Loading...
Agenda Packet TC 06/18/2007 1 Town of Trophy Club Town Council Regular Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Monday, June 18, 2007 AT 7:00 P.M. A.1 Call to order and announce a quorum. A.2 Invocation. A.3 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." A.4 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. B.1 Consent Agenda: Discuss and take appropriate action regarding a Modification to the Allied Waste Services Contract adjusting primary collection days and affecting the holiday pick up schedule. C.1 Review Presentation by Anna Clark with Earth People. Discuss and take appropriate action authorizing the Mayor to sign the US Mayors Climate Protection Agreement on Global Warming. C.2 Discuss and take appropriate action regarding an Agreement between the Town and Fleet Screen Ltd. to act as the Medical Review Officer and conduct CDL random drug tests. C.3 Discuss and take appropriate action appointing one Council member to serve on the MUD/Town Task Force to review and make recommendations related to various administrative, operational, and other intergovernmental functions. C.4 Discuss and take appropriate action to appoint two members of Council to serve on the Charter Review Committee. C.5 Review and discuss the proposed assessment roll for the Town Of Trophy Club Public Improvement District No. 1 (The Highlands At Trophy Club.) C.6 Review and discuss the Town Of Trophy Club Public Improvement District No. 1 (The Highlands At Trophy Club) Service and Assessment Plan. 2 C.7 Items for Future Agenda. C.8 Reports. There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. (a) Town Council report from EDC 4BLiaison, Council member Sterling. (b) Town Manager's Report. D.1 Pursuant to Texas Government Code Annotated, Subchapter 551, Section 551.074(a)(1) "Personnel Matters", the Council will enter into executive session to discuss the following: A. The deliberation of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: (1) Appointment of Mayor Pro Tem. D.2 Discuss and take appropriate action relative to the appointment of Mayor Pro Tem. E.1 Adjourn. 3 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.A.1 Call to order and announce a quorum. 4 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.A.2 Invocation. 5 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.A.3 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." 6 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.A.4 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. 7 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.B.1 Consent Agenda: Discuss and take appropriate action regarding a Modification to the Allied Waste Services Contract adjusting primary collection days and affecting the holiday pick up schedule. EXPLANATION: At the May 21, 2007 Town Council meeting, Council approved a request from Allied Waste Services changing the regularly scheduled collection days to Tuesday and Fridays and for waste collection to be moved back one day during holiday weeks. The attached addendum/modification reflects this change. RECOMMENDATION: ACTION BY COUNCIL: (bse) Attachments: 1. Addendum/Modification 8 THE STATE OF TEXAS § First Modification of Agreement to the § Exclusive Solid Waste and Recyclable § Materials, Collection, Transportation and COUNTY OF DENTON § Disposal Services for the Town of Trophy Club, § Texas THIS First Modification of the Exclusive Contract for Solid Waste and Recyclable Materials Collection, Transportation and Disposal Services for the Town of Trophy Club, Texas dated June 1, 2005 (hereinafter “Agreement”) by and between Allied Waste Services, Inc., a Delaware Corporation d/b/a Trinity Waste Services (hereinafter “Contractor”) and The Town Of Trophy Club, Texas, a home rule municipality (hereinafter “Town”), is made and entered into on this the _____ day of ____________, 2007, by and between Contractor and Town, (hereinafter “First Modification”). W I T N E S S E T H : WHEREAS, Town and Contractor entered into the Agreement on or about June 1, 2005; and WHEREAS, In May, 2007, Contractor requested that the Town modify the Agreement to change the primary collection days for solid waste collection and recyclable materials; and WHEREAS, Town Council considered Contractor’s request and agreed to this First Modification memorializing the change to the primary collection days set forth in the Agreement; and WHEREAS, Town and Contractor desire to modify that Agreement in certain respects to reflect the designation of new primary collection days for solid waste collection and recyclable materials, thereby impacting the terms of the Agreement relating to holiday collections, as set forth herein in this First Modification; NOW THEREFORE, IN CONSIDERATION of the foregoing, and for other good and valuable consideration, the parties hereto agree as follows: I. Incorporation of Agreement The Agreement is incorporated herein as if written word for word. Except as provided below, all other terms and