Agenda Packet TC 09/19/2005Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, September 19, 2005
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council is not permitted to take
action on or discuss any presentations made to the Council at this time concerning an
item not listed on the agenda. The Council will hear presentations on specific agenda
items prior to the Council addressing those items.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on
a future agenda.
Finance
DCAD Board of Directors nominations
Community Development
Road Construction
Administration Building Addition
Traffic Calming Pilot
IS
Update on Court Software Implementation
Parks and Recreation
Update on Pool Repairs
Rye to be put on all medians and common areas
Planning & Zoning
Opening on the Planning and Zoning Commission
Special Events
Katrina Disaster Relief
1
Chamber Hollywood Premier Party
Trophy Club Fall Festival
Light the Town with Christmas Lights
Police and Fire Services
Police Services Bureau
Fire Services Bureau
D.1 Discuss and take appropriate action regarding an Ordinance adopting and approving the
Budget for the fiscal year beginning October 1, 2005, and ending September 30, 2006.
D.2 Discuss and take appropriate action regarding an Ordinance fixing and levying Municipal
Ad Valorem Taxes for the fiscal year beginning October 1, 2005, and ending September
30, 2006.
D.3 Discuss and take appropriate action regarding a Resolution approving the tax roll of the
Denton Central Appraisal District for 2005.
D.4 Discuss and take appropriate action to award or reject the bids for construction of the
Svore Municipal Building Addition and to authorize the Mayor or his designee to execute
all necessary contractual documents.
D.5 Discuss and take appropriate action on the addition of sidewalks in the current
construction project on Indian Creek.
D.6 Discuss and take appropriate action to approve a Resolution supporting the NWISD's
$224.5 million bond proposal on October 1, 2005.
D.7 Consent agenda: Discuss and take appropriate action to approve financials dated August
2005.
D.8 Consent agenda: Discuss and take appropriate action to approve Minutes dated August
29, 2005.
D.9 Consent agenda: Discuss and take appropriate action to approve Minutes dated
September 6, 2005.
D.10 Additional Information for Council as provided by the Department of Police and Fire
Services.
D.11 Items for Future Agenda.
1. Long term capital project list, projected fiscal impact and surveys for resident input on
potential projects
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall
Creek
3. Status of street repairs and bonds, including recommendation
2
4. Discussion and appropriate action for an Ordinance to approve vacant land appraisal
5. Discussion and appropriate action regarding safety issues as established in Ordinance
2004-17, the operation of motor assisted scooters October 3, 2005
6. Discuss and take appropriate action for street pilot traffic calming program for a
section of Trophy Club Drive - October 3, 2005
7. Discuss and receive direction regarding charging fees for the use of the pool and other
facilities - October 3, 2005
8. Discuss and take appropriate action nominating up to five candidates to the DCAD
Board of Directors - October 3, 2005
9. Discuss and take appropriate action by Resolution to appoint one commissioner to the
Planning and Zoning Commission
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 (2)
"Deliberation Regarding Economic Development Negotiations" and Section 551.071 (b)
"Consultation with Attorney", the Council will enter into executive session to discuss the
following: (A) To discuss or deliberate the offer of financial or other incentives to a business prospect
that the Town seeks to have locate within the territory of the Town pursuant to Section
551.087 (2) of the Texas Open Meetings Act and For Consultation with the Town
Attorney on a matter in which the duty of the Attorney to the Governmental Body under
the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Open Meetings Act (§551.071 (b)). (1) Financial and other incentives for the proposed D.R. Horton/Beck Properties mixed use
development and legal advice regarding the proposed development, zoning and platting,
potential economic incentives and contractual agreements, potential contracts for water
and wastewater services, traffic impact and capacity issues, ordinance requirements, and
matters related to the proposed development.
E.2 Discuss and take appropriate action relative to Executive Session Item Number E1.
F.1 Adjourn.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
4
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.A.2
Invocation.
5
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
6
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.B.1
Citizen presentations: this is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not permitted
to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on
specific agenda items prior to the Council addressing those items.
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.B.2
Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this
item and discussion will be limited. If extensive discussion is required, the item may
be placed on a future agenda.
Finance
DCAD Board of Directors nominations
Community Development
Road Construction
Administration Building Addition
Traffic Calming Pilot
IS
Update on Court Software Implementation
Parks and Recreation
Update on Pool Repairs
Rye to be put on all medians and common areas
Planning & Zoning
Opening on the Planning and Zoning Commission
Special Events
Katrina Disaster Relief
Chamber Hollywood Premier Party
Trophy Club Fall Festival
Light the Town with Christmas Lights
Police and Fire Services
Police Services Bureau
Fire Services Bureau
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lr)
Attachments: 1. None
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.1
Discuss and take appropriate action regarding an Ordinance adopting and
approving the Budget for the fiscal year beginning October 1, 2005, and ending
September 30, 2006.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(smd)
Attachments: 1.Resolution
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2005 - XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006,
AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT,
PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND
OTHER EXPENDITURES; PROVIDING FOR EMERGENCY
EXPENDITURES AND EXPENDITURES AS ALLOWED BY
APPLICABLE STATE LAW; PROVIDING FOR FILING OF
DOCUMENTS; REPEALING CONFLICTING ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club is a home rule municipality regulated by state
law and its Charter; and
WHEREAS, the Charter of the Town provides that the Town Manager shall prepare a
proposed budget annually and submit that budget to Council; and
WHEREAS, the proposed budget for the Town of Trophy Club, Texas (the “Town”)
which has been filed with the Town Secretary is a budget to cover all proposed expenditures of
the Town for the fiscal year beginning October 1, 2005, and ending September 30, 2006; and
WHEREAS, the budget shows as definitely as possible each of the various projects for
which appropriations are set up in the budget, shows the estimated amount of money carried in
the budget for each of such projects, and otherwise complies with all requirements of the home
rule Charter for the Town; and
WHEREAS, public notice of a public hearing on the proposed annual budget, stating the
date, time, and place and subject matter of the public hearing, was given as required by the laws
of the State of Texas; and
WHEREAS, the Town Council has studied the budget and listened to the comments
received at the public hearing and has determined that the budget attached hereto is in the best
interest of the Town of Trophy Club.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The budget attached hereto as Exhibit “A” and incorporated herein is
approved and adopted for the fiscal year beginning October 1, 2005, and ending September 30,
2006; and there is hereby appropriated from the funds indicated and for such purposes,
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respectively, such sums of money for such departments, projects, operations, activities,
purchases, accounts and other expenditures as proposed in the attached budget.
