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05.11.2021 - Complete Agenda PacketTown of Trophy Club Meeting Agenda Packet Town Council 1 Trophy Wood Drive Trophy Club, Texas 76262 May 11, 2021 7:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury INVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Council Member Wilson Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENTS This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to take discuss or take action on any presentations made to the Council. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak via the Public Portal or have completed the Speakers Form.You may also email mayorandcouncil@trophyclub.org ANNOUNCEMENTS AND REPORTS 1.Presentation of Service Award to Council Member Sean Bone, Place 3. (Mayor Fleury) 2.Presentation of Certificate of Election and Ceremonial Oath of Office; SwearingIn of Council Member Karl Monger, Place 4 and Council Member Dennis Sheridan, Place 3. (Mayor Fleury) 3.Parks & Recreation Board Meeting Update. (T. Nimphius, Chairwoman) 4.Summary of Community CleanUp held April 24, 2021. (S. Norwood) PROCLAMATION(S) 5.Issuance of Proclamation 202109 proclaiming May 9 through May 15, 2021 as Police Week and May 15, 2021 as Peace Officers’ Memorial Day. (Mayor Fleury) 6.Issuance of Proclamation 202110 proclaiming the designation of “Trophy Club – The #1 Safest City in Texas” by the Report from Safest Cities in Texas for 2021. (Mayor Fleury) 7.Issuance of Proclamation 202111 proclaiming the month of May 2021 as Mental Health Awareness Month. (Mayor Fleury) CONSENT AGENDA All matters listed under consent agenda are considered routine by the Town Council and will be enacted by one motion. No separate discussion of these items will be held. Items removed from the consent agenda will be considered individually. 8.Take appropriate action regarding the Town Council Minutes dated April 27, 2021. (L. Vacek) 9.Take appropriate action regarding the acceptance of the Second Quarter Investment Report for Fiscal Year 2021. (M. Erwin) 10.Take appropriate action approving Resolution 202102 appointing Nick Sanders to serve as Chairman of the Zoning Board of Adjustment. (Mayor Fleury) 11.Take appropriate action to approve the nominees of the Connectivity Ad Hoc Committee. (Mayor Fleury) EXECUTIVE SESSION 12.Executive Session pursuant to the following sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act). (Mayor Fleury) a) Section 551.074 Personnel Matters – Annual Review of Town Manager and Consultation with Attorney. b) Section 551.087 – Economic Development regarding a commercial prospect. RECONVENE INTO REGULAR SESSION 13.Take appropriate action regarding Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, May 7, 2021 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 11, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Council Member WilsonPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENTSThis is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to take discuss or take action on any presentations made to theCouncil. Presentations are limited to matters over which the Council has authority.Speakers have up to four (4) minutes or the time limit determined by the PresidingOfficer. Each speaker must have submitted their request to speak via the PublicPortal or have completed the Speakers Form.You may also emailmayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Presentation of Service Award to Council Member Sean Bone, Place 3. (MayorFleury)2.Presentation of Certificate of Election and Ceremonial Oath of Office; SwearingInof Council Member Karl Monger, Place 4 and Council Member Dennis Sheridan, Place 3. (Mayor Fleury) 3.Parks & Recreation Board Meeting Update. (T. Nimphius, Chairwoman) 4.Summary of Community CleanUp held April 24, 2021. (S. Norwood) PROCLAMATION(S) 5.Issuance of Proclamation 202109 proclaiming May 9 through May 15, 2021 as Police Week and May 15, 2021 as Peace Officers’ Memorial Day. (Mayor Fleury) 6.Issuance of Proclamation 202110 proclaiming the designation of “Trophy Club – The #1 Safest City in Texas” by the Report from Safest Cities in Texas for 2021. (Mayor Fleury) 7.Issuance of Proclamation 202111 proclaiming the month of May 2021 as Mental Health Awareness Month. (Mayor Fleury) CONSENT AGENDA All matters listed under consent agenda are considered routine by the Town Council and will be enacted by one motion. No separate discussion of these items will be held. Items removed from the consent agenda will be considered individually. 