Agenda Packet Parks 01/14/2014Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, January 14, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2014-851-T Consider and take appropriate action approving the September 10, 2013
minutes
9 10 13minutes (2).pdfAttachments:
2.2014-852-T Consider and take appropriate action approving the October 8, 2013
minutes
10 8 13 minutes.pdfAttachments:
3.2014-853-T Consider and take appropriate action in recommending an extension of the
existing contract with the Trophy Club Roanoke Youth Baseball Association
and their continued use of Town facilities to Town Council
TCRYBA contract extension staff report.docx
Youth baseall agreement.pdf
Attachments:
4.2014-854-T Consider and take appropriate action to create a Sports Association
Sub-Committee; to include the appointment of a sub-committee chair
Sports association sub-committee staff report - Copy.pdfAttachments:
5.2014-855-T Consider and take appropriate action in appointing a chair to the Keep
Trophy Club Beautiful Sub-Committee
Parks and Recreation Board 1 of 27 January 14, 2014
January 14, 2014Parks and Recreation Board Meeting Agenda
6.2014-856-T Staff/Board update on the following items; discussion of same
a. Family Campout
b. Christmas events
c. Dino playground
d. TCP
e. Trail Sub-Committee
f. Upcoming programs
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on January 11, 2014 by 6:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2014.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 27 January 14, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-851-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Consider and take appropriate action approving the September 10, 2013 minutes
Attachments:9 10 13minutes (2).pdf
Action ByDate Action ResultVer.
Consider and take appropriate action approving the September 10, 2013 minutes
Parks and Recreation Board 3 of 27 January 14, 2014
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 10, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, September 10, 2013 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman left at 8:10 p.m.
Jim Hanna Board Member arrived at 7:05 p.m.
Louis Hocker Board Member
Kathy Trotter Board Member
Hayley Little Board Member
Chris McCollister Board Member
Tom Mills Board Member
Glenn Hurst Secretary
PARKS AND RECREATION BOARD MEMBERS ABSENT
Stacey Everett Board Member
Dean Murray Board Member
David Abdulky Vice Chairman
Clint Schroeder Council Liaison
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:04 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations: Matthew Krause, 213 Durango. Matt suggested we change out
the sign close to his house. He suggested the town replace the signs with something
that looks better.
1. Discuss and take appropriate action on the approval of the August 13, 2013
minutes.
○ Board member McCollister made a motion to approve the August 13, 2013
minutes. The motion was seconded by Board member Little. The motion passed
unanimously.
○ Director Adams updated the Board on the change of pool fees discussed at the
prior council meeting.
○ Director Adams notified the board of Stacey Everett’s resignation.
Parks and Recreation Board 4 of 27 January 14, 2014
2. Board/staff to discuss potential Parks and Recreation related topics and issues
for the upcoming year.
● Director Adams gave a presentation on upcoming events and programs.
● Board member Little recommended: Flyers need to specify that the event is not
just for members, and open to the entire community. Board member Little
recommended that staff investigate a variety of activities. Board member Little
suggested holding ping pong tournaments, outdoor reading programs, installing
outdoor chess boards, and starting a music series in the parks.
● Director Adams updated the Board on the Dino park. Adams met with the
developer, and the site needs to be prepped and phased in. The town is bringing
in Latera (landscape architect) for a site plan. There is a need for a trail to the
playground equipment. Director Adams stated the developer didn’t want to pay to
improve the road.
3. Staff/Board update on the following items; discussion of same:
● Keep Trophy Club Beautiful
○ Board member Hanna updated the board regarding the September
meeting.
○ The Christmas tree was ordered. The tree is 30 ft with artificial LED lights
that last 15-20 years. Director Adams estimated the tree cost was
$22,000.
○ Board member Hanna discussed installing wreaths on all the major
streets in Trophy Club.
○ Director Adams said $27,000 was remaining in the bond
● Independence East
○ The trail is finished from the church
○ A new backstop and trees are planned to be installed when temperatures
drop below 85 degrees.
● Harmony Park
○ The Bocce ball court is installed
○ Board member Hocker is concerned the concrete footing was not
installed correctly. Director Adams said the town building inspector
okayed the project.
