Agenda Packet TC 06/21/2010Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom5:00 PMMonday, June 21, 2010
Call to order and announce a quorum.
WORK SESSION (5:00 - 6:45 P.M.)
Conducted in the Public Services Conference Room
1.2010-335-T Town Council Budget Overview; discussion of the same.
Assumptions for 2010-11 Budget 06-21-10.pdf
Parks and Rec CIP Projects Tax Rate Impact 06-10.pdf
Attachments:
REGULAR SESSION 7:00 P.M.
Conducted in the Council Chambers
INVOCATION
PLEDGES:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
CITIZEN PRESENTATIONS:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Town Council 1 of 99 Meeting Date: June 17, 2010
June 21, 2010Town Council Meeting Agenda
2.2010-295-T Consider and take appropriate action regarding the Minutes dated May 17, 2010.
CORRECTION TO May 17, 2010 Minutes.pdf
May 17, 2010 Minutes.pdf
Attachments:
3.2010-336-T Consider and take appropriate action regarding the Interlocal Cooperation Agreement
for Tax Collection between Denton County and the Town of Trophy Club, and
designating Kathy DuBose, Director of Finance as the Liaison.
2010-336-T.pdfAttachments:
4.2010-337-T Consider and take appropriate action regarding the Interlocal Cooperation Agreement
for Tax Collection between Denton County and the Town of Trophy Club Public
Improvement District (PID) #1 Emergency Services (PID O & M), and designating Kathy
DuBose, Director of Finance as the Liaison.
2010-337-T.pdfAttachments:
5.2010-338-T Consider and take appropriate action regarding the Interlocal Cooperation Agreement
for Tax Collection between Denton County and the Town of Trophy Club Public
Improvement District (PID) #1 (PID I & S), and designating Kathy DuBose, Finance
Director as the Liaison.
2010-338-T.pdfAttachments:
REGULAR SESSION
6.2010-321-T Consider and take appropriate action regarding financial and variance report dated May
2010.
7.2010-323-T Consider and take appropriate action regarding the SEMO report and/or the
Intergovernmental Contract for Employee Services between the Town of Trophy Club
and TCMUD No. 1.
8.2010-324-T Consider and take appropriate action regarding the scheduling of quarterly Joint
Sessions with TCMUD1.
9.2010-325-T Consider and take appropriate action regarding a Memorandum of Understanding
(MOU) between the Town of Trophy Club, the City of Lewisville, Town of Flower Mound,
City of The Colony and the City of Roanoke to establish a regular rotation of the shared
representation on the Regional Transportation Council
MOU-RTC Rotation.pdfAttachments:
10.2010-327-T Consider and take appropriate action regarding an Interlocal Agreement between the
Town of Trophy Club and the Texas Department of Transportation pursuant to Section
702.003 of the Texas Transportation Code for the purpose of receiving "Scofflaw"
services to prevent those persons with outstanding fines and warrants for violations of
traffic laws pending in the Town's Municipal Court from registering their motor vehicles
until such fines or warrants are resolved.
Scofflaw Law Letter.pdf
Res. 2010-11 Scofflaw with EXHIBIT.pdf
Attachments:
Town Council 2 of 99 Meeting Date: June 17, 2010
June 21, 2010Town Council Meeting Agenda
11.2010-339-T Fire Chief Thomas to provide an update on the bid award for Computer Aided
Dispatching (CAD); discussion of the same.
12.2010-331-T Items for future Agendas.
Items for Future Agendas.pdfAttachments:
13.2010-329-T Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad Construction
14.2010-328-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
15.2010-332-T Presentation of a progress report on the Highlands of Trophy Club Public Improvement
District #1; consideration and appropriate action regarding same.
EXECUTIVE SESSION
16.2010-333-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.071 "Consultation with Attorney" to consult
with the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflict with the Texas Open Meetings Act, for the purpose
of receiving legal advice regarding the Highlands of Trophy Club Public Improvement
District #1 and related development matters.
RECONVENE INTO REGULAR SESSION
17.2010-334-T Consider and take appropriate action regarding Executive Session Item 2010-333.
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council 3 of 99 Meeting Date: June 17, 2010
June 21, 2010Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, June 17, 2010 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
___________________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Town Council 4 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-335-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Town Council Budget Overview; discussion of the same.
Attachments:Assumptions for 2010-11 Budget 06-21-10.pdf
Parks and Rec CIP Projects Tax Rate Impact 06-10.pdf
Action ByDate Action ResultVer.
Town Council 5 of 99 Meeting Date: June 17, 2010
12010-335-T Version:File #:
Title
Town Council Budget Overview; discussion of the same.
Body
1) Acting Town Manager’s memo and Departmental Business Plans (will be provided under separate cover and
hardcopies will be available at the workshop)
2) Budget Assumptions
3) Parks Capital Improvement Tax Rate Impact Analysis
Town Council 6 of 99 Meeting Date: June 17, 2010
TOWN OF TROPHY CLUB
2010-2011 BUDGET ASSUMPTIONS
BUDGET DEVELOPMENT
Balanced budget - Management will present a proposed budget focused on financial
stability with resources equal to or in excess of expenditures.
Revenue projections – Revenue projections will be based on historical and current trends
• Projections will include the estimated impact of completed new development
• Projections will include conservative estimates for prospective development
• Grants and outside funding to augment resources will be actively pursued
Management review – The Management Team (Acting Town Manager and Department
Directors) will review Council goals and objectives in relation to current service and
program levels. Management will also review and analyze current fees for service and fee
structures.
Capital Improvements - Management will present a 5 Year Capital Improvement Program
including estimated costs of projects and funding scenarios.
REVENUES
Property tax – Assessed valuation growth scenarios:
• 0%, 2%, and 4%
Sales tax – Remain at prior year (08-09) actual
• Current year-to-date collections are 1.2% under prior year-to-date actual
Franchise fees – Projected based on Franchisee’s estimate and trends
• Current year actual for gas and electric below prior year
Development related fees – Projection of 150 new homes to be built in 2010-11
• Developer fees – Based on current trend and developer’s projection of 150 homes
• Building permits – Based on current trends for “building ready lots” in
neighborhoods where platting and infrastructure construction is complete
• Other fees – Based on departmental estimates
Town Council 7 of 99 Meeting Date: June 17, 2010
Public safety – Based on departmental projections
• Emergency Medical Services (EMS) – Based on current trend and current pledges
from Denton and Tarrant Counties
• Municipal Court Fines/Fees – Based on current trends
• Grants – Based on approved grants. Will continue active pursuit of available
grants (although not included in budget projections)
Park and Pool – Based on departmental projections
• Park – Based on current activity levels
• Pool – Based on projected activity and fee structure
• Athletic Programs – Based on current level with no increase (currently at field
saturation)
• Recreation Programs – Based on current level with some minor additional
programming
Intergovernmental – Based on departmental projections
• Transfer from EDC – Based on current contribution for park debt service
• Transfer from MUD – Based on current $10,000 contribution for July 4th Celebration
Other revenues – Based on history, current trends and contracts
• Interest Income – Based on current trend
• Nextel Tower Lease – Based on contract
EXPENDITURES
Service and program levels – The Management Team will review current service and
program levels based on Council goals and objectives.
Future replacement program – The proposed budget will include funding options for future
replacement of technology, equipment, and vehicles.
Capital improvement projects – The proposed budget will include the financial impact of
current and future capital improvement projects.
FUND BALANCE
Adequate fund balance – The proposed budget will provide an adequate ending fund
balance.
Use of fund balance – Any use of fund balance will be for one-time expenditures.
Town Council 8 of 99 Meeting Date: June 17, 2010
Town of Trophy Club
Parks and Recreation
Capital Improvement
Tax Rate Impact
June 2010
2009‐2010 2009‐2010 2010‐2011 2011‐2012
O&M Costs O&M Costs O&M Costs O&M Costs
Project Paid by Town Paid by EDC4A Paid by Town Paid by Town
O & M Costs
Pre 2009 Bond Election:
Medians (PID)0 0 110,000 (1)115,500
Lakes and Trails (PID)0 0 17,000 18,000
Spray Park (PID)0 15,000 (2)22,000 23,000
Northeast Park (PID)0 20,000 (2)10,000 58,000
Northwest Park (PID)0 25,000 26,000
Total Pre‐Bond Election ‐$ 35,000$ 184,000$ 240,500$
2009 Bond Election Related:
Northeast Park 0 0 ‐ 23,000
Northwest Park 0 0 25,000 107,000
Harmony Park:
Spray Pad 0 0 10,000 11,000
Field Lights 0 0 2,000 2,100
Total Bond Election Related ‐$ ‐$ 37,000$ 143,100$
Total O & M Costs ‐$ 35,000$ 221,000$ 383,600$
2009 Bond Election Debt Service
2010 $5M General Obligation Bonds ‐$ ‐$ 350,000$ 350,000$ (3)
Tax Rate Increase (4)Cumulative
O&M Component Increase
Pre 2009 Bond Election 0.0245$ 0.0075$ 0.0320$
2009 Bond Election Related 0.0050 0.0141 0.0191
Total O&M Component Increase 0.0295 0.0216 0.0511
Debt Service Component Increase 0.0467 ‐ 0.0467
0.0762$ 0.0216$ 0.0978$
Average Tax Increase (5)200$ 57$ 257$
(1) Town to take possession in fiscal year 2010‐2011
(2) Paid by EDC4A for 2009‐2010
(3) Based on actual debt service
(4) Based on 2009 Taxable Ad Valorem Value
(5) Based on 2009 average home value of $262,591
Town Council 9 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-295-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:5/24/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the Minutes dated May 17, 2010.
Attachments:CORRECTION TO May 17, 2010 Minutes.pdf
May 17, 2010 Minutes.pdf
Action ByDate Action ResultVer.
Town Council6/7/2010 1
Town Council 10 of 99 Meeting Date: June 17, 2010
12010-295-T Version:File #:
Title
Consider and take appropriate action regarding the Minutes dated May 17, 2010.
...Body
This item was pulled from the June 7, 2010 meeting for clarification of Item 16. Both the correction and revised Minutes
are attached.
Town Council 11 of 99 Meeting Date: June 17, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 17, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May
17, 2010. The meeting was held within the boundaries of the Town and was open to the public.
16. 2010-288-T Consider and take appropriate action regarding an Ordinance
amending Section 8.12, entitled “Community Pool” of Article VIII entitled,
“Schedule of Fees” of Chapter 1, entitled “Administration” of the Code of
Ordinances, implementing pool admission fees.
Mayor White stated that on January 5, 2010, the Park and Recreation Board considered
implementing pool admission fees.
Pearl Ford, 2 Spring Creek Court - Questioned if the Swim Team would be charged fees.
Jim Budarf, 547 Indian Creek Court – Questioned if residents would see a decrease in taxes once
fees are implemented.
Mayor White explained that the bonds are utilized specifically for the building the pools and
splash park, the fees are for maintenance. Council member Stotts added that there is no way to
offset the fees at this point. From Audio “Council member Stotts stated that the P & R Board knew
that charging this fee and if things went super well with the sale of the passes and all that, we
know that will make approximately $18 – 25,000 to the Town which would come close to covering
the cost of operating the Splash Pad, that is it. The pool operational costs, if I remember
correctly, is right around six figures, to run that thing, just for the season, just that alone, so, there
is really no way to offset it at this point, you know to (UNAUDIBLE - make a linkage like that) I
mean, I would love to, but the good thing is that I think it will at least keep us from having to
automatically turn around and have to go cut away on someplace else in the P & R or Town
budget to make it work.” Changed to “Council member Stotts stated that if all goes well with the
sale of the seasonal passes, the Town would make approximately, $18 to 25,000, which would
come close to covering the cost of operating the Splash Pad and that is it. The operational cost
of the pool is approximately six figures.”
Minutes dated May 17, 2010 1Town Council 12 of 99 Meeting Date: June 17, 2010
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 17, 2010 7:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May
17, 2010. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Glenn Strother Mayor Pro Tem
Susan Edstrom Council Member
Philip Sterling Council Member
Bill Rose Council Member
J.D. Stotts Council Member (Elect)
Margi Cantrell Council Member (Elect)
Larry Hoover Council Member (Elect)
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Acting Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Kathy DuBose Finance Director
Chris King Building Inspector
Adam Adams Parks Director
Mayor White announced the date of May 17, 2010, called to meeting to order and
announced a quorum at 7:00 p.m.
Invocation offered by Fire Chief Danny Thomas.
Pledges led by Parks & Recreation Director Adam Adams.
Mayor White explained the proceedings for the meeting.
TCMUD No. 1 Co-President, Dean Henry announced a quorum. The following Directors
were in attendance: Jim Budarf, Jim Thomas, Dean Henry, Gary Cantrell, Steven Kohs, Jim
Hase and Kevin Carr.
CITIZEN PRESENTATIONS
Jim Thomas, 7 Meadowbrook Lane – (See attached)
Karen Passiak, 18 Overhill Drive – Thanked all who voted for her and Council members Edstrom
and Sterling and congratulated the new Council members.
Minutes dated May 17, 2010 1Town Council 13 of 99 Meeting Date: June 17, 2010
CONSENT AGENDA
1. 2010-174-T Consider and take appropriate action regarding the Minutes dated
March 22, 2010.
2. 2010-219-T Consider and take appropriate action regarding the Minutes dated April
12, 2010.
3. 2010-265-T Consider and take appropriate action regarding the Minutes dated April
26, 2010.
4. 2010-254-T Consider and take appropriate action regarding an Interlocal
Agreement between the Town of Trophy Club and Tarrant County Emergency
Services District No. One for the use of Town's personnel and equipment to
provide Emergency Medical Services to specified service areas outside of the
boundaries of the Town of Trophy Club, and authorizing the Mayor or her designee
to execute necessary documents.
Mayor White noted corrections made to the April 26, 2010 Minutes.
Motion made by Edstrom, seconded by Rose to approve the Consent Agenda Items 2 – 5 with
the corrections to the April 26, 2010 Minutes.
Motion passed unanimously without any discussion.
PUBLIC HEARING
TIME OPENED: 7:12 p.m.
5. 2010-241-T Public Hearing to Consider an Amendment to PD-Planned Development
District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15
P&Z by amending Exhibit "B" - Development Standards, Section III. "Definitions"
and Section IV. "Lot Type Regulations" for Lot Types 1, 2, 3, and 4, and other
miscellaneous changes to PD-27 as necessary regarding this request. Applicant:
High Trophy Development, LLC, Represented by Steve Lenart, Lenart Development
Company, LLC (PD AMD-10-034).
Mayor White stated that this request was discussed in detail at the Planning & Zoning
Commission meeting on May 6, 2010. At the suggestion and recommendation of the Building
Inspector, Chris King, the Commission is making a recommendation to Council that Lot Coverage
remain as is for all lot types in The Highlands, but, for Lot Types 1, 2, 3, and 4 (only), an
additional 3% lot coverage be allowed for “Open Air Structures” only. Lot Type 5 is excluded from
the additional 3% lot coverage as Lot Type 5 lots are smaller in size -- minimum 5,250 sq. ft. lot
size -- and already are allowed 50%-60% lot coverage. Giving a 3% allowance to Lot Types 1
through 4 for an open air structure will allow staff to have guidance and flexibility with the builders
for these types of structures in The Highlands. Staff will track the allowances for each lot.
No one addressed the Council.
TIME CLOSED: 7:13 p.m.
REGULAR SESSION
6. 2010-242-T Consider and take appropriate action regarding an Amendment to PD-
Planned Development District No. 27, known as The Highlands at Trophy Club,
Ordinance No. 2007-15 P&Z by amending Exhibit "B" - Development Standards,
Minutes dated May 17, 2010 2Town Council 14 of 99 Meeting Date: June 17, 2010
Motion made by Edstrom, seconded by Rose to approve an Amendment to PD-Planned
Development District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15
P&Z by amending Exhibit "B" - Development Standards, Section III. "Definitions" and Section IV.
"Lot Type Regulations" for Lot Types 1, 2, 3, and 4, and other miscellaneous changes to PD-27
as necessary regarding this request.
Motion passed unanimously without any discussion.
7. 2010-135-T Consider and take appropriate action regarding a Preliminary Plat for an
approximate 46.413 acre tract of land situated in the R. Allen Survey, Abstract No. 5,
to be known as Neighborhood 8 of The Highlands at Trophy Club. Applicant: Jacobs
Engineering Group Inc. on behalf of Lennar Homes of Texas. (PP-10-018)
Mayor White stated the Preliminary Plat was approved by the Planning and Zoning Committee.
Motion made by Edstrom, seconded by Strother to approve a Preliminary Plat for an approximate
46.413 acre tract of land situated in the R. Allen Survey, Abstract No. 5, to be known as
Neighborhood 8 of The Highlands at Trophy Club.
Council member Rose stated his concerns with the following:
Differences of setback on some lots
The note regarding minimum 50 or 55 feet width lot differences
Drainage issues
The 15 foot pipeline easement
Rose clarified that his concerns will be resolved in the final plat.
Motion passed unanimously without further discussion.
8. 2010-294-T Presentation of the second quarter report for 2009-2010 fiscal year
through March 2010; discussion of same.
Presentation only, no action. (Presentation attached.)
Acting Town Manager Seidel announced that the Town has been awarded the Government
Financial Officers Association (GFOA) Distinguished Budget Award for the first time in our history.
There were only 109 municipalities in Texas that received this award and only 1,100 in the US
and Canada (that includes ALL government entities, i.e. school districts, counties, cities, states,
etc).
9. 2010-257-T Consider and take appropriate action regarding financial and variance
report dated April 2010.
Mayor White questioned the franchise fee and commented that revenues for building permits are
at 80% of the budget which is exciting. Finance Director Kathy DuBose explained that TXU is the
largest franchise fee and that it comes in late in the year.
Motion made by Edstrom, seconded by Sterling to approve the financial and variance report
dated April 2010.
Motion passed unanimously without further discussion.
Minutes dated May 17, 2010 3Town Council 15 of 99 Meeting Date: June 17, 2010
10. 2010-259-T Consider and take appropriate action regarding an Ordinance
canvassing the returns and declaring the results of the Joint General and Special
Election held on May 8.
Mayor White thanked all of the Election Workers for all of their hard work
Mayor White corrected the total votes cast in the Ordinance is 1,310 not 1,610 as stated.
Motion made by Edstrom, seconded by Strother to approve an Ordinance canvassing the returns
and declaring the results of the Joint General and Special Election held on May 8, 2010 for the
purpose of electing one (1) Council Member for Place #2, one (1) Council Member for Place #3,
one (1) Council Member for Place #4, and one (1) Council Member for Place #5, and for the
purpose of submitting Proposition One reauthorizing the local sales and use tax in the Town at a
rate of one-fourth of one percent (0.25%) to continue providing revenue for maintenance and
repair of municipal streets, to the qualified voters of the Town, and providing an effective date, as
amended.
Motion passed unanimously without further discussion.
11. 2010-260-T Remarks by outgoing Council Members.
Mayor White presented gifts to Council members Edstrom (1999-10), Sterling (2006-10) and
Wilson (2006-10).
Council members Edstrom and Sterling made outgoing remarks.
The following citizens thanked Council members Edstrom and Sterling for their service.
Barry Huizenga, 120 Greenhill Trail
Jodi Ashby, 4 Mesa Verde Ct
Dave Edstrom, 269 Oak Hill Drive
Bill Matthai, 500 Indian Creek
Jason McGrew, 18 Hunters Ridge Lane
Nick Sanders, 7 Hayes Court
Lynda Sanders, 7 Hayes Court
No action taken.
Council took a brief recess.
Council reconvened into Session.
12. 2010-261-T Oath of Office to be administered by Municipal Court Judge, Mark
Chambers, Presentation of Certificate of Election from the Mayor to Incoming
Council Members and remarks by Incoming Council Members.
Municipal Judge Mark Chambers administered the Oaths of Office for J.D. Stotts – Place 2, Margi
Cantrell – Place 3, Larry Hoover – Place 4 and Glenn Strother – Place 5. Mayor White presented
Certificates of Election to the four and all made brief remarks.
Kathleen Wilson, 34 Meadowbrook Lane – Welcomed and congratulated the new Council
members.
Minutes dated May 17, 2010 4Town Council 16 of 99 Meeting Date: June 17, 2010
13. 2010-255-T Staff to provide a recap of the Arbor Day festivities, discussion of
same.
Parks Director Adam Adams provided a recap of the Arbor Day festivities. (Presentation
attached.)
No action taken.
14. 2010-253-T Consider and take appropriate action regarding an Agreement between
the Town of Trophy Club and JPMorgan Chase Bank, N.A. for participation in
procurement cards and corporate travel charge card programs.