conditions of the Agreement shall remain 9 unchanged and shall remain in full force and effect. In the event of any conflict or inconsistency between the provisions set forth in this First Modification and the Agreement, priority of interpretation shall be in the following order: First Modification; Agreement. II. Modification of Agreement Effective as of the day and year first written above, Subsection 1 of the Agreement entitled “Frequency of Service; Routes” listed under Section D of the Agreement entitled “Service Operations and Performance” is hereby deleted in its entirety and a new subparagraph entitled “Frequency of Service; Routes” is added to read in its entirety as follows: D. Service Operations and Performance 1. Contractor shall collect Solid Waste from each residential Customer at least twice per week. Contractor and each commercial or industrial Customer shall agree eon the frequency of collections; provided however, that such collection shall be at least one (1) time per week. Contractor shall provide the Town with proposed collection schedules and routes, including any amendments thereto, for acceptance by Town. Such acceptance shall not be unreasonably withheld. Primary collection days for solid waste collection shall be Tuesday and Friday and primary collection day for collection of Recyclable Material shall be Friday unless otherwise agreed to in writing by the parties hereto. IN WITNESS WHEREOF, the parties enter into this First Modification on the date first written above. ALLIED WASTE SERVICES, INC. d/b/a TRINITY WASTE SERVICES Date: ______________ BY: ________________________________ Title:________________________________ TOWN OF TROPHY CLUB, TEXAS Date: June 18, 2007 BY: ___________________________ Title: Mayor Nick Sanders 10 ATTEST: ___________________________________ Town Secretary APPROVED AS TO FORM: ____________________________________ Town Attorney 11 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.1 Review Presentation by Anna Clark with Earth People. Discuss and take appropriate action authorizing the Mayor to sign the US Mayors Climate Protection Agreement on Global Warming. EXPLANATION: President Anna Clark from EarthPeople, LLC., will be presenting. Climate disruption is an urgent threat to the environmental and economic health of our communities. Many cities, in this country and abroad, already have strong local policies and programs in place to reduce global warming pollution, but more action is needed at the local, state, and federal levels to meet the challenge. Under the Agreement, participating cities commit to take following three actions: • Strive to meet or beat the Kyoto Protocol targets in their own communities, through actions ranging from anti-sprawl land-use policies to urban forest restoration projects to public information campaigns; • Urge their state governments, and the federal government, to enact policies and programs to meet or beat the greenhouse gas emission reduction target suggested for the United States in the Kyoto Protocol -- 7% reduction from 1990 levels by 2012; and • Urge the U.S. Congress to pass the bipartisan greenhouse gas reduction legislation, which would establish a national emission trading system EarthPeople, LLC, is a consulting firm that helps companies of all sizes reduce costs, increase sales, and bolster their brand through the leading-edge principle of sustainability. Anna began her career as a business consultant with PricewaterhouseCoopers and later with IBM. Her fourteen years of professional experience are girded by her outstanding record of achievement in public relations, management consulting, corporate training, market research, and sales. ACTION BY COUNCIL: (Mayor Sanders) Attachments: 1. Agreement 12 13 14 15 16 17 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.2 Discuss and take appropriate action regarding an Agreement between the Town and Fleet Screen Ltd. to act as the Medical Review Officer and conduct CDL random drug tests. EXPLANATION: Vice President James Hill from Alliance Medical Group will be attending to answer Council’s questions. SAMSHA (Substance Abuse and Mental Health Administration) RECOMMENDATION: We are currently using HEB to perform our CDL random drug screens at the rate of 40.00 per test and a $100.00 annually fee. In addition, HEB charges $1.00 for each employee that is added or removed from the CDL random pull. The Town also pays for the employee's time and reimburses mileage to and from HEB located in Hurst. (31.6 miles round-trip). When randomly selected for an alcohol test, the Town also pays for their supervisor’s time as they have to drive the employee. Fleet processes their collection through Alliance-Appex, which is the facility now performing our pre-employment tests and Worker’s Comp injuries. (16.42 miles round- trip) They charge 38.00 per test and 100.00 annually. ACTION BY COUNCIL: (lmr) Attachments: 1. Agreement 18 FLEETSCREEN, LTD. DRUG AND ALCOHOL TESTING SERVICES