10.11.2021 - Complete Agenda PacketTown of Trophy Club
Meeting Agenda Packet
Town Council
1 Trophy Wood Drive
Trophy Club, Texas
76262
October 11, 2021 7:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury
INVOCATION led by Ordained Minister Gary Cochran, Trophy Club Fire
Department Deputy Chief
PLEDGES led by Council Member Shoffner
Pledge of Allegiance to the American Flag.
Pledge of Allegiance to the Texas Flag.
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Council on any matter. The Council
is not permitted to discuss or take action on any presentations made to the Council.
Presentations are limited to matters over which the Council has authority. Speakers
have up to four (4) minutes or the time limit determined by the Presiding Officer.
Each speaker must have submitted their request to speak by completing the
Speaker’s Form or you may also email mayorandcouncil@trophyclub.org
ANNOUNCEMENTS AND REPORTS
1.Business Spotlight: Celebration of National Pizza Month – Marco’s Pizza. (Mayor
Fleury)
2.Update on Community CleanUp October 16, 2021. (W. Carroll)
3.Update on 2021 Fright Lights Contest. (W. Carroll)
PROCLAMATION(S)
4.Issuance and approval of Proclamation 202126 proclaiming Fire Prevention Month.
(Mayor Fleury)
5.Issuance and approval of Proclamation 202127 proclaiming National Bullying
Prevention Month. (Mayor Fleury)
6.Issuance and approval of Proclamation 202128 proclaiming National Domestic
Violence Awareness Month. (Mayor Fleury)
7.Issuance and approval of Proclamation 202129 proclaiming First Responders’ Day.
(Mayor Fleury)
CONSENT AGENDA
8.Take appropriate action to approve the Regular Town Council Meeting Minutes of
September 27, 2021. (L. Vacek)
9.Take appropriate action to approve Ordinance 202123 amending Section 1.05.006(a)
expanding the membership of the Ethics Review Commission from 3 Regular
Members to 5 Regular Members and 2 Alternate Members for a total of 7 Members to
serve on the Ethics Review Commission and amending subsection (f) providing for a
quorum of 4 Commission Members. (L. Vacek)
10.Take appropriate action to approve the purchase of a new 2022 Ford Utility
Interceptor Hybrid Police Vehicle in an amount not to exceed $37,630.95. (P. Arata)
INDIVIDUAL ITEM(S)
11.Future Agenda Items List. (W. Carroll)
EXECUTIVE SESSION
12.Executive Session pursuant to the following section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act)
Section 551.074 Personnel Matters – Discussion and possible action on Interviews
Conducted for the Ethics Review Commission and Designation of Chairs for various
boards. (Mayor Fleury, Mayor Pro Tem Lamont, and Council Member Karl Monger).
RECONVENE INTO REGULAR SESSION
13.Take appropriate action on the Executive Session:
a) Resolution 202113 repealing section(e) Ethics Review Commission of Resolution
202112; Appointing/Reaffirming members; and Designating Chairs for the Boards
and Commissions.
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, October 8, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Governance Officer/Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
1
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262October 11, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Ordained Minister Gary Cochran, Trophy Club FireDepartment Deputy Chief PLEDGES led by Council Member ShoffnerPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made to the Council.Presentations are limited to matters over which the Council has authority. Speakershave up to four (4) minutes or the time limit determined by the Presiding Officer.Each speaker must have submitted their request to speak by completing theSpeaker’s Form or you may also email mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight: Celebration of National Pizza Month – Marco’s Pizza. (MayorFleury)2.Update on Community CleanUp October 16, 2021. (W. Carroll)
3.Update on 2021 Fright Lights Contest. (W. Carroll)
PROCLAMATION(S)
4.Issuance and approval of Proclamation 202126 proclaiming Fire Prevention Month.
(Mayor Fleury)
5.Issuance and approval of Proclamation 202127 proclaiming National Bullying
Prevention Month. (Mayor Fleury)
6.Issuance and approval of Proclamation 202128 proclaiming National Domestic
Violence Awareness Month. (Mayor Fleury)
7.Issuance and approval of Proclamation 202129 proclaiming First Responders’ Day.
(Mayor Fleury)
CONSENT AGENDA
8.Take appropriate action to approve the Regular Town Council Meeting Minutes of
September 27, 2021. (L. Vacek)
9.Take appropriate action to approve Ordinance 202123 amending Section 1.05.006(a)
expanding the membership of the Ethics Review Commission from 3 Regular
Members to 5 Regular Members and 2 Alternate Members for a total of 7 Members to
serve on the Ethics Review Commission and amending subsection (f) providing for a
quorum of 4 Commission Members. (L. Vacek)
10.Take appropriate action to approve the purchase of a new 2022 Ford Utility
Interceptor Hybrid Police Vehicle in an amount not to exceed $37,630.95. (P. Arata)
INDIVIDUAL ITEM(S)
11.Future Agenda Items List. (W. Carroll)
EXECUTIVE SESSION
12.Executive Session pursuant to the following section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act)
Section 551.074 Personnel Matters – Discussion and possible action on Interviews
Conducted for the Ethics Review Commission and Designation of Chairs for various
boards. (Mayor Fleury, Mayor Pro Tem Lamont, and Council Member Karl Monger).
RECONVENE INTO REGULAR SESSION
13.Take appropriate action on the Executive Session:
a) Resolution 202113 repealing section(e) Ethics Review Commission of Resolution
202112; Appointing/Reaffirming members; and Designating Chairs for the Boards
and Commissions.
