Agenda Packet Parks 05/14/2013Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, May 14, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2013-288-T Discuss and take appropriate action concerning the approval of the April 09,
2013 minutes.
4.9.13 minutes.pdfAttachments:
2.2013-289-T Discuss and take appropriate action concerning the allocation of 2008 Park
Bond funds.
3.2013-290-T Keep Trophy Club Beautiful Sub-Committee/staff update; discussion of
same.
4.2013-291-T Discuss and provide input concerning the possibility of the Parks and
Recreation Board assuming the additional duties associated with the Keep
Texas Beautiful Program.
doc0Keep Texas Beautiful.pdfAttachments:
Parks and Recreation Board 1 of 39 May 14, 2013
May 14, 2013Parks and Recreation Board Meeting Agenda
5.2013-292-T Board/staff update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Special events
4. New playground
5. Independence East
6. Harmony Park
7. Freedom Dog Park
8. Community Pool
9. Linear Park North
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks and Recreation Board 2 of 39 May 14, 2013
May 14, 2013Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on [INSERT DATE] by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Parks and Recreation Board 3 of 39 May 14, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-288-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/10/2013 Parks and Recreation Board
On agenda:Final action:5/14/2013
Title:Discuss and take appropriate action concerning the approval of the April 09, 2013 minutes.
Attachments:4.9.13 minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action concerning the approval of the April 09, 2013 minutes.
Parks and Recreation Board 4 of 39 May 14, 2013
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, April 9, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, April 9, 2013 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman
Glenn Hurst Secretary
Stacey Everett Board Member
Jim Hanna Board Member
Louis Hocker Board Member
Hayley Little Board Member
Tom Mills Board Member
Chris McCollister Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Dean Murray Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Clint Schroeder Council Member Liaison
Bill Rose Council Member
Sherri Lewis Parks & Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:04 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Danny Mayer – thanked Park Board for hard work on the Dino playground
1. Discuss and take appropriate action on the approval of the March 19, 2013 Board
minutes.
Board Member Hocker made a motion to approve the March 19, 2013 Board
minutes with the correction of Rachel “Koch’s” last name and Councilman
“Schroeder’s” last name. Board Member Hanna seconded the motion. The
motion passed unanimously.
Parks and Recreation Board 5 of 39 May 14, 2013
2. Discuss and take appropriate action concerning the allocation of Park Bond
funds.
The Board agreed to vote on three more items at the May 2013 Park Board
meeting: security system at Independence East, bocce ball court, six sets of
bleachers for Independence East. Director Adams will bring firm quotes for these
items to the May 2013 meeting so that the Board can vote on the items.
Southern Bleachers, in Graham, Texas, will give us a credit for exchanging the
small bleachers currently located at Independence East for new, larger bleachers
purchased from their facility. Update on the Dino playground – it will be ordered
the week of April 15, 2013. Actual completion of the playground could take
several months.
3. Staff/Board update concerning the current Beautification Sub-Committee and a
presentation by Kathy Wright concerning a presentation on recycling and
compaction trash containers; discussion of same.
Kathy Wright, with Big Belly, gave a presentation on Big Belly recycling and
compacting products. The Board agreed that it might be worth doing a “test” spot
with one of the compacting products. Director Adams said the cost of the Big
Belly products/services can come from the bond money or the upcoming budget.
The Board requested that a determination of cost savings be discussed. Board
Member Hanna, chairman of the Beautification Sub-Committee, let the Board
know that the sub-committee will begin meeting the first Thursday of every
month, and that recycling initiatives are important. Director Adams suggested
that the Park Board also be the Keep Texas Beautiful committee.