Section 2. No expenditure of the funds of the Town shall hereafter be made except in
compliance with the budget and applicable state law; provided, however, that in case of grave
public necessity emergency expenditures to meet unusual and unforeseen conditions, which
could not by reasonable, diligent thought and attention have been included in the original budget,
may from time to time be authorized by the Town Council as amendments to the original budget.
Section 3. The Town Council shall cause to cause to be filed a true and correct copy of
the approved budget, along with this Ordinance, with the Town Secretary and in the office of the
County Clerk of Denton County, Texas.
Section 4. Any and all ordinances, resolutions, rules or regulations in conflict with this
Ordinance are hereby repealed and rescinded to the extent of the conflict herewith.
Section 5. If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance, and the Town Council hereby declares it would have passed such
remaining portions of this Ordinance despite such invalidity, which remaining portions shall
remain in full force and effect.
Section 6. All rights and remedies of the Town of Trophy Club, Texas, are expressly
saved as to any and all provisions of any other Ordinance affecting budget requirements, which
have secured at the time of the effective date of this Ordinance.
Section 7. The Town Secretary is hereby directed to engross and enroll this
Ordinance by copying the Caption and Effective Date Clause in the minutes
of the Town Council and by filing this Ordinance in the ordinance records of
the Town.
Section 8. This Ordinance shall be effective from and after its date of passage in
accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this the 19th day of September 2005.
___________________________________
Mayor
Town of Trophy Club, Texas
ATTEST:
__________________________________
11
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________________
Town Attorney
Town of Trophy Club, Texas
12
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.2
Discuss and take appropriate action regarding an Ordinance fixing and levying
Municipal Ad Valorem Taxes for the fiscal year beginning October 1, 2005, and
ending September 30, 2006.
EXPLANATION:
The motion to adopt a rate exceeding the effective tax rate must be made as follows:
“I move that property taxes be increased by the adopting of a tax rate of (specified rate -
.43051)”
RECOMMENDATION:
ACTION BY COUNCIL:
(smd)
Attachments: 1. Ordinance
13
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2005-XX
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS FIXING
AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30,
2006, AND FOR EACH FISCAL YEAR THEREAFTER UNTIL
OTHERWISE PROVIDED, AT A RATE OF $.43051 PER ONE HUNDRED
DOLLARS ($100.00) ASSESSED VALUATION ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE TOWN;
DIRECTING THE ASSESSMENT THEREOF TO PROVIDE REVENUES
FOR THE PAYMENT OF CURRENT OPERATION AND
MAINTENANCE EXPENSES AND INDEBTEDNESS OF THE TOWN;
PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST; PROVIDING FOR PAYMENT TO THE
TOWN ASSESSOR/COLLECTOR; PROVIDING FOR PENALTY AND
INTEREST; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town”) hereby
finds that the tax for the fiscal year beginning October 1, 2005, and ending September 30, 2006,
hereinafter levied for current expenses of the Town and the general improvements of the Town
and its property, must be levied to provide the revenue requirements of the budget for the
ensuing year; and
WHEREAS, the Town Council has approved on the 19th day of September 2005, the
budget for the fiscal year beginning October 1, 2005, and ending September 30, 2006; and
WHEREAS, all statutory and constitutional requirements concerning the levying and
assessing of ad valorem taxes have been completed in due and correct time, including providing
notice of and conducting a public hearing regarding the ad valorem tax levied hereby.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
APPROVING THE TAX RATE AND LEVY
There is hereby levied and ordered to be assessed and collected for the fiscal year
beginning October 1, 2005, and ending September 30, 2006, and for each fiscal year thereafter
until otherwise provided, on all taxable property, real, personal and mixed, situated within the
corporate limits of the Town of Trophy Club, Texas, and not exempted by the Constitution of the
State, valid State laws or this ordinance, a tax of $.43051 on each One Hundred Dollars
($100.00) assessed value of taxable property, which shall be apportioned and distributed as
14
follows:
(a) For the purpose of defraying the maintenance and operation expenses of the municipal
government of the Town, a tax of $.35963 on each One Hundred Dollars ($100.00)
assessed value of all taxable property; and
(b) For the purpose of the payment of principal and interest on the debt of the Town, a tax
of $.07088 on each One Hundred Dollars ($100.00) assessed value of all taxable
property.
SECTION 2.
DUE DATE AND DELINQUENCY DATE
All ad valorem taxes shall become due and payable on October 1, 2005, and all ad
valorem taxes shall become delinquent after January 31, 2006. There shall be no discount for
payment of taxes on or prior to January 31, 2006. A delinquent tax shall incur all penalty and
interest authorized by law, Section 33.01 of the Texas Property Tax Code, as amended, to wit: a
penalty of six percent (6%) of the amount of the tax for the first calendar month the tax is
delinquent plus one percent (1%) for each additional month or portion of a month the tax remains
unpaid prior to July 1 of the year in which it becomes delinquent.
