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Agenda Packet TC 08/01/2005 1 Town of Trophy Club Town Council Regular Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Monday, August 1, 2005 6:00 P.M. A.1 Call to order and announce a quorum. A.2 Invocation. A.3 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." A.4 Joint Budget Workshop: Town Council and Ways and Means Advisory Group to review preliminary 2005/06 operating and capital budgets. B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. Administration: 2005-06 Budget was presented to the Town Secretary on Friday, July 29th. Update on Nextel Contract (At the point that the contract is placed on the Agenda, notices of the cellular tour will be sent to citizens.) Planning and Zoning: Regency Realty Corp. (PD21) Gas Well Fracing B.3 Items for Future Agenda. Council and/or Staff has requested the items listed be considered at a future Council meeting. Council and Staff will have the opportunity during this session to update this list. 1. Pilot project for street striping. (Scheduled for 8/15/05) 2. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects. 2 3. Discussion and appropriate action regarding proceeding with electronic signs and contribution from developer. (Scheduled for 8/15/05) 4. Discussion and appropriate action regarding a Drought Ordinance. (Scheduled for 8/15/05) 5. Discussion and appropriate action in regard to an ordinance and policies regarding parkland dedication, parkland standards and money in lieu of dedication. (Scheduled for 8/15/05) 6. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek. D.1 Discuss and take appropriate action regarding the EDC Task Force and their proposed mission statement and presentation made at the July 18, 2005 meeting. D.2 Discuss and take appropriate action regarding the appointment of Chairman for the Planning & Zoning Commission. D.3 Discuss and take appropriate action regarding the method(s) to be used when selecting individuals for appointment to Town Advisory Groups, Boards and Commissions. D.4 Discuss and take appropriate action regarding the appointment of members to serve on EDC4B: A. Discussion and recieve recommendation and/or nominations for appointment to Economic Development Corporation 4B. B. Discuss and take appropriate action regarding a Resolution appointing citizens to five (5) seats on EDC 4B. D.5 Discuss and take appropriate action regarding a Resolution adopting Tax Abatement guidelines and criteria for the Town of Trophy Club. D.6 Discuss and take appropriate action regarding a resolution authorizing the Town to enter into an Interlocal Agreement for the purpose of Cooperative Purchasing of Goods, Products and/or Services with those cities or entities that adopt the said agreement within Tarrant County, Texas. D.7 Consent Agenda- Discuss and take appropriate action regarding a Resolution approving the 2005-2006 Interlocal Agreement between the Town and Dallas County Community College on behalf of Cedar Valley College. D.8 Consent Agenda: Discuss and take appropriate action regarding an Ordinance repealing Town Ordinance No. 2005-17 in its entirety, and adopting a new Ordinance relating to a new construction fee schedule for the Town. D.9 Consent Agenda: Discuss and take appropriate action to approve Minutes dated July 18, 2005. F.1 Adjourn. 3 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.A.1 Call to order and announce a quorum. 4 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.A.2 Invocation. 5 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.A.3 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." 6 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.A.4 Joint Budget Workshop: Town Council and Ways and Means Advisory Group to review preliminary 2005/06 operating and capital budgets. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lr) Attachments: 1. None 7 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. (lr) 8 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. Administration: 2005-06 Budget was presented to the Town Secretary on Friday, July 29th. Update on Nextel Contract (At the point that the contract is placed on the Agenda, notices of the cellular tour will be sent to citizens.) Planning and Zoning: Regency Realty Corp. (PD21) Gas Well Fracing 9 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.B.3 Items for Future Agenda. Council and/or Staff has requested the items listed be considered at a future Council meeting. Council and Staff will have the opportunity during this session to update this list. 1 Pilot project for street striping. (Scheduled for 8/15/05) 2. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects. 3. Discussion and appropriate action regarding proceeding with electronic signs and contribution from developer. (Scheduled for 8/15/05) 4. Discussion and appropriate action regarding a Drought Ordinance. (Scheduled for 8/15/05) 5. Discussion and appropriate action in regard to an ordinance and policies regarding parkland dedication, parkland standards and money in lieu of dedication. (Scheduled for 8/15/05) 6. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lr) Attachments: 1. None 10 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.1 Discuss and take appropriate action regarding the EDC Task Force and their proposed mission statement and presentation made at the July 18, 2005 meeting. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lr) Attachments: 1. None 11 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.2 Discuss and take appropriate action regarding the appointment of Chairman for the Planning & Zoning Commission. EXPLANATION: In the past, the chairman of the Planning & Zoning Commission has been selected by unanimous consent of the Commissioners. However, Section 8.03 of the Town’s recently adopted Charter calls for the Chairman to be appointed by the Town Council. The following is a current list of the Planning & Zoning Commission members. Bill Bradley appointed 17 May 2004 Andy Hayes appointed 18 July 2005 Gene Hill appointed September 1996 Clayton Reed appointed June1996 Dennis Sheridan appointed 19 December 2000 Steve Stamos appointed 18 July 2005 James Stevens appointed 18 February 2002 Gene Hill has served as the Commission’s Chairman since May 2000, and has demonstrated an interest in continuing to serve in that capacity. (kcf) Attachments: 1. Information Memorandum 12 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.3 Discuss and take appropriate action regarding the method(s) to be used when selecting individuals for appointment to Town Advisory Groups, Boards and Commissions. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lr) Attachments: 1.None 13 A. Discussi COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.4 Discuss and take appropriate action regarding the appointment of members to serve on EDC4B: A. Discussion and receive recommendation and/or nominations for appointment to Economic Development Corporation 4B. B. Discuss and take appropriate action regarding a Resolution appointing citizens to five (5) seats on EDC 4B. EXPLANATION: There are five seats open for EDC 4B; terms are expiring for four (4) members, 1.) Jim Hicks 2.) Andy Hayes 3.) Doyle Nicholson; and 4.) Rebecca Shuman and Amanda Foust resigned from her seat on the Board. The four members wish to renew their appointment and would like to recommend Larry Crosser for appointment. Applications for all candidates are attached. ACTION BY COUNCIL: (RAU) Attachments: 1. Resolution 2. Applications: James Hicks Andrew Hayes Doyle Nicholson Rebecca Shuman Michael Claussen Larry Crosser 14 RESOLUTION NO. 2005 - A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO FOUR (4) SEATS ON THE BOARD OF ECONOMIC DEVELOPMENT CORPORATION 4B FOR A TWO YEAR TERM EXPIRING ON JUNE 30, 2007; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards and Commissions; and WHEREAS, the Trophy Club Town Council is charged with the responsibility of making appointments to the Board for the Economic Development Corporation 4B; and WHEREAS, the Town Council has considered the qualifications of each of the Applicants who have volunteered to serve on the Board for Economic Development Corporation 4B. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the Town Council hereby appoints the following individuals to serve on the Board of the Economic Development Corporation B to complete a two year term, expiring June 30, 2007: Economic Development Corporation 4B 1. 2. 3. 4. 5. Section 2. That this Resolution shall become effective from and after its date of passage in accordance with law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 18th day of July, 2005. _______________________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: 15 Town Secretary Town of Trophy Club, Texas [Seal] APPROVED AS TO FORM: ____________________________________ Town Attorney Town of Trophy Club, Texas 16 17 18 19 20 21 22 23 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.5 Discuss and take appropriate action regarding a Resolution adopting Tax Abatement guidelines and criteria for the Town of Trophy Club. EXPLANATION: (paa) Attachments: 1. Resolution 24 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2005- A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING GUIDELINES AND CRITERIA FOR TAX ABATEMENTS ENTITLED “TOWN OF TROPHY CLUB, TEXAS POLICY STATEMENT FOR TAX ABATEMENT” AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a Home Rule municipality incorporated under the Constitution and the laws of the State of Texas; and WHEREAS, Chapter 312 of the Texas Tax Code authorizes a governmental entity to provide for tax abatements pursuant to properly adopted guidelines and criteria governing tax abatement agreements; and WHEREAS, the Town Council having previously adopted Resolution No. 2005-13 expressing its intent to become eligible to participate in tax abatements; and WHEREAS, the Town Council desires to stimulate continued economic growth in the Town of Trophy Club, while preserving the values and existing assets that provide the quality of life our residents have come to enjoy; and WHEREAS, the Town Council desires to put in place a Tax Abatement Policy that will allow the Town to be competitive in attracting economic growth and be of benefit to all the residents of the Town; WHEREAS, the Town acknowledges that both the retention of economic assets and existing jobs and the creation of new jobs and economic endeavors have an important place in striking a positive economic balance in the Town; and WHEREAS, the Town Council has reviewed the proposed Guidelines and Criteria for Tax Abatements entitled “Town of Trophy Club, Texas Policy Statement for Tax Abatement”, a copy of which is attached and incorporated into this Resolution as Exhibit “A”, and WHEREAS, the Town Council finds that the proposed Exhibit “A” setting forth the guidelines and criteria for tax abatements serves the goal of furthering economic development while preserving the existing assets of the Town; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the foregoing recitals stated in the preamble are found to be true and correct and are deemed incorporated into the body of this Resolution as if copied herein in their entirety. 25 Section 2. That proposed Guidelines and Criteria for Tax Abatements entitled “Town of Trophy Club, Texas Policy Statement for Tax Abatement”, Exhibit “A”, is determined to be sound and beneficial to the Town of Trophy Club and is hereby approved and adopted in its entirety. Section 3. That this Resolution shall become effective from and after its date of passage in accordance with law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas on this the 1st day of August, 2005. Mayor Town of Trophy Club, Texas ATTEST: [SEAL] Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Town Attorney Town of Trophy Club, Texas 26 EXHIBIT “A” TOWN OF TROPHY CLUB, TEXAS POLICY STATEMENT FOR TAX ABATEMENT I. General Purpose and Objectives The Town of Trophy Club is committed to the promotion and retention of high quality development in all parts of the Town and to an ongoing improvement in the quality of life for its citizens. To the extent that these objectives are generally served by the enhancement and expansion of the local economy, the Town of Trophy Club will, on a case-by-case basis, give consideration to providing tax abatement as stimulation for economic development in Trophy Club. The Town will consider providing incentives in accordance with the procedures and criteria outlined in this document. The adoption of the guidelines and criteria by the Trophy Club Town Council shall not limit the discretion of the Town Council to decide whether to enter into a specific Tax Abatement Agreement; limit the discretion of the Council to delegate to its employees the authority to determine whether or not the Town Council should consider a particular application or request for tax abatement; or create any property, contract, or other legal right in any person to have the Town Council consider or grant a specific application or request for tax abatement. The adoption of the guidelines and criteria by the Town of Trophy Club shall not imply or suggest that the Town is under any obligation to provide tax abatement to any applicant. All applicants shall be considered on a case-by-case basis. II. Criteria and Review All requests for tax abatement shall be reviewed by the Town Council for Trophy Club. The review process shall be based upon an evaluation of the following criteria whichcriteria that each applicant will be requested to address in narrative format and such supplemental information as may be requested by Town. Following an assessment of the narrative response, provided to the criteria contained in Section II, the Town Council shall determine whether it is in the best interests of the Town to offer an abatement to the applicant. Additional consideration beyond the criteria,criteria will include such items as the degree to which the project/applicant furthers the goals and objectives of the Town or meets or compliments a special need identified by the Town. Employment Impact 1.What is the total projected employment? 