Agenda Packet TC 07/19/2010Town Council
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom5:00 PMMonday, July 19, 2010
CALL TO ORDER AND ANNOUNCE A QUORUM.
WORK SESSION (5:00 - 6:30 P.M.)
Conducted in the Public Services Conference Room
1.2010-388-T Town Council Budget Update; discussion of the same.
5 Year CIP.pdf
Assumptions for 2010-11 Budget 07-19-10.pdf
Attachments:
REGULAR SESSION (7:00 P.M.)
INVOCATION
PLEDGES:
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
CITIZEN PRESENTATIONS:
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
EXECUTIVE SESSION
2.2010-365-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee:
(1) Town Manager Search
RECONVENE INTO REGULAR SESSION
Town Council 1 of 160 Meeting Date: July 19, 2010
July 19, 2010Town Council Meeting Agenda
3.2010-366-T Consider and take appropriate action regarding the Executive Session.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
4.2010-367-T Consider and take appropriate action ratifying the termination of the agreement
between the Town and Municap, Inc. for Administration Services for Trophy Club Public
Improvement District No. 1.
Municap term notice.pdfAttachments:
5.2010-386-T Consider and take appropriate action regarding an Ordinance amending the FY09-10
Budget (Budget Amendment No. 5) appropriating $10,000 for the additional cost
necessary to comply with emissions regulations required for the Street Department's
new dump truck; and providing an effective date.
Ord. 2010-Amending (5)FY 2009-10 Budget-Emissions_Dump Truck.pdfAttachments:
6.2010-370-T Consider and take appropriate action regarding the approval of a resolution repealing
Resolution No. 2008-27 authorizing participation in various cooperative purchasing
programs and adopting a new resolution authorizing participation in various cooperative
purchasing programs in accordance with the Towns Procurement Policies and
Procedures.
Res 2010-XX Participation in Coop Purchasing Programs.pdfAttachments:
7.2010-371-T Consider and take appropriate action regarding a Letter of Engagement between the
Town and Weaver and Tidwell for audit services in an amount not to exceed $55,000
for the FY09-10 Audit.
Weaver - Town Engagement Letter 07-13-10.pdfAttachments:
8.2010-389-T Consider and take appropriate action regarding a Resolution approve the Interlocal
Cooperation Agreement for Tax Collection between Denton County and the Town of
Trophy Club Public Improvement District (PID) #1 Emergency Services, and
designating Kathy DuBose, Director of Finance as the Liaison, and authorizing the
Mayor or her designee to execute the Agreement. (2010-337-T)
Res. 2010-XX ICA Tax Collection(Denton Cty-PID EMS_OandM).pdfAttachments:
9.2010-391-T Consider and take appropriate action regarding an Interlocal Agreement between the
Town and Texas Department of Public Safety for the purchase of Alcohol Blood Test
Kits, and authorizing the Mayor or her designee to execute necessary documents.
Res. 2010-XX ILA Police_DPS_BloodAlcoholKits.pdf
Exhibit A.pdf
Attachments:
REGULAR SESSION
Town Council 2 of 160 Meeting Date: July 19, 2010
July 19, 2010Town Council Meeting Agenda
10.2010-375-T Consider and take appropriate action regarding the appointment of a new Administrator
for Trophy Club Public Improvement District No. 1 and authorizing Acting Town
Manager Seidel or his designee to execute necessary contract documents for PID
Administration Services.
Southwest Securities Recommendation.pdf
DTA_PID_Admin_Submission.pdf
Attachments:
11.2010-373-T Staff to provide a recap of the 4th of July festivities; discussion of same.
4th of July Celebration Recap.pdfAttachments:
12.2010-369-T Consider and take appropriate action regarding an Ordinance amending the FY09-10
Budget (Budget Amendment No. 4) making supplemental appropriations in the amount
of $30,888 for road and utility improvements for the Bobcat Blvd connector road; and
providing an effective date.
Ord. 2010-Amending (4)FY 2009-10 Budget-Bobcat.pdfAttachments:
13.2010-372-T Presentation of the second quarter financial report for the 2009-2010 fiscal year through
June; discussion of same.
14.2010-374-T Consider and take appropriate action regarding financial and variance report dated
June 2010; discussion of same.
June 2010 Monthly Financial Reports.pdfAttachments:
15.2010-377-T Consider and take appropriate action regarding an Intergovernmental Contract for
Employee Services between the Town and TCMUD No. 1, and authorizing the Mayor or
her designee to execute necessary documents.
Combined Employee Services - 07142010 (2).pdf
2010-2011 Town Org Chart Draft.pdf
2010-2011 MUD Org Chart Draft.pdf
Attachments:
16.2010-378-T Consider and take appropriate action regarding an Ordinance amending Chapter 5
entitled, "General Land Use", Article I, entitled "Mobile Home & HUD-Code
Manufactured Home Placement and Replacement", of the Code of Ordinances, by
amending Section 1.07 entitled, "Maintaining Heavy Vehicles, Boats and Trailers" to
clarify the screening requirements for heavy vehicles, boats and trailers maintained
within the Town.
Ord. 2010-XX Amending Chap 5_ Maintain Vehicles Boats Trailers.pdfAttachments:
17.2010-379-T Consider and take appropriate action regarding a Declaration of City of Service.
Cites of Service Letter to Mayor.pdf
Declaration of Cities of Service.pdf
Attachments:
Town Council 3 of 160 Meeting Date: July 19, 2010
July 19, 2010Town Council Meeting Agenda
18.2010-380-T Consider and take appropriate action regarding the Town’s participation in the 25th
Anniversary celebration and a Resolution establishing the 25th Anniversary Committee
as an Ad Hoc Committee of the Town.
25th Anniversary Minute Insert.pdf
Res 2010-XX Adopting a 25th Anniversary Committee.pdf
Attachments:
19.2010-387-T Consider and take appropriate action regarding Town sponsorship of Byron Nelson
High School (BNHS), including sponsorship of the BNHS Booster Club.
20.2010-381-T Consider and take appropriate action regarding the scheduling of a Council Retreat on
August 1 and 2, 2010.
21.2010-376-T Consider and take appropriate action regarding the scheduling of quarterly Joint
Sessions with TCMUD1.
Minute Insert_June 21_2010.pdfAttachments:
22.2010-382-T Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad
2. Economic Development
23.2010-384-T Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
24.2010-385-T Items for Future Agendas
Items for Future Agendas.pdfAttachments:
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council 4 of 160 Meeting Date: July 19, 2010
July 19, 2010Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, July 15, 2010 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
______________________________________
Lisa Hennek, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Town Council 5 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-388-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/13/2010 Town Council
On agenda:Final action:7/19/2010
Title:Town Council Budget Update; discussion of the same.
Attachments:5 Year CIP.pdf
Assumptions for 2010-11 Budget 07-19-10.pdf
Action ByDate Action ResultVer.
Town Council 6 of 160 Meeting Date: July 19, 2010
File #: 2010-388-T, Version: 1
Title
Town Council Budget Update; discussion of the same.
Body
1) Capital Improvement Program
2) Budget Assumptions
Town Council 7 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FIVE YEAR
CAPITAL IMPROVEMENT PROGRAM
2010-2015
2010-11 2011-12 2012-13 2013-14 2014-15 TOTAL
STREET IMPROVEMENTS
Indian Creek (Creekmere to Greenhill)375,550 - - - - 375,550
Greenhill 270,900 - - - - 270,900
Pin Oak Court 107,940 - - - - 107,940
Phoenix (Pebble Beach to Shields)- 257,324 - - - 257,324
Pebble Beach (Indian Creek to end)- 252,473 - - - 252,473
Timberline Court - 47,628 - - - 47,628
Indian Creek (Greenhill to end)- - 286,724 - - 286,724
Southbound Trophy Club (Bobcat to Durango)- - 752,737 - - 752,737
Troon Court/ Drive - - 322,321 - - 322,321
Public Services Maintenance Facility - - 900,000 - - 900,000
Portland Drive - - - 124,964 - 124,964
Woodlands Court - - - 91,170 - 91,170
Llano Drive - - - 216,377 - 216,377
Wilshire Drive - - - 79,500 - 79,500
Lee Court - - - 116,698 - 116,698
Murfield Court - - - 136,877 - 136,877
Trophy Club (Durango to Riviera Court)- - - - 709,566 709,566
Glendale Court - - - - 76,326 76,326
Ross Court - - - - 59,223 59,223
Total Street Improvements 754,390$ 557,425$ 2,261,782$ 765,586$ 845,115$ 5,184,298$
PARKS AND RECREATION
Trophy Club Park Improvements - 1,500,000 - - - 1,500,000
- - - - - -
Total Parks and Recreation -$ 1,500,000 - - - 1,500,000$
DRAINAGE SYSTEM IMPROVEMENTS
Town-wide Drainage Study Phase II 125,000 - - - - 125,000
- - - - - -
Total Drainage System Improvements 125,000$ - - - - 125,000$
FACILITIES
Facilities Study - 50,000 - - - 50,000
- - - - - -
Total Facilities -$ 50,000$ -$ -$ -$ 50,000$
Total 879,390$ 2,107,425$ 2,261,782$ 765,586$ 845,115$ 6,859,298$
"a great place to call home"
Town Council 8 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB
2010-2011 BUDGET ASSUMPTIONS
UDPATED 07-19-10
BUDGET DEVELOPMENT
Balanced budget - Management will present a proposed budget focused on financial
stability with resources equal to or in excess of expenditures.
Revenue projections – Revenue projections will be based on historical and current trends
• Projections will include the estimated impact of completed new development
• Projections will include conservative estimates for prospective development
• Grants and outside funding to augment resources will be actively pursued
Management review – The Management Team (Acting Town Manager and Department
Directors) will review Council goals and objectives in relation to current service and
program levels. Management will also review and analyze current fees for service and fee
structures.
Capital Improvements - Management will present a 5 Year Capital Improvement Program
including estimated costs of projects and funding scenarios.
REVENUES
Property tax – Assessed valuation growth scenarios:
• 2%, 3%, and 4%
Sales tax – Estimate equals budget for FY 09-10 and 3% growth for FY 10-11
• Current year-to-date collections are 1.1% over prior year-to-date actual
Franchise fees – Projected based on Franchisee’s estimate and trends
• Current year actual for gas and electric below prior year
Development related fees – Projection of 150 new homes to be built in 2010-11
• Developer fees – Based on current trend and developer’s projection of 150 homes
• Building permits – Based on current trends for “building ready lots” in
neighborhoods where platting and infrastructure construction is complete
• Other fees – Based on departmental estimates
Town Council 9 of 160 Meeting Date: July 19, 2010
Public safety – Based on departmental projections
• Emergency Medical Services (EMS) – Based on current trend and current pledges
from Denton and Tarrant Counties
• Municipal Court Fines/Fees – Based on current trends
• Grants – Based on approved grants. Will continue active pursuit of available
grants (although not included in budget projections)
Park and Pool – Based on departmental projections
• Park – Based on current activity levels
• Pool – Based on projected activity and fee structure
• Athletic Programs – Based on current level with no increase (currently at field
saturation)
• Recreation Programs – Based on current level with some minor additional
programming
Intergovernmental – Based on departmental projections
• Transfer from EDC – Based on current contribution for park debt service
• Transfer from MUD – Based on current $10,000 contribution for July 4th Celebration
Other revenues – Based on history, current trends and contracts
• Interest Income – Based on current trend
• Nextel Tower Lease – Based on contract
EXPENDITURES
Service and program levels – The Management Team will review current service and
program levels based on Council goals and objectives.
Future replacement program – The proposed budget will include funding options for future
replacement of technology, equipment, and vehicles.
Capital improvement projects – The proposed budget will include the financial impact of
current and future capital improvement projects.
FUND BALANCE
Adequate fund balance – The proposed budget will provide an adequate ending fund
balance.
Use of fund balance – Any use of fund balance will be for one-time expenditures.
Town Council 10 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-365-T Name:
Status:Type:Agenda Item Executive Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee:
(1) Town Manager Search
Attachments:
Action ByDate Action ResultVer.
Town Council 11 of 160 Meeting Date: July 19, 2010
File #: 2010-365-T, Version: 1
Title
Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.074(a) "Personnel Matters, to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee:
(1) Town Manager Search
Town Council 12 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-366-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Town Council 13 of 160 Meeting Date: July 19, 2010
File #: 2010-366-T, Version: 1
Title
Consider and take appropriate action regarding the Executive Session.
Body
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 14 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-367-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action ratifying the termination of the agreement between the Town
and Municap, Inc. for Administration Services for Trophy Club Public Improvement District No. 1.
Attachments:Municap term notice.pdf
Action ByDate Action ResultVer.
Town Council 15 of 160 Meeting Date: July 19, 2010
File #: 2010-367-T, Version: 1
Title
Consider and take appropriate action ratifying the termination of the agreement between the Town and Municap, Inc. for
Administration Services for Trophy Club Public Improvement District No. 1.
Body
This is ratification of action taken on June 16, 2010 by Acting Town Manager Seidel, terminating the agreement with the
Town's current Administrator for Trophy Club Public Improvement District No. 1, Municap.