Provided, however, a tax delinquent on July 1 incurs a total penalty of twelve percent
(12%) of the amount of the delinquent tax without regard to the number of months the tax has
been delinquent. A delinquent tax shall also accrue interest at a rate of one percent (1%) for each
month or portion of a month the tax remains unpaid. Taxes that become delinquent on or after
February 1, 2006, but not later than May 1, 2006, that remain delinquent on July 1, 2006, incur
an additional penalty of fifteen percent (15%) of the amount of taxes, penalty and interest due;
however, taxes that become delinquent on or after June 1, 2006 and for which split payment has
been allowed under Section 31.03, 31.031, 31.032, or 31.04 of the Texas Property Tax Code
incur an additional penalty of fifteen percent (15%). All such additional penalties are to defray
the costs of collection due pursuant to the contract with the Town’s legal counsel as authorized
by Section 6.30 of the Texas Property Tax Code, as amended.
SECTION 3.
DENTON COUNTY TAX ASSESSOR/COLLECTOR
Taxes shall be payable in full at the office of the Denton County Tax Assessor/Collector,
300 E. McKinney, P.O. Box 1249, Denton, Texas 76201-4322. The Town shall have available
all rights and remedies provided by law for the enforcement of the collection of taxes levied
under this Ordinance.
SECTION 4.
PENALTY AND INTEREST
All delinquent taxes shall bear interest as provided by State law, in addition to the
penalties set forth herein.
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SECTION 5.
CUMULATIVE CLAUSE
This ordinance shall be cumulative of all provisions of the Ordinances of the Town,
except when the provisions of this Ordinance are in direct conflict with the provisions of such
Ordinances, in which event the conflicting provisions of such Ordinances are hereby repealed.
SECTION 6.
SAVINGS CLAUSE
All rights and remedies of the Town are expressly saved as to any and all violations
of the provisions of any other ordinance affecting ad valorem taxes which have secured at
the time of the effective date of this Ordinance; and, as to such accrued violations and all
pending litigation, both civil and criminal, whether pending in court or not, under such
Ordinances same shall not be affected by this Ordinance but may be prosecuted until final
disposition by the court.
SECTION 7.
SEVERABILITY CLAUSE
The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are
severable, and if any section, article, sentence, clause, phrase, or word in this Ordinance or
application thereof to any person or circumstance is held invalid or unconstitutional by a Court
of competent jurisdiction, such holding shall not affect the validity or the remaining portions of
this Ordinance, and the Town Council hereby declares it would have passed such remaining
portions of this Ordinance despite such invalidity, which remaining portions shall remain in full
force and effect.
SECTION 8.
PUBLICATION CLAUSE
The Town Secretary is hereby directed to publish the Caption, Penalty, and Effective
Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government
Code.
SECTION 9.
ENGROSSMENT AND ENROLLMENT
The Town Secretary is hereby directed to engross and enroll this Ordinance by copying
the caption, publication clause, and effective date clause in the minutes of the Town Council and
by filing this Ordinance in the ordinance records of the Town.
SECTION 10.
EFFECTIVE DATE
This ordinance shall become effective from and after its date of passage and publication
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as required by law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
this the 19TH day of September 2005.
________________________________
Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
_____________________________________
Town Attorney,
Town of Trophy Club, Texas
17
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.3
Discuss and take appropriate action regarding a Resolution approving the tax roll
of the Denton Central Appraisal District for 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(smd)
Attachments: 1. Resolution
18
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005 - XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS APPROVING THE TAX ROLL OF THE DENTON CENTRAL
APPRAISAL DISTRICT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Denton Central Appraisal District has presented a certified tax roll to the Town
of Trophy Club, Texas; and
WHEREAS, the Town Council desires to approve and accept such certified roll. (Exhibit A)
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS:
Section 1. That the tax roll of the Denton Central Appraisal District for the
Town of Trophy Club, Texas for the year 2005, a true and correct copy of which is
attached as Exhibit A and incorporated herein by reference, is approved and accepted.
Such tax roll shall constitute the Town’s tax roll for the 2005 tax year.
Section 2. That Exhibit B specifying the net taxable appraised value, the current
2005 tax rate approved by the Town Council, and the total tax actually levied for both real
and personal property, is hereby approved and accepted. A copy of Exhibit B is attached
hereto and incorporated herein.
Section 3. That this Resolution shall become effective from and after its date of passage in
accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas on this
the 19th day of September, 2005.
___________________________________
Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
______________________________________ _____________________________
Town Secretary Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
{SEAL]
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EXHIBIT “B”
2005 TAX ROLL FOR THE TOWN OF TROPHY CLUB, TEXAS
Based on the 2005 certified roll dated July 20, 2005 from the Denton Central Appraisal
District, the net taxable appraised value, which was ARB approved, was listed as
$598,254,758. The current 2005 tax rate ($.43051/$100 assessed value) approved by the
Town Council, which has been imposed on each property included on the certified
appraisal roll for the Town for 2005, totals $2,575,547 actual levy. The actual levy includes
$2,471,223 for real property and $104,324 for personal property.
The appraisal roll of $2,575,547 upon approval by the Town Council, shall
constitute the 2005 tax roll for the Town of Trophy Club.
*************************************
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.4
Discuss and take appropriate action to award or reject the bids for construction of
the Svore Municipal Building Addition and to authorize the Mayor or his designee
to execute all necessary contractual documents.
EXPLANATION:
The bidding process on the building addition has been completed. Based on the results provided
by Steele Freeman Construction Managers, we can build the 4,630 square foot addition within
our projected $592,000 budget. The cost breakdown is as follows. We currently have $582,950
in the construction fund. The bank made an error in computation of interest that will add
approximately $5,700 to this amount plus we should continue to earn about $500 per month until
we start to draw down this fund.
Site and Main Building Package* $541,634
Alternate #1 – North Paving* $18,462
Architectural Fees $30,000
Total Construction Cost $590,096
*Includes a 1% Contingency and a 1% Owner’s Betterment for unexpected expenses.
The construction of this facility will allow us to eliminate two aging portable buildings and
provide us with needed additional space.
RECOMMENDATION:
Staff recommends we award the bids presented by Steele Freeman.
