Agenda Packet TC 03/22/2010Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, March 22, 2010
Call to order and announce a quorum.
Invocation
Pledges:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
REGULAR SESSION
1.2010-166-T Consider and take appropriate action regarding the SEMO report and/or the
Intergovernmental Contract for Employee Services between the Town of Trophy Club
and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Memo2Council-Option2022610.pdfAttachments:
2.2010-163-T Mayor White to present an annual state of the Town message, which shall include
setting out needs and goals for the Town; discussion of same.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 1 of 80 Meeting Date: March 22, 2010
March 22, 2010Town Council Meeting Agenda
3.2010-165-T Police Chief Kniffen to provide an update regarding the Bike Safety Day conducted by
the Trophy Club Police Department’s Bike Patrol at Lakeview Elementary School on
March 8, 2010; discussion of same.
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
Press Release.pdfAttachments:
4.2010-149-T Consider and take appropriate action regarding financial and variance report dated: a.
February 2010.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
February 2010 Monthly Financial Reports.pdfAttachments:
5.2010-152-T Receive and consider the recommendations of the 2009 Volunteer Citizen of the Year
Committee and take appropriate action as necessary.
Goal #6: A vibrant, inclusive community with involved, caring residents
Nominees - Scanned.pdf
Nominee Summary.pdf
Attachments:
6.2010-136-T Consider and take appropriate action regarding a request from TCMUD1 for a
temporary use to place an Arch Building and Mobile Home on the South Parking Lot of
the Trophy Club Country Club for a period not to exceed eighteen months.
Goal #4: Picturesque Town
Maintain neat and tidy appearance
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Staff Report - TC - Temporary Facilities.pdf
P&Z Minutes.pdf
Arch Building Brochure.pdf
Attachments:
7.2010-153-T Consider and take appropriate action scheduling quarterly Special/Joint Sessions with
Trophy Club MUD No. 1 and the Town Council.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Public Calendar Master.pdfAttachments:
8.2010-161-T Consider and take appropriate action to enter into an agreement with Jacobs
Engineering for additional engineering services in connection with Trophy Club Master
Improvements Phase II.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Jacobs Engineering Agreement for additional services in connection with Trophy Club Master Improvements Phase II.pdfAttachments:
Town Council 2 of 80 Meeting Date: March 22, 2010
March 22, 2010Town Council Meeting Agenda
9.2010-156-T Town Manager's Update regarding the creation of a Code of Conduct/Ethics and the
establishment of an Ethics Commission and the Bids for the Overhill/Timberidge
Drainage Project; and discussion of the same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
10.2010-157-T Update from Council Member Rose regarding the March 16, 2010 TCMUD No. 1
Meeting; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
11.2010-158-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
12.2010-155-T Items for future Agenda.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Items for Future Agendas.pdfAttachments:
EXECUTIVE SESSION
13.2010-159-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee:
(1) the annual evaluation of Town Manager, Brandon Emmons;
(2) continued employment/services of Town Manager Emmons;
(3) Potential search for new Town Manager; and
(4) Potential appointment of Interim Town Manager.
RECONVENE INTO REGULAR SESSION
14.2010-162-T Consider and take appropriate action regarding the Executive Session Item.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council 3 of 80 Meeting Date: March 22, 2010
March 22, 2010Town Council Meeting Agenda
Notice is hereby given that a quorum of TCMUD No. 1 may be in
attendance at this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, March 18, 2010 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
______________________________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Town Council 4 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-166-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/17/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental
Contract for Employee Services between the Town of Trophy Club and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Attachments:Memo2Council-Option2022610.pdf
Action ByDate Action ResultVer.
Town Council 5 of 80 Meeting Date: March 22, 2010
12010-166-T Version:File #:
Title
Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental Contract for Employee
Services between the Town of Trophy Club and TCMUD No. 1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Town Council 6 of 80 Meeting Date: March 22, 2010
Town Council 7 of 80 Meeting Date: March 22, 2010
Town Council 8 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-163-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/17/2010 Town Council
On agenda:Final action:3/22/2010
Title:Mayor White to present an annual state of the Town message, which shall include setting out needs
and goals for the Town; discussion of same.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:
Action ByDate Action ResultVer.
Town Council 9 of 80 Meeting Date: March 22, 2010
12010-163-T Version:File #:
Title
Mayor White to present an annual state of the Town message, which shall include setting out needs and goals for the
Town; discussion of same.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
According to Section 3.06 A of the Charter The Mayor shall preside over the meetings of the Council, and perform such
other duties consistent with the office as may be imposed upon him by this Charter and by ordinances and resolutions
passed in pursuance thereof. He may participate in the discussion of all matters coming before the Council and in case of
a tie vote, he shall have a casting vote. He shall sign, after authorization by the Council, all contracts, conveyances made
or entered into by the Town, all bonds, warrants and any other obligations issued under the provisions of this Charter, in
the manner prescribed in the ordinance authorizing the signing of any such obligation. He shall present an annual state of
the Town message, which shall include setting out needs and goals for the Town. He shall be recognized as the official
head of the Town by the courts for the purpose of serving civil process, by the Governor for the purpose of enforcing
military law and for all ceremonial purposes.
Town Council 10 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-165-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/17/2010 Town Council
On agenda:Final action:
Title:Police Chief Kniffen to provide an update regarding the Bike Safety Day conducted by the Trophy
Club Police Department’s Bike Patrol at Lakeview Elementary School on March 8, 2010; discussion of
same.
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
Attachments:Press Release.pdf
Action ByDate Action ResultVer.
Town Council 11 of 80 Meeting Date: March 22, 2010
12010-165-T Version:File #:
Title
Police Chief Kniffen to provide an update regarding the Bike Safety Day conducted by the Trophy Club Police
Department’s Bike Patrol at Lakeview Elementary School on March 8, 2010; discussion of same.
Goal #1: Safe and secure community.
Maintain Trophy Club’s Low crime rate
Increase positive visibility through community policing initiatives
Provide superior Emergency Services
Increase citizen involvement
Body
Attached is the March 12, 2010 Press Release.
Town Council 12 of 80 Meeting Date: March 22, 2010
Trophy Club Police Department
100 Municipal Drive Trophy Club, Texas 76262 682-831-4650 Fax: 817-491-9886 web: trophyclub.org
“A Standard
of Excellence”
G. Scott Kniffen, Chief of Police
PRESS RELEASE
FOR IMMEDIATE RELEASE FOR FURTHER INFORMATION:
March 12, 2010 Trophy Club Police Department
Cmdr. Lee Delk 682-831-4650
Bike Safety Day at Lakeview Elementary
The Trophy Club Police Department’s School Resource Officer and Bike Patrol conducted a Bike
Safety Day at Lakeview Elementary School March 8th, 2010. School Resource Officer Keith
Burris, along with Bike Patrol Officers Jeff Rocha and Kyle Meeks taught the students proper bike
safety procedures, proper hand signals and showed them various safety equipment every bicycle
should have. A total of 317 students from Kindergarten – 4th grade attended the event during their
physical education period.
The students were shown various scenarios where hand signals were needed as well as what to
do when a bicyclist approached an intersection. After the scenarios the students were asked to
demonstrate their knowledge at various practical stages set up. Due to the weather, the class
was held indoors in the gymnasium with the students conducting a walk-through of the various
stages.
Part of the instruction that was taught were the ABCs of bike safety; check the bike for proper tire
Air inflation, making sure the Brakes were in proper working order and correct Chain tension.
After the students demonstrated their knowledge of the rules, hand signals and the ABCs, the
officers handed out multi-colored reflective stickers for the kid’s bicycles and helmets. Officer
Burris stated he felt the day was a success and was looking forward to the next event which is
scheduled for 3:00PM May 21, 2010 at Beck Elementary School, Trophy Club.
XXX
Town Council 13 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-149-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action regarding financial and variance report dated: a. February 2010.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:February 2010 Monthly Financial Reports.pdf
Action ByDate Action ResultVer.
Town Council 14 of 80 Meeting Date: March 22, 2010
12010-149-T Version:File #:
Title
Consider and take appropriate action regarding financial and variance report dated: a. February 2010.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
February 2010 monthly financial report is presented in a format that provides the comparison of monthly and year to date
actual amounts to the current fiscal year budget. The accompanying variance report provides an explanation actual fiscal
year to date revenues and departmental expenditures which vary more than 10% from the percent of the fiscal year
lapsed.
Management recommends approval.
