Agenda Packet TC 02/04/20081
Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, February 4, 2008
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God,
one and indivisible."
A.4 Discuss and take appropriate action regarding a Proclamation recognizing
Founder's Day in Trophy Club.
A.5 Town Council to announce the "Citizen of the Year for 2007" and to present a
certificate of recognition to the recipient.
A.6 Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items.
B.1 Consent Agenda: Discuss and take appropriate action ratifying an Ordinance
approving the financing of new police video equipment.
B.2 Consent Agenda: Discuss and take appropriate action to approve an amendment
to the Bank resolution naming authorized representatives on First Financial Bank
and Texpool signature accounts.
B.3 Consent Agenda: Discuss and take appropriate action to approve financials and
variance report dated:
(a.) December 2007
B.4 Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
November 12, 2007.
C.1 Discuss and take appropriate action regarding a Resolution appointing five to
nine members to serve on a Charter Review Commission.
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C.2 Discuss and take appropriate action regarding an Ordinance calling a
Joint/General Election for May 10, 2008 for the purpose of electing three (3)
Council Members for two (2) year terms each to the Town of Trophy Club Town
Council, for electing two (2) Directors for four (4) year terms each to the Trophy
Club Municipal Utility District No. 1, and for electing three (3) Directors for four (4)
year terms each to the Trophy Club Municipal Utility District No. 2.
(a.) Discuss and take action regarding the Joint Election Agreement between
the Town Council and Municipal Utility District No. 1 and Municipal Utility
District No. 2.
(b.) Discuss and take action regarding the Denton County Contract for voting
equipment rental.
C.3 Discuss and take appropriate action regarding current issues surrounding access
to and use of Beck Park and the parking lot adjacent to Harmony Park, including
potential alternate sites and funding sources.
C.4 Discuss and take appropriate action regarding the Stormwater Management
Plan.
C.5 Discuss and take appropriate action regarding funding costs for brand identity
and marketing support.
C.6 Discuss and take appropriate action regarding the placement of street lights on
Trophy Club Drive.
C.7 Discuss and take appropriate action regarding amending Ordinance 2006-17,
Chapter 11, entitled “Public Works", Article VIII, entitled “Lawn and Landscape
Irrigation Conservation”, Article VIII Sections 8.01, entitled "Restrictions" of the
Code of Ordinances.
C.8 Discuss and take appropriate action regarding an Ordinance approving the
petition for ONCOR Electric Delivery Company, LLC., to modify its lighting
service tariff.
C.9 Items for Future Agenda.
C.10 Reports. There will be no action taken regarding any individual project posted
under this item and discussion will be limited. If extensive discussion is required,
the item may be placed on a future agenda.
(a.) Town Council report from EDC 4A Liaison, Council member Moss.
(b.) Town Manager's Report.
D.1 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.2
Invocation.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under
God, one and indivisible."
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.4
Discuss and take appropriate action regarding a Proclamation recognizing
Founder's Day in Trophy Club.
Attachments: 1. Proclamation
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TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION 2008 - 1
FOUNDER’S DAY 2008
WHEREAS, Articles of Incorporation for the Town of Trophy Club were filed on
January 19, 1985, and the Town is now celebrating its 23 anniversary; and
WHEREAS, since the Town’s incorporation the population has grown from 1,320
to 7,621; and
WHEREAS, observance of the occasion provides us the opportunity to express
the appreciation our community feels for the many valuable contributions made by the
Town’s Founders and volunteers who worked consistently and successfully to improve
the quality of life for the members of our community; and
WHEREAS, many of the Founders of this community as well as current residents
contribute to the well-being and welfare of fellow citizens by giving tirelessly of their time
and energy without desire for recognition, remuneration, or personal gain; and
WHEREAS, the Town has progressed a long way in the last several years,
particularly in the areas of Parks and Road quality, thanks to individuals, advisory
groups and civic organizations that have worked quietly on behalf of the town and
WHEREAS, each individual has some special contribution to offer for the benefit
of others, and his or her services are needed by the Town and its citizens to improve
community service and meet human needs where they exist.
NOW, THEREFORE, I do proclaim February 4th, 2008 as Founder’s Day 2008,
extending on behalf of the Town Council and all of our citizens our recognition and
appreciation for the valuable contributions made by the Town Founders, citizens and
volunteers and urge all citizens to participate in and support the various programs and
projects of our community.
Passed and approved by the Town Council of the Town of Trophy Club, Texas,
this 4th day of February, 2008.
______________________________
Mayor,
Town of Trophy Club, Texas
ATTEST:
___________________________
Town Secretary,
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.5
Town Council to announce the "Citizen of the Year for 2007" and to present
a certificate of recognition to the recipient.
Attachments: 1. Citizen of the Year History and Nominees’ Bios
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Historically, Citizen of the Year was awarded to an individual’s achievement that
benefited the community as seen by staff and citizens.
Past Citizen of the Year Recipients
Bud Fluty 2003 Citizen/Volunteer of the Year
• Received seven nominations citing his “unyielding energy and commitment to the
children” by his involvement in school activities, coach of his twin daughters
indoor soccer team, coached the TCSA and served as its fund-raising director.
Encouraged students in the Top Texan recognition program, entered the 4th of
July parade floats to showcase a soccer team or Girl Scouts, submitted articles
and photographs to area newspapers to give the kids recognition and raised
money for school and community activities.
Other nominee:
Robert Yarbrough - Boy Scouts Pack leader, Assistant Coach Sports
Association, work on High School Band Booster/Concession stand, fund raising
activities (Lakeview Auction, Family First), furnished Chamber office with
donations, furnished teacher’s lounge at Beck and Lakeview with donations.
Bob Downy 2004 Citizen of the Year
• For being an asset to the staff; donated thousands of hours editing the monthly
newsletter, served on the Administrative, Home Rule Charter and Franchise
Committees, ZBA, and Tree Board. For his respectful and willingness to help
staff whenever and however needed.
Other nominees:
. Tanya Butzloff – Despite many obstacles and setbacks, she demonstrates
the spirit to survive and embrace life. Volunteered in the community while
holding down multiple jobs as a full-time student and smiling during it all.
Danny Thomas - For always going above and beyond the call of duty, for his
focus and service to the Boy Scouts, served as Scout Master for Troop 217 and
continues to serve as an Eagle Advisor. Spearheaded a drive to collect food for
the food bank when supplies were low and needed.
Barb Tweedie – For her work and support of the Women’s Ministry “Heartworks”
at the Church at Trophy Lake.
Becky Fluty - For her work as ‘volunteer coordinator’ to the TCRSA, assistance to
PTO events and outstanding volunteerism at Medlin Middle School.
Jackie Stephens 2005 Citizen of the Year
• For spearheading the community action group HARM (Homeowner’s Against
Realignment and Manipulation) to oppose the Tarrant-Denton County boundary
change and protect the interest of the citizens in the affected area.
Other nominees:
Robert Masterpeiro – For his computer/printer donations to the Town Offices, for
his service as an Advisor to the Explorer program and as a reserve Police
Officer.
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Susan Edstrom – (the Board decided Elected Officials should not be eligible) for
her service to the Town as a Council member, Medlin Middle School PTO
President, TCWC Chairperson of the Holiday Tour of Homes and charity
fundraiser, activity with the NISD October 2005 Bond Election
Scott Voigt – Service since 1994 in the Police department civilian Auxiliary
Program, served on the 2008 Vision Committee, assistance in the Police
academy and Public Safety Committee.
Neil Twomey - (the Board decided Elected Officials should not be eligible) For
tirelessly giving his time and talent willingly and without expectation.
Steve Hawkins – 12-year service as a volunteer fire fighter.
Steven Kohs 2006 Citizen of the Year
• For his contribution to the 4th of July Celebration, volunteering on the Fall
Festival, Marshall Creek Committee, Tree Board, Parks and Recreation Board
and served as the Civilian Chairman of Trophy Clubs Explorer Post 953. Mr.
Kohs additionally founded the ASA charity, belongs to the Trophy Club Bikers
and serves as the Official North Texas Ride Captain of the Patriot Guard Riders,
who escorts many soldiers killed in action to their home towns. This club has
ridden over 20,000 miles honoring our military heroes.
Other nominees:
Sheree Gardner - Instrumental in organizing the "Trophy Club Breast
Friends" for the 3-Day Breast Cancer walk.
Barbie Kadow - For providing invaluable help in assisting the Parks and
Recreation Department with the organization and operation of this year's July 4th
Celebration.
Bernice Smith – For in indispensable volunteerism with Metroport Meals on
Wheels.
Neil Twomey – For his timeless effort and time serving on many boards and
committees and for all the doors he has knocked on regarding campaign or Town
issues in attempt to make Trophy Club a great place to call home.
Nominees for Citizen of the Year 2007
Bob Radder
For his volunteerism in several Civic organizations including; Citizens Police
Academy Alumni, Alliance Amateur Radio Club, EOC RACES Advisor and Public
Safety Advisory Group, CERT, ZBA and actively works with the Fire Department.
Along with other citizens, Mr. Radder assisted with the evacuation, clean-up and
repairs following the 2007 spring flooding. Mr. Radder has lived in the community
for eight years.
Dan Gordon and Teensie Wellborn
For their tireless efforts to benefit the Trophy Club community and surrounding
areas through their work at the Roanoke Food Pantry assisting less fortunate
families. Additionally, Dan volunteered as the baseball ground commissioner,
grounds keeper, treasurer and secretary from 1989-1996 for Trophy Club, and was
instrumental in the construction the new baseball fields.
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Sally Michalak
For her NW Chamber presidency for over 6 years. She has volunteered to serve on
numerous boards and committees, Boy Scouts, and the Scholarship Committee for
the North West Education Foundation. Additionally, she served as Vice President of
the Northwest ISD High School P.T.O.
Bill Rose
For his grassroots movement to educate our community regarding the pros and
cons of passing the charter amendments on the November 2007 Ballot as well as
efforts to raise awareness of the issues related to the proposed amendments.
Joel Quile
For his community support during flood disaster on June 18, 2007, his involvement
and outreach in community events including: Breakfast with Santa, Eggstravaganza,
July 4th Fun Run, Pancake breakfast, July 4th parade, Fall Festival, he initiated
Meet and Greet at DFW Airport for soldiers returning from R & R. Joel continually
encourages Trophy Club citizens and staff to make their own contribution to this
community.
Larry Crosser
For his efforts on EDC 4B and negotiations with the Buxton Study to help secure
funds for various incentives to enhance our Town's image and bring economic
business to our community. Larry's good work does not end with Town
volunteerism; he is well known for unselfishly assisting neighbors with lawn care
when they are on vacation and his assistance at neighborhood events (beverage,
plate of food, set-up and take-down.
Recommendations:
2 for Bob Radder – “Seems like a True Trophy Clubber”
1 for Bill Rose – “Lead an effort on one singular overriding event that overarched as far
as an individual effort”.
1 for Joel Quile – “This community is blessed and lucky to have someone like Joel as a
neighbor."
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.A.6
Citizen presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.B.1
Consent Agenda: Discuss and take appropriate action ratifying an
Ordinance approving the financing of new police video equipment.
EXPLANATION:
In-Car Video Replacement Costs $24154.00
Installation $ 2100.00
Toughbook $ 8780.00
Server $13706.00
TOTAL $48740.00
Annual Payment $16979.64 (Currently Unbudgeted In FY07-08)
Total Years 3 Years
Interest Rate 3.74%
Bank California First National Bank
RECOMMENDATION:
Ratify ordinance to approve the financing of new police equipment.
ACTION BY COUNCIL:
(smd)
Attachments: 1. Ordinance
2. Amortization Schedule
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2008- XX
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AUTHORIZING AND APPROVING THE
TERMS AND CONDITIONS OF A NOTE AS WELL AS THE SPECIFIED
LENDER FOR THE PURCHASE OF IN-CAR VIDEO REPLACEMENT
AND ASSOCIATED COMPONENTS FOR THE POLICE DEPARTMENT;
PROVIDING FOR AN AGGREGATE TOTAL NOT TO EXCEED FORTY
EIGHT THOUSAND SEVEN HUNDRED FORTY DOLLARS ($48,740)
PAYABLE ANNUALLY COMMENCING IN FISCAL YEAR 2007-08 AND
BEING RETIRED IN FISCAL YEAR 2009-10; AUTHORIZING THE
TOWN MANAGER OR HIS DESIGNEE TO EXECUTE ALL
NECESSARY DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Town Council of the Town of Trophy Club is a Home Rule
municipality created under the Constitution of the State of Texas; and
WHEREAS, With the increasing age and out datedness of existing inventory and
with anticipated growth relative to new development, in-car video equipment and
associated components is required to meet current and future law enforcement needs;
and
WHEREAS, A need for replacement in-car video and associated components will
reduce the cost of repairs required to maintain our aging inventory, as well as provide
better performance; and
WHEREAS, The Town Council has historically utilized short-term debt financing
to purchase needed equipment in order to spread the cost of equipment over the useful
life of the equipment and provisions have been made in next year’s budget, as well as
the out year budgets, for payment of this debt; and
WHEREAS, Several lenders were asked to provide terms for this financing and
California First National Bank (Interest Rate of 3.74%) has the best terms for this type of
financing; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1. All of the above premises are found to be true and correct and are
hereby affirmed and adopted as findings by the Town Council of the Town of Trophy
Club.
Section 2. The Town Council hereby approves the terms of this Ordinance
authorizing the purchase and financing of the above referenced equipment in an
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amount not to exceed forty eight thousand seven hundred forty dollars ($48,740) and
accepts the proposal as put forth by California First National Bank (Interest Rate of
3.74%).
Section 3. The Town Manager or his designee is hereby authorized to
purchase the needed equipment and to execute the appropriate documents with
California First National Bank (Interest Rate of 3.74%).
Section 4. This Ordinance is hereby approved and shall become effective
immediately upon its passage. The Town Secretary shall record this Ordinance in the
Town records as required by the Charter.
DULY PASSED AND APPROVED this the 4th day of February, 2008.
___________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________
Town Attorney
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.B.2
Consent Agenda: Discuss and take appropriate action to approve an
amendment to the Bank resolution naming authorized representatives on
First Financial Bank and Texpool signature accounts.
(smd)
Attachments: 1. Account and Signature Summary
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.B.3
Consent Agenda: Discuss and take appropriate action to approve
financials and variance report dated:
a. December 2007
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.B.4
Consent Agenda: Discuss and take appropriate action to approve Minutes
dated, November 12, 2007.
EXPLANATION:
Council member Sterling was absent from this meeting.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1.Minutes dated November 12, 2007.
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MINUTES OF SPECIAL SESSION TOWN COUNCIL MEETING FOR
THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 12, 2007
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Monday, November
12, 2007. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Susan Edstrom Mayor Pro Tem
Pam Cates Council Member
Jim Moss Council Member
Kathleen Wilson Council Member
TOWN COUNCIL MEMBERS ABSENT:
Philip Sterling Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Ramsey Town Secretary
Patricia Adams Town Attorney
Mike Pastor IS Director
A.1 Mayor Sanders called the Regular Session to order at 7:03 p.m. noting a quorum was present.
A.2 Mayor Sanders gave the Invocation.
A.3 Assistant Town Manager Seidel led the Pledges.
TOWN COUNCIL RECONVENED INTO REGULAR SESSION
*REGULAR SESSION
B.1 Discuss and take appropriate action nominating candidates to the Denton County Appraisal
District Appraisal Review Board.
Motion made by Edstrom, seconded by Wilson to appoint Jimmy Ray.
Motion passed unanimously without any discussion.
Moved to Item B.4.
B.2 Centurion American to make a presentation on the Plan of Finance for the Highlands of Trophy
Club and discussion of the same.
Jim Sabonis from First Southwest Company presented the Plan of Finance for the Highlands of Trophy
Club and said the developer is 100% financially committed to this project.
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Mayor Sanders said Mehrdad Moayedi is talking with Centex about an active adult community in
neighborhood 8 which may need to be divided based on the customer base.
B.3 Discuss, provide input and/or take action as appropriate regarding the following documents and
matters related to the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy
Club) for infrastructure and related improvements:
A. Discuss and take appropriate action on a Construction and Funding Agreement between the
Town and 831 Trophy, L.P. concerning the construction of certain public improvements within
the Town of Trophy Club Public Improvement District No. 1 (The Highlands of Trophy Club
Project).
Ben Brooks from Vinson and Elkins, asked the Council to defer this Item until the November 19th meeting
as several changes have been made. They intend to the revised document to Council by week’s end for
review.
Kurt Wilson from Centurion Development summarized the schedule; Council is anticipated to take action
on the remaining documents on November 19th and approve the issuance of bond on December 10th with
a December 18th target for closing.
Motion made by Edstrom; seconded by Wilson to move Item B.3 in it’s entirety to November 19th.
Town Manager will confirm all Council members’ availability to meet in a special session on December
10th.
Dan Almon from Southwest Securities has reviewed the documents and concurs with this plan.
Motion passed unanimously without further discussion.
B. Review and discussion of most recent Preliminary Limited Offering Memorandum for the
Town of Trophy Club Public Improvement District No. 1 Special Assessment Revenue
Bonds, Series 2007 (Highlands of Trophy Club Project).
B.4 Discuss and take appropriate action relative to the Interlocal Agreement between the Town and
the Trophy Club MUDs to provide water supply and wastewater treatment and equity services to
the Town.
Town Manager Emmons said the equity agreement was adopted by the MUDs.
Motion made by Moss, seconded by Edstrom to approve the Trophy Club MUDs to provide water supply
and wastewater treatment and equity services to the Town..
Town Attorney Adams confirmed this relates to the money/payment agreement and said she received an
email form Bob West, Master District Attorney after their last meeting requesting language be added
ensuring the receipt of payment in the event it extends beyond 2013. Adams recommended Council
approve with a definite term.
Town Manager Emmons clarified only the service agreement was approved by the MUDs not the equity
as previously stated. The MUDs suggested changes to section 5.1 of the equity agreement which has
not been adopted by the MUDs. .
Council member Moss amended his motion; the seconded agreed, approving the equity service
agreement changing the date from 2013 to 2018.
Motion passed unanimously with modification without further discussion.
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B.5 Discuss and take appropriate action relative to the Interlocal Agreement between the Town and
the Trophy Club MUDs to provide water supply and wastewater treatment and operational
services to the Town.
Motion made by Moss, seconded by Edstrom to approve.
Motion passed unanimously without any discussion.
B.6 Discuss and take appropriate action regarding the Resolution of approving the NISD Petition for
annexation of Byron Nelson High School site into MUD2.
Town Manager Emmons said Council reviewed this at their last meeting, however a Resolution was not
prepared. Emmons added this is a cost saving measure for the school.
Motion made by Edstrom, seconded by Cates to approve.
Motion passed unanimously without further discussion.
B.7 Reports.
A. Town Manager's Report to include a semi annually report of fence violations and the
disposition.
Mayor Pro Tem Edstrom requested to see any significant changes in the landscape plans for the
reconstructed medians along Trophy Club Drive.
Mayor Sanders requested staff send a press release once the crime scene grant is accepted. Town
Manager Emmons added the intent of this grant is to upgrade and create a mobile crime lab.