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, October 8, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Governance Officer/Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
2
Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262October 11, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Ordained Minister Gary Cochran, Trophy Club FireDepartment Deputy Chief PLEDGES led by Council Member ShoffnerPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made to the Council.Presentations are limited to matters over which the Council has authority. Speakershave up to four (4) minutes or the time limit determined by the Presiding Officer.Each speaker must have submitted their request to speak by completing theSpeaker’s Form or you may also email mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight: Celebration of National Pizza Month – Marco’s Pizza. (MayorFleury)2.Update on Community CleanUp October 16, 2021. (W. Carroll)3.Update on 2021 Fright Lights Contest. (W. Carroll)PROCLAMATION(S)4.Issuance and approval of Proclamation 202126 proclaiming Fire Prevention Month.(Mayor Fleury) 5.Issuance and approval of Proclamation 202127 proclaiming National BullyingPrevention Month. (Mayor Fleury) 6.Issuance and approval of Proclamation 202128 proclaiming National DomesticViolence Awareness Month. (Mayor Fleury) 7.Issuance and approval of Proclamation 202129 proclaiming First Responders’ Day.(Mayor Fleury)CONSENT AGENDA8.Take appropriate action to approve the Regular Town Council Meeting Minutes ofSeptember 27, 2021. (L. Vacek)9.Take appropriate action to approve Ordinance 202123 amending Section 1.05.006(a)expanding the membership of the Ethics Review Commission from 3 RegularMembers to 5 Regular Members and 2 Alternate Members for a total of 7 Members toserve on the Ethics Review Commission and amending subsection (f) providing for aquorum of 4 Commission Members. (L. Vacek) 10.Take appropriate action to approve the purchase of a new 2022 Ford UtilityInterceptor Hybrid Police Vehicle in an amount not to exceed $37,630.95. (P. Arata)INDIVIDUAL ITEM(S)11.Future Agenda Items List. (W. Carroll)EXECUTIVE SESSION12.Executive Session pursuant to the following section of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act)Section 551.074 Personnel Matters – Discussion and possible action on InterviewsConducted for the Ethics Review Commission and Designation of Chairs for variousboards. (Mayor Fleury, Mayor Pro Tem Lamont, and Council Member Karl Monger). RECONVENE INTO REGULAR SESSION13.Take appropriate action on the Executive Session:
a) Resolution 202113 repealing section(e) Ethics Review Commission of Resolution
202112; Appointing/Reaffirming members; and Designating Chairs for the Boards
and Commissions.
ADJOURN
One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code.
The Town Council may convene into executive session to discuss posted items as allowed by
the Texas Open Meeting Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas, on Friday, October 8, 2021 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
__________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Governance Officer/Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
3
Proclamation 2021-26
Town of Trophy Club, Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL
SUPPORTING THE MONTH OF OCTOBER AS FIRE PREVENTION
MONTH IN TROPHY CLUB.
WHEREAS, the Town of Trophy Club, Texas is committed to ensuring the safety
and security of all those living in and visiting; and
WHEREAS, U.S. Fire Departments responded to 490,500 home fires in 2020,
according to the National Fire Protection Association (NFPA); and
WHEREAS, U.S. home fires resulted in 2,730 civilian deaths in 2020, representing
the majority (78 percent) of all U.S. fire deaths; and
WHEREAS, newer homes are built with materials that burn faster than older home
constructions and many of today’s products and furnishings produce toxic gases and
smoke when burned, making it impossible to see or breathe within moments; and
WHEREAS, these conditions contribute to a smaller timeframe for people to
escape a home fire safely, having as little as one to two minutes to escape from the time
the smoke alarm sounds; and
WHEREAS, a Home Fire Escape Plan should be developed by all members of the
household and should include a quick and safe escape with two exits from every room, if
possible; smoke alarms in all required locations; and a meeting place outside for all to
meet upon exiting; and
WHEREAS, the Town of Trophy Club’s First Responders are dedicated to
reducing the occurrence of home fires and home fire injuries through prevention and
protection education; and
WHEREAS, the Town of Trophy Club’s Fire Department will host an Open House
and invites residents to stop in on October 16 from 10 am – 2 pm at the Fire Station;
and
WHEREAS, the 2021 Fire Prevention Month theme, “Learn the Sounds of Fire
Safety” serves to educate the public about the vital importance of developing a home fire
escape plan and practicing it twice a year.
4
NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH
THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM:
OCTOBER AS FIRE PREVENTION MONTH
PASSED AND APPROVED by the Trophy Club Town Council, this 11th day of
October 2021.
Leticia Vacek, TRMC, CMC, MMC Alicia L. Fleury, Mayor
Town Governance Officer
PROC. 2021-26 Page 2 of 2 5
Proclamation 2021-27
Town of Trophy Club, Texas
A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING
THE MONTH OF OCTOBER AS NATIONAL BULLYING PREVENTION
AWARENESS MONTH IN TROPHY CLUB.
WHEREAS, bullying is the repeated physical, verbal, sexual, and/or emotional harm or
intimidation intentionally directed at a person or group of people; and
WHEREAS, bullying occurs in neighborhoods, playgrounds, schools, and through the use
of technology; and
WHEREAS, bullying is the most common form of violence, affecting millions of U.S.
Children and Adolescents with 46% of students in grades 6–12 having experienced bullying,
approximately 30% of students admitting to bullying others and 71% of youngsters saying they
have seen bullying in their schools; and
WHEREAS, children who bully are at greater risk of engaging in serious and violent
behaviors; while children who witness bullying often feel less secure, fearful, and intimated; and
WHEREAS, researchers and child psychologists believe educating our children while they
are young helps them cope with adversity, trauma, tragedy, threats, and significant sources of
stress and anxiety; and
WHEREAS, studies show adults can help prevent bullying by talking about bullying,
modeling kindness, respect, and encouraging children to seek help when they and/or others are
involved in bullying.
NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE
TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM:
OCTOBER AS NATIONAL BULLYING PREVENTION AWARENESS MONTH
PASSED AND APPROVED by the Trophy Club Town Council this 11th day of October
2021.