Town Council 15 of 80 Meeting Date: March 22, 2010
Town Council 16 of 80 Meeting Date: March 22, 2010
Town Council 17 of 80 Meeting Date: March 22, 2010
Town Council 18 of 80 Meeting Date: March 22, 2010
Town Council 19 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-152-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Receive and consider the recommendations of the 2009 Volunteer Citizen of the Year Committee and
take appropriate action as necessary.
Goal #6: A vibrant, inclusive community with involved, caring residents
Attachments:Nominees - Scanned.pdf
Nominee Summary.pdf
Action ByDate Action ResultVer.
Town Council 20 of 80 Meeting Date: March 22, 2010
12010-152-T Version:File #:
Title
Receive and consider the recommendations of the 2009 Volunteer Citizen of the Year Committee and take appropriate
action as necessary.
Goal #6: A vibrant, inclusive community with involved, caring residents
Body
Letters were sent to the nominees on Wednesday, February 3, 2010 informing them of their nomination(s).
The Citizen of the Year Committee met on February 25, 2010 - 4:30 p.m.
Attendees:
Margi Cantrell
Nancy Payton
Bob Downey
Bud Fluty (recused from review of the Youth Category)
Jackie Stephens
Alyssa Edstrom
The Citizen of the Year Committee (COYC) discussed the history and process of Citizen of the Year and the changes
made to the nomination categories approved by Council for this year’s recipient.
The COYC requests the Council consider combining the Philanthropic and Civic categories and award one recipient as
Citizen of the Year and one recipient as Youth of the Year.
The COYC discussed scheduling their first meeting for Citizen of the Year 2010 in November. The COYC would like to
help kick off the Citizen of the Year Promo and suggested contacting the PTA, local churches and the schools in an effort
to promote and encourage more nominations for the outstanding residents and youths in our community. The COYC also
recommends that the deadline to receive nominations be extended into the first two weeks of February.
The COYC respectfully recommends the following individuals for recognition of the 2009 Citizen of the Year Award:
Philanthropic Category - Deandra Pugh
Civic Category - Larry Lentzner
Teenage Category - Brittney Fluty
Town Council 21 of 80 Meeting Date: March 22, 2010
Town Council 22 of 80 Meeting Date: March 22, 2010
Town Council 23 of 80 Meeting Date: March 22, 2010
Town Council 24 of 80 Meeting Date: March 22, 2010
Town Council 25 of 80 Meeting Date: March 22, 2010
Town Council 26 of 80 Meeting Date: March 22, 2010
Town Council 27 of 80 Meeting Date: March 22, 2010
Town Council 28 of 80 Meeting Date: March 22, 2010
Town Council 29 of 80 Meeting Date: March 22, 2010
Town Council 30 of 80 Meeting Date: March 22, 2010
Town Council 31 of 80 Meeting Date: March 22, 2010
Town Council 32 of 80 Meeting Date: March 22, 2010
Town Council 33 of 80 Meeting Date: March 22, 2010
Town Council 34 of 80 Meeting Date: March 22, 2010
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36
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Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-136-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/28/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action regarding a request from TCMUD1 for a temporary use to place
an Arch Building and Mobile Home on the South Parking Lot of the Trophy Club Country Club for a
period not to exceed eighteen months.
Goal #4: Picturesque Town
Maintain neat and tidy appearance
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Attachments:Staff Report - TC - Temporary Facilities.pdf
P&Z Minutes.pdf
Arch Building Brochure.pdf
Action ByDate Action ResultVer.
Recommended for ApprovalPlanning & Zoning Commission3/4/2010 1
Town Council 37 of 80 Meeting Date: March 22, 2010
12010-136-T Version:File #:
Title
Consider and take appropriate action regarding a request from TCMUD1 for a temporary use to place an Arch Building
and Mobile Home on the South Parking Lot of the Trophy Club Country Club for a period not to exceed eighteen months.
Goal #4: Picturesque Town
Maintain neat and tidy appearance
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Town Council 38 of 80 Meeting Date: March 22, 2010
TOWN COUNCIL
March 22, 2010
SUBJECT: Discussion and recommendation regarding a temporary use to place
an Arch Building and Mobile Home on the Parking Lot grounds of the
Trophy Club Country Club while the existing Fire Station is
demolished and a new Fire Station is built at 295 Trophy Club Drive.
APPLICANT/OWNER: Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, TX 76262
REQUEST: Temporary housing of equipment and personnel is needed while a new
Fire Station is built. “Phasing” was considered so that the existing station could be used
while the new station was built, but demolishing the old station and building the new
station from a vacant lot is more cost effective and provides a faster timeframe to build
the new station.