B. Report from Council member Cates on her procurement card review for the past year and
provide direction for the new fiscal year.
Council member Cates reported her annual review and noted tremendous improvement. Cates
recommended reducing the review to only a sample every month going forward.
C.1 Adjourn.
Motion made by Edstrom, seconded by Cates to adjourn.
Meeting adjourned at 8:00 p.m.
___________________________________ ____________________________________
Lisa Ramsey, Town Secretary Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.1
Discuss and take appropriate action regarding a Resolution appointing five
to nine members to serve on a Charter Review Commission.
EXPLANATION:
On December 3rd, 2007, Council approved the creation of a Charter Review
Commission, consisting of 5 - 9 members, posting the application process for two
weeks and appointing members at the first meeting in January passed unanimously
without further discussion. At their January 21st, 2008 Council meeting, Council
extended the application process until 5:00 P.M., January 28th.
Staff posted the openings on the Marquee, website, Channel 27 and sent via listserve.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Applications
a. Roger Williams, application received December 7, 2007
b. Larry E. Crosser, application received December 11, 2007
c. Bob Downey, application received December 13, 2007
d. William (Bill) Rose, application received December 17, 2007
e. Melissa Klauss, application received December 19, 2007
f. Ben Brewster, application received December 20, 2007
g. Neil Twomey, application received December 20, 2007
h. Richard Scott Briggs, application received January 28, 2008
i. Joel G. Quile, application received January 28, 2008
j. Robert F. Radder, application received January 28, 2008
k. Richard J. Hobday, application received January 28, 2008
l. Steven Kohs, application received January 28, 2008
2. Resolution
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2008
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS AUTHORIZING THE
CREATION OF A CHARTER REVIEW COMMISSION; THE
COMMISSION CONSISTING OF FIVE TO NINE MEMBERS
AND A STAFF LIAISON; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town is empowered under §51.001 of the Texas Local
Government Code to adopt a resolution that is for the good government of the Town;
WHEREAS, the Town has a substantial interest in the proper management and
oversight of the Town’s Home Rule Charter;
WHEREAS, the Trophy Club Town Council is charged with the responsibility of
making appointments to the Boards and Commissions serving the Town; and
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council of the Town of Trophy Club, Texas does hereby
authorize the creation of a Charter Review Commission.
Section 2. Charter Review Commission shall consist of five to nine members
to be appointed by the Town Council. Said members shall serve at the pleasure of the
Town Council.
Section 3. Members of the Charter Review Commission shall serve until the
_____________________.
Section 4. The Town Manager or his designee shall serve as liaison between
the Town Council and the Charter Review Commission. As liaison, the Town Manager
or his designee shall communicate directives from the Town Council to the Charter
Review Commission and shall at the request of the Town Council submit reports on the
project. The Town Attorney shall provide legal advice to the Charter Review
Commission.
Section 5. The Charter Review Commission shall make recommendations to
the Town Council concerning possible amendments to the existing Town Charter.
Section 6. At the direction of the Town Council, the Charter Review
Commission shall consist of the following Residents of the Town of Trophy Club.
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1. 2.
3. 4.
5. 6.
7. 8.
9.
Section 7. This Resolution shall take effect from and after its date of passage
in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 4th day of February 2008.
_____________________________
Mayor, Town of Trophy Club, Texas
ATTEST:
________________________________
Town Secretary,
Town of Trophy Club, Texas
APPROVED AS TO FORM:
________________________________
Town Attorney,
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.2
Discuss and take appropriate action regarding an Ordinance calling a
Joint/General Election for May 10, 2008 for the purpose of electing three (3)
Council Members for two (2) year terms each to the Town of Trophy Club
Town Council, for electing two (2) Directors for four (4) year terms each to
the Trophy Club Municipal Utility District No. 1, and for electing three (3)
Directors for four (4) year terms each to the Trophy Club Municipal Utility
District No. 2.
(a.) Discuss and take action regarding the Joint Election Agreement
between the Town Council and Municipal Utility District No. 1 and
Municipal Utility District No. 2.
(b) Discuss and take action regarding the Denton County Contract for
voting equipment rental.
Attachments: 1. Ordinance
2. Joint Election Agreement – Town and MUDs
3. Contract with Denton County for Voting Equipment Rental
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2008-
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT
GENERAL ELECTION BETWEEN THE TOWN OF TROPHY CLUB,
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 2, TO BE HELD ON MAY 10, 2008
FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL MEMBERS
FOR TWO (2) YEAR TERMS EACH TO THE TOWN COUNCIL, FOR
ELECTING TWO (2) DIRECTORS TO THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 FOR FOUR (4) YEAR TERMS EACH, AND
FOR ELECTING THREE (3) DIRECTORS TO THE TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 2 FOR FOUR (4) YEAR TERMS
EACH; DESIGNATING A POLLING PLACE WITHIN THE TOWN;
APPOINTING A PRESIDING ELECTION JUDGE AND AN ALTERNATE
PRESIDING ELECTION JUDGE; ESTABLISHING OTHER
PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING
A DATE FOR CANVASSING RETURNS; PROVIDING FOR
NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001(a)(2) of the Texas Election Code establishes the
third Saturday of May as a Uniform Election Date for the purposes of conducting a
General or Special Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General or Special
Election; and
WHEREAS, the Town Council desires to and hereby calls a Joint General
Election for the purpose of electing three (3) Council Members for two (2) year terms
each to the Town of Trophy Club Town Council, for electing two (2) Directors for four (4)
year terms each to the Trophy Club Municipal Utility District No. 1, and for electing three
(3) Directors for four (4) year terms each to the Trophy Club Municipal Utility District No.
2; and
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 62nd day
before election day; and
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WHEREAS, Section 83.005 of the Texas Election Code provides that the City
Secretary shall serve as the Early Voting Clerk in Municipal Elections; and
WHEREAS, Section 32.001 of the Texas Election Code provides for the
appointment of a Presiding Election Judge and an Alternate Presiding Election Judge to
conduct voting in each precinct where an election is held; and
WHEREAS, Section 87.001 of the Texas Election Code provides for the
appointment of an Early Voting Ballot Board; and
WHEREAS, Section 87.002 of the Texas Election Code provides for the
appointment of the Early Voting Ballot Board Judge; and
WHEREAS, Section 271.002 of the Texas Election Code provides that the
governing bodies of two or more political subdivisions may enter into an agreement to
hold a joint election if the elections ordered by the authorities of the subdivisions are to
be held on the same day in all or part of the same territory and can be served by
common polling places; and
WHEREAS, The Town of Trophy Club, Trophy Club Municipal Utility District No.
1 and Trophy Club Municipal Utility District No. 2 meet the specified criteria and desire
to hold their election jointly, and attached and incorporated herein as Exhibit “A” to this
Resolution is a copy of a joint election agreement between the Town, Trophy Club
Municipal Utility District No. 1 and Trophy Club Municipal Utility District No. 2.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1
INCORPORATION
All of the above premises are true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
SECTION 2
DATE OF ELECTION
It is hereby ordered that a Joint General Election (the “Election”) shall be held in and
throughout the Town of Trophy Club and the Trophy Club Municipal Utility Districts on
Saturday, May 10, 2008.
SECTION 3
PURPOSE OF JOINT GENERAL ELECTION
The purpose of such Joint General Election is to elect three (3) Council Members for
two (2) year terms each to the Town of Trophy Club Town Council; to elect two (2)
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Directors for four (4) year terms each to the Trophy Club Municipal Utility District No. 1;
and to elect three (3) Directors for four (4) year terms each to the Trophy Club Municipal
Utility District No. 2.
SECTION 4
ELIGIBILITY FOR CANDIDACY
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, at
least 18 years of age on the first day of the term to be filled at the Election, has not been
determined mentally incompetent by a final judgment of a court, has not been finally
convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate’s application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate’s name is
written in for a write in candidate. Additional requirements are as follows:
A. Council Member:
As set forth in Section 141.001 of the Texas Election Code and Article III of the
Trophy Club Town Charter, no person shall be eligible for a public elective office
of this state, unless that person is a United States citizen, at least 21years of age
on the first day of the form to be filed for candidacy or date of appointment, is a
qualified voter of the Town, has not been determined mentally incompetent by a
final judgment of a court, has not been finally convicted of a felony from which
the person has not been pardoned or otherwise released from the resulting
disabilities, and resides and has resided continuously for twelve (12) months
immediately preceding the election within the corporate limits of the Town and
the State of Texas for a candidate whose name is to appear on the general
election ballot, or the date of the election at which the candidate’s name is written
in for a write in candidate.
B. Municipal Utility District Directors:
(1) Must own land subject to taxation in the district for which they are
filing; or
(2) Must be a qualified voter within the District; and
(3) Must not otherwise be disqualified from serving as a member of the
Board of a Municipal Utility District pursuant to Section 49.052 of
the Texas Water Code, as amended.
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SECTION 5
APPLICATION FOR A PLACE ON THE BALLOT
Pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than February 9, 2008, and not later than 5:00 p.m. on March 10,
2008. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be
given in accordance with Section 52.094(c) and (d) of the Texas Election Code.
SECTION 6
RUNOFF ELECTION
If two (2) or more candidates tie for the number of votes required to be elected, there
shall be a runoff election held between June 2nd and July 5th, 2008. The runoff election
shall be held in accordance with the Texas Election Code.
SECTION 7
POLLING PLACE AND HOURS
The corporate limits of the Town of Trophy Club, Texas shall constitute three (3)
election precincts and one poling place for the municipal election. The polling places
and the county election precincts whose qualified voters shall cast ballots at such
location in the Town of Trophy Club for the May 2008 General Election are as follows:
Denton County Election
Precincts
Polling Place
400 and 401 “Svore” Trophy Club Municipal Utility District
Building,
100 Municipal Drive, Trophy Club, Texas, 76248
Tarrant County Election
Precincts
Polling Place
3286 “Svore” Trophy Club Municipal Utility District
Building,
100 Municipal Drive, Trophy Club, Texas, 76248
In accordance with Section 41.031(a) of the Code, said polling place shall be open
between the hours of 7:00 a.m. and 7:00 p.m. on the date of the Election.
SECTION 8
APPOINTMENT OF A PRESIDING ELECTION JUDGE
AND AN ALTERNATE PRESIDING ELECTION JUDGE
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The following named individuals, residing at the respective addresses, are hereby
appointed to serve as Presiding Election Judge and Alternate Presiding Election Judge,
respectively, at the Election:
Presiding Election Judge
Pam Irwin
543 Indian Creek Drive
Trophy Club, TX 76262
Alternate Presiding Election Judge
Judy Williams
215 Phoenix Drive
Trophy Club, TX 76262
All Election Judges shall be qualified voters of the Town. The Town Secretary shall, in
accordance with Section 32.009 of the Texas Election Code, deliver to the Presiding
Election Judge and the Alternate Presiding Election Judge notice of their appointment
not later than twenty (20) days from the effective date of this Ordinance.
SECTION 9
APPOINTMENT OF CLERKS
The Election Judge herein appointed shall appoint not less than two (2) nor more than
ten (10) qualified election clerks to serve and assist in the conduct of the Election,
provided, however, that if the Election Judge named herein actually serves, the
Alternate Election Judge shall serve as one of the clerks. All election clerks shall be
qualified voters of the Town.
SECTION 10
COMPENSATION OF THE JUDGE AND CLERKS
As provided for in Section 32.091 of the Texas Election Code, the Election and
Alternate Judges shall be compensated at the rate of ($10.00) per hour and the election
workers shall be compensated at the rate of ($8.00) per hour. Any payment referred to
in this Section shall not exceed the maximum amounts set forth in Sections 32.091 and
32.092 of the Code.
SECTION 11
METHOD OF VOTING
The Town Secretary is hereby authorized and instructed to provide and furnish all
necessary election supplies to conduct the election. Voting at the Election shall be by
use of electronic system ballots. Preparation of the official ballots for the Election shall
53
conform to the requirements of the Texas Election Code, and in so doing shall permit
the voter to vote for three (3) Town of Trophy Club Council Members for two (2) year
terms each, and two (2) Directors to the Trophy Club Municipal Utility District No. 1 for
four (4) year terms each, OR three (3) Town of Trophy Club Council Members for two
(2) year terms each, and three (3) Directors to the Trophy Club Municipal Utility District
No. 2 for four (4) year terms each, depending upon the municipal utility district in which
the voter resides. No elector shall vote for more than three (3) Town of Trophy Club
Council Members for a two year term. No elector shall vote for more than two (2)
Directors to the Trophy Club Municipal Utility District No. 1. No elector shall vote for
more than three (3) Directors to the Trophy Club Municipal Utility District No. 2.
SECTION 12
GOVERNING LAW; QUALIFIED VOTERS
The Election shall be held in accordance with the Constitution of the State of Texas and
the Texas Election Code, and all resident, qualified electors of the Town shall be eligible
to vote at the election. Election materials shall be printed in both English and Spanish
for use at the polling place and for early voting for the Election.
SECTION 13
PUBLICATION AND POSTING OF NOTICE
Notice of the Election shall be given by posting a Notice of Election in both English and
Spanish at the Trophy Club Municipal Utility Districts Building, on the bulletin board or
other location used for posting notices of the meetings of the Town Council not later
than twenty-one (21) days prior to the date upon which the Election is to be held, and by
publication of said notice at least once in a newspaper published in the Town or if none,
then in a newspaper of general circulation within the Town, the date of said publication
to be not less than ten (10) days nor more than thirty (30) days prior to the date set for
the Election. Upon publication of the election notice, the Town Secretary shall secure a
publisher's affidavit, which complies with the requirements of the Code.
In addition thereto, a copy of the notice shall also be filed with the Town Secretary at
least twenty-one (21) days before the Election.
SECTION 14
EARLY VOTING
Early voting by personal appearance shall be conducted by the Town Secretary, who is
hereby appointed the Early Voting Clerk, at 100 Municipal Drive, Trophy Club, Texas.
For the period early voting for the election is permitted by law, the Early Voting Clerk
shall keep such office open for Early Voting the following days:
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Monday, April 28th
Tuesday, April 29th
Wednesday, April 30th
Thursday, May 1st
Friday, May 2nd
Saturday, May 3rd
Monday, May 5th
Tuesday, May 7th
8 a.m. – 5 p.m.
7 a.m. – 7 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 12 p.m.
8 a.m. – 5 p.m.
7 a.m. – 7 p.m.
Early voting will not be conducted on any other Saturday, or on any Sunday or official
State and/or national holiday during the period of early voting.
Application for early voting by mail shall be delivered to the Early Voting Clerk at the
same address not earlier than March 11, 2008 and not later than the close of regular
business in the Early Voting Clerk's office or 5:00 p.m., whichever is later, on May 2,
2008.
Early voting, both by personal appearance and by mail, shall be by use of electronic
system ballots, which ballots shall conform to the requirements of the Texas Election
Code, and in so doing shall permit the voters to vote for three (3) Town of Trophy Club
Council Members for two (2) year terms each, and two (2) Directors to the Trophy Club
Municipal Utility District No. 1 for four (4) year terms each, OR three (3) Directors to the
Trophy Club Municipal Utility District No. 2 for four (4) year terms each, depending upon
the municipal utility district in which the voter resides. No elector shall vote for more
than three (3) Town of Trophy Club Council Members for a two year term. No elector
shall vote for more than two (2) Directors to the Trophy Club Municipal Utility District No.
1. No elector shall vote for more than three (3) Directors to the Trophy Club Municipal
Utility District No. 2.
The Early ballots shall be canvassed by the Early Ballot Board, which is hereby
created. The Election Judge and the Alternate Election Judge appointed herein shall
serve as the Presiding officer and the alternate Presiding Officer, respectively, of the
Early Ballot Board. The other election officers serving at the Election shall serve as the
other members of the Early Ballot Board for the Election.
SECTION 15
DELIVERY OF RETURNS
Pursuant to Section 66.051 of the Code, immediately after the closing of the poll on the
day of the Election, the election officers named in this Ordinance shall make four (4)
copies of the returns. The returns shall be delivered as follows: one copy shall be
retained by the Election Judge, one copy shall be delivered to the Mayor of Trophy
Club, one copy shall be delivered to the voter registrar, one copy (along with ballot
boxes and election supplies) shall be delivered to the Town Secretary. All election
records and supplies shall be preserved by the Town Secretary in accordance with the
Code.
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SECTION 16
CANVASSING OF RETURNS
In accordance with Section 67.003(2) of the Texas Election Code, the Town Council
shall convene on May 19, 2008 at 7:00 p.m. to canvass the returns of the Election.
Trophy Club Municipal District No. 1 and Trophy Club Municipal District No. 2 shall
convene at appropriately posted meetings to canvass their respective returns.
SECTION 17
NECESSARY ACTIONS
The Mayor, Town Council, and Town staff, in consultation with the Town Attorney, are
hereby authorized and directed to take any and all actions necessary to comply with the
provisions of the Texas Election Code in carrying out and conducting the Election,
whether or not expressly authorized herein.
SECTION 18
JOINT ELECTION AGREEMENT
Section 271.002 of the Texas Election Code provides that the governing bodies of two
or more political subdivisions may enter into an agreement to hold a joint election if the
elections ordered by the authorities of the subdivisions are to be held on the same day
in all or part of the same territory and can be served by common polling places. A copy
of the Joint Election Agreement between the Town of Trophy Club, Trophy Club
Municipal Utility District No. 1, and Trophy Club Municipal District No. 2, is attached
hereto as Exhibit “A” and is incorporated herein.
SECTION 19
CUMULATIVE CLAUSE
This Ordinance shall be cumulative of all provisions of Ordinances of the Town of
Trophy Club, Texas, except where the provisions of this Ordinance are in direct conflict
with the provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 20
SEVERABILITY CLAUSE
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
56
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 21
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption and Effective Date of this Ordinance as required by Section 52.011 of the
Texas Local Government Code.
SECTION 22
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 23
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of passage and
publication in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this 4th day of February, 2008.
________________________________
Mayor, Nick Sanders
Town of Trophy Club, Texas
ATTEST:
_________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________
Town Attorney
Town of Trophy Club, Texas
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“Exhibit A”
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2
TO CONDUCT A JOINT ELECTION
TO BE HELD ON MAY 10, 2008
This Joint Election Agreement is entered into this 4TH day of February 2008, by
and between the Town of Trophy Club, Texas, Trophy Club Municipal Utility District No.
1, and Trophy Club Municipal Utility District No. 2, to conduct a Joint Election to be held
on May 10, 2008, in Trophy Club, Texas.
WITNESSETH:
WHEREAS, the Town of Trophy Club, Texas, Trophy Club Municipal Utility
District No. 1, and Trophy Club Municipal Utility District No. 2 desire to conduct an
election on May 10, 2008, for the purpose of electing three (3) Council Members to the
Trophy Club Town Council for a two (2) year term each, and two (2) Directors to the
Board of Municipal Utility District No. 1 for a four (4) year term each, and three (3)
Directors to the Board of Municipal Utility District No. 2 for a four (4) year term each;
and
WHEREAS, pursuant to Chapter 271, Texas Election Code, if an election
ordered by the authorities of two or more political subdivisions is to be held on the same
day in all or part of the same territory, the governing bodies of the political subdivisions
may enter into an agreement to hold the election jointly in the election precincts that can
be served by common polling places; and
WHEREAS, in accordance with Chapter 271 of the Texas Election Code, the
Town of Trophy Club, Texas, the Trophy Club Municipal Utility District No. 1, and the
Trophy Club Municipal Utility District No. 2, mutually desire to enter into a Joint Election
Agreement for an election to be held on May 10, 2008.