8.Take appropriate action regarding the Town Council Minutes dated April 27, 2021. (L. Vacek) 9.Take appropriate action regarding the acceptance of the Second Quarter Investment Report for Fiscal Year 2021. (M. Erwin) 10.Take appropriate action approving Resolution 202102 appointing Nick Sanders to serve as Chairman of the Zoning Board of Adjustment. (Mayor Fleury) 11.Take appropriate action to approve the nominees of the Connectivity Ad Hoc Committee. (Mayor Fleury) EXECUTIVE SESSION 12.Executive Session pursuant to the following sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act). (Mayor Fleury) a) Section 551.074 Personnel Matters – Annual Review of Town Manager and Consultation with Attorney. b) Section 551.087 – Economic Development regarding a commercial prospect. RECONVENE INTO REGULAR SESSION 13.Take appropriate action regarding Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, May 7, 2021 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262May 11, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM Mayor FleuryINVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Council Member WilsonPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENTSThis is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to take discuss or take action on any presentations made to theCouncil. Presentations are limited to matters over which the Council has authority.Speakers have up to four (4) minutes or the time limit determined by the PresidingOfficer. Each speaker must have submitted their request to speak via the PublicPortal or have completed the Speakers Form.You may also emailmayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Presentation of Service Award to Council Member Sean Bone, Place 3. (MayorFleury)2.Presentation of Certificate of Election and Ceremonial Oath of Office; SwearingInof Council Member Karl Monger, Place 4 and Council Member Dennis Sheridan,Place 3. (Mayor Fleury) 3.Parks & Recreation Board Meeting Update. (T. Nimphius, Chairwoman)4.Summary of Community CleanUp held April 24, 2021. (S. Norwood)PROCLAMATION(S)5.Issuance of Proclamation 202109 proclaiming May 9 through May 15, 2021 asPolice Week and May 15, 2021 as Peace Officers’ Memorial Day. (Mayor Fleury)6.Issuance of Proclamation 202110 proclaiming the designation of “Trophy Club –The #1 Safest City in Texas” by the Report from Safest Cities in Texas for 2021. (Mayor Fleury) 7.Issuance of Proclamation 202111 proclaiming the month of May 2021 as MentalHealth Awareness Month. (Mayor Fleury) CONSENT AGENDAAll matters listed under consent agenda are considered routine by the Town Council andwill be enacted by one motion. No separate discussion of these items will be held. Itemsremoved from the consent agenda will be considered individually.8.Take appropriate action regarding the Town Council Minutes dated April 27, 2021. (L.Vacek)9.Take appropriate action regarding the acceptance of the Second Quarter InvestmentReport for Fiscal Year 2021. (M. Erwin)10.Take appropriate action approving Resolution 202102 appointing Nick Sanders toserve as Chairman of the Zoning Board of Adjustment. (Mayor Fleury)11.Take appropriate action to approve the nominees of the Connectivity Ad HocCommittee. (Mayor Fleury)EXECUTIVE SESSION12.Executive Session pursuant to the following sections of the Texas Government Code,Annotated, Chapter 551 (Texas Open Meetings Act). (Mayor Fleury) a) Section 551.074 Personnel Matters – Annual Review of Town Manager andConsultation with Attorney.b) Section 551.087 – Economic Development regarding a commercial prospect. RECONVENE INTO REGULAR SESSION 13.Take appropriate action regarding Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, May 7, 2021 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you. Proclamation 2021-09 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL RECOGNIZING THE WEEK OF MAY 9 – 15, 2021 AS POLICE WEEK IN TROPHY CLUB, IN CONJUNCTION WITH NATIONAL POLICE WEEK, AND RECOGNIZING MAY 15, 2021 AS PEACE OFFICERS’ MEMORIAL DAY IN TROPHY CLUB. WHEREAS, there are more than 800,000 Law Enforcement Officers serving in communities across the United States, which includes the dedicated members of the Town of Trophy Club; and WHEREAS, since the first recorded death in 1791, more than 21,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; and WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, DC; and WHEREAS, 394 new names of fallen heroes are being added to the National Law Enforcement Officers Memorial this Spring, including 295 officers killed in 2020; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial’s 33rd Annual Candlelight Vigil, on the evening of May 13, 2021; and WHEREAS, May 15, 2021 has been designated as Peace Officers’ Memorial Day, in honor of all fallen officers and their families and U.S. Flags will be flown at half-staff. NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM: “May 9 - May 15, 2021 as Police Week” And “May 15, 2021 as Peace Officers’ Memorial Day” PASSED AND APPROVED by the Trophy Club Town Council this 11th day of May, 2021. __________________________ ____________________________ Leticia Vacek, TRMC/CMC/MMC Alicia L. Fleury, Mayor Town Secretary/RMO Proclamation 2021-10 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL RECOGNIZING THE TOWN OF TROPHY CLUB AS THE #1 SAFEST CITY IN TEXAS. WHEREAS, in 2017, the Town of Trophy Cub was ranked the #1 Safest City in Texas by SafeWise due to its commitment to the safety and security of its residents and its efforts in community safety and crime prevention; and WHEREAS, in 2018 and 2019, Trophy Club ranked 3rd Safest City in Texas. In 2020, Business Insurance Resource, AdvisorSmith reported that Trophy Club had been named the 2nd Safest City in Texas using 2019 crime reports from the FBI; and WHEREAS, the study separates 655 cities into three lists, based on population to provide meaningful comparisons on reported crime rates. This included 418 small cities, 198 mid-size cities and 39 large cities; and WHEREAS, Trophy Club now being ranked the #1 Safest City in Texas is a tremendous compliment