Agenda Packet TC 04/20/2009Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, April 20, 2009
6:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, regarding
the annual evaluation of the Town Secretary and Section 551.071 (1) and (2)
"Consultation With Attorney," in order to seek the advice of its attorney as
follows:
A. Lisa Hennek, Town Secretary Annual Evaluation (Section 551.074 (a)(1))
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club Municipal Utility
District No. 2 v. Town of Trophy Club, pending in the 362nd District Court of
Denton County, Texas, including the Intervention into the lawsuit by MUD1,
pending Declaratory Judgment suits filed by MUD1 and MUD2, pending appeals
filed by MUD1 and MUD2 and Town responses to actions taken by MUD1 and
MUD2.
B.1 Invocation.
B.2 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God,
one and indivisible."
B.3 Citizen Presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items. You may speak up to three (3) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
C.1 Discuss and take appropriate action regarding the 2008 Volunteer Citizen of the
Year Committees' recommendations.
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C.2 Discuss and take appropriate action regarding a Proclamation declaring May 7,
2009 as Day of Prayer in Trophy Club.
C.3 Discuss and take appropriate action regarding a Proclamation for Arbor Day
2009 including the Arbor Day Event festivities.
C.4 Presentation by Police Chief Kniffen regarding the Police Department's Five-Year
Plan; discuss and take appropriate action regarding same.
C.5 Discuss and take appropriate action regarding a Resolution amending Resolution
2008-23 appointing two new members to serve on the Tree Board.
C.6 Discuss and take appropriate action regarding a notice from the Public Utility
Commission of Texas for a Consumer Price Index Adjustment to Municipal
Telecommunications Right-of Way Access Line Rates.
C.7 Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive
and consideration of improvements for area to create a linear park; take
appropriate action as necessary.
C.8 Discuss and take appropriate action regarding the date for the first regular Town
Council meeting in May.
C.9 Receive a progress report on the Highlands of Trophy Club Public Improvement
District #1, discussion and appropriate action regarding same.
C.10 Discuss and take appropriate action regarding the possible formation of a bond
or finance committee to address funding of park improvements and/or other
financing options.
C.11 Discuss and provide direction to Town Manager Emmons regarding budget
cutbacks, nonessential employees/duplicated job tasks.
C.12 Discuss and take appropriate action relative to Executive Session Item Number
A2.
A. Lisa Hennek, Town Secretary Annual Evaluation (Section 551.074 (a)(1))
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club Municipal Utility
District No. 2 v. Town of Trophy Club, pending in the 362nd District Court of
Denton County, Texas, including the Intervention into the lawsuit by MUD1,
pending Declaratory Judgment suits filed by MUD1 and MUD2, pending appeals
filed by MUD1 and MUD2 and Town responses to actions taken by MUD1 and
MUD2.
C.13 Items for Future Agenda.
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D.1 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.A.2
Council to convene into executive session pursuant to Texas Government
Code, Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters,
regarding the annual evaluation of the Town Secretary and Section 551.071
(1) and (2) "Consultation With Attorney," in order to seek the advice of its
attorney as follows:
A. Lisa Hennek, Town Secretary Annual Evaluation (Section 551.074 (a)(1))
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club
Municipal Utility District No. 2 v. Town of Trophy Club, pending in the
362nd District Court of Denton County, Texas, including the Intervention
into the lawsuit by MUD1, pending Declaratory Judgment suits filed by
MUD1 and MUD2, pending appeals filed by MUD1 and MUD2 and Town
responses to actions taken by MUD1 and MUD2.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.B.1
Invocation.
Invocation will be offered by Council member Moss.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.B.2
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state
under God, one and indivisible."
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.B.3
Citizen Presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items. You may speak up to three (3)
minutes or the time limit determined by the Mayor or presiding officer. To
speak during this item you must complete the Speaker's form that includes
the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.1
Discuss and take appropriate action regarding the 2008 Volunteer Citizen
of the Year Committees' recommendations.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Insert from April 6, 2009 Minutes
2. Information Memorandum
3. Nominations
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D.5 Receive and discuss the 2008 Volunteer Citizen of the Year Committees'
recommendation, and take appropriate action as necessary.
Council member Edstrom requested that Council consider deferring the item until the
April 20th meeting when Council is scheduled to announce the recipients’ names.
Council member Edstrom felt that dealing with the item now lessens the excitement
when Council makes the actual announcement.