NOW, THEREFORE, for and in consideration of the above and foregoing
premises, the benefits flowing to each of the parties hereto, and other good and
valuable consideration, the Town of Trophy Club, Texas, Trophy Club Municipal Utility
District No. 1, and Trophy Club Municipal Utility District No. 2 (the “Participants”) do
hereby agree as follows:
TERMS:
1. Administration: The Town Secretary of the Town of Trophy Club shall
coordinate, supervise and handle all aspects of administering the Joint Election. Such
duties shall include the preparation of election orders, resolutions, notices, ballots,
bilingual materials and any other pertinent election documents, in accordance with the
58
provisions of the Texas Election Code and as outlined in this Agreement. The Town
Secretary shall be responsible for any submission required by the Federal Voting Rights
Act of 1965, as amended, with regard to the administration of the Joint Election; any
other changes which require preclearance under the Federal Voting Rights Act of 1965,
as amended, shall be the responsibility of each of the individual Participants.
2. Location of Common Polling Places: The polling place for the Joint
Election shall be the Trophy Club Municipal Building, 100 Municipal Drive, Trophy Club,
Texas.
3. Allocation of Election Expenses: The Participants agree to share all
costs of administering the May 10, 2008 Joint Election, including but not limited to all
costs incurred in preparing such Joint Election, based upon the following pro rata
portion:
Town of Trophy Club 34%
Trophy Club Municipal District No. 1 33%
Trophy Club Municipal District No. 2 33%
The cost of any special request which is not agreed upon by all Participants shall
be borne by that Participant in its entirety. In the event of a runoff election, the
Participant requiring the runoff shall be responsible for all costs associated with
administering such election.
4. Appointment and Compensation of Election Officers: The following
named individuals, residing at the respective addresses, are hereby appointed to serve
as Presiding Election Judge and Alternate Presiding Election Judge, respectively, at the
Election:
Presiding Election Judge
Pam Irwin
543 Indian Creek Drive
Trophy Club, TX 76262
Alternate Presiding Election Judge
Judy Williams
215 Phoenix Drive
Trophy Club, TX 76262
All Election Judges shall be qualified voters of the Town. The Town Secretary
shall, in accordance with Section 32.009 of the Texas Election Code, deliver to the
Presiding Election Judge and the Alternate Presiding Election Judge, notice of their
appointment in accordance with law.
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The Election Judge herein appointed shall appoint not less than two (2) nor more
than ten (10) qualified election clerks to serve and assist in the conduct of the Election,
provided, however, that if the Election Judge named herein actually serves, the
Alternate Election Judge shall serve as one of the clerks. All election clerks shall be
qualified voters of the Town.
As provided for in Section 32.091 of the Texas Election Code, the Election Judge
shall be compensated at the rate of nine and no/100 dollars and ($9.00) per hour on
election day and seven and no/100 dollars ($7.00) per hour for services performed as
an election clerk during the early voting period. The Alternate Election Judge, shall be
compensated at the rate of eight and no/100 dollars ($8.00) per hour on election day
and seven and no/100 dollars ($7.00) per hour for services performed as an election
clerk during the early voting period. Election Clerks shall be compensated at the rate of
seven and no/100 dollars ($7.00) per hour for election day and for the early voting
period. The Election Judge or Clerk who delivers the returns of the Election, keys to the
ballot boxes or other election equipment, and unused election supplies shall also be
paid the additional sum of twenty-five and no/100 dollars ($25.00) for delivering such
materials. Any payment referred to in this Section shall not exceed the maximum
amounts set forth in Sections 32.091 and 32.092 of the Texas Election Code.
5. Early Voting: Early voting by personal appearance shall be conducted by the
Town Secretary, who is hereby appointed the Early Voting Clerk, at 100 Municipal
Drive, Trophy Club, Texas. For the period early voting for the election is permitted by
law, the Early Voting Clerk shall keep such office open for Early Voting the following
days:
Monday, April 28th
Tuesday, April 29th
Wednesday, April 30th
Thursday, May 1st
Friday, May 2nd
Saturday, May 3rd
Monday, May 5th
Tuesday, May 7th
8 a.m. – 5 p.m.
7 a.m. – 7 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 5 p.m.
8 a.m. – 12 p.m.
8 a.m. – 5 p.m.
7 a.m. – 7 p.m.
Early voting will not be conducted on any other Saturday, or on any Sunday or
official State and/or national holiday during the period of early voting.
Application for early voting by mail shall be delivered to the Early Voting Clerk at
the same address not earlier than March 11, 20078 and not later than the close of
regular business in the Early Voting Clerk's office or 5:00 p.m., whichever is later, on
May 2, 2008.
Early voting, both by personal appearance and by mail, shall be by use of electronic
system ballots, which ballots shall conform to the requirements of the Texas Election
Code, and in so doing shall permit the voters to vote for three (3) Town of Trophy Club
60
Council Members for two (2) year terms each, and two (2) Directors to the Trophy Club
Municipal Utility District No. 1 for four (4) year terms each, OR three (3) Town of Trophy
Club Council Members for two (2) year terms each, and three (3) Directors to the
Trophy Club Municipal Utility District No. 2 for four (4) year terms each, depending upon
the municipal utility district in which the voter resides. No elector shall vote for more
than three (3) Town of Trophy Club Council Members for a two year term. No elector
shall vote for more than two (2) Directors to the Trophy Club Municipal Utility District No.
1. No elector shall vote for more than three (3) Directors to the Trophy Club Municipal
Utility District No. 2.
The Early ballots shall be canvassed by the Early Ballot Board, which is hereby
created. The Election Judge and the Alternate Election Judge appointed herein shall
serve as the Presiding officer and the alternate Presiding Officer, respectively, of the
Early Ballot Board. The other election officers serving at the Election shall serve as the
other members of the Early Ballot Board for the Election.
6. Ballots: The Town Secretary is hereby authorized and instructed to provide and
furnish all necessary election supplies to conduct the election. Voting at the Election
shall be by use of electronic system ballots. Preparation of the official ballots for the
Election shall conform to the requirements of the Texas Election Code, and in so doing
shall permit the voter to vote for three (3) Town of Trophy Club Council Members for two
(2) year terms each, and two (2) Directors to the Trophy Club Municipal Utility District
No. 1 for four (4) year terms each, OR three (3) Town of Trophy Club Council Members
for two (2) year terms each, and three (3) Directors to the Trophy Club Municipal Utility
District No. 2 for four (4) year terms each, depending upon the municipal utility district in
which the voter resides. No elector shall vote for more than three (3) Town of Trophy
Club Council Members for a two year term. No elector shall vote for more than two (2)
Directors to the Trophy Club Municipal Utility District No. 1. No elector shall
7. Maintenance of Election Forms and Records: Polling place forms and
records for Participants shall be maintained by the Town Secretary of the Town of
Trophy Club, Texas, as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each Participant, as well as to
the public in accordance with the Texas Public Information Act, Chapter 552, Texas
Government Code. All records shall be maintained in an orderly manner, so that
records are clearly identifiable and accessible.
Records of the election shall be retained and disposed of in accordance with the
provisions of Title 6, Subtitle C, Chapters 201 through 205 of the Texas Local
Government Code, including the minimum retention requirements established by the
Texas State Library and Archives Commission. If records of the election are involved in
any pending election contest, investigation, litigation, or Texas Public Information Act
inquiries, the records shall be maintained until final resolution or judgment, regardless of
any other retention requirements. It is the responsibility of each Participant to notify the
Town Secretary of any pending contest, investigation, litigation, or Texas Public
61
Information Act inquiry. Any costs associated with the retention of records required
beyond eligibility for preservation shall be borne by the Participant requesting such
continued retention.
On the first business day following the date that the records of the election are
eligible for destruction, each Participant shall be notified in writing of the anticipated
destruction of such records. Each Participant shall provide written authorization to
proceed with or withhold the destruction of such records.
8. Canvassing: Each of the Participants hereto shall convene separately at
properly posted meetings in the time frame required by the Election Code and canvass
the results of their respective elections.
9. Runoff Election: In the event a runoff is necessary, this Agreement will
automatically be extended to cover the runoff, unless a Participant states in writing
immediately upon notice that a runoff election will be necessary that it does not want to
participate in a joint runoff.
10. Term of Agreement. This Agreement shall be effective upon execution
by all Participants and may be terminated in accordance with Paragraph 9 by written
notice only pursuant to Paragraph 11 of this Agreement.
11. Notice: Whenever this Agreement requires any consent, approval, notice,
request or demand, it must be in writing to be effective and shall be delivered to all
Participants by certified mail, return receipt requested, and shall be properly addressed
as follows:
If to the Town of Trophy Club: If to Municipal Utility District No. 1:
Town of Trophy Club Trophy Club Municipal Utility District No. 1
Mayor President
100 Municipal Drive 100 Municipal Drive
Trophy Club, Texas 76262 Trophy Club, Texas 76262
If to Municipal Utility District No. 2:
Trophy Club Municipal Utility District No. 2
President
100 Municipal Drive
Trophy Club, Texas 76262
12. Authority to Execute Agreement: The undersigned officers and/or
agents of the parties hereto are the properly authorized officials and have the necessary
authority to execute this Agreement on behalf of the parties hereto, and each party
62
hereby certifies to the other that any necessary resolutions or other act extending such
authority have been duly passed and are now in full force and effect.
13. Counterparts: This Agreement may be executed in any number of
counterparts and each shall be considered an original and collectively shall constitute
one agreement; but in making proof of this Agreement, it shall not be necessary to
produce or account for more than one such counterpart.
14. Entire Agreement: This Agreement represents the entire and integrated
agreement between the Participants and supersedes all prior negotiations,
representations and/or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by all Participants.
15. Hold Harmless: To the extent allowed by law, each Participant does
hereby agree to waive all claims against, release, and hold harmless each other
Participant and its respective officials, officers, agents, employees, in both their public
and private capacities, from any and all liability, claims, suits, demands, losses,
damages, attorneys fees, including all expenses of litigation or settlement, or causes of
action which may arise by, result from, or relate to the performance of this Agreement,
including but not limited to injury to or death of any person or for loss of, damage to, or
loss of use of any property arising out of or in connection with this Agreement.
16. Severability: If any of the terms, sections, subsections, sentences,
clauses, phrases, provisions, covenants, conditions or any other part of this contract are
for any reason held to be invalid, void or unenforceable, the remainder of the terms,
sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions
or any other part of this contract shall remain in full force and effect and shall in no way
be affected, impaired or invalidated.
IN WITNESS WHEREOF, the Town of Trophy Club, Trophy Club Municipal
District No. 1, and Trophy Club Municipal Utility District No. 2 have executed this
Agreement on the day and year first hereinabove set forth.
TOWN OF TROPHY CLUB, TEXAS TROPHY CLUB MUNICIPAL UTILITY
DISTRICT No. 1
By: By:
Nick Sanders Dean Henry
Mayor President
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT No. 2
By:
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James Budarf
President
Effective: February 4, 2008
ATTEST:
By:
Lisa Ramsey
Town Secretary
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INTERLOCAL AGREEMENT
Town of Trophy Club
AN AGREEMENT BETWEEN THE Town of Trophy Club, TEXAS AND
THE COUNTY OF DENTON, TEXAS FOR RENTAL OF VOTING
MACHINES & EQUIPMENT, AND THE PURCHASE OF VOTING
SUPPLIES.
Section 1. Denton County, Texas, a corporate body politic, hereinafter
designated as “the County,” represented in this agreement by the Elections Administrator,
hereby agrees to rent the following voting machines to the hereinafter-identified
organization on the terms stated below.
Section 2. The Town of Trophy Club, Texas, 100 Municipal Drive, hereinafter
designated as “Renter,” has requested the rental of two (2) Hart eSlate DAU DRE voting
machines at $300.00 per machine, two (2) Hart eScan voting machines, various election
equipment and supplies, and election programming per the terms stated below or Annex A
which is attached for the May 10, 2008 election.
Section 3. The Town of Trophy Club will deliver to Denton County no later than
March 13, 2008 the ballot text in both English and Spanish by fax to 940-349-3201 or via
email to tamra.keill@dentoncounty.com for election programming.
Section 4. The rental period of voting machines shall commence on the 26th day
of April, 2008 and shall not extend to a date which will interfere with subsequent elections
for which the County is responsible for providing the voting machines for public uses, and to
this end will, in compliance with the Election Code, Article 7.14, Section 20, obtain a Court
Order, at the Renter’s expense, permitting the affected voting machine to be cleared and
available to the County, no later than the tenth day after the first election for which the
voting machines were rented.
Section 5. Only voting machines that the County believes to be in safe operating
condition will be provided, and the Renter agrees to hold the County harmless for any
damages arising from the Renter’s use of voting machines.
Section 6. Renter agrees to return the voting machines in the same condition as
when received, normal and considerate usage wear expected. Renter agrees to reimburse
the County for the costs to repair damages to the said machines during such time as the
County does not have control custody of said machines.
Section 7. The said Election Day machine will be delivered by the County to the
Town of Trophy Club, 100 Municipal Drive, Trophy Club, Texas, for a delivery fee of $89.00
each for delivery and pickup by the County at said place.
Section 8. This contract should be accompanied with a deposit of 90% (see
annex A) of the estimated election cost. Contracts received without the deposit will be
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returned which may jeopardize the availability of equipment for your election. Elections that
are cancelled will receive a refund of the deposit less a $75.00 contract processing fee.
Section 9. That this Agreement shall become effective from and after its date of
passage.
Section 10. In witness of this Agreement, the County and the Renter affix their
signatures on this the 4th day of February 2008.
Nick Sanders, Mayor
Town of Trophy Club, Texas
[Seal]
ATTEST:
Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM
Town Attorney
Town of Trophy Club, Texas
APPROVED:
Don Alexander, Elections Administrator
Elections Administrator
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.3
Discuss and take appropriate action regarding current issues surrounding
access to and use of Beck Park and the parking lot adjacent to Harmony
Park, including potential alternate sites and funding sources.
Attachments: 1. March 2002 Lease Agreement
2. December 18, 2006 Council Agenda Item and backup
3. 2006 Unexecuted Compromise Agreement and release
4. Flood plain map
5. Beck Ventures
6. Harmony Park Outline
7. Pertinent Sections of Current Trophy Club Park Master Plan Approved
by the Corps of Engineers
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Harmony Park Timeline
1. October 23, 2006 – EDC4A Authorizes the execution of a service contract
between the Corporation and the Town of Trophy Club for the funding of
improvements to Harmony Park.
2. November 6, 2006 – Town Council approves the terms and conditions of the note
and the specified lender for the improvements to Harmony Park.
3. May 21, 2007 – Town Council approves the funding of the new Texpool account
for the Harmony Park Fund.
4. June, 2007 – NEMA 3 and MUSCO are delayed due to weather in assessing the
new infrastructure and costs for adding the lighting to Harmony Park. Teague,
Nall & Perkins are informed of the delay to the project.
5. August, 2007 – NEMA 3 begins work evaluating the project and expected costs.
6. September/October – The lights are installed at Harmony Park.
7. October, 2007 – Met with TN&P on parking lot improvements.
8. November/December – Met TN&P additional times on improvements.
9. January 18, 2008 – Reviewed latest revisions to parking lot plan with TN&P.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.4
Discuss and take appropriate action regarding the Stormwater
Management Plan.
EXPLANATION:
RECOMMENDATION:
Staff recommends approval.
ACTION BY COUNCIL:
(mm)
Attachments: 1. SWMP
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&
Application for Permit # TXR040000
to
Texas Commission on Environmental
Quality
February 11, 2008
Prepared by Trophy Club
Community Development Department
Trophy Club
Stormwater
Management Plan
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TABLE OF CONTENTS
PART 1.0 INTRODUCTION....................................................................................................148
SETTING 148
ORGANIZATION ..........................................................................................................................149
GUIDANCE AND ORDINANCES......................................................................................................149
INSPECTION AND ENFORCEMENT.................................................................................................150
LANDSCAPE CHARACTERIZATION FOR TROPHY CLUB ...................................................................151
WATERSHED(S) AND ADJOINING MS4’S.......................................................................................152
LIST OF FACILITIES AND OPERATIONS ..........................................................................................152
MUNICIPAL UTILITY DISTRICT SERVICES ......................................................................................153
PART 2.0 SWMP DEVELOPMENT............................................................................................154
RATIONALE STATEMENT .............................................................................................................154
STORMWATER MANAGEMENT PROGRAM DEVELOPMENT ..............................................................155
BMP SELECTION PROCESS ........................................................................................................155
SELECTION OF MEASURABLE GOALS ...........................................................................................156
IMPLEMENTATION SCHEDULE ......................................................................................................156
PART 3.0 - PERMIT APPLICABILITY AND COVERAGE..........................................................157
MS4 COVERAGE & ELIGIBILITY ...................................................................................................157
ALLOWABLE STORMWATER DISCHARGES ....................................................................................157
PART 4.0 REGULATORY REQUIREMENTS.............................................................................159
MCM 1. PUBLIC EDUCATION AND OUTREACH ON STORM WATER IMPACTS ...............................160
MCM 2. PUBLIC INVOLVEMENT / PARTICIPATION......................................................................170
MCM 3. ILLICIT DISCHARGE DETECTION AND ELIMINATION .......................................................175
MCM 4. CONSTRUCTION SITE STORMWATER RUNOFF CONTROL .............................................182
MCM 5. POST CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND
REDEVELOPMENT .....................................................................................................187
MCM 6. POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS ...........191
Conclusion: include short summary and overall goal of SWMP.................................................................197
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Part 1.0 Introduction:
Note: For clarity, all governing entities in Trophy Club (Town of
Trophy Club, Trophy Club MUD 1 and Trophy Club MUD 2) are
collectively referred to as Trophy Club.
Setting
The Town of Trophy Club is located in the northern mid-cities area of the Dallas-
Fort Worth Metroplex off State Highway 114 about fifteen miles southwest of
Denton in southern Denton County with a small, south-eastern portion of Trophy
Club lying in Tarrant County. It covers approximately four square miles or 2,385
acres, and is located at Latitude 32.903453 N and Longitude 97.541153 W. Its
proximity to the Dallas-Fort Worth Metroplex has facilitated substantial population
growth. According to the 2000 Census, Trophy Club had 6,350 residents with
current population estimated now at 7,100. In 1990, there were 3,922 residents.
In the early 1970’s, developers proposed the development of a recreational /
retirement community of large lot and zero lot line residences with some
commercial uses located on the outskirts of Trophy Club. In 1973, Houston
developers contacted the city council of Westlake and proposed the construction
of a planned community centered around a country club. Texas golf legend Ben
Hogan designed an eighteen-hole golf course, and the town's name originated in
the proposal that the country club would exhibit Hogan's golf trophy collection.
