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Town Council Minutes - April 13, 2021TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES Tuesday, April 13, 2021; 7 PM The Trophy Club Town Council met in a Regular Session on Tuesday, April 13, 2021. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Greg Wilson Council Member, Place 2 Sean Bone Council Member, Place 3 Karl Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Steve Norwood Town Manager Wade Carroll Assistant Town Manager Leticia Vacek Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tony Jaramillo Director of Parks and Recreation Mike Erwin Finance Manager Jill Lind Communications & Marketing Manager Haley Archer Human Resources Manager CALL TO ORDER Mayor Fleury called the meeting to order at 7pm. INVOCATION The Invocation was delivered by Pastor Jeff Brooks, who prayed for the community, first responders, all staff and Council. He prayed for the Council as they give of their time to continue to make Trophy Club a better place to live. PLEDGES Council Member Geraci led the Pledges to the American Flag and Texas Flag. PUBLIC COMMENT(S) Town Secretary Vacek confirmed there were no public speakers for public comment. ANNOUNCEMENT(S) AND REPORT(S) 1. County Government Month Report— Dianne Edmondson, Denton County Commissioner Pct. 4. (Mayor Fleury) Mayor Fleury announced this item will be addressed at the April 27, 2021 Town Council Meeting. 2. Parks & Recreation Board Update —Chairwoman Tiffany Nimphius. (Mayor Fleury) Chairwoman Nimphius gave an update from the Parks & Recreation Board Meeting held March 8, 2020. She reported that the plumbing repairs from the winter storm have been completed at Harmony and Independence Parks. She added that the community pool repairs have been scheduled. Additionally, Mrs. Nimphius stated that the Parks and Recreation Staff is still accepting applications for Summer Camp Counselors. With regards to the fees, discussion took place on adjusting the fee schedule within the Parks & Recreation Department, including Trophy April 13, 2021 Page 1 of 5 Club Park. She added that Staff have selected a qualified consultant to assist with the installation of the dedicated pickleball courts and will update Council in the near future. Lastly, she noted that Bocce Ball and Kickball Season have begun. Due to technical difficulties, Mayor Fleury called for a brief recess at 7:05 pm. Mayor Fleury reconvened the meeting at 7:10 pm and addressed Item #3. 3. Announcement of Connectivity Ad Hoc Committee (to include loop road). (Mayor Fleury) Mayor Fleury announced the establishment of a Connectivity Ad Hoc Committee that will address additional walkable, bikable, and cartable community efforts, in addition to creating two subcommittees, Loop Road Committee and Pathways Committee. Mayor Fleury stated she has selected Mr. Dave Dickson and Mr. Jeff Beach to Co -Chair the Loop Road Committee and will announce the Pathways Committee Chairperson at a later time. She encouraged residents who want to participate with these Citizen Committees to contact Town Secretary Vacek. Council Member Wilson asked who would chair the Connectivity Ad Hoc Committee. Mayor Fleury announced Resident Megan Koehen has been selected. Council Member Shoffner asked if Ms. Koehen, Mr. Beach and Mr. Dickson were aware of their appointments and leadership roles with these Committees. Mayor Fleury stated all three would be contacted regarding the invitation to lead these Committees. She shared that many residents have approached the Council regarding the feasibility of Loop Road, and, as the Town has exhausted its resources, this Committee will be Town supported and allow the Citizens to take the reins and participate in looking at ways to improve connectivity of the Community. 4. Indian Creek Drainage Update. (S. Norwood) Town Manager Norwood reported a meeting was held with the Homeowners and Property Owners. He shared that the engineers have completed close to 80% - 85% of the design. He also mentioned that he recently met with Trophy Club Country Club to discuss the work that will be performed on their property. He reported that he discussed with the Municipal Utility District (MUD) the relocation of a sewer line, in which the MUD did not have any objections. He added that this item will be placed on the Council Agenda in the next few months for official action to award a bid to start the project. INDIVIDUAL ITEMS S. Take appropriate action regarding the Town Council Joint Meeting EDC Minutes dated March 23, 2021 and Regular