● North Linear Trail
○ P&Z is planning to make a decision on the bridge at their next meeting.
○ Engineering and footings are needed for crossing the bridge. The next
phase of The Highlands is the phase that backs up to the dog park. There
are 2 ft. concrete pilots needed through the middle of the park. The
Highlands plan to replace their back fence with a concrete wall. The goal
is to keep it from becoming mud pit.
● Trails
○ Board member Mills discussed the trails bond account spreadsheet.
○ There were 20 people at the last trails meeting.
○ The committee is researching becoming a 501c3.
○ The new Eastside trail kiosk was installed
○ The Boy Scouts installed crossing and feature signs. Three signs need to
be relocated.
● Trophy Club Park
○ Director Adams has a contract with a vendor to rent ATV's.
○ Board member Mills recommended to not allow the atv rental business to
park in the horse parking lot.
○ Director Adams discussed his meeting with the Corp of Engineers
regarding horse fees.
○ Director Adams plans to meet with Marshall Creek Ranch regarding their
front entrance gate.
Parks and Recreation Board 5 of 27 January 14, 2014
○ Board member Lentzner announced October was his last meeting and
that the board needed to discuss and vote for his replacement at the next
meeting.
○ Board member Hocker asked for an update on the replacement of the
new gate and pay machine. Director Adams said the machine would be
replaced in October. The new machine and gate will cost between
$25,000 to $30,000.
○ Board member Hocker would like Parking Lot B upgraded.
○ Board member Hocker updated the board on the areas he cleaned in the
park. He confirmed with director Adams that the parks crew would mow
where Board member Hocker cleared.
○ Board member Hocker recommended maintenance and mowing between
the guard shack and garden.
○ Board member Little commended Lou for his work on the beach trail
● Soccer
○ Director Adams spoke to Lakeview about adding soccer fields next to the
dog park. Lakeview is considering a long term lease with the town
regarding the soccer fields. The parks crews currently maintain the fields.
○ The school drought conditions have become a safety concern.
● Petfest
○ There are scheduled to be 30 vendors at the event.
○ The long term goal of the park is to be sponsored.
● Fall Festival
○ Superintendent Lohse discussed the flyer.
Adjourn
Board Member Hanna made a motion to dismiss the meeting at 8:32 p.m. Board
Member McCollister seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 6 of 27 January 14, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-852-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Consider and take appropriate action approving the October 8, 2013 minutes
Attachments:10 8 13 minutes.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action approving the October 8, 2013 minutes
Parks and Recreation Board 7 of 27 January 14, 2014
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, October 8, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, October 8, 2013 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman
Glenn Hurst Secretary
Patrick Arata Board Member
Louis Hocker Board Member
Chris McCollister Board Member
Tom Mills Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Hayley Little Board Member
Dean Murray Board Member
Jim Hanna Board Member
Clint Schroeder Council Liaison
STAFF AND GUEST(S) PRESENT
Sherri Lewis Parks and Recreation
Jay Basantkumar Board Member effective 10.9.13
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:05 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
JD Stotts recognizes Larry Lentzner for his participation on the Parks and Recreation
Board.
1. Welcome new Board Members.
New Board Member Patrick Arata, and Jay Basantkumar whose board appointment
becomes official on October 9th, 2013.
Discuss and take appropriate action concerning an appeal by David Crumpton or
his representative(s) regarding P&Z case #SP-13-022 and their request for an
appeal of the tree mitigation regulations required by the Tree Preservation
Ordinance.
Parks and Recreation Board 8 of 27 January 14, 2014
Carolyn Huggins, Community Development Director, gave a brief, detailed
update/history on this case and its subsequent appeal. Director Huggins
included site plans, tree types, caliper inches as described in the Tree
Ordinance, and the fee owed per caliper inch for tree removal. Dr. Crumpton
requested some type of financial relief from the $51,600 tree mitigation fee he will
owe for cutting down trees on the property he purchased for his dental practice
on Plan Development #25. After a thorough discussion, the Tree Board made a
motion that passed and will be sent to the Town Council for a final decision.