The golf course is reportedly the only one Hogan ever designed. Development of
the land continued throughout the next decade, and on January 19, 1985, the
Town of Trophy Club was incorporated.
Trophy Club remains a predominantly “bedroom community” with a density of
three to four units per acre, with commercial development being slow to develop.
Recently, several commercial developments; the Trophy Club Medical Center
and Value Place Hotel, have been developed. A majority of the commercial
recreational land developed in Trophy Club is utilized by the Trophy Club Country
Club and Golf Course, which accounts for approximately 365 acres.
Prior to incorporation, development in the area required the creation of Municipal
Utility Districts (MUDs) to provide water and wastewater and storm sewer service
for the homeowners attracted by the Trophy Club Golf Course. Two of these
MUDs are still in existence today; namely Trophy Club Municipal Districts Nos. 1
and 2, the operations of which are carried out by an entity known as Trophy Club
Master District, a combination of the two MUDs. In September of 2003, the
MUDs agreed to transfer the ownership of the storm sewers to the Town; and in
October 2003, the Town Council agreed to and did accept ownership of the
storm sewers.
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Organization
The Town is Home-Ruled and operated by a Mayor and a five-member Town
Council, each of whom are elected at large. Council members serve two-year
terms.
The City Manager is appointed by the Mayor and City Council, and serves as the
chief administrative officer for the Town, as designated by City Charter.
The Town of Trophy Club is a unique entity containing two Municipal Utility
Districts; MUD 1 and MUD 2, making up the Trophy Club Master District. The
Municipal Utility District is responsible for the operation of the Wastewater
Treatment Plant, the Water Department, the Collections Department, as well as
providing maintenance for all of these departments.
Each District is governed by a five-member Board, and its Directors are elected
on a staggered basis (three at one election and two at the other) to four-year
terms. The five Board members of each District also serve on the 10-member
Master District Board. The day-to-day operation is under the direction of the
Master District Board and is managed by a District Manager under contract to the
Board.
Guidance and Ordinances
Current Trophy Club guidance plans and ordinances will be reviewed and
compared with regulatory requirements in the draft permit; and shall be modified
where and when deficiencies are be discovered.
• Comprehensive Land Use Plan
• 1993 Storm Water Management Plan by Yandell, Hiller & Co., Inc.
• Interlocal Agreement for Storm Water Drainage Improvements with
Northwest Independent School District
• 2002 - 18 - “Pooper-Scooper” Ordinance
• 2003 - 19 - Establish public stormwater drainage utility/adopt municipal
drainage utility system act
• 2003 - 30 - Public Hearing to establish stormwater drainage fees
• 2005- 04 – Stormwater Ordinance regulating Construction Activity and
Illicit Discharges
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• 2005-15 – Swimming Pool Ordinance – Regulates all backwash or
drainage to discharge into the sanitary sewer system on pools built on
or after June 24, 2005.
• 2005-18 – FEMA Floodplain Prevention Ordinance
• 2006-06 – Parkland and Open Space
• 2006-17 –Water Conservation Plan
• 2006 - 40 - Tree Preservation and Removal
• 2007-02 – Land-Disturbing Activities
• Annual ILA (Interlocal Agreement) with Fort Worth Environmental for
semi-annual Household Hazardous Waste Collection Events and use
of Drop-off Center
Inspection and Enforcement
The Town has adopted the following codes as their Building Code:
• 2002 National Electrical Code
• 2003 International Building Code
• 2003 International Residential Code
• 2003 International Mechanical Code
• 2003 International Plumbing Code
• 2003 International Energy Conservation Code
• 2003 International Fire Code
Currently, all building inspections are performed in-house. In addition, Trophy
Club employs a Code Enforcement Officer, who works out of the Police
Department.
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Landscape Characterization for Trophy ClubError! Bookmark not
defined.
Approximately 80 to 85% of Trophy Club is residential, approximately 10% is
recreational, and the remaining 5 – 10% is business/commercial. Approximately,
27 – 30% of the Town is undeveloped at this time.
The un-urbanized area (approximately 700 acres) in Trophy Club, as mapped by
the 2000 Census, is scheduled for development by Centurion American with
various builders actually constructing the approximate 1,100 single-family
residential homes, 260 condominiums/townhomes and approximately 217,000
square feet of commercial development.
Additionally, Byron Nelson High School, slated for completion in 2009, sets on 90
acres in the north-western portion of Trophy Club.
One of two the known Industrial Activities in Trophy Club is gas wells. The
TPDES general permit does not authorize storm water discharges from facilities
with SIC codes 1311 Crude Petroleum and Natural Gas, 1321 Natural Gas
Liquids, and 1381-1388. Authorization for these discharges must be obtained
through application for a National Pollutant Discharge Elimination System
(NPDES) permit under the U.S. EPA and authorization from the Railroad
Commission of Texas (if applicable).
The only other known Industrial Activity in Trophy Club is the Wastewater
Treatment Plant, which has a No Exposure Certification (NEC), Permit No.
TXRNES359, Coverage Effective: March 03, 2005 Issued: May 31, 2007 and
Expires: August 14, 2011, unless otherwise amended.
Trophy Club Businesses:
Apartments/Townhomes = 3
Banks = 3
Churches = 3
Dry Cleaners = 2
Country Club/Golf Course/Tennis Court/Swimming Pool = 1 each
Grocery/Convenience = 3
Hospital/Medical = 8
Office Space = 25
Restaurants = 7
Schools = 4 (plus 1 High School currently under construction)
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Watershed(s) and Adjoining MS4’s
As of this writing, the receiving waters, as determined by FEMA Floodplain Maps,
are: Marshall Branch, Golf Course Creek, Timberline Creek, all of which lead to
Lake Grapevine.
List of Facilities and Operations
The Town owns and operates the facilities listed below. In order to address the
need for stormwater protection, a multi-step process will be used to document
the nature of each Town operation and/or facility and identify appropriate BMPs
to minimize the potential for impacts to stormwater quality. Any new or acquired
facility(ies) will be evaluated with respect to operations, activities and appropriate
stormwater management BMPs.
Town-owned Facility Location List:
Police Department - 100 Municipal Drive
Harmony Park - 1400 Indian Creek Drive
Independence Park – 501 Parkview Drive
Trophy Club Park at Lake Grapevine (leased from Corps of
Engineers)
Medians and Common Areas – Various locations throughout Town
Town Pool – 500 Parkview Drive
MUD-owned Facility Location List:
Town Hall - 100 Municipal Drive
Water Plant - 100 Municipal Drive
Wastewater Treatment Plant - 1499 Indian Creek Drive
Four (4) wells:
Well No. 1 (Trinity) - 400 Municipal Drive
Well No. 2 (Paluxy) - 1200 Creek Courts
Well No. 3 (Paluxy) - 400 Municipal Drive
Well No. 4 (Paluxy) - 1750 State Highway 114
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Municipal Utility District Services
A Water
I Water Meter installation and replacement where indicated
II Pumping Facilities
III Ground Storage
IV Elevated Storage
V Maintenance
VI Billing
B Sewer
I Wastewater Treatment Plant
II Receipt and treatment of sewage and the production of safely
disposable effluent
III Maintenance
C Collections
I Deployment and use of Vac-Con Truck and/or Vac-Con Trailer
II Deployment and use of Camera Van
III Maintenance and effective operation of all sewer lines and lift
stations
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Part 2.0 SWMP Development
Rationale Statement
The Texas Commission on Environmental Quality “TCEQ” has issued a draft
TPDES General Permit Number TXR040000, requiring small MS4s to apply
for authorization to discharge stormwater to surface waters in the State of
Texas, defined as Waters of the United States. This new General Permit is
issued pursuant to Section 26.040 of the Texas Water Code and Section 402
of the Clean Water Act.
Trophy Club meets the definition of a small MS4, as defined in the permit
document and must therefore make application to the TCEQ for authorization
to discharge stormwater to surface waters in the state. Application for
coverage under this permit includes the submittal of a Notice of Intent (NOI)
form and preparation of a Storm Water Management Program (SWMP). The
permit provides coverage for a five-year period, and requires an annual
update and status report submittal to TCEQ. The document contained herein
serves as the SWMP for Trophy Club.
The SWMP provides a listing and description of Best Management Practices
(BMPs) developed to prevent pollution in the stormwater to the Maximum
Extent Practicable (MEP). BMPs have been developed for the following six
Minimum Control Measures (MCMs):
1. Public Education and Outreach on Stormwater Impacts
2. Public Involvement/Participation
3. Illicit Discharge Detection and Elimination
4. Construction Site Stormwater Runoff Control
5. Post-Construction Stormwater Management in New Development and
Redevelopment
6. Pollution Prevention/Good Housekeeping for Municipal Operations
Each MCM contains an appropriate number and type of BMP to satisfy the
permit requirements to the MEP. The permit regulations state that existing
programs or BMPs may be used to satisfy the requirements of this SWMP.
BMPs must include a schedule of implementation during the five-year permit
period and a determination of measurable goals to evaluate the effectiveness
of the BMP. A description of how each measurable goal will be evaluated
must also be provided.
It was the intent of TCEQ to provide a General Permit for small MS4s with
enough flexibility to create a stormwater program to meet the unique
individual needs of smaller systems. The program is to be developed by the
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MS4 operator (in this case Trophy Club) such that it effectively reduces
pollutants to the receiving waters of the United States.
Stormwater Management Program Development
The Trophy Club Storm Water Management Plan (SWMP) has been
developed with a team of elected officials and staff representing the Town
of Trophy Club, Trophy Club Municipal Utility District 1 and Trophy Club
Municipal Utility District 2 to further enhance our efforts to reduce
stormwater pollutants from the Town’s MS4 to the MEP, as required by
the TPDES General Permit. Public Input has been requested with very
little response or input.
Information for the Plan was obtained by considering Permit requirements,
from various NCTCOG meetings and trainings, researching stormwater
management plans for other municipalities, and other related resources.
The SWMP is a comprehensive stormwater quality program developed
with the goal of minimizing pollution in stormwater to the maximum extent
practicable (MEP) and effectively prohibiting illicit discharges to the storm
sewer system. The Plan incorporates a variety of best management
practices (BMPs) that have been selected to provide specific stormwater
quality improvements and satisfy the six Minimum Control Measures
(MCMs) that are required in the SWMP. The program provides a
description of the selected BMPs, a schedule for implementation of the
BMPs and measurable goals to evaluate and track the implementation
process. Trophy Club has actively participated in stormwater quality
improvement measures and seeks to continue that trend through the
continued development and implementation of this Storm Water
Management Plan. The implementation schedule attempts to phase in
BMPs such that all BMPs for Year 1 take credit for existing programs. This
will allow the Town to implement additional BMPs in the following years in
a fiscally responsible manner, with adequate planning to ensure their
success. The progression of implementation aims to continually
increase stormwater quality in Trophy Club to the MEP over the five-year
permit term.
BMP Selection Process
A comprehensive BMP inventory was developed using various BMP
resources, including the EPA’s National Menu of BMPs, North Central
Texas Council of Government’s Menu of Management Plan Options for
Small MS4s in North Central Texas and Teague Nall and Perkins, Inc.’s
Best Management Practices Inventory. These inventories provided an
inclusive list of BMPs for each MCM. Many of the BMPs reviewed and
provided were already in use by Trophy Club, and other BMPs were
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identified for consideration as excellent BMPs for our SWMP in achieving
the goal of improved stormwater quality for Trophy Club. The existing
BMPs will be reviewed and compared over the years with the regulatory
requirements of the draft permit for each MCM, and where they are
incomplete, additional BMPs will be introduced and recommended.
Selection of Measurable Goals
The TPDES permit stipulates the development of measurable goals for each
BMP, with a description of how the measurable goal will be evaluated.
Measurable goals were selected to assess the appropriateness of the
identified BMP, provide progress towards achieving the statutory goal of
reducing the discharge of pollutants to the MEP, and evaluate the success of
implementation of the BMP. Effort was made to select measurable goals that
provide specific information documented at the time a BMP is implemented.
A description of the measurable goal and implementation schedule for each
BMP is provided.
Implementation Schedule
The TPDES permit language indicates that BMPs may be performed or
phased into the program over a five-year period of permit coverage, such
that the program is completely implemented by the permit expiration date.
Trophy Club has historically been proactive in protecting the quality of its
stormwater runoff. Consequently, many of the BMPs required are already
being practiced in the Town and will continue to be practiced or will be
improved upon over the permit term. The implementation schedule
attempts to phase in BMPs such that all BMPs for Year 1 take credit for
existing programs. This will allow the Town to implement additional BMPs
in the following years in a fiscally responsible manner, with adequate
planning to ensure their success. The progression of implementation aims
to continually increase stormwater quality in the Town to the MEP over the
five-year permit term.
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Part 3.0 - Permit Applicability and Coverage
MS4 Coverage & Eligibility
The incorporated limits of Trophy Club are located within the Denton –
Lewisville, TX Urbanized Area as defined by the 2000 Decennial Census.
Approximately 700 acres, scheduled for development, are not within this
urbanized area. The Town will implement the SWMP throughout the entire
Town, including the 700 acres scheduled for development. Any
extraterritorial and/or new areas added to the Town will also be included
within the SWMP.
Allowable Stormwater Discharges
The following list of non-stormwater discharges may be discharged to Trophy
Club MS4s and are not addressed in the IDDE or any other minimum control
measure, until such time as they are determined by TCEQ or Trophy Club to
be significant pollutant contributors:
a. A discharge authorized by, and in full compliance with, a TPDES
permit (other than the TPDES permit for discharges from the MS4);
b. A discharge or flow resulting from firefighting by the fire
department;
c. A discharge or flow of fire protection water that does not contain oil
or hazardous substances or materials that the Fire Code requires to
be contained and treated prior to discharge, in which case
treatment adequate to remove harmful quantities of pollutants must
have occurred prior to discharge;
d. Agricultural storm water runoff;
e. A discharge or flow from waterline flushing or disinfection that
contains no harmful quantity of total residual chlorine (TRC) or any
other chemical used in line disinfection;
f. A discharge or flow from lawn watering or landscape irrigation;
g. A discharge or flow from a diverted stream flow or natural spring;
h. A discharge or flow from uncontaminated pumped groundwater or
rising groundwater;
i. Uncontaminated groundwater infiltration (as defined as 40 CFR §
35.2005(20)) to the MS4;
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j. Uncontaminated discharge or flow from a foundation drain, crawl
space pump, or footing drain;
k. A discharge or flow from a potable water source not containing any
harmful substance or material from the cleaning or draining of a
storage tank or other container;
l. A discharge or flow from air conditioning condensation that is
unmixed with water from a cooling tower, emissions scrubber,
emissions filter, or any other source of pollutant;
m. A discharge or flow from individual residential car washing;
n. A discharge or flow from a riparian habitat or wetland;
o. A discharge or flow from cold water (or hot water with prior
permission of the Designated Official) used in street washing or
cosmetic cleaning that is not contaminated with any soap,
detergent, degreaser, solvent, emulsifier, dispersant, or any other
harmful cleaning substance;
p. Drainage from a private residential swimming pool containing no
harmful quantities of chlorine or other chemicals. Drainage from
swimming pool filter backwash is prohibited; or
q. A discharge or flow of uncontaminated stormwater pumped from an
excavation.
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TROPHY CLUB
STORMWATER MANAGEMENT PLAN
Part 4.0 Regulatory Requirements
To the extent allowable under state and local law, a SWMP must be developed
and implemented according to the requirements of Part III of General Permit
TXR040000, for storm water discharges that reach waters of the United States,
regardless of whether the discharge is conveyed through a separately operated
storm sewer. The SWMP must be developed to reduce the discharge of
pollutants from the MS4 to the maximum extent practicable (MEP), to protect
water quality, and to satisfy the appropriate water quality requirements of the
Clean Water Act and Texas Water Code. Existing programs or best
management practices (BMPs) may be used to fulfill the requirements of this
general permit. The MS4 operator must develop the SWMP to include the six
minimum control measures described in Part III A.1 through 6, and the operator
may develop and include the optional seventh minimum control measure in Part
III.A.7. Small MS4s have five years from the date of issuance of this general
permit to fully implement their SWMP. A discharger’s compliance with its
approved SWMP will be deemed compliance with Part III of this permit.
Where the permittee lacks the authority to develop ordinances or to implement
enforcement actions, the permittee shall exert enforcement authority as required
by this general permit for its facilities, employees, and contractors. For
discharges from third-party actions, the permittee shall perform inspections and
exert enforcement authority to the MEP.
If the permittee does not have enforcement authority and is unable to meet the
goals of this general permit through it s own power, then unless otherwise state
in this general permit, the permittee shall perform the following action in order to
met the goals of the permit:
• Enter into Interlocal agreements with municipalities where the small
MS4 is located. These Interlocal agreements must state the extent
to which the municipality will be responsible for inspections and
enforcement authority in order to meet the conditions of this general
permit; or,
• If the permittee is unable to enter into Interlocal agreements, notify
the TCEQ’s Field Operations Division as needed to report
discharges or incidents that it cannot itself enforce against.
The controls and Best Management Practices (BMPS) included in the SWMP
constitute effluent limitations for the purposes of compliance with the
requirements of 30 TAC Chapter 319, Subchapter B, related to Hazardous
Metals.
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MCM 1. Public Education and Outreach on Storm Water Impacts
1.1 TPDES Permit Regulatory Texts – Part III.A.1
(a) A public education program must be developed and implemented to distribute
educational materials to the community or conduct equivalent outreach activities
that will be used to inform the public. The MS4 operator may determine the most
appropriate sections of the population at which to direct the program. The MS4
Operator must consider the following groups and the SWMP shall provide
justification for any listed group that is not included in the program:
• Residents
• Visitors
• Public Service Employees
• Businesses
• Commercial and Industrial Facilities
• Construction Site Personnel
The outreach must inform the public about the impacts polluted stormwater run-
off can have on water quality, hazards associated with illegal discharges and
improper disposal of waste, and steps that they can take to reduce pollutants in
stormwater run-off.
(b) The MS4 operator must document activities conducted and materials used to
fulfill this control measure. Documentation shall be detailed enough to
demonstrate the amount of resources used to address each group. This
documentation shall be retained in the annual reports required in Part IV.B.2 of
the TPDES General Permit.
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1.2 Current Programs
Trophy Club currently provides public education and outreach via the following:
• Post stormwater information on Town website: www.ci.trophyclub.tx.us
• Municipal Cable Television Channel 27 – air stormwater-related videos and
messages
• Publish periodic stormwater-related informational articles in Town-produced
newsletter Around The Town - which is published monthly within the “Trophy Club
Times” newspaper
• Distribute educational materials at semi-annual household hazardous waste
collection events
• Stormwater and/or water conservation messages/information distributed to all Town
residents as part of the annual Consumer Confidence Report
• Free distribution of SmartScape cd’s
• Stormwater Information and SmartScape cd’s provided to new residents via a
Welcome Packet
• Participation in and with NCTCOG’s Stormwater Program
• Many of Trophy Club’s storm drain inlets have been labeled with plastic markers
obtained through a cooperative purchasing program by participation in NCTCOG’s
Stormwater Management Program
• Participation in City of Fort Worth’s Water Conservation Program
• Semi-annual “3-Clean Event” where Household Hazardous Waste is collected free of
charge for Town residents, as well as providing roll-off dumpsters to dispose of bulky
trash items.
