Agenda Packet Parks 11/17/2014Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, November 17, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2014-1630-T Chairwoman Little to recognize outgoing Chairman Hanna.
2.2014-1631-T Discuss and take appropriate action on the approval of the September 15th
and October 20th, 2014 minutes.
9.15.14 minutes.pdf
10 20 14 minutes.pdf
Attachments:
3.2014-1632-T Chairwoman Little to discuss Board parliamentary procedures as it relates to
Park Board meetings.
4.2014-1633-T Discuss and make a recommendation to Town Council concerning the creation
and implementation of a community garden to be located within Harmony Park.
Community Garden phase 1 & 2.pdf
TCCG working groups chart.pdf
TC Community Gardens Preliminary Plot Plan 111314.pdf
TCCG est materials.pdf
Attachments:
Parks and Recreation Board 1 of 20 November 17, 2014
November 17, 2014Parks and Recreation Board Meeting Agenda
5.2014-1634-T Staff/Board update on the following items; discussion of same.
a. Dino playground opening
b. Christmas celebration/light judging
c. Town cookie exchange
d. Community library
e. Trophy Club Park
f. Development and redevelopment of soccer fields
g. Classes and programs
h. Royal Troon
i. Open Board seat
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on November 14, 2014 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2014.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 20 November 17, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1630-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/14/2014 Parks and Recreation Board
On agenda:Final action:11/17/2014
Title:Chairwoman Little to recognize outgoing Chairman Hanna.
Attachments:
Action ByDate Action ResultVer.
Chairwoman Little to recognize outgoing Chairman Hanna.
Jim Hannah is the outgoing Board Chairman who will continue to provide valuable direction as a Board
Member. The incoming Park Chair wishes to recognize all the accomplishments and work that has taken place
during the time that Mr. Hanna served as Chairman of the Board.
Parks and Recreation Board 3 of 20 November 17, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1631-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/14/2014 Parks and Recreation Board
On agenda:Final action:11/17/2014
Title:Discuss and take appropriate action on the approval of the September 15th and October 20th, 2014
minutes.
Attachments:9.15.14 minutes.pdf
10 20 14 minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the September 15th and October 20th, 2014 minutes.
Parks and Recreation Board 4 of 20 November 17, 2014
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, September 15, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna Chairman
David Abdulky Vice Chairman arrived at 7:55
Glenn Hurst Secretary
Patrick Arata Board Member
Louis Hocker Board Member
Hayley Little Board Member
Chris McCollister Board Member arrived at 7:40
Tom Mills Board Member
Dean Murray Board Member arrived at 7:10
PARKS AND RECREATION BOARD MEMBERS ABSENT
Jaysheel Basantkumar Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:07 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and make recommendation to Town Council regarding an appeal to the
Tree Mitigation Ordinance for Trophy Club Commons, located at 925 Trophy Club
Drive.
Director Adams recommended that the Board use the same criteria that they used in the
last mitigation case to help come to a decision on this case. There is limited space at
925 Trophy Club Dive to plant enough new trees according to ordinance requirements.
Appeal is for $62,550 owed in tree mitigation. Matt Jones, Senior Planner for the town,
introduced the property owner and let the board know that he is seeking resolution on
the tree mitigation; town has already approved phase 1 and 2, but is not giving permits
to complete the development due to issues over tree mitigation. The approved plans
have a notation the tree mitigation, but do not ever address how it shall be handled as
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 15, 2014 7:00 P.M.
Parks and Recreation Board 5 of 20 November 17, 2014
the developer moves forward with plans. Property owner is asking that the 2011 and
2012 approval be honored; the oversight on the tree mitigation should not be held
against them.
Board Chairman Arata made a motion to give the applicant credit for enhancement to
the property to increase economic development, credit for the time the owner has owned
the property in Trophy Club, and the option for additional credit to be granted by the
council to reduce remaining tree mitigation balance if suitable improvements are
submitted by the developer.
Board member Hurst seconded the motion. The motion passed.
Board Chairman Hanna opposed; stating that he did not feel the developer should have
to pay anything (given the circumstances.)
