Agenda Packet TC 03/09/2009Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, March 9, 2009
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God,
one and indivisible."
A.4 Citizen Presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items. You may speak up to three (3) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
B.1 Public Hearing of a Request to Amend Permitted Uses for Village Center located
in PD-Planned Development District No. 27 (PD-27), known as The Highlands at
Trophy Club. Applicant: High Trophy Development, LLC represented by Kyle
Salzman, Jacobs Consulting, and David Keener, Centurion American (PD AMD-
09-030)
C.1 Discuss and take appropriate action amending Ordinance 2009-05, ordering and
calling a Joint General and Joint Special Election between the Town, NISD,
MUD1 and MUD2 on May 9, 2009; ordering and calling a General Election for the
purpose of electing a Mayor and two Council Members for two year terms;
ordering and calling a Special Election on a measure to determine whether
qualified voters of the Town approve the exchange of a 0.11 acre tract of land
owned by the Town which is part of Harmony Park for a 0.18 acre tract of land
owned by a private party and adjacent to Harmony Park; ordering and calling a
Special Election for referred Ordinance No. 2009-05 abolishing MUD2 and
submitted to binding referendum by the Town Council pursuant to the Town
Charter; adding Section 5, ordering and calling a Special Election on various
amendments to the Town's Home Rule Charter. (Ordinance will be provided at
the meeting.) (La Ordenanza será proporcionada en la junta.)
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Dialogar y tomar la acción apropiada que enmienda Ordenanza No. 2009-05 en la que
se ordena una Elección Conjunta General y una Elección Conjunta Especial y se
hace un llamado a las mismas, que serán entre el Poblado, NISD, MUD1 y
MUD2, el 9 de mayo de 2009; ordenando y llamando a una Elección General
con el propósito de elegir un Alcalde y dos Miembros del Concilio por periodos
de dos años; ordenando una Elección Especial y llamando a la misma, referente
a una medida para determinar si los votantes calificados del Poblado aprueban
el cambio de una extensión de terreno de 0.11 de acre que es propiedad del
Poblado, y que es parte del Harmony Park, por una extensión de terreno de 0.18
de acre, que es propiedad de un particular y que está adyacente a Harmony
Park; ordenando una Elección Especial y llamando a la misma con referencia a
la Ordenanza No. 2009-05, aboliendo a MUD2 y sometido a un referéndum de
cumplimiento obligatorio por parte del Concilio del Poblado, en cumplimiento
con la Carta Constitucional del Poblado; ordenando una Elección Especial y
haciendo un llamado a la misma, acerca de varias enmiendas a la Carta
Constitucional de Autonomía del Poblado. (La Ordenanza será proporcionada
en la junta.)
C.2 Discuss and take appropriate action designating a person to serve as liaison
between the Town and ASA.
C.3 Discuss and take appropriate action regarding expenditure from Court
Technology Fund for software upgrade in the amount of $4,500.00.
C.4 Items for Future Agenda.
D.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.072 "Deliberation Regarding Real Property" and Section 551.071 (1) and (2)
"Consultation with Attorney", the Council will enter into executive session to
discuss the following: A. Potential purchase of land at 101 Trophy Club Drive (100 Block Trophy Club Drive)
and/or additional locations within the Town for future Police and Fire complex
and legal advice related to potential future sites and land acquisition.
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club Municipal Utility
District No. 2 v. Town of Trophy Club, pending in the 362nd District Court of
Denton County, Texas, including the Intervention into the lawsuit by MUD1,
pending Declaratory Judgment suits filed by MUD1 and MUD2, appeals filed by
MUD1 and MUD2, and Town responses to actions taken by MUD1 and MUD2;
C. Legal advice related to the consolidation of MUD1 and MUD2, dissolution of MUD2,
and related ballot propositions;
D. Legal advice related to the May, 2009 election, ballot, and propositions.
E.1 Discuss and take appropriate action relative to Executive Session Item Number
D.1.
E.2 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
(lh)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.A.2
Invocation.
Mayor Sanders will offer the Invocation.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state
under God, one and indivisible."