Town Council 39 of 80 Meeting Date: March 22, 2010
In order to provide adequate fire and EMS coverage to the Town, the temporary location
must be centrally located, providing equal access to all areas of Town. Therefore,
locations at or near the existing station were considered and a portion of the parking lot
of the Trophy Club Country Club was chosen as the temporary housing site. Fire Chief
Danny Thomas has indicated to Town staff that a contract with Trophy Club Country
Club will be signed “on the date of the move”.
Furthermore, Chief Thomas provided the following information: “A joint agreement
(contract) was written between Club Corp of Texas, Trophy Club Country Club and the
Municipal Utility District #1 to be signed on the date of the move for duration not to
exceed eighteen (18) months. The site location for the temporary apparatus and living
quarters will be the far south parking lot, due west of the fixed dumpster facility. This
parking area is considered to be overflow for very large events and will not impact the
daily operation of the Country Club. Egress from this site will be maintained from the
main entrance from a cross feeder drive.”
Footprint of the apparatus tent will be 3,850 sq. ft. (55’ x 70’) and a mobile home will
provide living quarters of 1,260 sq. ft. (18’ x 70’). Temporary utilities will consist of
power for both facilities along with phone service, water and wastewater. The mobile
home will be provided by Modular Space of Carrollton, Texas. The mobile home has
Town Council 40 of 80 Meeting Date: March 22, 2010
two bedrooms, one bath, a kitchen and a living area. This facility will be set into place,
blocked, anchored and skirted. Sanitary sewer will be a fixed holding containment unit.
A temporary power pole will be set along with phone service.
The Town Engineer has reviewed the information provided by Chief Thomas and has
determined that since all facilities will be “temporary” there are no infrastructure
comments.
Building Permits will be required for the apparatus tent and mobile home. The
contractor who installs the apparatus tent will be required to submit engineered stamped
plans (by a State of Texas engineer) as part of the building permit process. A building
permit cannot be issued without engineered plans.
Since 2002 (Ordinance No. 2002-36), it has been unlawful for any person to install,
construct, erect, maintain, place or locate any mobile home within the corporate limits of
the Town of Trophy Club, except that a mobile home shall be allowed in a designated
Mobile Home/Modular Home District. An exception is being requested of the Town
Council to allow a mobile home in order to allow the Fire Department personnel to have
temporary living quarters while a new station is built.
SUMMARY: Chief Thomas requests approval for temporary facilities, consisting of an
arch building and a mobile home, to be placed in the far south parking lot of the Trophy
Club Country Club to provide temporary housing for Fire Department equipment and
personnel while a new Fire Station is built.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
Commissioner Ashby made a motion to recommend approval to the Town Council to
allow a temporary Arch Building and temporary Mobile Home on the south parking lot of
the Trophy Club Country Club while a new Fire Station is built at 295 Trophy Club Drive.
The motion was seconded by Commissioner Reed.
Ayes: Hill, Reed, Ashby, Davidson, Forest, Sheridan, Stephens
Nays: None
Action: 7-0, Approved
Attachments: Planning & Zoning Commission Minutes
Brochure – Hercules Truss Arch Building
Town Council 41 of 80 Meeting Date: March 22, 2010
PLANNING & ZONING COMMISSION MINUTES – MARCH 4, 2010
3 DISCUSSION AND RECOMMENDATION REGARDING A TEMPORARY
USE TO PLACE AN ARCH BUILDING AND MOBILE HOME ON THE
SOUTH PARKING LOT OF THE TROPHY CLUB COUNTRY CLUB
WHILE THE EXISTING FIRE STATION IS DEMOLISHED AND A NEW
FIRE STATION IS BUILT AT 295 TROPHY CLUB DRIVE.
Fire Chief Danny Thomas stated that back when this project was started four
years ago they contemplated where they were going to build and how they were
going to build. He stated they went through several different due diligences as
far as getting an offsite, to get the existing station from one site to another while
they tore down the old and built the new. They needed to stay centrally located
as much as possible. They looked at several different venues and a couple of
properties were expensive. The Country Club offered their most south parking
lot, which is their overflow for huge events, at no cost. Chief Thomas stated that
they did a preliminary layout of what could be put on the site and they have a tent
for equipment and a mobile home for temporary living quarters for Fire
personnel. They anticipate having this need for 8 to 12 months.