Mayor White explained that the agreement transfers the Town’s current Bank of America
procurement card program to the State of Texas' program through JP Morgan Chase. The
agreement merely changes the bank not the process.
Motion made by Rose, seconded by Cantrell to approve an Agreement between the Town of
Trophy Club and JPMorgan Chase Bank, N.A. for participation in procurement cards and
corporate travel charge card programs.
Motion passed unanimously without any discussion.
15. 2010-256-T Consider and take appropriate action regarding the submission of the
Assistance to Firefighters Grant (AFG), and authorizing the Mayor or her designee
to execute necessary documents.
Mayor White stated that this year’s grant application for the Assistance to Firefighters Grant
(AFG) will be used to enhance and upgrade emergency medical equipment.
Fire Chief Thomas explained that there are three parts to this Grant; AFG, State Homeland and
Forest. The request for this application will be $80,000 with a cost share of 5% at $4,000. The
grant share will be added to the 2010-11 Budget.
Acting Town Manager Seidel commended the Fire, Police and Parks departments for being
aggressive and creative in finding alternative funding solutions to supplement their budgets.
Motion made by Strother, seconded by Rose to approve the submission of the Assistance to
Firefighters Grant (AFG), and authorizing the Mayor or her designee to execute necessary
documents.
Motion passed unanimously without further discussion.
16. 2010-288-T Consider and take appropriate action regarding an Ordinance
amending Section 8.12, entitled “Community Pool” of Article VIII entitled,
“Schedule of Fees” of Chapter 1, entitled “Administration” of the Code of
Ordinances, implementing pool admission fees.
Mayor White stated that on January 5, 2010, the Park and Recreation Board considered
implementing pool admission fees.
Pearl Ford, 2 Spring Creek Court - Questioned if the Swim Team would be charged fees.
Jim Budarf, 547 Indian Creek Court – Questioned if residents would see a decrease in taxes once
fees are implemented.
Minutes dated May 17, 2010 5Town Council 17 of 99 Meeting Date: June 17, 2010
Mayor White explained that the bonds are utilized specifically for the building the pools and
splash park, the fees are for maintenance. Council member Stotts stated that if all goes well with
the sale of the seasonal passes, the Town would make approximately, $18 to 25,000, which
would come close to covering the cost of operating the Splash Pad and that is it. The operational
cost of the pool is approximately six figures.
Council member Cantrell suggested that the Council consider a flat fee of $65 for resident family.
Council member Stotts agreed that the fees need to be simple. Stotts said that he was
discouraged that Council did not discuss this in April when Parks Director Adams first asked the
former Town Manager to add an item to the agenda.
Council member Rose suggested that ‘off season’ be defined.
Parks Director Adams explained that in an effort to advertise pool fees, fees will not be charged
the first week the pool is opened.
Motion made by Stotts, seconded by Strother to approve an Ordinance amending Section 8.12,
entitled “Community Pool” of Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled
“Administration” of the Code of Ordinances, implementing pool admission fees, with a fixed family
resident fee of $65 and non-resident rate fee of $200, adding the definition of off season (Off
Season Daily Rate means the period outside of the normal operating season of the pool),
effective June 5.
Nick Sanders, 7 Hayes Court – Does not support or agree that Council should implement fees.
Council member Hoover agreed that fees should not be charged. Hoover disliked the argument
that other cities charge, as he does not live in other cities, he lives in Trophy Club.
Council discussed who is covered under the family registration. Parks Director Adams explained
that the registration system is well versed to work with extended families
Council member Stotts called the question
Mayor Pro Tem Strother commented that fees have been discussed during previous year’s
budget sessions and the Council has to consider the tax rate and fees when determining how to
provide the level of services requested by the residents.
Mayor White allowed comments from:
Gary Cantrell, 1105 Sunset Drive
Jim Thomas, 7 Meadowbrook Lane
Motion passed 5:1, with Hoover voting against.
Mayor White moved up item #18.
18. 2010-208-T Consider and take appropriate action regarding the Town Council's
relationship with TCMUD No. 1 relative to the SEMO status and to the hiring of a
new Town Manager.
TCMUD No. 1 Director Jim Hase gave a brief history of the SEMO Committee and explained the
services that would be split.
Mayor White said that former Town Manager Emmons, Mayor Pro Tem Strother, Council member
Rose and herself met and discussed the options. White explained that the option presented
keeps everyone on the same insurance and same financial systems, yet the details of the daily
operations will fall back on the respective managers.
Minutes dated May 17, 2010 6Town Council 18 of 99 Meeting Date: June 17, 2010
Acting Town Manager Seidel said that he has had several discussions with District Manager
Robert Scott regarding the details, but first, they need direction from the Council and TCMUD1
Board.
The Council discussed financial integration, confirmed that the figures provided are from last
year’s budget and that Council would be voting to approve Column C.1.
Mayor Pro Tem Strother thanked the SEMO Committee for their work. Strother explained that the
Town will have a contract for services with the MUD for certain services and the purpose of action
tonight is to allow both entities to begin working on their budgets. Strother verified that the Council
is depending on Acting Town Manager Seidel to fine tune the details with the MUD District
Manager.
Town Attorney Patricia Adams counseled that the motion should include the option or the column.
Mayor White said that the amount cannot be final until the actual Agreement with the business
points is decided upon.
Motion made by Strother, seconded by Stotts to authorize staff to draft a contract for services with
TCMUD No. 1, starting in the amount of $228,075.63 for FY 2010-11, that can be adjusted as
agreed upon by both boards.
Nick Sanders, 7 Hayes Court – Asked the Council to reconsider locking in a specific amount until
the details can be worked out.
Town Attorney Adams stated that a specific amount does not need to be set yet, the Council just
needs to approve an overall plan. Adams said that she has been working with MUD Secretary
Mary Moore, trying to get the concepts down and leaving blanks where the numbers will be. This
item will not be ultimately approved until Council approves the Contract document outlining all
details.
TCMUD No. 1 Director Jim Hase stated that $228,075.63 is the number currently before the
house, but it could change slightly as the budget process goes forward.
Mayor Pro Tem Strother said that he wanted to provide a number that the Council is working
towards and that both entities will be flexible with the amount.
Mayor Pro Tem Strother amended his motion that the amount of $228,075 be subject to change
based on final budget by both parties, the second agreed.
The amendment passed unanimously without further discussion.
The main motion authorizing staff to draft a contract for services with TCMUD No. 1, starting in
the amount of $228,075.63, and subject to change based on final budget by both parties, for FY
2010-11, that can be adjusted as agreed upon by both boards passed unanimously without
further discussion.
Mayor White gave a brief update of the Town Manager opening. Interviews have been completed
by the consultant with all newly elected, the former council members and the MUD District
Manager. The process will be moving forward quickly.
17. 2010-178-T Consider and take appropriate action regarding Meeting dates for the
July, August and September Regular Town Council meetings.
Acting Town Manager Seidel said that Denton County moved up their deadline for cities to adopt
a tax rate and explained the deadlines as required by the Charter.
Minutes dated May 17, 2010 7Town Council 19 of 99 Meeting Date: June 17, 2010
Finance Director Kath DuBose added that Denton County’s deadline is making the budget
process very challenging. Council is scheduled to review assumptions in June, action plans and
capital improvement plans in July, and the Management letter is due to Council in August. Acting
Town Manager Seidel and Finance Director DuBose encouraged the Council to make
appointments with them should they wish to discuss individual budgets.
Council discussed their preference of workshops or longer meetings.
Mayor White questioned if one meeting in July is adequate to conduct normal business. Acting
Town Manager Seidel stated that the holiday and vacations, it should be fine, however if
determined later, a special meeting can be called.
Council member Cantrell stated that there is a dire need for an update on the entire PID.
Town Attorney Adams responded that the PID will be covered in the budget with the annual
Service and Assessment Plan and the annual update of the Emergency Services Plan.
Acting Town Manager stated that Staff will be predicting budget assumptions on the goals the
Council set and recommended the following meeting dates:
June 21 - Regular Session - 5:00 - 7:00 P.M. (Budget Overview)
July 5 - Regular Session - Cancelled
July 19 - Regular Session - 6:00 - 7:00 P.M. (Budget Update)
August 2 - Regular Session - 5:00 - 7:00 P.M. (Proposed Budget Overview)
August 9 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
August 16 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion)
August 23 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
August 30 - If necessary - Special Session 6:00 P.M. (Budget Discussion)
September 6 - Regular Session (Labor Day) CANCEL and move to September 13
September 13 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion) 1st Public Hearing on
Tax Rate and Public Hearing on PID SAP
September 20 - Regular Session - 6:00 - 7:00 P.M. (Budget Discussion) 2nd Public Hearing on
Tax Rate, Budget Public Hearing and approve PID SAP
September 27 - Special Session 7:00 P.M - Budget Adoption, Tax Rate Adoption, Tax Roll
Approval and Vote to ratify property tax revenue
Motion made by Cantrell, seconded by Hoover to approve the meeting dates as recommended by
Staff.
Motion passed unanimously without further discussion.
19. 2010-264-T Items for future Agendas.
Council member Stotts asked for a financial and operational update on the PID going back to
January 1, 2008, the status on the PID Amenity Lakes and whether Council has accepted yet and
that the PID Administrator be present.
Council member Cantrell asked to have a timeline presented with PID update.
Acting Town Manager Seidel said that he would try to have the PID update at the first meeting in
June. Council said the second meeting in June was fine.
20. 2010-262-T Acting Town Manager Seidel's update regarding the following;
discussion of the same.
Drainage Study Update – Anticipates $150,000 for part one.
Minutes dated May 17, 2010 8Town Council 20 of 99 Meeting Date: June 17, 2010
Minutes dated May 17, 2010 9
Bobcat Blvd. – Ribbon cutting scheduled for May 26, 2010 at 10:00 a.m. Trophy Club city limit
street signs have been ordered.
Fire Department Pancake Breakfast/Hot Dog Lunch – This was a huge success on Election
Day; $759.00 was raised.
21. 2010-263-T Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
FitCities Walk with the Mayor – Continues her walks three times a week.
Mayor's Roundtable (Northwest Metroport Chamber) – The last meeting featured a
presentation on sales tax and how it is allocated. The next meeting is on the trails.
Anniversary Planning Committee – This Committee is continuing to meet and there will be a lot
of fun events planned. Sponsor letters have gone out and EDC 4B did approve funds for this
event.