ACTION BY COUNCIL:
bg
Attachments: 1. Information Memorandum
2. Site and Main Building Package Bid Sheet
3. Alternate #1 – North Paving Bid Sheet
21
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COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.5
Discuss and take appropriate action on the addition of sidewalks in the current
construction project on Indian Creek.
EXPLANATION:
The cost to add approximately .25 miles of five-foot wide sidewalk to the existing road
construction project on Indian Creek between Pebble Beach and Heritage would be
approximately $90,000.
Sidewalks for this area are available for funding from the bond fund. However, the remaining
$496,000 in bond funds will be expended for the current road construction project. Additionally,
we will expend approximately $80,000 of the $312,000 available in our GASB account to
complete the current road project.
RECOMMENDATION:
ACTION BY COUNCIL:
bg
Attachments: 1. Information Memorandum
26
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.6
Discuss and take appropriate action to approve a Resolution supporting the
NWISD's $224.5 million bond proposal on October 1, 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lr)
Attachments: 1. Resolution
27
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2005-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, SUPPORTING THE PASSAGE OF THE NORTHWEST
INDEPENDENT SCHOOL DISTRICT'S $224.5 MILLION BOND PROPOSAL
ON OCTOBER 1, 2005; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town Council of Trophy Club recognizes that the Northwest ISD
student population is anticipated to increase by 4,600 students over the next three years;
and
WHEREAS, the Town Council recognizes that the pursuit of high quality academics
require adequate facilities to provide appropriate teacher- to-student ratios; and
WHEREAS, the Northwest ISD Long-Range Planning Committee has recommended to
the Northwest ISD Board of Trustees the following bond projects to accommodate the
anticipated student growth:
• School site purchases (11 elementary school sites, 2 middle school sites, and 1
high school site)
• Three new elementary schools
• One new middle school
• One new high school
• Elementary school classroom additions at Prairie View Elementary and Seven
Hills Elementary
• Middle School Additions at Medlin Middle School (classroom addition),
Chisholm Trail Middle School (classroom addition), and Gene Pike Middle
School (physical education addition)
• Roof replacement of the oldest portions of Gene Pike Middle School and
Northwest High School
• HVAC replacement of the oldest portions of Gene Pike Middle School and the
Vernon Solomon Performing Arts Center
• Technology to accommodate growth and upgrades; and
WHEREAS, the Northwest ISD Board of Trustees has called for a $224.5 million bond
election for October 1, 2005 to provide for the needed facilities; and
WHEREAS, the bonds will be sold as demographics warrant over the course of the
three-year period with a maximum I & S tax rate of $0.3350; and
WHEREAS, the I & S tax rate of $0.3350 is the same maximum rate guaranteed in the
2001 bond; and
WHEREAS, the Town Council of Trophy Club has determined that the passage of this
bond is needful for the pursuit of high quality academics;
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NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, THAT:
Section 1. The Town Council supports and encourages the passage of the October 1,
2005 Northwest ISD $224.5 million bond.
Section 2. This Resolution shall take effect from and after the date of passage.
DULY PASSED AND APPROVED this the 29th day of August, 2005.
____________________________________
Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
___________________________
Town Secretary
Town of Trophy Club, Texas
[SEAL]
APPROVED AS TO FORM:
___________________________
Town Attorney
Town of Trophy Club, Texas
29
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.8
Consent agenda: Discuss and take appropriate action to approve Minutes dated
August 29, 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lr)
Attachments: 1.8/29/05 Minutes
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MINUTES OF A PUBLIC HEARING/SPECIAL SESSION FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 29, 2005
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, August 29, 2005. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Pam Cates Mayor Pro Tem
Scott Spence Council Member
Roger Williams Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
Beverly Foley Council Member
STAFF AND GUEST(S) PRESENT:
Lisa Ramsey Town Secretary
Roger Unger Finance Director
Patricia Adams Town Attorney
Randy Briggs Police and Fire Services Director
Beth Ann Gregory Community Development Manager
Mike Pastor IS Manager
Adam Adams Parks and Recreation Director
Kerin Fleck Planning and Zoning Coordinator
Sakura Moten-Dedrick Financial Analyst
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday,
August 29, 2005. The meeting was held within the boundaries of the Town and was open to
the public.
A.1 Town Council to attend a reception in honor of Dr. Karen Rue.
Mayor Sanders introduced Superintendent of Northwest ISD, Dr. Karen Rue.
A.2 Presentation by Dr. Karen Rue, superintendent of Northwest, regarding information about the October 1st
Bond Election for $224.5 million and other information about the District.
Dr. Karen Rue presented the Town Council, Staff and residents with the specifics that the bond has been intended to
address.
Dr. Rue explained that the proposal of this bond is to address student growth, which is projected to increase by 4,600
students over the next three years. Dr. Rue also spoke to the capital improvement projects that would
include five new schools and additions to five existing schools. Mr. Dave Edstrom, co-chairman gave a
presentation on behalf of the Northwest Communities for Education supporting the approval of the Bond
Election.
For More information about this bond and voting places, available at: http://www.northwest.k12.tx.us/election.htm
Mayor Sanders presented Dr. Rue with a gift basket.
TOWN COUNCIL CONVENED INTO SPECIAL SESSION
31
*SPECIAL SESSION
A.3 Call to order and announce a quorum.
Mayor Nick Sanders called the Special Session to order at 7:49 p.m. noting a quorum was present.
A.4 Invocation.
Mayor Sanders gave the invocation.
A.5 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Mayor Pro Tem Cates led the pledges.
B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not
it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made
to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations
on specific agenda items prior to the Council addressing those items.
No citizens addressed Council.
TOWN COUNCIL CONVENED INTO PUBLIC HEARING at 7:51 p.m.
PUBLIC HEARING
C.1 Town Council to conduct a Public Hearing regarding the budget and proposed tax rate increase for fiscal
year October 1, 2005 to September 30, 2006.
