Agenda Packet Parks 01/08/2013Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:00 PMTuesday, January 8, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2013-08-T Discuss and take appropriate action on the approval of the November 13,
2012 minutes
11 13 12 minutes.pdfAttachments:
2.2013-09-T Discuss and provide input concerning potential revisions to the Park
Ordinance
3.2013-10-T Staff/sub-committee update on the following items; discussion of same
a. Park Bond projects
b. Chistmas Celebration
c. Linear Park North
d. Trophy Club Park
e. Independence Park
f. Harmony Park
g. Roundabout lighting
h. Freedom Dog Park
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks & Recreation Board 1 of 8 Tuesday, January 8, 2013
January 8, 2013Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 5, 2013 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Parks & Recreation Board 2 of 8 Tuesday, January 8, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-08-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/5/2013 Parks and Recreation Board
On agenda:Final action:1/8/2013
Title:Discuss and take appropriate action on the approval of the November 13, 2012 minutes
Attachments:11 13 12 minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the November 13, 2012 minutes
Parks & Recreation Board 3 of 8 Tuesday, January 8, 2013
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, November 13, 2012 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, November 13, 2012 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman arrived at 7:10
Glenn Hurst Secretary
Jim Hanna Board Member
Louis Hocker Board Member
Hayley Little Board Member
Tom Mills Board Member
Dean Murray Board Member arrived at 7:14
Chris McCollister Board Member arrived at 7:20
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Stacey Everett Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Clint Shroeder Council Member Liaison
Sherri Lewis Parks & Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:05 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentation: none
Park Board welcomes Hayley Little as its newest member (replacing Robbie
Thomas).
1. Discuss and take appropriate action on the approval of the October 9, 2012 Board
minutes.
Board Member Hanna made a motion to approve the October 9, 2012 Board
minutes. Board Member Mills seconded the motion. The motion passed
unanimously.
Parks & Recreation Board 4 of 8 Tuesday, January 8, 2013
2. Discuss and provide direction concerning a complete revision and update of the
park ordinance.
Currently, the Park Ordinance only addresses Marshall Creek Ranch and Park
Board. Director Adams brought copies of the current ordinance for the board to
review. Director Adams is seeking input from the board on items such as
operational hours, park rules, sports guidelines and the dog park. Director
Adams will create a draft, and then have the board review it and give their
feedback/input before taking it to the Town Council for approval. The goal is to
take it to the February Town Council meeting.
3. Discuss and provide direction concerning the utilization of the Facilities Sub-
Committee to review and analyze the various options regarding the remaining
Park Bond funds.
There is $268,000 remaining as of this 11.13.12 meeting. Playgrounds and
shade structure appear to be an important topic based on recent community
feedback. The Facility Sub-Committee will get together to consider all remaining
proposed project ideas, and to consider new projects based on community
feedback. The sub-committee will have two board members (Hanna and Little)
and a handful of residents that those board members recruit to participate.
Chairman Lentzner will meet with the sub-committee and bring their suggestions
back to the board at the next meeting.
4. Staff update on the following items; discussion of same:
a. TCP Presentation at the November 5th Town Council meeting
There were questions regarding maintenance and actual park costs. Motocross
revenue covers the majority of the park costs. Park maintenance is covered by
the general fund, not TCP fund. The exact amount spent by the Town on TCP
is currently being researched by Director Adams. All costs associated with TCP
will be calculated on a quarterly basis. There are two scheduled “trail mowing”
for this fiscal year; reduced from three, the number originally budgeted.
b. TCP Sub-Committee
Memberships are being researched. The Corp must approve any proposal
regarding memberships.
c. Trails Sub-Committee
Board Member Trotter gave Trail update. Seventeen people attended the
November 8, 2012 meeting. Several items were discussed: the financial break-
down of the trail crossings, the hiring of Dale King to consult on the trail crossing
construction, Marshall Creek Ranch’s donation of 60 hours per quarter towards
the construction of the trail crossings/trails, the beach being cleared and ready
for use, the new bluebonnet area in the north part of the nature preserve, the
research into holding a National Hiking Day event, the TCP trail maps being
complete, the meeting with Southlake on ways to improve trails and contribute
50% of a new kiosk between Southlake and TCP trail line, and possibly recruiting
a “volunteer coordinator” to work with groups like Medlin Middle School.
