Agenda Packet TC 06/18/2007 1
Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, June 18, 2007 AT 7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
A.4 Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not
permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear
presentations on specific agenda items prior to the Council addressing those
items.
B.1 Consent Agenda: Discuss and take appropriate action regarding a Modification to
the Allied Waste Services Contract adjusting primary collection days and
affecting the holiday pick up schedule.
C.1 Review Presentation by Anna Clark with Earth People. Discuss and take
appropriate action authorizing the Mayor to sign the US Mayors Climate
Protection Agreement on Global Warming.
C.2 Discuss and take appropriate action regarding an Agreement between the Town
and Fleet Screen Ltd. to act as the Medical Review Officer and conduct CDL
random drug tests.
C.3 Discuss and take appropriate action appointing one Council member to serve on
the MUD/Town Task Force to review and make recommendations related to
various administrative, operational, and other intergovernmental functions.
C.4 Discuss and take appropriate action to appoint two members of Council to serve
on the Charter Review Committee.
C.5 Review and discuss the proposed assessment roll for the Town Of Trophy Club
Public Improvement District No. 1 (The Highlands At Trophy Club.)
C.6 Review and discuss the Town Of Trophy Club Public Improvement District No. 1
(The Highlands At Trophy Club) Service and Assessment Plan.
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C.7 Items for Future Agenda.
C.8 Reports. There will be no action taken regarding any individual project posted
under this item and discussion will be limited. If extensive discussion is required,
the item may be placed on a future agenda.
(a) Town Council report from EDC 4BLiaison, Council member Sterling.
(b) Town Manager's Report.
D.1 Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters", the Council will enter into executive session
to discuss the following:
A. The deliberation of the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee:
(1) Appointment of Mayor Pro Tem.
D.2 Discuss and take appropriate action relative to the appointment of Mayor Pro
Tem.
E.1 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.A.2
Invocation.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.A.4
Citizen presentations: this is an opportunity for citizens to address the
Council on any matter whether or not it is posted on the agenda. The
Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior
to the Council addressing those items.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.B.1
Consent Agenda: Discuss and take appropriate action regarding a
Modification to the Allied Waste Services Contract adjusting primary
collection days and affecting the holiday pick up schedule.
EXPLANATION:
At the May 21, 2007 Town Council meeting, Council approved a request from Allied
Waste Services changing the regularly scheduled collection days to Tuesday and
Fridays and for waste collection to be moved back one day during holiday weeks. The
attached addendum/modification reflects this change.
RECOMMENDATION:
ACTION BY COUNCIL:
(bse)
Attachments: 1. Addendum/Modification
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THE STATE OF TEXAS § First Modification of Agreement to the
§ Exclusive Solid Waste and Recyclable
§ Materials, Collection, Transportation and
COUNTY OF DENTON § Disposal Services for the Town of Trophy Club,
§ Texas
THIS First Modification of the Exclusive Contract for Solid Waste and Recyclable
Materials Collection, Transportation and Disposal Services for the Town of Trophy Club,
Texas dated June 1, 2005 (hereinafter “Agreement”) by and between Allied Waste
Services, Inc., a Delaware Corporation d/b/a Trinity Waste Services (hereinafter
“Contractor”) and The Town Of Trophy Club, Texas, a home rule municipality
(hereinafter “Town”), is made and entered into on this the _____ day of ____________,
2007, by and between Contractor and Town, (hereinafter “First Modification”).
W I T N E S S E T H :
WHEREAS, Town and Contractor entered into the Agreement on or about June 1,
2005; and
WHEREAS, In May, 2007, Contractor requested that the Town modify the Agreement
to change the primary collection days for solid waste collection and
recyclable materials; and
WHEREAS, Town Council considered Contractor’s request and agreed to this First
Modification memorializing the change to the primary collection days set
forth in the Agreement; and
WHEREAS, Town and Contractor desire to modify that Agreement in certain respects
to reflect the designation of new primary collection days for solid waste
collection and recyclable materials, thereby impacting the terms of the
Agreement relating to holiday collections, as set forth herein in this First
Modification;
NOW THEREFORE, IN CONSIDERATION of the foregoing, and for other good and
valuable consideration, the parties hereto agree as follows:
I.
Incorporation of Agreement
The Agreement is incorporated herein as if written word for word. Except as
provided below, all other terms and conditions of the Agreement shall remain
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unchanged and shall remain in full force and effect. In the event of any conflict or
inconsistency between the provisions set forth in this First Modification and the
Agreement, priority of interpretation shall be in the following order: First Modification;
Agreement.