Council will consider and take appropriate action regarding the appointment of a new Administrator under Regular
Session, Item 2010-375.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Town Council 16 of 160 Meeting Date: July 19, 2010
Town Council 17 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-386-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/13/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget
Amendment No. 5) appropriating $10,000 for the additional cost necessary to comply with emissions
regulations required for the Street Department's new dump truck; and providing an effective date.
Attachments:Ord. 2010-Amending (5)FY 2009-10 Budget-Emissions_Dump Truck.pdf
Action ByDate Action ResultVer.
Town Council 18 of 160 Meeting Date: July 19, 2010
File #: 2010-386-T, Version: 1
Title
Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget Amendment No. 5)
appropriating $10,000 for the additional cost necessary to comply with emissions regulations required for the Street
Department's new dump truck; and providing an effective date.
Body
At the February 1, 2010 council meeting, the Town Manager briefed the Council regarding the Street Department
Director's efforts working with the North Central Texas Council of Government's (NCTCOG)to solicit funding through the
"Cash for Clunkers" grant program. The grant request was for $10,000to augment the $48,000included in the 2010 Tax
Notes for the purchase of a dump truck. Theadditional funding was necessary to cover the increased costs related to the
design changes required due to new emission regulations for the Street Department's dump truck. At that meeting, the
Town Council unanimously approved the purchase of the Dump Truck for $58,003.26. Unfortunately, the grant was not
awarded. The attached budget amendment appropriated $10,000 for the costs over and above the amount included in
the 2010 Tax Note issuance.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Town Council 19 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB
ORDINANCE NO. 2010-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FY 2009-2010 BUDGET OF THE TOWN OF
TROPHY CLUB, TEXAS; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT (BUDGET AMENDMENT NO. 5); PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2009-2010
Budget was adopted within the time and in the manner required by State Law;
and
WHEREAS, on February 1, 2010 Town Council approved the purchase of
a dump truck for $58,003.26 for use by the Street Department; and
WHEREAS, at the February 1, 2010 Town Council meeting, the Council
approved an ordinance authorizing the issuance and sale of Tax Notes, Series
2010, of which $48,000 was earmarked for the purchase of the dump truck; and
WHEREAS, the Town applied for a grant for an additional $10,000 to
supplement the funds from the Tax Notes, but the Town was not awarded the
grant; and
WHEREAS, the attached budget amendment appropriates $10,000 from
fund balance for the costs over and above the amount included in the 2010 Tax
Note issuance; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas hereby
finds and determines that it is prudent to amend the Budget; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas further
finds that the amendment, as set forth in Exhibit “A”, will serve the public interest
and is necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds
and determines that the change in the Budget for the stated municipal purpose
serves best interests of the taxpayers, is necessary and warrants action at this
time;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
ORDINANCE NO. 2010-XX
File 386
1
Town Council 20 of 160 Meeting Date: July 19, 2010
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2009-2010 Budget is hereby
amended to fund the line item as stated in Exhibit “A”, a copy of which is
attached hereto and incorporated herein. This Amendment No. 5 (Exhibit “A”)
to the Original Budget of the Town of Trophy Club, Texas, for the Fiscal Year
2009-2010 shall be attached to and made part of the Original Budget by the
Town Secretary and shall be filed in accordance with State Law. This Ordinance
is hereby adopted and shall constitute the fifth budget amendment that has
occurred since the October 1, 2009 effective date of the Town’s Fiscal Year
2009-2010 Budget.
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the Fiscal Year 2009-2010 Budget of the Town and shall not
repeal any of the provisions of such Ordinances except in those instances where
provisions of those Ordinances are in direct conflict with the provisions of this
Ordinance; whether such Ordinances are codified or uncodified, and all other
provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and
effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of the Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of the Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
ORDINANCE NO. 2010-XX
File 386
2
Town Council 21 of 160 Meeting Date: July 19, 2010
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in the Ordinance records of the Town and to
properly record this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 19th day of July, 2010.
Mayor, Connie White
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Town Attorney, Patricia Adams
Town of Trophy Club, Texas
ORDINANCE NO. 2010-XX
File 386
3
Town Council 22 of 160 Meeting Date: July 19, 2010
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 5
The Fiscal Year 2009-2010 General Fund Expenditure Budget Increase specified below
is the result of additional costs associated with new emission control requirements for
a dump truck for the Streets Departments. The original estimated cost of $48,000 for
the dump truck is included in the 2010 Tax Note issued in March 2010.
Original Budget Amendment Amended Budget
Expenditure:
Capital Expense - Vehicle $ -0- $ 10,000 $ 10,000
ORDINANCE NO. 2010-XX
File 386
4
Town Council 23 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-370-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the approval of a resolution repealing Resolution No.
2008-27 authorizing participation in various cooperative purchasing programs and adopting a new
resolution authorizing participation in various cooperative purchasing programs in accordance with the
Towns Procurement Policies and Procedures.
Attachments:Res 2010-XX Participation in Coop Purchasing Programs.pdf
Action ByDate Action ResultVer.
Town Council 24 of 160 Meeting Date: July 19, 2010
File #: 2010-370-T, Version: 1
Title
Consider and take appropriate action regarding the approval of a resolution repealing Resolution No. 2008-27 authorizing
participation in various cooperative purchasing programs and adopting a new resolution authorizing participation in
various cooperative purchasing programs in accordance with the Towns Procurement Policies and Procedures.
Body
Section 4.01 of Town Procurement Policies provide that procurements made pursuant to an approved cooperative
purchasing program or those from an approved state program are exempt from competitive bid requirements provided
that the Town Council has approved participation in the cooperative purchasing or approved state program. The last
resolution approving Town participation in specified cooperative purchasing programs was approved in 2008. Staff
desires to add North Central Texas Council of Governments Cooperative Purchasing Program (NCTCOG)to the list of
Council approved programs. The proposed Resolution adds NCTCOGto the list of approved cooperative purchasing
programs with all other previously approved programs remaining the same.
Goal #2: Business-Friendly Community
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 25 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2010-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2008-
27 AUTHORIZING PARTICIPATION IN VARIOUS
COOPERATIVE PURCHASING PROGRAMS AND ADOPTING A
NEW RESOLUTION AUTHORIZING PARTICIPATION IN
VARIOUS COOPERATIVE PURCHASING PROGRAMS IN
ACCORDANCE WITH THE TOWN’S PROCUREMENT POLICIES
AND PROCEDURES; IDENTIFYING THOSE COOPERATIVE
PURCHASING PROGRAMS APPROVED FOR TOWN
PARTICIPATION; APPOINTING THE TOWN MANAGER OR HER
DESIGNEE AS THE PROGRAM COORDINATOR OF
COOPERATIVE PURCHASING PROGRAMS; AUTHORIZING
EXECUTION OF ANY AND ALL NECESSARY AGREEMENTS
FOR PARTICIPATION IN THE COOPERATIVE PROGRAMS BY
THE MAYOR OR HER DESIGNEE AND APPROVING RELATED
CONTRACTS AND THE PAYMENT OF RELATED FEES IN
ACCORDANCE WITH THE BUDGET; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Chapter 271 of the Texas Local Government Code authorizes
a local government to participate in a cooperative purchasing program and
provides that purchases made pursuant to an agreement with a local cooperative
organization satisfy state laws requiring the local government to seek competitive
bids for the purchase of the goods or services; and
WHEREAS, the Procurement Policies and Procedures of the Town of
Trophy Club authorize purchases from a cooperative purchasing program or
other approved state program provided that the Town Council has approved
participation; and
WHEREAS, Town’s participation in the cooperative purchasing programs
and other approved state programs will improve efficiency in the purchasing
process by allowing the Town to meet competitive bid requirements, to identify
and purchase goods and services from qualified vendors, to relieve the burdens
of the governmental purchasing function, and to realize the various potential
economies, including administrative cost savings that such programs provide;
and
WHEREAS, upon consideration of the cooperative purchasing programs
specified in this Resolution, and all matters attendant and related thereto, the
Town Council is of the opinion that the Town’s participation in these programs is
beneficial and should be approved, that Resolution No. 2008-27 should be
Town Council 26 of 160 Meeting Date: July 19, 2010
repealed in its entirety, that this Resolution be adopted, and that the Town
Manager or his designee is appointed as the Program Coordinator for the Town’s
membership in such cooperative programs; and
WHEREAS, in the event that participation in any of the cooperative
purchasing programs approved by this Resolution requires the execution of an
Agreement and / or the payment of a fee, such Agreement and fee are hereby
approved and the Mayor or her designee is hereby authorized to execute any
necessary Agreements for participation in such program(s) and the Program
Coordinator is authorized to approve the payment of applicable fees provided
that funds are budgeted and available for such participation.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1. The foregoing premises, which are hereby found to be true
and to be in the best interest of the Town of Trophy Club and its citizens, are
hereby adopted.
Section 2. The Town’s participation in the following cooperative
purchasing programs is hereby authorized and approved in accordance with the
terms of this Resolution and of the Town of Trophy Club Procurement Policies
and Procedures:
Department of Information Resources (DIR)
Texas Building and Procurement Commission (TBPC)
Texas Multiple Award Schedules (TXMAS)
Texas Interlocal Purchasing System (TIPS)
Texas Procurement and Support Services (TPASS)
The Cooperative Purchasing Network (TCPN)
Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC)
Western States Contracting Alliance
US Communities
BuyBoard
US General Services Administration (GSA)
North Central Texas Council of Government Cooperative Purchasing Program
(NCTCOG)
Section 3. The Town Manager or his designee is appointed as the
Program Coordinator for the Town’s membership in approved cooperative
purchasing programs. The Program Coordinator is authorized to approve the
payment of applicable fees for approved programs provided that funds are
budgeted and available for such participation.
Section 4. The Mayor or her designee is hereby authorized to execute
any necessary Agreements for participation in such program(s) according to the
Town Council 27 of 160 Meeting Date: July 19, 2010
terms and conditions set forth in this Resolution and the Town’s Procurement
Policies and Procedures.
Section 5. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 19th day of July, 2010.
______________________________
Connie White
Mayor, Town of Trophy Club, Texas
ATTEST:
___________________________________
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council 28 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-371-T Name:
Status:Type:Agenda Item Consent Agenda
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding a Letter of Engagement between the Town and
Weaver and Tidwell for audit services in an amount not to exceed $55,000 for the FY09-10 Audit.
Attachments:Weaver - Town Engagement Letter 07-13-10.pdf
Action ByDate Action ResultVer.
Town Council 29 of 160 Meeting Date: July 19, 2010
File #: 2010-371-T, Version: 1
Title
Consider and take appropriate action regarding a Letter of Engagement between the Town and Weaver and Tidwell for
audit services in an amount not to exceed $55,000 for the FY09-10 Audit.
Body
In October 2005, the Town entered into an agreement with the audit firm of Weaver and Tidwell, LLP for external audit
services for the fiscal years ending September 30, 2005 through 2009. The audit for the 2008-2009 fiscal year was
presented to the Audit Committee on March 3, 2010 and to the Town Council at the March 8, 2010 Council Meeting. At
the March 3rd Audit Committee meeting, the committee discussed soliciting proposals for the 2009-2010 fiscal year audit.
The Committee discussed the pending negotiations concerning the MUD separating finance and accounting services
from the Town, and the difficultly that the uncertainty of the outcome would have in soliciting proposals. The Committee
agreed that the best solution for the 2009-2010 fiscal year's auditing services would be to extend the current agreement
with Weaver (formerly Weaver and Tidwell, LLP). The attached agreement will allow Weaver to perform external auditing
services for the fiscal year ending September 30, 2010.
The attached engagement agreement includes the Town's first anticipated Single Audit, which is an additional audit and
report specifically required for an entity which exceeds $500,000 in annual grant awards. The Town is expected to reach
this threshold in the 2009-2010 fiscal year and will be required to have a Single Audit performed by an
independent/external auditor. The estimated cost of the Single Audit is $5,000. The agreement also includes an
estimate of $5,000 should the Town desire the preparation of a Comprehensive Annual Financial Report (CAFR) instead
of the basic financial statements previously issued. The total cost of all services is not to exceed $55,000, with the basic
audit costs approximately $3,500 more than the prior fiscal year's total.
Goal #2: Business-Friendly Community
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 30 of 160 Meeting Date: July 19, 2010
Town Council 31 of 160 Meeting Date: July 19, 2010
Town Council 32 of 160 Meeting Date: July 19, 2010
Town Council 33 of 160 Meeting Date: July 19, 2010
Town Council 34 of 160 Meeting Date: July 19, 2010
Town Council 35 of 160 Meeting Date: July 19, 2010
Town Council 36 of 160 Meeting Date: July 19, 2010
Town Council 37 of 160 Meeting Date: July 19, 2010
Town Council 38 of 160 Meeting Date: July 19, 2010
Town Council 39 of 160 Meeting Date: July 19, 2010
Town Council 40 of 160 Meeting Date: July 19, 2010
Town Council 41 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-389-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/14/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding a Resolution approve the Interlocal Cooperation
Agreement for Tax Collection between Denton County and the Town of Trophy Club Public
Improvement District (PID) #1 Emergency Services, and designating Kathy DuBose, Director of
Finance as the Liaison, and authorizing the Mayor or her designee to execute the Agreement. (2010-
337-T)
Attachments:Res. 2010-XX ICA Tax Collection(Denton Cty-PID EMS_OandM).pdf
Action ByDate Action ResultVer.
Town Council 42 of 160 Meeting Date: July 19, 2010
File #: 2010-389-T, Version: 1
Title
Consider and take appropriate action regarding a Resolution approve the Interlocal Cooperation Agreement for Tax
Collection between Denton County and the Town of Trophy Club Public Improvement District (PID) #1 Emergency
Services, and designating Kathy DuBose, Director of Finance as the Liaison, and authorizing the Mayor or her designee
to execute the Agreement. (2010-337-T)
Body
At the June 21, 2010 Council meeting the Council was presented with two different agreements for the collection of the
PID assessments. Thefirst agreementaccurately reflected that the County would be collecting assessments imposed by
the PID for the costs of infrastructure improvements and used the terminology "Assessment Collection". The second
agreement for collection of the PID assessment for the costs of emergency services erroneously used the terminology
"Tax Collection" instead of "Assessment Collection". Because the County's deadline for Town approval of the
agreements was July 15, 2010, the Council approved the Agreement with modifications to be consistent with the first
agreement for "Assessment Collection".
Since that time, staff has been in contact with the County, and the County has advised that they have designated the
assessment as a tax and have also designated the emergency services assessment component of the PID as an
emergency services district. Both designations are inaccurate. Neither the County's erroneous terminology nor their
erroneous designation of the assessment as a tax has any affect on the character of the assessment. The County's
inaccurate classification does not impact the ability to collect the assessment or the amount of the assessment that may
be collected. The County has declined to revise the agreement and will only collect the assessment if their proposed
agreement for "Tax Collection" is approved by the Town.
Staff is working on resolving this error with the County and State Comptroller's Office; however, in the interim, the
proposed Resolution has been prepared to document the true character of the assessment and the County's erroneous
terminology.
Staff recommends approval of the Resolution approving the interlocal agreementso that Denton County will proceed with
the collection of the emergency services assessments for FY October 1, 2010 through September 1, 201. Staff will
continue to work towards resolving the error for the subsequent fiscal year. The Resolution has been drafted to
supersede the previously approved agreement so the only Council action necessary is approval of the Resolution.
Goal #2: Business-Friendly Community
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 43 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2010- XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS APPROVING AN INTERLOCAL
AGREEMENT FOR COLLECTION OF THE EMERGENCY
SERVICES ASSESSMENT ON THE TROPHY CLUB PUBLIC
IMPROVEMENT DISTRICT NO. 1 ENTITLED “INTERLOCAL
COOPERATION AGREEMENT – TAX COLLECTIONS”;
PROVIDING FOR THE INCORPORATION OF PREMISES;
AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT
ON BEHALF OF THE TOWN; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas
Government Code, authorizes governmental entities to contract with each other
to perform government functions and services, such as those that serve the
public health and welfare; and
WHEREAS, Denton County is a political subdivision of the State of Texas
(hereinafter “County”), and is therefore an entity with which the Town may
contract; and
WHEREAS, County collects ad valorem taxes for the Town of Trophy
Club, a home rule municipality (hereinafter “Town”), and collects assessments for
Trophy Club Public Improvement District No. 1, a special district established
under Texas law (hereinafter “PID”); and
WHEREAS, the PID is located wholly within the boundaries of Town, has
legal authority to levy assessments on the properties located within its
boundaries; and
WHEREAS, PID assessments are not ad valorem taxes but are purely
administrative assessments on property based upon a Service and Assessment
Plan applicable to and regulating the PID and approved by the Town Council
acting in its capacity as the PID Board; and
WHEREAS, the PID has levied assessments to pay for the costs of
emergency services provided to the residents of the PID (hereinafter
“Assessments”), and those Assessments are not an ad valorem based tax nor
are they legally classified as a tax; and
WHEREAS, the Assessments are regulated and limited only by state law
governing public improvement districts and by the Service and Assessment Plan
adopted for the PID, are not subject to any state law limitations applicable to the
amount of tax that may be adopted, nor are the Assessments subject to state law
rollback provisions; and
Town Council 44 of 160 Meeting Date: July 19, 2010
WHEREAS, the Town Council has been presented a proposed Interlocal
Cooperation Agreement by and between Town of Trophy Club PID #1 Emerg
Services, and the County entitled “Interlocal Cooperation Agreement – Tax
Collection” a substantial copy of which is attached hereto as Exhibit “A” and
incorporated herein by reference (hereinafter called “Agreement”); and
WHEREAS, for their own administrative purposes, County has classified
the PID Assessment as a tax; however, the amount to be collected by the County
from the residents of the PID is the amount of the Assessment lawfully approved
and levied after a public hearing on the Service and Assessment Plan for the
PID; and
WHEREAS, the process for the collection of the Assessments and the
process for the collection of taxes are the same; and
WHEREAS, the County has erroneously classified the Emergency
Services Assessment levied by the PID as an “Emergency Services District” and
WHEREAS, as a result of this misclassification, the County has
designated the Assessment as a “tax” in the Agreement, which designation is an
error in terminology, but does not impact the amount collected nor does it
substantially impact the process for the collection of the Assessments; and
WHEREAS, County has advised Town that it will consider changing its
designation of the PID Assessment from a tax to an assessment for the collection
year beginning October 1, 2011, but will not change that terminology for the
upcoming collection beginning on October 1, 2010; and
WHEREAS, the County will only collect the Assessment for the PID if the
Town approves the Agreement; and
WHEREAS, upon full review and consideration of the Agreement and of
this Resolution, and all matters attendant and related thereto, the Town Council
is of the opinion that the County’s error in classifying the Assessment as a “tax”
does not affect the substance or character of the Assessment, that execution of
the Agreement serves a valid public purpose, that all funds necessary to pay for
the services shall be paid out of current revenue legally available to the parties to
the Agreement and shall not exceed the amount budgeted therefore in the
current fiscal year budget, that the terms and conditions of the Agreement should
be approved, and that the Mayor or her designee should be authorized to
execute the Agreement on behalf of the Town of Trophy Club.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS THAT:
Section 1. The above and foregoing premises are true and correct and
are incorporated herein and made a part hereof for all purposes.
Town Council 45 of 160 Meeting Date: July 19, 2010
Section 2. Notwithstanding the County’s misclassification of the
Assessment, the Town Council of the Town of Trophy Club, Texas does hereby
approve and agree to enter into the Agreement, a true and correct copy of which
is attached hereto and incorporated herein as Exhibit “A”, so that the Assessment
is collected for the use and benefit of the PID.
Section 3. Approval of this Resolution and the Agreement supersedes
the Town Council’s previous approval of an amended agreement with Denton
County for collection of the emergency services assessment.
Section 4. The Mayor and the Town of Trophy Club is hereby
authorized, empowered and directed to execute the Agreement on behalf of the
Town of Trophy Club.
Section 5. This Resolution shall take effect from and after its date of
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas this the 19th day of July, 2010.
____________________________
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST:
________________________________
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________________
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council 46 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-391-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/15/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town and
Texas Department of Public Safety for the purchase of Alcohol Blood Test Kits, and authorizing the
Mayor or her designee to execute necessary documents.
Attachments:Res. 2010-XX ILA Police_DPS_BloodAlcoholKits.pdf
Exhibit A.pdf
Action ByDate Action ResultVer.
Town Council 47 of 160 Meeting Date: July 19, 2010
File #: 2010-391-T, Version: 1
Title
Consider and take appropriate action regarding an Interlocal Agreement between the Town and Texas Department of
Public Safety for the purchase of Alcohol Blood Test Kits, and authorizing the Mayor or her designee to execute
necessary documents.
Body
This Agreement is required between the Town and the Texas Department of Public Safety for the Town’s authority to
purchase Alcohol Blood Test Kits for $4.00 per testing kit. The testing kits are used to obtain evidence for DWI
investigations. The evidence is submitted to the DPS for evaluation of blood alcohol concentration. It is anticipated that
the Town would purchase approximately 15 kits per year. This Agreement is valid for a one year period ending August
2011.
Goal #2: Business-Friendly Community
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 48 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2010-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS APPROVING THE TERMS AND
CONDITIONS OF AN INTERLOCAL AGREEMENT BY AND
BETWEEN THE TOWN OF TROPHY CLUB AND TEXAS
DEPARTMENT OF PUBLIC SAFETY (“DPS”) PROVIDING
TERMS AND CONDITIONS UNDER WHICH THE TOWN WILL
PURCHASE ALCOHOL BLOOD TEST KITS; AUTHORIZING THE
EXECUTION OF THE AGREEMENT BY THE MAYOR OR HER
DESIGNEE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas
Government Code, authorizes governmental entities to contract with each other
to perform government functions and services, such as those that serve the
public health and welfare; and
WHEREAS, the Texas Department of Public Safety (“DPS”) is a state
agency with which the Town may contract pursuant to the Interlocal Cooperation
Act; and
WHEREAS, DPS offers Alcohol Blood Test Kits for sale and the Trophy
Club Police Department uses Alcohol Blood Test Kits for the purpose of DWI
enforcement; and
WHEREAS, the Town Council has been presented a proposed Interlocal
Cooperation Agreement by and between the Town of Trophy Club, Texas, and
DPS providing terms and conditions for the sale of Alcohol Blood Test Kits to the
Town, a substantial copy of which is attached hereto as Exhibit “A” and
incorporated herein by reference (hereinafter called “Agreement”); and
WHEREAS, upon full review and consideration of the Agreement and of
this Resolution, and all matters attendant and related thereto, the Town Council
is of the opinion that the execution of the Agreement serves a valid public
purpose, that all funds necessary to pay for the services shall be paid out of
current revenue legally available to the Town and shall not exceed the amount
budgeted therefore in the current fiscal year budget, that the terms and
conditions of the Agreement should be approved, and that the Mayor or her
designee should be authorized to execute the Agreement on behalf of the Town
of Trophy Club.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, THAT:
Town Council 49 of 160 Meeting Date: July 19, 2010
Section 1. That the recitals contained in the preamble of this Resolution
are determined to be true and correct and are hereby adopted as a part of this
Resolution.
Section 2. The parties agree and understand that the duties and
obligations set forth in the Agreement serve as valid and binding consideration to
support this Agreement.
Section 3. The terms and conditions of the Agreement and of this
Resolution, having been reviewed by the Town Council of the Town of Trophy
Club and found to be acceptable and in the best interest of the Town and its
citizens are hereby in all things approved.
Section 4. The Mayor or her designee is hereby authorized to execute
the Agreement and all other documents in connection therewith on behalf of the
Town of Trophy Club, substantially according to the terms and conditions set
forth in the Agreement and in this Resolution.
Section 5. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 19th day of July, 2010.
_________________________
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST:
_____________________________________
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Town Council 50 of 160 Meeting Date: July 19, 2010
Town Council 51 of 160 Meeting Date: July 19, 2010
Town Council 52 of 160 Meeting Date: July 19, 2010
Town Council 53 of 160 Meeting Date: July 19, 2010
Town Council 54 of 160 Meeting Date: July 19, 2010
Town Council 55 of 160 Meeting Date: July 19, 2010
Town Council 56 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-375-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the appointment of a new Administrator for Trophy
Club Public Improvement District No. 1 and authorizing Acting Town Manager Seidel or his designee
to execute necessary contract documents for PID Administration Services.
Attachments:Southwest Securities Recommendation.pdf
DTA_PID_Admin_Submission.pdf
Action ByDate Action ResultVer.
Town Council 57 of 160 Meeting Date: July 19, 2010
File #: 2010-375-T, Version: 1
Title
Consider and take appropriate action regarding the appointment of a new Administrator for Trophy Club Public
Improvement District No. 1 and authorizing Acting Town Manager Seidel or his designee to execute necessary contract
documents for PID Administration Services.
Body
Included in the backup for this item is a letter of recommendation from Southwest Securities and a Proposal from David
Taussig & Associates. Staff along with Dan Almon from Southwest Securities, interviewed Richard Spence, a
representative from David Taussig & Associates. Taussig submitted a proposal to provide PID Administration services to
the Town. After reviewing the proposal, consulting with bond counsel, and consulting with the Town's Financial Advisor,
staff recommends appointment of David Taussig & Associates as the new Administrator for Trophy Club Public
Improvement District No. 1. If approved by Council, a contract for the services in accordance with the terms set forth in
the Proposal would be executed with David Taussig & Associates .
The headquarters for David Taussig & Associates is based in California; however, they also maintain a local office in
Plano. If selected, David Taussig & Associates has designated Mitch Mosesman and Erin Avalos as the persons who
would be servicing the Town's account. Erin Avalos would be the person serving as Project Administrator. Mr.
Mosesman will be in attendance at the Town Council meeting to respond to questions.