Mayor Pro Tem Sterling to lead the Pledges.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.A.4
Citizen Presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items. You may speak up to three (3)
minutes or the time limit determined by the Mayor or presiding officer. To
speak during this item you must complete the Speaker's form that includes
the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
(lh)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.B.1
Public Hearing of a Request to Amend Permitted Uses for Village Center
located in PD-Planned Development District No. 27 (PD-27), known as The
Highlands at Trophy Club. Applicant: High Trophy Development, LLC
represented by Kyle Salzman, Jacobs Consulting, and David Keener,
Centurion American (PD AMD-09-030)
On March 6, 2009, a reminder notice was posted in the Trophy Club Times advertising
a Town Council Public Hearing for this evening, March 9, 2009, to amend Ordinance
No. 2007-15 P&Z to delete, alter, and/or allow additional “Permitted Uses” for
approximately 16.5 acres known as “Village Center”. The Planning & Zoning
Commission has continued this request at the last two P&Z meetings and is not yet
ready to make a recommendation to the Town Council on this item. The item will go
back to P&Z on March 19, 2009 and if a recommendation is reached, will be re-
advertised and presented to Council in Public Hearing on April 6, 2009.
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COUNCIL MEMORANDUM COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009 From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.CSubject: Agenda Item No.C.1
Discuss and take appropriate action amending Ordinance 2009-05, ordering
and calling a Joint General and Joint Special Election between the Town,
NISD, MUD1 and MUD2 on May 9, 2009; ordering and calling a General
Election for the purpose of electing a Mayor and two Council Members for
two year terms; ordering and calling a Special Election on a measure to
determine whether qualified voters of the Town approve the exchange of a
0.11 acre tract of land owned by the Town which is part of Harmony Park
for a 0.18 acre tract of land owned by a private party and adjacent to
Harmony Park; ordering and calling a Special Election for referred
Ordinance No. 2009-05 abolishing MUD2 and submitted to binding
referendum by the Town Council pursuant to the Town Charter; adding
Section 5, ordering and calling a Special Election on various amendments
to the Town's Home Rule Charter. (Ordinance will be provided at the
meeting.) (La Ordenanza será proporcionada en la junta.)
Dialogar y tomar la acción apropiada que enmienda Ordenanza No. 2009-05
en la que se ordena una Elección Conjunta General y una Elección
Conjunta Especial y se hace un llamado a las mismas, que serán entre el
Poblado, NISD, MUD1 y MUD2, el 9 de mayo de 2009; ordenando y
llamando a una Elección General con el propósito de elegir un Alcalde y
dos Miembros del Concilio por periodos de dos años; ordenando una
Elección Especial y llamando a la misma, referente a una medida para
determinar si los votantes calificados del Poblado aprueban el cambio de
una extensión de terreno de 0.11 de acre que es propiedad del Poblado, y
que es parte del Harmony Park, por una extensión de terreno de 0.18 de
acre, que es propiedad de un particular y que está adyacente a Harmony
Park; ordenando una Elección Especial y llamando a la misma con
referencia a la Ordenanza No. 2009-05, aboliendo a MUD2 y sometido a un
referéndum de cumplimiento obligatorio por parte del Concilio del
Poblado, en cumplimiento con la Carta Constitucional del Poblado;
ordenando una Elección Especial y haciendo un llamado a la misma,
acerca de varias enmiendas a la Carta Constitucional de Autonomía del
Poblado. (La Ordenanza será proporcionada en la junta.)
EXPLANATION:
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The ballot language and proposed modified Charter provisions have been added to
Section 5 of the previously approved Ordinance calling the May 9, 2009 election.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Short Order of Election as required by the Secretary of State
2. Documents regarding the exchange of a 0.11 acre tract of land owned
by the Town which is part of Harmony Park for a 0.18 acre tract of land
owned by a private party and adjacent to Harmony Park;
Exhibit A – Property Description
Warranty Deed
Land Title Survey – Neighborhood 11
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ORDER OF ELECTION FOR TROPHY CLUB
An election is hereby ordered to be held on May 9, 2009 for the purpose of:
Ordering and calling a Joint General and Joint Special Election between the Town,
NISD, MUD1 and MUD2 on May 9, 2009; ordering and calling a General Election for the
purpose of electing a Mayor and two Council Members for two year terms; ordering and
calling a Special Election on a measure to determine whether qualified voters of the
Town approve the exchange of a 0.11 acre tract of land owned by the Town which is
part of Harmony Park for a 0.18 acre tract of land owned by a private party and adjacent
to Harmony Park; ordering and calling a Special Election for referred Ordinance No.
2009-05 abolishing MUD2 and submitted to binding referendum by the Town Council
pursuant to the Town Charter; adding Section 5, ordering and calling a Special Election
on various amendments to the Town's Home Rule Charter.