II.
Modification of Agreement
Effective as of the day and year first written above, Subsection 1 of the
Agreement entitled “Frequency of Service; Routes” listed under Section D of the
Agreement entitled “Service Operations and Performance” is hereby deleted in its
entirety and a new subparagraph entitled “Frequency of Service; Routes” is added to
read in its entirety as follows:
D. Service Operations and Performance
1. Contractor shall collect Solid Waste from each residential Customer at
least twice per week. Contractor and each commercial or industrial
Customer shall agree eon the frequency of collections; provided however,
that such collection shall be at least one (1) time per week. Contractor
shall provide the Town with proposed collection schedules and routes,
including any amendments thereto, for acceptance by Town. Such
acceptance shall not be unreasonably withheld. Primary collection days
for solid waste collection shall be Tuesday and Friday and primary
collection day for collection of Recyclable Material shall be Friday unless
otherwise agreed to in writing by the parties hereto.
IN WITNESS WHEREOF, the parties enter into this First Modification on the date first
written above.
ALLIED WASTE SERVICES, INC. d/b/a
TRINITY WASTE SERVICES
Date: ______________ BY: ________________________________
Title:________________________________
TOWN OF TROPHY CLUB, TEXAS
Date: June 18, 2007 BY: ___________________________
Title: Mayor Nick Sanders
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ATTEST:
___________________________________
Town Secretary
APPROVED AS TO FORM:
____________________________________
Town Attorney
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.1
Review Presentation by Anna Clark with Earth People. Discuss and take
appropriate action authorizing the Mayor to sign the US Mayors Climate
Protection Agreement on Global Warming.
EXPLANATION:
President Anna Clark from EarthPeople, LLC., will be presenting.
Climate disruption is an urgent threat to the environmental and economic health of our
communities. Many cities, in this country and abroad, already have strong local policies
and programs in place to reduce global warming pollution, but more action is needed at
the local, state, and federal levels to meet the challenge. Under the Agreement,
participating cities commit to take following three actions:
• Strive to meet or beat the Kyoto Protocol targets in their own communities,
through actions ranging from anti-sprawl land-use policies to urban forest
restoration projects to public information campaigns;
• Urge their state governments, and the federal government, to enact policies and
programs to meet or beat the greenhouse gas emission reduction target
suggested for the United States in the Kyoto Protocol -- 7% reduction from 1990
levels by 2012; and
• Urge the U.S. Congress to pass the bipartisan greenhouse gas reduction
legislation, which would establish a national emission trading system
EarthPeople, LLC, is a consulting firm that helps companies of all sizes reduce costs,
increase sales, and bolster their brand through the leading-edge principle of
sustainability. Anna began her career as a business consultant with
PricewaterhouseCoopers and later with IBM. Her fourteen years of professional
experience are girded by her outstanding record of achievement in public relations,
management consulting, corporate training, market research, and sales.
ACTION BY COUNCIL:
(Mayor Sanders)
Attachments: 1. Agreement
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.2
Discuss and take appropriate action regarding an Agreement between the
Town and Fleet Screen Ltd. to act as the Medical Review Officer and
conduct CDL random drug tests.
EXPLANATION:
Vice President James Hill from Alliance Medical Group will be attending to answer
Council’s questions.
SAMSHA (Substance Abuse and Mental Health Administration)
RECOMMENDATION:
We are currently using HEB to perform our CDL random drug screens at the rate of
40.00 per test and a $100.00 annually fee. In addition, HEB charges $1.00 for each
employee that is added or removed from the CDL random pull. The Town also pays for
the employee's time and reimburses mileage to and from HEB located in Hurst. (31.6
miles round-trip). When randomly selected for an alcohol test, the Town also pays for
their supervisor’s time as they have to drive the employee.
Fleet processes their collection through Alliance-Appex, which is the facility now
performing our pre-employment tests and Worker’s Comp injuries. (16.42 miles round-
trip) They charge 38.00 per test and 100.00 annually.
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Agreement
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FLEETSCREEN, LTD.