• Public Meetings
Related Ordinances:
• 2002 - 18 - “Pooper-Scooper” ordinance
• 2003 - 19 - Establish public stormwater drainage utility/adopt municipal drainage
utility system act
• 2003 - 30 - Public Hearing to establish stormwater drainage fees
• 2005- 04 – Stormwater Ordinance regulating Construction Activity and Illicit
Discharges
• 2005-15 – Swimming Pool Ordinance – For pools on or after June 24, 2005,
regulating all backwash or drainage to discharges into the sanitary sewer system
• 2005-18 – FEMA Floodplain Prevention Ordinance
• 2006-06 – Parkland and Open Space
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• 2006-17 –Water Conservation Plan
• 2006 - 40 - Tree Preservation and Removal
• 2007-02 – Land-Disturbing Activities
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1.3 Selected BMPs for Public Education and Outreach
1.3.1 BMP1 Stormwater Quality Information Dissemination
The Town of Trophy Club will continue to support and participate in NCTCOG’s Public Education Task
Force. The information and education gathered through such participation will be distributed through the
following mediums: Municipal Cable Channel 27, Around The Town newsletter, Welcome Packets for
New Residents, Town website, at various annual Town-run special events; i.e. Arbor Day, and at the
semi-annual Household Hazardous Waste Recycling events to the following public entities: Residents,
Businesses, Teachers, Students, Builders, Contractors, and Town Employees. (This BMP also serves
under Minimum Control Measure – Public Involvement and Participation.)
Public Education & Outreach – Public Education Task Force
BMP 1 Description BMP 1 Activity Measurable Goals/
Evaluation
Schedule
1. Join NCTCOG’s Regional SWMP’s Public
Education Task Force (PETF).
Continue to
participate in
PETF.
Years
2-5
2. Continue to distribute educational
materials via: Website, Cable Channel 27,
Around The Town newsletter via Trophy
Club Times, Welcome Packets, annual mail-
out of Consumer Confidence Report;
handouts at semi-annual HHW events and at
Town-sponsored events; i.e., Arbor Day.
Document where,
when and to whom
materials were
distributed.
Years
2-5
Support and
participate in
NCTCOG’s Regional
SWMP’s Public
Education Task Force
(PETF)* to distribute
educational materials,
brochures, videos,
bookmarks, posters, to
address appropriate
groups of the
population. 3. By end of Year 5, implementation is complete. Year 5
*The PETF is a dynamic group, so the messages and the means by which we seek to address the appropriate
groups of the population may vary from year-to-year. We therefore request permission to modify our outreach
activities as needed without the submission of a Notice of Change in order to effectively educate the public
about stormwater impacts.
1.3.1.1 Responsible Department/Person(s): Community Development.
1.3.2 BMP2 Stormwater Webpage
This BMP allows employees, residents, children, teachers, visitors, the general public and construction
site personnel to learn about Stormwater Management online; what it is, what part the Town is playing,
and what they can do to help protect our water from pollutants. These web pages are integrated into the
Town’s existing website as well as having links to additional valuable resources and information.
(This BMP also serves under Minimum Control Measure – Public Involvement / Participation.)
Public Education & Outreach – Stormwater Webpage
BMP 2 BMP 2 Activity Measurable
Goals/Evaluation
Schedule
1. Continue to maintain Stormwater
WebPages with information for Employees,
Residents, Visitors, Businesses, and
Construction Site Personnel.
Documentation of
information on WebPages. Years 1-5
2. Continually update Stormwater WebPages
as new information becomes available
Documentation of new info
added to WebPages. Years 2-5
Stormwater
WebPages
on Town’s
website
3. By end of Year 5, implementation is complete. Year 5
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1.3.2.1 Responsible Department/Person(s): Information Technology and Community
Development.
1.3.3 BMP3 Regional Cooperative Partnership
This BMP will serve as an excellent source of information, opportunities for cooperative purchasing, and
networking with other municipalities to enable Trophy Club to stay on the cutting edge of information,
educational opportunities and training opportunities. (This BMP serves under all six Minimum Control
Measures.)
Public Education & Outreach - Regional Cooperative Partnership
BMP 3 Description BMP 3 Activity Measurable Goals/Evaluation Schedule
1. Provide funding
commitment to NCTCOG.
Maintain funding commitment to
NCTCOG.
2. Continue to attend,
participate, and distribute
Public Education
information, as acquired.
As applicable, document number
of meetings and/or activities
attended; document training
materials acquired and/or
purchased.
Partnership with
NCTCOG to develop
strategies to address
stormwater quality
issues and cooperative
management programs
specific to the North
Central Texas region. 3. By end of Year 5, implementation is complete.
Years
1-5
1.3.3.1 Responsible Person(s)/Department: Community Development
1.3.4 BMP4 Label Storm Drains Inlets
Many of the storm drain inlets in Trophy Club have already been labeled with plastic markers obtained
through a cooperative purchasing program by participation in NCTCOG’s Stormwater Management
Program. (This BMP also serves as a minimum control measure under Public Involvement /
Participation.)
Public Education & Outreach ~ Label Storm Drains
BMP 4 BMP 4 Activity Measurable Goals/Evaluation Schedule
1. Determine storm drain inlets still needing to be
labeled.
Established list of storm drains
needing to be labeled. Year 2
2. Develop a plan to utilize volunteers to assist
staff in labeling of existing storm drain inlets.
Written plan for labeling
remaining inlets. Year 3
3. Develop criteria requiring Developers to mark
all new storm drain inlets on all future
development.
Criteria developed for
developers to label storm
drains in new developments.
Year 2
4. Implement plan to mark existing storm drain
inlets.
5. Implement criteria requiring Developers to label
all new storm drain inlets.
Document number of storm
drains labeled by street names.Years 3-5
Label all
Existing
and Future
Storm
Drain
Inlets
6. By end of Year 5, implementation is complete. Year 5
1.3.4.1 Responsible Person(s)/Department: Community Development.
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166
1.3.5 BMP5 Texas SmartScape Program
Trophy Club will promote the Texas SmartScape Program, to raise the public’s awareness of the
importance and benefits of landscaping with native or adapted plants.
(This BMP also serves as a minimum control measure under Public Involvement / Participation.)
Public Education & Outreach ~ SmartScape
BMP 5 Description BMP 5 Activity Measurable Goals/
Evaluation
Schedule
1. Continue to coordinate with
NCTCOG’s SmartScape program
efforts.
Document our
participation with
NCTCOG.
2. Distribute SmartScape website
address and free cd’s to new
residents via welcome packet.
Document number of cd’s
distributed.
3. Post and link SmartScape website
address:
http://www.txsmartscape.com/ from
our website/stormwater webpage.
Maintain SmartScape
information on stormwater
webpage.
Years 2-5
Promote SmartScape
by promoting the
SmartScape website
address and
distributing free
SmartScape cd’s to
residents, visitors,
public, etc., via
various measures
(Stormwater web
page; literature,
welcome packets,
etc.)
4. By end of Year 5, implementation is complete. Year 5
1.3.5.1 Responsible Person(s)/Department: Community Development.
1.3.6 BMP6 Stormwater Reporting Hotline and Online Reporting
Currently, Trophy Club has an Online Reporting Forum (ORF) for reporting Stormwater-related issues
through its Citizen Relationship Management Program (CRM). Additionally, Trophy Club will set up a
Stormwater Hotline (i.e., a published phone number) for the public to call and report stormwater-related
problems and issues. This will involve the public and facilitate the ability for the public to provide
information to assist in detection and alleviation of stormwater-related issues.
This BMP is part of the overall Stormwater Hotline for reporting Illicit Discharges, Construction Site
Controls, and other stormwater-related issues, and also serves as MCMs under Public Involvement and
Participation, Illicit Discharge and Detection, Construction Site Stormwater Controls, and
Pollution Prevention/Good Housekeeping for Municipal Operations.
Public Education & Outreach ~ SW Reporting Hotline
BMP 6 Description BMP 6 Activity Measurable Goals/Evaluation Schedule
1. Identify department
/personnel to monitor and
handle SWH.
Established department and
personnel responsible for SWH. Year 2
2. Develop process for
addressing SWH complaints.
Written defined method for
addressing SWH complaints. Year 3
3. Develop BMP’s to
implement and publicize /
advertise SWH.
Document developed BMP’s for
advertising and/or publication of
SWH, procedures for implementing
SWH.
Years 3-4
Create, maintain, and
monitor a Storm
Water Hotline (SWH)
and Online Reporting
Forum (ORF) to
involve the public and
facilitate their ability
to provide information
to assist in the
detection and
alleviation of
stormwater-related
4. Publicize and implement
SWH.
Track calls received and actions
taken as result of SWH and ORF. Years 4-5
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issues. 5. By end of Year 5, implementation is complete. Year 5
1.3.6.1 Responsible Person(s)/Departments: Community Development with
assistance from the Information Technology Department.
1.3.7 BMP7 Municipal Employee Training Program
This BMP will serve to educate Town employees about methods to prevent and reduce stormwater
pollution from municipal activities, as well as teach employees how to recognize illicit discharges and
proper methods for reporting and remediation. (This BMP also serves under Minimum Control Measure
– Pollution Prevention/Good Housekeeping.)
Public Education & Outreach ~ Municipal Employee Training Program (METP)
BMP 7 Description BMP 7 Activity Measurable Goals/Evaluation* Schedule
1. Investigate various options
available for METP training
materials, to include
NCTCOG’s training video and
PowerPoint presentations.
Document where, what, and
from whom training materials
have been researched and/or
acquired.
Years 2-5
2. Create and/or acquire a
METP.
Document developed and/or
acquired METP. Year 3
3. Implement METP.
Document number employees
trained and/or number trainings
provided.
Years 4-5
4. Make METP available
online for all employees.
Post and maintain METP on
intranet site. Years 4-5
Create a Municipal
Employee Training
Program (METP); which
may include seminars, in-
house training sessions,
new-employee training,
videos, manuals, Intranet
and or other means to
inform and train our
employees about the
methods for recognizing,
preventing and reducing
stormwater pollution
relating to municipal,
residential, business and
commercial activities.
5. By end of Year 5, implementation is complete. Year 5
* Additional Evaluation may be obtained via feedback forms and/or questionnaires from employees who
have received training and through tracking the number of stormwater-related incidents reported by
employees as a result of the METP.
1.3.7.1 Responsible Person(s)/Department: Community Development.
1.3.8 BMP8- Public Education on Construction Site Stormwater
Control Requirements (CSSCR)
Trophy Club will acquire and/or develop educational materials for Construction Site Stormwater Control
Requirements (CSSCR) to inform construction site operators and the public regarding proper
Construction Site Storm Water Controls. (This BMP also addresses the minimum control measure for
Public Education under Construction 4.3.9.)
Public Education and Outreach ~ Construction Site Stormwater Controls Requirements
BMP 8 Description BMP 8 Activity Measurable Goals/Evaluation Schedule
1. Investigate various CSSCR
training materials available, to
include NCTCOG’s
resources.
Document where, what, and from
whom training materials have been
researched and/or acquired.
Year 2
To develop and/or
acquire CSSCR
education materials
to inform our
residents, visitors,
businesses,
construction workers
2. Develop and/or acquire
CSSCR educational
materials.
Document what and from whom
materials have been developed and/or
acquired.
Years 3-5
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3. Distribute CSSCR
materials to local builders and
developers.
Document number of materials
distributed. Years 4-5
4. Make CSSCR materials
available online.
Post and maintain information on
webpage for public and staff viewing. Year 5
and employees about
the methods for
recognizing,
preventing and
reducing construction
site-related
stormwater
discharges. 5. By end of Year 5, implementation is complete. Year 5
1.3.8.1 Responsible Persons: Community Development and Permitting
Department.
1.3.9 BMP 9- Public Education on Illegal Discharges and Improper
Disposal
Trophy Club will develop a public education effort to inform its employees, businesses, and the general
public of hazards associated with illegal discharges and improper disposal of waste. (This BMP also
addresses the minimum control measure for Public Education under Illicit Discharge Detection and
Elimination.)
Public Education and Outreach ~ Illicit Discharge Detection and Elimination
(IDDE)
BMP 9 BMP 9 Activity Measurable Goals/Evaluation* Schedul
e
1. Investigate various training
materials available, to include
NCTCOG resources.
Document where, what, and from
whom training materials have been
researched and/or acquired.
Year 2
2. Develop and/or acquire IDDE
educational training materials.
Document what materials have
been developed and/or acquired. Year 3
3. Determine process to implement
IDDE training and distribution of IDDE
education materials.
Documented plan for distribution of
IDDE education and training
program.
Years 4
4. Post and maintain information on
webpage and intranet site.
Information posted to webpage and
intranet site. Year 5
5. Distribute IDDE educational
materials.
Document where, when and to
whom IDDE materials were
distributed.
Year 5
6. Perform IDDE training Document where, when and who
received IDDE training. Year 5
To develop
and/or acquire
IDDE education
and training
materials to
inform our
residents,
visitors,
businesses,
construction
workers and
employees to
recognize,
prevent and
reduce Illegal
Discharges and
Improper
Disposals and
determine an
effective means
of distribution
with prioritization.
7. By end of Year 5, implementation is complete. Year 5
* Additional Evaluation may be obtained through feedback forms and/or questionnaires from employees
who have received training and through tracking of IDDE incidents reported by employees as a result of
the above training.
1.3.9.1 Responsible Person(s)/Department: Community Development.
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1.3.10 BMP10 Semi-Annual Household Hazardous Waste Events
Trophy Club will continue funding annual ILA (Interlocal Agreement) with Fort Worth Environmental for
semi-annual Household Hazardous Waste Collection Events in Town and use of Fort Worth
Environmental’s Drop-off Center. The Town has two events a year; one in the Spring and one in the Fall,
and has had excellent turnouts every year since we began approximately six years ago. Educational
stormwater information is distributed to participants at this event.
1.3.11 BMP11 Public Participation
The Town of Trophy Club will comply with federal, state, and local public notice requirements regarding
public notification of the submittal of the NOI and SWMP to TCEQ, as well as the Executive Director’s
decision for the Town’s NOI and SWMP, as directed under TXR0400000 Part III. Section D. Paragraph
12. Additionally, we will hold public hearing meetings relative to our Stormwater Management Plan. The
public meetings will be advertised in the newspaper and will target a wide audience; including residents,
visitors, and businesses which subscribe or purchase the newspaper. In addition, the Public Meetings
will educate Staff and Elected Officials in attendance. The Public Meeting will include a review of the
program and solicit input from the public.
This BMP also addresses MCM 2.3.1 Public Participation under Public Involvement / Participation;
where the Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
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MCM 2. Public Involvement / Participation
2.1 TPDES Permit Regulatory Text – Part III.A.2
The MS4 operator must, at a minimum, comply with any state and local public notice
requirements when implementing a public involvement/participation program. It is
recommended that the program include provisions to allow all members of the public within
the small MS4 the opportunity to participate in SWMP development and implementation.
2.2 Current Programs
Trophy Club currently provides Public Involvement and Participation via the following:
• Developed a draft Stormwater Management Plan, utilizing a team of elected officials
representing the Town of Trophy Club, Trophy Club Municipal Utility District No. 1, and
Trophy Club Municipal Utility District No. 2, as well as staff, where public participation
was requested.
• Participates with the City of Fort Worth’s Environmental Management Collection Center
to hold semi-annual Hazardous Household Waste Recycling Events, where stormwater
information is distributed to involve the public in stormwater management controls.
• Participates in weekly curbside recycling.
• Online reporting of stormwater management issues through InTouch Citizen Relationship
Management (CRM) linked off our website at www.ci.trophyclub.tx.us
• Many of Trophy Club’s storm drain inlets have been labeled with plastic markers obtained
through a cooperative purchasing program by participation in NCTCOG’s Stormwater
Management Program
• Participation in City of Fort Worth’s Water Conservation Program
• Participation in NCTCOG Stormwater Program
• Hold Public Hearings
Related Ordinances:
• 2002 - 18 - “Pooper-Scooper” ordinance
• 2003-19 – Establish Public Stormwater Drainage Utility/Adopt Municipal Drainage
Utility System Act
• 2003 - 30 - Public Hearing to establish stormwater drainage fees
• 2005- 04 – Stormwater Ordinance regulating Construction Activity and Illicit
Discharges
• 2005-15 – Swimming Pool Ordinance – For pools on or after June 24, 2005,
regulating all backwash or drainage to discharges into the sanitary sewer system
• 2005-18 – FEMA Floodplain Prevention Ordinance
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• 2006-06 – Parkland and Open Space
• 2006-17 –Water Conservation Plan
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2.3 Selected BMPs for Public Involvement/Participation
2.3.1. BMP1 Public Participation
The Town of Trophy Club will comply with federal, state, and local public notice requirements regarding
public notification of the submittal of the NOI and SWMP to TCEQ, as well as the Executive Director’s
decision for the Town’s NOI and SWMP, as directed under TXR0400000 Part III. Section D. Paragraph
12. Additionally, we will hold public meetings relative to our Stormwater Management Plan. The public
meetings will be advertised in the newspaper and will target a wide audience; including residents, visitors,
and businesses which subscribe or purchase the newspaper. In addition, the Public Meetings will
educate Staff and Elected Officials in attendance. The Public Meeting will include a review of the
program and solicit input from the public.
Public Involvement and Participation
BMP1 BMP 1 Activity Measurable
Goals/Evaluation Schedule
1. Publish public notification and post
SWMP document to website for
comments.
Document comments
received, if any, from
publication and/or website.
Years 1-5
2. Make presentations to Town Council
and MUD Boards; requesting review,
input, and approval.
Document input, as received,
from Council, Boards, public,
etc.
Years 1-5
3. Have copies of the SWMP document
available for comment at Municipal
Offices.
Document requests for
viewing as well as any
comments received.
Years 1-5
4. Hold Public Meetings to request
Public’s input, comments and
suggestions as well as to educate.
Document meetings held and
input received. Years 1-5
Comply with
federal, state and
local public notice
requirements
regarding public
notification of the
submittal of the
NOI and SWMP
to TCEQ and
Executive
Director’s
decision the
Town’s NOI and
SWMP. 5. By end of Year 5, implementation is complete. Years 1-5
This BMP also addresses MCM 1.3.11 Public Participation under Public Education and Outreach.
2.3.1.1 Responsible Person(s)/Department: Community Development
Department.
2.3.2. BMP2 – Creek Care Guide or equivalent
Since much of Trophy Club’s creekside property is in private ownership, Trophy Club will work to inform
property owners along Trophy Club’s creeks through development and distribution of a “Creek Care
Guide” (CCG) or similar type brochure. The will encourage and teach residents how to become involved
in preserving the creek system for their own self-interest and for future generations. Through education
and participation, property owners along creeks can enhance their property, prevent erosion problems,
avoid flood losses, and add to the enjoyment of their creekside property by preserving water quality and
contributing to the survival of fish and wildlife.