______________________________ ________________________________
Leticia Vacek, TRMC, CMC, MMC Alicia L. Fleury, Mayor
Town Governance Officer
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September 27, 2021 Page 1 of 8
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Monday, September 27, 2021; 7 PM
The Trophy Club Town Council met in a Regular Meeting on Monday, September 27, 2021. The meeting was held at Town
Hall, 1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tem, Place 1
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Town Manager
Leticia Vacek Town Governance Officer
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Matt Cox Director of Community Development
Mike Erwin Finance Manager
Jill Lind Communications & Marketing Manager
David Jones Planner, Freese & Nichols
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7 PM and noted a quorum present, noting that all five Council Members were
present.
INVOCATION
Pastor Joel Quilé, of the Trophy Club Bara Church delivered the Invocation. He prayed for the Council, First Responders, the
Medical Community, as well as peace, building bridges, not taking sides, protection and most of all, to love well within our
Town, Country, and World.
PLEDGES
Council Member Monger led the pledges to the American Flag and Texas Flag.
ANNOUNCEMENTS AND REPORTS
1. Trophy Club Women’s Club Fall Garage Sale – Saturday, October 9, 2021 from 9 AM – 2 PM. W. Carroll)
Town Manager Carroll reported the Trophy Club Women’s Club Fall Garage Sale will be held on Saturday, October 9, 2021;
from 9 am – 2 pm. Permits are available for purchase at Tom Thumb with proceeds benefitting the scholarship program for
graduating BNHS High School Seniors.
Mayor Fleury added that this special event requires purchasing a permit, just like any other event. She encouraged residents
that would like to participate to purchase their $20 permit. She also shared that the Trophy Club Women’s Club is the largest
collector of donations for charity within the Community, who give thousands annually to those in need, especially women and
children. She reminded everyone that is participating to be kind when approached about their permit as the volunteers are
just doing their job and giving back to the Community.
2. National Night Out – October 5, 2021 from 6 PM – 10 PM. (W. Carroll)
Mr. Carroll reported National Night Out will be held on October 5, 2021; from 6 pm – 10 pm. The premise of said event is for
citizens to get to know their neighbors. He shared that the Fire and Police Departments will stop by for a visit with all HOAs
that register and noted for additional information; contact Officer Shereen Contreras. Mayor Fleury encouraged all residents 7
September 27, 2021 Page 2 of 8
to engage within their community to not only see old friends but to meet new ones.
3. Business Spotlight – Pastaza Italian Restaurant. (Mayor Fleury)
Town Governance Officer Vacek stated that Pastaza Chef Joseph Ajro was in the kitchen filling orders and would be bringing a
pizza to share later in the evening.
PROCLAMATION(S)
4. Issuance of Proclamation 2021-24 proclaiming October 5, 2021, as National Night Out. (Mayor Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-24. Council Member Monger seconded the motion. The motion carried
as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT: None
Mayor Fleury presented Proclamation 2021-24 to Chief Arata and Chief Taylor and thanked them.
5.Issuance of Proclamation 2021-25 proclaiming Breast Cancer Awareness Month. (Mayor Fleury)
Mayor Fleury read and moved to approve Proclamation 2021-25. Council Member Sheridan seconded the motion. The motion
carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
Mayor Fleury gave a shout out to Sarah Hamp who was recognized as the 2019 Breast Cancer Awareness Recipient. Ms. Hamp
is the Founder of the Facebook Group “Pink Life” and has taken a position with Cancer StrongHER (www.cancerstrongher.org)
encouraging all to take advantage of the support offered through this organization. Mayor Fleury also announced that on
October 2, 2021, Shannon Brewing Company would be hosting a “Brews & Blues for Boobs” Fundraiser encouraging all to attend.
Lastly, Mayor Fleury presented Proclamation 2021-25 to Sharon David, Assistant to the Town Governance Officer and three year
Breast Cancer Survivor.
CONSENT AGENDA
Mayor Fleury highlighted Item #7 to announce the November 8, 2021 Town Council Regular Meeting will be rescheduled to
November 11, 2021 in conjunction with the Canvass of the Town’s Special Election.
Council Member Sheridan requested that Items 10 and 11 be addressed individually with the other preliminary plats.
6. Take appropriate action approving the Regular Meeting Minutes of September 13, 2021. (L. Vacek)
7. Take appropriate action to reschedule the Regular Town Council Meeting of November 8, 2021 to Thursday, November
11, 2021 at 7 PM in conjunction with the Canvass of the Town’s Special Election. (L. Vacek)
8. Take appropriate action regarding Ordinance 2021-20 amending the Fiscal Year 2021 Budget of the Town of Trophy Club,
Texas (Budget Amendment No. 4) providing for an amendment to appropriate funds related to EDC expenditures. (M.
Erwin)
9. Take appropriate action to approve Ordinance 2021-22 adopting rates for water and sewer service, fees for
connection, reconnection, inspection, accuracy readings, returned checks requiring deposits for service and a penalty
for delinquent payments. (M. Erwin)
10. Take appropriate action regarding a request for a preliminary plat for Lots 1-10, Block A, The Hawthorn Estates at 8
September 27, 2021 Page 3 of 8
Trophy Club, consisting of 3.692 acres out of the Richard W. Survey, Abstract No. 5 and the John R. M Survey, Abstract
No. 820, located south of Kent Street between Trophy Cub Drive and Mona Vale Road, Trophy Club, Texas
11. Take appropriate action regarding a request for a preliminary plat for Lots 1-4, Block A, The Maple Estates of Trophy
Club, consisting of 1.821 acres out of the Thomas J. Allen Survey, Abstract No 7, located north of Milsons Point Drive,
Trophy Club, Texas. (D. Jones)
12. Take appropriate action approving an Interlocal Agreement with the City of Roanoke for Municipal Court
Administration Services. (W. Carroll)
13. Take appropriate action to approve Ordinance 2021-21 appointing Greg Bertrand, Alison J. Grant, and Gilland Chenault
as Alternate Municipal Court Judges. (W. Carroll)
14. Take appropriate action to approve a Professional Services Agreement with Freese and Nichols, Inc. for On-Call
Planning Services for the Town, for a fee not to exceed Forty Thousand Dollars, $40,000.00. (W. Carroll)
Mayor Pro Tem Lamont made a motion to approve Consent Agenda Items 6, 7, 8, 9, 12, 13, and 14. Council Member Monger
seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
INDVIDIUAL ITEMS
15. Conduct a Public Hearing to consider proposed Annual Service and Assessments to be levied against the assessable
property within the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club) pursuant to
the provisions of Chapter 372 of the Texas Local Government Code as amended. (M. Erwin)
Mayor Fleury declared the Public Hearing open at 7:16 pm and asked if anyone had registered to speak. Town Governance Officer
Vacek confirmed there were no speakers for the Public Hearing. Mayor Fleury declared the Public Hearing closed at 7:17 pm and addressed
Item 16.