Fire Station Groundbreaking – The groundbreaking was well attended.
Northwest Metroport Chamber Luncheon – The Chair, Tarra Green for the Super Bowl spoke
at the last luncheon.
National Day of Prayer – Well attended.
Westlake Ground Breaking (1938) – 1938 reroutes Precinct Line.
EDC 4 B Meeting – Planning Manager Carolyn Huggins gave a great presentation on
development.
Northwest Community Partnership – Commissioner Gary Ficus provided an update on roads in
North Tarrant.
Council member Rose encouraged the new Council members to attend the TML orientation.
Mayor White advised that Staff had already sent the new members the information.
ADJOURN
Motion to adjourn made by Rose, seconded by Strother to adjourn. Meeting adjourned at 10:45
p.m.
____________________________ ________________________________
Lisa Hennek, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council 21 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-336-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:6/14/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax
Collection between Denton County and the Town of Trophy Club, and designating Kathy DuBose,
Director of Finance as the Liaison.
Attachments:2010-336-T.pdf
Action ByDate Action ResultVer.
Town Council 22 of 99 Meeting Date: June 17, 2010
12010-336-T Version:File #:
Title
Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax Collection between Denton
County and the Town of Trophy Club, and designating Kathy DuBose, Director of Finance as the Liaison.
Body
This is an annual agreement (October 2010 - September 2011) under which Denton County serves as the tax assessor
and collector for the Town of Trophy Club. While Appraisal of properties is completed separately by Denton Centraland
TarrantAppraisal Districts, collection of taxes from property in both counties is achieved by Denton County. The fees
associated with this agreement are the same as the previous year at $0.74 per mandatory mailing: i.e. tax statements
and delinquent notices.
Recommendation:
Management recommends approval.
Town Council 23 of 99 Meeting Date: June 17, 2010
Page 1 of 11
INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION
THIS AGREEMENT is made and entered into this _____________________
day of ____________________ 2010, by and between DENTON COUNTY, a political
subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, the
City/Town of TROPHY CLUB, Denton County, Texas, also a political subdivision of
the State of Texas, hereinafter referred to as "MUNICIPALITY."
WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to
the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation
Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and;
WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY
for the COUNTY to act as tax assessor and collector for MUNICIPALITY and
COUNTY has the authority to so act;
NOW THEREFORE, COUNTY and MUNICIPALITY, for and in
consideration of the mutual promises, covenants, and agreements herein contained, do
agree as follows:
I.
The effective date of this Agreement shall be the 1st day of October, 2010. The
term of this Agreement shall be for a period of one year, from October 1, 2010, to and
through September 30, 2011. This Agreement shall be automatically renewed for an
additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY,
unless written notice of termination is provided by the terminating party to the other party
Town Council 24 of 99 Meeting Date: June 17, 2010
Page 2 of 11
prior to one hundred-fifty (150) days of the expiration date of the initial term of the
Agreement.
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for MUNICIPALITY to
the maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as tax assessor-collector for MUNICIPALITY for ad valorem tax collection for
tax year 2010, and each tax year for the duration of this Agreement. COUNTY agrees to
perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY
and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all
acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY
agrees to collect base taxes, penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all tax statements; provide monthly
collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain
both current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas
Tax Code; and to develop and maintain such other records and forms as are necessary or
required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for MUNICIPALITY and that such calculations will be provided at no
additional cost to MUNICIPALITY. The information concerning the effective and
rollback tax rates will be published in the form prescribed by the Comptroller of Public
Town Council 25 of 99 Meeting Date: June 17, 2010
Page 3 of 11
Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code.
MUNICIPALITY shall notify tax assessor-collector at least 7 days before
MUNICIPALITY wishes publication of forms specified in this section. It is understood
and agreed by the parties that the expense of publication shall be borne by
MUNICIPALITY and that COUNTY shall provide MUNICIPALITY’s billing address
to the newspaper publishing the effective and rollback tax rates.
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter-page notices as required by Sections
26.05 and 26.06 of V.T.C.A. Tax Code, if MUNICIPALITY requests such 7 days in
advance of the intended publication date. Should MUNICIPALITY vote to increase its
tax rate above the rollback tax rate the required publication of notices shall be the
responsibility of MUNICIPALITY.
5. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to MUNICIPALITY, and to promptly furnish
written reports to keep MUNICIPALITY informed of all financial information affecting
it.
6. MUNICIPALITY agrees to promptly deliver to COUNTY all records
that it has accumulated and developed in the assessment and collection of taxes, and to
cooperate in furnishing or locating any other information and records needed by
COUNTY to perform its duties under the terms and conditions of this Agreement.
7. COUNTY agrees to allow an audit of the tax records of
MUNICIPALITY in COUNTY’S possession during normal working hours with at least
Town Council 26 of 99 Meeting Date: June 17, 2010
Page 4 of 11
48 hours advance, written notice to COUNTY. The expense of any and all such audits
shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished
to COUNTY.
8. If required by MUNICIPALITY, COUNTY agrees to obtain a surety
bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the
faithful performance of the Tax Assessor/Collector’s lawful duties, will be made payable
to MUNICIPALITY and in an amount determined by the governing body of
MUNICIPALITY. The premium for any such bond shall be borne solely by
MUNICIPALITY.
9. COUNTY agrees that it will place at least quarter-page advertisements in
newspapers serving Denton County in January, 2011, as a reminder that delinquent tax
penalties will apply to all assessed taxes which are not paid by January 31, 2011. The
advertisements will be printed in each paper between January 5th and January 25th.
10. COUNTY agrees that it will post to a secure website collection reports for
MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily
basis between October 1, 2010 and March 31, 2011 and on a weekly basis between April
1, 2011 and September 30, 2011. County will provide monthly Maintenance and
Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter
referred to as “IS”) collection reports; provide monthly recap reports; and provide
monthly attorney fee collection reports.
11. MUNICIPALITY retains its right to select its own delinquent tax
collection attorney and COUNTY agrees to reasonably cooperate with the attorney
selected by MUNICIPALITY in the collection of delinquent taxes and related activities.
Town Council 27 of 99 Meeting Date: June 17, 2010
Page 5 of 11
12. MUNICIPALITY will provide COUNTY with a copy of their current tax
collection attorney contract on or before each February 1st. Also MUNICIPALITY will
provide COUNTY with notice of any change in collection attorney on or before the
effective date of the new collection attorney contract.
III.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall
ensure the performance of all duties and obligations of COUNTY; shall devote sufficient
time and attention to the execution of said duties on behalf of COUNTY in full
compliance with the terms and conditions of this Agreement; and shall provide
immediate and direct supervision of the County Tax Office employees, agents,
contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes,
terms and conditions of this Agreement for the mutual benefit of COUNTY and
MUNICIPALITY.
IV.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub-contractors
and /or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
MUNICIPALITY accepts responsibility for the acts, negligence, and/or
omissions of all MUNICIPALITY employees and agents, sub-contractors and/or
Town Council 28 of 99 Meeting Date: June 17, 2010
Page 6 of 11
contract laborers, and for those of all other persons doing work under a contract or
agreement with MUNICIPALITY to the extent allowed by law.
VI.
MUNICIPALITY understands and agrees that MUNICIPALITY, its
employees, servants, agents, and representatives shall at no time represent themselves to
be employees, servants, agents, and/or representatives of COUNTY. COUNTY
understands and agrees that COUNTY, its employees, servants, agents, and
representatives shall at no time represent themselves to be employees, servants, agents,
and/or representatives of MUNICIPALITY.
VII.
For the services rendered during the 2010 tax year, MUNICIPALITY agrees to
pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed on or about October 20th or as
soon thereafter as practical. The fee for this service will be a rate not to exceed Seventy-
four Cents ($.74) per statement. If MUNICIPALITY does not adopt a tax rate before
September 29, 2010, the tax rate for MUNICIPALITY will be set at the lower of the
effective tax rate calculated for that year or the tax rate adopted by MUNICIPALITY for
the preceding tax year. Before the fifth day after establishment of a tax rate under this
provision, MUNICIPALITY must ratify the applicable tax rate in the manner required
by Article 26.05(b) of the Texas Tax Code.
2. COUNTY will mail an additional notice during the month of March
following the initial mailing provided that MUNICIPALITY has requested such a notice
Town Council 29 of 99 Meeting Date: June 17, 2010
Page 7 of 11
on or before February 28th. The fee for this service will be a rate not to exceed Seventy-
four Cents ($.74) per statement.
3. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the
requirements of Section 33.11 of the Texas Property Tax Code to the owner of each
parcel. The fee for this service will be a rate not to exceed Seventy-four Cents ($.74) per
statement
4. At least 30 days, but no more than 60 days, prior to July 1st, and following
the initial mailing, COUNTY will mail a delinquent tax statement meeting the
requirements of Section 33.07 of the Texas Property Tax Code will be mailed. The fee
for this service will be a rate not to exceed Seventy-four Cents ($.74) per statement.
6. In event of a successful rollback election which takes place after tax bills
for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a
programming charge of $5,000.00. COUNTY will mail corrected statements to the
owner of each parcel. COUNTY will charge a fee for this service will be a rate not to
exceed Seventy-four Cents ($.74) per statement. When a refund is required per Property
Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in
addition to the corrected statement mailing costs. Issuance of refunds, in the event of a
successful rollback election, will be the responsibility of the COUNTY.
MUNICIPALITY will be billed for the refunds, postage and processing fees.
7. MUNICIPALITY understands and agrees that COUNTY will bill
MUNICIPALITY following each mailing for which charges are permitted. Payment is
due upon receipt of the statement. If MUNICIPALITY fails to pay COUNTY for
Town Council 30 of 99 Meeting Date: June 17, 2010
Page 8 of 11
mailing fees by the 61st day after billing, COUNTY will withhold the billed amount from
collections to satisfy the debt by authority of Section 6.27 of the Texas Property Tax
Code.
8. MUNICIPALITY further understands and agrees that COUNTY (at its
sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for
any renewal year of this Agreement, provided that COUNTY gives written notice to
MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the
Agreement.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY’s
depositories as designated:
1. For deposits of tax, penalties, and interest, payment shall be by wire
transfer or by check sent by mail to MUNICIPALITY's depository accounts only, and
segregated into the appropriate MO and IS accounts.