2.What is the number of new jobs that will be created? 3.What is the number of jobs, if any, that will be retained in Plano by this project? 27 4.What is the number of jobs that will be relocated to Plano from the DFW Metroplex or from other locations? 5.Please provide a schedule of projected employment milestones. Initial employment at occupancy, full employment, etc. 6.What types of jobs will be created? 7.What will be the average annual salary? 8.What will the total annual payroll be? Fiscal Impact 1.What is the value of the Real Property that will be added to the tax base? 2.What is the value of the Business Personal Property that will be added to the tax base? 3.Will this project be eligible for the Freeport Exemption on goods-in-transit? If so, please provide an estimate of the value of Freeport Exemption eligible goods. 4.If applicable, what is the value of sales that will be subject to sales tax collection by the City of Plano? 5.Will additional infrastructure investment be required from the City of Plano at the proposed site(s)? If so, please detail-required improvements. Community Impact 1.Is this a retention and/or expansion project of an existing Plano company? 2.How will this project affect existing businesses? 3.What effect would the project have on the local housing market? 4.What effect would the project have on existing residential neighborhoods? 5.Will development of the project create any environmental impact? Air quality, water quality, visual quality, etc. 6.Will any zoning changes be necessary to accommodate the project? 7.Is the project compatible with the City’s Comprehensive Plan? 8.Will the project be located in the Research/Technology District (See attached map)? If so, describe in detail the proposed utilization (office, manufacturing, assembly, research & development, distribution, etc.) of the facility. 9.Will the company occupy existing space? 28 10.Will the company construct a new facility? 11.Will the company occupy space that is currently planned or under construction? 12.What is the projected impact on the Plano Independent School District? 13.Please summarize the overall impact on the City of Plano. 14.Please describe the necessity in requesting property tax abatement? Describe the competitive, financial or other issues associated with this application. III. Tax Abatement Limitations Tax Abatement shall be offered subject to the following limitations and criteria: A. Real Property. The Town Council of the Town of Trophy Club may agree in writing with the owner of taxable real property that is located in a reinvestment zone, but that is not in an improvement project financed by tax increments bonds, to exempt from taxation a portion of the value of the real property or of tangible personal property located in the real property, or both, for a period not to exceed ten (10) years. A Tax Abatement Agreement under this section is subject to the rights of holders of outstanding bonds of the municipality and shall be subject to the condition that the owner of the property make specific improvements or repairs to the property. B. Leasehold Property. The Town Council of the Town of Trophy Club may agree in writing with the owner of a leasehold interest in real property that is located in a reinvestment zone to exempt a portion of the value of the leasehold interest, if taxable, or of improvements or tangible personal property located on the real property subject to the leasehold interest, for a period not to exceed ten (10) years. A Tax Abatement Agreement under this section is subject to the rights of holders of outstanding bonds of the municipality and shall be subject to the condition that the owner of the leasehold interest make specific improvements or repairs to the property. C. Effective Exemption Period. An agreement may provide for the exemption of the real property in each year covered by the agreement only to the extent the real property value for that year exceeds its value for the year in which the agreement is executed. A Tax Abatement Agreement granted to a Project shall become effective on January 1 of the year following the issuance of a Certificate of Occupancy for the new facilities unless otherwise specified in the Tax Abatement Agreement. D. Tangible Personal Property. An agreement may provide for the exemption of tangible personal property located on real property in each year covered by the agreement, other than tangible personal property that (1) was located on the real property at any time before the period covered by the agreement with the Town, and/or (2) that is not inventory or supplies. 29 E. Comprehensive Zoning Ordinance. Any improvement, repair, development, or redevelopment taking place under an agreement under these guidelines must conform to the Comprehensive Zoning Ordinance of the Town of Trophy Club. F. Value and Term of Abatement. Once a determination has been made that a tax abatement should be offered, the value and term of the abatement will be determined based upon information provided in the previous criteria sectionsnarrative response and as determined appropriate in the sole discretion of the Town Council. Provided however, that subsequent Agreements made with owners of property in a reinvestment zone must contain identical terms for the portion of the value of the property that is exempt and the duration of the exemption. G. Creditworthiness. The Town of Trophy Club reserves the right to verify the applicant’s creditworthiness prior to granting a tax abatement and to review the financial condition of the Project during the term of the abatement. The applicant’s creditworthiness shall be considered by the Town prior to entering into a Tax Abatement Agreement. H. Cost of Municipal Services. The Town of Trophy Club shall make a determination of the estimated cost of providing municipal services to the proposed Project. This cost shall be a factor considered by the Town Council when making a determination as to the granting of an abatement and the value and term of such abatement. IV. Procedural Guidelines Any person, organization or corporation desiring that Trophy Club consider providing tax abatement to encourage location or expansion of operations within the corporate limits of the Town, shall be required to comply with the procedural guidelines listed in this section. Nothing within these guidelines shall imply or suggest that Trophy Club is under any obligation to provide tax abatement in any amount or value to any applicant. Preliminary Application Steps A. Applicant shall complete the attached “Application for Tax Abatement” Exhibit “B”. B. Applicant shall address all criteria questions outlined in Section II abovethe application in letter narrative format. C. Applicant shall prepare a plat showing the precise location of the property, all roadways within five hundred feet (500’) of the site, and all existing land uses and zoning within five hundred feet (500’) of the site. 30 D. Applicant may, upon request of Town Council, be required to provide substantiation of the economic feasibility of the overall project to assist in determining the long-term benefit to the Town. E. Fourteen (14) days prior to the public hearing, the applicant must provide a complete legal description of the property and a general address of the property. F. Applicant shall complete all forms and information detailed in items A through E above and submit them to the Town Manager, Town of Trophy Club , 100 Municipal Drive, Trophy Club, Texas 76262. Application Review Steps A. All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. B. The application will be forwarded to the Town Manager for distribution to the appropriate Town departments for internal review and comments. Additional information may be requested as needed. Consideration of the Application A. The completed application package and staff comments will be returned, with all relevant materials, to the Town Council for consideration. B. The Trophy Club Town Council may consider a Resolution calling a public hearing to consider establishment of a tax reinvestment zone. At least seven (7) days prior to the public hearing, the Town Secretary shall give written notice to the presiding officer to each other taxing unit that has taxing jurisdiction over real property within the proposed reinvestment zone and shall publish notice of the hearing in a newspaper of general circulation in the Town. C. The Trophy Club Town Council may hold the public hearing and determine whether the project is feasible and practical and would be of benefit to the land to be included in the zone and to the municipality after the expiration of the Tax Abatement Agreement. Additionally, the Town Council must find that the zone meets one of the applicable criteria for reinvestment zones. These findings must be approved by the Town Council at an open meeting and noted in the minutes for that meeting. 31 D. The Trophy Club Town Council may consider adoption of an Ordinance designating the area described in the legal description of the proposed project as a reinvestment zone. E. The Trophy Club Town Council may consider adoption of a Resolution approving the terms and conditions of a contract between the Town and the applicant governing the provision of the tax abatement only at a regularly scheduled meeting of the Council. Provided however, that at least seven (7) days before the Town Council grants a tax abatement, the Town Secretary shall deliver written notice of the Town’s intent to enter into a Tax Abatement Agreement to the presiding officer at each of the other taxing units in which the property is located. The notice shall include a copy of the proposed Tax Abatement Agreement. F. The Tax Abatement Agreement shall, at a minimum, contain terms that: 1. List the kind, number and location of all proposed improvements to the property; 2. Provide access to and authorize inspection of the property by the Town to ensure compliance with the agreement; 3. Limit the use of the property consistent with the Town’s development goals; 4. Provide for recapturing property tax revenues that are lost if the owner fails to make the improvements as provided by the agreement or fails to meet the goals established by the agreement; 5. Specify each term that was agreed upon with the property owner and require the owner to annually certify compliance with the terms of the agreement to the Town and all other units, as applicable; 6. Allow the Town to modify or terminate the agreement at any time if the property owner fails to comply with the terms of the agreement, and provide that a retroactive amendment of a Tax Abatement Agreement shall not extinguish an existing tax liability; 7. Provide that a person/entity that does not qualify for an exemption on January 1 of any year may not receive the exemption that year; and 8. Specify that if a project granted a tax abatement ceases to operate or is no longer in conformance with the adopted guidelines of the Town, the Tax Abatement Agreement shall not remain in effect for 32 the period of time during which the Project is not operating or is not in conformance. G. The governing bodies of any other applicable taxing unit may consider ratification of and participation in the abatement agreement between the Town and the applicant. H. Information on tax abatement provided to the Town of Trophy Club in connection with an application or request for tax abatement that describes the specific processes or business activities to be conducted or the equipment or other property to be located on the property for which tax abatement is sought is confidential and not subject to public disclosure until the Tax Abatement Agreement is executed. I. The Town will send copies of the agreement to the Texas Comptroller’s Office or other state agency as required by law in the year following the designation of a zone or the execution of a Tax Abatement Agreement as required by law. J. Any company approved for a tax abatement by the Town of Trophy Club, must achieve measurable progress, as specified in the Tax Abatement Agreement, pertaining to construction milestones, capital investment in real property improvements, business personal property improvements, employment levels, etc., in a timely manner. If measurable progress is not made, the Town will exercise its options as outlined in the Tax Abatement Contract and pursuant to applicable law. Tax abatements may only be applied to incremental increases in valuation and will apply to tangible personal property, excluding inventory and supplies. V. Expiration of Tax Abatement Policy The guidelines and criteria adopted pursuant to this Tax Abatement Policy shall be effective upon adoption and remain in effect for a period of two (2) years. The guidelines and criteria may be amended or repealed prior to the expiration of the two (2) year period only by a favorable vote of three-fourths (¾) of the members of the Trophy Club Town Council. VI. Severability In the event that any term, section, clause, sentence, paragraph or any part of this Tax Abatement Policy is adjusted by a court of competent jurisdiction to be invalid, such invalidity shall not affect, impair or invalidate the remainder of the guidelines and criteria contained in the Tax Abatement Policy. 