Agenda Packet TC 02/02/2004NOTICE OF REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
FEBRUARY 2, 2004
LOCATION: 100 MUNICIPAI. DRIVE, TROPHY CLUB, TEXAS
REGULAR SESSION — 7:00 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas slag; I pledge allegiance to thee, Texas one and indivisible."
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
5. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
APPROVAL OF FISCAL YEAR END SEPTEMBER 2003 AUDIT.
S-I.TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO WAIVE 2% GRADE
REQUIREMENT AT TROPHY WOOD DRIVE AND JAIME COURT.
6. COUNCIL/STAFF REPORTS. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY
FOR COUNCIL AND STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO
PROVIDE PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE
EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION AMONG
STAFF AND COUNCIL. DISCUSSION IS LIMITED TO WHETHER COUNCIL DESIRES TO
HAVE A TOPIC PLACED ON A FUTURE AGENDA FOR FUTURE CONSIDERATION.
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
LEASING OF TOWN MINERAL INTERESTS.
A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE
COMPETITIVE BID PROCESS FOR AN OIL AND GAS NON -DRILL SITE/POOLING
AGREEMENT OIL AND GAS LEASE AGREEMENT FOR ITS MINERAL INTEREST
IN HARMONY PARK WHICH WOULD NOT AUTHORIZE DRILLING ON THE
SURFACE LAND OF HARMONY PARK; PROVIDING INCORPORATION OF
PREMISES CLAUSE; PROVIDING A FINDINGS CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
8. TOWN COUNCIL TO DISCUSS AND TAKE: APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
ORDERING AND CALLING A JOINT GENERAL ELECTION BETWEEN THE TOWN OF
TROPHY CLUB, TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, AND TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 2, TO BE HELD ON MAY 15, 2004, FOR THE
Page 2 Regular Session February 2, 2004
PURPOSE OF ELECTING THREE (3) COUNCIL MEMBERS FOR TWO (2) YEAR TERMS
EACH TO THE TOWN COUNCIL, FOR ELECTING TWO (2) DIRECTORS TO THE TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1 FOR FOUR (4) YEAR TERMS EACH, AND
FOR ELECTING THREE (3) DIRECTORS TO THE TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 2 FOR FOUR (4) YEAR TERMS EACH; DESIGNATING A POLLING PLACE
WITHIN THE TOWN; APPOINTING A PRESIDING ELECTION JUDGE AND AN
ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES
FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING
RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
TO ALL CANDIDATES RUNNING FOR ELECTION TO THE TOWN COUNCIL OF TROPHY
CLUB, INCLUDING THE CANDIDATES FOR THE MAY 15, 2004 ELECTION FOR TOWN
COUNCIL, INFORMING THEM OF TOWN COUNCIL'S INTENT AND DESIRE THAT
EVERY CANDIDATE COMPLY WITH HIS OR HER MORAL OBLIGATION TO OBSERVE
ETHICAL STANDARDS IN CAMPAIGNING AND TO UPHOLD THOSE STANDARDS, IN
ORDER THAT, AFTER VIGOROUSLY CONTESTED BUT FAIRLY CONDUCTED
CAMPAIGNS, OUR CITIZENS MAY EXERCISE THEIR CONSTITUTIONAL RIGHTS TO A
FREE AND UNTRAMMELED CHOICE AND THE WILL OF THE PEOPLE MAY BE FULLY
AND CLEARLY EXPRESSED ON THE ISSUES.
10. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. REGULAR SESSION MINUTES DATED JANUARY 19,200
B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AUTHORIZING THE
TOWN ATTORNEY TO REPRESENT THE TOWN IN LITIGATION AND OTHER LEGAL
MATTERS AFFECTING THE TOWN AND RATIFYING ALL PREVIOUS ACTION
TAKEN BY THE TOWN ATTORNEY IN REPRESENTING THE TOWN; PROVIDING
FOR THE INCORPORATION OF PREMISES; PROVIDING AUTHORITY; PROVIDING
A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
II. ADJOURN.
THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
CERTIFICATION
I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING, 100
MUNICIPAI. DRIVE, TROPHY CLUB, TEXAS ON JANUARY 29, 2004 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY THAT THE
FOLLO G NEWS MEDIA WAS PROPERLY NOTIFIED: TROPHY CLUB TIMES, KELLER CITIZEN, FORT WORTH STAR TELEGRAM,
I)ALI S M )RNING NEWS-,
T( V 'ECRETARY
THIS FACILITY FIS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR
ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT DIANE
COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE.