Agenda Packet Parks 06/10/2014Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, June 10, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2014-1216-T Discuss and take appropriate action on the approval of the May 13, 2014
minutes
May 13th minutes af.pdfAttachments:
2.2014-1217-T Discuss and take appropriate action concerning neighborhood issues
involving the Royal Troon and the adjacent Parks facilities
3.2014-1218-T Discuss and provide direction concerning the naming of the following
facilities:
Northern concrete linear trail
The two ponds located along that trail
The community swimming pool and splash pad
4.2014-1219-T Discuss and provide direction concerning the creation of a community
garden(s)
5.2014-1220-T Staff/Board update on the following items:
Kickball
Dino Playground
Fourth of July
Trophy Club Park
ADJOURN
Parks and Recreation Board 1 of 10 June 10, 2014
June 10, 2014Parks and Recreation Board Meeting Agenda
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on June 6, 2014 by 7:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2014.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 10 June 10, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1216-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/6/2014 Parks and Recreation Board
On agenda:Final action:6/10/2014
Title:Discuss and take appropriate action on the approval of the May 13, 2014 minutes
Attachments:May 13th minutes af.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the approval of the May 13, 2014 minutes
Parks and Recreation Board 3 of 10 June 10, 2014
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, May 13, 2014 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, May 13, 2014 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna Chairman
Patrick Arata Board Member
Jay Basantkumar Board Member
Louis Hocker Board Member
Tom Mills Board Member
Dean Murray Board Member
Kathy Trotter Board Member
Hayley Little Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Glenn Hurst Secretary
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation
Ashley Fluty Parks & Recreation Intern
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:00 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Consider and recommend the approval of the February 11, 2014 minutes
There were no comments or questions regarding the February 11, 2014 minutes.
There was a motion to approve the minutes and the motion was seconded (board
member names not announced). The motion passed unanimously.
2. Consider and recommend the approval of the April 8, 2014 minutes.
There were no comments or questions regarding the April 8, 2014 minutes.
There was a motion to approve the minutes and the motion was seconded (board
member names not announced). The motion passed unanimously.
3. Consider and provide a recommendation to Town Council concerning the
recommendations of the Youth Sports Sub-Committee and Town Council
regarding additional changes to the youth sports association contracts.
a. Baseball
Parks and Recreation Board 4 of 10 June 10, 2014
Director Adams let the board know that at the beginning of the seasons he
wanted a list of all the teams in the recreational and select leagues. Any
reservation for the field needs to be assigned to a team; this was approved by
TCRBA, as well. There was a discussion about utilizing two fields for a senior
league that would not interfere with baseball. Kickball summer league will be
introduced soon. Director Adams stated that it would be hard to pull off a softball
season. Neither Roanoke nor Trophy Club have competitive softball leagues due
to volleyball. It is very hard to remove baseball fields from play.
b. Soccer
Director Adams let the board know that soccer was thinking about adding
tournaments to their contracts if they could handle the fee. They have had one
tournament in the past four years. Field statuses: Lakeview - abandoned (not
safe), Harmony - games and practices, Roanoke - games only. Soccer has
representation in Justin, no restriction on where they live, made request to pass
through, wants to pick up the cost from town, whatever they do for us make offer
to Roanoke and Justin. Soccer costs less than half the cost of baseball. Give
money as physical aspect or material goods such as field improvements.
Question asked by Board Member Little, “Could we use money to fix the
Lakeview fields?” Director Adam said “no, the field would have to be crowned
and filed which could cost up to half a million dollars.” We never made
improvements to Lakeview fields because they are leased from the ISD. The
association is looking at the property at the end of Trophy Club Drive at
Monevale.
c. Football
Shall remain “fee free” due to minimal impact to the town.
Board Member Murray made a motion to amend the existing contract. Board
Member Basantkumar seconded the motion. Motion passed unanimously.