Early voting by personal appearance will be conducted each weekday at: 100 Municipal
Drive between the hours of 8:00 a.m. and 5:00 p.m. beginning on Monday, April 27,
2009 and ending on Tuesday, May 5, 2009 with Tuesday, April 28 and Tuesday, May 5,
2009 hours of 7:00 a.m. to 7:00 P.M.
For the May 9, 2009 General/Special Election, additional early voting will be held at 100
Municipal Drive on Saturday, May 2, 2009 from 8:00 a.m. until 12:00 p.m.
Applications for ballot by mail shall be mailed to: Lisa Hennek, Early Voting Clerk 100
Municipal Drive, Trophy Club, Texas 76262. Applications for ballot by mail must be
received no later than the close of business on May 1, 2009.
Issued this the 9th day, of March 2009.
_________________________________
Nick Sanders, Mayor
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ORDEN DE ELECCION PARA MUNICIPIOS
Por Ia presente se ordena que se llevara a cabo una elección ei 9 de mayo de 2009,
con el proposito:
En la que se ordena una Elección Conjunta General y una Elección Conjunta Especial y
se hace un llamado a las mismas, que serán entre el Poblado, NISD, MUD1 y MUD2,
el 9 de mayo de 2009; ordenando y llamando a una Elección General con el propósito
de elegir un Alcalde y dos Miembros del Concilio por periodos de dos años; ordenando
una Elección Especial y llamando a la misma, referente a una medida para determinar
si los votantes calificados del Poblado aprueban el cambio de una extensión de terreno
de 0.11 de acre que es propiedad del Poblado, y que es parte del Harmony Park, por
una extensión de terreno de 0.18 de acre, que es propiedad de un particular y que está
adyacente a Harmony Park; ordenando una Elección Especial y llamando a la misma
con referencia a la Ordenanza No. 2009-05, aboliendo a MUD2 y sometido a un
referéndum de cumplimiento obligatorio por parte del Concilio del Poblado, en
cumplimiento con la Carta Constitucional del Poblado; ordenando una Elección
Especial y haciendo un llamado a la misma, acerca de varias enmiendas a la Carta
Constitucional de Autonomía del Poblado.
El voto por anticipado apareciendo en persona se conducirá todos los días de lunes a
viernes en: 100 Municipal Drive entre las 8:00 AM y las 5:00 PM, empezando el lunes
27 de abril de 2009 y terminando el martes 5 de mayo de 2009; el martes 28 de abril y
el martes 5 de mayo de 2009, el horario será de las 7:00 AM a las 7:00 PM.
Para la Elección General del 9 de mayo de 2009, se llevará a cabo además una
votación por anticipado en 100 Municipal Drive el sábado 2 de mayo de 2009 desde las
8:00 AM hasta las 12:00 PM.
Las solicitudes de boletas por correo, deben ser enviadas a: Lisa Hennek, Empleada
del Voto por Anticipado, a 100 Municipal Drive, Trophy Club, Texas 76262. Las
solicitudes de boletas por correo deben recibirse a más tardar para el cierre de la
oficina el día 1 de mayo de 2009.
Este el día noveno, del 2009 de marzo.
_________________________________
Nick Sanders, El alcalde
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.C.2
Discuss and take appropriate action designating a person to serve as
liaison between the Town and ASA.
EXPLANATION:
The Town Council approved Resolution 2009-03 on February 16, 2009 authorizing,
Town adoption of a unit through the America Supporting Americans Program (“ASA”).
At Council’s request, staff advertised the need for a liaison to the ASA Program. The
Advertisement was published in the February 27, 2009 Newsletter, posted to the news
listserve on February 20, 27 and March 6, 2009 and posted to the website and
Marquee.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Advertisement
2. Liaison Volunteer List
3. Resolution Amending 2009-03 and designating a new liaison
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America Supporting Americans
Trophy Club Town Council is looking for a volunteer to be named Liaison between the
Town, our adopted unit and America Supporting Americans.
On October 24, 2005, the Town of Trophy Club adopted the 1st (Bastogne) Brigade of
101st Airborne Division – 32nd Cavalry through the America Supporting Americans
(ASA) Program.
This Adopt-a-Unit program created by America Supporting Americans on March 4, 1968
provides a mechanism whereby all branches of the United States Armed Services can
be "adopted" by American communities, and the purpose of this adoption program is to
create a bond between American communities and the military men and women who
bravely serve their country.
