Agenda Packet TC 02/15/2010 - Supplement1
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MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 9, 2009
STATE OF TEXAS
COUNTY OF DENTON
6:30 PM
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on November 9, 2009. The meeting was held within the boundaries of the Town and
was open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks
Dave Glaser
Dean Murray
Dan Bishop
Zachary Jeffery
Nick Sanders
Rebecca Shuman
Glenn Strother
President
Vice President
SecretarylTreasurer
Director left at 7:10 p.m.
Director
Director arrived 6:50 p.m.
Director
EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary / RMO
Bill Rose Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 48, called the regular session to order at 6:37 p.m.
REGULAR SESSION
1. ICSC San Antonio Conference Update/Recap from Directors Hicks and Sanders,
Council member Strother and Assistant Town Manager Seidel.
The Board received an update from the ICSC Conference attendees and answered questions
from the Board.
President Hicks shared that he and Assistant Town Manager Seidel attended the "Show Me the
Money" Workshop and that the Directors and Seidel met with potential prospects.
Seidel mentioned that he believes that this was the most successful year attending and meeting
prospective clients to date for the Board.
Council member Strother mentioned that next year's conference will be held at the Gaylord
Texan, and due to the travel savings the Board may consider hosting a booth at the conference.
Director Shuman asked that an item be added to the agenda monthly to discuss 2010 ICSC.
EDC4B Page 1 of 2
November 9, 2009 Regular Session
2. Commercial Property Update:
a. 26 Acre Tract
b. Trophy Wood Business Center
c. Regency Center
d. Ehrenberg Property
e. 17 Acre Tract
Seidel updated the Board on the Commercial Property within the Town and addressed
questions from the Board.
3. Discuss and take appropriate action to approve the October 12, 2009 Regular
Session Minutes.
Director Sanders moved to approve the October 12, 2009 Regular Session Minutes as
presented. Director Shuman seconded; motion carried unanimously.
4. Items for Future Agendas.
• Director Shuman asked for ICSC preparation for next year's Conference at the Gaylord
be added to every meeting agenda.
• Director Shuman asked for Rules of Engagement for contacts/spokespersons be
readdressed given the new directors be added to the December meeting agenda.
• Director Murray asked about current tax revenue/generation and if Trophy Club could
begin thinking of some sort of event, such as a Taste of Addison type of event that EDC
4B could work with the Parks & Rec Board
• Director Sanders asked about purchasing Christmas decorations for the retail centers.
• Director Shuman asked for a Park Update from Parks & Recreation Director Adam
Adams at the December meeting that includes pictures of current projects and a bond
projects update.
• Director Murray suggested possible economic development incentives/projects such as
a scene of lights through a pathway -go to churches, community groups, etc, possibly
discuss with Parks & Recreation Director Adam Adams during his update.
Adjourn
Director Shuman moved to adjourn at 7:30 p.m. Director Glaser seconded; motion carried.
Dean Murray, Treasurer/Secretary
EDC4B Page 2 of 2
November 9, 2009 Regular Session
Monday, January 11, 2010
Trophy Club Entities
Meeting Minutes
Economic Development Corporation
48 (EDC 48)
100 Municipal Drive
Trophy Club, Texas 76262
6:30 PM Svore Municipal Building Boardroom
BOARD MEMBERS:
Present: 7 -President James Hicks, Director Dan Bishop, Director Zachary Jeffery,
Vice President Dave Glaser, SecretarylTreasurer Dean Murray, Director
Nick Sanders, and Director Rebecca Shuman
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
Glenn Strother, EDC 4B Council Liaison
Jason Claunch, Catalyst Commercial
Call To Order and announce a quorum.
President Hicks, noting a quorum of EDC 48, called the regular session to
order at 6:35 p.m.
REGULAR SESSION
1. 2010-04-T
2. 2010-03-T
3. 2010-09-T
Trophy Club Entities
Presentation by Jason Claunch, Catalyst Commercial regarding Regency Center and
Trophy Wood Business Study.
Jason Claunch updated the Board regarding Regency Center and Trophy Wood
Business Study. Additionally, he provided an overview of the retail market from a
national perspective. Mr. Claunch then addressed questions from the Board.