Citizen of the Year Committee (COYC) representatives Pearl Ford and Peggy Sweeny
addressed the Council stating that the COYC requests the Council consider expanding
the Teenage Category to a Youth Category to include eligibility for children under the
age of 12.
The COYC discussed the categories for each nominee; agreeing that some nominees
were submitted in a category not applicable to the definition for that category.
The COYC also requests the Council provide direction as to the Committee’s obligation
to recommend a recipient in a particular category, should the nominees not meet the
criteria for the category they were submitted for.
Mayor Pro Tem Sterling suggested that the category be left blank on the nomination
form, leaving the Committee to designate the category.
Motion made by Moss, seconded by Sterling to receive 2008 Volunteer Citizen of the
Year Committees' recommendation.
Motion passed 4:1, with Wilson abstaining.
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The following action occurred at the March 2, 2009 Town Council meeting:
C.3 Discuss and take appropriate action regarding the Citizen of the Year
Committee.
A. Each Council Member and the Mayor to select one nominee to serve on
the Committee.
The Volunteer Citizen of the Year Committee will make a recommendation to the Town
Council at their second meeting in March. The Committee will be comprised of one
nominee from each Council Member and the Mayor, as well as past Volunteer Citizen of
the Year recipients who are able to participate. Any member of the Selection
Committee sharing a close, personal relationship with a nominee (such as a relative,
etc.) should recuse themselves from the Committee.
Council member Moss appointed Kristin Greenwood.
Council member Edstrom appointed Peggy Sweeney.
Mayor Pro Tem Sterling appointed Rob Schmitz.
Council member Wilson appointed Pearl Ford.
Council member Strother appointed Steven Kohs.
Mayor Sanders appointed Sally Michelak.
Letters were sent to the nominees on Friday, March 20, 2009 informing them of their
nomination(s).
The Citizen of the Year Committee met on March 24, 2008 – 10:30 a.m.
Attendees:
Kristin Greenwood
Rob Schmitz
Bob Downey
Pearl Ford
Peggy Sweeney
Absent:
Sally Michelak
Bob Radder
Bud Flutey
Steven Kohs
Jackie Stephens – Received nomination - recused herself from the Selection Committee
***************************************************
The Citizen of the Year Committee (COYC) discussed the history and process of Citizen
of the Year and the changes made to the nomination categories approved by Council
for this year’s recipient.
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The COYC requests the Council consider expanding the Teenage Category to a Youth
Category to include eligibility for children under the age of 12.
The COYC discussed the categories for each nominee; agreeing that some nominees
were submitted in a category not applicable to the definition for that category.
The COYC also requests the Council provide direction as to the Committee’s obligation
to recommend a recipient in a particular category, should the nominees not meet the
criteria for the category they were submitted for.
The COYC respectfully recommends the following individuals for recognition of the 2008
Citizen of the Year Award:
Philanthropic Category – Wendy Moss
Philanthropic Volunteer Citizen of the Year – recognized for their outstanding work
with a non-profit organization (for example: raising funds, coordinating philanthropic
events for the organization, overseeing distribution of funds, etc.)
Civic Category – Rick Gilliland
Civic Volunteer Citizen of the Year – recognized for their outstanding work in
schools, local government, parent teacher organizations, Boy Scouts of America,
Girl Scouts of America, 4H Clubs, etc.
Teenage Category – Alyssa Edstrom
Teenage Volunteer Citizen of the Year – a citizen between the ages of 12 and 18
who made a difference in our community or schools.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.2
Discuss and take appropriate action regarding a Proclamation declaring
May 7, 2009 as Day of Prayer in Trophy Club.
EXPLANATION:
Mrs. Irma Thomas will be present.