16. Take appropriate action to approve Ordinance 2021-19 for the adoption of the Tax Rate for Public Improvement
District No. 1 (The Highlands at Trophy Club). (M. Erwin)
Mayor Pro Tem Lamont made a motion to approve Ordinance 2021-19 adopting the Tax Rate for Public Improvement District No. 1 (The
Highlands at Trophy Club). Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
17. Case PD-21-001 (The Trails)
A. Conduct a Public Hearing regarding a request to rezone approximately 8.88 acres from R-15, Single-Family
Residential District to a PD, Planned District to construct 27 detached Single-Family Residential lots located at 2304
and 2344 Trophy Park Drive.
Mayor Fleury declared the Public Hearing open at 7:18 pm and asked if anyone had registered to speak. Town Governance
Officer Vacek confirmed the applicant had registered to speak.
David Jones presented said item stating that citizen calls had been received with some in favor and some in opposition. He
reported that Staff does not recommend approval of this request due to the proposed increase in density and reduction in lot
size as compared to the current R-15 Zoning. He added that the Planning and Zoning Commission denied this request at their
September 14, 2021 Meeting. Mayor Fleury closed the Public Hearing at 7:25 pm and recognized the applicant, Mr. Buczek.
Adam Buczek, with the Skorburg Company, 8214 Westchester Drive, Suite 900, Dallas, Texas 75225, provided a presentation
on proposed rezoning for The Trails. 9
September 27, 2021 Page 4 of 8
B. Discussion and action on recommendation regarding a request to rezone approximately 8.88 acres from R-15,
Single-Family Residential District to a PD, Planned District to construct 27 detached Single-Family Residential lots
located at 2304 and 2344 Trophy Park Drive.
Mayor Fleury inquired on Mr. Buczek’s comment during his presentation regarding the decision being a political issue. Mr.
Buczek stated from a land use planning perspective, he wondered why the Planning & Zoning Commission denied this request.
He added that the Town does not owe any explanation as he was not given much feedback on the denial, other than a density
issue. He stated that two Planning Commissioners, at their recent meeting stated the value had been established while two
Churchill Downs residents approached him with changing their position due to the price per foot being higher than expected.
Mayor Pro Tem Lamont asked if the situation regarding the parking had been resolved. Mr. Buczek confirmed the 20 ft
requirement was met. Mayor Pro Tem Lamont also asked of the builder, Drees Homes, and if there was a requirement that
the builder is not changed out with another. Mr. Buczek replied that the builder would be Drees Homes; if approved, and gave
his word for the record.
Council Member Sheridan commented that he was not in favor of siding utilized as part of the percentage of masonry. Mr.
Buczek stated this could be struck-out. Council Member Sheridan asked if there was another way to provide tower access and
do away with the 20 ft. He asked if it was part of the lease. Mr. Buczek confirmed that was in the recoded instrument and
noted that they have provided an additional access point. Council Member Sheridan also indicated that he was not a fan of
110 ft to the opposing streets but understood this was an engineering standard that was met. Lastly, he noted the lack of open
space but added that the property is close to all the Parks. Mr. Buczek confirmed and mentioned they had paid all their fees.
Council Member Sheridan asked if anyone could report on the two P&Z Commissioners’ reasoning behind approving the
request. Mr. Rhylan Rowe, Chairman of the Planning & Zoning Commission addressed the Council and explained the vote.
Council Member Shoffner referenced last year’s Council Meeting Minutes in regards to this request where he shared his opinion
that his biggest concern was density. He stated that he still felt the exact same way. He stated that the current zoning was
appropriate for the proposed property, and was willing to compromise to R-12 zoning adding more density creates traffic issues
as he referenced Teague, Nall and Perkins’ view on traffic for the area. Mr. Buczek asked if Council would table the item tonight
for further review of the R-12 zoning.
Council Member Shoffner recommended that said item be brought back to the Council without prejudice, whether the item is
tabled or denied. Mr. Buczek noted the setbacks conform to the R-10 zoning and if they remained the same, he would
appreciate the chance to submit a revised project. Mr. Carroll confirmed the item would have to be sent back to the Planning
& Zoning Commission.
Council Member Shoffner made a motion to deny the rezoning request without prejudice. Council Member Sheridan seconded
the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT: None
Mayor Fleury announced that Pastaza was unable to attend tonight as the Business Spotlight due to orders pouring in and
looked forward to have them at a future Council Meeting. She proceeded with Item 10.
10. Take appropriate action regarding a request for a preliminary plat for Lots 1-10, Block A, The Hawthorn Estates at
Trophy Club, consisting of 3.692 acres out of the Richard W. Allen Survey, Abstract No. 5, and the John R. Michael
Survey, Abstract No. 820, located south of Kent Street between Trophy Club Drive and Mona Vale Road, Trophy
Club, Texas. (D. Jones)
David Jones presented the preliminary plat request for the Hawthorn Estates. He reported that staff is recommending approval
of this request. Mayor Fleury called upon Mr. Hands to speak. Mr. Timothy Hands, 2886 Redfern, shared he moved to Trophy
Club 7 years ago because they love the community and the rules in effect that make it a safe place to live. He referenced the
section 14.03.037 I of the code stating, “No structure shall be built over an abandoned well”. He also referenced the 2015
International Building Code that defines a structure that is built or constructed, pointing out that a public road falls under this
specific definition as well as a parking lot, and a cul-de-sac. Mr. Hand stated he is opposed to all the proposed plats as they do
10
September 27, 2021 Page 5 of 8
not follow section 14.03.037 I.