Goal #2: Business-Friendly Community
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 58 of 160 Meeting Date: July 19, 2010
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Town Council 60 of 160 Meeting Date: July 19, 2010
Town Council 61 of 160 Meeting Date: July 19, 2010
Town Council 62 of 160 Meeting Date: July 19, 2010
Town Council 63 of 160 Meeting Date: July 19, 2010
Town Council 64 of 160 Meeting Date: July 19, 2010
Town Council 65 of 160 Meeting Date: July 19, 2010
Town Council 66 of 160 Meeting Date: July 19, 2010
Town Council 67 of 160 Meeting Date: July 19, 2010
Town Council 68 of 160 Meeting Date: July 19, 2010
Town Council 69 of 160 Meeting Date: July 19, 2010
Town Council 70 of 160 Meeting Date: July 19, 2010
Town Council 71 of 160 Meeting Date: July 19, 2010
Town Council 72 of 160 Meeting Date: July 19, 2010
Town Council 73 of 160 Meeting Date: July 19, 2010
Town Council 74 of 160 Meeting Date: July 19, 2010
Town Council 75 of 160 Meeting Date: July 19, 2010
Town Council 76 of 160 Meeting Date: July 19, 2010
Town Council 77 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-373-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Staff to provide a recap of the 4th of July festivities; discussion of same.
Attachments:4th of July Celebration Recap.pdf
Action ByDate Action ResultVer.
Town Council 78 of 160 Meeting Date: July 19, 2010
File #: 2010-373-T, Version: 1
Title
Staff to provide a recap of the 4th of July festivities; discussion of same.
Body
A PowerPoint has been included to the backup.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Promote and support active lifestyle
Develop expanded community involvement opportunities
Expand recreational opportunities for all ages
Town Council 79 of 160 Meeting Date: July 19, 2010
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Meeting Date: July 19, 2010
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Meeting Date: July 19, 2010
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91
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Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-369-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget
Amendment No. 4) making supplemental appropriations in the amount of $30,888 for road and utility
improvements for the Bobcat Blvd connector road; and providing an effective date.
Attachments:Ord. 2010-Amending (4)FY 2009-10 Budget-Bobcat.pdf
Action ByDate Action ResultVer.
Town Council 92 of 160 Meeting Date: July 19, 2010
File #: 2010-369-T, Version: 1
Title
Consider and take appropriate action regarding an Ordinance amending the FY09-10 Budget (Budget Amendment No. 4)
making supplemental appropriations in the amount of $30,888 for road and utility improvements for the Bobcat Blvd
connector road; and providing an effective date.
Body
The Town Council unanimously approved a development agreement between the Town of Trophy Club, Denton County,
the City of Roanoke, and Northwest Independent School District for road and utility improvements for the Bobcat Blvd
connector road at the December 7, 2009 council meeting. The attached budget amendment appropriates the remaining
$30,888 of the Highlands' Development reserve designated for improvements associated with the Highlands
development. A portion of the Highland's developer's fees paid in 2007-2008were set aside in 2008 and designated for
future improvements.
Goal #5: A community in which the infrastructure supports its residents
Provide necessary resources to maintain all improvements, new and existing
Town Council 93 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB
ORDINANCE NO. 2010-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FY 2009-2010 BUDGET OF THE TOWN OF
TROPHY CLUB, TEXAS; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT (BUDGET AMENDMENT NO. 4 MAKING A
SUPPLEMENTAL APPROPRIATION IN ACCORDANCE WITH
THE TOWN CHARTER); PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING FOR SEVERABILITY;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas Fiscal Year 2009-2010
Budget was adopted within the time and in the manner required by State Law;
and
WHEREAS, in that Budget, the Town Council appropriated funds for road
and utility improvements for the Bobcat Blvd connector road; and
WHEREAS, On December 7, 2009, the Town Council approved an
Agreement between the Town of Trophy Club, Denton County, the City of
Roanoke, and Northwest Independent School District for road and utility
improvements for the Bobcat Boulevard connector road ; and
WHEREAS, A portion of the Highland's developer's fees paid in 2007 and
2008 were set aside in 2008 and designated for future improvements; and
WHEREAS, the Bobcat Boulevard Connector road was one of the projects
related to the Highlands development; and
WHEREAS, this amendment appropriates the remaining $30,888 of the
Highlands' Development reserve designated for improvements associated with
the Highlands development; and
WHEREAS, Section 9.06 (a) of the Town Charter provides for
supplemental appropriations if during the fiscal year the Town Manager certifies
that revenues in excess of those estimated in the budget are available for
appropriation; and
WHEREAS, upon a certification of excess revenues by the Town
Manager, the Council by ordinance may make supplemental appropriations for
the year up to the amount of the excess revenues; and
ORDINANCE NO. 2010-XX
File 369
1
Town Council 94 of 160 Meeting Date: July 19, 2010
WHEREAS, the Town Manager has certified that there are available for
appropriations $30,888 in excess revenues above those estimated in the FY
2009-2010 Budget, a copy of the Town Manager’s Certification is attached hereto
and incorporated herein as Exhibit “A”; and
WHEREAS, the Town Council accepts the Town Manager’s certification
and recommendation and finds that in the foregoing circumstances,
appropriations are necessary and therefore determines it appropriate to approve
this Ordinance making a supplemental appropriation of $30,888 as Amendment
No. 4 to the FY 2009-2010 Budget as more specifically set forth in Exhibit “B”,
attached hereto and incorporated herein; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas hereby
finds and determines that it is prudent to amend the FY 2009-2010 Budget as
set forth in Exhibit “B” due to the availability of excess revenues; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas further
finds that the amendment, as set forth in Exhibit “B”, will serve in the public
interest and is necessary to support Town operations; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas finds
and determines that the change in the Budget for the stated municipal purpose
serves best interests of the taxpayers, is necessary and warrants action at this
time;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2009-2010 Budget is hereby
amended to provide for a supplemental appropriation in the amount of $30,888
as set forth in Exhibit “B”. This Amendment No. 4 (Exhibit “B”) to the
Original FY 2009-2010 Budget of the Town of Trophy Club, Texas, for the Fiscal
Year 2009-2010 shall be attached to and made part of the Original Budget by the
Town Secretary and shall be filed in accordance with State Law. This Ordinance
is hereby adopted and shall constitute the fourth budget amendment that has
occurred since the October 1, 2009 effective date of the Town’s Fiscal Year
2009-2010 Budget.
ORDINANCE NO. 2010-XX
File 369
2
Town Council 95 of 160 Meeting Date: July 19, 2010
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the
Town affecting the Fiscal Year 2009-2010 Budget of the Town and shall not
repeal any of the provisions of such Ordinances except in those instances where
provisions of those Ordinances are in direct conflict with the provisions of this
Ordinance; whether such Ordinances are codified or uncodified, and all other
provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and
effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of the Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of the Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in the Ordinance records of the Town and to
properly record this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 19th day of July, 2010.
Mayor, Connie White
Town of Trophy Club, Texas
ORDINANCE NO. 2010-XX
File 369
3
Town Council 96 of 160 Meeting Date: July 19, 2010
[SEAL]
ATTEST:
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Town Attorney, Patricia Adams
Town of Trophy Club, Texas
ORDINANCE NO. 2010-XX
File 369
4
Town Council 97 of 160 Meeting Date: July 19, 2010
Exhibit “A”
Town Manager Certification of Revenue Excess
The Town has Reserve Funds which are not fund appropriated as revenue
available for use in the Town’s FY 2009-2010 Budget. Staff and Council have
previously discussed the appropriation of portions of the Reserve Funds as
needed for approved expenses. Reserve funds needed for the payment of
approved purchases exceed the amount of these revenues estimated in the FY
2009-2010 Budget. Reserve funds are excess revenue available for
appropriation in an amount not to exceed $30,888 in the current FY 2009-2010
Budget. It is my recommendation that the moneys be used for the purposes
specified in Budget Amendment No. 4 to the FY 2009-2010 Budget.
_____________________________________
Stephen Seidel, Acting Town Manager
Date:_________________________________
ORDINANCE NO. 2010-XX
File 369
5
Town Council 98 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 369
6
Exhibit “B”
Town of Trophy Club
Budget Amendment No. 4
Fiscal Year 2009‐2010 General Fund Revenue and Expenditure Budget Increases
of $30,888 for improvements to Bobcat Blvd.
Original Budget Amendment Amended Budget
Revenue:
Allocation of Highland’s
Development Reserve $ ‐0‐ $ 30,888 $ 30,888
Expenditure:
Capital Expense $ ‐0‐ $ 30,888 $ 30,888
Town Council 99 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-372-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Presentation of the second quarter financial report for the 2009-2010 fiscal year through June;
discussion of same.
Attachments:
Action ByDate Action ResultVer.
Town Council 100 of 160 Meeting Date: July 19, 2010
File #: 2010-372-T, Version: 1
Title
Presentation of the second quarter financial report for the 2009-2010 fiscal year through June; discussion of same.
Body
The Presentation and information will be made by Staff at the Council meeting.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 101 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-374-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding financial and variance report dated June 2010;
discussion of same.
Attachments:June 2010 Monthly Financial Reports.pdf
Action ByDate Action ResultVer.
Town Council 102 of 160 Meeting Date: July 19, 2010
File #: 2010-374-T, Version: 1
Title
Consider and take appropriate action regarding financial and variance report dated June 2010; discussion of same.
Body
June 2010 monthly financial report is presented in a format that provides the comparison of monthly and year to date
actual amounts to the current fiscal year budget. The accompanying variance report provides an explanation of actual
fiscal year to date revenues and departmental expenditures which vary more than 10% from the percent of the fiscal year
lapsed.
Management recommends approval.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 103 of 160 Meeting Date: July 19, 2010
Town Council 104 of 160 Meeting Date: July 19, 2010
Town Council 105 of 160 Meeting Date: July 19, 2010
Town Council 106 of 160 Meeting Date: July 19, 2010
Town Council 107 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-377-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding an Intergovernmental Contract for Employee Services
between the Town and TCMUD No. 1, and authorizing the Mayor or her designee to execute
necessary documents.
Attachments:Combined Employee Services - 07142010 (2).pdf
2010-2011 Town Org Chart Draft.pdf
2010-2011 MUD Org Chart Draft.pdf
Action ByDate Action ResultVer.
Town Council 108 of 160 Meeting Date: July 19, 2010
File #: 2010-377-T, Version: 1
Title
Consider and take appropriate action regarding an Intergovernmental Contract for Employee Services between the Town
and TCMUD No. 1, and authorizing the Mayor or her designee to execute necessary documents.
Body
The attached draft has had multiple revisions since last submitted to Council. It has been provided to the lawyer for
MUD1.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 109 of 160 Meeting Date: July 19, 2010
July 14, 2010 DRAFT
INTERLOCAL AGREEMENT FOR EMPLOYEE AND CONTRACTUAL
SERVICES
This Interlocal Agreement for Employee and Contractual Services (the
"Agreement") is made by and between the following parties:
Trophy Club Municipal Utility District No. 1 (“MUD1”)
100 Municipal Drive
Trophy Club, Texas 76262
and
Town of Trophy Club, Texas ("Town")
100 Municipal Drive
Trophy Club, Texas 76262,
MUD1 and Town may also be individually referred to as “Party” or collectively
referred to as the “Parties.”
WHEREAS, MUD1 is a Municipal Utility District created and operating
under the provisions of Article XVI, Section 59, of the Texas Constitution, and the
general laws of the State of Texas including, particularly, Chapter 54 and 49 of
the Texas Water Code, as amended.
WHEREAS, Town is a home-rule municipal corporation duly organized
and operating pursuant to the Constitution and laws of the State of Texas and its
home rule charter.
WHEREAS, MUD1 and Town each perform certain governmental services
or functions within their respective jurisdictions. Prior to the execution of this
Agreement, MUD1 and Town were parties to a written agreement dated and
effective as of October 1, 1998, entitled INTERGOVERNMENTAL CONTRACT
FOR EMPLOYEE SERVICES (the "1998 CONTRACT FOR EMPLOYEE
SERVICES") wherein MUD1 (in its capacity as the "Master District" at that time
for itself and MUD 2) and Town agreed that all employees of MUD1 became
employees of Town subject to the personnel policies of Town and included on
the payroll of Town so that employment salaries, benefits, and personnel policies
of both MUD1 and Town could be administered more efficiently, effectively, and
economically. The 1998 CONTRACT FOR EMPLOYEE SERVICES was
renewed and amended with the last amendment having become effective in
February of 2008.
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WHEREAS, as a result of the consolidation election held in May, 2009,
MUD1 and MUD2 were consolidated with the consolidated entity being named
Trophy Club MUD 1. Since the consolidation election, MUD1 and Town have
determined it necessary to change the structure and terms of the 1998 Contract
for Employee Services; and therefore, this Agreement supersedes the 1998
CONTRACT FOR EMPLOYEE SERVICES and all amendments thereto.
WHEREAS, this Agreement is executed by MUD1 and Town as an
Interlocal contract under Chapter 791 (the Interlocal Cooperation Act) of the
Texas Government Code.