AGREEMENT FLEETSCREEN, LTD., a Texas Limited Partnership, with a principal office located in Fort Worth, Texas, hereinafter referred to as (FLEETSCREEN) and The Town of Trophy Club, Texas , hereinafter referred to as TOWN agree to the terms of this services Agreement (the “Agreement”) as follows: 1. Obligations of FLEETSCREEN: FLEETSCREEN hereby agrees to establish and coordinate a drug and alcohol testing program for TOWN which will include the following: a. Laboratory testing services for specimens belonging to TOWN participants, by a Substance Abuse Mental Health Services Administration (“SAMHSA”) certified laboratory in accordance with SAMHSA Guidelines and, if required, Title 49, Part 40 of the Code of Federal regulations promulgated by the Department of Transportation (“USDOT”). b. Supplying of collection bottles, mailing containers and all required forms to the collection sites at no cost to the TOWN, unless delivery is required by TOWN on less than ten (10) DAYS NOTICE. In such cases, TOWN must pay overnight delivery fees, if any. c. Arranging for overnight express courier transportation of the specimens to the laboratory from the collection sites at no cost to the TOWN. d. Medical review of negative and positive test results by licensed physician Medical Review Officer (“MRO”) and physician maintenance of all medical records as required by law. e. Reporting of negative and positive test results to TOWN within twenty-four (24) hours after receipt of the results by the Medical Review Officer (MRO). MRO consultation with the positive donor, and providing Statistical Summary Reports to TOWN as required by federal or state laws or regulations. f. Maintaining and providing to TOWN upon request, for all tests performed under this agreement for which full payment has been received, additional copies of Statistical Summary Reports and copies of such drug test results. g. Random drug testing selection services, in accordance with federal guidelines or as otherwise agreed. 2. Obligations of TOWN. TOWN hereby agrees: a. To pay FLEETSCREEN for services rendered by FLEETSCREEN or any service providers contracted by FLEETSCREEN under the terms of this agreement. b. To provide FLEETSCREEN with the names and addresses for delivery of specimen collection kits, if TOWN provides its own collection sites. c. To provide FLEETSCREEN with the information necessary to provide random drug testing services, if the company elects for such services by FLEETSCREEN. 19 d. To complete all required testing, if TOWN is federally mandated to test under USDOT drug testing regulations. TOWN understands that all random testing must be completed by the end of each selection cycle and releases FLEETSCREEN from TOWN’S failure to complete such required testing. 3. Term. This agreement shall begin on June 1, 2007 and shall continue for the initial term of 1 year(s) and shall automatically renew for one (1) additional one (1) year terms unless terminated at any time during the initial or a renewal term upon sixty (60) days written notice by either party. 4. Exclusive Agreement. TOWN agrees that during the term of this Agreement all of Town’s drug testing will be coordinated by FLEETSCREEN and performed pursuant to this Agreement. 5. Payment Terms. TOWN will pay all fees required under this agreement within thirty (30) days after the date of the invoice covering such fees. TOWN agrees to pay interest at the lesser of one percent (1 %) per month or the highest rate allowable by law for any amounts not paid within 30 days. 6. Fees. TOWN will pay the fees opposite the marked box in accordance with this Agreement. { X } DOT and NON-DOT Drug Test $38.00 includes collection, lab and MRO Services ( X) Random Selection Management $100.00 (annual fee) a. TOWN agrees to pay any miscellaneous fees in accordance with any prices published by FLEETSCREEN from time to time for any additional services not covered by this Agreement. b. FLEETSCREEN and TOWN agree that the fees listed above shall not be changed during the initial term of this Agreement unless the Town selects alternate collection facilities with fee increases above the standard rate negotiated by FLEETSCREEN. FLEETSCREEN will notify TOWN of any increase related to collection fees within thirty (30) days. 7. Test Result Information. TOWN agrees that FLEETSCREEN is the sole entity designating the MRO for TOWN and hereby authorizes FLEETSCREEN to designate the MRO to the laboratory performing the drug testing. TOWN agrees to adhere to all published regulations of the DOT regarding confidentiality of the drug and alcohol testing results as well as any state or federal laws regarding confidentiality. FLEETSCREEN will only deliver test results directly to the Designated Employee Representative. FLEETSCREEN shall not be responsible for any communications that are not received by the TOWN due to a change in the Designated Employee Representative that was not communicated to FLEETSCREEN. 