2. If MUNICIPALITY uses the same depository as COUNTY, the deposits
of tax, penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that from October 1, 2010 through March 31, 2011, deposits will be made daily and from
April 1, 2011, through September 30, 2011, deposits will be made weekly. For end of
month reporting, there will be a deposit made at the end of each month. It is expressly
understood, however, that this obligation of COUNTY shall not survive termination of
Town Council 31 of 99 Meeting Date: June 17, 2010
Page 9 of 11
this Agreement, whether by termination by either party or by failure of the parties to
renew this Agreement.
IX.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in which
notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
X.
This Agreement represents the entire agreement between MUNICIPALITY and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both MUNICIPALITY and COUNTY or those
authorized to sign on behalf of those governing bodies.
XI.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
MUNICIPALITY:
The City/Town of Trophy Club
100 Municipal
Trophy Club, TX 76262
Telephone: 682-831-4512
Contact: Lisa Hennek
Town Council 32 of 99 Meeting Date: June 17, 2010
Page 10 of 11
XII.
MUNICIPALITY hereby designates _____________________ to act on behalf
of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the
performance of all duties and obligations of MUNICIPALITY as stated in this
Agreement. MUNICIPALITY’s designee shall devote sufficient time and attention to
the execution of said duties on behalf of MUNICIPALITY in full compliance with the
terms and conditions of this Agreement; shall provide immediate and direct supervision
of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers,
if any, in the furtherance of the purposes, terms and conditions of this Agreement for the
mutual benefit of MUNICIPALITY and COUNTY.
XIII.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XIV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
Town Council 33 of 99 Meeting Date: June 17, 2010
Page 11 of 11
Executed in duplicate originals this, ___________day of _______________ 2010.
COUNTY MUNICIPALITY
Denton County City/Town of Trophy Club
110 West Hickory 100 Municipal
Denton, Texas 76201 Trophy Club, Texas 76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title: _________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Cynthia Mitchell Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
_______________________________ ______________________________
Steve Mossman Kim Gilles
Denton County Denton County
Tax Assessor/Collector Assistant District Attorney
Town Council 34 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-337-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:6/14/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax
Collection between Denton County and the Town of Trophy Club Public Improvement District (PID) #1
Emergency Services (PID O & M), and designating Kathy DuBose, Director of Finance as the Liaison.
Attachments:2010-337-T.pdf
Action ByDate Action ResultVer.
Town Council 35 of 99 Meeting Date: June 17, 2010
12010-337-T Version:File #:
Title
Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax Collection between Denton
County and the Town of Trophy Club Public Improvement District (PID) #1 Emergency Services (PID O & M), and
designating Kathy DuBose, Director of Finance as the Liaison.
Body
This is an annual agreement (October 2010 - September 2011) under which Denton County serves as the tax assessor
and collector for the Townof Trophy Club Public Improvement District (PID) #1 Emergency Services (PID O & M). While
Appraisal of properties is completed separately by Denton CentralAppraisal Districts, collection of taxes from property is
achieved by Denton County. The fees associated with this agreement are the same as the previous year at $0.74 per
mandatory mailing: i.e. tax statements and delinquent notices.
Recommendation:
Management recommends approval.
Town Council 36 of 99 Meeting Date: June 17, 2010
Page 1 of 11
INTERLOCAL COOPERATION AGREEMENT –TAX COLLECTION
THIS AGREEMENT is made and entered into this __________ day of
_____________ 2010, by and between DENTON COUNTY, a political subdivision
of the State of Texas, hereinafter referred to as "COUNTY," and TOWN OF TROPHY
CLUB PID # 1 EMERG SERVICES, Denton County, Texas, also a political
subdivision of the State of Texas operating under Chapter 775, Texas Health & Safety
Code, hereinafter referred to as "DISTRICT."
WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the
provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act,
and V.T.C.A., Tax Code, Section 6.24; and
WHEREAS, Section 775.074(e) states the Denton County Tax Assessor-
Collector is the ad valorem tax assessor-collector for the DISTRICT;
NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of
the mutual promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date of this Agreement shall be the 1st day of October 2010. The
term of this Agreement shall be for the period from for a period of one year from,
October 1, 2010 to and through September 30, 2011. This Agreement shall be
automatically renewed for multiple, additional one (1) year terms at the discretion of the
COUNTY and DISTRICT, unless written notice of termination is provided by the
terminating party to the other party prior to one hundred-fifty (150) days of the expiration
date of the initial term of the Agreement.
Town Council 37 of 99 Meeting Date: June 17, 2010
Page 2 of 11
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for DISTRICT to the
maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as tax assessor-collector for DISTRICT for ad valorem tax collection for tax year
2010, and each subsequent tax year for the duration of this Agreement. COUNTY agrees
to perform all necessary ad valorem assessing and collecting duties for DISTRICT and
DISTRICT does hereby expressly authorize COUNTY to do and perform all acts
necessary and proper to assess and collect taxes for DISTRICT. COUNTY agrees to
collect base taxes, penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all tax statements; provide monthly
collection reports to DISTRICT; prepare tax certificates; develop and maintain both
current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas
Property Tax Code; and to develop and maintain such other records and forms as are
necessary or required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for DISTRICT and that such calculations will be provided at no
additional cost to DISTRICT. The information concerning the effective and rollback tax
rates will be published in the form prescribed by the Comptroller of Public Accounts of
the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. DISTRICT
Town Council 38 of 99 Meeting Date: June 17, 2010
Page 3 of 11
shall notify tax assessor-collector at least 7 days before DISTRICT wishes publication of
forms specified in this section. It is understood and agreed by the parties that the expense
of publication shall be borne by DISTRICT and that COUNTY shall provide
DISTRICT’s billing address to the newspaper publishing the effective and rollback tax
rates.
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter-page notices as required by Sections
26.05 and 26.06, Tax Code, if DISTRICT requests such 7 days in advance of the
intended publication date. Should DISTRICT vote to increase its tax rate above the
rollback tax rate the required publication of notices shall be the responsibility of
DISTRICT.
5. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to DISTRICT, and to promptly furnish written
reports to keep DISTRICT informed of all financial information affecting it.
6. DISTRICT agrees to promptly deliver to COUNTY all records that it has
accumulated and developed in the assessment and collection of taxes, and to cooperate in
furnishing or locating any other information and records needed by COUNTY to perform
its duties under the terms and conditions of this Agreement.
7. COUNTY agrees to allow an audit of the tax records of DISTRICT in
COUNTY’S possession during normal working hours with at least 48 hours advance,
written notice to COUNTY. The expense of any and all such audits shall be paid by
DISTRICT. A copy of any and all such audits shall be furnished to COUNTY.
Town Council 39 of 99 Meeting Date: June 17, 2010
Page 4 of 11
8. If required by DISTRICT, COUNTY agrees to obtain a surety bond for
the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful
performance of the Tax Assessor/Collector’s lawful duties, will be made payable to
DISTRICT and in an amount determined by the governing body of DISTRICT. The
premium for any such bond shall be borne solely by DISTRICT.
9. COUNTY agrees that it will place at least quarter-page advertisements in
newspapers serving Denton County in January, 2011, as a reminder that delinquent tax
penalties will apply to all assessed taxes which are not paid by January 31, 2011. The
advertisements will be printed in each paper between January 5th and January 25th.
10. COUNTY agrees that it will post to a secure website collection reports for
DISTRICT listing current taxes, delinquent taxes, penalties and interest on a daily basis
between October 1, 2010 and March 31, 2011 and on a weekly basis between April 1,
2011 and September 30, 2011; COUNTY will provide monthly Maintenance and
Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter
referred to as “IS”) collection reports; provide monthly recap reports; and provide
monthly attorney fee collection reports.
11. DISTRICT retains its right to select its own delinquent tax collection
attorney and COUNTY agrees to reasonably cooperate with the attorney selected by
DISTRICT in the collection of delinquent taxes and related activities.
12. DISTRICT will provide COUNTY with a copy of their current tax
collection attorney contract on or before each February 1st. Also DISTRICT will
provide COUNTY with notice of any change in collection attorney on or before the
effective date of the new collection attorney contract.
Town Council 40 of 99 Meeting Date: June 17, 2010
Page 5 of 11
III.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
DISTRICT. The County Tax Assessor/Collector, and/or his/her designee, shall ensure
the performance of all duties and obligations of COUNTY; shall devote sufficient time
and attention to the execution of said duties on behalf of COUNTY in full compliance
with the terms and conditions of this Agreement; and shall provide immediate and direct
supervision of the County Tax Office employees, agents, contractors, subcontractors,
and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
Agreement for the mutual benefit of COUNTY and DISTRICT.
IV.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub-contractors
and/or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all
DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those
of all other persons doing work under a contract or agreement with DISTRICT to the
extent allowed by law.
VI.
DISTRICT understands and agrees that DISTRICT, its employees, servants,
agents, and representatives shall at no time represent themselves to be employees,
Town Council 41 of 99 Meeting Date: June 17, 2010
Page 6 of 11
servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees
that COUNTY, its employees, servants, agents, and representatives shall at no time
represent themselves to be employees, servants, agents, and/or representatives of
DISTRICT.
VII.
For the services rendered during the 2010 tax year, DISTRICT agrees to pay
COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed on or about October 20th or as
soon thereafter as practical. The fee for this service will be a rate not to exceed Seventy-
four Cents ($.74) per statement. If DISTRICT does not adopt a tax rate before
September 29, 2010, the tax rate for DISTRICT will be set at the lower of the effective
tax rate calculated for that year or the tax rate adopted by DISTRICT for the preceding
tax year. Before the fifth day after establishment of a tax rate under this provision,
DISTRICT must ratify the applicable tax rate in the manner required by Article 26.05(b)
of the Texas Property Tax Code.
2. An additional notice will be sent during the month of March following the
initial mailing provided that DISTRICT has requested such a notice on or before
February 28th. The fee for this service will be a rate not to exceed Seventy-four Cents
($.74) per statement.
3. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, a delinquent tax statement meeting the requirements of
Town Council 42 of 99 Meeting Date: June 17, 2010
Page 7 of 11
Section 33.11 of the Texas Property Tax Code will be mailed. The fee for this service
will be a rate not to exceed Seventy-four Cents ($.74) per statement.
4. At least 30 days, but no more than 60 days, prior to July 1st, and following
the initial mailing, a delinquent tax statement meeting the requirements of Section 33.07
of the Texas Property Tax Code will be mailed. The fee for this service will be a rate not
to exceed Seventy-four Cents ($.74) per statement.