DRUG AND ALCOHOL TESTING SERVICES AGREEMENT
FLEETSCREEN, LTD., a Texas Limited Partnership, with a principal office located in
Fort Worth, Texas, hereinafter referred to as (FLEETSCREEN) and The Town of Trophy
Club, Texas , hereinafter referred to as TOWN agree to the terms of this services
Agreement (the “Agreement”) as follows:
1. Obligations of FLEETSCREEN: FLEETSCREEN hereby agrees to establish
and coordinate a drug and alcohol testing program for TOWN which will include the
following:
a. Laboratory testing services for specimens belonging to TOWN participants, by a
Substance Abuse Mental Health Services Administration (“SAMHSA”) certified
laboratory in accordance with SAMHSA Guidelines and, if required, Title 49, Part
40 of the Code of Federal regulations promulgated by the Department of
Transportation (“USDOT”).
b. Supplying of collection bottles, mailing containers and all required forms to the
collection sites at no cost to the TOWN, unless delivery is required by TOWN on
less than ten (10) DAYS NOTICE. In such cases, TOWN must pay overnight
delivery fees, if any.
c. Arranging for overnight express courier transportation of the specimens to the
laboratory from the collection sites at no cost to the TOWN.
d. Medical review of negative and positive test results by licensed physician Medical
Review Officer (“MRO”) and physician maintenance of all medical records as
required by law.
e. Reporting of negative and positive test results to TOWN within twenty-four (24)
hours after receipt of the results by the Medical Review Officer (MRO). MRO
consultation with the positive donor, and providing Statistical Summary Reports
to TOWN as required by federal or state laws or regulations.
f. Maintaining and providing to TOWN upon request, for all tests performed under
this agreement for which full payment has been received, additional copies of
Statistical Summary Reports and copies of such drug test results.
g. Random drug testing selection services, in accordance with federal guidelines or
as otherwise agreed.
2. Obligations of TOWN. TOWN hereby agrees:
a. To pay FLEETSCREEN for services rendered by FLEETSCREEN or
any service providers contracted by FLEETSCREEN under the terms
of this agreement.
b. To provide FLEETSCREEN with the names and addresses for delivery
of specimen collection kits, if TOWN provides its own collection sites.
c. To provide FLEETSCREEN with the information necessary to provide
random drug testing services, if the company elects for such services
by FLEETSCREEN.
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d. To complete all required testing, if TOWN is federally mandated to test
under USDOT drug testing regulations. TOWN understands that all
random testing must be completed by the end of each selection cycle
and releases FLEETSCREEN from TOWN’S failure to complete such
required testing.
3. Term. This agreement shall begin on June 1, 2007 and shall continue for the initial
term of 1 year(s) and shall automatically renew for one (1) additional one (1) year terms
unless terminated at any time during the initial or a renewal term upon sixty (60) days
written notice by either party.
4. Exclusive Agreement. TOWN agrees that during the term of this Agreement all of
Town’s drug testing will be coordinated by FLEETSCREEN and performed pursuant to
this Agreement.
5. Payment Terms. TOWN will pay all fees required under this agreement within thirty
(30) days after the date of the invoice covering such fees. TOWN agrees to pay interest
at the lesser of one percent (1 %) per month or the highest rate allowable by law for any
amounts not paid within 30 days.
6. Fees. TOWN will pay the fees opposite the marked box in accordance with this
Agreement.
{ X } DOT and NON-DOT Drug Test $38.00 includes collection, lab and MRO Services
( X) Random Selection Management $100.00 (annual fee)
a. TOWN agrees to pay any miscellaneous fees in accordance with any
prices published by FLEETSCREEN from time to time for any
additional services not covered by this Agreement.
b. FLEETSCREEN and TOWN agree that the fees listed above shall not
be changed during the initial term of this Agreement unless the Town
selects alternate collection facilities with fee increases above the
standard rate negotiated by FLEETSCREEN. FLEETSCREEN will
notify TOWN of any increase related to collection fees within thirty
(30) days.
7. Test Result Information. TOWN agrees that FLEETSCREEN is the sole entity
designating the MRO for TOWN and hereby authorizes FLEETSCREEN to designate
the MRO to the laboratory performing the drug testing. TOWN agrees to adhere to all
published regulations of the DOT regarding confidentiality of the drug and alcohol
testing results as well as any state or federal laws regarding confidentiality.
FLEETSCREEN will only deliver test results directly to the Designated Employee
Representative. FLEETSCREEN shall not be responsible for any communications that
are not received by the TOWN due to a change in the Designated Employee
Representative that was not communicated to FLEETSCREEN.