After a discussion relating to an environmental review and right-of-way; Council Member Sheridan made a motion to approve
the preliminary plat subject to specifically identifying the exact location of each capped wellhead on the final plat and add a
note on the final plat that no capped well head is to be on a residential lot. Council Member Shoffner offered a friendly
amendment to the motion to include the word “private, residential lot”. Mayor Pro Tem Lamont seconded. The question was
called and the amendment carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
The vote on the main motion made by Council Member Sheridan and seconded by Mayor Pro Tem Lamont carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
11. Take appropriate action regarding a request for a preliminary plat for Lots 1-4, Block A, The Maple Estates at Trophy
Club, consisting of 1.821 acres out of the Thomas J. Allen Survey, Abstract No. 7, located north of Milsons Point Drive,
Trophy Club, Texas. (D. Jones)
David Jones presented the preliminary plat for The Maple Estates. He reported that staff is recommending approval of this request.
Mayor Fleury asked Mr. Hands if he wanted to speak on said item. Mr. Hands stated his previous comments on Item 10 also
applied to Items 11, 18, 19 and 20.
Council Member Sheridan voiced his concern over the environmental aspect of this project. He thanked the citizens for the
feedback received but announced that it be understood, that these tracts would be built on, as that is the right of the owner.
He added that the Council’s responsibility is to make sure there is good transparency. A discussion ensued related to the
capped depth of the well sites. Mr. Carroll explained the exact depth is not known at this time but that the depth will be
included. He noted that the Railroad Commission confirmed that the gas wells were capped per their standards.
Council Member Sheridan made a motion to approve the preliminary plat subject to specifically identifying the exact location
of each capped wellhead on the final plat and add a note on the final plat that no capped wellhead is to be on a private,
residential lot. Council Member Shoffner seconded the motion.
Mayor Fleury asked for confirmation that the preliminary plat presented meets the minimum standards for approval. Mr.
Carroll confirmed that was correct. Mayor Fleury confirmed with Mr. Dodd that having clarified that the preliminary plat
presented meets the minimum standards for approval; this places the Council in the position to perform their ministerial duty
to approve the plat. Mr. Dodd confirmed this was correct. Council Member Shoffner commented on the 10 foot depth
requirement performed at 3 feet and does this apply to keep the 3 feet depth. Mr. Dodd confirmed this was correct. It was
noted that the depth of the capped well is far greater that just 3 feet as there are different stratus levels. Mr. Carroll stated
the grading plan would be reviewed and any issues will be addressed at that time.
The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
18. Case PP-21-002 (The Willow Estates at Trophy Club)
Take appropriate action regarding a request for a preliminary plat for Lots 1-10, Block A, The Willow Estates at Trophy
Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, located west of Highland Court,
Trophy Club, Texas. (D. Jones)
David Jones presented the preliminary plat for The Willow Estates, noting that the next 3 plats are before the Council due to a variance
request associated with them to the length of the cul-de-sac. The applicant has agreed to add additional fire hydrants as staff is 11
September 27, 2021 Page 6 of 8
recommending approval of this request. Mayor Fleury called upon Mr. Hand to speak followed by Charles Little.
Mr. Hands added to his previous comments a concern related to capped wells; where studies have shown they can leak.
Mr. Charles Little, 2621 Morgan Lane, thanked Mr. Hand for his comments and stated he had served in the military. He also shared concerns
over the addition of Beck Properties adding more homes to Trophy Club. He noted the welfare of children by far out way the risks. Mayor
Fleury thanked Mr. Little for his service to our country.
Council Member Sheridan thanked Mr. Little for his service. He asked for clarification on the legal definition of structure, which has a definite
definition in platting, zoning and building code regulations. Mr. Jones explained that the Subdivision Ordinance and Zoning each have their
own definition. Mayor Fleury asked if the plat meets the minimum requirements and standards. Mr. Carroll confirmed this was correct,
other than the variance for the 600 feet within the cul-de-sac. Town Attorney Dodd confirmed this puts the Council in a position to provide
a ministerial duty to approve it. Council Member Shoffner stated his dislike of “ministerial duty”, but if zoning was met, Council has to
approve. In response to the length of the cul-de-sac as far as the variance being requested; Mr. Jones confirmed all three requests were over
600 feet but under 1,000 feet.
Mayor Pro Tem Lamont made a motion to approve the request for a preliminary plat for Lots 1-10, Block A, The Willow Estates at Trophy
Club, consisting of 4.208 acres out of the Rosalinda Allen Survey, Abstract No. 17, located west of Highland Court, Trophy Club, Texas, and
have the exact location of each capped wellhead on the final plat and not allowed on private, residential property. Council Member Monger
seconded the motion. The motion carried as follows:
AYE: Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: Sheridan
ABSENT: None
19. Case PP-21-003 (The Oak Estates at Trophy Club)
Take appropriate action regarding a request for a preliminary plat for Lots 1-9, Block A, The Oak Estates at Trophy Club,
consisting of 4.339 acres out of the Thomas J. Allen Survey, Abstract No. 7, located west of Milsons Point Drive, Trophy
Club, Texas. (D. Jones)
David Jones provided a presentation on The Oak Estates, with this proposal being an R-15 Zoning, meeting all the standards with the
exception of the 600 feet cul-de-sac length. He reported this case has the same concession by the applicant as the previous case, to install
additional fire hydrants at the final plat phase as recommended by Town Staff. Mayor Fleury called on Mr. Hand. He declined to speak as
he had the same previously made comments. Mayor Fleury duly noted same.