33 EXHIBIT “B” TOWN OF TROPHY CLUB APPLICATION FOR TAX ABATEMENT 1. Applicant Company’s Name___________________________________________ Company’s Representative____________________________________________ Mailing Address ____________________________________________________ Telephone Number __________________________________________________ Fax Number _______________________________________________________ Email Address______________________________________________________ 2. Property Owner_____________________________________________________ Mailing Address ____________________________________________________ Telephone Number __________________________________________________ Fax Number _______________________________________________________ Email Address______________________________________________________ 3. Property Owner’s Representative_______________________________________ Mailing Address ____________________________________________________ Telephone Number __________________________________________________ Fax Number _______________________________________________________ Email Address______________________________________________________ 4. Property Address____________________________________________________ Property Legal Description (Provide attachment if by metes and bounds) _______ __________________________________________________________________ 5. Located within Town of Trophy Club? _______________________________________________ Northwest Independent School District?_________________________________ Denton County? ____________________________________________________ Tarrant County? ____________________________________________________ 6. Description of Project________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 7. Date projected for occupancy of project/initiation of operations: ______________ 34 8. Acreage of site:_____________________________________________________ 9. Square footage of occupied space: ______________________________________ 10. Type of occupancy: Owner/Occupied Landlord/Tenant If leasing, what is the term of the lease?__________________________________ 7. Narrative response to criteria questions in Section II attached? ___________________ 13. Anticipated number of employees at move in: ______________________________ 14. Type of occupancy: Owner/Occupied Landlord/Tenant (Check all that apply) 16.11. The business is: Existing Expanding New Relocating (From out-of-State) Relocating (From another city/county in Texas) 17.12. Business Type: Hotel/Group Residence Retail Industrial Manufacturing Medical Wholesale Energy Entertainment Research/Development Commercial/Real Estate Other_________________ 20.13. Type of property abatedment requested: Real Personal Both 35 Employment Impact 1. Please provide a schedule of projected employment milestones including: Initial employment ______________________________________________ (at occupancy) Projected employment (milestone)____________________ by____________ (indicate date) Projected employment (milestone) ___________________ by____________ (indicate date) Anticipated full employment _________________________by ___________(indicate date) 2. What is the number of new jobs that will be created? 3. What is the number of jobs, if any, that will be retained in Trophy Club by this project? 4. What is the number of jobs that will be relocated to Trophy Club from: The DFW Metroplex? Other locations? 5. What types of jobs will be created? 6. What will be the average annual salary? 7. What will the total annual payroll be? Fiscal Impact Initial Year Year ______ (If applicable) Year______ (If applicable) 1. What is the value of the Real Property improvements that will be added to the tax base? 2. What is the value of the Business Personal Property improvements that will be added to the tax base? TOTAL IMPROVEMENTS $ $ $ 3. Estimate of amount of direct property and sales tax generated: ___________________ Please provide detailed description of the basis upon for your estimate:____________ _____________________________________________________________________ 4. What is the value of sales that will be subject to sales tax collection by the Town of Trophy Club? Community Impact 36 1. Is this a retention and/or expansion project of an existing Trophy Club business? 2. How will this project affect existing businesses? 3. What effect would the project have on the local housing market? 4. What effect would the project have on existing residential neighborhoods? 5. Will development of the project create any environmental impact? Air quality, water quality, visual quality, etc. 6. Will any zoning changes be necessary to accommodate the project? 7. Is the project compatible with the Town’s Comprehensive Plan? 8. Will the business occupy existing space? 9. Will the business construct a new facility? 10. Will the business occupy space that is currently planned or under construction? 11. What is the projected impact on the Northwest Independent School District? 12. Please summarize the overall impact on the Town of Trophy Club. 13. Please describe the necessity in requesting property tax abatement? Describe the competitive, financial or other issues associated with this application. 37 FOR INTERNAL USE ONLY RECOMMENDED TAX ABATEMENT • Real Property: $______________ Length of Abatement (Years): _______________ Percentage of Abatement: _______________ • Business Personal Property: $______________ Length of Abatement (Years): _______________ Percentage of Abatement: _______________ • Estimated cost to the Town of Trophy Club to provide municipal services to the proposed Project: $_____________ 38 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.6 Discuss and take appropriate action regarding a resolution authorizing the Town to enter into an Interlocal Agreement for the purpose of Cooperative Purchasing of Goods, Products and/or Services with those cities or entities that adopt the said agreement within Tarrant County, Texas. EXPLANATION: In 1996, an inter-local agreement was approved with the City of Euless to purchase medical equipment. A substantial savings was achieved by both cities with purchases made since that agreement was enacted. Since that time, the fire department has identified similar items being purchased by other fire departments in the immediate area. This agreement will allow the department to make cooperative purchases with the cities that enter into the agreement for the purchase of goods, products and/or services with similar savings to those achieved with the City of Euless. RECOMMENDATION: Staff recommends the following motion: Approve the resolution authorizing the City Manager to enter into an Interlocal Agreement for the purpose of Cooperative Purchasing of Goods, Products and/or Services with those cities or entities that adopt said agreement within Tarrant County, Texas. ACTION BY COUNCIL: (rcb) Attachments: 1. Resolution 2. Agreement 3. Exhibit 39 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2005- A RESOLUTION OF THE TOWN COUNCIL OF THE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE TERMS OF AN INTERLOCAL AGREEMENT WITH VARIOUS CITIES IN TARRANT AND DENTON COUNTIES FOR COOPERATIVE PURCHASING OF GOODS, PRODUCTS AND SERVICES; AUTHORIZING THE MAYOR, OR HIS DESIGNEE TO EXECUTE THE AGREEMENT AND ANY NECESSARY DOCUMENTATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the governing officials of member cities, political subdivisions of the State of Texas, desire to secure for each member the benefits of cooperative purchasing of goods, products and/or services; and WHEREAS, this agreement is made under the authority granted by and pursuant to Texas Interlocal Corporation Act, Article 791 of the Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premise and mutual promises contained in the interlocal agreement; and WHEREAS, the Town of Trophy Club’s participation shall be for a period of time commencing upon signature by the Mayor or his designee and ending one (1) year from the date of commencement; and WHEREAS, the parties recognize the cost savings and benefits that each will gain by engaging in cooperative purchasing; and WHEREAS, the Town Council has been presented a proposed Interlocal Cooperation Agreement by and between member cities such as Bedford, Keller, and Grapevine, a substantial copy of which is attached hereto as Exhibit “A” and incorporated herein by reference (hereinafter called “Agreement”); and WHEREAS, upon full review and consideration of the Agreement and of this Resolution, and all matters attendant and related thereto, the Town Council is of the opinion that the execution of the Agreement serves a valid public purpose, that all funds necessary to pay for the services shall be paid out of current revenue legally available to the Town and shall not exceed the amount budgeted therefore in the current fiscal year budget, that the terms and conditions of the Agreement should be approved, and that the Mayor or his designee should be authorized to execute the Agreement on behalf of the Town of Trophy Club. NOW, THEREFORE, BE RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS THAT: 40 Section 1. The recitals contained in the preamble of this Resolution are determined to be true and correct and are hereby adopted as a part of this Resolution. Section 2. The Town of Trophy Club, Texas does hereby agree to participate in an interlocal agreement for the purpose of cooperative purchasing of goods, products and/or services between member cities signatory to this agreement and designates the Town Manager or her designee to act as the Town’s official representative to act in all matters under the Agreement. Section 3. This Resolution shall take effect from and after the date of passage. Section 4. The Town Council authorizes the Mayor or his designee to execute the proposed Interlocal Agreement with member cities for the purpose of cooperative purchasing of goods, products and/or services as provided in this agreement. PASSED AND APPROVED this 1st day of August, 2005 at a regular meeting of the Town Council of the Town of Trophy Club, Texas. _____________________________________ C. Nick Sanders Mayor, Town of Trophy Club, Texas ATTEST: _______________________________________ Town Secretary, Town of Trophy Club, Texas [Seal] APPROVED AS TO FORM: _________________________________________ Town Attorney, Town of Trophy Club, Texas 41 AN INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING OF GOODS, PRODUCTS AND/OR SERVICES This agreement is entered into by and between the cities of signatory to this agreement, all being municipal corporations chartered under the Constitution of the State of Texas, hereinafter referred to as “member cities” each acting through their duly authorized representatives. WHEREAS, the member cities desire to secure for each city the benefits of cooperative purchasing of goods, products and/or services; and WHEREAS, this agreement is made under the authority granted by and pursuant to Texas Interlocal Corporation Act, Article 791 of the Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premise and mutual promises contained herein; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Prior to any collective purchases under this agreement, the cities will designate which city shall be responsible for the bidding process for a particular purchase. 2. Member cities agree that all specifications for said items shall be determined in cooperation with members, with final approval with the city responsible for final bid process. 