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Agenda Packet Parks 01/08/2013Parks and Recreation Board Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:00 PMTuesday, January 8, 2013 CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. REGULAR SESSION 1.2013-08-T Discuss and take appropriate action on the approval of the November 13, 2012 minutes 11 13 12 minutes.pdfAttachments: 2.2013-09-T Discuss and provide input concerning potential revisions to the Park Ordinance 3.2013-10-T Staff/sub-committee update on the following items; discussion of same a. Park Bond projects b. Chistmas Celebration c. Linear Park North d. Trophy Club Park e. Independence Park f. Harmony Park g. Roundabout lighting h. Freedom Dog Park ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. Parks & Recreation Board 1 of 8 Tuesday, January 8, 2013 January 8, 2013Parks and Recreation Board Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on January 5, 2013 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Adam Adams Director of Parks and Recreation If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ Parks & Recreation Board 2 of 8 Tuesday, January 8, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-08-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/5/2013 Parks and Recreation Board On agenda:Final action:1/8/2013 Title:Discuss and take appropriate action on the approval of the November 13, 2012 minutes Attachments:11 13 12 minutes.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action on the approval of the November 13, 2012 minutes Parks & Recreation Board 3 of 8 Tuesday, January 8, 2013 MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, November 13, 2012 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, November 13, 2012 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT Larry Lentzner Chairman David Abdulky Vice Chairman arrived at 7:10 Glenn Hurst Secretary Jim Hanna Board Member Louis Hocker Board Member Hayley Little Board Member Tom Mills Board Member Dean Murray Board Member arrived at 7:14 Chris McCollister Board Member arrived at 7:20 Kathy Trotter Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Stacey Everett Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Clint Shroeder Council Member Liaison Sherri Lewis Parks & Recreation Call to order and announce a quorum. Chairman Lentzner called the meeting to order at 7:05 p.m. noting a quorum was present. REGULAR SESSION Citizen Presentation: none Park Board welcomes Hayley Little as its newest member (replacing Robbie Thomas). 1. Discuss and take appropriate action on the approval of the October 9, 2012 Board minutes. Board Member Hanna made a motion to approve the October 9, 2012 Board minutes. Board Member Mills seconded the motion. The motion passed unanimously. Parks & Recreation Board 4 of 8 Tuesday, January 8, 2013 2. Discuss and provide direction concerning a complete revision and update of the park ordinance. Currently, the Park Ordinance only addresses Marshall Creek Ranch and Park Board. Director Adams brought copies of the current ordinance for the board to review. Director Adams is seeking input from the board on items such as operational hours, park rules, sports guidelines and the dog park. Director Adams will create a draft, and then have the board review it and give their feedback/input before taking it to the Town Council for approval. The goal is to take it to the February Town Council meeting. 3. Discuss and provide direction concerning the utilization of the Facilities Sub- Committee to review and analyze the various options regarding the remaining Park Bond funds. There is $268,000 remaining as of this 11.13.12 meeting. Playgrounds and shade structure appear to be an important topic based on recent community feedback. The Facility Sub-Committee will get together to consider all remaining proposed project ideas, and to consider new projects based on community feedback. The sub-committee will have two board members (Hanna and Little) and a handful of residents that those board members recruit to participate. Chairman Lentzner will meet with the sub-committee and bring their suggestions back to the board at the next meeting. 4. Staff update on the following items; discussion of same: a. TCP Presentation at the November 5th Town Council meeting There were questions regarding maintenance and actual park costs. Motocross revenue covers the majority of the park costs. Park maintenance is covered by the general fund, not TCP fund. The exact amount spent by the Town on TCP is currently being researched by Director Adams. All costs associated with TCP will be calculated on a quarterly basis. There are two scheduled “trail mowing” for this fiscal year; reduced from three, the number originally budgeted. b. TCP Sub-Committee Memberships are being researched. The Corp must approve any proposal regarding memberships. c. Trails Sub-Committee Board Member Trotter gave Trail update. Seventeen people attended the November 8, 2012 meeting. Several items were discussed: the financial break- down of the trail crossings, the hiring of Dale King to consult on the trail crossing construction, Marshall Creek Ranch’s donation of 60 hours per quarter towards the construction of the trail crossings/trails, the