to the Men and W omen of the Trophy Club Police Department for their dedication and commitment to providing a high level of police service; and WHEREAS; an equal compliment is hereby extended to the Residents of Trophy Club who assist the Town and its Police Department on a daily basis, by being the eyes and ears of the community and who also hold high regards for our law enforcement. NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM AND RECOGNIZE: “TROPHY CLUB, TEXAS AS THE #1 SAFEST CITY IN TEXAS” PASSED AND APPROVED by the Trophy Club Town Council this 11th day of May, 2021. Leticia Vacek, TRMC/CMC/MMC Alicia L. Fleury, Mayor Town Secretary/RMO Proclamation 2021-11 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL RECOGNIZING MAY 2021 AS MENTAL HEALTH AWARENESS MONTH IN TROPHY CLUB. WHEREAS, the citizens of Trophy Club understand that mental health is essential to everyone’s overall health and wellbeing; and WHEREAS, the citizens of Trophy Club value their overall health and that of their families and are proud to support observances such as Mental Health Month; and WHEREAS, one in five adults has a diagnosable mental health condition; and WHEREAS, the need for comprehensive, coordinated mental health services for individuals and families places a critical responsibility upon our community; and WHEREAS, Denton County MHMR Center and Denton County Behavioral Health Leadership Team, through their unique partnership and approach to serving individuals, are effectively caring for the mental health needs of those in our community; and WHEREAS, each citizen, local business, school, government agency, healthcare provider, and faith-based organization shares the burden of mental health concerns and has a responsibility to promote mental wellness, recovery, and support prevention efforts. NOW, THEREFORE, I, ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM THE MONTH OF MAY AS: “Mental Health Awareness Month” And hereby call upon our citizens and all agencies and organizations to unite in meeting every person’s mental health needs this month. PASSED AND APPROVED by the Trophy Club Town Council this 11th day of May, 2021. __________________________ ____________________________ Leticia Vacek, TRMC/CMC/MMC Alicia L. Fleury, Mayor Town Secretary/RMO April 27, 2021 Page 1 of 7 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Tuesday, April 27, 2021; 7 PM The Trophy Club Town Council met in a Regular Session on Tuesday, April 27, 2021. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Greg Wilson Council Member, Place 2 Sean Bone Council Member, Place 3 Karl Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 TOWN COUNCIL MEMBER ABSENT: Philip Shoffner Council Member, Place 6 STAFF PRESENT: Steve Norwood Town Manager Wade Carroll Assistant Town Manager Leticia Vacek Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tony Jaramillo Director of Parks and Recreation Matt Cox Director of Community Development Mike Erwin Finance Manager Jill Lind Communications & Marketing Manager Haley Archer Human Resources Manager CALL TO ORDER Mayor Fleury called the meeting to order at 7pm. Mayor Fleury thanked Reverend Cowley for his many years of service at Fellowship United Methodist Church in Trophy Club. She congratulated him on receiving a promotion as District Superintendent of the United Methodist Church. She added that Reverend Cowley would be moving to Richardson in May. Mayor Fleury shared that Reverend Cowley’s last day will be May 6, 2021 where he will participate in the Trophy Club National Day of Prayer Program and will be missed by the Trophy Club community. She presented him with a Trophy Club cooler with other swag items as a token of appreciation. INVOCATION Reverend Edlen Cowley, Fellowship United Methodist Church, delivered the Invocation. He prayed for the blessing and privilege to give praise to God’s name. He asked that God’s presence be felt in the meeting with Mayor Fleury, the Council Members and the town residents, to guide the leaders to make great decisions, to end the COVID-19 pandemic, and lead and guide the Town. PLEDGES Mayor Pro Tem Lamont led the pledges to the American Flag and Texas Flag. PUBLIC COMMENT(S) Town Secretary Vacek confirmed there were no speakers for public comment. April 27, 2021 Page 2 of 7 ANNOUNCEMENT(S) AND REPORT(S) 1. Issuance of Proclamation 2021-07 proclaiming May 6, 2021 as Day of Prayer in Trophy Club to coincide with National Day of Prayer. (Mayor Fleury) Mayor Fleury recognized Darren Davis, Master of Ceremonies for the National Day of Prayer since 2002, Pastor Jeff Brooks, Lake Cities Church of Christ; Pastor Joel Quilé, Bara Church; Reverend Cowley, Fellowship United Methodist Church; Ms. Erma Thomas, National Day of Prayer Task Force Coordinator; and Pastor Barry Clingan, The Church at Trophy Lakes. Mayor Fleury read, and moved to approve Proclamation 2021-07. Mayor Pro Tem Lamont seconded the motion. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont and Mayor Fleury NAY: None ABSENT: Shoffner Mayor Fleury announced this year’s National Day of Prayer event would take place on May 6, 2021 at noon at Lake Cities Church of Christ in Trophy Club. She added that more information could be found on the Facebook Live “National Day of Prayer 76262”. Mayor Fleury thanked all Pastoral Leaders present for their commitment to the Town. She also presented Proclamation 2021-07 to the Trophy Club Clergy and Mrs. Thomas. Mayor Pro Tem Lamont thanked Reverend Cowley for his service to Trophy Club, and mentioned how proud he is to know him and wished him the best in his next endeavor. 