WHEREAS, this Agreement has been authorized by the governing body
of each Party to this Agreement. The governing body of each Party to this
Agreement has determined that the terms and provisions of this Agreement are
desirable, fair, and advantageous for that party and therefore the Agreement
serves a valid public purpose.
WHEREAS, the Parties to this Agreement believe that their longstanding
contractual and cooperative relationship benefits both Town and MUD1, and their
respective taxpayers and customers, because employee services and the
administration of employment issues are handled in a more efficient, effective
and economical manner, and governmental services which are the responsibility
of each of the respective entities are performed by a single combined workforce
consisting of Town Employees, MUD1 Funded Employees, and Jointly Funded
Employees.
WHEREAS, the Parties agree that while MUD1 and Town each perform
distinct governmental services or functions within their respective jurisdictions,
they also have a community of interest in performing these services and
functions. MUD1 and Town have determined that this community of interest is
best served by continuing their cooperative and intergovernmental contractual
relationship with respect to employment services and employment benefits and
that all costs paid hereunder shall be paid from current revenues legally available
to each Party.
NOW, THEREFORE, for and in consideration of the above and
foregoing premises, the benefits flowing to each of the parties hereto, and other
good and valuable consideration, the Town of Trophy Club, Texas and the
Trophy Club Municipal Utility District No. 1 do hereby contract and agree as set
forth herein below and the foregoing recitals are agreed upon and incorporated
herein as a part of this Agreement.
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I.
Term / Termination
1.01 Term. Upon approval by the respective governing bodies of MUD1 and
Town, the Parties agree that this Agreement shall be executed by their
respective authorized representatives and shall take effect on October 1, 2010.
The initial term of this Agreement shall be for a period of one (1) year, and this
Agreement shall automatically renew annually for five (5) additional periods of
one (1) year each unless written notice of nonrenewal by either party is given to
the other Party at least ninety (90) days prior to October 1 of each year.
1.02 Termination for Default. Either Party may terminate this Agreement for
the failure of the other Party to perform its obligations hereunder if such
defaulting Party fails to cure the default within ninety (90) days after the date of
written notice of default.
II.
Definitions
2.01 Administrative Assistance: Miscellaneous clerical and administrative
services provided by a designated individual Town Employee or Town
Employees for the purpose of providing administrative support to Jointly Funded
Employees as provided in this Agreement.
2.02 Benefits: Programs for health insurance, life insurance, disability,
retirement, workers compensation and similar employment type benefits provided
by Town to its Employees pursuant to Town employment policies.
2.03 Benefits and Human Resources Services: Services provided by
designated Town Employee(s) in order to process benefits for and enrollment in
various retirement programs, disability, health and life insurance programs, and
workers compensation programs approved and funded by Town and/or MUD1,
and services necessary to provide general training programs that are available to
all Town Employees and/or that are requested by MUD1.
2.04 Emergency Medical Services: Health care provided by trained
paramedics.
2.05 Fire Chief: The Jointly Funded Employee supervising the Trophy Club
Fire Department who reports directly to the District Manager and the Town
Manager.
2.06 Firefighting Services: Fire suppression, fire prevention, fire code
enforcement and investigation, and public education provided by trained
firefighters.
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2.07 Information Technology Department: The Information Technology
Department operated by Town, which provides any and all technology related
services and support.
2.08 Jointly Funded Employees: Town Employees, including a Fire Chief,
Firefighters and/or Emergency Medical Services Personnel, who provide
Firefighting Services and Emergency Medical Services to both MUD1 and Town.
2.09 MUD1 Funded Employees: Employees of Trophy Club Municipal Utility
District No. 1 who report to and are supervised by the MUD1 District Manager
per the MUD1 organizational chart, including without limitation, employees of
Municipal Utility District No. 1 who report directly to the MUD1 Board of Directors.
2.10 Operation(s), Operational, Operational Functions and/or Operational
Standards: Those technical functions performed by Jointly Funded Employees
and/or MUD1 Funded Employees for MUD1 which are governed or regulated by
a state or federal regulatory agency, regulatory standards or permit standards, or
other applicable local, state, or federal law or which are regulated by an SOP of
MUD1 pursuant to this Agreement.
2.11 Permit Department: The Permit Department operated by Town which
provides fee collection services, general customer service, utility related services,
including without limitation, the processing of work orders, and other related
services.
2.12 Personnel Policies: The personnel policies entitled “Municipality of
Trophy Club Personnel Manual, effective June 15, 2006, and approved by Town
and MUD1, and as hereafter amended by agreement of the Town Manager and
District Manager and approved by the respective governing bodies of Town and
MUD1 as required by their respective policies and procedures.
2.13 Support Services: Services provided to MUD1 by Town Employees
assigned to the Permit Department; Town Employees assigned to the
Information Technology Department; Jointly Funded Employee who provide
Emergency Medical Services, Town Employees who provide Administrative
Assistance in accordance with this Agreement, and Town Employees who
provide Benefits and Human Resources Services as specifically identified in this
Agreement.
2.14 Town Employees: Employees of the Town of Trophy Club who report to
and are supervised by the Town Manager per the Town of Trophy Club’s
organizational chart, including without limitation, employees of the Town of
Trophy Club who report directly to the Town Council.
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III.
Categories of Employees and Employee Supervision
3.01 Jointly Funded Employees. Town and MUD1 have determined it to
serve their best interests and the best interests of the taxpayers of the Town by
collaboratively providing Firefighting Services and Emergency Medical Services
through the Trophy Club Fire Department operated by MUD1 (hereinafter “Fire
Department”.) The Fire Department provides all fire and medical emergency
related services to the residents of the Town of Trophy Club. In the interests of
safety and efficiency, Town and MUD1 utilize a combined professional staff of
Jointly Funded Employees to provide those services. Town pays for the costs of
Emergency Medical Services and MUD1 pays for the costs of Firefighting
Services on an equal basis as more specifically set forth in Section 5.01 of
Paragraph V “Jointly Funded Employees.”
Additionally, Town shall provide certain services for Jointly Funded Employees
as more specifically set forth in Paragraph IV “Contractual Services” of this
Agreement. In consideration for those services provided to Jointly Funded
Employees under Paragraph IV, MUD1 shall compensate Town in accordance
with Section 5.01 of Paragraph V “Compensation”. The Parties understand
and agree that on and after the effective date of this Agreement, all Jointly
Funded Employees shall continue as Town Employees and shall be subject to
the personnel policies adopted by Town in accordance with the terms of this
Agreement. The Parties agree that the attached organizational chart identifies
the operating structure of the respective operations of the Parties and their
relationship under this Agreement. The Organizational Chart is attached hereto
and incorporated herein as Exhibit A. MUD1 shall have exclusive control and
oversight over the Operation(s), performance, reporting, hiring, firing, and
discipline of all such Jointly Funded Employees providing Firefighting
Services through the Fire Chief who reports to both the Town Manager and
District Manager. Town shall have exclusive control and oversight over the
Operation(s), performance, reporting, hiring, firing, and discipline of all such
Jointly Funded Employees providing Emergency Medical Services through
the Fire Chief who reports to both the Town Manager and District Manager.
3.02 MUD1 Funded Employees. MUD1 has employees which are the
exclusive employees of MUD1. MUD1 shall have exclusive control and
oversight over the Operation(s), performance, reporting, hiring, firing, and
discipline of all MUD1 Funded Employees. Town has agreed to provide
services for MUD1 Funded Employees as set forth in Paragraph IV
“Contractual Services” of this Agreement. Prior to and consistently since
the incorporation of the Town, MUD1 or its predecessors have provided water
and wastewater services to the residents of the Town of Trophy Club.
Currently, MUD1 Funded Employees provide water and wastewater services
to the residents of Town. Water and wastewater services are governmental
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functions which Town also has authority under state law to provide to its
residents. The provision of water and wastewater services to Town by MUD1
is beneficial to Town and the residents of Town. In consideration for those
services provided by MUD1 Funded Employees, Town has agreed to provide
Benefits for MUD1 Funded Employees as set forth in Paragraph V
“Compensation” of this Agreement.
IV.
Contractual Services
4.01 Support Services Provided to MUD1. Town shall provide Support
Services to MUD1 in accordance with the following provisions:
A. Benefits and Human Resources Services. Town shall provide
Benefits and Human Resources Services as defined above to MUD1
Funded Employees and to Jointly Funded Employees. In
consideration for the Benefits and Human Resources Services
provided by Town, MUD1 shall compensate Town in accordance with
Section 5.02 of Paragraph V. “Compensation”. Town shall have
exclusive control and oversight over the Operations, performance,
hiring, firing, and discipline of the employees providing Benefits and
Human Resources Services to MUD1 under this Agreement.
B. Other Support Services. Town shall provide services as more
specifically described herein from the Information Technology
Department, from the Permit Department, and shall also provide
Administrative Assistance to MUD1 Funded Employees and Jointly
Funded Employees (hereinafter collectively referred to as “Other
Support Services”.) In consideration for the provision of such Other
Support Services provided by Town, MUD1 shall compensate Town in
accordance with Section 5.02 of Paragraph V. “Compensation”.
1. Information Technology Department. The Information
Technology Department shall provide the use of all existing
hardware and software purchased or funded solely by MUD1
and/or jointly by MUD1 and Town in accordance with properly
executed licensing agreements. The Information Technology
Department shall provide general implementation, support,
and assistance with the use of all hardware and software in
existence upon execution of this Agreement and thereafter
acquired or funded solely by MUD1 and/or jointly by MUD1
and Town. All hardware, software, or other infrastructure
items acquired for the sole use by Town or MUD1 shall be
funded 100% by Town or MUD1 respectively. The Information
Technology Department shall provide the same level of
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service to MUD1 as provided to Town as if Town and MUD1
were one and the same.
2. Permit Department. The Permit Department shall provide
services for the acceptance and processing of permit
applications and for the completion of any and all inspections
required by MUD1 Orders, policies and regulations. The
Permit Department shall relieve and/or assist the Utility Billing
Department on an as-needed basis as agreed upon by the
Town Manager and District Manager. The Permit
Department shall provide the same level of service to MUD1
as provided to Town as if Town and MUD1were one and the
same.
3. Administrative Assistance. Administrative Assistance shall
be provided as necessary to support those Jointly Funded
Employees providing Firefighting Services. Administrative
Assistance shall be provided to MUD1 at the same level of
service as provided to Town as if Town and MUD1 were one
and the same.
4.02 Oversight. Town shall have exclusive control and oversight over
performance, Operational reporting, hiring, firing, and discipline of Town
Employees providing Support Services. MUD1 shall not have any hiring, firing,
or supervisory authority over Town Employees providing Support Services to
MUD1.
V.
Compensation
5.01 Jointly Funded Employees. As compensation for the services provided
to MUD1 by Jointly Funded Employees under this Agreement, upon Town
presenting a detailed listing of all incurred expenses, MUD1 agrees to pay to
Town at least monthly an amount equal to fifty percent (50%) of the actual costs
incurred by Town for salary, benefits, and other compensation of the Jointly
Funded Employees providing services to MUD1, subject to Paragraph IX.
“Budget/New Jointly Funded Employees” of this Agreement. The term
"actual costs" as used in this Agreement means those costs that Town incurs over
and above the cost that Town would incur if it were not providing personnel to
perform services for Jointly Funded Employees. Whenever practical to do so,
Town shall have costs (other than employee costs) associated with MUD1
functions charged directly to MUD1, including but not limited to training expenses,
travel, supplies, administrative and other miscellaneous costs not directly
attributable to salary benefits and other compensation.
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5.02 Equipment Use. Town and MUD1 agree that the use of all equipment
owned by or leased by Town and/or MUD1 may be used by licensed and/or
qualified Town Employees, MUD1 Funded Employees and/or Jointly Funded
Employees in the performance of Town and/or MUD1 business on a “share and
share alike” basis provided that the requesting Party receives prior approval of
the Manager for the Party owning or leasing such equipment.
5.03 Support Services. As compensation for the Support Services provided
to MUD1 Employees and Jointly Funded Employees by Town Employees under
this Agreement, MUD1 agrees to pay to Town a sum not to exceed TWO
HUNDRED TWENTY EIGHT THOUSAND SEVENTY FIVE AND 63/100
DOLLARS ($228,075.63). Payment shall be made in two (2) installments. The
first installment shall be paid on October 1, 2010 and the second installment shall
be due on March 1, 2011. A detail of the costs of the Support Services
provided is attached hereto and incorporated herein as Exhibit “B” entitled
“Cost Details”.
5.04 Financial Services. Parties agree to reciprocate their financial
expertise and services equitably, especially in the first year of the contract, as
if they were one of the same.
5.05 MUD1 Funded Employees - Benefits. The Parties recognize that
MUD1 provides a valuable service to the residents of the Town by providing
water and wastewater services. The Parties further recognize that by
providing such services to the residents of Town, MUD1 and Town receive a
benefit in cost efficiencies and quality of service. In consideration for the
provision of those services by MUD1 and the gain received by Town as a
result thereof, Town shall allow MUD1 Funded Employees to participate in the
Benefits provided by Town to Town Employees. MUD1 Funded Employee
participation shall be to the same extent and on the same level that Town
Employees are allowed to participate in such Benefits. MUD1 shall pay all
costs associated with the provision of Benefits to MUD1 Funded Employees
and all other costs of the services of MUD1 Funded Employees, except as
may be expressly provided herein.