20 8. Indemnification: To the extent allowed by law, TOWN hereby agrees to indemnify FLEETSCREEN and FLEETSCREEN’S controlling persons, officers, directors, employees and agents (individually, a FLEETSCREEN Indemnified Party”) and to hold FLEETSCREEN and each FLEETSCREEN Indemnified Party harmless from and against any cost, losses, claims, liabilities, fines, penalties, damages and expenses, including reasonable attorneys’ and accountants fees, including those arising from acts or omissions which may constitute negligence, (collectively the Claim(s), arising out of or resulting from: a. Any failure or alleged failure by TOWN (or any of its officials, officers, directors, employees and/or agents) to carry out any responsibility assigned to or assumed by it under this Agreement; or b. Any Claim made by TOWN or any other person or entity against FLEETSCREEN or a FLEETSCREEN Indemnified Party based on TOWN’S performance or failure to perform its obligations under this Agreement. FLEETSCREEN hereby agrees to indemnify TOWN and TOWN’S controlling persons, officials, officers, directors, employees and agents (individually, a TOWN Indemnified Party) and to hold TOWN and each TOWN Indemnified Party harmless from and against any costs, losses, claims, liabilities, fines, penalties, damages, and expenses, including reasonable attorney’s and accountant’s fees, including those arising from acts of omissions which may constitute negligence arising from: c. Any failure or any alleged failure by FLEETSCREEN (or any of its officers, directors or employees) to carry out any responsibility assigned to or assumed by it under this Agreement. d. Any claim made by FLEETSCREEN or any other person or entity against TOWN or a TOWN Indemnified Party based on FLEETSCREEN’S performance or failure to perform its obligations under this Agreement. 9. Notice. Any notice, other than test results, required or permitted by any party to this agreement shall be in writing and may be delivered personally to the party being given notice or to the person in charge of the office of the party being given notice or by mail or telecopy, at the party’s address indicated below, and any notice will be effective upon delivery in case of personal delivery, delivery by regular mail or by telecopy, and upon deposit in the mail in the case of delivery by certified or registered mail, return receipt requested, postage prepaid. 10. Governing Law. The Agreement shall be construed in accordance with the laws of the State of Texas, without giving effect to conflict of laws. Exclusive venue shall lie in Denton County, Texas. 11. Terminology. The headings in this Agreement are solely for the convenience of reference and shall be given no effect in the construction or interpretation of this 21 Agreement. Wherever required by context, any gender shall include any other gender, the singular shall include the plural and the plural shall include the singular. 12. Amendment. This Agreement, including any provisions hereof, may be amended only by written agreement executed by all parties to this Agreement. 13. Parties. This Agreement shall be binding upon and inure solely to the benefit of the parties hereto, and their respective successors, legal representatives, heirs, and permitted assigns, and no other person shall have any legal or equitable right, remedy or claim under or in respect of or by virtue of this Agreement or any provision contained herein. 14. Severability. To the extent that any provision herein is inconsistent with or in violation of any applicable law, rule or regulation, such provision shall be deemed modified so as to comply with such applicable law, rule or regulation, and shall not otherwise affect any other provisions of this Agreement. 15. Advise of Counsel. Each of the parties agrees and represents that such party has been represented by each party’s own separate counsel with regard to the execution of this Agreement or that, if acting without counsel, that such party has had adequate opportunity and understands the importance to such party’s interest in obtaining the advise of such party’s own separate counsel prior to the execution of this Agreement and has knowingly and freely waived the right to obtain advice of such party’s own separate counsel. 16. Corporate and Partnership Authority. Each individual executing this Agreement on behalf of a corporation or partnership individually represents and warrants that he/she is duly authorized to execute and deliver this Agreement on behalf of the corporation or partnership in accordance with the articles of incorporation, bylaws, and if required, a duly adopted resolution of the Board of Directors of the corporation, or the partnership agreement of the partnership; and that this Agreement is binding upon the corporation or partnership in accordance with its terms. 17. Payments. Any an all payments under the terms of this Agreement are to be made to FLEETSCREEN at the address below. 