2. Issuance of Proclamation 2021-08 proclaiming National Military Appreciation Month observed during the month of May 2021. (Mayor Fleury) Mayor Fleury recognized and asked that all military, past, present, veterans, active duty, reserve, and all military relatives in the audience stand. She thanked everyone for their service. Mayor Fleury, Council Members Wilson, Geraci and Monger read Proclamation 2021-08. Mayor Fleury moved to approve the proclamation. Mayor Pro Tem Lamont seconded the motion. Council Member Monger asked for a word change from brave “soldiers” to brave “service members”. Mayor Fleury noted this change of wording. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont and Mayor Fleury NAY: None ABSENT: Shoffner Mayor Fleury presented Proclamation 2021-08 to Trophy Club Resident Raymond Jenkins, who served in the Marine Corps from 1993 – 2001 as a Nuclear Biological and Chemical Defense Specialist Operations NCO. In 2005, he joined the Army National Guard serving multiple roles, with deployments including Iraq and Afghanistan. He also served the military as a civilian contractor training soldiers, and received awards that include the Bronze Star, three Army Commendation Medals, two Army Achievement Medals, and two Navy Marine Corps Achievement Medals. Mayor Fleury noted that Mr. Jenkins, being new to the community, is an active volunteer with Metroport Veterans Association and GallantFew. She also mentioned that Council Members Wilson, Monger and Geraci are military veterans and included them in the reading of Proclamation 2021-08. She commented on Council Member Monger’s passion for the phrase “thank you for our freedom, not just thank you for your service”. 3. Announcement of new Community Development Director – Matt Cox. (S. Norwood) Mr. Norwood introduced Mr. Matt Cox, the new Director of Community Development. He shared that Mr. Cox previously served six years with the City of Roanoke; previous to Roanoke, with the City of Celina. Prior to working April 27, 2021 Page 3 of 7 for municipalities, he owned a construction/landscaping business for 18 years. Mr. Norwood stated that Mr. Cox will oversee the Planning, Inspections, Streets and front counter staff. It was noted that Mr. Cox resides in Bedford and is the proud father of three girls. Mayor Fleury welcomed Mr. Cox to the Trophy Club Town Staff 4. Overview of the Mid-Year Fiscal Year 2021 Town of Trophy Club Budget. (S. Norwood and M. Erwin) Mr. Erwin presented a six-month overview of the Town’s Budget. He reported that grants received to date are $1,800 with the Town budgeting $220,000, and noted the Juvenile Detective Grant has not received any reimbursement at this time. Mr. Erwin stated that he anticipates funds from the American Recovery Act. He shared that building permits and licenses should hit their budgeted number but are below previous years’ levels, which brought in approximately $200,000. He added that he projects this year’s number to be close to $40,000. He reported that property tax is at $7,058,000, with the Town budgeting $7,220,000, for an estimated $200,000 balance to be collected. He added that sales tax is up 12% compared to last year, with the total number budgeted at $1,050,000. The Hotel Occupancy Tax Funds (HOT) is down compared to March 2019 and 2020. At this time, the Town has received $114,000 the first 6 months, has seen some recovery and anticipates meeting the budgeted number, with previous years receiving around $600,000 a year in HOT Revenue Funds. The EDC Fund balance is up 10%. Mr. Erwin provided a list of banks and institutions where the Town funds are located. In previous years, the Council has received a complete departmental budget breakdown. Going forward, said information is now located on the Town’s website that will display financial details on a monthly basis by department. Mr. Erwin recognized Ms. April Duvall for creating an interactive budget, displaying each departmental line item, allowing a view of the Town’s budget. He shared that the objective was to present the proposed FY 2021-22 Budget interactively. 5. County Government Month Report – Dianne Edmondson, Denton County Commissioner Precinct 4. (S. Norwood) Denton County Precinct 4 Commissioner Edmondson provided a presentation on County Government and shared that the County has four County Commissioners. The County has a $319,000,000 Budget and recently was able to decrease the budget by $2.7 million and adopt a tax rate less than the previous year. Ms. Edmondson reported the County adopted a senior tax freeze for those age 65 or older, as well as a Homestead Exemption that includes a 1% exemption which equals a $5,000 minimum. Ms. Edmondson shared that public safety is the largest part of the budget. She honed in on the growing demand of Judicial Legal and has asked the Legislature to provide the means for two additional courts, which will house the District Court and County Court of Law. She provided a list of departments that fall under