2. Discuss and provide input on a presentation by Brandon Perez concerning the
creation of a community garden to be located at the corner of Broadway and
Highlands on Town Property.
Brandon Perez, a teenager living in the Highlands for five years, would like to see a
community garden added to the corner of Highlands and Broadway, town property. The
area he would like the garden to be located is completely overgrown and has erosion
issues. Mr. Perez is seeking funding and approval, as well as drainage improvements
for the proposed area. The area would be maintained by the residents in the
neighborhood. Board member Little wanted to make sure the HOA was on board with
the plan (not just residents.) Board member Hanna let Mr. Perez know that he would
most likely need to contact the HOA for their approval before moving forward with any
plans. It was suggested that Mr. Perez return to Park Board with an HOA representative
if the HOA is supportive of the community garden.
3. Interview Park and Recreation Board applicants for three expiring seats and one
vacant seat.
Applicants that came in for the interview: Chris McCollister, Jeanne Buck, Julie Folley,
Darin Davis, David Stout, and Brandon Emerson.
4. Discuss and take appropriate action in recommending applicants to Town Council
for three expiring seats and one vacant seat.
Board member Arata made a motion that Chris McCollister, seat #1, be re-appointed for
another term expiring in 2017. Board member Murray seconded the motion. Motion
passed unanimously.
First vote, Seat #2 expiring in 2017:
Mills - Davis
Hocker - Davis
Little - Emerson
Murray - Davis
Abdulky - Davis
Hurst - Emerson
Hanna – Davis
Arata - Davis
6 votes Davis and 2 votes Emerson.
Board member Murray made a motion to confirm the vote. Board member Hocker
seconded.
Parks and Recreation Board 6 of 20 November 17, 2014
Second vote, Seat #3 expiring in 2017:
Board member Mills - Stout
Board member Hocker - Buck
Board member Little - Emerson
Board member Murray - Emerson
Board Vice Chair Abdulky - Emerson
Board Secretary Hurst - Emerson
Board Chairman Hanna – Emerson
Board member Arata – Emerson
6 votes Emerson, 1 vote Stout, 1 vote Buck.
Board member Hurst made a motion to confirm the vote. Board member Abdulky
seconded.
Third vote, Seat #4 expiring in 2015:
Board member Mills - Stout
Board member Hocker - Stout
Board member Little - abstains
Board member Murray - Stout
Board Vice Chair Abdulky - Stout
Board Secretary Hurst - Stout
Board Chairman Hanna - Stout
Board member Arata – Stout
Unanimous for Stout, Board member Little abstains.
Board member Abdulky made a motion to confirm the vote. Board member Hurst
seconded.
Fourth Vote, alternate seat:
Board member Mills - Buck
Board member Hocker - Buck
Board member Little - Buck
Board member Murray - Buck
Board Vice Chair Abdulky - Buck
Board Secretary Hurst - Buck
Board Chairman Hanna - Potnoy
Board member Arata – Buck
7 votes buck and 1 vote Potnoy.
No motion was made.
5. Discuss and make recommendations to Town Council concerning possible
remedies and solutions for the Royal Troon Neighborhood in the following areas:
A – E were combined in the discussion: Buffer behind homes, parking, noise,
light, park use.
1. Pool Area
a. Place bollards in one parking space every four to five spaces and in the
vegetative islands. This prevents lateral parking.
7 in favor, 1 opposed
b. Run chain between bollards which will allow staff to cordon off the back row
during non-pool season tournaments.
Director Adams recommends not to vote on this as it is tied to 1a.
c. Instead of bollards, replace every fourth/fifth back wall parking space with island.
Unanimously opposed.
Parks and Recreation Board 7 of 20 November 17, 2014
d. Block off pool entrance during pool season prior to pool opening to prevent
tournament goers from parking at the pool early.
There was no vote as this item has already been done.
e. “Be polite” signage
i. Smoking near wall
ii. Idling
iii. Radio playing and loud talking
iv. Pool Parking only signs during pool season
There was no vote as this item is being done.
f. Remove or alter parking spaces against the back wall.
3 in favor, 5 opposed.
g. Remove every other Holly along back wall and replace with 6” caliper tree.