Mr. Jonathan Harris, 2877 Milson’s Point; referenced Lot 635111, owned by the Highlands of Trophy Club Neighborhood Association. He
reported opening up a title request at Independence Title of Roanoke as well as talked with the HOA, who has no impression that Beck
Properties had access to the property. Mr. Harris recommended tabling this item until verification of the title request had been received
that Beck Properties had access to build on this lot. He also noted along the fence line; a blind spot is created for children who may be playing.
Mr. Harris asked Chief Taylor, with the location of his home, how long he estimates to arrive at his house with cars parked on both sides of
the street. Mr. Harris also inquired of the width of this particular street being wide enough to accommodate fire apparatus, as the minimum
is 26 feet and the street provides 30 feet. Mr. Carroll asked Chief Taylor at what point would the Fire Department review the number/location
of fire hydrants as well as the safety aspect of the project. Chief Taylor confirmed the Fire Marshall and all departments involved would have
discussions, as detailed plats are available.
Council Member Shoffner asked Mr. Dodd if the Town has a piece of property that is land-locked, does the Town have to provide access.
Mr. Dodd stated that you could not lock someone out. Mayor Fleury asked Mr. Carroll if the preliminary plat meets the minimum
requirements and standards. Mr. Carroll confirmed this was correct, as with the previous plat, with the exception of the 600 feet depth.
Mayor Fleury asked Mr. Dodd what the requirements were for Council to consider this request. Mr. Dodd confirmed that it is the Council’s
responsibility to provide its ministerial duty under municipal law.
Mayor Pro Tem Lamont made a motion to approve the request for a preliminary plat for Lots 1-9, Block A, The Oak Estates at Trophy Club,
consisting of 4.339 acres out of the Thomas J. Allen Survey, Abstract No. 7, located west of Milsons Point Drive, Trophy Club, Texas, and have
the exact location of each capped wellhead on the final plat and not allowed on private, residential property. Council Member Shoffner
seconded the motion. The motion carried as follows:
AYE: Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: Sheridan
12
September 27, 2021 Page 7 of 8
ABSENT: None
20. Case PP-21-004 (The Cypress Estates at Trophy Club)
Take appropriate action regarding a request for a preliminary plat for Lots 1-10, Block A, The Cypress Estates at Trophy
Club, consisting of 3.581 acres out of the Richard W. Allen Survey, Abstract No. 5, located south of Nottingham Drive at
Annandale Drive, Trophy Club, Texas. (D. Jones)
David Jones provided a presentation on The Cypress Estates, with this proposal being an R-12 Zoning and confirmed all standards are met,
with the exception of the 600 feet cul-de-sac length as staff was recommending approval. He reported that the final plat phase would show
right of access. Mr. Jones responded to Council Member Sheridan’s comment related to the wording change of the Staff Report noting a
couple of gas wells were potentially outside the right of way. Mayor Fleury noted Mr. Hand’s previous comments. Mayor Pro Tem Lamont
asked Mr. Dodd if the Council has the requirement and obligation to adhere to ministerial duties with this request. Mr. Dodd confirmed that
it was the Council’s responsibility to provide its ministerial duty and under municipal law, as a Council Member could be liable individually.
Mayor Pro Tem Lamont made a motion to approve the request for a preliminary plat for Lots 1-10, Block A, The Cypress Estates at Trophy
Club, consisting of 3.581 acres out of the Richard W. Allen Survey, Abstract No. 5, located south of Nottingham Drive at Annandale Drive,
Trophy Club, Texas, and have the exact location of each capped wellhead on the final plat and not allowed on private, residential property.
Council Member Monger seconded the motion. The motion carried as follows:
AYE: Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: Sheridan
ABSENT:None
Mayor Fleury thanked the residents who spoke tonight and their involvement in the Community.
21. Presentation by Teague, Nall, and Perkins on Drainage Project located at Indian Creek Drive. (W. Carroll)
Mr. Carroll reported necessary property had been obtained for project, which includes an additional easement. He stated that the next
phase will be presented by Teague, Nall, and Perkin (TNP). Mr. Tom Rutledge of TNP provided presentation on the Drainage Project with
the next step being this project going out to bid on October 3, 2021 with bids to be opened on October 26, 2021 and present a
recommendation at the November 8, 2021 Town Council Meeting. Mayor Fleury reminded Mr. Rutledge of the November Council Date
moving to November 11, 2021 and thanked him for his presentation.
22. Future Agenda Items List. (W. Carroll)
Mr. Carroll presented the Future Agenda Items List. Mayor Pro Tem Lamont requested the Election to reauthorize the Sales
Tax for Street Maintenance be added to the list as it will require an election be held May 2022 as will be called by February
2022. Mr. Carroll recommended adding the extension of the CCPD Sales Tax on the May 2022 Election. He stated the CCPD
Sales Tax was extended for 5 years, with only 2 years left as it would eliminate some police related General Fund expenses.
PUBLIC COMMENTS
Mayor Fleury asked if anyone had registered to speak. Town Governance Officer/Town Secretary Vacek confirmed there were
no speakers for Public Comment.
EXECUTIVE SESSION
23. Executive Session pursuant to the following section of the Texas Government Code Annotated, Chapter 551 (Texas
Open Meetings Act)
Mayor Fleury recessed the meeting into Executive Session at 8:46 pm pursuant to Chapter 551, Section 551.074 of the Texas
Government Code Annotated (Texas Open Meetings Act).
Section 551.074 Personnel Matters – Discussion and possible action on Interviews Conducted for Board/Commissions
annual appointments. (Mayor Fleury, Mayor Pro Tem Lamont, and Council Member Monger)
RECONVENE INTO REGULAR SESSION
13
September 27, 2021 Page 8 of 8
Mayor Fleury reconvened the meeting into Regular Session at 8:53 pm.
