Agenda Packet TC 01/19/2009 - Supplement1
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1,213 15,150
MINUTES OF THE CHARTER REVIEW COMMISSION MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICES CONFERENCE ROOM
Monday, December 8, 2008 at 4:30 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session
on Monday, December 8, 2008. The meeting was held within the boundaries of the Town and
was open to the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Ben Brewster CRC Recording Secretary
Richard Hobday CRC Member
Roger Williams CRC Member
Richard (Scott) Briggs CRC Member
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Melissa Klauss
CRC Member
Larry Crosser
CRC Member
Joel Quile
CRC Member
Bob Downey
CRC Member
STAFF AND GUEST(S) PRESENT:
Lisa Hennek Town Secretary
A.1 Chairman Rose, noting a quorum, called the meeting to order at 4:30 p.m.
A.2 Citizen Presentations:
No citizens addressed the Commission.
All matters listed as Consent Agenda are considered to be routine by the CRC and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is
desired, that item will be removed from the consent agenda and will be considered separately.
B.1 Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
August 4, 2008.
Commissioner William's Motion: "to approve the Minutes dated August 4, 2008." Commissioner
Briggs seconded. Vote passed unanimously without any discussion.
END OF CONSENT
CA Discuss and take appropriate action regarding Texas Open Meeting Act training
certification.
The members present turned in their certificates.
December 8, 2008 Minutes
C.2 Review and discuss Town Council Resolution 2008-20 amending 2008-01 Charter
Review Commission.
Chairman Rose said that he understood this Resolution implied that the CRC was to work on all
19 PAs.
Commissioner Brewster requested that the CRC keep an open mind and not limit to only the 19
PAs.
Chairman Rose said that he spoke to the Mayor about the issue with Bob Downey serving on the
Tree Board, ZBA and CRC. The Council will discuss an exemption at their December 15, 2008
meeting.
C.3 Discuss and take appropriate action regarding timeline for placing amendments on
the May 9, 2009 election ballot.
Chair Rose handed out a draft meeting schedule and asked if the CRC would like to meet weekly.
Commissioner Briggs said the CRC already has a product and felt their time would be better
spent working on the presentation to Council and citizens. Lisa Hennek provided the staff
deadlines for document inclusion into the Council packets.
Commissioner Brewster suggested that a few members meet with the Mayor and individual
Council Members to go over the process of how Council reviews the material.
Commissioner Williams suggested that another Joint Session with the Council would be helpful in
order to identify and address the Council's concerns.
Chairman Rose stated that he will be contacting the City of Bedford regarding their Election of 32
Charter amendments and then will schedule a meeting with the Mayor.
Commissioner Brewster suggested that the Commission look at the Ethics Section in the
Handbook for Elected and Appointed Officials.
CA Discuss and take appropriate action regarding how the CRC will proceed with the 19
PAs.
Item addressed under C.3
C.5 Discuss and take appropriate action regarding the CRC's "white paper".
Commissioners Brewster and Williams agreed that the white paper is mute until a Joint Session
with the Council occurs.
No action taken.
C.6 Discuss and take appropriate action regarding CRC future meetings.
The Commission agreed to meet on Monday, December 15, 2008 providing the meeting with the
City of Bedford occurred prior to Monday and in order to receive an update from that meeting.
C.7 Items for Future Agenda.
No action taken.
C.8 Adjourn.
December 8, 2008 Minutes 2
Commissioner William's Motion: "to adjourn." Commissioner Hobday seconded. Motion carried
unanimously.
Meeting adjourned at 5:21 p.m.
Ltsa Her�neg, Town Secretary
Town of Trophy Club, Texas
Bill Rose, Chair
Charter Review Commission
December 8, 2008 Minutes
MINUTES OF THE CHARTER REVIEW COMMISSION MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICES CONFERENCE ROOM
Monday, December 15, 2008 at 4:30 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session on
Monday, December 15, 2008. The meeting was held within the boundaries of the Town and was open to
the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Ben Brewster CRC Recording Secretary
Bob Downey CRC Vice -Chair
Larry Crosser CRC Member
Richard Hobday CRC Member
Roger Williams CRC Member
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Joel Quile CRC Member
Melissa Klauss CRC Member
Richard (Scott) Briggs CRC Member
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Patricia Adams Town Attorney
Shannon DePrater Deputy Town Secretary / RMO
A.1 Chairman Rose, noting a quorum, called the meeting to order at 4:34 p.m.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Charter Review
Commission (CRC) on any matter whether or not it is posted on the agenda. The CRC will
not take action on or discuss any presentations made to the CRC at this time concerning an
item not listed on the agenda. The CRC will hear presentations on specific agenda items
prior to the CRC addressing those items. You may speak up to three (3) minutes or the time
limit determined by the Chairman or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the CRC has authority.