National Day of Prayer will be observed at the Clock Tower on Thursday, May 7, 2009
at 12:00 p.m. In case of rain, the observance will be moved across the street to the
Methodist Church's new sanctuary.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmh)
Attachments: 1. Proclamation
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TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2009-
MAY 7, 2009 AS DAY OF PRAYER IN TROPHY CLUB
WHEREAS, Our nation was founded on a firm and faithful bedrock, by men who
recognized prayer as vital to the maintenance of a strong national character and
necessary to procure the blessings and protection of a just and benevolent God upon
our government and people; and
WHEREAS, In 1775, the Continental Congress first designated a National Day of
Prayer, an action reaffirmed in 1952 when the United States Congress designated the
first Thursday in May for its annual observance; and
WHEREAS, Prayer allows us an opportunity to reflect and to seek guidance,
strength, comfort and inspiration from Almighty God; and
WHEREAS, we continue to give thanks for the men and women of the military
that are defending freedom, and we humbly ask God for their protection and pray for
peace throughout the world; and
WHEREAS, the 2009 theme for the 58th National Day of Prayer is “Prayer
America’s Hope” based on Psalm 33:22; and
WHEREAS, it is appropriate to honor God with a unified expression of gratitude
for the many liberties and blessings we have received, to recognize our need for
personal and corporate repentance and renewal, and to invoke God’s blessings and
protection upon our leaders and our nation;
NOW, THEREFORE, I Nick Sanders, in conjunction with the Town Council of
the Town of Trophy Club, Texas by the Power vested in me as Mayor of Trophy Club,
hereby proclaim Thursday, May 7, 2009, as a DAY OF PRAYER in Trophy Club to
coincide with the NATIONAL DAY OF PRAYER and that this proclamation shall take
effect from and after its date of passage, in accordance with law; and it is so
proclaimed.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 20th day of April, 2009.
_____________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
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__________________________________
Town Secretary
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.3
Discuss and take appropriate action regarding a Proclamation for Arbor
Day 2009 including the Arbor Day Event festivities.
EXPLANATION:
Arbor Day will be observed this year on April 25, 2009. A proclamation must be enacted
by Council as it is a requirement for remaining a Tree City. The proclamation will be
read aloud on the day of the event also.
RECOMMENDATION:
ACTION BY COUNCIL:
(aa)
Attachments: 1.Proclamation
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TOWN OF TROPHY CLUB
PROCLAMATION NO. 2009-
ARBOR DAY
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, TO RECOGNIZE APRIL 25TH, 2009 AS ARBOR DAY; RECOGNIZING THAT
2009 IS THE 137th ANNIVERSARY OF THE HOLIDAY OF ARBOR DAY; AND
PROVIDING AN EFFECTIVE DATE.
Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees, and
Whereas, this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska, and
Whereas, 2009 is the 137th anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air, produce
life-giving oxygen, and provide habitat for wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires, and beautify our community, and
Whereas, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. In the Town of Trophy Club, the Mayor and Council urge all citizens to
celebrate Arbor Day and to support efforts to protect our trees and woodlands, and
Section 2. The Mayor and Council urge all citizens to plant trees to gladden the
heart and promote the well-being of this and future generations.
That this Proclamation shall become effective from and after its date of passage
in accordance with law.
__________________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
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ATTEST: [SEAL]
__________________________________________
Town Secretary
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.4
Presentation by Police Chief Kniffen regarding the Police Department's
Five-Year Plan; discuss and take appropriate action regarding same.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(sk)
Attachments: 1. 5-year plan
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.5
Discuss and take appropriate action regarding a Resolution amending
Resolution 2008-23 appointing two new members to serve on the Tree
Board.
EXPLANATION:
Ordinance 2009-04 approved by the Town Council on February 16, 2009, repealing and
adopting a new Article VIII entitled “Tree Preservation and Removal” of Chapter 12 of
the Code of Ordinances of the Town of Trophy Club, Texas, Section 8.02 “Tree Board”,
allows two additional members to be appointed to serve on the Tree Board.
Term of Membership: Members of the Tree Board shall be appointed by the Town
Council for a two (2) year term, but serve at the pleasure of and subject to removal and
re-appointment by the Town Council. Two (2) members shall be appointed to serve one
(1) year terms for the first year of the Tree Board; and three (3) members shall be
appointed to serve a two (2) year term. All successive terms shall be served on the
basis of two (2) year terms for all members. In the event that a vacancy occurs on the
Tree Board, the Town Council will appoint a new member to complete the un-expired
term. A member ceasing to reside in the Town, or elected to public office during his/her
term of office shall immediately forfeit his/her membership.
Both Melissa Boclair and Sheila Lacher have expressed continued interest to serve.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Handbook Requirements for Mid-Term Vacancies
2. Applications for Melissa Boclair and Sheila Lacher
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Mid-Term Vacancy
When a member of a board or commission resigns midterm, the Staff Liaison will obtain
a letter of resignation from the member and will forward to the Town Secretary.
In cases where applications exceeding the number of open seats were received during
the Annual Appointment process, applicants who were not appointed during the annual
appointment process will be considered first.
The Town Secretary will confirm those applicants’ continued interest and then forward
the previously submitted application to the Town Council for review and consideration
for appointment.
In cases where applications did not exceed the number of open seats during the Annual
Appointment process the vacancy will be posted.