Roger Unger advised Council that there are no changes since the last workshop. Director Briggs advised Council
that the DPS building has two significant leaks and asked that Council amend the 2005-06 budget to
include a new roof.
No citizens addressed Council.
TOWN COUNCIL RECONVENED INTO SPECIAL SESSION at 8:03 p.m.
*SPECIAL SESSION
D.1 Discuss and take appropriate action regarding a Resolution approving a lease agreement with Nextel
Communications to allow the location of a flagpole structure with cellular antennas located inside the
flagpole and a corresponding equipment building at the northwest corner of Trophy Lake Drive and
Highway 114. (RES. 2005-25)
Community Development Director, Beth Ann Gregory gave explained the site plan as included in the agenda packet
and showed a visual of the flagpole. Mayor Sanders made one point of clarification, correcting that we
would not be able to add additional cellular antennas to this flag pole in order to generate extra revenue for
the town, as previously reported in another discussion.
Council member Williams made a motion to approve; Council member Spence seconded the motion. Floor was
opened for discussion. Beth Ann Gregory answered Mayor Pro Tem Cates question, that we had heard any
comments from the residents. Council member Williams asked if Nextel has started the site soil testing.
Town Attorney Adams advised that Nextel had performed a survey but was not aware of any testing.
Bridges Ballowe, representing Nextel, explained that 6 months requested by Nextel is primarily need to
allow Nextel to acquire the necessary permits and to meet with the various governing boards like the FAA
and FCA Boards, usually takes Nextel three to four months to complete. Motion passed unanimously
without discussion.
D.2 Discuss and take appropriate action regarding a Trust Agreement that is required in order to allow a tax
exemption for Town employee insurance premiums as authorized by the Texas Insurance Code.
Finance Director, Roger Unger advised that United Health Carrier needs time prior to the October 1st enrollment for
the premium rates to be recomputed. The Town of Trophy Club creates a trust that will be filed with the
comptroller that will produce a savings of about $9,000.00 per year.
Council member Williams made a motion to approve; Council member Spence seconded the motion. Floor was
opened for discussion. Motion passed unanimously without further discussion.
32
D.3 Items for Future Agenda.
Council and/or Staff has requested the items listed be considered at a future Council meeting. Council and
Staff will have the opportunity during this session to update this list.
1. Long term capital project list, projected fiscal impact and surveys for resident input on potential
projects.
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek.
3. Discussion and appropriate action regarding the restrictions for motorized scooters. (Ordinance
2004-17).
4. Discussion and appropriate action regarding the status of street repairs and bonds, including
recommendation.
5. Discuss and take appropriate action for street pilot traffic calming program for a section of Trophy
Club Drive - October 3, 2005.
6. Discuss and receive direction regarding charging fees for the use of the pool and other facilities -
October 3, 2005.
TOWN COUNCIL CONVENED INTO A BUDGET WORSHOP at 8:03 p.m.
*WORKSHOP SESSION
D.4 Budget Workshop: Town Council to review and discuss the 2005/06 operating and capital budgets.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION at 8:54 p.m.
*EXECUTIVE SESSION
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 (2) "Deliberation
Regarding Economic Development Negotiations" and Section 551.071 (b) "Consultation with Attorney",
the Council will enter into executive session to discuss the following:
(A) To discuss or deliberate the offer of financial or other incentives to a business prospect that the
Town seeks to have locate within the territory of the Town pursuant to Section 551.087 (2) of the
Texas Open Meetings Act and For Consultation with the Town Attorney on a matter in which the
duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071 (b)).
(1) Financial and other incentives for the proposed D.R. Horton/Beck Properties mixed use
development and legal advice regarding the proposed development, potential incentives
and contractual agreements, and related matters.
TOWN COUNCIL RECONVENE INTO REGULAR SESSION at 10:15 p.m.
*REGULAR SESSION
F.1 Adjourn.
Council member Williams made a motion to adjourn at 10:18; Council member Spence seconded motion. Motion
passed unanimously without discussion.
___________________________________
Mayor, Town of Trophy Club
__________________________________
Town Secretary, Town of Trophy Club
33
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.9
Consent agenda: Discuss and take appropriate action to approve Minutes dated
September 6, 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lr)
Attachments: 1 .9-6-05 Minutes
34
MINUTES OF OF A PRESENTATION WITH EDC 4A AND EDC 4B IN
ATTENDANCE/NOTICE OF A BUDGET WORKSHOP/JOINT PUBLIC HEARING AND
JOINT SESSION WITH THE PLANNING AND ZONING COMMISSION/
REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, September 6, 2005
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Tuesday, September 6, 2005.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Pam Cates Mayor Pro Tem
Scott Spence Council Member
Roger Williams Council Member
Susan Edstrom Council Member
Beverly Foley Council Member
STAFF AND GUEST(S) PRESENT:
Roger Unger Finance Director Steven Stamos P & Z
Commissioner
Lisa Ramsey Town Secretary Dwight Morrow EDC 4A
Patricia Adams Town Attorney J.D. Harvey EDC 4A
Randy Briggs Police and Fire Services Director Matthew Graham EDC 4A
Beth Ann Gregory Community Development Manager Larry Crosser EDC 4B
Mike Pastor IS Manager Jim Hicks EDC 4B
Adam Adams Parks and Recreation Director Larry Crosser EDC 4B
Kerin Fleck Planning and Zoning Coordinator Doyle Nicholson EDC 4B
Sakura Moten-Dedrick Financial Analyst Ralph Scoggins EDC 4B
Gene Hill Planning and Zoning Chairman
James Stephens P & Z Vice-Chairman
Steven Stamos P & Z Commissioner
Clayton Reed P & Z Commissioner
Dennis Sheridan P & Z Commissioner
Jim Moss P & Z Commissioner
Karen Mitchell Mitchell Planning Group
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Tuesday,
September 6th, 2005. The meeting was held within the boundaries of the Town and was
open to the public.
