Date: March 8, 2010
12010-111-T Version:File #:
Title
Consider and take appropriate action regarding Citizen Contact Report for 2009. (Racial Profile Report)
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
Town Council 182 of 214 Meeting Date: March 8, 2010
Trophy Club Police Department
Citizen Contact Report
2009
Town Council 183 of 214 Meeting Date: March 8, 2010
To: Mayor, Council, and Town Manager Date: February 11, 2010
From: Chief Kniffen Re: Citizen Contact Report
The Texas Legislature has directed Chiefs of Police and Sheriffs in Texas to collect
statistics on citizen contacts and report the demographics of those statistics to their local
governments by March 1st of each year. Neither the statutes nor TCLEOSE rules provide
guidance as to what data set or benchmark the “racial profiling” statistics should be
compared in order to accurately estimate “the prevalence of racial profiling” as required
in the law.
It should be noted that the statutes require two “tiers” of reporting. Tier One consists of
traffic contacts only. In presenting an appraisal of our collected Tier One statistics we
have prepared an analysis on traffic contacts using the data sets from Tarrant and Denton
Counties (based on a post-census survey).
Tier Two consists of non-traffic contacts. If an agency obtained a state grant for and/or
uses video cameras in their cars, they have the option of presenting a written analysis of
Tier Two data or keeping the videos for 90 days, in case there is a complaint arising from
a contact. If an agency does not apply for the video camera grant (which has not been
available for several years) they are required to do the same. If an agency applies for the
grant and is denied, they do not have to video or report the analysis of these stops. We
video all of our stops and retain the videos for 90 days. Thus, we are reporting Tier One
data only.
It should be noted that the number of citations provided here is based on the number of
individuals charged with a traffic offense not the total number of charges brought.
Town Council 184 of 214 Meeting Date: March 8, 2010
Chart A depicts the demographics of Tarrant County and Denton County in a post-year
2000 census survey. The sources of these data are found at the web sites provided below.
Demographics – Tarrant County *
White (a) 79.8%
Black (a) 13.80%
Hispanic (b) 23.90%
Asian (a) 4.20%
Other (a) 0.09%
Male 49.80%
Female 50.20%
Demographics – Denton County **
White (a) 83.7%
Black (a) 8.1%
Hispanic (b) 17.1%
Asian (a) 5.6%
Other (a) 0.9%
Male 50.00%
Female 50.00%
*http://www.tarrantcounty.com/egov/cwp/view.asp?a=703&q=425078
(a) Includes persons reporting only one race.
(b) Hispanics may be of any race, so also are included in applicable race categories.
**http://quickfacts.census.gov/qfd/states/48/48121.html
Town Council 185 of 214 Meeting Date: March 8, 2010
2009 Traffic Stops by Race or Ethnicity
The chart below shows the breakdown – by race or ethnicity – of the traffic contacts
(resulting in arrests, citations, warnings, or no action) made in 2009 by the Trophy Club
Police Department. It is compared to the demographic benchmarks in Chart A.
Race Number Race %age Tarrant County %age Denton County %age
White 2726 White 80.32%79.80% 83.70%
Black 128 Black 3.77%13.80% 8.10%
Hispanic 436 Hispanic 12.85%23.90% 17.10%
Asian 57 Asian 1.68%4.20% 5.60%
Unknown 47 Other or Unknown 1.38%0.90% 0.90%
Total 3394
2009 Total Traffic Contacts
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
Percentage Tarrant County %age Denton County %age
White Black Hispanic Asian Other or Unknown
Town Council 186 of 214 Meeting Date: March 8, 2010
Traffic Contact Percentage by Sex
The chart below shows the breakdown – by sex – of the traffic contacts (resulting in
arrests, citations, and warnings) made in 2009 by the Trophy Club Police Department. It
is compared to the demographic benchmarks in Chart A.
Traffic Contact Percentages by Sex
Percentage Tarrant County %age Denton County %age
Male 59.96% 49.80% 50%
Female 39.22% 50.20% 50%
Unknown 0.82%
2009 Traffic Contact %age by Sex
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
Percentage Tarrant County %age Denton County %age
Male Female Unknown
Town Council 187 of 214 Meeting Date: March 8, 2010
Searches
Another area that requires analysis is the number of searches performed, the reason for
the search, and whether or not contraband was found in the search. A search can be
performed for a number of reasons. In most cases, searches are performed incidental to
an arrest. By statute and policy, to be reported and analyzed, the contact has to be
initiated by the officer. When an officer is dispatched to an incident in which someone is
already being detained (by a loss prevention officer, for example) a citizen contact report
is not required. Only searches that are performed by officers initiating contact with
citizens are required to be reported.