beach being cleared and ready for use, the new bluebonnet area in the north part of the nature preserve, the research into holding a National Hiking Day event, the TCP trail maps being complete, the meeting with Southlake on ways to improve trails and contribute 50% of a new kiosk between Southlake and TCP trail line, and possibly recruiting a “volunteer coordinator” to work with groups like Medlin Middle School. d. Trophy Club Campout Campout was a huge success. Campout specifics: too windy to have a fire, roaming/singing cowboy, attendance maxed out at 200, laser tag offered, featured a walk to the beach and Master Naturalist table. Staff is looking at increasing the maximum number of participants to 250 in the spring. e. Special Events Sub-Committee Board Member Hurst represents the Park Board on this committee. Sherri Lewis is the staff liaison. The committee is comprised of six members, and is going to give input regarding the resident’s perspective of events, how we may partner with organizations in the future, and how we schedule our event dates with the Sports Associations so that we minimize competing dates. Parks & Recreation Board 5 of 8 Tuesday, January 8, 2013 f. Beautification Sub-Committee Board Member Hanna represents the Park Board on this committee. The committee has met twice in the past month and has discussed: the cost to decorate the round-about for Christmas, ordering a live cedar tree from Fannin Tree Farm to put in the middle of the round-about (which will be planted at Shasta /Trophy Lake after the Christmas holiday), and how to participate in Keep Texas Beautiful. The committee is also exploring the idea of putting electricity in medians. g. Halloween Decorating Contest This is a new contest. The Women’s Club will be judging the participants on three categories: spooky, best lights, and overall winner. h. Round-about and Clock Tower lighting events The BNHS Dazzlers will perform at the round-about tree lighting and refreshments will be served. The Find Santa! 5K and Fun Run has 60 people registered as of this meeting. The Christmas Celebration (at the Clock Tower) will have food served by Bara Church, FUMC, Starbucks and a funnel cake vendor, as well as having Lakeview Elementary and Beck Elementary choirs performing. i. Independence East A fall baseball tournament was held with almost zero complaints stemming from the field usage or lights. Football has greatly appreciated having lights on the multiuse field on Bobcat. The water fountains have been repaired and are functioning properly. j. Linear Park North A French drain has been installed on the slope near the irrigation lake. Staff is obtaining quotes for irrigation on the slopes to help stop erosion. Medlin Middle School volunteers picked up 20 bags of trash on November 10, 2012. Staff mowed most of the trail system, including the common area leading up to the homes on the trail. The trail may be developed over the next year, to include the installation of items such as trash cans and park benches. k. Harmony Park The NEOS play structure is fully functional and the volume has been adjusted. A sandbox is being considered. l. Medians Trees have been ordered to replace the dead trees in the medians. Staff is coordinating with the Highlands to get their trees in place. Flowers have been planted. The Board agreed not to hold a December 2012 Park Board meeting. Adjourn Board Member Hanna made the motion to adjourn at 8:40pm. Seconded by Board Member Abdulky. Motion passed unanimously. ____________________________________ Glenn Hurst Parks & Recreation Board Secretary Parks & Recreation Board 6 of 8 Tuesday, January 8, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22013-09-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/5/2013 Parks and Recreation Board On agenda:Final action:1/8/2013 Title:Discuss and provide input concerning potential revisions to the Park Ordinance Attachments: Action ByDate Action ResultVer. Title Discuss and provide input concerning potential revisions to the Park Ordinance Body Staff will present a document containing language that provides for the creation of operational parameters within the Town's park system. Compiling the input from the Board, staff will then take a working document to Town Council for discussion. The Board will address any suggested changes resulting from the Council's review at the following Park Board meeting February 12, 2013. Parks & Recreation Board 7 of 8 Tuesday, January 8, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-10-T Name: Status:Type:Agenda Item Regular Session File created:In control:1/5/2013 Parks and Recreation Board On agenda:Final action:1/8/2013 Title:Staff/sub-committee update on the following items; discussion of same a. Park Bond projects b. Chistmas Celebration c. Linear Park North d. Trophy Club Park e. Independence Park f. Harmony Park g. Roundabout lighting h. Freedom Dog Park Attachments: Action ByDate Action ResultVer. Title Staff/sub-committee update on the following items; discussion of same a. Park Bond projects b. Chistmas Celebration c. Linear Park North d. Trophy Club Park e. Independence Park f. Harmony Park g. Roundabout lighting h. Freedom Dog Park Parks & Recreation Board 8 of 8 Tuesday, January 8, 2013