3. Each member shall be responsible for placing orders directly with and payment to the vendor under each contract entered into pursuant to the cooperative purchasing program, and shall be responsible for the vendors compliance with all conditions of delivery and quality of the purchased items. No member shall be obligated to purchase any item merely by virtue of that member approving specifications for said item, or by requesting to be included in an “open” contract for such items. 4. Members shall designate an official representative to act for member in all matters relating to this cooperative purchasing program, including the designation of specific contracts in which the member desires to participate. 5. This agreement shall take effect upon execution by signatories. 6. This agreement shall be in effect from date of execution until terminated by any party to this agreement by written notice to the other parties stating the date of such termination. a minimum of 30 day written notice must be given to terminate agreement. 7. Exhibit “A” will constitute a list of Member Cities. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year each member signs agreement. 42 City of Bedford Date Signature Title Approved as to Form: City Attorney Date Attest: City Secretary Date City of Grapevine Date Signature Title Approved as to Form: City Attorney Date Attest: City Secretary Date 43 Town of Trophy Club Date Signature Title Approved as to Form: City Attorney Date Attest: City Secretary Date Member Date Signature Title Approved as to Form: City Attorney Date Attest: City Secretary Date 44 EXHIBIT A MEMBER CITIES Bedford Grapevine Keller Crowley Haltom City Euless Aubrey Southlake North Richland Hills Town of Trophy Club 45 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.7 Consent Agenda- Discuss and take appropriate action regarding a Resolution approving the 2005-2006 Interlocal Agreement between the Town and Dallas County Community College on behalf of Cedar Valley College. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (rcb) Attachments: 1. Resolution 2. Agreement 46 TOWN OF TROPHY CLUB, TEXAS RESOLUTION 2005- A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING AN AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND DALLAS COUNTY COMMUNITY COLLEGE DISTRICT, ON BEHALF OF CEDAR VALLEY FOR THE PURPOSE OF PROVIDING TRAINING FOR THE POLICE DEPARTMENT, AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, authorizes governmental entities to contract with each other to perform government functions and services, to increase the efficiency and effectiveness of local governments; and WHEREAS, entering into the proposed interlocal agreement for training of police personnel is beneficial to the Town to both train new police officers and to maintain the proficiency of more experienced police personnel; and WHEREAS, the Council finds that the proposed interlocal agreement benefits the public health, safety and welfare NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. The foregoing premises and recitals are found to be true and correct and are hereby adopted by the Town Council. Section 2. The Town Council of the Town of Trophy Club, Texas (the “Town”) does hereby approve and agree to enter into an agreement with the Dallas County Community College District, on behalf of Cedar Valley College A true and correct copy of the said agreement is attached hereto and incorporated herein. Section 3. The Mayor, or his designee is hereby authorized, empowered and directed to execute the attached Agreement on behalf of the Town of Trophy Club. Section 4. This Resolution shall take effect from and after its date of passage. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this the 1st, day of August, 2005. ______________________________ Mayor, Town of Trophy Club, Texas 47 ATTEST: _____________________________________ Town Secretary, Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: ______________________________________ Town Attorney, Town of Trophy Club, Texas 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.8 Consent Agenda: Discuss and take appropriate action regarding an Ordinance repealing Town Ordinance No. 2005-17 in its entirety, and adopting a new Ordinance relating to a new construction fee schedule for the Town. EXPLANATION: (kcf) Attachments: 1. Information Memorandum 2. Ordinance 63 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2005-__ AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO. 2005-17 WHICH AMENDED ORDINANCE NO. 2005-10, THE SAME BEING AN ORDINANCE ADOPTING A SCHEDULE OF FEES FOR THE TOWN BY REPEALING ALL FEES RELATED TO NEW CONSTRUCTION, AND ADOPTING A NEW SCHEDULE OF FEES FOR THE TOWN RELATED TO NEW CONSTRUCTION; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A PUBLICATION CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a Home Rule Municipality acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution; and WHEREAS, on August 7May 2, 20032005, the Town Council (hereinafter “Town”) enacted Ordinance No. 20032005-1310, adopting a new Schedule of Fees for the Town; and WHEREAS, on August 7July 18, 20032005, the Town enacted Ordinance No. 20032005-1317, an Ordinance which amended Town Ordinance No. 2005-10 by repealing all fees related to new construction, and adopted a revised fee schedule for new construction within the Town; and WHEREAS, the fees previously adopted by 2005-17 included only a portion of the new construction fees; and WHEREAS, staff has identified the miscalculation adopted by 2005-17 and recommends Council approval of the complete fee schedule for new construction; and WHEREAS, on August 30, 2004, the Town adopted the 2003 Edition of the International Building Code, (hereinafter “IBC”); and WHEREAS, Section 108.2 of the IBC calls for the governing authority to establish a Fee Schedule for all work requiring a permit; and WHEREAS, the Town has conducted a study of fees to insure the Town is accurately recovering the costs associated with the services provided; and WHEREAS, the fee study relating to new construction building fees has been completed and the Town Council finds the study to be an accurate assessment of reasonable fees for services provided; and 64 NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES/PURPOSE The foregoing premises are hereby adopted in their entirety and there is hereby adopted a Schedule of Fees, including any schedule thereto, and incorporated herein for all purposes for the Town of Trophy Club, Texas, the payment of which shall be a condition precedent to the issuance of any permit, any inspection or the provision of a copy of any ordinance, resolution or any other Town record or document. Such fees represent the reasonable administrative costs of the Town in providing services to the public. SECTION 2. APPLICABILITY/CONFLICT The provisions of this Ordinance shall apply to all fees established herein and shall be levied by the Town of Trophy Club, Texas, immediately upon the effective date of this Ordinance. Separately adopted ordinances may also address applicable fees for other permit requirements and services provided within the Town of Trophy Club. In the event there is a conflict between the amount of a fee enacted by a separately adopted Ordinance, the fee amount set forth herein shall apply unless the separately adopted Ordinance specifically provides that it controls. This Ordinance should not be construed to be all inclusive of required permits or fees within the Town of Trophy Club. SECTION 3. DEFINITIONS When used in this Ordinance, the following terms shall have the respective meanings ascribed to them: Accessory Building: A subordinate building or structure of masonry and/or wood construction, detached from the main building, and customarily incidental to the principal building. Addition: An extension or increase in floor area or height of a building or structure. Apartment: Any building, or portion thereof which is designed, built, rented, leased, let or hired out to be occupied as three (3) or more apartments or which is occupied as the home or residence of three (3) or more families living independently of each other and maintaining separate cooking facilities. Assembly Group: A building or portion of a building used for the gathering together of fifty (50) or more persons for such purposes as entertainment, education, worship, amusement, 65 drinking or dining. Commercial Carport: A permanent roofed structure constructed on a commercially zoned tract of land, entirely open on at least two sides, designed or used to shelter not more than two private passenger vehicles. Condominium: The separate ownership of single units or apartments in a multiple unit structure or structures with common elements as defined in Article 1301a, Texas Revised Civil Statutes Annotated, as amended. Congregate Care: Any building or portion thereof that contains facilities for living, sleeping and sanitation that may include facilities for eating and cooking, for occupancy by other than a family. A congregate care building may be a convent or monastery, but does not include jails, hospitals, nursing homes, hotels or lodging houses. Day Care Facility: An establishment where more than three (3) unrelated children under fourteen (14) years of age are left for care, training, education, custody, or supervision during the day or any portion thereof. The term “day care center” shall not include overnight lodging, medical treatment, counseling, or rehabilitative services, and does not apply to any school, public or private, as herein defined. Such facility shall be operated in a manner as required by Chapter 42 of the Human Resources Code of the state of Texas, as amended, and in accordance with such standards as may be promulgated by the Texas Department of Human Resources. Educational Building: A building reserved for the use of primary and secondary students (ages 5 to 18). Guest House: A secondary structure on a lot which may contain dwelling accommodations for the temporary occupancy by guests and not for rent or permanent occupancy, and such building not having a separate utility meter. Hospital/Medical 24 Hour Care: A facility providing health services primarily for human in- patient medical or surgical care for the sick or injured and including related facilities such as laboratories, out-patient departments, training facilities, central services facilities, and staff offices that are an integral part of the facilities. Hotel/Motel: A building or group of buildings designed and occupied as a temporary abiding place for individuals. To be classified as a hotel an establishment shall contain a minimum of six (6) individual guest rooms or units and may furnish customary services such as linen, maid service, telephone, use and upkeep of furniture. a. High Rise: Any building, as defined above, exceeding five stories. b. Low Rise: Any building, as defined above, with one to four stories. Office: Office space used for indeterminate purposes which may include corporate, governmental, medical, or other forms of usage. 66 Medical/24 Hour Care: Refer to “Hospital”. Multi-Family Residential: A building or buildings containing or aggregating four or more single-family dwelling units. Repair Garage: A repair garage is any building or part thereof which is used for painting, body and fender work, engine overhauling or other major repair of motor vehicles. This occupancy shall not include motor vehicle service stations. Residential Garage: An accessory building or a portion of a main building for the storage or parking of motor vehicles as may be required in connection with the permitted use of the main building. A private garage shall be totally enclosed with the only exceptions being openings used for access or ventilation, shall be constructed of similar style and material as the main structure. Service Station: A retail place of business engaged primarily in the sale of motor fuels, but also supplying goods and services required in the operation and maintenance of automotive vehicles. These may include petroleum products, tires, batteries, automotive accessories and replacement items, washing and lubrication services, the performance of minor automotive maintenance and repair, and the supplying of other incidental customer services and products, but excluding major automotive repairs, painting, and body and fender work. Shell Building: The construction of a functioning building, including site work, the building envelope and public areas, with operating elevators and core utility systems, but excluding work in the areas reserved for tenant occupancy. Single Family: A portion of an enclosed building having accommodations for and occupied by only one family, attached to like units, which units may be sold individually provided that the entire building meets all lot area, front yard, side yard, rear yard, height and other zoning requirements. Tennant Improvement: The completion, remodeling or altering of a space within an existing building. 