Agenda Packet TC 06/04/2007Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, June 4, 2007
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
A.4 Discuss and take appropriate action in regard to a Proclamation to recognize the
outstanding achievement by Quinn Reckmeyer/Trophy Club Boy Scout Troop
328, and congratulating him on his achievement of the Eagle Scout Award.
A.5 Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items.
B.1 Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters" the Council will enter into executive session to
discuss the following:
A. To discuss or deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee pursuant to Section
551.074 (a) (1) of the Texas Open Meetings Act.
(1) Discuss evaluation / performance review of Town Attorney Patricia Adams (2) Discuss evaluation / performance review of Town Secretary Lisa Ramsey.
C.1 Oath of Office to be administered by Municipal Court Judge, Mark Chambers and
Presentation of Certificate of Election to the Mayor and Incoming Council
Members.
C.2 Opening remarks by Mayor Sanders to outgoing Council member and incoming
Council members and comments from and to outgoing Council members.
C.3 Discuss and take appropriate action on a request for Final Plat approval for Lots
1, 2, and 3, Block A, Golf Maintenance Facility Addition, being 4.038 acres of
land located in the Mary Medlin Survey, Abstract 832. Applicant: Beck
Properties Trophy Club, L.P. (FP-07-020)
1
C.4 Discuss and take appropriate action relative to Final Plat approval of an
approximate 12.23 acre tract of land legally described as A. Medlin Survey,
Abstract No. 832, known as Churchill Downs. Applicant: Southwest T.O.O.
Development L.L.C. (FP-07-011)
A. Discuss and take appropriate action regarding the approval of the Subdivider's
Agreement for a 12.23 acre tract of land legally described as A. Medlin Survey,
Abstract No. 832, known as Churchill Downs.
C.5 Discuss and take appropriate action regarding the Parkland dedication for
Churchill downs.
C.6 Discuss and take appropriate action regarding a resolution authorizing
participation in various cooperative purchasing programs as provided by the
Town's Procurement Policies and Procedures.
C.7 Discuss and take appropriate action amending Resolution 2006-24 by amending
to appoint one Town Council member to one liaison seat on Economic
Development Corporation 4A for the remainder of the unexpired term expiring in
September 2007.
C.8 Discuss and take appropriate action regarding the regularly scheduled Town
Council meetings for July.
C.9 Discuss and take appropriate action regarding the creation of a MUD/Town Task
Force to review and make recommendations related to various administrative,
operational, and other intergovernmental functions.
a. Appointment of Council members to serve of the Task Force
b. Discuss the use of the PID annual supplemental assessment.
C.10 Staff to provide an update and receive Council input regarding negotiations with
the MUDs relative to the contract to provide water and wastewater to the Town
and related operational services to be provided by the MUDs
C.11 Items for Future Agenda.
C.12 Reports. There will be no action taken regarding any individual project posted
under this item and discussion will be limited. If extensive discussion is required,
the item may be placed on a future agenda.
a) Report or periodic, internal audits of procedures as related to procurement
policies, journal entries and the travel and training policies by Council member
Cates.
b) Town Manager Report.
2
D.1 Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters", the Council will enter into executive session
to discuss the following:
A. Personnel Matters (§551.074(a)(1)): The deliberation of the appointment of a
public officer:
(1) Appointment of Mayor Pro Tem.
D.2 Discuss and take appropriate action relative to Executive Session Item Number
D1.
E.1 Adjourn.
3
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
4
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.A.2
Invocation.
5
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
6
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.A.4
Discuss and take appropriate action in regard to a Proclamation to
recognize the outstanding achievement by Quinn Reckmeyer/Trophy Club
Boy Scout Troop 328, and congratulating him on his achievement of the
Eagle Scout Award.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Proclamation
7
TOWN OF TROPHY CLUB
PROCLAMATION NO. 2007-
BOY SCOUT TROOP 328
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, TO RECOGNIZE THE LEADERS AND MEMBERS OF BOY SCOUT TROOP
328 WHO REPRESENT OUR TOWN AND THEIR TROOP; WHO BY THEIR
PARTICIPATION AND DETERMINATION BRING HIGH HONOR TO THE TOWN AND
ALL OF OUR RESIDENTS; RECOGNIZING AND CONGRATULATING QUINN
RECKMEYER ON HIS ACHIEVEMENT FOR EARNING THE EAGLE SCOUT AWARD;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club is fortunate to be home to residents of all ages
who participate, lead, coach and in other ways support organized Scouting activities in the
Town; and
WHEREAS, the Town of Trophy Club is fortunate to have the support of the Troop
leaders and the parents who support our scouts in these activities; and
WHEREAS, the Town Council of the Town of Trophy Club desires to recognize Quinn
Reckmeyer of Troop 328 for his outstanding achievements and perseverance.
NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS:
Section 1. That the Town of Trophy Club, Texas, recognizes and congratulates
Quinn Reckmeyer for his attainment of the Eagle Award as the highest rank that Scouting
offers.
2007 Eagle Scout
Quinn Reckmeyer
Section 2. That the Town of Trophy Club acknowledges this individual as having
distinguished himself through his continued, active service in Scouting. His outstanding effort,
dedication and commitment to excellence that are the source of high community pride and that
have resulted in significant positive recognition for our Town.
Section 3. That this Proclamation shall become effective from and after its date of
passage in accordance with law.
__________________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: [SEAL]
__________________________________________
Town Secretary
Town of Trophy Club, Texas
8
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.A.5
Citizen presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items.
9
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.B.1
Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters" the Council will enter into executive
session to discuss the following:
A. To discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or
employee pursuant to Section 551.074 (a) (1) of the Texas Open Meetings
Act.
(1) Discuss evaluation / performance review of Town Attorney Patricia
Adams
(2) Discuss evaluation / performance review of Town Secretary Lisa
Ramsey.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
10
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.1
Oath of Office to be administered by Municipal Court Judge, Mark
Chambers and Presentation of Certificate of Election to the Mayor and
Incoming Council Members.
EXPLANATION:
Honorable Judge, Mark Chamber will administer the Oaths of Office to Council Elect
Moss and Wilson and Mayor Sanders.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
11
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.2
Opening remarks by Mayor Sanders to outgoing Council member and
incoming Council members and comments from and to outgoing Council
members.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
12
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.3
Discuss and take appropriate action on a request for Final Plat approval for
Lots 1, 2, and 3, Block A, Golf Maintenance Facility Addition, being 4.038
acres of land located in the Mary Medlin Survey, Abstract 832. Applicant:
Beck Properties Trophy Club, L.P. (FP-07-020)
OWNER/DEVELOPER: Beck Properties Trophy Club, L.P.
100 Trophy Club Drive
Trophy Club, TX 76161
REPRESENTATIVE: George H. Ballans, AIA
GHB Enterprises
5124 White Hills Drive
Fort Worth, TX 76137
ADJACENT ZONING/EXISTING LAND USES:
North: CR and R-12, both vacant, undeveloped land
South: CR, Trophy Club Country Club
East: R-12, Vacant, Undeveloped Land
West: GU, Trophy Club Municipal Utility District Wastewater Treatment Plant
STAFF COMMENTS: This property was rezoned to CR – Commercial Recreation in
August, 2006. The Town Council approved the Preliminary Plat on February 5, 2007.
The Final Plat was reviewed by the Planning & Zoning Commission on May 17, 2007,
and although the plat was found to be complete, the engineering plans needed
corrections. The Planning & Zoning Commission recommended approval of the Final
Plat with the stipulation that the engineering plans must be approved by staff and
Teague, Nall & Perkins’ (TNP) engineer prior to Town Council approval of the plat. The
applicant was not able to revise the engineering plans prior to the Town Council
meeting on May 21, 2007; therefore, Town Council tabled the item to June 4, 2007. On
May 29, 2007, the revised engineering plans were reviewed and approved by TNP and
Staff recommends approval of the Final Plat for the Golf Maintenance Facility Addition.
(ceh)
Attachments: 1. Final Plat Application
2. Final Plat Drawing
13
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.4
Discuss and take appropriate action relative to Final Plat approval of an
approximate 12.23 acre tract of land legally described as A. Medlin Survey,
Abstract No. 832, known as Churchill Downs. Applicant: Southwest T.O.O.
Development L.L.C. (FP-07-011)
A. Discuss and take appropriate action regarding the approval of the
Subdivider's Agreement for a 12.23 acre tract of land legally described as
A. Medlin Survey, Abstract No. 832, known as Churchill Downs.
STAFF COMMENTS:
P&Z Recommendation: At the April 19, 2007 meeting, the Planning & Zoning
Commission unanimously recommended approval of this request with the stipulations
that the utility easement be shown on each individual lot, and spelling errors be
corrected on Note #3, Note #4, Notary, and Vicinity Map.