Ms. Huggins stated this is a special use – it is not something that would typically
be allowed by a business in the Town of Trophy Club. Staff is asking for the
Planning & Zoning Commission to recommend approval to the Town Council for
this request because it involves public safety. A place is needed for the Fire
Station apparatus and personnel to reside while the new station is being built so
that EMS and Fire Safety is available to Trophy Club residents. The Country
Club site is a central location. It provides good access to either side of Town.
Staff recommends approval.
Chairman Hill added that an exception is needed in order to allow the personnel
to have temporary living quarters in a mobile home since mobile homes are
prohibited in the Town. This will be a special use permit for the Municipal Utility
District to put a mobile home on the site for a period of about 18 months.
Ms. Huggins stated that the timeframe will be while the new station is being built
– whatever timeframe that will be – “we don’t believe that will be longer than 18
months”. She stated that mobile homes have been prohibited in all zoning
districts except a designated “Mobile Home/Modular Home District” zoning since
2002.
Chairman Hill stated that the contractor that will install the tent that will house the
fire equipment apparatus will be required to submit engineered stamped plans by
a State of Texas engineer during the building permit process. Ms. Huggins
confirmed that engineering will be required at the building permit stage. Chief
Thomas also stated that the vendor has assured him that this is a process they
Town Council 42 of 80 Meeting Date: March 22, 2010
go through quite often as far as doing engineered plans for their tents. This will
pretty much be a “garage”.
Vice Chairman Stephens stated that the City will be under tremendous liability “if
this thing doesn’t stand the wind that is coming. This is Texas and the wind will
blow. Will the engineering stamp of approval cover us in case there is wind
damage and that thing comes down and you have firemen in that facility?”
Chief Thomas stated that the company had facilities up during Hurricane Ike that
withstood the storm. “Nature is nature. We’ve seen a 100-year flood in this last
couple of years too so it’s hard to say what Mother Nature will do.”
Vice Chairman Stephens stated that he doesn’t want to see the City liable. He
asked Tom Rutledge if there is recourse if there are firemen injured in some type
of weather incident. What kind of liability is the Town under? Vice Chairman
Stephens stated that there were all kinds of assurances about the Cowboy facility
and yet “some people were very seriously injured in an extreme situation, but
Texas has had extreme weather lately.”
Tom Rutledge stated that this structure, like any structure whether it is a rigid
structure or a temporary structure, would have to be engineered. There are
engineering calculations they would have to go through to calculate the wind
loads that can withstand those sustained winds in accordance with the Uniform
Building Code. There are two things – the structure itself, and how the structure
is secured to the ground to make sure it doesn’t blow away, and also to make
sure it doesn’t collapse. It is in the documents that are part of the application that
they have submitted and that is a requirement to get the building permit.
Chief Thomas stated that the whole [tent] structure will be mounted to concrete.
It is not going to be a personnel facility. It will be an equipment facility. The only
time people will be in that facility is when truck checks are being done or they are
coming out of the station on call.
Commissioner Forest asked who will own this facility. Chief Thomas stated that
it will belong to MUD1. Commissioner Forest asked what will happen with the
facility when the Fire Department no longer needs it. Chief Thomas responded
that it will go on the market for sale, if marketable.
Commissioner Ashby asked about the infrastructure for the tent and trailer –
sewer and water. Chief Thomas stated that the sewer will be a holding tank and
there will be temporary water and electrical connections. Commissioner Ashby
stated that the fire trucks are big and weigh a lot. Chances are the parking lot
concrete is only 4 to 5-inches thick. What is the liability for damage? Chief
Thomas stated that in the contract with ClubCorp they have agreed to restoration
back to the original state.
Town Council 43 of 80 Meeting Date: March 22, 2010
Commissioner Davidson asked if the emergency lights on Trophy Club Drive will
be moved. Chief Thomas stated that they are not needed. Commissioner
Davidson asked if the existing lights work. Chief Thomas stated that they do not,
but a new system will be put in with the new station. Commissioner Davidson
asked if the mobile home will be in the grass section of the Country Club. Chief
Thomas confirmed that it will be in the grass. It will be blocked and skirted.
