Agenda Packet TC 02/04/2002NOTICE OF
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
FEBRUARY 4, 2002
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
*REGULAR SESSION— 7:30 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS
ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
5. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING A CITIZEN TO ONE (1) SEAT ON THE PUBLIC RELATIONS COMMITTEE
FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
A. WANDA BREWSTER
6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AWARD/REJECTION OF BIDS FOR THE FIRST PHASE OF CONSTRUCTION OF THE
10 -ACRE PARK.
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
REQUEST TO APPROVE THE EXPENDITURE OF $1,400 FROM THE COURT
TECHNOLOGY FUND TO PAY FOR CREDIT\DEBIT CARD PAYMENT ACCEPTANCE
8. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A REGULAR SESSION MINUTES DATED JANUARY 21, 2002.
B. FINANCIALS DATED NOVEMBER 2001.
C. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB
TEXAS, TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, AND TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 2 TO CONDUCT A JOINT ELECTION
TO BE HELD ON MAY 4, 2002.
Page 2 REGULAR SESSION February 4, 2002
D. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
ORDERING AND CALLING A JOINT GENERAL ELECTION BETWEEN THE TOWN
OF TROPHY CLUB TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2, TO BE HELD ON MAY 4,
2002, FOR THE PURPOSE OF ELECTING THREE (3) COUNCIL MEMBERS FOR
TWO (2) YEAR TERMS EACH TO THE TOWN COUNCIL, FOR ELECTING THREE
(3) DIRECTORS TO THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
FOR FOUR (4) YEAR TERMS EACH, AND FOR ELECTING TWO (2) DIRECTORS TO
THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2 FOR FOUR (4) YEAR
TERMS EACH; DESIGNATING A POLLING PLACE WITHIN THE TOWN;
APPOINTING A PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING
ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING
THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS;
PROVIDING FOR NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
9. COUNCIL AND STAFF REPORTS:
• ROGER WILLIAMS
o CIA o Council Communications
o Swimming Pool o Public Input
o DPS o Utility Franchise committee
o Budget o Ways & Means committee
o East Entrance o 10 acre Park
10, TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION.
EXECUTIVE SESSION
11. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SUBCHAPTER 551,
SECTION 551.071(2), THE TOWN COUNCIL WILL ENTER INTO EXECUTIVE
SESSION TO DISCUSS THE FOLLOWING:
A. CONSULTATION WITH TOWN ATTORNEY ON A MATTER IN WHICH THE
DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE
DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR
OF TEXAS CLEARLY CONFLICT WITH THE OPEN MEETINGS ACT.
(1) LEGAL ADVICE RELATIVE TO THE TROPHY CLUB/
WESTLAKE DEPARTMENT OF PUBLIC SAFETY CONTRACT.
THE DISTRICT MAY ADMIT TO THE CLOSED MEETING
VARIOUS DIRECTORS AND REPRESENTATIVES OF THE
TROPHY CLUB MUNICIPAL UTILITY DISTRICT 1 (MUD1),
ALONG WITH ITS ATTORNEY, AND VARIOUS DIRECTORS AND
REPRESENTATIVES OF THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT 2 (MUD2), ALONG WITH ITS ATTORNEY,
SINCE THE INTERESTS OF MUD 1 AND MUD 2 APPEAR TO BE
ALIGNED WITH THE INTERESTS OF TROPHY CLUB ON THIS
Page 3 REGULAR SESSION February 4, 2002
MATTER AND THE PRESENCE OF THOSE PERSONS IS
NECESSARY FOR FULL COMMUNICATION BETWEEN THE
TOWN AND ITS ATTORNEY, AS ALLOWED BY TEXAS
ATTORNEY GENERAL OPINION NO. JM -238. THE TOWN OF
TROPHY CLUB WILL NOT ADMIT A QUORUM OF EITHER MUDI
OR MUD2 TO THE CLOSED SESSION.
12. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION.
REGULAR SESSION
13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO:
THE TROPHY CLUBIWESTLAKE DEPARTMENT OF PUBLIC SAFETY CONTRACT.
14. ADJOURN.
* THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS
POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
CERTIFICATION
I CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE FRONT WINDOW OF
THE TROPHY CLUB M.U.D. BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB,
TEXAS ON THE 31" DAY OF JANUARY 2002 AT APPROXIMATELY 5:00 P.M., I
FURTHER CERTIFY THAT THE FOLLOWING NEWS MEDIA WAS PROPERLY
NOTIFIED: KELLER CITIZEN, FORT WORTH STAR TELEGRAM, DALLAS MORNING
NEWS,,
TOWN SECRE'T'ARY
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE
SERVICES MUST BE MADE 72 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
DIANE COCKRELL, AT 682-831-4601 SO APPROPRIATE ARRANGEMENTS CAN BE
MADE.