A.1 EDC 4A and EDC 4B will attend the presentation.
A.2 Call to order and announce a quorum.
Mayor Sanders called the Regular Session to order at 7:10 p.m. noting a quorum was present.
A.3 Planning and Zoning Commission call to order announce a quorum.
Chairman Gene Hill announced a quorum present and called the meeting to order at 7:12 p.m.
35
A.4 Invocation.
Community Development Director, Beth Ann Gregory gave the invocation.
A.5 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Council member Spence led the pledges.
A.6 Town Council and Planning and Zoning Commission to view and discuss a presentation by Beck Properties
and DR Horton providing a very general overview of the development plan for their property within the
Town.
Don Allen, Director of Land Acquisition Development the DFW West division of DR Horton introduced Steve
Topletz, Acquisition & Development of DR Horton, Scott Beck of Beck Properties, DR Horton Land
planners; Dennis Wilson with Townscape and Milosav Cekic with MCA Architects and Jim Wiggert and
Kyle Saulessman with Carter and Burgess Engineering Firm. The group presented a very general overview
of the potential projects they would like to develop in Trophy Club.
At the conclusion of the presentation, Mayor Sanders affirmed that this is a very preliminary overview and that we
are not posted for discussion in reference to this presentation. Mayor Sanders asked for a copy of the map
and presentation that will be posted to the Town’s website.
Town Council took a five-minute break.
B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not
it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made
to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations
on specific agenda items prior to the Council addressing those items.
Bryan W. Aldridge, One Shields Court, Trophy Club, TX – Signed up to address Council
in opposition to the DR Horton and Beck Properties projects, but left prior to being called upon.
Robert Radder, 1 Lee Ct, Trophy Club, TX – Addressed Council asking that we place the
microphone that in on the podium on a floor stand so noise will be reduced. Mr. Radder also
questioned how the citizens could deny being informed about the street striping project, as the
initial study was conducted in 1997. Mr. Radder closed be stating that being elected and not
possibly re-running for a council seat is not an automatic appointment to a City Committee.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no
action taken regarding any individual project posted under this item and discussion will be limited. If
extensive discussion is required, the item may be placed on a future agenda.
Finance Director Roger Unger gave this report in the absence of Donna Welch.
Administration:
Budget
The Town Coun2005-06 Vote on Tax Rate The Town of Trophy Club will vote on the tax rate and to adopt
the budget on Monday, September 19th, 2005 at 7:00 in the Svore Municipal Building.
Community Development:
Indian Creek Road Construction
The reconstruction of the water and storm water infrastructure has begun on the north
side of Indian Creek between Heritage and Pebble Beach. One lane of westbound Indian
Creek between Hogan’s Drive and Brook Hollow will be closed for approximately one
week to allow for the installation of a sub drain. The reconstruction of Shields Court is
scheduled to begin September 6th.
Administration Building Addition
36
Construction bids will be brought to the Council for consideration on September 19th.
Traffic Calming Pilot
A Public Forum will be held on Tuesday, September 13th at 7:00 pm in the Svore
Municipal Building. Additional information and a survey are available online at
www.trophyclub.org.
Electronic Marquees
The electronic signs have been ordered and should be installed on the existing marquees mid-
October.
Finance
Auditor RFP/RFQ
Following the interviews of the two respondents for the Auditor RFP/RFQ, the Town has entered
into contract negotiations with Weaver and Tidwell.
Special Events:
Trophy Club Fall Festival in conjunction with Women’s Club
In conjunction with the Women’s Club the Fall Festival will be held Saturday, October 15th, from
12:00 to 5:00. The Roanoke/Trophy Club Soccer Association and the Northwest High School
Hockey Team have confirmed participation. Several vendor booth applications have been
received.
Light the Town with Christmas Lights
First weekend in December
Planned activities: Christmas Parade; Clock Tower Christmas Tree Lighting; Santa arrival and
reception.
The Church at Trophy Club, Fellowship United Methodist Church and the Trophy Club Country
Club have confirmed participation.
Economic Summit in Spring
In conjunction with surrounding Chamber cities/towns.
Parks and Recreation
The Town thanked the Country Club for allowing the residents to use their pool over the holiday weekend
at no cost.
Police and Fire Services:
Public Safety CAG Meeting Updates
Meeting to discuss amendments to the Motorized Scooter Ordinance scheduled for September
13th.
Public Safety CAG also working on traffic lane designation project.
Police-Graduation of PSO Chuck Jones from Police Academy, now in field training
Chief Briggs graduated from Fire Academy and Successfully completion of State Fire Certification Class
Police-Awarded SRO Grant
President Approves Emergency Declaration For Texas
Michael D. Brown, Department of Homeland Security's Principal Federal Official for
Hurricane Katrina response and head of the Federal Emergency Management Agency
announced late last week that federal disaster aid has been made available to Texas to
supplement its efforts to assist evacuees from areas struck by Hurricane Katrina.
Assistance is available in response to a declaration by President George W. Bush to state and
eligible local governments for emergency protective measures that are undertaken to save lives
and protect public health and safety. Emergency protective measures, including direct federal
assistance, will be provided at 100 percent federal funding.
Finance Director, Roger Unger advised that we have had several employees request to go and help with the
relief efforts.
37
B.3 Budget Workshop: Town Council to review and discuss the 2005/06 operating and capital budgets.
Town Council convened into a Budget Workshop at 8:56 p.m. Workshop session closed at 9:01 p.m.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
PUBLIC HEARING
C.1 Joint Public Hearing - Planning & Zoning and Town Council to conduct a Joint Public Hearing relative to
the following:
Joint Public Hearing opened with the Planning & Zoning Commission.
C.2 Public Hearing: An Ordinance amending Town Ordinance No. 1999-17 P&Z, (PD-21, The Trophy Club
Plaza), by amending Exhibits "C" entitled “Development Standards”, and “I” entitled Sign Criteria to
increase the size of the monument sign along State Highway 114.