Reported searches are either probable cause or consent searches. A probable cause
search is performed when an officer has sufficient evidence (the odor of marijuana, for
example) to justify a legal search. A consent search may be conducted, with the consent
of the person contacted or when the officer has a suspicion that some contraband might
be found but does not have probable cause. Either is a legal search.
In 2009, the Trophy Club Police Department conducted 70 probable cause or consent
searches out of 3394 citizen contacts. This means that in only 2.06% of the contacts was
a search initiated by the officer. Of the searches, 39 (59.6%) were consent searches and
38 (40.4%) were probable cause searches. Contraband was found in 25 (35.8%) of the
searches.
Of the searches performed, 57 (61%) were white males, 13 (13.8%) were white females,
11 (11.7%) were Hispanic males, 10 (10.6%) were black males, 1 (1.1%) was a Hispanic
female, and 1 (1.1%) was an Asian male. One search was performed but the
demographics were indeterminate.
Town Council 188 of 214 Meeting Date: March 8, 2010
Action Taken
This section discloses the action taken by officers after the contact was initiated. Officers
have the discretion to arrest, issue a citation, a written warning, a verbal warning, or take
no enforcement action as a result of the contact. The tables and charts below reflect
action taken on the 3,394 citizen contacts in 2009. It is compared to the demographic
benchmarks in Chart A.
2009 Arrests From Traffic Stops
Race Arrests
Arrest
%age
Tarrant County
%age Denton County %age
White 23 White 85.19%79.80% 83.70%
Black 0 Black 0.00%13.80% 8.10%
Hispanic 4 Hispanic 14.81%23.90% 17.10%
Asian 0 Asian 0.00%4.20% 5.60%
Unknown 0
Other or
Unknown 0.00%0.90% 0.90%
2009 Arrest %ages
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
White Black Hispanic Asian Other or Unknown
Arrest %age Tarrant County %age Denton County %age
Town Council 189 of 214 Meeting Date: March 8, 2010
2009 Arrest and Citation From Traffic Stop
Race Arrest and Citation %age Tarrant County %age Denton County %age
White 18 White 66.67%79.80% 83.70%
Black 4 Black 14.81%13.80% 8.10%
Hispanic 5 Hispanic 18.52%23.90% 17.10%
Asian 0 Asian 0.00%4.20% 5.60%
Unknown 0
Other or
Unknown 0.00%
0.9%
0.90%
2009 Arrest and Citation %ages
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
White Black Hispanic Asian Other or Unknown
%age Tarrant County %age Denton County %age
Town Council 190 of 214 Meeting Date: March 8, 2010
2009 Citation Only From Traffic Stop
Race Number Race %age Tarrant County %age
Denton County %age
White 885 White 75.45%79.80% 83.70%
Black 41 Black 3.50%13.80% 8.10%
Hispanic 211 Hispanic 17.99%23.90% 17.10%
Asian 20 Asian 1.17%4.20% 5.60%
Other or
Unknown 16
Other or
Unknown 1.36%
0.90% 0.90%
2009 Citation only %age
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
White Black Hispanic Asian Other or Unknown
%age Tarrant County %age Denton County %age
Town Council 191 of 214 Meeting Date: March 8, 2010
2009 Warning Only From Traffic Stop
Race Warning only Race %age Tarrant County %age
Denton County
%age
White 1761 White 85.50%79.80% 83.70%
Black 80 Black 3.79%13.80% 8.10%
Hispanic 208 Hispanic 9.86%23.90% 17.10%
Asian 36 Asian 1.71%4.20% 5.60%
Other or
Unknown 24
Other or
Unknown 1.14%
0.90% 0.90%
2009 Warning %ages
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
White Black Hispanic Asian Other or Unknown
%age Tarrant County %age Denton County %age
Town Council 192 of 214 Meeting Date: March 8, 2010
2009 – No Action Taken
In 58 of the 3394 traffic stops, no action was taken. A traffic stop may result in “no
action” if the officer stops a vehicle he believes is in violation that turns out to be
operated legally. An example would be if an officer observed what he believed to be an
expired motor vehicle inspection sticker that, upon closer examination, turns out to be
valid. In most instances like this, the individual is not identified further in order to
shorten the motorists delay after being stopped by mistake.