No citizen presentations were made.
All matters listed as Consent Agenda are considered to be routine by the CRC and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
BA Consent Agenda: Discuss and take appropriate action to approve Minutes dated, December
8,2008.
No action taken.
CA Discuss and take appropriate action regarding Texas Open Meeting Act training
certification.
No action taken.
December 15, 2008 Minutes
C.2 Review and discuss Bedford TX approach for presentation of charter amendments.
Chairman Rose shared that Bedford's Commission had 15 members, meet 11 times, no meeting lasted
more than an hour and one-half, and everyone of their amendments were adopted by the citizens by an
89% vote or greater. Commissioner Brewster shared that he and Chairman Rose visited with City of
Bedford's Charter Review Commission Chairman Dr. Jeff Corbet. Both commissioners asked Dr. Corbet
questions regarding how Bedford's Commission kept their Council informed and how their meetings were
run. Bedford's Town Manager and Town Secretary attended all their meetings and citizens were free to
speak at meetings. The Commissioners did not meet with Council members individually.
Bedford's Commission started from scratch and reviewed the Charter. Thirty-three amendments were
proposed. The Commission translated the amendments into a presentation with 104 slides that included
the ballot language, which was very simple and straightforward.
Bedford's attorney also took a straightforward approach. Ballot language was not more than one
sentence. Bedford's attorney worked hand in hand with the Commission and when the commission
presented their findings to the Council, work was complete. At the conclusion of the presentation,
Bedford's Council called an election and placed the amendments on the ballot. There was no contention
from the Council and all amendments were passed.
Bedford's timetable was rushed, they began meeting in October, met with Council in February and placed
amendments on May's ballot. Bedford first amended their Charter in 1996 with more complex issues, but
the same procedure was followed.
Bedford's Commission is not a standing commission, Council appoints a new commission each time they
amend the Charter.
No action taken, information only
C.3 Discuss and take appropriate action regarding how the CRC will proceed with the 19
Proposed Amendments.
Chairman Rose and Commissioner Hobday met with Town Attorney Adams on Wednesday, December
10, 2008 to discuss the proposed amendments, Rose asked Town Attorney Adams how she is coming
along with her review. Adams shared she is reviewing the amendments and waiting for the Commission's
final assessment to be able to complete her review.
Chairman Rose asked for another meeting with Town Attorney Adams and Commissioner Hobday.
Commissioner Williams stated he would like the Commission to complete a presentation for the Council
and present to Council in January.
Commissioner Brewster shared is has not finished going through all the documentation to complete a
presentation, but believes the Commission can follow Bedford's formatting; with either each
Commissioner presenting a section or Chairman Rose presenting all sections.
Chairman Rose believes only the Minority Report missing.
Commissioner Brewster believes Chairman Rose should complete,the Minority Report.
Commissioner Hobday likes Commissioner Brewster's idea of how the presentation should flow. At the
next meeting, the Board will discuss how they will disseminate copies of presentation to Council and the
best way for Council and citizens can follow the presentation when presented.
No action taken.
December 15, 2008 Minutes
CA Discuss and take appropriate action regarding CRC "white paper" and related topics.
Chairman Rose gave an input to the "white paper" based on his review of the handbook. Chairman Rose
states the handbook does not mention "committees" until page seven or eight; previously the handbook
discusses only Boards, Commissions and Advisory Groups.
Commissioner Williams feels that the presentation needs to be completed before the "white paper" is
constructed.
Chairman Rose stated Commissioner Brewster is tasked with the "white paper."
Commissioner Brewster stated that the "white paper" was only a list of topics at the present time.
Commissioner Brewster mentioned that Dr. Corbet stated the Charter needs to be forwarded to the DOJ
for review. Town Attorney Adams shared that is included in the Preclearance Letter process and the
review takes 60 days and it is included in the timeline.
Commissioner Downey mentioned that the Charter needs to be translated into Spanish as well. Town
Attorney Adams will look into the process of translation.
No action taken.
C.5 Discuss and take appropriate action regarding how the CRC will proceed with meetings.
The consensus of the Commission is to not meet on December 22 and meet on Monday, December 29,
2008 at 4:30 p.m.