Public Safety and added that it is the #1 expectation from citizens. She commented on the operations of the TMS Vaccine Clinic, which has been toured by officials from as far away as France as well as Dallas County who complimented the clinic on being a “Rock Star”. To date, the clinic has administered over 400,000 vaccines and vaccinated everyone who was on the waiting list, where at one time that number was over 504,000. The CARES Act and Uncle Sam has provided $147.7 million initially, which has been distributed and anticipates an additional $172,000,000. Denton County worked with United Way to provide grants to nonprofit organizations, as well as provided $6.5 million in housing relief that included 4,242 households, 7,180 months of mortgages, assisted families in 332 towns, as well as distributed $386,651,156 to 2,454 local businesses to help them stay afloat during the pandemic. She reported that food pantry requests were up 500% and the funds help provide Thanksgiving and Christmas meals, fresh food and refrigeration storage for the local pantries, with an overall distribution of $39.8 million to 36 Denton County communities, with $650,000 distributed to Trophy Club. Ms. Edmondson reported there are eight major funding sources, with the majority received from property taxes. She noted the annual property tax home value in Denton County is $341,090, which equals a total property tax of $7,795. She also noted that the majority of these dollars are given to the school district and that Denton County receives 10% of the property tax. She reported Denton County being the lowest in tax rate of all 15 counties, and the importance of keeping the tax rate low. She also shared that Denton County has an average of 82 people per day moving in with an estimated population being 1 million in 2023. Precinct 4 has a minimum of 40,000 homes in the development stage, which will equal 140,000 new residents. She shared the importance of collaborating with area communities and moving forward to help control the growth. April 27, 2021 Page 4 of 7 Mayor Pro Tem Lamont reminded citizens that the tax exemption is automatic with no filing necessary for anyone 65 or older. Ms. Edmondson confirmed but reminded everyone that a Homestead Exemption Form would have to be filed. Mayor Pro Tem Lamont asked if the new county building had a projected completion date. Ms. Edmondson reported the projected completion date is the end of 2021, as construction is a year behind. Ms. Edmondson also thanked all veterans and families for their service and freedom. Mayor Fleury thanked Commissioner Edmondson. 6. Update on the Pickleball Project. (T. Jaramillo) Mr. Jaramillo gave an update on the status of pickleball courts, with the Town engaging with Halff and Associates to perform a Needs Assessment. Mr. Jaramillo shared the consultants chose Independence Park East as the prime location for the pickleball courts with different options being reviewed that include the installation of 8-10 courts and/or Championship Courts. Mr. Jaramillo will bring forth the recommendations to Council in May/June that will address the expansion of restrooms, food truck area usage during tournaments, adequate parking for all sporting events, noise barriers, as well as the financial cost for this entire project. Mr. Jaramillo also commented on the importance of pickleball tourism and hosting tournaments to enhance revenue. Council Member Geraci asked if the food trucks would support the food service or be an upgrade to the existing concessions. Mr. Jaramillo stated this specific question would be addressed with the consultants in their report to Council. 7. Update on Memorial Day. (S. Norwood) Mr. Norwood reported on the Memorial Day Celebration which will be held on May 31, 2021 at Medlin Cemetery from 10 AM – 11 AM, with available parking and shuttle service from the Trophy Club Country Club. Council Member Monger asked the event not be announced as a celebration but as a Memorial Day Commemoration, in order to be respectful. INDIVIDUAL ITEMS 8. Take appropriate action regarding the Town Council Meeting Minutes dated April 13, 2021 and Town Council Work Session Meeting Minutes dated April 14, 2021. (L. Vacek) Mayor Pro Tem Lamont moved to approve the Town Council Meeting Minutes dated April 13, 2021 and Town Council Work Session Meeting Minutes dated April 14, 2021. Council Member Wilson seconded the motion. The motion carried as follows. AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner 9. Take appropriate action regarding Resolution 2021-01 Nominating Sue Tejml to the Denco Area 9-1-1 District Board of Managers. (L. Vacek) Mayor Pro Tem Lamont moved to approve Resolution 2021-01 to nominate Sue Tejml to the Denco Area 9-1-1 District Board of Managers. Council Member Geraci seconded the motion. The motion carried as follows. AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner Mayor Fleury added that several cities are nominating Ms. Tejml, who has served since 2013 and expressed her desire to continue serving in this capacity. Ms. Tejml is an Attorney-at-Law and her term will expire in September 2021. April 27, 2021 Page 5 of 7 10. Take appropriate action regarding Ordinance 2021-08 for the transferring of funds from the Hotel Occupancy Tax Fund to the General Fund to