Town Council 193 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-131-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/25/2010 Town Council
On agenda:Final action:3/8/2010
Title:Town Manager Emmons to provide an update on Bobcat Blvd; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:Bobcat Blvd.pdf
Action ByDate Action ResultVer.
Town Council 194 of 214 Meeting Date: March 8, 2010
12010-131-T Version:File #:
Title
Town Manager Emmons to provide an update on Bobcat Blvd; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 195 of 214 Meeting Date: March 8, 2010
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Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-137-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/1/2010 Town Council
On agenda:Final action:3/8/2010
Title:Consider and take appropriate action appointing a member of Council to serve as a liaison to TCMUD
No. 1; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:
Action ByDate Action ResultVer.
Town Council 206 of 214 Meeting Date: March 8, 2010
12010-137-T Version:File #:
Title
Consider and take appropriate action appointing a member of Council to serve as a liaison to TCMUD No. 1; discussion
of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Body
Town Council 207 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-116-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Receive a progress report from Council Member Rose regarding the February 16, 2010 TCMUD1
Meeting; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Attachments:
Action ByDate Action ResultVer.
Town Council 208 of 214 Meeting Date: March 8, 2010
12010-116-T Version:File #:
Title
Receive a progress report from Council Member Rose regarding the February 16, 2010 TCMUD1 Meeting; discussion of
same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Body
1. Sale of Trophy Club Municipal Utility District No. 1 Unlimited Tax Bonds
2. Election Agreements and Actions
3. Discussion regarding restructuring the MUD 1 Rate Order
4. Action taken based on SEMO Committee meetings and findings
Town Council 209 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-115-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:
Action ByDate Action ResultVer.
Town Council 210 of 214 Meeting Date: March 8, 2010
12010-115-T Version:File #:
Title
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
Mayor White will provide a brief update on her attendance at the following meetings and events:
-Northeast Tarrant County Transportation Summit
-DFW Connector Groundbreaking
-Town 25th Anniversary Meeting
-Metroport Cities Partnership
-North Texas Super Bowl XLV Host Committee Council of the Mayors
-TML Budgeting Performance
-Burgess Town Hall
-Community Storehouse Hope dinner
-Chamber Luncheon
-City of Euless Roundtable
-Vision North Texas Summit
Town Council 211 of 214 Meeting Date: March 8, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-117-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/15/2010 Town Council
On agenda:Final action:3/8/2010
Title:Items for future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 212 of 214 Meeting Date: March 8, 2010
12010-117-T Version:File #:
Title
Items for future Agendas.
...Goal #6: A vibrant, inclusive community with involved, caring residents
Foster a well informed community
Town Council 213 of 214 Meeting Date: March 8, 2010
1. Consider and receive input for regarding options to improve the upkeep of rental property, with or without
creating a Building Standard Commission. (Edstrom - 4/21/08)
2. Item to receive a report from Town Manager Emmons regarding an update on the Comprehensive Land
Plan. (Edstrom - 10/20/08 & Strother 10/19/09)
3. Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options
and compiling data for a future library. (Wilson)
4. Item to discuss the concept for term limits for Committees. (White added on 11/2/09)
5. Consider and take appropriate action regarding an Ordinance amending Article IV entitled "Peddlers and
Solicitors,” in its entirety, of Chapter 10, entitled "Public Safety", of the Code of Ordinances of the Town of
Trophy Club, prescribing handbill regulations to the Ordinance..
6. Consider and take appropriate action regarding the creation of a Citizen’s Financial Budget Board. (Rose
12/7/09)
7. Consider and take appropriate action regarding an Ordinance amending Chapter 3 of the Code of
Ordinances entitled "Buildings and Construction" of Article XV, entitled "Swimming Pools. (Rose 2/1/10)
8. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose 2/1/10)
9. Consider and take appropriate action regarding placing policies and procedures access on the Town web
site. (Rose 2/1/10)
10. EDC 4B Annual update on April 12, 2010
Town Council 214 of 214 Meeting Date: March 8, 2010