5.06 Miscellaneous Expenses. Each of the Parties shall be responsible for
the cost of all materials necessary for the support and completion of their
respective programs and projects.
VI.
MUD1 Management
MUD1 retains a Manager to oversee the operations of MUD1 (hereinafter
“District Manager”). The District Manager may be an independent contractor or a
MUD1 Funded Employee. This Agreement is not intended to make any change
in any separate contract that may exist now or in the future between MUD1 and
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the District Manager. Whether the District Manager is an independent contractor,
or MUD1 Funded Employee, the District Manager shall report directly to the
Board of Directors of MUD1 except where otherwise specifically provided in this
Agreement. The person designated as the District Manager for MUD1 shall be
exclusively supervised and directed by the Board of Directors of MUD1. District
Manager shall be entitled to participate in Benefits provided by Town to Town
Employees. District Manager participation shall be to the same extent and on
the same level that Town Employees are allowed to participate in such
Benefits.
VII.
Personnel Policies
7.01 Personnel Policies - Interim. MUD1 and Town agree to continue
operating under the previously adopted Personnel Policies (defined above)
until such time as new personnel policies are adopted in accordance with
Section 7.02 of this Agreement. Until such time as new policies are adopted,
both Parties agree to comply with the following:
a. Jointly Funded Employees, MUD1 Funded Employees, and Town
Employees shall all be subject to and governed by the Personnel
Policies.
b. Additions, deletions or other changes to the Personnel Policies that
do not involve a fiscal impact may be changed by joint agreement of
the District Manager and Town Manager.
c. Additions, deletions or other changes to the Personnel Policies that
cause, affect or otherwise involve a fiscal impact shall first be approved
by each Party’s respective governing body as a condition precedent to
implementation of any such addition, deletion or change.
7.02 Companion Personnel Policies. Town and MUD1 understand and
agree that the implementation of this Agreement and the resulting changes to
their respective organizational structures may necessitate changes to the
existing Personnel Policies. The Town Manager and District Manager shall
collectively review existing Personnel Policies and shall work together to
develop separate but companion personnel policies, which to every extent
practicable shall keep MUD1 personnel policies and Town personnel policies
aligned and consistent. Further, each Party agrees to work together when
amending its respective policies in order to keep such policies as consistent
as practicable with the personnel policies of the other Party.
The Town Manager and the District Manager agree to complete the review
and development of their respective personnel policies as expediently as
possible. The Parties further agree to implement their respective personnel
policies on the same date. Until the personnel policies of both Town and
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MUD1 have been implemented, the Parties shall continue to operate under
the Personnel Policies in accordance with Section 7.01 hereinabove.
VIII.
Standard Operating Procedures
The Fire Chief shall develop and implement Standard Operating
Procedures (“SOPs”) applicable to Jointly Funded Employees and governing the
use of assets and facilities of both Town and MUD1; provided however that such
SOPs shall not conflict with Personnel Policies, including personnel policies
adopted after the effective date of this Agreement. Prior to implementation, the
SOPs must be approved by both the Town Manager and the District Manager.
IX.
Budget / New Jointly Funded Employees
Each year, as part of the approval of the respective budgets of the Parties,
the governing body for each of the Parties approves a listing of funded positions
and/or an organizational chart showing all Jointly Funded Employee positions.
The approved budgets contain detailed information regarding the amount of
money that each of the parties hereto contributes toward the expenses of such
Jointly Funded Employee positions. Town and MUD1 agree hereunder that the
positions and payment approved in their respective budgetary processes shall
comply with the terms of this Agreement and shall serve as partial consideration
for the services provided under this Agreement.
As new or additional Jointly Funded Employees are needed to perform
services for MUD1, Town shall follow Town personnel policies and procedures in
the selection of those employees. Prior to the hiring of any Jointly Funded
Employee to perform services for MUD1, Town shall request from MUD1, or its
designee, the approval of the selection, compensation, benefits, and job
description of each such Jointly Funded Employee. In the event of a conflict
under this Paragraph, the District Manager and Town Manager shall meet and
discuss the identified conflict and shall use reasonable efforts to resolve the
conflict in order to meet the needs of both MUD1 and Town. MUD1 shall not be
required to fund any decision that it has not approved regarding a Jointly Funded
Employee. All Jointly Funded Employees shall be supervised and directed by
the Fire Chief with discipline for such Jointly Funded Employees being
administered in accordance with Paragraph XI “Discipline of Jointly Funded
Employees”.
Nothing in this Agreement shall be interpreted as an abdication by MUD1
of their governmental rights, powers, and duties with regard to services provided
by MUD1 to third parties.
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XI.
Discipline of Jointly Funded Employees
The Parties agree that Personnel Policies (defined above) and Town
adopted standard personnel policies and disciplinary procedures which are
implemented after the effective date of this Agreement in accordance with
Paragraph VII “Personnel Policies” (hereinafter collectively “Town Personnel
Manual”), shall apply to all Jointly Funded Employees.
The following provision(s) shall apply to Jointly Funded Employees:
1. In all cases in which the established facts show a clear violation of the
Town Personnel Manual, its provisions shall apply and shall be
administered by the Town Manager alone in accordance with the Town
Personnel Manual. In addition to Town Personnel Manual, MUD1 has
established certain Standard Operating Procedures (SOPs) to be
followed by Jointly Funded Employees.
2. In cases where an alleged violation of Town Personnel Manual is not
clearly defined by the facts but where an alleged violation of one or
more of the SOPs of MUD1 exists, the input of the District Manager
shall be a prerequisite to any disciplinary measure taken for such
violation. Should the input of the District Manager result in a conflict
with the disciplinary measure proposed by the Town Manager, then the
Town Manager and the District Manager shall work to resolve such
conflict, and if they are unable to resolve the conflict, the conflict shall
be resolved by referral of the matter to the MUD1 President and to the
Town Mayor for final disposition.
XII.
Liability; Insurance; Workers Compensation Coverage; Indemnification
12.01 Liability. Town shall be responsible for the acts, negligence, and
omissions of Town Employees providing Support Services to MUD1 and of
Jointly Funded Employees performing services for MUD1, unless the acts or
omissions were pursuant to Operational Standards or SOPs of MUD1 or District
Manager or actions or omissions performed pursuant to or under the direction,
supervision, or instruction of MUD1 or of the District Manager. If the acts or
omissions were pursuant to Operational Standards or SOPs of MUD1 or of the
District Manager, or the acts or omissions were performed pursuant to or under
the direction, supervision, or instruction of MUD1 or of District Manager, MUD1
shall assume liability for the acts, negligence or omissions of such Town
Employees.
12.02 Liability Insurance and Workers Compensation Coverage. The
Parties to this Agreement shall each individually obtain liability insurance, with
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coverages as mutually agreed upon, that the parties determine will insure
themselves individually and collectively from liabilities related to and arising out
or this Agreement and fulfill the indemnity obligations of each party, to the extent
allowed by law, under this Agreement. Such insurance shall insure against
liability arising out of or related to the work performed by Jointly Funded
Employees under this Agreement, with both parties named as additional insured
under such insurance policies. Notwithstanding the foregoing, Town shall
provide and administer Workers Compensation coverage for Jointly Funded
Employees in addition to all Town Employees. MUD1 shall administer the
Workers Compensation coverage for MUD1 Funded Employees.
12.03 Indemnification. To the extent allowed by law, both Town and MUD1
agree to defend, indemnify and hold each other harmless from their
respective negligence or intentional conduct arising out of or related to this
Agreement and resulting in harm to them individually or to a third party,
including without limitation property damage to the parties hereto or to a
third party. The indemnity provided hereunder extends to all costs and
expenses incurred, including reasonable attorney's fees, to defend against,
settle or pay the claim asserted by another. In the event a written claim is
made by another against either Town or MUD1, written notice of the claim
shall immediately be given to the other party, in order that the other party
may determine whether its indemnity duty must be performed and in order
to allow the indemnitor to perform indemnity. If any part of the foregoing
indemnity shall be deemed or determined unenforceable or contrary to
public policy by a court of competent jurisdiction, then each party shall
contribute to any judgment according to its percentage of fault.
12.04 Governmental Immunity. Notwithstanding the foregoing, neither Town
nor MUD1 waive any immunity or defense that would otherwise be available to it
against claims arising from the exercise of governmental powers and functions,
and nothing in this Agreement shall be deemed a waiver of the governmental,
sovereign, or official immunity afforded by law to either Town or MUD1.
XIII.
Further Cooperation
The Parties to this Agreement agree to cooperate, to sign and to deliver
any other documents that may be necessary or appropriate to implement the
provisions of this Agreement. In the event of a conflict under this Agreement, the
Parties agree to meet and discuss the identified conflict and to use reasonable
efforts to resolve the conflict in order to meet the needs of both MUD1 and Town.
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XIV.
Miscellaneous
14.01 Severability. If any of the terms, sections, subsections, sentences,
clauses, phrases, provisions, covenants, conditions or any other part of this
Agreement are for any reason held to be invalid, void or unenforceable, the
remainder of the terms, sections, subsections, sentences, clauses, phrases,
provisions, covenants, conditions or any other part of this Agreement shall
remain in full force and effect and shall in no way be affected, impaired or
invalidated.
14.02 Non Waiver. All rights, remedies and privileges permitted or available to
any Party under this Agreement or at law or equity shall be cumulative and not
alternative, and the election by a Party of any such right, remedy or privilege
shall not constitute a waiver or exclusive election of rights, remedies or privileges
with respect to any other permitted or available right, remedy or privilege for that
Party. Additionally, one instance of forbearance by the any party in the
enforcement of any such right, remedy or privilege against another Party, shall
not constitute a waiver of any other or such right, remedy or privilege by the
forbearing Party. A default by any Party under this Agreement shall not result in a
forfeiture of any rights, remedies, or privileges under this Agreement by such
defaulting Party.
14.03 Amendment. This Agreement may not be amended or modified unless
such amendment or modification is in writing and signed by an authorized
representative of each of the Parties hereto. Additionally, any such amendment
or modification signed by the Parties shall only be valid if done pursuant to the
vote of the respective governing body of each Party authorizing such amendment
or modification to this Agreement.
14.04 Assignment. This Agreement may not be sold, transferred, or assigned
by any Party without the express written consent of the other Party hereto.
14.05 Entire Agreement. This Agreement constitutes the entire agreement
between the Parties and supersedes all prior agreements, whether oral or
written, covering the same subject matter. This Agreement may not be modified
or amended except in writing mutually approved in accordance with Paragraph
14.04 herein.
14.06 Notices. Written notice shall be deemed effective as of the date of
posting with the United States mail service. All notices hereunder shall be given
in writing by certified mail, postage prepaid, return receipt requested, at the
following addresses for each Party:
Town:
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Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
Attention: Town Manager
MUD1:
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, Texas 76262
Attention: District Manager
14.07 Applicable Law / Venue. This Agreement is entered into under and
made pursuant to, and is to be construed and enforceable in accordance with the
laws of the State of Texas. Exclusive venue for any action to enforce or construe
this Agreement shall lie in Denton County, Texas.
14.08 Severability. In the event that any portion of this Agreement shall be
found by a court of competent jurisdiction to be contrary to law, it is the intent of
the Parties hereto that the remaining portions of this Agreement shall remain
valid and in full force and effect to the extent possible.
14.09 Independent Parties. The Parties intend that Town and MUD1 in
performing their obligations hereunder, shall act as independent parties and shall
each have control of their respective obligations and the manner in which its
obligations are performed. Neither Town or MUD1, or their respective officials,
employees, contractors, agents, representatives, or any other person(s)
operating under this Agreement on behalf of one or more of the Parties hereto,
shall be considered an agent or employee of any other Party hereto. Each of the
Parties agrees to and accepts full responsibility for the acts, negligence and/or
omissions of their respective employees, contractors, agents, representatives, or
any other person(s) operating under this Agreement on behalf of such Party.
14.10 No Third Party Beneficiary. This Agreement is not intended to effect or
create any additional rights or obligations on the part of third parties who are not
a signatory to this Agreement.
14.11 Construction of Document. This Agreement is a negotiated document
and shall be deemed drafted equally by all Parties hereto. The language of all
parts of this Agreement shall be construed as a whole according to its fair
meaning, and any presumption or principle that the language herein is to be
construed against any Party shall not apply.
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14.12 Force Majeure. Neither of the Parties hereto shall be required to perform
any term, condition, or covenant in this Agreement so long as performance is
delayed or prevented by force majeure, which shall mean acts of God, strikes,
lockouts, material or labor restrictions by any governmental authority, civil riots,
floods, and any other cause not reasonably within the control of such Party and
which by the exercise of due diligence such Party is unable, wholly or in part, to
prevent or overcome.
XV.