67 SECTION 4. NEW BUILDING CONSTRUCTION FEE SCHEDULE Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * - Assembly Group - Theaters 2,000 $3,252 $13.72 $2,710 $11.43 $2,168 $9.15 - - 10,000 $4,350 $19.18 $3,625 $15.98 $2,900 $12.79 - - 20,000 $6,268 $7.24 $5,223 $6.03 $4,179 $4.83 - - 40,000 $7,716 $3.42 $6,430 $2.85 $5,144 $2.28 - - 100,000 $9,770 $3.59 $8,141 $2.99 $6,514 $2.39 200,000 $13,360 $6.68 $11,133 $5.57 $8,907 $4.45 A-2 Assembly Group: Churches, restaurants 500 $2,914 $48.10 $2,428 $40.08 $1,943 $32.06 A-3 - 2,500 $3,876 $69.68 $3,230 $58.07 $2,584 $46.46 A-4 - 5,000 $5,618 $25.84 $4,682 $21.53 $3,745 $17.22 E - 10,000 $6,910 $12.24 $5,758 $10.20 $4,606 $8.16 - - 25,000 $8,745 $12.83 $7,288 $10.69 $5,830 $8.55 50,000 $11,952 $23.90 $9,960 $19.92 $7,968 $15.94 A-5 Assembly Group - Stadium 5,000 $6,074 $9.51 $5,061 $7.93 $4,049 $6.34 - - 25,000 $7,976 $14.96 $6,647 $12.46 $5,318 $9.97 - - 50,000 $11,715 $5.34 $9,763 $4.45 $7,810 $3.56 - - 100,000 $14,385 $2.54 $11,988 $2.11 $9,590 $1.69 - - 250,000 $18,188 $2.66 $15,156 $2.21 $12,125 $1.77 - - 500,000 $24,825 $4.97 $20,688 $4.14 $16,550 $3.31 A Assembly Group - TI 250 $1,371 $48.28 $1,142 $40.23 $914 $32.18 - - 1,250 $1,854 $62.96 $1,545 $52.47 $1,236 $41.98 - - 2,500 $2,641 $24.58 $2,201 $20.48 $1,760 $16.38 - - 5,000 $3,255 $11.58 $2,713 $9.65 $2,170 $7.72 - - 12,500 $4,124 $12.23 $3,436 $10.19 $2,749 $8.15 - - 25,000 $5,652 $22.61 $4,710 $18.84 $3,768 $15.07 R-4 Congregate Care - Complete 1,000 $4,621 $38.76 $3,851 $32.30 $3,080 $25.84 - - 5,000 $6,171 $54.72 $5,143 $45.60 $4,114 $36.48 - Residential care/assissted living 10,000 $8,907 $20.55 $7,423 $17.13 $5,938 $13.70 - more than 5, less than 17 clients. 20,000 $10,962 $9.71 $9,135 $8.09 $7,308 $6.47 - - 50,000 $13,875 $10.20 $11,563 $8.50 $9,250 $6.80 100,000 $18,975 $18.98 $15,813 $15.81 $12,650 $12.65 E Educational Building - Complete 2,000 $3,817 $15.02 $3,181 $12.52 $2,545 $10.01 B - 10,000 $5,018 $23.45 $4,182 $19.54 $3,346 $15.63 - K-12, Private 20,000 $7,363 $8.40 $6,136 $7.00 $4,909 $5.60 - Daycare included elsewhere. 40,000 $9,043 $3.99 $7,536 $3.32 $6,029 $2.66 - - 100,000 $11,436 $4.16 $9,530 $3.47 $7,624 $2.78 - - 200,000 $15,600 $7.80 $13,000 $6.50 $10,400 $5.20 E Educational Building - TI 250 $1,360 $48.05 $1,133 $40.04 $907 $32.03 B - 1,250 $1,840 $62.32 $1,534 $51.93 $1,227 $41.54 - - 2,500 $2,619 $24.40 $2,183 $20.33 $1,746 $16.26 - - 5,000 $3,229 $11.50 $2,691 $9.59 $2,153 $7.67 - - 12,500 $4,092 $12.12 $3,410 $10.10 $2,728 $8.08 25,000 $5,607 $22.43 $4,673 $18.69 $3,738 $14.95 68 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * 1 Hotel Low Rise - Complete 1,000 $3,834 $32.65 $3,195 $27.21 $2,556 $21.76 - - 5,000 $5,140 $44.99 $4,284 $37.49 $3,427 $29.99 - Hotel and motel low-rise 10,000 $7,390 $17.09 $6,158 $14.24 $4,926 $11.39 - structure of less than 5 floors. 20,000 $9,098 $8.07 $7,582 $6.73 $6,066 $5.38 - - 50,000 $11,520 $8.50 $9,600 $7.08 $7,680 $5.66 - - 100,000 $15,768 $15.77 $13,140 $13.14 $10,512 $10.51 R-1 Hotel Low Rise - TI 250 $1,933 $66.04 $1,611 $55.04 $1,289 $44.03 - - 1,250 $2,593 $90.52 $2,161 $75.43 $1,729 $60.34 - Hotel and motel low-rise 2,500 $3,725 $34.49 $3,104 $28.74 $2,483 $22.99 - structure of less than 5 floors. 5,000 $4,587 $16.28 $3,823 $13.57 $3,058 $10.85 - - 12,500 $5,808 $17.14 $4,840 $14.28 $3,872 $11.42 - - 25,000 $7,950 $31.80 $6,625 $26.50 $5,300 $21.20 B Offices, etc. - Complete 1,000 $4,450 $37.85 $3,708 $31.54 $2,967 $25.24 - - 5,000 $5,964 $52.23 $4,970 $43.53 $3,976 $34.82 - [Please complete all rows - 10,000 $8,576 $19.85 $7,146 $16.54 $5,717 $13.23 - This section also used for scaling] 20,000 $10,560 $9.37 $8,800 $7.81 $7,040 $6.25 - - 50,000 $13,373 $9.86 $11,144 $8.21 $8,915 $6.57 - - 100,000 $18,300 $18.30 $15,250 $15.25 $12,200 $12.20 B Offices, etc. - TI 100 $1,710 $154.67 $1,425 $128.89 $1,140 $103.12 - - 500 $2,329 $192.83 $1,941 $160.69 $1,552 $128.55 - - 1,000 $3,293 $77.01 $2,744 $64.18 $2,195 $51.34 - - 2,000 $4,063 $36.22 $3,386 $30.18 $2,709 $24.15 - - 5,000 $5,150 $38.34 $4,291 $31.95 $3,433 $25.56 - - 10,000 $7,067 $70.67 $5,889 $58.89 $4,711 $47.11 S-1 Repair Garage & Service St - Complete 1,000 $4,586 $38.58 $3,822 $32.15 $3,058 $25.72 M - 5,000 $6,130 $54.20 $5,108 $45.16 $4,087 $36.13 - - 10,000 $8,840 $20.42 $7,366 $17.01 $5,893 $13.61 - - 20,000 $10,881 $9.66 $9,068 $8.05 $7,254 $6.44 - - 50,000 $13,778 $10.13 $11,481 $8.44 $9,185 $6.75 - - 100,000 $18,840 $18.84 $15,700 $15.70 $12,560 $12.56 S-1 Repair Garage & Service St - TI 100 $1,865 $174.19 $1,554 $145.16 $1,244 $116.13 M - 500 $2,562 $205.64 $2,135 $171.36 $1,708 $137.09 - - 1,000 $3,590 $84.47 $2,992 $70.39 $2,394 $56.31 - - 2,000 $4,435 $39.67 $3,696 $33.06 $2,957 $26.45 - - 5,000 $5,625 $42.09 $4,688 $35.08 $3,750 $28.06 10,000 $7,730 $77.30 $6,441 $64.41 $5,153 $51.53 M Retail Sales - Complete 500 $3,266 $55.88 $2,722 $46.57 $2,178 $37.26 - - 2,500 $4,384 $76.43 $3,653 $63.69 $2,923 $50.95 - - 5,000 $6,295 $29.15 $5,246 $24.29 $4,197 $19.43 - - 10,000 $7,752 $13.77 $6,460 $11.48 $5,168 $9.18 - - 25,000 $9,818 $14.46 $8,181 $12.05 $6,545 $9.64 50,000 $13,433 $26.87 $11,194 $22.39 $8,955 $17.91 69 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * M Retail Sales - TI 100 $1,658 $149.67 $1,382 $124.73 $1,106 $99.78 - - 500 $2,257 $187.31 $1,881 $156.09 $1,505 $124.87 - - 1,000 $3,194 $74.65 $2,661 $62.21 $2,129 $49.77 - - 2,000 $3,940 $35.14 $3,284 $29.28 $2,627 $23.42 - - 5,000 $4,994 $37.16 $4,162 $30.96 $3,330 $24.77 10,000 $6,852 $68.52 $5,710 $57.10 $4,568 $45.68 - Public Construction - Complete 250 $3,166 $106.47 $2,639 $88.73 $2,111 $70.98 - - 1,250 $4,231 $149.75 $3,526 $124.79 $2,821 $99.83 - Pump Buildings, etc. 2,500 $6,103 $56.34 $5,086 $46.95 $4,069 $37.56 - - 5,000 $7,511 $26.63 $6,259 $22.19 $5,008 $17.75 - - 12,500 $9,508 $27.98 $7,923 $23.31 $6,339 $18.65 - - 25,000 $13,005 $52.02 $10,838 $43.35 $8,670 $34.68 R-1 Hotel High Rise - Complete 5,000 $4,705 $8.01 $3,921 $6.68 $3,137 $5.34 - - 25,000 $6,308 $11.03 $5,256 $9.19 $4,205 $7.35 - Hotel and motel mid/high-rise 50,000 $9,065 $4.19 $7,554 $3.49 $6,044 $2.79 - structure of 5 floors or more. 100,000 $11,160 $1.98 $9,300 $1.65 $7,440 $1.32 - - 250,000 $14,125 $2.09 $11,770 $1.74 $9,417 $1.39 500,000 $19,350 $3.87 $16,124 $3.22 $12,901 $2.58 R-1 Hotel High Rise- TI 1,000 $2,202 $19.80 $1,835 $16.50 $1,468 $13.20 - - 5,000 $2,994 $24.92 $2,495 $20.77 $1,996 $16.61 - Hotel and motel mid/high-rise 10,000 $4,240 $9.92 $3,533 $8.27 $2,827 $6.61 - structure of 5 floors or more. 20,000 $5,232 $4.66 $4,360 $3.88 $3,488 $3.11 - - 50,000 $6,630 $4.92 $5,525 $4.10 $4,420 $3.28 100,000 $9,090 $9.09 $7,575 $7.57 $6,060 $6.06 I-2 Hospital and Institutional - Complete 5,000 $5,391 $9.11 $4,492 $7.59 $3,594 $6.07 - - 25,000 $7,213 $12.71 $6,010 $10.59 $4,809 $8.47 - Physical limitation based on age 50,000 $10,390 $4.80 $8,658 $4.00 $6,927 $3.20 - or health, NOT capable of self 100,000 $12,790 $2.27 $10,658 $1.89 $8,527 $1.52 - preservation. 250,000 $16,200 $2.38 $13,499 $1.98 $10,801 $1.59 500,000 $22,150 $4.43 $18,458 $3.69 $14,767 $2.95 I-2 Hospital and Institutional - TI 1,000 $2,580 $23.25 $2,150 $19.37 $1,720 $15.50 - - 5,000 $3,510 $29.17 $2,924 $24.31 $2,340 $19.45 - Physical limitation based on age 10,000 $4,968 $11.60 $4,140 $9.67 $3,312 $7.73 - or health, NOT capable of self 20,000 $6,128 $5.47 $5,106 $4.56 $4,086 $3.65 - preservation. 50,000 $7,770 $5.78 $6,475 $4.82 $5,180 $3.85 100,000 $10,660 $10.66 $8,883 $8.88 $7,107 $7.11 I-1 Medical/24 Hour Care - Complete 1,000 $3,434 $28.41 $2,862 $23.67 $2,290 $18.94 - - 5,000 $4,571 $41.01 $3,809 $34.17 $3,047 $27.34 - Physical limitation based on age 10,000 $6,621 $15.23 $5,517 $12.69 $4,414 $10.15 - or health, capable of self 20,000 $8,144 $7.20 $6,786 $6.00 $5,430 $4.80 - preservation with 17 or more 50,000 $10,305 $7.57 $8,587 $6.31 $6,870 $5.05 100,000 $14,090 $14.09 $11,741 $11.74 $9,394 $9.39 70 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * I-1 Medical/24Hour Care - TI 100 $1,186 $105.55 $988 $87.95 $790 $70.37 - - 500 $1,608 $135.12 $1,340 $112.60 $1,072 $90.08 - Physical limitation based on age 1,000 $2,283 $53.25 $1,903 $44.37 $1,522 $35.50 - or health, capable of self 2,000 $2,816 $25.07 $2,346 $20.89 $1,877 $16.72 - preservation with 17 or more 5,000 $3,568 $26.48 $2,973 $22.07 $2,379 $17.65 10,000 $4,892 $48.92 $4,077 $40.77 $3,261 $32.61 I-4 Day Care Facility - Complete 250 $2,641 $88.70 $2,201 $73.92 $1,761 $59.14 E - 1,250 $3,528 $125.04 $2,940 $104.20 $2,352 $83.36 R-3 - 2,500 $5,091 $47.00 $4,243 $39.16 $3,394 $31.33 - Custodial care on less than 24 5,000 $6,266 $22.20 $5,222 $18.50 $4,178 $14.80 - hour basis of any age. 12,500 $7,931 $23.34 $6,609 $19.45 $5,288 $15.56 25,000 $10,849 $43.40 $9,041 $36.16 $7,233 $28.93 I-4 Day Care Facility - TI 100 $1,490 $134.17 $1,242 $111.81 $993 $89.45 E - 500 $2,027 $168.57 $1,689 $140.48 $1,351 $112.38 R-3 - 1,000 $2,870 $67.04 $2,391 $55.86 $1,913 $44.69 - Custodial care on less than 24 2,000 $3,540 $31.58 $2,950 $26.31 $2,360 $21.05 - hour basis of any age. 5,000 $4,487 $33.38 $3,739 $27.81 $2,992 $22.25 10,000 $6,156 $61.56 $5,130 $51.30 $4,104 $41.04 - High-Rise Office - Complete 2,000 $3,204 $12.58 $2,670 $10.48 n.a. n.a. - - 10,000 $4,210 $19.70 $3,508 $16.42 n.a. n.a. - - 20,000 $6,180 $7.06 $5,150 $5.88 n.a. n.a. - - 40,000 $7,592 $3.35 $6,326 $2.79 n.a. n.a. - - 100,000 $9,600 $3.48 $8,000 $2.90 n.a. n.a. 200,000 $13,080 $6.54 $10,900 $5.45 n.a. n.a. - High-Rise Office - TI 500 $1,342 $22.34 $1,118 $18.61 n.a. n.a. - - 2,500 $1,789 $31.94 $1,491 $26.62 n.a. n.a. - - 5,000 $2,588 $11.93 $2,156 $9.94 n.a. n.a. - - 10,000 $3,184 $5.64 $2,653 $4.70 n.a. n.a. - - 25,000 $4,030 $5.92 $3,358 $4.93 n.a. n.a. 50,000 $5,510 $11.02 $4,591 $9.18 n.a. n.a. R-2 Condominium/Apt. - Standard Plan 1,000 $2,338 $19.71 $1,949 $16.43 $1,559 $13.14 - - 5,000 $3,127 $27.61 $2,606 $23.01 $2,084 $18.41 - Sq ft of entire building not 10,000 $4,507 $10.39 $3,756 $8.66 $3,005 $6.93 - relative to # of units 20,000 $5,546 $4.91 $4,622 $4.09 $3,698 $3.27 - - 50,000 $7,020 $5.18 $5,850 $4.32 $4,680 $3.46 100,000 $9,612 $9.61 $8,010 $8.01 $6,408 $6.41 - Condominium/Apt. Unit - Model 100 $1,208 $109.17 $1,006 $90.98 $805 $72.78 - - 500 $1,644 $136.22 $1,370 $113.52 $1,096 $90.82 - No plan review completed on 1,000 $2,325 $54.36 $1,938 $45.30 $1,550 $36.24 - individual units. 2,000 $2,869 $25.59 $2,391 $21.32 $1,913 $17.06 - - 5,000 $3,637 $27.06 $3,031 $22.55 $2,424 $18.04 10,000 $4,990 $49.90 $4,158 $41.58 $3,326 $33.26 71 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * - Condominium/Apt. Unit - Production 100 $1,068 $101.72 $890 $84.76 $712 $67.81 - - 500 $1,475 $116.08 $1,229 $96.73 $983 $77.38 - - 1,000 $2,055 $48.54 $1,713 $40.45 $1,370 $32.36 - No plan review completed on 2,000 $2,541 $22.76 $2,117 $18.97 $1,694 $15.18 - individual units. 5,000 $3,224 $24.20 $2,687 $20.17 $2,149 $16.14 10,000 $4,434 $44.34 $3,695 $36.95 $2,956 $29.56 R-2 Condominium/Apt. Unit Completion - TI 100 $1,167 $106.98 $972 $89.15 $778 $71.32 - - 500 $1,595 $130.28 $1,329 $108.57 $1,063 $86.86 - Used only when submitted 1,000 $2,246 $52.66 $1,872 $43.88 $1,497 $35.10 - separately from "Standard Plan" permit. 2,000 $2,772 $24.76 $2,310 $20.64 $1,848 $16.51 - - 5,000 $3,515 $26.22 $2,930 $21.85 $2,344 $17.48 10,000 $4,826 $48.26 $4,022 $40.22 $3,218 $32.18 R-2 Condominium/Apt. - Common Area - TI 100 $1,344 $116.47 $1,120 $97.06 $896 $77.65 A-2 - 500 $1,810 $155.96 $1,508 $129.97 $1,207 $103.98 B Used only when submitted 1,000 $2,590 $60.10 $2,158 $50.08 $1,727 $40.06 - separately from "Standard Plan" permit. 