Combined with H.
h. Add additional trees near front entry open-space area.
7 in favor.
i. Place chicken wire etc. on pool-side of fence to stop trash from going under
There was no vote as this item is being done
j. Disallow day-care buses to park against back wall.
There was no vote as this item has already been done.
k. Place larger shields on pool parking lot lights. 8 in favor.
l. Lower front roll down gate at pool during movie and karaoke night
There was no vote as this item has already been done.
m. Special event committee reviews all events and informs Royal Troon residents.
There was no vote as this item has already been done.
n. Install sound monitoring devices near wall
6 in favor
o. Review noise ordinance and establish decibel levels
There was no vote as this item is being done.
p. Create a permit to go over the maximum decibels (specific)
There was no vote as this item is beingdone.
2. Independence East
a. Fill in vegetative gaps along wall
Unanimous in favor.
b. Plant trees across from field 5 and on the slope across from the residents on the
baseball field side of the trail
Unanimous in favor.
c. Install two bollards on the trail to prevent golf cart access
7 in favor.
d. Place signage stating golf cart restrictions
There was no vote as this item is being done.
e. Install curb cut where trail dead-ends into Lilyfield
7 in favor.
f. Install rock on 2421 property to restrict driveway access by bicycles and carts
7 in favor.
Parks and Recreation Board 8 of 20 November 17, 2014
3. Independence West
a. Security lights on poles lowered
There was no vote.
4. Other
a. Increase height of neighborhood wall/replace wall to achieve 8’ height
There was no vote.
b. Install push buttons at baseball facilities to allow for immediate light shut-down
7 in favor.
c. Penalties for tournaments and event holders who violate sound/light /set-up
restrictions
There was no vote.
Board Chairman Hanna asked Director Adams to put a cost estimate on each item.
Board member Arata made a motion to submit the above items to council. Board
member Abdulky seconded the motion. Board member Hanna abstained. Board
member Hocker opposed. The remainder of the Board was in favor.
6. Discuss and take appropriate action on the approval of the June 10, 2014 minutes.
Board member Murray made a motion to approve the June 10, 2014 minutes. Board
member Hurst seconded the motion. Motion passed unanimously.
7. Staff/Board update on the following items; discussion of same.
Board Chairman Hanna made a motion to table this item until the next meeting.
a. Freedom Park and the Dino Playground
.
b. Independence West
.
c. Independence East
.
d. Harmony Park
.
e. General Park Operations
.
f. PetFest
.
g. Future Programs
.
h. Trophy Club Park
.
Adjourn
Board member Hocker made a motion to dismiss the meeting at approximately
10:51 p.m. Board member McCollister seconded the motion. The motion passed
unanimously.
Parks and Recreation Board 9 of 20 November 17, 2014
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 10 of 20 November 17, 2014
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, October 20, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna Chairman
David Abdulky Vice Chairman
Julie Foley Secretary
David Stout Board Member
Darin Davis Board Member
Louis Hocker Board Member
Hayley Little Board Member
Chris McCollister Board Member arrived at 8:10
Tom Mills Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Dean Murray Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:06 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Welcome new Board Members
Darin Davis, David Stout, Julie Foley
2. Discuss and provide a recommendation to Town Council concerning an appeal to
the Tree Mitigation Ordinance as it relates to the Trophy Club Commons
development located at 925 Trophy Club Drive.
Director Adams gave bried history regarding 925 Trophy Club Drive. Developer offered
to give long-term renewable lease for soccer fields, parking access during off hours, and
giving the Town approximately $25000 to plant addition trees/plants around town. Staff
recommends that Town accept the developers offer. Board member Arata made a
motion to approve the offer. Board member Hocker seconded the motion. The motion
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 20, 2014 7:00 P.M.
Parks and Recreation Board 11 of 20 November 17, 2014
passed unanimously.
3. Discuss and take appropriate action on the appointment of the following Board
Officer postions:
a. Chair
Board member Arata made a motion for Haley Little. Chairman Hanna seconded
the motion. The motion passed unanimously.
b. Vice-Chair
Board member Little made a motion to keep Vice Chairman Abulky. Board
member Arata seconded the motion. The motion passed unanimously.
c. Secretary
Board member Little made a motion for Julie Foley. Board member Mills
seconded the motion. The motion passed unanimously.