24. Take appropriate action on the Executive Session Item.
25. Approve Resolution 2021-12 appointing Board Members to the following Boards/Commissions:
a) Animal Shelter Advisory Board
b) Building Standards Commission
c) Crime Control and Prevention District
d) Economic Development Corporation 4B
e) Ethics Commission
f) Parks and Recreation Board
g) Planning and Zoning Commission
h) Tax Increment Reinvestment Zone No. 1
i) Zoning Board of Adjustment
Mayor Pro Tem Lamont made a motion to approve Resolution 2021-12 appointing Board Members to A) Animal Shelter Advisory Board, B)
Building Standards Commission, C) Crime Control and Prevention District, D) Economic Development Corporation 4B, E) Ethics Review
Commission, F) Parks and Recreation Board, G) Planning and Zoning Commission, H) Tax Increment Reinvestment Zone No. 1 I) Zoning Board
of Adjustment with all appointments made being denoted within Resolution 2021-12 Exhibits A through I which are part of the official record
of the Town. Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Shoffner, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:None
Mayor Fleury thanked all 55 applicants and expressed that she is looking forward to working alongside all Committee
Members. She also thanked Mayor Pro Tem Lamont and Council Member Monger who served on the sub-committee with
her and conducted 47 interviews.
ADJOURNMENT
Mayor Fleury adjourned the meeting at 8:58 PM.
_
Alicia L. Fleury, Mayor
Attest:
_
Leticia Vacek, TRMC/CMC/MMC
Town Governance Officer/Town Secretary
14
ORD. 2021-23
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2021-23
AN ORDINANCE OF THE TROPHY CLUB TOWN COUNCIL
AMENDING THE CODE OF ORDINANCES FOR SECTION 1.05.006(a)
EXPANDING ITS MEMBERSHIP FROM 5 TOTAL MEMBERS TO 7
TOTAL MEMBERS CONSISTING OF 5 REGULAR MEMBERS AND 2
ALTERNATES TO SERVE ON THE ETHICS REVIEW COMMISSION
AND AMENDING SUBSECTION (f) PROVIDING FOR A QUORUM OF
4 MEMBERS; PROVIDING FOR CODIFICATION AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club is a home rule municipality regulated
by state law and its Charter; and
WHEREAS, the Town Council hereby proposes expanding the membership
of the Ethics Review Commission; the current total membership is 5, which consists
of 3 regular members and 2 alternate members; and
WHEREAS, the Town Council desires to increase the membership to 7 total
members, 2 of which would serve as alternates.
NOW, THEREFORE, BE IT ORDAINED BY THE TROPHY CLUB TOWN
COUNCIL:
SECTION 1 – MEMBERSHIP
That the Trophy Club Town Council hereby expands the membership of the Ethics
Review Commission from 5 members to 7 members; 2 of which will serve as alternates.
SECTION 2 – QUORUM
That the expansion of the Ethics Review Commission Membership to 7 members
will require an amendment to Section 1.05.006(f) quorum, which will now constitute 4
members.
SECTION 3 – ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance by filing this Ordinance in the ordinance records of the
Town and to properly record this Ordinance in accordance with the Town Charter.
SECTION 4 – EFFECTIVE DATE
This Ordinance shall become effective from and after its date of passage in
accordance with the law, and it is so ordained.
15
ORD. 2021-23
PASSED AND APPROVED by the Trophy Club Town Council this 11th day
of October 2021.
_______________________________
Alicia L. Fleury, Mayor
ATTEST: APPROVED TO AS FORM:
____________________________________ ____________________________________
Leticia Vacek, TRMC/CMC/MMC J. David Dodd, Town Attorney
Town Governance Officer
16
Page 1 of 2
To: Mayor and Town Council
From: Patrick Arata, Police Chief
Copy: Wade Carroll, Town Mgr.
Letty Vacek, Town Gov. Off.
Re: Purchase of New Police Replacement, Ford Hybrid
Date: October 11, 2021
Agenda Item:
Take appropriate action to approve a New (2022) Ford Utility Interceptor Police Vehicle.
Strategic Link:
Safety & Security: Achieve exceedingly high standards for public safety and low crime rates.
Background and Explanation:
Purchase a replacement patrol vehicle for the police department. This vehicle will be a Ford Hybrid, equipped
to operate as a patrol vehicle. This vehicle will be a test for fuel saving for future vehicle purchases.
Financial Considerations:
CCPD funded: cost of the vehicle is $37,630.95, the vehicle equipment will be covered under a separate PO with
an estimated cost of $12,300.00. The total amount budged for this item is $50,000.
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
Crime Control & Prevention District Board approved this purchase in the 2021-2022 budget.
Staff Recommendation:
Staff recommends approval of the Requisition Request.
Attachments:
•Requisition Request Form and Quote
17
TOWN OF
TROPHY CLUB
Date : 6-0ct-21
Vendor (Name & Address)
Silsbee Ford
1211 us 96
Silsbee, TX 77656
Account Number
PURCHASE REQUISITION FORM
Description
Delivery Address
Trophy Club Police Dept .
I Trophy Wood Dr.
Trophy Club. TX 76262
04-251-78400 2022 Ford Utility Interceptor Hybrid
Shiouing & Handling Cost
Co-op info : Obtained as part of the 2021 HGAC Buy Membership
Comments
Lt. Jeff Mitchell #I 12
Requested by :
Fi nance Approved by:
PO Number
Department _____ P_D_
Project# _____ _
Quantity Unit Amount Total Amount
I 37,330 .95 $ 37,330.95
I 300.00 $ 300.00
Total $ 37,630 .95
Approve! by:
The Town of Trophy Club must have a completed Vendor Packet on file before a requisition can be accepted by the Finance Department.