2,000 $3,191 $28.34 $2,659 $23.62 $2,127 $18.89 - - 5,000 $4,041 $29.87 $3,368 $24.89 $2,694 $19.91 10,000 $5,534 $55.34 $4,612 $46.12 $3,690 $36.90 IRC SFD Single-Family - Standard Plan 1,000 $3,194 $10.58 $2,661 $8.81 $2,129 $7.05 - - 1,500 $3,247 $35.71 $2,705 $29.76 $2,164 $23.81 - (includes townhouses, duplexes, 2,000 $3,425 $5.30 $2,854 $4.41 $2,283 $3.53 - attached residences, etc.) 3,000 $3,478 $22.49 $2,898 $18.74 $2,319 $14.99 - - 5,000 $3,928 $19.58 $3,273 $16.31 $2,619 $13.05 10,000 $4,907 $49.07 $4,089 $40.89 $3,271 $32.71 IRC SFD Single-Family - Model 1,000 $2,956 $3.96 $2,463 $3.30 $1,970 $2.64 - - 1,500 $2,975 $23.82 $2,480 $19.85 $1,984 $15.88 - - 2,000 $3,095 $2.00 $2,579 $1.66 $2,063 $1.33 - - 3,000 $3,114 $15.88 $2,595 $13.23 $2,076 $10.59 - - 5,000 $3,432 $15.60 $2,860 $13.00 $2,288 $10.40 10,000 $4,212 $42.12 $3,510 $35.10 $2,808 $28.08 IRC SFD Single-Family - Production 1,000 $3,260 $10.61 $2,716 $8.84 $2,173 $7.07 - - 1,500 $3,313 $35.68 $2,761 $29.74 $2,208 $23.79 - - 2,000 $3,491 $5.31 $2,909 $4.43 $2,327 $3.54 - - 3,000 $3,544 $22.48 $2,954 $18.73 $2,363 $14.99 - - 5,000 $3,994 $23.00 $3,328 $19.16 $2,663 $15.33 10,000 $5,144 $51.44 $4,286 $42.86 $3,429 $34.29 IRC SFD Single-Family - Custom 1,000 $3,293 $3.98 $2,744 $3.31 $2,195 $2.65 - - 1,500 $3,313 $35.68 $2,761 $29.74 $2,208 $23.79 - - 2,000 $3,491 $5.31 $2,909 $4.43 $2,327 $3.54 - - 3,000 $3,544 $22.48 $2,954 $18.73 $2,363 $14.99 - - 5,000 $3,994 $18.92 $3,328 $15.76 $2,663 $12.61 10,000 $4,940 $49.40 $4,116 $41.16 $3,293 $32.93 IRC SFD Guest House - Custom 100 $1,521 $135.59 $1,267 $112.99 $1,014 $90.39 - - 500 $2,063 $173.18 $1,719 $144.31 $1,375 $115.45 - - 1,000 $2,929 $68.33 $2,441 $56.94 $1,953 $45.55 - - 2,000 $3,612 $32.17 $3,010 $26.80 $2,408 $21.44 - - 5,000 $4,577 $34.01 $3,814 $28.34 $3,052 $22.67 10,000 $6,278 $62.78 $5,231 $52.31 $4,185 $41.85 72 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * U Residential Garage 50 $1,082 $187.07 $901 $155.89 $721 $124.71 - - 250 $1,456 $251.33 $1,213 $209.44 $971 $167.55 - - 500 $2,084 $96.69 $1,737 $80.58 $1,389 $64.46 - - 1,000 $2,568 $45.61 $2,140 $38.00 $1,712 $30.40 - - 2,500 $3,252 $48.05 $2,710 $40.04 $2,168 $32.03 5,000 $4,453 $89.06 $3,711 $74.21 $2,969 $59.37 U-1 Accessory Building - Commercial 50 $1,082 $187.07 $901 $155.89 $721 $124.71 - - 250 $1,456 $251.33 $1,213 $209.44 $971 $167.55 - Fire pump, restrooms, storage, 500 $2,084 $96.69 $1,737 $80.58 $1,389 $64.46 - Maintenance, etc. 1,000 $2,568 $45.61 $2,140 $38.00 $1,712 $30.40 - Include those associated with 2,500 $3,252 $48.05 $2,710 $40.04 $2,168 $32.03 5,000 $4,453 $89.06 $3,711 $74.21 $2,969 $59.37 U-1 Commercial Carport 50 $911 $158.30 $760 $131.92 $608 $105.53 S-2 - 250 $1,228 $211.22 $1,023 $176.01 $819 $140.81 - Site and structure review - 500 $1,756 $81.53 $1,463 $67.94 $1,171 $54.35 - Comm. & MF developments 1,000 $2,164 $38.45 $1,803 $32.04 $1,443 $25.63 - - 2,500 $2,741 $40.53 $2,284 $33.78 $1,827 $27.02 5,000 $3,754 $75.08 $3,128 $62.56 $2,503 $50.05 Single Single-Family Residential - Addition 50 $1,130 $201.23 $942 $167.69 $753 $134.15 Addition - 250 $1,533 $257.63 $1,277 $214.69 $1,022 $171.75 Residential - 500 $2,177 $101.52 $1,814 $84.60 $1,451 $67.68 Family - 1,000 $2,684 $47.80 $2,237 $39.83 $1,790 $31.87 - - 2,500 $3,401 $50.52 $2,834 $42.10 $2,268 $33.68 5,000 $4,664 $93.29 $3,887 $77.74 $3,110 $62.19 R-2 Multi-Family Residential - Addition 50 $1,349 $237.09 $1,124 $197.58 $899 $158.06 - - 250 $1,823 $310.17 $1,519 $258.48 $1,215 $206.78 - - 500 $2,599 $120.89 $2,165 $100.74 $1,732 $80.59 - - 1,000 $3,203 $57.00 $2,669 $47.50 $2,135 $38.00 - - 2,500 $4,058 $60.10 $3,382 $50.09 $2,705 $40.07 5,000 $5,561 $111.21 $4,634 $92.68 $3,707 $74.14 U-1 Accessory Building - Residential 50 $1,027 $181.23 $856 $151.03 $685 $120.82 - - 250 $1,389 $235.52 $1,158 $196.26 $926 $157.01 - - 500 $1,978 $92.12 $1,649 $76.76 $1,319 $61.41 - Storage, playhouse, cabana, etc 1,000 $2,439 $43.41 $2,032 $36.18 $1,626 $28.94 - typically with SFR. 2,500 $3,090 $45.81 $2,575 $38.18 $2,060 $30.54 5,000 $4,235 $84.71 $3,529 $70.59 $2,824 $56.47 73 Construction Types: Construction Types: Construction Types: I A, I B II A, III A, V A II B, III B, IV, V B IBC/ICC Class IBC/ICC Occupancy Type Project Size Threshold Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * Base Cost @ Threshold Size Cost for Each Additional 100 s.f. * SHELL All Shell Buildings 1,000 $2,393 $21.58 $1,994 $17.98 $1,596 $14.39 - - 5,000 $3,257 $27.03 $2,714 $22.53 $2,171 $18.02 - - 10,000 $4,608 $10.77 $3,840 $8.98 $3,072 $7.18 - - 20,000 $5,685 $5.08 $4,738 $4.23 $3,790 $3.38 - - 50,000 $7,208 $5.36 $6,006 $4.46 $4,805 $3.57 100,000 $9,885 $9.89 $8,238 $8.24 $6,590 $6.59 * Each additional 100 square feet, or portion thereof, up to the next highest project size threshold. SECTION 6. CUMULATIVE REPEALER This Ordinance shall be cumulative of all other Ordinances and shall not repeal any of the provisions of such Ordinances except for those instances where there are direct conflicts with the provisions of this Ordinance and where such other ordinances(s) does not specifically state that fees contained therein take precedence; provided however, that Ordinance No. 20032005-13 17 is hereby repealed. Ordinances or parts thereof in force at the time this Ordinance shall take effect and that are inconsistent with this Ordinance are hereby repealed to the extent that they are inconsistent with this Ordinance unless such ordinance specifically states that it controls over this Ordinance. Provided however, that any complaint, action, claim or lawsuit which has been initiated or has arisen under or pursuant to Ordinance No. 2005-17 on the date of adoption of this Ordinance shall continue to be governed by the provisions of such Ordinance and for that purpose the Ordinance shall remain in full force and effect. SECTION 7. SAVINGS All rights and remedies of the Town of Trophy Club are expressly saved as to any and all violations of the provisions of any Ordinances affecting fees and as to any and all claims or causes of action regarding any fees imposed by Ordinance or other Town regulation which have accrued prior to or at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending causes of action, both civil and criminal, whether pending in court or not, under such Ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 8. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions 74 of this Ordinance despite such invalidity or unconstitutionality and that such remaining portions shall remain in full force and effect. SECTION 9. PENALTY CLAUSE It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. SECTION 10. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish the Caption and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 11. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by copying the exact Caption and Effective Date in the minutes of the Town Council and by filing this Ordinance in the ordinance records of the Town. SECTION 12. EFFECTIVE DATE That this Ordinance shall be in full force and effect from and after its date of passage and publication, in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 15th 1st day of Augustrch, 20042005. Mayor Town of Trophy Club, Texas Effective Date: March 20, 2004 [SEAL] ATTEST: Town Secretary 75 Town of Trophy Club, Texas APPROVED AS TOO AS FORM: Town Attorney Town of Trophy Club, Texas 76 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.D.9 Consent Agenda: Discuss and take appropriate action to approve Minutes dated July 18, 2005. EXPLANATION: RECOMMENDATION: ACTION BY COUNCIL: (lr) Attachments: 1. 7/18/05 Minutes 77 MINUTES OF WORKSHOP BETWEEN TOWN COUNCIL AND ECONOMIC DEVELOPMENT CORPORATION B/NOTICE OF A REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB AND NOTICE OF BUDGET WORKSHOP BETWEEN TOWN COUNCIL AND WAYS AND MEANS LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, July 18, 2005 6:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, July 18, 2005. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Nick Sanders Mayor Pam Cates Mayor Pro Tem Susan Edstrom Council Member Roger Williams Council Member Beverly Foley Council Member TOWN COUNCIL MEMBERS ABSENT: Scott Spence Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Town Manager Lisa Ramsey Interim Town Secretary Roger Unger Finance Director Beth Ann Gregory Community Development Manager Patricia Adams Town Attorney Mike Pastor IS Manager Adam Adams Parks and Recreation Director Randy Briggs Police and Fire Services Director Kerin Fleck Planning and Zoning Coordinator Sakura Moten-Dedrick Financial Analyst J.D. Harvey EDC 4A Neil Twomey Gary Cantrell T. Dwight Morrow James Hicks EDC 4B Doyle Nicholson Andy Hayes Amanda Foust Ralph Scoggins Rebecca Shuman 78 A.1 Call to order and announce a quorum. Mayor Nick Sanders called the Regular Session to order at 6:05 p.m. noting a quorum was present. A.2 EDC B call to order and announce a quorum. Jim Hicks called EDC 4B to order. TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION WORKSHOP SESSION (6:00 – 7:00) A.3 EDC Task Force to present their Mission Statement and their vision for Trophy Club's future to the Town Council. EDC Task Force members, Pamela Cates and Amanda Foust presented the Town Council with a vision and expectations that profile the ‘Village of Trophy Club’. The Village could expand over Beck’s 26 acres of development, Larry Stewart’s 16 acres, and other parts of undeveloped land in the town. They showed pictures that detailed a synergized Village that would include a school, 5 Star Hotel, specialty retail stores, fine dining, an ice cream store, a County Club that would welcome the entire family, a skate board complex, a horse stable and riding arena and a senior citizen center with a health complex. The Task Force created picturesque scenery of a small village with a Tuscan architecture and feel, designed to entice people to the area to picnic, shop and wine taste amidst the beautiful landscaped trails. Mayor Sanders noted that the visions presented are concepts that the EDC Task Force feels would promote successful economic development. The landowners according to Town Ordinance and Planning and Zoning regulations would determine the development. A short recess was taken. Mayor Sanders called the meeting back to order. A.4 Discuss and take appropriate action in regard to a Resolution to allow participants in economic incentives for the development of Trophy Wood Business Center, (PD-25). EDC 4B member, Rebecca Shuman made the motion to table; EDC 4B member, Andy Hayes seconded. The motion to table passed unanimously. A.5 EDC B to adjourned at 6:50 TOWN COUNCIL TO CONVENE INTO REGULAR SESSION *REGULAR SESSION B.1 Invocation. Mayor Sanders gave the invocation. B.2 Pledge of allegiance to the American Flag, lead by Roanoke/Trophy Club Boy Scout Troop 328. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." Members of Roanoke/Trophy Club Boy Scout Troop 328 led the pledges. B.3 Discuss and take appropriate action in regard to a Proclamation to recognize outstanding achievement by the Roanoke/Trophy Club Boy Scout Troop 328, who represents our town and who by their participation in the Boy Scouts of America, bring high honor to the Town and to all 79 of our residents; recognizing and congratulating them on their achievements of the Eagle Scout Award. Mayor Sanders presented a Proclamation to six members of Roanoke/Trophy Club Boy Scout Troop 328 for obtaining their Eagle Award: Sean Murphy 02/04 Harrison Scoville 04/04 Tyler Simmons 10/04 Mitchell Gries 11/04 Alex Bolls 12/04 Ryan Fowler 05/05 Zak Moffattt 12-04 Mayor Sanders also commended the Troop Leaders and the parents of Roanoke/Trophy Club Boy Scout Troop 328 for their time and dedication with helping these men achieve the highest rank offered by Boy Scouts. B.4 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. Administration: New Employee - Jim Buxton, Financial Analyst RFP Updates - Auditor and Banking Services Jim Buxton started on July 1, 2005 as a Financial Analyst. Jim previously worked for the Town from November 1998 through September 2001 as the Finance Director. The RFP for the Auditor was posted on Demand Star and has been forwarded to seven Accounting firms that specifically requested the RFP. Finance is in the preliminary stages of creating a RFP to centralize banking services. Community Development: Indian Creek Road Construction Miscellaneous Road Repairs Building Permits Svore Municipal Building Additions Public Works Advisory Group Volunteers The contractor anticipates that the south side (eastbound) lanes will be opened on or about the second week in August, at which time the north side (westbound) lanes will be closed to begin construction. As always the work schedule will be dependent on the weather. Regular updates on the project continue to be provided to the residents. The first phase of repairs have been completed on Timberline, Greenleaf and Skyline. Repairs to Monterey are 50% complete and should be finished next week along with an area on Village Trail at Alamosa. 41 residential permits have been issued this fiscal year-to-date at a value of $16.3 million. The preliminary floor plans and drawings have been received from the architect for the building expansion. The plans should be complete and ready for the Construction Manager to bid in early August. 