Execution and Date
This Agreement is signed by the Parties in multiple counterparts. This Agreement
is dated and shall be effective for all purposes as of October 1, 2010.
TROPHY CLUB MUNICIPAL UTILITY TOWN OF TROPHY CLUB, TEXAS
DISTRICT NO. 1
By: _______________________ By: ___________________________
Jim Thomas, President Connie White, Mayor
Attest: Attest:
By: _______________________ By: ___________________________
Mary Moore, MUD Secretary Lisa Hennek, Town Secretary
Approved as to form: Approved as to form:
_____________________________ _______________________________
Attorney for MUD1 Patricia A. Adams, Town Attorney
N:/padams/MUD/Combined Employee Services and Contract for Services Modified 07142010 (Sixth
Draft).doc 15
Town Council 124 of 160 Meeting Date: July 19, 2010
N:/padams/MUD/Combined Employee Services and Contract for Services Modified 07142010 (Sixth
Draft).doc 16
EXHIBIT “A”
ORGANIZATIONAL CHART
Town Council 125 of 160 Meeting Date: July 19, 2010
N:/padams/MUD/Combined Employee Services and Contract for Services Modified 07142010 (Sixth
Draft).doc 17
EXHIBIT “B”
COST DETAILS
2010/2011
Contract
Amount Admin % Admin Cost
Department
Cost Total Cost
General Admin 1.67% $0.00 $0.00
Payroll $45,653.00 $47,479.12
HR $31,417.00
Finance $14,236.00
IT
$77,284.00 3.34% $9,808.26 $87,092.26 $90,575.95
Fire Admin
$25,479.00 1.67% $4,904.13 $30,383.13 $31,598.46
Permitting
$31,488.00 1.67% $4,904.13 $36,392.13 $37,847.82
Fire
Department $0.00 $19.782.97 $19.782.97 $20,574.29
$219,303.49
$228,075.63
Town Council 126 of 160 Meeting Date: July 19, 2010
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Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-378-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding an Ordinance amending Chapter 5 entitled, "General
Land Use", Article I, entitled "Mobile Home & HUD-Code Manufactured Home Placement and
Replacement", of the Code of Ordinances, by amending Section 1.07 entitled, "Maintaining Heavy
Vehicles, Boats and Trailers" to clarify the screening requirements for heavy vehicles, boats and
trailers maintained within the Town.
Attachments:Ord. 2010-XX Amending Chap 5_ Maintain Vehicles Boats Trailers.pdf
Action ByDate Action ResultVer.
Town Council 129 of 160 Meeting Date: July 19, 2010
File #: 2010-378-T, Version: 1
Title
Consider and take appropriate action regarding an Ordinance amending Chapter 5 entitled, "General Land Use", Article I,
entitled "Mobile Home & HUD-Code Manufactured Home Placement and Replacement", of the Code of Ordinances, by
amending Section 1.07 entitled, "Maintaining Heavy Vehicles, Boats and Trailers" to clarify the screening requirements for
heavy vehicles, boats and trailers maintained within the Town.
Body
In response to Code Enforcement complaints regarding commercial vehicles kept on Trophy Club residential property,
Staff reviewed the Ordinance that regulates the allowed locations of commercial vehicles and determined that slight
changes were needed to clarify the regulations. The ordinance is revised to clarify that a "solid" fence is needed to
screen the vehicle from a public street, and that no more than 18 inches of the vehicle should be visible above the top of
the fence.
Goal #4: Picturesque Town
Maintain neat and tidy appearance
Improve property maintenance standards
Be recognized for our aesthetics
Town Council 130 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 386
1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2010-
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING SECTION 1.07 ENTITLED “MAINTAINING HEAVY
VEHICLES, BOATS AND TRAILERS” OF ARTICLE I ENTITLED
“MOBILE HOME & HUD-CODE MANUFACTURED HOME
PLACEMENT AND REPLACEMENT” OF CHAPTER 5 ENTITLED
“GENERAL LAND USE” OF THE CODE OF ORDINANCES OF
THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT; PROVIDING A CUMULATIVE REPEALER
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO
EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club (hereinafter referred to as “Town”) is
a Home Rule municipality acting under its charter adopted by the electorate
pursuant to Article XI, Section 5 of the Texas Constitution; and
WHEREAS, the Town previously adopted regulations governing the
keeping of heavy vehicles, boats and trailers within the Town which are codified
in Article I entitled “Mobile Home & HUD-Code Manufactured Home Placement
and Replacement” of Chapter 5 entitled “General Land Use” of the Code of
Ordinances of the Town of Trophy Club; and
WHEREAS, Town Council has determined it necessary to update the
regulations in Section 1.07 entitled “Maintaining Heavy Vehicles, Boats and
Trailers” of Article I of Chapter 5 of the Town’s ordinance governing the manner
in which heavy vehicles, boats and trailers may be maintained within the Town;
and
WHEREAS, this amendment is necessary in order to facilitate the
objective of screening heavy vehicles, boats and trailers from public view when
wrought iron style fencing is in place so as to preserve good order by reducing
attractive nuisance within the Town; and
WHEREAS, the Town Council of the Town of Trophy Club, Texas
recognizes this need as meeting a valid governmental objective of protecting the
health, safety and welfare of the citizens of the Town; and
Town Council 131 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 386
2
WHEREAS, the Town Council has determined it appropriate to amend
Section 1.07 of Article I of Chapter 5 of the Code of Ordinances of the Town as
more fully set forth herein; and
WHEREAS, the Town Council hereby finds that the regulations
established herein are in the best interest of the health, safety and general
welfare of the citizens of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS.
SECTION 1.
INCORPORATION OF PREMISES
All of the above premises are found to be true and correct and are
incorporated into the body of this Ordinance as if copied in their entirety.
SECTION 2.
AMENDMENT
2.01 Section 1.07, entitled “Maintaining Heavy Vehicles, Boats and Trailers” of
Article I, entitled “Mobile Home & HUD-Code Manufactured Home Placement
and Replacement” of Chapter 5 entitled “General Land Use” of the Code of
Ordinances of the Town of Trophy Club, Texas, is hereby amended, so that
Section 1.07 shall be and read in its entirety as follows:
“Section 1.07 Maintaining Heavy Vehicles, Boats, and Trailers”
It shall be unlawful for any person who is a resident of the Town to
locate or maintain any truck or commercial vehicle with a registered
gross vehicle weight greater than one and one-half (1 ½) tons, a
boat, or a trailer within the Town for more than two (2) days per
month unless the truck or commercial vehicle, boat, or trailer is
enclosed in a garage or screened behind a solid fence no greater
than six (6) feet in height, or eight (8) feet in height where allowed by
Ordinance, and is not visible from a public street. A truck or
commercial vehicle, boat, or trailer shall be deemed screened behind
a solid fence when no portion of the truck, commercial vehicle, boat
or trailer is visible through the fence and no more than eighteen (18)
inches of such truck, commercial vehicle, boat or trailer is visible
above the top of the fence. Garages, fences and screening materials
shall be in compliance with all other Town ordinances and
regulations.
SECTION 3.
CUMULATIVE REPEALER
Town Council 132 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 386
3
This Ordinance shall be cumulative of all other Ordinances relating to the
maintenance of heavy vehicles, boats and trailers within the Town and shall not
repeal any of the provisions of such Ordinances except for those instances
where there are direct conflicts with the provisions of this Ordinance. In the
event that there is a conflict between the provisions adopted via this Ordinance
and those contained in existing Ordinances, the provisions of this Ordinance
shall control and the conflicting provisions of such other Ordinances are hereby
repealed. Ordinances or parts thereof in force at the time this Ordinance takes
effect and that are inconsistent with this Ordinance are hereby repealed to the
extent that they are inconsistent with this Ordinance. Provided however, that any
complaint, action, claim or lawsuit which has been initiated or has arisen under or
pursuant to such conflicting Ordinance on the date of adoption of this Ordinance
shall continue to be governed by the provisions of such Ordinance and for that
purpose the previously adopted Ordinance shall remain in full force and effect.
SECTION 4.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly
saved as to any and all violations of the provisions of any other Ordinance
affecting the maintenance of heavy vehicles, boats and trailers within the Town
which have secured at the time of the effective date of this Ordinance; and, as to
such accrued violations and all pending litigation, both civil and criminal, whether
pending in court or not, under such Ordinances, the same shall not be affected
by this Ordinance but may be prosecuted until final disposition by the courts.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this
Ordinance, and any person violating or failing to comply with any provision hereof
shall be fined, upon conviction, in an amount not more than Five Hundred Dollars
($500.00), and a separate offense shall be deemed committed each day during
or on which a violation occurs or continues.
Town Council 133 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 386
4
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to
publish, the Caption, Penalty and Effective Date of this Ordinance as required by
Section 52.011 of the Texas Local Government Code.
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engross and enroll this Ordinance in the ordinance records of the Town and as
required by Charter.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption
and publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town of Trophy Club, Texas this the
19th day of July, 2010.
Mayor, Connie White
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Town Attorney, Patricia Adams
Town Council 134 of 160 Meeting Date: July 19, 2010
ORDINANCE NO. 2010-XX
File 386
5
Town of Trophy Club, Texas
Town Council 135 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-379-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding a Declaration of City of Service.
Attachments:Cites of Service Letter to Mayor.pdf
Declaration of Cities of Service.pdf
Action ByDate Action ResultVer.
Town Council 136 of 160 Meeting Date: July 19, 2010
File #: 2010-379-T, Version: 1
Title
Consider and take appropriate action regarding a Declaration of City of Service.
Body
Cities of Service is intended for cities of all sizes - and in fact, there is quite a range in the size of cities currently
represented. Trophy Club would not be the smallest! There is not a cost involved with being a member. To join, you
would simply sign the attached Declaration of Service, committing to:
·Developing a comprehensive service plan and a coordinated strategy focused on matching volunteers and
established community partners to the areas of greatest local need;
·Working with other mayors and elected officials to advance strategies and best practices that accelerate the
service movement and produce measurable results;
·Encouraging other mayors to join this national effort to engage our citizens; and
·Ensuring that the voice of cities is heard in federal legislative, policy, and program discussions related to service,
which will help the country achieve the ambitious goals of the Serve America Act.
Cities of Service provides technical assistance to all members, including the Cities of Service Playbook, a step-by-step
guide to developing a comprehensive citywide service plan.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 137 of 160 Meeting Date: July 19, 2010
From: Katie Appel
To: Connie White
Sent: Wednesday, June 23, 2010 8:16 AM
Subject: Re: Cities of service
Mayor White ‐
Thanks for reaching out. We would love for Trophy Club to join the
coalition. In fact, if you joined now, you would be our 100th member which
would be great!
Cities of Service is intended for cities of all sizes – and in fact, there is quite
a range in the size of cities currently represented. Trophy Club would not be
the smallest! There is not a cost involved with being a member. To join, you
would simply sign the attached Declaration of Service, committing to:
Developing a comprehensive service plan and a coordinated strategy
focused on matching volunteers and established community partners
to the areas of greatest local need;
Working with other mayors and elected officials to advance
strategies and best practices that accelerate the service movement
and produce measurable results;
Encouraging other mayors to join this national effort to engage our
citizens; and
Ensuring that the voice of cities is heard in federal legislative, policy,
and program discussions related to service, which will help the
country achieve the ambitious goals of the Serve America Act.
Cities of Service provides technical assistance to all members, including the
Cities of Service Playbook, a step‐by‐step guide to developing a
comprehensive citywide service plan.
I hope to hear from you soon‐
Katie Appel
Town Council 138 of 160 Meeting Date: July 19, 2010
DECLARATION OF SERVICE
WHEREAS America has a proud tradition of service and volunteerism that dates back to
the colonial era and today can be found in communities across the fifty states;
WHEREAS the bipartisan Edward M. Kennedy Serve America Act, signed into law by
President Barack Obama on April 21, 2009 builds on this tradition, encouraging all
Americans to serve their communities in new ways;
WHEREAS cities, home to many of the nation’s most persistent challenges, are positioned
to bring new leadership, facilitation, and innovation to the service movement;
WHEREAS the current need for public-spirited residents to help address increased
hardship resulting from the global financial and housing crises is clear;
WHEREAS service enriches the lives of Americans of all ages, and each new generation of
young Americans must be engaged to tackle emerging challenges;
NOW, THEREFORE, we resolve to develop a coalition of mayors from cities large and small
to work together to harness and focus the energies of our citizens. Cities of Service
coalition members will support efforts to increase service opportunities in our cities by:
Developing a comprehensive service plan and a coordinated strategy focused on matching
volunteers and established community partners to the areas of greatest local need;
Working with other mayors and elected officials to advance strategies and best practices
that accelerate the service movement and produce measurable results;
Encouraging other mayors to join this national effort to engage our citizens; and
Ensuring that the voice of cities is heard in federal legislative, policy, and program
discussions related to service, which will help the country achieve the ambitious goals of
the Serve America Act.