This bond is intended to support the morale of said service men and women without
regard to individual political ties or affiliations, and also recognizes the challenges
confronting American service men and service women.
If you are interested in being named Liaison, please contact Lisa Hennek, Town
Secretary at 682-831-4601 or by email at lhennek@ci.trophyclub.tx.us by March 9, 2009
to be added to the list of those being considered. Town Council will take action on
March 16, 2009 to appoint a new Liaison.
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Liaison Volunteer List
1. Wanda Franklin
4 Turnbury Court
Office 817-491-2488
Home 817-430-0572
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2009-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2009-03,
AUTHORIZING TOWN ADOPTION OF A UNIT THROUGH THE
AMERICA SUPPORTING AMERICANS PROGRAM (“ASA”) BY
DESIGNATING A PERSON TO SERVE AS LIAISON BETWEEN THE
TOWN, THE ADOPTED UNIT, AND ASA; AUTHORIZING THE MAYOR
TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN
EFFECTIVE DATE..
WHEREAS, the Town benefits by having its citizens involved in local government
through volunteerism; and
WHEREAS, since the adoption of Resolution No. 2009-03, the Town asked for
citizens interested in serving as the American Supporting Americans (ASA) Liaison to
contact staff; and
WHEREAS, the Town Council has determined it to be appropriate to designate a
new Liaison American Supporting Americans (ASA) as set forth below.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That Section 2 of Resolution No. 2009-03 is hereby amended to
reflect the designation of ______________ as the ASA Liaison as specified below and
that all other appointments made pursuant to Resolution No. 2009-03 shall be
unaffected by this amendment:
American Supporting Americans (ASA)
1. ASA Liaison – _____________________
Section 2. That all of the other terms an provisions of Resolution No. 2009-03
not in conflict with the terms of this Resolution shall continue in full force and effect.
Section 3. That this Resolution shall become effective from and after its date
of passage in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 9th day of March, 2009.
________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
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ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.C.3
Discuss and take appropriate action regarding expenditure from Court
Technology Fund for software upgrade in the amount of $4,500.00.
EXPLANATION:
The Court Department is experiencing difficulties with the current version of software it
uses. These issues can only be taken care of by upgrading to the recent version of
software. The total cost is $4,500.00 (LT Systems for upgrading $4,050.00 and $450.00
for the configuration from STW.)
If approved, these funds for upgrading will come from the Court Technology Fund,
which currently has a balance of $16,948.66.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1.LT Systems Bid
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.C.4
Items for Future Agenda.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
1. Discussion of drainage ditch that runs between Village Trail and Lakeshore
Drive and consideration of improvements for area to create a linear park.
(Mayor Sanders - Cates)
2. Town Manager Emmons to report on the sound barrier issues on the east
side and conversations with TXDOT, and discussion of same. (Wilson)
3. Establish and implement a process for Hotel inspections. (Edstrom added on
1/21/08)
4. Discuss and consider options to approve the upkeep of rental property, with
or without creating a Building Standard Commission. (Edstrom – 4/21/08)
5. Discuss and receive an update on the Comprehensive Land Plan. (Edstrom –
10/20/08)
6. Council to announce the 2008 Citizen of the Year. (April 20)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.D.1
Pursuant to Texas Government Code, Annotated, Subchapter 551, Section
551.072 "Deliberation Regarding Real Property" and Section 551.071 (1)
and (2) "Consultation with Attorney", the Council will enter into executive
session to discuss the following:
A. Potential purchase of land at 101 Trophy Club Drive (100 Block Trophy
Club Drive) and/or additional locations within the Town for future
Police and Fire complex and legal advice related to potential future
sites and land acquisition.
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club
Municipal Utility District No. 2 v. Town of Trophy Club, pending in the
362nd District Court of Denton County, Texas, including the
Intervention into the lawsuit by MUD1, pending Declaratory Judgment
suits filed by MUD1 and MUD2, appeals filed by MUD1 and MUD2, and
Town responses to actions taken by MUD1 and MUD2;
C. Legal advice related to the consolidation of MUD1 and MUD2,
dissolution of MUD2, and related ballot propositions;
D. Legal advice related to the May, 2009 election, ballot, and propositions.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.E.1
Discuss and take appropriate action relative to Executive Session Item
Number D.1.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 3-9-2009
Subject: Agenda Item No.E.2
Adjourn.
(lh)
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