5. In event of a successful rollback election which takes place after tax bills
for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming
charge of $5,000.00. COUNTY will mail corrected statements to the owner of each
property. COUNTY will charge a fee for this service at a rate not to exceed Seventy-
four Cents ($.74) per statement Property Tax Code Section 26.07 (f). When a refund is
required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25
processing fee per check, in addition to the corrected statement mailing costs. Issuance
of refunds, in the event of a successful rollback election, will be the responsibility of the
COUNTY. DISTRICT will be billed for the refunds, postage and processing fees.
6. DISTRICT understands and agrees that COUNTY will bill DISTRICT
following each mailing for which charges are permitted. Payment is due upon receipt of
the statement. If DISTRICT fails to pay COUNTY for mailing fees by the 61st day after
billing, COUNTY will withhold the billed amount from collections to satisfy the debt by
authority of Section 6.27 of the Texas Property Tax Code.
7. DISTRICT further understands and agrees that COUNTY (at its sole
discretion) may increase or decrease the amounts charged to DISTRICT for any renewal
Town Council 43 of 99 Meeting Date: June 17, 2010
Page 8 of 11
year of this Agreement, provided that COUNTY gives written notice to DISTRICT sixty
(60) days prior to the expiration date of the initial term of the Agreement.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
DISTRICT's behalf and to deposit such funds into the DISTRICT’s depositories, as
designated:
1. For deposits of tax, penalty and interest, payment shall be by wire transfer
or by check sent by mail to DISTRICT's depository accounts only, and segregated into
the appropriate MO and IS accounts.
2. If DISTRICT uses the same depository as COUNTY, the deposits of tax,
penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that from October 1, 2010 through March 31, 2011, deposits will be made daily and from
April 1, 2011, through September 30, 2011, deposits will be made weekly. For end of
month reporting, there will be a deposit made at the end of each month. It is expressly
understood, however, that this obligation of COUNTY shall not survive termination of
this Agreement, whether by termination by either party or by failure of the parties to
renew this Agreement.
IX.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in which
notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
Town Council 44 of 99 Meeting Date: June 17, 2010
Page 9 of 11
X.
This Agreement represents the entire agreement between DISTRICT and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both DISTRICT and COUNTY or those authorized to
sign on behalf of those governing bodies.
XI.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone: 940-349-2820
DISTRICT:
TOWN OF TROPHY CLUB PID # 1 EMERG SERVICES
100 Municipal
Trophy Club, Texas 76262
Phone: 682-831-4610
Contact: Lisa Hennek
XII.
DISTRICT hereby designates its president, or his designees to act on behalf of
DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all
duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s
designee shall devote sufficient time and attention to the execution of said duties on
behalf of DISTRICT in full compliance with the terms and conditions of this
Town Council 45 of 99 Meeting Date: June 17, 2010
Page 10 of 11
Agreement; shall provide immediate and direct supervision of the DISTRICT
employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance
of the purposes, terms and conditions of this Agreement for the mutual benefit of
DISTRICT and COUNTY.
XIII.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XIV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
Town Council 46 of 99 Meeting Date: June 17, 2010
Page 11 of 11
Executed in duplicate originals this, _____________ day of _________________
2010.
COUNTY DISTRICT
BY:___________________________ BY:__________________________
Honorable Mary Horn Name: ________________________
Judge Title: _________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Cynthia Mitchell Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
_______________________________ ______________________________
Steve Mossman Kim Gilles
Denton County Denton County
Tax Assessor/Collector Assistant DISTRICT Attorney
Denton County Texas
110 West Hickory
Denton, Texas 76201
TOWN OF TROPHY CLUB PID # 1 EMERG SERVICES
100 Municipal
Trophy Club, Texas 76262
Town Council 47 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-338-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:6/14/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax
Collection between Denton County and the Town of Trophy Club Public Improvement District (PID) #1
(PID I & S), and designating Kathy DuBose, Finance Director as the Liaison.
Attachments:2010-338-T.pdf
Action ByDate Action ResultVer.
Town Council 48 of 99 Meeting Date: June 17, 2010
12010-338-T Version:File #:
Title
Consider and take appropriate action regarding the Interlocal Cooperation Agreement for Tax Collection between Denton
County and the Town of Trophy Club Public Improvement District (PID) #1 (PID I & S), and designating Kathy DuBose,
Finance Director as the Liaison.
Body
This is an annual agreement (October 2010 - September 2011) under which Denton County serves as the tax assessor
and collector for the Town of Trophy Club Public Improvement District (PID O & M). While Appraisal of properties is
completed separately by Denton Central Appraisal Districts, collection of the PID assessments is achieved by Denton
County. Thefees associated with this agreement are the same as the previous year at $0.74 per mandatory mailing: i.e.
statements and delinquent notices.
Recommendation:
Management recommends approval.
Town Council 49 of 99 Meeting Date: June 17, 2010
Page 1 of 11
INTERLOCAL COOPERATION AGREEMENT - ASSESSMENT COLLECTION
THIS AGREEMENT is made and entered into this _____________________
day of ____________________ 2010, by and between DENTON COUNTY, a political
subdivision of the State of Texas, hereinafter referred to as "COUNTY," and THE
TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT Denton County, Texas, also
a political subdivision of the State of Texas, hereinafter referred to as "DISTRICT."
WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the
provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act,
and V.T.C.A., Tax Code, Section 6.24; and
WHEREAS, DISTRICT has the authority to contract with the COUNTY for the
COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the
authority to so act;
NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of
the mutual promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date of this Agreement shall be the 1st day of November, 2010. The
term of this Agreement shall be for a period of one year, from October 1, 2010, to and
through September 30, 2011. This Agreement shall be automatically renewed for an
additional one (1) year term at the discretion of the COUNTY and DISTRICT, unless
written notice of termination is provided by the terminating party to the other party prior
to one hundred-fifty (150) days of the expiration date of the initial term of the
Agreement.
Town Council 50 of 99 Meeting Date: June 17, 2010
Page 2 of 11
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for DISTRICT to the
maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as assessor-collector for DISTRICT for assessment collection for tax year 2010,
and each year for the duration of this Agreement. COUNTY agrees to perform all
necessary assessment collecting duties for DISTRICT and DISTRICT does hereby
expressly authorize COUNTY to do and perform all acts necessary and proper to assess
and collect assessments for DISTRICT. COUNTY agrees to collect base assessments,
penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all assessment statements; provide
monthly collection reports to DISTRICT; develop and maintain both current and
delinquent assessment rolls; meet the requirements of Section 26.04 of the Texas Tax
Code; and to develop and maintain such other records and forms as are necessary or
required by State law, rules, or regulations.
3. COUNTY agrees to develop and maintain written policies and
procedures of its operation. COUNTY further agrees to make available full information
about the operation of the County Tax Office to DISTRICT, and to promptly furnish
written reports to keep DISTRICT informed of all financial information affecting it.
Town Council 51 of 99 Meeting Date: June 17, 2010
Page 3 of 11
4. DISTRICT agrees to promptly deliver to COUNTY all records that it
has accumulated and developed in the collection of assessments, and to cooperate in
furnishing or locating any other information and records needed by COUNTY to perform
its duties under the terms and conditions of this Agreement.
5. COUNTY agrees to allow an audit of the assessment collection records of
DISTRICT in COUNTY’S possession during normal working hours with at least 48
hours advance, written notice to COUNTY. The expense of any and all such audits shall
be paid by DISTRICT. A copy of any and all such audits shall be furnished to
COUNTY.
6. If required by DISTRICT, COUNTY agrees to obtain a surety bond for
the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful
performance of the Tax Assessor/Collector’s lawful duties, will be made payable to
DISTRICT and in an amount determined by the governing body of DISTRICT. The
premium for any such bond shall be borne solely by DISTRICT.
7. COUNTY agrees that it will place at least quarter-page advertisements in
newspapers serving Denton County in January, 2011, as a reminder that delinquent
penalties will apply to all assessments which are not paid by January 31, 2011. The
advertisements will be printed in each paper between January 5th and January 25th.
8. COUNTY agrees that it will post to a secure website collection reports for
DISTRICT listing current assessments, delinquent assessments, and penalties and
interest on a daily basis between October 1, 2010 and March 31, 2011 and on a weekly
basis between April 1, 2011 and September 30, 2011; COUNTY will provide monthly
Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking
Town Council 52 of 99 Meeting Date: June 17, 2010
Page 4 of 11
(hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and
provide monthly attorney fee collection reports.
9. DISTRICT retains its right to select its own delinquent assessment
collection attorney and COUNTY agrees to reasonably cooperate with the attorney
selected by DISTRICT in the collection of delinquent taxes and related activities.
10. DISTRICT will provide COUNTY with a copy of their current tax
collection attorney contract on or before each February 1st. DISTRICT will provide
COUNTY with notice of any change in collection attorney on or before the effective date
of the new collection attorney contract.
III.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
DISTRICT. The County Tax Assessor/Collector, and/or his/her designee, shall ensure
the performance of all duties and obligations of COUNTY; shall devote sufficient time
and attention to the execution of said duties on behalf of COUNTY in full compliance
with the terms and conditions of this Agreement; and shall provide immediate and direct
supervision of the County Tax Office employees, agents, contractors, subcontractors,
and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
Agreement for the mutual benefit of COUNTY and DISTRICT.
IV.
It is understood and agreed between COUNTY and DISTRICT that the
DISTRICT, in performing its obligations hereunder, is acting independently, and the
COUNTY assumes no responsibility or liabilities in connection therewith to third parties.
Town Council 53 of 99 Meeting Date: June 17, 2010
Page 5 of 11
It is further understood and agreed between COUNTY and DISTRICT that the
COUNTY, in performing its obligations hereunder, is acting independently, and the
DISTRICT assumes no responsibilities in connection therewith to third parties. Nothing
in this AGREEMENT is intended to benefit any third party beneficiary.
DISTRICT agrees that it will protect, defend, indemnify, and hold harmless
COUNTY and all of its officers, agents, and employees from and against all claims,
demands, causes of action, damages, judgments, losses and expenses, including
attorney’s fees, of whatsoever nature, character, or description that any person or entity
has or may have arising from or on account of any injuries or damages received or
sustained by person, persons, or property, on account of or arising out of, or in
connection with the performance of the services, including without limiting the generality
of the foregoing, any negligent act or omission of the DISTRICT or any employee,
officer, agent, subcontractor, servant, invitee, or assignee of the DISTRICT in the
execution or performance of this AGREEMENT. This provision shall survive the
termination of this AGREEMENT.