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8. Indemnification: To the extent allowed by law, TOWN hereby agrees to indemnify
FLEETSCREEN and FLEETSCREEN’S controlling persons, officers, directors,
employees and agents (individually, a FLEETSCREEN Indemnified Party”) and to hold
FLEETSCREEN and each FLEETSCREEN Indemnified Party harmless from and
against any cost, losses, claims, liabilities, fines, penalties, damages and expenses,
including reasonable attorneys’ and accountants fees, including those arising from acts
or omissions which may constitute negligence, (collectively the Claim(s), arising out of
or resulting from:
a. Any failure or alleged failure by TOWN (or any of its officials, officers,
directors, employees and/or agents) to carry out any responsibility assigned
to or assumed by it under this Agreement; or
b. Any Claim made by TOWN or any other person or entity against
FLEETSCREEN or a FLEETSCREEN Indemnified Party based on TOWN’S
performance or failure to perform its obligations under this Agreement.
FLEETSCREEN hereby agrees to indemnify TOWN and TOWN’S controlling persons,
officials, officers, directors, employees and agents (individually, a TOWN Indemnified
Party) and to hold TOWN and each TOWN Indemnified Party harmless from and
against any costs, losses, claims, liabilities, fines, penalties, damages, and expenses,
including reasonable attorney’s and accountant’s fees, including those arising from acts
of omissions which may constitute negligence arising from:
c. Any failure or any alleged failure by FLEETSCREEN (or any of its officers,
directors or employees) to carry out any responsibility assigned to or
assumed by it under this Agreement.
d. Any claim made by FLEETSCREEN or any other person or entity against
TOWN or a TOWN Indemnified Party based on FLEETSCREEN’S
performance or failure to perform its obligations under this Agreement.
9. Notice. Any notice, other than test results, required or permitted by any party to this
agreement shall be in writing and may be delivered personally to the party being given
notice or to the person in charge of the office of the party being given notice or by mail
or telecopy, at the party’s address indicated below, and any notice will be effective upon
delivery in case of personal delivery, delivery by regular mail or by telecopy, and upon
deposit in the mail in the case of delivery by certified or registered mail, return receipt
requested, postage prepaid.
10. Governing Law. The Agreement shall be construed in accordance with the laws of
the State of Texas, without giving effect to conflict of laws. Exclusive venue shall lie in
Denton County, Texas.
11. Terminology. The headings in this Agreement are solely for the convenience of
reference and shall be given no effect in the construction or interpretation of this
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Agreement. Wherever required by context, any gender shall include any other gender,
the singular shall include the plural and the plural shall include the singular.
12. Amendment. This Agreement, including any provisions hereof, may be amended
only by written agreement executed by all parties to this Agreement.
13. Parties. This Agreement shall be binding upon and inure solely to the benefit of the
parties hereto, and their respective successors, legal representatives, heirs, and
permitted assigns, and no other person shall have any legal or equitable right, remedy
or claim under or in respect of or by virtue of this Agreement or any provision contained
herein.
14. Severability. To the extent that any provision herein is inconsistent with or in
violation of any applicable law, rule or regulation, such provision shall be deemed
modified so as to comply with such applicable law, rule or regulation, and shall not
otherwise affect any other provisions of this Agreement.
15. Advise of Counsel. Each of the parties agrees and represents that such party has
been represented by each party’s own separate counsel with regard to the execution of
this Agreement or that, if acting without counsel, that such party has had adequate
opportunity and understands the importance to such party’s interest in obtaining the
advise of such party’s own separate counsel prior to the execution of this Agreement
and has knowingly and freely waived the right to obtain advice of such party’s own
separate counsel.
16. Corporate and Partnership Authority. Each individual executing this Agreement
on behalf of a corporation or partnership individually represents and warrants that
he/she is duly authorized to execute and deliver this Agreement on behalf of the
corporation or partnership in accordance with the articles of incorporation, bylaws, and if
required, a duly adopted resolution of the Board of Directors of the corporation, or the
partnership agreement of the partnership; and that this Agreement is binding upon the
corporation or partnership in accordance with its terms.
17. Payments. Any an all payments under the terms of this Agreement are to be made
to FLEETSCREEN at the address below.
18. Entire Agreement. This Agreement and any addenda, exhibits and attachments
which are attached hereto constitute the entire, full and complete agreement between
the parties hereto concerning the subject matter hereof, and supersede all prior
agreements, no other representations having induce the parties to execute this
Agreement. No representations, inducements, promises or agreements, oral or
otherwise, not embodied herein or attached hereto were made by any party, and none
shall be of any force or effect with reference to this Agreement.