Vice Chairman Stephens asked if modifications for turning radius will be needed
to come out of the Country Club parking lot onto Trophy Club Drive. Will a tree
need to be removed? Chief Thomas stated that the tree will not need to be
removed. He stated that they have played in that parking lot for ladder testing
and hose drills and know that they can navigate the parking lot. He stated that
they also have talked to Beck Properties and could make an exit to the right
[through 300 Trophy Club Drive] if needed.
Commissioner Ashby made a motion to recommend approval to the Town
Council to allow a temporary Arch Building and temporary Mobile Home on the
south parking lot of the Trophy Club Country Club while a new Fire Station is built
at 295 Trophy Club Drive. The motion was seconded by Commissioner Reed.
Ayes: Hill, Reed, Ashby, Davidson, Forest, Sheridan, Stephens
Nays: None
Action: 7-0, Approved
Town Council 44 of 80 Meeting Date: March 22, 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-153-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action scheduling quarterly Special/Joint Sessions with Trophy Club
MUD No. 1 and the Town Council.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Attachments:Public Calendar Master.pdf
Action ByDate Action ResultVer.
Town Council 60 of 80 Meeting Date: March 22, 2010
12010-153-T Version:File #:
Title
Consider and take appropriate action scheduling quarterly Special/Joint Sessions with Trophy Club MUD No. 1 and the
Town Council.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Body
At their March 8, 200 meeting, Council asked staff to bring back a calendar of room availability in order to schedule
quarterly meetings.
Town Council 61 of 80 Meeting Date: March 22, 2010
When Who Time Where
First Monday Town Council 6:30 PM Svore Municipal Building Boardroom
Staff Meetings 9:00 AM Svore Municipal Building Boardroom
Development Review Committee 9:00 AM PS Conference Room
Parks & Rec 7:00PM Svore Municipal Building Boardroom
MUD 2 7:00PM Svore Municipal Building Boardroom
Planning & Zoning 7:00 PM Svore Municipal Building Boardroom
Second Monday EDC B 6:30 PM Svore Municipal Building Boardroom
Tree Board (as needed)6:30 PM PS Conference Room
MUD 1 (every other month)6:00 PM Svore Municipal Building Boardroom
Second Wednesday
Master District 6:00 PM Svore Municipal Building Boardroom
Third Monday Town Council 6:30 PM Svore Municipal Building Boardroom
Staff Meetings 9:00 AM Svore Municipal Building Boardroom
Development Review Committee 9:00 AM PS Conference Room
Trophy Club Park Sub-Committee 7:00 PM PS Conference Room
Third Wednesday Court 12:00 PM Svore Municipal Building Boardroom
Third Wednesday EAC 11:00 AM PS Conference Room
Third Thursday Planning & Zoning 7:00 PM Svore Municipal Building Boardroom
EDC A (as needed)6:30 PM PS Conference Room
Ways & Means 7:00PM PS Conference Room
Fourth Tuesday ZBA (as needed)4:00 PM Svore Municipal Building Boardroom
Fourth Wednesday
TCWC 7:00 PM PS Conference Room
Public Safety Advisory Committee 6:00 PM Police Department Training Room
As needed: Public Works, IT
First Tuesday
Third Tuesday
Fourth Thursday
First Wednesday
First Thursday
Fourth Monday
Second Thursday
Second Tuesday
Town Council 62 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-161-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/16/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action to enter into an agreement with Jacobs Engineering for
additional engineering services in connection with Trophy Club Master Improvements Phase II.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Attachments:Jacobs Engineering Agreement for additional services in connection with Trophy Club Master
Action ByDate Action ResultVer.
Town Council 63 of 80 Meeting Date: March 22, 2010
12010-161-T Version:File #:
Title
Consider and take appropriate action to enter into an agreement with Jacobs Engineering for additional engineering
services in connection with Trophy Club Master Improvements Phase II.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Body
The purpose of this item is to contract with Jacobs Engineering for additional services associated with Trophy Club
Master Improvements Phase II. TC Master Improvements Phase II was completed in mid-2009. After completion,
several construction deficiencies were identified and the Maintenance Bond holder (Traveler's) was notified. The
Contractor that performed the work is no longer in business and a replacement contractor will be required. The
engineering review and assessment will help determine the scope of the repairs needed as we move forward with have
all of the deficiencies corrected.