Commissioner Williams asked for a copy Bedford's presentation so he could start working the
Commission's version.
No action taken.
C.6 Items for Future Agenda.
Discussion regarding Commissioner Downey's member status and how past action items would be
addressed if Commissioner Downey was removed from the Commission ensued.
Commissioner Hobday mentioned the Charter basically has only a few meetings before making their
presentation to Council.
Commissioner Williams suggested having multiple meetings during the weeks to come.
No action taken.
C.7 Adjourn.
Commissioner Hobday made a motion to adjourn. Commissioner Williams seconded. Motion carried
unanimously.
Meeting adjourned at 5:17 p.m
'2�q �r �0=4
ennek, Town Secretary
Town of Trophy Club, Texas
Bill Rose, Chair
Charter Review Commission
December 15, 2008 Minutes
MINUTES OF THE CHARTER REVIEW COMMISSION MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICES CONFERENCE ROOM
Monday, January 5, 2009 at 4:30 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session
on Monday, January 5, 2009. The meeting was held within the boundaries of the Town and was
open to the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Bob Downey CRC Vice -Chair
Ben Brewster CRC Recording Secretary
Roger Williams CRC Member
Joel Quite CRC Member
Larry Crosser CRC Member
Scott Briggs CRC Member
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Richard Hobday CRC Member
Melissa Klauss CRC Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Patricia Adams Town Attorney
Lisa Hennek Town Secretary
A.1 Chairman Rose, noting a quorum, called the meeting to order at 4:30 p.m.
A.2 Citizen Presentations:
No citizen presentations were made.
All matters listed as Consent Agenda are considered to be routine by the CRC and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is
desired, that item will be removed from the consent agenda and will be considered separately.
B.1 Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
December 8, 2008 and December 15, 2008.
Commissioner William's Motion: "to approve the Minutes dated, December 8, 2008 and
December 15, 200B." Commissioner Briggs seconded. Motion carried unanimously.
END OF CONSENT
CA Discuss and take appropriate action regarding Texas Open Meeting Act training
certification and Handbook certification.
CRC Minutes — January 5, 2009
Staff advised that certificates are still needed from Commissioners Quile and Klauss.
No action taken.
C.2 Review and discuss CRC related items from 12-15-08 Council meeting.
Chairman Rose welcomed back Commissioner Downey and explained Council's exemption for
Commissioner Downey's seat on the CRC. Rose provided an update of Council's December 15,
2008 discussion regarding the recommended PA's and subset thereof,
No action taken, review and discussion only.
C.3 Discuss and take appropriate action regarding presentation of charter amendments
to Council.
Chairman Rose explained this item as a carryover item from the last meeting. Rose said that the
CRC wanted to make their presentation to Council along with the prepared ballot language. The
Bedford presentation was approximately 104 slides in length.
Chairman Rose said he spoke with the Mayor and advised him that the Commission would prefer
to wait on their presentation and asked that the Mayor to pull this item from Council's January 5,
2009 Agenda. Town Manager Emmons stated that this item remained on the Council's January
5, 2009 at his request.
No action taken
CA Discuss and take appropriate action regarding ballot language for charter
amendments.
Chairman Rose provided the Commission with a copy of his ballot language for Items C.5, C.6
and C.7. Rose explained that the Town has an obligation to write the ballot language in a neutral,
unbiased manner.
The Town Attorney Adams commented on the ballot language as prepared by Chairman Rose,
stating that she is not accustomed to this type of ballot language. Adam's has consulted with
several colleagues and is waiting for a response from TML regarding her concerns.
C.5 Discuss and take appropriate action regarding Recommended Amendment Add One
Councilmember.
Commissioner Brewster Motion: "to approve the changes under 12.06 of the Official Ballot
document created by Chairman Rose." Commissioner Williams seconded.
The Commission discussed options for bringing on the six Councilmember should that
amendment pass. The consensus was to make the seat effective in 2010. Town Attorney
Adams said her research thus far would allow for a contingent Council seat (sixth seat) pending
the amendment to add one Councilmember passes, providing that the amendments are listed first
on the ballot, prior to the election of the candidates. The group feels waiting until 2010 would be
cleaner.
Chairman Rose Motion: "to delay bringing the one Councilmember on board until the 2010
Election. Motion carried unanimously.
Town Attorney Adams agreed that this is less confusing.
CRC Minutes — January 5, 2009
C.6 Discuss and take appropriate action regarding Recommended Amendment Change
From At -Large to At -Large -By -Place.