80 A meeting is scheduled with the engineers next week to go over the plans for parking and the construction schedule for that portion of the project. Town staff is seeking residents who are willing to spend a few hours each month serving their community by volunteering on our Public Works Advisory Group. Planning and Zoning: Gas Well Fracing Update Regency Realty Corporation (PD21) Signage Gas well fracing is progressing according plan. Any changes to the schedule will be posted: http://www.ci.trophyclub.tx.us/news_information.asp Regency Realty Corporation has approached the Town about the possibility of revisions to signage to create increased visibility from State Hwy 114. Staff has scheduled a meeting with Regency on July 26, 2005 to discuss. Police and Fire Services: National Night Out Public Safety Advisory Committee update on: Street Pedestrian and Bicycle Striping Project The "22nd Annual National Night Out" (NNO), a unique crime/drug prevention event sponsored by the National Association of Town Watch (NATW), has been scheduled for Tuesday, August 2, 2005. We cordially invite you and your community to be a part of our NIGHT OUT 2004 team. The Public Safety and Public Works Advisory Committees met on Thursday, July 7, 2005 to discuss; The possible striping of Indian Creek Drive and Trophy Club Drive with the addition of a pedestrian walking and bicycle path. The project will be conducted in three phases. Phase one will be to add approximately one mile of test path on Indian Creek Drive from Trophy Club Drive to Trophy Wood Drive. This phase will include the use and observation of the path for approximately six months so residents can determine if the path is necessary and needed. The 2nd Phase will commence at the conclusion of the trial period when a survey will be conducted throughout the Town to determine the effectiveness of the path plan. Finally, the plan and survey will be presented in a of Town public meeting before the Town Council to determine the extent of the project. B.5 Citizen presentations: This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. Dean Henry, 308 Oakmont Drive – Spoke on behalf of the Master District, requesting that the Town Council include a 2 % Cost of Living increase for all employees this year, which has been approved by the Master District. He asked that the Master District and the Town Council work together for the sake of the split employees. Dee Neidenberger, 1033 Sunset Drive - Voiced her displeasure with the lack of turnout and coordination of ‘Meet the Troops’ at DFW as sponsored by the Town. The Mayor encouraged the Council, Staff and citizens to volunteer and participate in this very special event. 81 Steven Kohs, 18 Overhill Drive - Expressed his concern with the possible development in the Town. Mr. Kohs questioned what type of control, if any the Town Council has on the developers that would allow the vision presented tonight to actually come to fruition. Dennis Sheridan, 1 Hillcrest – Originally signed up to speak about the possible development but felt that Mr. Kohs adequately conveyed his concern and chose rather to speak to Mrs. Neidenberger’s request for Trophy Club’s support of ‘Meet the Troops’. Mr. Sheridan concurred with Mrs. Neidenberger’s remarks and encouraged citizens to participate, suggesting that they bring cell phones that would allow the soldiers to make contact with their loved ones. B.6 Items for Future Agenda. 1. Tax abatement policy. 2. Pilot project for street striping. Discussion about =adding a referendum 3. Discussion and direction to staff for an ordinance and policies regarding parkland dedication, parkland standards and money in lieu of dedication. 4. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects. 5. Discussion and appropriate action regarding proceeding with electronic signs and contribution from developer. Council member Edstrom asked that we discuss the addition of referendum in reference to the street striping project. Mayor Pro Tem Cates requested that Parks and Recreation Director, Adam Adams provide a list of priorities for future plans at Marshall Creek. TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING C.1 Public Hearing - Town Council to conduct a Public Hearing relative to the following: An Ordinance regulating Fencing, Retaining Walls and Screening Standard Regulations. Planning and Zoning Coordinator, Kerin Fleck advised Council that the suggested amendments are to definitions pertaining only to fences and will be added to the Definitions section of the Zoning Ordinance. Definitions that no longer appear in the text have been deleted. Definitions have been in regard to new materials. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION *REGULAR SESSION D.1 Discuss and take appropriate action regarding an Ordinance regulating Fencing, Retaining Walls and Screening Standard Regulations. Council member Edstrom made a motion to amend the Zoning Ordinance, 2000-06 P&Z regulating Fencing, Retaining Walls and Screening Standard Regulations; Council member Williams seconded the motion. Motion passed unanimously with no discussion. D.2 Discuss and take appropriate action regarding the potential reconsideration by Council of the passage of Resolution Number 2005-14: A. Discuss and take appropriate action regarding the method used for evaluating applicants for appointments to commissions and boards. Mayor Sanders stated that item D2B was added to the agenda per request made by Council member Edstrom. The Mayor also explained that he is conducting the meetings according to Robert’s Rules of Order, which are different than what this Council has been using in the past. The Mayor explained that he would seek a motion from a Council member and once the motion is seconded, 82 the floor would be open for discussion. Council member Edstrom explained that she requested the potential reconsideration of the June 20th, P & Z appointment be posted on this Agenda stemmed from the fact that a motion was made, seconded and passed without any discussion. Council member Edstrom questioned how the other members accurately evaluated the qualifications for appointments made at the June 20th meeting with out any discussion. Mayor Sanders explained that the process for appointing candidates to expiring seats this year had been unclear and applications for various positions had been accepted all year. Mayor Sanders expressed hesitation that not all applicants have been adequately considered. Mayor Sanders suggested the following methodology for appointments. • Applications will only be accepted when there is an opening or preceding the current year’s expiration date. • Dates for accepting applications will be posted and will only be accepted by the Town Secretary. • Town Council should nominate candidates, based on the recommendations from Boards, Commissions and Advisor Groups. • Town Council should vote for the nominated candidates. • Appointments will be made as outlined in the vote going to the top candidates according to open seats. Mayor Sanders opened the floor for discussion. Council member Foley commented that she is in favor of term limits for members serving on Advisory Groups, Boards and the Commission just to give it some rotation. Mayor Pro Tem Cates advised that term dates pose issues due to lack of interested candidates. Council member Williams suggested that it is the responsibility of the Board or Commission chairman to make recommendations to Council for consideration. Council member Williams went on, indicating that he did not feel that Chairman Hill actually offered a recommendation at the June 20th meeting, but rather spoke to a particular candidate’s community involvement. Council member Edstrom related that she is opposed to term limits. She does not feel that it is right to hold the Advisory Group, Board and Commission members accountable to a term limit when the Council members are not. Council member Edstrom also suggested that the other Council members look at the qualifications of the candidates and review applicants based on the merits of the candidate’s qualifications ensuring that we are getting the absolute, best candidates available. Mayor Pro Tem advised that she feels that we should also look at the member’s attendance when deciding on appointments. B. Discuss and take appropriate action regarding Resolution No. 2005-14 appointing citizens to four seats on the Planning and Zoning Commission. The Mayor defined the process of motions for reconsideration, according to Roberts Rules of Orders, and that it is not a parliamentary procedure but an item that is allowed by our laws as governed by the State to place an item on the agenda and discus only items on the agenda. Council member Edstrom made the motion that the Council reconsider the appointments to resolution 2005-14 of citizens to the Planning & Zoning Commission; Mayor Pro Tem Cates seconded. The floor was again opened for discussion. Council member Foley questioned why Edstrom is requesting the reconsideration. Council member Edstrom spoke in favor of reconsideration of Resolution 2005-1. She explained that after a very detailed review of the last Council meeting tape, she felt that the open position appointment needed to be reconsidered as two candidates, who qualifications and expertise stood 83 out over the rest. Council member Edstrom advised that due to Council’s lack of discussion in regard to the merits and qualifications of the candidates, that the Council did not show a very balanced detail and discussion of the individual candidates and backgrounds and therefore the residents were not privileged to know Council came to their decision. She informed the other members that the supplement application for Mr. Moss had not been included to the June 20th packet, which further indicated that the Council did not have the necessary information in order to make the appropriate appointments. Mayor Pro Tem Cates stated that she would like to see qualified people on the Boards especially with the potential of future development. Council member Foley suggested previous community experience gained from serving on Boards and Council along with knowledge of the Town’s ordinances should be considered equivalent experience compared to that of a candidate processing the essential qualifications. The following citizens spoke to Item D2B: Melanie Devlin, 3 Creekmere - Asked Council to reconsider the appointments made at the June 20th meeting requesting that appointments be made based on qualification and merit. Robert Radder, 1 Lee Ct. - Insisted Council reconsider the June 20th appointments especially considering the relationship of Scott Smith and Beck properties as advertised during the last election. Marc Richards, 6 Muirfield - Implored Council to reconsider the June 20th appointments and to appoint Steve Stamos due to experience and qualifications. Jackie Stephens, 336 Inverness Dr. - Beseeched Council to reconsider the June 20th appointments advising of resident’s reluctance to apply for Boards and Commission due to the personal relationships that affect Council’s judgment with making appointments. John P. Rodgers, 27 W. Hillside Place – Submitted a letter, respectfully requesting that Council reconsider the June 20th appointments and to appoint Mr. Steve Stamos to the Commission. Hearing no request for more discussion, Mayor Sanders called for the vote on the motion to reconsider the P&Z appointments of June 20th. Motion tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting for reconsideration and Council members, Williams and Foley voting against. Mayor Sanders referenced the Charter and advised that in case of a tie vote; the Mayor shall have a casting vote. Mayor Sanders asked that Council reflect upon their previous vote, as he would call for a second vote. Motion tied again, 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting for reconsideration and Council members, Williams and Foley voting against. The vote was called a third time. The Motion to reconsider passed 3:2 with the Mayor voting for. The Mayor advised that reconsideration of the P & Z appointments was now on the table. Council member Williams clarified with Mayor Sanders that reconsideration would be for all of the open seats on the P & Z Commission. The Mayor asked for nominations. Council member Foley interjected that she felt that Council member Spence should be present to cast his vote. Council member Foley made a motion to table the reconsideration of the P & Z appointments until the next Council meeting until all Council members could be present: Council member Williams seconded the motion. The motion to table the reconsideration of the P & Z appointments until all Council members could be present tied 2:2, with Council members, Williams and Foley voting for and Council member Edstrom and Mayor Pro Tem Cates voting against. 