This matter was Discussion only ~ No action taken
Commercial Property Update regarding 26-acre tract Design Charretle.
Stephen Seidel updated the Board regarding the Design Charrette, and the progress
that has occurred on the project since the November Board meeting. Seidel is waiting
on the property owner to respond to the latest submission.
This matter was Discussion only ~ No action taken
Discuss and take appropriate action establishing Rules of Engagement.
The Board discussed how to better assist Seidel and the Trophy Club staff, as well as
how to better understand the economic and development processes. Seidel offered
to put together a quick workshop with Carolyn Huggins, P&Z Manager, to review the
entire development process from beginning to end with the Board. The Board stated
Page 1
Economic Development
Corporation 4B (EDC 4B)
4. 2010·06·T
5. 2010·05·T
6. 2010·02·T
7. 2010·01·T
B. 2010·07·T
Trophy Club Entitles
Meeting Minutes January 11, 2010
they would really enjoy that in order to better understand the entire development
cycle. Seidel will work on a presentation and hopes to have it available for the
February meeting.
This matter was Discussion only ~ No action taken
Discuss and take appropriate action regarding the attendance of 201 0 Economic
Development Sales Tax Seminars.
Attachments: 2010 TEDC Calendar of Events.pdf
The Board is going to review the education seminars, and make arrangements to
attend. They requested staff to check with the Attorney General and/or the State to
check the training requirements for Board members. Seidel stated he would research
and provide the information.
This matter was Discussion only ~ No action taken
Discuss and take appropriate action regarding the 2010 ICSC Conference.
Since the ICSC Deal Making Conference will be held in Grapevine in 2010 rather
than San Antonio, the Board discussed in lieu of spending the funds traditionally
appropriated for travel that they use them to reserve a booth and a booth set·up.
Seidel has already inquired to ICSC regarding booth costs, but they have not
responded. The Board feels that hosting a booth would increase Trophy Club's
visibility and name recognition. Additionally, since the conference is local it would be
easier to staff over the course of the conference. Seidel is going to touch base with a
colleague to discuss the booth and exhibit materials.
This matter was Discussion only ~ No action taken
Discuss and take appropriate action to approve the November 9,2009 Regular
Session Minutes.
Attachments: November 09 2009 Minutes.pdf
A motion was made by Director Shuman, seconded by Vice President Glaser,
that this Agenda Item be Approved. The motion CARRtED by the following
vote:
Aye: 7· President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
SecretarylTreasurer Murray, Director Sanders, and Director Shuman
Discuss and take appropriate action to approve monthly Financials:
a. October 2009
b. November 2009
Attachments: October 2009 Monthly Financial Statements. pdf
November 2009 Monthly Financial Statements. pdf
A motion was made by Director Sanders, seconded by Director Shuman, that
this Agenda Item be Approved. The motion CARRIED by the following vote:
Aye: 7· President Hicks, Director Bishop, Direclor Jeffery, Vice President Glaser,
SecretarylTreasurer Murray, Director Sanders, and Director Shuman
Future Agenda Items.
Page 2
Economic Development
Corporation 4B (EDC 4B)
9. 2010·08·T
Adjourn
Trophy Club Entitles
Meeting Minutes January 11, 2010
Attachments: EDC 4B Future Agenda items.pdf
The Board would like to have a permanent update listed on the Agenda for
Councif member Strother to provide a Councif update.
Coupon booldadvertisinglmarketing wiff be placed on the February Agenda for
discussion.
Regency Center holiday decorations wiff be placed on the February Agenda for
discussion.
A Branding initiative wiff be placed on the February Agenda for discussion.
This matter was Discussion only -No action taken
Next Meeting scheduled for February 8, 2010 at 6:30 p.m.
The Board set their next meeting for February 8, 2010 at 6:30 p.m.
This matter was Discussion only -No action taken
A motion was made by Director Shuman, seconded by Director Sanders, that
this meeting be Adjourned. The motion CARRIED by the following vote:
Aye: 7· President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
SecretarylTreasurer Murray, Director Sanders, and Director Shuman
The meeting was adjourned at 8:32 p.m.
ie/(s, President
~---Dean Murray, Tre~rlSecretary
Page 3