Agenda Packet TC 01/21/2002 - Amended**AMENDED
NOTICE OF
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
JANUARY 21, 2002
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
*REGULAR SESSION— 7.30 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS
ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
5. REPORTS FROM COMMITTEES: (FIVE-MINUTE TIME LIMIT)
A. ECONOMIC DEVELOPMENT CORPORATION A
• Previous meeting and discussion
B. INFORMATION TECHNOLOGY COMMITTEE
Previous meeting and discussion
C. PUBLIC RELATIONS COMMITTEE
• Previous meeting and discussion
D. UTILITY FRANCHISE COMMITTEE
• Previous meeting and discussion
E. WAYS AND MEANS COMMITTEE
• Previous meeting and discussion
F. COUNTY TRANSPORTATION COMMITTEE
• Previous meeting and discussion
6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB TROPHY
CLUB MUNICIPAL UTILITY DISTRICT #1 AND TROPHY CLUB MUNICIPAL UTILITY
DISTRICT #21 EACH INDIVIDUALLY, TO CONDUCT A JOINT ELECTION TO BE HELD
ON MAY 4, 2002
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
ORDERING AND CALLING A JOINT GENERAL ELECTION BETWEEN THE TOWN OF
TROPHY CLUB, TROPHY CLUB MUNICIPAL UTILITY DISTRICT #1, AND TROPHY
CLUB MUNICIPAL UTILITY DISTRICT #2, 10 BE HELD ON MAY 4 2002, FOR THE
Page 2 REGULAR SESSION January 21, 2002
PURPOSE OF ELECTING THREE Q COUNCIL MEMBERS FOR TWO JL YEAR TERMS
EACH TO THE TOWN COUNCIL, FOR ELECTING THREE � DIRECTORS TO THE
MUNICIPAL UTILITY DISTRICT #1 FOR FOUR (4) YEAR TERMS EACH, AND FOR
ELECTING TWO (2) DIRECTORS TO THE MUNICIPAL UTILITY DISTRICT #2 FOR
FOUR u YEAR TERMS EACH; DESIGNATING A POLLING PLACE WITHIN THE
TOWN; APPOINTING A PRESIDING ELECTION JUDGE AND AN ALTERNATE
PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR
CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING
RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
8. DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING AN
AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB TEXAS AND THE COUNTY
OF DENTON, TEXAS, FOR THE RENTAL OF VOTING MACHINE EQUIPMENT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AWARD/REJECTION OF BIDS RECEIVED FOR TROPHY CLUB DRIVE AND SUMMIT
COVE STREET BOND PROJECT.
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
PRESENTATION OF THE FEASIBILITY OF REFINANCING OF TOWN SERIES 1994
BONDS.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
CONSIDERATION AND AUTHORIZATION OF REFINANCING OF SERIES 1994 BONDS.
12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
REQUESTING THAT THE TEXAS DEPARTMENT OF TRANSPORTATION EXPEDITE
ITS PLAN FOR THE WIDENING OF STATE HIGHWAY 114 FROM INTERSTATE 35W TO
HIGHWAY 287; AND PROVIDING AN EFFECTIVE DATE.
13. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A REGULAR SESSION MINUTES DATED JANUARY 7, 2002.
B. FINANCIALS DATED NOVEMBER 2001.
C. REGULAR SESSION MINUTES DATED DECEMBER 17, 2001.
14. COUNCIL AND STAFF REPORTS:
• MAYOR SCOTT SMITH
o Trinity Waste's assistance to handicapped residents regarding removal of recyclables.
• BILL MATTHAI
o Council Communication Booth
o Update on Repairs/Repaving of T.W. King
Page 3 REGULAR SESSION January 21, 2002
• ROGER WILLIAMS
o
CIA
o
Swimming Pool
o
DPS
o
Budget
o
East Entrance
o Council Communications
o Public Input
o Utility Franchise committee
0 Ways & Means committee
0 10 acre Park
• BILL LEGRAND
o Update on Curbside Recycling / Household Hazardous Waste Recycling
o Brief Council on Second Phase of Bond Project: Indian Creek
o Update on Marshall Creek Road
o Update on Hwy 114 Bridge Opening
• DIANE COCKRELL
o Future Council Meeting Workshops at 6:30, as needed
o Committee Reports
15. TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION.
**EXECUTIVE SESSION
16. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SUBCHAPTER 551,
SECTION 551.071(2), THE TOWN COUNCIL WILL ENTER INTO EXECUTIVE SESSION
TO DISCUSS THE FOLLOWING:
A. CONSULTATION WITH TOWN ATTORNEY ON A MATTER IN WHICH THE
DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE
DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR
OF TEXAS CLEARLY CONFLICT WITH THE OPEN MEETINGS ACT.
**(I) LEGAL ADVICE RELATIVE TO THE TROPHY CLUB/
WESTLAKE DEPARTMENT OF PUBLIC SAFETY CONTRACT.
THE DISTRICT MAY ADMIT TO THE CLOSED MEETING
VARIOUS DIRECTORS AND REPRESENTATIVES OF THE
TROPHY CLUB MUNICIPAL UTILITY DISTRICT 1 (MUD1),
ALONG WITH ITS ATTORNEY, AND VARIOUS DIRECTORS AND
REPRESENTATIVES OF THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT 2 (MUD2), ALONG WITH ITS ATTORNEY,
SINCE THE INTERESTS OF MUD 1 AND MUD 2 APPEAR TO BE
ALIGNED WITH THE INTERESTS OF TROPHY CLUB ON THIS
MATTER AND THE PRESENCE OF THOSE PERSONS IS
NECESSARY FOR FULL COMMUNICATION BETWEEN THE
TOWN AND ITS ATTORNEY, AS ALLOWED BY TEXAS
ATTORNEY GENERAL OPINION NO. JM -238. THE TOWN OF
TROPHY CLUB WILL NOT ADMIT A QUORUM OF EITHER MUDI
OR MUD2 TO THE CLOSED SESSION.
17. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION.
REGULAR SESSION
18. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO:
THE TROPHY CLUB/WESTLAKE DEPARTMENT OF PUBLIC SAFETY CONTRACT.
Page 4 REGULAR SESSION January 21, 2002
19. ADJOURN.
THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS
POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
CERTIFICATION
I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF
THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB,
TEXAS ON THE 18TH DAY OF JANUARY 2002 AT APPROXIMATELY 5:00 P.M., I
FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY
NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING
NEWS.
j.
TOWN SECRETkRY
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE
SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE
MADE.