84 Mayor Sander advised that he would be calling for the vote again, pending no objections and that he would be participating in the vote due to the tie. Council member Foley objected, expressing that as Mr. Marc Richards had suggested, all Council members need to be present. Mayor Sanders allowed that comment but advised a motion to table was not a debatable issue and noted that he respectfully understood where Council member Foley was coming from, preceded to the vote. The motion to table the reconsideration of the P & Z appointments until all Council members could be present failed 3:2, with Council members, Williams and Foley voting for and Council member Edstrom, Mayor Pro Tem Cates and Mayor Sanders voting against. Item was not tabled, Mayor Sanders asked for nominations. Council members, Williams and Foley argued that appointments could not be reconsidered, considering the resumes were not included in this agenda or this packet. Mayor Sanders advised that the whole item was posted on this agenda. Mayor Sanders confirmed with Town Attorney Adams that Council could proceed with the vote, as the resumes and applications were previously provided to Council. Council member Foley also went on record stating that she did not remember reviewing all applications that were included in the June 20th packet, as it had been a month since that meeting. Council member Edstrom replied that Council member Foley’s lack of memory was even more reason for reconsideration of the appointments. Mayor Sanders confirmed with Town Attorney Adams that there is no parliamentary item in Robert’s Rules of Orders that precludes moving forward. Town Attorney Adams advised that there is no parliamentary rule to state that the applications and resumes need to be provided again, since they were previously provided. Mayor Sanders called a 30-minute recess to allow Council Members an opportunity to review hardcopies of applications as provided by staff. The Council reconvened. The Mayor advised that in order to proceed, we have to have a resolution to rescind 2005-14. Council member Foley advised that she still has a problem with everything that is happening, as it is not on the agenda. Mayor Sanders explained that according to Town Attorney Adams this item was posted as: “Discuss and take appropriate action regarding Resolution No. 2005-14 appointing citizens to four seats on the Planning and Zoning Commission,” which was very vague and did not say exactly the type of action that could be taken. Council member Foley questioned if the repealing of the resolution was on the agenda. Town Attorney advised that she did prepare a resolution to repeal resolution 2005-14 in anticipation of the action that would be taken. Ms. Adams said that she did put the resolution into Agenda Management, but did not know why it was not there. Mayor Sanders requested that Council member Foley’s objection be noted for the record. Council member Foley expressed concerns for actions being taken that were not included in the agenda, those items being resumes and evaluations, supplemental application was not included in the agenda, but was in a previous agenda and the resolution to rescind was not included in the packet. Floor was opened to make a motion to rescind resolution 2005-14 Council member Edstrom made a motion to rescind 2005-14, Mayor Pro Tem Cates seconded the motion. Floor opened for discussion with no discussion taken. 85 Motion tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting in favor and Council members, Williams and Foley voting against. Mayor Sanders again, encouraged Council to reconsider and change their vote, or he would have to cast his vote. The vote to rescind 2005-14 tied a second time with Council member Edstrom and Mayor Pro Tem Cates voting in favor and Council members, Williams and Foley voting against. Motion to rescind 2005-14 passed on the third vote, 3:2 with the Mayor voting for. Mayor Sanders advised that a motion to reconsider applicants to the P & Z Commission on the table. Mayor Sanders opened the floor for nominations and requested the Council only nominate one person at a time. Council member Williams asked if they could make more than one nomination. Mayor Sanders answered yes. Council Member Edstrom nominated Steve Stamos, Council Member Williams nominated Andy Hayes, Mayor Pro Tem Cates nominated Gene Hill, Council Member Foley nominated Scott Smith, Council Member Edstrom nominated Clayton Reed and Mayor Pro Tem Cates nominated Alan Bailey. Mayor Sanders asked for the vote: 1st Vote Williams Cates Foley Edstrom Total Steve Stamos 1 1 1 1 4 Top Andy Hayes 1 1 2 Gene Hill 1 1 1 3 Top Scott Smith 1 1 2 Clayton Reed 1 1 2 Alan Bailey 1 1 2 2nd Vote Williams Cates Foley Edstrom Total Andy Hayes 1 1 2 Scott Smith 1 1 2 Clayton Reed 1 1 2 Alan Bailey 1 1 2 Tie 3rd Vote Williams Cates Foley Edstrom Total Andy Hayes 1 1 1 3 Top Scott Smith 1 1 2 Clayton Reed 1 1 2 Alan Bailey 1 1 4th Vote Williams Cates Foley Edstrom Total Scott Smith 1 1 2 Clayton Reed 1 1 2 Tie 5th Vote Williams Cates Foley Edstrom Mayor Sanders Total Scott Smith 1 1 2 Clayton Reed 1 1 1 3 Top 86 There was no further discussion. The called for the vote approving resolution 2005-14 appointing the top four candidates to the P & Z Commission. Council member corrected the Mayor that the resolution number will not be 2005- 14 as there is not a resolution and that Council could vote but is not a resolution. Council member Edstrom made a motion to approve the four seats to the P & Z Commission as outlined in the vote to include Gene Hill, Clayton Reed, Steve Stamos and Andy Hayes as appropriate action. The Town Attorney Adams confirmed that we could place on the consent agenda. Ms. Adams also clarified that we are posted for this action and just because this resolution was not included in the packet does not mean that we are not in violation of the Open Meetings Act. Mayor Sanders called for the second on the motion made by Council member Edstrom to appoint Gene Hill, Clayton Reed, Steve Stamos and Andy Hayes to the P & Z Commission; Mayor Pro Tem Cates seconded. Floor opened for discussion. There was no discussion. Mayor Sanders called for a vote to approve the resolution, which was included in the agenda packet without a resolution number. Council member Edstrom suggested that action could be taken tonight as item is posted properly. Mayor Sanders asked Council member Foley if she still had reservations about this item. Council member Foley advised that this item was for 2005-14 only, and that she liked things to be very clear. After consultation with Town Attorney Adams, Mayor Sanders stated that unless there is an objection he would make a ruling from the chair. Ruling from the chair: since 2005-blank was considered in the agenda like last time without an item, it was properly before us that it would be the item that was voted upon, to fill in the blanks, given a number and passed as a resolution. Vote tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting for and Council members, Williams and Foley voting against. Motion to approve passed on second vote, 4:1, with Council members, Edstrom and William, Mayor Pro Tem Cates and Mayor Sanders voting for and Council member Foley voting against. D.3 A. Receive nominations for appointment to Economics Development Corporation 4A. B. Discuss and take appropriate action regarding a Resolution appointing citizens to three (3) seats on EDC 4A. Council member Williams nominated Gary Cantrell, Council member Edstrom nominated Wendy Hill, Mayor Pro Tem nominated Dwight Morrow and Council member Foley nominated Matthew Graham. Mayor Sander asked for the vote: 1st Vote Williams Cates Foley Edstrom Total Gary Cantrell 1 1 1 1 4 Wendy Hill 1 1 2 Dwight Morrow 1 1 1 3 Matthew Graham 1 1 1 3 Council member Williams made a motion to appoint Gary Cantrell, Dwight Morrow and Matthew Graham to EDC 4A; Council Member Edstrom seconded. Motion passed unanimously. 87 D.4 A. Receive nominations for appointment to Economic Development Corporation 4B. B. Discuss and take appropriate action regarding a Resolution appointing citizens to four (4) seats on EDC 4B. Council member Edstrom made to motion to nominate Jim Hicks, Andy Hayes, Doyle Nicholson; and Rebecca Shuman to EDC 4B; Council member Foley seconded the motion. Mayor Sanders requested that the floor be open for discussion asking if the Board had considered all applications submitted, also included in the packet. Staff liaison, Roger Unger advised that the board’s recommendation was to reappoint the current members whose terms had expired. Rebecca Shuman 25 Ridgewood Dr. - Advised Council that she was not aware that other applications had been submitted and that the members in question had spoke about their wish for Council’s reappointment in April. Ms. Shuman also mentioned that Chairman Hicks had been notified of a member’s resignation this evening that would vacate an additional seat. Andy Hayes, 27 W. Hillside – Addressed Council expressing that he would like EDC 4B to interview the candidates and then come back to Council with their recommendations. Mr. Hayes stated that he was not aware of that there were other applicants. Council member Edstrom requested that her motion be removed from the table; Council member Foley who had seconded the motion agreed. Council member Williams made a motion to table the appointment of citizens to EDC4B, asking that staff contact all applicants to see if they were still interested in applying. He continued by requesting that Council interview all interested candidates. Roger Unger informed Council that EDC 4B was aware of the other applicants, but was following Council’s direction to recommend reappointment by current members if desired. Roger also noted that all applicants had previously been interviewed in March, by EDC 4B prior to resolution 2005-07 being passed. Mayor Pro Tem Cates requested to amend the motion, to add that EDC 4B be given the same opportunity to review all applications submitted and interview candidates first and then make recommendations to Council; Council member Edstrom seconded the amendment. The vote on the amendment passed and the motion to table as amended passed unanimously. It was noted for the record that it would be difficult for members whose terms are expiring to interview and recommend potential replacements for their seat, if they are not ready to resign. D.5 A. Receive nominations to appoint to the Tree Board. B. Discuss and take appropriate action regarding a Resolution appointing citizens to three (3) seats on the Tree Board. Council member Edstrom made to motion to nominate the only three candidates applying for the three open seats on the Tree Board; Darin Davis, Stephen Kohs and Rick Merrill; Council member Foley seconded the motion. Motion passed unanimously without discussion. D.6 Discuss and take appropriate action on a National Recreational Trails Fund Grant Agreement funded by the Texas Parks and Wildlife Department. Council member Edstrom made to motion to approve the grant; Council member Cates seconded the motion. Mayor Sanders called on Adam Adams, Park and Recreation Director to summarize the grant. Mr. Adams stated that this is a Federal grant, 80/20, that will accomplish creating three different parking areas, improve road side and establish trail head markers. Motion passed unanimously without discussion. D.7 Discuss and take appropriate action regarding an amendment to Town Ordinance No. 2005-10, adopting a schedule of fees for the Town. Council member Williams made to motion to approve the amendment to Ordinance 2005-10; Council member Edstrom seconded the motion. Motion passed unanimously without discussion. 88 D.8 Discuss and take appropriate action authorizing the purchase of a Ford F350 diesel truck to be used by the Community Development for street repairs and maintenance with the first payment due in fiscal 2005-06. Community Development Beth Ann Gregory confirmed Council member Williams question that the funds would come out of the 2005-06 budget. Council member Foley made to motion to approve the amendment to Ordinance 2005-10; Council member Edstrom seconded the motion, noting that it does make her nervous to keep removing funds from miscellaneous funds. Motion passed unanimously without discussion. Mayor Sanders asked the Council if there were any items they wished to remove from the Consent Agenda. There were no requests made. D.9 Consent Agenda: Discuss and take appropriate action regarding an Ordinance, repealing Ordinance Nos. 1987-06 and 1997-05, relating to flood damage prevention, and adopting new rules, regulations and standards regarding flood damage prevention within the Town. D.10 Consent Agenda: Discuss and take appropriate action regarding a Resolution to appoint a Town Secretary. D.11 Consent Agenda: Town Council to discuss and take appropriate action regarding the Settlement Agreement in the lawsuit of Perfection Homes Inc., and Mark Carr v. Town of Trophy Club, Cause No. 2003-50345-367. D.12 Consent Agenda: Discuss and take appropriate action to approve financials dated June 2005. D.13 Consent Agenda: Discuss and take appropriate action to approve Minutes dated June 20, 2005. Council member Edstrom made to motion to approve Consent Agenda items D.9. – D.13; Council member Williams seconded the motion. Motion passed unanimously. Mayor Sanders advised that the Ways and Means Committee had been informed that the budget workshop would either start very late or possible be moved to the August 1st Town Council meeting. All Ways and Means members, besides Gary Cantrell had already left. Mayor Pro Tem Cates made a motion to move the budget workshop to the August 1st meeting; Council member Williams seconded the motion. Motion passed unanimously Stood adjourned at 10:05 MOVED TO AUGUST 1, 2005 TOWN COUNCIL TO CONVENE INTO BUDGET WORKSHOP SESSION BUDGET WORKSHOP SESSION E.1 Ways and Means call to order. E.2 Joint Budget Workshop: Town Council and Ways and Means to review preliminary 2005/06 operating and capital budgets. E.3 Ways and Means to adjourn. F.1 Adjourn. 89 ________________________________ Mayor, Town of Trophy Club _________________________________ Town Secretary, Town of Trophy Club 90 COUNCIL MEMORANDUM From: The Office of the Town Manager Date: 8-1-2005 Subject: Agenda Item No.F.1 Adjourn. (lr)