EXECUTED on the date or dates below written and effective on the latest date.
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FLEETSCREEN, LTD. TOWN OF TROPHY CLUB
6000 Western Place, Suite 480 100 Municipal Drive
FORT WORTH, TEXAS 76107 Trophy Club, TX 76262
DATE: ____________________ DATE: ____________________
BY: _____________________________ BY:____________________________
Benjamin D. Johnson, General Partner Lisa Ramsey, HR Manager
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.3
Discuss and take appropriate action appointing one Council member to
serve on the MUD/Town Task Force to review and make recommendations
related to various administrative, operational, and other intergovernmental
functions.
EXPLANATION:
Suggested make-up for the Task Force should consist of the following:
Mayor
2 Council Members
2 MUD 1 Directors
2 MUD 2 Directors
MUD Manager
Town Manager
Finance Director
The following is an insert from the June 4, 2007 Town Council meeting:
Mayor Sanders said he requested that this item be placed on the Agenda, as former
Mayor Pro Tem Williams and Council member Lamont previously represented the
group. Sanders feels there are still discussions that need to occur between the MUDs
and Town, regarding the Water Waste Water Contract and the PID and the Fire
Department which can be easier accomplished in Task Force meeting.
Council members Edstrom, Cates and Wilson volunteered to serve on this Task Force.
The vote to appoint Edstrom passed 4:0.
The vote to appoint Cates tied 2:2, with Edstrom and Cates voting for.
The vote to appoint Wilson tied 2:2, with Moss and Wilson voting for.
Mayor Sanders announced the appointment of Council member Edstrom and requested
this item come back on the June 18, 2007 meeting so that Council member Sterling
would have the opportunity to vote.
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Council member Moss is uncomfortable voting against a fellow member and would
rather that one with draw. Mayor Sanders said the vote is not considered as favoritism
but rather who has the time to serve as the meetings are mainly during the business
hours. Council member Wilson sincerely respects Council member Cates, but is truly
interested in serving.
RECOMMENDATION:
ACTION BY COUNCIL:
(bse)
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.4
Discuss and take appropriate action to appoint two members of Council to
serve on the Charter Review Committee.
EXPLANATION:
Former Mayor Pro Tem Williams and Council member Lamont previously served on this
task force.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Insert from September 18, 2006 Minutes
2. Recap of Discussion Points from Charter Review Meeting on November
1, 2006 Meeting.
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(9/16/06 Minutes)
E.13 Discuss the procedures and provide direction for moving forward on future
amendments to the Town Charter.
Mayor Sanders gave the following options; form a commission to suggest amendment,
have staff make suggestions, have staff and Council make suggestions or have Council
make suggestions.
Motion made by Williams, seconded by Edstrom to appoint two members of Council to
work with Town Manager to formulate suggested changes for Charter amendments, to
communicate adequately to the citizens requesting their input and provide the
recommendations to the Council no later than January.
Williams amended the motion adding the Town Attorney, the second agreed.
Motion passed unanimously.
Council member Cates nominated Williams and Lamont to serve on this task force.
Motion passed unanimously without further discussion.
Charter Review Topics from November 1, 2006 Meeting (Recap):
1. Section 3.01 Number, Selection Term - Propose 3 year terms – Limit to 2
consecutive terms
2. Section 3.16 (b) Procedure for Enacting Ordinances and Resolutions;
Publications – Amend section to specify “majority of the Council” is necessary to
pass an ordinance rather than (3) or more members
3. Section 4..07 Town Secretary – Propose Town Manager to appoint Town
Secretary with Council affirming the appointment
4. Section 4.12 Clerk of the Court – Propose repeal of section to allow appointment
of Clerk by Town Manager
5. Section 5.04 (d) Filing For Office – Propose resign to run provision
6. Section 6.01 and 6.03 – Recall – Removal based on 1 ground rather than “more
than one ground”
7. *Section 6.04(f) Recall – Propose changing 45 day specific requirement for
calling election to general requirement for removal of Councilmember
8. Section 10.03 Power to Grant Franchise – Propose to change limit to allow a
franchise with a 30 year term
9. Change “he” references to gender neutral
* Change all references for calling of elections from specific tine periods to be
consistent with general state law requirements for calling elections.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.5
Review and discuss the proposed assessment roll for the Town of Trophy
Club Public Improvement District No. 1 (The Highlands at Trophy Club.)