Staff reviewed the revised plat and easements have been included and spelling errors
have been corrected per the Planning & Zoning Commission stipulations.
Staff Recommendation: At the May 7 and May 21, 2007 Town Council meetings,
Council tabled this item as approval had not yet been obtained from the Corps of
Engineers for the right-of-way easement for the sanitary sewer line. As of May 30,
2007, Corps of Engineers approval has not been received. Staff recommends that the
Town Council continue to table this item until Corps of Engineers approval is obtained.
Staff Findings: The plat has been reviewed by the Town Engineer, Water
Department, Fire Department and Planning staff and appears to be in compliance with
the Town’s Subdivision Regulations.
(ceh)
Attachments: 1. Plat
2. 30-Day Requirement Waiver
3. Explanation of Sub-Divider’s Agreement
17
18 18
19
A. Discuss and take appropriate action regarding the approval of the
Subdivider's Agreement for a 12.23 acre tract of land legally described as A.
Medlin Survey, Abstract No. 832, known as Churchill Downs.
EXPLANATION:
The Town Council previously approved the standard form of subdivider's agreement
used by the Town, so that the only changes for Council review are related to the details
of each individual development. As of the date of posting of this Agenda, staff is
waiting for information from the Corp of Engineers to finalize the subdivider's
agreement; therefore, a final draft of the agreement is not included in the agenda item.
In the event that staff receives the necessary information prior to the June 4 meeting, a
final draft of the subdivider's agreement will be distributed to Council for review and/or
action. If the necessary information is not received, this item may be tabled along with
the final plat approval.
20
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.5
Discuss and take appropriate action regarding the Parkland dedication for
Churchill downs.
EXPLANATION:
It is recommended that the Town not accept any land donation in an amount of less
than 5 acres. In the event that cash or in-kind is accepted the value shall be calculated
at a rate of one (1) acre per forty four (44) lots. Where Town Council determines that a
payment of money in lieu of land shall be made, the following provisions shall apply.
A. Amount Required to be Paid:
1. Any payment of money required to be paid by this Ordinance shall be in
an amount equal to the average per acre value of the whole property
included within the residential development. The acquisition price for land
shall be equal to the appraised value of the land existing in effect at the
time of Final Plat approval.
2. In determining the average per acre value of the total land included within
the proposed residential development, the Town Council may base its
determination on one or more of the following:
a. The most recent appraisal of all or part of the property made by the
central appraisal district; or
b. Confirmed sale prices of all or part of the property to be developed,
or comparable property in close proximity thereof, which have
occurred within two (2) years immediately proceeding the date of
determination; or
c. Where, in the judgment of the Town Council, (i) or (ii) above would
not, because of changed conditions, be a reliable indication of the
then current value of land being developed, an independent
appraisal of the whole property shall be obtained by the Town and
paid for by the developer.
21
Based upon the methodology for parkland dedication contained in the Town’s
ordinance, the Developer of Churchill Downs would owe $57,670 that would be
paid as money in lieu of parkland dedication. That cost calculation is based upon
the following: 35 Dwelling units require a Park Land turnover of .79 acres. Using
the land purchase price of $73,000.00 per acre would require the developer to
pay $57,670.00 in monies in lieu of land.
RECOMMENDATION:
ACTION BY COUNCIL:
(BSE)
Attachments: Park Land Methodology
22
23
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.6
Discuss and take appropriate action regarding a resolution authorizing
participation in various cooperative purchasing programs as provided by
the Town's Procurement Policies and Procedures.
EXPLANATION:
The Procurement Policies and Procedures recently adopted by the Town Council allow
the Town to utilize cooperative purchasing programs with the approval of Town Council.
Purchases made through an approved Cooperative Purchasing Program satisfy state
law competitive bid requirements.
Attached is a resolution approving participation in those programs specifically listed in
the resolution. The following is a list of those programs and a brief description of each
program for which staff seeks Council approval:
Catalog Information Systems Vendor (CISV) - The purpose of the CISV Purchasing
Program is to allow for qualified entities (state agencies and political
subdivisions) to purchase automated information systems products and /or
services in an efficient, cost effective, and competitive procurement method.