Public Involvement and Participation ~ Creek Care Guide (CCG)
BMP 2 BMP 2 Activity Measurable Goals/Evaluation Schedule
1. Research development of a
CCG.
Document where, what, and from whom CCG
materials have been researched and/or
acquired.
Years 2
Trophy
Club will
develop &
distribute a
Creek Care
2. Develop and/or acquire
CCG materials.
Document what CCG materials have been
developed and/or acquired. Year 3
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3. Distribute CCG. Document number of CCG’s distributed. Years 4-5
3. Post CCG on website and
have copies available upon
request.
Document number of CCG’s distributed. Years 4-5
4. Modify/amend CCG, as
necessary/ recommended.
Document any changes/improvements to
CCG. Years 4-5
Guide
(CCG) or
similar
document
to inform its
residents.
5. By end of Year 5, implementation is complete. Year 5
2.3.2.1 Responsible Person(s)/Department: Development: Parks and
Recreation. Distribution: Community Development.
2.3.3. BMP3 Stormwater Quality Information Dissemination
Trophy Club will continue to support and participate in NCTCOG’s Public Education Task Force. The
information and education gathered through such participation will be effectively distributed through the
following mediums: Municipal Cable Channel 27, Around The Town newsletter, Welcome Packets for
New Residents, Town website, at various annual Town-run special events; i.e. Arbor Day, and at the
semi-annual Household Hazardous Waste Recycling events to the following public entities: Residents,
Businesses, Teachers, Students, Builders, Contractors, and Town Employees.
This BMP also addresses MCM 1.3.11 Public Participation under Public Education and Outreach;
where the Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
2.3.4. BMP4 Label Storm Drains
Many of the storm drain inlets in Trophy Club have already been labeled with plastic markers obtained
through a cooperative purchasing program by participation in NCTCOG’s Stormwater Management
Program.
This BMP also addresses MCM 1.3.4 Label Storm Drains under Public Education and Outreach;
where the Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
2.3.5. BMP5 Stormwater Reporting Hotline and Online Reporting
Currently, Trophy Club has an Online Reporting Forum (ORF) for reporting Stormwater-related issues
through its Citizen Relationship Management Program (CRM). Additionally, Trophy Club will set up a
Stormwater Hotline (i.e., a dedicated, published phone number) for the public to call and report
stormwater-related problems and issues. This will involve the public and facilitate the ability for the public
to provide information to assist in detection and alleviation of stormwater-related issues.
This BMP also addresses MCM 1.3.6 SRH and ORF under Public Education and Outreach; where the
Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
2.3.6 BMP6 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and funding support to Trophy Club for programs to increase stormwater
awareness.
174
This BMP is combined under all six Minimum Control Measures. Measurable Goals/Evaluation,
Schedule, and Responsible Persons are listed under Public Education BMP 1.3.3.
2.3.7 BMP7 Semi-Annual Household Hazardous Waste Events
Trophy Club will continue funding annual ILA (Interlocal Agreement) with Fort Worth Environmental for
semi-annual Household Hazardous Waste Collection Events in Town and use of Fort Worth
Environmental’s Drop-off Center. The Town has two events a year; one in the Spring and one in the Fall,
and has had excellent turnouts every year since we began approximately six years ago. Educational
stormwater information is distributed to participants at this event.
175
MCM 3. Illicit Discharge Detection and Elimination
3.1 TPDES Permit Regulatory Text – Part III.A.3
(a) Illicit Discharge
A section within the SWMP must be developed to establish a program to detect
and eliminate illicit discharges to the MS4. The SWMP must include the manner
and process to be use to effectively prohibit illicit discharges. To the extent
allowable under state and local law, an ordinance or other regulator mechanism
must be utilized to prohibit and eliminate illicit discharges.
(1) Detection
The SWMP must list the techniques used for detecting illicit discharges.
(2) Elimination
The SWMP must include appropriate actions and, to the extent allowable
under state and local law, establish enforcement procedures for removing
the source of an illicit discharge.
(b) Allowable Non-Storm Water Discharges
Non-storm water flows listed in Part II.B and Part VI.B do not need to be
considered by the MS4 operator as an illicit discharge requiring elimination
unless the operator of the small MS4 or the executive director identifies the flow
as a significant source of pollutants to the small MS4. In lieu of considering non-
storm water sources on a case-by-case basis, the MS4 operator may develop a
list of common and incidental non-storm water discharges that will not be
addressed as illicit discharges requiring elimination. If developed, the listed
sources must not be reasonably expected to be significant sources of pollutants
either because of the nature of the discharge or the conditions that are
established by the MS4 operator prior to accepting the discharge to the small
MS4. If this list is developed, then all local controls and conditions established
for these listed discharges must be described in the SWMP and any changes to
the SWMP must be included in the annual report described in Part IV.B.2 of this
general permit, and must meet the requirements of Part II.D.3 of the general
permit.
(c) Storm Sewer Map
(1) A map of the storm sewer system must be developed and must include the
following:
i. The location of all outfalls;
ii. The names and locations of all waters of the U.S. that receive
discharges from the outfalls; and
iii. Any additional information needed by the permittee to implement its
SWMP.
(2) The SWMP must include the source of information used to develop the
storm sewer map, including how the outfalls are verified and how the map
will be regularly updated.
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3.2 Current Programs
Trophy Club currently has the following in place:
• To date, we have identified the following as the ONLY Industrial Activities within Trophy
Club:
o Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater
Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX
76262. The NEC Permit Number is TXRNES359, Coverage Effective: March 03,
2005, Issued: May 31, 2007, and Expires: August 14, 2011, unless otherwise
amended. Copy of the NEC is enclosed as Exhibit “XX”.
o Gas Wells. The TPDES general permit does not authorize storm water
discharges from facilities with SIC codes 1311 Crude Petroleum and Natural
Gas, 1321 Natural Gas Liquids, and 1381-1388. Authorization for these
discharges must be obtained through application for a National Pollutant
Discharge Elimination System (NPDES) permit under the U.S. EPA and
authorization from the Railroad Commission of Texas (if applicable).
• The very limited commercial activity in Trophy Club includes several restaurants, two dry
cleaners, two banks, grocery; recreational facilities. See Exhibit “X”, for a complete list of
commercial businesses in Trophy Club. Other commercial entities will be identified as the
program progresses. Specific goals for commercial establishments regarding the
inspection process (e.g., frequency, percentage of facilities inspected in a given time
frame) and implementation of BMPs will be established, as required.
• Map showing a majority of the storm sewer system; i.e., inlets, pipes, ditches, and open
channels; as well as water, sewer and storm sewer lines.
• Two (2) outfalls mapped as Lake A and Lake B located on the Trophy Club Country Club.
• Identifies the receiving waters from its outfalls as Marshall Branch, Timberline Creek,
Denton Creek, and Golf Course Creek, which all lead to Grapevine Lake. These waters
are not listed as impaired on Texas’ 303(d) list.
• The designated uses of these waters are: irrigation, recreation, and consumption.
• Requires TV inspections of all sanitary sewers and storm sewers on all new construction
projects.
• Annually inspects and cleans out all storm sewers.
• Holds semi-annual “large trash” drop-off day with our solid waste department, scheduled
in conjunction with Household Hazardous Waste Recycling, to help prevent illegal
dumping of waste.
• Households with stand-alone septic systems are prohibited.
• Labeling and storage of hazardous material is within the jurisdiction of the Fire
Department. For new businesses that use or store hazardous materials, conditions of
approval are included in the standard conditions and mitigation measures enforced by
this department. These require that a safe, storage area for pesticides, herbicides, and
fertilizers be designed to contain spills. In addition, a Hazardous Materials Business Plan
177
must be submitted to the Fire Department for review and approval for each business in
order to detect potential hazards associated with the chemicals.
• The Fire Department is responsible for inspecting sites and monitoring their compliance
with hazardous materials best management storage practices and spill response.
• Fire Department first responders and the hazardous materials response team, depending
on the hazard level and severity of the spill, may make a spill response. Emphasis is
made on containment and cleanup with public health and safety as the foremost
consideration in an environmentally sensitive manner.
Related Ordinances:
• 2003 - 19 - Establish public stormwater drainage utility/adopt municipal drainage
utility system act
• 2003 - 30 - Public Hearing to establish stormwater drainage fees
• 2005- 04 – Stormwater Ordinance regulating Construction Activity and Illicit
Discharges
• 2005-15 – Swimming Pool Ordinance – For pools on or after June 24, 2005,
regulating all backwash or drainage to discharges into the sanitary sewer system
• 2005-18 – FEMA Floodplain Prevention Ordinance
178
3.3 Selected BMPs for Illicit Discharge Detection and
Elimination
3.3.1. BMP1 – Develop a Storm Sewer Map
Trophy Club will create a Storm Sewer Map by utilizing the Town’s engineering firm, Teague, Nall &
Perkins. Trophy Club will also investigate the feasibility of utilizing college students, through internships,
to assist in the mapping of our outfalls, as well as obtaining the names and locations of all waters of the
U.S. receiving discharges from those outfalls. The system will be field-verified for accuracy. The map will
be updated continually from digital plan drawings as new areas are developed and a system for updating
changes in existing structures will be developed and implemented.
Illicit Discharge and Detection (IDDE) ~ Storm Sewer Map
BMP 1 BMP 1 Activity Measurable Goals/Evaluation Schedul
e
1. Determine and/or define criteria
by which outfalls are defined and
how outfalls will be mapped.
Document findings from research performed on
definition of an outfall and best process for
mapping of outfalls.
Year 2
2. Develop and implement written
plan for development of a SSM.
Developed and implemented a written plan for a
SSM. Year 3
3. Determine budget for mapping
outfalls, and allocation of
resources (college internships).
Developed a budget for mapping of outfalls and
documentation of allocated resources, with intent
to map 25% of outfalls onto SSM.
Year 4
4. Map outfalls within the Town’s
drainage system.
By end of Y5, have 100% of outfalls mapped
onto a SSM. Year 5
Create a
Storm
Sewer
Map
(SSM).
5. By end of Year 5, implementation is complete. Year 5
3.3.1.1 Responsible Person(s)/Department: Town Engineer / Community
Development.
3.3.2 BMP2 - Illicit Discharge Ordinance
Trophy Club will review, evaluate and modify, as needed, its current Stormwater Ordinance to ensure that
it effectively prohibits non-stormwater discharges into the storm sewer system, that it implements
appropriate enforcement procedures and has appropriate actions for removing the source / mitigation of
an illicit discharge, and make it part of the overall Stormwater Ordinance.
Illicit Discharge and Detection (IDDE) ~ Ordinance
BMP 2 Description BMP 2 Activity Measurable
Goals/Evaluation
Schedul
e
1. Review current Stormwater ordinance
to determine if any modifications are
necessary to ensure the proper
enforcement and mediation of illicit
discharges.
Document what, if any,
changes are recommended to
current Stormwater
Ordinance.
Year 2
Review, evaluate and
modify current
Stormwater
ordinance; as
necessary, to ensure
it effectively prohibits
non-stormwater
discharges into the
2. Begin drafting/modifying
recommended changes into the
Stormwater Ordinance.
Written draft of modified/
updated Ordinance. Year 3
179
3. Finalize Stormwater ordinance and
take to Council for approval.
Obtain Council’s approval of
modified Stormwater
Ordinance.
Year 4
4. Implement and enforce IDDE
ordinance.
Document efforts relative to
implementation and
enforcement of the new
Ordinance.
Year 5
MS4, to include the
implementation of
appropriate
enforcement
procedures and
actions for mitigation
of illicit discharges.
5. By end of Year 5, implementation is complete. Year 5
3.3.2.1 Responsible Person(s)/Department:
Development: Town Attorney and Community Development. Implementation: Community Development
Detection: Police, Fire, Code Enforcement, MUD, and the Streets Department. Enforcement: Code
Enforcement.
3.3.3 BMP3 TV Inspections of Storm and Sanitary Sewers
Illicit Discharges and Detection (IDDE) ~ TV Inspections
BMP 3 Description BMP 3 Activity Measurable Goals/Evaluation Schedul
e
1. Require TV inspections of all
newly constructed sanitary
sewer and storm sewer lines.
Track the number, location,
and result of TV inspections for
both storm and sanitary
sewers.
Years 1-
5
Trophy Club will
continue to require all
newly constructed storm
sewers and sanitary
sewers to be televised
(video) prior to
acceptance. 2. By end of Year 5, implementation is complete. Year 5
3.3.3.1 Responsible Person(s)/Department: MUDs and Streets Department.
3.3.4 BMP4 – Develop an IDDE Program
Studies indicate the highest number of illicit connections and illicit discharges tend to emanate from
industrial and commercial areas as well as from older communities. As a relatively young (founded in
1985), primarily residential (80 to 90%) with minor industrial and very little commercial development (less
than 10%), Trophy Club proposes an IDDE program, focusing primarily on education and prevention.
The initial approach to prevention and elimination of IDDE is Education; what the pollution source is; what
effect it has on our watershed, and how the problem may be eliminated through BMPs.
Illicit Discharge and Detection (IDDE) ~ Develop an IDDE Program
BMP 4 BMP 4 Activity Measurable Goals/Evaluation* Schedule
1. Investigate/research NCTCOG’s Dry
Weather Field Screening (DWFS) materials
and training.
Attend and/or purchase
NCTCOG’s DRFS materials and
training.
Year 2
2. Train appropriate personnel in DWFS. Document employees trained.
Develop
and
mplemen
t an
IDDE
Program. 3. Schedule and conduct creek walks within
the watershed once per year. Document findings/actions taken. Years 3-4
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4. Procedure for illicit discharges:
a. Identify track potential source of discharge
to determine appropriate agency and/or
department.
b. Remove and/or eliminate discharge as
recommended by SRP.
c. Use education and/or enforcement, as
necessary, to eliminate future discharges.
d. Recommend BMPs, as applicable, to
ensure on-going compliance.
Document reported and/or
discovered illicit discharges,
response time(s), actions taken,
and recommended BMPs to
prevent reoccurrences.
Establish database of reported
and discovered illicit discharges
to identify reoccurrence patterns.
Year 4
5. Spill and Complaint Response:
a. Respond within 24 hours upon receipt of a
complaint or discovery of a spill, discharge or
illegal connection.
Document reported illicit
discharges, response time,
actions taken, and recommended
remedies to prevent
reoccurrences.
Year 4
6. By end of Year 5, implementation is complete. Year 5
3.3.4.1 Responsible Person(s)/Department: Development: Town Attorney
and Community Development. Implementation: Community Development Detection: Police, Fire, Code
Enforcement, MUD, and the Streets Department. Enforcement: Code Enforcement.
3.3.5 BMP5- Public Education on Illegal Discharges and Improper
Disposal
Trophy Club will develop a public education effort to inform its employees, businesses, residents, and the
general public of hazards associated with illegal discharges, improper disposal of waste and illegal
dumping.
This BMP addresses MCM 1.3.9 under Public Education; where the Measurable Goals/Evaluation,
Schedule, and Responsible Persons are listed.
3.3.6 BMP6 Storm Water Reporting Hotline and Online Reporting
Trophy Club will set up and publicize its Storm Water Reporting Hotline (i.e., a published phone number
and web page/e-mail) to encourage the public’s involvement in reporting, anonymously, if so desired,
illegal dumping, and illicit discharge activities. This will facilitate public participation and provide
information that will assist in detection and alleviation of illegal dumping.
This BMP also addresses MCM 1.3.6 Storm Water Reporting Hotline; where the Measurable
Goals/Evaluation, Schedule, and Responsible Persons are listed.
3.3.7 BMP7 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to
provide stormwater awareness and information to the community. NCTCOG provides information,
materials, and support to Trophy Club for programs to increase stormwater awareness. Trophy Club staff
will attend and participate in IDDE trainings and workshops, some of which are in the form of Dry
Weather Field Screening.
This BMP is combined as part of the overall Regional Cooperative Partnership. Measurable
Goals/Evaluation, Schedule, and Responsible Persons are listed under Public Education BMP1.3.3.
181
3.3.8 BMP8 Semi-Annual Household Hazardous Waste Events
Trophy Club will continue funding annual ILA (Interlocal Agreement) with Fort Worth Environmental for
semi-annual Household Hazardous Waste Collection Events in Town and use of Fort Worth
Environmental’s Drop-off Center. The Town has two events a year; one in the Spring and one in the Fall,
and has had excellent turnouts every year since we began approximately six years ago. Educational
stormwater information is distributed to participants at this event.
182
MCM 4. Construction Site Stormwater Runoff Control
4.1 TPDES Permit Regulatory Text – Part III.A.4
The MS4 operator, to the extent allowable under State and local law; must develop, implement, and
enforce a program to reduce pollutants in any stormwater runoff to the small MS4 from construction
activities that result in a land disturbance of greater than or equal to one acre or if that construction
activity is part of a larger common plan of development or sale that would disturb one acre or more of
land. The MS4 operator is not required to develop, implement, and/or enforce a program to reduce
pollutant discharges from sites where the construction site operator has obtained a waiver from permit
requirements under NPDES or TPDES construction permitting requirements based on a low potential for
erosion.
(a) The program must include the development and implementation of, at a minimum, an
ordinance or other regulatory mechanism, to require erosion and sediment controls, as
well as sanctions to ensure compliance, to the extent allowable under State and local
law.
(b) Requirements for construction site contractors to, at a minimum:
(1) Implement appropriate erosion and sediment control BMPs; and
(2) Control waste, such as discarded building materials, concrete truck washout water,
chemicals, litter, and sanitary waste at the construction site that may cause adverse
impacts to water quality.
(c) The MS4 operator must develop procedures for:
(1) Site plan review which incorporate consideration of potential water quality impacts;
(2) Receipt and consideration of information submitted by the public; and
(3) Site inspection and enforcement of control measures to the extent allowable under
state and local law.
183
4.2 Current Programs
Trophy Club has and will continue to implement an erosion control program for construction site operators
as required by Ordinance 2005-04. The Ordinance sets forth requirements for control of erosion from
construction sites. The Ordinance provides performance standards and penalty provisions for
noncompliance. All applications for land development are required to submit an erosion and
sedimentation control plan for approval prior to the start of construction. Operators are required to
design, install, maintain and correct erosion control measures.
Trophy Club’s Design Standards and Construction Specifications (March 2005) requires:
o All construction activity, regardless of size, shall comply with NCTCOG’s “Storm
Water Quality Best Management Practices for Construction Activities” Manual
(BMP’s), current edition, except as modified in the Town of Trophy Club Design
Standards and Construction Specifications.
o All construction activities on sites greater than one (1) acre shall comply with the
provisions and regulations of the Texas Pollutant Discharge Elimination System –
Construction General Permit.