compensate for staff support and administrative expenses. (S. Norwood) Mr. Norwood reported this item was discussed at the January 2021 Council Retreat and shared there are expenses associated primarily with the July 4th Event and other events that involve the Marketing, Parks & Recreation, Police and Fire/EMS as well as Finance that provide administrative support. Finance Manager Erwin stated the transfer would include keeping the general fund expenditures in one place. Mayor Pro Tem Lamont asked for the specific number that needs to be included in a motion. Mr. Erwin stated Budget Amendment #2 would be in the amount of $94,582. Mr. Norwood added this would be on an annual basis. Mr. Erwin reported this equals to a 15% transfer of the normal HOT revenue funds. Mayor Pro Tem Lamont moved to approve Ordinance 2021-08 (Budget Amendment #2) to transfer $94,582 from the HOT Fund to the General Fund to cover administrative expenses. Council Member Monger seconded the motion. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner 11. Take appropriate action on Ordinance 2021-09 transferring COVID-19 relief funds to the Fire and Police Department Overtime Line Item for increased costs of supporting calls for service directly attributed to COVID- 19. (S. Norwood) Mr. Norwood reported this Ordinance would cover the Police and Fire Departments’ overtime costs associated with COVID-19 services. Mr. Norwood shared the fund balance is less than $150,000, and the importance of the funds helping with the overtime expenses and being mindful of the new normal for everyone. Mayor Pro Tem Lamont reported on attending the previous MUD Meeting, where a request was made to obtain a list of expenses and amount the Town has received to date. Mayor Fleury commented on the Fire Services Budget having one line item that was a little off and these funds could be allocated towards the Fire Services. Mr. Erwin reported this would be split between Fire EMS and the Police Departments. Mayor Pro Tem Lamont moved to approve Ordinance 2021-09 (Budget Amendment #3) transferring COVID-19 Relief Funds to the Fire and Police Department Overtime Line Items for increased costs of supporting calls for service directly attributed to COVID-19 in the amount of $45,637.28. Council Member Monger seconded the motion. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner 12. Review and introduction of amendments to the Town Council Rules of Procedures; Section 1.03.035(a) to state that Draft Agendas be emailed to Council at a minimum of 1 week prior the Regular Town Council Meetings, and Section 1.03.035(d) to state that Submission of Draft Agenda Items be submitted (utilizing PrimeGov) to the Town Secretary’s Office by 12 noon the preceding Monday. (L. Vacek) Mayor Pro Tem Lamont made a motion to replace Section 1.03.035(a) of the Rules of Procedures to read as follows: that Draft Agendas be emailed to Council at a minimum of 1 week prior to the Regular Town Council Meetings. Council Member Geraci seconded the motion. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury April 27, 2021 Page 6 of 7 NAY: None ABSENT: Shoffner Mayor Pro Tem Lamont moved to delete Section 1.03.035(d). Council Member Monger seconded the motion. Mayor Fleury explained this allows Council to submit edits to the Draft Agenda up until the Agenda is posted. Council Member Geraci asked for clarification on the verbiage “preceding Monday”. Mayor Fleury stated that it gives Council more flexibility for edits to the Agenda prior to posting. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner 13. Future Agenda Items List (S. Norwood) Mr. Norwood reported that emails had been sent regarding an update on the second statue to the Council Public Art Subcommittee. Mr. Norwood shared there had been discussion regarding strategic goals and previously sent an email regarding the Citizen’s Survey. He also shared the numbers are staggering, and though the “450” number has been reached to make the survey statistically valid, the Town will continue accepting surveys one more week before tabulating the results, with information available on the Town website to obtain a survey if citizens did not receive one. He commented on the Hazardous Mitigation Plan being completed and submitted last month by Freese & Nichols with no penalty. Council Member Monger asked that the Saturday Town Clean Up be added to a Future Agenda and to explain how it will be handled going forward. Mayor Fleury confirmed said item is listed on the next update. Mr. Norwood said a new site selection and plan would be included. Mayor Fleury reminded all Trophy Club citizens to send in their surveys, and noted the importance of having each voice heard while planning the Town’s future. She added that this is the best way to let Council know how everyone feels. She also announced that the last day of voting will be held on Election Day, May 1, 2021 and reminded all to vote. 14. TABLED ITEM – Take appropriate action on the repair of Trophy Park Road to be completed by Reynolds Asphalt through the approved Interlocal Agreement with the City of Grand Prairie not to exceed $76,307; Tabled at the Regular Meeting of April 13, 2021. (W. Carroll) Mayor Pro Tem Lamont made a motion to remove this item from the table and from consideration; with the repairs