The Town Secretary will ensure that the vacancy is posted:
• on the marquees on Trophy Club Drive, Trophy Lake Drive and Trophy
Wood Drive for a period of at least 3 days, or as time allows;
• on cable’s public information channel for a period of two weeks; and
• on the Town’s web page at: www.ci.trophyclub.tx.us, for a period of two
weeks.
Members appointed to fill vacancies serve out the remainder of a predecessor’s term.
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2009-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2008-23, BY
APPOINTING TWO (2) PERSONS TO FILL TWO VACANCIES ON THE
TREE BOARD, CREATED BY THE PASSING OF ORDINANCE 2009-04
REPEALING AND ADOPTING NEW PROVISIONS OF ARTICLE VIII
ENTITLED “TREE PRESERVATION AND REMOVAL”; PROVIDING
THAT THE REMAINDER OF RESOLUTION NO. 2008-23 SHALL
CONTINUE IN FULL FORCE AND EFFECT; AND ADOPTING A NEW
RESOLUTION APPOINTING TWO (2) CITIZENS TO TREE BOARD FOR
THE REMAINDER OF AN UNEXPIRED TERM EXPIRING IN 2009; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town benefits by having its citizens involved in local government
through service on Town Committees and Boards; and
WHEREAS, since the adoption of Resolution No. 2008-23, Ordinance 2009-04
was approved creating two additional seats on the Tree Board; and
WHEREAS, applicants who were not appointed during the annual appointment
process were considered first and have expressed a continued interest; and
WHEREAS, the Town Council has reviewed the qualifications of applicants for
service on Tree Board and has determined that the appointment of two of those
applicants identified herein below is appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That Section 2 of Resolution No. 2008-23 is hereby amended to
reflect the appointment of the following individuals to serve on Tree Board with such
term of service ending on October 1 of the year specified below:
Tree Board
6. Melissa Boclair (2009)
7. Sheila Lacher (2009)
Tree Board
Expired seats:
Bob Downey
Steve Kohs
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1. Bob Downey (2010) 5.Rick Merrill (2009)
2. Steven Kohs (2010) 6.
3. Deandra Pugh (2010) 7.
4. John Klauss (2009)
Section 2. That all of the other terms an provisions of Resolution No. 2008-23
not in conflict with the terms of this Resolution shall continue in full force and effect.
Section 3. That this Resolution shall become effective from and after its date
of passage in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 20th day of April, 2009.
___________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.6
Discuss and take appropriate action regarding a notice from the Public
Utility Commission of Texas for a Consumer Price Index Adjustment to
Municipal Telecommunications Right-of Way Access Line Rates.
EXPLANATION:
Background: HB 1777, governing Texas telecommunication franchise fees, went into
effect on Sept 1, 1999. This bill required that fees be based on a per-access line
method beginning in March, 2000. In October, 1999 the Public Utility Commission
(PUC) established three categories of access lines; residential, non-residential, and
point-to-point. Each city was required to submit its 1998 “base” franchise amount to the
PUC. The PUC then calculated a maximum access line rate for each of the three
categories based on that entity’s 1998 “base” franchise amount prorated by the actual
number of lines per category.
History of Rates: In March, 2000, the PUC established maximum initial access line
rates for 1106 cities. These cities were then allowed to 1) exempt life-line customers, 2)
choose lower rates, and 3) update base amounts and allocation formulas. Using the
input, the PUC established and implemented final access line rates in April, 2000.
State law allows a city to change its rates annually, and update its allocation once every
2 years. These changes must be initiated by the city each September and become
effective the following January. In 2002, the PUC began an annual adjustment of
access line rates by half of the increase in the Consumer Price Index (CPI). The PUC
has notified us that our maximum CPI access line rate increase for 2008 is 2.07%.
In April 2008, the Council unanimously adopted the CPI-adjusted rates establishing that
action as the default for future years. Therefore, the 2009 rates will reflect the 2.07%
CPI adjustment unless the Council takes other action and reports such to the PUC by
April 30, 2009.
RECOMMENDATION:
Should Council not wish to approve this adjustment, we are required to notify the PUC
no later than April 30, 2008.
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ACTION BY COUNCIL:
In order to accept the new CPI adjusted 2009 rates, no action is required. In order to
decline the CPI adjusted rates, Council must take action to do so and advise the PUC.