18. Entire Agreement. This Agreement and any addenda, exhibits and attachments which are attached hereto constitute the entire, full and complete agreement between the parties hereto concerning the subject matter hereof, and supersede all prior agreements, no other representations having induce the parties to execute this Agreement. No representations, inducements, promises or agreements, oral or otherwise, not embodied herein or attached hereto were made by any party, and none shall be of any force or effect with reference to this Agreement. EXECUTED on the date or dates below written and effective on the latest date. 22 FLEETSCREEN, LTD. TOWN OF TROPHY CLUB 6000 Western Place, Suite 480 100 Municipal Drive FORT WORTH, TEXAS 76107 Trophy Club, TX 76262 DATE: ____________________ DATE: ____________________ BY: _____________________________ BY:____________________________ Benjamin D. Johnson, General Partner Lisa Ramsey, HR Manager 23 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.3 Discuss and take appropriate action appointing one Council member to serve on the MUD/Town Task Force to review and make recommendations related to various administrative, operational, and other intergovernmental functions. EXPLANATION: Suggested make-up for the Task Force should consist of the following: Mayor 2 Council Members 2 MUD 1 Directors 2 MUD 2 Directors MUD Manager Town Manager Finance Director The following is an insert from the June 4, 2007 Town Council meeting: Mayor Sanders said he requested that this item be placed on the Agenda, as former Mayor Pro Tem Williams and Council member Lamont previously represented the group. Sanders feels there are still discussions that need to occur between the MUDs and Town, regarding the Water Waste Water Contract and the PID and the Fire Department which can be easier accomplished in Task Force meeting. Council members Edstrom, Cates and Wilson volunteered to serve on this Task Force. The vote to appoint Edstrom passed 4:0. The vote to appoint Cates tied 2:2, with Edstrom and Cates voting for. The vote to appoint Wilson tied 2:2, with Moss and Wilson voting for. Mayor Sanders announced the appointment of Council member Edstrom and requested this item come back on the June 18, 2007 meeting so that Council member Sterling would have the opportunity to vote. 24 Council member Moss is uncomfortable voting against a fellow member and would rather that one with draw. Mayor Sanders said the vote is not considered as favoritism but rather who has the time to serve as the meetings are mainly during the business hours. Council member Wilson sincerely respects Council member Cates, but is truly interested in serving. RECOMMENDATION: ACTION BY COUNCIL: (bse) Attachments: 1. None 25 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.4 Discuss and take appropriate action to appoint two members of Council to serve on the Charter Review Committee. EXPLANATION: Former Mayor Pro Tem Williams and Council member Lamont previously served on this task force. RECOMMENDATION: ACTION BY COUNCIL: (lmr) Attachments: 1. Insert from September 18, 2006 Minutes 2. Recap of Discussion Points from Charter Review Meeting on November 1, 2006 Meeting. 26 (9/16/06 Minutes) E.13 Discuss the procedures and provide direction for moving forward on future amendments to the Town Charter. Mayor Sanders gave the following options; form a commission to suggest amendment, have staff make suggestions, have staff and Council make suggestions or have Council make suggestions. Motion made by Williams, seconded by Edstrom to appoint two members of Council to work with Town Manager to formulate suggested changes for Charter amendments, to communicate adequately to the citizens requesting their input and provide the recommendations to the Council no later than January. Williams amended the motion adding the Town Attorney, the second agreed. Motion passed unanimously. Council member Cates nominated Williams and Lamont to serve on this task force. Motion passed unanimously without further discussion. Charter Review Topics from November 1, 2006 Meeting (Recap): 1. Section 3.01 Number, Selection Term - Propose 3 year terms – Limit to 2 consecutive terms 2. Section 3.16 (b) Procedure for Enacting Ordinances and Resolutions; Publications – Amend section to specify “majority of the Council” is necessary to pass an ordinance rather than (3) or more members 3. Section 4..07 Town Secretary – Propose Town Manager to appoint Town Secretary with Council affirming the appointment 4. Section 4.12 Clerk of the Court – Propose repeal of section to allow appointment of Clerk by Town Manager 5. Section 5.04 (d) Filing For Office – Propose resign to run provision 6. Section 6.01 and 6.03 – Recall – Removal based on 1 ground rather than “more than one ground” 7. *Section 6.04(f) Recall – Propose changing 45 day specific requirement for calling election to general requirement for removal of Councilmember 8. Section 10.03 Power to Grant Franchise – Propose to change limit to allow a franchise with a 30 year term 9. Change “he” references to gender neutral * Change all references for calling of elections from specific tine periods to be consistent with general state law requirements for calling elections. 