4. Discuss and provide direction concerning the creation and implementation of a
community garden to be located within Harmony Park.
Director Adam is looking to create partnership with various town groups where the Town
would assist with irrigation and setting up infrastructure (no later than the end of 2014).
Bonnie Saraphine gave brief history of how garden idea evolved and how she began
working with the local girl scouts to get the project started. Berna Sennelly spoke on
behalf of Keep Trophy Club Wild, Inc. and shared the vision that KTCW has for the
garden. Ms. Sennelly believes KTCW will bring structure, expertise, and coordination to
the garden project. Lori Hicks (and scouts) spoke on behalf of the girl scouts to share
their vision for the garden. Logistics concerning cost of plots and what to do with
produce will be determined at a future date; possibly funnel money through KTCW. The
Board requested that town staff get quotes on typical costs associated with the garden;
Board member Arata suggested forming a sub-committee for this purpose. Board
member Foley mentioned the creation of a “garden” page on Facebook and she will
chair the sub-committee. Director Adams said that he will represent the Town as the
liaison for this project.
5. Staff/Board update on the following items; discussion of same.
Board Chairman Hanna made a motion to table this item until the next meeting.
a. Independence Park
Director Adams let the Board know that council will be reviewing Royal Troon
items in late November.
b. Freedom Park/Dino Playground
Grand opening will be in November.
c. Trophy Club Park
Several events coming to the park: Garden Tour, Reptile class, Fall Fest, Fall
Family Campout, Introduction to Astronomy, Movie Night, Disc Golf Tournament,
Scout Days.
d. 2014 Swim Season
Jacob Lohse gave a presentation on the 2014 season.
e. Upcoming Classes and Events
Bocce Ball begins on November 1. Tyler Rose Festival was cancelled due to low
enrollment. Christmas Celebration will be held on December 6 at the clock
tower.
6. Future Items
Parks and Recreation Board 12 of 20 November 17, 2014
Board member Foley would like to discuss a library
Adjourn
Board member Arata made a motion to dismiss the meeting at approximately
8:32 p.m. Board member Mills seconded the motion. The motion passed unanimously.
____________________________________
Julie Foley
Parks & Recreation Board Secretary
Parks and Recreation Board 13 of 20 November 17, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1632-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/14/2014 Parks and Recreation Board
On agenda:Final action:11/17/2014
Title:Chairwoman Little to discuss Board parliamentary procedures as it relates to Park Board meetings.
Attachments:
Action ByDate Action ResultVer.
Chairwoman Little to discuss Board parliamentary procedures as it relates to Park Board meetings.
To enable the public, elected officials and staff to more clearly be able to identify both motions and discussions
during meetings, the Chair and staff will go over various procedures that will aid in making this a more efficient
process moving forward.
Parks and Recreation Board 14 of 20 November 17, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1633-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/14/2014 Parks and Recreation Board
On agenda:Final action:11/17/2014
Title:Discuss and make a recommendation to Town Council concerning the creation and implementation of
a community garden to be located within Harmony Park.
Attachments:Community Garden phase 1 & 2.pdf
TCCG working groups chart.pdf
TC Community Gardens Preliminary Plot Plan 111314.pdf
TCCG est materials.pdf
Action ByDate Action ResultVer.
Discuss and make a recommendation to Town Council concerning the creation and implementation of a
community garden to be located within Harmony Park.
Several resident volunteers presented their ideas concerning a community garden at the last Board meeting
on October 20, 2014. The Board made several suggestions to the group asking that they come back at the
following meeting to address the suggested items.
Parks and Recreation Board 15 of 20 November 17, 2014
TROPHY CLUB COMMUNITY GARDENS
SITEWORK AND INFRASTRUCTURE
(Parks and Rec)
• Grade lot and add DG
• Install fence, gate, sign
• Install water pipe
• Install framing for raised
garden beds
RESOURCES
(GS)
• Present project to community
• Raise funds
• Solicit donations and in-kind
contributions
• Recruit volunteers
GARDEN PREPARATION
(GS and Volunteers)
• Fill beds with soil, etc.