Trophy Club’s Development Guidelines:
o Trophy Club Design Standards for Construction Specifications (March 2005)
o Trophy Club Comprehensive Land Use Plan
o Trophy Club Subdivision Regulations – Ordinance 2001-21 P & Z – Updated
September 2001
o Ordinance 2000–06; 2000-24; 2001-29 - Comprehensive Zoning Ordinance
o Ordinance 2001-02 – Dedication of Park Land and Open Space
o Ordinance 2001-26 – Developer Cost Participation for Construction of Public
Improvements
o Ordinance 2005- 04 – Stormwater Ordinance regulating Construction Activity and
Illicit Discharges
o Ordinance 2005-15 – Swimming Pool Ordinance – Regulating all backwash or
drainage to discharge into the sanitary sewer system for pools constructed on or after
June 24, 2005.
o Ordinance 2005-18 – FEMA Floodplain Prevention
o Ordinance 2006-06 – Parkland & Open Space
o Ordinance 2006-11 – Comprehensive Zoning Ordinance
o Ordinance 2006-13 – Water Conservation
o Ordinance 2006 - 40 - Tree Preservation and Removal
o Ordinance 2007-02 – Land-Disturbing Activities
Town-adopted Building Codes:
o 2002 National Electrical Code
184
o 2003 International Building Code
o 2003 International Residential Code
o 2003 International Mechanical Code
o 2003 International Plumbing Code
o 2003 International Energy Conservation Code
o 2003 International Fire Code
4.3. Selected BMPs for Construction Site Storm Water Controls
4.3.1. BMP1 Ordinance for Construction Site Erosion and Sediment
Controls
Trophy Club developed Ordinance 2005-04 to regulate Construction Site Operators to comply with
erosion and sediment controls at construction sites, as well as sanctions for non-compliance with the
requirements. The Ordinance and associated Trophy Club requirements and procedures requires
construction site operators to implement appropriate erosion and sediment controls, control of wastes at
construction sites and to comply with TPDES’ Construction General Permit as well as complying with all
local and State regulations.
Construction Site Stormwater Controls ~ Ordinance
BMP 1 Description BMP 1 Activity Measurable Goals/
Evaluation*
Schedul
e
1. Continue to implement,
enforce and review
ordinance, amending as
necessary.
Document any reviews
enforcements, and / or
amendments.
Years 2-
5
2. Continually review
Ordinance for effectiveness,
updating as necessary.
Document any updates
and/or
recommendations.
Years 2-
5
Ordinance for Erosion and Sediment
controls at Construction Sites,
requiring developers to include
erosion control measures and to
utilize approved BMP’s in their
projects and requiring compliance
with the TPDES Construction General
Permit and all local and State
regulations. 3. By end of Year 5, implementation is complete. Year 5
4.3.1.1 Responsible Person(s)/Department: Implementation: Community
Development Enforcement Building Inspections along with Code Enforcement.
4.3.2. BMP2 Site Inspections and Enforcement
Trophy Club will continue inspecting construction sites for Stormwater Controls, while developing
procedures to ensure compliance with the requirements of the TPDES General Permit. Enforcement will
be through our ordinance or a stop work order.
Construction Site Stormwater Controls ~ Site Inspections and Enforcement
BMP 2 BMP 2 Activity Measurable Goals/
Evaluation*
Schedul
e
Constructio
n
Site
Inspections
1. Continue existing site inspection practices and
incorporate inspection of erosion and sediment / waste
controls and other related stormwater runoff control
measures.
Document inspections
and actions taken, as
applicable.
Years 1-
5
185
2. Review and evaluate current processes,
recommending improvements, as appropriate.
Document recommended
improvements.
Years 2-
5
3. Implement recommended changes, as applicable.
Document effect of
recommended changes,
as applicable.
Year 5
and
Enforceme
nt
4. By end of Year 5, implementation is complete.
*Additional Evaluation may be obtained by establishing a database of inspection violations to identify
reoccurrence patterns.
4.3.2.1 Responsible Person(s)/Department: Building Inspector/Community
Development.
4.3.3. BMP3 Development of Procedures for Site Plan Review
Trophy Club will continue existing measures for site plan review to ensure compliance with erosion and
sediment and waste control requirements. Additionally, Trophy Club will review and evaluate current site
plan review procedures to ensure compliance with permit requirements. Trophy Club will identify and
implement additional program requirements and training needs for compliance with permit requirements,
as appropriate.
Construction Site Stormwater Controls ~ Site Plan Review
BMP 3
Description BMP 3 Activity Measurable
Goals/Evaluation
Schedul
e
1. Continue existing measures for site plan review to ensure compliance
with erosion and sediment and waste control requirements. Year 1-2
2. Review and evaluate current site plan
review procedures and compare those to
permit requirements.
Documentation of
recommended improvements
to site plan review, as
applicable.
Year 3-4
3. Identify, develop and implement
additional program requirements and
training needs as appropriate for Site Plan
Review in order to comply with permit
requirements.
Documentation of additional
program requirements and
training of personnel, as
applicable.
Year 4-5
Review, Evaluate,
Identify, Develop,
and Implement
Additional Site Plan
Review
Requirements, as
applicable/necessa
ry, for compliance
with permit
requirements.
4. By end of Year 5, implementation is complete. Year 5
4.3.3.1 Responsible Person(s)/Department: Town Planner / Planning and
Zoning.
4.3.4. BMP4- Public Education on CSSCR
Trophy Club will acquire and/or develop educational materials for Construction Site Stormwater Control
Requirements (CSSCR) to inform construction site operators and the public regarding proper
Construction Site Storm Water Controls.
This BMP also addresses MCM 1.3.8 Public Education on CSSCR; where the Measurable
Goals/Evaluation, Schedule, and Responsible Persons are listed.
4.3.5. BMP5 Stormwater Reporting Hotline & Online Reporting
186
Currently, Trophy Club has an Online Reporting Forum (ORF) for reporting Stormwater-related issues
through its Citizen Relationship Management Program (CRM). Additionally, Trophy Club will set up a
Stormwater Hotline (SWH) (i.e., a published phone number) for the public to call and report stormwater-
related problems and issues. This will involve the public and facilitate the ability for the public to provide
information to assist in detection and alleviation of stormwater-related issues.
This BMP also addresses MCM 1.3.6 SWH & ORF under Public Education; where the Measurable
Goals/Evaluation, Schedule, and Responsible Persons are listed.
4.3.6. BMP6 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide construction-relation stormwater awareness information to the community,
to construction site operators as well as providing Construction Inspection Training for our
Inspectors. NCTCOG provides information, materials, and support to Trophy Club for programs
to increase stormwater awareness.
This BMP is combined under all six Minimum Control Measures. Measurable Goals/Evaluation,
Schedule, and Responsible Persons are listed under Public Education BMP 1.3.3.
4.3.7 BMP7 Stormwater Webpage
This BMP allows employees, residents, children, teachers, visitors, the general public and construction
site personnel to learn about Stormwater Management online; what it is, what part the Town is playing,
and what they can do to help protect our water from pollutants. These web pages are integrated into the
Town’s existing website as well as having links to additional valuable resources and information.
This BMP also addresses MCM 1.3.2 Stormwater Webpage under Public Education and Outreach;
where the Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
187
MCM 5. Post Construction Stormwater Management in New Development and
Redevelopment
5.1 TPDES Permit Regulatory Text – Part III.A.6
To the extent allowable under state and local law, the MS4 operator must develop, implement, and
enforce a program to address stormwater runoff from new development and redevelopment projects that
disturb greater than or equal to one acre of land, including projects less than one acre that are part of a
larger common plan of development or sale that will result in disturbance of one or more acres, that
discharge into the small MS4. The program must ensure that controls are in place that would prevent or
minimize water quality impacts. The permittee shall:
(a) Develop and implement strategies which include a combination of structural and/or
non-structural BMPs appropriate for your community;
(b) Use an ordinance or other regulatory mechanism to address post-construction runoff
from new development and redevelopment projects to the extent allowable under State
and local law; and
(c) Ensure adequate long-term operation and maintenance of BMPs.
5.2 Current Programs
Trophy Club realizes that urban runoff quality issues impact almost all areas of development and therefore
recognizes the importance of integrating stormwater quality issues into its planning process.
Trophy Club’s Comprehensive Land Use Plan has goals and objectives, which are to protect all existing
natural areas to a maximum extent practicable during the Town’s development process and utilize
whenever possible, open space linkages, to realize that the natural environment and ecosystems are a
substantial quality that contribute to the character of the Town and should be preserved and protected, to
provide a variety of park types that satisfy the recreational needs of all citizens of the Town; to encourage
the development of at least once acre of park or recreation space for every one hundred residents in
Trophy Club; and to encourage the development of park linkages with walkways, pathways, and jogging
paths. Trophy Club will continue utilizing the Comprehensive Land Use Plan while investigating and
amending its requirements in order to comply with the TPDES General Permit.
New development and redevelopment projects in the Town offer a unique opportunity to control pollution,
as a result the Town will delve even further into requiring future projects to integrate stormwater quality
treatment controls into their project design. The intent is to ensure that pollutants in site runoff are
reduced to the maximum extent practicable for the life of the project.
The Town requires Grading Permits for Land-Disturbing Activities to meet the requirements of the TPDES
General Permit.
The Town’s Tree Mitigation Program provides guidelines for the protection of mature and/or trees of
recognized value within the proposed construction zone over one (1) acre. The policy provides for
replacement and replanting of protected trees that must be removed during construction projects.
188
5.3 Selected BMPs for Post Construction Stormwater
Management (PCSWM) for New Development and
Redevelopment
5.3.1 BMP1 Ordinance for PCSWM Controls for New Development
and Redevelopment
Trophy Club will enact an ordinance to effectively require PCSWM runoff controls for new development
and/or redevelopment and to ensure proper long-term operation and maintenance of controls.
PCSWM in New Development and Redevelopment ~ Ordinance
BMP 1 BMP 1 Activity Measurable Goals/Evaluation Schedul
e
1. Review existing ordinances
relating to stormwater control for
PCSWM.
Document number and source of
PCSWM ordinances reviewed. Year 2
2. Begin drafting/modifying
ordinance.
Have a written draft for a PCSWM
Ordinance. Year 3
3. Finalize ordinance. Finalized PCSWM Ordinance. Year 4
4. Distribute Ordinance information to
developers and builders;
implementing and enforcing as
necessary.
Document efforts relative to distribution,
implementation and enforcement of
PCSWM Ordinance.
Year 5
Develop an
Ordinance
requiring
PCSWM
controls for
New
Development
and/or
Redevelopment
.
5. By end of Year 5, implementation is complete. Year 5
5.3.1.1 Responsible Person(s)/Department: Development: Town
Attorney / Community Development. Implementation: Community Development Distribution: Permitting
and/or Planning and Zoning Enforcement: Code Enforcement/Police Department.
5.3.2 BMP2 Development Review Process
PCSWM in New Development and Redevelopment ~ Review Process
BMP 2 BMP 2 Activity Measurable Goals/Evaluation Schedul
e
1. Review all development plans for
compliance with floodplain requirements; for
adequacy of infrastructure design for
drainage, and for efficient use of BMPs.
Document number of plans
reviewed and recommended
actions and/or improvements, if
any, or as appropriate.
Years 2-
5
2. Continue to encourage the preservation of
natural channels and the 100-year floodplain.
Document where, if any, changes
to development made as result of
preservation recommendations.
Years 2-
5
Review all
future
development
plans for
compliance
with current
requirements.
3. By end of Year 5, implementation is complete. Year 5
189
5.3.2.1 Responsible Person(s)/Department: Town Engineer / Planner with
assistance from Planning and Zoning.
190
5.3.3 BMP3 Review, Modify and Improve Plans and Regulations
Trophy Club will continue to review and modify, as necessary, its Comprehensive Land Use Plan,
Subdivision Regulations, as well as investigate available options to better address Post-Construction
and/or Redevelopment stormwater management minimum control measures.
PCSWM in New Development and Redevelopment ~ Review & Modify
BMP 4 Description BMP 4 Activity Measurable
Goals/ Evaluation
Schedul
e
1. Evaluate current processes to determine if
there are deficiencies while also researching Post
Construction/ Redevelopment Guidelines/Manuals
(PCRGMs).
Year 3-5
2. Identify deficiencies and recommend additional
requirements, resources, and training needs, for
compliance or recommend adoption of PCRGM.
Document
recommendations,
if any, and changes
and/or
improvements
made.
Year 3-5
3. Develop goals and requirements and acquire
needed resources, as necessary, to comply with
Permit MCMs, or recommend adoption of a
PCRGM.
Year 4
4. Update plans, procedures, and regulations, and
implement, as necessary OR adopt a PCRGM.
Document goals/
requirements to
meet Permit MCMs
or Council-
approved adoption
of a PCRGM. Year 5
Review, evaluate, and
modify, as necessary,
our Comprehensive
Land Use Plan,
Subdivision
Regulations, to better
address Post-
Construction and/or
Redevelopment
Stormwater
Management MCMs, to
include possible
adoption of a
NCTCOG-created
Design Manual or
similar document.
5. By end of Year 5, implementation is complete. Year 5
5.3.3.1 Responsible Person(s)/Department: Town Engineer/Planner and
Planning and Zoning.
5.3.4 BMP5 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments
(NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides
information, materials, and support to Trophy Club for programs to increase stormwater
awareness, training, education as well as latest trends.
This BMP is combined under all six Minimum Control Measures. Measurable Goals/Evaluation,
Schedule, and Responsible Persons are listed under Public Education BMP 1.3.3.
191
MCM 6. Pollution Prevention/Good Housekeeping for Municipal Operations
6.1 TPDES Permit Regulatory Text – Part III.A.4
A section within the SWMP must be developed to establish an operation and
maintenance program, including an employee training component that has the
ultimate goal of preventing or reducing pollutant runoff from municipal operations.
(a) Good Housekeeping and Best Management Practices (BMPS)
Housekeeping measures and BMPs (which may include new or existing structural or non-
structural controls) must be identified and either continued or implemented with the goal
of preventing or reducing pollutant runoff from municipal operations. Examples of
municipal operations and municipally owned areas include, but are not limited to:
(1) park and open space maintenance;
(2) street, road, or highway maintenance;
(3) fleet and building maintenance;
(4) stormwater system maintenance;
(5) new construction and land disturbances;
(6) municipal parking lots;
(7) vehicle and equipment maintenance and storage yards;
(8) waste transfer stations; and
(9) salt/sand storage locations
(b) Training
A training program must be developed for all employees responsible for municipal
operations subject to the pollution prevention/good housekeeping program. The training
program must include training materials directed at preventing and reducing stormwater
pollution from municipal operations. Materials may be developed, or obtained from the
EPA, states, or other organizations and sources. Examples or descriptions of training
materials being used must be included in the SWMP.
(c) Structural Control Maintenance
If BMPs include structural controls, maintenance of the controls must be performed at a
frequency determined by the MS4 operator and consistent with maintaining the
effectiveness of the BMP. The SWMP must list all of the following:
(1) maintenance activities;
(2) maintenance schedules; and
(3) long-term inspection procedures for controls used to reduce floatables and other
pollutants.
(d) Disposal of Waste
Waste removed from the small MS4 and waste that is collected as a result of
maintenance of stormwater structural controls must be properly disposed. A section
192
within the SWMP must be developed to include procedures for the proper disposal of
waste, including:
(1) dredge spoil;
(2) accumulated sediments; and
(3) floatables.
(e) Municipal Operations and Industrial Activities
The SWMP must include a list of all:
(1) municipal operations that are subject to the operation, maintenance, or training
program developed under the conditions of this section; and
(2) Municipally owned or operated industrial activities that are subject to TPDES
stormwater regulations.
6.2 Current Programs
Trophy Club currently:
• Has approximately 40 miles of storm sewers, as well as stormwater drainage ditches.
• Handles runoff management, street drainage system maintenance, and street
maintenance through the Streets Department.
• Performs street sweeping services on an as-needed basis.
• Has adopted and enforces Ordinance 2002-18, “Pooper-Scooper” ordinance.
• Distributes educational materials on proper disposal of pet waste.
• Utilizes MGC0 – Magnesium Chloride to deice roadways.
• Each and every Storm Sewer is manually inspected and cleaned at least once a year
with ALL wastes transported to roll-off containers and removed by our Franchised
Waste Collector.
• All newly constructed Storm Sewers and Sanitary Sewers are videoed before
acceptance
• The MUDs operate a computerized Supervisory Control and Data Acquisition System
(SCADA) to manage our water and wastewater systems including nine (9) sanitary
sewer lift stations (three (3) more at build out). This state of the art computerized
system continuously monitors and reports the level of wastewater in the lift stations
and the status of pumps and power failures.
• The Trophy Club MUD Department maintains the water and the sanitary sewer
system. To date the system has received exemption from stormwater permitting
regulations.
• Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater
Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX
76262. The NEC Permit Number is TXRNES359, Coverage Effective: March 03,
193
2005, Issued: May 31, 2007, and Expires: August 14, 2011, unless otherwise
amended. Copy of the NEC is enclosed within this SWMP.
194
6.3 Selected BMPs for Municipal Operations
6.3.1 BMP1 Storm Sewer Inspections
Continue annual inspection of all Town storm sewers.
Pollution Prevention/Good Housekeeping for Municipal Operations ~ Storm Sewer
Inspections
BMP 1 Description BMP 1 Activity Measurable Goals/Evaluation Schedul
e
1. Continue annual inspection
of Town storm sewers.
Document findings,
recommendations and/or
repairs.
Years 1-
5
Annually inspect Town storm
sewers, document findings,
and implement
recommendations. 2. By end of Year 5, implementation is complete. Year 5
6.3.1.1 Responsible Person(s)/Department: Street Superintendent.
6.3.2 BMP2 Spill Response Plan and Training
Trophy Club will develop and implement a Spill Response Plan (SRP) and provide SRP training to all
applicable employees for proper procedures when responding to a Hazardous Spill.
Pollution Prevention/Good Housekeeping for Municipal Operations ~ SRP
BMP 2 BMP 2 Activity Measurable Goals/Evaluation* Schedul
e
1. Perform research to develop and/or
acquire a SRP and appropriate SRP
training materials.
Document where, what and from whom a
SRP and/or SRP training materials were
researched and/or acquired.
Years 2-
5
2. Develop and/or acquire a SRP and
SRP-related training materials.
Developed or acquired a SRP and
associated training materials.
Years 3-
5
3. Provide SRP Training with periodic
refresher trainings.
Document number of employees trained
and/or trainings provided.
Years 4-
5
4. Post SRP Training information to
intranet site.
Training information is available on
Intranet Site.
Years 4-
5
Develop a
SRP, and
Provide /
Conduct
SRP-
related
Training to
appropriate
personnel.
5. By end of Year 5, implementation is complete. Year 5
Additional Evaluation may be obtained through feedback forms and/or questionnaires from employees
who have received training.
6.3.2.1 Responsible Person(s)/Department: Fire Chief and Utility
Superintendent.
6.3.3 BMP3 Municipal Employee Training Program
This BMP will serve to educate Town employees about methods to prevent and reduce stormwater
pollution from municipal activities and teach Good Housekeeping for Municipal Operations, to include
Proper Waste Disposal. The Town will take efforts to make certain our personnel are trained to follow
proper disposal requirements associated with dredge material, accumulated sediments and floatable
materials.
This BMP also addresses MCM 1.3.7 Municipal Employee Training Program under Public Education
and Outreach; where the Measurable Goals/Evaluation, Schedule, and Responsible Persons are listed.