4. Staff/Board updates; discussions of same
a. Dinosaur Playground
Director Adam stated that it was proposed and passed to take chain link fence
create green buffer with trees and rot iron fence with one opening---totally
enclosed playground and not physically touching either dog park. The dog park
might have to shut down for two days. The park should open by the end of June.
b. Linear Trail system
Benches have been ordered. The dock will likely be discussed by Town Council.
c. TCP
Board Member Trotter showed pictures to the board about the blue jay houses
that were built along the trails. Three nests produced blue birds. Outdoor
educational programs for adults and kids have been created. Back To Nature:
vendors thought it was successful, steady flow of people. Kids are missing out on
BTN opportunities because of sports that are scheduled on the same day as the
event. 200 at the campout—promote more. Do we raise the price to $10 for the
campout — is this still reasonable? Disc golf tournament booked all 90 slots very
quickly. Dynamic Disc helped volunteer. Keep track of how many people visit
Parks and Recreation Board 5 of 10 June 10, 2014
course. It would be nice to hold event in mid June to learn to play disc golf. Up-
coming event: LDS clean-up for three hours; father & son. KTCW is holding a
class on butterflies on May 24th.
d. Fourth of July Celebration
The event is similar to last year. Installing a gate to allow for overflow on ball
field. Limelight and fireworks show. Director Adams will request $10,000 for
firework s from MUD. Bounce house lines were very long last year and workers
could use some improvement. The board asked that there be an agenda item at
the June meeting to discuss TC residents being free and charge nonresidents for
pool use.
Refreshments for Board Member Trotters last meeting.
Adjourn
Board Member Murray made a motion to dismiss the meeting at approximately
8:20 p.m. Board Member Mills seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 6 of 10 June 10, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1217-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/6/2014 Parks and Recreation Board
On agenda:Final action:6/10/2014
Title:Discuss and take appropriate action concerning neighborhood issues involving the Royal Troon and
the adjacent Parks facilities
Attachments:
Action ByDate Action ResultVer.
Discuss and take appropriate action concerning neighborhood issues involving the Royal Troon and the
adjacent Parks facilities
At their June 2nd Council meeting the Council moved to have the Parks and Recreation Board examine
and make recommendations concerning the following issues as they relate to the Royal Troon
neighborhood and its proximity to Parks facilities:
Parking
Facility buffering
Lights
Noise
Park Operations
Parks and Recreation Board 7 of 10 June 10, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1218-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/6/2014 Parks and Recreation Board
On agenda:Final action:6/10/2014
Title:Discuss and provide direction concerning the naming of the following facilities:
Northern concrete linear trail
The two ponds located along that trail
The community swimming pool and splash pad
Attachments:
Action ByDate Action ResultVer.
Discuss and provide direction concerning the naming of the following facilities:
Northern concrete linear trail
The two ponds located along that trail
The community swimming pool and splash pad
None of these park facilities currently has an official name and naming them will help the Trophy Club
residents better identify and locate these facilities.
Parks and Recreation Board 8 of 10 June 10, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1219-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/6/2014 Parks and Recreation Board
On agenda:Final action:6/10/2014
Title:Discuss and provide direction concerning the creation of a community garden(s)
Attachments:
Action ByDate Action ResultVer.
Discuss and provide direction concerning the creation of a community garden(s)
The has been a large outpouring of public support for Trophy Club to have a community garden. Staff will
go over possible locations and ideas concerning the implementation of this activity
Parks and Recreation Board 9 of 10 June 10, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1220-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/6/2014 Parks and Recreation Board
On agenda:Final action:6/10/2014
Title:Staff/Board update on the following items:
Kickball
Dino Playground
Fourth of July
Trophy Club Park
Attachments:
Action ByDate Action ResultVer.
Staff/Board update on the following items:
Kickball
Dino Playground
Fourth of July
Trophy Club Park
Parks and Recreation Board 10 of 10 June 10, 2014