Department of Information Resources (DIR) – DIR is an agency of the State of
Texas. Among their varied responsibilities, DIR must negotiate volume purchase
agreements for quality products and services. All Texas state agencies are eligible to
use these agreements.
Texas Building and Procurement Commission (TBPC) – TBPC is another state
agency whose primary responsibility is to provide goods, services and facilities to the
State of Texas. One part of fulfilling this responsibility is to establish term contracts
available to all Texas state agencies.
Texas Multiple Award Schedules (TXMAS) – TXMAS was established by TBPC-
these contracts have been developed from contracts that have been competitively
awarded by the federal government or any other governmental entity of any state.
Texas Interlocal Purchasing System (TIPS) – TIPS is sponsored by the Region VIII
Education Service Center and is available for use by all public and private schools,
24
colleges, universities, cities, counties, and other government entities in the State of
Texas. TIPS has competitively bid their contracts, and has followed the HUB guidelines
of the State of Texas.
The Cooperative Purchasing Network – TCPN is available for use by all public and
private schools, colleges, universities, cities, counties, and other government entities in
the State of Texas.
Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program –
through the Texas Interlocal Cooperation Act, local governments, states, state agencies
and non profit corporations providing one or more governmental functions and services
have access to contracts developed by H-GAC.
Western States Contracting Alliance – WSCA is an alliance of 15 states joining
forces to get the quality goods and services at cost effective prices. This program
focuses on state governments. Although Texas is not one of the original states forming
WSCA, we are eligible for WSCA pricing.
US Communities – all government entities are eligible to use US Communities
contracts, which focus on high use, high volume items.
BuyBoard – the BuyBoard was developed by the Texas Association of School Boards
(TASB) along with the Texas Association of Counties and the Texas Municipal League.
It is open to all local governments, nonprofits, and other political subdivisions of the
state of Texas. School districts must be a member of TASB to participate.
US General Services Administration (GSA) - GSA Advantage has been the most
reliable and proven source for thousands of Federal purchasers worldwide. GSA
Advantage offers the most comprehensive selection of approved products and services
from GSA/VA Schedules, as well as all GSA Global Supply products.
RECOMMENDATION:
ACTION BY COUNCIL:
(smd)
Attachments: 1. Resolution
25
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2007 - ___
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AUTHORIZING PARTICIPATION IN VARIOUS
COOPERATIVE PURCHASING PROGRAMS IN ACCORDANCE WITH
THE TOWN’S PROCUREMENT POLICIES AND PROCEDURES;
IDENTIFYING THOSE COOPERATIVE PURCHASING PROGRAMS
APPROVED FOR TOWN PARTICIPATION; APPOINTING THE TOWN
MANAGER OR HIS DESIGNEE AS THE PROGRAM COORDINATOR
OF COOPERATIVE PURCHASING PROGRAMS; AUTHORIZING
EXECUTION OF ANY AND ALL NECESSARY AGREEMENTS FOR
PARTICIPATION IN THE COOPERATIVE PROGRAMS BY THE
MAYOR OR HIS DESIGNEE AND PAYMENT OF RELATED FEES IN
ACCORDANCE WITH THE BUDGET; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Chapter 271 of the Texas Local Government Code authorizes a
local government to participate in a cooperative purchasing program and provides that
purchases made pursuant to an agreement with a local cooperative organization satisfy
state laws requiring the local government to seek competitive bids for the purchase of
the goods or services; and
WHEREAS, the Procurement Policies and Procedures of the Town of Trophy
Club authorize purchases from a cooperative purchasing program or other approved
state program provided that the Town Council has approved participation; and
WHEREAS, Town’s participation in the cooperative purchasing programs and
other approved state programs will improve efficiency in the purchasing process by
allowing the Town to meet competitive bid requirements, to identify and purchase goods
and services from qualified vendors of commodities, to relieve the burdens of the
governmental purchasing function, and to realize the various potential economies,
including administrative cost savings that such programs provide; and
WHEREAS, upon consideration of the cooperative purchasing programs
specified in this Resolution, and all matters attendant and related thereto, the Town
Council is of the opinion that the Town’s participation in these programs is beneficial
and should be approved, and that the Town Manager or his designee is appointed as
the Program Coordinator for the Town’s membership in such cooperative programs; and
WHEREAS, in the event that participation in any of the cooperative purchasing
programs approved by this Resolution requires the execution of an Agreement and / or
the payment of a fee, the Mayor or his designee is hereby authorized to execute any
necessary Agreements for participation in such program(s) and the Program
26
Coordinator is authorized to approve the payment of applicable fees provided that funds
are budgeted and available for such participation.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1. The foregoing premises, which are hereby found to be true and to
be in the best interest of the Town of Trophy Club and its citizens, are hereby adopted.