(kd)
Attachments: 1. March 25, 2009 - Letter from the Public Utility Commission of Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.7
Discussion of drainage ditch that runs between Village Trail and Lakeshore
Drive and consideration of improvements for area to create a linear park;
take appropriate action as necessary.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. Lakeview Ditch Maintenance Schedule
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Lakeview Ditch Maintenance Schedule
Yearly Maintenance:
1. Spray the cattails annually in May/June (at this time they are still dead from
last year’s treatment).
2. Once a year we will remove dead cattails, additional vegetation and all
debris.
3. We installed rip rap near the bridge to address a problem area and will
continue to do this once a year
Quarterly Maintenance
We repair any run-off areas or fissures that have formed along the ditch to
prevent erosion and additional silting. We repaired two large fissures last
year to address both safety and erosion concerns.
Biweekly Maintenance
We remove the trash near the entrances of Lakeshore Drive, Village Trail
and the bridge area every two weeks.
Mowing Schedule
1. Spring to Fall we mow this ditch area every two to three weeks depending
on rainfall.
2. Winter we mow as needed.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.8
Discuss and take appropriate action regarding the date for the first regular
Town Council meeting in May.
EXPLANATION:
Early Voting will be conducted in the Council Chambers April 27, 2009 through May 5,
2009. Given the number of eSlate Voting Machines and Election set-up, staff asks that
the Town Council consider rescheduling the May 4, 2009 meeting to Wednesday, May
6, 2009.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.9
Receive a progress report on the Highlands of Trophy Club Public
Improvement District #1, discussion and appropriate action regarding
same.
EXPLANATION:
A substantial portion of the public improvements for the Highlands at Trophy Club PID
#1 is nearing completion. The purpose of this item is to provide a progress report for all
of the funded items, whether completed, under construction, or proposed.
Several of the Developer projects have been completed or near completion. There will
be an updated PowerPoint presentation detailing the project costs to date versus the
budgeted projections. Additionally, we will present a complete and detailed analysis of
all expenditures to date.
RECOMMENDATION:
No action is recommended.
ACTION BY COUNCIL:
(bse)
Attachments: 1. PID Funded Projects Presentation
2. Summary of PID Costs to Date
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.10
Discuss and take appropriate action regarding the possible formation of a
bond or finance committee to address funding of park improvements
and/or other financing options.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(Council member Wilson)
Attachments: 1. Email Item Request from Council member Wilson
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.11
Discuss and provide direction to Town Manager Emmons regarding budget
cutbacks, nonessential employees/duplicated job tasks.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(Council member Wilson)
Attachments: 1. Email Item Request from Council member Wilson
2. Job Description for Assistant Town Manager
3. Assistant Town Manager List of Duties and Projects
4. Job Description for Town Manager’s Office Intern
5. Job Description for Finance Director / Municipal Court Administrator
6. Organizational Chart
7. Employee Comparative Analysis 2006 - 2009
8. Employee Salary/Benefit Chart (provided in Council’s supplemental
information)
9. Budget Reduction Spreadsheet
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.12
Discuss and take appropriate action relative to Executive Session Item
Number A2.
A. Lisa Hennek, Town Secretary Annual Evaluation (Section 551.074 (a)(1))
B. Legal advice related to Cause No. 2009-40021-362, Trophy Club
Municipal Utility District No. 2 v. Town of Trophy Club, pending in the
362nd District Court of Denton County, Texas, including the Intervention
into the lawsuit by MUD1, pending Declaratory Judgment suits filed by
MUD1 and MUD2, pending appeals filed by MUD1 and MUD2 and Town
responses to actions taken by MUD1 and MUD2.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.C.13
Items for Future Agenda.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
1. Town Manager Emmons to report on the sound barrier issues on the east
side and conversations with TXDOT, and discussion of same. (Wilson)
2. Establish and implement a process for Hotel inspections. (Edstrom added on
1/21/08)
3. Discuss and consider options to approve the upkeep of rental property, with
or without creating a Building Standard Commission. (Edstrom – 4/21/08)
4. Discuss and receive an update on the Comprehensive Land Plan. (Edstrom –
10/20/08)
5. Discuss and take appropriate action regarding a Library Focus Group or other
plan for exploring options and compiling data for a future library. (Wilson)
6. Discuss and take appropriate regarding a TIF as it relates to taking over
MUD2. (Mayor Sanders)
7. Discuss and take appropriate action regarding culvert issues on Skyline Park.
(Wilson added on 4/6/09)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 4-20-2009
Subject: Agenda Item No.D.1
Adjourn.
122