d. Trophy Club Campout
Campout was a huge success. Campout specifics: too windy to have a fire,
roaming/singing cowboy, attendance maxed out at 200, laser tag offered,
featured a walk to the beach and Master Naturalist table. Staff is looking at
increasing the maximum number of participants to 250 in the spring.
e. Special Events Sub-Committee
Board Member Hurst represents the Park Board on this committee. Sherri Lewis
is the staff liaison. The committee is comprised of six members, and is going to
give input regarding the resident’s perspective of events, how we may partner
with organizations in the future, and how we schedule our event dates with the
Sports Associations so that we minimize competing dates.
Parks & Recreation Board 5 of 8 Tuesday, January 8, 2013
f. Beautification Sub-Committee
Board Member Hanna represents the Park Board on this committee. The
committee has met twice in the past month and has discussed: the cost to
decorate the round-about for Christmas, ordering a live cedar tree from Fannin
Tree Farm to put in the middle of the round-about (which will be planted at
Shasta /Trophy Lake after the Christmas holiday), and how to participate in Keep
Texas Beautiful. The committee is also exploring the idea of putting electricity in
medians.
g. Halloween Decorating Contest
This is a new contest. The Women’s Club will be judging the participants on
three categories: spooky, best lights, and overall winner.
h. Round-about and Clock Tower lighting events
The BNHS Dazzlers will perform at the round-about tree lighting and
refreshments will be served. The Find Santa! 5K and Fun Run has 60 people
registered as of this meeting. The Christmas Celebration (at the Clock Tower)
will have food served by Bara Church, FUMC, Starbucks and a funnel cake
vendor, as well as having Lakeview Elementary and Beck Elementary choirs
performing.
i. Independence East
A fall baseball tournament was held with almost zero complaints stemming from
the field usage or lights. Football has greatly appreciated having lights on the
multiuse field on Bobcat. The water fountains have been repaired and are
functioning properly.
j. Linear Park North
A French drain has been installed on the slope near the irrigation lake. Staff is
obtaining quotes for irrigation on the slopes to help stop erosion. Medlin Middle
School volunteers picked up 20 bags of trash on November 10, 2012. Staff
mowed most of the trail system, including the common area leading up to the
homes on the trail. The trail may be developed over the next year, to include the
installation of items such as trash cans and park benches.
k. Harmony Park
The NEOS play structure is fully functional and the volume has been adjusted. A
sandbox is being considered.
l. Medians
Trees have been ordered to replace the dead trees in the medians. Staff is
coordinating with the Highlands to get their trees in place. Flowers have been
planted.
The Board agreed not to hold a December 2012 Park Board meeting.
Adjourn
Board Member Hanna made the motion to adjourn at 8:40pm. Seconded by Board
Member Abdulky. Motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks & Recreation Board 6 of 8 Tuesday, January 8, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:22013-09-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/5/2013 Parks and Recreation Board
On agenda:Final action:1/8/2013
Title:Discuss and provide input concerning potential revisions to the Park Ordinance
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning potential revisions to the Park Ordinance
Body
Staff will present a document containing language that provides for the creation of operational parameters
within the Town's park system. Compiling the input from the Board, staff will then take a working
document to Town Council for discussion. The Board will address any suggested changes resulting from
the Council's review at the following Park Board meeting February 12, 2013.
Parks & Recreation Board 7 of 8 Tuesday, January 8, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-10-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/5/2013 Parks and Recreation Board
On agenda:Final action:1/8/2013
Title:Staff/sub-committee update on the following items; discussion of same
a. Park Bond projects
b. Chistmas Celebration
c. Linear Park North
d. Trophy Club Park
e. Independence Park
f. Harmony Park
g. Roundabout lighting
h. Freedom Dog Park
Attachments:
Action ByDate Action ResultVer.
Title
Staff/sub-committee update on the following items; discussion of same
a. Park Bond projects
b. Chistmas Celebration
c. Linear Park North
d. Trophy Club Park
e. Independence Park
f. Harmony Park
g. Roundabout lighting
h. Freedom Dog Park
Parks & Recreation Board 8 of 8 Tuesday, January 8, 2013