Commissioner Quile Motion: "to approve amendment of the Official Ballot document created by
Chairman Rose." Commissioner Rose seconded. Motion carried; with Briggs opposing as he
feels there is no merit for places unless the Town changes to 3 year terms and then places
become mandatory.
C.7 Discuss and take appropriate action regarding Recommended Amendment Add
Three Year Terms.
No action taken, Chairman Rose stated he will revise the PA with a 2010 effective date.
C.8 Discuss and take appropriate action regarding how the CRC will proceed with the 19
amendments.
The Commission agreed that discussion of this item is pending Council's action tonight.
No action taken.
C.9 Discuss and take appropriate action regarding "white paper" and related topics.
No action taken.
C.10 Discuss and take appropriate action regarding how the CRC will proceed with
meetings.
Lisa Hennek advised that both she and Shannon will be attending an Election Seminar next
Monday, January 12, 2009 and asked Commissioner Brewster to take Minutes.
The Commission discussed meeting Friday, January 9, 2009 pending Council's action tonight and
recognize that they need to post their Agenda with 72 hours notice.
Chairman Rose asked Town Attorney Adams when she would have the ballot language
completed. Adams realizes that she has a short deadline, however she was unable to confirm
when she would have all 19 PA's ready. Adams further stated that she would discuss with
Council at their meeting this evening.
C.11 Items for Future Agenda.
No action taken.
C.12 Adjourn.
Commissioner Quile Motion: "to adjourn." Commissioner Williams seconded. Motion carried
unanimously.
Meeting adjourned at 5:30 p.m.
rLd
Lisa Hennek, Town Secretary
Town of Trophy Club, Texas
CRC Minutes — January 5, 2009
Bill R6se, Chair
Charter Review Commission
January 9, 200'3
fvls� Ulsa Hennek
ow n Secr eta TV
Town of Trophy Club
Trophy Club, Texas
ivis. Hennek,
,s Chart
a pleasure to servo as a member ofthe Town Ter Review Cornmission.
it has been an honor @nd nd energy to the task of reviewing our Home Rule
That group brought a great deal of experience a elieved would be in the best interest of the citizens of
Charter and recommending ch2n.gos that they b
the Town of Trophy Club. cil to act in a manner that they
While I aci(nowled.-e the authority and responsibility of the Tow" Coun
believe to be the best interest of the citizenry, it is my belief that their rejection of a� majority of the
changes proposed by the Commission is in error. The proposed amendments put forth in 2007 by 0
committee of Council members and Staff failed at the ballot. I believe that Council was correct in
-rsonnel —to perform "he
appointing a commission _ devoid of elected and salaried governmEnt Ile
of the product- in no way 110 1 claim That The collective
review in 2oos in an effort To keep politic' Out ncil. However, having participated in the very thorough
judgment of the CRC is superior to that Of COU
study and discussion of the issues, I hold the position that the citizens should have . the opportunity to
vote to accept or reject the p, oposed amendments. lion to work with a citizens' group in
I hereby resign Cron, the Charter Review Commis5ion. It is my 11-en,
an effort to gain sufficient Support Within the Town to place the proposed arnendmcnt5 on the ballot ill
the Town's next election.
R
Bi,11 Rose - Chairmall
Bob Downey - Vice Chair
Scott Briggs Larry ,,,
Ben Brewster - Secretary
Richard Hobday
Roger WWiams
January 9, 200'3
fvls� Ulsa Hennek
ow n Secr eta TV
Town of Trophy Club
Trophy Club, Texas
ivis. Hennek,
,s Chart
a pleasure to servo as a member ofthe Town Ter Review Cornmission.
it has been an honor @nd nd energy to the task of reviewing our Home Rule
That group brought a great deal of experience a elieved would be in the best interest of the citizens of
Charter and recommending ch2n.gos that they b
the Town of Trophy Club. cil to act in a manner that they
While I aci(nowled.-e the authority and responsibility of the Tow" Coun
believe to be the best interest of the citizenry, it is my belief that their rejection of a� majority of the
changes proposed by the Commission is in error. The proposed amendments put forth in 2007 by 0
committee of Council members and Staff failed at the ballot. I believe that Council was correct in
-rsonnel —to perform "he
appointing a commission _ devoid of elected and salaried governmEnt Ile
of the product- in no way 110 1 claim That The collective
review in 2oos in an effort To keep politic' Out ncil. However, having participated in the very thorough
judgment of the CRC is superior to that Of COU
study and discussion of the issues, I hold the position that the citizens should have . the opportunity to
vote to accept or reject the p, oposed amendments. lion to work with a citizens' group in
I hereby resign Cron, the Charter Review Commis5ion. It is my 11-en,
an effort to gain sufficient Support Within the Town to place the proposed arnendmcnt5 on the ballot ill
the Town's next election.