Board Member Hurst made a motion recommending approval of a
$20,000 reduction to the tree mitigation fee due from Dr. Crumpton. The
$20,000 reduction in fees is based on the 20-year history Dr. Crumpton
has with Trophy Club, granting a $1,000 per year reduction for each year
that Dr. Crumpton has been a business owner in the community. Board
Member Abdulky seconded the motion.
After further discussion among the Tree Board members, Board Member
Hurst amended his motion to allow Dr. Crumpton to pay out the reduced
fee of $31,600 over a four (4) year period. Board Member Abdulky
seconded the amendment.
Chairman Lentzner called for the vote, which was unanimous.
2. Staff update on the following items; discussion of same. Read by Chairman
Lentzner.
a. PetFest
Petfest was very successful as we averaged between 100 and 150 cars for the
entire three hour period. We believe next year with addition of adjacent new
homes we will need to coordinate perking as we believe at least another hundred
people will attend.
b. October Events
October 12th
October 19th , the Rec Dept is holding a dog obedience class at Freedom Dog
Park on.
, North Texas Bike Rally will be using the linear park trail system as
children’s bike from Byron Nelson all the way into Trophy Club Park to finish at
the beautification area. Staff will be there that day leading the children’s ride. This
will occur from 8-10a.m.
October 19th , Parks and Rec will be working with an anticipated 100+ volunteers
(LDS church, Boy Scouts, etc) as we clear brush, rework some of the disc golf
holes and generally spruce up the northern section of TCP.
October 22nd , Don’t forget to attend the Volunteer Recognition Dinner which is
being held at the fire station from 6:30-8:00 p.m.
Halloween Judging will take place on October 24th as staff partners with the
Trophy Club Women’s Club again.
October 26th , the Family camp-out continues to be another event that has a
great turn-out at TCP with residents paying a nominal fee and the park covering
the rest.
c. November Events
Friday, November 8th from 5-9p.m., join us for the Charity Classic Festival as we
partner with the Trophy Club Country Club to produce an event that has
something for both adults and children Saturday, November 9th we invite Council
Parks and Recreation Board 9 of 27 January 14, 2014
to join us for our grand opening of the Bocce ball courts at Harmony Park. If you
haven’t been out there to check them out recently our staff has laid down
flagstone between the courts and sodded and placed decomposed granite
around the courts themselves. We will have the ribbon cutting followed by a
demonstration and then the ability to sign up for a class. We hope to have a
league in place by spring. Look for a Farmer’s Market headed your way soon.
Staff hopes to bring you the details at the last October or first meeting in
November.
d. Highland’s Maintenance
Staff will began creating a maintenance plan to convert some of the worst areas
for the Highland homes that are adjacent to the trail system; this will include lots
between homes that are highly unattractive. Staff has already had several
residents that have committed to upkeep some of these areas once we transform
them.
e. Medians
We will begin to remove annual flower color from the medians within the next 10
days. Following that we will prep the beds and hopefully if the temperatures
remain stable in the mid 80’s we will then plant pansies.
f. Keep Trophy Club Beautiful
Park staff worked with Southlake, Grapevine and Flower Mound at the
“Treasures and Trash” event held in Grapevine this past Saturday from 8am -
12pm. We look forward to collaborating with these cities and Towns in the future
on “Lake Grapevine” related projects which help qualify us for Keep Texas
Beautiful grants.
g. TCP
Parks were at Trophy Club this Sunday Park as we partner with the Trophy Club
Women’s Club in the TCP beautification area which is the last stop for residents
participating in the Garden Tour of Homes. The Women’s Garden Club annually
donates monies for park improvements both within TCP and other park areas.
h. Dino Playground
This project is coming along slowly.. We are working with a design firm as staff
recognized certain deficiencies in the project as proposed. We are looking to
ensure that the site has good connectivity, adequate parking and access, the
correct orientation and drainage age from off-site properties and examine
potential future phases of development that may happen with increased usage.
i. Independence Park
There should be a lot of activity going on in this park over the next month or so.