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(bse)
Attachments: 1. Service and Assessment Plan and Appraisal Roll
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.6
Review and discuss the Town Of Trophy Club Public Improvement District
No. 1 (The Highlands At Trophy Club) Service and Assessment Plan.
EXPLANATION:
As provided by Hughes|Luce LLP, the timeline for the Service and Assessment Plan is
as follows:
6/18 Continue review and discussion
6/22 Publish Public Hearing notice (Hughes|Luce is aware of the June 19, 2007, 12:00
p.m. deadline for submission to the Trophy Club Times.)
7/9 Public Hearing and Approval
RECOMMENDATION:
ACTION BY COUNCIL:
(bse)
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.7
Items for Future Agenda.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: Items for Future Agendas List
1. Discuss and consider an Ordinance requiring bicycle helmets and bicycle laws.
2. Review of the Property Maintenance Ordinance.
3. Discussion about storm water discharge from pools.
4. Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive
and consideration of improvements for area to create a linear park.
5. Discuss and take appropriate action to repeal Ordinance 1987-07 and approve an
Ordinance establishing the Town's Emergency Management System
6. Research grant possibilities regarding phase two street calming/sidewalks.
7. Discuss and take appropriate regarding using the Trophy Club Times as the Town’s
newsletter.
8. Tarrant County Commissioner Gary Fickes to address Council on transportation
issues, and Council discussion of same. (July 9)
9. Discuss and provide input regarding amendments to Section 4.05(B)(2) of Article IV,
Chapter 5 of the Code of Ordinances relating to number, size and placement of
political signs.
10. Discuss and receive input regarding suggest revisions to the Handbook for Elected
and Appointed Officials.
11. Discuss and take appropriate action regarding the authorization levels on
procurement purchases.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.C.8
Reports. There will be no action taken regarding any individual project
posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
(a) Town Council report from EDC 4BLiaison, Council member Sterling.
(b) Town Manager's Report.
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.D.1
Pursuant to Texas Government Code Annotated, Subchapter 551, Section
551.074(a)(1) "Personnel Matters", the Council will enter into executive
session to discuss the following:
A. The deliberation of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or
employee:
(1) Appointment of Mayor Pro Tem.
EXPLANATION:
The following is an insert from the June 4, 2007 Council meeting:
D.2 Discuss and take appropriate action relative to Executive Session Item Number
D.1.
Motion made by Cates to nominate Edstrom; seconded by Edstrom.
Council member Cates nominated Edstrom as the most senior Council member and
feels with the serious decisions facing the Town, Edstrom is the most experienced and
will do a good job.
Wilson made a motion to amend the original motion to appoint Moss, motion seconded
by Moss.
Council member Wilson acknowledged that the Town is facing some serious decisions
and due to availability, feels Council member Moss would be the appropriate choice.
Motion to amend tied 2:2, with Council members Wilson and Moss voting in favor.
Mayor Sanders called for the vote again, Motion to amend tied 2:2, with Council
members Wilson and Moss voting in favor. The amendment did not pass.
The motion to appoint Edstrom as Mayor Pro Tem tied 2:2, with Council members
Edstrom and Cates voting in favor
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Mayor Sanders did not vote as he prefers for the appointment to made by the Council
upon Council member Sterling’s return. Sanders asked that this item come back on the
June 18, 2007 meeting.
RECOMMENDATION:
ACTION BY COUNCIL:
History of Mayor Pro Tem
History of Mayor Pro Tem
2007 Canvassed Appointed
5/21/2007
2006 Canvassed Appointed
Roger
Williams 5/22/2006 6/5/2006
2005 Canvassed Appointed
Pam Cates 5/16/2005 5/16/2005
2004 Canvassed Appointed
Scott Spence 5/24/2004 6/7/2004
2003 Canvassed Appointed
Beverly Foley 5/6/2003 5/19/2003
2002 Canvassed Appointed
Roger
Williams 5/10/2002 5/20/2002
2001 Canvassed Appointed
Susan
Edstrom 5/8/2001 5/21/2001
71
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.D.2
Discuss and take appropriate action relative to the appointment of Mayor
Pro Tem.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
72
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 6-18-2007
Subject: Agenda Item No.E.1
Adjourn.