Section 2. The Town’s participation in the following cooperative purchasing
programs is hereby authorized and approved in accordance with the terms of this
Resolution and of the Town of Trophy Club Procurement Policies and Procedures:
Catalog Information Systems Vendor (CISV)
Department of Information Resources (DIR)
Texas Building and Procurement Commission (TBPC)
Texas Multiple Award Schedules (TXMAS)
Texas Interlocal Purchasing System (TIPS)
The Cooperative Purchasing Network (TCPN)
Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC)
Western States Contracting Alliance
US Communities
BuyBoard
US General Services Administration (GSA)
Section3. The Town Manager or his designee is appointed as the Program
Coordinator for the Town’s membership in approved cooperative purchasing programs.
The Program Coordinator is authorized to approve the payment of applicable fees for
approved programs provided that funds are budgeted and available for such
participation.
Section 4. The Mayor or his designee is hereby authorized to execute any
necessary Agreements for participation in such program(s) according to the terms and
conditions set forth in this Resolution and the Town’s Procurement Policies and
Procedures.
Section 5. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 4th day of June, 2007.
________________________________
Nick Sanders
Mayor, Town of Trophy Club, Texas
27
ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
28
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.7
Discuss and take appropriate action amending Resolution 2006-24 by
amending to appoint one Town Council member to one liaison seat on
Economic Development Corporation 4A for the remainder of the unexpired
term expiring in September 2007.
EXPLANATION:
Council member Edstrom has requested that another member of Council be appointed
as the EDC 4A Liaison for the remainder of this term.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Resolution
29
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2007 –
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2006-24, TO
RE-DESIGNATE ONE MEMBER OF TOWN COUNCIL TO SERVE AS A
LIAISON TO ECONOMIC DEVELOPMENT CORPORATION 4A FOR
THE REMAINDER OF THE UNEXPIRED TERM (EXPIRING IN
SEPTEMBER, 2007); PROVIDING THAT THE REMAINDER OF
RESOLUTION NO. 2006-24 SHALL CONTINUE IN FULL FORCE AND
EFFECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town benefits by having its citizens involved in local government
through service on Town Committees and Boards; and
WHEREAS, since the adoption of Resolution No. 2006-24, one vacancy has
been for the Town Council Liaison to the Economic Development Corporation 4A, by
the resignation of Council member Edstrom; and
WHEREAS, the Town Council has determined that re-designation of one of
those applicants identified herein below is appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That Section 2 of Resolution No. 2006-24 is hereby amended to
reflect the re-designation of the following individual to serve as the Town Council
Liaison to the Economic Development Corporation 4A with such term of service ending
on September 30, 2007 of the year specified below:
Economic Development Corporation 4A
1. Council member Name (2007)
Section 2. That all of the other terms and provisions of Resolution No. 2006-
24 not in conflict with the terms of this Resolution shall continue in full force and effect.
Section 3. That this Resolution shall become effective from and after its date
of passage in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 4th day of June, 2007.
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________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
____________________________________
Town Attorney
Town of Trophy Club, Texas
31
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.8
Discuss and take appropriate action regarding the regularly scheduled
Town Council meetings for July.
EXPLANATION:
Staff would like for Council to consider rescheduling the regularly scheduled meetings
on July 2nd and 16th to July 9th and July 23rd.
RECOMMENDATION:
ACTION BY COUNCIL:
(BSE)
Attachments: None
32
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.9
Discuss and take appropriate action regarding the creation of a MUD/Town
Task Force to review and make recommendations related to various
administrative, operational, and other intergovernmental functions.
a. Appointment of Council members to serve of the Task Force
b. Discuss the use of the PID annual supplemental assessment.
EXPLANATION:
The purpose of this task force is to explore and make recommendations on ways to
increase the efficiencies in the Administrative and Operational functions between the
Town and the Master District. The Task Force will be charged with the continued
negotiations of a water use agreement between the Town and the MUDs, identifying
uses for the supplemental emergency services assessment, and exploring new
interlocal agreements and shared services contracts with neighboring governmental
entities.