Town Council Meeting Minutes dated March 23, 2021. (L. Vacek) Mayor Pro Tern Lamont moved to approve the Town Council Joint Meeting EDC Minutes dated March 23, 2021 and Regular Town Council Meeting Minutes dated March 23, 2021. Council Member Monger seconded the motion. The motion carried as follows. AYE: Bone, Monger, Wilson, Geraci, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury NAY: None 6. Take appropriation action on the repair of Trophy Park Road to be completed by Reynolds Asphalt through the approved Interlocal Agreement with the City of Grand Prairie not to exceed $76,307. (W. Carroll) Assistant Town Manager Carroll presented the conditions of Trophy Park Road, the location being specific to the asphalt within Trophy Club Park. He stated this road is in poor condition on both sides, making it difficult for cars to drive down the road. He said several companies have looked at the project, and all with the same conclusion that the subgrade is in great shape; does not require a complete tear -out. He added that their recommendation is to remove several inches off the top layer and do an overlay of asphalt. The project includes 2,000 linear feet, beginning at the gate, covering both lanes, and includes minimal work on the shoulders. He reported a grant was submitted April 13, 2021 Page 2 of 5 in 2019 to the Texas Parks & Wildlife Department (TPWD). TPWD encountered software problems and the last correspondence received March 25, 2021 was a message that no funds for this specific grant have been granted to any municipality with no timeframe. He noted that Staff reviewed the project internally and recommended bringing this item to Town Council for consideration. Mayor Pro Tern Lamont shared two concerns that included if the road is repaired, the grant would not be received and that the property is federally owned. He felt $76,000 was a substantial amount of money for Trophy Club taxpayers to pay for a road repair when the property is federally owned. He also commented that the correct name of the park is Marshal Creek Park and residents think it is owned by the Town of Trophy Club. He added that it is located in the floodplain and reservoir with 20% road coverage and if there is heavy rain, the Town is back to square one. He recommend this item be tabled until there is determination from Texas Parks & Wildlife regarding the grant submission. A lengthy discussion and questions ensued with regards to Covid funding, pot hole repairs, adjusting fees, availability of other federal grants, and revenue generated from fees. Mr. Norwood stated this item is important to complete but recommended bringing this back to the Council at the April 27, 2021 Town Meeting. Council Member Shoff ner added that he would support this item if it were to be included in the budget. Mayor Pro Tern Lamont moved to table said item to the April 27, 2021 Town Council Meeting. Council Member Shoff ner seconded the motion. The motion carried as follows. AYE: Bone, Monger, Wilson, Geraci, Shoff ner, Mayor Pro Tern Lamont, and Mayor Fleury NAY: None PUBLIC HEARING — Case SUP-21-003 (Trophy Table Alcohol Sales) a. Conduct a Public Hearing for a Request by Trophy Table for a Specific Use Permit (SUP) for Alcoholic Beverage Sales for On -premise consumption in conjunction with a restaurant use, located at 3000 State Highway 114. (L. Payne) Town Planner Payne reported Trophy Table, in the old Breadwinners building, requested a SUP for Alcohol Beverage Sales to sell beer, wine and liquor for On -premise consumption and applied to the TABC for a late hours permit to sell alcohol between 12 AM — 2 AM. The PD-25 Standards do not regulate alcohol sales beyond Town and State laws but does specifically allow for retail and restaurants to stay open until 2 AM. Trophy Table is in compliance with the 300 feet rule for schools, churches and hospitals, with the closest being Primrose Day School, about 3,100 feet away. Parking needs have been addressed by the required on -site parking spaces and the Chief of Police has been notified with no issues. Public notices have been distributed and to date, no feedback has been received. The Planning & Zoning Commission considered this item on April 8, 2021 and unanimously recommended approval, as did Town Staff. Mayor Fleury declared the Public Hearing open at 7:34 pm for Case SUP-21-003 (Trophy Table Alcohol Sales). Town Secretary confirmed no public comments were received and no one registered to speak on said item. Mayor Fleury declared the Public Hearing closed for Trophy Table at 