to be made by in-house personnel with no additional cost to Trophy Club taxpayers. Council Member Geraci seconded the motion. The motion carried as follows: AYE: Bone, Monger, Wilson, Geraci, Mayor Pro Tem Lamont, and Mayor Fleury NAY: None ABSENT: Shoffner EXECUTIVE SESSION: 15. Executive Session pursuant to the following section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), Section 551.074 Personnel Matters – Annual Review of Town Manager. (Mayor Fleury) Mayor Fleury recessed the meeting into Executive Session at 7:55 PM. April 27, 2021 Page 7 of 7 REGULAR SESSION: Mayor Fleury reconvened the meeting into Regular Session at 9:06 PM and stated no action would be taken. ADJOURNMENT: Mayor Fleury adjourned the meeting at 9:07 PM. ___________________________________ Alicia L. Fleury, Mayor Town of Trophy Club, Texas Attest: _______________________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO Page 1 of 2 To: Mayor and Town Council From: Mike Erwin, Finance Manager CC: Steve Norwood, Town Manager Leticia Vacek, Town Secretary April Duvall, Chief Financial Analyst Re: Fiscal Year 2021 – 2nd Quarter Investment Report Town Council Meeting, May 11, 2021 Agenda Item: Acceptance of the Second Quarter Investment Report for Fiscal Year 2021 (M. Erwin). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The Town’s current interest-bearing accounts have an ending market value of $18,493,281 as of March 31, 2021, which is an increase of $1,817,175 since December 31, 2020. The portfolio is liquid with a weighted average life of 1 day. The total average yield for this quarter was .22% which is higher than the average rolling 6-month Treasury-Bill yield of .09% for the same period. A substantial portion of the Town’s investments remain placed in the InterBank Insured Cash Sweep account to take advantage of the fund’s liquidity and the 0.45% yield. Financial Considerations: Interest earnings for this quarter total $9,267, this gives the Town a year to date interest earning of $17,875 for Fiscal Year 2021. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Page 2 of 2 Staff Recommendation: Staff recommends acceptance of the Second Quarter Investment Report for Fiscal Year 2021. Attachments: • Second Quarter Investment Report FY 2021 QUARTERLY INVESTMENT REPORT For the Quarter Ended March 31, 2021 Prepared by Valley View Consulting, L.L.C. The investment portfolio of the Town of Trophy Club is in compliance with the Public Funds Investment Act and the Investment Policy and Strategies. Disclaimer: These reports were compiled using information provided by the Town. No procedures were performed to test the accuracy or completeness of this information. The market values included in these reports were obtained by Valley View Consulting, L.L.C. from sources believed to be accurate and represent proprietary valuation. Due to market fluctuations these levels are not necessarily reflective of current liquidation values. Yield calculations are not determined using standard performance formulas, are not representative of total return yields, and do not account for investment advisor fees. Chief Financial Analyst Investment Officer/Finance Manager December 31, 2020 Ave. Yield Book Value Market Value 0.00% $ 1,904,851 $ 1,904,851 0.21% 14,771,255 14,771,255 0.19% $ 16,676,106 $ 16,676,106 March 31, 2021 Ave. Yield Book Value Market Value 0.00% $ 1,841,844 $ 1,841,844 0.24% 16,651,437 16,651,437 0.22% $ 18,493,281 $ 18,493,281 Current Quarter Average Yield (1) Total Portfolio 0.22% Fiscal Year-to-Date Average Yield (2) Total Portfolio 0.20% Rolling Three Month Treasury 0.06% Rolling Six Month Treasury 0.09% TexPool 0.02% Rolling Three Month Treasury 0.08% Rolling Six Month Treasury 0.10% TexPool 0.05% Strategy Summary Quarter End Results by Investment Category: Interest Revenue (Approximate) Quarterly Interest Income $ 9,267 Year-to-date Interest Income $ 17,875 (1) Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank, pool, and money market balances. (2) Fiscal Year-to-Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees. 1 Town of Trophy Club Valley View Consulting, L.L.C. Asset Type Demand Accounts Money Markets/Local Gov't Investment Pools Totals March 31, 2020 December 31, 2020 March 31, 2021 Economic Overview 3/31/2021 The Federal Open Market Committee (FOMC) maintained the Fed Funds target range at 0.00% to 0.25% (Effective Fed Funds are trading <0.10%), and projected that reduced rates could remain into 2023 or longer. Fourth Quarter GDP finalized at +4.3%. March Non Farm Payroll added 916k and Unemployment declined to 6.0%. Crude oil traded above $60 per barrel. The Stock Markets reached new highs. Housing, Industrial Production, Durable Goods, Consumer Spending, and other indicators showed solid gains. An additional $1.9 trillion stimulus package passed Congress and was signed by the President. The Yield Curve continued steepening on longer maturities. 