R
Bi,11 Rose - Chairmall
Bob Downey - Vice Chair
Scott Briggs Larry ,,,
Ben Brewster - Secretary
Richard Hobday
Roger WWiams
MINUTES OF JOINTISPECIAL SESSION BETWEEN TOWN
COUNCIL AND ECONOMIC DEVELOPMENT CORPORATION-
413 FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 27, 2008
6:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in a Joint/Special Session on
Monday, October 27, 2008. The meeting was held within the boundaries of the Town and was
open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Mayor
Philip Sterling
Mayor Pro Tern
Susan Edstrorn
Council Member
Jim Moss
Council Member
Kathleen Wilson
Council Member
Glenn Strother
Council Member
ECONOMIC DEVELOPMENT CORPORATION-413:
James Hicks
Dave Glaser
Larry Crosser
Damian Olthoff
Dan Bishop
Zachary Jeffery
Rebecca Shuman
President
Vice -President
Treasurer
Secretary
Director
Director
Director
STAFF AND GUEST(S) PRESENT:
Brandon Emmons
Town Manager
Stephen Seidel
Assistant Town Manager
Lisa Hennek
Town Secretary
Patricia Adams
Town Attorney
A.1 Call to order and announce a quorum.
a. Mayor Sanders called the Town Council to order at 6:00 p.m. noting a quorum was
present.
b. President Hicks called EDC 4B to order at 6:00 p.m. noting a quorum was present.
A.2 Mayor Sanders offered the Invocation.
A.3 President Hicks led the Pledges
B.1 Presentation by Ron Holifield regarding the fundamentals and process for
implementation of a strategic plan; discussion and action of the same.
Mayor Sanders introduced Ron Holifield.
Mr. Holifield stated that staff did not prepare any of the presented material, and that some of the
material presented may make some uncomfortable. However, his presentation's intent was
going to be impartial. Mr. Holifield asked that the group consider the information and
recommendations.
Mr. Holifield conducted individual interviews with the Town Council, EDC 4B Directors and local
developers and listed responses received from each group for the following topics:
• Describe the State of Economic Development in Trophy Club Right Now
• What Will Make This a Successful Workshop
• What is Your Own Personal Vision for the Future of Trophy Club Economic Development
• How is the Internal Working Relationship Among the Board
• How is the EDC 4B Board Operating
• How is the Working Relationship with the Town Council
• Working Relationship between Board and Town Council
• How is the Working Relationship with Town Staff
• Miscellaneous
• Rules and Requirements
• Roles and Responsibilities
• Routine
• Relationships
• Developer Insights
Mr. Holifield concluded that Trophy Club has a broken government system and that it is
pointless to develop a vision and strategic plan until the underlying system and process are
fixed. Mr. Holifield stated that the Council -Manager form of government is not being allowed to
properly operate and that the Council needs to reach a clear consensus on a mission.
Mr. Holifield recommended six steps to focus on:
Step One: Jointly reevaluate if you want a Council -Manager form of government, or a New
England Town Hall meeting form of government, or a Commission form of government.
Step Two: Jointly evaluate and establish healthy processes within the context of your operating
structure in which you are ready to be thrown out of office for supporting.
Step Three: Jointly engage in part one of a comprehensive strategic visioning process that
includes clear articulation of a mission.
Step Four: As an EDC Board, complete the strategic visioning process, and bring it back for
Council approval and endorsement.
Step Five: Modify your Comprehensive Plan, Incentive Policy, and other documents and
processes to be consistent with your Strategic Vision.
Step Six: Communicate the vision. Own the vision. Sacrifice to make the vision a reality.
Each member of the group was given an opportunity to express what they gained from this joint
session.
Town Manager Emmons thanked Mr. Holifield and stated that he is recommending a Council
retreat, possibly on a Sunday, as the next step in this process.
Mayor Sanders cautioned the group on the rules governed by the Open Meetings Act when
discussing the details of this meeting outside a posted meeting.
CA Adjourn.
Motion made by Council member Edstrom, seconded by Council member Strother to adjourn.