Suggested make-up for the Task Force should consist of the following:
Mayor
2 Council Members
2 MUD 1 Directors
2 MUD 2 Directors
MUD Manager
Town Manager
Finance Director
RECOMMENDATION:
ACTION BY COUNCIL:
(BSE)
Attachments: 1. None
33
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.10
Staff to provide an update and receive Council input regarding negotiations
with the MUDs relative to the contract to provide water and wastewater to
the Town and related operational services to be provided by the MUDs
EXPLANATION:
Based upon numerous meetings and ongoing negotiations between the Town Manager
and MUD Manager and various elected officials serving on subcommittees, a draft
interlocal agreement under which the MUDs will provide water and wastewater capacity
and operational services to the Town was provided to the Town Attorney and the
attorneys for the MUDs. The Town Attorney and both MUD attorneys have had
conversations regarding the form of the agreement, the content of the agreement and
related legal issues. The attorneys agreed that the Town Attorney would make the first
set of changes to the document and then distribute that document to the MUD lawyers
for their comment and proposed revisions to that document. Since those initial
conversations, the Town Attorney was advised that the MUD2 Directors requested that
the contracts to be in two separate documents. Neither the Town Attorney nor the MUD
attorneys had any objection to the use of two documents. Based upon that input, the
content of the first contract covers the payments to the MUDs as provided in the Town’s
development and PID agreement and outlines the terms under which the MUDs will
provide the Town with access to their existing water and wastewater infrastructure in
order to serve the new development occurring in the PID. The content of the second
contract covers the daily operational services that the MUDs will provide to the Town in
order to service those future Town water customers.
The draft agreements were submitted to the MUDs lawyers for review and comment on
May 31. After they have had an opportunity to review and comment on the contracts,
the attorneys will either meet or confer by telephone to discuss outstanding legal issues
and drafting issues. As has been the practice of the attorneys in the past, they will
attempt to come to some resolution regarding outstanding legal issues and wording
clarity issues prior to the document being submitted to their respective governing bodies
for full review and comment.
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
(BSE, PAA)
34
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.11
Items for Future Agenda.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
List:Items for Future Agendas
1. Discuss and consider an Ordinance requiring bicycle helmets and bicycle laws.
2. Review of the Property Maintenance Ordinance.
3. Discussion about storm water discharge from pools.
4. Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive and consideration
of improvements for area to create a linear park.
5. Discuss and take appropriate action to repeal Ordinance 1987-07 and approve an Ordinance
establishing the Town's Emergency Management System
6. Research grant possibilities regarding phase two street calming/sidewalks.
7. Discuss and take appropriate regarding using the Trophy Club Times as the Town’s newsletter.
8. Discuss and take appropriate action approving the Mayor to sign the US Mayors Climate Protection
Agreement on Global Warming. (June 18, 2007)
9. Tarrant County Commissioner Gary Fickes to address Council on transportation issues, and Council
discussion of same. (July 2)
10. Discuss and provide input regarding amendments to Section 4.05(B)(2) of Article IV, Chapter 5 of the
Code of Ordinances relating to number, size and placement of political signs.
11. Discuss and receive input regarding suggest revisions to the Handbook for Elected and Appointed
Officials.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.C.12
Reports. There will be no action taken regarding any individual project
posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
a) Report or periodic, internal audits of procedures as related to
procurement policies, journal entries and the travel and training policies by
Council member Cates.
b) Town Manager Report.
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.D.1
Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters", the Council will enter into executive
session to discuss the following:
A. Personnel Matters (§551.074(a)(1)): The deliberation of the
appointment of a public officer:
(1) Appointment of Mayor Pro Tem.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
History of Mayor Pro Tem
History of Mayor Pro Tem
2007 Canvassed Appointed
5/21/2007
2006 Canvassed Appointed
Roger
Williams 5/22/2006 6/5/2006
2005 Canvassed Appointed
Pam Cates 5/16/2005 5/16/2005
2004 Canvassed Appointed
Scott Spence 5/24/2004 6/7/2004
2003 Canvassed Appointed
Beverly Foley 5/6/2003 5/19/2003
2002 Canvassed Appointed
Roger
Williams 5/10/2002 5/20/2002
2001 Canvassed Appointed
Susan
Edstrom 5/8/2001 5/21/2001
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.D.2
Discuss and take appropriate action relative to Executive Session Item
Number D1.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
38
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-4-2007
Subject: Agenda Item No.E.1
Adjourn.
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