Agenda Packet Parks 01/19/2015Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, January 19, 2015
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2015-0050-T Discuss and take appropriate action on the approval of the November 17, 2014
minutes
11.17.14 minutes.pdfAttachments:
2.2015-0051-T Discuss and take appropriate action on the approval of the December 15, 2014
minutes
12.15.14 minutes.pdfAttachments:
3.2015-0052-T Discuss and provide direction concerning the current operations of the dog
park related to possible registration system.
4.2015-0053-T Staff/Board update on the following topics; discussion of same.
a. Parks Services competitive bid
b. Trophy Club Park
c. Future class and program brochure
d. January 27 Council agenda
e. Water restrictions effect on Park operations
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Town of Trophy Club Page 1 of 11 Monday, January 19, 2015
January 19, 2015Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 16, 2015 by 7:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2014.
________________________________, Title: ___________________________
Town of Trophy Club Page 2 of 11 Monday, January 19, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0050-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/16/2015 Parks and Recreation Board
On agenda:Final action:1/19/2015
Title:Discuss and take appropriate action on the approval of the November 17, 2014 minutes
Attachments:11.17.14 minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the November 17, 2014 minutes
Town of Trophy Club Page 3 of 11 Monday, January 19, 2015
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, November 17, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Haley Little Chairwoman
David Abdulky Vice Chairman arrived at 7:08
Julie Folley Secretary
David Stout Board Member
Louis Hocker Board Member
Jim Hanna Board Member
Tom Mills Board Member
Dean Murray Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Darin Davis Board Member
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:05 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Chairwoman Little to recognize outgoing Chairman Hanna.
Chairwoman Little thanked Board Member Hanna for his service as the board chairman
and credited him with being instrumental in getting the bocce ball courts installed.
2. Discuss and take appropriate action on the approval of the September 15th and
October 20th, 2014 minutes.
September 15th: item 1 needs to change title of Board Member Arata. Board Member
Murray made a motion to approve the September 15th minutes with item 1 correction.
Board Member Hanna seconded the motion. The motion passed unanimously.
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 17, 2014 7:00 P.M.
Town of Trophy Club Page 4 of 11 Monday, January 19, 2015
Board Member Hanna made a motion to approve the October 20th minutes. Board
Member Hocker seconded the motion. The motion passed unanimously.
3. Chairwoman Little to discuss Board parliamentary procedures as it relates to Park
Board meetings.
Chairwoman Little let the board know that this item is to assist residents in following the
flow of the meetings and it helps all boards operate in a consistent manner.
Chairwoman Little gave a brief synopsis of how meetings will operate.
4. Discuss and make a recommendation to Town Council concerning the creation
and implementation of a community garden to be located within Harmony Park.
Berna Sennelly represented residents supporting the garden. Ms. Sennelly reviewed
concept of garden plans, garden logistics/timelines, cost per plot, and partnerships:
phase one would cost approximately $5000. Board Member Hocker suggested a fence
that will keep out animals and requested a cost estimate for the project (including labor).
Board Member Abdulky also thought a fence to keep animals out was a good idea.
Some money may be available from property maintenance in Parks’ budget – for
installation. The person coordinating the garden (Lead Gardener) has not been
determined. Board Member Mills asked if the Girl Scouts were still involved at the level
they wanted to be involved. Board Member Hanna has concerns about maintenance
and upkeep of the garden. Board Member Murray suggested name plates for the plots.
Board Member Folley made the suggestion to submit photos and contracts from other
gardens to the Town Council. Board Member Stout made a motion to recommend to
Council to accept the proposal presented to Park Board. Board Member Folley
seconded the motion.
5. Staff/Board update on the following items; discussion of same.
a. Dino playground opening
Grand opening is 10:00 a.m. on Saturday, November 22. Trophy Club Families
is helping with the opening. Weather may be an issue for grand opening; date
will be confirmed on Wednesday. Perhaps move date to Sunday, November 23
at 2:00 p.m. as secondary date. Two pieces of playground will be installed after
the opening: small section of fencing at front and water fountain.
b. Christmas Celebration/light judging
December 6th at 6:30 at the clock tower, Beck and Lakeview choirs,
refreshments. Need volunteers for judging lights; date need to be set.
c. Town cookie exchange
Board Member Folley gave update. Event will be held at country club and has
become huge. Event will benefit Christ Haven’s Home. Possibly partner with the
town next year. December 13th, 11:00 a.m. – 2:00 p.m.
d. Community library
Board Member Folley gave update. Book drives before annual garage sales.
Have boxes of books on each side of town; bring a book, take a book. Need
waterproof boxes. Self -monitoring for maintenance of boxes of books. Would
like to see a box in each neighborhood, eventually. Director Adams may be able
to install benches next to book boxes. Board Member Mills asked about the
viability of these boxes based on the fact that many kids use digital books. Board
like the general idea.
e. Trophy Club Park
Possibly changing recreation software from RecPro to Active to accommodate
changes at the park. Will take this item to council next week. Movie Night was
cancelled due to weather. Disc Golf Tournament was held last Saturday. Family
Town of Trophy Club Page 5 of 11 Monday, January 19, 2015
CampOut on October 25th had 220 registrants. Board Member Mills gave
maintenance update regarding kiosks.
f. Development and redevelopment of soccer fields
Redevelopment of Lakeview fields is waiting to be reviewed by the ISD before
moving forward with progress. Phase two Commons fields development lease
agreement is being nailed down with developer.
g. Classes and programs
Gingerbread Cookie Decorating on December 12th at 6:30 p.m. in the Fire
Station. Astronomy Class has 12 people participating; considering more classes.