Motion made by EDC 4B Director Crosser, seconded by EDC 4B Director Olthoff to adjourn.
Meeting adjourned at 8:16 p.m.
��" �/� I - &� < ---: --z::: -- -> -=c- f L L-
Jamesl)Wicks, President ' I / Damian Olthoff, Secretary
MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 10, 2008
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on November 10, 2008. The meeting was held within the boundaries of the Town and
was open to the public.
EDC 413 DIRECTORS PRESENT:
James Hicks President
Dave Glaser
Vice President
Larry E. Crosser
Treasurer
Dan Bishop
Director
Zachary Jeffery
Director
Rebecca Shuman
Director
Glenn Strother
EDC 413 Council Liaison
EDC 413 DIRECTORS ABSENT:
Damian 01thoff Secretary
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary/RMO
A.1 Call to order and announce a quorum. .
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:35 p.m.
A.2 Board to hear ICSC Update from President Hicks, Council member Strother
and Assistant Town Manager Seidel.
President Hicks, Council member Strother and Assistant Town Manager Seidel updated the
Board on the ISCS Conference.
Council member Strother would like to have the finished design charrette and a continued
collaboration with the Becks before next year's conference.
A.3 Discuss and take appropriate action regarding the October 27, 2008 Joint
Session with Town Council.
Council member IStrother mentioned that the Town Council has scheduled a retreat for
November 16, 2008 as a response from the strategic planning session.
Council member Strother stated he would be happy to provide an update at the next EDC 4B
meeting.
Director Shuman recommends that EDC 4B shorten future agendas and give the Town Council
time to create a vision.
Director Bishop recommended becoming a disbursement board and only meet when a request
comes to the Board.
Stephen Seidel shared he believes the Board can still accomplish its goals while the Council
works on the vision. Seidel gave an option that the Board meet quarterly with an option to hold
special meetings when needed. Seidel would prefer not "going dark;" the Board may lose its
synergy and energy.
Seidel thinks the Board needs to work on branding, including conceptual ideas and how EDC
4B can market itself.
President Hicks recommends the Board meet quarterly and can still accomplish its goal
Director Glaser mentioned he is in agreement with the importance of branding and the board
can continue working on branding while Council is working on the vision.
Consensus of the board is to direct Assistant Town Manager Stephen Seidel to begin
researching branding proposals.
Council member Strother will share the Board's concerns with Council at the retreat.
A.4 Staff Updates:
- Design Charrette
- Update on Dallas Business Journal Ad for Highway 114 Corridor Insert
- Pool Bond Payment and discussion thereof
Assistant Town Manager Stephen Seidel updated the Board: Seidel and Planning & Zoning
Coordinator, Carolyn Huggins, are actively looking at mixed -use centers to see what would work
for Trophy Club and give feedback to GSBS.
Staff passed out the new Dallas Business Journal Ad for the Board to view, which was well
received by the Board.
Seidel updated the Board on the Pool Bond Payment: Seidel spoke with Adam Adams and they
both feel that the best way to move forward is to have two or three board members attend the
next EDC 4A meeting to speak on the current EDC 4B projects: design charrette, strategic
planning and the possibility of branding. Seidel mentioned the board should promote the design
charrette overlay district and how that will benefit EDC 4A in sales tax.
The Board discussed topic points to take with them to the next EDC 4A meeting. Directors
Hicks, Glaser and Crosser will go before the EDC 4A Board. Staff will notify the Board when
EDC 4A will meet.
A.6 Approval of the September 15, 2008 Regular Session Minutes.
Director Shuman moved to approve the September 15, 2008 Regular Session Minutes as
amended. Director Glaser seconded; motion carried unanimously.
A.6 Approval of Financials:
A. August 2008
B. September 2008
Director Crosser informed the Directors of the Board's financial status.
Director Shuman moved to approve both the August 2008 and September 2008 Financials as
presented. Director Glaser seconded; motion carried unanimously.
A.7 Items for Future Agendas:
- EDC Training - early next year
- Skill Set for Future Applicants to the Board
Council member Strother added Council Retreat Update for the December meeting.
Board directed Staff to add the skill set of future applicants to the December 8, 2008 meeting
agenda.
A.8 Next Meeting scheduled for December 8, 2008 at 6:30 p.m.
A.9 Adjourn.
Director Shuman moved to adjourn at 8:55 p.m. Director Glaser seconded; motion carried
unanimously.
VI -�- / r, 2L
Jar-O's Hicks, President Damian Olthoff, Secretary