Jenny Long, Assistant Property manager for Regency Center was present for questions.
Kerin Fleck provided staff comments.
No residents signed up to speak.
C.3 Public Hearing: An application from Vinny's Italian Restaurant, for a specific use permit to allow the sale
of mixed beverages in restaurants by food and beverage certificate holders only, at a property located at
2003 State Highway 114, Suite 350 in PD - Planned Development Zoning District No. 13, known as the
Trophy Club Village.
Vinny Istrefi, Manager of Vinny’s restaurant was present for questions.
Kerin Fleck provided staff comments.
No residents signed up to speak.
C.4 Public Hearing: Town Council to conduct a public hearing regarding the Budget and proposed tax rate
increase for fiscal year October 1, 2005 to September 30, 2006. (During the public hearing, the Mayor will
announce the date, time and place of the vote on tax rate.)
Mayor Sander announced that the Town Council would vote on the tax rate on September 19th at 7:00 p.m.
C.5 Planning and Zoning Commission and Town Council to close Joint Public Hearing and conduct a Joint
Session.
Mayor Sanders and Chairman Hill closed the Joint Public Hearing and opened the Joint Session.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
D.1 Planning and Zoning Commission to discuss and take appropriate action regarding a recommendation to
Town Council on an Ordinance amending Town Ordinance No. 1999-17 P&Z, (PD-21, The Trophy Club
Plaza), by amending Exhibits "C" entitled “Development Standards”, and “I” entitled Sign Criteria to
increase the size of the monument sign along State Highway 114.
Commissioner Stephens made a motion for recommendation to Council; Commissioner Reed seconded.
Recommendation to amend Town Ordinance 1997-17 P&Z passed unanimously.
D.2 Planning and Zoning Commission to discuss and take appropriate action regarding a recommendation to
Town Council on an application from Vinny's Italian Restaurant, for a specific use permit to allow the sale
of mixed beverages in restaurants by food and beverage certificate holders only, at a property located at
2003 State Highway 114, Suite 350 in PD - Planned Development Zoning District No. 13, known as the
Trophy Club Village.
Commissioner Sheridan made a motion for recommendation to Council; Commissioner Stamos seconded.
Recommendation to approve the specific use permit passed unanimously.
D.3 Planning & Zoning Commission to adjourn.
Planning & Zoning Commission adjourned at 9:10.
38
D.4 Town Council to discuss and take appropriate action regarding an Ordinance amending Town Ordinance
No. 1999-17 P&Z, (PD-21, The Trophy Club Plaza), by amending Exhibits "C" entitled “Development
Standards”, and “I” entitled Sign Criteria to increase the size of the monument sign along State Highway
114.
Council Member Williams made a motion to accept the Planning & Zoning Commissions recommendation to amend
Town Ordinance No. 1999-17 P&Z; Council Member Edstrom seconded the motion. Motion passed
unanimously with no discussion.
D.5 Town Council to discuss and take appropriate action regarding an application from Vinny's Italian
Restaurant, for a specific use permit to allow the sale of mixed beverages in restaurants by food and
beverage certificate holders only, at a property located at 2003 State Highway 114, Suite 350 in PD -
Planned Development Zoning District No. 13, known as the Trophy Club Village.
Council Member Edstrom made a motion to accept the Planning & Zoning Commissions recommendation to
approve the specific use permit to allow the sale of mixed beverages for Vinny’s Italian Restaurant;
Council Member Spence seconded the motion. Mayor Sanders opened the floor for discussion. Council
member Edstrom commented on the awesome Italian food and Council member Spence and Vinny’s
niceties to the residents of Trophy Club. Motion passed unanimously.
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
D.6 Consent Agenda: Discuss and take appropriate action regarding a Resolution approving implementation of
a National Incident Management System ("NIMS") NIMS.
D.7 Consent Agenda: Discuss and take appropriate action regarding an Ordinance amending Town Ordinance
No. 2005-13, the Design Standards for paving, drainage and utility improvements.
D.8 Consent Agenda: Discuss and take appropriate action regarding an Interlocal Agreement for Participation
in Fort Worth's Environmental Collection Center Household Hazardous Waste Program.
D.9 Consent agenda: Discuss and take appropriate action to approve Minutes dated August 15th, 2005.
Motion to approve the Consent Agenda; Items D.6, D.7, D.8 and D.9, moved by Council member Williams;
seconded by Council member Edstrom. Motion passed unanimously.
D.10 Items for Future Agenda.
1. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects
2. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek
3. Discussion and appropriate action for an Ordinance to approve vacant land appraisal - September 19,
2005
4. Discussion and appropriate action regarding safety issues as established in Ordinance 2004-17, the
operation of motor assisted scooters - September 19, 2005
5. Status of street repairs and bonds, including recommendation.
6. Discuss and take appropriate action for street pilot traffic calming program for a section of Trophy Club
Drive - October 3, 2005
7. Discuss and receive direction regarding charging fees for the use of the pool and other facilities -
October 3, 2005
Parks and Recreation Director, Adam Adams advised that he has had a request that this be moved from October 3rd,
as Council member Edstrom and one P & R committee member will not be able to attend.
Council member Williams will not be able to attend the October 17th meeting.
Council member Edstrom requested information from Community Development about a possible change order for
the Indian Creek street project that might include sidewalks.
39
Mayor Sanders mentioned again FEMA’s request for Hurricane Katrina’s assistance and the fact that employees
have already requested to help.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
EXECUTIVE SESSION
Town Council convened into Executive Session at 9:20 p.m.
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 (2) "Deliberation
Regarding Economic Development Negotiations" and Section 551.071 (b) "Consultation with Attorney",
the Council will enter into executive session to discuss the following:
(A) To discuss or deliberate the offer of financial or other incentives to a business prospect that the
Town seeks to have locate within the territory of the Town pursuant to Section 551.087 (2) of the
Texas Open Meetings Act and For Consultation with the Town Attorney on a matter in which the
duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (§551.071 (b)).