4. Staff update on the following items; discussion of same:
a. Trophy Club Park Sub-Committee
Director Adams let the Board know that this committee meets the fourth Tuesday
of every month. A few items are in the hands of the Corp right now: permission
to cut down cedars, permission for overnight camping, changes to the fee
schedule, converting the open space by the entrance of the park to a parking lot.
b. Back to Nature
The Board reviewed the event flyer. A full day of activities is planned.
c. Trails Sub-Committee
Board Member Mills passed around an article on Back to Nature that was
published in the Volunteer View (PD newsletter). He also let the Board know that
there were some design changes to the way the trail crossings are being done,
as well as updated the Board on purchases that have been made according to
the amount allocated to the trail crossings from the Park Bond money. Director
Adams let the Board know that the committee has been approved use of the
Kawasaki mule.
d. Special Events Sub-Committee
Board Member Hurst let the Board know that the EGGstravaganza was cancelled
due to rain. He requested that staff have access to make “emergency” changes
to the Town web site; as we were unable to properly communicate the
cancellation of this event. The committee will discuss the July 4th Vendor
Application and application process at the next meeting.
e. Park Facilities
The request was made of Director Adams to get quotes for the May 2013
meeting for a shade structure to cover the NEOS. The water fountain is broken
again at Independence East; to be repaired during the week. The trail from LDS
to Parkview has to be installed before all of the t-ball backstops can be installed.
There is a contractor coming to look into the drainage problem at
Parks and Recreation Board 6 of 39 May 14, 2013
Highlands/Broadway. There are still erosion issues with the concrete trail. And,
the portion of the trail east of the first lake has rocks on one side, but a large
section of dirt on the other side that needs to be addressed.
Adjourn
Board Member Hanna made a motion to dismiss the meeting at 8:38 p.m. Board
Member McCollister seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 7 of 39 May 14, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-289-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/10/2013 Parks and Recreation Board
On agenda:Final action:5/14/2013
Title:Discuss and take appropriate action concerning the allocation of 2008 Park Bond funds.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action concerning the allocation of 2008 Park Bond funds.
Parks and Recreation Board 8 of 39 May 14, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-290-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/10/2013 Parks and Recreation Board
On agenda:Final action:5/14/2013
Title:Keep Trophy Club Beautiful Sub-Committee/staff update; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Title
Keep Trophy Club Beautiful Sub-Committee/staff update; discussion of same.
Parks and Recreation Board 9 of 39 May 14, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-291-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/10/2013 Parks and Recreation Board
On agenda:Final action:5/14/2013
Title:Discuss and provide input concerning the possibility of the Parks and Recreation Board assuming the
additional duties associated with the Keep Texas Beautiful Program.
Attachments:doc0Keep Texas Beautiful.pdf
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning the possibility of the Parks and Recreation Board assuming the
additional duties associated with the Keep Texas Beautiful Program.
Body
In order to participate fully in the Keep Texas Beautiful Program the Town must create or use an existing
Board to comply with the Keep Texas Beautiful Organization's requirements. The existing Beautification
Sub-Committee may still operate under this structure as a task force.
Parks and Recreation Board 10 of 39 May 14, 2013
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
1
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
2
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
3
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
4
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
5
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
6
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
7
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
8
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
1
9
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
0
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
1
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
2
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
3
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
4
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
5
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
6
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
7
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
8
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
2
9
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
0
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
1
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
2
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
3
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
4
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
5
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
6
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
7
o
f
3
9
M
a
y
1
4
,
2
0
1
3
P
a
r
k
s
a
n
d
R
e
c
r
e
a
t
i
o
n
B
o
a
r
d
3
8
o
f
3
9
M
a
y
1
4
,
2
0
1
3
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-292-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/10/2013 Parks and Recreation Board
On agenda:Final action:5/14/2013
Title:Board/staff update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Special events
4. New playground
5. Independence East
6. Harmony Park
7. Freedom Dog Park
8. Community Pool
9. Linear Park North
Attachments:
Action ByDate Action ResultVer.
Title
Board/staff update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Special events
4. New playground
5. Independence East
6. Harmony Park
7. Freedom Dog Park
8. Community Pool
9. Linear Park North
Parks and Recreation Board 39 of 39 May 14, 2013