(Signature) (Mayor’s Name – please print)
Town Council 139 of 160 Meeting Date: July 19, 2010
Mayor’s Office Address City, State, Zip
Mayor’s Telephone Mayor’s Email Address
Staff Contact Name Staff Contact Title
Staff Contact Telephone Staff Contact Email Address
To join Cities of Service, please sign the Declaration of Service, fill in the information
above, and return this form to the coalition, attention Katie Appel, via fax at 212-205-
9139 or by email to info@citiesofservice.org.
Town Council 140 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-380-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the Town’s participation in the 25th Anniversary
celebration and a Resolution establishing the 25th Anniversary Committee as an Ad Hoc Committee
of the Town.
Attachments:25th Anniversary Minute Insert.pdf
Res 2010-XX Adopting a 25th Anniversary Committee.pdf
Action ByDate Action ResultVer.
Town Council 141 of 160 Meeting Date: July 19, 2010
File #: 2010-380-T, Version: 1
Title
Consider and take appropriate action regarding the Town’s participation in the 25th Anniversary celebration and a
Resolution establishing the 25th Anniversary Committee as an Ad Hoc Committee of the Town.
Body
Staff would like Council to clarify Staff's involvement with the planning and organizing of the Town's 25th Anniversary
festivities.
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Promote and support active lifestyle
Develop expanded community involvement opportunities
Town Council 142 of 160 Meeting Date: July 19, 2010
November 2, 2009
11. 09-455-T Items for Future Agendas.
Mayor White added an item to the next meeting’s agenda to discuss the Town’s 25th Anniversary
to include an Ad Hoc Committee to plan this event.
Mayor White added an item to discus alternatives to Chapter 3 The Code of Ordinances entitled
“Buildings and Construction” of Article XV, entitled “Swimming Pools”; by potentially amending
section 15.04 (i) “Draining of Swimming Pools”; as it relates to Diatomaceous Earth.
Council member Edstrom, requested to see the changes to the Citizen of the Year form and
application/timeline process.
Council member Wilson requested Item #10 Item to receive a report from Town Manager
Emmons regarding the delinquency for Town of Trophy Club Public Improvement District No. 1
(The Highlands at Trophy Club), NH8. be moved up.
Mayor White added an item to discuss the concept of term limits for Committees.
Council combined Items #3 - To receive a report from Town Manager Emmons regarding an
update on the Comprehensive Land Plan and Item #11 - Discuss a Planning Session for
Comprehensive Land Use.
November 16, 2009
8. 09-461-T Consider and provide direction regarding the Town’s 25th Anniversary
festivities, to include establishing an Ad Hoc Committee to plan this event.
Mayor White questioned why the Item was posted for direction only. Town Manager Emmons
explained that Staff needs a little more information in order to prepare the appropriate document.
Should the Council desire to establish an ad hoc committee a resolution creating the ad hoc
committee would be brought back at a subsequent Council meeting.
Council member Edstrom questioned if this event would be incorporated into the current events
or added as a new event. Edstrom asked Staff’s opinion of adding another Committee, which
would require Staff’s oversight and management.
Mayor White stated that the recognition of the 25th Anniversary should be year long and posted
on the Town’s publications on the website. White commended Staff for their job on the past
events and feels that Staff is getting maxed out. White said that more people should be involved
in coordinating the festivities of the Town’s 25th Anniversary and that the Town should capitalize
on this milestone.
Council discussed the Parks Department having to manage another committee and limiting how
many people served on the committee. Council discussed the Park Board providing the
leadership to a task force who would be responsible for the event.
Town Manager Emmons suggested perhaps a committee completely separate from the Town be
formed to plan the event; a group of volunteers. Emmons confirmed that this event was not
budgeted for and Council would need to consider selling tickets in order to defray costs.
Mayor White stated that she will continue to work with Town Manager Emmons and Staff and
then come back to Council with a recommendation.
Town Council 143 of 160 Meeting Date: July 19, 2010
December 7, 2009
10. 09-517-T Consider and take appropriate action regarding planning and organizing
the Town's 25th Anniversary festivities.
The Council discussed this item at their November 16, 2009 meeting. Mayor White stated that
she would continue to work with Town Manager Emmons and Staff and then come back to
Council with a recommendation.
Mayor White discussed with Town Manager Emmons and Staff who recommends that she work
separately with the citizens to form a citizen’s committee to develop ideas for this event.
Council agreed to allow Mayor to spearhead this event and work separately with the citizens to
form a citizen’s committee to develop ideas for this event.
No action taken.
Town Council 144 of 160 Meeting Date: July 19, 2010
TOWN OF TROPHY CLUB, TEXAS
X RESOLUTION NO. 2010-X
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS AUTHORIZING THE CREATION OF A
25TH ANNIVERSARY AD HOC COMMITTEE COMPRISED OF
VARIOUS CITIZEN VOLUNTEERS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town is empowered under §51.001 of the Texas Local
Government Code to adopt a resolution that is for the good government of the
Town; and
WHEREAS, Section I entitled “Creation of Committees, Boards and
Commissions” of Article VI entitled “Town Council Rules of Procedure” of
Chapter 1 entitled “Administration” of the Code of Ordinances of the Town of
Trophy Club provides that the Council may, as the need arises, authorize the
appointment of “ad hoc” committees and give the Mayor the authority to appoint
the members of such ad hoc committee subject to the approval of the Town
Council; and
WHEREAS, Under Section I, any committee so created ceases to exist
upon the accomplishment of the special purpose for which it was created or
when abolished by majority vote of the Town Council; and
WHEREAS, on December 7, 2009, the Town Council agreed to allow
Mayor White to spearhead a 25th Anniversary Committee and work separately
with the citizens to form a citizen’s committee to develop ideas for this event; and
WHEREAS, since that time a group of volunteers along with the Mayor
and Council Member Cantrell have been diligently working and planning
festivities to celebrate the 25th anniversary of the Town; and
WHEREAS, the Town Council finds that due to the nature of the event
and the anticipated scope of the activities, the group of volunteers working on the
25th anniversary celebration should be officially designated as an Ad Hoc
Committee working on behalf of the Town;
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council of the Town of Trophy Club, Texas does
hereby authorize the creation of a 25th Anniversary Ad Hoc Committee for the
purpose of planning and organizing the Town's 25th Anniversary festivities.
Town Council 145 of 160 Meeting Date: July 19, 2010
Section 2. The 25th Anniversary Ad Hoc Committee currently consists
of the following core members: Mayor White, Council Member Cantrell,
Chairperson Kathy Carlton, Dianne Rabbe, Carol Jansen, Joyce Frey, Pearl
Ford, Phoebe Dill, Maryann Dumbleton, Patti Stolz, Sue Eddins, Wanda
Brewster, and Donna Whitters-Banks, and such other members who from time to
time provide their valued assistance. The Ad Hoc Committee shall be in
existence until the conclusion of the 25th Anniversary festivities on or about
September 15, 2010.
Section 3. The Town Manager or his designee may execute documents
necessary to facilitate the planned festivities of the 25th Anniversary celebration
within the budgetary parameters established by the Town Council.
Section 4. This Resolution shall take effect from and after its date of
passage in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy
Club, Texas on this 19th day of July 2010.
_____________________________
Mayor, Connie White
Town of Trophy Club, Texas
ATTEST:
________________________________
Town Secretary,
Town of Trophy Club, Texas
APPROVED AS TO FORM:
________________________________
Town Attorney,
Town of Trophy Club, Texas
Town Council 146 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-387-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/13/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding Town sponsorship of Byron Nelson High School
(BNHS), including sponsorship of the BNHS Booster Club.
Attachments:
Action ByDate Action ResultVer.
Town Council 147 of 160 Meeting Date: July 19, 2010
File #: 2010-387-T, Version: 1
Title
Consider and take appropriate action regarding Town sponsorship of Byron Nelson High School (BNHS), including
sponsorship of the BNHS Booster Club.
Body
Staff has been contacted by a member of the BNHS Booster Club asking the Town to sponsor either a 1/2 page
advertisement for $150 and one whole page advertisement for $200. Staff would like direction from the Council regarding
sponsorship of BNHS.
Goal #2: Business-Friendly Community
Provide environment to retain/develop existing businesses
Promote new commercial opportunities
Create effective working relationships with developers and businesses
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 148 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-381-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the scheduling of a Council Retreat on August 1 and
2, 2010.
Attachments:
Action ByDate Action ResultVer.
Town Council 149 of 160 Meeting Date: July 19, 2010
File #: 2010-381-T, Version: 1
Title
Consider and take appropriate action regarding the scheduling of a Council Retreat on August 1 and 2, 2010.
Body
Staff has confirmed a location for a Council Retreat on August 1 - 2. Tentative hours are Sunday, August 1, from 12:00
p.m. - 6:00 p.m. and Monday, August 2, from 8:00 a.m. - 2:00 p.m.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 150 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-376-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Consider and take appropriate action regarding the scheduling of quarterly Joint Sessions with
TCMUD1.
Attachments:Minute Insert_June 21_2010.pdf
Action ByDate Action ResultVer.
Town Council 151 of 160 Meeting Date: July 19, 2010
File #: 2010-376-T, Version: 1
Title
Consider and take appropriate action regarding the scheduling of quarterly Joint Sessions with TCMUD1.
Body
The Town Council previously considered this Item at the June 21, 2010 meeting. An Insert of that meeting's Minutes is
attached.
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Town Council 152 of 160 Meeting Date: July 19, 2010
June 21, 2010 Minute Insert
1. 2010-324-T Consider and take appropriate action regarding the scheduling of
quarterly Joint Sessions with TCMUD1.
On Tuesday, June 15, TCMUD1 discussed the proposed dates of Wednesday, August 11, 2010,
Thursday, November 11, 2010 and Wednesday, February 9, 2011 at 7 p.m. and agreed to
schedule the dates with the option to change.
Mayor White and Council member Cantrell have a conflict with August 11, 2010. TCMUD No. 1
requested that August 11, 2019 be left on the scheduled and cancelled at a later time.
Council member Cantrell suggested that the August meeting be postponed rather than cancelled.
Acting Town Manager Seidel suggested possibly postponing the August meeting until the first
week in September. Staff will provide this information to the District Manager to provide to the
TCMUD No. 1 Directors.
No action taken will come back in July.
Town Council 153 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-382-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad
2. Economic Development
Attachments:
Action ByDate Action ResultVer.
Town Council 154 of 160 Meeting Date: July 19, 2010
File #: 2010-382-T, Version: 1
Title
Acting Town Manager Seidel's update regarding the following; discussion of the same.
1. Splash Pad
2. Economic Development
Body
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 155 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-384-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Town Council 156 of 160 Meeting Date: July 19, 2010
File #: 2010-384-T, Version: 1
Title
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
Body
Ribbon cutting for State Farm
2010 Celebrating Women in Business
July 4th Events
25th Anniversary Committee Meetings
Community Storehouse - Reading Program
TML Region VIII Quarterly Meeting
Metroport Cities Partnership
Walk with the Mayor
ASA Update
Goal # 3: Community with shared vision
Forge collaborative relationships with other governmental/public entities
Create a positive regional identity
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 157 of 160 Meeting Date: July 19, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-385-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/12/2010 Town Council
On agenda:Final action:7/19/2010
Title:Items for Future Agendas
Attachments:Items for Future Agendas.pdf
Action ByDate Action ResultVer.
Town Council 158 of 160 Meeting Date: July 19, 2010
File #: 2010-385-T, Version: 1
Title
Items for Future Agendas
Body
Goal #6: A vibrant, inclusive community with involved, caring residents
Provide superior customer services
Foster a well informed community
Town Council 159 of 160 Meeting Date: July 19, 2010
1. Consider and receive input for regarding options to improve the upkeep of rental property, with or without
creating a Building Standard Commission. (Edstrom - 4/21/08)
2. Item to receive a report from Town Manager Emmons regarding an update on the Comprehensive Land
Plan. (Edstrom - 10/20/08 & Strother 10/19/09)
3. Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options
and compiling data for a future library. (Wilson)
4. Consider and take appropriate action regarding an Ordinance amending Article IV entitled "Peddlers and
Solicitors,” in its entirety, of Chapter 10, entitled "Public Safety", of the Code of Ordinances of the Town of
Trophy Club, prescribing handbill regulations to the Ordinance.
5. Consider and take appropriate action regarding the creation of a Citizen’s Financial Budget Board. (Rose
12/7/09)
6. Consider and take appropriate action regarding an Ordinance amending Chapter 3 of the Code of
Ordinances entitled "Buildings and Construction" of Article XV, entitled "Swimming Pools. (Rose 2/1/10)
7. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose 2/1/10)
8. Consider and take appropriate action regarding placing policies and procedures access on the Town web
site. (Rose 2/1/10)
9. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose 4/26/10)
10. Staff update regarding the Amenity Lake; discussion and action of the same. (Stotts 6/7/10)
11. Staff update regarding Marshall Branch Creek area located North of HWY114; discussion and action of the
same. (Stotts 6/21/10)
12. Staff update regarding the loop road and a report from the engineer firm hired by the County. (Stotts
6/21/10)
6/8/10 LH
Town Council 160 of 160 Meeting Date: July 19, 2010