(1) Financial and other incentives for the proposed D.R. Horton/Beck Properties mixed use
development and legal advice regarding the proposed development, zoning and platting,
potential economic incentives and contractual agreements, potential contracts for water
and wastewater services, and matters related to the proposed development.
(B) Consultation with the Town Attorney on a matter in which the duty of the Attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with the Open Meetings Act (§551.071 (b)).
(1) Legal advice relative to revisions to the existing interlocal agreement for employment
services by and between the Town of Trophy Club and the Trophy Club Master District
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
Town Council convened into Regular Session at 10:42 p.m.
F.1 Adjourn.
Council member Williams made a motion to adjourn; Council member Spence seconded motion. Motion passed
unanimously without discussion.
___________________________________
Mayor, Town of Trophy Club
__________________________________
Town Secretary, Town of Trophy Club
40
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.10
Additional Information for Council as provided by the Department of Police and
Fire Services.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(rcb)
Attachments: 1. Information Memorandum
2. Fire Services Monthly Report
3. Police Services Monthly Report
4. Court Monthly Report
41
TROPHY CLUB DEPARTMENT OF
PUBLIC SAFETY
MONTHLY REPORT
FOR
INFORMATION ONLY
AUGUST 2005
42
CID August 2005
Criminal Mischief Count
18.42%
BMV Count
10.53%Assault BI-FV Count
2.63%
Assault BI FV Count
2.63%
Information Report Count
2.63%
Theft Count
5.26%
Tamp W/Gvt Records Count
2.63%Runaway Child Recovered Count
2.63%Assault - FV Count
2.63%
Assault Count
2.63%
UUMV Count
2.63%
Burglary Habitation Count
2.63%
Fireworks Violation Count
2.63%
Credit Card Abuse Count
2.63%
Indecency with Child Count
5.26%
Found Property Count
5.26%
Harassment Count
7.89%
Mail Fraud Count
2.63%
Poss Drug Para Count
5.26%
Public Intoxication Count
2.63%
Recovered Stolen Prop Count
2.63%
Reckless Driving Count
2.63%
UCW Count
2.63%
OFFENSE CASE STATUS
Assault Count 1
Assault - FV Count 1
Assault BI FV Count 1
Assault BI-FV Count 1
BMV Count 4
Burglary Habitation Count 1
Credit Card Abuse Count 1
Criminal Mischief Count 7
Fireworks Violation Count 1
Found Property Count 2
Harassment Count 3
Indecency with Child Count 2
Information Report Count 1
Mail Fraud Count 1
Poss Drug Para Count 2
Public Intoxication Count 1
Reckless Driving Count 1
Recovered Stolen Prop Count 1
Runaway Child Recovered Count 1
Tamp W/Gvt Records Count 1
Theft Count 2
UCW Count 1
UUMV Count 1
43
Dispatched Calls
28.12%
Felony Arrests
0.00%Accidents
0.28%DWI Investigations
0.00%
Vehicle Searches
0.75%
Warning Citations
9.18%
Parking Citations
4.03%
Traffic Citations
(Non-moving)
9.09%
Misdemeanor
Arrest
0.56%
Number of Written
Reports
3.66%
Traffic Citations
(Moving)
12.28%Traffic Stops
31.21%
Out of City Assistance
Calls
0.84%
Monthly Crime/Patrol Statistics - August 2005
Tr
a
f
f
i
c
S
t
o
p
s
Tr
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c
C
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o
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g
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)
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n
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t
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a
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s
Ac
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i
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Fe
l
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y
A
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e
s
t
s
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s
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e
m
e
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r
Ar
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e
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e
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d
TOTAL 333 131 97 43 98 8 0 3 0 6 300 39 9 193
44
45
46
47
48
49
50
51
52
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.D.11
Items for Future Agenda.
1. Long term capital project list, projected fiscal impact and surveys for resident
input on potential projects
2. Discussion and appropriate action for Parks and Recreation future plans of
Marshall Creek
3. Status of street repairs and bonds, including recommendation
4. Discussion and appropriate action for an Ordinance to approve vacant land
appraisal
5. Discussion and appropriate action regarding safety issues as established in
Ordinance 2004-17, the operation of motor assisted scooters October 3, 2005
6. Discuss and take appropriate action for street pilot traffic calming program for
a section of Trophy Club Drive - October 3, 2005
7. Discuss and receive direction regarding charging fees for the use of the pool
and other facilities - October 3, 2005
8. Discuss and take appropriate action nominating up to five candidates to the
DCAD Board of Directors - October 3, 2005
9. Discuss and take appropriate action by Resolution to appoint one commissioner
to the Planning and Zoning Commission
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lr)
Attachments: 1. DCAD Memo, referenced under #7
53
54
55
56
57
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.E.1
Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087
(2) "Deliberation Regarding Economic Development Negotiations" and Section
551.071 (b) "Consultation with Attorney", the Council will enter into executive
session to discuss the following:
(A) To discuss or deliberate the offer of financial or other incentives to a business
prospect that the Town seeks to have locate within the territory of the Town
pursuant to Section 551.087 (2) of the Texas Open Meetings Act and For
Consultation with the Town Attorney on a matter in which the duty of the Attorney
to the Governmental Body under the Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflict with the Open Meetings Act (§551.071 (b)).
(1) Financial and other incentives for the proposed D.R. Horton/Beck Properties
mixed use development and legal advice regarding the proposed development,
zoning and platting, potential economic incentives and contractual agreements,
potential contracts for water and wastewater services, traffic impact and capacity
issues, ordinance requirements, and matters related to the proposed development.
58
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.E.2
Discuss and take appropriate action relative to Executive Session Item Number E1.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: None
59
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 9-19-2005
Subject: Agenda Item No.F.1
Adjourn.
60