V.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to assessment service of all COUNTY employees and agents, sub-contractors and
/or contract laborers, and for those actions of other persons doing work under a contract
or agreement with COUNTY to the extent allowed by law.
Town Council 54 of 99 Meeting Date: June 17, 2010
Page 6 of 11
VI.
DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all
DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those
of all other persons doing work under a contract or agreement with DISTRICT to the
extent allowed by law.
VII.
DISTRICT understands and agrees that DISTRICT, its employees, servants,
agents, and representatives shall at no time represent themselves to be employees,
servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees
that COUNTY, its employees, servants, agents, and representatives shall at no time
represent themselves to be employees, servants, agents, and/or representatives of
DISTRICT.
VIII.
For the services rendered during the 2010-2011 assessment year, DISTRICT
agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of
assessment statements as follows:
1. The current assessment statements will be mailed on or about October
20th or as soon thereafter as practical. The fee for this service will be a rate not to exceed
Seventy-four Cents ($.74) per statement. If DISTRICT does not provide the assessment
roll on or before September 15, 2010 COUNTY will charge a $5,000.00 late processing
fee, plus the per statement fee not to exceed Seventy-four Cents ($.74) each. The
assessment roll is to be in the form of a flat ASCII file and delivered to both the Tax
Town Council 55 of 99 Meeting Date: June 17, 2010
Page 7 of 11
Assessor/Collector and to the Tax Assessor/Collector’s software provider, delivery may
be by CD, or FTP.
2. All assessments become due on receipt of the tax statement each year.
3. All unpaid assessments become delinquent on February 1st of the year
following the assessment year. Penalty and interest fees accrue at the same rate and time
schedule as the same year’s ad valorem property tax. (Tax Code, Section 31.02(a), and
33.01(a))
4. Delinquent assessment collection attorneys become involved at the same
times as do the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30,
33.07, 33.08, 33.11, and 33.48)
5. An additional notice will be sent during the month of March following the
initial mailing provided that DISTRICT has requested such a notice on or before
February 28th. The fee for this service will be a rate not to exceed Seventy-four Cents
($.74) per statement.
6. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, a delinquent assessment statement meeting the requirements
of Section 33.11 of the Texas Property Tax Code will be mailed. The fee for this service
will be a rate not to exceed Seventy-four Cents ($.74) per delinquent statement.
7. At least 30 days, but no more than 60 days, prior to July 1st, and following
the initial mailing, a delinquent assessment statement meeting the requirements of
Section 33.07 of the Texas Property Tax Code will be mailed. The fee for this service
will be a rate not to exceed Seventy-four Cents ($.74) per delinquent statement.
Town Council 56 of 99 Meeting Date: June 17, 2010
Page 8 of 11
8. In event of a successful challenge to the assessments taking place after
assessment bills for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY
a programming charge of $5,000.00. COUNTY will mail corrected statements to the
owner of each parcel. County will charge a fee for preparing and mailing will be a rate
not to exceed Seventy-four Cents ($.74) per corrected statement, to comply with Property
Tax Code Section 26.07 (f), will be charged. When a refund is required per Property Tax
Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in
addition to the corrected statement mailing costs. If issuance of refunds is required, it
will be the responsibility of the COUNTY. DISTRICT will be billed for the refunds,
first-class postage and the processing fees.
9. DISTRICT understands and agrees that COUNTY will bill DISTRICT
following each mailing for which charges are permitted. Payment is due upon receipt of
the statement. If DISTRICT fails to pay COUNTY for mailing fees by the 61st day after
billing, COUNTY will withhold the billed amount from collections to satisfy the debt by
authority of Section 6.27 of the Texas Property Tax Code.
10. DISTRICT further understands and agrees that COUNTY (at its sole
discretion) may increase or decrease the amounts charged to DISTRICT for any renewal
year of this Agreement, provided that COUNTY gives written notice to DISTRICT
sixty (60) days prior to the expiration date of the initial term of the Agreement.
IX.
COUNTY agrees to remit all assessments, penalties, and interest collected on
DISTRICT's behalf and to deposit such funds into the DISTRICT’s depositories, as
designated:
Town Council 57 of 99 Meeting Date: June 17, 2010
Page 9 of 11
1. For deposits of assessments, penalties, and interest, payment shall be by
wire transfer or by check sent by mail to DISTRICT's depository accounts only, and
segregated into the appropriate MO and IS accounts.
2. If DISTRICT uses the same depository as COUNTY, the deposits of
assessments, penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that from October 1, 2010 through March 31, 2011, deposits will be made daily and from
April 1, 2011, through September 30, 2011, deposits will be made weekly. For end of
month reporting, there will be a deposit made at the end of each month. It is expressly
understood, however, that this obligation of COUNTY shall not survive termination of
this Agreement, whether by termination by either party or by failure of the parties to
renew this Agreement.
X.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the assessment year in
which notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
XI.
This Agreement represents the entire agreement between DISTRICT and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both DISTRICT and COUNTY or those authorized to
sign on behalf of those governing bodies.
Town Council 58 of 99 Meeting Date: June 17, 2010
Page 10 of 11
XII.
Any and all written notices required to be given under this Agreement shall be
delivered or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
DISTRICT:
Trophy Club Public Improvement District
100 Municipal
Trophy Club, TX 76262
Telephone: 682-831-4512
Contact: Lisa Hennek
XIII.
DISTRICT hereby designates _____________________ to act on behalf of
DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all
duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s
designee shall devote sufficient time and attention to the execution of said duties on
behalf of DISTRICT in full compliance with the terms and conditions of this
Agreement; shall provide immediate and direct supervision of the DISTRICT
employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance
of the purposes, terms and conditions of this Agreement for the mutual benefit of
DISTRICT and COUNTY.
Town Council 59 of 99 Meeting Date: June 17, 2010
Page 11 of 11
XIV.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
Executed in duplicate originals this, _________day of _________________ 2010.
COUNTY DISTRICT
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Cynthia Mitchell Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
_______________________________ ______________________________
Steve Mossman Kim Gilles
Denton County Denton County
Tax Assessor/Collector Assistant District Attorney
Denton County Texas
110 West Hickory
Denton, Texas 76201
Trophy Club Public Improvement District
100 Municipal
Trophy Club, Texas 76262
Town Council 60 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-321-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding financial and variance report dated May 2010.
Attachments:
Action ByDate Action ResultVer.
Town Council 61 of 99 Meeting Date: June 17, 2010
12010-321-T Version:File #:
Title
Consider and take appropriate action regarding financial and variance report dated May 2010.
Body
The May 2010 monthly financial report is presented in a format that provides the comparison of monthly and year to date
actual amounts to the current fiscal year budget. The accompanying variance report provides an explanation of actual
fiscal year to date revenues and departmental expenditures which vary more than 10% from the percent of the fiscal year
lapsed.
Management recommends approval.
Town Council 62 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-323-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental
Contract for Employee Services between the Town of Trophy Club and TCMUD No. 1.
Attachments:
Action ByDate Action ResultVer.
Town Council 63 of 99 Meeting Date: June 17, 2010
12010-323-T Version:File #:
Title
Consider and take appropriate action regarding the SEMO report and/or the Intergovernmental Contract for Employee
Services between the Town of Trophy Club and TCMUD No. 1.
Body
The SEMO Report and Contract will be provided under separate copy.
Town Council 64 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-324-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding the scheduling of quarterly Joint Sessions with
TCMUD1.
Attachments:
Action ByDate Action ResultVer.
Town Council 65 of 99 Meeting Date: June 17, 2010
12010-324-T Version:File #:
Title
Consider and take appropriate action regarding the scheduling of quarterly Joint Sessions with TCMUD1.
Body
On Tuesday, June 15, TCMUD1 discussed the proposed dates and agreed to schedule the dates with the option to
change. Dates and times are as follows:
Wednesday, August 11 at 7:00
Thursday, November 11 at 7:00
Wednesday, February 9 at 7:00
Town Council 66 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-325-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding a Memorandum of Understanding (MOU) between the
Town of Trophy Club, the City of Lewisville, Town of Flower Mound, City of The Colony and the City of
Roanoke to establish a regular rotation of the shared representation on the Regional Transportation
Council
Attachments:MOU-RTC Rotation.pdf
Action ByDate Action ResultVer.
Town Council 67 of 99 Meeting Date: June 17, 2010
12010-325-T Version:File #:
Title
Consider and take appropriate action regarding a Memorandum of Understanding (MOU) between the Town of Trophy
Club, the City of Lewisville, Town of Flower Mound, City of The Colony and the City of Roanoke to establish a regular
rotation of the shared representation on the Regional Transportation Council
Body
Council took action at its June 7, 2010 meeting approving a Resolution keeping Rudy Durham, Deputy Mayor Pro Tem,
City of Lewisville as the current Primary representative to the Regional Transportation Committee (RTC),and nominating
an Alternate Representative, Alan Harris.
This item will approve an Memorandum of Understanding (MOU) between Flower Mound, The Colony, Trophy Club,
Roanoke, and Lewisville to establish a regular rotation of the shared representation on the Regional Transportation
Council (RTC). The rotation will begin with new representation in June, 2012, or as new appointments are requested
within the same year.
The Town of Flower Mound approved the MOU on June 7, 2010. To date, staff has only heard back from the Town of
Flower Mound.
Staff recommends approval.
Town Council 68 of 99 Meeting Date: June 17, 2010
MEMORANDUM of UNDERSTANDING
BETWEEN
THE CITY OF LEWISVILLE, TOWN OF FLOWER MOUND, CITY OF THE COLONY,
TOWN OF TROPHY CLUB, AND CITY OF ROANOKE
1. Purpose. The purpose of this Memorandum of Understanding (MOU) is to
establish a regular rotation of the shared representation on the Regional
Transportation Council (RTC).
2. Reference. Regional Transportation Council Bylaws, as adopted Dec., 2009.
3. Problem. Per current RTC Bylaws, the parties to this agreement share “cluster”
representation. The bylaws prescribe that: “the person representing a group of
several cities shall be selected by the mayors using a weighted vote of the
maximum population or employment of the cities represented, and the person
selected shall serve a two-year term beginning in June of even-numbered years
and shall be serving on one of the governing bodies they represent.” However,
the bylaws do not prescribe a rotation scheme for “clusters” that do not have one
single member with a maximum population or employment greater than the
remaining members combined.