• Prepare compost bins
• Landscape common areas
• Start seed bank
ORGANIZATIONAL PREPARATION
(GS, Lead Gardener and
KTCW)
• Prepare gardener agreements
• Assist in developing gardener
guidelines, rules and
management
HARMONY PARK COMMUNITY
GARDENS OPERATIONS
(Lead Gardener and
Gardeners [KTCW as resource
and monitor])
• Coordinate gardeners and
activities
• Organize gardener meetings
• Maintain seed bank
• Conduct gardener classes
Phase 1 Phase 2
Parks and Recreation Board 16 of 20 November 17, 2014
TROPHY CLUB COMMUNITY GARDEN WORKING GROUPS
P
H Provide in-kind contributions Provide resources, legal, financial assistance Conduct project presentation
A Prepare ground and grade lots Conduct gardener class Raise funds
S Install decompost granite Coordinate Phase I process Seek donations, in-kind contributions
E Install quick connect water faucets Prepare compost bins and beds
I Install split-rail fence, sign and beds Plant pollinator garden - native plants
P
H Execute user agreements Coordinate gardeners and volunteers activities
A Keep accounting and bank records Organize gardener meetings
S Provide gardening resources Arrange and schedule produce pickup/delivery
E Monitor Phase II process Organize and maintain seed bank
II Seek donations, in-kind contributions
Girl Scout Troop 3909 and Volunteers
Lead Gardener
TROPHY CLUB COMMUNITY GARDEN
TROPHY CLUB COMMUNITY GARDEN
Keep Trophy Club Wild
Provide land
Town of TC
Parks & Rec Keep Trophy Club Wild
Parks and Recreation Board 17 of 20 November 17, 2014
Parks and Recreation Board 18 of 20 November 17, 2014
TROPHY CLUB COMMUNITY GARDEN (TCCG)
ESTIMATION OF MATERIAL COSTS AT RETAIL
PHASE I
Estimated Quantities Costs Parks & Rec TCCG/KTCW Lowe's/HD
Split rail fence 137 feet 500.00$ 500.00$ -$ -$
Cedar raised beds & hardwares 20 - 4'Wx8'Lx8"D, 7 - 4'Wx4'Lx8"D 1,600.00 960.00 640.00 -
Quick water connector 200.00 200.00 - -
Decompost granite 8 yards 660.00 660.00 - -
Dairy mix 18 yards 720.00 720.00 - -
Composite garden edge 240 feet 240.00 240.00 - -
Compost bins 3 - 3'Wx3'Lx3'D 280.00 - 280.00 -
Native plants in common areas 400.00 - 400.00 -
Tool shed 500.00 75.00 - 425.00
Tools - garden cart 70.00 - - 70.00
Total 5,170.00$ 3,355.00$ 1,320.00$ 495.00$
-
Hours
Jun 10 - Nov 10, 2014 2013 Texas state rate $23.40 194.0
PHASE II Paid by
Estimated Quantities Costs Parks & Rec
Water supply monthly usage rate
Number of Volunteer Hours Worked
Descriptions
Materials
Materials
Descriptions
Paid by
Parks and Recreation Board 19 of 20 November 17, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1634-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:11/14/2014 Parks and Recreation Board
On agenda:Final action:11/17/2014
Title:Staff/Board update on the following items; discussion of same.
a. Dino playground opening
b. Christmas celebration/light judging
c. Town cookie exchange
d. Community library
e. Trophy Club Park
f. Development and redevelopment of soccer fields
g. Classes and programs
h. Royal Troon
i. Open Board seat
Attachments:
Action ByDate Action ResultVer.
Staff/Board update on the following items; discussion of same.
a. Dino playground opening
b. Christmas celebration/light judging
c. Town cookie exchange
d. Community library
e. Trophy Club Park
f. Development and redevelopment of soccer fields
g. Classes and programs
h. Royal Troon
i. Open Board seat
Parks and Recreation Board 20 of 20 November 17, 2014