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Agenda Packet TC 04/21/2003NOTICE OF TOWN COUNCIL REGULAR MEETING FOR THE TOWN OF TROPHY CLUB APRIL 21, 2003 LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS *REGULAR SESSION — 7:00 P.M. 1. CALL TO ORDER AND ANNOUNCE A QUORUM. 2. INVOCATION. 3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG. "Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible." 4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. 5. COUNCIL/STAFF REPORTS. 6. TOWN COUNCIL TO OBSERVE A PRESENTATION BY DETECTIVE TONY SIMMONS REGARDING OUTSTANDING ACHIEVEMENT BY THE TROPHY CLUB LAW ENFORCEMENT EXPLORER POST AT THE STATE OF TEXAS 2003 LAW ENFORCEMENT EXPLORER COMPETITION AND DISCUSS SAME. 7. A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, TO RECOGNIZE OUTSTANDING ACHIEVEMENT BY THE TROPHY CLUB LAW ENFORCEMENT POST, WHO REPRESENTED OUR TOWN AND WHO BY THEIR PARTICIPATION IN THE STATE OF TEXAS 2003 LAW ENFORCEMENT EXPLORER COMPETITION, BRING HIGH HONOR TO THE TOWN AND TO ALL OF OUR RESIDENTS; RECOGNIZING AND CONGRATULATING THEM ON THEIR ACHIEVEMENTS; AND PROVIDING AN EFFECTIVE DATE. 8. TOWN COUNCIL TO INTERVIEW TWO APPLICANTS FOR THE PUBLIC RELATIONS COMMITTEE. John Ryback • Marilyn Sparks 9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO TWO (2) SEATS ON THE PUBLIC RELATIONS COMMITTEE FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE. Page 2 Regular Session April 21, 2003 10. TOWN COUNCIL TO OBSERVE PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR FINAL PLAT APPROVAL OF 22.417 ACRE TRACT OF LAND KNOWN AS TROPHY WOOD BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT. 11. TOWN COUNCIL TO OBSERVE PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO A FENCE WAIVER REQUEST TO THE REQUIREMENTS SET FORTH IN TOWN ORDINANCE NO. 2002-42 P&Z, SECTION 3 ENTITLED "FENCES", SUBSECTION `B" ENTITLED "HEIGHT REQUIREMENTS", (1) PERTAINING SPECIFICALLY TO THE HEIGHT OF REAR AND SIDE YARD FENCES, FOR A PROPERTY LOCATED AT 1 CYPRESS COURT, LOT 52 OF THE LAKE FOREST VILLAGE PHASE III ADDITION. 12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF A CHANGE ORDER FOR ADDITION OF SIDEWALKS TO THE CURRENT INDIAN CREEK DRIVE STREET RESTORATION PROJECT. 13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AMENDMENTS SUBMITTED BY THE PUBLIC SAFETY COMMITTEE/STAFF IN REFERENCE TO THE EXTENSION OF THE SCHOOL ZONES THE RELOCATION OF THE FLASHING LIGHTS, AND THE CREATION OF A NO PARKING ZONE. 14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE WAYS AND MEANS COMMITTEE TO PREPARE WRITTEN PURCHASING POLICIES FOR THE TOWN OF TROPHY CLUB. 15. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVING THE NOMINATION OF RILEY MILLS AS CHAIRMAN OF THE PUBLIC WORKS COMMITTEE. 16. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PUBLIC WORKS COMMITTEE TO PREPARE A "STREET REPAIR POLICIES AND APPROACH". 17. TOWN COUNCIL TO OBSERVE A PRESENTATION REGARDING BUILDING PERMIT FEES AND DISCUSS SAME. 18. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE HIRING OF AN INTERN TO ASSIST THE WAYS AND MEANS COMMITTEE IN DEVELOPMENT OF THREE AND FIVE YEAR PLANS. 19. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. Page 3 Regular Session April 21, 2003 A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF REGULAR SESSION MINUTES DATED MARCH 17, 2003. B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE FORUM AND REGULAR SESSION MINUTES DATED APRIL 7 2003. C. FINANCIAL DATED MARCH, 2003. 20. ADJOURN. THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071. CERTIFICATION I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS ON APRIL 17, 2003 AT APPROXIMATELY 5:00 P.M., I FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING NEWS. TOWN SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE MADE.