4. Scope. This MOU addresses the schedule and order of rotation for
representation on the RTC.
5. Understanding and agreement. It is agreed that the RTC seat will be rotated as
the existing representative steps down or ceases to serve for any reason
(election, term limits, etc.). Rotation will begin with new representation in June,
2012, or as new appointments are requested within same year. The rotation
order will be as follows: Flower Mound, The Colony, Trophy Club, Roanoke, and
Lewisville. In the event the designated party wishes to not represent the “cluster,”
the seat will rotate to the next party as described above. It is further agreed that
the RTC representative provide monthly reports to the other “cluster” members
by copy of agendas, minutes, notes, etc., sent either electronically or by U.S.
Mail. Appointment of an alternate member, who represents the “cluster” and
votes in the absence of the primary member, will follow the same rotation
schedule mentioned above. The rotation order for the alternate member will be
as follows: The Colony, Trophy Club, Roanoke, Lewisville, and Flower Mound.
6. Term limits. The primary and alternate member parties are limited to two, two-
year terms per rotation. Each party may nominate the same representative for
both terms or choose a different individual for each term.
7. Effective period. This MOU will be effective indefinitely, unless cancelled
according to Section 8, or as prescribed in the RTC Bylaws.
8. This MOU can be cancelled with written approval of a weighted majority of the
“cluster” members based upon the maximum population or employment.
Town Council 69 of 99 Meeting Date: June 17, 2010
9. Approvals.
Mayor, City of Lewisville
Mayor, Town of Flower Mound
Mayor, City of The Colony
Mayor, Town of Trophy Club
Mayor, City of Roanoke
Town Council 70 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-327-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy
Club and the Texas Department of Transportation pursuant to Section 702.003 of the Texas
Transportation Code for the purpose of receiving "Scofflaw" services to prevent those persons with
outstanding fines and warrants for violations of traffic laws pending in the Town's Municipal Court from
registering their motor vehicles until such fines or warrants are resolved.
Attachments:Scofflaw Law Letter.pdf
Res. 2010-11 Scofflaw with EXHIBIT.pdf
Action ByDate Action ResultVer.
Town Council 71 of 99 Meeting Date: June 17, 2010
12010-327-T Version:File #:
Title
Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy Club and the Texas
Department of Transportation pursuant to Section 702.003 of the Texas Transportation Code for the purpose of receiving
"Scofflaw" services to prevent those persons with outstanding fines and warrants for violations of traffic laws pending in
the Town's Municipal Court from registering their motor vehicles until such fines or warrants are resolved.
Body
The attached resolution authorizes Trophy Club Municipal Court to participate in the Texas Department of
Transportation’s program which provides that a county tax assessor-collector or the Texas Department of Transportation
may refuse to register a motor vehicle when the owner of the vehicle has an outstanding warrant from a participating
municipality. Denton County has recently implemented software with the ability to “flag” motor vehicle records and deny
vehicle registration until the outstanding warrant or judgment from a participating municipality is satisfied. Participation in
this program will aid the Town in enforcement of Municipal Court judgments.
Staff recommends approval.
Town Council 72 of 99 Meeting Date: June 17, 2010
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TOWN OF TROPHY CLUB
RESOLUTION 2010-11
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AUTHORIZING THE TOWN MANAGER OR
HIS DESIGNEE TO EXECUTE AN INTERLOCAL GOVERNMENTAL
AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY CLUB,
TEXAS AND THE TEXAS DEPARTMENT OF
TRANPORTATION/DEPARTMENT OF MOTOR VEHICLES RELATING
TO MOTOR VEHICLE REGISTRATION REFUSAL PURSUANT TO
SECTION 702.003 OF THE TEXAS TRANSPORTATION CODE AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 702.003 of the Texas Transportation Code provides
that a county assessor-collector or the Texas Department of Motor Vehicles may
refuse to register a motor vehicle if such entity is under contract with a
municipality and receives information from the municipality that the owner of the
vehicle has an outstanding warrant from that municipality for failure to appear or
failure to pay a fine on a complaint involving a traffic law; and
WHEREAS, Section 702.003 further requires a municipality that has a
contract with a county assessor-collector or the Texas Department of Motor
Vehicles to notify such agency upon entry of a judgment, payment of a judgment,
perfection of appeal, or dismissal of the charge, at which time the county
assessor –collector or the Department may not refuse to register the motor
vehicle under Section 702.003; and
WHEREAS, the agreement approved hereby is an interlocal cooperation
agreement entered into in compliance with Chapter 791 of the Texas
Government Code, and all payments made by the parties thereto shall be paid
from revenues legally available to the paying party; and
WHEREAS, the Town Council finds that entering into this agreement with
the Texas Department of Transportation pursuant to Section 702.003 of the
Texas Transportation Code serves a valid public purpose of facilitating the
collection of judgments entered for violations of traffic laws and is in the best
interests of the Town of Trophy Club.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS;
Section 1. That the Town Manager or his designee is hereby authorized
to enter into an interlocal governmental agreement between the Town of Trophy
Club and the Texas Department of Transportation/Department of Motor Vehicles,
more specifically described as the “Scofflaw Services Contract for Marking Texas
Resolution 2010-11
(File ID 2010-237)
1
Town Council 74 of 99 Meeting Date: June 17, 2010
Motor Vehicle Registration Records,” relating to the collection of outstanding
monies owed the Town of Trophy Club for unpaid moving violations, a copy of
which is attached hereto as Exhibit “A.”
Section 2. That, this Resolution shall become effective from and after
its date of passage in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas this 21st day of June, 2010.
______________________________
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST:
______________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
Resolution 2010-11
(File ID 2010-237)
2
Town Council 75 of 99 Meeting Date: June 17, 2010
Resolution 2010-11
(File ID 2010-237)
3
“EXHIBIT A”
Town Council 76 of 99 Meeting Date: June 17, 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-339-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2010 Town Council
On agenda:Final action:6/21/2010
Title:Fire Chief Thomas to provide an update on the bid award for Computer Aided Dispatching (CAD);
discussion of the same.
Attachments:
Action ByDate Action ResultVer.
Town Council 85 of 99 Meeting Date: June 17, 2010
12010-339-T Version:File #:
Title
Fire Chief Thomas to provide an update on the bid award for Computer Aided Dispatching (CAD); discussion of the
same.
Body
Denton County Dispatch has been conducting Computer Aided Dispatching (CAD), for the Town's Police Department for
the past ten years. Denton County is now adding this service for Fire/EMS. This lease will provide laptops and the
necessary mounting equipment to be installed in the Fire and Medical Apparatus. PCS Mobile is used by several
municipalities in this area.
Town Council 86 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-331-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Items for future Agendas.
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 87 of 99 Meeting Date: June 17, 2010
12010-331-T Version:File #:
Title
Items for future Agendas.
Town Council 88 of 99 Meeting Date: June 17, 2010
1. Consider and receive input for regarding options to improve the upkeep of rental property, with or without
creating a Building Standard Commission. (Edstrom - 4/21/08)
2. Item to receive a report from Town Manager Emmons regarding an update on the Comprehensive Land
Plan. (Edstrom - 10/20/08 & Strother 10/19/09)
3. Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options
and compiling data for a future library. (Wilson)
4. Consider and take appropriate action regarding an Ordinance amending Article IV entitled "Peddlers and
Solicitors,” in its entirety, of Chapter 10, entitled "Public Safety", of the Code of Ordinances of the Town of
Trophy Club, prescribing handbill regulations to the Ordinance.
5. Consider and take appropriate action regarding the creation of a Citizen’s Financial Budget Board. (Rose
12/7/09)
6. Consider and take appropriate action regarding an Ordinance amending Chapter 3 of the Code of
Ordinances entitled "Buildings and Construction" of Article XV, entitled "Swimming Pools. (Rose 2/1/10)
7. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose 2/1/10)
8. Consider and take appropriate action regarding placing policies and procedures access on the Town web
site. (Rose 2/1/10)
9. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose 4/26/10)
10. Staff updated regarding the Amenity Lake; discussion and action of the same. (Stotts 6/7/10)
6/8/10 LH
Town Council 89 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-329-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad Construction
Attachments:
Action ByDate Action ResultVer.
Town Council 90 of 99 Meeting Date: June 17, 2010
12010-329-T Version:File #:
Title
Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad Construction
Town Council 91 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-328-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Town Council 92 of 99 Meeting Date: June 17, 2010
12010-328-T Version:File #:
Title
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
Body
Mayor White provided the following updates:
June 15, 2010 TCMUD1 Meeting
Northwest Community Partnership
Town Hall Meeting - SRTS
Amercia Supporting Amercians
Reception for Planning and Zoning Commission Bob Ashby
NCTCOG's Annual Workshop and General Assembly Meeting
Town Council 93 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-332-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Presentation of a progress report on the Highlands of Trophy Club Public Improvement District #1;
consideration and appropriate action regarding same.
Attachments:
Action ByDate Action ResultVer.
Town Council 94 of 99 Meeting Date: June 17, 2010
12010-332-T Version:File #:
Title
Presentation of a progress report on the Highlands of Trophy Club Public Improvement District #1; consideration and
appropriate action regarding same.
Body
This Item was requested by the Town Council at the May 17, 2010 meeting.
Town Council 95 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-333-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.071 "Consultation with Attorney" to consult with the Town Attorney on a
matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflict with the Texas Open Meetings Act,
for the purpose of receiving legal advice regarding the Highlands of Trophy Club Public Improvement
District #1 and related development matters.
Attachments:
Action ByDate Action ResultVer.
Town Council 96 of 99 Meeting Date: June 17, 2010
12010-333-T Version:File #:
Title
Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.071 "Consultation with Attorney" to consult with the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Texas Open Meetings Act, for the purpose of receiving legal advice regarding the Highlands of Trophy Club
Public Improvement District #1 and related development matters.
Town Council 97 of 99 Meeting Date: June 17, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-334-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/11/2010 Town Council
On agenda:Final action:6/21/2010
Title:Consider and take appropriate action regarding Executive Session Item 2010-333.
Attachments:
Action ByDate Action ResultVer.
Town Council 98 of 99 Meeting Date: June 17, 2010
12010-334-T Version:File #:
Title
Consider and take appropriate action regarding Executive Session Item 2010-333.
Town Council 99 of 99 Meeting Date: June 17, 2010