Town Council 64 of 80 Meeting Date: March 22, 2010
Town Council 65 of 80 Meeting Date: March 22, 2010
Town Council 66 of 80 Meeting Date: March 22, 2010
Town Council 67 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-156-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Town Manager's Update regarding the creation of a Code of Conduct/Ethics and the establishment of
an Ethics Commission and the Bids for the Overhill/Timberidge Drainage Project; and discussion of
the same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:
Action ByDate Action ResultVer.
Town Council 68 of 80 Meeting Date: March 22, 2010
12010-156-T Version:File #:
Title
Town Manager's Update regarding the creation of a Code of Conduct/Ethics and the establishment of an Ethics
Commission and the Bids for the Overhill/Timberidge Drainage Project; and discussion of the same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
Town Manager Emmons to provide a report on the following:
The creation of a Code of Conduct/Ethics and the establishment of an Ethics Commission.
Bids for the Overhill/Timberidge Drainage Project.
Town Council 69 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-157-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Update from Council Member Rose regarding the March 16, 2010 TCMUD No. 1 Meeting; discussion
of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Attachments:
Action ByDate Action ResultVer.
Town Council 70 of 80 Meeting Date: March 22, 2010
12010-157-T Version:File #:
Title
Update from Council Member Rose regarding the March 16, 2010 TCMUD No. 1 Meeting; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Body
- Bond issuance
- Joint-General Election Agreement amendment
- Action regarding SEMO Committee meetings
- Employment Contracts/Agreements
Town Council 71 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-158-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:
Action ByDate Action ResultVer.
Town Council 72 of 80 Meeting Date: March 22, 2010
12010-158-T Version:File #:
Title
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Body
Northwest Community Partnership
25th Town Anniversary Planning Committee
Census Information
Town Council 73 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-155-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2010 Town Council
On agenda:Final action:3/22/2010
Title:Items for future Agenda.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 74 of 80 Meeting Date: March 22, 2010
12010-155-T Version:File #:
Title
Items for future Agenda.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 75 of 80 Meeting Date: March 22, 2010
1. Consider and receive input for regarding options to improve the upkeep of rental property, with or without
creating a Building Standard Commission. (Edstrom - 4/21/08)
2. Item to receive a report from Town Manager Emmons regarding an update on the Comprehensive Land
Plan. (Edstrom - 10/20/08 & Strother 10/19/09)
3. Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options
and compiling data for a future library. (Wilson)
4. Item to discuss the concept for term limits for Committees. (White added on 11/2/09)
5. Consider and take appropriate action regarding an Ordinance amending Article IV entitled "Peddlers and
Solicitors,” in its entirety, of Chapter 10, entitled "Public Safety", of the Code of Ordinances of the Town of
Trophy Club, prescribing handbill regulations to the Ordinance..
6. Consider and take appropriate action regarding the creation of a Citizen’s Financial Budget Board. (Rose
12/7/09)
7. Consider and take appropriate action regarding an Ordinance amending Chapter 3 of the Code of
Ordinances entitled "Buildings and Construction" of Article XV, entitled "Swimming Pools. (Rose 2/1/10)
8. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose 2/1/10)
9. Consider and take appropriate action regarding placing policies and procedures access on the Town web
site. (Rose 2/1/10)
10. EDC 4B Annual update on April 12, 2010
Town Council 76 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-159-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:3/12/2010 Town Council
On agenda:Final action:3/22/2010
Title:Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee:
(1) the annual evaluation of Town Manager, Brandon Emmons;
(2) continued employment/services of Town Manager Emmons;
(3) Potential search for new Town Manager; and
(4) Potential appointment of Interim Town Manager.
Attachments:
Action ByDate Action ResultVer.
Town Council 77 of 80 Meeting Date: March 22, 2010
12010-159-T Version:File #:
Title
Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.074(a) "Personnel Matters, to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee:
(1) the annual evaluation of Town Manager, Brandon Emmons;
(2) continued employment/services of Town Manager Emmons;
(3) Potential search for new Town Manager; and
(4) Potential appointment of Interim Town Manager.
Town Council 78 of 80 Meeting Date: March 22, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-162-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/16/2010 Town Council
On agenda:Final action:3/22/2010
Title:Consider and take appropriate action regarding the Executive Session Item.
Attachments:
Action ByDate Action ResultVer.
Town Council 79 of 80 Meeting Date: March 22, 2010
12010-162-T Version:File #:
Title
Consider and take appropriate action regarding the Executive Session Item.
Town Council 80 of 80 Meeting Date: March 22, 2010