27 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.5 Review and discuss the proposed assessment roll for the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club.) EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (bse) Attachments: 1. Service and Assessment Plan and Appraisal Roll 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.6 Review and discuss the Town Of Trophy Club Public Improvement District No. 1 (The Highlands At Trophy Club) Service and Assessment Plan. EXPLANATION: As provided by Hughes|Luce LLP, the timeline for the Service and Assessment Plan is as follows: 6/18 Continue review and discussion 6/22 Publish Public Hearing notice (Hughes|Luce is aware of the June 19, 2007, 12:00 p.m. deadline for submission to the Trophy Club Times.) 7/9 Public Hearing and Approval RECOMMENDATION: ACTION BY COUNCIL: (bse) Attachments: 1. None 67 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.7 Items for Future Agenda. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lmr) Attachments: Items for Future Agendas List 1. Discuss and consider an Ordinance requiring bicycle helmets and bicycle laws. 2. Review of the Property Maintenance Ordinance. 3. Discussion about storm water discharge from pools. 4. Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive and consideration of improvements for area to create a linear park. 5. Discuss and take appropriate action to repeal Ordinance 1987-07 and approve an Ordinance establishing the Town's Emergency Management System 6. Research grant possibilities regarding phase two street calming/sidewalks. 7. Discuss and take appropriate regarding using the Trophy Club Times as the Town’s newsletter. 8. Tarrant County Commissioner Gary Fickes to address Council on transportation issues, and Council discussion of same. (July 9) 9. Discuss and provide input regarding amendments to Section 4.05(B)(2) of Article IV, Chapter 5 of the Code of Ordinances relating to number, size and placement of political signs. 10. Discuss and receive input regarding suggest revisions to the Handbook for Elected and Appointed Officials. 11. Discuss and take appropriate action regarding the authorization levels on procurement purchases. 68 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.C.8 Reports. There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. (a) Town Council report from EDC 4BLiaison, Council member Sterling. (b) Town Manager's Report. Attachments: 1. None 69 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.D.1 Pursuant to Texas Government Code Annotated, Subchapter 551, Section 551.074(a)(1) "Personnel Matters", the Council will enter into executive session to discuss the following: A. The deliberation of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: (1) Appointment of Mayor Pro Tem. EXPLANATION: The following is an insert from the June 4, 2007 Council meeting: D.2 Discuss and take appropriate action relative to Executive Session Item Number D.1. Motion made by Cates to nominate Edstrom; seconded by Edstrom. Council member Cates nominated Edstrom as the most senior Council member and feels with the serious decisions facing the Town, Edstrom is the most experienced and will do a good job. Wilson made a motion to amend the original motion to appoint Moss, motion seconded by Moss. Council member Wilson acknowledged that the Town is facing some serious decisions and due to availability, feels Council member Moss would be the appropriate choice. Motion to amend tied 2:2, with Council members Wilson and Moss voting in favor. Mayor Sanders called for the vote again, Motion to amend tied 2:2, with Council members Wilson and Moss voting in favor. The amendment did not pass. The motion to appoint Edstrom as Mayor Pro Tem tied 2:2, with Council members Edstrom and Cates voting in favor 70 Mayor Sanders did not vote as he prefers for the appointment to made by the Council upon Council member Sterling’s return. Sanders asked that this item come back on the June 18, 2007 meeting. RECOMMENDATION: ACTION BY COUNCIL: History of Mayor Pro Tem History of Mayor Pro Tem 2007 Canvassed Appointed 5/21/2007 2006 Canvassed Appointed Roger Williams 5/22/2006 6/5/2006 2005 Canvassed Appointed Pam Cates 5/16/2005 5/16/2005 2004 Canvassed Appointed Scott Spence 5/24/2004 6/7/2004 2003 Canvassed Appointed Beverly Foley 5/6/2003 5/19/2003 2002 Canvassed Appointed Roger Williams 5/10/2002 5/20/2002 2001 Canvassed Appointed Susan Edstrom 5/8/2001 5/21/2001 71 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.D.2 Discuss and take appropriate action relative to the appointment of Mayor Pro Tem. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: Attachments: None 72 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 6-18-2007 Subject: Agenda Item No.E.1 Adjourn.