We have new bleachers coming to the park, one more backstop and the rest of
the trees to be placed adjacent to the residential properties next to the park. Look
for the cameras to be installed in November.
j. Soccer Association
The youth soccer association approached staff to determine if there were any
additional practice space that could be developed in the Town. Staff identified
two areas-one site adjacent to the dog park which is Town property and another
near a gas well site which occupies both Town and private property. The
Parks and Recreation Board 10 of 27 January 14, 2014
association is seeking a partnership with the Town for these projects as their
enrollment numbers continue to grow with the additional residential growth.
k. Freedom Dog Park
Staff met with Pappy’s Paw Palace to talk potential sponsorship opportunities for
the dog park.
Other items:
Staff will open registration for a trip to Canton’s First Monday tomorrow at the
Women’s Club meeting! Onsite registration will be available at the meeting.
3. Board to recognize Chairman Lentzner.
Vice Chairman Abdulky made a motion to move item #4 to be discussed after
item #5. Board Member McCollister seconded the motion. The motion passed
unanimously.
Adam Adams prepared a “thank you” letter that Vice Chairman Abdulky read
aloud. Chairman Lentzner also prepared a letter which he read aloud.
4. Discuss and take appropriate action on the appointment of the following Board
Officer positions.
a) Chair: Jim Hanna
Chairman Lentzner nominated Board Member Hanna.
Board Member Mills nominated Board Member Hurst.
With a vote of 5 – 3, Board Member Hanna was elected as the new Chair.
b) Vice-Chair
Board Member Abdulky remains Vice-Chair.
c) Secretary
Board Member Hurst remains Secretary.
Adjourn
Board Member Mills made a motion to dismiss the meeting at 9:53 p.m. Board Member
Arata seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 11 of 27 January 14, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-853-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Consider and take appropriate action in recommending an extension of the existing contract with the
Trophy Club Roanoke Youth Baseball Association and their continued use of Town facilities to Town
Council
Attachments:TCRYBA contract extension staff report.docx
Youth baseall agreement.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action in recommending an extension of the existing contract with the
Trophy Club Roanoke Youth Baseball Association and their continued use of Town facilities to Town
Council
Parks and Recreation Board 12 of 27 January 14, 2014
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-854-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Consider and take appropriate action to create a Sports Association Sub-Committee; to include the
appointment of a sub-committee chair
Attachments:Sports association sub-committee staff report - Copy.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to create a Sports Association Sub-Committee; to include the
appointment of a sub-committee chair
Parks and Recreation Board 24 of 27 January 14, 2014
Town of Trophy Club
To: Park and Recreation Board
From: Adam Adams
CC: Mike Slye, Town Manager
Re: Park Board Meeting January 14, 2014
___________________________________________________________________
Agenda Item:
Consider and take appropriate action to create a Sports Association Sub-Committee; to
include the appointment of a sub-committee chair..
Explanation:
Council has requested that staff working with the Parks and Recreation Board examine
the current usage of Town facilities and resources by all youth sports associations that
operate within the Town and bring forth recommendations concerning such use prior to
the May 13 Board meeting. These recommendations will help shape future
Town/association contracts for the following year.
The amount of time needed to thoroughly investigate this matter precludes
accomplishing this through only Park Board meetings and instead the sub-committee
will bring its findings to the Board for continued guidance throughout this process.
Parks and Recreation Board 25 of 27 January 14, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-855-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Consider and take appropriate action in appointing a chair to the Keep Trophy Club Beautiful Sub-
Committee
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action in appointing a chair to the Keep Trophy Club Beautiful Sub-
Committee
Parks and Recreation Board 26 of 27 January 14, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-856-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/11/2014 Parks and Recreation Board
On agenda:Final action:1/14/2014
Title:Staff/Board update on the following items; discussion of same
a. Family Campout
b. Christmas events
c. Dino playground
d. TCP
e. Trail Sub-Committee
f. Upcoming programs
Attachments:
Action ByDate Action ResultVer.
Staff/Board update on the following items; discussion of same
a. Family Campout
b. Christmas events
c. Dino playground
d. TCP
e. Trail Sub-Committee
f. Upcoming programs
Parks and Recreation Board 27 of 27 January 14, 2014