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6.3.4 BMP8 Semi-Annual Household Hazardous Waste Events
Trophy Club will continue funding annual ILA (Interlocal Agreement) with Fort Worth Environmental for
semi-annual Household Hazardous Waste Collection Events in Town and use of Fort Worth
Environmental’s Drop-off Center. The Town has two events a year; one in the Spring and one in the Fall,
and has had excellent turnouts every year since we began approximately six years ago. Educational
stormwater information is distributed to participants at this event.
6.3.5 Develop and Implement an Operation and Maintenance
Program (O&MP)
Trophy Club will acquire or develop, through research and/or NCTCOG, the needed resources and/or
training to develop written procedures and guidelines to implement an O&MP. Upon development of the
O&MP, an audit will be conducted of our Municipal Departments for possible stormwater impacts. Upon
completion of the audit, Trophy Club will develop appropriate BMPs to reduce and/or prevent stormwater
pollution runoff from municipal operations as a result of the audit.
Pollution Prevention/Good Housekeeping for Municipal Operations ~ O&MP
BMP 5 Description BMP 5 Activity Measurable Goals/Evaluation Schedul
e
1. Research resources to develop
and/or acquire an O&MP, to include
NCTCOG.
Document where, what, and from
whom materials have been
researched and/or acquired.
Years 2
2. Develop and/or acquire an
O&MP. Developed and/or acquired O&MP. Years 3
3. Perform audit of departments for
possible stormwater impacts. Document results of audit. Years 4
4. Develop BMPs to address
possible stormwater impacts by
department.
List of developed BMPs. Year 4
5. Implement O&MP. Document implementation of
O&MP. Year 5
Research to develop
and/or acquire an
O&MP, to perform an
audit of stormwater
impacts within
Municipal
Departments and
develop appropriate
BMPs to effectively
eliminate stormwater
impacts from
Municipal Operations.
6. By end of Y5, implementation is complete. Year 5
6.3.5.1 Responsible Person(s)/Department: Community Development.
6.3.6 BMP6 TV Inspections of Storm and Sanitary Sewers
Trophy Club will continue to require all newly constructed storm sewers and sanitary sewers to be
televised (video) prior to acceptance. As part of this plan, Trophy Club will document the number,
location, and result of TV inspections performed on its storm and sanitary sewers.
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This BMP also addresses MCM 3.3.3 TV Inspections of Storm and Sanitary Sewers under Illicit
Discharge and Detection; where the Measurable Goals/Evaluation, Schedule, and Responsible Persons
are listed.
6.3.7 BMP7 Regional Cooperative Partnership
Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to
provide stormwater awareness information to the community. NCTCOG provides information, materials,
and support to Trophy Club for programs to increase stormwater awareness.
This BMP is combined under all six Minimum Control Measures. Measurable Goals/Evaluation,
Schedule, and Responsible Persons are listed under Public Education BMP 1.3.3.
6.3.8 BMP8 Stormwater Reporting Hotline and Online Reporting
Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to
encourage the public’s involvement in reporting, anonymously, if so desired, illegal dumping and
discharges. This will facilitate public participation and provide information that will assist in detection and
alleviation of illegal dumping.
This BMP also addresses MCM 1.3.6 Stormwater Reporting Hotline and Online Reporting under
Public Education and Outreach; where the Measurable Goals/Evaluation, Schedule, and Responsible
Persons are listed.
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Conclusion:
Trophy Club has opted to not include the optional seventh (7th) minimum control
measure (MCM) for municipal construction activities and instead will submit an
individual Notice of Intent (NOI) for each construction project as needed.
This Stormwater Management Plan complies with the Texas Pollutant Discharge
Elimination System (TPDES), Phase II requirements. This Plan will be reviewed,
updated, and revised each year, as necessary, to maintain the goals of: reducing the
discharge of pollutants to the “maximum extent practicable” (MEP), protecting the water
quality, and satisfying the appropriate water quality requirements of the Clean Water Act
and TCEQ. Examples and/or descriptions of training materials obtained and/or
developed will be included in the SWMP as they are developed and or acquired.
Trophy Club will track its BMP activities, their results, and changes to this SWMP
through the annual report submitted to TCEQ for each year of this Permit. The BMPs
will be reviewed every year to verify the Measurable Goals are being satisfied. At that
time, if a goal is not being met, the BMP will be adjusted to better meet our goals. Any
improvement and or modification to the SWMP or to any BMP will be included in the
annual report. Any changes to a BMP will be made to increase the effectiveness of the
Measurable Goal. A Notice of Change will be submitted with the annual report when a
BMP has been changed.
To comply with the Permit requirements, a copy of the TPDES Permit, the SWMP, and
the NOI will be kept on file at the Town of Trophy Club Municipal offices.
Copies may be obtained online at: www.ci.trophyclub.tx.us
By e-mail: mmoore@ci.trophyclub.tx.us
By mail: Town of Trophy Club
100 Municipal Drive
Trophy Club, TX 76262
Attn: Mary Moore, Environmental Coordinator
By phone: 682.831.4685
In person: Public Services Building, 100 Municipal Drive, Trophy
Club, TX
Point of Contact: Mary Moore
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.5
Discuss and take appropriate action regarding funding costs for brand
identity and marketing support.
EXPLANATION:
EDC 4B discussed this item at their January 14, 2008 meeting. The consensus of the
Board was to have Council address and provide direction.
The basic brand development principles apply globally regardless of organization. The
steps that are taken to establish the defining characteristics of the individual brand
dictate approach, appeal and final representation for that brand.
Attached is a proposal the Town received from JA Design Solutions. The two-part
proposal outlines the processes JA Design Solutions would utilize to review and
develop a brand identity and marketing support. The proposed cost is approximately
$5,000. JA Design Solutions has contracted with a variety of clients ranging from
corporate clients, professional associations, non-profit and religious organizations, and
school districts. Basic brand development principles apply regardless of organization
type. However, the process to establish defining brand characteristics dictate approach,
appeal, and final brand representation.
Attachments: 1. Section of EDC 4B January 14, 2008 Draft Meeting Minutes
2. Introduction Letter
3. Proposal Letter
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EDC 4B January 14, 2008 Draft Minutes:
A.4 Discuss and take appropriate action regarding funding costs for brand
identity and marketing support.
Discussion ensued regarding the importance of branding and the timing of this proposal.
The Board discussed whether the Town was at a point for branding and how branding
would help the Town.
Director Shuman thinks is a good idea, but the Town needs to offer more direction.
Council member Sterling added that our logo uses the red, white and blue and that is a
type of branding. Sterling brought up the question – do we change the logo or add to it?
President Hicks stated that branding might be premature as of this time. If the Town
decides that they would like to enhance the logo or tag line, the Board may then
entertain the proposal at that time.
Director Shuman stated it may be a good idea to ask Buxton if they are having difficultly
with Town recognition.
Director Crosser stated that he would like to leave this idea alone at this time and revisit
at a later date.
Director Crosser stated maybe Trophy Club’s tag line needs to be developed to help
with identify Trophy Club’s location.
Director Strother would rather invest funds and go to a marketing group with the
question of how we market Trophy Club.
President Hicks agrees with Director Strother and believes the Board is more focused
on creating a developer’s packet rather than working on branding.
Consensus of the Board is to do nothing at this time and have staff take to Council and
get their feelings and bring back, depending on Council’s ideas. The Board also
directed staff to gather more information, including a list of municipal clients and costs to
help the Board with its strategic planning.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.6
Discuss and take appropriate action regarding the placement of street
lights on Trophy Club Drive.
EXPLANATION:
The Trophy Club Drive Reconstruction Project required removal of 24 concrete street
lights. The project contract had a line item in the amount of $4,000.00 for removal and
replacement of the street lights. If approved, this amount will be deducted from the
project and expensed on the new lights.
We have received a quote from Oncor to replace the existing concrete lights with
ornamental lights at a cost of $72,000. The ornamental lights will match the existing
lights in the 100-300 block of Trophy Club Drive and will match the standards for street
lights in the Master Infrastructure Phase II plans.
(bse)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.7
Discuss and take appropriate action regarding amending Ordinance 2006-
17, Chapter 11, entitled “Public Works", Article VIII, entitled “Lawn and
Landscape Irrigation Conservation”, Article VIII Sections 8.01, entitled
"Restrictions" of the Code of Ordinances.
Attachments: 1. Ordinance
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2008-
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING CHAPTER 11 OF THE CODE OF ORDINANCES,
ENTITLED PUBLIC WORKS; ARTICLE VIII, ENTITLED, LAWN AND
LANDSCAPE IRRIGATION CONSERVATION, BY AMENDING
SECTION 8.01 (A) RESTRICTIONS, MANDATING YEAR-ROUND
WATERING AND IRRIGATION RESTRICTIONS; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT; PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO
THOUSAND DOLLARS ($2,000.00) PER DAY AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR
ON WHICH A VIOLATION OCCURS; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; PROVIDING A PUBLICATION
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Trophy Club Master District contracts with the City of Fort Worth
to provide water to the residents of Trophy Club Municipal Utility District No. 1 and
Trophy Club Municipal Utility District No. 2; and
WHEREAS, the Town of Trophy Club provides enforcement of regulations
relative to water use and conservation; and
WHEREAS, on Tuesday December 4, 2007,, the Fort Worth City Council
amended their water conservation plan through the enactment of Ordinance No. 17901-
12-2007(“Water Conservation Plan”); and
WHEREAS, the Water Conservation Plan limits year round the daily watering to
between the hours of 10:00 a.m. and 6:00 p.m., ; and
WHEREAS, the City of Fort Worth, as a contracting party with the Trophy Club
Master District, has requested that the Master District and the Town adopt and enforce
this amended Water Conservation Plan; and
WHEREAS, the Town Council recognizes the crucial public health and safety
issues that will arise if there is a shortage of water, including but not limited to the
inability to effectively fight fires, and further recognizes the need to be proactive to
conserve water resources; and
WHEREAS, the Town Council finds that conservation of future water supplies
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requires efficient use of existing water supplies; and
WHEREAS, in order to protect public health, safety and welfare, the Town
Council has determined it necessary and appropriate to adopt the amended Water
Conservation Plan outlined in this Ordinance in order to allow enforcement of the Water
Conservation Plan.
NOW THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
Article VIII, entitled “Lawn and Landscape Irrigation Conservation” of Chapter 11 of the
Code of Ordinances of the Town of Trophy Club, Texas, so that Section 8.01, subsection (A),
“Restrictions” is hereby amended to be and read in its entirety as follows:
“Section 8.01 Restrictions
A. Except for hand watering and the use of soaker hoses, a person shall not irrigate,
water, or cause or permit the irrigation or watering of any lawn or landscape
located on premises owned, leased, controlled, or managed by that person
between the hours of 10:00 a.m. and 6:00 p.m.”
SECTION 6.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other Ordinances and shall not repeal
any of the provisions of such Ordinances except for those instances where there are
direct conflicts with the provisions of this Ordinance. Ordinances or parts thereof in
force at the time this Ordinance shall take effect and that are inconsistent with this
Ordinance are hereby repealed to the extent that they are inconsistent with this
Ordinance. Provided however, that any complaint, action, claim or lawsuit which has
been initiated or has arisen under or pursuant to any such ordinance on the date of
adoption of this Ordinance or under such portion of any other Ordinance incorporating
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water conservation regulations shall continue to be governed by the provisions of such
Ordinances and for that purpose the Ordinances shall remain in full force and effect.
SECTION 7.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly saved
as to any and all violations of the provisions of any other Ordinance affecting water
conservation which have secured at the time of the effective date of this Ordinance;
and, as to such accrued violations and all pending litigation, both civil and criminal,
whether pending in court or not, under such Ordinances same shall not be affected by
this Ordinance but may be prosecuted until final disposition by the courts.
SECTION 8.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of this Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 9.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not more than Two Thousand Dollars ($2,000.00), and a
separate offense shall be deemed committed each day during or on which a violation
occurs or continues.
SECTION 10.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the ordinance records of the Town.
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SECTION 11.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty and Effective Date of this Ordinance as required by State law and
Town Charter.
SECTION 12.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 4th day of February, 2008.
Mayor, Nick Sanders
Town of Trophy Club, Texas
[SEAL]
ATTEST:
Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Town Attorney
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.8
Discuss and take appropriate action regarding an Ordinance approving the
petition for ONCOR Electric Delivery Company, LLC., to modify its lighting
service tariff.
EXPLANATION:
Oncor Electric Delivery recently provided notice that on December 11, 2007, a tariff
revision was filed with the Public Utility Commission to close new mercury vapor street
light installations and implement a plan to replace mercury vapor fixtures when the
fixture and/or ballast must be changed. The PUC has since approved this tariff and as
indicated in their notice, they now seek approval of the proposed tariff from cities that
have retained their original jurisdiction.
The attached document will serve as official filing of Oncor’s intent to revise its Street
Lighting Tariff with the Town. The attached Petition requests approval from the same
tariff approved by the PUC. To ensure consistent system-wide treatment, they are
requesting that the Town approve the tariff as filed. The Town may also chose to take
no action and the tariff will be approved by operation of law effective March 1, 2008.
(bse)
Attachments: 1. Letter from Danny Hodges
2. Letter from Oncor
3. Petition
4. Ordinance
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Subject: Street Lighting Tariff Revision regarding the closing of the installation on new
mercury vapor ballasts and/or fixtures after January 1, 2008.
Last week a communications packet was delivered to your city for your information and
review. This was in regard to the filing of a Street Light Tariff Revision by Oncor Electric
Delivery.
Background Information:
On December 11, 2007, Oncor Electric Delivery Company LLC (“Oncor”) filed a Petition
with the Public Utility Commission of Texas (“PUC”) for administrative approval of
modifications to its Lighting Service tariff, Section 6.1.1.6, for mercury vapor lighting
fixtures to reflect the requirements of the Energy Policy Act of 2005 (“EPACT 2005”).
That statute prohibits the manufacture and importation of mercury vapor ballasts after
January 1, 2008. Therefore, Oncor proposes to close its lighting service tariff to the
installation of new mercury vapor ballasts and fixtures effective January 21, 2008.
Further, existing mercury vapor fixtures that need to be replaced after January 21, 2008,
will be replaced at no cost with high pressure sodium fixtures (or metal halide fixtures
for street lighting customers, upon request and payment of any additional costs), or the
customer can choose to discontinue service to that fixture at no cost. Oncor will
continue to provide service to existing mercury vapor fixtures until the fixture needs to
be replaced and Oncor will continue to replace mercury vapor bulbs on existing fixtures
because the manufacture and importation of the bulbs (as opposed to ballasts) has not
been prohibited by EPACT 2005.
According to our street light inventory records your city currently has 361 Mercury Vapor
street lights in operation at this time.
If I can assist you with any questions regarding the information packet that was
delivered please give me a call are e-mail me at: danny.hodges@oncor.com
Thank you for your time.
Danny Hodges
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2008-
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPROVING THE PETITION OF ONCOR
ELECTRIC DELIVERY COMPANY LLC TO MODIFY ITS LIGHTING
SERVICE TARIFF PURSUANT TO THE ENERGY POLICY ACT OF
2005; PROVIDING FOR THE INCORPORATION OF PREMISES;
PROVIDING FOR APPROVAL; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Energy Policy Act of 2005 specified that mercury vapor lamp
ballasts shall not be manufactured or imported after January 1, 2008; and
WHEREAS, the Town has reviewed the Petition of Oncor Electric Delivery
Company LLC (Oncor) to modify its Lighting Service Tariff Pursuant to the Energy
Policy Act of 2005; and
WHEREAS, the Town finds that Oncor’s proposal to close its tariffs for new
mercury vapor installations effective March 1, 2008, and implement a plan to replace
mercury vapor fixtures with high pressure sodium fixtures when the fixture and/or ballast
must be changed is consistent with the Energy Policy Act of 2005; and
WHEREAS, the Town finds that Oncor’s proposed replacement chart for existing
mercury vapor installations is reasonable and should be approved as requested;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1
INCORPORATION OF PREMISES
The Town Council hereby finds that the foregoing premises are true and correct and are
incorporated herein and made a part of this Ordinance for all purposes.
SECTION 2
APPROVAL
2.01 The Town hereby approves the Petition of Oncor Electric Delivery Company LLC
to Modify its Lighting Service Tariff Pursuant to the Energy Policy Act of 2005, and
2.02 Oncor Tariff Section 6.1.1.6 – Lighting Service, as attached to this Ordinance, is
hereby approved, effective March 1, 2008, and
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2.03 A copy of this Ordinance shall be sent to Oncor, care of Debra Anderson,
1601 Bryan, Suite 23-055C, Dallas, Texas 75201 and the Town Secretary is hereby
directed to engross and enroll this ordinance in accordance with the Charter.
SECTION 3
EFFECTIVE DATE
This Ordinance shall become effective upon its adoption in accordance with the law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this 4th day of February, 2008.
APPROVED:
________________________________
Mayor, Nick Sanders
Town of Trophy Club, Texas
ATTEST:
_________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________
Town Attorney
Town of Trophy Club, Texas
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.9
Items for Future Agenda.
Items for Future Agendas
1. Review of the Property Maintenance Ordinance. Council member Cates
2. Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive
and consideration of improvements for area to create a linear park. Mayor Sanders -
Council member Cates
3. Discuss and receive input regarding an Ordinance amending Section 4.05(B)(2) of
Article IV, Chapter 5 of the Code of Ordinances relating to number, size and
placement of political signs.
4. Discuss and take appropriate action regarding an Ordinance for the Indemnification
of Officers as it relates to section 3.21 of the Town Charter.
5. Discuss and receive input regarding an Ordinance amending Section 6.01(E)(4) of
Article VI ”Town Council Rules of Procedure,” Chapter 1of the Code of Ordinances
relating to Presentation by Citizens. Council member Moss
6. Discuss and receive input regarding an Ordinance amending Article II, ”Traffic and
Vehicles” of the Code of Ordinances relating to speed limit reduction. Council
member Moss
7. Town Manager Emmons to provide an update on the water feasibility study progress
and whether the MUDs are willing to participate. Council member Wilson
8. Town Manager Emmons to report on the sound barrier issues on the east side and
TXDOT, and discussion of same.
9. Review the Citizen of the Year guidelines, criteria and voting process. (Mayor Pro
Tem Edstrom – 1/21/08)
10. Establish and implement a process for Hotel inspections. (Mayor Pro Tem Edstrom –
1/21/08)
11. Review the Citizen of the Year guidelines, criteria and voting process. (Mayor Pro
Tem Edstrom – 1/21/08)
12. Town Manager Emmons was directed to schedule a workshop with Roanoke and
Westlake to discuss joint venture projects for library and park plans.(Council
member Wilson – 1/21/08)
13. Research traffic issue at Trophy Wood Drive and Inverness; and the possibility of
funneling the two lanes into one. (Council member Wilson – 1/21/08)
14. Discuss and take appropriate action to request EDC A consider the funding for
additional parking at Harmony Park. (Council member Moss)
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.C.10
Reports. There will be no action taken regarding any individual project
posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
(a.) Town Council report from EDC 4A Liaison, Council member Moss.
(b.) Town Manager's Report.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 2-4-2008
Subject: Agenda Item No.D.1
Adjourn.