Landscaping to Attract Birds will be held on Dec. 6th. Kickball finals will be on
November 19th. Bocce ball league started on November 8th; eight teams of two
players.
h. Royal Troon
Director Adams anticipates Royal Troon being on council agenda in January.
i. Open Board seat
Interviews of applicants during December meeting.
Chairwoman Little asked the Board to meet at 6:30 p.m. for the December meeting.
Adjourn
Board member Hanna made a motion to dismiss the meeting at approximately
8:37 p.m. Board member Abdulky seconded the motion. The motion passed
unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Town of Trophy Club Page 6 of 11 Monday, January 19, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0051-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/16/2015 Parks and Recreation Board
On agenda:Final action:1/19/2015
Title:Discuss and take appropriate action on the approval of the December 15, 2014 minutes
Attachments:12.15.14 minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the December 15, 2014 minutes
Town of Trophy Club Page 7 of 11 Monday, January 19, 2015
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, December 15, 2014 at 6:30 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Haley Little Chairwoman
David Abdulky Vice Chairman
Julie Folley Secretary
David Stout Board Member
Louis Hocker Board Member
Jim Hanna Board Member arrived at 6:53
Chris McCollister Board Member arrived at 6:53
Tom Mills Board Member
Dean Murray Board Member arrived at 6:59
PARKS AND RECREATION BOARD MEMBERS ABSENT
Darin Davis Board Member
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 6:33 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Interview applicants for open Parks and Recreation Board seat.
Applicants interviewed: Jonathan Portnoy, Earl Bilbrey, Chris McAllister, Berna
Sennelly. Veronica Ruangskul removed herself from the pool of applicants.
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, December 15, 2014 6:30 P.M.
Town of Trophy Club Page 8 of 11 Monday, January 19, 2015
2. Discuss and take appropriate action regarding a recommendation to fill a vacant
seat on the Parks and Recreation Board.
Chairwoman Little – Sennelly
Board member Folley – Sennelly
Board member Hocker – Sennelly
Board member Hanna - Sennelly
Board member Stout – Bilbrey
Board member Murray – Bilbrey
Vice Chairman Abulky – Bilbrey
Board member Mills – McAllister
Board member McCollister – McAllister
Board member Stout made a motion to select Earl Bilbrey to the vacant seat. Vice
Chairman Abdulky seconded the motion. Board members McCollister, Abdulky, Murray,
Stout, and Mills were in-favor of selecting Earl Bilbrey to fill the vacant seat. Board
members Folley, Hocker, Hanna and Little were opposed. With a vote of 5:4 the motion
passed.
3. Staff/Board update on the following items; discussion of same.
(This item was moved to the top of the agenda as #1.)
a. Dinopark
The dinopark opened on Sunday, November 23rd with a huge amount of success.
Fencing along the front portion of the park still needs to be installed. There will
be one entrance, per ADA laws.
b. Baseball contract
Town council extended the contract through June 2015 and included an optional
six month extension. A sub-committee may be created to review the contract.
c. CFAB recommendation concerning Trophy Club Park
CFAB determined that Trophy Club Park is viable. Mike Buck will report these
findings to council on January 13, 2015.
d. Parks RFP
RFP going to CFAB in January. CFAB will be reviewing the language of the
RFP; the contract includes all services, divided by sections within the Parks’
department.
Adjourn
Board member Abdulky made a motion to dismiss the meeting at approximately
7:52 p.m. Board member Hanna seconded the motion. The motion passed
unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Town of Trophy Club Page 9 of 11 Monday, January 19, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0052-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/16/2015 Parks and Recreation Board
On agenda:Final action:1/19/2015
Title:Discuss and provide direction concerning the current operations of the dog park related to possible
registration system.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide direction concerning the current operations of the dog park related to possible registration
system.
Staff from Parks and Recreation and Animal Control will discuss various options relating to registering
animals using the park with specific focus on non-resident use.
Town of Trophy Club Page 10 of 11 Monday, January 19, 2015
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12015-0053-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/16/2015 Parks and Recreation Board
On agenda:Final action:1/19/2015
Title:Staff/Board update on the following topics; discussion of same.
a. Parks Services competitive bid
b. Trophy Club Park
c. Future class and program brochure
d. January 27 Council agenda
e. Water restrictions effect on Park operations
Attachments:
Action ByDate Action ResultVer.
Staff/Board update on the following topics; discussion of same.
a. Parks Services competitive bid
b. Trophy Club Park
c. Future class and program brochure
d. January 27 Council agenda
e. Water restrictions effect on Park operations
Town of Trophy Club Page 11 of 11 Monday, January 19, 2015