2.00 Treasury Yield Curves 1.80 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 US Treasury Historical Yields - Since 2006 6.00 5.50 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.50 0.00 S&P 500 4,250 4,000 3,750 3,500 3,250 3,000 2,750 2,500 2,250 2,000 1,750 1,500 1,250 1,000 750 500 250 0 US Treasury Historical Yields - Since Nov 2015 3.50 3.00 2.50 2.00 1.50 1.00 0.50 0.00 Valley View Consulting, L.L.C. 2 Six Month T-Bill Two Year T-Note Ten Year T-Note Six Month T-Bill Two Year T-Note Ten Year T-Note $ 18,493,281 $ 18,493,281 $ 18,493,281 1 0.22% (1) (2) Investment Holdings March 31, 2021 Coupon/ Maturity Settlement Book Market Market Life Description Ratings Discount Date Date Par Value Value Price Value (days) Yield Wells Fargo - Cash 0.00% 04/01/21 03/31/21 $ 1,841,844 $ 1,841,844 1.00 $ 1,841,844 1 0.00% InterBank Money Market Account 0.45% 04/01/21 03/31/21 249,095 249,095 1.00 249,095 1 0.45% InterBank Insured Cash Sweep 0.45% 04/01/21 03/31/21 8,249,034 8,249,034 1.00 8,249,034 1 0.45% TexPool LGIP AAAm 0.02% 04/01/21 03/31/21 6,031,687 6,031,687 1.00 6,031,687 1 0.02% TexasCLASS LGIP-Gov't AAAm 0.04% 04/01/21 03/31/21 2,121,621 2,121,621 1.00 2,121,621 1 0.04% (1) Weighted average life - For purposes of calculating weighted average life, bank accounts, pools and money market funds are assumed to have an one day maturity. (2) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank accounts, pools and money market funds. Town of Trophy Club Valley View Consulting, L.L.C. 3 MMA/MMF/LGIP 90% Portfolio Composition $20 $18 Distribution by Maturity (Millions) $16 $14 $12 $10 $8 $6 $4 $2 Demand $0 Accounts 10% Total Portfolio Performance $25 Total Portfolio (Millions) $20 $15 $10 $5 $0 TexPool Weighted Average Yield Rolling 6 Month T-Bill Quarter End Book Value Town of Trophy Club Valley View Consulting, L.L.C. 4 3.00 2.50 2.00 1.50 1.00 0.50 0.00 Book & Market Value Comparison Issuer/Description Yield Maturity Date Book Value 12/31/20 Increases Decreases Book Value 03/31/21 Market Value 12/31/20 Change in Market Value Market Value 03/31/21 Wells Fargo - Cash 0.00% 04/01/21 $ 1,904,851 $ – $ (63,007) $ 1,841,844 $ 1,904,851 $ (63,007) $ 1,841,844 InterBank Money Market Account 0.45% 04/01/21 249,095 0 – 249,095 249,095 0 249,095 InterBank Insured Cash Sweep 0.45% 04/01/21 4,722,916 3,526,118 – 8,249,034 4,722,916 3,526,118 8,249,034 TexPool LGIP 0.02% 04/01/21 7,694,101 – (1,662,414) 6,031,687 7,694,101 (1,662,414) 6,031,687 TexasCLASS LGIP-non Gov't 0.00% 04/01/21 – – – – – – – TexasCLASS LGIP-Gov't 0.04% 04/01/21 2,105,143 16,478 – 2,121,621 2,105,143 16,478 2,121,621 TOTAL / AVERAGE 0.22% $ 16,676,106 $ 3,542,596 $ (1,725,421) $ 18,493,281 $ 16,676,106 $ 1,817,175 $ 18,493,281 5 Town of Trophy Club Valley View Consulting, L.L.C. Allocation March 31, 2021 Book and Market Value Total General Fund CARES Debt Service Funds Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash $ 1,841,844 $ 1,545,775 $ 273,970 $ – $ – $ 22,098 $ – $ – InterBank Money Market 249,095 124,548 – – – – – 124,548 InterBank Insured Cash Sweep MMA 8,249,034 7,185,133 – – – – – 1,063,901 TexPool LGIP 6,031,687 2,559,032 – 2,696,599 776,056 – – – TexasCLASS LGIP-Gov't 2,121,621 – – – – 1,585,705 535,916 – Total $ 18,493,281 $ 11,414,489 $ 273,970 $ 2,696,599 $ 776,056 $ 1,607,803 $ 535,916 $ 1,188,448 6 Town of Trophy Club Valley View Consulting, L.L.C. Allocation December 31, 2020 Book & Market Value Total General Fund CARES Debt Service Funds Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash $ 1,904,851 $ 1,214,497 $ 673,812 $ – $ – $ 16,542 $ – $ – InterBank Money Market 249,095 124,547 – – – – – 124,547 InterBank Insured Cash Sweep MMA 4,722,916 3,178,902 – – – – – 1,544,015 TexPool LGIP 7,694,101 4,847,243 – 2,123,560 723,298 – – – TexasCLASS LGIP-non Gov't – – – – – – – – TexasCLASS LGIP-Gov't 2,105,143 – – – – 1,569,301 535,842 – Dreyfus Money Market Fund – – – – – – – – Total $ 16,676,106 $ 9,365,189 $ 673,812 $ 2,123,560 $ 723,298 $ 1,585,843 $ 535,842 $ 1,668,562 Town of Trophy Club Valley View Consulting, L.L.C. 7 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2021-02 A RESOLUTION OF THE TROPHY CLUB TOWN COUNCIL APPOINTING NICK SANDERS TO SERVE ON THE ZONING BOARD OF ADJUSTMENT. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards and Commissions; and WHEREAS, the Trophy Club Town Council is responsible for making appointments to the Boards and Commissions, and WHEREAS, on September 24, 2019, the Trophy Club Town Council appointed a Chairperson (Lou Opipare) to serve on the Zoning Board of Adjustment; and WHEREAS, there are currently two vacancies on the Zoning Board of Adjustment being the Chairperson and one Alternate Member; and WHEREAS, by passage of this Resolution, the Trophy Club Town Council hereby appoints Nick Sanders as Chairman of the Zoning Board of Adjustment and further extends the term to end in 2023. NOW THEREFORE, BE IT RESOLVED BY THE TROPHY CLUB TOWN COUNCIL: Section 1. That the foregoing recitals are incorporated herein as if written word for word. Section 2. That the Trophy Club Town Council hereby approves Resolution No. 2021-02 to appoint Nick Sanders to serve as Chairman of the Zoning Board of Adjustment with a respective term ending on September 30, 2023. Section 3. This Resolution shall take effect from and after its date of passage in accordance with law. PASSED and APPROVED by the Trophy Club Town Council on this 11th day of May, 2021. _____________________________ Alicia L. Fleury, Mayor ATTEST: [SEAL] ______________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO APPROVED TO AS FORM: _______________________________ J. David Dodd, III, Town Attorney