18
y
PRODUCT PRICING SUMMARY
GOODBUY 17-17 8F000 VEHICLES
VE NDOR--Silsbee Ford , 1211 Hwy 96 N., Silsbee TX 77656
End User: TOWN OF TROPHY CLUB
Contact: JEFF MITCHELL 0 -682 -237 -2956
Email : JMITCHELL@TROPHYCLUB.ORG
Product De scription FORD INTERCE PTO R SUV
A. Bid Item : 8
B. Factory Option s
Code Option s Bid Price
K8A 2022 INTERCEPTO R $ -
99H 3.3L V-6 ENGINE GAS HYBRID $ -
SI R LEFT SPOTLIGHT $ 395 .00
POWER EQU IPMENT GROUP $ -
86T POLI CE TAJL LAMPS HOUSING $ 60 .00
17A REAR AJR CON DI TIONING $ 610 .00
55F REMOTE KEYLESS ENTRY FOBS $ 340 .00
I FRONT AN D REAR AJ R CON DI TION ING $ -
WIRELESS PHONE CONNECTIVITY $ -
C. Additional Options !not to exceed 25 %1
Options Bid Price
RAD IO SU PPRESS ION PKG $ 125.00
Code
D. Floor Plan Interest (for in-stock and/or equipped vehicles):
E. Lot Insurance (for in-stock and/or equipped vehicles):
F. Contract Price Adjustment:
G . Additional Delivery Charge: 200 miles
H. Subtotal :
I. Quantity Ordered xK =
J. Trade in:
K. GOOD BUY Administrative Fee ($300 per purchase order)
L. TOTAL P RCHASE PRICE INCLUDING GOODB UY FEE
Prepared by : _KE_N_D_U_RB_IN _________ _
Phone: MO# 409-284 -1 009
Email: KDURBIN .SILSBEEFLEET@GMAII
Date: Se ptemb er 20 , 202 1
A. Ba se Price: I $ 34 ,964.00 I
Options Bid Price
BLACK EXT /GRAY INT
Total of B. Publis hed Options: $ 1,405.00
Publis hed Option Discount (5 %)~1 $ __ ~(_70_.2_5~>1
$= 0.3 %
Options Bid Price
$ -
Total of C. Unpublished Options: $ 125.00
$ 445.75
$ 111.45
$
$ 350.00
$ 3 7,330.95
$ 37 ,330.95
$
$ 300.00
$ 3 7,630.95
19
1
9
0
Future Agenda Items
October 11, 2021
Future Agenda Items will be divided into 3 Categories:
1) Current listing of all future agenda items requested by Council that have not been addressed.
2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks).
3) Items that Council has requested additional research/staff time on and will be brought back for public
discussion at a Council Meeting. Council will be provided updates on items that require significant time.
The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The
current list will be reviewed and as items are completed; said items will be removed. The Council may add items as
needed to the list.
1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club.
Town Mgr Carroll has developed a Scope of Work for the Entryway
monumentation landscaping and finalist will present Project and Bids
to the Committee.
2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department.
Staff is Meeting on September 28 for Strategic Management Planning.
Next step will be to schedule a Work Session with Council to discuss
“Mission and Vision”.
3) Modifying the Existing Veteran’s Memorial to include “Space Force”.
Staff is Meeting on September 16th with the Veteran’s Committee to
present Bids and Develop a Plan for Next Steps.
4) Re-evaluate the total fiduciary need for the Police Department’s Drug Enforcement/Education Program and
reallocate the appropriate Committed Funds to the Capital Replacement Fund for assistance in the purchase
of Police Radios.
Staff will present Drug Enforcement Plan and Re-Allocation Request to
Council at the October 25, 2021 Meeting.
5) Street Maintenance Sale Tax Re-Authorization for May, 2022 Election.
6) Possible CCPD Sales Tax Re-Authorization for May, 2022 Election.
Revised by LVacek
Oct. 7, 2021
20
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2021-13
A RESOLUTION OF THE TROPHY CLUB TOWN COUNCIL REPEALING
SECTION E – ETHICS REVIEW COMMISSION (ERC) OF RESOLUTION 2021-12
AND APPOINTING/REAPPOINTING ITS MEMBER(S) AND DESIGNATING THE
CHAIRS FOR THE BOARDS AND COMMISSIONS.
WHEREAS, the Town of Trophy Club, Texas, is fortunate to have civic minded citizens
interested in serving on the various Boards, Commissions, and Corporations; and
WHEREAS, the Trophy Club Town Council is charged with the authority of appointments to
the Boards, Commissions, and Corporations serving the Town and hereby repeals Resolution 2021-
12 Section E – Ethics Review Commission by appointing/re-appointing the ERC Members; and
WHEREAS, the Trophy Club Town Council hereby designates the Chairs for the various
Boards and Commissions where applicable.
NOW THEREFORE, BE IT RESOLVED BY THE TROPHY CLUB TOWN COUNCIL THAT:
Section 1.That the Trophy Club Town Council hereby appoints/re-appoints members to
serve on the Ethics Review Commission and with terms of service ending on September 30th of the
year specified in Exhibit A.
Section 2. That the Trophy Club Town Council hereby Designates Annual Chairs to the
Boards and Commissions as specified in Exhibit B.
Section 3.This Resolution shall take effect from and after its date of passage in
accordance with the law.
PASSED and APPROVED by the Trophy Club Town Council on this 11th day of October 2021.
Alicia L. Fleury, Mayor
ATTEST:
Leticia Vacek, TRMC/CMC/MMC
Town Governance Officer
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
21
EXHIBIT A
Ethics Review Commission (ERC)
Term Expires
1) _______________ (2022)
2) _______________ (2022)
3)________________(2023)
4)________________(2023)
5)________________(2023)
6)________________, Alternate (2022)
7)________________, Alternate (2023)
Note: ERC elects their Chair
22
EXHIBIT B
ANNUAL DESIGNATION OF BOARD/COMMISSION CHAIRPERSONS
a)Animal Shelter Advisory Board
_____________________, Chairperson
b)Building Standards Commission
______________________, Chairperson
c)Parks & Recreation Board
_______________________, Chairperson
d)Planning and Zoning Commission
______________________, Chairperson
e)Tax Increment Reinvestment Zone No. 1
______________________, Chairperson
f)Zoning Board of Adjustment
_______________________, Chairperson
23