7:35 pm. b. Discussion and recommendation regarding a Request by Trophy Table for a Specific Use Permit for Alcoholic Beverage Sales for On -premise consumption in conjunction with a restaurant use, located at 3000 State Highway 114. (L. Payne) Mayor Pro Tern Lamont moved to approve the request by Trophy Table for a Specific Use Permit for Alcoholic Beverage Sales for On -premise consumption in conjunction with a restaurant use, located at 3000 State Highway 114. Council Member Monger seconded the motion. The motion carried as follows. April 13, 2021 Page 3 of 5 AYE: Bone, Monger, Wilson, Geraci, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury NAY: None PUBLIC HEARING — Youth Programs Standard of Care Ordinance a. Conduct a Public Hearing to receive Comments establishing a Youth Programs Standard of Care Ordinance related to Day Camp Activities. (T. Jaramillo) Director of Parks & Recreation Jaramillo shared how proud the Town is to have the opportunity to hold the Day Camp this year as last year's Program was cancelled due to Covid. He reported that the only revisions made are specific to job titles and updating Mayor Fleury's name on the Ordinance. He added that Staff recommends approval. Mayor Fleury declared the Public Hearing open at 7:36 pm for Youth Programs Standard of Care Ordinance. Town Secretary Vacek confirmed no public comments were received and no one registered to speak on said item. Mayor Fleury declared the Public Hearing for Youth Programs Standard of Care Ordinance closed at 7:36 pm. Mayor Pro Tern Lamont moved to approve Ordinance 2021-07 establishing a Youth Programs Standard of Care providing childcare regulations for Day Camp Activities in accordance with Section 42.041(b)(14) of the TX Human Resources Code. Council Member Wilson seconded the motion. The motion carried as follows. AYE: Bone, Monger, Wilson, Geraci, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury NAY: None 9. Take appropriate action regarding an Economic Development Agreement for a Loan and Grant with Trophy Table Restaurant to be located at 3000 TX-114, Trophy Club, TX. (S. Norwood) Town Manager Norwood noted that earlier, the Town Council approved their SUP for Alcohol Sales. He reported the Incentive Agreement utilizes Economic Development Corporation (EDC) Funds that includes a $100,000 Grant and a $200,000 Loan to be repaid to the EDC 4-B. This agreement was considered at the April 12, 2021 EDC Meeting and approved 4 to 1, with the stipulation to attach the Amortization Table to the Agreement to show the payments to the EDC for the term. He stated there wou►d be no prepayment penalty if they choose to pay it off early, with a payment plan starting 120 days after obtaining their Certificate of Occupancy. He noted the applicants are present for questions. Council Member Shoffner commented on the EDC 4-13 Meeting vote and asked why one Board Member voted no. Mayor Fleury responded that Mr. Clarke wanted the corporation to guarantee the loan, rather than be a personal guarantee. Mayor Fleury added that the corporation is 50% owned by another party; thus, not feasible. Mayor Pro Tern Lamont moved to approve the Loan and Grant Agreement with Trophy Table located at 3000 TX- 114, Trophy Club, Texas as recommended by the EDC4-B to attach the Amortization Table to the Agreement. Council Member Monger seconded the motion. Council Member Shoffner asked if the motion could be divided, as it is two different subjects for two separate motions with one being a Loan and one being a Grant. Town Attorney Dodd stated that it is one Agreement for a Loan and Grant; thus, stated it was not feasible. The motion carried as follows. AYE: Monger, Wilson, Geraci, Mayor Pro Tern Lamont, and Mayor Fleury NAY: Bone, Shoffner April 13, 2021 Page 4 of 5 Mayor Fleury welcomed Trophy Table Owners Kevin and Julia von Ehrenfried to the community, and acknowledged their hard work in getting things ready. She commented on their successful restaurant in Arlington that serves great food and entertainment and looks forward to them joining Trophy Club. Mr. von Ehrenfried thanked Mayor Fleury and Council for their support. 10. EXECUTIVE SESSION: Mayor Fleury recessed the meeting into Executive Session at 7:43 pm 11. REGULAR SESSION: Mayor Fleury reconvened the meeting into Regular Session at 9:37 PM and stated no action would be taken. ADJOURNMENT: Mayor Fleury adjourned the meeting at 9:37 pm. ;Atte t: L-e icia acek, TRMC/CMC/ Town Secretary/RMO C Alici L. leury, Mayor To n of Trophy Club, Texas April 13, 2021 Page 5 of 5